1 COMPENSATION PLAN FOR
CONFIDENTIAL NON-MANAGEMENT PERSONNEL
OF THE CITY OF SALINAS
(Revised October 22, 2024)
______________________________________________________________________________
SECTION 1 - PREAMBLE
This Compensation Plan applies to the job classifications listed in Appendix A.
SECTION 2 - PAY RATES AND PRACTICES
A. Wages
1. Employees will receive a six percent (6%) increase on the wage scale effective with the first full payroll period following City Council approval of this Compensation Plan or the first full payroll period of January 2025, whichever is later.
2. Employees will receive a three percent (3%) increase on the wage scale effective in the first full payroll period of January 2026.
B. Bilingual Pay
A premium of five percent (5%) of base salary shall be paid to an employee assigned by management to speak and use a language other than English in the course of the employee's duties. This section is subject to administrative direction.
C. Special Assignment Pay
The City has established two categories of special assignment pay.
1. Temporary Upgrade Pay (Special Assignment Pay While Working Out of Class).
An employee who is assigned by the Department Director to perform all the duties of a vacant position in a higher classification for a limited duration (up to 960 hours each fiscal year ), during recruitment for a regular appointment to the vacant position, while relieved of the duties of the employee’s current position, shall receive a ten percent (10%) Special Assignment Pay while performing those duties.
Such pay shall start on the first day of assig nment and be based on the employee's established base salary. Request for Temporary Upgrade Pay must be submitted within the pay period in which the special assignment pay was worked.
2. Special Assignment Pay While Performing Additional Responsibilities. An employee who is assigned by the Department Director a significant increase in duties and responsibility in his/her classification may receive a ten percent (10%) special assignment pay. Such pay is authorized on recommendation of the
2 Department Director with approval of the City Manager. It may be paid for special assignments of not less than two (2) weeks nor more than three (3) months duration.
The City Manager may approve additional special assignment pay beyond three (3) months for exceptionally difficult long-range assignments.
D. Confidential Premium
Confidential Non-Management Personnel will be paid $200 per month as a confidential premium, in recognition of the fact that such employees are routinely and consistently assigned to sensitive positions requiring trust and discretion.
E. Longevity Pay
Employees who have attained twenty (20) years of regular service with the City of Salinas shall receive a longevity pay incentive of an additional five percent (5%) base salary in recognition of their time in service.
F. Educational Incentive
Upon Department Director approval and the Human Resource Director's verification, employees are eligible for a monthly educational incentive based upon verification of accredited college or university units as listed below:
Bachelor’s Degree $150 per month
Associate’s Degree or Ninety (90) Semester Units $120 per month Sixty (60) Semester Units $90 per month
Thirty (30) Semester Units $60 per month
SECTION 3 - BENEFITS
A. Health, Dental, and Vision Plan
1. Dental and Vision Premiums
a. The City will pay the full amount of premiums for dental and vision plan s for the employee and eligible dependents for full-time employees (40 hours per week).
b. The City will pay the full amount of premiums for dental and vision plans for the employee only for employees working in budgeted regular, part- time positions.
2. Health Premiums
a. The City will continue to contribute toward monthly health benefits premiums, for regular, full -time employees (based on level of coverage
3 selected by the employee) and regular, part-time employees (with employee only coverage) , an amount equal to 95% of the premium for the plan selected, up to a maximum of 95% of the cost of the premium for the PERS Platinum health plan.
b. The employee shall pay for premium costs above the City’s contribution, as indicated above, through payroll deductions.
c. Employees enrolled in the City’s medical program under the California Public Employees’ Medical and Hospital Care Act (“PEMHCA”) receive a contribution by the City equal to the statutory minimum monthly contribution under PEMHCA. The City contribution amounts described above shall include the PEMHCA statutory minimum contribution.
B. Long Term Disability
The City shall contribute to the City sponsored Long Term Disability Plan the full cost of the 60%. No maximum monthly benefit program.
C. Life Insurance
The City shall provide term life insurance in an amount of $50,000 for each Confidential Non-Management employee.
D. Professional Development
An employee shall be allowed up to one thousand dollars ($1000) per fiscal year for professional development expenses , voluntarily incurred, on a reimbursement basis and with prior approval by the Department Director for the following:
• Academic courses of study, seminars, workshops, conferences, training, and associated expenses related to the employee’s position.
• Professional memberships, subscriptions, and books/publications related to the employee’s position.
E. Retirement Benefits
1. New York Life Participants
Effective for the term of this Compensation Plan, employees enrolled in the City’s New York Life Retirement Program shall pay four and one-half percent (4½%) of salary as the “employee-paid” contributions to the City’s New York Life Retirement Program. The City shall pay all contributions in excess of the employee-paid contribution.
Effective June 1, 2001 , the New York Life Retirement Program shall be amended to provide for a retirement benefit based on single highest year compensation.
4 Subject to majority vote of all New York Life Retirement Program active participants, the NYL Retirement Program may be amended to a two (2%) percent at age fifty -five (55) benefit and employee -paid contribution increasing from the current four and one -half (4½%) percent to seven (7%) percent.
2. PERS
a. Classic Employees
Effective for this term of this Compensation Plan, employees enrolled in the California Public Employees’ Retirement System (PERS) shall pay seven percent (7%) as the employee-paid contribution.
Effective June 1, 2001, the PERS Retirement Benefit shall be amended to provide for the two (2%) percent at age fifty -five (55) retirement formula based on single highest year compensation.
b. New Members
The formulas above do not apply to persons who are defined as “new members” under the Public Employees’ Pension Reform Act of 2013 (“PEPRA”). New members are subject to all applicable PEPRA provisions, including the 2% at age 62 formula. Each new member will contribute 50% of the normal cost of his/her benefit as determined by PERS.
SECTION 4 - LEAVE PROVISIONS
A. Holidays (8 hours per day)
1. Fixed Holidays Date
New Year's Day January 1
Martin Luther King Third Monday in January
Lincoln's Birthday February 12
Presidents Day Third Monday in February
Cesar Chavez Day March 31
Memorial Day Last Monday in May
Juneteenth June 19
Independence Day July 4th
Labor Day First Monday in September
Veteran's Day November 11
Thanksgiving Day Fourth Thursday in November
Friday after Thanksgiving Day after Thanksgiving
Christmas Eve December 24
Christmas Day December 25
2. Every day appointed by the President or Governor for a public day of mourning,
5 Thanksgiving, or holiday, when ratified by the Mayor or the Salinas City Council.
B. Annual Leave
1. Annual Leave shall be as provided in the Personnel Manual/Rules and Regulations.
Benefit is calculated at 8-hour day.
2. Annual leave will accrue incrementally over the course of a year as provided below.
1st through 5th year 258 hours per year
6th through 10th year 298 hours per year
11th through 15th year 314 hours per year
16th through 17th year 322 hours per year
18th through 19th year 330 hours per year
20th through 24th year 338 hours per year
25th through retirement 346 hours per year
The maximum annual leave accrual cap per employee shall be 692 hours. An employee who reaches the maximum annual leave accrual cap will not accrue additional annual leave until the annual leave balance is below the maximum accrual cap. Employees may cash out up to 80 hours of accrued annual leave in February, provided that the employee has used at least 80 hours of annual leave in the prior calendar year ; any additional accrued unused annual leave will be paid at separation.
C. Bereavement Leave
Confidential Non-Management Personnel shall be entitled to four (4) days of leave with pay, plus one unpaid day, for the death of a family member. Up to five (5) days of leave with pay may be authorized to an employee who travels out of the state to attend the funeral of the deceased family member. All provisions of the Personnel Manual regarding Bereavement Leave shall apply.
Family member includes:
Husband Mother-in-Law Step-Mother-in-Law
Wife Father-in-Law Step-Father-in-Law
Registered Domestic Partner Sister-in-Law Step Brother/Sister Father Brother-in-Law Aunt
Mother Legal Guardian Uncle
Child Step-Child
Brother Step-Father
Sister Step-Mother
Grandparent Grandchild
6 D. Family & Medical Leave
In accordance with the California Family Rights Act and the Federal Family and Medical Leave Act, the City of Salinas Family & Medical Leave Policy is detailed in the Administrative Memorandum 94-1, as amended.
SECTION 5 - WORKING CONDITIONS
A. Grievance/Disciplinary Action Appeals Procedure
The Grievance/Disciplinary Action Appeals Procedure for Confidential Non-Management Personnel is set forth in the Personnel Manual/Rules and Regulations. No employee shall suffer retaliation resultant from use of this procedure.
B. Overtime
Overtime will conform with FLSA and the Personnel Manual. The City will pay overtime (in cash or compensatory time off subject to administrative rules) after forty (40) hours of work in any one workweek.
Overtime calculations shall include all leave time, (including, but not limited to annual leave, bereavement leave and compensatory time off) which shall be considered part of the employee's workweek.
C. Alternate Hours of Work Policy
During the term of this Memorandum of Understanding, an employee may request and the City may permit Alternate Hours of Work within the following parameters:
1. City workflow or output shall not be impaired in any way.
2. The City will attempt to accommodate the employee's needs, i.e., request will be evaluated on a case-by-case basis.
3. A supervisor shall not be able to work alternate hours if it results in a subordinate being unsupervised at any time.
D. Compensatory Time
Accumulation of compensatory time, in lieu of overtime compensation, shall be limited to one hundred twenty (120) hours, with full buy-out at the appropriate rate of pay upon separation of employment with the City. Compensatory time does not accrue for working special events (as a special event is defined by the Salinas Municipal Code).
7 E. Reasonable Accommodations for Employees with Disabilities
Employees with disabilities may request reasonable accommodations under state and federal law.
SECTION 6 - TERM
The term of this Compensation Plan shall commence upon Council approval and shall continue until amended.
APPENDIX A
Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
Assistant City Clerk 34.9036 6,050 36.6548 6,353 38.4790 6,670 40.4026 7,003 42.4258 7,354 44.5550 7,723 Communications Specialist 37.4240 6,487 39.2963 6,811 41.2592 7,152 43.3273 7,510 45.4930 7,885 47.7703 8,280 Confidential Office Technician 27.0913 4,696 28.4427 4,930 29.8643 5,176 31.3553 5,435 32.9241 5,707 34.5711 5,992 Executive Assistant 33.2426 5,762 34.9128 6,052 36.6524 6,353 38.4854 6,671 40.4117 7,005 42.4311 7,355 Human Resource Technician 27.8913 4,834 29.2813 5,075 30.7418 5,329 32.2797 5,595 33.8950 5,875 35.5882 6,169 Legal Secretary 31.0448 5,381 32.5981 5,650 34.2291 5,933 35.9380 6,229 37.7320 6,540 39.6196 6,867 Payroll Supervisor 39.4251 6,834 41.3981 7,176 43.4718 7,535 45.6467 7,912 47.9300 8,308 50.3301 8,724 Payroll Technician 32.4349 5,622 34.0583 5,903 35.7593 6,198 37.5455 6,508 39.4251 6,834 41.3981 7,176 Sr Human Resources Technician 32.4349 5,622 34.0583 5,903 35.7593 6,198 37.5455 6,508 39.4251 6,834 41.3981 7,176 Sr Risk Management Technician 32.4349 5,622 34.0583 5,903 35.7593 6,198 37.5455 6,508 39.4251 6,834 41.3981 7,176