DATE: OCTOBER 8, 2024
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR BY: ADRIANA ROBLES, P.E., CITY ENGINEER
JONATHAN HERNANDEZ, JUNIOR ENGINEER
TITLE: ACCEPTANCE OF THE EAST MARKET STREET CYCLE TRACK QUICK BUILD PROJECT, CIP NO. 9364 RECOMMENDED MOTION:
A motion to approve a Resolution:
Accepting the East Market Steet Cycle Track Quick Build Project, CIP No. 9364 for maintenance and responsibility; and 2) Authorizing the payment of outstanding invoices in the amount of $5,735.
EXECUTIVE SUMMARY:
On November 14, 2023, the City awarded a construction contract to Coastal Paving & Excavating, Inc. for the East Market Street Cycle Track Quick Build Project in the amount of $204,700.00. Construction began on May 6, 2024, and the contractor had 70 workings days to complete the project. During construction, unforeseen conditions and unanticipated events occurred which changed the scope of the work, a total of five change orders were issued for this project resulting in an increase of the total cost to $206,821.67. The project was substantially complete on July 13, 2024, within contract time, and final punch list work was completed on August 15, 2024.
BACKGROUND:
The City of Salinas proposed the construction of a quick-build median cycle track along East Market Street between Eucalyptus Drive and Williams Road to improve the safety and comfort of existing bicycle facilities by converting the existing bicycle facilities into Class IV bikeways. To meet criteria for funding, the City conducted a pre-construction “before study” that illustrated the necessity for improved bicycle facilities. The City’s Vision Zero Action Plan, approved by City Council in 2021 through Resolution No.22184, identified East Market Street as the corridor with the most bicycle collisions in the city over a recent 10-year period. The project which further enhances the existing bicycle facilities installed as part of the Fremont – El Sausal Safe Routes to School Project from 2018, is consistent with numerous design guides and transportation plans such as Safe Routes to School (SRTS) and the Monterey County Active Transportation Plan.
Due to quick nature of the proposed improvements, the project qualified for the newly established “quick build” grants from the Transportation Agency for Monterey County (TAMC). On October 10, 2023, City Council approved Resolution No. 22812 accepting $326,000.00 in grant funds from the TAMC through the 2023 Regional Surface Transportation Program (RSTP) to improve existing bicycle facilities on East Market Street. The City initiated a request for proposals to contractors under the Master Service Agreement for On-Call Class A Contractor Services. The City received only one proposal from Coastal Paving & Excavating, Inc. in the amount of $204,700.00. On November 14, 2023, City Council approved plans and specifications for the East Market Street Quick Build Project, and awarded a contract to Coastal Paving & Excavating, Inc. in the amount of $204,700.00 through Resolution No. 22845.
The contract established that the contractor should complete the work within 70 workings days, construction began on May 6, 2024. During the project, one day was considered a non-working day, no other time extensions or delays were approved. The project was deemed substantially complete on July 13, 2024, within contract time. Final punch list work was completed on August 15, 2024.
During construction several unforeseen conditions and unanticipated events occurred which changed the scope of work. A total of five contract change orders were processed for this project which totaled $2,121.67. The contract change orders increased the project cost to a total of $206,821.67, below the construction contingency. A summary of the change orders are listed below:
CHANGE ORDER SUMMARY
EAST MARKET STREET QUICK BUILD PROJECT
CIP NO. 9364
No.
Description
Amount
1 Change in quantity
($1,000.00)
2 Painting nose of cycle track medians
$220.00
3 Change in quantity
($2,000.00)
4 Change in quantity
($833.33)
5 Removal of one cycle track median, slurry seal, and restripe pavement $5,735.00
Change Order Subtotal
$2,121.67
Original Contract Amount
$204,700.00
Final Contract Amount
$206,821.67
CEQA CONSIDERATION:
Categorical Exemption. The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15300 et al, Class 1) because the project involves exterior alterations to an existing facility as identified in the Categorical Exemption Class 1; Section 15301(c) (Existing Facilities).
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No.
STRATEGIC PLAN INITIATIVE:
This action supports the City Council goal of “Infrastructure and Environmental Sustainability” and “Public Safety”.
DEPARTMENTAL COORDINATION:
The Public Works Department manages and inspects construction projects. The Public Works Department and Finance Department manage the project accounting.
FISCAL AND SUSTAINABILITY IMPACT:
Fund
Appropriation
Appropriation Name
Total Appropriation
Amount for recommendation
FY 24-25 Operating Budget Page
Last Budget Action (Date, Resolution)*
5800
50.9364-66.4000
Capital Outlays Improvements
$104,952.41
$5,735
n/a
11/14/2023, 22845
There was no impact to the General Fund. The project was completed within its CIP budget through the RSTP funds. The construction contract with Coastal Paving & Excavating, Inc. was awarded for $204,700, five change orders were issued during the construction of the project. Payment for four of the five contract change orders have been made. Outstanding invoices for the project include contract change order five and final retention release, for a final total project cost of $206,821.27.
ATTACHMENTS:
Resolution
Attachment 1: Resolution No. 22812
Attachment 2: Resolution No. 22845
Before and After Photos
Class IV bikeway is a bike lane for the exclusive use of bicycles that includes a physical separation between the bikeway and vehicular traffic.
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