PCAC Bylan's 6130110 Adopted by the PCAC on 6/30/10
Approved bY Chief 6/8/10
Reviewed by City Attomey 6117ll0
SALINAS POLICE CON{N{UNITY ADYISORY COMI\{ITTEE
BY-LAWS
Article I -
The Committee
4 Section 1. Name
5 The narne of the committee is the "salinas Police Community Advisory Committee," 6 hereinafter the "PCAC."
7 Section 2. Composition
8 The PCAC will be composed of fourteen (14) voting members, two (2) appointed by each 9 member of the Salinas City Council, and a secretary and a police department liaison l0 appointed by the Chief of Police from the.Ddepartment staff, both of whom shall be non- I I voting, ex-officio members.
12 Section 3. Duties
l3 The purpose of the PCAC shall be to review police sen ice delivery relevant to 14 community needs, provide input on programs, and advise the City Council and police 15 department about community relations strategies. The PCAC members appointed by the 16 City Council will report to their respective council members and also be responsive to 17 procedural and/or community issues as defined by the Chief of Police. PCAC members 18 also are to bring to the PCAC concerns and questions from their communities. 19 Section 4. Goveminq Law
20 The PCAC shail, in all its official activities, adhere to the provisions of the Ralph M. 21 Brown Act of Califomia and all amendments thereto.
22 Section 5. Oualification for Membership
23 All City Council appointees shall provide identifying information to the Chief of Police 24 and shall be subject to a criminal history check conducted in accordance with procedures 25 determined by the Chief of Police. A record of the criminal history/background check 26 will be maintained by the Chief of Police. The Chief of Police shall have the right to 27 deny membership to any appointee to the PCAC based on the confidential results of the 28 criminalhistory/backgroundcheck.
29 Section 6. Removal
30 Any member of the PCAC may be removed from office upon the affirmative vote of a 31 majority of the members of the City Council and any such action shall be final and not 32 subject to review.
33 Section 7. Term
34 Members of the PCAC shall serve until successors are appointed, unless either resigns or 35 is removed sooner by action of the city council as herein provided.
Article II - Officers
1 2
3 36
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PCAC Byla*'s 6130110
38 Section 1. Titles
39 The officers of the PCAC shall be a Chairperson and a Vice Chairperson, both of whom 40 shall be voting members of the PCAC; a Secretary and Police Department Liaison, 41 neither of whom shall be voting members of the PCAC. 42 Section 2. Chairperson
43 The Chairperson will preside at meetings of the PCAC. He/she shall be appointed by the 44 Chief of Police for a term of one year from among not less than two nor more than three 45 nominees presented by the voting members of the PCAC. 46 Section 3. Vice Chairperson
47 The Vice Chairperson shall preside at all PCAC meetings in the absence of the 48 Chairperson. He/she shall bi appointed by the Chief olPolice for a term of one year 49 from the list of nominees for Chairperson (see Section 2). 50 Sections 4. Secretary
51 The Secretary is the executive officer of the PCAC and shall carry out the administrative 52 details of the PCAC. He/she shall be appointed annually by the Chief of Police from the 53 police department staff As Secretary, he/she shall keep the records of the PCAC, act as 54 Secretary of the meetings of the PCAC, cause to be recorded all votes, and cause to be 55 prepared the agenda and minutes of the PCAC. The Chief of Police shall designate an 56 alternate to serve in the absence of the Secretary.
5l Section 5. Police Department Liaison
58 The Police Department Liaison shall be appointed annually by the Chief of Police from 59 police department staff. He/she shall act as the representative of the Chief of Police when 60 the Chief is not present, and shall provide or arrange for such data and research on police 61 activities as may be requested by the PCAC in pursuit of its duties as stated in Article 1, 62 Section 3.
63 Section 6. Vacancies
64 If any office becomes vacant for any reason, a replacement shall be appointed by the 65 Chief of Police for the remainder of the vacated term according to the provisions of 66 Sections 2,3, 4 or 5 above, as appropriate.
67 Article Ill - Meetings
68 Section l Regular Meeting Place
69 Unless otherwise designated in advance by the Chairperson or the Secretary, PCAC 70 meetings will be held at Ciry Hall.
7l Section 2. Regular Meetings Date
72 Regular meetings wili be held at 6:00 p.m. on the last Wednesday of each month, unless 73 cancelled by the Chairman due to lack of business. The PCAC may determine at any 74 regular meeting that any subsequent regular meeting or meetings will be held at a 75 different time, day, or location.
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PCAC Bylaws 6/30110
76 Section 3. Special Meetings
77 The PCAC may hold special meetings in accordance with the provisions of California 78 law. Such meetings may include sub-committee meetings, strategy sessions, and social l9 functions.
80 Section 4. Agenda
8l The Secretary will prepare and publish an agenda for each meeting, which u'ill be posted 82 and otherr,',ise made available according to the requirements of California law. The 83 Chairperson or any member may make additions to the agenda at the beginning of the 84 meeting with the consent of the members present, provided no public notice is required 85 by law.
86 Section 5. Ouorum
87 A simple majority of current PCAC voting members shall constitute a quorum for the 88 transaction of business. No action shall be taken except by the affrrmative vote of a 89 majority of the voting members. However, if a quorum is present at the begiruring of a 90 meeting and such members subsequently depart prior to adjournment as reduces the 91 number present to less than a quorum, the PCAC may continue to conduct business 92 provided ar-r) action taken is approved by no less than a majority of a quorum. 93 Section 6. Attendance
94 PCAC members must report to the Secretary prior to a scheduled meeting if they intend 95 to be absent. Failure to report in a timely manner will be considered an unexcused 96 absence. Three consecutive unexcused absences will be reported to the Chief of Police 97 and constitute a basis for removal from the PCAC.
98 Section 7. Adjoumment of Meetinqs Due to Lack of euorum 99 The presence or lack of a quorum may only be determined by the PCAC at the time of the 100 meeting. Where those PCAC members present at the time of a meeting find that there is 101 not a quorum and that a quomm is not likely to be achieved, the meeting may be 102 adjourned or may continue to discuss informational items, taking no official action on 103 items discussed until a future meeting where a quomm of members are present. 104 Section 8. Conflict of lnterest
I 05 Any member who believes himself/herself to have a conflict of interest in any matter 106 before the PCAC shall so indicate prior to discussion of the matter. lO7 Section 9. Order of Business
108 At regular meetings of the PCAC, business will be conducted in the following order, 109 unless otherwise determined by the Chairperson with the approval of the PCAC:
110 1. Roll Call
111 2. Comments from the public
112 3. Approval of minutes of previous meeting(s)
113 4. Committee considerations
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PCAC Bylavus 6130110
114 5. Other business
I 15 6. Future agenda items
116 7. Roundtable (limit one (1) minute per committee member) 117 8. Date, time and place of the next meeting.
I 18 9. Adjournment
I l9 All official actions shall be entered in the minutes of each meeting and said minutes shall 120 be approved by the PCAC ar its next meering.
l2l Section 10. Public Meeting -- Continuance and Cancellation 122 Once a public meeting has been duly scheduled and noticed, such meeting may be 123 continued or cancelled openly by the PCAC acting at the time set for such meeting. The 124 PCAC shall continue or cancel a public meeting only for a good cause as determined by 125 the PCAC.
126 Section I l. Manner of Votine
127 Voting on matters coming before the PCAC shall be by voice. 128 Section 12. Rules of Order
129 Roberts Rules of Order will govern those aspects of committee proceedings not 130 specifically provided for in these Bylaws.
131 Session 13. Request for Considerations
132 All requests for consideration of issues by the PCAC shall be made in r,,riting to the 133 Secretary at least seven (7) days prior to the time of the regularly scheduled meeting, 134 Matters not on the agenda may be brought before the PCAC for discussion (but not for 135 action) provided a majority of the members present consent. 136 Article IV - Ride-Alongs and Community Academy
137 Section l. Ride-Alongs Encouraged
138 PCAC members are encouraged to ride along with officers on duty a minimum of eight 139 (8) hours per year. Members may ride along in excess of the eight hours at the discretion 140 of the Chief of Police. All ride-along requests and scheduling will be coordinated through 141 the Police Department's Administration Division.
142 Section 2. Police Community Academy
143 PCAC members are encouraged to participate in the Salinas Police Community Academy 144 when it is being offered. The Academy is hosted by the Community Services Unit and 145 applications may be submitted through the Police Department Liaison or the Secretary. 146 Articlev_Bylaws
147 Section l. Review
148 These Bylaws shall be reviewed annually or at the time of appointment of new officers. 149 Section 2. Amendment
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PCAC Bylau,s 6t30fi0
150 The Bylaws may be amended with the approval of a majority of the voting membership 151 of the PCAC at a regular meeting providea that uritten notice of such amendment has 152 been received by PCAC members at least five (5) days prior to the meeting. A proposed 153 Bylaw amendment may not be introduced without the five-day written notice and passed 154 at the same meeting. AII Bylaws are subject to review and approval by the Chief of155 Police. ts6
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Approved by the Police community Advisory committee on June 30,2010.
Approved by the Salinas Chief of police on June g. 2OlO.
Bylaws6.30.10.doc