RESOLUTION NO. _______ (N.C.S.)
A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO ENVIRONMENTAL SYSTEMS, INC AGREEMENT FOR HVAC SERVICES WHEREAS, on October 18, 2022, the city conducted a request for proposals ("RFP”) for city wide HVAC services at various facilities; and WHEREAS, proposals for said work were received at the office of the City Clerk at City Hall, 200 Lincoln Avenue, Salinas California until November 7, 2022; and WHEREAS, a total of two vendors submitted proposals for evaluation; and WHEREAS, an evaluation committee, comprised of four, cross-departmental City staff members, conducted a thorough evaluation and scoring of the proposals based on the criteria set forth in the RFP; and WHEREAS, using the Point Method each proposal’s cost was evaluated, assigned a score then combined with the evaluation committees’ score (from the RFP criteria), thus providing a final "score" from each vendor per facility; and WHEREAS, the City and Contractor amended the Agreement to reflect the additional work that will be completed by the end of the contract term and by increasing the annual compensation rate by Sixteen Thousand Eight Hundred Dollars ($16,800) for a total compensation of Seventy Thousand Four Hundred Seventy Dollars. ($70,470); and WHEREAS, the City and Contractor amended the Agreement to reflect the additional work that will be completed by the end of the contract term and by increasing the annual compensation rate by Two Hundred Eighty Dollars ($280) for a total compensation of Seventy Thousand Seven Hundred Fifty Dollars. ($70,750); and WHEREAS, the City and Contractor desire to amend the Agreement to reflect the increase of annual compensation by $100,000 for a new annual not-to-exceed amount of $170,750; and WHEREAS, the City Manager will execute this amendment with Environmental Systems, Inc. for unforeseen additional extra work that will be completed by the end of the contract term.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council, pursuant to Salinas Municipal Code Section 12-21, in reference to the HVAC services contract authorize the City Manager to execute Agreement Amendment No. 3 for unforeseen additional extra work that will be completed by the end of the contract term by increasing annual rate of compensation by $100,000 for a total not-to-exceed $170,750.
PASSED AND APPROVED this 22nd day of October, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
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Kimbley Craig, Mayor
ATTEST:
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Patricia M. Barajas, City Clerk