DATE: AUGUST 12, 2025
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR BY: ADRIANA ROBLES, P.E., C.F.M, CITY ENGINEER
GERARDO RODRIGUEZ, ASSISTANT ENGINEER
TITLE: FINAL ACCEPTANCE OF THE ALISAL SAFE ROUTES TO SCHOOL PROJECT, CIP NO. 9360 RECOMMENDED MOTION:
A motion to approve a Resolution accepting the Alisal SRTS Project, CIP No. 9360, State Project ATPSL-5045(040) for maintenance and responsibility.
EXECUTIVE SUMMARY:
On October 24, 2023, the City awarded a construction contract to FBD Vanguard Construction, Inc. for the Alisal Safe Routes to School Project in the amount of $855,820.00. Construction began on November 18, 2024, and the contractor had 70 workings days to complete the project. During construction, unforeseen conditions and unanticipated events occurred where a total of three change orders were issued for this project resulting in a decrease of the total cost to $842,928.55. The project was substantially completed on March 3, 2025, within contract time, and final punch list work was completed on May 23, 2025. The plant establishment period ended on August 2, 2025.
BACKGROUND:
The City advertised the project on August 28, 2023, and opened bids on September 26, 2023 and the low bidder was FBD Vanguard Construction, Inc. On October 24, 2023, City Council approved a Resolution (No. 22828) awarding the project to FBD Vanguard Construction Inc. for $855,820. Construction commenced on November 18, 2025 and was substantially completed on March 3, 2025. Trees were planted as part of the project on February 3,2025 with 180 days of plant establishment period. The plant establishment period ended on August 2, 2025.
During construction several unforeseen conditions and unanticipated events occurred which changed the project cost. A total of three (3) contract change orders were processed for this project which totaled $(12,891.45). The contract change orders decreased the project cost to a total of $842,928.55. A summary of the change orders are listed below:
CHANGE ORDER SUMMARY
ALISAL SAFE ROUTES TO SCHOOL PROJECT
CIP NO. 9360
No.
Description
Amount
1 Detectable Warning Surface
$3,044.18
2 Grout Pull Boxes
$4,637.00
3 Electrical Credit
($20,572.64)
Change Order Sub-Total
($12,891.45)
Original Contract Amount
$855,820.00
Final Contract Amount
$842,928.55
CEQA CONSIDERATION:
Categorical Exemption. The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15300 et al, Class 1) because the project involves exterior alterations to an existing facility as identified in the Categorical Exemption Class 1; Section 15301(c) (Existing Facilities).
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No.
STRATEGIC PLAN INITIATIVE:
This action supports the City Council goal of “Infrastructure”.
DEPARTMENTAL COORDINATION:
The Public Works Department manages and inspects construction projects. The Public Works Department and Finance Department manage the project accounting.
FISCAL AND SUSTAINABILITY IMPACT:
Fund
Appropriation
Appropriation Name
Total Appropriation
Amount for recommendation
FY 24-25 Operating Budget Page
Last Budget Action (Date, Resolution)*
n/a
n/a
n/a
n/a
n/a
n/a
n/a
The project was completed within the approved budget. The construction contract with Coastal FBD Vanguard, Inc. was paid by the CIP 9360 per Resolution No. 22828. The total construction cost was $842,928.55 ATTACHMENTS:
Resolution
Attachment 1: Resolution No. 22828
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