DATE: NOVEMBER 19, 2024
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER
ADRIANA ROBLES, PE, CFM, CITY ENGINEER
TITLE: CITY HALL 1st FLOOR BUILD BACK PROJECT NO. 8170 ADDITIONAL CONSTRUCTION CONTINGENCIES RECOMMENDED MOTION:
A motion to approve a Resolution approving an increase in the contingency amount by $200,000 for a revised contingency amount not to exceed $600,000 for unanticipated changes in requirements for the City Hall First Floor Build Back Project (CIP 8170).
EXECUTIVE SUMMARY:
On December 5, 2023, City Council awarded an emergency construction contract to Premier Builders, Inc. for the City Hall 1st Floor Build Back No. 8170 in the amount of $1,859,138.00. During the City Hall Emergency Roof Repair work included the removal of the ceiling and roof decking which left office walls unstable and required them to be replaced. TEF Architectures provided revised plans to include details for new office walls and included new ADA restrooms.
On April 23, 2024, City Council, pursuant to Resolution No. 22950, approved Change Order No. 3 in the amount of $1,259,693 and established a new construction contingency amount of $400,000.
Approximately $90,000 remains of the $400,000 approved contingencies. In preparation for anticipated change orders remaining and the deadline for ARPA funds to be encumbered by the end of the year, City staff requests to increase the total approved contingencies by $200,000 for a total of $600,000.
BACKGROUND:
On April 4, 2023, City Council awarded a contract to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair Project, CIP 8170 in the amount of $646,271 and Contract Change Order No. 1 for abatement of City Hall First Floor in the amount of $412,031.
The scope for Contract Change Order No. 1 included abatement of asbestos containing fireproofing spray, demolition of T-bar ceiling, ceiling tiles, lighting, HVAC, flooring, and mastic within the first floor of city hall. Prior to the project all City staff and furniture were moved out of the city hall 1st floor abatement space.
On December 5, 2023, City Council awarded an emergency construction contract to Premier Builders, Inc. for the City Hall 1st Floor Build Back No. 8170 in the amount of $1,859,138. The project scope included rebuild of all building elements that were removed during the abatement including HVAC, lighting, ceiling, and flooring.
After the abatement work, most office walls were unstable and required replacement. The City’s architect, TEF Architects, revised the original plans to include the installation of new office walls, revised lighting and flooring, installation of new doors and storefronts, upgrade of restrooms and installation of new ADA restrooms. Design-build plans were prepared for new electrical and mechanical systems. Contract Change Order No. 3 is for completing all the work per revised plans in the amount of $1,259,693.
On April 23, 2024, City Council, City Council, pursuant to Resolution No. 22950, approved Change Order No. 3 in the amount of $1,259,693 and established a new construction contingency amount of $400,000.
Approximately $90,000 remains of the $400,000 approved contingencies. In preparation for anticipated change orders remaining and the deadline for ARPA funds to be encumbered by the end of the year, City staff requests to increase the total approved contingencies by $200,000 for a total of $600,000.
CEQA CONSIDERATION:
The City of Salinas has determined that the proposed action is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15301).
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No.
STRATEGIC PLAN INITIATIVE:
This project addresses the current City Council’s Goals of Operational Efficiency and Public Safety.
DEPARTMENTAL COORDINATION:
The Public Works Department is collaborating with Legal, Administration and Finance Departments for the budget.
FISCAL AND SUSTAINABILITY IMPACT:
Fund
Appropriation
Appropriation
Name
Total Appropriation
Amount for recommendation
FY 24-25 Operating Budget Page
Last Budget Action (Date, Resolution)*
3911
50.8170
Capital Outlays
$239,128
$200,000
119
4/23/24, 22950
ATTACHMENTS:
Resolution
Page | 3
Page | 1
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