January 10, 2025
Gary Gabriel
City of Salinas WALLACE GROUP®
426 Work Street
Salinas, California 93901
Subject: City of Salinas 2025 Industrial SSMP Update ENGINEERTATION Dear Mr. Gabriel:
Wallace Group appreciates the opportunity to provide you with our proposal for Water Resources services for the above-referenced project. Based on our discussion, the following Scope of Services has been prepared for your consideration:
SCOPE OF SERVICES PLANNING
Task 1: Project Management & Meetings JBLIC WOR
OMINISTRATIC
This task includes coordination of project activities, including scheduling and budget controls, Client coordination, quality control, and other related project management activities.
WATER RESOURCES
Task 2: SSMP Update
Task Understanding: The State Water Resources Control Board (SWRCB) established Statewide General Wastewater Discharge Requirements (GWDR) for Sanitary Sewer Systems, Orders No. 2006-0003-DWQ and revised Monitoring and Reporting Program WQ 2013-0058-EXEC, which required all public entities that own or operate sanitary ewer systems greater than one mile in length in California to create, implemen nd maintain a SSMP. Recently adopted WDR Order No. 2022-0103-DWQ requires a agencies to develop and update their SSMP as described below:
WDR Order No. 2022-0103-DWQ:
To facilitate adequate local funding and management of its sanitary sewer complexity of the Enrollee's sanitary sewer systems). The Sewer Systen Management Plan must address, at minimum, the required Plan elements ir through available equipment, technologies, and strategies.
Wallace Group will update each of the eleven (11) elements of the City's SSMP.
Wallace Group Staff will work collaboratively with City staff to develop the SSMP and to obtain any additional materials and documentation necessary for completion. The SSMP will WALLACE GROUP A California Corporation
be formatted to clearly identify sections and sub-sections of document to applicable GWDRs. 612 CLARION CT
SAN LUIS OBISPO
CALIFORNIA 93401
T 805 544-4011
F 805 544-4294
www.wallacegroup.us
PP25-8345
City of Salinas
Appendices with reference materials will be included for each Element of the SSMP as applicable. The table below summarizes the scope of the recommended update: WALLACE GROUP® City of Salinas Industrial SSMP Update Summary: Order WQ 2022-0103-DWQ SSMP Requirement
2022 GWDR Wallace Group Recommended Management Plan Updates Attachment D
i. Goal & The goal of the Sewer System Management Plan (Plan) is to provide a Introduction plan and schedule to:
The Plan will include a narrative Introduction section that discusses the following items:
• Regulatory Context
• SSMP Update Schedule
ii. Organization Update organization charts, organizational lines of authority and identification of responsibilities for management and implementation of SSMP. Update Spill Chain of Communication for compliance with 2023 Notification, Monitoring, Reporting & Recordkeeping (NMR&R) requirements.
iii. Legal Authority Update this section to clearly identify the Municipal Codes and Ordinances that give the City the Legal Authority to manage the sewer collection system and comply with WDR mandates.
iv. Operation and Update this section to reflect current practices and planned Maintenance activities. Include the following:
Program • Map of Sewer System including all assets and method for RWQCB to access map (assumed City will supply map)
Map of Stormwater Collection and Conveyance System and
method for RWQCB to access map (assumed City will supply Discussion of Preventative Operation and Maintenance
Program and Data Collection System in accordance with new WDRS
Update Templates to document routine O&M: line cleaning, manhole inspection, lift station operations
Development and discussion of Training Program
Development of Sewer System Equipment Inventory,
identifying critical replacement and spare parts
Include system-specific procedures in its Sewer System Management • condition assessments, and
repair and rehabilitation, to address ongoing system
Discussion of how the City will maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system and allocate necessary resources to the SSMP for:
Compliance with the General Order
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• Full implementation of the SSMP
• System Operations, Maintenance and Repairs WALLACE GROUP® Update this section to identify the Public Works Design Standards and V. Pestormance Testing Requirements the City will follow. Incorporate these Provisions
vi. Spill Emergency
Response
Plan (SERP)
vii. Sewer Blockage
Control Program
requirements in WDR: Based on the results of the A2024 Audit Report, there are no current sources of pipe blocking materials within the Limited al the l win level of effort for this Element is planned to be The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
An identification of sanitary sewer system sections
subject to fats, oils, and grease blockages and
establishment of a cleaning schedule for each section
Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer
system for each section identified above.
viii. System The Plan will include procedures and activities as identified in the Evaluation and new WDRs for:
Capacity Routine evaluation and assessment of system conditions; Assurance and Capacity assessment and design criteria;
Capital Prioritization of corrective actions; and
Improvements A capital improvement plan (to be provided by City) This Element will be based on existing plans and assessments conducted by the City.
Additional criteria included in the 2022 WDRs requires consideration of risk assessments, environmental factors, climate change, etc.. which are listed in Element 8 subsections a, b, c, & d and will be included in this Element of the updated SSMP.
The City must implement capital improvements to provide adequate hydraulic capacity to:
Meet or exceed the design criteria as defined in the
Enrollee's System Evaluation and Capacity Assurance
element of its Sewer System Management Plan; and
Prevent system capacity-related spills, and adverse
impacts to the treatment efficiency of downstream
wastewater treatment facilities.
ix. Monitoring, Update this Element with Adaptive Management strategies that Measurement, addresses Plan- implementation effectiveness and the steps for and Program necessary Plan improvement, including:
Modifications Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities; Monitoring the implementation and measuring the
effectiveness of each Plan Element;
Assessing the success of the preventive operation and
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maintenance activities;
WALLACE GROUP®
x. SSMP Program Update this Element to include internal audit procedures for the City Audits to comply with section 5.4 (Sewer System Management Plan Audits) of xi. Communication
Program
implementation and updates.
Owners/operators of systems that connect into the Enrollee' system, including satellite systems, for:
• System operation, maintenance, and capital improvement- related activities.
Wallace Group anticipates a maximum of two (2) 2-hour meetings with City Staff to develop and finalize the SSMP.
Deliverables:
SSMP one (1) electronic copy in Word and PDF
: Up to two (2) meetings with City staff are anticipated to complete final SSMP
SCHEDULE
The SSMP is due to be uploaded to CIWQS by May 2, 2025. • Wallace Group will work with City staff to develop a draft by March 10, 2025. • All comments received from the City by March 18, 2025. • A final SSMP will be provided to the City by April 1, 2025.
TO BE PROVIDED BY THE CLIENT
• All sewer system data as requested
PROJECT FEES
Wallace Group will perform the services denoted in Task 1 through Task 3 of the proposed Scope of Services in accordance with the attached Schedule of Fees (Exhibit A). These services will be invoiced monthly on an accrued cost basis, and our total fees, including reimbursables will are estimated to be $11,670 based on the scope of work selected by the City. Costs will not exceed the selected amount without receiving written authorization from the Client.
Salinas Project Fee Summary
Project Task Fee Estimate
Task 1 - Project Management & Meetings $1480
Task 2 - SSMP Updates $9,990
SSMP Related Reimbursables: travel, reproductions, etc. $200 TOTAL $11,670
PP25-8345
City of Salinas
January 10, 2025
At your request, additional services to the Scope of Services will be performed by Wallace Group following the signature of our Contract Amendment or the initiation of a new contract.
WALLACE GROUP®
TERMS AND CONDITIONS
In order to convey a clear understanding of the matters related to our mutual responsibilities regarding this proposal, the City of Salinas Agreement for Professional Services dated January 10, 2023 is considered a part of our proposal agreement. If this proposal meets with your approval, please sign where indicated and return to our office and/or prepare a Purchase Order, which will serve as our notice-to-proceed.
We want to thank you for this opportunity to present our proposal for regulatory compliance services. If you would like to discuss this proposal in greater detail, please feel free to Sincerely,
WALLACE GROUP, a California Corporation TERMS AND CONDITIONS ACCEPTED:
ZuCu
Bill Callahan Mary Alal
Senior Environmental Compliance Specialist
612 Clarion Court Signature Gary Gabriel
San Luis Obispo Printed Name
California 93401 Waste wateR ManageR
T 805 544-4011 Title
F 805 544-4294 1/13/24
www.wallacegroup.us Date
Attachments
JMR: PP25-8345, 2025, std
Exhibit A
THIS PROPOSAL IS VALID FOR 60 DAYS FROM THE DATE OF THIS DOCUMENT.
Exhibit A
Standard Billing Rates
WALLACE GROUP®
Public Works Administration Services:
Project Analyst | - IV .... ...... $125/$135/$145/$155
Senior Project Analyst I - III ...... $160/$165/$170
Senior Environmental Compliance Specialist I - III ...... $175/$180/$185 Support Services:
Office Assistant.. ..... $120
Project Assistant I -III........ .... $130/$135/$145
Right to Revisions:
Wallace Group reserves the right to revise our standard billing rates on an annual basis, personnel classifications may be added as necessary.
Additional Professional Services:
Fees for expert witness preparation, testimony, court appearances, or depositions will be billed at the rate of $400 an hour. If required to meet schedule requests, overtime on a project will be billed at 1.5 times the employee's typical hourly rate.
Direct Expenses:
Direct expenses will be invoiced to the client and a handling charge of 15% may be added.
Sample direct expenses include, but are not limited to the following:
• travel expenses • sub-consultant services • agency fees • delivery/copy services • mileage (per IRS rates) • other direct expenses Invoicing and Interest Charges:
Invoices are submitted monthly on an accrued cost basis. A finance charge of 1.5% per month may be assessed on all balances that are thirty days past due. 2025 Standard Billing Rates 1