REPORT ON RENTAL ASSISTANCE PROGRAMS AND HOUSING PRODUCTION TRACKING May 13, 2025
City Council
Presented by:
Lisa Brinton, Director
City of Cudahy, CA – Rental Assistance Program (2023)
City of La Mesa, CA – Older Adult Rental Assistance Program (2024) City of Monterey, CA – Rental Assistance Program details (2024) City of Tampa, FL – Rental & Move-In Assistance Program (RMAP) overview (launched 2022) National League of Cities – Lessons from Five Cities’ ERA programs (2022) Terner Center for Housing Innovation – “Building Local Institutional Capacity: Lessons from ERA” (Oct 2022) U.S. HUD Cityscape Journal – Discussion of Philadelphia’s PHLHousing+ cash assistance pilot (2024) Rental Assistance Program Review
Eligibility Requirements & Targeted Population
Residency
Income Limits
Demonstrated Need or Hardship
No Duplicate Assistance
Vulnerable Groups
Application Windows
Lottery v. First Come, First Serve
Online Portals & Forms
Documentation Requirements
Language & Application Assistance
Transparency & Updates
Application & Intake Process
Administrative Structure & Program Management
External Partners for Administration
Community Partnerships
Interdepartmental Coordination
Technology & Data Management
Form & Duration of Assistance
Payment Method
Landlord Engagement & Conditions
Additional Support Services
Procedural Efficiency
Program Procedures & Delivery Methods
Program Outcomes & Metrics
Track key metrics like households served, dollars spent, and evictions prevented Define success early and build data tracking into the program Use dashboards or regular reporting to support transparency and improve over time
Funding Sources
Housing Choice Voucher Program (Section 8)
Project-Based Rental Assistance
Housing Authority of Monterey County
Permanent Local Housing Allocation (PHLA)
General Funds
Charitable Funds
Philanthropic Grants
Past City of Salinas Rental Assistance Programs
Emergency Rental Assistance Program (ERAP)
Housing Stabilization Service (HSS)
California Emergency Solutions and Housing (CESH)
Housing Stabilization Assistance (HSA)
Prohousing Incentive Program (PIP)
Program Framework
Program Type
Target Audience
Common Requirements
Emergency Rental Assistance (One-Time)
Tenants facing sudden financial hardship (e.g., job loss, medical emergency) Proof of hardship, lease, proof of arrears, residency verification Short-Term Subsidy (2-6 Months)
Low- to moderate-income tenants recovering from hardship Income below specified AMI threshold, lease, financial documents Ongoing Shallow Subsidy
Extremely low-income tenants (e.g., seniors, disabled) with fixed incomes Income documentation, long-term residency, proof of fixed income Move-In Assistance
Tenants entering housing from homelessness or unstable housing Proof of new lease, deposits required, homelessness risk documentation Eviction Prevention/Legal Aid Coupled Assistance
Tenants with active eviction filings or legal housing issues Active eviction case, legal referral, income or hardship documentation
Residential Rental Registration and Rent Stabilization Program Staffing
1.0 FTE
Community Development Analyst -Limited Term
1.0 FTE
Admin Analyst - Limited Term
1.0 FTE
Admin Aide - Limited Term
3.0 FTE
Total Staffing
Rental Assistance Program Administrative Budget FY 2025-2026 Salaries and Benefits
$385,670
Software
$ 95,500
Indirect Costs/Overhead
$73,500
TOTAL
$554,670
Rental Program Fees CollectedJanuary 1, 2025 to May 5, 2025 Fee Amount
Number of Units Registered*
Total Fees Remitted*
Residential Rental Registration
$45/unit
3,847
$173,115.00
Rent Stabilization
$170/unit
7,733
$1,314,610.00
Total
10,963
**$1,494,000.00
* Data source: Tolemi Slate Platform.
**Beginning April 2, 2025, late fees were assessed.
Program Budget and ExpendituresJanuary 1, 2025 to June 30, 2025 FY 24-25 Budget
Estimated
Expenditures*
Remaining Balance
Salaries and Benefits
$142,250.00
$90,564.45
$52,014.55
Software
$200,000.00
$129,000.00
$49,300.00
Supportive Services
(Hearing Officer, Education/Outreach)
$300,000.00
$26,550.55
$295,149.45
Indirect Costs/Overhead
$ 13,000.00
$0.00
$13,000.00
Total
$655,250.00
$246,115.00
$409,135.00
*Estimated salary and hearing officer costs
Reallocation of Rental Program Revenue
Reallocation of Rental Program Revenue
Estimated Revenue After Expenses
$ 409,135
General Fund Loan Amount
$ 205,203
Estimated Program Revenue Balance
$ 614,338
Estimated FY 25-26 Rental Assistance Administrative Costs $ (554,670)
Estimated Balance After Administrative Costs
$ 59,668
Housing Production Dashboard
Questions?
For more information, contact Housing Division
(831) 758-7901 or [email protected]
https://www.cityofsalinas.org/Your-Government/Departments/Community-Development