DATE: MAY 13, 2025
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: VICTORIA GUTIERREZ, JUNIOR ENGINEER
TITLE: 2025 CITYWIDE SIDEWALK REPAIR PROJECT, CIP NO. 9720 RECOMMENDED MOTION:
A motion to approve a resolution:
Approving the plans and specifications for the 2025 Citywide Sidewalk Repair Project, CIP No. 9720; Awarding a contract to Coastal Paving & Excavating Inc. in the amount of $1,572,759.19; Approving a 10% contingency in the amount of $157,276 for a total not to exceed $1,730,035.19; Authorizing the City Manager to execute any and all contract change orders related to this project; and Authorizing a reallocation of $661,972.14 of Measure X funds from CIP 9981 to CIP 9720.
EXECUTIVE SUMMARY:
The 2025 Citywide Sidewalk Repair Project provides citywide sidewalk repair and American with Disabilities Act (ADA) improvements in the public right of way. On April 15, 2025, nine bids were electronically received and publicly opened and examined via a Zoom meeting, with Coastal Paving & Excavating Inc. being the apparent low responsible and responsive bidder in the amount of $1,572,759.19 which is below the engineer’s estimate. Staff recommends awarding the project to Coastal Paving & Excavating Inc. for $1,572,759,19 and approving a contingency of 10% to cover unforeseen conditions.
BACKGROUND:
The 2025 Citywide Sidewalk Repair Project is a continuation of the City’s effort to repair and/or rehabilitate street-related work in areas that are deteriorated, damaged, in need of repair, and/or make improvements to meet current state or federal ADA requirements. This project will include the removal and replacement of sidewalks, curb and gutter, driveway approaches, sidewalk grinding, ADA curb ramps, removal of street trees and replacement of street trees, if feasible, along various City streets. The project includes replacement of approximately 18,000 SF of sidewalk, 2,000 LF of curb and gutter, 3,000 SF of driveway approach, and 74 curb ramps.
On April 15, 2025, nine bids were electronically received and publicly opened and examined via a Zoom meeting with the following results (see Exhibit A – Bid Tabulation sheet for details).
Table 1: BID RESULTS
Contractor
Total Base Bid 1 – Add Alt 1-2
Coastal Paving & Excavating, Inc.
$1,572,759.19
Norcal Contractor
$1,785,450.69
JJR Construction Inc.
$1,864,906.00
Hemis Landscaping and Concrete Inc.
$1,885,340.00
Anderson Pacific Engineering Construction Inc
$1,904,216.00
FBD Vanguard Construction Inc.
$1,999,894.00
The Don Chapin Co. Inc.
$2,424,225.65
Precision Grade Inc.
$2,733,849.00
C2 Builders Inc.
$2,886,465.00
Engineer’s Estimate
$1,805,512.09
The engineer’s estimate for the project was $1,805,512.09 and was based on unit prices of last year’s Citywide Sidewalk Repair Project. Coastal Paving & Excavating, Inc., submitted a bid of $1,572,759.19, which is $232,752.90 lower than, or 87% of the engineer’s estimate.
Based on the bids received, staff recommends awarding the project to the lowest responsive and responsible bidder Coastal Paving & Excavating Inc. for their bid of $1,572,759.19.
Construction is anticipated to begin Summer 2025, weather permitting, with 70 working days assigned to the project.
Based on the lowest bid received, the estimated total project cost is $2,094,587.19, including direct construction costs and soft costs. The anticipated project costs are as follows:
Table 2: ANTICIPATED PROJECT COSTS
Expenditure Description
Anticipated Expenditure
Base Bid 1
$1,024,569.64
Additive Alternative 1
$289,840.96
Additive Alternative 2
$258,348.59
Contingency (10%)
$157,276
Direct Project Cost Subtotal
$1,730,035.19
Inspection (10%)
$157,276
Administrative Overhead
$50,000
City Staff Project Management and Admin. (10%)
$157,276
Soft Project Cost Subtotal
$364,552
Project Direct Costs
$1,730,035.19
Project Soft Costs
$364,552
TOTAL PROJECT COSTS
$2,094,587.19
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the project proposes to maintain existing roadway facilities.
Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.
CALIFORNIA GOVERNMENT CODE §84308:
No. The Government Code §84308/Levine Act does not apply to this project since this was a competitive bid project.
STRATEGIC PLAN INITIATIVE:
This project relates to the Council’s Goal of Infrastructure and Environmental Sustainability and Public Safety by investing in the sidewalk repair program.
DEPARTMENTAL COORDINATION:
The majority of the coordination is within the Public Works Department. The Divisions working together are the Engineering Division and Maintenance (Urban Forestry and Streets Divisions) for updates and coordination on the Sidewalk Repair request list, evaluation of tree roots, and tracking of the trees removed/replaced.
FISCAL AND SUSTAINABILITY IMPACT:
Fund
CIP Project
Appn
Appn Name
Total App
Amount of Recommendation
FY 24-25 Operating Budget Page
Last Budget Action (Date, Resolution)
1000
9720
50.9720-66.4000
General Fund
$92,194.61
$92,194.61
N/A
Sep 24, 2025, Res. 23103
1200
9720
50.9720-66.4000
Measure G
$401,506.59
$401,506.59
N/A
Sep 24, 2025, Res. 23103
2510
9720
50.9720-66.4000
Measure X
$938,913.85
$938,913.85
N/A
Sep 24, 2025, Res. 23103
2510
9981
50.9981-66.4000
Measure X
$1,685,317.41
$661,972.14
N/A
Sep 24, 2025, Res. 23103
ATTACHMENTS:
Resolution
Exhibit A – Bid Tabulation Sheet
Exhibit B – Project Location Map
Exhibit C – Specifications
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