Report — Salinas City Council, March 25, 2025

DATE: MARCH 25, 2025
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: VICTOR SANCHEZ, ASSISTANT ENGINEER
TITLE: 2024 PAVEMENT IMPROVEMENTS ON VARIOUS STREETS PROJECT, CIP NO. 9981 RECOMMENDED MOTION:

A motion to approve a Resolution accepting the 2024 Pavement Improvements on Various Streets Project, CIP No. 9981, for maintenance and responsibility.

EXECUTIVE SUMMARY:

On February 20, 2024, City Council awarded the 2024 Pavement Improvements on Various Streets Project, CIP No. 9981 to Granite Rock Company for a contracted amount of $5,387,979.50 and approved a $612,020.50 allowance for extension of the patch and repair limits and 25% contingency. Construction began on May 20, 2024, with an allowance of 80 working days for project completion. Granite Rock Company has completed pavement maintenance for 16 road segments under this contract, including 11 contract change orders, for a grand total of $6,535,782.60. Substantial completion was issued on October 3, 2024. The construction methods and materials met the project specifications as set forth by the contract documents and the Project have been deemed complete.

BACKGROUND:

The 2021 Pavement Management Program update and subsequent 2023 roadway assessment identified over $169 million in deferred roadway maintenance. Roadway deterioration was further compounded by the winter storm of 2023 which caused pavements to break apart, crumble and pop out, leaving potholes. In response to this, Council set aside funding and approved a street prioritization list for permanent spot roadway repairs, through Resolution No. 22782.

Pursuant to the On-Call Type A Contracting contract, staff sought bids from the contractors for permanent repair of roadway segments. On February 20, 2024, pursuant to Resolution No. 22903, City Council awarded the 2024 Pavement Improvements on Various Streets Project, CIP 9981 (“Project”) to Granite Rock Company for the sum of $5,387,979.50, approved a $612,020.50 allowance for extension of the patch and repair limits, and a 25% construction contingency.

The Project began on May 20, 2024, and included full depth reclamation, pavement digouts and repair, crack treatment, hot mix asphalt (HMA) overlay, and installation of new signs and striping at ten roadway segments. In order to assist traffic calming efforts, additional pavement digouts and repairs were installed at four roadway segments (Circle Dr, Rainier Dr, Iverson St and W Acacia St). South Hebbron Avenue was also identified included as a change order to the roadway repairs. A total of sixteen (16) street segments received pavement maintenance under this project.

Exhibit A, attached to this report, provides a location map and Table No. 1, below, identifies the pavement treatments.

Table 1: Roadway Treatment Summary
Street Name
Begin
End
Treatment
Riker St
E Alisal St
W Acacia St
Pavement Digout and Repair, 3", 1.5" and 6" thick
Abbott St/S Sanborn Rd Intersection
n/a
n/a
Pavement Digout and Repair, 6" thick
Towt St
E Market St
Del Monte Ave
Pavement Digout And Repair, 6" thick
Mae St
Del Monte Ave
Towt St
Pavement Digout and Repair, 6" thick
Garner Ave
N Sanborn Rd
Alamo Way
Pavement Digout and Repair, 6" thick
Independence Blvd
Constitution Blvd
E Boronda Rd
Full Depth Reclamation w/ 5.5" HMA
Pacheco St
Natividad Rd
Tampico Ave
Pavement Digout and Repair, 6" thick and 2" HMA Overlay Tampico Ave
Rainier Dr
Vallejo St
Pavement Digout and Repair, 6" thick and 2" HMA Overlay N 1st St
W Curtis St
Cherokee Dr
Pavement Digout and Repair, 6" thick
Old Stage Rd
Williams Rd
Salinas Maintenance Limit
Pavement Digout and Repair, 6" thick
S Hebbron Ave
E Alisal St
John St
Pavement Digout and Repair, 6" thick
Circle Dr
n/a
n/a
Pavement Digout and Repair, 6" thick
Rainer Dr
n/a
n/a
Pavement Digout and Repair, 6" thick
Iverson St
n/a
n/a
Pavement Digout and Repair, 6" thick
W Acacia St
n/a
n/a
Pavement Digout and Repair, 6" thick
Table 2 summarizes the Project’s measurable outputs.

Table 2: Project Output Summary
Construction Activity Description
Quantity
Unit
Crack Treatment
13 LLM
Pavement Digout and Repair, 6” thick
276,644
SF
Full Depth Reclamation w/ 5.5" HMA
300,130
SF
2" thick HMA OVERLAY
5,658.00
SF
A total of 11 change orders totaling $1,147,803.10 were issued for a total construction cost of $6,535,782.60, as detailed on Table 3. A total of 12 additional working days were issued to complete the additional work requested. Contract change orders were approved in accordance with Department Policy 75-1 and the authority granted through Resolution No. 22903.

Table 3: Contract Change Order Summary
Contract Change Order
Description
Working Days
Change Order Amount
Cumulative Contract Total
Contract
80 $5,387,979.50
CCO 1
Additional pavement digouts and repair at the intersection of Towt St and E Laurel Dr 0 $56,012.00
$5,443,991.50
CCO 2
Additional pavement digouts and repair work at Towt St
0 $253,456.00
$5,697,447.50
CCO 3
Adjusted unit rates for the change of AC from ¾” to ½” for asphalt overlays at Tampico St and Pacheco St 0 $5,835.00
$5,703,282.50
CCO 4
Additional pavement digouts and repair work at S Hebbron Ave 5 $427,725.00
$6,131,007.50
CCO 5
Additional pavement digouts and repair work at W Acacia St, Iverson St, Rainier Dr, and Circle Dr 0 $181,825.60
$6,312,833.10
CCO 6
Additional pavement digouts and repair at Old Stage Road. 1 $58,922.50
$6,371,755.60
CCO 7
Exploratory coring work on Riker St.
1 $5,550.00
$6,377,305.60
CCO 8
Adjusted unit rates for the change of 6” thick HMA digouts to a 3” thick HMA digouts due to underlying concrete pavement on Riker St. 3 -$40,187.50
$6,337,118.10
CCO 9
Additional pavement digouts and repair work at Riker St. 1 $118,405.00
$6,455,523.10
CCO 10
FDR test pits on Independence Blvd.
0 $1,561.32
$6,457,084.42
CCO 11
Time and materials work on Towt St and S Hebbron St.
1 $37,330.32
$6,494,414.74
CCO 12
Balancing of contract items that exceeded bid quantities or were removed from the project. 0 $41,367.86
$6,535,782.60
Total
92 $1,147,803.10
$6,535,782.60
The project was funded through numerous funds including Measure G, ARPA, and CIP 9163 Traffic Calming Improvements and constructed within the anticipated budget.

The project was substantially completed on October 3, 2024. A record of survey was filed in the office of the County Recorder memorializing the roadway monumentation for Independence Boulevard.

The construction methods and materials met the Project Specifications as set forth by the contract documents and the Project has been deemed complete. Staff recommends acceptance of the 2024 Pavement Improvements on Various Streets Project, CIP No. 9981 for maintenance and responsibility.

CEQA CONSIDERATION:

Categorically exempt. The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the project proposes to maintain existing roadways, crosswalks, signage, and pavement striping.

Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.

CALIFORNIA GOVERNMENT CODE §84308:

No. This project was advertised and competitively bid and is therefore exempt from California Government Code §84308.

STRATEGIC PLAN INITIATIVE:

This item relates to the Council’s Goal of Infrastructure and Environmental Sustainability.

DEPARTMENTAL COORDINATION:

Public Works staff has worked closely with the Finance Department in identifying and tracking the funding of this project. Staff coordinated with the Traffic and Transportation Division of Public Works to provide assistance to move traffic calming efforts forward.

FISCAL AND SUSTAINABILITY IMPACT:

Accepting the 2024 Pavement Improvements on Various Streets Project, CIP No. 9981 for maintenance and responsibility has no direct fiscal impact. The project was constructed within its allocated budget and contingencies.

Fund
Appropriation
Appropriation
Name
Total Appropriation
Amount for recommendation
FY 24-25 Operating Budget Page
Last Budget Action (Date, Resolution)
N/A
N/A
N/A
N/A
N/A
N/A
N/A
ATTACHMENTS:

Salinas City CouncilMarch 25, 2025

Salinas City Council
March 25, 2025