RESOLUTION NO. _____ (N.C.S.)
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE YEAR FOUR PROJECTDOX EPLAN RENEWAL WITH AVOLVE SOFTWARE, INC. FOR AN AMOUNT NOT TO EXCEED $101,160 WHEREAS, on June 22, 2021, the City of Salinas entered into a Services Agreement with Avolve Software Inc., the developer of OAS and ProjectDox software (Resolution No. 22140 (N.C.S.)) to manage the development and implementation of electronic application and plan review software; and WHEREAS, under State Assembly Bill 2234, a public agency must require permits to be applied for, completed, and stored through a process on its internet website no later than January 1, 2024.
WHEREAS, electronic plan review provides greater efficiency by streamlining processes and creating a digital one-stop review of building permit applications; and WHEREAS, the Services Agreement included nine milestones for each phase of program development and launch, and subsequent years of renewal for services; and WHEREAS, for calendar years 2023 and 2024, Council approved Resolution Nos. 22569 (N.C.S.) and 22844 (N.C.S.) authorizing the annual Services Agreement renewal with Avolve for Year Two and Three, for a not to exceed compensation amount of $101,160 per year; abd WHEREAS, the City desires to execute a Year Four ProjectDox ePlan Renewal Agreement with Avolve Software, Inc. to continue services; and WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
NOW, THEREFORE, BE IT RESOLVED, the Salinas City Council authorizes the City Manager to execute the Fourth renewal with Avolve Software, Inc. ProjectDox ePlan for a software subscription and increase the compensation by $101,160 for a revised not to exceed amount of $407,367 from December 12, 2024, to December 11, 2025; and BE IT FURTHER RESOLVED, the funding source for this renewal is the City’s 2023-25 Capital Improvement Program 9093; Permit Systems & Technology Upgrade; and BE IT FURTHER RESOLVED that the City Manager or designee is authorized to take whatever additional action may be necessary to effectuate the intent of this resolution.
PASSED AND APPROVED this 3rd day of December 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk