RESOLUTION NO. 21165 ( N. C. S.)
A RESOLUTION ESTABLISHING UNIFORM BYLAWS FOR CITY COMMISSIONS,
COMMITTEES, AND BOARDS
WHEREAS, the City' s various commissions, committees, and boards conduct their meetings pursuant to bylaws approved by the City Council; and WHEREAS, the bylaws for the various commissions, committees, and boards differ in some respects; and
WHEREAS, theSalinasCity Councilhassetasoneof its goalsandprioritiesaneffective, efficient government; and
WHEREAS, the Salinas City Council desiresto have its commissions, committees, and boardsconducttheir businesspursuantto a uniform setof standardsandpursuantto a uniform administration.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF SALINAS that the Uniform Bylaws for City Commissions, Committees, and Boards which are attached to this Resolution shall, unlessotherwise specifically setforth in this Resolution or in a subsequentaction by the City Council, govern the operationand the managementof the City' s commissions, committees, andboardsandshallreplacethe existingbylawscurrentlyusedby the City's commissions, committees, and boards; and
BE IT FURTHER RESOLVED, that the bylaws for the SalinasPolice Community Advisory Committee dated June 30, 2010, shall continue to govern the operation and the managementof theCommittee, exceptthat Section2 of thebylawsshallbe amendedto provide that the total number of members of the Committee shall be seven ( 7), one appointed by each member of the City Council from residents within their districts, with the Mayor' s appointment made from among residentsof the City at -large.
PASSEDAND APPROVED this 2nddayof May, 2017, by thefollowing vote:
AYES: Councilmembers: Craig, Davis, De La Rosa, McShane, Villegas and Mayor Gunter NOES: Councilmember Barrera
ABSTAIN: None
ABSENT: None
1 APPROVED:
e
J e unter, Mayor
ATTEST:
Patricia . Bar , City Clerk
UNIFORM BYLAWS FOR CITY COMMISSIONS, COMMITTEES, AND BOARDS Unless specific bylaws are approved by the City Council for a commission, committee, or board, these Uniform Bylaws shall govern the operation and management of the City' s commissions, committees, and boards.
Article 1. Officers.
Section 1. TheOfficersareChairperson, Vice -Chairperson, andExecutiveSecretary.
Section 2. Chairperson. The Chairperson will preside at meetings of the commission, committee, or board.
Section3. Vice -Chairperson. In theabsenceof theChairperson, theVice -Chairpersonwill preside at meetings. In the absence of both the Chairperson and the Vice -Chairperson, the members present (providedaquorumis present) shalldesignateanactingChairpersonfor themeeting.
Section 4. Executive Secretary. A Department Director selectedby the City Manager, or the DepartmentDirector's designee, shall serveas the ExecutiveSecretaryand will carry out the administrative details of the commission, committee, or board. S/he will keep the records of the commission, committee, or board, will act as secretaryof the meetings, will record all votes, and will prepare the agenda and the minutes of the meetings. S/he will serve as technical advisor to the commission, committee, or boardand will provide the necessaryresearchand fact-finding services.
Section 5. Electionof Officers. Annually, duringthemonthof July, thecommission, committee, or board will elect from among its members a Chairperson andVice -Chairpersonwho shall serve for atermof oneyear. A minimumof four votesarerequiredfor electingeachposition.
Section 6. Term of Office. No personshall servefor longer than two consecutiveterms aselected Chairperson. Further, no person shall serve more than two consecutive terms as elected Vice - Chairperson. Thisintendedtocreatearotationof commissionersintotheelectedofficerpositions.
Section7. If theofficeof Chairpersonbecomesvacant, theViceChairpersonshallautomatically becomeChairpersonfor the existingChairperson's remainingterm of office. Alternatively, the commission, committee, orboardmayselectasuccessorfrom itsmembershipto assumetheoffice of Chairperson. The period of time during which the Vice Chairperson assumesthe office of Chairpersonwill not be countedtoward the maximum term of office under Section6, above. If the office of Vice Chairpersonbecomesvacant, the Commission, committee, or boardwill selecta successorfromitsmembershipatthenextregularmeetingandsuchelectionwillbefortheexisting Vice Chairperson's remaining term of office. The period of time during which a Commissioner assumesthe role of Vice Chairpersonwill not be countedtowardthe maximumterm of office underSection6, above. A minimumoffourvotesisrequiredforelectingeachpositionunderthis Section.
3 Article 2. Meetings.
Section 1. Regular meetings. Regularmeetingsshallbeheld in the Council Chambersin City Hall, 200Lincoln Avenue, Salinas, California93901, unlessotherwisedesignatedin advanceby theExecutiveSecretary. Regularmeetingsshallbeheldonsuchdaysandatsuchtimesasmaybe determined by the commission, committee, or board, unless there is no businessto discuss, at which time the ExecutiveSecretaryshallposta noticeof cancellationasprescribedby the City Clerk, atleastseventy-two hoursprior. Alternatemeetingtimesandplacesareencouragedaslong as sufficient public notice is given.
Section 2. Special Meetings. Subjectto propernotice, specialmeetingsmay be calledby the Chairperson, or in his/herabsence, by theVice -Chairpersonfor thetransactionof business. Only thosematterslistedin theagendanoticeof a specialmeetingmaybediscussedatthatmeetingand suchmeetings shall be conductedin full conformity with the Brown Act.
Section 3. Attendance Requirements. Each member will be required to attend a minimum of 75% of all scheduledregular and special meetingsheld within a calendaryear. Further, amember shall be absent from no more than three consecutive regular and special meetings. A violation of either of these attendance requirements will invoke enforcement procedures, which may include the commission, committee, or board making a recommendationto the appropriateCity Council memberthat their appointeebe removedfrom the membershipor recommendingto the City Council that the member be removed and an alternate appointment be made.
Section 4. Quorum. A majority of the appointed members of the Commission, committee, or board shall constitute a quorum. No action shall be taken except by the affirmative vote of the majority of the members present. In the event any member or members abstain from the determinationof anitem, saidmemberor membersshallbecountedaspresentfor thepurposeof determining a quorum.
WhentheExecutiveSecretaryreceivesnoticefromindividualmembersprior tothemeetingwhich indicatesthataquorumwill not bepresent, the Secretarymaycancelthemeetingon behalfof the commission, committee, or board.
Section 5. Minutes. All official actionsshallbeenteredin theminutesof eachmeeting, said minutes to be preparedby the Executive Secretary.
Section 6. Manner of Voting. Voting on matters coming before the commission, committee, or board will be by roll call, and the vote enteredinto the minutes.
In theeventthecommission, committee, or boardis unableto approve, conditionallyapprove, disapprove, or makea recommendationto the City Councilon an item becausea motionon the applicationfails to receivea majorityvote resultingin no actiontakenby the commission, 4 committee, orboard, theitemorapplicationshallbeforwardeddirectlytotheCityCouncilwitha recordof thecommission, committee, or board'svoteandtheproceedingthereon.
Section 7. Rules of Order and Procedure. Robert' s Rules of Order, or those rules of order and procedureusedby theCity Council, will provideguidelinesfor thoseaspectsof proceedingsnot specificallyprovidedfor in theseBylaws, however, actionbythecommission, committee, or board will not beinvalidatedbecauseof a technicalviolation of theserules. TheChairpersonwill have thefinalsayoninterpretation, subjecttooverridebyamajorityofthememberspresentif thereis a disagreementover a particular procedure.
Section 8. Agenda. An agendawill bepreparedby theExecutiveSecretarywhohasauthority overtheschedulingof agendaitems, andwill beadheredtowiththeexceptionsthatitemsmaybe takenoutof orderfor theconvenienceof thosein attendance. Theagendawill bepublishedand distributedto interestedpartiesatleastseventy-two hoursin advanceof all meetings.
Article 3. Committees.
Committeesofthecommission, committee, orboardmaybeestablishedtopursuethegoalsand theprogramsof thebody. No morethanthreemembersmayserveon eachcommittee. Members of the public may also participate on committees. Subject to the approval of the commission, a committee, or boardcansettheir own rulesandmeetingschedule. Committeeswill reportto the bodyregularlywithupdatesand/or recommendationsandanaccountingof timespentbythe membersand non-membersof the public on work items.
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