DATE: JANUARY 27, 2025
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
TITLE: ACCEPTANCE OF THE CESAR CHAVEZ PARK DG PATH PROJECT RECOMMENDED MOTION:
A motion to approve a Resolution accepting the Cesar Chavez Park DG Path Project (“Project”, CIP No. 9361) for maintenance and responsibility.
EXECUTIVE SUMMARY:
On June 13, 2023, the City Council awarded a contract to NR Development, Inc. for the Cesar Chavez Park DG (decomposed granite) Path improvements via Resolution No. 22693 for a contract amount of $602,500. Work began on August 28, 2023, and was substantially complete on December 5, 2023. There were no change orders on the project.
BACKGROUND:
In 2019 the Library and Community Services Department concluded a Parks, Recreation and Libraries Master Planning (PRLMP) effort which included a full assessment of our park, recreation, and library facilities. Following this assessment and the community engagement process which included over two thousand community engagement touch points, our consultants proceeded to develop plan content, key project recommendations, implementation strategies and a capital investment plan. Based on this extensive community engagement all our assets requiring capital improvements were ranked. Cesar Chavez is a top ranked park with a high overall priority score. The priority score includes community need, significance, funding leverage, safety/security, usage/benefits, and location/demographics.
The non-competitive grant made possible by the passage of the Proposition 68 - Per Capita Program was awarded to the City of Salinas in the amount of $177,952. The intent of the Prop 68 funded Per Capita Program was to create opportunities for high quality outdoor recreation and connect residents to parks in critically underserved communities across California.
The Cesar Chavez Trail Park project consisted of renovating the existing decomposed granite trail and adding to the trail to connect to Circle Drive. Bench and exercise pads were also installed along the trail. The Trail was designed to provide a loop for walking or running in addition to a possible future connection with a proposed regional trail outside the park.
The project leveraged Alisal Vibrancy Plan (AVP) implementation funds designated for park and open space improvements. AVP funds were used to augment the project to include construction of the trail, trash and recycling receptacles, and exercise stations. Adding more trash and recycling receptacles for cleanliness, and the addition of exercise stations to promote healthy activity were identified as priorities in the resident led AVP and implementation plan. This collaboration allowed the City to maximize both the use of the per capita grant funds and the AVP implementation funds to increase community benefit and achieve the priorities of both the PRLMP and the AVP.
On March 24, 2023, a Request for Proposals (“RFP”) for the Cesar Chavez Park DG Path Improvements was published via PlanetBids, an online bidding tool. On April 3, 2023, a non- mandatory Bid walk for the project was conducted. On April 27, 2023, one (1) contractor submitted a proposal for evaluation. On June 13, 2023, with Resolution 22693 a contract was awarded to NR Development in the amount of $602,500.
The Notice to proceed with construction was issued on August 28, 2023, with 60 working days to complete the project. The project was substantially complete within the 60 working days allowed.
Even though the trail was finished on time there have been some failures that showed up during the maintenance period. In order to complete the project in the most efficient and cost-effective means, Public Works plans on using the remaining funds in the account to address the issues that have arisen.
The acceptance of the completed work allows the City to maintain the completed project. It also puts the contractor and sub-contractors on notice that the project is considered complete by the City. The City can then use all unclaimed amounts of the contract to pay for needed repairs.
CEQA CONSIDERATION:
Categorically exempt. The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 1530l(c), Class 1), because the project proposes to maintain an existing pedestrian trail.
Furthermore, the project does not qualify for any of the exemptions to the categorical exemptions found at CEQA Guidelines Sections 15300.2, because section does not apply, and we are not reconstructing or replacing any structures or facilities.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
Yes.
STRATEGIC PLAN INITIATIVE:
This item relates to the City Council’s Strategic Plan of Infrastructure and Environmental Sustainability as well as Youth and Seniors.
DEPARTMENTAL COORDINATION:
The Public Works Department, Library & Community Services and Community Development Departments worked together to develop the RFQ, rate and rank the statement of qualifications, and oversee the construction of the pathway.
FISCAL AND SUSTAINABILITY IMPACT:
Accepting the Cesar Chavez Park DG Path improvements (CIP 9361) for maintenance and responsibility has no direct fiscal impact. The project was constructed within its allocated budget and contingencies. On-going maintenance and operation costs will be included in the FY 2025-26 budget.
ATTACHMENTS:
Resolution
Resolution No. 22693
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