Amendment 3 - Scope of Work
The Request for Amendment 3 includes:
A. A
dditional effort required for the Salinas Creeks Flood Control Project (as discussed during our meeting and subsequent emails on October 25, 2024),
B. Year 1 Annual Mitigation Monitoring and Reporting (as requested on October 29, 2024), and C. Contingency Fund for Agency Consultation (as an optional item for the City’s consideration).
A. ADDITIONAL EFFORT REQUIRED FOR SALINAS CREEKS FLOOD CONTROL PROJECT This additional effort required is described below and shown for Tasks 1, 2, 4 and 5 in Attachment A.
This effort supports deliverables already included in the scope of work and the additional deliverables underlined below, as requested by the agencies.
UPPER NATIVIDAD CREEK AND UPPER GABILAN CREEK
• Extended Time Period and Additional Communications with City regarding Side Channel and Changing Project Design
• Project Design Conceptually Revised to reduce Project costs and Mitigation needs/costs • On-Site Meetings/Field Investigations to Revise Project Design and Conceptual Mitigation Plan • Virtual Meetings regarding the City of Salinas’s Changing Project Goals, Funding Availability, Revised Timing of Project Implementation, and Revised Conceptual Mitigation Plans • Additional Meetings with the Regional Board regarding the Changing Project Design (Pre-Filing Meeting #2) and 5-Year Management Plan (Pre-filing Meeting #3) • On
-going Meetings with City (2x/month for 6 months)
• Revise Project Description, Project Design Plans, Biological Assessment and Aquatic Resources Delineation Report, Impact Calculations (wetlands, waters, and riparian), and Permit Applications to Current Project Plan
• I
ncorporate /Edit Steelhead Critical Habitat Memo (prepared for Lower Gabilan – see below), and Prepare Southwestern Pond Turtle, and California Red-legged Frog (CRLF) Assessment and Incorporate into Permit Applications
• A dditional rounds of consultation with the Corps, Regional Board, and CDFW due to the issuance of permits for both one-time sediment removal and 5-Year maintenance (per October 29, 2024 meeting with Alia Ajina of the Regional Board).
• Formal consultation with NOAA Fisheries and US Fish and Wildlife Service regarding sensitive wildlife species (see also above bullet)
T
he beneficial results of these extra efforts and communications include:
• Obtaining a single permit for both One-time Sediment Removal (Channel Restoration) and 5-year Maintenance Activities (instead of two separate permits) to allow:
o on-going sediment removal at pinch points (bridges),
o tree limbing and pruning, and
o removal of large debris (fallen trees or limbs) from the main channel. • Substantial reduction in the amount and cost of mitigation through negotiations with the Regional Board staff to:
o eliminate the side channel and
o identify most impacts as temporary.
Exhibit B3
LOWER GABILAN CREEK
• Steelhead Critical Habitat Memorandum, at the request of NOAA Fisheries C
ITY OF SALINAS UNPERMITTED CLEARING OF RIPARIAN VEGETATION • Research, emails and phone calls with City staff regarding unpermitted clearing of riparian and wetland vegetation.
B. YEAR 1 ANNUAL MITIGATION MONITORING AND REPORTING
P
er the City’s request, to satisfy the Agency permit requirements, this new task includes Year 1 Annual Mitigation Monitoring and Reporting for the project work conducted at Upper Natividad Creek, Upper Gabilan Creek, and Lower Gabilan Creek (shown as Tasks X and Y in Attachment A).
C. CONTINGENCY FUND FOR AGENCY CONSULTATION
It
is notoriously difficult to predict the level of effort required during Agency Consultation because of different and changing agency representatives, their different interpretations of regulations and requirements, and on-going agency-wide changes in regulatory implementation and associated permit conditions. Therefore, we included a contingency fund as an optional item for the City’s consideration (shown as Task Z in Attachment A).
AMENDMENT 3 COST ESTIMATE
A
. Additional Effort Required for Salinas Creeks Flood Control Project $ 35,511 B. Year 1 Annual Mitigation Monitoring and Reporting $44,604 C. Contingency Fund for Agency Consultation $8,106
Total Amendment 3 Request: $88,221
A
ttachments
A. Amendment 3 Cost Estimate
$280.00 $170.00 $170.00 $140.00
Task 1: Project Management and Project Description (Phase 01) Project Management and Coordination 16.0 16.0 7,200.00$ Additional Field Visits and Meetings with City Staff 12.0 8.0 12.0 6,760.00$ Project Description Revisions 2.0 2.0 900.00$
Hours Subtotal 30 8 30 0
Task 1 Subtotal $8,400.00 $1,360.00 $5,100.00 $0.00 $14,860.00 Task 2: Technical Studies (Phase 02)
Biotic Assessment Revisions 4.0 4.0 1,360.00$
Hours Subtotal 0.0 4 4
Task 2 Subtotal $0.00 $680.00 $680.00 $0.00 $1,360.00
Task 4: Regulatory Compliance/Permitting (Phase 04)
Agency Consultation 4.0 24.0 4,760.00$
Permit Package Revisions (Prepare Sensitive Wildlife Assessment per Agency Request) 4.0 16.0 12.0 5,080.00$ Hours Subtotal 0.0 8 40 12
Task 4 Subtotal $0.00 $1,360.00 $6,800.00 $1,680.00 $9,840.00 Task 5: Mitigation and Enhancement Program (Phase 05)
Natividad Creek and Gabilan Creek Maintenance Plan Revisions 8.0 8.0 2,720.00$ Conceptual Mitigation Plan Revisions 16.0 16.0 5,440.00$ Hours Subtotal 0.0 24.0 24.0 0.0
Task 5 Subtotal $0.00 $4,080.00 $4,080.00 $0.00 $8,160.00 New Task X: Year 1 Annual Mitigation Monitoring and Reporting for Upper Gabilan and Natividad Creeks Regional Board Annual Site Visit/s and Report 20.0 8.0 28.0 8,680.00$ Corps Annual Site Visit/s (performed concurrently) and Report 6.0 12.0 16.0 5,300.00$ CDFW Annual Site Visit/s (performed concurrently) and Report 24.0 36.0 9,120.00$ Hours Subtotal 0.0 26.0 44.0 80.0
Task X Subtotal $0.00 $4,420.00 $7,480. 00 $11,200.00 $23,100.00 New Task Y: Year 1 Annual Mitigation Monitoring and Reporting for Lower Gabilan Creek Regional Board Annual Site Visit and Report 16.0 8.0 24.0 7,440.00$ Corps Annual Site Visit and Report 6.0 8.0 12.0 4,060.00$ CDFW Annual Site Visit and Report 20.0 32.0 7,880.00$
Hours Subtotal 0.0 22.0 36.0 68.0
Task Y Subtotal $0.00 $3,740.00 $6,120.00 $9,520.00 $19,380.00 New Task Z: Contingency Fund for Agency Consultation
Regional Board 2.0 12.0 2,600.00$
Corps (SHPO Consultation + USFWS/NOAA Fisheries Requirements for Special-Status Wildlife) 2.0 12.0 2,600.00$ CDFW 2.0 12.0 2,600.00$
Hours Subtotal 6.0 0.0 36.0 0.0
Task Z Subtotal $1,680.00 $0.00 $6,120.00 $0.00 $7,800.00 SUBTOTAL TASKS $10,080.00 $15,640.00 $36,380. 00 $22,400.00 $84,500.00 Subconsultant Markup (5%) $782 $1,819 $1,120 $3,721
TOTAL $88,221.00
Task Description
Fee
STAFF HOURS
EcoSystems WestHarris &
Associates
Kate Elliott
Project Director BiologistJu stin Davilla
Senior Ecologist
Erin McGinty Sr
Wildlife Biologist/
Project Manager
10/29/2024
Attachment A. Amendment 3 Cost Estimate - Salinas Creeks Flood Control Project (October 29, 2024)