Agenda Packet — Salinas City Council, July 1, 2025 (part 4 of 7)

B-57
Table A Excludes Water Reclamation Assets
MRWPCA Capacity Charge Update
Wastewater Fixed Asset Cost Basis Engineering News‐Record Construction Cost Index (20‐Cities Avg), January 2017 10531.68 ENR‐Adjusted
Asset # Description Location 1 Location 2 Acquisition
Year
Original Cost Original Cost
(w/ Adjustments)
Accumulated
Depreciation
Depreciated
Cost Basis
ENR‐CCI for
Acquisition Year
Original Cost
(w/ Adjustments)
04778 LIQUID WASTE SUBMERSIBLE SUMP PUMP 80 80315 2014 4,029 4,029 672 3,358 9806 4,328 04779 LIQUID WASTE SUBMERSIBLE SUMP PUMP 80 80315 2014 4,029 4,029 672 3,358 9806 4,328 04780 BOBCAT BROOM/SWEEPER ATTACHMENT 80 80117 2014 4,993 4,993 791 4,203 9806 5,363 04782 CONDENSATE AND SEDIMENT TRAP 80 80072 2014 13,203 13,203 4,181 9,022 9806 14,181 04783 SCREW PRESS HYDRO‐FLOW UNIT 80 80118 2015 20,027 20,027 2,670 17,356 10035 21,018 04784 LOW FLOW PUMP VFD ‐ SEPS 23 2301 2015 12,740 12,740 1,805 10,935 10035 13,371 04785 COGEN SUBMERSIBLE PUMP MOTOR ( I OF 2 80 80121 2015 3,960 3,960 1,760 2,200 10035 4,155 04786 COGEN SUBMERSIBLE PUMP MOTOR ( 2 OF 2 80 80121 2015 3,960 3,960 1,760 2,200 10035 4,155 04787 LOW FLOW PUMP DRIVE ‐ SEPS 23 2301 2015 10,373 10,373 1,383 8,990 10035 10,887 04788 2 SIDED ID MAKER ‐ HUMAN RESOURCES 90 9001 2015 3,488 3,488 872 2,616 10035 3,661 04789 DIGESTER MIXING PUMP SOFT START 80 80070 2015 5,548 5,548 991 4,557 10035 5,823 04790 BARRACUDA MESSAGE ARCHIVER 350 90 9001 2015 8,209 8,209 1,197 7,012 10035 8,615 04791 1" COGEN DIGESTER GAS FLOW METER 80 80040 2015 5,338 5,338 578 4,759 10035 5,602 04792 2" COGEN DIGESTER GAS FLOW METER 80 80040 2015 5,800 5,800 628 5,172 10035 6,088 04793 PORTABLE FLOW METER FOR PG#013 13 1399 2015 6,162 6,162 668 5,495 10035 6,467 04794 BIOCELL RECEIVING FACILITY 80 80221 2015 154,332 154,332 4,180 150,152 10035 161,971 04795 LIQUID WASTE AREA PAVEMENT 80 80315 2015 102,888 102,888 7,431 95,457 10035 107,980 04796 PH & CONDUCTIVITY METER ( FOPS ) 24 2401 2015 32,684 32,684 2,361 30,323 10035 34,302 04797 PH & CONDUCTIVITY METER ( CAPS ) 25 2501 2015 32,684 32,684 2,361 30,323 10035 34,302 04798 PH & CONDUCTIVITY METER ( SAPS ) 27 2701 2015 32,684 32,684 2,361 30,323 10035 34,302 04799 HANDRAIL & PLATFORM MODIFICATION 80 80203 2015 18,742 18,742 812 17,930 10035 19,670 04800 HANDRAIL & PLATFORM MODIFICATION 80 80203 2015 18,742 18,742 812 17,930 10035 19,670 04801 HANDRAIL & PLATFORM MODIFICATION 80 80111 2015 18,742 18,742 812 17,930 10035 19,670 04802 HANDRAIL & PLATFORM MODIFICATION 80 80112 2015 22,560 22,560 978 21,582 10035 23,676 04803 HANDRAIL & PLATFORM MODIFICATION 80 80113 2015 18,742 18,742 812 17,930 10035 19,670 04804 HANDRAIL & PLATFORM MODIFICATION 80 80114 2015 22,560 22,560 978 21,582 10035 23,676 04805 HANDRAIL & PLATFORM MODIFICATION 80 80115 2015 18,742 18,742 812 17,930 10035 19,670 04806 SINGLE SCREW GAS COMPRESSOR 80 80040 2015 403,187 403,187 23,519 379,668 10035 423,143 04807 COGEN GAS COMPRESSOR CONTROL PANEL 80 80040 2015 71,151 71,151 5,534 65,617 10035 74,672 04808 REMOTE AIR COOLED AFTER COOLER ( 80 80040 2015 63,245 63,245 4,919 58,326 10035 66,375 04809 VFD FOR COGEN GAS COMPRESSOR 80 80040 2015 86,962 86,962 5,073 81,889 10035 91,266 04810 COMMON SUCTION SCRUBBER ( COGEN ) 80 80040 2015 55,339 55,339 4,304 51,035 10035 58,078 04811 COMMON DISCHARGE SCRUBBER 80 80040 2015 55,339 55,339 4,304 51,035 10035 58,078 04812 COALESCING SCRUBBER ( COGEN ) 80 80040 2015 55,339 55,339 4,304 51,035 10035 58,078 04813 BRINE POND CPEN/CLOSE ACTUATOR ( 1 OF 80 80075 2015 25,962 25,962 3,678 22,284 10035 27,247 04814 BRINE POND ACTUATOR ( 2 OF 2 ) 80 80075 2015 22,116 22,116 3,133 18,983 10035 23,211 04815 PROMAG FLOW METER FOR BRINE 80 80075 2015 15,024 15,024 2,128 12,896 10035 15,768 04816 MAGNETIC FLOW METER FOR BRINE 80 80075 2015 6,761 6,761 1,916 4,845 10035 7,096 04817 REMOTE I/O PANEL ( BRINE ) 80 80075 2015 5,259 5,259 745 4,514 10035 5,519 04818 ADMIN HVAC ( 1 OF 7 ) 90 9001 2014 8,354 8,354 882 7,473 9806 8,973 04819 ADMIN HVAC ( 2 OF 7 ) 90 9001 2014 8,354 8,354 882 7,473 9806 8,973 04820 ADMIN HVAC ( 3 OF 7 ) 90 9001 2014 8,354 8,354 882 7,473 9806 8,973 04821 ADMIN HVAC ( 4 OF 7 ) 90 9001 2014 8,354 8,354 882 7,473 9806 8,973 04822 ADMIN HVAC ( 5 OF 7 ) 90 9001 2014 8,354 8,354 882 7,473 9806 8,973 04823 ADMIN HVAC ( 6 OF 7 ) 90 9001 2014 7,403 7,403 781 6,621 9806 7,950 04824 ADMIN HVAC ( 7 OF 7 ) 90 9001 2014 3,701 3,701 391 3,311 9806 3,975 04825 HEADWORKS SLUICE ACTUATOR FOR 80 80260 2015 10,629 10,629 1,151 9,478 10035 11,155 04826 HEADWORKS SLUICE ACTUATOR FOR MTRY 80 80260 2015 10,629 10,629 1,151 9,478 10035 11,155 04827 HEADWORKS SLUICE ACTUATOR FOR 80 80260 2015 10,629 10,629 1,151 9,478 10035 11,155 04828 FORT ORD POWERFLEX DC DRIVE ( 1 OF 4 ) 24 2401 2015 57,166 57,166 4,129 53,037 10035 59,995 04829 FORT ORD POWERFLEX DC DRIVE ( 2 OF 4 ) 24 2401 2015 57,166 57,166 4,129 53,037 10035 59,995 04830 FORT ORD POWERFLEX DC DRIVE ( 3 OF 4 ) 24 2401 2015 57,166 57,166 4,129 53,037 10035 59,995 04831 VOIP PAGING SYSTEM SWITCH 80 80013 2015 6,491 6,491 2,344 4,147 10035 6,813 04832 VOIP PAGING SYSTEM SWITCH 80 80020 2015 6,491 6,491 2,344 4,147 10035 6,813 04833 VOIP PAGING SYSTEM SWITCH 80 80039 2015 6,491 6,491 2,344 4,147 10035 6,813 04834 VOIP PAGING SYSTEM SWITCH 80 80100 2015 6,491 6,491 2,344 4,147 10035 6,813 04835 VOIP PAGING SYSTEM SWITCH 80 80061 2015 6,491 6,491 2,344 4,147 10035 6,813 04836 VOIP PAGING SYSTEM SWITCH 80 80118 2015 6,491 6,491 2,344 4,147 10035 6,813 04837 FORT ORD POWERFLEX DC DRIVE ( 4 OF 4 ) 24 2401 2015 57,166 57,166 4,129 53,037 10035 59,995 04838 VOIP PAGING SYSTEM SWITCH 80 80090 2015 6,491 6,491 2,344 4,147 10035 6,813 04839 FORT ORD PANEL VIEW 24 2401 2015 5,197 5,197 563 4,634 10035 5,454 04840 VOIP PAGING SYSTEM SWITCH 80 80050 2015 6,491 6,491 2,344 4,147 10035 6,813 04842 FORT ORD CONTROLLER 24 2401 2015 5,197 5,197 563 4,634 10035 5,454 04843 FORT ORD ETHERNET ADAPTER ( I 0F 3 ) 24 2401 2015 6,929 6,929 1,072 5,857 10035 7,272 04844 FORT ORD ETHERNET ADAPTER ( 2 0F 3 ) 24 2401 2015 6,929 6,929 1,072 5,857 10035 7,272 04845 COGEN BUILDING ROOF & GUTTERS (2ND 80 80039 2015 62,574 62,574 3,389 59,184 10035 65,671 04846 FORT ORD ETHERNET ADAPTER ( 3 0F 3 ) 24 2401 2015 6,929 6,929 1,072 5,857 10035 7,272 04847 LIQUID WASTE BUILDING ROOF & GUTTER 80 80315 2015 17,596 17,596 953 16,643 10035 18,467 04848 COGEN BUILDING CMU WALL MODIFICATION 80 80039 2015 50,837 50,837 2,754 48,083 10035 53,353 04849 LAB BI POLAR IONIZER (1 OF 4) 80 80012 2014 7,289 7,289 1,154 6,135 9806 7,829 04850 COGEN ELECTRICAL,SAFETY,PLC SCADA 80 80039 2015 76,256 76,256 5,507 70,748 10035 80,030 04851 LAB BI POLAR IONIZER (2 OF 4) 80 80012 2014 7,289 7,289 1,154 6,135 9806 7,829 04852 REMOTE BREAKER ACTUATION PANEL ( 80 80039 2015 14,121 14,121 1,020 13,102 10035 14,820 04853 LAB BI POLAR IONIZER (3 OF 4) 80 80012 2014 7,289 7,289 1,154 6,135 9806 7,829 04854 REMOTE BREAKER ACTUATION PANEL ( 80 80039 2015 14,121 14,121 1,020 13,102 10035 14,820 04855 LAB BI POLAR IONIZER (4 OF 4) 80 80012 2014 7,289 7,289 1,154 6,135 9806 7,829 04856 REMOTE BREAKER ACTUATION PANEL ( 80 80039 2015 14,121 14,121 1,020 13,102 10035 14,820 04858 PIPING ‐ GRIT 80 80100 2016 206,445 206,445 2,581 203,865 10338 210,313 04859 BLOWER ‐ GRIT (B135) 80 80100 2016 9,384 9,384 313 9,071 10338 9,560 04860 BLOWER ‐ GRIT CHAMBER (B‐137) 80 80100 2016 9,384 9,384 313 9,071 10338 9,560 04861 PUMP GRIT 80 80100 2016 26,099 26,099 870 25,229 10338 26,588

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B-58
Table A Excludes Water Reclamation Assets
MRWPCA Capacity Charge Update
Wastewater Fixed Asset Cost Basis Engineering News‐Record Construction Cost Index (20‐Cities Avg), January 2017 10531.68 ENR‐Adjusted
Asset # Description Location 1 Location 2 Acquisition
Year
Original Cost Original Cost
(w/ Adjustments)
Accumulated
Depreciation
Depreciated
Cost Basis
ENR‐CCI for
Acquisition Year
Original Cost
(w/ Adjustments)
04862 PUMP ‐ GRIT 80 80100 2016 26,099 26,099 870 25,229 10338 26,588 04863 PUMP ‐ GRIT 80 80100 2016 26,099 26,099 1,305 24,794 10338 26,588 04864 PUMP ‐ GRIT 80 80100 2016 26,099 26,099 1,305 24,794 10338 26,588 04865 PUMP ‐ GRIT 80 80100 2016 26,099 26,099 870 25,229 10338 26,588 04866 PUMP ‐ GRIT 80 80100 2016 26,099 26,099 870 25,229 10338 26,588 04867 PUMP ‐ GRTI 80 80100 2016 26,099 26,099 870 25,229 10338 26,588 04868 PUMP ‐ GRIT 80 80100 2016 26,099 26,099 870 25,229 10338 26,588 04869 COATING ‐ GRIT CHAMBER 80 80100 2016 173,993 173,993 8,700 165,293 10338 177,252 04870 COATING ‐ GRIT CHAMBER 80 80100 2016 173,993 173,993 8,700 165,293 10338 177,252 04871 INFLUENT VAULT CONCRETE REHAB 25 2501 2015 280,731 280,731 10,527 270,203 10035 294,625 04872 GATE, SLUICE, INFLUENT VAULT 25 2501 2015 12,000 12,000 450 11,550 10035 12,594 04873 CORAL PUMP STATION WET WELL CONCRETE 15 1501 2015 258,607 258,607 9,698 248,909 10035 271,407 04874 FOUNTAIN PUMP STATION WET WELL 13 1301 2015 428,983 428,983 16,087 412,896 10035 450,215 04875 BUS DUCT SIDE "A" REPLACEMENT 80 80039 2014 86,678 86,678 4,876 81,802 9806 93,092 04876 LAB TOC ROOM AIR CONDITIONING SYSTEM 80 80012 2015 40,000 40,000 2,889 37,111 10035 41,980 04877 LAB TOC ROOM A+ ULTRAPURE WATER 80 80012 2014 10,441 10,441 1,160 9,281 9806 11,214 04878 LAB TOC ROOM SNORKEL FUME HOOD 80 80012 2015 6,368 6,368 460 5,908 10035 6,683 04879 LAB TOC ROOM CABINETS/COUNTER TOPS 80 80012 2015 26,102 26,102 1,414 24,688 10035 27,394 04880 MUFFLE FURNACE ‐ LAB 80 80012 2015 7,824 7,824 652 7,172 10035 8,212 04881 VFD, SEWAGE PUMP #1 23 2301 2016 65,637 65,637 2,279 63,358 10338 66,867 04882 VFD, SEWAGE PUMP #2 23 2301 2016 65,637 65,637 2,279 63,358 10338 66,867 04883 VFD, SEWAGE PUMP #3 23 2301 2016 65,637 65,637 2,279 63,358 10338 66,867 04884 VFD, SEWAGE PUMP #4 23 2301 2016 65,637 65,637 2,279 63,358 10338 66,867 04885 VFD, SEWAGE PUMP 23 2301 2016 30,000 30,000 1,042 28,958 10338 30,562 04886 PLC BACK UP CONTROLLER 23 2301 2016 18,520 18,520 617 17,903 10338 18,867 04887 PLC 23 2301 2016 44,300 44,300 1,231 43,069 10338 45,130 04888 18" FLOW METER ‐ FOPS 24 2401 2015 7,137 7,137 496 6,642 10035 7,491 04889 18" FLOW METER ‐ SEPS 23 2301 2015 7,134 7,134 495 6,639 10035 7,488 04890 GWR DEMONSTRATION FACILITY 80 80051 2016 168,563 168,563 0 168,563 10338 171,721 04891 DAF DRIVE REBUILD 80 80200 2015 24,996 24,996 2,291 22,705 10035 26,234 04892 LOW FLOW PUMP SEPS 23 2301 2016 63,763 63,763 1,417 62,346 10338 64,957 04893 VFD ‐ ALLEN BRADLEY POWER FLEX CAPS (1 25 2501 2016 29,424 29,424 1,226 28,198 10338 29,975 04894 VFD‐ALLEN BRADLEY POWER FLEX (2 OF 2) 25 2501 2016 29,424 29,424 1,226 28,198 10338 29,975 04895 DIMMINUTOR OPEN CHANNEL GRINDER 1 10099 2015 42,891 42,891 1,787 41,104 10035 45,014 04896 DIGITAL SCALE CONTROLLER‐GSE560 80 80310 2015 7,276 7,276 606 6,670 10035 7,636 04897 ASCO AUTO TRANSFER SWITCH 80 80080 2015 8,280 8,280 633 7,648 10035 8,690 04898 HVAC UNIT RTP ADMIN 80 80010 2016 13,760 13,760 688 13,072 10338 14,018 04902 EXHAUST FAN & FURNACE DUCTWORK 80 80012 2016 11,212 11,212 561 10,651 10338 11,422 04903 HEADWORKS/SECONDARY SAMPLER 80 80100 2016 7,090 7,090 295 6,795 10338 7,223 04908 6000 GAL GASOLINE STORAGE 80 80340 2015 166,181 166,181 6,093 160,088 10035 174,406 04909 DIESEL FUEL STORAGE TANK 6000 80 80341 2015 166,181 166,181 6,093 160,088 10035 174,406 04910 ULTRA FILTERATION SKID 80 80051 2015 42,012 42,012 2,101 39,911 10035 44,091 04911 GWR OZONE SKID 80 80051 2015 47,661 47,661 3,177 44,483 10035 50,020 04912 RO N/F GWR WATER SKID 80 80051 2015 42,012 42,012 2,101 39,911 10035 44,091 04913 UV DISINFECTION SYSTEM 80 80051 2015 47,957 47,957 2,398 45,559 10035 50,331 03931 OUTFALL DIFFUSER PORTS WORK 50 80999 1998 1,313,002 1,313,002 590,790 722,212 5920 2,335,831 03972 RS VIEW 32 RUNTIME W/ LINK SOFTWARE 80 80011 2001 4,733 4,733 4,733 0 6343 7,858 04781 CSIP MASTER PLC UPGRADE 80 80013 2015 69,563 69,563 6,280 63,283 10035 73,006 TOTAL 207,580,206 207,968,404 137,403,716 70,564,688 444,074,555

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B-59
APPENDIX C
Interruptible Rate Update Tables
Monterey Regional Water
Pollution Control Agency
Interruptible Service Rates
Table 1
MRWPCA Interruptible Rates
Interruptible Rate Unit Cost Calculation
Department Chemical Power Repair Sludge Total
OPERATING EXPENSES FOR COST RECOVERY Source: 2016/17 Adopted Budget Expenses by Function
32 Field Maintenance $599,500 $0 $135,000 $0
39 Utilities Services 0 1,400,000 0 250,000
40 Operations 398,105 0 0 396,314 _________ _________ _________ _________ Subtotal $997,605 $1,400,000 $135,000 $646,314 $0
Plus Labor Associated with Sludge Handling
Labor % 100.0% 30.0%
Labor $ 135,000 193,894 328,894
Total Expenses by Function 997,605 1,400,000 270,000 840,208 3,507,813 Overhead Allocation
Overhead % 16.9% 16.9% 16.9% 16.9%
Overhead $ 168,595 236,600 45,630 141,995 592,820
Total Expenses with Overhead 1,166,200 1,636,600 315,630 982,203 4,100,634 COST ALLOCATION
Cost Allocation % to Flow, BOD, SS
Flow 0% 100% 0% 0%
BOD 100% 0% 0% 0%
SS 0% 0% 100% 100%
Cost Allocation $ to Flow, BOD, SS
Flow $0 $1,636,600 $0 $0 $1,636,600
BOD 1,166,200000 1,166,200
SS 0 0 315,630 982,203 1,297,833
UNIT RATE CALCULATION Flow BOD SS
Cost Allocation $ to Flow, BOD, SS $1,636,600 $1,166,200 $1,297,833 Flow & Loadings without Ag Wash 17.03 420 398
3‐Year Weighted Average mgd mg/l mg/l
Rate per Unit $96,082 $163 $191
per mgd per BOD x mgd per SS x mgd
C-1
Table 2
MRWPCA Interruptible RatesInterruptible Rate per Source Total Rate Rate
Flow AFY1 Flow mgd BOD2 TSS2 Maintenance Costs $/AF $/mg Estimated Flow & LoadingsAg Wash Water 3,732 3.332 735 282Blanco Drain 2,620 2.339 0 48Reclamation Ditch 1,522 1.359 8 55Pond Water (Ag Wash & Stormwater) 304 0.271 14 38Tembladero Slough 1 0.001 7 150SW Salinas Storm Water (12/2/14 data) 225 0.201 9 24.5 Lake El Estero 1 0.001 14 18Maintenance Costs A Cost Flow mgd Cost / mgd Ag Wash Water 3.332Pond Water (Ag Wash & Stormwater) 0.271 Subtotal $6,392 3.603 $1,774Maintenance Costs B Cost Flow mgdBlanco Drain 2.339Reclamation Ditch 1.359Tembladero Slough 0.001 Subtotal $1,065 3.698 $288Unit Rates $96,082 $163 $191 A $1,774 per mgd per BOD or SS x mgd B $288
per mgd
Rate CalculationAg Wash Water $320,117 $399,156 $179,453 A $5,911 $904,636 $242.40 $743.90 Blanco Drain 224,696 0 21,440 B 673 246,810 94.22 289.15Reclamation Ditch 130,552 1,772 14,274 B 391 146,988 96.58 296.38Pond Water (Ag Wash & Stormwater) 26,076 619 1,970 A 481 29,147 95.88 294.24Tembladero Slough 86 1 26 B 0 113 112.63 345.65SW Salinas Storm Water (12/2/14 data) 19,300 295 940 20,534 91.26 280.08 Lake El Estero 86 2 3 91 90.88 278.91
1 Source: Draft Environmental Impact Report.2 Source: Based on historical sampling data (part of EIR study).

C-2
Table 3
MRWPCA Interruptible Rates
Projected Rates
Current Updated
2016/17 2017/18
Annual Adjustment
Interruptible Rate ($ per AF)
Ag Wash Water $203.83 $242.40
Blanco Drain 76.34 94.22
Reclamation Ditch 79.46 96.58
Pond Water (Ag Wash & Stormwater) 85.95 95.88
Tembladero Slough 94.02 112.63
SW Salinas Storm Water 70.78 91.26
Lake El Estero 70.57 90.88
Interruptible Rate ($ per mg)
Ag Wash Water $625.53 $743.90
Blanco Drain 234.29 289.15
Reclamation Ditch 243.84 296.38
Pond Water (Ag Wash & Stormwater) 263.76 294.24
Tembladero Slough 288.54 345.65
SW Salinas Storm Water 217.22 280.08
Lake El Estero 216.58 278.91
C-3
Table 4
MRWPCA Interruptible Rates
Historical Influent Wastewater Loadings
2013 2014 2015 2016 3‐Year Avg
INFLUENT FLOW (MGD)
January 18.1 16.8 16.5 16.9
February 17.4 17.3 16.3 16.9
March 17.3 17.0 16.4 17.5
April 18.0 20.2 17.8 18.8
May 18.1 20.5 18.9 19.4
June 18.2 20.5 18.9 19.6
July 18.4 20.8 19.0 19.4
August 18.6 20.6 18.6 19.9
September 18.6 20.3 18.6 19.4
October 17.8 20.3 18.6 18.6
November 17.7 19.2 16.2 16.7
December 17.0 18.8 15.6 16.3
AVERAGE 17.9 19.4 17.6 18.3 18.42
Without Ag Wash 17.5 17.8 16.2 17.1 17.03
With Ag Wash 18.2 20.5 18.6 19.3 19.46
BIOLOGICAL OXYGEN DEMAND
January 326 362 419 319
February 305 341 391 356
March 277 366 372 348
April 348 342 390 372
May 367 370 393 356
June 347 362 383 387
July 342 380 383 422
August 353 362 436 479
September 377 372 394 428
October 338 411 393 358
November 345 397 391 355 Weighted
December 336 327 391 366 Average
AVERAGE 338 366 395 379 379
Without Ag Wash 318 359 393 341 364
With Ag Wash 353 371 396 407 391
BOD CONVERSION BOD = 1.622 x (CBOD‐104.65) (based on MRWPCA sampling data) Without Ag Wash 346 413 468 383 420
With Ag Wash 403 432 473 491 465
TOTAL SUSPENDED SOLIDS (TSS)
January 391 421 470 364
February 393 416 426 377
March 416 420 393 372
April 417 393 359 393
May 424 419 337 371
June 398 406 350 400
July 406 417 364 461
August 422 390 389 451
September 401 398 394 423
October 417 381 361 393
November 406 394 375 375 Weighted
December 380 421 385 372 Average
AVERAGE 406 406 384 396 396
Without Ag Wash 397 414 410 371 398
With Ag Wash 412 401 365 413 393
CBOD Concentrations
C-4
Table 5
MRWPCA Interruptible Rates
Historical CBOD & TBOD Data and Conversion Factor

CBOD TBOD
mg/l mg/l
Influent Without Ag Wash
2013 318 346
2014 359 413
2015 393 468
2016 341 383
3‐Year Weighted Average 364 420
Influent With Ag Wash
2013 353 403
2014 371 432
2015 396 473
2016 407 491
3‐Year Weighted Average 391 465
Source: MRWPCA
CBOD = Carbonaceous BOD
TBOD = Total BOD or typically referred to as simply BOD Least square fit (best statistical linear correlation)
TBOD=(CBOD‐104.65)*1.622
C-5
APPENDIX D
Additional Fee & Charge Updates
Tables & Worksheets
Monterey Regional Water
Pollution Control Agency
ĚĚŝƚŝŽŶĂů Fees &
Service Charges
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D-1
Alternative Waste Hauler Rates by Truckload
D-2
Liquid Waste Hauler Rates
Alternative A: Charges per Truckload Based on Capacity
Liq Waste Grease Biocell Special Brine
$0.085 $0.11 $0.07 $0.05 $0.035
Charge Based on % of Truck Capacity 85%
From To Liq Waste Grease Biocell Special Brine
1 - 500 $36.13 $46.75 $29.75 $21.25 $14.88
501 - 750 54.19 70.13 44.63 31.88 22.31
751 - 1,000 72.25 93.50 59.50 42.50 29.75
1,001 - 1,250 90.31 116.88 74.38 53.13 37.19
1,251 - 1,500 108.38 140.25 89.25 63.75 44.63
1,501 - 1,750 126.44 163.63 104.13 74.38 52.06
1,751 - 2,000 144.50 187.00 119.00 85.00 59.50
2,001 - 2,250 162.56 210.38 133.88 95.63 66.94
2,251 - 2,500 180.63 233.75 148.75 106.25 74.38
2,501 - 2,750 198.69 257.13 163.63 116.88 81.81
2,751 - 3,000 216.75 280.50 178.50 127.50 89.25
3,001 - 3,250 234.81 303.88 193.38 138.13 96.69
3,251 - 3,500 252.88 327.25 208.25 148.75 104.13
3,501 - 3,750 270.94 350.63 223.13 159.38 111.56
3,751 - 4,000 289.00 374.00 238.00 170.00 119.00
4,001 - 4,250 307.06 397.38 252.88 180.63 126.44
4,251 - 4,500 325.13 420.75 267.75 191.25 133.88
4,501 - 4,750 343.19 444.13 282.63 201.88 141.31
4,751 - 5,000 361.25 467.50 297.50 212.50 148.75
5,001 - 5,250 379.31 490.88 312.38 223.13 156.19
5,251 - 5,500 397.38 514.25 327.25 233.75 163.63
5,501 - 5,750 415.44 537.63 342.13 244.38 171.06
5,751 - 6,000 433.50 561.00 357.00 255.00 178.50
6,001 - 6,250 451.56 584.38 371.88 265.63 185.94
6,251 - 6,500 469.63 607.75 386.75 276.25 193.38
6,501 - 6,750 487.69 631.13 401.63 286.88 200.81
6,751 - 7,000 505.75 654.50 416.50 297.50 208.25
Unit Rates per Gallon
Truck Capacity (Gallons) Charges per Truckload
D-3
Liquid Waste Hauler Rates
Alternative B: Charges per Truckload for Specific Trucks Capacity % of Total 85% Liq Waste Grease Biocell Special Brine Permit # Hauler Name Make Truck Model Truck # License # (gallons) Capacity Capacity $0.085 $0.11 $0.07 $0.05 $0.034 2 United Site Svcs Chevy International 618821 8U97210 1,500 85% 1,275 $108.38 $140.25 $89.25 $63.75 $43.35 2 United Site Svcs Chevy International 618822 8V97211 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 2 United Site Svcs Chevy International 618847 8U71417 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 2 United Site Svcs Chevy International 618848 8U71419 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 2 United Site Svcs Chevy International 618849 8U97765 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 2 United Site Svcs Chevy International 618850 8U71418 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 2 United Site Svcs Hino 108072 2318551 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 2 United Site Svcs Hino 108073 2318551 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 3 USA Wate of California Freightliner M2106 8T57940 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 5 Bud Antle Chevy Int 836 CP39067 1,400 85% 1,190 101.15 130.90 83.30 59.50 40.46 6 D&G Chevy Int 635 8V58387 1,683 85% 1,431 121.60 157.36 100.14 71.53 48.64 6 D&G Chevy Int 631 56891G1* 833 85% 708 60.18 77.89 49.56 35.40 24.07 6 D&G Ford 630 37134L1 737 85% 626 53.25 68.91 43.85 31.32 21.30 6 D&G Chevy Int 632 7F50598 853 85% 725 61.63 79.76 50.75 36.25 24.65 6 D&G Chevy Int 641 64154N1 960 85% 816 69.36 89.76 57.12 40.80 27.74 6 D&G Chevy Int 633 56891G1 845 85% 718 61.05 79.01 50.28 35.91 24.42 6 D&G Chevy Int 612 8717595* 2,264 85% 1,924 163.57 211.68 134.71 96.22 65.43 6 D&G Chevy Int 611 6G18138 706 85% 600 51.01 66.01 42.01 30.01 20.40 6 D&G Chevy Int 647 11751T1* 860 85% 731 62.14 80.41 51.17 36.55 24.85 8 JGPG/Greenline Perterbuilt Vacuum Truck G60 55007R1 3,195 85% 2,716 230.84 298.73 190.10 135.79 92.34 8 JGPG/Greenline Sterling Vacuum Truck G54 9D69284 3,072 85% 2,611 221.95 287.23 182.78 130.56 88.78 8 JGPG/Greenline Sterling Vacuum Truck G45 5U73684 3,078 85% 2,616 222.39 287.79 183.14 130.82 88.95 8 JGPG/Greenline Sterling Vacuum Truck G47 5Y77280 3,072 85% 2,611 221.95 287.23 182.78 130.56 88.78 8 JGPG/Greenline Thompson Vacuum Truck G52 4EM6986 5,125 85% 4,356 370.28 479.19 304.94 217.81 148.11 11 PSTS Sterling 34 8K11273 3,800 85% 3,230 274.55 355.30 226.10 161.50 109.82 11 PSTS Sterling 37 8K65999 3,900 85% 3,315 281.78 364.65 232.05 165.75 112.71 11 PSTS Sterling 38 8M19065 3,600 85% 3,060 260.10 336.60 214.20 153.00 104.04 11 PSTS Peterbuilt Vacuum Truck 42 15208K1 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 11 PSTS Peterbuilt Vacuum Truck 46 11487T1 2,500 85% 2,125 180.63 233.75 148.75 106.25 72.25 21 A&G Pumping Chevy International 7M82382 1,100 85% 935 79.48 102.85 65 45 . 46.75 31.79 21 A&G Pumping Chevy International 7514854 1,000 85% 850 72.25 93.50 59.50 42.50 28.90 21 A&G Pumping Chevy International 8M2260 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 21 A&G Pumping Chevy International 8R72260 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 21 A&G Pumping Chevy International 8X26698 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 21 A&G Pumping PTRB 8K65991 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 21 A&G Pumping PTRB 8K66129 3,600 85% 3,060 260.10 336.60 214.20 153.00 104.04 21 A&G Pumping Chevy International 8T52757 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 2016 Permitted Liquid Waste Hauler Trucks
Charge per Truckload
D-4
Liquid Waste Hauler Rates
Alternative B: Charges per Truckload for Specific Trucks Capacity % of Total 85% Liq Waste Grease Biocell Special Brine Permit # Hauler Name Make Truck Model Truck # License # (gallons) Capacity Capacity $0.085 $0.11 $0.07 $0.05 $0.034 2016 Permitted Liquid Waste Hauler Trucks
Charge per Truckload
21 A&G Pumping PTRB 8Y01207 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 21 A&G Pumping PTRB 43860F1 1,000 85% 850 72.25 93.50 59.50 42.50 28.90 23 Don Chapin/Tom's Septic Peterbuilt Vacuum Truck 736 8G17195 3,600 85% 3,060 260.10 336.60 214.20 153.00 104.04 23 Don Chapin/Tom's Septic Peterbuilt Vacuum Truck 837 85343CL 3,039 85% 2,583 219.57 284.15 180.82 129.16 87.83 23 Don Chapin/Tom's Septic Peterbuilt Vacuum Truck 845 38102H1 3,675 85% 3,124 265.52 343.61 218.66 156.19 106.21 23 Don Chapin/Tom's Septic Dodge TN 566 6X24075 300 85% 255 21.68 28.05 17.85 12.75 8.67 23 Don Chapin/Tom's Septic Dodge PK 526 6L61872 200 85% 170 14.45 18.70 11.90 8.50 5.78 23 Don Chapin/Tom's Septic Peterbuilt Vacuum Truck 818 7Z74298 450 85% 383 32.51 42.08 26.78 19.13 13.01 23 Don Chapin/Tom's Septic Kentworth TN 911 99069P1 1,700 85% 1,445 122.83 158.95 101.15 72.25 49.13 23 Don Chapin/Tom's Septic Ford CB 933 67659V1 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 23 Don Chapin/Tom's Septic Peterbuilt Vacuum Truck 826 8W90176 - 85% - - - - - - 23 Don Chapin/Tom's Septic Ford 348 4N37371 - 85% - - - - - - 23 Don Chapin/Tom's Septic Peterbuilt Vacuum Truck 07890B2 4,047 85% 3,440 292.40 378.39 240.80 172.00 116.96 24 Pioneer Liquid Transport Volvo 2003 9W47067 5,500 85% 4,675 397.38 514.25 327.25 233.75 158.95 24 Pioneer Liquid Transport Chevy International 0759H1 4,000 85% 3,400 289.00 374.00 238.00 170.00 115.60 25 The Growers Company Ford F650 TK226 AD61418 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 25 The Growers Company Ford TK225 AA10153 800 85% 680 57.80 74.80 47.60 34.00 23.12 26 Miyasaka T.T. GMC Septic 5S71354 1,850 85% 1,573 133.66 172.98 110.08 78.63 53.47 30 Elioco Produce Ford SM89073 1,700 85% 1,445 122.83 158.95 101.15 72.25 49.13 34 Fresh Harvest 4700 STO45 6GI2545 1,045 85% 888 75.50 97.71 62.18 44.41 30.20 34 Fresh Harvest Donahue Gooseneck Trailer TL263 4FX7789 1,200 85% 1,020 86.70 112.20 71.40 51.00 34.68 34 Fresh Harvest Polar SS Vacuum Tank TL261 4LA4681 4,600 85% 3,910 332.35 430.10 273.70 195.50 132.94 34 Fresh Harvest Chevy Int 4300 AE61212 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 34 Fresh Harvest Chevy Int 4700 ST60 6M20691 300 85% 255 21.68 28.05 17.85 12.75 8.67 44 MarBorg Peterbuilt Vacuum Truck 74416Y1 950 85% 808 68.64 88.83 56.53 40.38 27.46 44 MarBorg Ford 35423T1 500 85% 425 36.13 46.75 29.75 21.25 14.45 44 MarBorg Ford 7J10067 650 85% 553 46.96 60.78 38.68 27.63 18.79 44 MarBorg Peterbuilt Vacuum Truck 303 7T68719 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 44 MarBorg Peterbuilt Vacuum Truck 311 3L09228 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 44 MarBorg Peterbuilt Vacuum Truck 302 7441739 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 44 MarBorg Peterbuilt Vacuum Truck 7M89445 350 85% 298 25.29 32.73 20.83 14.88 10.12 45 Western Packing Ford F150 61286G1 800 85% 680 57.80 74.80 47.60 34.00 23.12 45 Western Packing Ford F150 72988N1 800 85% 680 57.80 74.80 47.60 34.00 23.12 48 D.V. Sanitation Ford F550 90760G1 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 49 ALGM Peterbuilt Vacuum Truck 340 8594570 3,600 85% 3,060 260.10 336.60 214.20 153.00 104.04 50 Star Sanitation Chevy International 5121 7542592 2,100 85% 1,785 151.73 196.35 124.95 89.25 60.69 50 Star Sanitation Peterbuilt 5134 8T95377 1,600 85% 1,360 115.60 149.60 95.20 68.00 46.24 D-5
Liquid Waste Hauler Rates
Alternative B: Charges per Truckload for Specific Trucks Capacity % of Total 85% Liq Waste Grease Biocell Special Brine Permit # Hauler Name Make Truck Model Truck # License # (gallons) Capacity Capacity $0.085 $0.11 $0.07 $0.05 $0.034 2016 Permitted Liquid Waste Hauler Trucks
Charge per Truckload
50 Star Sanitation Peterbuilt 5143 8Y64419 1,600 85% 1,360 115.60 149.60 95.20 68.00 46.24 50 Star Sanitation Peterbuilt 5147 98256C1 1,600 85% 1,360 115.60 149.60 95.20 68.00 46.24 50 Star Sanitation Peterbuilt 5148 98258C1 1,600 85% 1,360 115.60 149.60 95.20 68.00 46.24 50 Star Sanitation Peterbuilt 5161 69629H1 1,600 85% 1,360 115.60 149.60 95.20 68.00 46.24 50 Star Sanitation Peterbuilt 5171 88291N1 1,600 85% 1,360 115.60 149.60 95.20 68.00 46.24 50 Star Sanitation Chevy International 5178 39951R1 1,600 85% 1,360 115.60 149.60 95.20 68.00 46.24 50 Star Sanitation Fluidmaster Tanker 4EK7986 5,000 85% 4,250 361.25 467.50 297.50 212.50 144.50 52 City of Seaside Chevy International 1073167 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 52 City of Seaside Sterling 1085379 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 52 City of Seaside Chevy International 1470302 2,000 85% 1,700 144.50 187.00 119.00 85 00 . 57.80 52 JR Custom Harvesting Ford F150 8Y49075 800 85% 680 57.80 74.80 47.60 34.00 23.12 57 Glez Farms Ford 8N54109 550 85% 468 39.74 51.43 32.73 23.38 15.90 57 Alonso's Pumping Chevy International 6Y57496 2,000 85% 1,700 144.50 187.00 119.00 85.00 57.80 57 Alonso's Pumping Chevy International 312401 2,300 85% 1,955 166.18 215.05 136.85 97.75 66.47 58 Philip Transportation 70BBL Vacuum Tanker 51805F1 2,940 85% 2,499 212.42 274.89 174.93 124.95 84.97 58 Philip Transportation 70BBL Vacuum Tanker 00839H1 2,940 85% 2,499 212.42 274.89 174.93 124.95 84.97 58 Philip Transportation 70BBL Vacuum Tanker 22316 E 1 2,940 85% 2,499 212.42 274.89 174.93 124.95 84.97 58 Philip Transportation Tank Trailer 4GT2891 6,100 85% 5,185 440.73 570.35 362.95 259.25 176.29 58 Philip Transportation 130BBL Vacuum Trailer 4MD6416 5,400 85% 4,590 390.15 504.90 321.30 229.50 156.06 58 Philip Transportation 130BBL Vacuum Trailer 4MB7345 5,400 85% 4,590 390.15 504.90 321.30 229.50 156.06 58 Philip Transportation 100BBL Vacuum Trailer 4GT2940 5,000 85% 4,250 361.25 467.50 297.50 212.50 144.50 58 Philip Transportation 100BBL Vacuum Trailer 4HH3054 5,000 85% 4,250 361.25 467.50 297.50 212.50 144.50 63 CFE Farms Inc. Chevy Int 63 5E8E722 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 64 NorCal Harvesting Chevy International 7J29685 850 85% 723 61.41 79.48 50.58 36.13 24.57 64 NorCal Harvesting Isuzu 8J96630 900 85% 765 65.03 84.15 53.55 38.25 26.01 67 RAMCO Chevy International 2245 7L92170 1,000 85% 850 72.25 93.50 59.50 42.50 28.90 67 RAMCO Ford F650 7T18339 1,000 85% 850 72.25 93.50 59.50 42.50 28.90 69 Premium Packing Chevy International 1 7L58449 900 85% 765 65.03 84.15 53.55 38.25 26.01 70 Fernandez Brothers Chevy Int 8J33698 900 85% 765 65.03 84.15 53.55 38.25 26.01 70 Fernandez Brothers Ford A48076 500 85% 425 36.13 46.75 29.75 21.25 14.45 72 Big Valley Ford F750 15 7W71116 2,000 85% 1,700 144.50 187.00 119.00 85.00 57.80 77 Salinas Valley Sanitation Chevy International 63016A1 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 77 Salinas Valley Sanitation Chevy International 8X27565 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 77 Salinas Valley Sanitation Peterbuilt 1,500 85% 1,275 108.38 140.25 89.25 63.75 43.35 77 Salinas Valley Sanitation Chevy International 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 81 Ben's Septic service International 2012 9F22557 1,100 85% 935 79.48 102.85 65.45 46.75 31.79 90 Small Progress Company Ford F550 69885A1 900 85% 765 65.03 84.15 53.55 38.25 26.01 D-6
Liquid Waste Hauler Rates
Alternative B: Charges per Truckload for Specific Trucks Capacity % of Total 85% Liq Waste Grease Biocell Special Brine Permit # Hauler Name Make Truck Model Truck # License # (gallons) Capacity Capacity $0.085 $0.11 $0.07 $0.05 $0.034 2016 Permitted Liquid Waste Hauler Trucks
Charge per Truckload
90 Small Progress Company Ford F550 7W88999 400 85% 340 28.90 37.40 23.80 17.00 11.56 90 Small Progress Company Ford F450 72980N1 400 85% 340 28.90 37.40 23.80 17.00 11.56 93 Gema Berry Farms Chevy 4M32264 700 85% 595 50.58 65.45 41.65 29.75 20.23 94 Knights Pumping Peterbuilt Vacuum Truck 9E91621 6,000 85% 5,100 433.50 561.00 357.00 255.00 173.40 96 GC Harvesting Chevy International 6U39980 - 85% - - - - - - 96 GC Harvesting Ford 6W22157 - 85% - - - - - -
97 Growers Transplanting Ford F550 M26 43274L1 900 85% 765 65.03 84.15 53.55 38.25 26.01 98 Viking Septic Chevy International 9E57282 1,450 85% 1,233 104.76 135.58 86.28 61.63 41.91 99 Monterey Peninsula Eng Vacuum Trailer SE488665 1,000 85% 850 72.25 93.50 59.50 42.50 28.90 99 Monterey Peninsula Eng Vacuum Trailer 4DW3194 1,000 85% 850 72.25 93.50 59.50 42.50 28.90 99 Monterey Peninsula Eng Ford F550 5U77933 - 85% - - - - - - 99 Monterey Peninsula Eng GMC Bobtail 7Y97500 - 85% - - - - - - 99 Monterey Peninsula Eng GMC Bobtail 7Y97296 - 85% - - - - - - 100 Jewell's Pumping Hino 2016 338 60749R1 2,500 85% 2,125 180.63 233.75 148.75 106.25 72.25 101 NorCal Portable Services Hino 2011 0041F1 1,000 85% 850 72.25 93.50 59.50 42.50 28.90 102 Encore Oils, LLC DBA SeQuential Freightlnr Tractor2008 YA1F648 85% - - - - - - 103 America Portable Restrooms ISUZU NPR 2006 3V14904 1,070 85% 910 77.31 100.05 63.67 45.48 30.92 103 America Portable Restrooms Dodge PK 2016 40332D2 1,388 85% 1,180 100.28 129.78 82.59 58.99 40.11 D-7
Overhead Calculations
D-8
Table A-1
MRWPCA Overhead Calculations
2016/17 Budget & Overhead Allocation
Dept # Department Title 16/17 Approved 16/17 Approved
Budget Salaries & Benefits
TOTAL BUDGET 2016/17 Primary Operating Departments (Excluding Reclamation) 10 Administration $1,188,446 $558,646
11 Human Resources 412,388 279,018
12 Customer Service 909,018 239,877
13 Finance 1,045,627 863,407
14 Engineering Services 990,120 624,553
15 Information Services 422,827 308,544
16 Safety 304,735 182,235
20 Boad of Directors 56,000 0
25 Environmental Services 1,222,904 1,069,527
30 RTP Administration 388,045 330,095
32 Field Maintenance 3,295,264 682,414
35 Plant Maintenance 2,291,683 1,392,883
37 Cogen 1,029,468 337,268
39 Utilities Services 847,866 575,256
40 Operations 3,993,502 2,713,562
Total 18,397,893 10,157,285

OVERHEAD DEPARTMENTS
10 Administration 1,188,446 558,646
11 Human Resources 412,388 279,018
13 Finance 1,045,627 863,407
15 Information Services 422,827 308,544
16 Safety 304,735 182,235
30 RTP Administration 388,045 330,095
Subtotal 3,762,068 2,521,945

NON-OVERHEAD DEPARTMENTS
12 Customer Service 909,018 239,877
14 Engineering Services 990,120 624,553
20 Board of Directors 56,000 0
25 Environmental Services 1,222,904 1,069,527
32 Field Maintenance 3,295,264 682,414
35 Plant Maintenance 2,291,683 1,392,883
37 Cogen 1,029,468 337,268
39 Utilities Services 847,866 575,256
40 Operations 3,993,502 2,713,562
Subtotal 14,635,825 7,635,340
D-9
Table A-2
MRWPCA Overhead Calculations
Expenses Included for Overhead Cost Recovery
Overhead Departments Total $3,762,068
Less Costs Excluded from Overhead Cost Recovery*
WRA Cost Allocation Included in Overhead Depts 426,000
Estimated Amount Allocable to MRSWMP 88,000
Reclamation General Insurance 115,000
Community Relations 31,500 __________
Subtotal 660,500
Net Overhead Cost Allocation 3,101,568
* These costs are either ineligible for cost recovery or are recovered from other sources.

D-10
Table A-3
MRWPCA Overhead Calculations
Overhead Cost Recovery Alternatives
A) Overhead as a % of Total Budget
Net Overhead Cost Allocation $3,101,568
Total MRWPCA Budget (Excluding Reclamation) 18,397,893
Net Overhead Allocation / Total MRWPCA Budget 16.9%
B) Overhead as a % of Non-Overhead Budget
Net Overhead Allocation $3,101,568
Non-Overhead MRWPCA Budget 14,635,825
Net Overhead Allocation / Non-Overhead MRWPCA Budget 21.2% C) Overhead as a % of Total Salaries & Benefits
Net Overhead Allocation $3,101,568
Total MRWPCA Salaries & Benefits (Excluding Reclamation) 10,157,285 Net Overhead Allocation / Non-Overhead Salaries & Benefits 30.5% D) Overhead as a % of Non-Overhead Salaries & Benefits
Net Overhead Allocation $3,101,568
Non-Overhead MRWPCA Salaries & Benefits 7,635,340
Net Overhead Allocation / Non-Overhead Salaries & Benefits 40.6% Overhead % Allocation Used in Fee Updates (Rounded) 16.9% D-11
Billable Rates by Position
D-12
Table B-1
MRWPCA Fee Updates Note: gray shaded cell indicate average of multiple positions, andHourly Billable Rate by Position color cells indicate positions spread among different departments.

Pension PERS Flat Rate 16/17 Avg
Oblig Bonds 3-Yr Proj Avg Total Paid Leave Net Net Hourly 2017/18 % of Ttl 2017/18 2017/18 $842,830 $1,225,000 Annual Accr Hours Billable Billable Wages Wages Benefits Subtotal x % of Wages x % of Wages Total Hours 18,657 Hours Rate 1001/001 GENERAL MANAGER $230,544 2.650% $98,405 $328,949 $22,334 $32,462 $383,745 2,080 (236) 1,844 $208.12 $208.12 1016/002 STORM WATER PROGRAM MANAGER 99,590 1.145% 39,463 139,052 9,648 14,023 162,723 2,080 (236) 1,844 88.25 88.25 1018/001 EXEC ASSIST/CLERK TO THE BOARD 107,641 1.237% 55,050 162,691 10,428 15,156 188,276 2,080 (236) 1,844 102.11 102.11 1101/002 HUMAN RESOURCES TECHNICIAN 70,794 0.814% 20,590 91,385 6,858 9,968 108,211 2,080 (236) 1,844 58.69 58.69 1314/004 ADMIN SUPPORT SPECIALIST I 64,272 0.739% 19,828 84,100 6,226 9,050 99,376 2,080 (236) 1,844 53.90 53.55 a 1314/003 ADMIN SUPPORT SPECIALIST I 62,593 0.719% 20,595 83,188 6,064 8,813 98,066 2,080 (236) 1,844 53.19 53.55 a1333/001 HUMAN RESOURCES ADMINISTRATOR 123,948 1.425% 59,322 183,271 12,008 17,452 212,731 2,080 (236) 1,844 115.37 115.37 1310/001 CUSTOMER SERVICE SUPERVISOR 123,886 1.424% 62,108 185,994 12,002 17,444 215,439 2,080 (236) 1,844 116.84 116.841311/001 CUSTOMER SERVICE REP II 82,181 0.945% 35,017 117,198 7,961 11,571 136,730 2,080 (236) 1,844 74.16 77.57 a 1312/001 CUSTOMER SERVICE REP II 82,181 0.945% 47,578 129,759 7,961 11,571 149,292 2,080 (236) 1,844 80.97 77.57 a1313/001 CUSTOMER SERVICE REP I 73,043 0.840% 43,893 116,937 7,076 10,285 134,298 2,080 (236) 1,844 72.84 72.84 1315/001 SENIOR CUSTOMER SERVICE REP 92,880 1.068% 36,731 129,611 8,998 13,078 151,687 2,080 (236) 1,844 82.27 82.271305/001 ACCOUNTING SUPERVISOR 120,434 1.384% 32,227 152,661 11,667 16,958 181,286 2,080 (236) 1,844 98.32 98.321306/003 ACCOUNTANT 105,110 1.208% 42,466 147,577 10,183 14,800 172,560 2,080 (236) 1,844 93.59 93.591308/001 PROCUREMENT SPECIALIST 83,476 0.959% 47,730 131,206 8,087 11,754 151,047 2,080 (236) 1,844 81.92 81.921309/001 ACCOUNTING TECHNICIAN 87,407 1.005% 23,870 111,277 8,468 12,307 132,052 2,080 (236) 1,844 71.62 71.621317/001 ACCOUNTING ASSISTANT 64,387 0.740% 19,686 84,073 6,238 9,066 99,377 2,080 (236) 1,844 53.90 53.901338/002 CHIEF FINANCIAL OFFICER 176,336 2.027% 53,804 230,140 17,083 24,829 272,051 2,080 (236) 1,844 147.55 147.551401/001 ENGINEERING MANAGER 179,383 2.062% 71,087 250,469 17,378 25,258 293,105 2,080 (236) 1,844 158.97 158.97 4037/001 ASSOCIATE ENGINEER 147,638 1.697% 49,911 197,549 14,303 20,788 232,640 2,080 (236) 1,844 126.17 123.10 a 4037/003 ASSOCIATE ENGINEER 144,393 1.660% 42,561 186,954 13,988 20,331 221,273 2,080 (236) 1,844 120.01 123.10 a4037/004 ASSOCIATE ENGINEER 139,830 1.607% 53,949 193,778 13,546 19,689 227,013 2,080 (236) 1,844 123.12 123.10 a4050/001 PREVENTATIVE MAINTENANCE COORDINATOR 128,308 1.475% 37,299 165,607 12,430 18,066 196,104 2,080 (236) 1,844 106.36 106.36 1004/001 INFORMATION SYS ADMINISTRATOR 138,243 1.589% 56,699 194,942 13,393 19,465 227,800 2,080 (236) 1,844 123.55 123.551502/001 I T TECHNICIAN II 84,290 0.969% 43,352 127,643 8,166 11,868 147,677 2,080 (236) 1,844 80.09 80.093002/001 SAFETY OFFICER 127,849 1.470% 50,508 178,357 12,386 18,002 208,744 2,080 (236) 1,844 113.21 113.21 2502/001 SOURCE CONTROL SUPERVISOR 142,617 1.639% 45,909 188,526 13,816 20,081 222,423 2,080 (236) 1,844 120.63 120.632504/001 SOURCE CONTROL INSPECTOR II 104,579 1.202% 54,299 158,878 10,131 14,725 183,735 2,080 (236) 1,844 99.65 100.66 a 2504/002 SOURCE CONTROL INSPECTOR II 104,579 1.202% 58,023 162,602 10,131 14,725 187,458 2,080 (236) 1,844 101.67 100.66 a2509/001 LABORATORY SUPERVISOR 130,713 1.502% 56,174 186,887 12,663 18,405 217,956 2,080 (236) 1,844 118.21 118.212510/001 LAB ANALYST II 66,279 0.762% 21,177 87,456 6,421 9,332 103,209 1,414 (161) 1,254 82.32 80.38 b2510/001 LAB ANALYST II 15,595 0.179% 4,983 20,578 1,511 2,196 24,284 333 (38) 295 82.32 2510/001 LAB ANALYST II 15,595 0.179% 4,983 20,578 1,511 2,196 24,285 333 (38) 295 82.32 2510/002 LAB ANALYST II 64,696 0.744% 18,268 82,964 6,267 9,109 98,341 1,414 (161) 1,254 78.43 80.38 b 2510/002 LAB ANALYST II 15,222 0.175% 4,298 19,520 1,475 2,143 23,139 333 (38) 295 78.43 2510/002 LAB ANALYST II 15,222 0.175% 4,299 19,521 1,475 2,143 23,139 333 (38) 295 78.43 2520/002 TEMPORARY LAB TECHNICIAN 54,557 0.627% 41,090 95,648 5,285 7,682 108,615 2,080 (236) 1,844 58.91 58.91 5004/001 SENIOR LAB ANALYST 79,567 0.915% 34,724 114,291 7,708 11,203 133,203 1,331 (151) 1,180 112.88 112.88 b 5004/001 SENIOR LAB ANALYST 22,378 0.257% 9,766 32,144 2,168 3,151 37,463 374 (43) 332 112.88 5004/001 SENIOR LAB ANALYST 22,378 0.257% 9,766 32,144 2,168 3,151 37,463 374 (43) 332 112.88 3001/001 ASSISTANT GENERAL MANAGER 187,020 2.150% 64,111 251,131 18,118 26,333 295,582 2,080 (236) 1,844 160.31 160.31 3206/001 MAINTENANCE MECHANIC I 80,042 0.920% 45,192 125,234 7,754 11,270 144,259 2,080 (236) 1,844 78.24 81.19 a 3210/001 FIELD MAINTENANCE SUPERVISOR 140,680 1.617% 61,751 202,431 13,629 19,808 235,868 2,080 (236) 1,844 127.92 127.92 3701/003 COGEN MECHANIC II 52,449 0.603% 29,075 81,524 5,081 7,385 93,990 1,040 (118) 922 101.95 101.95 b 3701/003 COGEN MECHANIC II 52,449 0.603% 29,077 81,525 5,081 7,385 93,992 1,040 (118) 922 101.95 3701/001 COGEN MECHANIC II 104,898 1.206% 32,861 137,759 10,162 14,770 162,691 2,080 (236) 1,844 88.24 88.24 3703/001 MAINTENANCE MECHANIC I 79,148 0.910% 47,299 126,447 7,668 11,144 145,259 2,080 (236) 1,844 78.78 81.19 a 2017/18 Wages & Benefits
Average
Billable
Rate by
Position
D-13
Table B-1
MRWPCA Fee Updates Note: gray shaded cell indicate average of multiple positions, andHourly Billable Rate by Position color cells indicate positions spread among different departments.

Pension PERS Flat Rate 16/17 Avg
Oblig Bonds 3-Yr Proj Avg Total Paid Leave Net Net Hourly 2017/18 % of Ttl 2017/18 2017/18 $842,830 $1,225,000 Annual Accr Hours Billable Billable Wages Wages Benefits Subtotal x % of Wages x % of Wages Total Hours 18,657 Hours Rate 2017/18 Wages & Benefits
Average
Billable
Rate by
Position
4027/002 MAINTENANCE MECHANIC I 89,726 1.031% 52,106 141,832 8,692 12,634 163,159 2,080 (236) 1,844 88.49 81.19 a4027/003 MAINTENANCE MECHANIC I 85,537 0.983% 24,409 109,946 8,287 12,044 130,276 2,080 (236) 1,844 70.66 81.19 a3204/002 MAINTENANCE MECHANIC II 98,923 1.137% 53,273 152,196 9,583 13,929 175,708 2,080 (236) 1,844 95.30 94.81 a3204/003 MAINTENANCE MECHANIC II 99,981 1.149% 39,376 139,357 9,686 14,078 163,121 2,080 (236) 1,844 88.47 94.81 a3208/001 MAINTENANCE MANAGER 164,091 1.886% 59,719 223,811 15,897 23,105 262,812 2,080 (236) 1,844 142.54 142.54 3501/001 GROUNDSKEEPER 52,583 0.604% 40,895 93,478 5,094 7,404 105,976 2,080 (236) 1,844 57.48 57.48 4020/001 PLANT MAINTENANCE SUPERVISOR 140,680 1.617% 57,571 198,251 13,629 19,808 231,688 2,080 (236) 1,844 125.66 125.664026/003 MAINTENANCE MECHANIC II 106,466 1.224% 53,826 160,292 10,314 14,991 185,597 2,080 (236) 1,844 100.66 94.81 a 4027/001 MAINTENANCE MECHANIC I 89,726 1.031% 54,455 144,181 8,692 12,634 165,507 2,080 (236) 1,844 89.76 81.19 a4029/001 INDUSTRIAL PAINTER/PAINT INSP 102,410 1.177% 45,151 147,560 9,921 14,420 171,901 2,080 (236) 1,844 93.23 93.23 4034/002 PREVENTATIVE MAINTENANCE MECHANIC 77,509 0.891% 49,077 126,585 7,509 10,914 145,008 2,080 (236) 1,844 78.64 78.64 4060/001 STOREROOM CLERK 73,497 0.845% 26,774 100,270 7,120 10,349 117,739 2,080 (236) 1,844 63.86 63.86 0401/001 ELECTRICIAN/INSTR. TECH I 89,115 1.024% 24,888 114,003 8,633 12,548 135,184 2,080 (236) 1,844 73.32 73.323901/002 UTILITIES SUPERVISOR 130,713 1.502% 63,789 194,502 12,663 18,405 225,570 2,080 (236) 1,844 122.34 122.344021/001 SR ELECTRICIAN/INSTR TECH 118,545 1.363% 41,027 159,572 11,484 16,692 187,748 2,080 (236) 1,844 101.82 101.824022/002 ELECTRICIAN/INSTR TECH II 104,898 1.206% 48,484 153,382 10,162 14,770 178,314 2,080 (236) 1,844 96.71 96.71 4002/001 OPERATIONS MANAGER 164,793 1.894% 47,286 212,079 15,965 23,204 251,247 2,080 (236) 1,844 136.26 136.264010/001 OPERATOR III 104,898 1.206% 32,878 137,775 10,162 14,770 162,707 2,080 (236) 1,844 88.24 98.68 a 4010/002 OPERATOR III 104,898 1.206% 49,885 154,783 10,162 14,770 179,715 2,080 (236) 1,844 97.47 98.68 a4010/003 OPERATOR III 104,898 1.206% 52,892 157,789 10,162 14,770 182,721 2,080 (236) 1,844 99.10 98.68 a4010/004 OPERATOR III 104,898 1.206% 61,885 166,782 10,162 14,770 191,714 2,080 (236) 1,844 103.98 98.68 a4010/005 OPERATOR III 107,520 1.236% 54,922 162,442 10,416 15,139 187,997 2,080 (236) 1,844 101.96 98.68 a4010/006 OPERATOR III 104,898 1.206% 49,885 154,783 10,162 14,770 179,715 2,080 (236) 1,844 97.47 98.68 a4010/007 OPERATOR III 90,440 1.040% 48,511 138,951 8,762 12,734 160,447 2,080 (236) 1,844 87.02 98.68 a4011/002 OPERATOR II 78,278 0.900% 44,338 122,617 7,583 11,022 141,222 2,080 (236) 1,844 76.59 76.594012/003 OPERATOR I 82,181 0.945% 24,333 106,514 7,961 11,571 126,047 2,080 (236) 1,844 68.36 68.364012/004 SENIOR OPERATOR 127,997 1.471% 36,239 164,236 12,400 18,022 194,658 2,080 (236) 1,844 105.57 105.574016/001 OPERATOR III-GR V & SS W/E DAY 115,650 1.329% 55,852 171,502 11,204 16,284 198,990 2,080 (236) 1,844 107.92 98.68 a4019/001 OPERATOR III - W/E DAYS 115,650 1.329% 47,617 163,267 11,204 16,284 190,755 2,080 (236) 1,844 103.46 98.68 a4043/002 OPERATIONS SUPERVISOR W/GR V 129,577 1.489% 66,764 196,341 12,553 18,245 227,139 2,080 (236) 1,844 123.19 123.19 4043/006 SENIOR OPERATOR 127,997 1.471% 36,239 164,236 12,400 18,022 194,658 2,080 (236) 1,844 105.57 105.574049/002 OPERATOR III W/GR V 112,896 1.298% 55,154 168,050 10,937 15,896 194,883 2,080 (236) 1,844 105.69 98.68 a 4049/003 OPERATOR III W/GR V 106,123 1.220% 40,669 146,793 10,281 14,943 172,016 2,080 (236) 1,844 93.29 98.68 a4053/001 OPERATOR III - SS SWG W/GR V 118,545 1.363% 43,917 162,463 11,484 16,692 190,638 2,080 (236) 1,844 103.39 98.68 a5501/002 DISTRIBUTION MECHANIC II 95,956 1.103% 54,497 150,453 9,296 13,511 173,260 2,018 (229) 1,789 96.87 96.87 b5501/002 DISTRIBUTION MECHANIC II 2,968 0.034% 1,686 4,653 288 418 5,359 62 (7) 55 96.88 5506/001 SENIOR DISTRIBUTION MECHANIC 106,462 1.224% 45,711 152,173 10,314 14,990 177,477 2,018 (229) 1,789 99.23 99.23 b 5506/001 SENIOR DISTRIBUTION MECHANIC 3,293 0.038% 1,414 4,706 319 464 5,489 62 (7) 55 99.23 4035/001 PRINCIPAL ENGINEER 175,182 2.014% 48,689 223,871 16,971 24,666 265,508 2,080 (236) 1,844 144.00 144.005801/001 GOVERNMENT AFFAIRS ADMINISTRAT 130,713 1.502% 31,546 162,260 12,663 18,405 193,328 2,080 (236) 1,844 104.85 104.855804/001 CONTRACTS ADMINISTRATOR 67,617 0.777% 41,066 108,684 6,551 9,521 124,755 2,080 (236) 1,844 67.66 67.66 TOTAL 8,700,029 3,649,547 4,116,525 842,830 1,225,000 14,417,406 164,320 (18,657) 145,663 98.98 a Represents average billable rate for positions with multiple staff per position.b Represents average billable rate for positions split between different departments.

D-14
Liquid Waste Hauler Facility Cost Recovery
D-15
Table C-1
MRWPCA Fee Updates
Liquid Waste Hauler Facility Cost Recovery
ENR-Adjusted Weighted Annual
Facility Cost Life Cost
(Jan-2017 10531.68) % $ (Years) ($/Life)
Liquid Waste/Septage
Digester Control Building $7,689,281 6% $461,357 20.8 $22,181 Digester Electrical Building 333,945 6% 20,037 20.5 977 Digesters 499,703 6% 29,982 19.2 1,562
Headworks 4,111,546 25% x 2/3 685,258 49.1 13,956
Headworks Bypass 1,092,489 25% x 2/3 182,081 40.0 4,552 Screw Press Building 7,284,139 6% 437,048 31.5 13,875
Anaerobic Digester #1 398,556 6% 23,913 19.0 1,259
Anaerobic Digester #2 2,828,177 6% 169,691 28.0 6,060
Anaerobic Digester #3 3,865,511 6% 231,931 25.7 9,025
Anaerobic Digester #4 4,200,937 6% 252,056 25.2 10,002
Anaerobic Digester #1 2,848,188 6% 170,891 27.9 6,125
Drying Beds 11,276,083 6% 676,565 45.0 15,035
Truck Scale 12,439 60% 7,463 13.6 549
Liquid Waste Receiving 257,760 66.7% 171,840 13.1 13,118 Total Annual Cost Recovery 118,275
Grease
Digester Control Building 7,689,281 4% 307,571 20.8 14,787 Digester Electrical Building 333,945 4% 13,358 20.5 652 Digesters 499,703 4% 19,988 19.2 1,041
Headworks 4,111,546 25% x 1/3 342,629 49.1 6,978
Headworks Bypass 1,092,489 25% x 1/3 91,041 40.0 2,276
Screw Press Building 7,284,139 4% 291,366 31.5 9,250
Anaerobic Digester #1 398,556 4% 15,942 19.0 839
Anaerobic Digester #2 2,828,177 4% 113,127 28.0 4,040
Anaerobic Digester #3 3,865,511 4% 154,620 25.7 6,016
Anaerobic Digester #4 4,200,937 4% 168,037 25.2 6,668
Anaerobic Digester #1 2,848,188 4% 113,928 27.9 4,083
Drying Beds 11,276,083 4% 451,043 45.0 10,023
Truck Scale 12,439 30% 3,732 13.6 274
Liquid Waste Receiving 257,760 33.3% 85,920 13.1 6,559
Total Annual Cost Recovery 73,487
Biocell
Drying Beds 11,276,083 5% 563,804 45.0 12,529
Truck Scale 12,439 3% 373 13.6 27
Total Annual Cost Recovery 12,556
Special
Drying Beds 11,276,083 2.5% 281,902 45.0 6,264
Truck Scale 12,439 3% 373 13.6 27
Total Annual Cost Recovery 6,292
Brine
Brine Pond Improvements 237,260 100% 237,260 15.5 15,307 Drying Beds 11,276,083 2.5% 281,902 20.0 14,095
Truck Scale 12,439 4% 498 13.6 37
Total Annual Cost Recovery 29,439
Cost Recovery
Facility
D-16
Table C-2
MRWPCA Fee Updates
Weighted Life of Assets
Location Sum of ENR-Adj Cost x Weighted
Facility Code 2 ENR-Adj Cost Life of Each Asset Avg Life Digester Control Building 80070 7,689,281 159,725,133 20.8 Digester Electrical Building 80071 333,945 6,862,129 20.5 Digesters 80072 499,703 9,603,122 19.2
Headworks 80100 4,111,546 201,854,921 49.1
Headworks Bypass 80101 1,092,489 43,699,554 40.0
Screw Press Building 80118 7,284,139 229,232,219 31.5
Anaerobic Digester #1 80203 398,556 7,557,018 19.0
Anaerobic Digester #2 80211 2,828,177 79,229,455 28.0
Anaerobic Digester #3 80212 3,865,511 99,352,586 25.7
Anaerobic Digester #4 80213 4,200,937 106,014,576 25.2
Anaerobic Digester #1 80214 2,848,188 79,590,004 27.9
Drying Beds 80221 11,276,083 507,575,975 45.0
Truck Scale 80310 12,439 169,214 13.6
Liquid Waste Receiving 80315 257,760 3,367,396 13.1
Brine Pond Improvements 80075 237,260 3,669,895 15.5
D-17
Table C-3
MRWPCA Fee UpdatesData for Weighted Average Life of Facilities (Weighted by Cost) Asset # Description Location 1 Location 2 Acquisition
Year
Original
Cost
Original Cost
(w/ Adjusts)
ENR-Adjusted
Cost
Useful
Life
ENR-Adj Cost
x Life
00514 DIGESTER CONTROL BUILDING, CLASS C, 80 80070 1990 561,870 561,870 1,250,515 30 37,515,43800515 ROOFING 80 80070 1990 4,721 4,721 10,507 20 210,14400516 ELECTRICAL 80 80070 1990 28,855 28,855 64,221 30 1,926,61600517 POWER WIRING, ETC. 80 80070 1990 140,557 140,557 312,828 12 3,753,93400518 PIPING 80 80070 1990 642,291 642,291 1,429,502 30 42,885,05903304 INSTRUMENTATION ELECTRICAL, PANEL 80 80070 1990 133,839 133,839 297,876 12 3,574,51303305 AREA 6, YARD MECHANICAL 80 80070 1990 567,884 567,884 1,263,900 12 15,166,79403306 AREA 6, ELECTRICAL 80 80070 1990 71,957 71,957 160,150 12 1,921,79603307 DIGESTER BLDG MECHANICAL 80 80070 1990 132,421 132,421 294,720 12 3,536,64103308 DIGESTER EQUIPMENT 80 80070 1990 320,935 320,935 714,282 12 8,571,39003309 DIGESTER EQUIPMENT 80 80070 1990 311,142 311,142 692,487 12 8,309,84303311 GAS ISOLATION VALUES 80 80070 1990 3,742 3,742 8,328 12 99,94003312 UNDERGROUND PIPING 80 80070 1990 134,473 134,473 299,287 30 8,978,61304028 CHOPPER PUMP - HORIZONTAL 80 80070 2002 10,973 10,973 17,676 10 176,75804029 CHOPPER PUMP - HORIZONTAL 80 80070 2002 10,973 10,973 17,676 10 176,75804031 FLYGT PUMP 4" - SLUDGE TO BELTPRESS 80 80070 2003 8,281 8,281 13,028 10 130,27804117 100 HP DIGESTER SOFT START 80 80070 2004 3,480 3,480 5,151 10 51,51304271 DIGESTER CONTROL BUILDING ROOFING 80 80070 2008 33,963 33,963 43,043 40 1,721,71904322 GRIT PUMPING CONTROL PANEL 80 80070 2006 49,764 49,764 67,617 20 1,352,33704323 CONTROL PANEL ALARM SYSTEM 80 80070 2006 10,580 10,580 14,376 10 143,75704420 SPIRAL HEAT EXCHANGER FOR DIGESTER

HOT WATER
80 80070 2011 45,448 45,448 52,772 20 1,055,435
04421 SPIRAL HEAT EXCHANGER FOR DIGESTER

HOT WATER
80 80070 2011 45,448 45,448 52,772 20 1,055,436
04422 SPIRAL HEAT EXCHANGER FOR DIGESTER

HOT WATER
80 80070 2011 45,448 45,448 52,772 20 1,055,436
04423 SPIRAL HEAT EXCHANGER FOR DIGESTER

HOT WATER
80 80070 2011 45,448 45,448 52,772 20 1,055,436
04424 DIGESTER HOT WATER PIPE LOOP (PIPING) 80 80070 2011 391,793 391,793 454,932 30 13,647,96604596 DIGESTER BUILDING PUMP BASE

REPLACEMENT
80 80070 2012 8,898 8,898 10,068 40 402,706
04597 DIGESTER BUILDING PUMP BASE

REPLACEMENT
80 80070 2012 8,898 8,898 10,068 40 402,707
04598 DIGESTER BUILDING PUMP BASE

REPLACEMENT
80 80070 2012 8,898 8,898 10,068 40 402,707
D-18
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d/&>KtD
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Z ϴϬ ϴϬϬϳϱ ϮϬϬϲ Ϯ͕ϴϬϭ Ϯ͕ϴϬϭ ϯ͕ϴϬϲ ϭϬ ϯϴ͕Ϭϱϴ
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Z ϴϬ ϴϬϬϳϱ ϮϬϬϲ Ϯ͕ϰϭϮ Ϯ͕ϰϭϮ ϯ͕Ϯϳϳ ϭϬ ϯϮ͕ϳϳϬ
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ͲϮ
hdd
Z
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ϬϰϮϳϮ ,
tKZ<^h/>/E'ZKK&/E' ϴϬ ϴϬϭϬϬ ϮϬϬϴ ϭϳϴ͕ϰϰϰ ϭϳϴ͕ϰϰϰ ϮϮϲ͕ϭϱϭ ϰϬ ϵ͕Ϭϰϲ͕ϬϲϬϬϯϰϲϲ , tKZ<^zW^^
ysd/KEE ϴϬ ϴϬϭϬϭ ϭϵϵϰ ϱϲϬ͕ϵϵϭ ϱϲϬ͕ϵϵϭ ϭ͕ϬϵϮ͕ϰϴϵ ϰϬ ϰϯ͕ϲϵϵ͕ϱϱϰϬϰϯϱϬ ^Z tWZ
^^h/>/E' ϴϬ ϴϬϭϭϴ ϮϬϬϴ ϯ͕ϴϮϵ͕ϲϴϲ ϯ͕ϴϮϵ͕ϲϴϲ ϰ͕ϴϱϯ͕ϱϱϰ ϰϬ ϭϵϰ͕ϭϰϮ͕ϭϱϭ D-19
Table C-3
MRWPCA Fee UpdatesData for Weighted Average Life of Facilities (Weighted by Cost) Asset # Description Location 1 Location 2 Acquisition
Year
Original
Cost
Original Cost
(w/ Adjusts)
ENR-Adjusted
Cost
Useful
Life
ENR-Adj Cost
x Life
04351 BIOSOLIDS DEWATERING SCREW PRESS 80 80118 2008 781,352 781,352 990,247 15 14,853,69804352 BIOSOLIDS DEWATERING SCREW PRESS 80 80118 2008 781,352 781,352 990,247 15 14,853,69804353 POLYMER BLEND UNIT FOR SCREW PRESS 80 80118 2008 12,741 12,741 16,148 5 80,73804354 POLYMER BLEND UNIT FOR SCREW PRESS 80 80118 2008 12,741 12,741 16,148 5 80,73804355 POLYMER BLEND UNIT FOR SCREW PRESS 80 80118 2008 12,741 12,741 16,148 5 80,73904358 SLUDGE METERING PUMP FOR SCREW PRESS (3 OF 7)
80 80118 2008 13,659 13,659 17,311 5 86,554
04359 SLUDGE FEEDING PUMP FOR SCREW PRESS 80 80118 2008 24,357 24,357 30,868 10 308,684 04360 SLUDGE FEEDING PUMP FOR SCREW PRESS 80 80118 2008 24,357 24,357 30,868 10 308,684 04361 POLYMER TANK FOR SCREW PRESS 80 80118 2008 50,458 50,458 63,948 15 959,22204362 POLYMER STORAGE MIXER FOR SCREW PRESS
80 80118 2008 30,000 30,000 38,021 10 380,209
04363 SCADA PROGRAMMING - FOR SCREW
PRESS
80 80118 2008 48,983 48,983 62,078 5 310,392
04403 SCREW PRESS LEVEL TRANSMITTER 80 80118 2010 3,651 3,651 4,369 10 43,69404470 SLUDGE METERING PUMP - SCREW PRESS (4 OF 7)
80 80118 2010 15,063 15,063 18,029 5 90,146
04475 SLUDGE METERING PUMP - SCREW PRESS
(5 OF 7)
80 80118 2011 15,815 15,815 18,364 5 91,820
04553 SCREW PRESS SAMPLING & MONITORING

MANHOLE
80 80118 2012 42,501 42,501 48,089 40 1,923,547
04561 SCREW PRESS SAMPLING/MONITORING
FLOW METER (6 OF 7)
80 80118 2011 2,586 2,586 3,003 3 9,009
04562 REFRIGERATED SAMPLER 80 80118 2011 5,631 5,631 6,539 15 98,08304620 SCREW PRESS SLUDGE METERING PUMP (SPARE)
80 80118 2012 16,459 16,459 18,622 10 186,224
04677 SCREW PRESS #1 PROMAG FLOW METER (7
OF 7)
80 80118 2013 4,262 4,262 4,702 5 23,508
04750 7.5HP VFD FOR SCREW PRESS METERING
PUMP
80 80118 2014 1,700 1,700 1,826 10 18,263
04751 7.5HP VFD FOR SCREW PRESS METERING
PUMP
80 80118 2014 1,700 1,700 1,826 10 18,263
04752 7.5HP VFD FOR SCREW PRESS METERING
PUMP
80 80118 2015 1,700 1,700 1,785 10 17,846
04753 7.5HP VFD FOR SCREW PRESS FEEDING
PUMP
80 80118 2015 1,700 1,700 1,785 10 17,846
D-20
Table C-3
MRWPCA Fee UpdatesData for Weighted Average Life of Facilities (Weighted by Cost) Asset # Description Location 1 Location 2 Acquisition
Year
Original
Cost
Original Cost
(w/ Adjusts)
ENR-Adjusted
Cost
Useful
Life
ENR-Adj Cost
x Life
04754 7.5HP VFD FOR SCREW PRESS FEEDING
PUMP
80 80118 2015 1,700 1,700 1,785 10 17,846
04783 SCREW PRESS HYDRO-FLOW UNIT 80 80118 2015 20,027 20,027 21,018 10 210,17804836 VOIP PAGING SYSTEM SWITCH 80 80118 2015 6,491 6,491 6,813 3 20,438 04345 MOYNO SLUDGE PUMP FOR DAFT
THICKENER#3
80 80203 2009 92,279 92,279 113,401 20 2,268,029
04722 SLUDGE THICKENER ASPIRATING PUMP #3 80 80203 2014 172,007 172,007 184,736 20 3,694,71404723 THROTTLING VALVE 80 80203 2014 56,871 56,871 61,080 10 610,79904799 HANDRAIL & PLATFORM MODIFICATION 80 80203 2015 18,742 18,742 19,670 25 491,73804800 HANDRAIL & PLATFORM MODIFICATION 80 80203 2015 18,742 18,742 19,670 25 491,73800635 ANEROBIC DIGESTER #1, CLASS B, 80 80211 1990 1,076,243 1,076,243 2,395,318 30 71,859,553 00636 ELECTRICAL BUILDING 80 80211 1990 1,799 1,799 4,004 30 120,11700637 POWER WIRING, ETC. 80 80211 1990 12,592 12,592 28,025 12 336,302 00638 PIPING 80 80211 1990 44,843 44,843 99,804 30 2,994,11700640 DIGESTER EQUIPMENT 80 80211 1990 118,009 118,009 262,644 12 3,151,732 03433 GAS COMPRESSOR/VACUUM PUMP 80 80211 1996 20,482 20,482 38,382 20 767,633 00641 ANEROBIC DIGESTER #2, CLASS B, 80 80212 1990 1,076,246 1,076,246 2,395,325 30 71,859,754 00642 ELECTRICAL BUILDING 80 80212 1990 1,799 1,799 4,004 30 120,11700643 POWER WIRING, ETC. 80 80212 1990 12,592 12,592 28,025 12 336,302 00644 PIPING 80 80212 1990 44,843 44,843 99,804 30 2,994,11700646 DIGESTER EQUIPMENT 80 80212 1990 118,009 118,009 262,644 12 3,151,732 04692 CHOPER PUMP - DIGESTER NO. 2 80 80212 2014 798,366 798,366 857,449 20 17,148,971 04695 DIGESTER SPRAYERS - DIGESTER NO. 2 80 80212 2014 145,158 145,158 155,900 20 3,117,995 04699 DIGESTER NO. 2 GAS DRIP TRAP 80 80212 2014 7,258 7,258 7,795 10 77,950 04701 DIGESTER NO. 2 SEDIMENT TRAP 80 80212 2014 7,258 7,258 7,795 10 77,95004703 DIGESTER NO. 2 FLAME ARRESTOR 80 80212 2014 14,516 14,516 15,590 10 155,900 04706 DIGESTER NO. 2 3 WAY PORT VALVE 80 80212 2014 14,516 14,516 15,590 10 155,90004709 DIGESTER NO.2 BACK PRESSURE CONTROL VALVES
80 80212 2014 7,258 7,258 7,795 10 77,950
04711 DIGESTER NO.2 GAS MANOMETER 80 80212 2014 7,258 7,258 7,795 10 77,950 00647 ANEROBIC DIGESTER #3, CLASS B, 80 80213 1990 1,088,470 1,088,470 2,422,531 30 72,675,937 00648 ELECTRICAL BUILDING 80 80213 1990 1,799 1,799 4,004 30 120,11700649 POWER WIRING, ETC. 80 80213 1990 12,592 12,592 28,025 12 336,302 00650 PIPING 80 80213 1990 44,843 44,843 99,804 30 2,994,117 D-21
Table C-3
MRWPCA Fee UpdatesData for Weighted Average Life of Facilities (Weighted by Cost) Asset # Description Location 1 Location 2 Acquisition
Year
Original
Cost
Original Cost
(w/ Adjusts)
ENR-Adjusted
Cost
Useful
Life
ENR-Adj Cost
x Life
00652 DIGESTER EQUIPMENT 80 80213 1990 118,009 118,009 262,644 12 3,151,732 00089 MUFFIN MONSTER W/3HP ELECTRIC 80 80213 1995 14,406 14,406 27,732 10 277,316 03434 GAS COMPRESSOR/VACUUM PUMP 80 80213 1996 20,482 20,482 38,382 20 767,634 03974 ROBICON VFD SLUDGE PUMP 80 80213 2002 5,126 5,126 8,258 15 123,865 04693 CHOPPER PUMP - DIGESTER NO. 3 80 80213 2014 798,366 798,366 857,449 20 17,148,97104696 DIGESTER SPRAYERS - DIGESTER NO. 3 80 80213 2014 145,158 145,158 155,900 20 3,117,995 04698 DIGESTER NO. 3 PIPING/ELECTRICAL 80 80213 2014 217,736 217,736 233,850 20 4,676,99204700 DIGESTER NO. 3 GAS DRIP TRAP 80 80213 2014 7,258 7,258 7,795 10 77,950 04702 DIGESTER NO. 3 SEDIMENT TRAP 80 80213 2014 7,258 7,258 7,795 10 77,95004704 DIGESTER NO. 3 FLAME ARRESTOR 80 80213 2014 14,516 14,516 15,590 10 155,900 04707 DIGESTER NO.3 3 WAY PORT VALVE 80 80213 2014 14,516 14,516 15,590 10 155,900 04710 DIGESTER NO.3 BACK PRESSURE CONTROL
VALVE
80 80213 2014 7,258 7,258 7,795 10 77,950
04712 DIGESTER NO.3 GAS MANOMETER 80 80213 2014 7,258 7,258 7,795 10 77,950 00653 ANEROBIC DIGESTER #4, CLASS B, 80 80214 1990 1,088,470 1,088,470 2,422,531 30 72,675,937 00654 ELECTRICAL BUILDING 80 80214 1990 1,799 1,799 4,004 30 120,11700655 POWER WIRING, ETC. 80 80214 1990 12,592 12,592 28,025 12 336,302 00656 PIPING 80 80214 1990 44,843 44,843 99,804 30 2,994,11700658 DIGESTER EQUIPMENT 80 80214 1990 118,009 118,009 262,644 12 3,151,732 04705 DIGESTER NO. 4 FLAME ARRESTOR 80 80214 2014 14,516 14,516 15,590 10 155,900 04708 DIGESTER NO.4 3 WAY PORT VALVE 80 80214 2014 14,516 14,516 15,590 10 155,900 00665 (4) DRYING BEDS, ASPHALT LINED, 80 80221 1990 4,215,357 4,215,357 9,381,824 50 469,091,19800666 12' PIPE 80 80221 1990 8,635 8,635 19,218 20 384,366 00667 DRAIN ROCK AND PIPE 80 80221 1990 230,262 230,262 512,478 20 10,249,559 00668 (4) POLY TRENCH LINER 80 80221 1990 230,262 230,262 512,478 20 10,249,559 00669 SLUDGE LAGOON PUMPING SYSTEM 80 80221 1990 14,391 14,391 32,029 20 640,58100670 (4) FABRIC FILTER 80 80221 1990 57,566 57,566 128,121 20 2,562,412 02883 GEAR OPERATORS FOR DRYING BEDS 80 80221 1993 9,010 9,010 18,213 15 273,197 04621 BROWN BEAR SLUDGE AUGER 80 80221 2012 450,523 450,523 509,752 15 7,646,273 04794 BIOCELL RECEIVING FACILITY 80 80221 2015 154,332 154,332 161,971 40 6,478,829 03364 DESK, DBL PEDESTAL 80 80310 1978 820 820 3,111 20 62,21903366 CABINET, STORAGE WD 80 80310 1978 107 107 406 20 8,119 03368 CHAIR, FOLDING 80 80310 1989 14 14 32 20 639
03369 BENCH, WORK 80 80310 1982 108 108 297 20 5,947
D-22
Table C-3
MRWPCA Fee UpdatesData for Weighted Average Life of Facilities (Weighted by Cost) Asset # Description Location 1 Location 2 Acquisition
Year
Original
Cost
Original Cost
(w/ Adjusts)
ENR-Adjusted
Cost
Useful
Life
ENR-Adj Cost
x Life
03370 MISC. LOCKERS 80 80310 1989 279 279 637 20 12,734 03371 CALCULATOR, PRINT/DISPLAY 80 80310 1989 140 140 319 10 3,19504896 DIGITAL SCALE CONTROLLER-GSE560 80 80310 2015 7,276 7,276 7,636 10 76,36200047 FAIRBANKS 3950 SERIES HIGH SPEED 80 80315 2000 1,964 1,964 3,326 8 26,60500049 2 YARD GALV STEEL SELF DUMPING 80 80315 2000 2,155 2,155 3,648 10 36,48300087 MUFFIN MONSTER W/3 HP ELECTRIC 80 80315 1995 14,406 14,406 27,732 10 277,31603968 WET WELL RECIRCULATING CHOPPER PUMP
80 80315 2002 16,981 16,981 27,353 15 410,296
04152 LIQ WASTE FAC CAMERA, MONITOR,

CABLING
80 80315 2005 25,269 25,269 35,741 10 357,407
04153 LIQ WASTE NOZZLES, PLUG VALVES, PIPING 80 80315 2005 8,400 8,400 11,881 10 118,80504154 LQ WORK STATION W/TRANSCEIVER UPS PWR
80 80315 2005 4,079 4,079 5,770 5 28,849
04401 SUBMERSIBLE PUMP 80 80315 2010 3,011 3,011 3,604 5 18,02104402 SUBMERSIBLE PUMP 80 80315 2010 3,011 3,011 3,604 5 18,02104778 LIQUID WASTE SUBMERSIBLE SUMP PUMP 80 80315 2014 4,029 4,029 4,328 10 43,27504779 LIQUID WASTE SUBMERSIBLE SUMP PUMP 80 80315 2014 4,029 4,029 4,328 10 43,27504795 LIQUID WASTE AREA PAVEMENT 80 80315 2015 102,888 102,888 107,980 15 1,619,707 04847 LIQUID WASTE BUILDING ROOF & GUTTER 80 80315 2015 17,596 17,596 18,467 20 369,338 D-23
Fee Update Worksheets
D-24
Table 1
Lien Filing Fee Cost of Service Worksheet
Staff Position Activity Description/ Service Provided Hours Hourly Rate Subtotal Overhead Allocation Total

SENIOR CUSTOMER SERVICE REP
Lien list, Phone Calls, Duplicate bill printing, Packet Delivery, Release of Liens for Title Companies 65.25 $82.27 $5,368.12 16.9% $6,275.33

CUSTOMER SERVICE REP I
Lien List, Phone Calls, Duplicate bill printing, Release of Liens for Title Companies, Printing Lindsay’s Signature, Printing Instruction Sheets, Sorting Liens/Adding liens from previous 80 72.84 5,827.20 16.9% 5,827.20

CUSTOMER SERVICE SUPERVISOR
Lien List - Prep, Lien List - , Prep and send bill files, Enter Lien Payments, Balance to County, Release of Lien Printing, Phone Calls, Newspaper Notice, Process final lien, Reports, Board 174.5 116.84 20,388.58 16.9% 20,388.58

CUSTOMER SERVICE REP II
Lien list, Phone Calls, Duplicate bill printing, Release of Liens for Title Companies, Stuffing into Envelopes 46.5 77.565 3,606.77 16.9% 3,606.77

CUSTOMER SERVICE REP II
Lien List, Phone Calls, Duplicate bill printing, Release of Liens for Title Companies, Stuffing into Envelopes, Filing 74.5 77.565 5,778.59 16.9% 5,778.59 SUBTOTAL 41,876.47
Materials/Vehicles/Other Description Hours Cost Total
Newspaper Notice Printing Hearald and Californian $18,000.00 $18,000.00 Printing and Postage Delinquent Notice Printing 6,266.55 6,266.55 County Fee 0.25% of Lien filing 2,160.00 2,160.00
Release Postage 0.49 per item 1,029.00 1,029.00
SUBTOTAL 27,455.55Total Costs for Fee Recovery $69,332.025-Year Average # of Liens 2,337 Lien Filing Fee $29.67
D-25
Table 2
Return Item Fee Cost of Service Worksheet
Staff Position Activity Description/ Service Provided Hours Hourly Rate Subtotal Overhead Allocation Total Notes CUSTOMER SERVICE REP I Process returned payments 1.5 $72.84 $109.26 16.9% $127.72 MonthlyCUSTOMER SERVICE REP II Process ACH return payments 1.25 77.57 96.96 16.9% 113.34 MonthlySENIOR CUSTOMER SVC REP Pulls reports/checks work 0.25 82.27 20.57 16.9% 24.04 MonthlyCUSTOMER SERVICE REP II Types, files, copies correspondence 5.5 77.57 426.61 16.9% 498.70 MonthlyAccountant Processing Return in accounting 0.5 93.59 46.80 - Excluded Considered OverheadSUBTOTAL MONTHLY 763.81 MonthlySUBTOTAL ANNUAL 9,165.77 Materials/Vehicles/Other Description Hours (if applicable) Cost or Rate Notes Bank Fee Return fee charge $17.00 per item
MRWPCA - current charge is
$10/reg 15/Ach
Annual Shared Costs for Fee Recovery $9,165.773-Year Average # of Returns 334.3 MRWPCA Cost per Return Item 27.42Plus Bank Fee per Return 17.00Total Return Item Fee with Bank Fee 44.42Additional Notes/Description:Number of returned items 02/01/2016 to 01/31/2017 402 Fiscal Year 2015 332
Fiscal Year 2014 269
Average 334.3
D-26
Table 3
Service Charge for Member Agency Billings (Bi-Monthly Billing) Cost of Service Worksheet Staff Position Activity Description/ Service Provided Hours Hourly Rate Subtotal Overhead Allocation Total Notes

SENIOR CUSTOMER SVC REP
Calculate Adjustments, Enter Adjustments, Cancel Penalties 3.75 82.27 $308.51 16.9% $360.65 Monthly

CUSTOMER SERVICE REP I
Cancel Penalties, NSF, Calculate Adjustments, County Report Ownership 6.5 72.84 473.46 16.9% 553.47 Monthly

CUSTOMER SERVICE SUPERVISOR
Reports for City Reimbursement, Cancel Penalties, Calculate Adjustments, Variance, Rates 4.25 116.84 496.57 16.9% 580.49 Monthly

CUSTOMER SERVICE REP II
Ach Returns, Completions/Letter/Activate, Ficitious Business Statements, Cancel Penalties, Calculate Adjustments, Ownership Change Report 11.5 77.57 892.00 16.9% 1,042.75 Monthly

CUSTOMER SERVICE REP II
Correspondence, Type Correspondence, Filing, ADA Survey, Phones, Cancel Penalties, Calculate Adjustments 27.25 77.57 2,113.65 16.9% 2,470.85 Monthly ACCOUNTANT EXCLUDED 93.59 EXCLUDED Considered Overhead
SUBTOTAL MONTHLY 5,008.21 Monthly
SUBTOTAL ANNUAL 60,098.56
Materials/Vehicles/Other Description Cost per Bill Member Agency % Member Agency $ Notes Printing & Mailing Costs Cost of printing, mailing, postage 0.528 50% 0.264 Based on average from
recent invoices
Annual Staffing Costs for Fee Recovery $60,098.56Annual Number of Billings 55,690 Bills x 6 334,140 MRWPCA Cost per Bill 0.180Plus Printing/Mailing/Postage Per Bill 0.264Total Cost per Bill $0.44 D-27
Table 4
Service Charge for Monterey County Billings (Monthly Billings) Cost of Service Worksheet Staff Position Activity Description/ Service Provided Hours Hourly Rate Subtotal Overhead Allocation Total Notes

SENIOR CUSTOMER SVC REP
Calculate Adjustments, Enter Adjustments, Correspondence, Phone Calls, Field Inspections, Cancel Penalties 2 82.27 $164.54 16.9% $192.35 Monthly

CUSTOMER SERVICE REP I
Correspondence, Phone Calls, Cancel Penalties, NSF, Calculate Adjustments, County Report Ownership 2.5 72.84 182.10 16.9% 212.87 Monthly

CUSTOMER SERVICE SUPERVISOR
Reports for City Reimbursement, Cancel Penalties, Calculate Adjustments, Variance, Phones, Rates, Inspection - Computer, Work with County/Liens 4 116.84 467.36 16.9% 546.34 Monthly

CUSTOMER SERVICE REP II
Ach Returns, Correspondence, Phones, Completions/Letter/Activate , Ficitious Business Statemetns, Cancel Penalties, Calculate Adjustments, Ownership Change Report, Field Inspections 2.5 77.57 193.91 16.9% 226.68 Monthly

CUSTOMER SERVICE REP II
Correspondence, Type Correspondnece, Filing, ADA Survey, Cancel Penalties, Calculate Adjustments, Field Inspections, Phones 3 77.57 232.70 16.9% 272.02 Monthly ACCOUNTANT EXCLUDED 93.59 EXCLUDED Considered Overhead
SUBTOTAL MONTHLY 1,450.27 Monthly
SUBTOTAL ANNUAL 17,403.24
Materials/Vehicles/Other Description Cost or Rate Notes Invoice Invoice $153.94
Postage Postage 444.95SUBTOTAL MONTHLY 598.89SUBTOTAL ANNUAL 7,186.68Annual Staffing Costs for Fee Recovery $17,403.24Annual Invoice & Postage 7,186.68 Total Cost 24,589.92Annual Number of Billings 14,100MRWPCA Cost per Bill $1.23 D-28
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Table 6
Liquid Waste Haulers Permit Fees
Staff Position Activity Description/
Service Provided Hours Hourly Rate Subtotal Overhead Allocation Total Cost Admin Support Specialist I Confirm contact information for each of the 37 hauling companies for mailing 3 53.545 160.64 Excluded 160.64 Admin Support Specialist I
Review permit update and new hauler permit documents; update as necessary to reflect changes in policy or procedure 2 53.545 107.09 Excluded 107.09
Admin Support Specialist I Draft permit update letter, review, and finalize 4 53.545 214.18 Excluded 214.18 Admin Support Specialist I Mail merge letters for permit update packets, print and sign 2 53.545 107.09 Excluded 107.09 Admin Support Specialist I Compile permit update packets (letter, informational bulletin, update form, any new policies/ordinances) 4 53.545 214.18 Excluded 214.18 Admin Support Specialist I Address, postage, mail out 2 53.545 107.09 Excluded 107.09 Admin Support Specialist I File information as received, document contact as made by haulers 30 53.545 1,606.35 Excluded 1,606.35 Admin Support Specialist I
Reminder memos for unresponsive haulers. This includes:
- Drafting a form letter
- Mail Merging
- Sending out, certified return receipt 3 53.545 160.64 Excluded 160.64 Admin Support Specialist I
Email and phone correspondence throughout process to:
- Clarify our document requests
- Make contact with unresponsive or uncooperative haulers - Frequently, act as liason between insurance agents and haulers to ensure that the coverage limits and 'additional insured' status are met
- Obtain the necessary update information
- Provide English to Spanish translation verbally 40 53.545 2,141.80 Excluded 2,141.80 Admin Support Specialist I
In person assistance to explain the permit update to haulers; often with Spanish translation provided by MRWPCA staff 1 53.545 53.55 Excluded 53.55
Admin Support Specialist I
If necessary, generate temporary block or permit termination letters for non-compliant haulers; email notification to relevant parties (CS, Operations, Source Control regarding temporary block/termination) 3 53.545 160.64 Excluded 160.64 Admin Support Specialist I Copy, add to hauler records, postage, and send certified return receipt 1 53.545 53.55 Excluded 53.55 Admin Support Specialist I Generate updated permits (existing haulers) 1 53.545 53.55 Excluded 53.55 Admin Support Specialist I Copy, add to hauler records, postage, and send certified return receipt 1.5 53.545 80.32 Excluded 80.32 Admin Support Specialist I
Close out accounts at the request of haulers, or due to unresponsive permit update attempts:
- Email notification to relevant parties (CS, Operations, Source Control) regarding the account close-out - Archive hauler records 1 53.545 53.55 Excluded 53.55
Admin Support Specialist I
Assist new hauler applicants over the phone, via email, and in person to:
- Explain requirements to obtain permitted status with MRWPCA - Explain tri-county rule, safety requirements (PPE), etc. - Answer questions they may have 2 53.545 107.09 Excluded 107.09 Admin Support Specialist I
Distribute permit update materials, receive completed applications, and involve relevant parties - Source Control- approve chemical deodorant SDS
- Customer Service- to receive check binder and permit fees; generate account numbers for billings 1 53.545 53.55 Excluded 53.55 Admin Support Specialist I Create new billing excel sheets and files 0.2 53.545 10.71 Excluded 10.71 Admin Support Specialist I
Once all parties approve the addition of the new hauler, schedule onsite meeting:
- Inspect the truck(s) and review discharging/safety protocol - Operator to guide the hauler through their first discharge 0.5 53.545 26.77 Excluded 26.77 Admin Support Specialist I Generate new Liquid Waste Hauler Discharge Permit 0.5 53.545 26.77 Excluded 26.77 Admin Support Specialist I Copy, add to hauler records, postage, and send certified return receipt 0.25 53.545 13.39 Excluded 13.39 Senior Customer Service Rep 8 82.27 658.16 16.9% 769.39 Source Control Supervisor
Review permit update and new hauler permit documents; update as necessary to reflect changes in policy or procedure 1.5 120.63 180.95 16.9% 211.52
Source Control Supervisor Draft permit update letter, review, and finalize 2.5 120.63 301.58 16.9% 352.54 Source Control Supervisor
Reminder memos for unresponsive haulers. This includes:
- Drafting a form letter
- Mail Merging
- Sending out, certified return receipt 2 120.63 241.26 16.9% 282.03 Source Control Supervisor
Email and phone correspondence throughout process to:
- Clarify our document requests
- Make contact with unresponsive or uncooperative haulers - Frequently, act as liason between insurance agents and haulers to ensure that the coverage limits and 'additional insured' status are met
- Obtain the necessary update information
- Provide English to Spanish translation verbally 5 120.63 603.15 16.9% 705.08 Source Control Supervisor
In person assistance to explain the permit update to haulers; often with Spanish translation provided by MRWPCA staff 0.5 120.63 60.32 16.9% 70.51
Source Control Supervisor
If necessary, generate temporary block or permit termination letters for non-compliant haulers; email notification to relevant parties (CS, Operations, Source Control regarding temporary block/termination) 2 120.63 241.26 16.9% 282.03 Source Control Supervisor
Assist new hauler applicants over the phone, via email, and in person to:
- Explain requirements to obtain permitted status with MRWPCA - Explain tri-county rule, safety requirements (PPE), etc. - Answer questions they may have 1 120.63 120.63 16.9% 141.02 Source Control Supervisor
Distribute permit update materials, receive completed applications, and involve relevant parties - Source Control- approve chemical deodorant SDS
- Customer Service- to receive check binder and permit fees; generate account numbers for billings 1 120.63 120.63 16.9% 141.02 Source Control Supervisor
Once all parties approve the addition of the new hauler, schedule onsite meeting:
- Inspect the truck(s) and review discharging/safety protocol - Operator to guide the hauler through their first discharge 0.5 120.63 60.32 16.9% 70.51 Total 8,538.11
Number of Permits 3-Year Average 42.7
Cost per Permit $199.96
D-30
Table 7 Other Regulated Industrial Discharger
Source Control Permit & Inspection Fee ORIU Per Each Permit Staff Position Activity Description/ Service Provided Hours Hourly Rate Subtotal Overhead Allocation Total Source Control Inspector II Monitoring 1.25 100.66 125.83 16.9% 147.09 Source Control Inspector II Inspections 3.50 100.66 352.31 16.9% 411.85 Source Control Inspector II Admin 5.50 100.66 553.63 16.9% 647.19 Source Control Supervisor 3.25 120.63 392.05 16.9% 458.30 Senior Customer Service Rep Billing and Receipting 1.25 82.27 102.84 16.9% 120.22Total 1,784.65 Materials/Vehicles/Other Description Miles Cost or Rate Total Notes Vehicle 12.3 miles each way 148 0.55 81.40 $
6 round trips =
148 miles total
Staffing Cost Recovery 1,784.65Vehicles/Mileage 81.40
Total Cost per Permit 1,866.05Number of Permits Cost per Permit 1Cost per Permit 1,866.05 D-31
Table 8 Categorical Industrial Discharger
Source Control Permit & Inspection Fee CIU Per Each Permit Staff Position Activity Description/ Service Provided Hours Hourly Rate Subtotal Overhead Allocation Total Source Control Inspector II Monitoring 14.00 100.66 1,409.24 16.9% 1,647.40 Source Control Inspector II Inspections 5.00 100.66 503.30 16.9% 588.36 Source Control Inspector II Admin 8.50 100.66 855.61 16.9% 1,000.21 Source Control Supervisor 4.25 120.63 512.68 16.9% 599.32 Senior Customer Service Rep Billing and Receipting 1.25 82.27 102.84 16.9% 120.22 Total 3,955.50
Materials/Vehicles/Other Description Hours (if applicable) Cost or Rate Total Notes Vehicle 14 miles each way 308 0.55 169.40
11 round trips =
308 miles total
Staffing Cost Recovery $3,955.50Vehicles/Mileage 169.40 Total Cost 4,124.90Number of Permits Cost per Permit 1
Cost per Permit 4,124.90
D-32
Table 9 Significant Non-Categorical Industrial Discharger Source Control Permit & Inspection Fee SIU Per Each Permit Staff Position Activity Description/ Service Provided Hours Hourly Rate Subtotal Overhead Allocation Total Source Control Inspector II Monitoring 14.00 100.66 1,409.24 16.9% 1,647.40 Source Control Inspector II Inspections 5.00 100.66 503.30 16.9% 588.36 Source Control Inspector II Admin 8.50 100.66 855.61 16.9% 1,000.21 Source Control Supervisor 4.25 120.63 512.68 16.9% 599.32 Senior Customer Service Rep Billing and Receipting 1.25 82.27 102.84 16.9% 120.22Total 3,955.50 Materials/Vehicles/Other Description Hours (if applicable) Cost or Rate Total Notes Vehicle 14 miles each way 308 0.55 169.40
11 round trips =
308 miles total
Staffing Cost Recovery 3,955.50Vehicles/Mileage 169.40
Total Cost 4,124.90Number of Permits Cost per Permit 1
Cost per Permit 4,124.90
D-33
Table 10
Liquid Waste/Septage Fee
Staff Position Job Tasks Daily
Hours
Times per
Week
Weekly
Hours
Hours per
Month
Hourly
Rate
Monthly
Subtotal
Overhead Total
Operator I/II Wash down area 0.5 5 2.5 10.00 72.48 724.75 16.9% 847.23 Operator I/II Empty tank troughs 0.5 5 2.5 10.00 72.48 724.75 16.9% 847.23 Operator I/II Clean building (floors etc.) 0.5 5 2.5 10.00 72.48 724.75 16.9% 847.23 Operator I/II Check & prepare tank for pumping - tanks #2 & #3 twice/day 1.00 5 5.0 20.00 72.48 1,449.50 16.9% 1,694.47Operator I/II Complete area checklist 0.25 5 1.3 5.00 72.48 362.38 16.9% 423.62Operator I/II Unscheduled work (unplug pumps, small repairs, etc.) 0.75 5 3.8 15.00 72.48 1,087.13 16.9% 1,270.85Operator I/II Receive trucks 0.5 5 2.5 10.00 72.48 724.75 16.9% 847.23Operator I/II Conduct respirometer test 0.5 5 2.5 10.00 72.48 724.75 16.9% 847.23 Operator I/II Complete log book & paperwork (LIMS data entry) 1.00 5 5.0 20.00 72.48 1,449.50 16.9% 1,694.47Operator I/II Wash down tank #1 Area (degrease) 1 0.5 2.00 72.48 144.95 16.9% 169.45 Operator I/II Wash down headworks / L.W. areas 0.5 5 2.5 10.00 72.48 724.75 16.9% 847.23Operator I/II Dump rag bins (see Rags & Marginal Dirt Cost tab) 2 1.0 4.00 72.48 289.90 16.9% 338.89 Admin Support Specialist I Billing, Customer Service, and Administrative 6.80 27.20 53.55 1,456.29 Excluded 1,456.29SUBTOTAL MONTHLY LABOR COST 12,131.42 ANNUAL SUBTOTAL x 12 145,577.07Facility Cost Recovery 118,274.54SUBTOTAL ANNUAL COST FOR FEE RECOVERY 263,851.61 Units for Cost Recovery gallons 10,584,840
Base Cost per Unit $/gallon 0.025 Plus Rags & Dirt Cost Recovery $/gallon 0.008 Plus Wastewater Treatment Rate $/gallon 0.052
Total Rate per Unit $/gallon 0.085
D-34

4.0 5.3

6.3 7.0

7.8 8.5

9.3 9.8

10.0 12.1

13.0 13.4

15.0 16.0
86420
1816141210
Septage Hauling Rate Survey
(Cents per gallon)
Current
Proposed
D-35
Table 11
Grease Fee
Position & Job Tasks Times per
Week
Weekly
Hours
Monthly
Hours
Hourly
Rate
Monthly
Subtotal
Overhead Total
Operator Pump grease to digesters - valve changes and flushing line 2 2.0 8.00 68.36 546.88 16.9% 639.30 Admin I Billing, Customer Service, and Administrative 4.70 53.55 251.66 Excluded 251.66 Sr Cust Svc Rep. Billing, Customer Service and Administrative 1.00 82.27 82.27 16.9% 96.17 MONTHLY LABOR COST 987.14ANNUAL LABOR COST x 12 11,845.65 Sludge Disposal Dumping Fees, 4% x $454,000 18,160.00 Polymers/Chemicals-RTP, 4% x $405,000 8,100.00 Facility Cost Recovery 73,487.23SUBTOTAL ANNUAL COST FOR FEE RECOVERY 111,592.89Units for Cost Recovery (3-Year Average) gallons 1,187,728Base Cost per Unit $/gallon 0.094 Plus Rags & Dirt Cost Recovery $/gallon 0.008 Plus Wastewater Treatment Rate (liquids put back to headworks) $/gallon 0.009 Total Rate per Unit $/gallon 0.111
D-36
Table 12
Biocell Fee
Positions & Job Tasks Daily
Hours
Times per
Week
Weekly
Hours
Monthly
Hours
Hourly
Rate
Monthly
Subtotal
Overhead Total
Screen and investigate source of biocell load:

Source Control Supervisor 1.00 4.00 120.63 482.52 16.9% 564.07Source Control Inspector 0.50 2.00 100.66 201.32 16.9% 235.34Operations Supervisor 0.00 0.00 123.19 - 16.9% - Operations Manager 0.00 0.00 136.26 - 16.9% -
Meet and confer, potential for site visit: - -
Source Control Supervisor 0.25 1.00 120.63 120.63 16.9% 141.02Source Control Inspector 0.25 1.00 100.66 100.66 16.9% 117.67Operations Supervisor 0.25 1.00 123.19 123.19 16.9% 144.01Operations Manager 0.25 1.00 136.26 136.26 16.9% 159.29 Operator Use loader to clean-up and move debris into piles 1 3.00 12.00 68.36 820.32 16.9% 958.95 Admin I Billing, Customer Service, and Administrative 3.70 53.55 198.12 Excluded 198.12Operator removes debris from and clears drain 0.25 7 1.75 7.00 98.68 690.79 16.9% 807.54Sr Cust Svc Rep, Cust Sve/Admin/Billing 1.00 82.27 82.27 16.9% 96.17MONTHLY LABOR COST 3,422.17ANNUAL LABOR COST x 12 41,066.09 Biocell Solids Disposal Fee 22,950.00 Facility Cost Recovery 12,556.42
SUBTOTAL ANNUAL COST FOR FEE RECOVERY 76,572.51
Units for Cost Recovery (3-Year Average) gallons 1,250,065Cost per Unit $/gallon 0.061 Plus Rags & Dirt Cost Recovery $/gallon 0.008 Total Rate per Unit $/gallon 0.069
D-37
Table 13
Special Loads
Job Tasks Weekly
Hours
Monthly
Hours
Hourly
Rate
Monthly
Subtotal
Overhead Total
Screen and investigate source of specal load:

Source Control Supervisor 2.00 8.00 120.63 965.04 16.9% 1,128.13Source Control Inspector 2.00 8.00 100.66 805.28 16.9% 941.37Operations Supervisor 0.00 0.00 123.19 - 16.9% - Operations Manager 0.00 0.00 136.26 - 16.9% -
Meet and confer; request analysis; potential for site visit: - - Source Control Supervisor 0.50 2.00 120.63 241.26 16.9% 282.03Source Control Inspector 0.50 2.00 100.66 201.32 16.9% 235.34Operations Supervisor 0.50 2.00 123.19 246.38 16.9% 288.02Operations Manager 0.50 2.00 136.26 272.52 16.9% 318.58 Operator I 0.50 72.48 36.24 16.9% 42.36Admin I - Billing, Customer Service, and Administrative 4.20 53.55 224.89 Excluded 224.89 Senior Cust Svc Rep - Customer Service and Administrative 0.25 82.27 20.57 16.9% 24.04 MONTHLY LABOR COST 3,484.77ANNUAL LABOR COST x 12 41,817.22 Facility Cost Recovery 6,291.93 Solids Hauling & Disposal Est. 10,000.00SUBTOTAL ANNUAL COST FOR FEE RECOVERY 58,109.15 Units for Cost Recovery (Based on 1 year of data) gallons 1,212,013 Total Rate per Unit $/gallon 0.048
D-38
Table 14
Brine Loads
Positions & Job Tasks Daily
Hours
Times
per Week
Weekly
Hours
Monthly
Hours
Hourly
Rate
Monthly
Subtotal
Overhead Total
Screen and investigate source of brine load:

Source Control Supervisor 1.00 4.00 120.63 482.52 16.9% 564.07 Source Control Inspector 1.00 4.00 100.66 402.64 16.9% 470.69Operations Supervisor 0.00 0.00 123.19 - 16.9% - Operations Manager 0.00 0.00 136.26 - 16.9% -
Meet and confer, potential for site visit, request/review analysis: - - Source Control Supervisor 0.50 2.00 120.63 241.26 16.9% 282.03 Source Control Inspector 0.50 2.00 100.66 201.32 16.9% 235.34Operations Supervisor 0.50 2.00 123.19 246.38 16.9% 288.02Operations Manager 0.50 2.00 136.26 272.52 16.9% 318.58 Operator completes LIMS data entry & verifys data for monthly report 1 1.00 4.00 68.36 273.44 16.9% 319.65Admin I - Billing, Customer Service, and Administrative 14.00 53.55 749.63 Excluded 749.63 Operator verifies brine parameters are met prior to discharge 0.25 6 1.50 6.00 98.68 592.11 16.9% 692.17 Sr Cust Svc Rep - Billing, Customer Service, and Administrative 0.25 82.27 20.57 16.9% 24.04 MONTHLY LABOR COST 3,944.22
ANNUAL LABOR COST x 12 47,330.64 Brine Solids Disposal Cost Est. 10,000.00 Facility Cost Recovery 29,438.75SUBTOTAL ANNUAL COST FOR FEE RECOVERY 86,769.40Units for Cost Recovery (3-Year Average) gallons 3,249,874 Base Cost per Unit $/gallon 0.027
Plus Rags & Dirt Cost Recovery $/gallon 0.008
Total Rate per Unit $/gallon 0.034
D-39
Table 15
Cost Allocation for Rags & Dirt
Year Rags Dirt Total
Rags & Dirt Loadings (tons)
2012 90.2 875.8
2013 139.9 787.4
2014 57.1
2015 98.1
2016 91.7 838.5
5-Year Average 95.4 833.9
Costs
Unit Cost $56.00 $16.25
Total Cost $5,342.40 $13,550.88 $18,893.28
Discharge Volume (gallons)
Biocell 1,250,065 1,250,065 1,250,065
Grease 1,187,728 1,187,728 1,187,728
Chemical Toilet/Septic 10,584,840 10,584,840 10,584,840 Subtotal 2,437,793 2,437,793 2,437,793
Cost per Gallon $0.002 $0.006 $0.008
D-40
Table 16
Historical Liquid Waste Totals (Gallons)
2013 2014 2015 2016 3-Yr Avg
CHEM TOILET/SEPTIC 9,187,680 9,835,315 10,097,936 11,821,270 10,584,840 GREASE 1,076,176 1,173,697 1,049,100 1,340,387 1,187,728 BIO/DILUTED OILY WASTE 1,215,085 1,470,517 1,220,065 1,059,614 1,250,065 SPECIAL n/a n/a n/a 1,196,979
Plus Cal Am Brine n/a n/a 4,907 15,034
Total 4,907 1,212,013 1,212,013
BRINE 3,555,858 2,510,507 3,178,787 4,080,269 3,256,521 Less Cal Am Brine 0 0 (4,907) (15,034)
Total 3,555,858 2,510,507 3,173,880 4,065,235 3,249,874 D-41
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D-42
Table 18
Annual Liens
Fiscal Year Number of Liens
2011 2,564
2012 2,380
2013 2,192
2014 2,205
2015 2,754
2016 2,152
5-Year Average 2,337
D-43
Table 19
Member Agency & County Sewer Billings
Member Agency Billings
Bi-Monthly
Location Accounts
Monterey 9,957
Pacific Grove 6,190
Del Rey Oaks 761
Seaside 6,634
Sand City 307
Moss Landing 243
City of Salinas A 14,433
City of Salinas B 17,165
Total Bi-Monthly Billings 55,690
x Bi-Monthly Periods 6
Annual Billings 334,140
Monterey County Billings
Monthly
Location Customers
Chualar 172
Pajaro 291
Los Lomas 506
Sunny Mesa 94
Bay Farms 112
Total Billings 1,175
x Monthly Periods 12
Annual Billings 14,100
D-44
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-223, Version: 1
Award of the Natividad Creek Restroom Rehabilitation Project No. 9346 Approve a Resolution approving the Plans and Specifications for the Natividad Creek Restroom Project No. 9346; and awarding a contract to David Construction & Management in an amount not to exceed $137,974; and authorizing a transfer of $109,819.29 from Community Development Block Grant (CDBG) funds to CIP 9346; and authorizing the City Engineer to approve contract change orders up to an additional 20% of the contract amount for contingencies.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JULY 1, 2025
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR

KRISTAN LUNDQUIST, LCS DIRECTOR
BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER

LUIS RODRIGUEZ, CDD ANALYST
ADRIANA ROBLES, P.E., C.F.M., CITY ENGINEER
TITLE: AWARD OF THE NATIVIDAD CREEK PARK RESTROOM
REHABILITATION PROJECT NO. 9346
RECOMMENDED MOTION:

It is recommended that the City Council approve a resolution:

1. Approving the Plans and Specifications for the Natividad Creek Park Restroom Rehabilitation Project (CIP 9346);

2. Awarding a construction contract to David Construction & Management, Inc. for the Natividad Creek Park Restroom Rehabilitation Project (CIP 9346), in an amount not to exceed $137,874;

3. Transferring $109,819.29 of Community Development Block Grant (CDBG) funds from Fund (2910) to CIP 9346; and

4. Authorizing the City Engineer to approve contract change orders up to an additional 20% of the contract amount ($28,000) for construction contingencies.

EXECUTIVE SUMMARY:

On May 7, 2025, staff advertised the Natividad Creek Park Restroom Rehabilitation Project No. 9346. On June 10, 2025, two (2) bid proposals were received from David Construction & Management Inc. and C2 Builders Inc. The lowest responsive and responsible bidder, David Construction & Management Inc., submitted a base bid in the amount of $137,874. Staff recommends approval of resolution to approve the plans and specifications, award the Natividad Creek Park Restroom Rehabilitation Project No. 9346, to David Construction & Management Inc., transfer of $109,819.29 of CDBG funds (Fund 2910) to CIP 9346, and authorize the City Engineer to approve change orders for an amount 20% of the contract, $28,000 for construction contingencies.

Page | 2
BACKGROUND:

The Alisal Vibrancy Plan and Parks, Recreation and Libraries Master Plans identified the rehabilitation of the Natividad Creek Park restrooms as a priority project for the community. In response to this identified necessity, Community Development allocated Community Development Block Grant (CDBG) entitlement Funds for this project. City staff published the Request for Proposals (RFP) for this project twice. The first RFP was published on December 17, 2023, with a submission deadline of January 17, 2023. From this, a total of three (3) proposals were received of which two (2) were disqualified for failure to provide all required bid materials and one (1) was rejected by Council action on April 4, 2023, due to a proposed bid amount 48% higher than the engineer’s estimate. The second RFP was released on April 4, 2023, with a submission deadline of May 9, 2023. Consequently, no bids were received. In May 2023, in accordance with CDBG regulations, and in consultation with the City Attorney, staff directly solicited proposals from two previous bidders with only one respondent.

On June 20, 2023, the City awarded a construction contract to HA Construction for the Natividad Creek Park Restroom Rehabilitation Project (“Project”) in the amount of $151,000.00.

Construction began on May 6, 2024, and the contractor had 90 workings days to complete the Project. During construction, unforeseen conditions and unanticipated events occurred which changed the scope of the work. A total of 12 change orders were issued for this Project resulting in an increased total project cost to $229,674.96.

Due to significant delays, substandard construction, labor compliance discrepancies, use of unauthorized subcontractors, and falsification of records, the City made the difficult decision to terminate its construction contract with the HA Construction on August 14, 2024. The Project was partially completed, and on December 3, 2024, the Council approved a Resolution partially accepting the Project’s driveway approach and two ADA parking stalls elements. This action allowed the City to assume maintenance and responsibility of these elements, open the overflow parking lot and start the process to bring on a different contractor to complete the Project.

Following the termination of HA Construction, the City has been actively working with the Contractors State License Board (CSLB) and the bonding company to pursue damages related to the contractor’s performance. In addition, the City retained WRD Architects to revise the plans and specifications for Natividad Creek Park Restroom Rehabilitation Project No. 9346 into a format suitable for rebidding. The scope of work includes, but is not limited to, the furnishing of all labor, materials, tools, equipment, mobilization, construction best management practices, traffic control, and all incidental and appurtenant improvements and restorations required for the removal/demolition, disposal, and the construction of the Natividad Creek Park Restroom Rehabilitation Project as shown on the plans and technical specifications. The City Engineer approved the project plans and specifications and authorized the call to bids for this project with bid submittal date of June 10, 2025.

On June 10, 2025, bid proposals were received via PlanetBids, publicly opened and read via a Zoom meeting. Two bid proposals were received by the City from David Construction & Management Inc. and C2 Builders Inc. in the amount of $137,874 and $192,500, respectively.

Page | 3

CONTRACTOR BASE BID
David Construction & Management Inc. $137,874.00
C2 Builders Inc. $192,500.00
Engineer’s Estimate $200,000.00
The engineer’s estimate for the project base bid was $200,000. David Construction & Management Inc., the apparent low bidder, submitted a base bid of $137,874, which is approximately 30% below the engineer’s estimate.

Based on the proposals received, staff recommends awarding the project to the apparent lowest, responsive, and responsible bidder, David Construction & Management Inc., in an amount not to exceed $137,874. Staff recommends a 20% construction contingency in the amount of $28,000.

The total construction costs are estimated at $165,874.

Construction is anticipated to begin in August 2025 with 60 working days allowed to complete the construction.

ANTICIPATED COSTS
Description Anticipated Expenditure
David Construction & Management Inc. Bid $137,874
Contingency (20%) $28,000
Direct Project Cost Subtotal $165,874
Administrative Overhead $50,000
Public Art Fee (1%) $1,400
City Staff Project Management and Admin $14,000
Construction Inspection $14,000
Labor Compliance $14,000
Soft Project Cost Subtotal $93,400
TOTAL PROJECT COSTS $259,274
ROUNDED TOTAL PROJECT COSTS $260,000
CEQA CONSIDERATION:

The City of Salinas has determined that the proposed action is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 1501(a)).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No, because this contract was competitively bid.

STRATEGIC PLAN INITIATIVE:

This project addresses the current City Council’s Goals of Infrastructure and Environmental Sustainability, Economic Development and Public Safety.

Page | 4
DEPARTMENTAL COORDINATION:

The Public Works Department is collaborating with Library Community Services and Community Development Departments for the construction of this project and with Legal and Finance Departments during the procurement process.

FISCAL AND SUSTAINABILITY IMPACT:

As identified in the table, sufficient funds are available to proceed with the construction for this project.

Fund CIP
(5800)
Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)*
2302 9346 55.9346-

66.4000
Capital
Outlays
Improvements
$307,971 $150,181 n/a 6/11/24, 22979
2910 n/a 30.3240.66.3600 Capital
Outlays-Bldg
Construction
$3,621,173 $109,819.29 n/a 6/4/2019,
21614
* The FY 24-25 Adopted Budget was adopted on June 11, 2024.

ATTACHMENTS:

Resolution
Bid Tab
RESOLUTION NO.____________(N.C.S.)

A RESOLUTION AWARDING THE NATIVIDAD CREEK PARK RESTROOM REHABILITATION PROJECT NO. 9346, TO DAVID CONSTRUCTION & MANAGEMENT INC.

WHEREAS, the Alisal Vibrancy Plan and Parks, Recreation and Libraries Master Plans identified the rehabilitation of the Natividad Creek Park restrooms as priority project for the community; and
WHEREAS, Community Development Block Grant (CDBG) entitlement funds were allocated for this project; and
WHEREAS, the City awarded and terminated a contract to HA Construction due to significant delays, substandard construction, labor compliance discrepancies, use of unauthorized subcontractors, and falsification of records; and
WHEREAS, the City retained WRD Architects to revise the plans and specifications for Natividad Creek Park Restroom Rehabilitation Project No. 9346 into a format ready to re-bid yhr project for construction; and
WHEREAS, City Engineer approved the project plans and specifications and authorized the call to bids for this project with bid submittal date of June 10, 2025; and WHEREAS, representatives of the Public Works Department and LCS Department of Salinas on June 10, 2025, at a public meeting held via Zoom meeting publicly opened and read all bids delivered electronically via the PlanetBids website for the Natividad Creek Park Restroom Rehabilitation Project No. 9346 in accordance with the specifications for such work now filed in the office of City Clerk; and
WHEREAS, Two bid proposals were received by the City from David Construction & Management Inc. and C2 Builders Inc in the amount of $137,874 and $192,500, respectively; and
WHEREAS, the lowest responsive and responsible bidder, David Construction & Management Inc., submitted a base bid of $137,874, which is approximately 30% below the engineer’s estimate; and
WHEREAS, City staff recommends awarding the project to David Construction & Management Inc., in an amount not to exceed $137,874; and WHEREAS, City staff thereupon reported the results of the bid to the City Council at its regular meeting on July 1, 2025, and the City Council in open session at said meeting examined the report of staff.

NOW, THEREFORE, BE IT RESOLVED pursuant to Salinas Municipal Code Section 12-21, in reference to the “Natividad Creek Park Restroom Rehabilitation Project No. 9346”, that all of said bids or proposals are rejected except the bid from David Construction & Management Inc., (hereinafter referred to as “The Successful Bidder”), being the lowest and best bids which is hereby accepted. The subject contract is hereby awarded to said Successful Bidder for the sum of $137,874 and more specifically at the unit prices set forth and contained in the Proposal for the “Natividad Creek Park Restroom Rehabilitation Project No. 9346”, of said Successful Bidders, filed in the office of the City Clerk. Said sum shall be paid by the City of Salinas to said Successful Bidder, payable at the time and manner specified in the plans and specifications and contract documents for the project, entitled, “Natividad Creek Park Restroom Rehabilitation Project No. 9346”; and
BE IT FURTHER RESOLVED that said plans and specifications are hereby accepted and adopted for said work and are also referred to for all the details and particulars thereof, and said plans and specifications are by reference incorporated in and hereby made a part of this resolution; and
BE IT FURTHER RESOLVED that the City Council authorizes transferring $109,819.29 of Community Development Block Grant (CDBG) funds from CIP 3240 to CIP 9346; and
BE IT FURTHER RESOLVED that that the Mayor of Salinas is hereby authorized and directed on behalf of the City of Salinas to execute a contract consistent with the Proposal of said Successful Bidder for said work; and
BE IT FURTHER RESOLVED that the City Council authorizes the City Engineer to approve contract change orders up to an additional 20% of the contract amount, $28,000, for construction contingencies for the Natividad Creek Park Restroom Rehabilitation Project No. 9346.

PASSED AND APPROVED this 1
st day of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
______________________________
Dennis Donohue, Mayor
ATTEST:
_______________________________
Patricia M. Barajas, City Clerk

BID OPENING
June 10, 2025
B I D T A B U L A T I O N PROJECT No. 9346
NATIVIDAD CREEK RESTROOM REHABILITATION PROJECT NO. 9346 Drawing No.

Bid awarded on _______ by City Council to ___________ Project Engineer: Jonathan Esteban for the sum of __________ Project Manager: Jonathan Esteban All other bids were rejected and bid bonds returned.

Dated
City Clerk ENGINEER'S

ESTIMATE
ITEM APPROX. UNIT UNIT UNIT
NO. QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL

BASE BID
1 NATIVIDAD CREEK PARK RESTROOM REHABILITATION PER PLANS, TECHNICAL SPECS, AND SPECIFICATIONS 1 LS $ 200,000.00 $ 200,000.00 $137,874.00 $ 137,874.00 $192,500.00 $ 192,500.00 TOTAL BASE BID (ITEMS 1)
(FOR COMPARISON ONLY)
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
CONTRACTOR #1 CONTRACTOR #2
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
C2 Builders Inc
2845 Emmnauel CT, Royal Oaks, California 95076
Tel: (831)818-7956 Email: [email protected]
$ 192,500.00
x
x
ITEMS TO BE SUBMITTED BY LOWEST BIDDER WITHIN 5 WORKING DAYS AFTER BID OPENING DATE COMPLETELY EXECUTED AND SIGNED FEDERAL FORM FOR MINORITY/WOMEN BUSINESS CERTIFICATION x x

BIDDER'S STATEMENT OF SUBCONTRACTORS - PART II

NON-COLLUSION DECLARATION OF SUBCONTRACTOR
BIDDER'S LIST FOR THE CITY OF SALINAS ENGINEERING AND TRANSPORTATION DEPARTMENT x

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (D-U-N-S) NUMBER CONTRACTOR'S CERTIFICATION OF NON-SEGREGATED FACILITIES x x DEBARMENT AND SUSPENSION CERTIFICATION x
DISCLOSURE OF NON-LOBBYING ACTIVITIES x
NON-LOBBYING CERTIFICATION OF FEDERAL-AID CONTRACTS x
x
x
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT x
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE x
PUBLIC CONTRACT CODE SECTION 10232 STATEMENT x

INSURANCE CERTIFICATION
CONTRACTOR'S AFFIRMATIVE ACTION ACKNOWLEDGEMENT LETTER FOR EXECUTIVE ORDER 11246 x
BIDDER'S STATEMENT OF SUBCONTRACTORS - PART I x

EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
ITEMS TO BE SUBMITTED BY LOW BIDDER AND SECOND LOWEST BIDDDER WITHIN 5 WORKING DAYS

DESCRIPTION UNIT
$ 200,000.00 $ 137,874.00
SIGNED ADDENDUM NO. 2

ITEMS TO BE SUBMITTED WITH PROPOSAL ON BID OPENING DATE x
NON-COLLUSION DECLARATION OF CONTRACTOR x
x
x
x
747 Woodbridge St, Ste 110, San Luis Obispo, California 93401 David Constuction & Management, Inc.

Tel: (805)592-2444 Email: [email protected]
BIDDER'S STATEMENT OF FINANCIAL RESPONSIBILITY, TECHNICAL ABILITY, AND EXPERIENCE x SIGNED ADDENDUM NO. 4 x
x

BIDDER'S BOND
SIGNED ADDENDUM NO. 1
PROPOSAL x
SIGNED ADDENDUM NO. 3 x
6/18/2025 9:28 AM \\Vsalsvr60\p\p\9346 - Natividad Creek Park Restrooms Rehabilitation [2025]\BID OPERATIONS\Bid Tab\BidTab_NatividadRestroom_9346.xls Page 1 of 2

BID OPENING
June 10, 2025
B I D T A B U L A T I O N PROJECT No. 9346
NATIVIDAD CREEK RESTROOM REHABILITATION PROJECT NO. 9346 Drawing No.

Dated
City Clerk ENGINEER'S

ESTIMATE
ITEM APPROX. UNIT UNIT UNIT
NO. QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL
CONTRACTOR #1 CONTRACTOR #2
C2 Builders Inc
2845 Emmnauel CT, Royal Oaks, California 95076
Tel: (831)818-7956 Email: [email protected]

DESCRIPTION UNIT
747 Woodbridge St, Ste 110, San Luis Obispo, California 93401 David Constuction & Management, Inc.

Tel: (805)592-2444 Email: [email protected]
25 26
27 28
29 30
31 32
33 34
35 36
37 ** Document under review
SECTION 3 GOALS STATEMENT x
REPORT OF ADDITIONAL CLASSIFICATION AND WAGE RATE - HUD FORM 4230 - A x CONTRACTOR SECTION 3 NOTICE x
MBE/WBE CONTRACTING ANNUAL REPORTING FORM (HUD FORM 2516 x SUBCONTRACTOR'S CERTIFICATION OF NON-SEGREGATED FACILITIES x MINORITY/WOMEN BUSINESS UTILIZATION REPORT x
CONTRACTOR'S SECTION 3 AFFIRMATIVE ACTION STATEMENT x
PROJECT WAGE RATE SHEET (HUD FORM 4720) x
CONTRACTOR CERTIFICATION OF UNDERSTANDING AND AUTHORIZATION x CONTRACTOR CERTIFICATION OF APPLICABLE FRINGE BENEFITS x SEMI-ANNUAL LABOR STANDARDS ENFORCEMENT REPORT - LOCAL CONTRACTING AGENCIES (HUD FORM 4710) x SUBCONTRACTOR CERTIFICATION OF APPLICABLE FRINGE BENEFITS x SUBCONTRACTOR CERTIFICATION OF UNDERSTANDING AND AUTHORIZATION x 6/18/2025 9:28 AM \\Vsalsvr60\p\p\9346 - Natividad Creek Park Restrooms Rehabilitation [2025]\BID OPERATIONS\Bid Tab\BidTab_NatividadRestroom_9346.xls Page 2 of 2 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-232, Version: 1
T-Mobile West, LLC Communications Site Lease for 30 Mortensen Avenue, APN 003-863-036, at the Salinas Municipal Airport
Approve a Resolution delegating authority to the City Manager to execute Amendment No. 1 to the Communications Site Lease Agreement between the City of Salinas and T-Mobile West, LLC for the structure operating the antennas at 30 Mortensen Avenue identified as APN 003-863-036, at the Salinas Municipal Airport.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JULY 1, 2025
DEPARTMENT: PUBLIC WORKS, AIRPORT DIVISION
FROM: DAVID JACOBS, PE, LS, DIRECTOR
BY: MATTHEW NELSON, C.M., ATP
TITLE: T-MOBILE WEST, LLC, COMMUNICATIONS SITE LEASE FOR 30 MORTENSEN AVENUE IDENTIFIED AS APN: 003-863-036 AT

THE SALINAS MUNICIPAL AIRPORT
RECOMMENDED MOTION:

A motion to approve a resolution delegating authority to the City Manager to execute Amendment No. 1 to the Communications Site Lease Agreement between the City of Salinas and T-Mobile West, LLC for the structure operating the antennas at 30 Mortensen Avenue identified as APN 003-863-036, at the Salinas Municipal Airport.

EXECUTIVE SUMMARY:

The Amendment No. 1 to the Lease would allow T-Mobile West, LLC to continue with their existing Lease and make modifications such as updating the following: Rent and Costs, Terms and Tenants Notice Address.

Lease Terms & Conditions:

Proposed transaction terms:
 Original Term: 30 years
 Total Lease Duration: Additional 25 years
 Rental Escalation: CPI or Consumer Price Index plus 1%  Tenants Notice Address: T-Moble USA, Inc., 12923 S.E. 38th St., Bellevue, WA 98006, Attn.: Lease Compliance, Site No. SF05823A
BACKGROUND:

Pacific Bell Mobile Services began operating the antennas on the rotating beacon at the Salinas Municipal Airport on July 9, 1996. The operating of the antennas has transitioned over a span of twenty-nine years (29) where it changed from Pacific Bell to AT&T and is currently with T-Mobile West, LLC. The City of Salinas owns the structure where the T-Mobile antennas are attached at 30 Mortensen Avenue identified as APN 003-863-036, at the Salinas Municipal Airport. (Exhibit A - Map)
Page | 2
In the twenty-nine years of operating at the Airport, T-Mobile West, LLC has expressed their wishes to modify a few items on their existing lease.

On May 22, 2025, this item was presented to the Airport Commission for consideration to be forwarded/recommended to City Council for approval on the requested action.

CEQA CONSIDERATION:

The City of Salinas has determined that the proposed action is not a project and, therefore, exempt as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

STRATEGIC PLAN INITIATIVE:

Amendment No. 1 to the Lease Agreement would promote the Council’s Strategic Plan goals of Effective, Sustainable Government, and Economic Diversity and Prosperity.

DEPARTMENTAL COORDINATION:

Implementation of this resolution once it becomes adopted will involve Public Works/Airport, Finance and Legal Departments. The Airport will continue with the ongoing partnership by making the appropriate changes to the lease at the direction of the Airport Manager, the Finance Department will administer the proper disbursement of funds and make the appropriate changes at the direction of the Airport Manager and the Legal Department will review pertinent documents to ensure compliance with applicable laws and regulations.

FISCAL AND SUSTAINABILITY IMPACT:

There will be no impact on the City’s General Fund. Revenue estimates are still be determined and will be provided when available.

Fund Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 25-26
Operating
Budget Page
Last Budget
Action (Date,
Resolution)
6100 50.5340-54.5040 Use of money
and property
Ground Lease
Tbd Tbd 298
ATTACHMENTS:

Resolution
Exhibit A - Map
T-Mobile Lease (1996)
Page | 3
Amendment No. to T-Mobile Lease
RESOLUTION NO. _____________________ (N.C.S.)

A RESOLUTION DELEGATING AUTHORITY TO THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE SITE LEASE BETWEEN THE CITY OF SALINAS AND T-MOBILE WEST, LLC FOR ANTENNAS AT 30 MORTENSEN

AVENUE, SALINAS MUNICIPAL AIPRORT
WHEREAS, Lessor, City of Salinas, a California charter city and municipal corporation and Tenant entered into a COMMUNICATIONS SITE LEASE AGREEMENT, dated July 9, 1996 (the “Lease”) for leased premises (the “Premises”) located at 30 Mortensen Avenue, Salinas, California 93905, identified as APN 003-863-36 (the “Property”) at the Salinas Municipal Airport; and
WHEREAS, Lessor and Tenant desire to enter into this First Amendment in order to modify and amend rent and costs, terms, and tenant’s notice address of the Lease; and WHEREAS, the Salinas Municipal Airport Enterprise fund will benefit from rental income for T-Mobile’s use of the property; and
WHEREAS, at the May 22, 2025, Airport Commission meeting, the Airport Commission recommended City Council approve the First Amendment to Communications Site Lease Agreement between the City of Salinas and T-Mobile West, LLC, a Delaware limited liability company, successor in interest of Pacific Bell Mobile Services, a California Corporation.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF SALINAS, that the City Manager is hereby authorized and directed for and on behalf of the City of Salinas to execute Amendment No. 1 to the Communications Site Lease Agreement by and between the City of Salinas, a municipal corporation, and T-Mobile West, LLC, a Delaware limited liability company, successor in interest of Pacific Bell Mobile Services, a California Corporation located at 30 Mortensen Avenue, Salinas, CA (APN 003-863-36).

PASSED AND APPROVED this 1
st day of July 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

APPROVED:
___________________________
Dennis Donohue, Mayor
ATTEST:
_____________________________
Patricia Barajas, City Clerk
City of Salinas
T-Mobile West, LLC (Site No.: SF05823A)
Lease Agreement—Amendment No. 1
June 18,2025—Draft
V. March 2025 Page 1 of 3
Communications Site Lease Agreement
Between

T-MOBILE WEST, LLC AND THE CITY OF SALINAS
30 Mortensen Avenue, Salinas, California 93905 identified as APN: 003-863-036 at the Salinas Municipal Airport
Amendment No. 1
This Amendment No. 1 to the Communications Site Lease Agreement is entered into this 1 st day of July
2025 by and between the City of Salinas, a California charter city and municipal corporation hereinafter referred to as “the City,” (the “City”) and T-Mobile West, LLC, a Delaware limited liability company, successor in interest to Pacific Bell Mobile Services, a California Corporation hereinafter referred to as “Lessee,” both of which are sometimes collectively referred to herein as “the Parties.”

RECITALS
WHEREAS, on July 9, 1996, the Parties entered into a Lease Agreement for Lessee’s use of the antennas on the rotating beacon for the purpose of providing mobile/wireless communications services, including limitation, the transmission and the reception of radio communications signals on various frequencies and the construction, maintenance and operation of related communications facilities, among other related programs and services (the “Original Lease Agreement”); and WHEREAS, the Original Lease Agreement had a 25-year term with option(s) to extend the term for an additional 30 day period prior to the expiration of the first five year Term or any Renewal Term; and
WHEREAS, Lessee exercised its option to extend the term for an additional 20 years and the extension period ends on July 8, 2026; and
WHEREAS, the Parties desire to further extend the Original Lease Agreement on the amended terms and conditions set forth herein.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth in the Original Lease Agreement and this Amendment No. 1, the Parties agree to extend the term of the Original Lease Agreement and to amend the Original Lease Agreement, as follows:

TERMS

1. Renewal Term. The term of the Original Lease Agreement shall be further extended for an additional term of five (5) years each commencing as of July 9, 2026 (“Effective Date”) and continuing through July 9, 2031 (the “Renewal Term”). The Renewal Term will automatically be extended for an additional 5 years unless the Tenant gives a written notice of its decision not to exercise any option(s) to Owner Ninety (90) days before expiration of the then current term, Section 4. The City Manager, Mayor, or his designee, is authorized to approve an extension of the Renewal Term on behalf of the City.

City of Salinas
T-Mobile West, LLC (Site No.: SF05823A)
Lease Agreement—Amendment No. 1
June 18,2025—Draft
V. March 2025 Page 2 of 3

2. Rent. Commencing on the Effective Date of the Renewal Term and continuing through expiration of the Renewal Term or Extended Renewal Term, or earlier termination thereof, Lessee agrees to pay to the City as rent shall continue to escalate by the Consumer Price Index on the Rental Adjustment Dates plus 1% per the terms of the lease at the Rental Adjustment Date set forth in Section B – Rent, Subsection 2 – Rental Adjustment Date, on the lease for use of the antennas on the rotating beacon.

3. Miscellaneous Section 22, Subsection C is amended to the following:

City and Tenant’s Notice Address: City and Lessee notice addresses in the Lease are deleted in their entirety and replaced with the following:

If to City and Lessee: If to City:

T-Mobile USA, Inc. Salinas Municipal Airport City of Salinas 12920 S.E. 38th Street 342 Airport Boulevard
Bellevue, WA 98006 Salinas, CA 93905
Attn.: Lease Compliance [email protected]
Site No. SF05823A

4. Original Lease Agreement. All of the covenants, terms, and conditions of the Original Lease Agreement not otherwise changed or amended in this Amendment No. 1 shall remain in full force and effect as originally written and shall be incorporated into this Amendment No. 1 by this reference as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Lessee have entered into this Amendment No. 1 as of the date first written above.

SIGNTATURES ON NEXT PAGE
City of Salinas
T-Mobile West, LLC (Site No.: SF05823A)
Lease Agreement—Amendment No. 1
June 18,2025—Draft
V. March 2025 Page 3 of 3

CITY OF SALINAS
_____________________________________
Rene Mendez, City Manager
APPROVED AS TO FORM:
_____________________________________
 Christopher A. Callihan, City Attorney or
 Rhonda Combs, Assistant City Attorney
ATTEST:
_____________________________________
Patricia M. Barajas, City Clerk
T-Mobile West, LLC, [INSERT LESSEE NAME]
_____________________________________
By
Its

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-248, Version: 1
Amendment No. 2 to the Agreement for Professional Services with Willdan Engineering Approve a Resolution authorizing the City Manager to execute Amendment No. 2 to the Agreement for Professional Services with Willdan Engineering for Code Enforcement Services to increase the not to exceed compensation amount to $595,000.

City of Salinas Page 1 of 1 Printed on 6/26/2025
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Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JULY 1, 2025
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
BY: LORENZO SANCHEZ, CODE ENFORCEMENT MANAGER

ANDREA MENDOZA, ADMINISTRATIVE ANALYST
TITLE: AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL

SERVICES WITH WILLDAN ENGINEERING
RECOMMENDED MOTION:

A motion to approve a resolution authorizing the City Manager to execute Amendment No. 2 to the Agreement for Professional Services with Willdan Engineering for code enforcement services to increase the compensation by $300,000 for a total not to exceed amount of $595,000.

EXECUTIVE SUMMARY:

The Code Enforcement Division relies on outside technical professionals to ensure appropriate resources are available to support their divisional objectives of addressing violations, including nonpermitted vendors. These services do not replace City employees otherwise doing the same work, rather these services supplement the work being performed by City employees to provide a consistent level of service. Contracting for these services allows for experienced technical staff to respond in a timely manner. The proposed Amendment No. 2 to the Agreement with Willdan Engineering for Code Enforcement Services increases the not to exceed compensation amount from $295,000 to $595,000. The increase of $300,000 is included in the FY 2025-2026 Operational Budget adopted by City Council on June 17, 2025.

BACKGROUND:

Through a Request for Qualifications process, Willdan Engineering was recommended and approved by City Council in June 2024 to be on an On-Call List to provide code enforcement services. On June 11, 2024, City Council Resolution No. 22984 authorized execution of a professional services agreement with Willdan Engineering in an amount not to exceed $250,000.

The agreement went into effect July 1, 2024, through June 30, 2027. In March 2025, City Council Resolution No. 23214 authorized the execution of Amendment No. 1 to the professional services agreement with Willdan Engineering, increasing the not to exceed amount to $295,000 to continue provision of the same level of service.

Page | 2
The adopted fiscal year 2025-2026 Operational Budget includes $300,000 for code enforcement professional services. Amendment No. 2 increases the not to exceed compensation amount $300,000, from $295,000 to $595,000, for Willdan Engineering to continue providing code enforcement services focused on evening and weekend nonpermitted vending. The end of term, June 30, 2027, remains unchanged.

This increase to the not to exceed compensation amount is needed to allow Code Enforcement to continue to use technical staff and services to address staff vacancies, increasing workload, after hours, weekend and special events work, and vendor enforcement in FY 2025-2026. Consultant services are billed on a time and materials basis, according to the rates of compensation set in Exhibit B to the Agreement, which is provided as an Attachment to this report.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

STRATEGIC PLAN INITIATIVE:

The proposed Amendment supports the City of Salinas Strategic Plan 2025-2028 Goals and Strategies for Public Safety by expanding code enforcement capacity to address City-wide issues of blight, nuisance, parking, health and unpermitted vending.

DEPARTMENTAL COORDINATION:

This item was prepared by the Community Development Department, in collaboration with the City Attorney’s Office and the Finance Department.

FISCAL AND SUSTAINABILITY IMPACT:

Funding for the increase of $300,000 is included in the FY 2025-2026 Operational Budget adopted by City Council on June 17, 2025.

Fund Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 25-26
Operating
Budget Page
Last Budget
Action (Date,
Resolution)*
1200 30.3353-63.5010 Outside servicesOther
professional
$300,000 $300,000 Pg. 109 6/17/25, 23214
* The FY 25-26 Adopted Budget was adopted on June 17, 2025.

Page | 3
ATTACHMENTS:

1. Resolution authorizing City Manager to execute Amendment No. 2 for Agreement for Professional Services

2. Amendment No. 2 to Willdan Engineering Agreement for Professional Services

3. Amendment No. 1 to Willdan Engineering Agreement for Professional Services

4. Agreement for Professional Services with Willdan Engineering Page | 1
RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 2 TO THE AGREEMENT FOR PROFESSIONAL SERVICES

WITH WILLDAN ENGINEERING TO INCREASE THE TOTAL COMPENSATION AMOUNT TO $595,000
WHEREAS, the Code Enforcement Division relies on outside technical professionals to ensure appropriate resources are available to support their divisional objectives of addressing violations, including nonpermitted vendors; and
WHEREAS, contracting for these services allows for the scaling up of experienced technical staffing to be able to respond in a timely manner; and WHEREAS, through a Request for Qualifications (RFQ) process, Willdan Engineering demonstrated extensive knowledge and experience in providing technical services to code enforcement departments for multiple jurisdictions in California and employ staff that have the requisite certification, training, and experience to perform the technical work required to meet the City’s needs; and
WHEREAS, in June 2024, based on RFQ recommendations, the City Council authorized the execution of an Agreement for Professional Services with Willdan Engineering for professional services, for Fiscal Year 2024-25 in an amount not to exceed $250,000; and WHEREAS, subsequently, due to continued staff vacancies, there is an increasing need to rely on outside technical staff and services to address after hours, weekend and special events work, and vendor enforcement; and
WHEREAS, on March 25, 2025, the City Council approved Amendment No. 1 to the Agreement to increase the total not to exceed compensation amount from $250,000 to $295,000; and
WHEREAS, a second amendment is required to maintain the same level of code enforcement support through Fiscal Year 2025-2026; and
WHEREAS, funding for the $300,000 increase in compensation is included in the FY 2025-2026 Operational Budget adopted by City Council on June 17, 2025 (Resolution 23124); and WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent projects resulting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to execute Amendment No. 2 to the Agreement for Professional Services with Willdan Engineering for code enforcement services to increase the total not to exceed Page | 2
compensation amount to $595,000.

PASSED AND APPROVED this 1st day of July 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk

Page 1 of 2 ends

Version: July 2024

AGREEMENT

FOR PROFESSIONAL SERVICES WITH WILLDAN ENGINEERING

AND CITY OF SALINAS
Amendment No. 2
This Amendment No. 2 to the Agreement for Professional Services (the “Amendment”) is entered into this 1 ST
day of July 2025, by and between the City of Salinas (the “City”) and Willdan Engineering, (the “Consultant”) City and Consultant may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS
WHEREAS, the City and Contractor first entered into an Agreement for Professional Services effective July 1, 2024, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, the City and Consultant entered into Amendment No. 1 to the Agreement on March 25, 2025 to increase the total not to exceed compensation amount from $250,000 to $295,000; and WHEREAS, the City and Consultant desire to further amend the Agreement to increase the City’s capacity to use technical staff and services to address staffing shortfalls, after hours, weekend and special events work, vendor enforcement and the current increase in workload for fiscal year 2025-2026.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, 3. Compensation section, is amended to the following:

Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed $595,000.

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS
___________________________________
René Mendez, City Manager
APPROVED AS TO FORM:
___________________________________

Page 2 of 2 ends

Version: July 2024
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
Willdan Engineering
____________________________________
Patrick Johnson, PE, CBO

Page 1 of 2 ends

AGREEMENT —AMENDMENT NO. 1 TO

INCREASE THE TOTAL COMPENSATION AMOUNT

FOR THE FOLLOWING AGREEMENT

FOR PROFESSIONAL SERVICES WITH WILLDAN ENGINEERING
This Amendment No. 1 to the Agreement for Professional Services (the “Amendment”) is entered into this 25th day of March 2025, by and between the City of Salinas (the “City”) and Willdan Engineering, (the “Consultant”). City and Consultant may be individually referred to herein as a “Party” and collectively the City and Consultant may be referred to as the “Parties.”

RECITALS
WHEREAS, the City and Consultant first entered into an Agreement for Professional Services effective July 1, 2024, pursuant to which Consultant agreed to provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, the City and Consultant desire to amend the Agreement to increase the City’s capacity to use technical staff and services to address staffing shortfalls, after hours, weekend and special events work, vendor enforcement and the current increase in workload.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, 3. Compensation section, is amended to the following:

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Consultant have entered into this Agreement as of the date first written above.

CITY OF SALINAS
___________________________________
Rene Mendez, City Manager
Docusign Envelope ID: E7A83D0A-F60E-46B2-8B00-979D9BA2762D Docusign Envelope ID: 6F5B9B81-667E-4972-9EA1-6E45F525F02E

Page 2 of 2 ends

APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
Version: March 2025
Willdan Engineering
Patrick Johnson, PE, CBO
Docusign Envelope ID: E7A83D0A-F60E-46B2-8B00-979D9BA2762D Docusign Envelope ID: 6F5B9B81-667E-4972-9EA1-6E45F525F02E X
Form: Professional Services Agreement v. November 2023 Page 1 of 28 Willdan Engineering – Code Enforcement Services
June 2024

AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND WILLDAN

ENGINEERING
Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C

Form: Professional Services Agreement v. November 2023 Page 2 of 28 Willdan Engineering – Code Enforcement Services
June 2024
Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4

1. Scope of Service. ................................................................................................................. 4

2. Term; Completion Schedule. ............................................................................................... 4

3. Compensation. ..................................................................................................................... 4

4. Billing. ................................................................................................................................. 4

5. Meet & Confer. .................................................................................................................... 5

6. Additional Copies................................................................................................................. 5

7. Responsibility of Consultant................................................................................................ 5

8. Responsibility of City. ......................................................................................................... 5

9. Acceptance of Work Not a Release. .................................................................................... 6

10. Indemnification and Hold Harmless. ................................................................................... 6

11. Insurance.............................................................................................................................. 6

12. Access to Records................................................................................................................ 6

13. Non-Assignability................................................................................................................ 6

14. Changes to Scope of Work. ................................................................................................. 6

15. Ownership of Documents. ................................................................................................... 7

16. Termination.......................................................................................................................... 7

17. Compliance with Laws, Rules, and Regulations. ................................................................ 8

18. Exhibits Incorporated........................................................................................................... 8

19. Independent Contractor........................................................................................................ 8

20. Integration and Entire Agreement........................................................................................ 8

21. Jurisdiction and Venue......................................................................................................... 8

22. Severability .......................................................................................................................... 8

23. Notices. ................................................................................................................................ 9

24. Nondiscrimination................................................................................................................ 9

25. Conflict of Interest. .............................................................................................................. 9

26. Headings. ........................................................................................................................... 10

27. Attorneys’ Fees.................................................................................................................. 10

28. Non-Exclusive Agreement................................................................................................. 10

29. Rights and Obligations Under Agreement......................................................................... 10

30. Licenses.............................................................................................................................. 10

31. Counterparts....................................................................................................................... 10 Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C Form: Professional Services Agreement v. November 2023 Page 3 of 28 Willdan Engineering – Code Enforcement Services
June 2024

32. Legal Representation. ........................................................................................................ 10

33. Joint Representation. .......................................................................................................... 10

34. Warranty of Authority........................................................................................................ 11

35. No Waiver of Rights. ......................................................................................................... 11 Exhibit A- Insurance Requirements .............................................................................................. 12 Exhibit B- Scope of Service.......................................................................................................... 26 Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C

Form: Professional Services Agreement v. November 2023 Page 4 of 28 Willdan Engineering – Code Enforcement Services
June 2024

AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN

THE CITY OF SALINAS AND WILLDAN ENGINEERING
This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 11th day of June 2024, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and Willdan Engineering a California corporation (hereinafter “Consultant”).

RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.

NOW, THEREFORE, City and Consultant agree as follows:

TERMS

1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference.

2. Term; Completion Schedule. This Agreement shall commence on July 1, 2024, and shall terminate on June 30, 2027, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties, and may be terminated only pursuant to the terms of this Agreement.

3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed $250,000.

4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.

Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:
(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and
(E) The Consultant’s signature.

Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C

Form: Professional Services Agreement v. November 2023 Page 5 of 28 Willdan Engineering – Code Enforcement Services
June 2024
Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.

5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.

6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.

7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.

8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City. (B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.
(C) David Gonzalves, Community Development Assistant Director, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C

Form: Professional Services Agreement v. November 2023 Page 6 of 28 Willdan Engineering – Code Enforcement Services
June 2024
and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.
(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.

9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.

10. Indemnification and Hold Harmless.

Consultant shall defend, indemnify, and hold harmless the City and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with the negligence performance of Consultant or its subcontractors or agents, or Consultant’s failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

Notwithstanding the foregoing, to the extent Consultant’s or its subconsultants' services are subject to Civil Code Section 2782.8, the above defense and indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant or its subconsultant.

11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours.

Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.

13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.

14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C

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compensation, an amendment to this Agreement shall be prepared describing such changes.

Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.

15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.

16. Termination.
(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:
(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:
(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense. (C) In the event that this Agreement is terminated by City for any reason, Consultant shall:
(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C

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(2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.

18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.

20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.

21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.

22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.

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23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:

Community Development Assistant Director
City of Salinas
65 W. Alisal Street
Salinas, California 93901
With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:

Patrick Johnson
Director of Building & Safety
650 East Hospitality Lane, Suite 400
San Bernardino, CA 92408
[email protected] (909) 963-0565
(C) The execution of any such notices by the Assistant Director shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice. (D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.

24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C

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of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.

26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.

28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.

29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

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34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.

Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.

CITY OF SALINAS
____________________________
Rene Mendez
City Manager
APPROVED AS TO FORM:
_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney

CONSULTANT
___________________________________
By: Patrick Johnson, PE, CBO
Its: Director of Building and Safety
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Exhibit A- Insurance Requirements
Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A)Commercial General Liability (“CGL”): Insurance Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C)Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D)Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

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Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

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Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

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ANY PERSON OR ORGANIZATION TO WHOM YOU HAVE AGREED IN A WRITTEN CONTRACT THAT NOTICE OF CANCELLATION OF THIS POLICY WILL BE GIVEN, BUT ONLY IF: 1.YOU SEND US A WRITTEN

REQUEST TO PROVIDE SUCH NOTICE, INCLUDING THE NAME AND ADDRESS OF SUCH PERSON OR

ORGANIZATION, AFTER THE FIRST NAMED INSURED RECEIVES NOTICE FROM US OF THE CANCELLATION OF THIS POLICY; AND 2.WE RECEIVE SUCH WRITTEN REQUEST AT LEAST 14 DAYS BEFORE THE BEGINNING OF THE APPLICABLE NUMBER OF DAYS SHOWN IN THIS ENDORSEMENT.

ADDRESS: THE ADDRESS FOR THAT PERSON OR ORGANIZATION INCLUDED IN SUCH WRIT TEN REQUEST FROM YOU TO US.

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ANY PERSON OR ORGANIZATION TO WHOM YOU HAVE AGREED IN A WRITTEN CONTRACT THAT NOTICE OF CANCELLATION OF THIS POLICY WILL BE GIVEN, BUT ONLY IF: 1.YOU SEND US A WRITTEN

REQUEST TO PROVIDE SUCH NOTICE, INCLUDING THE NAME AND ADDRESS OF SUCH PERSON OR

ADDRESS: THE ADDRESS FOR THAT PERSON OR ORGANIZATION INCLUDED IN SUCH WRIT TEN REQUEST FROM YOU TO US.

Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C 5 Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C City of Salinas
Exhibit B
Overtime inspections will be charged a 1.5 factor per hourly rates below. Overtime shall not occur without prior approval by the City of Salinas and is any hours above eight (8) hours per day working for the City of Salinas specifically.

Rates
Rates will not increase through June 30, 2025. If the Agreement is extended beyond June 30, 2025, Willdan may reserve the right to increase rates once per year to the value between the 12-month % change of the Consumer Price Index for Monterey County area and five percent. There will be an $800 monthly vehicle fee if Willdan is required to provide a vehicle, if a vehicle is provided by the City of Salinas, there is no additional cost.

Role Hourly Rate
Code Enforcement Manager/Consultant $135/hour
Code Enforcement Supervisor $115/hour
Sr. Code Enforcement Officer $100/hour
Code Enforcement Officer II $90/hour
Code Enforcement Officer $80/hour
Fee Structure
Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C CITY OF SALINAS: COMMUNITY DEVELOPMENT
DEPARTMENT – CODE ENFORCEMENT DIVISION
65 West Alisal Street Salinas, California 93901 Phone: (831) 758-7157

TENTATIVE

PROCEDURE FOR UNPERMITTED VENDOR ENFORCEMENT
Procedure #:

SCC20-16.010
Issued: 05/15/24 Revised: Prepared by: LS Approved by:

Subject: Vendor Enforcement Process

1. Code enforcement task force
a. Friday 4:00pm – 1:00 am, Saturday 4:00 pm – 1:00 am, Sunday 10:00 am – 4:30 pm b. Team of three code enforcement officers.
i. (1) code enforcement officer ii – CCEO, pc832
ii. (2) code enforcement officer i – CCEO pc832
iii. Support staffing by environmental health
iv. Support staffing by Salinas police dept.
v. Objective: compliance through education and outreach

2. Types of vendors:
a. Flower vendors
b. Pushcart (motorized and non-motorized)
c. Food carts
i. Fresh fruit
ii. Hot dog
d. Food trucks
e. Cell phones (not permitted)

3. Consistent enforcement
a. Work in two team to maintain and ensure the intent of the vendor ordinance is met, introduce yourself and provide a business card:
i. Meet with vendors, ensure all permits are current via qr code, possession of city of salinas identification card, vendors are in the correct location, look for assigned roaming and designated areas.
ii. Ensure site is maintained, and trash is picked up.
iii. Verify hours of operation
iv. Verify location and setbacks.
v. If permit or id card are not provided, vendor will be asked to pack up and vacate the area. vi. Educate and provide information on how to obtain a permit.

4. Enforcing the municipal code
a. In accordance with ca health & safety code § 114393. An enforcement officer may impound food, equipment, or utensils that are found to be, or suspected of being, unsanitary or in such disrepair that food, equipment, or utensils may become contaminated or adulterated, and inspect, impound, or inspect and impound any utensil that is suspected of releasing lead or cadmium in violation of section 108860.
b. Proper identification must be provided to ensure the citation is issued to the correct person. c. Vendor may be cited if non-compliant. No permit, see number 6 for citation schedule.

5. Confiscation
a. If proper identification is not provided food and property will be impounded and destroyed without the option of retrieval.
b. No food equipment, or utensils impounded pursuant to subdivision shall be used unless the impoundment has been released.

Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C c. If identification is provided; within 30 days, the enforcement agency that has impounded the food, equipment, or utensils pursuant to subdivision (a) shall commence proceedings to release the impounded materials or to seek administrative or legal remedy for its disposition. Enforcement officer may attach a tag to the equipment, or utensils that shall be removed only by the enforcement officer following verification that the condition has been corrected and outstanding fees paid in full.

6. Citations
a. If identification is provided, in accordance with SMC 20-16.010 vendor permit required. Salinas pd will conduct a background check through dispatch to verify the person and check for warrants, upon verification, the code enforcement officer will issue a citation in the amount of i. $250.00 for the first violation.
ii. $500.00 for the second violation and.
iii. $1,000 for third and subsequent violations.

7. Documentation
a. Log all interactions with vendors on SharePoint spread sheet. i. Date
ii. Time
iii. Location
iv. Type of vendor
v. Action taken.
vi. Lead officer.
vii. Citation number (if applicable)

8. Enter citation into TRAKiT data base system.
a. Open new case for each citation
b. Use address as 65 w. Alisal
c. Add citation number into location field.
d. Officer: contract
e. Status: citation
f. Type: unpermitted vendor
Under contacts:
a. Contact type: code officer
b. Name
c. Phone
d. Email
e. Save
Equipment needed

1. iPad

2. Cell phone

3. Flashlight

4. Body cam

5. Radio

6. Uniform

7. Marked vehicle.

Docusign Envelope ID: C6E8247A-4D4A-4E88-B6FB-AC7160E2796C City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-250, Version: 1
Subrecipient Funding Agreement Between the City of Salinas and Downtown Streets Inc.

Approve a Resolution authorizing the City Manager to execute a Subrecipient Funding Agreement with Downtown Streets, Inc., to provide a work experience program with street outreach services for a total compensation amount not to exceed $663,000 for FY 2025-26.

City of Salinas Page 1 of 1 Printed on 6/26/2025
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JULY 1, 2025
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: VINCENT MONTGOMERY, PLANNING MANAGER
BY: KAYSHLA LOPEZ, HOMELESS SERVICES MANAGER

KARINA VAZQUEZ, ADMINISTRATION ANALYST
TITLE: SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF
SALINAS AND DOWNTOWN STREETS, INC.

RECOMMENDED MOTION:

A motion to approve a resolution authorizing the City Manager to execute a Subrecipient Funding Agreement with Downtown Streets, Inc., to provide a work experience program with street outreach services for a total compensation amount not to exceed $663,000 from July 1, 2025 to June 30, 2026.

EXECUTIVE SUMMARY:

The Community Development Department (CDD) desires to enter into a Subrecipient Funding Agreement with Downtown Streets, Inc. (DSI) for the Fiscal Year 2025-2026 to continue street outreach services. Funding for this Agreement in an amount not to exceed $663,000 is included in the adopted FY 2025-26 Operational Budget. This Subrecipient Funding Agreement is essential to address homelessness within the City of Salinas.

BACKGROUND:

Presently, the City relies on collaborative partnerships to address the complex issue of homelessness through subrecipient funding agreements with nonprofit organizations with various program models from Street Outreach to Emergency Shelter. Subcontracting services enables the City to promptly respond to an increasing number of requests for support with housing and homelessness.

DSI maintains its work experience program by offering street outreach to its participants and liter and debris removal to the City of Salinas. These efforts extend to various locations, including downtown area, and Chinatown. Based on DSI’s performance the City intends to continue with this program for FY 2025-2026. The 2025-2026 Agreement with DSI is for total not to exceed Page | 2
compensation amount of $663,000 and a term of July 1, 2025, to June 30, 2026. Funding for this Agreement is included in the adopted FY 2025-26 Operational Budget.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that this administrative report is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

STRATEGIC PLAN INITIATIVE:

The proposed Subrecipient Agreement with Downtown Streets, Inc. will advance the City of Salinas Strategic Plan 2025-2028 Housing Goal to “Effectively promote the health and safety of unsheltered residents through supportive services and housing with our regional partners and nonprofit Community Based Organizations (CBO)” through continued provision of street-based case management and employment support services.

DEPARTMENTAL COORDINATION:

Staff from both Community Development and Administration departments coordinated efforts to complete this report.

FISCAL AND SUSTAINABILITY IMPACT:

Funding for this Agreement is included in the adopted FY 2025-26 Operational Budget.

Fund Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 25-26
Operating
Budget Page
Last Budget
Action (Date,
Resolution)*
1000 30.3181-

63.6010
Other outside
services
$663,000 $663,000 Pg. 109 6/17/2025
Resolution No.
23269
* The FY 2025-26 Adopted Budget was adopted on June 17, 2025.

ATTACHMENTS:

1. Resolution

2. Draft Subrecipient Funding Agreement Between City of Salinas and Downtown Streets, Inc
Page | 1
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY OF SALINAS AUTHORIZING

SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF SALINAS AND
DOWNTOWN STREETS, INC.

WHEREAS, the City relies on collaborative partnerships to address the complex issue of homelessness through subrecipient funding agreements with nonprofit organizations with various program models; and
WHEREAS, DSI submitted a proposal to continue its work experience program for FY 2025-2026 in the amount of $663,000 and
WHEREAS, funding for this agreement in an amount not to exceed $633,000 is included in the FY 2025-26 Operational Budget adopted by City Council on June 17, 2025 (Resolution 23269); and
WHEREAS, t h e City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby authorizes the City Manager to execute Subrecipient Agreement No. 25GF01 with Downtown Streets, Inc. for the work experience Program with street outreach services with a total compensation amount not to exceed $663,000 from General Funds for FY 2025-26.

PASSED AND APPROVED this 1
st day of July 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Dennis Donohue, Mayor
ATTEST:

Page | 2
_________________________
Patricia M. Barajas, City Clerk

SUBRECIPIENT FUNDING AGREEMENT

BETWEEN

THE CITY OF SALINAS AND
DOWNTOWN STREETS, INC.

This is an official document.

Do not make any changes to this document EXCEPT to modify your signature block on the last page as needed.
i

SUBRECIPIENT FUNDING AGREEMENT BETWEEN CITY OF SALINAS
AND
DOWNTOWN STREETS, INC.

FOR THE

DST WORK EXPERIENCE PROGRAM
Agreement Number: 25GF01
Table of Contents
PART I - AGREEMENT................................................................................................................ 1 Section 1. Definitions (as used in this Agreement)......................................................................1 Section 2. Term............................................................................................................................1 Section 3. Scope of Service .........................................................................................................2 Section 4. Funding .......................................................................................................................3 Section 4A. City Program Requirements.....................................................................................6 Section 4B. Other Program Requirements...................................................................................7 Section 5. Records and Reports...................................................................................................8 Section 6: Indemnity; Insurance ..................................................................................................9 Section 7. Subcontracts..............................................................................................................12 Section 8. Amendment...............................................................................................................13 Section 9. Assignment ...............................................................................................................13 Section 10. Suspension and Termination...................................................................................13 Section 11. Terms and Conditions.............................................................................................13 PART II - SUPPLEMENTAL GENERAL CONDITIONS ......................................................... 15 Section 1. Program Income........................................................................................................15 Section 2. Uniform Administrative Requirements.....................................................................15 Section 3. Title VI of the Civil Rights Act of 1964...................................................................15 Section 4. Executive Order No. 11063 ......................................................................................16 Section 5. Nondiscrimination.....................................................................................................16 Section 7. Affirmative Action....................................................................................................18 Section 8. Business and Employment Opportunities for Lower-Income Residents..................19 Section 9. Labor Standards........................................................................................................20 Section 10. Acquisition and Rehabilitation of Real Property and Displacement of Persons and Businesses........................................................................................20 Section 11. Conflict of Interest ..................................................................................................20 Section 12. Reversion of Assets.................................................................................................21 Section 13. Lobbying Prohibited ...............................................................................................22 Section 14. Faith-based Activities .............................................................................................22 Section 15. Audits and Inspections............................................................................................23 Section 16. City Requirements ..................................................................................................23 Section 17. Prohibition Against Payment of Bonus or Commissions .......................................24 Section 18. Copyrights...............................................................................................................24 Section 19. Patents.....................................................................................................................24 Section 20. Political Activity Prohibited ...................................................................................24 ii
Section 21. Board of Directors...................................................................................................24 Section 22. Notices ....................................................................................................................24 Section 23. Legal Representation ..............................................................................................25 Section 24. Joint Representation................................................................................................25 Section 25. Warranty of Authority.............................................................................................25 Section 26. No Waiver of Rights...............................................................................................25 Section 27. Counterparts............................................................................................................25 Section 28. No Third-Party Rights.............................................................................................25 Section 29. Modification............................................................................................................26 Section 30. Severability .............................................................................................................26 Section 31. Further Assurances..................................................................................................26 Section 32. Entire Agreement....................................................................................................26 Section 33. Rights and Obligations............................................................................................26 Section 34. Attorney Fees..........................................................................................................26 Section 35. Credit for Funding and City of Salinas...................................................................26 Section 36. Compliance with Laws ...........................................................................................26 Section 37. Close-outs ...............................................................................................................26 Section 38. Historic Preservation...............................................................................................27 EXHIBIT A – BUDGET .............................................................................................................. 29 EXHIBIT B - SCOPE OF WORK & ADDITIONAL GOALS ................................................... 30 1 SUBRECIPIENT FUNDING AGREEMENT BETWEEN CITY OF SALINAS AND
DOWNTOWN STREETS, INC.

FOR THE

DST WORK EXPERIENCE PROGRAM
Agreement Number: 25GF01
This Subrecipient Funding Agreement ("Agreement"), made and entered into this 1 st day of July
2025, by and between the City of Salinas, a charter city and municipal corporation, ("City"), and, Downtown Streets, Inc., a California non-profit corporation, (hereinafter referred to as "Subrecipient").

RECITALS
WHEREAS, on June 17, 2025, the City Manager submitted the operating budget for Fiscal Year 2025 to City Council which incorporated $663,000 in General Funds for Downtown Streets Inc., Salinas DST Work Experience Program directed by City Council; and NOW, THEREFORE, in consideration of mutual covenants and agreements contained herein, the parties hereto agree as follows:

PART I - AGREEMENT
Section 1. Definitions (as used in this Agreement)
Except to the extent modified or supplemented by this Agreement, any term defined in Title I of the Housing and Community Development Act of 1974, or the Emergency Solutions Grant Regulations at 24 CFR Part 576, shall have the same meaning when used herein. a. "City” means the City of Salinas
b. “Subrecipient” shall mean an entity, whether public or private, which has the responsibility for administering a project or activity meeting the criteria specified by HUD Emergency Solutions Grant regulations (24 CFR 576.) that is authorized to carry out certain special activities.
c. “CDD” means Community Development Department, a department within the City of Salinas that develops housing policy and administers housing finance, economic development and community development programs
d. Emergency Solutions Grant, "ESG" means the Emergency Solutions Grant program. e. “Project” means an awarded program.

Section 2. Term
This Agreement shall commence on July 1, 2025, and expires on June 30, 2026, unless suspended or terminated sooner pursuant to the terms of this Agreement. This Agreement may be extended beyond the term upon mutual agreement by both parties set forth in this section. 2 Section 3. Scope of Service
This Agreement, including the attached budget, Exhibit A and Exhibit B - Scope of Work, herein made part of this agreement, is to be performed in accordance with HUS ESG regulations and this Agreement.
a. Activities
The Subrecipient will be responsible for administering the General Fund grant for Salinas DST Street Outreach Program in a manner satisfactory to the City and consistent with ESG Regulations defined in 24 CFR 576.01 and the California Code of Regulations Title 25, Division 1, Chapter 7, Subchapter 20. Such program will include the following activities eligible under the ESG program:
b. Components and Objectives
The City funded programs provides funding primarily to five program components: (1) street outreach; (2) emergency shelter; (3) homeless prevention; (4) rapid re-housing assistance; and (5) HMIS as defined in CFR 576.01 through 576.108. The City of Salinas prioritizes Projects with housing outcomes.

The objectives of the ESG program are to: (1) engage homeless individuals and families living on the street; (2) improve the number and quality of emergency shelters for homeless individuals and families; (3) help operate these shelters; (4) provide essential services to shelter residents, (5) rapidly re-house homeless individuals and families, and (6) prevent families/individuals from becoming homeless as defined in 24 CFR Part 576. Each objective area or funded category, such as Emergency Shelter, Street Outreach, and Rapid Re-housing must enact in execution of objectives the Housing First philosophy and approach.
c. Levels of Accomplishment-Goals and Performance Measures The levels of accomplishment are referenced in Exhibit B-Scope of Work and herein made part of this agreement.
d. Staffing
Subrecipients shall provide a list of staff time commitments to all grants awarded to this program with clean identification of staff committed funded through this Agreement. Staff allocated to this grant shall maintain consistent and notified the City immediately if any changes to Key Personnel or their general responsibilities occur under this project. Such changes are subject to the prior approval of the City of Salinas Planning Manager. The City must be contacted of any key personnel changes occur during the grant cycle. A Project must maintain adequate staffing throughout the awarded period. The Project cannot exceed a twenty percent (20%) staff vacancy, or more, for no longer than one (1) quarter in duration throughout the term of the funding. Additionally, staff must be fully trained in Best or Promising Practices, for example, Trauma-Informed approaches, that allow for fitting, appropriate services to be rendered for the funding category awarded. Agencies are expected to train staff in advance or within thirty (30) to sixty (60) days of start of Services. e. Performance Monitoring
3 The City will monitor the performance of the Subrecipient against goals and performance standards as stated above on a monthly and annual basis. Subrecipient will upload expense and activity reports as mentioned in Section 4d below which staff will review to assure compliance with program regulations. If Subrecipient fails to perform as determined by the City, this will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the City, contract suspension or termination procedures will be initiated, and the City may be required to request the Subrecipient to reimburse funds mismanaged or misspent back to the State.

Section 4. Funding
Purpose:

Subrecipient shall provide services, staffing, and all necessary actions to carry out the work described in Exhibit B – Scope of Work and Additional Goals. The purpose of City Funds is to engage unsheltered individuals living on the street, while meeting the immediate needs, providing case management, employment services and basic needs stipends. a. Maximum Compensation: It is expressly understood that the total compensation to be paid to Subrecipient under this Agreement for services rendered shall not exceed SIX HUNDRED SIXITY -THREE THOUSAND DOLLARS ($663,000).
b. Funding Availability: Funding is contingent upon services provided under this Agreement meeting the requirements of the Emergency Solutions Grant Program, as outlined in Title 24, Code of Federal Regulations, Section 576 incorporated herein by reference and made a part hereof, by providing assistance to homeless individuals and families by undertaking Street Outreach activities. The availability of said funds is subject to the control of the City of Salinas, Community Development Department, Housing and Community Development and should said funds be encumbered, withdrawn or otherwise made unavailable to City, whether earned by or promised to Subrecipient, Subrecipient shall not be paid said funds until they are available for payment. No other funds owned or controlled by City shall be paid under this Agreement unless specifically permitted by the Council of the City of Salinas.

It is specifically understood and agreed by Subrecipient that the funds herein authorized for the programs, projects, and services to be undertaken and performed pursuant to this Agreement constitute all of the money presently available for the purpose of this Agreement; that future additional funding of any such programs, projects, or services beyond the term of this Agreement, by any new Agreement or amendment or extension of this Agreement, will depend not only upon the satisfactory performance of this Agreement by Subrecipient, but also upon the availability to City of grant funds allocated for such purposes; that neither City, nor any employee of City, has made any promise or commitment, expressed or implied, that any additional funds will be paid or made available to Subrecipient for the purpose of this Agreement over and above the funds expressly allocated thereto under the terms herein.

Subrecipient is advised that because additional funding may not be available beyond the term of this Agreement for the completion of any unfinished project or the continuation of any ongoing program or service, Subrecipient is expected to structure and conduct each 4 project and program in such manner that it may be readily completed or terminated with the minimum of waste or loss in the event no further funding thereof is available. c. Use of Funds: The Subrecipient shall administer its program in conformance with 2 CFR 200, also known as Uniform Guidance. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. d. Method of Payment: City will provide payment for program costs covered by this Agreement on a monthly basis upon successful electronic submission of a “Expense Report” through the City’s online data management system (www.citydataservices.net), by Subrecipient indicating the amount of payment requested and a breakdown of expenditures consistent with Subrecipient's budget included in Exhibit A.

All costs shall be supported by properly executed redacted invoices, contracts, vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges while in compliance with the Personally Identifying Information (PII) Policy.

Subrecipients are responsible to redact all backup documentation pertaining to client information and replacing it with client’s HMIS number for all clients receiving direct assistance per the component requesting reimbursement. All checks, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible upon request by City or designated agents thereof.

To streamline reporting and minimize administrative workload, the City and subrecipient have the option to collectively decide, to initially review up to three monthly reports. This review will entail a comparison of the subrecipient's supporting documentation with the requested reimbursement. Once alignment is confirmed and all aspects are coherent, the subrecipient can subsequently furnish a report generated from their accounting system which is approved by the City to fulfill the reporting requirements. This approach aims to balance accountability while optimizing efficiency in the reporting process. Upon mutual agreement from both parties, a memo will be used to memorialize the reporting requirements in this section. The City has the right to request complete supporting documents at any point during the term of this agreement, if and when a report doesn’t align with Subrecipient report from their accounting system. e. Financial Management and Accounting Standards
Subrecipient shall request funds only for authorized budget item(s) and the request shall be approved by City's Planning Manager (Housing Division) or his or her designee prior to payment. Payment requests are due on the 15th day of each month. Should the 15 th
fall on a weekend or holiday, the Subrecipient is responsible to provide their report prior to the weekend or holiday. Agencies that miss City submittal deadlines more than two times in one fiscal year shall be disqualified from submitting a funding proposal for the following year per the Public Services Funding Parameters adopted by Salinas City Council on May 21, 2013. Payments shall be reimbursed based upon the prior month's expenditures and appropriate documentation must be submitted electronically. “Expense Report” submitted incorrectly, without being redacted, or without the completed “Activity Report” due on the 15th day of each month, shall be returned to Subrecipient by City. Funding shall only be provided for expenses incurred or services provided during the period commencing July 1, 5 2025, and ending June 30, 2026. Payment requests received by City after July 15, 2026, need not be considered for payment.

If any portion of the approved funding is neither expended nor encumbered by June 30, 2026, the allocation shall be correspondingly reduced, and the funds made available for other eligible activities and any amendment thereto. In order to ensure compliance with the federal and state regulations concerning timely expenditure of the City’s FY 2025-26, the Subrecipient abovementioned project shall be completed within the timeframes specified in the Scope of Work (Exhibit B).

The Subrecipient may request an extension for the completion of the proposed scope of work however, it may not be granted. The Extension Request may only be approved on a case-by-case basis, only upon written request, and after City is grants approval.

Subrecipient shall email extension request to City’s grant administration for consideration and if approved, request shall be uploaded on the City Data Services (CDS) website at www.citydataservices.net.

Upon written request by Subrecipient, the Planning Manager may authorize such extension request, provided all City requirements are met. Upon review of the Request for Extension, the Planning Manager will provide a determination in writing to Subrecipient within 15 City of Salinas business working days.
f. End of Year Reporting
At the end of the Fiscal Year timeframe, Subrecipients must submit an Annual HMIS CAPER Reporting for the program funded through this Agreement. This information must submitted to the City as a pdf file in a timely manner through CDS. End of Year Reports submitted after July 15, 2026, will be considered late and in violation of this section. g. Budget Modifications: Upon electronic submission of a “Budget Modification Request” by Subrecipient, City's Planning Manager (Housing Division) may authorize a budget revision only if the revision is between the same component. Budget Modifications reflecting adjustments between components will not be approved. Any budget revision executed shall not authorize the total compensation to be paid under this Agreement, as so modified, to exceed the amount shown above in Section 4, paragraph b. Such budget modifications shall be completed on the City Data Services (CDS) website at www.citydataservices.net. Because the City has required spending thresholds, any budget modification must be approved by the City in order to ensure the City meets the State’s funding requirements.
h. Unexpended Funds: When a portion of the approved budget amount is not expended or encumbered, as per the approved budget within the Proposal (Exhibit A), the maximum compensation shall be automatically reduced by any unexpended portion unless otherwise indicated, in writing, by City's Planning Manager (Housing Division). i. Improperly Expended Funds: If City has reason to believe that any funds disbursed to Subrecipient under this Agreement were not expended in accordance with the terms and conditions hereof, City shall notify Subrecipient, in writing, of the facts or conduct which warrant(s) such belief and shall provide Subrecipient reasonable opportunity to demonstrate or achieve compliance with the terms of this Agreement. If Subrecipient fails 6 to demonstrate such compliance to the satisfaction of City within the time specified, upon request by City, Subrecipient shall immediately refund to City the amount determined to be improperly expended. Monies refunded must come from non-ESG resources.

The provisions of this paragraph shall be in effect during the terms of this Agreement and for three years thereafter, or until such time as the City shall have certified after audit, that all funds disbursed to Subrecipient under this Agreement were expended in accordance with the terms and conditions hereof. The Subrecipient would be required to re-pay any improperly spent funds to the City of Salinas.

Section 4A. City Program Requirements
Subrecipient shall comply with the following requirements set forth under this Agreement per funded activity, federal and state ESG regulations (24 CFR 576), and the City of Salinas Housing and Community Service Emergency Solutions Grant Operations Manual. a. Funding of homeless prevention activities for households that have received eviction notices or notices of termination of utility services shall meet the following requirements:
(i) the inability of the family to make the required payment must be the result of a sudden reduction in income; (ii) the assistance must be necessary to avoid eviction of the family or termination of the services to the family; (iii) there must be a reasonable prospect the family will be able to secure payment within a reasonable period of time; and (iv) the assistance must not supplant funding for pre-existing homeless prevention activities from any other source. Proof of determination and efforts to document duplication of benefits Checklist is required.
b. Whenever City funds are used to perform minor rehabilitation of a structure, said structure must be maintained as a shelter for the homeless for not less than a three-year period.

Whenever City funds are used for either major rehabilitation of a structure, or for conversion of a structure for use as an emergency shelter for the homeless, said structure shall be maintained as a shelter for not less than a ten-year period from the completion of the work. For the purpose of this Agreement, "Minor Rehabilitation/Renovation" means rehabilitation that involves costs totaling seventy-five percent (75%) or less of the value of the building before rehabilitation and "Major Rehabilitation" means rehabilitation that involves costs in excess of seventy-five percent (75%) of the value of the building before rehabilitation.
c. Any building in which City funds are used for essential services, or payment of operating expenses, must be maintained as a shelter for the homeless or a facility for assisting the homeless for the period during which such assistance is provided. For buildings with multiple tenants, this requirement applies only to the portion occupied by Subrecipient. d. Any building for which City funds are used for renovation, conversion or major rehabilitation must meet federal, state and local government safety and sanitation standards upon completion of work.
e. Homeless individuals and families must be given assistance in obtaining: (i) appropriate supportive services, including permanent housing, medical health treatment, mental health treatment, counseling, supervision, and other services essential for achieving independent 7 living; and (ii) other Federal, State, local and private assistance available for such individuals.
f. Subrecipient shall develop and implement procedures to ensure the confidentiality of records pertaining to any individual served pursuant to this Agreement and/or provided family violence prevention or treatment services and further to ensure that the address or location of any family violence shelter will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. g. Subrecipient shall involve, to the maximum extent practicable, homeless individuals and families in policy–making and general operations such as renovation, operation and maintenance of facilities and the delivery of services. h. Subrecipient agrees to participate in the local Continuum of Care's Homeless Management Information System (HMIS) including requirements to collect the Universal Data Elements and report an array of data pertaining to homelessness, including unduplicated counts, the use of services, and the effectiveness of the local homeless assistance system. Communities and homeless assistance providers use the data stored in HMIS to improve homeless assistance programs and better serve homeless persons meeting federal requirements of the Emergency Solutions Grant under the McKinney-Vento Homeless Assistance Act. In addition, sub recipients will agree to use HMIS as a case management tool to upload a Housing Stability Plan, Related Case Management Documentation, and services provided through the use of Service Transactions as required by the City.

All other requirements of the ESG Program per title 24 CFR Part 576.

Section 4B. Other Program Requirements
Subrecipient shall carry out each activity in compliance with all applicable federal laws and regulations as described below:

Monitoring Grant Activities:
a. City shall monitor the activities selected to ensure compliance with all requirements. Onsite monitoring of Homeless Services shall occur annually after grant period. b. The City will monitor the performance of the Subrecipient based on a risk assessment and according to the terms of this Agreement.
c. If it is determined that the Subrecipient or any of its designees falsified any certifications, application information, financial, or contract report, the Subrecipient shall be required to immediately reimburse the full amount of the ESG award to the City and may be prohibited from any further participation. The City may also impose any other actions permitted under 24 CFR 576.501 (c).
d. As requested by the City, Subrecipients shall submit all documentation necessary to ensure that Subrecipient are in continued compliance with all Program Requirements (24 CFR 576 & 24 CFR Part 84, Subpart C, Section 84.51) and to determine if objectives listed in proposal are being meet.
e. Substandard performance as determined by City will constitute non-compliance with this Agreement. If action to correct such substandard performance is not taken by Subrecipient 8 within a specified period of time after being notified by City, contract suspension or termination procedures will be initiated.

Evaluation: The City reserves the right to survey Subrecipient’s clients. If the City elects to survey Subrecipient’s clients, the City will deliver questionnaires to the Subrecipient and the Subrecipient will distribute those questionnaires to Subrecipient’s clients. Subrecipient’s clients may then remit completed questionnaires directly to the City. The method of return to the City would be clarified during the evaluation process. To maintain Subrecipient’s protection of client confidentiality, City agrees that client surveys will not contain questions requiring the survey-taker to reveal any personally identifying client data. Following receipt of clients’ completed questionnaires, the City shall forward a summary of the results to the Subrecipient.

Disclosure of Confidential Client Information: City and Subrecipient will protect the confidentiality of all records pertaining to any individual served under this Agreement and will protect the disclosure of such documents, except as otherwise required under state or federal law or unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. Subrecipient expressly acknowledges that City is subject to the California Public Records Act and may, therefore, be obligated to disclose records pertaining to Subrecipient and its activities and services provided pursuant to this Agreement.

Depending on the nature or timing of the request, or future court decisions, records received by City pursuant to this agreement may not remain private and may be publicly disclosed.

Given the nature of the applicable law under the California Public Records Act, City cannot guarantee or warrant that it will be able to keep submitted records confidential. Subrecipient therefore agrees to defend and indemnify City against any suit brought under the California Public Records act to obtain the records; otherwise, City shall not be obligated to defend such suit and may release the records.

Subrecipients shall comply with the Personally Identifying Information (PII) Policy. and are responsible to redact all documentation pertaining to client information and replacing it with client’s HMIS number for all clients receiving direct assistance.

Policies and Procedures: Subrecipients are required to produce specific policies and procedures, consistent with the City of Salinas ESG Written Standards. Program policies and procedures must include coordinated entry and the use of HMIS; Coverage Area; Participant Eligibility; Suite of Services Offered; Staffing Pattern; Problem Solving to include diversions and/or rapid exit; Participants Termination and grievance process. All Policies and Procedures must comply with all applicable federal laws, statues, and regulations; provide assistance that is tailored to each participants specific needs and housing barriers; implement best practices for returning people experiencing sheltered homelessness safe, stable Permanent housing via person centered practices that are tailored to each household.

Section 5. Records and Reports
Subrecipient shall provide to City's Planning Manager (Housing Division) or his/her designee, a Monthly Activity Report, in a form determined by City, so that City may meet its record keeping and reporting requirements to City Council. These reports shall be due by the 15th day of each month and will reflect the prior month's activities. Such Activity Reports shall be 9 completed on the City Data Services (CDS) website at www.citydataservices.net. As required by City, Subrecipient shall maintain adequate records to support the reported statistics regarding beneficiary characteristics and services provided. Such records shall be made available for inspection by City or designated agents thereof upon request as specified in 24 CFR Part 576.500, and 576.501. Subrecipient shall maintain all records required by the regulations specified in 24 CFR Part 576.500, and that are pertinent to the activities funded under this agreement; including but not limited to:
a. records demonstrating that funded activities meet one of the City’s Objectives from the City of Salinas Strategic Plan.
b. records must include the local CoC #506 third party documentation of homelessness and/or agency similar documentation approved by the City of Salinas; or have approval from City staff if it is not possible to get third party documentation on some clients; c. records required to determine the eligibility of activities; d. records stating the Subrecipient’s policies on procedures to document homelessness; e. records documenting compliance with fair housing and equal opportunity components; f. financial records as required by 24 CFR 576.500 and 24 CFR PART 84.21-28 (Revised 2 CFR, Part 215) agreeing to adhere to the accounting principles and procedures required therein, to employ adequate internal controls, and to maintain necessary source documentation for all costs incurred;
g. records demonstrating client eligibility for services provided (including-but not limited toclient name, address, income or other basis for determining eligibility, and description of service provided) and reports of milestones and schedules of programs as requested, per 24 CFR Parts 84 and 85;
h. other records necessary to document compliance with Subpart K of 24 CFR Part 570; i. the Annual Program Narrative Report due no later than July 15 th
, 2026; and
j. performance reports will be provided from the Homeless Management Information System (HMIS) on a quarterly basis to City.

Subrecipient shall retain all records specified under this Agreement for a period of five years after the expenditures of all funds from the grant under which the last program participant was served.

Section 6: Indemnity; Insurance
Subrecipient shall indemnify, defend and hold City and its officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to any property, or any violation of any federal, state, or municipal law or ordinance, or other cause in connection with the negligent or intentional acts or omission of Subrecipient, its employees, subcontractors, or agents, or on account of the performance or character of the work, or any other matter arising out of or related to this Agreement, except for any claim arising out of the active negligence or willful misconduct of City, its officers, employees, agents or volunteers. It is understood that the duty of Subrecipient to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code, and that Subrecipient shall at its 10 own expense, upon written request of City, defend any such suit or action brought against City, its officers, agents, or employees. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Subrecipient from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any such damages or claims for damages.

Subrecipient shall reimburse City for all costs and expenses (including, but not limited to, fees and charges of architects, engineers, attorneys, and other professionals and court costs) incurred by City in enforcing the provisions of this Section.

Subrecipient shall maintain comprehensive general liability and property damage insurance or commercial general liability insurance, covering all operations of the Subrecipient, its agents and employees, performed in connection with the activities conducted under this Agreement, including but not limited to premises and automobiles.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Subrecipients and their Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.

If the Subrecipient or their Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Subrecipient or Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Subrecipient or their Contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, 11 and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Subrecipient including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Subrecipient or Contractor. General liability coverage can be provided in the form of an endorsement to the Subrecipient or Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Subrecipient or Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Subrecipient or Contractor to the City.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Subrecipient or their Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss.

Subrecipient agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Subrecipient, its employees, agents and subcontractors.
12 Subrecipient shall provide evidence of compliance with the insurance requirements listed above by providing a certificate of insurance, in a form satisfactory to City's Senior Human Resources Analyst, by certified mail to the City of Salinas Administration Department, 200 Lincoln Avenue, Salinas, CA 93901 and by Subrecipient uploading the Certificate of Insurance into the City Data Service website at www.citydataservices.net on behalf of the City of Salinas, concurrently with the submittal of this Agreement. A statement on the insurance certificate which states that the insurance company "will endeavor" to notify the certificate holder, "but failure to mail such notice shall impose no obligation or liability to any kind upon the company, its agents or representatives" does not satisfy the requirement of subsection (e) herein. Subrecipient shall ensure that the authorized representative of the insurance company strikes the above quoted language from the certificate. The insurance certificate shall also state the unpaid limits of the policy.

Subrecipient shall provide a substitute certificate of insurance no later than ten (10) days prior to the policy expiration date. Failure by Subrecipient to provide such substitution and extend the policy expiration date shall be considered a default. In the event Subrecipient is unable to provide a substitute certificate of insurance within the time prescribed in this subsection, Subrecipient shall provide written confirmation of renewal, in a form satisfactory to the City, to act as proof of insurance only until such time as a certificate of insurance has been received by the City.

Maintenance of insurance by Subrecipient as specified in this Agreement shall in no way be interpreted as relieving Subrecipient of any responsibility whatever, and Subrecipient may carry, at its own expense, such additional insurance as Subrecipient deems necessary.

In lieu of providing proof of insurance as required by Section 9(A) through (G) herein above, Subrecipient may provide a letter of insurance to City which represents and warrants to City that Subrecipient is lawfully self-insured with respect to the liabilities which it may incur in the performance of this Agreement and that, to the best of Subrecipient’s knowledge, Subrecipient will be in a financial position to meet such potential liabilities when they occur.

Section 7. Subcontracts
Subrecipient may contract with one or more third parties (subcontractors) to carry out a portion of the services and program described in the Proposal, insofar as Subrecipient deems such to be proper and efficient.

Prior to Subrecipient entering into any agreement for any person or organization to render said services, the Subrecipient shall obtain written approval from City's Planning Manager (Housing Division). Such subcontracts, together with all other activities by or on behalf of Subrecipient, shall not require payment in excess of City's portion of the total project budget as stated in Part I, Exhibit A of this Agreement. The subcontractor shall be subject to the same terms and conditions that Subrecipient is subject to under this Agreement and Subrecipient shall ensure the terms of this Agreement are expressly set forth in any agreements in it may have with any such subcontractors.

City shall in no event be liable to any subcontractor or any other creditor of Subrecipient and shall be liable to Subrecipient only in accordance with the terms and conditions of this Agreement. 13 Section 8. Amendment
Where it is determined by the Planning Manager (Housing Division) that there is a need to make any change in the project, fiscal procedures, or the terms and conditions of this Agreement (including any changes necessary to comply with changes in Federal, State or local laws or regulations), such change shall be incorporated by written amendment to this Agreement and approved by the Salinas City Council and by Subrecipient, provided that adjustments in line items within the total approved budget, and minor changes in the nature and scope of w specified in the Agreement, may be approved by the Planning Manager (Housing Division) - any such changes shall be documented in writing.

Section 9. Assignment
There shall be no assignment of rights or obligations under this Agreement without written approval of the Planning Manager (Housing Division). This Agreement restricts the right of the Subrecipient to assign rights and responsibilities and restricts the right to modify this Agreement.

Written notification requesting reassignment of modifications to effectuate the assignment and the modification of the rights and responsibilities under the Agreement must be requested along with a current copy of the IRS letter regarding tax status on any possible merges. Any changes of this agreement must be signed by the Board of Directors of the Subrecipient, if a corporation, or the management if not a corporation, and by the City of Salinas.

Section 10. Suspension and Termination
If Subrecipient materially fails to comply with any term of this Agreement, City may suspend or terminate the Agreement in whole or in part. City may terminate the Agreement for convenience with the mutual written agreement of Subrecipient. Subrecipient may terminate the Agreement upon no less than thirty (30) days of receipt of written notice, setting forth the reasons for such termination and the effective date of such termination.

In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports of Subrecipient, become the property of City and Subrecipient shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, to the date of termination.

In no event shall any payment by City hereunder constitute a waiver by City of any breach of this Agreement or any default, which may then exist on the part of Subrecipient, nor shall such payment impair or prejudice any remedy available to City with respect to the breach or default. City expressly reserves the right to demand of Subrecipient the repayment to the City of any funds disbursed to Subrecipient under this Agreement, which were not expended in accordance with the terms of this Agreement, and Subrecipient agrees to promptly refund any such funds upon demand.

Notwithstanding the above, Subrecipient shall not be relieved of liability to City for damages sustained by City or others by virtue of any breach of the Agreement by Subrecipient, and City may withhold any payments to the Subrecipient for the purpose of set off until such time as the exact amount of damages due City from Subrecipient is determined.

Section 11. Terms and Conditions
This Agreement is subject to and incorporates the provisions attached hereto, and by this reference made a part hereof, which provisions constitute Part II, "Supplemental General Conditions," attached to this Agreement; and/or any written amendment(s) to this Agreement mutually agreed 14 upon by the parties hereto. To the extent that any of the term and conditions of Part I of this Agreement are inconsistent or otherwise in conflict with any of the terms of Part II of this Agreement, the terms and conditions of Part II shall take precedence and apply.

This Agreement and all performance hereunder is subject to the Federal and State regulations, and Subrecipient agrees to comply with all such regulations, which are incorporated herein by reference and made a part hereof, and which are available for inspection at the Housing Division.

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15 PART II - SUPPLEMENTAL GENERAL CONDITIONS
The following conditions take precedence over any conflicting conditions in the Agreement:

Section 1. Program Income
Any income generated by Subrecipient from the use of General Funds must be immediately reported as earned and returned to City.

Section 2. Uniform Administrative Requirements
a. Establishment and Maintenance of Records: Subrecipient shall comply with the requirements and standards of Federal Office of Management and Budget Circular 2 CFR, Part 230, "Cost Principles for Non-Profit Organizations", and 24 CFR Part 84, "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations." 24 CFR Part 84, Subpart C, Sections 84.40 through 84.48 set forth standards for use by recipients in establishing procedures for the procurement of supplies and other expendable property, equipment, real property and other services with Federal funds. These standards are furnished to ensure that such materials and services are obtained in an effective manner and in compliance with the provisions of applicable Federal statutes and Executive Orders. No additional procurement standards or requirements shall be imposed upon recipients, unless specifically required by Federal statute or Executive Order or approved by Office of Management and Budget.

Records shall be maintained in accordance with any other requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized by the City, such records shall be maintained for a period of five years after receipt of the final payment under this Agreement per 570.502 (a)(16). b. Documentation of Costs: All costs shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible to City upon reasonable request.
c. OMB Standards: Unless specified otherwise within this agreement, the Subrecipient shall procure all materials, property or services in accordance with the requirements of 2 CFR 200.

Section 3. Title VI of the Civil Rights Act of 1964
No person shall on the grounds of race, color, national origin or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under the performance of this Agreement.

Compliance: The Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107, and 12086.
16 Subrecipient shall take reasonable steps to ensure meaningful access to their programs and activities by Limited English Proficient (LEP) persons while not imposing undue burdens on Subrecipient. Persons who do not speak English as their primary language and who have a limited ability to read, write, speak, or understand English can be "limited English proficient," or "LEP." Subrecipient shall assess its extent of its obligation to provide specialized LEP services using the following four factors:
a. The number or proportion of LEP persons eligible to be served or likely to be encountered by the program or Subrecipient;
b. The frequency with which LEP persons come in contact with the program; c. The nature and importance of the program, activity, or service provided by the program to people's lives; and
d. The resources available to Subrecipient and costs of modifying existing procedures.

After performing the four-factor analysis, Subrecipient is encouraged to document the analysis and outcome and to develop a Language Access Plan (LAP). The LAP identifies Subrecipient's immediate and longer-term plans for providing language services, which might include identifying LEP individuals who need language assistance, measures by which Subrecipient's staff will provide language services, how Subrecipient will train its staff to implement the LAP, providing public notice of the language services Subrecipient provides, and self-assessment and monitoring by Subrecipient of its LAP.

Section 4. Executive Order No. 11063
Subrecipient shall not discriminate because of race, color, religion, sex, or national origin in the sale, lease, rental, or other disposition of residential property and related facilities, or in the use or occupancy thereof, if property is provided for in whole or in part by a grant of CDBG or ESG funds.

Section 5. Nondiscrimination
No person in the United States shall, on the grounds of race, color, sex, national origin, or religion be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. Additionally, discrimination on the basis of age, under the Age Discrimination Act of 1975 [42 U.S.C. 6101 et seq.] or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1973 [29 U.S.C. 794] and the Americans with Disabilities Act of 1990, shall be prohibited under the performance of this Agreement. Subrecipient shall comply with regulations found at Title 24, Code of Federal Regulations, Part 8, that complement Section 504 of the Rehabilitation Act of 1973.

The Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities, laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable.
a. Fair Housing Act [42 U.S.C. 3601 et seq.]. No person shall, on the grounds of race or color, religion, sex, national origin, familial status, or disability be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. 17 b. Age Discrimination Act of 1975 [42 U.S.C. 6101 et seq.]. No person shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement.
c. Section 504 of the Rehabilitation Act of 1973, as amended [29 U.S.C. 794]. No otherwise qualified individual with a disability shall, solely by reason of his or her handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity under this Agreement. (i) A Subrecipient that employs less than fifteen (15) persons shall:
(a).Take appropriate steps to ensure effective communication with applicants, determine auxiliary aids necessary, adopt and implement procedures to ensure that interested person can obtain information concerning the existence and location of accessible services, activities, and facilities. [24 CFR 8.6]
(b).Evaluate its current policies and practices to determine whether, in whole or in part, they do not or may not meet the requirements of Section 504 and the implementing federal regulations; modify any policies and practices that do not meet the requirements; take appropriate corrective steps to remedy the discrimination revealed by the self-evaluation; maintain on file for at least three years following completion of the evaluation, make available for public inspection and provide to the responsible civil rights official a list of the interested persons consulted, a description of areas examined and any problems identified, and a description of any modifications made and of any remedial steps taken. [24 CFR 8.51]
(ii) A Subrecipient that employees fifteen (15) persons or more shall implement (i)(a) and (i)(b) above and in addition:
(a). Designate at least one person to coordinate its efforts to comply with the obligations imposed by Section 504 and the implementing federal regulations. [24 CFR 8.53(a)]
(b).Adopt grievance procedures that incorporate due process standards that provide for the prompt and equitable resolution of complaints alleging any action prohibited by the obligations imposed by Section 504 and the implementing federal regulations. [24 CFR 8.53(b)]
(c).Take appropriate initial and continuing steps to notify participants, beneficiaries, applicants and employees that the Subrecipient does not discriminate in admission or access to, or treatment or employment in, its federally assisted programs and activities. [24 CFR 8.54] d. Subtitle A of Title II of the Americans with Disabilities Act of 1990 [42 U.S.C. 12131].

No qualified individual with a disability shall, on the basis of disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any public entity under this Agreement. (i) A public entity that employs less than fifty (50) persons shall:
18 (a).Evaluate its current services, policies, and practices, and the effects thereof, and to the extent that such do not or may not meet the requirements of Subtitle A and the implementing federal regulations, shall proceed to make the necessary modifications. [28 CFR 35.105]
(b).Make available to applicants, participants, beneficiaries, and other interested persons information regarding the provisions of Part 35 and its applicability to the services, programs or activities of the public entity, and make such information available to them in such a manner as the head of the entity finds necessary to apprise such persons of the protections against discrimination assured them by the Americans With Disabilities Act and Part 35. [28 CFR 35.106]
(c).TDD's (telecommunication devices for the deaf) or equally effective telecommunication systems shall be used to communicate by telephone with individuals with impaired hearing or speech. [28 CFR 35.161] (ii) A public entity that employees fifty (50) persons or more shall implement (i)(a), (i)(b) and (i)(c) above and in addition:
(a). Designate at least one employee to coordinate its efforts to comply with and carry out its responsibilities including any investigation of any complaint alleging noncompliance or any actions prohibited by ADA, make information about designated person available to all interested individuals, adopt and publish grievance procedures providing prompt and equitable resolution of complaints alleging any prohibited action. [28 CFR 35.107] (b).Take appropriate steps to ensure communication with applicants, participants, and members of the public with disabilities are as effective as communications with others, furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in, enjoy the benefits of, a service, program or activity, determine what type of auxiliary aid and service is necessary, give primary consideration to the requests of individuals with disabilities. [28 CFR 35.160]
Section 7. Affirmative Action
The Subrecipient agrees that it shall be committed to carry out pursuant to the Subrecipient’s specifications an Affirmative Action Program in keeping with the principles as provided in President’s Executive Order 11246 of September 24, 1966. The City shall provide Affirmative Action guidelines to the Subrecipient to assist in the formulation of such program. The Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds.
a. Executive order 11625, 12432, and 12138 Women-and Minority-Owned Businesses (W/MBE): Subrecipient agrees to take reasonable steps to ensure that small businesses owned by women or by racial or ethnic minorities have the opportunity to compete for contracts resulting from this Agreement. The Subrecipient will use its best efforts to afford small businesses, minority business enterprises, and women’s business enterprises the 19 maximum practicable opportunity to participate in the performance of this contract. As used in this contract, the terms “small business” means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and “minority and women’s business enterprise” means a business at least fifty-one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, “minority group members” are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The Subrecipient may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation. c. Executive Order 11246 Equal Employment Opportunity and Affirmative Action (EEO/AA statement: The Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of the City, state that it is an Equal Opportunity or Affirmative Action employer. Subrecipient shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, handicap, disability, sexual orientation, ancestry, national origin or any other basis prohibited by applicable law. The Subrecipient shall take affirmative action to ensure that applicants that are employed and employees are treated during employment without regard to their race, color, religion, sex, age, handicap, disability, sexual orientation, ancestry, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship. The Subrecipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of the nondiscrimination clause.

The Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of the Subrecipient, state that all qualified applicants will receive consideration for employment without regards to race, color, religion, sex, age, handicap, disability, sexual orientation, ancestry, national origin or any other basis prohibited by law.

Affirmative Outreach
The Subrecipient will make known that use of the facilities, assistance, and services are available to all on a nondiscriminatory basis. If it is unlikely that the procedures that the Subrecipient intends to use to make known the availability of the facilities, assistance, and services will be available to reach persons of any particular race, color, religion, sex, age, national origin, familial status or disability who may qualify for those facilities and services, the recipient or subrecipient must establish additional procedures that ensure that those persons are made aware of the facilities, assistance, and services. The Subrecipient must take appropriate steps to ensure effective communication with persons with disabilities including, but not limited to, adopting procedures that will make available to interested persons information concerning the location of assistance, services, and facilities that are accessible to persons with disabilities. Consistent with Title VI and Executive Order 13166, Subrecipients are required to take reasonable steps to ensure meaningful access to programs and activities for Limited English Proficiency (LEP) persons.

Section 8. Business and Employment Opportunities for Lower-Income Residents Subrecipient will conform with the rules and regulations set forth under Section 3 of the Housing and Urban Development Act of 1968, (12 USC 1701u), as amended, and the regulations issued pursuant thereto at 24 CFR Part 135. Subrecipient is encouraged to the greatest extent feasible, to 20 provide opportunities for training and employment be given to lower-income residents of the City of Salinas, and contracts for work in connection with the Project be awarded to business concerns which are located in, or owned in substantial part by, persons residing in the City of Salinas.

Section 9. Labor Standards
Except with respect to the rehabilitation of residential property designed for residential use for less than eight units, Subrecipient and all contractors engaged under contracts in excess of $2,000 for construction work financed in whole or in part with assistance provided under this Agreement, shall comply with requirements pertaining to such contracts and the applicable requirements of the regulations of the Department of Labor under 29 CFR Parts 3, 5, and 5a, governing the payment of wages and the ratio of apprentices and trainees to journeymen; provided, that if wage rates higher than those required under such regulations are imposed by State or local law, nothing hereunder is intended to relieve Subrecipient of its obligation, if any, to require payment of the higher rates. Subrecipient shall cause or require to be inserted in full in all such contracts subject to such regulations, provisions meeting the requirements of 29 CFR 5.5. and, for such contracts in excess of $10,000, 29 CFR 5a.3.b.

The provisions of the Davis-Bacon Act, (40 U.S.C. 276a to 276a-5) do not apply to the ESG program.

Section 10. Acquisition and Rehabilitation of Real Property and Displacement of Persons and Businesses
If Subrecipient causes the involuntary temporary or permanent displacement of any person or business in connection with development of the Project, Subrecipient shall reimburse City for City's out-of-pocket costs and expenses, if any, related to compliance with 24 CFR 576.408, Policies for Displacement, Relocation, Acquisition, and Replacement of Housing, the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended ("1970 Relocation Act"), and, if triggered by 24 CFR 92.353(e), Section 104(d) of the Housing and Community Development Act of 1974, including the costs of all notices, advisory assistance, relocation benefits, and replacement dwelling units as required by the 1970 Act, as amended, and the implementing regulations at 49 CFR Part 24. If triggered by 24 CFR 92.353(e), Subrecipient shall also reimburse City for City's out-of-pocket costs and expense to comply with Section 104(d) of the Housing and Community Development Act of 1974, and the implementing regulations at 24 CFR 576.408. Subrecipient hereby agrees to indemnify City from and against, any and all claims and liabilities for relocation benefits required by the 1970 Act or other federal statutes and regulations in connection with activities undertaken pursuant to this Agreement.

Section 11. Conflict of Interest
a. Interest of Certain Federal Officials: No member of or Delegate to the Congress of the United States, and no resident Commissioner, shall be admitted to any share or part of this Agreement or to any benefit to arise from the same.
b. Interest of Members, Officers, or Employees of City, Members of Local Governing Body, or Other Officials: No member, officer, or employee of City, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds 21 thereof, for work to be performed in connection with the program assisted under the Agreement. Subrecipient shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purpose of this subparagraph.
c. Interest of Members, Officers, or Employees of Subrecipient and SubSubrecipients:

No employees, officer or agent of Subrecipient or any subSubrecipient shall participate in the selection, award or administration of a contract in which Federal funds are used, where, to his knowledge, he or his immediate family, partners, or organization in which he or his immediate family or partner has a financial interest or with whom he is negotiating or has any arrangement concerning prospective employment. The recipients' officers, employees or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors or potential contractors. Any interest on the part of Subrecipient or his employees must be immediately disclosed to the City.

The Subrecipient agrees to abide by the provisions of 24 Section 576.404, ESG Conflict of Interest Provisions, specific to the ESG program; 404(a) organizational, 404(b) individuals and 404(c) contractors, which include (but are not limited to) the following:

1. The Subrecipient shall maintain a written code of standard conduct that shall govern the performance of its officers, employees or agents engaged in the award and administration of contracts supported by Federal funds.

2. No employee, officer or agent of the Subrecipient shall participate in the selection, or in the award, or administration of a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved.

3. No covered person who exercises or has exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position to participate in a decisionmaking process or gain inside information with regard to such activities, may obtain a financial interest in any contract, subcontract, or agreement with respect to the CDBGassisted activity, or with respect to the proceeds from the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the City, the Subrecipient, or any designated public agency.

Section 12. Reversion of Assets
Upon expiration of this Agreement, Subrecipient shall transfer to the City's ESG fund any unexpended funds and any accounts receivable attributable to the use of ESG funds. Rapid Rehousing funds must be spent within the grant period by the Subrecipient. Residual assets derived from Subrecipient's use of ESG funds, such as fixtures and equipment, shall vest with the City upon the end of this Agreement. The City reserves the right to monitor and verify the continued proper management of Subrecipient's assets derived from ESG funding, if any.

The City is responsible for expenditure on rapid rehousing dollars and agencies in charge of rapid rehousing dollars must ensure their agency meets the rapid rehousing expenditure. 22 Section 13. Lobbying Prohibited
No Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement, Subrecipient shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

Subrecipient shall require that this Section be included in the award documents for all sub-awards at all tiers in connection with this Agreement and that all Subrecipients shall certify and disclose accordingly.

Section 14. Faith-based Activities
a. Faith-Based Activities Organizations: 24 CFR Part 576, Section 406 states Faith-based activities organizations that are directly funded under the this program may not engage in inherently religious activities, such as worship, religious instruction, or proselytization, as part of the funded programs or services. If an organization conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this part, and participation must be voluntary for the beneficiaries of the Cityfunded programs or services. b. Religious Organizations: 24 CFR Part 576, Section 406(c) 576 states a religious organization that receives funds will retain its independence from Federal, State, and local governments, and may continue to carry out its mission, including the definition, practice, and expression of its beliefs, provided that it does not use direct funds to support any inherently religious activities, such as worship, religious instruction, or proselytization.

Among other things, Faith-based organizations may use space in their facilities to provide services without removing religious art, icon, scriptures, or other religious symbols. A funded religious organization retains its authority over its internal governance, and it may retain religious terms in its organization's name, select its board members on a religious basis, and include religious references in its organization's mission statements and other governing documents.
c. Religious Discrimination: 24 CFR Part 576, Section 406(c) 576 states an organization receives City funds shall not, in providing that assistance, discriminate against a program participant or prospective program beneficiary on the basis of religion or religious belief. d. Subrecipients. Any sub-recipient of City funds provided under this Agreement shall abide by the terms under faith-based activities as described in Title 24 CFR 576.406 with religious activities.
e. Structures Used for Religious Activities 24 CFR Part 576, Section 406(e) states that funds may not be used for the rehabilitation of structures to the extent that those structures are used for inherently religious activities. Funds may be used for the rehabilitation of structures only to the extent that those structures are used for conducting eligible activities 23 under the funded program. Where a structure is used for both eligible and inherently religious activities, City funds may not exceed the cost of those portions of the rehabilitation that are attributable to eligible activities in accordance with the cost accounting requirements applicable to funds. Sanctuaries, chapels, or other rooms that an religious congregation uses as its principal place of worship, however, are ineligible for funded improvements under the program. Disposition of real property after the term of the grant, or any change in use of the property during the term of the grant, is subject to government-wide regulations governing real property disposition (see 24 CFR Parts 84 and 85).
f. Commingling Funds: 24 CFR Part 576, Section 406(f) states that if the recipient or a subrecipient that is a local government voluntarily contributes its own funds to supplement federally funded activities, the recipient or subrecipient has the option to segregate the Federal funds or commingle them. However, if the funds are commingled, Section 24 CFR 576.406 applies to all of the commingled funds.

Section 15. Audits and Inspections
Subrecipient will, at any time during normal business hours and as often as City, may deem necessary, make available to City, in accordance with the state, federal, and local law, examination of all of Subrecipient's records with respect to all matters covered by this Agreement, excepting in all circumstances any and all records or materials subject to protection pursuant to California Evidence Code §950 et seq. Subrecipient shall permit City, citizens notwithstanding 24 CFR 85.42 (f), and provide citizens with reasonable access to records regarding the past use of City funds, consistent with applicable State and local laws regarding privacy, including the attorney-client privilege set forth in California Evidence Code §950 et seq. of confidentiality) and representatives of the Comptroller General to audit, examine and make excerpts, copies or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement in accordance with local, state, and federal laws, but at all times no information otherwise protected from disclosure pursuant to California Evidence Code §950 et seq.

Subrecipients receiving less than $500,000 a year in Federal Grants are exempt from Federal audit requirements, but Subrecipients' records, as may be covered by the attorney client privilege, must be available for review upon request by City, or representatives of the Comptroller General for examination. Subrecipients receiving $500,000 or more in Federal grants within a fiscal year shall have an audit made in accordance with OMB Circular A-133.

Subrecipient further represents to City that Subrecipient, as a non-profit 501(c) (3) law firm, represents clients in confidential attorney-client relationships, and therefore neither Subrecipient, nor any of its employees, legal or administrative, are mandatory reporters as described in Welfare & Institutions Code Section 15630 and/or are exempted from reporting pursuant to Welfare and Institutions Code Section 15632(b) and shall maintain at all times the confidentiality of Subrecipient’s clients.

Section 16. City Requirements
Unearned or other payments under this Agreement may be suspended or terminated upon refusal to accept any additional conditions that may be imposed by City at any time, or if the grant to City 24 under Title I of the Housing and Community Development Act of 1974, as amended from time to time, is suspended or terminated.

Section 17. Prohibition Against Payment of Bonus or Commissions The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining City approval for such assistance, or any other approval or concurrence of City required under this Agreement, Title I of the Housing and Community Development Act of 1974, as amended, with respect thereto; provided, however, that reasonable fees for bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs.

Section 18. Copyrights
If this Agreement or its performance results in a book or other copyrightable material, the author is free to copyright the work, but the U. S. Department of Housing and Urban Development and City each reserve a royalty free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use, (and to authorize others to use) all copyrighted material and all material which can be copyrighted.

Section 19. Patents
Any discovery or invention arising out of or developed during the course of work aided by this Agreement shall be promptly and fully reported to City for the sole determination by the U. S.

Department of Housing and Urban Development and City as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery including rights under any patent issued thereon, shall be disposed of and administered, in order to protect the public interest.

Section 20. Political Activity Prohibited
None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office. Subrecipient shall comply with provisions of the Hatch Act, which limits political activities of employees.

Section 21. Board of Directors
Subrecipient shall provide City with information regarding any changes in the Board of Directors or the management of Subrecipient no later than ten (10) days from the official change.

Section 22. Notices
Any notices under this Agreement shall be sent to the parties by personal delivery, by facsimile, or by certified mail, return receipt requested, postage prepared in the United States Postal Service at the addresses set forth below. Notice shall be deemed effective upon delivery or transmission if delivered or sent by facsimile and on the third (3rd) day after mailing. The parties designate the following names, titles, addresses, and telephone numbers:

City:

Planning Manager
City of Salinas
Community Development Department-Housing Division
25 65 W. Alisal Street, 2nd Floor
Salinas, California 93901
Telephone: 831-758-7334
Subrecipient:

Executive Director
Downtown Streets, Inc.
1671 The Alameda, Suite 301
San Jose, CA 95126
Telephone: 669-328-8444
Section 23. Legal Representation
Each party affirms that it has been represented by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect.

Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

Section 24. Joint Representation
The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

Section 25. Warranty of Authority
Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

Section 26. No Waiver of Rights
Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any terms of this Agreement shall not constitute a waiver there of. Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or of any other promise. A wavier by City of any one or more of the conditions of performance within this Agreement shall not be construed as a waiver(s) of any other condition of performance under this Agreement.

Section 27. Counterparts
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

Section 28. No Third-Party Rights
The parties do not intend for any third party to obtain a right by virtue of this Agreement. 26 Section 29. Modification
No amendments to or changes to this Agreement may be made, except by a writing expressly authorized and signed by City and Subrecipient.

Section 30. Severability
It is the intent of the parties that in the event that any provision herein is held to be invalid, the remaining provisions shall continue in full force and effect unless enforcement of the Agreement so modified would frustrate the purpose of this Agreement.

Section 31. Further Assurances
Each party agrees to do such further acts and things and do and execute and deliver such additional agreements and instruments as the other may reasonably require to consummate, evidence or confirm the agreements contained herein in a manner contemplated hereby.

Section 32. Entire Agreement
This Agreement constitutes the entire agreement between City and Subrecipient and is the final expression of City and Subrecipient with respect to the included terms and conditions, and as a complete and exclusive statement of the terms and conditions of the agreement. City and Subrecipient acknowledge that any prior agreements, promises, negotiations or representations not expressly set forth in this Agreement are of no force and effect. Any amendment to this Agreement shall be of no force and effect unless it is in writing and signed by City and Subrecipient.

Section 33. Rights and Obligations
By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

Section 34. Attorney Fees
In case suit shall be brought to interpret or enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorney fees in addition to such costs as may be allowed by the court.

If awarded, City's attorneys' fees shall be calculated at the market rate.

Section 35. Credit for Funding and City of Salinas
The Subrecipient shall include the City of Salinas logo, where feasible, on website and written materials about the City-funded program, and include a statement such as “This program funded, in part, by the U.S. Department of Housing and Urban Development in cooperation with the City of Salinas.”
Section 36. Compliance with Laws
Subrecipient’s performance under this Agreement shall be in accordance and full compliance with all applicable federal, state and local laws and any rules or regulations promulgated thereunder.

Section 37. Close-outs
The Subrecipient’s obligation to the City shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, 27 unspent cash advances, program income balances, and accounts receivable to the City), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the City has control over CDBG funds, including program income.

Section 38. Historic Preservation
The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement.

In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, state, or local historic property list.

EXHIBIT A – Budget
EXHIBIT B - Scope of Work & Additional Goals

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
28 IN WITNESS WHEREOF, as authorized representatives of the CITY OF SALINAS and DOWNTOWN STREETS, INC., a non-profit corporation, have executed this Agreement.

City of Salinas Subrecipient:

By: By:

Rene Mendez, City Manager Julie Gardner, Executive Director APPROVED AS TO FORM:

By:

Christopher A. Callihan, City Attorney
Rhonda Combs, Assistant City Attorney
29 EXHIBIT A – BUDGET DRAFT
30 EXHIBIT B - SCOPE OF WORK & ADDITIONAL GOALS
Scope of Work
Pending Negotiations
Downtown Street Team (DST) operates Streets Team Volunteer Program, a work experience program in which unhoused Team Members (clients) beautify their community, attend a weekly employment focused workshop and the weekly Success Meeting in exchange for case management, employment services, and a basic needs stipend. Through their consistent attendance at the weekly gatherings and volunteer work, Team Members rebuild effective work habits and take on leadership opportunities to prepare themselves to re-enter the workforce through the support of a positive community. In addition, DST offers termed part-time paid positions for Team Members that are ready for the next step towards permanent employment. These Participant Employees are either given the title of Shift Supervisor or Volunteer Lead (depending on responsibilities). It’s a win for the community, a win for the environment, and a win for the increased self-sufficiency of the Team Members.

With the City’s partnership, DST will use funds to continue operating two Teams of 1 STE Volunteer Lead each, with an additional STE Shift Supervisor rotating between the two teams. In addition, up to 6 volunteers per team will assist with debris removal, syringe removal, and maintenance of the designated areas in the Downtown, Cesar Chavez Park, and Chinatown neighborhoods. Team Members will act as ambassadors with current residents and business owners in the area to build awareness about our program and to show community members the value of DST. DST Case Managers and Employment Specialists will provide work readiness training, Case Management and Employment Services to all Team Members and Participant employees. As with every other Downtown Streets Team, the staff will work with existing housing and shelter providers, service providers (medical, legal, etc.), and local government agencies to remove barriers to self-sufficiency for every Team Member and Participant Employee. We consider ourselves professional problem solvers working to support Team Members in achieving any goals they set for themselves.

DST staff work Monday through Friday (40 hours per week) for 49 weeks per year. Participant employees work, and DST Team Members volunteer, Monday- Friday (maximum 4 hours per shift) and follow the same holiday schedule as DST staff. A list of the holidays can be provided to our partners annually
Volunteer Schedule:

Downtown Team 1: Monday – Friday 8am-12pm
Chinatown Team 2: Monday -Friday 8am-12pm
Cesar Chavez Team 3: Monday -Friday 8am-12pm
DST is committed to achieving the following outcomes throughout the duration of the annual contract tied to the two General Funds Teams. The metrics below are in proportion to the funding provided by the contract as compared other contracts.

Proposed Outcomes:
• Serve 55 unduplicated individuals
31 • Transitioning 8 individuals into employment lasting at least 90 days or job currently held at the time of the final report
• 2,000 Cubic Yards of debris removed
• 500 syringes removed
• 500 Barriers removed
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-252, Version: 1
Amendment No. 2 to Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for Architectural Services
Approve a Resolution authorizing the City Manager to execute Amendment No. 2 to the Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for architectural services to increase the compensation by $484,270.00 for a maximum amount not to exceed $736,560.00 and to extend the term of the agreement to December 31, 2026.

City of Salinas Page 1 of 1 Printed on 6/26/2025
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JULY 1, 2025
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: GRANT LEONARD, PLANNING MANAGER
TITLE: AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL

SERVICES WITH TEF ARCHITECTURE AND INTERIOR
DESIGN, INC. FOR ARCHITECTURAL SERVICES
RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager to execute Amendment No. 2 to Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for architectural services to increase the compensation by $484,270.00 for a maximum not to exceed $736,560.00 and extend the term of the contract from December 31, 2025 to December 31, 2026.

EXECUTIVE SUMMARY:

The City currently has a professional services agreement with TEF Architecture and Interior Design, Inc. to develop conceptual site plans and architectural renderings for a mixed-use affordable housing development to be located on City-owned property at 34-38 and 45 Soledad Street. This Amendment expands the scope of services provided, increases the compensation by $484,270.00 for a maximum not to exceed $736,560.00, and extends the term of the contract to December 31, 2026.

BACKGROUND:

As part of the on-going efforts to implement the Chinatown Revitalization Plan, the City purchased 34-38 Soledad Street in December 2022. In 2023 the City applied for and received $1,555,000 in Regional Early Action Planning Grant (REAP 2.0) funding from the Association of Monterey Bay Area Governments (AMBAG) to complete predevelopment activities for the development of mixed-use affordable housing to be located at 34-38 Soledad Street in the Chinatown neighborhood.

In February 2024, the City entered into a professional services agreement with TEF Architecture and Interior Design, Inc. for an amount not to exceed $82,250, to develop conceptual site plans and architectural renderings for a mixed-use affordable housing development to be located at 34- 38 Soledad Street. In October 2024, the City received authorization from AMBAG to expand the scope of work for the REAP 2.0 funding to include other properties within Chinatown that could be developed Page | 2
for mixed-use affordable housing. On November 19, 2024, the Council approved Amendment No. 1 to the TEF Architecture and Interior Design, Inc. agreement to refine the design concepts further and select a preferred concept for 34-38 Soledad Street, to include additional design and predevelopment work for the City-owned property at 45 Soledad Street, extend the term of the contract to December 31, 2025, and increase the not to exceed compensation amount to $252,290.00.

To date, TEF Architecture and Interior Design, Inc. has prepared conceptual site plans and architectural renderings for 34-40 and 45 Soledad Street that have been informed by site visits, the historic context of the property and neighborhood, multiple stakeholder meetings, and consultation with affordable and market rate housing developers. A summary presentation of the work to date and the conceptual renderings are included at Attachment 3.

Amendment No. 2 allows the City and TEF Architecture and Interior Design, Inc. to develop the design concepts for 34-38 and 45 Soledad Street into sematic designs for entitlement prior to the preparation of a Request for Proposals for development of the sites. Amendment No. 2 also includes design work for 37-39 Soledad Street, which is the location of the historic Republic Café and is a cornerstone of the Chinatown Revitalization Plan. The expanded scope of work is detailed in the proposal from TEF Architecture and Interior Design, Inc. (Exhibit A) CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

STRATEGIC PLAN INITIATIVE:

Development of the City-owned properties in Chinatown advances the City Council’s 2025-2028 Housing and Economic Development initiatives by supporting the development of mixed-use affordable housing.

DEPARTMENTAL COORDINATION:

Page | 3
The Community Development Department is leading this effort with close coordination with Public Works and Finance Departments.

FISCAL AND SUSTAINABILITY IMPACT:

Fund Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action
2953 30.3111-63.5010 Outside
Professional
Services
$1,133,302.45 $484,270.00 79 6/11/24, 22979
Funding for this project comes entirely from the Regional Early Action Planning Grant (REAP

2.0) funding from the Association of Monterey Bay Area Governments (AMBAG).

ATTACHMENTS:

1. Resolution

2. Amendment No. 2
a. Exhibit “A” TEF Architecture and Interior Design, Inc. Proposal/Scope of Work

3. Summary Report and Renderings

4. Professional Services Agreement

5. Amendment No. 1
Page | 1
RESOLUTION NO. (N.C.S.)
A RESOLUTION APPROVING AMENDMENT NO. 2 TO THE AGREEMENT FOR

PROFESSIONAL SERVICES BETWEEN THE CITY OF SALINAS AND TEF

ARCHITECTURE AND INTERIOR DEISGN, INC
WHEREAS, as part of the on-going efforts to implement the Chinatown Revitalization Plan, the City purchased 34-38 Soledad Street in December 2022; and WHEREAS, the City applied for and received $1,555,000 in Regional Early Action Planning Grant (REAP 2.0) funding from the Association of Monterey Bay Area Governments (AMBAG) to complete predevelopment activities for the development of mixed-use affordable housing to be located at 34-38 Soledad Street; and
WHEREAS, In February 2024, the City entered into an Agreement for Professional Services with TEF Architecture and Interior Design, Inc. to develop conceptual site plans and architectural renderings for a mixed-use affordable housing development to be located at 34-38 Soledad Street; and
WHEREAS, in October 2024, the City received authorization from AMBAG to expand the scope of work for the REAP 2.0 funding to include other properties within Chinatown that could be developed for mixed-use affordable housing; and WHEREAS On November 19, 2024, the Council approved Amendment No. 1 to refine the design concepts further and select a preferred concept for 34-38 Soledad Street, to include additional design and pre-development work for the City-owned property at 45 Soledad Street, extend the term of the contract to December 31, 2025, and increase the not to exceed amount to $252,290.00; and
WHEREAS, TEF Architecture and Interior Design, Inc. has prepared conceptual site plans and architectural renderings for 34-40 and 45 Soledad Street that have been informed by site visits, the historic context of the property and neighborhood, multiple stakeholder meetings, and consultation with affordable and market rate housing developers; and WHEREAS, TEF Architecture and Interior Design, Inc. has submitted a proposal to develop the design concepts for 34-38 and 45 Soledad Street into sematic designs, and to prepare designs for 37-39 Soledad Street, the site of the historic Republic Café; and WHEREAS, the City has $1,133,302 in REAP 2.0 funds available for predevelopment work at 34-40, 37-39, and 45 Soledad Street; and
WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

Page | 2
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to execute Amendment No. 2 to the Agreement for Professional Services between the City of Salinas and TEF Architecture and Interior Design, Inc. expand the scope of services provided in Exhibit A, increase the compensation by $484,270.00 for a maximum not to exceed compensation amount of $736,560.00, and extend the term of the contract to December 31, 2026.

PASSED AND APPROVED this 1st day of July, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk

Page 1 of 2 ends

Version: July 2024
AGREEMENT —AMENDMENT NO. [2] TO

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN
TEF ARCHITECTURE AND INTERIOR DESIGN, INC. AND CITY OF SALINAS This Amendment No. [2] to the Professional Services Agreement (the “Amendment”) is entered into this 1st day of July 2025, by and between the City of Salinas (the “City”) and TEF Architecture and Interior Design, Inc., (the “Consultant”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS
WHEREAS, the City and Contractor first entered into a/an Professional Services Agreement effective February 1, 2024, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, on November 19, 2024, the Council approved Amendment No. 1 to the TEF Architecture and Interior Design, Inc. agreement to refine the design concepts further and select a preferred concept for 34-38 Soledad Street, to include additional design and pre-development work for the City-owned property at 45 Soledad Street, extend the term of the contract to December 31, 2025, and increase the not to exceed amount to $252,290.00; and
WHEREAS, the City and Contractor desire to further amend the Agreement to reflect the additional scope provided by consultant, reflect the revised compensation to be paid to consultant, and extend the term.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, Scope of Services section, is amended to add the additional services outlined in the Consultant proposal, attached hereto and incorporated by reference.

2. The Agreement, Compensation section, is amended to increase the not to exceed amount to $736,560.00.

3. The Agreement, Term; Completion Schedule section, is amended to extend the term through December 31, 2026.

4. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS
___________________________________
René Mendez, City Manager
APPROVED AS TO FORM:

Page 2 of 2 ends

Version: July 2024
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
TEF ARCHITECTURE AND INTERIOR DESIGN, INC.
____________________________________
Printed name: Maryam Rostami__________
Title: Principal________________________

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BKF ENGINEERS
255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 April 1, 2025
BKF No: 20250630
Ms. Lindsey Moder
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco CA 94109
Transmitted via email [email protected]
Subject: 34-40 & 45 Soledad Street, Salinas
Civil Engineering Proposal
Dear Ms. Moder:

BKF Engineers welcomes the opportunity to submit this proposal for civil engineering services associated with the affordable housing residential project located at 34-40 & 45 Soledad Street in the City of Salinas, California. To arrive at the estimated effort required by our office for this project, we have outlined a proposed scope of services, identified assumptions, and determined a level of effort fee based on our understanding of the project.

PROJECT UNDERSTANDING
Based on your proposal request and information obtained, we understand the project as follows:

The project proposes to construct affordable housing developments on the 34-40 Soledad Street site (0.5- acres) and the 45 Soledad Street site (~0.15-acres) in the City of Salinas. There is a historically significant building on the 34-40 Soledad Street site that will be maintained, rehabilitated and incorporated into the development. 45 Soledad St is a corner lot that is currently vacant, however, the proposed building will be designed to approximate a previous building that stood on this lot. It is our understanding the affordable housing developments will be packaged and entitled together.

BKF’s scope is limited to Civil Engineering services including grading, utility connections, stormwater management programming, fire access, earthwork, and erosion control. These will all be completed to a schematic design level suitable for planning submission and approval for entitlements.

This proposal assumes that public improvements along the project frontages will be limited to new sidewalks, curb & gutter, driveways, and utility service laterals.

BASIS OF DESIGN
Our proposal is based on the following:

1. Concept Renderings by TEF Design, dated March 27th, 2025

2. 34-40 Soledad Street survey by BKF Engineers, dated April 17 th, 2024

3. 45 Soledad Street survey by BKF Engineers, dated March 18th, 2025

Page 2 of 7 ends

Salinas City CouncilJuly 1, 2025

Salinas City Council
July 1, 2025