DATE: DECEMBER 3, 2024
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, PE, LS, PUBLIC WORKS DIRECTOR
KRISTAN LUNDQUIST, LCS DIRECTOR
BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER
ADRIANA ROBLES, P.E., C.F.M., CITY ENGINEER
TITLE: AWARD OF THE CLOSTER PARK REVITALIZATION PROJECT NO. 9350, 2018 PARKS BOND ACT GRANT RECIPIENT PROJECT NO. SW-27-006 RECOMMENDED MOTION:
It is recommended that the City Council approve a resolution:
Approving the Plans and Specifications for the Closter Park Revitalization Project No. 9350, 2018 Parks Bond Act Grant Recipient Project No. SW-27-006; and Awarding a contract to McGuire and Hester for the Closter Park Revitalization, Project No. 9350, in an amount not to exceed $6,915,983 and authorizing the Mayor to execute the contract on behalf of the City; and Authorizing the Public Works Director or his designee to approve contract change orders up to an additional 6% of the contract amount, $415,000, for construction contingencies.
Approving the reallocation of $280,000 from CIP 9048 and $20,000 from CIP 9022 to CIP 9350.
EXECUTIVE SUMMARY:
On October 10, 2024, a Request for Bids for the Closter Park Revitalization Project was published via PlanetBids, an online bidding tool. On November 14, 2024, two (2) bid proposals were received by the City from McGuire and Hester and Monterey Peninsula Engineering. The lowest responsive and responsible bidder, McGuire and Hester, submitted a base bid in the amount of $6,915,983 with and additive alternate amount of $104,887. City staff recommends awarding the project to McGuire and Hester for the base bid amount of $6,915,983 and approving an allowance of 6% construction contingencies, $415,000.
BACKGROUND:
In 2019, the City of Salinas completed the Parks, Recreation, and Library Services Master Plan (PRLMP). The development of this PRLMP was led by a Steering Committee of stakeholders, residents, and organizational leaders and involved extensive public engagement in the planning process. 98% of City residents answering a survey felt that public parks, recreational opportunities, and library services are important or essential to the quality of life in Salinas; more than half (57%) rated the park and recreation system as “fair” or “poor.” City parks and open spaces were the foci of one of the four Open House sessions, with participants placing high priorities on safety and maintenance, trails for walking and biking, water play, dog parks, and family/social gatherings.
More than 80% of community survey respondents during the PRLMP process considered upgrading existing parks a high or top priority. As one respondent said, “Before expanding, please start by improving what we already have. Our parks are a treasure, but they need A LOT of love and improvements.” One outcome of the PRLMP was the development of a 20-year Capital Improvements Plan for Park and Facility Projects, and Closter Park was ranked #1 in terms of needing improvement. The park received the highest rankings in all six criteria – significance, funding leverage, community need, safety/security, usage/benefit, and location/demographics. The main improvements outlined were renovations of a restroom and concession stand; installation of a new restroom; installation of skate elements; repairs to chain link fences and baseball backstops; regarding the ball fields; adding plantings, dugouts, batting cages, and several ADA and safety elements; and numerous repairs and refurbishing.
Following the recommendations of the PRLMP and development of the Capital Improvement Plan for Park and Facility Projects, staff has worked diligently to secure funding sources to improve the condition of existing parks. In early 2021, LCS submitted a Prop 68 application to The California Department of Parks and Recreation Office of Grants and Local Services (OGALS) for the Closter Park Revitalization Project. In early 2022, OGALS notified LCS of its Closter Park Revitalization Project selection and awarded $6.8 Million Dollars for a comprehensive renovation of the park.
On December 13, 2022, the Council authorized the City Manager to enter into an Agreement for Professional Services (Agreement) between the City of Salinas and BFS Landscape Architects in an amount not to exceed $1,755,389 for the design, program and construction management for Closter Park, El Gabilan Play Lot, and two universal playgrounds (one at Northgate Park and one at Williams Ranch Park). Since 2022, staff has worked with BFS and community to develop the final design for Closter Park, completed Site Plan Review and permitting process.
City Engineer approved the project plans and specifications and authorized the call to bids for this project with bid submittal date of November 14, 2024.
On November 14, 2024, bid proposals were received by the City, publicly opened and examined via a Zoom meeting with the following results (see Bid Tabulation for details.):
BID RESULTS
CONTRACTOR
BASE BID
BASE BID+ADD ALT
McGuire and Hester
$6,915,983.00
$7,020,870.00
Monterey Peninsula Engineering
$7,501,443.00
$7,639,973.00
Engineer’s Estimate
$6,638,392.25
$6,679,951.25
The engineer’s estimate for the project base bid was $6,638,392.25 and for the project base bid with add alternate the estimate was $6,679,951.25. McGuire and Hester, the apparent low bidder, submitted a base bid of $6,915,983 and a base bid with add alternate of $7,020,870, which is approximately 4.2% and 5.1%, respectively, above the engineer’s estimate.
Based on the proposals received, staff recommends awarding the project to the apparent lowest, responsive, and responsible bidder, McGuire and Hester, in an amount not to exceed $6,915,983. Staff anticipates a 6% construction contingency in the amount of $415,000. The total project costs are estimated at $7,580,983. In order to complete the project, staff is requesting the reappropriation of funds in CIP 9022 Tennis Court Improvement and in CIP 9048 Restroom Replacement to 9350 Closter Park Renovation. However, staff will work to bring back funding recommendations in the future for these two projects as they become ready.
Construction for Base Bid is anticipated to begin in January 2024.
ANTICIPATED COSTS
Description
Anticipated Expenditure
McGuire and Hester Base Bid
$6,915,983
Contingency (6%)
$415,000
Direct Project Cost Subtotal
$7,330,983
Administrative Overhead
$50,000
City Staff Project Management and Admin.
$200,000
Soft Project Cost Subtotal
$250,000
TOTAL PROJECT COSTS
$7,580,983
* Total amount available with the recommended transfers is $7,590,386.50 CEQA CONSIDERATION:
The Closter Park Revitalization project, includes demolishing and replacing existing structures of substantially the same size, purpose, and capacity, qualifies as a Class 2 Categorical Exemption (Section 15302 Replacement or Reconstruction) under the California Environmental Quality Act (CEQA).
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
Yes
STRATEGIC PLAN INITIATIVE:
This project addresses the current City Council’s Goals of Youth and Seniors, Infrastructure and Environmental Sustainability, Economic Development and Public Safety.
DEPARTMENTAL COORDINATION:
The Public Works Department is collaborating with Library Community Services Department for the construction of this project and with Legal and Finance Department during the purchasing process.
FISCAL AND SUSTAINABILITY IMPACT:
Based on the table, sufficient funds are available to proceed with the construction for this project.
Fund
Appropriation
Appropriation
Name
Total Appropriation
Amount for recommendation
FY 24-25 Operating Budget Page
Last Budget Action (Date, Resolution)
5800 (Grant Fund 5201)
55.9350-66.4000
Capital Outlays Improvements
$6,845,563
$5,676,333.30
n/a
5800 (Measure E)
55.9022-66.4000
Capital Outlays Improvements
$148,228.70
$20,000.00
n/a
5800 (Measure E)
55.9048-66.4000
Capital Outlays Improvements
$440,000.00
$280,000.00
n/a
3911 (ARPA)
55.8171-66.4000
Capital Outlays Improvements
$1,028,192.64
$1,614,053.30
n/a
ATTACHMENTS:
Resolution
Bid Tab
Agreement
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