Salinas City Council
August 26, 2025

Tuesday, August 26, 2025
4:00 PM
City of Salinas
200 Lincoln Ave., Salinas, CA 93901
www.cityofsalinas.org

SALINAS ROTUNDA
City Council
Mayor Dennis Donohue
Councilmembers:

Jose Luis Barajas, District 1 - Tony Barrera, District 2 Margaret D'Arrigo, District 3 - Gloria De La Rosa, District 4 Andrew Sandoval, District 5 - Aurelio Salazar, District 6 Rene Mendez, City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Meeting Agenda - Final

August 26, 2025City Council Meeting Agenda - Final

TELECONFERENCE NOTICE
Pursuant to California Government Code Section §54953, this meeting will include teleconference participation by Councilmember Margaret D'Arrigo, from 239 Pine Street, Salinas, California. The teleconference location shall be accessible to the public in accordance with the law.

ZOOM WEBINAR PARTICIPATION
JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://cityofsalinas.zoom.us/j/81132996724
To participate telephonically, call any number below:
+1 669 900 9128 US (San Jose) +1 669 444 9171 US +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 719 359 4580 US +1 253 205 0468 US +1 689 278 1000 US +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 360 209 5623 US +1 386 347 5053 US +1 507 473 4847 US +1 564 217 2000 US +1 646 558 8656 US (New York) +1 646 931 3860 US Webinar ID: 811 3299 6724
If prompted to enter a participant ID, press #.

PLEDGE OF ALLEGIANCE

ROLL CALL

CLOSED SESSION
Receive public communications from the audience on Closed session items.

The City Council will recess to closed session pursuant to:

ID#25-372 a. Real Property Negotiations - California Government Code section §54956.8. Conference with real property negotiators René Mendez, City Manager; Lisa Murphy, Assistant City Manager, and Christopher A. Callihan, City Attorney regarding discussions with Monterey County Office of Education on the price and terms of payment for 342 Front Street (APN 002-213-028-000) and 323 California Street (APN 002-213-017-000) in the city of Salinas.

THE CITY COUNCIL WILL RECONVENE IN THE ROTUNDA AT 4:30 P.M.

CITY OF CHAMPIONS
Clara Adams

PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment or comment on a specific agenda item, you are encouraged to attend the City Council meeting in person. Public comment may

August 26, 2025City Council Meeting Agenda - Final
also be submitted via email at [email protected] and will be entered into the record. Public comments generally are limited to two minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.

GENERAL PUBLIC COMMENTS
Receive public communications on items that are not on the agenda and that are in the City of Salinas’ subject matter jurisdiction. Comments on Consideration, Public Hearing items, and the Consent Agenda should be held until the items are reached.

CALIFORNIA GOVERNMENT CODE §84308 - LEVINE ACT
Government Code § 84308. Parties to any proceeding involving a license, permit or other entitlement for use pending before the City Council must disclose any campaign contributions over $500 (aggregated) within the preceding 12 months made by the party, their agent, and those required to be aggregated with their contributions under Government Code § 82015.5. The disclosure must include the amount contributed and the name(s) of the contributor(s).

CONSIDERATION
ID#25-298 2025 Fireworks Enforcement After-Action Report Recommendation: Receive and accept the 2025 Fireworks Enforcement After-Action Report presented by the Salinas Fire and Police Departments.

ID#25-362 Future Funding for The Chinatown Navigation Center Recommendation: Consider approving one of the following options regarding the Chinatown Navigation Center: 1) do not allocate additional funding and close the Chinatown Navigation Center as currently scheduled for November 30, 2025; or 2) appropriate $387,000 of additional funding from the Budget Stabilization Contingency, if the Continuum of Care provides an additional $200,000, to sustain operations through March 31, 2026.

PUBLIC HEARINGS
ID#25-304 First Substantial Amendment to HUD FY 2023-2024 Annual Action Plan Recommendation: Approve a Resolution authorizing the submission of a First Substantial Amendment to Fiscal Year (FY) 2023-2024 Annual Action Plan (AAP) to the United States Department of Housing and Urban Development (HUD); authorizing the allocation of an additional $595,000 in available Community Development Block Grant (CDBG) program funds to the Sherwood Recreation Center Building Improvement project (CIP 9535) for a total appropriation of $4,546,796; and authorizing the City Manager, or designee, to incorporate any necessary modifications to the First Substantial Amendment based on community feedback, and to execute, on behalf of the City, any agreements and related documents for HUD-funded projects and activities as outlined in the attached First Substantial Amendment Summary to the FY 2023-2024 AAP.

CONSENT AGENDA
Matters listed under the Consent Agenda may be enacted by one motion unless a member of the Council requests a separate vote or discuss. Members of the public may comment on the Consent Agenda items collectively during their public comment.

ID#25-373 Minutes

August 26, 2025City Council Meeting Agenda - Final
Recommendation: Approve minutes of June 3, 2025, June 10, 2025, and August 12, 2025.

ID#25-255 Axon Fleet Camera Systems and Axon Evidence Licenses Recommendation: Approve a Resolution authorizing the direct purchase and payment of annual service fees to support 10 additional Axon Fleet camera systems and 20 additional Axon Evidence licenses under the existing Axon Master Services Agreement from September 1, 2025 to September 30, 2026 and increase the compensation by $50,383.81 for a revised not to exceed amount of $2,432,236.57.

ID#25-322 2025 California International Airshow Permit at the Salinas Municipal Airport
Recommendation: Approve a Resolution authorizing the City Manager, or their designee to execute an Airport Use Permit for the 2025 California International Airshow, to be conducted by the Monterey County Airshow Association, Inc. at the Salinas Municipal Airport, in accordance with the terms of said permit; waiving the Airport Use Permit fees for the 2025 California International Airshow; and waiving the cost of City Airport staff time associated with the 2025 California International Airshow.

ID#25-325 Fire Hazard Severity Zones Map
Recommendation: Adopt an Ordinance adopting by reference the State of California Fire Hazard Severity Zones Map entitled "City of Salinas-Monterey County Local Responsibility Area Fire Hazard Severity Zones".
2nd Reading
ID#25-343 Award of the Sherwood Recreation Center Building Improvement, CIP 9535
Recommendation: Approve a Resolution approving the Plans and Specifications for the Sherwood Recreation Center Building Improvement, CIP 9535; awarding a contract to Otto Construction, Inc. for the Sherwood Recreation Center Building Improvement, CIP 9535, in an amount not to exceed $2,686,900; authorizing the Public Works Director or his designee to approve contract change orders up to an additional $538,000, approximately 20% of the contract amount for construction contingencies; and appropriating $3,623,602 from Community Development Block Grants (CDBG) funds to CIP 9535.

ID#25-347 Professional Service Agreement for On-call Pavement Management and Analysis
Recommendation: Approve a Resolution delegating authority to the City Manager to execute the Professional Services Agreement and take additional action necessary to implement the agreement with Pavement Engineering Inc. for On-Call Pavement Management and Analysis from August 26, 2025 to August 25, 2029 in an amount not to exceed $1,000,000.

ID#25-348 Professional Services Agreement between City of Salinas and RRM Design Group
Recommendation: Approve a Resolution authorizing the City Manager to execute a Professional Services Agreement between the City of Salinas and RRM Design Group for architectural services related to renovations at the City's fire stations from July 1, 2025, to June 30, 2026, in an amount not to exceed $587,716.55.

ID#25-358 FY 2025-26 Workforce Budget Allocation

August 26, 2025City Council Meeting Agenda - Final
Recommendation: Approve a Resolution authorizing the appropriation of $137,100 from General Funds - fund balance for fully benefited position costs of one Recruitment Coordinator and one Public Safety Communications Specialist in the Police Department.

ID#25-366 Microsoft Office 365 Government G3 License Renewal Recommendation: Approve a Resolution authorizing the City Manager and Purchasing Agent to complete the purchase of Microsoft Office 365 Government G3 license third year renewal from Dell, LP from September 1, 2025 to August 31, 2026, and increase the compensation by $289,476.60 for an updated not to exceed amount of $853,719.72.

CONSIDERATION - 6:00 P.M.

ID#25-371 Acceptance of Signature Verification; Referendum Against Ordinance No. 2687
Recommendation: Approve a Resolution accepting the Certificate of Signature Verification related to the Referendum Against Ordinance No. 2687 repealing four rent-related ordinances (Ordinance No. 2663, Ordinance No. 2681, Ordinance No. 2682, and Ordinance No. 2683).

COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Receive communication from Councilmembers on reports, appointments and future agenda items. Councilmember comments are generally limited to three minutes.

ADJOURNMENT
_____________________________
Patricia M. Barajas, City Clerk

AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings and in accordance with Californian Government Code Section 54954.2 and 54956. City Council agenda reports and other writings distributed to the legislative body may be viewed at the Salinas City Clerk’s Office, 200 Lincoln Avenue, Salinas, and are posted on the City’s website at www.cityofsalinas.org in accordance with California Government Code section 54597.5. The City Council may take action that is different than the proposed action reflected on the agenda.

Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in the meeting. Language interpretation may be requested as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Requests should be referred to the City Clerk’s Office At 200 Lincoln Avenue, Salinas, 758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Hearing impaired or TTY/TDD text telephone users may contact the city by dialing 711 for the California Relay Service (CRS) or by telephoning any other service providers’ CRS telephone number.

PUBLIC NOTIFICATION
This agenda was posted on August 21, 2025 in the Salinas Rotunda and City's website.

August 26, 2025City Council Meeting Agenda - Final
Meetings are streamed live at https://salinas.legistar.com/Calendar.aspx, televised live on Comcast Channel 25 and on http://www.youtube.com/thesalinaschannel at 4:00 p.m. on the date of the regularly scheduled meeting and will be broadcast throughout the day on Friday, Saturday, Monday and Wednesday following the meeting. For the most up-to-date Broadcast Schedule for The Salinas Channel on Comcast 25, please visit or subscribe to our Google Calendar located at http://tinyurl.com/SalinasChannel25. All past City Council meetings may also be viewed on the Salinas Channel on YouTube at http://www.youtube.com/thesalinaschannel.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-372, Version: 1
a. Real Property Negotiations - California Government Code section §54956.8. Conference with real property negotiators René Mendez, City Manager; Lisa Murphy, Assistant City Manager, and Christopher A. Callihan, City Attorney regarding discussions with Monterey County Office of Education on the price and terms of payment for 342 Front Street (APN 002-213-028-000) and 323 California Street (APN 002- 213-017-000) in the city of Salinas.

City of Salinas Printed on 8/21/2025Page 1 of 1
powered by Legistar™
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-298, Version: 1
2025 Fireworks Enforcement After-Action Report
Receive and accept the 2025 Fireworks Enforcement After-Action Report presented by the Salinas Fire and Police Departments.

City of Salinas Printed on 8/21/2025Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: AUGUST 26, 2025
DEPARTMENT: FIRE & POLICE DEPARTMENT
FROM: CHRISTOPHER KNAPP, DIVISION CHIEF/FIRE MARSHAL

CARLOS ACOSTA, POLICE CHIEF
TITLE: 2025 FIREWORKS ENFORCEMENT AFTER-ACTION REPORT

RECOMMENDED MOTION:

Receive and accept the 2025 Fireworks Enforcement After-Action Report presented by the Salinas Fire and Police Departments.

EXECUTIVE SUMMARY:

The attached After-Action Report provides a comprehensive overview of the strategies utilized to enforce laws and ordinances regarding illegal fireworks in the City of Salinas. It outlines both the successes achieved and areas for improvement, guiding future enforcement efforts. Additionally, the re port presents statistical data on the sale of 'Safe -n-Sane' fireworks and evaluates the effectiveness of our outreach and enforcement initiatives in curbing illegal fireworks use in Salinas.

BACKGROUND:

The use of illegal fireworks continues to frustrate our citizens and burden our limited public safety resources. As this problem is not unique to the City of Salinas, staff continues to work to find ways to help combat the issue and minimize the impacts to all.

The overall strategy for the public outreach campaign and enforcement plan was a collaborative effort on behalf of the Salinas Fire Department Prevention Division and other City departments.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls Page | 2
within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

It has been determined that the Government Code §84308/Levine Act does not apply to this.

STRATEGIC PLAN INITIATIVE:

Accepting this staff report supports the following Council goals:

• Public Safety
• City Services

DEPARTMENTAL COORDINATION:

This report is a compilation of information from the different departments and staff who participated in the enforcement operations and public outreach campaigns. The information was gathered by the Salinas Fire Department (SFD), the Salinas Police Department (SPD), Salinas Public Works Department (SPW), Monterey County Emergency Communications Department (ECD), and other City staff.

FISCAL AND SUSTAINABILITY IMPACT:

Fund

Appropriation

Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)

NA NA NA NA NA NA NA

ATTACHMENTS:

2025 After-Action Report
2025 After-Action PowerPoint

AFTER ACTION REPORT
August 26, 2025
1 City of Salinas
Fireworks Enforcement

Operations

Outreach & Education
• Multi-media campaign from June 1st to July
12th, increased involvement from residents
in the reporting of illegal fireworks usage.
• Large signs placed at key intersections and
within neighborhoods throughout the city.
• Social media posts, print press, radio and
television news stories.
• Interviews with local media outlets.
2 Revenue

Statistics
3 Statistical Information:

Duration: June 1st – July 12th, 2025
Funding Sources: 2024 2025 % Change
“Safe & Sane” retail fireworks booth application fees: $7,933 $8,226 3.64% “Safe & Sane” fireworks retail sales surcharges (7% of gross): $51,115 $52,631 2.97% Illegal fireworks Administrative Citations collected: $58,126 $82,500 41.93% Total Estimated Revenue $117,174 $143,357 22.35%
Charitable Organizations Statistics
4 2025 Fireworks revenue collected: $9,880.94
2024 Fireworks revenue collected: $17,054
$7,173.06 difference

42.6% decrease
Group Name (3) Net Sales Retail Sales 7% Surcharge
Family & Faith Ministries of CA/
Celebration Church
$21,674.35 $43, 348.70 $3,034.41
Lincoln Elementary School PTO $16,119.25 $32,238.50 $2,256.70 Mount Toro High Parent Booster $32,784.53 $65,569.06 $4,589.83 TOTALS: $70,578.13 $141,156.26 $9,880.94
Charitable Organizations Statistics
2025
Fireworks
revenue
collected:
$42,749.97
2024
Fireworks
revenue
collected:
$44,621.36
$1,871.39 difference

4.19% decrease
Group Name (15) Net Sales Retail Sales 7% Surcharge
Alisal HS Booster Club $18,526.80 $37,053.60 $2,593.75
Everett Alvarez Athletic Booster Club $22,747.00 $45,494.00 $3,184.58 CHP #730 Squad Club $23,950.02 $47,900.04 $3,353.00
Rancho San Juan HS Booster Club $20,659.12 $41,318.24 $2,892.28 Victory Outreach- Salinas $20,058.36 $40,116.72 $2,808.17 Kammann PTO $7,704.50 $15,409.00 $1,078.63
Madonna Del Sasso School $21,871.11 $43,742.22 $3,061.96 Unity Care Group $19,124.98 $38,249.96 $2,677.50
Notre Dame High School $21,886.63 $43,773.26 $3,064.13
Salinas Colts Broncos Football $20,919.38 $41,838.76 $2,928.71 SHS Athletic Booster Club $34,889.80 $69,779.60 $4,884.57 Rotary Club of Salinas Alisal $14,523.96 $29,047.92 $2,033.35 North Salinas HS Booster Club $27,133.19 $54,266.38 $3,798.65 El Gabilan School $10,825.45 $21,650.90 $1,515.56
SHS Athletic Booster Club $20,536.64 $41,073.28 $2,875.13 TOTALS: $305,356.94 $610,713.88 $42,749.97
Fire Department Operation & Statistics
June 1st, 2025 through July 4th, SFD responded to a total of 1,602 emergency incidents. A breakdown of the fire incidents with previous years’ data is provided as follows:
6 2023 2024 2025
Structure Fires: 15 13 7
Vegetation Fires: 62 61 48
Misc. Fire (Dumpsters, etc.): 18 60 53
Totals: 95 134 108
Illegal Fireworks Reports
Reports to 911 Dispatch Center, Q-Alert/Salinas Connect and Fireworks Website/Tip Line = 559
• Illegal fireworks activ ity decreased slightly compared to last year. • Staff attributes this to th e following factors:
 Additional resources and t echnology
 Increased costs- fireworks
 Public receiving our outreach mess age
 4th of July celebration at the Sports Complex
7 Observe and Document
Fireworks Enforcement Task Force (39 Members)
• Fire Personnel (16 Total)
• Fire Administration (1)
• Fire Prevention (7)
• SFD Drone Pilots (8)
• Salinas Police (9)
• 1 Sergeant
• 4 Patrol Units w/ 2 Officers
• Other City Staff (14)
• Permit Services
• Library Services
• Public Works
• Information Technologies
8 Observe and Document
Cont.
• 9 Marked Vehicles (SFD & SPD)
• Show a presence to the community
• Evidence collection
• 3 Unmarked Vehicles
• Evidence collection
• 4 Drones
• Salinas Connect monitored during the 4th
• Citizen participation in reporting illegal
fireworks slightly increased compared to last
year.
9 Observe and Document
–

Drone Team
SFD & SPD Drone Team deployed 4 drones
10 Illegal Fireworks Statistics
• The total number of Administrative Citations 96.
• Administrative fines remain unchanged from the
prev
ious year at $1,250 with a noise violation of
$250.
• Largest single citation is $10,250.
• Issued citations totaling $218,500.
11 Education & Enforcement Expenses
12 2024 2025 % Change/Difference
City Staff Overtime: $16,628 $17,605.52 5.88%
Drone Equipment: $14,996 $0.00 100%
Video Equipment: $1,100 $0.00 100%
Outside Services: $12,561 $15,360 22.28%
Vehicle Rental: $1,411 $1,386 1.77%
Sign Printing: $0.00 $3,277.50 327%
Total Expenses: $46,696 $37,629.02 19.42%
Recommendations
• Increase utilization of Drone Teams on future July 4th Holidays. • Continue to utilize additional city employees, willing to observe, report and coll
ect evidence.
• Increase sharing of regional resources to target illegal fireworks sales. • Increase publicity of undercover activity and citation statistics in traditional and social me
dia.
• Continue attempts to engage neighborhood groups and citizens in “observe and repor
t” roles.
• Work with community groups to establish a community-based o rganized fireworks display to discourage “at-home” use of illegal fireworks. 13 Conclusion and Next Steps
The goal of these programs continues to focus on changing social consciousness at the individual and neighborhood level. It should be acknowledged that this is an ongoing process over many years.

Future years’ plans will build on these successes. The City staff will remain engaged with constituents to discuss and implement recommendations to bring about a social change and improve the quality of life for the residents of Salinas. 14 15

QUESTIONS?
16 1 | P a g e

City of Salinas
Fireworks
Enforcement
Operations –
After Action
Report

August 26
2025

2 | P a g e
EXPLANATION OF TERMS .........................................................................................................3 INTRODUCTION ............................................................................................................................4 AFTER ACTION REPORT OVERVIEW.......................................................................................5 STRENGTHS ................................................................................................................................ 13 AREAS OF IMPROVEMENT ..................................................................................................... 13 RECOMMENDATIONS .............................................................................................................. 14 CONCLUSION AND NEXT STEPS ........................................................................................... 14 IMPROVEMENT PLANNING MATRIX ................................................................................... 15

CONTENTS
3 | P a g e

Examples:

AAR After Action Report
CAD Computer Aided Dispatch
COS City of Salinas
EOC Emergency Operations Center
SFD Salinas Fire Department
SPD Salinas Police Department
SCE Salinas Code Enforcement
SPW Salinas Public Works
OCA Office of the City Attorney
ECD Emergency Communications Department
IAP Incident Action Plan
IC Incident Command
ICP Incident Command Post
ICS Incident Command System
NGEN Next Generation Emergency Network
RP Reporting Party

EXPLANATION OF TERMS
4 | P a g e

This report summarizes the various strategies used to enforce current laws and ordinances respective of illegal fireworks in the City of Salinas and will serve to highlight the relative successes and areas for improvement for future operations.

Focus:
 Prevention / public outreach
 Enforcement of illegal activity
 Incident Response / mitigation

Classification:
 Unclassified
 For Official Use Only (FOUO)
 By Invitation Only

Operation, Activity or Scenario:
 Fire
 Law Enforcement Action
 Severe Weather
 Hazardous Material Release
 Bomb Threat
 Medical Emergency
 Evacuation
 Lockdown
 Special Event
 Exercise/Drill
 Other

Statistical information for this report was collected from CAD records, and the various reporting platforms for the period of June 1, 2025 through July 12, 2025.

INTRODUCTION
5 | P a g e

This report is a compilation of information from the different departments and staff who participated in the enforcement operations and public outreach campaigns. The information was gathered by the Salinas Fire Department (SFD), the Salinas Police Department (SPD), Salinas Public Works Department (SPW) , Monterey County Emergency Communications Department (ECD), and other City staff.

The overall strategy for the public outreach campaign and enforcement plan was a collaborative effort on behalf of the SFD Prevention Division and other City departments.

The recommendations in this AAR should be viewed with considerable attention to the needs for a safe and livable community. In some cases, departments may determine that the benefits of implementation are insufficient to outweigh cost or pose a considerable safety risk for staff or the public. In other cases, departments may identify alternative solutions that are more effective.

However, each department should review the recommendations and determine the most appropriate action and time needed for implementation.

The issues addressed in this AAR should be reviewed and thoroughly examined for the appropriation of needed resources to ensure the functions of incident response, stabilization and enforcement are safe, efficient, and effective.

AFTER ACTION REPORT OVERVIEW
6 | P a g e
Operational Overview:

Starting on June 1st, a multi-media campaign was launched to increase involvement from residents in the reporting of illegal fireworks use. Building on the positive outcome realized in 2018 and 2019, large signs were again placed at key intersections throughout the city promoting the various methods of reporting illegal fireworks use. This was further publicized in a broad social media campaign, print press, and broadcast news outlets. A detailed statistical analysis is attached.

This campaign proved ongoing success in routing complaints received through the www.salinasfireworks.com website, the “Salinas Connect” application, as well as the voicemail and text tip line.

7 | P a g e
Based on the lessons learned from the previous fireworks seasons in 2020 through 202 4, undercover patrols, along with marked vehicles, were deployed on the holiday to corroborate citizen tips from the Salinas Connect app, salinasfireworks.com website, voi cemail, and text reports.

All members of the 202 5 Fireworks Enforcement Task Force coordinated with one another via telecommunication related means, resources patrolled areas where increased activity was evident and collected evidence to support the issuance of administrative citations after the fact.

Citizen participation in reporting illegal fireworks slightly increased as compared to last year. This increase can be attributed to multiple factors including success of our campaign, inflation across many sectors like fuel and fireworks, and the holiday falling on a Friday. The “Salinas Connect” 8 | P a g e
application served as the primary repository for all illegal fireworks reports and residents could upload pictures and video evidence to support the reports.

ADMINISTRATIVE CITATIONS
For the period of June 1st through July 12th, the total number of Administrative Citations referred to the Office of City Attorney was 96.

Administrative fines remained unchanged from the previous year at $1,250 for the “Use, Possession, or Sale of Illegal Fireworks” and $250 for the “Noise Violation” totaling a minimum citation of $1,500.

In some cases, multiple fines were assessed where illegal activity was documented over several days. The highest single citation amount was $10,250.

Disputed citations are managed and heard in accordance with the City of Salinas Municipal Code.

The Fire Prevention Division coordinates the Administrative Hearing process with the necessary parties.

Statistical Information:

Duration: June 1st – July 12th, 2025

Funding Sources

2024 2025 % Change
“Safe & Sane” retail fireworks booth application fees: $7,933 $8,226 3.64% “Safe & Sane” fireworks retail sales surcharges (7% of gross): *$51,115 $52,631 2.97% Illegal fireworks fines collected through Administrative Citations: $58,126 $82,500 41.93% Total Estimated Revenue $117,174 $143,357 22.35%

* Information as provided by wholesalers TNT and Phantom Fireworks. 9 | P a g e
Enforcement and Education Expenses

2024 2025 % Change/Difference
City Staff Overtime: $16,628 $17,605.52 5.88%
Drone Equipment: $14,996 $0.00 100%
Video Equipment: $1,100 $0.00 100%
Outside Services: $12,561 $15,360 22.28%
Vehicle Rental: $1,411 $1,386 1.77%
Sign Printing: $0.00 $3,277.50 327%
Total Expenses: $46,696 $37,629.02 19.42%
10 | P a g e

FIREWORKS SALES AND SURCHARGE

Group Name (15) Net Sales Retail Sales 7% Surcharge
Alisal HS Booster Club $18,526.80 $37,053.60 $2,593.75
Everett Alvarez Athletic Booster Club $22,747.00 $45,494.00 $3,184.58 CHP #730 Squad Club $23,950.02 $47,900.04 $3,353.00
Rancho San Juan HS Booster Club $20,659.12 $41,318.24 $2,892.28 Victory Outreach- Salinas $20,058.36 $40,116.72 $2,808.17 Kammann PTO $7,704.50 $15,409.00 $1,078.63
Madonna Del Sasso School $21,871.11 $43,742.22 $3,061.96 Unity Care Group $19,124.98 $38,249.96 $2,677.50
Notre Dame High School $21,886.63 $43,773.26 $3,064.13
Salinas Colts Broncos Football $20,919.38 $41,838.76 $2,928.71 SHS Athletic Booster Club $34,889.80 $69,779.60 $4,884.57 Rotary Club of Salinas Alisal $14,523.96 $29,047.92 $2,033.35 North Salinas HS Booster Club $27,133.19 $54,266.38 $3,798.65 El Gabilan School $10,825.45 $21,650.90 $1,515.56
SHS Athletic Booster Club $20,536.64 $41,073.28 $2,875.13 TOTALS: $305,356.94 $610,713.88 $42,749.97
11 | P a g e

Group Name (3) Net Sales Retail Sales 7% Surcharge
Family & Faith Ministries of CA/ Celebration
Church
$21,674.35

$43, 348.70

$3,034.41

Lincoln Elementary School PTO $16,119.25

$32,238.50

$2,256.70
Mount Toro High Parent Booster

$32,784.53

$65,569.06

$4,589.83
TOTALS: $70,578.13 $141,156.26 $9,880.94

12 | P a g e
Salinas Fire Department Operations
During this period in 2025, SFD responded to nearly 1,602 emergency incidents. A breakdown of the fire incidents with previous years’ data is provided as follows:

2023 2024 2025
Structure Fires: 15 13 7
Vegetation Fires: 62 61 48
Misc. Fire (Dumpsters, etc.): 18 60 53
Totals: 95 134 108

For the 4th of July holiday period, SFD’s staffing consisted of 1 member of Fire Administration, 7 members of Fire Prevention, 8 SFD Drone Pilots, and additional city staff to respond to increased calls for service and patrol the target threat areas.

The Salinas Police Department provided 1 Sergeant and 4 patrol units with 2 officers in each vehicle.

14 additional city employees assisted with illegal fireworks patrols. Those departments included:

Community Development, City Clerk’s Office, Library Services, Information Systems, and Public Works.

Salinas Fire responded to numerous calls for service on 4 th of July to include 7 structure fires, 48 vegetation fires, and numerous other calls.
13 | P a g e

AREAS OF IMPROVEMENT

 Adequate funding from existing fees, surcharges, and fines.  Participation from the City employees alleviated the excessive burden of limited SFD and SPD resources.
 Comprehensive media coverage including ad campaigns on all platforms such as television, radio, social media, and signs.
 Citizen-based tips from the “neighborhood approach” using Salinas Connect and fireworks hotline.
 Undercover operations to “observe and report” led to Administrative Citations with better evidentiary documentation.
 Integration of the Salinas Connect reporting platform provided detailed information for follow-up.
 Additional signage was placed at high visibility areas and intersections of the city.  Advance warnings sent to addresses where illegal fireworks were reported last year helped to deter activity in certain areas.

 Collection and sorting of data from various sources of intelligence remains a manual process and is labor intensive.
 Manual review of video evidence is also time consuming and delays issuance of Administrative Citations and pulls staff from normal job functions.  Means of collecting accurate evidence.
 More real time integration between tips and enforcement, starting in June.

STRENGTHS
14 | P a g e

CONCLUSION AND NEXT STEPS

 Increase utilization of Drone Teams (SPD and SFD) on future July 4th Holidays.  Continue to utilize additional city employees, willing to observe, report and collect evidence.
 Increase sharing of regional resources to target illegal fireworks sales.  Increase publicity of undercover activity and citation statistics in traditional and social media.
 Continue attempts to engage neighborhood groups and citizens in “observe and report” roles.
 Work with community groups to establish a community-based organized fireworks display to discourage “at-home” use of illegal fireworks.

Continued collaborative efforts in this years’ campaign proved to be a positive influence toward curbing illegal fireworks use in the City of Salinas. The goal of these programs continues to focus on changing social consciousness at the individual and neighborhood level. It should be acknowledged that this is an ongoing process over several years but marked decreases in activity were noted this year.

The improvement in the quality of citizen reports is a positive indicator of the success of these efforts. The increase in citations with actionable evidence is another product of better collaboration between City departments in a coordinated fashion.

Future years’ plans will build on these successes. The City staff will remain engaged with constituents to discuss and implement recommendations to bring about a social change and improve the quality of life for the residents of Salina s.

RECOMMENDATIONS
15 | P a g e

IMPROVEMENT PLANNING MATRIX

Area of Improvement Improvement
Action
Responsible
Party/Areas
Targeted
Completion
Date
Status
1) Neighborhood
Involvement
Solicit more
participation in
outreach and
volunteer patrol
Council/Community
Safety Div.
4/2026 Ongoing
2) Limited Patrol
Staffing
Increase staffing
where possible
SFD/SPD 7/2028 Ongoing
3) Integration
with “Salinas
Connect”
Further refine
automated
responses and
reports
Administration
Div./SFD
Prevention Div.
5/2019 100%
complete
4) Data
Collection and
Sorting
Staff
collaboration to
merge data
sources
Administrative
Div./SFD
Prevention
6/2019 100%
complete
5) Multi-Unit
Dwelling
Enforcement
Identify better
methods for
citations of
individuals
SFD/City Attorney/

SPD/SCE
1/2028 Ongoing
6) Limited
Administrative
Support
Identify existing
staff resources to
assist
SFD/Administrative
Div./FW/ SCE/ City
Attorney
10/2028 In-process

IMPROVEMENT PLANNING MATRIX
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-362, Version: 1
Future Funding for The Chinatown Navigation Center
Consider approving one of the following options regarding the Chinatown Navigation Center: 1) do not allocate additional funding and close the Chinatown Navigation Center as currently scheduled for November 30, 2025; or 2) appropriate $387,000 of additional funding from the Budget Stabilization Contingency, if the Continuum of Care provides an additional $200,000, to sustain operations through March 31, 2026.

City of Salinas Printed on 8/21/2025Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

CITY COUNCIL

STAFREPORT

DATE: AUGUST 26, 2025
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT
FROM: LISA MURPHY, ASSISTANT CITY MANAGER

LISA BRINTON, COMMUNITY DEVELOPMENT

DIRECTOR

BY: KAYSHLA LOPEZ, HOMELESS SERVICES MANAGER

TITLE: FUTURE FUNDING FOR THE CHINATOWN NAVIGATION
CENTER

RECOMMENDED MOTION:

It is recommended the City Council approve one of the following options regarding the Chinatown Navigation Center:

Option 1: Do not allocate additional funding and close the Chinatown Navigation Center as currently scheduled for November 30, 2025.

Or

Option 2: Appropriate $387,000 of additional funding from the Budget Stabilization Contingency, if the Cont inuum of Care pro vides an additional $200,000 , to sustain operations through March 31, 2026.

EXECUTIVE SUMMARY:

The City operates the Chinatown Navigation Center (CNC), a temporary shelter serving unhoused individuals. The CNC has been primarily funded through one-time grant funds which are projected to be fully expended by November 30, 2025. Without additional funding, the CNC will close on that date, and current guests will be relocated.

BACKGROUND:

The City assumed operations of the CNC, located at 115 E Lake St., in March 2020, following its closure by the Franciscan Workers of Junipero Serra. Soon after, the City installed a sprung structure with Emergency Solutions Grant (ESG) funds, Covid related funds, and Housing Successor Agency funds. This created a navigation center that serves as a 24/7 shelter providing comprehensive services to individuals experiencing homelessness. The CNC offers 50 shelter beds, daily meals, showers, restrooms facilities, and laundry facilities.

Page | 2

Operated by Community Homeless Solutions, guests receive case management, housing navigation assistance, group counseling and referrals to additional services to support their transition to permanent housing. The CNC also serves the broader Chinatown community by providing shower and restroom facilities to unhoused individuals. To date, the CNC has provided shelter to over 932 households and has placed 200 households into permanent housing.

The cost to operate the facility and provide services is $2.5 million annually and has been funded by a combination of one -time grants and contributions from the General Fund. Funding is only secured through November 2025. This creates a shortfall of $1.74 million for the FY 2025 -2026 operations. Community Homeless Solutions has submitted a re vised staffing proposal to reduce the operating cost in order to allow the CNC to operate through the winter months. The revised amount is $587,000 ($146,750 per month) to remain open through March 2026.

The City has been working with its non-profit partners and the Continuum of Care (COC) to seek out additional funding in the amount of $587,000 to remain open through March 2026. The COC Leadership Council wi ll meet on August 27th to consider allocating $200,000 toward CNC operations, however, even with a COC contribution of $200,000, a gap of $387,000 would remain.

Depending on the COC actions, the Council could reconsider allocating the additional funding at a future meeting.

In either of these scenarios, the CNC will be closing . In preparation, the City is already collaborating with its partners to relocate shelter residents to alternative housing placements. The City, in partnership with the C OC, will seek leadership council approval to prioritize the Chinatown Navigation Center participants for any upcoming Coordinated Entry Placements.

Additionally, the City will work with the County and the SHARE Center to prioritize emergency bed vacancies, while Community Homeless Solutions Staff will continue to provide housing navigation and financial assistance for shelter residents for long term housing solutions.

This item was presented to the Finance Committee on August 12, 2025, as an informational item.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that this administrative report is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No, this item is not subject to Government Code §84308/Levine Act.

STRATEGIC PLAN INITIATIVE:

Page | 3
This item is directly related to the City Council’s Strategic Goal for Housing/Affordable Housing:

Pursue housing options for residents of all income levels, including the unsheltered, that is safe and secure.

DEPARTMENTAL COORDINATION:

Staff from both Community Development and Administration departments coordinated efforts to complete this report.

FISCAL AND SUSTAINABILITY IMPACT:

To operate the CNC in its current capacity, the annual cost is $2.5 million , however, funding is only available to operate the shelter through November 2025. If the Council decides to allocate $387,000 for the CNC, the funds will be taken from the Budget Stabilization Contingency.

Fund Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 25-26
Operating Budget
Page
Last Budget
Action (Date,
Resolution)*
1000 80.8005-64.5820 Other Charges
Contingencies
$1,000,000 TBD 174 6/17/25, 23269
* The FY 2025-26 Operating Budget was adopted on June 17, 2025.

ATTACHMENTS:

None

https://salinasca-my.sharepoint.com/personal/lisagm_ci_salinas_ca_us/Documents/Homelessness/City Council/Staff Reports/CNC_Finance Comm 08-12-25.docx
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-304, Version: 1
First Substantial Amendment to HUD FY 2023-2024 Annual Action Plan Approve a Resolution authorizing the submission of a First Substantial Amendment to Fiscal Year (FY) 2023- 2024 Annual Action Plan (AAP) to the United States Department of Housing and Urban Development (HUD); authorizing the allocation of an additional $595,000 in available Community Development Block Grant (CDBG) program funds to the Sherwood Recreation Center Building Improvement project (CIP 9535) for a total appropriation of $4,546,796; and authorizing the City Manager, or designee, to incorporate any necessary modifications to the First Substantial Amendment based on community feedback, and to execute, on behalf of the City, any agreements and related documents for HUD-funded projects and activities as outlined in the attached First Substantial Amendment Summary to the FY 2023-2024 AAP.

City of Salinas Printed on 8/21/2025Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: AUGUST 26, 2025
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: ORLANDO REYES, ASSISTANT DIRECTOR
BY: VINCENT MONTGOMERY, PLANNING MANAGER

FRANCISCO BRAMBILA, MANAGEMENT ANALYST

ERIC SOTELO, COMMUNITY DEVELOPMENT ANALYST
TITLE: FIRST SUBSTANTIAL AMENDMENT TO HUD FY 20 23-2024

ANNUAL ACTION PLAN

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing:

1. The submission of a First Substantial Amendment to Fiscal Year (FY) 2023-2024 Annual Action Plan (AAP) to the United States Department of Housing and Urban Development (HUD);

2. The allocation of an additional $595,000 in available Community Development Block Grant (CDBG) program funds to the Sherwood Recreation Center Building Improvement project (CIP 9535) for a total appropriation of $4,546,796; and

3. The City Manager, or designee, to incorporate any necessary modifications to the First Substantial Amendment based on community feedback, and to execute, on behalf of the City, any agreements and related documents for HUD-funded projects and activities as outlined in the attached First Substantial Amendment Summary to the FY 2023-2024 AAP.

EXECUTIVE SUMMARY:

Following the bid opening for the Sherwood Recreation Center (SRC) Building Improvement project (CIP 9535) and a reassessment of associated construction costs, the City has identified a project funding shortfall of approximately $595,000. To close this funding gap, the City proposes its First Substantial Amendment to the FY 2023-2024 Annual Action Plan ( AAP), reallocating $550,000 in unspent Community Development Block Grant ( CDBG) funds from the Republic Café project and $45,000 from the Housing Referrals and Tenant/Landlord Services project. These funds, originally designated through the FY 2023-2024 AAP, would be redirected to support the SRC improvements. The reallocated CDBG funds will be used to cover administrative expenses, construction activities, and contingency costs associated with the project.

Page | 2
BACKGROUND:

The SRC project is located at 920 N. Main St reet in Salinas, CA, on a City -owned parcel. The project involves converting the former Municipal Swimming Pool Building (approximately 12,895 sq ft) into a fully functional recreation center focused on youth sports programs. Interior improvements were completed in prior phases.

The current phase includes exterior upgrades such as hazardous material remediation, roof and façade repairs, installation of new windows and doors, enhanced accessibility features, parking lot improvements, landscaping, and additional interior enhancements. Through its FY 2021 -2022, 2022-2023, 2023-2024, and 2024-2025 Annual Action Plans (AAPs), the City allocated a total of $3,951,796 of CDBG funds toward preliminary design, soft costs, and construction.

On July 15, 2025, the City opened bids for the proposed scope of work and identified a funding shortfall of approximately $595,000. To address this gap, the City proposes reallocating funds from two delayed projects shown below in Table 1.

Table 1
AAP FY Project
No. CDBG Project Name Amount
Available
2023-24
4 Republic Café Museum at 37 Soledad St $550,000
6 City of Salinas - Housing Referrals and Tenant/Landlord Services
$45,000
Total $595,000
With t he addition of these funds, the total allocation for the SRC project would in crease to $4,546,796. Table 2 below breaks down project cost by task. These funds will support architectural planning, predevelopment activities, construction, and activity delivery. On August 26, 2025, the Public Works department will seek City Council award of contract to the lowest responsive and responsible bidder. Construction is expected to begin shortly thereafter.

Table 2
Task Amount
Activity Delivery $280,191
Predevelopment $454,184
Construction $3,224,900
Construction Management $587,521
Total Project Cost $4,546,796
In accordance with the City’s C itizen Participation Plan, public notices in English and Spanish were published in The Monterey Herald and on the City’s web site on or before July 27, 2025.

Notices were also posted at the Community Development Department (65 W. Alisal Street), City Hall (200 Lincoln Ave nue), and city libraries. Additionally, the draft amendment summary was distributed via email to the Community Development Department’s Housing Distribution list.

Page | 3
The draft First Substantial Amendment FY 24-24 Summary is available for public review during the mandatory 30 -day comment period , beginning July 27, 2025 , and concluding with the scheduled City Council hearing on August 26, 2025. Documents are accessible at the Community Development Department, City Hall, city libraries, and online. Copies may also be requested via email. The public is encouraged to review and provide feedback on the proposed amendment.

This First Substantial Amendment will also help the City to expedite the timing of expenditures, reduce its available CDBG balance and maintain compliance with HUD ’s expenditure ratio requirements.

CEQA CONSIDERATION:

The City of Salinas has determined that the proposed action (First Substantial Amendment) is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

Because the proposed action and t his matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project.

Any subsequent discretionary projects resulting from this action will be assessed for CEQA and National Environmental Policy Act (NEPA) applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

STRATEGIC PLAN INITIATIVE:

This action furthers objectives under the 2025-2028 City Council Goal of Youth and Seniors by funding the conversion of the former Municipal Swimming Pool Building (approximately 12,895 sq ft) into a fully functional recreation center focused on youth sports programs.

DEPARTMENTAL COORDINATION:

Community Development’s Housing and Community Development Division has coordinated proposed First Substantial Amendment with other City departments including Finance, Legal, Library Community Services and Public Works.

FISCAL AND SUSTAINABILITY IMPACT:

There is no General Fund impact associated with this agenda item as av ailable City of Salinas HUD entitlement funds will be used to support this allowable CDBG project.

Page | 4
Fund

Appropriation

Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 25-26
Operating Budget
Page
Last Budget
Action (Date,
Resolution)
2910 30.3240-61.xxxx Salaries & Benefits $194,549.51 $160,926.19

N/A
May 16, 2023,
Reso No. 22658
2910 30.3240-63.5010 Professional
Services
$414,113.30 $375,135.84

N/A
2910 30.3240-63.5900 Other Professional
Services
$25,000.00 $0 N/A

2910 30.3240-63.6010 Other Outside
Services
$9,003.86 $0 N/A

2910 30.3240-64.1100 Other Charges Legal
Publications
$4,973.60 $0 N/A

2910 30.3240-66.3600 Capital Outlays
Contribution - Bldg
Construction
$3,621,173.34 $58,937.97 N/A

ATTACHMENTS:

1. Resolution

2. First Substantial Amendment Summary

3. PowerPoint – First Substantial Amendment – FY 23-24 AAP

1 RESOLUTION NO. (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL APPROVING A FIRST SUBSTANTIAL AMENDMENT TO HUD FY 2023-2024 ANNUAL ACTION PLAN

WHEREAS, the City of Salinas (City) as an Entitlement City, receives and administers United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Solutions Grants (ESG) program funding; and

WHEREAS, through its Fiscal Years (FY) 2021-2022, 2022-2023, 2023-2024, and 2024- 2025 Annual Action Plans (AAPs) the City allocated a total of $3,951,796 in CDBG funds toward preliminary design, soft costs, and construction for the Sherwood Recreation Center (SRC) Building Improvement project (CIP 9535); and

WHEREAS, following the bid opening for the Sherwood Recreation Center (SRC) Building Improvement project (CIP 9535) and a reassessment of associated construction costs, the City has identified a funding shortfall of approximately $595,000; and

WHEREAS, the City of Salinas has identified $550,000 in unspent CDBG funds from the Republic Café project and $45,000 from the Housing Referrals and Tenant/Landlord Services project, both previously allocated through the FY 2023 -2024 Annual Action Plan, to help close the funding gap for the project; and

WHEREAS, the City proposes its first Substantial Amendment to the FY 2023 -2024 Annual Action Plan (AAP), reallocating $550,000 in unspent Community Development Block Grant (CDBG) funds from the Republic Café project and $45,000 from the Housing Referrals and Tenant/Landlord Services project to support the SRC improvements; and

WHEREAS, in accordance with the City’s HUD -approved Citizen Participation Plan, execution of a formal Substantial Am endment process is required when a determination by the Community Development Director, that the change is substantial even though it falls below the standards in Section 1 and 2; and

WHEREAS, the proposed action (Substantial Amendment) is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent discretionary projects resulting from this action will be assessed for CEQA and National Environmental Policy Act (NEPA) applicability; and WHEREAS, public notices in English and Spanish were published in The Monterey Herald, the City’s website , posted at the Community Development Department (65 W. Alisal Street), City Hall (200 Lincoln Avenue), City libraries , and sent via email to the Community Development Department’s Housing Distribution List on or before July 27, 2025 , requesting public review and comments regarding the proposed First Substantial Amendment; and

WHEREAS, the draft First Substantial Amendment Summary is available for public review during the mandatory 30 -day comment period, where the public is encouraged to review 2 and provide feedback; and

WHEREAS, the City Council conducted a public hearing to consider the proposed First Substantial Amendment to the AAP for FY 2023-24, to reallocate $595,000 in CDBG Funds to the SRC project and sought to obtain public comment on August 26, 2025.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby approves the First Substantial Amendment to the FY 2023-2024 Annual Action Plan to reallocate $595,000 in available CDBG funds to the Sherwood Recreation Center Building Improvement project (CIP 9535) and authorizes its submittal to HUD.

BE IT FURTHER RESOLVED that the Salinas City Council hereby authorizes the City Manager or designee to incorporate any necessary modifications to the First Substantial Amendment based on community feedback, and to execute, on behalf of the City, any agreements and related documents for HUD-funded projects and activities as outlined in the First Substantial Amendment Summary to the FY 2023-2024 AAP.

PASSED AND APPROVED this 26th day of August 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:

______________________________
Dennis Donohue, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk

City of Salinas FY 2023-2024 Annual Action Plan Amendment No. 1 1 OMB Control No: 2506-0117 (exp. 09/30/2021)

CITY OF SALINAS

SUMMARY OF FIRST SUBTANTIAL AMENDMENT
TO FY 2023-2024 ANNUAL ACTION PLAN
(JULY 1, 2023, THROUGH JUNE 30, 2024)

The City of Salinas ( “City”) is an Entitlement City in the U.S. Department of Housing and Urban Development's (HUD) Community Development Block Grant (CDBG) Program, Emergency Solutions Grant (ESG) Program, and HOME Investment Partnership Program (HOME).

The City proposes its first Substantial Amendment to the FY 2023 –2024 Annual Action Plan (AAP), reallocating $550,000 in unspent Community Development Block Grant (CDBG) funds from the Republic Café project and $45,000 from the Housing Referrals and Tenant/Landlord Services project.

These funds, originally designated through the FY 2023–2024 AAP, would be redirected to support the SRC improvements. Per the Citizen Participation Plan , a Substantial Amendment ( “Amendment”) is defined as follows:

1. For larger projects, over $200,000, an increase of 25 percent or more in project funding.

Changes that are less than $50,000 are not considered substantial.

2. An increase of 25 percent or more in project beneficiaries (i.e. income groups, limited clientele groups, residents of a targeted area) o r a change in purpose, scope or location which would change the project beneficiaries by more than 25 percent.

3. A determination by the Community Development Director, that the change is substantial even though it falls below the standards in Section 1 and 2 above.

4. For ESG components, as long as the maximum 60% threshold for Street Outreach and Emergency Shelter is not exceeded, funding can be moved within the other components to meet expenditure requirements without a substantial amendment.

The reallocation of funds from the Republic Caf é project and from the Housing Referrals and Tenant/Landlord Services project to SRC project would meet section 3 above.

ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
Introduction
Through its FY 2021–2022, 2022–2023, 2023–2024, and 2024–2025 Annual Action Plans (AAPs), the City allocated a total of $3,951,79 6 in CDBG funds toward preliminary design, soft costs, and construction for the Sherwood Recreation Center (SRC) Building Improvement project (CIP 9535). On July 15, 2025, the City opened bids for the proposed scope of work. Following the bid opening for the Sherwood Recreation Center (SRC) Building Improvement project (CIP 9535) and a reassessment of associated construction costs, the City has identified a funding shortfall of approximately $595,000. To close this funding gap, the City proposes its first Substantial Amendment to the FY 2023-2024 Annual Action Plan (AAP), reallocating $550,000 in unspent Community Development Block Grant (CDBG) funds from t he Republic Café project and $45,000 from the Housing Referrals and Tenant/Landlord Services project. These funds, originally designated through the FY 2023 -2024 AAP, would be redirected to support the SRC improvements.

The SRC retrofit project is located at 920 N. Main Street in Salinas, CA, on a City -owned parcel. The project involves converting the former Municipal Swimming Pool Building (approximately 12,895 sq ft) into a fully functional recreation center focused on youth sports programs. Interior improvements were completed in prior phases.

City of Salinas FY 2023-2024 Annual Action Plan Amendment No. 1 2 OMB Control No: 2506-0117 (exp. 09/30/2021)
The current phase includes exterior upgrades such as hazardous material remediation, roof and façade repairs, installation of new windows and doors, enhanced accessibility features, parking lot improvements, landscaping, and additional interior enhancements.

With the addition of these funds, the total allocation for the SRC project would increase to $4,546,796.

These funds will support architectural planning, predevelopment activities, construction, and activi ty delivery. The Public Works department will seek City Council approval on August 26, 2025, to award the contract to the lowest responsive and responsible bidder. Construction is expected to begin shortly thereafter.

AP-12 Participation - 91.115, 91.300(c)
Summary of citizen participation process/Efforts made to broaden citizen participation In accordance with the City’s Citizen Participation Plan, public notices in English and Spanish were published in The Monterey Herald and on the City’s website on or before July 27, 2025. Notices were also posted at the Community Development Department (65 W. Alisal Street), City Hall (200 Lincoln Avenue), and City libraries. Additionally, the draft amendment summary was distributed via email to the Community Develo pment Department’s Housing Distribution List. The draft Substantial Amendment Summary is available for public review during the mandatory 30 -day comment period, beginning on or before July 27, 2025, and concluding with the scheduled City Council hearing on August 26, 2025. Documents are accessible at the Community Development Department, City Hall, public libraries, and online. Copies may also be requested via email. The public is strongly encouraged to review and provide feedback on the proposed amendments.

These Public Notices and the First Substantial Amendment to FY 202 3-2024 Annual Action Plan documents are available for review at the following locations:
 Public Notices – at City of Salinas’ website:
https://www.cityofsalinas.org/Newsroom/Public-Notices
 Draft First Substantial Amendment to FY 2023-2024 AAP – at City of Salinas website:
https://www.cityofsalinas.org/Residents/Community/Housing-Community-Development  Public notices and draft Amendment can also be reviewed in person at the following locations:
o Community Development Department, 65 W. Alisal Street, Salinas, CA 93901; o City Clerk’s Office, City Hall, 200 Lincoln Avenue, Salinas, CA 93901; o John Steinbeck Library, 350 Lincoln Avenue, Salinas, CA 93901; o Cesar Chavez Library, 615 Williams Road, Salinas, CA 93905; o El Gabilan Library, 1400 North Main Street, Salinas, CA 93901.

The documents can also be r equested via email at [email protected]. Write “Substantial Amendment to the Fiscal Year 2023-2024 Annual Action Plan” in the subject line of the email.

The City will present the proposed amendment to the Housing and Land Use Committee on:

Tuesday, August 19, 2025, at approximately 3:30 p.m. or soon after City Council Rotunda, 200 Lincoln Ave Salinas, CA 93901 The public is encouraged to make comments in person during the Public Hearing to consider final adoption of proposed Amendment which will take place on:

Tuesday, August 26, 2025, at approximately 4:00 p.m. or soon after City Council Rotunda, 200 Lincoln Ave Salinas, CA 93901

City of Salinas FY 2023-2024 Annual Action Plan Amendment No. 1 3 OMB Control No: 2506-0117 (exp. 09/30/2021)
Public c omments can also be submitted via email to the Community Development Department at [email protected] prior to the Public Hearing; or can be mailed to:

City of Salinas
Community Development Department Housing Division
Attn: Lisa Brinton, Community Development Director
City of Salinas
65 W. Alisal Street, 2nd Floor
Salinas, CA 93901
AP-15 Expected Resources – 91.320(c) (1,2)
The City of Salinas has identified $550,000 in unspent Community Development Block Grant (CDBG) funds from the Republic Café project and $45,000 from the Housing Referrals and Tenant/Landlord Services project. These funds, originally designated through the FY 2023 –2024 AAP, would be redirected to support the SRC improvements. The reallocated CDBG funds will be used to cover administrative expenses, construction activities, and other unforeseen costs associated with the project.

AP-38 Project Summary
Project Summary Information – FY 2023-2024

4 Project Name Republic Café Museum at 37 Soledad St
Target Area Chinatown Area
Goals Supported Enhanced Neighborhood Conditions
Needs Addressed Public Facilities and Infrastructure Improvements Funding CDBG: $550,000 $0
Description
Rehabilitation of the Republic Café building located in Chinatown at 37 Soledad St. to convert into an Asian experience museum.

Matrix Code: 03E
National Objective: LMA
Presumed Benefit: No
Target Date 6/30/2024
Estimate the number and
type of families that will
benefit from the proposed
activities
This project would benefit the 1,200 low/moderate income persons Location Description
The Republic Café building located in Chinatown at 37 Soledad St . Salinas, CA 93901
Planned Activities
This project will provide for the rehabilitation of the Republic Café building located in Chinatown at 37 Soledad St. to convert the building into an Asian experience museum.
6 Project Name City of Salinas - Housing Referrals and Tenant/Landlord Services Target Area Citywide

City of Salinas FY 2023-2024 Annual Action Plan Amendment No. 1 4 OMB Control No: 2506-0117 (exp. 09/30/2021)
Goals Supported Enhanced Neighborhood Conditions
Needs Addressed Public Services
Funding CDBG: $45,000 $0
Description
Legal clinics to prevent displacement and/or eviction, provide individualized legal assistance to qualified households.

Matrix Code: 05K
National Objective: LMC
Presumed Benefit: No
Target Date 6/30/2024
Estimate the number and
type of families that will
benefit from the proposed
activities
This program anticipates assisting 150 persons
Location Description Services are provided citywide.
12 Project Name Sherwood Recreation Center
Target Area Not applicable
Goals Supported Enhanced Neighborhood Conditions
Needs Addressed Public Facilities and Infrastructure Improvements Funding CDBG: $595,000
Description
Funds will be used to provide Phase IV improvements and rehabilitation to the Sherwood Recreation Center. Budget for this project includes $100,000 of program delivery costs.

Matrix Code: 03F
National Objective: LMA
Presumed Benefit: No
Target Date 06/30/2027
Estimate the number and
type of families that will
benefit from the proposed
activities
This project would benefit the 50,000 low/moderate income persons citywide.

Location Description Sherwood Recreation Center is located at 920 N. Main Street, Salinas The project is not located within a target area but is within City limits.

Planned Activities
Phase IV involves the completion of the multi -phase community recreation center project . This will include exterior improvements like hazardous material remediation, roof repairs, façade repairs, installation of new windows and doors, improved accessibility features, parking area upgrades, landscaping, and interior improvements.

SUBSTANTIAL

AMENDMENT TO
HUD FY 2023-
2024 ANNUAL

ACTION PLAN
August 26, 2025
City Council
Vincent Montgomery,
Planning Manager
Community Development
Department – Housing
Division
Sherwood Recreation Center (SRC)
Building Improvement Project (CIP 9535)

Project
Funding
Task Original
Amount
Revised
Amount
Activity Delivery $220,000 $280,191
Predevelopment $454,184 $454,184
Construction
$2,979,647 $3,224,900
Construction Management $297,965 $587,521
Total Project Cost $3,951,796 $4,546,796
Proposed Amendment
AAP FY Project
No. CDBG Project Name Funding to
Reallocate
New Amount
2023-24
4 Republic Café Museum at 37 Soledad St  $550,000 $0
City of Salinas - Housing Referrals and
Tenant/Landlord Services
$45,000 $0
6 12 Sherwood Recreation Center Building
Improvement (CIP 9535)
$0 $595,000
Total $595,000 $595,000
Citizen Participation Plan
30-day Notice of Public Hearing and Public Comment Period • Started on July 27, 2025
• Ends on August 26, 2025
Notices of Public Hearing posted on July 27, 2025
• The Monterey Herald, City’s website, Community Development Department, City Hall, Libraries, and Housing Division Distribution List Draft Amendment f
or Public Review
• Available from July 27, 2025, through August 26, 2025 • City’s website, Community Development Department, City Hall, Libraries, Housing Division Distribution List, and per email request CEQA Consideration
The proposed action (Substantial Amendment) is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent discretionary projects resulting from this action will be assessed for CEQA/NEPA applicability.

Strategic Plan Initiative
 Youth and Seniors
Fiscal and Sustainability Impact
 No General Fund Impact
 Project funded with CDBG Entitlement Funds
Recommended
Motion
Motion to approve a Resolution authorizing:

1. The submission of a Substantial Amendment to
Fiscal Year (FY) 2023-2024 Annual Action Plan
(AAP) to the United States Department of Housing
and Urban Development (HUD); and

2. The allocation of an additional $595,000 in
available Community Development Block Grant
(CDBG) program funds to the Sherwood Recreation
Center Building Improvement project (CIP 9535);
and

3. The City Manager, or designee, to incorporate any
necessary modifications to the Substantial
Amendment based on community feedback, and
to execute, on behalf of the City, any agreements
and related documents for HUD-funded projects
and activities as outlined in the Substantial
Amendment Summary to the FY 2023-2024 AAP .

Questions?
For more information, contact Housing Division
(831) 758-7334
https://www.cityofsalinas.org/Your-Government/Departments/Community-Development City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-373, Version: 1
Minutes
Approve minutes of June 3, 2025, June 10, 2025, and August 12, 2025.

City of Salinas Printed on 8/21/2025Page 1 of 1
powered by Legistar™
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-255, Version: 1
Axon Fleet Camera Systems and Axon Evidence Licenses
Approve a Resolution authorizing the direct purchase and payment of annual service fees to support 10 additional Axon Fleet camera systems and 20 additional Axon Evidence licenses under the existing Axon Master Services Agreement from September 1, 2025 to September 30, 2026 and increase the compensation by $50,383.81 for a revised not to exceed amount of $2,432,236.57.

City of Salinas Printed on 8/21/2025Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: AUGUST 26, 2025
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: CARLOS ACOSTA, CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
TITLE: AXON FLEET CAMERA SYSTEMS AND AXON EVIDENCE

LICENSES

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the direct purchase and payment of annual service fees to support 10 additional Axon Fleet camera systems and 20 additional Axon Evidence licenses under the existing Axon Master Services Agreement from September 1, 2025 to September 30, 2026 and increase the compensation by $50,383.81 for a revised not to exceed amount of $2,432,236.57.

EXECUTIVE SUMMARY:

The Police Department relies upon Axon Tasers, Axon camera systems, and related software in the daily management of police operations . We are requesting approval for the direct purchase and payment of annual service fees to support 10 additional Axon Fleet camera systems and 20 additional Axon Evidence licenses for a term of 13 months, with total costs not to exceed $50,383.81.

BACKGROUND:

The Police Department relies upon Axon Tasers, Camera Systems, and related software on a daily basis. Camera systems (Body Worn, In-Vehicle and Interview Rooms) a re used to record, maintain, and access video documentation of various Police Department interactions. Axon Evidence, formerly known as Evidence.com, is Axon’s digital evidence management system and is used by the Salinas Police Department to manage, store and share digital evidence. The Police Department has contracted with Axon for services since 2015 and maintains services under a Master Services and Purchasing Agreement approved by City Council on 9/14/2021 via Resolution 22190.

Since 2018, Axon Fleet (In-Vehicle) camera systems have been installed in all Patrol vehicles. As the Police Department replaces vehicles, we are ensuring consistency in equipment by installing Axon Fleet camera systems as our previous dashboard camera systems are now obsolete and no Page | 2
longer available. We are now requesting the authorization to purchase and pay for annual service fees to support 10 additional Axon Fleet camera systems for new vehicles waiting to be upfitted.

In addition to the Axon Fleet camera systems, we are requesting approval to secure an additional 20 Axon Evidence licenses. Axon Evidence, formerly known as Evidence.com, is Axon’s digital evidence management system and is used by the Salinas Police Department to manage, store and share digital evidence. Axon Evidence is designed to manage all types of digital evidence, including video, photos, audio, and documents, and tracks all actions taken on evidence, ensuring chain of custody and authe nticity. Axon Evidence works seamlessly with Axon body worn cameras, fleet cameras, and other systems.

All Axon services are maintained under a Master Services and Purchasing Agreement (MSPA) approved by City Council on 9/14/2021 via Resolution 22190. The original agreement included purchases and services related to our Body Worn Cameras, Tasers, Axon Evidence, Axon Air, and Axon Fleet systems. This original Agreement and MSPA serves as the Primary Agreement and provides services through 9/30/2026, with all additions or expansions having terms aligned to this end date to simplify future renewals. Below is a list of all current Axon services, with City Council approval date , Resolution, and not to exceed amount for services through the end date of 9/30/2026.

Approval Date
and Resolution
Description of Services Not to Exceed (NTE)
Amount
9/14/2021
22190
Body Worn Cameras, Tasers, Axon Evidence, Axon
Air, and Axon Fleet camera systems
$1,932,452.20
12/13/2022
22543
Axon Fleet camera systems (24) and Axon Investigate $211,653.85 2/6/2024
22895
Axon Air Parsec Case, and Axon Auto Tagging,
Performance, and Unlimited Auto Transcribe software
services
$237,746.71

Attached to this report is the preliminary quote for 20 additional Axon Evidence licenses, and 10 additional Axon Fleet systems with staggered delivery between September 2025 and March 2026.

These new services will continue for a term on 13 months to align with the Primary Agreement end date of 9/30/2026. As the preliminary quote is a “Non-Binding Budgetary Estimate” we are asking for an additional 10% contingency amount to ensure we can move fo rward with services should there be a minor price adjustment reflected in the final quote.

Description
Estimate/
Quote
Contingency
Percentage
Contingency
Amount
Not to
Exceed (NTE)
10 Axon Fleet Camera Systems
20 Axon Evidence Licenses 45,803.46 10% 4,580.35 50,383.81

Axon Enterprise, Inc. is the primary Taser and Camera Systems vendor for law enforcement agencies, and is the system used by the Department since 2015. While other vendors provide the Page | 3
individual components, Axon provides an integrated system with Axon Evidence which streamlines retention and access among our law enforcement partners. There is no local vendor to provide this specialized equipment and services as purchases and services are directly from Axon Enterprises.

Based upon these facts, the Department wishes to move forward with procuring additional equipment and services from Axon Enterprises, Inc. with total costs not to exceed $50,383.81.

The detailed estimate is included with this Agenda packet. City council has the authority to approve this direct purchase under Salinas Municipal code Section12 -27 and without application of the local purchasing preference pursuant to Salinas Municipal Code Section 12-28.080.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

Approving the proposed resolution will support the City Council’s Strategic Plan Goals of Public Safety and Effective and Culturally Responsive Government.

DEPARTMENTAL COORDINATION:

The Police Department will coordinate with the Finance Department during all purchasing and payment processes.

FISCAL AND SUSTAINABILITY IMPACT:

Fund Appropriation

Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 25-26
Operating
Budget Page
Last Budget
Action (Date,
Resolution)*
2201 40.4220-63.4980 Outside services-
Maintenance -
Software
$600,000 $50,383.81 182 6/17/25, 23269
* The FY 2025-26 Adopted Budget was approved on June 17, 2025.

ATTACHMENTS:

Resolution
Axon Estimate
1 RESOLUTION NO. (N.C.S.)

DIRECT PURCHASE AND PAYMENT OF ANNUAL SERVICE FEES FOR AXON

FLEET CAMERA SYSTEMS AND AXON EVIDENCE LICENSES

WHEREAS, the Police Service relies upon Axon Camera Systems and related software to record, maintain and access video documentation of various Police Service interactions; and

WHEREAS, the Police Department is requesting authorization to purchase and pay for annual service fees to support 10 Axon Fleet camera systems for vehicles awaiting upfitting; and

WHEREAS, the Police Department is requesting approval for payment of annual service fees to support the addition of 20 Axon Evidence licenses; and

WHEREAS, the City Council can approve this purchase pursuant to Salinas Municipal Code Section 12-27 and Salinas Municipal Code Section 12-28.080.

NOW, THEREFORE, BE IT RESOLVED the Salinas City Council hereby authorizes the direct purchase and payment of annual service fees to support 10 Axon Fleet camera systems and 20 Axon Evidence licenses under the existing Axon Master Services Agreement from September 1, 2025 to Septem ber 30, 2026 and increase the compensation by $50,383.81 for a revised not to exceed amount of $2,432,236.57.

PASSED AND APPROVED this 26th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________________
Dennis Donohue, Mayor
ATTEST:

_________________________
Patricia M. Barajas, City Clerk
Non-Binding Budgetary Estimate

Q-740966-45888LG
Issued: 08/19/2025
Quote Expiration:

Estimated Contract Start Date: 09/01/2025
Account Number: 108382
Payment Terms: N30
Mode of Delivery: UPS-GND
Credit/Debit Amount: $0.00

SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
City of Salinas
200 Lincoln
Ave
Salinas,
CA
93901-2639
USA

Salinas Police Dept. - CA
200 Lincoln Ave
Salinas
CA
93901-2639
USA
Email:

Lauren Gauer
Phone: 480-580-3639
Email: [email protected]
Fax:

Tonya Erickson
Phone: (831) 758-7325
Email: [email protected]
Fax:

Quote Summary Discount Summary
Program Length 13 Months Average Savings Per Year $39,883.55 TOTAL COST $43,129.62
ESTIMATED TOTAL W/ TAX $45,803.46 TOTAL SAVINGS $43,207.18

Axon Enterprise, Inc.
17800 N 85th St
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic:(800) 978-2737
International: +1.800.978.2737
Non-Binding Budgetary Estimate

Payment Summary
Date Subtotal Tax Total
Aug 2025 $11,934.00 $0.00 $11,934.00
Sep 2025 $11,629.44 $947.74 $12,577.18
Dec 2025 $8,038.08 $686.60 $8,724.68
Mar 2026 $11,528.10 $1,039.50 $12,567.60
Total $43,129.62 $2,673.84 $45,803.46
Non-Binding Budgetary Estimate

Quote Unbundled Price: $86,333.87
Quote List Price: $65,586.20
Quote Subtotal: $43,129.62
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
80460 TRUE UP - FLEET 3 BUNDLE TRUE UP 153 1 $78.00 $25.36 $3,880.08 $358.90 $4,238.98 80460 TRUE UP - FLEET 3 BUNDLE TRUE UP 192 1 $78.00 $22.07 $4,237.44 $391.97 $4,629.41 80460 TRUE UP - FLEET 3 BUNDLE TRUE UP 162 1 $78.00 $54.05 $8,756.10 $809.94 $9,566.04 Fleet3B Fleet 3 Basic 4 12 $304.89 $154.00 $154.00 $7,392.00 $555.77 $7,947.77 Fleet3B Fleet 3 Basic 3 9 $387.81 $154.00 $154.00 $4,158.00 $327.70 $4,485.70 Fleet3B Fleet 3 Basic 3 6 $553.56 $154.00 $154.00 $2,772.00 $229.56 $3,001.56 A la Carte Software
ProLicense Pro License Bundle 20 13 $45.07 $45.90 $11,934.00 $0.00 $11,934.00 Total $43,129.62 $2,673.84 $45,803.46
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date Fleet 3 Basic 70112 AXON SIGNAL - VEHICLE 4 1 09/01/2025 Fleet 3 Basic 72036 AXON FLEET 3 - STANDARD 2 CAMERA KIT 4 1 09/01/2025 Fleet 3 Basic 70112 AXON SIGNAL - VEHICLE 3 1 12/01/2025 Fleet 3 Basic 72036 AXON FLEET 3 - STANDARD 2 CAMERA KIT 3 1 12/01/2025 Fleet 3 Basic 70112 AXON SIGNAL - VEHICLE 3 1 03/01/2026 Fleet 3 Basic 72036 AXON FLEET 3 - STANDARD 2 CAMERA KIT 3 1 03/01/2026 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date Pro License Bundle 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 60 09/01/2025 09/30/2026 Pro License Bundle 73746 AXON EVIDENCE - ECOM LICENSE - PRO 20 09/01/2025 09/30/2026 Fleet 3 Basic 80400 AXON EVIDENCE - FLEET VEHICLE LICENSE 4 10/01/2025 09/30/2026 Fleet 3 Basic 80410 AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED 8 10/01/2025 09/30/2026 Fleet 3 Basic 80400 AXON EVIDENCE - FLEET VEHICLE LICENSE 3 01/01/2026 09/30/2026 Fleet 3 Basic 80410 AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED 6 01/01/2026 09/30/2026 Fleet 3 Basic 80400 AXON EVIDENCE - FLEET VEHICLE LICENSE 3 04/01/2026 09/30/2026 Fleet 3 Basic 80410 AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED 6 04/01/2026 09/30/2026 Non-Binding Budgetary Estimate

Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Basic 80379 AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT 4 09/01/2026 09/30/2026 Fleet 3 Basic 80379 AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT 3 09/01/2026 09/30/2026 Fleet 3 Basic 80379 AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT 3 09/01/2026 09/30/2026 Fleet 3 Basic 80495 AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT 4 09/01/2026 09/30/2026 Fleet 3 Basic 80495 AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT 3 09/01/2026 09/30/2026 Fleet 3 Basic 80495 AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT 3 09/01/2026 09/30/2026 Non-Binding Budgetary Estimate

Shipping Locations
Location Number Street City State Zip Country
1 200 Lincoln Ave Salinas CA 93901-2639 USA
Payment Details
Aug 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Pro Licenses Year 1 ProLicense Pro License Bundle 20 $11,934.00 $0.00 $11,934.00 Total $11,934.00 $0.00 $11,934.00
Sep 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet 3 Basic Phase 1 80460 TRUE UP - FLEET 3 BUNDLE TRUE UP 192 $4,237.44 $391.97 $4,629.41 Fleet 3 Basic Phase 1 Fleet3B Fleet 3 Basic 4 $7,392.00 $555.77 $7,947.77 Total $11,629.44 $947.74 $12,577.18
Dec 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet 3 Basic Phase 2 80460 TRUE UP - FLEET 3 BUNDLE TRUE UP 153 $3,880.08 $358.90 $4,238.98 Fleet 3 Basic Phase 2 Fleet3B Fleet 3 Basic 3 $4,158.00 $327.70 $4,485.70 Total $8,038.08 $686.60 $8,724.68
Mar 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet 3 Basic Phase 3 80460 TRUE UP - FLEET 3 BUNDLE TRUE UP 162 $8,756.10 $809.94 $9,566.04 Fleet 3 Basic Phase 3 Fleet3B Fleet 3 Basic 3 $2,772.00 $229.56 $3,001.56 Total $11,528.10 $1,039.50 $12,567.60

Non-Binding Budgetary Estimate

This Rough Order of Magnitude estimate is being provided for budgetary and planning purposes only. It is non-binding and is not considered a contractable offer for sale of Axon goods or services.

Tax
is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-322, Version: 1
2025 California International Airshow Permit at the Salinas Municipal Airport Approve a Resolution authorizing the City Manager, or their designee to execute an Airport Use Permit for the 2025 California International Airshow, to be conducted by the Monterey County Airshow Association, Inc. at the Salinas Municipal Airport, in accordance with the terms of said permit; waiving the Airport Use Permit fees for the 2025 California International Airshow; and waiving the cost of City Airport staff time associated with the 2025 California International Airshow.

City of Salinas Printed on 8/21/2025Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: AUGUST 12, 2025
DEPARTMENT: ADMINISTRATION, AIRPORT DIVISION
FROM: LISA MURPHY, ASSISTANT CITY MANAGER
BY: MATT NELSON, AIRPORT MANAGER
TITLE: 2025 CALIFORNIA INTERNATIONAL AIRSHOW PERMIT AT

THE SALINAS MUNICIPAL AIRPORT

RECOMMENDED MOTION:

A motion to approve a resolution

(1) Authorizing the City Manager, or their designee to execute an Airport Use Permit for the 2025 California International Airshow, to be conducted by the Monterey County Airshow Association, Inc. at the Salinas Municipal Airport, in accordance with the terms of said permit;
(2) Waiving the Airport Use Permit fees for the 2025 California International Airshow; and (3) Waiving the cost of City Airport staff time associated with the 2025 California International Airshow.

BACKGROUND:

The 44th California International Airshow is scheduled to take place at the Salinas M unicipal Airport on October 4 and 5, 2025. This year’s airshow will feature the United States Navy Blue Angels Team and several other aircraft acts and displays. The California International Airshow has been showcasing aviation excellence for over 43 years while at the same time raising over $9.5 million for local charities.

Utilizing all volunteers and service groups from the community, the organization each year plans and executes the event that entertains 25,000 to 30,000 spectators annually. The top military and civilian performers in the United States thrill and inspire the crowds . Over 90 static aircraft, exhibits, and displays are available for Airshow fans to enjoy during their experience. The goal each year is to produce an event that will be family-oriented, educational, and entertaining for the whole family. In addition to its main goal of raising money for charity, the airshow’s charter also emphasizes volunteerism and community involvement, family -oriented entertainment, aviation and its contributions to the American way of life, and pride in our nation and its military.

Page | 2
To most of Monterey County and the Central Coast, the Ca lifornia International Airshow represents a homegrown community event based in Salinas that is a spectacle of fun and entertainment. To the City of Salinas, it is an annual economic infusion of millions of dollars to the local economy. The airshow event planning process never ends; at the completion of each annual event, the event planners begin preparing for the next year’s event. The hosting of the Airshow is in the best interests of general aviation and the Airport, with the purposes of enhancing the Salinas community image, promoting public use of the Airport, and promoting revenue for local charitable organizations.

ANALYSIS:

Airport Permit:

The attached Permit is essentially the same as those approved in previous years but with minor modifications. The Permit requires a $10 ,000,000.00 Airmeet Liability Insurance Policy and includes authorization for various street closures and specific operational provisions. Typically, only one other City Permit, a Special Events Permit, is required for the event. Once completed, the Special Events Permit becomes the “Exhibit A” document referenced in the Airshow Permit. The Airport Use Permit is bein g presented to the Airport Commission for review without the Special Events Permit because 1) All Airport use issues are covered in the Airshow Permit and the Special Events Permit covers City Streets and facilities and therefore does not come under Airpor t Commission review; and, 2) Timing is such that the Airport Use Permit needs to advance through the Airport Commission in order to gain overall Permit approval prior to the Airshow.

In-Kind Contribution:

Airport Staff recommends waiving the $ 38,600.00 Airport Permit F ee. Additionally, staff recommends not billing any staff time associated with the Airshow. Typically, staff time billed to the Airshow is less than $1,400.00 per year.

Salinas Pilot Association (SPA) Donation:

The Airshow Organization is continuing to honor the fundraising clause in the agreement for the Salinas Pilot Association ( SPA). The Monterey County Airshow Association, Inc. will donate $2,500.00 (cash donation) to SPA for volunteer services rendered during the airsh ow period. In consideration of the $2,500.00 donation, SPA will provide various services during the Airshow.

City of Salinas Booth Space:

In consideration for waiving the Airport’s $38,600.00 Permit Fee, the Airshow Association has agreed to provide the City of Salinas, at no charge, three (3) Booth Spaces for promoting and enhancing the Airport and City of Salinas’ community outreach.

GOVERNMENT CODE SECTION 84308 APPLIES:

Yes.

Page | 3
CEQA/NEPA CONSIDERATION:

The City of Salinas has determined that the proposed action is not a project and therefore exempt as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Approval of the 2025 California International Airshow permit complements Salinas City Council’s economic development , youth and seniors, and public safety 2025-2026 Strategic Goals and Strategies.

FISCAL AND SUSTAINABILITY IMPACT:

Staff recommends waving the $38,600 Airport Use Permit Fee. Staff recommends that the Airport Enterprise Fund absorb staff time associated with the 2025 California International Airshow.

The economic-financial impact of the Airshow is hard to quantify without procuring economic impact analysis services. Money spent by the Monterey County Airshow Association, Inc. hosting the Airshow and patrons of the event contributes to the local economy and the local tax base. Past performance indicates the annual Airshow drives hundreds of thousands of dollars in economic impact to the local economy. Additionally, t he Monterey County Airshow Association, Inc. has contributed in excess of $9.5 million dollars to charities over the last 42 years.

DEPARTMENTAL COORDINATION

The Use Permit has been reviewed as to form by the City Attorney’s office. The Police and Fire Departments participate in the planning and execution of the Airshow.

ATTACHMENTS:

2025 Airport Use Permit to Conduct Air Shows at the Salinas Municipal Airport Resolution - 2025 Airport Use Permit to Conduct Air Shows at the Salinas Municipal Airport

RESOLUTION NO. ________________ (N.C.S.)

RESOLUTION APPROVING THE ISSUANCE OF AN AIRPORT USE PERMIT AND

WAIVING THE AIRPORT USE PERMIT FEES AND WAIVING CITY STAFF COSTS

FOR MONTEREY COUNTY AIRSHOW ASSOCIATION, INCORPORATED FOR THE 2025 CALIFORNIA INTERNATIONAL AIRSHOW AT THE SALINAS MUNICIPAL

AIRPORT

WHEREAS, the City of Salinas is the owner of that certain public airport known as the Salinas Municipal Airport (“Airport”); and

WHEREAS, the Monterey County Airshow Association, Incorporated (“Airshow Association”), desires to conduct the 2025 California International Airshow at the Airport; and

WHEREAS, the staging of said Airshow is in the best interest of general aviation and the public with the purposes of enhancing the Salinas community image, promoting public use of the Airport, and promoting revenue for local charitable organizations; and

WHEREAS, the City of Salinas desires to grant the Airshow Association the right to utilize the Airport, adjoining public streets, and facilities used in conjunction with the Airshow pursuant to the terms of an Airport Use Permit, for the conducting of the 2025 California International Airshow; and

WHEREAS, the City of Salinas desires to support the Airshow’s activities by waiving the Airport Use Permit Fees; and

WHEREAS, pursuant to FAA Policies and Procedures Concerning the Use of Airport Revenue: Federal Register Volume 64, No. 30, February 16, 1999, the City Attorney’s Office has determined that it is permissible for the City Council to authorize a sponsorship contribution from the Airport Enterprise Fund to the California International Airshow provided the following criteria are met:

(1) The contribution must be minimal,
(2) The contribution must be substantially related to the operation of the Airport, (3) The contribution must have the intangible benefit of enhancing the Airport’s acceptance in local communities impacted by the Airport; and

WHEREAS, at the July 24, 2025, Airport Commission meeting, the Airport Commission recommended approval of the Airport Use Permit and the waiving of the Airport Use Permit Fees, totaling $38,600.00, for the Monterey County Airshow Association, Incorporated for the 2025 California International Airshow at the Salinas Municipal Airport.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF SALINAS that the attached Airport Use Permit (“Permit”) is hereby approved and further, that the City Manager or their designee is hereby authorized and directed, for and on behalf of the City of Salinas as its act and deed, to execute and issue such Permit; and

BE IT FURTHER RESOLVED, that the Airport Use Permit fee and the costs associated with City staff time are hereby waived.

PASSED AND APPROVED this 12th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:

______________________________
Dennis Donohue, Mayor
ATTEST:

___________________________
Patricia M. Barajas, City Clerk

2025 Airshow Permit 1

PERMIT TO CONDUCT AIR SHOWS

AT THE SALINAS MUNICIPAL AIRPORT

THIS PERMIT is issued by the CITY OF SALINAS, a California charter city and municipal corporation, hereinafter referred to as “City,” to the MONTEREY COUNTY AIRSHOW ASSOCIATION, INCORPORTATED, a California Nonprofit Corporation doing business as the CALIFORNIA INTERNATIONAL AIRSHOW, hereinafter referred to as “Permittee.”

WITNESSETH
WHEREAS, City is the owner of that certain public airport known as the Salinas Municipal Airport (“Airport”) located in the City of Salinas, County of Monterey, California; and WHEREAS, it is the desire of Permittee to use said Airport for the purpose of preparing for and conducting the 2025 California International Airshow (“Airshow”); and WHEREAS, the staging of said Airshow is in the best interests of general aviation and the public with the purposes of enhancing the Salinas community image, promoting public use of the Airport, and promoting revenue for local charitable organizations.

NOW, THEREFORE, this Permit is provided upon the following terms and conditions:

TERMS

1. SCOPE OF PERMIT
City hereby grants Permittee the right to utili ze portions of the Airport and adjoining public streets and facilities used in conjunction with the Airshow, for the staging and conducting of the Airshow and for purposes incidental thereto as further described below and for no other purpose unless granted, in writing, by City.

2. NATURE OF INTEREST GRANTED
It is specifically understood and agreed by the parties hereto that the relationship created by this instrument is not one of landlord and tenant, principal and agent, or owner and contractor, it being the intention of the parties that this Permit is merely for the purpose of allowing Permittee to use portions of the Airport and

2025 Airshow Permit 2
the facilities thereon on a temporary basis for the purposes of staging and conducting the Airshow and activities related and incidental thereto.

3. TERM
This Permit shall allow Permittee to utilize portions of the Airport pursuant to the terms and conditions of this Permit for a fifteen (15) day period beginning on the Monday, September 22, 2025, through Tuesday, October 7, 2025.

4. FEE
The Airport Administrative Fees for this permit are being waived. The total fees being waived are $38,600.00 for the use of the airport during the permitted period. The permittee will be billed and agrees to pay for repair or replacement of any Airport equipment, facilities, or property damaged as a result of Airshow operation and/or the Permittee’s use and occupation of the Airport during the term of this Permit. Additionally, in consideration of the Fee Wavier, the Permittee agrees to terms and conditions of Section 31, Sponsorship, of this agreement.

5. OBLIGATIONS OF PERMTITEE
A. FAA Approval. Approval of the Federal Aviation Administration (FAA) must be obtained by Permittee for all phases of the Airshow, as evidenced by a Certificate of Waiver or Authorization, a copy of which must be provided to City at least fifteen (15) days prior to the effective date of this Permit.

B. Fencing. Construction of temporary fencing in addition to any existing permanent fencing will be permitted, subject to prior approval of City’s Airport Manager as to type of fence mounting and location of fences and access gates. Temporary fencing may be anchored to permanent fence corners provided that such attachment in no way alters or damages any permanent fence structure and all attaching devices are removed with the temporary fence. Permittee shall install temporary fencing around the perimeter of the Jet West maintenance hangar and adjacent ramp area , prior to any activity conducted in the Jet West maintenance hangar. Also, temporary fencing will be placed around all lighting equipment left in place behind the crowd line and any other area deemed necessary by the City’s Airport Manager.

2025 Airshow Permit 3
C. Security. Permittee shall provide, at its own expense, sufficient security personnel to protect general aviation aircraft based at the Salinas Airport during the term of this Permit, whenever such aircraft are located in other than the regularly assigned tiedown location. Such sufficiency shall be determined by City’s Police Department and any recommendations from City’s Police Department regarding security activities shall be followed. Permittee shall provide security for all Airport buildings, facilities, equi pment, and property during the periods when the Airport is open to Airshow spectators. Permittee will also provide security for transient aircraft, Airshow participating aircraft, and vehicles and equipment that are participating in the Airshow during the period of this Permit.

D. Crowd Control. Permittee shall furnish such personnel as are necessary to enable the public to park, give traffic directions, and provide crowd control. Crowd control barriers shall be in place before any Airshow activity takes place on the Airport.

E. Water, Sanitary, and First Aid Facilities . Permittee shall provide at its own expense such water, sanitary, and first aid facilities as are deemed necessary by Monterey County Health Department to accommodate expected crowds.

F. Temporary Living Facilities. Except as hereinafter provided, camper trucks, trailers, and/or other temporary living facilities may be utilized in any area s designated by the Airport Manager. By way of this Permit, if Permittee authorizes overnight stay s, Permittee shall provide continuous security patrols of the overnight stay area between the hours of 7:00 p.m. and 7:00 a.m.

G. Fire Protection and Aircraft Rescue Equipment. Permittee shall furnish and be responsible for any and all such fire protection and aircraft crash rescue equipment and services as are deemed necessary by the City and the FAA.

H. Repair and Maintenance of Airport Property . Permittee shall be responsible for the repair and maintenance of any buildings, facilities, equipment or p roperty of the Airport impacted by operations under this Permit. Immediately subsequent to the close of the Airshow and not later than the Monday (5:00 p.m.) following event, Permittee shall clean the entire area used by it, shall remove any and all debris and trash, and shall restore the area insofar as possible to the condition existing immediately prior to the commencement of

2025 Airshow Permit 4
the Permittee’s operations as allowed by this Permit. The aircraft parking ramps southeast of the Airport Terminal Building, bot h based and transient aircraft ramps will be cleared not later than the Monday (5:00 p.m.) following the event , so as to permit use of the ramp for aircraft parking. If, in the opinion of City’s Airport Manager, the repair, maintenance, cleaning, and tras h removal requirements have not been accomplished satisfactorily, City may, after notification of Permittee, cause such repair, maintenance, cleaning, and trash removal to be made at Permittee’s expense. The cost of such work shall be billed separately.

I. Licenses and Permits. Permittee shall obtain and bear the expense of all licenses, permits, and other authorization required by any and all applicable agencies. Pyrotechnic permits will be obtained from the City and State of California when required . Permittee shall pay promptly and discharge all lawful taxes and assessments which may be levied by the federal, state, county, city or other tax levying body on any taxable interest of Permittee as well as all taxes and assessments on taxable personal p roperty of whatever nature owned by Permittee and located on the Permit premises. Permittee shall promptly pay all excise, license, and permit fees of whatever nature applicable to the operation of Permittee’s business.

J. Permit to Conduct Airshow. When this Permit is approved by the Salinas City Council, it shall be deemed a permit issued by the Community Development Director in lieu of a Temporary Land Use Permit, as required under Section 37-50.300 of the City’s Zoning Code.

K. Spectator Parking. It is understood and agreed that certain portions of the Airport will be utilized for parking of spectator operated private vehicles. Permittee agrees that all such vehicles parked on Airport premises, inside the security fence, will be removed from said area no later than 6:00 p.m. of any day when parking has been authorized by City’s Airport Manager. However, the Permittee will ensure that all vehicles are removed from the Airport within two (2) hours after activity ends. Permittee will be prepared to move said vehicles to an area outside the security fence if they remain after the time specified above. Permittee will be responsible for advising all vehicle operators of this provision. If vehicles are not removed by Permittee as agreed in this sectio n, such vehicles will be removed at the direction of Airport management and Permittee shall be held responsible for the costs and charges associated with such removals.

2025 Airshow Permit 5
L. Transient Aircraft. Transient aircraft are authorized to park overnight in areas designated by City’s Airport Manager, who will collect overnight tiedown fees as appropriate.

M. Street Closure. Permittee agrees to abide and comply with the Street Closing Permit attached hereto, marked Exhibit A, and incorporated herein by reference.

N. Costs Associated with Airshow Production. Permittee shall bear all costs connected with staging of the Airshow and activities incidental thereto. The sole function of City is to provide the necessary facilities and areas and to enforce the provisions of this Permit.

6. OBLIGATIONS OF CITY
A. City shall make available for use, by Permittee, City-owned and controlled buildings, land, personal property, and equipment necessary to facilitate the Airshow for which the City may charge a fee in addition to the Permit Fee.

B. It is recognized that the nature of the Airshow precludes normal general aviation an d public use of the Airport during the Airshow events. Therefore, City shall close the Airport to all general aviation aircraft during the period that the Airshow is actually in progress, provided however that locally based aircraft and transient aircraft shall be allowed to operate when scheduled Airshow events are not taking place. Permittee shall not interfere with the regular operation of tenants doing business on the Airport.

7. OPERATIONAL PROVISIONS
A. Traffic Control. All barricades on City streets at critical intersections shall be staffed by Airshow personnel. Airshow will pay for all Salinas Public Works services related to the Airshow, including but not limited to: delivery/removal and utilization of barricades , cones, and other traffic control equipment; garbage/debris removal; sweeping and sanitation; and traffic control and guide signs. Permittee shall furnish such personnel as are necessary to enable the public to park, give traffic directions, and provide crowd control.

The Salinas Police Department is responsible for determining the appropriate personnel required at critical intersections, the exact hours, and number of personnel necessary to safely and efficiently manage traffic control for this event.

2025 Airshow Permit 6
B. Staffing by Salinas Police Department. Police staffing shall be consistent with the City’s current salary schedule and labor agreements. The exact hours and number of law enforcement personnel needed for traffic control and other duties will be determined by the Police Department prior to and during the Airshow.

C. Security. Permittee shall provide private security on the Airport inside the Airport security fence on all days of Airshow activity attended by the general public, as required in section 5 of this Permit.

D. Airshow Communications Command Post. Permittee shall establish an Airshow Communications Command Post from which all of its efforts in regard to the Airshow and this Permit shall be coordinated. A Salinas Police Department representat ive shall be present at the Airshow Communications Command Post each day at Permittee’s expense.

E. Airshow Bank. One uniformed Salinas Police Office r will be present at the Airshow bank each day at Permittee’s expense.

F. Emergency Services Communica tions Plan . Permittee shall establish in coordination with the Salinas Fire Department, a communications plan to include emergency services.

G. Incident Command Center. Permittee shall provide an area for location of an Incident Command Center, as required by Salinas Fire Department.

H. Parking of Fire Department Apparatus. Permittee shall provide area for parking of fire apparatus at the Airport.

I. Emergency Notification List. Permittee shall provide a current emergency notification list to the City prior to the commencement date of this Permit.

J. Emergency Response Location Grid . Permittee shall provide an accurate Airport emergency response location grid map to the City prior to the commencement date of this Permit.

K. Access to Fire Access R oads and Gates. Permittee shall ensure that fire access roads and gates remain clear and accessible throughout the Airshow.

L. Fire Prevention Activities in Cooking Booths. All cooking booths or areas shall have at least one 2A10BC fire extinguisher available, as determined by the Fire Marshall, if an open flame device will be used for cooking purposes. No open flame device may be used for any purpose other than cooking.

2025 Airshow Permit 7

8. SAFETY
A. Safety shall be of primary importance to this event. Anyone who fl ies in a manner and style not considered to demonstrate good airmanship and safety shall be barred from any further activities. It shall be the duty of the Permittee to ensure that the safety and good airmanship of all Airshow performers will be observed at all times, and Permittee shall take any and all steps necessary, including prohibition of flying, in the event Permittee determines that good airmanship and safety are being threatened or compromised. In the absence of the FAA monitor or Permittee supervision, and when City’s Airport Manager is of the opinion that the Permittee is unable to fulfill said requirements of good airmanship and safety, the Airport Manager shall stop all Airshow connected activity until the unsafe or unsatisfactory condition is corrected. Other applicable enforcement agencies shall have full authority to order stoppage or direct correction of any unsafe condition or practice observed on or over the Airport.

B. No person shall operate a motor vehicle of any kind on the Airport in a negligent or reckless manner.

The speed limit on the Airport is a speed consistent with the variable weather conditions of the area being traversed and common sense and good judgment but in no case greater than 15 MPH. No person shall cross any Airport runway, whether in a vehicle or otherwise, without having first obtained permission from the Air Traffic Controller, except when the runway has been officially closed by the City’s Airport Manager and the person has been notified of that status before each runway crossing.

9. INSURANCE
A. Permittee shall, at its sole expense, throughout the duration of this Permit, maintain commercial general liability and property damage insurance, including but not limited to premises and automobile, and Air Meet liability insurance, covering all operations of the Permittee, its agents , and employees, performed in connection with this Permit, including but not limited to set up of premises, practices, performances, cleanup and dismantling, and any pyrotechnic displ ays or demonstrations. Such insurance coverage shall be in the amounts and according to the conditions provided as follows:
(1) Air Meet. A $10,000,000 Air Meet Liability Occurrence All Risk Policy on a standard policy form which includes, without limitation, the following coverages:

2025 Airshow Permit 8
a. Grandstand liability, if grandstands are to be used; b. Non-owned automobile liability for Airshow activities; c. Pyrotechnics liability; and
d. The City of Salinas, along with its employees, officers, agents, representatives, boards, commissions, and commissioners, shall be named as additional insureds by endorsement to the Air Meet liability insurance policy.
(2) General Liability . A $2,000,000 commercial general liability insurance policy on a per- occurrence basis, which includes, without limitation, the following coverages:
a. Bodily injury;
b. Property damage;
c. Personal injury and advertising;
d. Auto liability, including non-owned auto liability;
e. Parking liability;
f. Products/completed operations;
g. Liquor legal liability;
h. Host liquor liability;
i. Contractual Liability; and
j. The City of Salinas, along with its employees, officers, agents, representatives, boards, commissions, and commissioners, shall be named as additional insureds by endorsement to the general liability insurance policy.
(3) All insurance companies affording coverage to the Permittee shall be insurance organizations admitted by the Insurance Commissioner of the State Department of Insurance to transact the business of insurance in the State of California. And insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (4) Each insurance policy required shall provide that the coverage shall not be canceled or reduced in coverage except with notice to t he City of Salinas. For the purposes of this notice

2025 Airshow Permit 9
requirement, any cancellation or reduction in coverage shall be considered a material change and subject this Permit to cancellation.
(5) Permittee shall provide evidence of compliance with the insurance requirements listed above by providing to the City certificates of insurance and endorsements, in forms satisfactory to the City, at least fifteen (15) days prior to the effective date of this Permit . No material change in coverage or cancellation may be made after that time.

If any policy has an aggregate limit or for some other reason the total amount of the limits of any policy are not available to cover indemnification obligations and/or losses described in this Permit, the insurance certificate(s) shall also state the unpaid limits of the policy.

Certificates of insurance shall identify any deductible amounts. All deductibles must be in amounts acceptable to City.
(6) Permittee’s coverage shall be primary coverage as respects the City. Any insurance or self - insurance maintained by the City shall be excess of the Permittee’s insurance. (7) Maintenance of insurance by the Permittee as specified in the Permit shall in no way be interpreted as relieving the Permittee of any responsibility whatsoever and the Permittee may carry, at its own expense, such additional insurance as it deems necessary. (8) In the event of cancellation of any of the required insurance, this Permit is immediately null and void and Permittee shall immediately cease all operations under this Permit and vacate the Airport premises.
(9) Permittee hereby grants to City a waiver of any right to subrogation which any insurer of Permittee may acquire again st the City by virtue of any payment of any loss under such insurance. Permittee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

B. Prior to the commencement of any and all activities pertinent to the granting of the Permit and/or its rights and privileges (including set -up of premises, practices, performances, clean -up, and dismantl ing),

2025 Airshow Permit 10
Permittee shall ensure that all of its employees and/or all employees of any contractors of Permittee, are covered by Workers’ Compensation insurance with statutory limits as well as Employer’s Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease, for any person injured while performing any work incidental to the work in or on the Airport. Permittee hereby waives any rights of subrogation against the City. Permittee shall file a certificate evidencing such coverage as well as a waiver of subrogation endorsement on a form satisfactory to City.

C. Permittee shall require that all contractors and/or concessionaires maintain liability insurance, including aircraft liability insurance when applicable, and pr ovide certificates of insurance to the Permittee evidencing such insurance in an amount no less than $1,000,000 per occurrence for bodily injury and property damage liability which name the City of Salinas, its employees, officers, agents, representatives , boards, commissions and commissioners, and the Permittee, as additional insureds by endorsements with occurrence form coverage, in amounts, determined appropriate by the City and Permittee, to the product or service being provided by the concessionaire.

10. HOLD HARMLESS/INDEMNIFICATION
Permittee shall indemnify, defend, and save the City, its officers, employees, agents, and representatives harmless against any and all claims for damages to all persons or property arising from Permittee’s execution of the activity, or otherwise by the conduct of the Permittee, its officers, employees, agents, concessionaires, subcontractors or others (including the active and passive negligence of the City, its officers, agents, and employees), in connection with the execution of the activities covered by this Permit and any and all costs, expenses, attorneys’ fees, and liability incurred by the City, its officers, agents, employees, or representatives in defending against such claims, whether the same proceed to judgment or not, except only those claims arising from the willful misconduct of the City, its officers, agents, or employees. Further, Permittee shall at its own expense, upon written request by the City, defend any such suit or action brought against the City, its officers, agents, representatives, and employees. This section specifically includes any liability arising out of or in connection with separate agreements that City may execute with third parties for

2025 Airshow Permit 11
services, volunteer or otherwise, relating to or in support of Airshow events including, but not limited to, preparation, set-up, and clean-up work and activities.

Further, Permittee agrees to save, indemnify, defend, and hold harmless the City, its officers, employees, and agents against all liabilities , judgments, costs, and expenses, which may accrue against City as a consequence of granting permits and agreements to Permittee and from Permittee’s compliance with the provisions of the City’s rules, regulations, resolutions, and ordinances. Permittee shall reimburse the City for all costs and expenses (including but not limited to fees and charges of attorneys and other professional and court costs) incurred by the City in enforcing the provisions of this Section.

11. NO DEMANDS UPON CITY
Permittee sha ll be deemed to have accepted the condition of the Airport premises prior to its occupation and use thereof for the purposes of this Permit and shall make no demand upon City for any alterations, repairs or construction.

12. USE OF SALINAS MUNICIPAL AIRPORT
Permittee may use such areas and facilities at the Airport as are designated by the City’s Airport Manager. Permittee shall have the right to construct and maintain such temporary facilities and/or structures as are necessary for operations as allowed b y this Permit, including controlling the ingress and egress of the public and Airshow participants. Said temporary facilities and/or structures must be satisfactory to the City’s Airport Manager. Upon the request of the City’s Airport Manager, Permittee shall remove said temporary facilities and/or structures.

13. DAMAGE TO SALINAS MUNICIPAL AIRPORT
Permittee shall cause to be repaired at its own expense, any and all damage to the property of the City or to the property of others on the Airport, which damage has been caused by Permittee, its agents, employees or others who may be on the Airport for any purpose connected with the staging and operation of the Airshow, including patrons of the Airshow. This provision applies to all aircraft moved from its normal and regular tiedown or parking space to make room for Airshow activity, until returned to its normal and regular tiedown or parking space. The Permittee accepts full legal liability and responsibility for all aircraft while located at

2025 Airshow Permit 12
other than its regular tiedown location until forty-eight (48) hours after the tiedown ramp has been vacated by Airshow facilities.

14. HAZARDOUS SUBSTANCES
A. Pursuant to Health and Safety Code section 25359.7, Permittee shall notify City in writing within a reasonable time of any material release of hazardous substances and of any hazardous substances that have come to be located on or beneath the Airport.

B. Prior to the expiration of this Permit, Permittee shall at its cost and expense remove all items of personal property, including but not limited to all flammable and hazardous materials and waste as defined by state, federal, or local law at the time of expiration of the Permit.

C. Permittee shall make available for inspection to the City all records relating to the maintenance, release, mitigation, and cleanup of any hazardous substances on the leased premises.

D. Permittee shall comply with all federal, state, and local laws and regulations relating to hazardous materials and waste, and shall timely comply with the orders of any governmental agencies relating thereto. Permittee shall request that a representa tive from Monterey County Environmental Health Department review hazardous material storage and use to determine that compliance with local l aws and regulations has been obtained.

E. City may reasonably enter upon and inspect the premises at any time.

15. CHARGES BY PERMITTEE
A. Permittee shall have the right to charge admission to members of the public desiring to witness the events allowed by this Permit.

B. Persons desiring or required to use the Airport for its normal purposes shall not be charged an admission to specific areas required for the performance of their normal activity on the Airport; except, however, that Permittee may charge admission to occupants of transient aircraft arriving during the open hours period of this Permit and desiring to attend the Airshow. Persons not charged an admission shall include but not be limited to: City’s employees regularly employed at the Airport or required to work on the Airport as certified by the City’s Airport Manager; on site employees of businesses at the Airport; tenants leasing property

2025 Airshow Permit 13
from the City and conducting business on the flight line; owners of aircraft based at the Airport; and persons demonstrating a valid requirement to conduct business on the Airport.

16. FURTHER COVENANTS AND AGREEMENTS
A. Throughout its operation and the operation of all its facilities on the Airport, neither Permittee nor any person or organization occupying space or facilities thereon will discriminate against any person or class of persons by reason of age, sex , race, color, religion, ancestry, national origin, blindness or other physical disability, in the use of any facilities provided for the public on the Airport.

B. Throughout Permittee’s rendering to the public any service (including the furnishings or sa le of admission tickets, transportation, supplies or materials) essential to its operation at the Airport it will:
(1) Furnish such service on a fair, equal, and non-discriminatory basis to all users thereof; and (2) Charge fair, reasonable, and non -discriminatory prices for each unit of service; provided that Permittee may be allowed to make reasonable and nondiscriminatory discounts, rebates, or other similar types of price reductions to volume purchasers.

C. This Permit shall be subject to the terms of the City’s agreements, as amended, with the FAA. If they conflict, provisions of the FAA agreements that implement federal law shall take precedence over provisions of this Permit.

D. Permittee shall abide and be bound by the Minority Business Enterprise Program, a copy of which has been provided to Permittee, adopted and as amended from time to time by the City pursuant to United States Department of Transportation regulations Title 49, Code of Federal Regula tions, Subtitle A, Part 23, participation by disadvantaged business enterprises in Airport concessions, and Part 26, participation by Minority Business Enterprise in Department of Transportation programs, a copy of which has also been provided to Permittee.

E. Permittee will obey all rules, regulations, and orders of the FAA, California Aviation Office, and the City of Salinas, existing or as amended.

F. It is further understood and agreed that during the term of this Permit, Permittee shall use the Airport in an orderly and peaceable manner, and in strict compliance with all applicable laws and ordinances and shall

2025 Airshow Permit 14
not use the Airport, nor allow any person or persons to use the Airport, for any purpose whatsoever that is in violation of any law or ordinance.

17. NO ASSIGNMENT, DELEGATION, OR SUBLICENSING
This Permit, being in the nature of a personal revocable permit, may not be assigned or delegated.

However, Permittee may allow concessionaires to enter upon the Airport for the performance of functions and services within the scope of the uses allowed to Permittee under the provisions of this Permit.

18. RIGHT TO AMEND
This Permit shall be subordinate to the provisions of any existing or future agreement between City and the United St ates, by which City obtains federally owned surplus property or federal aid for the improvement, operation, and/or maintenance of the Airport. In the event that the FAA, or any other federal agency, requires modifications or changes in this Permit as a co ndition for the granting of funds for the improvement of the air terminal or lands or improvements covered by its laws, rules, or regulations, Permittee agrees to consent to the amendments, modifications, revisions, supplements, or deletions of any of the terms, conditions, or requirements of this Permit as may be required to obtain such funds.

19. SPECIAL PROVISION
It is understood and agreed that nothing contained in this Permit shall be construed as granting or authorizing the granting of an exclusive right for the use of any landing areas or air navigation facility at the Airport.

20. PERMITTEE INDEPENDENT CONTRACTOR
For all the purposes of this Permit, Permittee is and shall be deemed to be, with respect to the City, an independent contractor. It i s mutually agreed and understood that nothing contained in the Permit shall be deemed or construed to constitute a partnership or joint venture between the parties to this Permit. Moreover, it is agreed and understood that regarding the rights and obligat ions provided herein, this Permit establishes the extent of the relationship between the City and Permittee. It is agreed and understood that the City and Permittee are independent contractors and that neither is the employee or employer of the other and that employees of one are not the employees of the other.

2025 Airshow Permit 15

21. CANCELLATION BY CITY
In addition to any rights to which it may be entitled by law, City may cancel this Permit upon or after the occurrence of any of the following events:

A. The assumption by the United States Government, or any of its authorized agencies, of the operation, use or control of the Airport, or any substantial part of the Airport, in such manner as to substantially restrict the use of the Airport for any of the purposes for which Permittee is authorized; B. The existence or operation of any rule, regulation, sponsor assurance, or order of the FAA, directly or indirectly requiring the discontinuance or substantial reduction of the use of the Airport for any of the purposes for which Permittee is authorized;
C. The issuance of an injunction by any Court of competent jurisdiction restraining the use of the Airport for any of the purposes for which this Permit has authorized; D. Cancellation of any policy of insurance required by Section 9 of this Permit; E. The filing by Permittee of a voluntary petition in bankruptcy, the institution of proceedings in bankruptcy against Permittee, or the adjudication on Permittee as a bankrupt pursuant to voluntary or involuntary bankruptcy proceedings;
F. The appointment of a receiver of Permittee’s assets which results in a liquidation of Permittee’s business;
G. The general assignment of this Permit by Permittee for the benefit of creditors; or H. The default by Permittee in the performance o f any of the terms and conditions required by this Permit to be kept and performed.

22. CANCELLATION BY PERMITTEE
Permittee may cancel this Permit and terminate all of its obligations at any time subsequent to the commencement of the term upon the breach of City, or City’s failure to perform any of the material covenants or agreements contained in this Permit. In such a case, the Permit fee identified in Section 4 will be refunded to Permittee.

2025 Airshow Permit 16

23. WAIVER
It is agreed that a failure on the part of C ity to take appropriate action or to declare this Permit terminated for default by Permittee in any one or more of the terms, covenants or conditions will not be considered or construed as a waiver by the City of such right on any further or future default on the part of Permittee. Additionally, the subsequent acceptance of the fee by City shall not be construed as a waiver of City’s rights concerning any preceding breach of any term, covenant or condition by Permittee.

24. SURRENDER
Permittee covenants that on the last day of this Permit or any extension of it, Permittee will peaceably and quietly leave and surrender the Airport premises in as good a condition as they are now (or, may be in after making alterations, additions, or improvements as permitted by City) except for ordinary wear and tear.

25. ASSIGNMENT BY CITY
It is further agreed by and between City and Permittee that City reserves the right to assign, pledge, or hypothecate this Permit, without the consent of Permittee, should such assignment, pledging, or hypothecation become necessary in the financing or refinancing of the Salinas Municipal Airport.

26. SECTION HEADINGS
The section headings contained in this Permit are for convenience in reference and are not intended to define, govern, limit, modify, or in any manner affect the scope meaning, or intent of the provisions of this Permit.

27. TIME
Concerning this Permit and the performance of each and every provision contained herein, time is of the essence.

28. NOTICES
Except as ot herwise contained herein, all notices, statements, demands, consents, approvals, authorizations, offers, agreements, appointments or designations hereunder by either party, shall be in writing and shall be sufficiently given and served upon the other party if sent by mail, postage prepaid and addressed as follows:

2025 Airshow Permit 17
If to City, the same shall be addressed to:

Airport Manager
City of Salinas
Salinas Municipal Airport
342 Airport Blvd.

Salinas, California 93905

With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901

or to such other place as City may by such similar notice in writing designate.

If to Permittee, the same shall be addressed to:

Monterey County Airshow Association
P.O. Box 1448
Salinas, California 93902

29. LITIGATION INVOLVING PERMIT; ATTORNEY FEES

In case suit shall be brought to interpret or enforce this Permit, or any term of provision contained herein, or because of the breach of any term or provision contained herein, the prevailing party in any such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the court. City’s attorney’s fees, if awarded, shall be calculated at the market rate.

30. RIGHTS AND OBLIGATIONS UNDER PERMIT

This Permit constitutes the entire agreement between the City and Permittee and is the final expression of the City and Permittee with respect to the included terms and conditions, and as a complete and exclusive statement of the terms and conditions. Any prior agreements, premises, negotiations or representations not expressly set forth in this Permit are of no force and effect unless it is in writing and signed by the City and Permittee. By granting this Permit, the City does not intend to create any obligations express or implied other than those set out herein; further, this Permit shall not create any rights in any party not a signatory hereto.

2025 Airshow Permit 18

31. SPONSORSHIP
A. Sponsorship Contribution From Airport Enterprise Fund. Pursuant to FAA Policies and Procedures Concerning the Use of Airport Revenue: Federal Register Volume 64, No. 30, February 16, 1999, the City Attorney’s Office has determined that it is permissible for the City Council to authorize a sponsorship contribution from the Airport Enterprise Fund to the California International Airshow provided the following criteria are met:
(1) The contribution must be minimal.
(2) The contribution must be substantially related to the operation of the Airport. (3) The contribution must have the intangible benefit of enhancing the Airport’s acceptance in local communities impacted by the Airport.

B. Minimal Contribution. In consideration for waving the Administrative Fees and F acility Rental Fees for the Airshow, the minimal contribution for the Airshow Sponsorship has been met.

C. Enhancement of Airport Acceptance. To ensure and maximize the enhancement of the Airport’s acceptance in the local community, the following considerations will be made by the Permittee:
(1) Space will be provided in the event program or other publication, for the Airport to publish an educational article or be recognized.
(2) The City shall receive not less than the equivalent sponsorship benefits as other sponsors for equivalent/like sponsorship contributions, whether paid or in-kind. (3) City and or Airport logos will be included on banners and promotional materials similar to that of equal sponsors.
(4) Booth, vendor, and or concession space will be provided to the City of Salinas, at no charge. A total of three (3) spaces shall be reserved for the City’s uses. The sole use of the City spaces will be to promote and enhance the City ’s image. The Airshow shall provide entrance credentials necessary for City Staff, volunteers, or contractors to administer the space.

2025 Airshow Permit 19
(5) The Salinas Pilots Association (SPA) shall receive a $2,500.00 cash donation for volunteer services rendered during the airshow period. SPA will provide services and duties that are agreeable to SPA and Airshow Association. Historically this has included transient aircraft parking services and docent services for general aviation aircraft displays.

CITY OF SALINAS

_________________________________ ______________________________ Matt Nelson, C.M., ATP - Airport Manager Date

APPROVED AS TO FORM:

_________________________________ ______________________________ Christopher A. Callihan, City Attorney Date

MONTEREY COUNTY AIRSHOW ASSOCIATION, INCORPORATED

______________________________ ______________________________ President – Jim Skillicorn Date

______________________________ ______________________________ Secretary-Esmeralda Montenegro Owen Date
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-325, Version: 1
Fire Hazard Severity Zones Map
Adopt an Ordinance adopting by reference the State of California Fire Hazard Severity Zones Map entitled “City of Salinas-Monterey County Local Responsibility Area Fire Hazard Severity Zones”.

City of Salinas Printed on 8/21/2025Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: AUGUST 12, 2025
DEPARTMENT: FIRE
FROM: SAMUEL KLEMEK, FIRE CHIEF
TITLE: FIRE HAZARD SEVERITY ZONES MAP

RECOMMENDED MOTION:

Adopt an ordinance adopting by reference the State of California Fire Hazard Severity Zones Map entitled “City of Salinas —Monterey County Local Responsibility Area Fire Hazard Severity Zones.

EXECUTIVE SUMMARY:

California Government Code Section 51179 requires that the local agencies, including the City of Salinas, to adopt an ordinance adopting the Local Responsibility Area Fire Hazard Severity Zone map prepared by the State of California Office of the State Fire Marshal. This statewide legislation is part of the larger state effort aimed at reducing wildfire risk and bolstering response capabilities.

Once adopted the ordinance will become effective thirty (30) days thereafter.

BACKGROUND:

In March of 2025, the Salinas Fire Department received the updated Fire Hazard Severity Zone (FHSZ) maps from the State Fire Marshal’s Office. These maps were developed by state officials pursuant to Government Code Section 51178, which mandates the identification and classification of areas in California based on their relative fire hazard severity. The designation is a crucial step in implementing fire prevention strategies and ensuring the safety of residents in high-hazard areas.

The maps do not limit or restrict the City’s authority to impose more restrictive fire and public safety requirements, as otherwise authorized by law. No further local revisions or restrictions to this map are proposed in this ordinance.

It is important to remember that these maps measure hazard and not risk.

 Fire “hazard” is based on physical conditions that create a likelihood and expected fire behavior over a 30 to 50-year period without considering mitigation measures such as home hardening, recent wildfires, or fuel reduction.

Page | 2
 Fire “risk” is the potential damage a fire can do to the area under existing conditions, accounting for any modifications such as fuel reduction projects, defensible space, and ignition-resistant building construction.

Though the hazard has been reduced in much of the City, this does not mean properties are less at risk. The maps do not incorporate structure density and limited evacuation routes. The Fire Hazard Severity Zone maps, created by the state, are developed using scientific models that assess factors such as vegetation, topography, and weather patterns that contribute to fire behavior. These maps are instrumental in guiding building standards, defensible space requirements in new developments and application of fire safe regulations.

CEQA CONSIDERATION:

Statutory Exemption. The proposed ordinance adopting the Fire Hazard Severity Zones as recommended by the State Fire Marshal is exempt from the California Environmental Quality Act (CEQA) as a ministerial action, required by law.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

Public Safety - Continue to improve community safety by engaging residents and using a broad range of proactive approaches that emphasize community connection and prevention programs.

DEPARTMENTAL COORDINATION:

This Fire Department has shared this information with the Community Development Department for incorporation into future planning and development policies and projects.

FISCAL AND SUSTAINABILITY IMPACT:

Fund

Appropriation

Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 25-26
Operating
Budget Page
Last Budget
Action (Date,
Resolution)*

N/A N/A N/A N/A N/A N/A N/A
* The FY 25-26 Adopted Budget was adopted on June 17, 2025.

ATTACHMENTS:

Draft Ordinance
City of Salinas Fire Hazard Severity map

City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire Pro
tection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
hav
e been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expect
ed to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal t
o identify areas in the state as moderate, high,
and very high fire hazard severity zones based on consistent Waterbody
Federal Responsibility
Area (FRA)Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:47,000 at 1
1" x 17"
0 1 2 3Km
0 1 2Mi
High Moderate
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the S
tate Fire Marshal
Salinas
101
68 183

UNINCORPORATED
MONTEREY CO.

UNINCORPORATED
MONTEREY CO.

March 10, 2025
As Identified by the
St
ate Fire Marshal
Local Responsibility Area
Fire Hazard Sev
erity Zones
CITY OF SALINAS – MONTEREY COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Eff
ective April 1, 2024

1 ORDINANCE NO. ______________ (N.C.S.)

AN ORDINANCE ADOPTING BY REFERENCE THE STATE OF CALIFORNIA “FIRE HAZARD SEVERITY ZONES” MAP.

WHEREAS, Government Code section 51178 requires the State Fire Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas, including based on fuel loading, slope, fire weather, winds, and other relevant factors; and

WHEREAS, Government Code section 51181 requires the State Fire Marshal to periodically review the areas in the state identified as very high fire hazard severity zones and, as necessary, make recommendations relative to very high fire hazard severity zones, including every five years if possible; and

WHEREAS, the Office of the State Fire Marshal has set forth the most recent update to the Fire Hazard Severity Zones (FHSZ) map to better identify statewide wildfire safety risks in state and local jurisdictions; and

WHEREAS, this map was updated based upon the recommendations of the California Department of Forestry and Fire Protection (CalFire) pursuant to Government Code Section 51178; and

WHEREAS, Government Code section 51179 requires local agencies by ordinance to designate moderate, high, and very high fire hazard severity zones within their jurisdictions following receipt of updated recommendations from the State Fire Marshal; and

WHEREAS, the City received from the State Fire Marshal a map entitled “City of Salinas—Monterey County Local Responsibility Area Fire Hazard Severity Zones,” a copy of which is attached hereto as Exhibit A; and

WHEREAS, consistent with Government Code section 51178.5, within thirty (30) days after receiving this transmittal, the City made the proposed map, and all information contained therein available for public review and comment in a format that was understandable and accessible to the general public, including posting on the City of Salinas Fire Department website.

NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF SALINAS AS FOLLOWS:

SECTION 1. The Local Responsibility Area Fire Hazard Severity Zones Map as designated by the Office of the State Fire Marshal and entitled “City of Salinas—Monterey County Local Responsibility Area Fire Hazard Severity Zones,” attached hereto as Exhibit A and incorporated herein by this reference, is hereby adopted and designated as the map delineating fire hazard safety zones for the City of Salinas.

2 SECTION 2. Consistent with Government Code section51179(c), the Salinas Fire Marshal shall transmit a copy of this ordinance to the State Board of Forestry and Fire Protection within thirty (30) days of adoption.

SECTION 3. All ordinances and parts of ordinances and all resolutions and parts of resolutions in conflict herewith are hereby repealed as of the effective date of this ordinance.

SECTION 4. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The Salinas City Council hereby declares that it would have passed this ordinance and each and every section, subsection, clause, and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

SECTION 5. CEQA Compliance. The City Council’s adoption of this ordinance is not a project subject to environmental review under California Environmental Quality Act (CEQA) Guidelines section 15060(c)(1) because this action does not involve the exercise of discretionary powers and section 15061(b)(3) because it would not have a significant effect on the environment.

SECTION 6. Publication. The City Clerk shall cause a summary of this ordinance to be published once in a newspaper published and circulated in Salinas within fifteen (15) days after adoption. (Salinas Charter Section 11.9)

SECTION 7. Effective Date. This ordinance will take effect thirty (30) days from and after its adoption.

This ordinance was introduced on the 12th day of August 2025, and passed and adopted on the ___ day of ___ 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:

_________________________________
Dennis Donohue, Mayor

ATTEST:

___________________________________
Patricia M. Barajas, City Clerk

3 APPROVED AS TO FORM:

___________________________________
Christopher A. Callihan, City Attorney

Attachment:

Exhibit A: City of Salinas—Monterey County Local Responsibility Area Fire Hazard Severity Zones
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-343, Version: 1
Award of the Sherwood Recreation Center Building Improvement, CIP 9535 Approve a Resolution approving the Plans and Specifications for the Sherwood Recreation Center Building Improvement, CIP 9535; awarding a contract to Otto Construction, Inc. for the Sherwood Recreation Center Building Improvement, CIP 9535, in an amount not to exceed $2,686,900; authorizing the Public Works Director or his designee to approve contract change orders up to an additional $538,000, approximately 20% of the contract amount for construction contingencies; and appropriating $3,623,602 from Community Development Block Grants (CDBG) funds to CIP 9535.

City of Salinas Printed on 8/21/2025Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: AUGUST 26, 2025
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR

KRISTAN LUNDQUIST, LCS DIRECTOR
BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER
ADRIANA ROBLES, P.E., C.F.M., CITY ENGINEER
TITLE: AWARD OF THE SHERWOOD RECREATION CENTER
BUILDING IMPROVEMENT, CIP 9535
RECOMMENDED MOTION:

It is recommended that the City Council approve a resolution:

1. Approving the Plans and Specifications for the Sherwood Recreation Center Building Improvement, CIP 9535;

2. Awarding a contract to Otto Construction , Inc . for the Sherwood Recreation Center Building Improvement, CIP 9535, in an amount not to exceed $2,686,900;

3. Authorizing the Public Works Director or his designee to approve contract change orders up to an additional $538,000, approximately 20% of the contract amount for construction contingencies; and

4. Appropriating $3,623,602 from Community Development Block Grants (CDBG) funds to CIP 9535.

EXECUTIVE SUMMARY:

On June 4, 202 5, the bid advertisement for the Sherwood Recreation Center Building Improvement, CIP 9535, was published via PlanetBids. On July 15, 2025, three (3) bid proposals were received by the City from Otto Construction Inc., Marv ulli Inc., and CWS Construction Group Inc. The lowest responsive and responsible bidder, Otto Construction Inc., submitted a base bid in the amount of $2,686,900. Staff recommends awarding the project to Otto Construction Inc. for the base bid amount of $2,686,900 and approving an allowance of $538,000 for construction contingencies, approximately 20% of the contract amount.

BACKGROUND:

The Old Municipal Swimming Pool Building, located at 940 N. Main Street, was built in 1949 (over 70 years ago). In 2009, after completion of the New Aquatic Center, the old swimming pool was drained, and the building was not utilized. In 2016, Council approved the initial renovation work for this building in connection with the overall plan of converting the building into a multi - Page | 2
use recreational facility. The work was done in phases to accommodate funding availability and Phase I - III were completed on May 11, 2021. The Sherwood Recreation Center Phase IV project is a continuation of this renovation effort.

The City of Salinas receives and administers annual entitlement Community Development Block Grant (“CDBG”) funds from the United States Department of Housing and Urban Development (“HUD”). These funds are allocated to address community needs identified in the City’s 2020 – 2024 Consolidated Plan (the “Plan”). Sherwood Recreation Center was identified in this Plan as a priority capital improvement project aimed at enhancing recreational opportunities and community well-being. The Project is fully funded through HUD CDBG funds, as previously authorized by City Council through the HUD FY 2021-22, 2022-23, 2023-24, and 2024-25 Annual Action Plans and associated Substantial Amendments.

On July 20, 2023, the City’s Community Development Department approved proposals related to Sherwood Recreation Center Phase IV, and CSG Consultants, Inc. initiated service provision under an executed agreement. City staff submitted the Request for Release of Funds and Certification to HUD on January 30, 2025, in compliance with federal NEPA environmental review and grant administration requirements. Subsequently, on March 7, 2025, HUD issued the Authority to Use Grant Funds, officially authorizing the City to proceed with construction -related activities.

Following this authorization, City staff released the project bid package on June 4, 2025, advancing the project toward the construction phase in alignment with HUD requirements and loca l procurement procedures.

City Engineer approved the project plans and specifications and authorized the call to bids for the project with a bid submittal date of July 15, 2025.

On July 15, 2025, bid proposals were received by the City, publicly opened and read via a Zoom meeting with the following results:

BID RESULTS

CONTRACTOR BASE BID
Otto Construction Inc. $2,686,900
Marvulli Inc. $2,866,982
CWS Construction Inc. $3,285,000
Engineer’s Estimate $2,724,077
The engineer’s estimate for the project base bid was $2,724,077. Otto Construction, the apparent low bidder, submitted a base bid of $2,686,900, below the engineer’s estimate.

Based on the proposals received, staff recommend awarding the project to the apparent lowest, responsive, and responsible bidder, Otto Construction, in an amount not to exceed $2,686,900.

Staff anticipate $538,000 in construction contingencies, approximately 20% of the contract amount. The total project costs are estimated at $3,674,900.

On July 18, 2025, City received a letter of advisement from Sheet Metal Workers’ Local Union No. 104 advising careful review of the Otto Construction’s bid due to the listing of B&M Civil, LLC (“B&M”) as the HVAC subcontractor. Said letter provided penalty assessment notices for B&M from the Department of Industrial Relations for violations to labor code section 1771, 1774, Page | 3
and 1777.5. City staff notified the prime contractor, Otto Construction, of B&M’s violations. Otto Construction provided the City with a letter ensuring that Otto Construction will oversee B&M and enforce labor compliance and safety requirements throughout the project.

City staff reviewed the CSLB license and DIR registration of a ll contractors listed , including B&M, and found no issues identified by either agency . Furthermore, B&M is not listed in the DSLE debarments list provided on the DIR website. City staff also contacted various awarding agencies listed in the DIR violations for information on B&M and found no issues in construction.

Thus, City staff recommends awarding the project to t he apparent lowest, responsive, and responsible bidder, Otto Construction, in an amount not to exceed $2,686,900.

Construction for Base Bid is anticipated to begin in Fall 2025.

ANTICIPATED COSTS
Description Anticipated Expenditure
Otto Construction Base Bid $2,686,900
Contingency (20%) $538,000
Direct Project Cost Subtotal $3,224,900
Administrative Overhead $50,000
Inspection and Labor Compliance $270,000
City Staff Project Management and Admin. $130,000
Soft Project Cost Subtotal $450,000
TOTAL PROJECT COSTS $3,674,900
CEQA/NEPA CONSIDERATION:

The Sherwood Recreation Center Building Improvement CIP 9535 includes operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use, qualifies as a Class 1 Categorical Exemption (Section 15301a) under the California Environmental Quality Act (CEQA). A “Notice of Exemption” was filed at the Monterey County Recorder’s Office on January 7, 2025.

A National Environmental Policy Act (NEPA) review was completed for Phase IV work was completed on January 10, 2025. The project was determined to be Categorically Excluded per 24 CFR 58.35(a), subject to laws and authorities at 58.35(a)(1).

This project meets the CDBG HUD National Objective of Low -Moderate Area (LMA) bene fit, 570.208(a)(1) where the project would benefit at least 51% of the residents in the service area (of the project) that are of Low-Moderate Income (LMI).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No, because this project and contract were competitively bid.

Page | 4
STRATEGIC PLAN INITIATIVE:

This project addresses the current City Council’s Goals of Youth and Seniors, Infrastructure, and Public Safety.

DEPARTMENTAL COORDINATION:

The process of administering this project involves Public Works, Library and Community Services, Community Development, Finance, and Legal Departments.

Public Works Department will be managing the project with activities that include construction management, labor compliance, and inspection services during construction. The project is a CIP for the Library and Community Services Department and is entirely funded with CDBG funds which is being administered by the Community Development Department. Finance Department manages the proper disbursement of funds and is involved with the reporting requirements of the CDBG funds, and Legal Department reviews pertinent documents/contracts to ensure compliance with applicable laws and regulations. Thus, staff from these Departments are very act ively involved with the development and execution of this project FISCAL AND SUSTAINABILITY IMPACT:

Currently, there is only $51,298.43 available and appropriated in CIP 9535. The project requires the allocation of CDBG operating budget to CIP Project 9535 to proceed with the Sherwood Recreation Center Building Improvement Project.

Fund

CIP No. Appropriation

Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 25-26
Operating
Budget
Page
Last Budget
Action
(Date,
Resolution)
2910

n/a 30.3240-

63.5010
Professional
Services
$273,592.44 $273,592.44 n/a 05/11/21,
22088;
06/21/22,
22397;
05/16/23,
22658;
05/14/24,
22973
2910 n/a 30.3240-

66.3600
Capital Outlays
– Bldg
Construction
$3,921,173.34

$3,350,009.13 n/a 6/11/24,
22979
1000 9535 55.9535-

63.6010
Outside Services $3,172.36 $3,172.36 n/a n/a
1000 9535 55.9535-

66.3000
Capital Outlays
Bldg.

Improvements
$2,549.46 $2,549.46 n/a n/a
1000 9535 55.9535-

64.4000
Capital Outlays
Improvements
$45,576.61 $45,576.61 n/a n/a
2910 9535 55.9535-

61.1100

Salaries &
Benefits
$0.00 $400,000.00 n/a n/a
2910 9535 55.9535-

64.1000
Administrative
Overhead
$0.00 $50,000.00 n/a n/a
2910 9535 55.9535-

66.4000
Capital Outlays
Improvements
$0.00 $3,224,900.00 n/a n/a

Page | 5
ATTACHMENTS:

Resolution
Bid Tab
RESOLUTION NO.____________(N.C.S.)

A RESOLUTION AWARDING THE SHERWOOD RECREATION CENTER
BUILDING IMPROVEMENT, CIP 9535, TO OTTO CONSTRUCTION

WHEREAS, the City of Salinas receives and administers United States Department of Housing and Urban Development (“HUD”) entitlement Community Development Block Grant (“CDBG”) funds for addressing identified needs in the 2020-2024 Consolidated Plan that identified the Sherwood Recreation Center as a priority project; and WHEREAS, the Project will be fully funded using HUD CDBG funds as authorized by Council in its U.S Department of Housing and Urban Development FY 2021-22, 2022-23, 2023- 24, and 2024-25 Annual Action Plans and Substantial Amendments; and WHEREAS, on July 20, 2023, the Community Development Department approved proposals for Sherwood Recreation Center, and CSG initiated its service provision under the approved agreement; and
WHEREAS, on January 30, 2025, City staff submitted the Request for Release of Funds and Certification to HUD and on March 7, 2025, the City received the Authority to Use Grant Funds from HUD which then allowed City staff to issue the project bid on June 4, 2025; and WHEREAS, City Engineer approved the project plans and specifications and au thorized the call to bids for this project with bid submittal date on July 15, 2025; and WHEREAS, representatives of the Public Works Department and Community Development Department of Salinas on July 15, 202 5, at a public meeting held via Zoom meeting from City Hall, at Salinas, California, publicly opene d and read all bids delivered electronically via the PlanetBids website for the Sherwood Recreation Center Building Improvement , CIP 9535 in accordance with the specifications for such work now filed in the office of City Clerk; and
WHEREAS, the lowest responsive and responsible bidder , Otto Construction, submitted a bid that is below the engineer’s estimate and sufficient funds are available to award this project; and
WHEREAS, it is the City staff re commendation to award the project to Otto Construction in the amount of $2,686,900; and
WHEREAS, City staff thereupon reported the results of the bidding to the City Council at its regular meeting on August 26, 2025, and the City Council in open session at said meeting examined the report of staff.

NOW, THEREFORE, BE IT RESOLVED pursuant to Salinas Municipal Code Section 12 -21, in reference to the “ Sherwood Recreation Center Building Improvement , CIP 9535”, that all of said bids or proposals are reject ed except the bid from Otto Construction , (hereinafter referred to as “The Successful Bidders”), being the lowest and best bids (based on the specification’s criteria for award) which is hereby accepted. The subject contract is hereby awarded to said Succe ssful Bidders for the sum of $2,686,900 and more specifically at the unit prices set forth and contained in the Proposal for the “ Sherwood Recreation Center Building Improvement, CIP 9535”, of said Successful Bidders , filed in the office of the City Clerk. Said sum shall be paid by the City of Salinas to said Successful Bidder , payable at the time and manner specified in the plans and specifications and contract documents for the project, entitled, “Sherwood Recreation Center Building Improvement, CIP 9535”; and BE IT FURTHER RESOLVED that said plans and specifications are hereby accepted and adopted for said work and are also referred to for all of the details and particulars thereof, and said plans and specifications are by reference incorporated in and h ereby made a part of this resolution; and
BE IT FURTHER RESOLVED that that the City Manager of Salinas is hereby authorized and directed on behalf of the City of Salinas to execute a contract consistent with the Proposal of said Successful Bidder for said work; and
BE IT FURTHER RESOLVED that the City Council authorizes the Public Works Director to approve contract change orders up to an additional $538,000 for contingencies, approximately 20% of the contract amount for the Sherwood Recreation Center Building Improvement, CIP 9535; and
BE IT FURTHER RESOLVED that the City Council authorizes the appropriation of $3,623,602 from Community Development Block Grants (CDBG) funds to the CIP 9535 fund.

PASSED AND APPROVED this 26th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________________
Dennis Donohue, Mayor

ATTEST:

_______________________________
Patricia M. Barajas, City Clerk

BID OPENING
July 15, 2025
B I D T A B U L A T I O N PROJECT No. 9535
Bid awarded on _______ by City Council to ___________ Drawing No. for the sum of __________ Project Engineer Jonathan Esteban All other bids were rejected and bid bonds returned. Project Manager Jonathan Esteban Dated CONTRACTOR #1 CONTRACTOR #2 CONTRACTOR #3
City Clerk ENGINEER'S

ESTIMATE
ITEM APPROX. UNIT UNIT UNIT UNIT
NO. QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL

BASE BID
1 MOBILIZATION 1 LS 50,000.00$ 50,000.00$ $12, 751.00 12,751.00$ $478,500.00 478, 500.00$ $150,000.00 150, 000.00$ 2 GENERAL CONDITIONS AND REQUIREMENTS (DIVISION 01) 1 LS 585,725.00$ 585,725.00$ $383,426.00 383, 426.00$ $463,370.00 463, 370.00$ $550,000.00 550, 000.00$ 3 ARCHITECTURAL (A-SHEETS) 1 LS 1,419,920.00$ 1,419,920. 00$ $1,329,247. 00 1,329,247.00$ $1,163,182. 00 1,163,182.00$ $1,935,000. 00 1,935,000.00$ 4 PLUMBING (P-SHEETS) 1 LS 18,512.00$ 18,512.00$ $0. 00 -$ $19, 885.00 19,885.00$ $10,000.00 10, 000.00$ 5 MECHANICAL HVAC (M-SHEETS) 1 LS 40,161.00$ 40,161.00$ $27, 097.00 27,097.00$ $44,220.00 44, 220.00$ $40,000.00 40, 000.00$ 6 ELECTRICAL (E-SHEETS) 1 LS 12,516.00$ 12,516.00$ $54, 590.00 54,590.00$ $65,500.00 65, 500.00$ $50,000.00 50, 000.00$ 7 CIVIL SITE (C-SHEETS) 1 LS 605,795.00$ 605,795.00$ $649,306.00 649, 306.00$ $411,640.00 411, 640.00$ $450,000.00 450, 000.00$ 8 LANDSCAPE AND IRRIGATION (L-SHEETS) 1 LS 41,448.00$ 41,448.00$ $230, 483.00 230,483.00$ $220,685.00 220, 685.00$ $100,000.00 100, 000.00$ TOTAL BASE BID (ITEMS 1-8)
(FOR COMPARISON ONLY)
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
X

MINORITY/WOMEN BUSINESS CERTIFICATION X X X

BIDDER'S LIST FOR THE CITY OF SALINAS ENGINEERING AND TRANSPORTATION DEPARTMENT X X PUBLIC CONTRACT CODE SECTION 10232 STATEMENT X X X

CONTRACTOR'S CERTIFICATION OF NON-SEGREGATED FACILITIES X X X

DEBARMENT AND SUSPENSION CERTIFICATION
X
X
X
X
X
X
X
X X
X
X
X
X
X
X
X
X
X
X
2,866,982.00$
X
X
X
CWS Construction Group, Inc.
1717 2nd St, Sacramento, CA 95811
John F. Otto, Inc. dba Otto Construction
(916)441-6870
1301 Grant Ave, Ste B, Novato, CA, 94945
(415)209-0229
Marvulli, Inc.
1005 E Childs Ave, Ste A, Merced, CA 95341
(209)233-9474
3,285,000.00$

XEQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
X
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE X
XX
X
X

INSURANCE CERTIFICATION
X X
X
X

NON-LOBBYING CERTIFICATION FOR FEDERAL AID CONTRACTS

DISCLOSURE OF NON-LOBBYING ACTIVITIES X
X
X

NON-COLLUSION DECLARATION OF CONTRACTOR X

PROPOSAL

BIDDER'S STATEMENT OF FINANCIAL RESPONSIBILITY, TECHNICAL ABILITY, AND EXPERIENCE X
SIGNED ADDENDUM NO. 2
X
X

UNITDESCRIPTION
2,686,900.00$

BIDDER'S STATEMENT OF SUBCONTRACTORS - PART I
SIGNED ADDENDUM NO. 1
X

BIDDER'S STATEMENT OF SUBCONTRACTORS - PART II

NON-COLLUSION DECLARATION OF SUBCONTRACTOR
ITEMS TO BE SUBMITTED BY LOW BIDDER AND SECOND LOWEST BIDDDER WITHIN 5 WORKING DAYS AFTER BID OPENING 2,774,077.00$

BIDDER'S BOND
X
X
X

ITEMS TO BE SUBMITTED WITH PROPOSAL ON BID OPENING DATE X
X
SHERWOOD HALL RECREATION CENTER BUILDING IMPROVEMENT CIP NO. 9535 PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
AFFIRMATIVE ACTION ACKNOWLEDGEMENT LETTER FOR EXECUTIVE ORDER 11246 X X
SIGNED ADDENDUM NO. 3 X X X
8/6/2025 11:32 AM \\Vsalsvr60\p\p\9535 Sherwood Recreation Center Building Improvement\BID OPERATIONS\Bid Tab\BidTab_Sherwood_9535.xls Page 1 of 2

BID OPENING
July 15, 2025
B I D T A B U L A T I O N PROJECT No. 9535
Bid awarded on _______ by City Council to ___________ Drawing No. for the sum of __________ Project Engineer Jonathan Esteban All other bids were rejected and bid bonds returned. Project Manager Jonathan Esteban Dated CONTRACTOR #1 CONTRACTOR #2 CONTRACTOR #3
City Clerk ENGINEER'S

ESTIMATE
ITEM APPROX. UNIT UNIT UNIT UNIT
NO. QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL CWS Construction Group, Inc.
1717 2nd St, Sacramento, CA 95811
John F. Otto, Inc. dba Otto Construction
(916)441-6870
1301 Grant Ave, Ste B, Novato, CA, 94945
(415)209-0229
Marvulli, Inc.
1005 E Childs Ave, Ste A, Merced, CA 95341
(209)233-9474

UNITDESCRIPTION
SHERWOOD HALL RECREATION CENTER BUILDING IMPROVEMENT CIP NO. 9535 23 24
25 26
27 28
29 30
31 32
33 34
** Document under review
CONTRACTOR SECTION 3 NOTICE X X
MBE/WBE CONTRACTING ANNUAL REPORTING FORM (HUD FORM 2516) X X

CONTRACTOR CERTIFICATION OF APPLICABLE FRINGE BENEFITS X X

SUBCONTRACTOR CERTIFICATION OF APPLICABLE FRINGE BENEFITS X X

CONTRACTOR CERTIFICATION OF UNDERSTANDING AND AUTHORIZATION X X

SUBCONTRACTOR CERTIFICATION OF UNDERSTANDING AND AUTHORIZATION X X SECTION 3 GOALS STATEMENT X X
PROJECT WAGE RATE SHEET (HUD FORM 4720) X X

MINORITY/WOMEN BUSINESS UTILIZATION REPORT X X
CONTRACTOR'S SECTION 3 AFFIRMATIVE ACTION STATEMENT X X

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (D-U-N-S) NUMBER X X

SUBCONTRACTOR CERTIFICATION OF NONSEGREGATED FACILITIES X X 8/6/2025 11:32 AM \\Vsalsvr60\p\p\9535 Sherwood Recreation Center Building Improvement\BID OPERATIONS\Bid Tab\BidTab_Sherwood_9535.xls Page 2 of 2 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-347, Version: 1
Professional Service Agreement for On-call Pavement Management and Analysis Approve a Resolution delegating authority to the City Manager to execute the Professional Services Agreement and take additional action necessary to implement the agreement with Pavement Engineering Inc. for On-Call Pavement Management and Analysis from August 26, 2025 to August 25, 2029 in an amount not to exceed $1,000,000.

City of Salinas Printed on 8/21/2025Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: AUGUST 26, 2025
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S, PUBLIC WORKS DIRECTOR
BY: PHAVANA ARAKMUL, JUNIOR ENGINEER

ADRIANA ROBLES, PE, CRM, CITY ENGINEER
TITLE: PROFESSIONAL SERVICE AGREEMENT FOR ON-CALL

PAVEMENT MANAGEMENT AND ANALYSIS
RECOMMENDED MOTION:

It is recommended that the City Council approve a resolution delegating authority to the City Manager to execute the Professional Services Agreement and take additional action necessary to implement the agreement with Pavement Engineering Inc. for On-Call Pavement Management and Analysis from August 26, 2025 to August 25, 2029 in an amount not to exceed $1,000,000.

EXECUTIVE SUMMARY:

A Pavement Management Program (“PMP”) is a planning tool used to help guide pavement management decisions to improve pavement conditions over the entire network while satisfying state and federal funding reporting requirements for roadway improvements. The City of Salinas uses MTC StreetSaver PM P to manage the pavement conditions reporting. In May 2025, staf f released a request for qualifications (“RFQ”) to solicit the services of a pavement management firm. Pavement Engineering Inc and Applied Research Associates, Inc responded to the RFQ.

BACKGROUND:

On January 24, 2017, City Council approved an agreement with the Metropolitan Transportation Commission to develop a computer-based pavement management systems, whereby a third party, Adhara Systems Inc, performed a field survey and evaluated and performed the analysis of the pavement condition. In November 2017, Adhara Systems’ analysis reported an overall pavement condition index (“PCI”) of 54.

On August 18, 20 20, City Council approved an agreement with Pavement Engineering Inc. , (“PEI”) to perform a field survey and evaluation and analysis of the pavement condition. On March 16, 2021, City Council received a report from PEI on the pavement condition. The PCI rating at that time was 55. On May 7, 2024, City Council received the 2023 Pavement Management Program. The PCI rating at that time was 53.

Page | 2

To meet state and federal funding reporting requirements, the City is required to update the PMP database based on the following schedule:

• Review and update pavement information for all roads every two (2) years; • Inspect arterials and collectors every three (3) years; and • Inspect residential and local/rural roads every six (6) years.

Following solicitation request, t wo (2) proposals were received on Ju ly 21, 2025. An evaluation committee consisting of Public Works staff reviewed each proposal and ranked them based on the criteria outlined in the RFQ. PEI was selected as th e top-ranking consultant based on a rating system described in the RFQ.

Under the terms of the Professional Service Agreement, the consultant will be under this agreement for 4 years and have agreed to the compensation on a project -by-project basis, with each project subject to review and approval by the City Manager or Public Works Director.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potenti al for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No, this contract does apply to Government Code §84308/Levine Act as the contract was the subject of a competitive process.

STRATEGIC PLAN INITIATIVE:

This item relates to the Strategic Plan of Infrastructure by analyzing the pavement condition of the City’s streets through proactive and creative maintenance and strategic infrastructure investments.

DEPARTMENTAL COORDINATION:

Coordination with the Legal and Finance departments is required for full execution of this agreement.

Page | 3

FISCAL AND SUSTAINABILITY IMPACT:

Fund CIP (5800) Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 25-26 CIP
Budget Page
Last Budget
Action (Date,
Resolution) *
1100,
1200,
2401,
2510,
2511,
5201,
5202
9981 50.9981-63.6010
Outside Services
Other Outside
Services
$10,436,186.38 $1,000,000 71 6/17/25, 23269
* The FY 2025-26 CIP Budget was adopted on June 17, 2025.

ATTACHMENTS:

Resolution
Professional Service Agreement
Proposal Fee Schedule
RESOLUTION NO. __________ (N.C.S.)

A RESOLUTION APPROVING A PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF SALINAS AND PAVEMENT ENGINEERING INC. FOR

ON-CALL PAVEMENT MANAGEMENT AND ANALYSIS SERVICES
WHEREAS, in May of 2025 the City of Sa linas engaged in a Request for Qualifications (RFQ) for a citywide comprehensive pavement condition assessment and analysis, and subsequent evaluation of pavement condition, to inform Public Works staff effort with pavement rehabilitation and preventative maintenance; and

WHEREAS, on July 21, 202 5, Public Works staff recei ved proposals from Pavement Engineering Inc. and Applied Research Associates Inc. for on-call pavement management and analysis services; and

WHEREAS, an evaluation committee consisting of Publ ic Works staff reviewed each proposal for completeness and content and ranked them based on the criteria set forth in the RFQ; and

NOW, THEREF ORE, BE IT RESOLVED that the Salinas City Council approves the Professional Service Agreement between the City of Salinas and Pavement Engineering Inc. for pavement management analysis from August 26, 2025 to August 25, 2029 in an amount not to exceed $1,000,000; and

BE IT FURTHER RESOLVED , that the City Manager is hereby authorized and directed, for and on behalf of the City of Salinas, and as its act and deed, to execute the Professional Service Agreement; and

BE IT FURTHER RESOLVED that the City Manager is authorized to execute modifications to the Professional Service Agreement and to take whatever additional action may be necessary to effectuate the intent of this resolution; and

PASSED AND APPROVED this 26th day of August 2025, by the following vote:

AYES:

NOES:

ABSENT: APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Barajas, City Clerk

Form: Professional Services Agreement v. July 2024 Page 1 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

PROFESSIONAL SERVICE AGREEMENT

BETWEEN

THE CITY OF SALINAS AND
PAVEMENT ENGINEERING INC.

Form: Professional Services Agreement v. July 2024 Page 2 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4

1. Scope of Service. ................................................................................................................. 4

2. Term; Completion Schedule. ............................................................................................... 4

3. Compensation. ..................................................................................................................... 4

4. Billing. ................................................................................................................................. 4

5. Meet & Confer. .................................................................................................................... 5

6. Additional Copies................................................................................................................. 5

7. Responsibility of Consultant. ............................................................................................... 5

8. Responsibility of City. ......................................................................................................... 5

9. Acceptance of Work Not a Release. .................................................................................... 6

10. Indemnification and Hold Harmless. ................................................................................... 6

11. Insurance. ............................................................................................................................. 6

12. Access to Records. ............................................................................................................... 6

13. Non-Assignability. ............................................................................................................... 6

14. Changes to Scope of Work. ................................................................................................. 6

15. Ownership of Documents. ................................................................................................... 7

16. Termination. ......................................................................................................................... 7

17. Compliance with Laws, Rules, and Regulations. ................................................................ 8

18. Exhibits Incorporated. .......................................................................................................... 8

19. Independent Contractor. ....................................................................................................... 8

20. Integration and Entire Agreement. ....................................................................................... 8

21. Jurisdiction and Venue. ........................................................................................................ 8

22. Severability .......................................................................................................................... 8

23. Notices. ................................................................................................................................ 9

24. Nondiscrimination................................................................................................................ 9

25. Conflict of Interest. .............................................................................................................. 9

26. Headings. ........................................................................................................................... 10

27. Attorneys’ Fees .................................................................................................................. 10

28. Non-Exclusive Agreement. ................................................................................................ 10

29. Rights and Obligations Under Agreement. ........................................................................ 10

30. Licenses.............................................................................................................................. 10

31. Counterparts. ...................................................................................................................... 10

Form: Professional Services Agreement v. July 2024 Page 3 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

32. Legal Representation. ........................................................................................................ 10

33. Joint Representation. .......................................................................................................... 10

34. Warranty of Authority........................................................................................................ 11

35. No Waiver of Rights. ......................................................................................................... 11 Exhibit A- Insurance Requirements .............................................................................................. 13 Exhibit B- Scope of Service .......................................................................................................... 16

Form: Professional Services Agreement v. July 2024 Page 4 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF SALINAS AND PAVEMENT ENGINEERING INC.

This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this __ day of ______, 2025, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and Pavement Engineering Inc., a California corporation (hereinafter “Consultant”).

RECITALS

WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and

WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.

NOW, THEREFORE, City and Consultant agree as follows:

TERMS

1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference.

2. Term; Completion Schedule. This Agreement shall commence on August 26, 2025, and shall terminate on August 25, 2029, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties, and may be terminated only pursuant to the terms of this Agreement.

3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation of as set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed one million dollars ($1,000,000).

4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.

Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:

(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and
(E) The Consultant’s signature.

Form: Professional Services Agreement v. July 2024 Page 5 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.

5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.

6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.

7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.

8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:

(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City.

(B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.

(C) City Manager, or his designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority

Form: Professional Services Agreement v. July 2024 Page 6 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services.

City may unilaterally change its representative upon notice to the Consultant.

(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.

9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.

10. Indemnification and Hold Harmless.

Consultant shall defend, indemnify, and hold harmless the City and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder, including the performance of work of any of Consultant’s subcontractors or agents, or Consultant’s failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours.

Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.

13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.

14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.

Form: Professional Services Agreement v. July 2024 Page 7 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.

15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.

16. Termination.

(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:

(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or

(2) For any reason whatsoever.

(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:

(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense.

(C) In the event that this Agreement is terminated by City for any reason, Consultant shall:

(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and

(2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with

Form: Professional Services Agreement v. July 2024 Page 8 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.

(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.

(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.

18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.

20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.

21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.

22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.

Form: Professional Services Agreement v. July 2024 Page 9 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

23. Notices.

(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:

City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901

With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901

(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:

Pavement Engineering Inc.

Attn: Joe Ririe, P.E.
3485 Sacramento Drive, Suite A
San Luis Obispo, California 93401
805-781-2265
[email protected]

(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice.

(D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.

24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation

Form: Professional Services Agreement v. July 2024 Page 10 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.

26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.

28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.

29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

Form: Professional Services Agreement v. July 2024 Page 11 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.

Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.

CITY OF SALINAS

____________________________
René Mendez, City Manager

APPROVED AS TO FORM:

_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney

CONSULTANT

___________________________________

By (Printed Name): ___________________
Its (Title): ___________________________

Form: Professional Services Agreement v. July 2024 Page 12 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

Form: Professional Services Agreement v. July 2024 Page 13 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

Exhibit A- Insurance Requirements

Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A) Commercial General Liability (“CGL”): Insuranc e Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consult ant has no owned autos, hired and non -owned, with limit s no less than $1,000,000 per accident for bodily injury and property damage.
(C) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D) Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed , with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Form: Professional Services Agreement v. July 2024 Page 14 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Dat e prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

Form: Professional Services Agreement v. July 2024 Page 15 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

Form: Professional Services Agreement v. July 2024 Page 16 of 16 Pavement Engineering Inc.

Professional Service Agreement Aug. 2025

Exhibit B- Scope of Service

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-348, Version: 1
Professional Services Agreement between City of Salinas and RRM Design Group Approve a Resolution authorizing the City Manager to execute a Professional Services Agreement between the City of Salinas and RRM Design Group for architectural services related to renovations at the City’s fire stations from July 1, 2025, to June 30, 2026, in an amount not to exceed $587,716.55.

City of Salinas Printed on 8/21/2025Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: AUGUST 26, 2025
DEPARTMENT: FIRE
FROM: SAMUEL KLEMEK, FIRE CHIEF
TITLE: PROFESSIONAL SERVICES BETWEEN THE CITY OF SALINAS

AND RRM DESIGN GROUP

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager to execute a Professional Services Agreement between the City of Salinas and RRM Design Group for architectural services related to renovations at the City’s fire stations from July 1, 2025, to June 30, 2026, in an amount not to exceed $587,716.55.

EXECUTIVE SUMMARY:

The City of Salinas conducted a comprehensive assessment to identify critical infrastructure needs and prioritize investment areas that would benefit public health and safety. As a result of this analysis, the City’s fire stations were identified as key facilities in need of repair and renovation.

To support this ongoing effort, staff recommends entering into a Professional Services Agreement with RRM Design Group so they may continue to provide architectural and design services for renovations at Fire Stations 1 through 6. RRM Design Group will continue to assist in developing construction documents, specifications, and other design-related support necessary to advance the renovation projects.

BACKGROUND:

In July 2023, an agreement between the City of Salinas and the RRM Design Group commenced and RRM began their work in evaluating renovations needed at the six fire stations . The total amount of compensation to be paid under that agreement was not to exceed $1,016,215. RRM has done a significant amount of work and has invoiced the City a total of $428,498.45, thus far. The proposed renewal agreement allows for fire station renovation related work to continue. No additional funding is being requested since the funding has already been encumbered.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to Page | 2
activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subse quent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No. The California Government Code §84308 does not apply to this item as the contract was subject to a competitive process.

STRATEGIC PLAN INITIATIVE:

The following council vision and goals apply to this item:
 Public Safety
 Infrastructure

DEPARTMENTAL COORDINATION:

Implementation of the work and agreement is a collaborative effort , with the Salinas Fire Department working alongside Public Works, Finance, Administration, and the City Attorney’s Office.

FISCAL AND SUSTAINABILITY IMPACT:

Fund

CIP No. Appropriation

Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)
1200 9235 45.9235-

66.4000
Capital Outlays
Improvements
$587,716.55 $587,716.55 NA NA
The proposed renewal agreement allows for the ongoing fire station renovation related work to continue. Funding will come from the appropriated line item mentioned above. No additional funding is being requested since the funding has already been encumbered.

ATTACHMENTS:
 Draft Resolution
 Draft Professional Services Agreement
 Scope of Services
 Memo from RRM Design Group

Page | 1

RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A

PROFESSIONAL SERVICES AGREEMENT WITH RRM DESIGN GROUP FOR

ARCHITECTURAL DESIGN SERVICES FOR THE RENOVATION OF FIRE STATIONS 1 THROUGH 6

WHEREAS, a Request for Proposals (RFP) was issued in April 2023 to solicit architectural and engineering design services for fire station renovations, and a competitive selection process was conducted in accordance with City procurement policies; and

WHEREAS, RRM Design Group was selected as the top -ranked firm based on their qualifications, relevant experience, and proven ability to deliver public safety facility projects on time and within budget.

WHEREAS, the City of Salinas and RRM Design Group entered into a professional services agreement in July 2023 and which expired on June 30, 2025.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby authorizes the City Manager to execute a Professional Services Agreement with RRM Design Group for architectural and engineering design services for the renovation of Fire Stations 1 through 6. The agreement shall be in an amount not to exceed $587,716.55. No additional funding is being requested since funding has already been encumbered and this is a renewed agreement.

PASSED AND APPROVED this 26th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_______________________
Dennis Donohue, Mayor

ATTEST:

Page | 2

_________________________
Patricia M. Barajas, City Clerk
Form: Professional Services Agreement v. August 2025 Page 1 of 16

RRM DESIGN GROUP
JULY 2025

AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND RRM

DESIGN GROUP

Form: Professional Services Agreement v. August 2025 Page 2 of 16

RRM DESIGN GROUP
JULY 2025

Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4

1. Scope of Service. ................................................................................................................. 4

2. Term; Completion Schedule. ............................................................................................... 4

3. Compensation. ..................................................................................................................... 4

4. Billing. ................................................................................................................................. 4

5. Meet & Confer. .................................................................................................................... 5

6. Additional Copies................................................................................................................. 5

7. Responsibility of Consultant. ............................................................................................... 5

8. Responsibility of City. ......................................................................................................... 5

9. Acceptance of Work Not a Release. .................................................................................... 6

10. Indemnification and Hold Harmless. ................................................................................... 6

11. Insurance. ............................................................................................................................. 6

12. Access to Records. ............................................................................................................... 6

13. Non-Assignability. ............................................................................................................... 6

14. Changes to Scope of Work. ................................................................................................. 6

15. Ownership of Documents. ................................................................................................... 7

16. Termination. ......................................................................................................................... 7

17. Compliance with Laws, Rules, and Regulations. ................................................................ 8

18. Exhibits Incorporated. .......................................................................................................... 8

19. Independent Contractor. ....................................................................................................... 8

20. Integration and Entire Agreement. ....................................................................................... 8

21. Jurisdiction and Venue. ........................................................................................................ 8

22. Severability .......................................................................................................................... 9

23. Notices. ................................................................................................................................ 9

24. Nondiscrimination................................................................................................................ 9

25. Conflict of Interest. ............................................................................................................ 10

26. Headings. ........................................................................................................................... 10

27. Attorneys’ Fees .................................................................................................................. 10

28. Non-Exclusive Agreement. ................................................................................................ 10

29. Rights and Obligations Under Agreement. ........................................................................ 10

30. Licenses.............................................................................................................................. 10

31. Counterparts. ...................................................................................................................... 10

Form: Professional Services Agreement v. August 2025 Page 3 of 16

RRM DESIGN GROUP
JULY 2025

32. Legal Representation. ........................................................................................................ 10

33. Joint Representation. .......................................................................................................... 11

34. Warranty of Authority........................................................................................................ 11

35. No Waiver of Rights. ......................................................................................................... 11 Exhibit A- Insurance Requirements .............................................................................................. 12 Exhibit B- Scope of Service .......................................................................................................... 15

Form: Professional Services Agreement v. August 2025 Page 4 of 16

RRM DESIGN GROUP
JULY 2025

AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN

THE CITY OF SALINAS AND RRM DESIGN GROUP

This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 1st day of July 2025, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and RRM Design Group (hereinafter “Consultant”).

RECITALS

WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and

WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.

NOW, THEREFORE, City and Consultant agree as follows:

TERMS

1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference.

2. Term; Completion Schedule. This Agreement shall commence on July 1, 2025, and shall terminate on June 30, 2026, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties and may be terminated only pursuant to the terms of this Agreement.

3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed $587,716.55 [five hundred eighty-seven thousand, seven hundred sixteen dollars and fifty-five cents].

4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.

Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:

(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and

Form: Professional Services Agreement v. August 2025 Page 5 of 16

RRM DESIGN GROUP
JULY 2025

(E) The Consultant’s signature.

Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.

5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.

6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.

7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.

8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:

(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City.

(B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.

Form: Professional Services Agreement v. August 2025 Page 6 of 16

RRM DESIGN GROUP
JULY 2025

(C) Samuel Klemek, Fire Chief, or his designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.

(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.

9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.

10. Indemnification and Hold Harmless.

Pursuant to the full language of California Civil Code §2782, design Consultant agrees to indemnify, including the cost to defend, City and its officers, officials, employees, and volunteers from and against any and all claims, demands, costs, or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of design Consultant and its employees or agents in the performance of services under this contract, but this indemnity does not apply to liability for damages arising from the sole negligence, active negligence, or willful acts of the City; and does not apply to any passive negligence of the City unless caused at least in part by the design Consultant. The City agrees that in no event shall the cost to defend charged to the design Consultant exceed that professional’s proportionate percentage of fault.

This duty to indemnify shall not be waived or modified by contractual agreement or acts of the parties.

11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours.

Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.

13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.

14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be

Form: Professional Services Agreement v. August 2025 Page 7 of 16

RRM DESIGN GROUP
JULY 2025

completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.

Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.

15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.

16. Termination.

(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:

(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or

(2) For any reason whatsoever.

(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:

(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense.

(C) In the event that this Agreement is terminated by City for any reason, Consultant shall:

Form: Professional Services Agreement v. August 2025 Page 8 of 16

RRM DESIGN GROUP
JULY 2025

(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and

(2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.

(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.

(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.

18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.

20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.

21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.

Form: Professional Services Agreement v. August 2025 Page 9 of 16

RRM DESIGN GROUP
JULY 2025

22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.

23. Notices.

(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:

Samuel Klemek, Fire Chief
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
Email: [email protected]

With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901

(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:

RRM Design Group
Michael Scott
3765 S Higuera Street Suite 102
San Luis Obispo, Ca 93940

(C) The execution of any such notices by the City Manager or Fire Chief shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice.

(D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.

24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion,

Form: Professional Services Agreement v. August 2025 Page 10 of 16

RRM DESIGN GROUP
JULY 2025

ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.

26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.

28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.

29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any

Form: Professional Services Agreement v. August 2025 Page 11 of 16

RRM DESIGN GROUP
JULY 2025

statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.

Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.

CITY OF SALINAS

____________________________
René Mendez, City Manager

APPROVED AS TO FORM:

_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney

CONSULTANT

___________________________________

Form: Professional Services Agreement v. August 2025 Page 12 of 16

RRM DESIGN GROUP
JULY 2025

By (Printed Name): ___________________
Its (Title): ___________________________

Exhibit A- Insurance Requirements

Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A) Commercial General Liability (“CGL”): Insuranc e Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consult ant has no owned autos, hired and non -owned, with limit s no less than $1,000,000 per accident for bodily injury and property damage.
(C) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D) Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed , with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form

Form: Professional Services Agreement v. August 2025 Page 13 of 16

RRM DESIGN GROUP
JULY 2025

of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Dat e prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

Form: Professional Services Agreement v. August 2025 Page 14 of 16

RRM DESIGN GROUP
JULY 2025

4. A copy of the claims reporting requirements must be submitted to the City for review.

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

Form: Professional Services Agreement v. August 2025 Page 15 of 16

RRM DESIGN GROUP
JULY 2025

Exhibit B- Scope of Service

Scope of Service; Compensation

3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401 p:
(805) 543-1794 • f: (805) 543-4609
www.rrmdesign.com
a California corporation  Lenny Grant, Architect C26973  Robert Camacho, PE 76597  Steve Webster, LS 7561  Jeff Ferber, LA 2844

PROJECT UNDERSTANDING
RRM understands that the City of Salinas is proposing to renovate six (6) existing fire stations (#1, #2, #3,
#4, #5, #6) with various scopes at each fire station. See below for RRM’s summary of the scope based on the information provided in the RFQ (#2023-01 dated 3/27/23), included Exhibit A Assessment dated 10/13/2022, and bid addenda 1 and 2.

We understand that the complete scope of work for each station will be determined after completion of the assessment phase. Based on our two plus decades of experience building and renovating fire stations it is our recommendation that the City also complete the schematic design phase, Task 2, after which a cost estimate will be performed on the developed scope to allow the city to determine probable costs for the work. RRM believes that this approach will better allow the city and design team to determine if additional scope items may be required.

This scope may include ADA upgrades beyond those otherwise captured in the scope (building entry, kitchens to remain, restrooms to remain, elevator at station 1, etc.), energy efficiency upgrades required by the California Green Building Code, and voluntary or code required structural upgrades depending on the age of the building and level of alteration. To ensure what we have provided the best value for the fire department our structural engineering team has limited the work included in the base scope to that required to support other scope outlined in the RFQ such as heavy equipment anchorage and minor modifications to the floorplan within the existing building footprint. The option for level 2 alteration has been provided as an optional task for selection if desired or required.

Work for services beyond what is listed in the RFQ, such as the additional services listed above, is not included in basic scope of services below and can be provided as an additional service. When possible, based on the information provided as part of the RFQ, RRM and its consultant team, have included some of these additional services as optional tasks to ensure that this proposal can be tailored to the unique and specific needs of the City of Salinas and the Salinas Fire Department.

Finally, knowing that station 1 is the priority project for the fire department, we have structured our fee to provide the site assessments, and where possible develop standardized plans and details as well as standard specifications as part of the station 1 renovation. The development of these standards with the fire department will then be carried out across the remaining five stations. Utilizing the station 1 standardized drawings and specifications will allow us to have a lower cost during the design of the other stations.

All Fire Stations
• New cooling system (existing is heating only) utilizing existing duct work and addition of split systems where required.
• Replace vent extractor system in apparatus bay – assumed owner to coordinate with vendor to provide. Plans will note for contractor to coordinate installation with owner’s selected vendor.

Architect will assist owner in vendor coordination.

DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

Major Renovation
Fire Station #1 (Priority Project)
• Relocate operations during construction.
• Complete Kitchen remodel including power repairs for appliances - assumes natural gas fueled appliances and plumbing fixtures to remain in existing locations. • Flooring replacement throughout dayroom
• Retractable partition in the day room.
• Complete interior painting
• Meeting room layout reconfiguring
• New light fixtures, HVAC diffusers/grilles, new ceiling tiles in affected areas due to damage from roof leaks – anticipated replacement of ceiling grid.
• Replacement of rear apparatus bay doors to match front doors. • Dividers in dormitory area.
• Access control system for building entry.
• Renovations to the workout area to separate from the exhaust in the apparatus bay. • Plumbing issues that may require drain/sewer replacement – plumbing engineer may recommend camera scoping of pipes and exploratory demolition after site assessment if problem areas are not readily identifiable.
• Electrical issues that may require service upgrade – for the purposes of this proposal an electrical service upgrade/modification is assumed due to reported lack of capacity. • New concrete paving in parking lot - anticipated as a replacement in kind that will not require storm water documentation. Architectural site plan drawings to show quantity of paving will be provided.
• Possible installation of new sprinkler system to be confirmed with the client as this may require structural upgraded depending on the findings of the assessment. • Possible modifications to improve response time and path of travel to apparatus bay.

Moderate Renovation
Fire Station #3
• Complete kitchen remodel - assumes natural gas fueled appliances to remain and plumbing fixtures to remain in existing locations.
• Potential renovations to the dormitory and workout rooms to separate them from the exhaust in the apparatus bay.
• Replace existing roofing.
• Bathroom remodel to provide gender-neutral facilities - Plumbing issues may require drain/sewer replacement and partial demolition of existing slab. • Complete interior and exterior painting
• Demolition of training tower with 1-story underground. Backfill and replacement of finish surface - Notes only, no plans to be provided.
• Dividers in dormitory area.
• Flooring replacement
DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

• Possible installation of a new fire sprinkler system to be confirmed with the client as this may require structural upgraded depending on the findings of the assessment.

Moderate Renovations
Fire Station #2
• Complete kitchen remodel - assumes natural gas fueled appliances to remain and plumbing fixtures to remain in existing locations.
• “Keep Clear” painting at front apron and street per city standard. • Complete interior and exterior painting
• Demolition of existing onsite storage shed - Notes only, no plans to be provided. o Replacement of storage shed to be separate and by Fire Department. • Potential addition of vestibule and renovations to the workout room to separate them from the exhaust in the apparatus bay.
• New paving in parking lot - anticipated as a replacement in kind that will not require storm water documentation. Architectural site plan drawings to show quantity of paving will be provided.

Fire Station #4
• Complete repair of vehicle ramp at front of building and new paving in rear parking lot – anticipated as a replacement in kind that will not require storm water documentation.

Architectural site plan drawings to show quantity of paving will be provided. • Complete exterior and interior painting
• Partial kitchen remodel - assumes case work and counter to remain, replacement in kind of existing appliances and addition of vent hood at stove. • Replacing existing windows and apparatus bay doors with more thermally efficient windows • Replace existing roofing.

Fire Station #6
• Potential addition of vestibule and renovations to the workout room to separate them from the exhaust in the apparatus bay.
• Complete interior and exterior painting
• Replacement of apparatus bay doors

Minor Renovations
Fire Station #5
• Potential exterior improvements to mitigate moisture issues at windows and walls. • Potential renovations to the workout room to separate it from the exhaust in the apparatus bay.

DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

SCOPE OF SERVICES
We anticipate that if RRM is selected for this project, we will work with the City to refine the scope and ass
ociated fees to ensure that this the services provided reflect the unique and specific needs of the City of Salinas and the Salinas Fire Department. The following listing and description of phases and tasks represent our approach for each project.

Task 1: Project Planning and Building Assessment Phase
Task 1 Existing Facility Analysis and Assessment

Task 2: Schematic Design Documents Phase
Task 2 Schematic Design

Task 3: Design Development Documents Phase
Task 3 Design Development

Task 4: Construction Documents Phase
Task 4.1 Construction Documents
Task 4.2 Permitting

Task 5: Bid and Award Phase
Task 5 Bidding

Task 6: Construction Phase
Task 6.1 Construction Administration
Task 6.2 Record Drawings and Project Close-Out
TASK 1: PROJECT PLANNING AND BUILDING ASSESSMENT PHASE
Task 1.1: Existing Facility Analysis and Assessment
RRM’s team will tour the existing facilities and provide an analysis of the existing systems and assess replacement, and repair needs at the six fire stations. This analysis will provide the supporting information needed to define the scope of facility renovations as building and site (where applicable) conceptual plans are developed. Additionally, as part of this phase, based on the age of the stations 1, 2, 3, 4, and 6 it is recommended that the City hire a third-party consultant to test and identify any hazardous materials that may require abatement in the existing stations. The analysis will include:

• Review of City provided plans and documentation of the existing facilities and performing observation of the
existing buildings and their systems.
• Review and incorporation of fire department feedback
DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

Deliverables:
• Architectural, mechanical, plumbing, and electrical system analysis and assessment • Co
nceptual floor plans to assist in defining scope.
• Final building assessment report with analysis and assessment for each station

Mee
tings:
• One (1) fire station facility tour at each station (3 days total anticipated) • On
e (1) working project status meeting to review the assessment package.

Client Participation:
• Attendance at project status meetings
• Pr
ovide timely decisions regarding the assessment to determine scope. • Provide access to all areas of fire station facilities and available record drawings. • Provide Hazardous materials report (recommended)
TASK 2: SCHMATIC DESIGN DOCUMENTS PHASE
Task 2.1: Schematic Design
With the building assessments completed, RRM will prepare schematic plans for each station that illustrate the proposed scope of work. As required depending on the scope of work, RRM will meet with the city to review the proposed scope of work and prepare a schematic design application package for submittal to the Planning Division (noted below as a separate optional task). If selected, a schematic design level construction cost estimate will be prepared to reflect the information developed in this task to provide the city with a probable cost of construction to assist in developing a budget for the projects.

Tasks:
• Prepare schematic building plans
o Sc
hematic Demolition Plans (as applicable)
o Schematic Proposed Floor and Roof Plans (as applicable). o Schematic Elevations (as applicable).
o Schematic Engineering Drawings
o Schematic Design level cost estimate (if selected)

Deliverables:
• Schematic Design Package
o Ar
chitectural floor plan, roof plan, demolition plan (as applicable) o Architectural building elevations (as applicable)
o Schematic Engineering Drawings
o Outline Specification
• Discretionary Review (if required) – anticipated to be an over-the-counter review to encompass all stations in a single meeting.

DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

• Schematic Level Cost estimate of Station 1 and one (1) other station – if selected. Architect will use cost estimates provided to interpolate a conceptual budget for the remaining stations.

Meetings:
• Two (2) working project status meeting to review the schematic drawings progress, cost estimate at the co
mpletion of schematic design, and/or with the discretionary review agency to review all six (6) stations.

Client Participation:
• Attendance of Client/RRM team meetings
• Pr
ovide timely decisions regarding the design
• Provide previously surveyed documentation (as applicable) – record drawings, building reports, utility information, etc.
• Provide Geotechnical Report (if applicable)
TASK 3: DESIGN DEVELOPMENT DOCUMENTS PHASE
Task 3: Design Development
Based on the schematic design documents and project budget, RRM and our consultant team will develop the building systems for each project. In the design development task, the design team will design and layout the basic engineering systems. If selected, a design development level construction cost estimate will be prepared to reflect the information developed in this task. Decisions made in this phase are evaluated based on operational needs, durability, operations and maintenance, initial and long- term costs, sustainability, and other priorities identified in the RFQ and by the City and Fire Department

Tas
ks:
• Work with the Client to review the project design and budget developed during the schematic design pha
se and incorporate client requested changes.
• Develop 100% design development package to include:
o Architectural drawings
o Engineering drawings
o Progress specifications
o Design development level cost estimate (if selected)

Deliverables:
• Design development drawings
• De
sign development progress specifications
• Design development engineering drawings
• Design development level construction cost estimate (if selected) • Interior finishes materials board
• Response to Client comments

DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

Meetings:
• Two (2) working project status meeting to review the design development drawing progress. o As
sumes one (1) meeting for stations 1 and 3 and one (1) meeting for stations 2, 4, 5, and 6.

Client Participation:
• Attendance of Client/RRM team meetings
• Pr
ovide timely decisions regarding the design.
• Review and approval of design development package
TASK 4: CONSTRUCTION DOCUMENTS PHASE
Task 4.1: Construction Documents
Based on the design development drawings, specifications, and the construction cost estimate, RRM and our consultants will prepare the construction document packages. It is assumed that each station will have its own construction document packages that will be submitted to the City for plan review and approval; up to three (3) packages assumed. During this task RRM will continue to work closely with the City and Fire Department to ensure that project goals defined in the earlier phases are fully captured in the construction documents packages.

Tasks:
• Develop 90% construction documents packages for permit submittal to include:
o Ar
chitectural drawings
o Engineering drawings
o Specifications
o Title 24 Reports
o Structural Calculations
• Coordination with the Client’s front end specification - Division 0 and General Conditions • 90% construction document level cost estimate (if selected) • RRM in-house QA/QC process

Deliverables:
• 90% construction document packages (for Client review and permit submittal) • 90
% construction cost estimates (if selected)
• Response to Client comments

Meetings:
• Two (2) working project status meeting to review the construction document drawings. o As
sumes one (1) meeting for stations 1 and 3 and one (1) meeting for stations 2, 4, 5, and 6.

DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

Client Participation:
• Attendance of Client/RRM team meetings
• Pr
ovide timely decisions regarding design and cost.
• Provide City Standard Division 0 and General Conditions Specifications

Task 4.2: Permitting
RRM will submit the 90% construction documents to the Building Department for plan check review at the end of the construction document task. RRM will respond to the plan check comments received in writing and prepare documentation to achieve permit-ready status. During this task, modification to the documents may also occur as a result of agency review comments and RRM’s in-house QA/QC process.

RRM will incorporate agency plan check, RRM in-house QA/QC, and Client review comments into the 100% construction document set for the project bidding process.

Tasks:
• Submit to City for building permit – up to 3 construction documents packages assumed. • Re
spond to plan check comments – up to 3 responses assumed.

Deliverables:
• 100% Construction Documents with building department and client comments included in the su
bmittal for bidding.

Meetings:
• One meeting to review plan check comments with the fire department and building department.

Cli
ent Participation:
• Payment of plan check fees
• At
tendance of RRM/agency meetings
TASK 5: BID AND AWARD PHASE
Task 5: Bidding
RRM and our consultants will assist the Client during the bidding phase by participating in a pre-bid conference, evaluating, and advising the Client regarding substitution requests, and responding to questions from prospective bidders in the form of an addendum. This proposal is based on a design bid build delivery method.

We recommend that stations 1 and 3 each have their own bid package and that stations 2, 4, 5, and 6 be grouped into one (1) bid package. Final number of bid packages to be discussed with owner after assessments. Based on our experience grouping the smaller stations will provide the City and Fire Department with more competitive bid pricing due to the larger scope of work. Additionally, during bidding, RRM will work with the City to determine the best schedule for the construction on the existing stations to ensure that impacts to the community for response times are minimized or avoided.

DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

Tasks:
• Respond to written bidder questions.
• Pr
epare up to three (3) addendum –one per bid package.

Meetings:
• Two (2) bid walks meetings to assist in the bidding process. o As
sumes one (1) meeting for stations 1 and 3 and one (1) meeting for stations 2, 4, 5, and 6.

Client Participation:
• Conducting pre-bid conference and bid opening.
• At
tendance of RRM/Client meetings
TASK 6: CONSTRUCTION PHASE
Task 6.1: Construction Administration
RRM and our consultants will assist the Client during the construction phase by reviewing and responding to contractor submittals and requests for additional information, reviewing and responding to requests by the Client or contractor for changes in the work, observing and advising the Client construction administrator regarding construction progress and conformance to the contract documents. We will attend regular progress meetings, assist the Client in preparing a punch list, and advise the Client on the status of the project with respect to substantial completion and final completion. This proposal assumes concurrent construction of stations 1 and 3, and then subsequent concurrent construction on stations 2, 4, 5, and 6.

Tasks:
• Respond to Requests for Information (RFI)
• Iss
ue supplemental information/instructions
• Review payment applications
• Review change proposals and change orders
• Prepare field observation reports when needed.
• Prepare punch list.
• Attendance at on-site construction project meetings two (2) time per month for 24 months o Based on the proposed schedule, RRM will visit both stations under construction during each trip.
• Review of contractor provided Record As-built drawings and Operations and Maintenance Manuals

DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

Meetings:
• Twenty-Seven (27) on-site project meetings/construction observations (two [2] per month fro 6 mo
nths)
o Includes three (3) pre-construction meetings – one per bid package o It is assumed that stations concurrently under construction will have meetings on the same day o Assumes concurrent construction of stations 1 and 3 - twelve (12) meetings o Assumes concurrent construction of stations 2, 4, 5, and 6 - twelve (12) meetings. • Three (3) punch list walk-throughs – one per bid package • Three (3) final construction completion meeting – one per bid package

Client Participation:
• Attendance at job site and virtual meetings

Ta
sk 6.2: Record Drawings and Project Closeout
RRM and our consultants will review the contractor provided record drawings for each bid package for completeness. RRM will provide comments on the set of record drawings for the contractor to include the revisions made during construction for the City to have a complete record of the project as completed by the contractor.

Objectives:
• Review revisions and changes during construction
• Pr
ovide comments to the contractor of items to be added for complete hard copy.

Deliverables:
• Reviewed contractor marked Record Drawing set for City. • Fi
nal hard copy Record Drawing set on heavy bond paper provided by the contractor. • PDF scan of hard copy record set

Client Participation:
• Review and provide comment to the Record Drawing set.

DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

OPTIONAL TASKS
O.1: Optional Structural Retrofit of Existing Stations
While the RFQ did not explicitly include seismic renovations as the scope for the project, our team has reviewed the as-built information to provide this as an optional task. Stations 1,2,3,4, and 6 were built prior to the 1986 Essential Facilities Act. That Act required Fire Stations to have an increased loading to ensure that the structures remained standing after a seismic event.

This Act refers to the current Title 24, California Code of Regulations. Within that is the California Existing Building Code (CEBC). The CEBC outlines the procedure for handling alterations. Under this optional task we have included a Level 2 Alteration. That is defined as less than 50% of the building is being modified, new equipment is being installed, and minor architectural modifications such as moving a door or window. The CEBC goes on to require that a Level 2 Alteration must retrofit the wall to roof connection for any heavy walls to flexible diaphragms. That is the case for Stations 1, 3, 4, and 6.

If an Alteration plan exceed 50% of the building area, then a Level 3 Alteration will be required. That triggers a full seismic retrofit to bring the building into the current California Building Code. A Level 3 Alteration is excluded in this optional task as it is not anticipated that alterations will exceed 50% of the building area.

Scope excluded from the Base and Optional Structural task:
• Footprint expansion of the existing buildings
• Storage shed structure, Station 2 – assumed to be prefabricated. • Seismic Retrofit to bring entire building into compliance with current CBC. • MEP ducting/piping/supports, including cable trays and trapeze systems. • Temp shoring and/or supports to facilitate construction. • Site Elements such as retaining walls, seat walls, ramps, etc.

O.2: Cost Estimate
RRM will contract with an outside third-party cost estimator to provide a schematic design phase cost estimate for two stations at the completion of the schematic design drawings (RRM recommends station 1 and either station 2, 3, or 4). RRM will review the findings of the estimate with the Client to discuss any value-engineering options if desired. Additional cost estimates may be provided as an add service if requested by the client as outlined in the fee proposal.

O.3: Civil Engineering
As part of this proposal, it is assumed that all new paving at drive aprons and in parking lots will be a replacement in kind that will not require storm water documentation. Should the authority having jurisdiction over the projects require plans to document compliance with the State Water Board requirements, those plans will be provided under this optional task.

DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

SERVICES AND/OR INFORMATION TO BE PROVIDED BY CLIENT
• Geohazard and/or geotechnical reports – if required for site paving • To
pographic Survey and boundary– if required
• Hazardous Materials Reports – Lead, asbestos, etc.
• As-builts of existing facility and underground utilities if available.

LIMITATIONS OF SCOPE AND EXCLUSIONS
Please note that the tasks to be performed by the RRM team are limited purely to those outlined above.

Sub
stantive changes requested by the Client or changes in the Client’s program or direction that are inconsistent with prior approvals are subject to additional services fees. Any additional services that RRM Design Group is asked to perform over and beyond those described above will be billed on a negotiated and Client-approved, fixed-fee, or hourly basis per the terms of the attached Exhibit A-1.

Addi
tionally, RRM reserves the right to negotiate changes in scope with the client prior to commencement of the work.

The following services or tasks are specifically excluded from the scope:
• Design services for work not specifically described in the above project understanding and not included in the RFP and attached Exhibit A Preliminary Assessment. This work may include but is not limited to:
o ADA upgrades including entries, restrooms, kitchen, elevator (station 1), etc. o Energy Code Upgrades
o Structural Upgrades (depending on level of alteration) • LEED Documentation
• Replace vent extractor system in apparatus bay – assumed owner to coordinate with vendor to provide. Plans will note for contractor to coordinate installation with owner’s selected vendor.

Architect will assist owner in vendor coordination.
• Existing Topography or Boundary work (available upon request) • Geohazard and/or geotechnical reports – to be provided by the client. • Off-site utility work
• Off-site roadway work, remove and replacing of existing frontage improvements such as existing driveway or sidewalk.
• QSP/QSD services
• Full Storm Water Pollution Prevention Plans, SWPPP –SW Control plan as required by the city of Salinas will be provided.
• Site work beyond paving replacement noted in the RFQ
o Landscaping, site lighting, and grading and drainage modifications can be provided as an additional service.
• Electrical service upgrades unless explicitly included above. • Evaluation or replacement of emergency generators and related emergency distribution systems. • Design/specification of Electric Vehicle (“EV”) charger provisions.

DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231

Salinas Fire Station 1-6 Renovations
Scope of Services
July 9, 2023

• Photovoltaic and Battery Energy Storage System design and specifications. • Design for Emergency Radio Responder Communications System (ERRCS). • Fire alarm system (or fire sprinkler monitoring system) will be a performance specification and deferred approval.
o Contractor will be responsible for complete shop drawing as required by the Authority Having Jurisdiction (AHJ) for separate approval/permit
• Commissioning of electrical systems – assumes a third party (independent) commissioning agent will be retained.
• Lighting acceptance testing (and completion of forms required by Title 24) for lighting and control systems. Acceptance requirements and forms will be included in the electrical specifications and will be the responsibility of the installing contractor. • Hazardous material testing and report
• Commissioning of HVAC and plumbing equipment.
• Full coverage fire sprinkler system design – a performance specification will be provided for a deferred approval if required.
o Contractor will be responsible for complete shop drawing as required by the Authority Having Jurisdiction (AHJ) for separate approval/permit. o Structural engineering calculations for the addition of fire sprinklers is excluded and can be provided as an additional service if required.
• Tier 1 and Tier 3 Analysis of the ASCE 41 Seismic Assessment of the fire station by a licensed Structural Engineer to identify conformance to current building codes and requirements for essential services facility unless requested as an additional service. o Note: The ASCE 41 Seismic Assessment is the standard to identify specific deficiencies and provide general recommendations.
o The requirement for this analysis is dependent on the final scope developed during Tasks 1 and 2 and will be discussed with the City.
• Non-Traditional project delivery methods such as lease-leaseback, CM at Risk, and design-build. • Digitization of contractor provided record drawings.

DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231 CITY OF SALINAS FIRE STATIONS 1-6

CONSULTANT FEE PROPOSAL
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5 TASK 6

DESIGN SERVICE FIRM NAME
LOCAL

BUSINESS

ENTERPRI
SE (Y/N)?
Project Tsk Planning and
Building Assessment Phase
Schematic Design
Documents Phase
Design Development
Documents (100%) Phase
Construction Documents (50%,
90%, and Final) Phase
Bid and Award
Phase
Construction
Phase

CONSULTANT

TOTAL FEE
Station 1 31,747.50$ 31,072.50$ 35,652.50$ 56,627.50$ 7,372.50$ 72,007.50$ 234,480.00$ Station 2 1,732.50$ 15,062.50$ 14,787.50$ 28,227.50$ 4,077.50$ 22,135.00$ 86,022.50$ Station 3 2,090.00$ 20,050.00$ 18,410.00$ 27,205.00$ 5,520.00$ 49,955.00$ 123,230.00$ Station 4 1,732.50$ 14,812.50$ 14,787.50$ 28,727.50$ 4,077.50$ 22,135.00$ 86,272.50$ Station 5 1,622.50$ 15,172.50$ 14,952.50$ 28,282.50$ 4,187.50$ 22,630.00$ 86,847.50$ Station 6 1,375.00$ 14,045.00$ 13,715.00$ 26,550.00$ 3,940.00$ 21,887.50$ 81,512.50$ -$ -$ -$ -$ -$ -$ -$ 40,300.00$ 110,215.00$ 112,305.00$ 195,620.00$ 29,175.00$ 210,750.00$ 698,365.00$ -$ -$ -$ -$ -$ -$ -$ 1,500.00$ 1,500.00$ 1,250.00$ 1,250.00$ 1,250.00$ 20,500.00$ 27,250.00$ 41,800.00$ 111,715.00$ 113,555.00$ 196,870.00$ 30,425.00$ 231,250.00$ 725,615.00$ Optional Tasks
Cost Estimating* Leland Saylor Associates No -$ 30,900.00$ 39,400.00$ 47,800.00$ 25,000.00$ -$ 143,100.00$ Civil - If Needed at 1, 2 and 4 RRM Design Group No -$ 23,000.00$ 26,500.00$ 50,000.00$ 3,000.00$ 16,500.00$ 119,000.00$ Structural - Roof Attachment RRM Design Group No -$ 6,500.00$ 8,000.00$ 10,000.00$ 2,000.00$ 2,000.00$ 28,500.00$ *Note: RRM Recomends Cost Estimating of Station 1 for Schematic Level and 50% Con Doc Level totaling $26,700 and using that as a tool to evaluate the work across all stations. This ammount would be added to the total if selected.

Civill Note: RRM Architects can provide site plan identifying area of new paving if acceptable to buildling department for this work. Optional Task for Civil is if buldling dept requires.

OPTIONAL: FULL STRUCTURAL RETROFIT - NOT SELECTED

TOTAL DESIGN FEE
LEAD CONSULTANT (ARCHITECT): RRM Design Group
TOTAL DESIGN FEE: $1,016,215 including all optional tasks. Please see following pages for breakdown by station and fee for optional tasks

FEE BREAKDOWN OF CONSULTANTS

SUB-TOTAL FOR EACH CATEGORY

ESTIMATED REIMBURSABLE EXPENSES
DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231 CITY OF SALINAS FIRE STATIONS 1-6

CONSULTANT FEE PROPOSAL
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5 TASK 6

DESIGN SERVICE FIRM NAME

LOCAL BUSINESS
ENTERPRISE (Y/N)?
Project Tsk Planning and
Building Assessment Phase
Schematic Design
Documents Phase
Design Development
Documents (100%) Phase
Construction Documents (50%,
90%, and Final) Phase
Bid and Award
Phase
Construction
Phase

CONSULTANT

TOTAL FEE
Architectural RRM Design Group No 28,640.00$ 21,620.00$ 21,250.00$ 35,950.00$ 4,700.00$ 61,910.00$ 174,070.00$ Structural RRM Design Group No -$ 2,000.00$ 2,000.00$ 2,500.00$ 500.00$ 500.00$ 7,500.00$ Mechanical 3C Engineering No 1,787.50$ 5,362.50$ 8,937.50$ 12,512.50$ 1,787.50$ 5,362.50$ 35,750.00$ Electrical Thoma Electric No 1,320.00$ 2,090.00$ 3,465.00$ 5,665.00$ 385.00$ 4,235.00$ 17,160.00$ Civil - Not Included RRM Design Group No -$ -$ -$ -$ -$ -$ -$ Landscape RRM Design Group No N/A N/A N/A N/A N/A N/A -$ Specifications RRM Design Group No Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee
Included in
consultant Fee -$
-$ -$ -$ -$ -$ -$ -$ 31,747.50$ 31,072.50$ 35,652.50$ 56,627.50$ 7,372.50$ 72,007.50$ 234,480.00$ Optional Full Structural Retrofit RRM Design Group No -$ ESTIMATED REIMBURSABLE EXPENSES 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 5,000.00$ 7,500.00$ 32,247.50$ 31,572.50$ 36,152.50$ 57,127.50$ 7,872.50$ 77,007.50$ 241,980.00$ Optional Tasks
Cost Estimating Leland Saylor Associates No -$ 10,900.00$ 13,900.00$ 15,800.00$ 6,000.00$ -$ 46,600.00$ Civil - If Needed RRM Design Group No -$ 8,000.00$ 9,000.00$ 17,500.00$ 1,000.00$ 7,500.00$ 43,000.00$ Structural - Second Floor AttachmentRRM Design Group No -$ 2,000.00$ 2,500.00$ 4,000.00$ 500.00$ 500.00$ 9,500.00$

TOTAL DESIGN FEE

FEE BREAKDOWN OF CONSULTANTS
TOTAL DESIGN FEE STATION 1: $ 341,080 including optional tasks LEAD CONSULTANT (ARCHITECT): RRM Design Group

SUB-TOTAL FOR EACH CATEGORY
DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231 CITY OF SALINAS FIRE STATIONS 1-6

CONSULTANT FEE PROPOSAL
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5 TASK 6

DESIGN SERVICE FIRM NAME

LOCAL BUSINESS
ENTERPRISE (Y/N)?
Project Tsk Planning and
Building Assessment Phase
Schematic Design
Documents Phase
Design Development
Documents (100%) Phase
Construction Documents (50%,
90%, and Final) Phase
Bid and Award
Phase
Construction
Phase

CONSULTANT

TOTAL FEE
Architectural RRM Design Group No -$ 10,160.00$ 7,830.00$ 16,580.00$ 2,840.00$ 16,992.50$ 54,402.50$ Structural - Arch Support RRM Design Group No -$ 750.00$ -$ 1,500.00$ -$ -$ 2,250.00$ Mechanical 3C Engineering No 1,017.50$ 3,052.50$ 5,087.50$ 7,122.50$ 1,017.50$ 3,052.50$ 20,350.00$ Electrical Thoma Electric No 715.00$ 1,100.00$ 1,870.00$ 3,025.00$ 220.00$ 2,090.00$ 9,020.00$ Civil - Not Included RRM Design Group No -$ -$ -$ -$ -$ -$ -$ Landscape RRM Design Group No N/A N/A N/A N/A N/A N/A -$ Specifications RRM Design Group No Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee
Included in
consultant Fee -$
-$ -$ -$ -$ -$ -$ -$ 1,732.50$ 15,062.50$ 14,787.50$ 28,227.50$ 4,077.50$ 22,135.00$ 86,022.50$ Optional Full Structural Retrofit RRM Design Group No -$ -$ -$ -$ -$ -$ -$ 200.00$ 200.00$ 150.00$ 150.00$ 150.00$ 3,000.00$ 3,850.00$ 1,932.50$ 15,262.50$ 14,937.50$ 28,377.50$ 4,227.50$ 25,135.00$ 89,872.50$ Optional Tasks
Cost Estimating Leland Saylor Associates No -$ 4,300.00$ 6,300.00$ 7,800.00$ 3,800.00$ -$ 22,200.00$ Civil - If Needed RRM Design Group No -$ 8,000.00$ 9,000.00$ 16,000.00$ 1,000.00$ 5,000.00$ 39,000.00$ Structural - Roof Attachment Not
Needed RRM Design Group No -$ -$ -$ -$ -$ -$ -$

TOTAL DESIGN FEE
LEAD CONSULTANT (ARCHITECT): RRM Design Group
TOTAL DESIGN FEE STATION 2: $151,072.50 including optional tasks

FEE BREAKDOWN OF CONSULTANTS

SUB-TOTAL FOR EACH CATEGORY

ESTIMATED REIMBURSABLE EXPENSES
DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231 CITY OF SALINAS FIRE STATIONS 1-6

CONSULTANT FEE PROPOSAL
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5 TASK 6

DESIGN SERVICE FIRM NAME
LOCAL

BUSINESS

ENTERPRISE
Project Tsk Planning and
Building Assessment Phase
Schematic Design
Documents Phase
Design Development
Documents (100%) Phase
Construction Documents (50%,
90%, and Final) Phase
Bid and Award
Phase
Construction
Phase

CONSULTANT

TOTAL FEE
Architectural RRM Design Group No - $ 13,880.00$ 8,720.00$ 13,610.00$ 3,480.00$ 41,260.00$ 80,950.00$ Structural - Plans Included RRM Design Group No -$ 1,000.00$ 1,000.00$ 1,000.00$ 500.00$ 500.00$ 4,000.00$ Mechanical 3C Engineering No 1,320.00$ 3,960.00$ 6,600.00$ 9,240.00$ 1,320.00$ 3,960.00$ 26,400.00$ Electrical Thoma Electric No 770.00$ 1,210.00$ 2,090.00$ 3,355.00$ 220.00$ 4,235.00$ 11,880.00$ Civil - Not Included RRM Design Group No -$ -$ -$ -$ -$ -$ -$ Landscape RRM Design Group No N/A N/A N/A N/A N/A N/A -$ Specifications RRM Design Group No Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee
Included in
consultant Fee -$
-$ -$ -$ -$ -$ -$ -$ 2,090.00$ 20,050.00$ 18,410.00$ 27,205.00$ 5,520.00$ 49,955.00$ 123,230.00$ Optional Full Structural Retrofit RRM Design Group No -$ -$ -$ -$ -$ -$ -$ 200.00$ 200.00$ 150.00$ 150.00$ 150.00$ 3,500.00$ 4,350.00$ 2,290.00$ 20,250.00$ 18,560.00$ 27,355.00$ 5,670.00$ 53,455.00$ 127,580.00$ Optional Tasks
Cost Estimating Leland Saylor Associates No -$ 4,300.00$ 6,300.00$ 7,800.00$ 3,800.00$ -$ 22,200.00$ Civil - If Needed, Not Anticipated RRM Design Group No -$ -$ -$ -$ -$ -$ -$ Structural - Roof Attachment RRM Design Group No -$ 2,000.00$ 2,000.00$ 2,000.00$ 500.00$ 500.00$ 7,000.00$ Note: Civil may be added for sewer if required by City.

TOTAL DESIGN FEE
LEAD CONSULTANT (ARCHITECT): RRM Design Group
TOTAL DESIGN FEE STATION 3: $156,780.00 including optional tasks

FEE BREAKDOWN OF CONSULTANTS

SUB-TOTAL FOR EACH CATEGORY

ESTIMATED REIMBURSABLE EXPENSES
DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231 CITY OF SALINAS FIRE STATIONS 1-6

CONSULTANT FEE PROPOSAL
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5 TASK 6

DESIGN SERVICE FIRM NAME

LOCAL BUSINESS
ENTERPRISE (Y/N)?
Project Tsk Planning and
Building Assessment Phase
Schematic Design
Documents Phase
Design Development
Documents (100%) Phase
Construction Documents (50%,
90%, and Final) Phase
Bid and Award
Phase
Construction
Phase

CONSULTANT

TOTAL FEE
Architectural RRM Design Group No -$ 10,160.00$ 7,830.00$ 16,580.00$ 2,840.00$ 16,992.50$ 54,402.50$ Structural - Arch Support RRM Design Group No -$ 500.00$ -$ 2,000.00$ -$ -$ 2,500.00$ Mechanical 3C Engineering No 1,017.50$ 3,052.50$ 5,087.50$ 7,122.50$ 1,017.50$ 3,052.50$ 20,350.00$ Electrical Thoma Electric No 715.00$ 1,100.00$ 1,870.00$ 3,025.00$ 220.00$ 2,090.00$ 9,020.00$ Civil - Not Included RRM Design Group No -$ -$ -$ -$ -$ -$ -$ Landscape RRM Design Group No N/A N/A N/A N/A N/A N/A -$ Specifications RRM Design Group No Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee
Included in
consultant Fee -$
-$ -$ -$ -$ -$ -$ -$ 1,732.50$ 14,812.50$ 14,787.50$ 28,727.50$ 4,077.50$ 22,135.00$ 86,272.50$ Optional Full Structural Retrofit RRM Design Group No -$ -$ -$ -$ -$ -$ -$ 200.00$ 200.00$ 150.00$ 150.00$ 150.00$ 3,000.00$ 3,850.00$ 1,932.50$ 15,012.50$ 14,937.50$ 28,877.50$ 4,227.50$ 25,135.00$ 90,122.50$ Optional Tasks
Cost Estimating Leland Saylor Associates No -$ 3,800.00$ 5,300.00$ 6,800.00$ 3,800.00$ -$ 19,700.00$ Civil - If Needed RRM Design Group No -$ 7,000.00$ 8,500.00$ 16,500.00$ 1,000.00$ 4,000.00$ 37,000.00$ Structural - Roof Attachment RRM Design Group No 1,000.00$ 2,000.00$ 2,000.00$ 500.00$ 500.00$ 6,000.00$

TOTAL DESIGN FEE
LEAD CONSULTANT (ARCHITECT): RRM Design Group
TOTAL DESIGN FEE STATION 4: $152,822.50 including optional tasks

FEE BREAKDOWN OF CONSULTANTS

SUB-TOTAL FOR EACH CATEGORY

ESTIMATED REIMBURSABLE EXPENSES
DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231 CITY OF SALINAS FIRE STATIONS 1-6

CONSULTANT FEE PROPOSAL
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5 TASK 6

DESIGN SERVICE FIRM NAME
LOCAL

BUSINESS

ENTERPRISE
Project Tsk Planning and
Building Assessment Phase
Schematic Design
Documents Phase
Design Development
Documents (100%) Phase
Construction Documents (50%,
90%, and Final) Phase
Bid and Award
Phase
Construction
Phase

CONSULTANT

TOTAL FEE
Architectural RRM Design Group No -$ 10,160.00$ 7,830.00$ 16,580.00$ 2,840.00$ 16,992.50$ 54,402.50$ Structural - Arch Support RRM Design Group No -$ 750.00$ -$ 1,500.00$ -$ -$ 2,250.00$ Mechanical 3C Engineering No 1,182.50$ 3,547.50$ 5,912.50$ 8,277.50$ 1,182.50$ 3,547.50$ 23,650.00$ Electrical Thoma Electric No 440.00$ 715.00$ 1,210.00$ 1,925.00$ 165.00$ 2,090.00$ 6,545.00$ Civil - Not Needed RRM Design Group No -$ -$ -$ -$ -$ -$ -$ Landscape RRM Design Group No N/A N/A N/A N/A N/A N/A -$ Specifications RRM Design Group No Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee
Included in
consultant Fee -$
-$ -$ -$ -$ -$ -$ -$ 1,622.50$ 15,172.50$ 14,952.50$ 28,282.50$ 4,187.50$ 22,630.00$ 86,847.50$ Optional Full Structural Retrofit RRM Design Group No -$ -$ -$ -$ -$ -$ -$ 200.00$ 200.00$ 150.00$ 150.00$ 150.00$ 3,000.00$ 3,850.00$ 1,822.50$ 15,372.50$ 15,102.50$ 28,432.50$ 4,337.50$ 25,630.00$ 90,697.50$ Optional Tasks
Cost Estimating Leland Saylor Associates No -$ 3,800.00$ 3,800.00$ 4,800.00$ 3,800.00$ -$ 16,200.00$ Structural - Roof Attachment
Not Needed RRM Design Group No -$ -$ -$ -$ -$ -$ -$

TOTAL DESIGN FEE
LEAD CONSULTANT (ARCHITECT): RRM Design Group
TOTAL DESIGN FEE STATION 5: $106,897.50 including optional tasks

FEE BREAKDOWN OF CONSULTANTS

SUB-TOTAL FOR EACH CATEGORY

ESTIMATED REIMBURSABLE EXPENSES
DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231 CITY OF SALINAS FIRE STATIONS 1-6

CONSULTANT FEE PROPOSAL
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5 TASK 6

DESIGN SERVICE FIRM NAME
LOCAL

BUSINESS

ENTERPRISE
(Y/N)?
Project Tsk Planning and
Building Assessment Phase
Schematic Design
Documents Phase
Design Development
Documents (100%) Phase
Construction Documents (50%,
90%, and Final) Phase
Bid and Award
Phase
Construction
Phase

CONSULTANT

TOTAL FEE
Architectural RRM Design Group No -$ 10,160.00$ 7,830.00$ 16,580.00$ 2,840.00$ 16,992.50$ 54,402.50$ Structural - Arch Support RRM Design Group No -$ 750.00$ -$ 1,500.00$ -$ -$ 2,250.00$ Mechanical 3C Engineering No 935.00$ 2,475.00$ 4,675.00$ 6,545.00$ 935.00$ 2,805.00$ 18,370.00$ Electrical Thoma Electric No 440.00$ 660.00$ 1,210.00$ 1,925.00$ 165.00$ 2,090.00$ 6,490.00$ Civil - Not Needed RRM Design Group No -$ -$ -$ -$ -$ -$ -$ Landscape RRM Design Group No N/A N/A N/A N/A N/A N/A -$ Specifications RRM Design Group No Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee Included in consultant Fee
Included in
consultant Fee -$
-$ -$ -$ -$ -$ -$ -$ 1,375.00$ 14,045.00$ 13,715.00$ 26,550.00$ 3,940.00$ 21,887.50$ 81,512.50$ Optional Full Structural Retrofit RRM Design Group No -$ -$ -$ -$ -$ -$ -$ 200.00$ 200.00$ 150.00$ 150.00$ 150.00$ 3,000.00$ 3,850.00$ 1,575.00$ 14,245.00$ 13,865.00$ 26,700.00$ 4,090.00$ 24,887.50$ 85,362.50$ Optional Tasks
Cost Estimating Leland Saylor Associates No -$ 3,800.00$ 3,800.00$ 4,800.00$ 3,800.00$ -$ 16,200.00$ Structural - Roof Attachment RRM Design Group No -$ 1,500.00$ 1,500.00$ 2,000.00$ 500.00$ 500.00$ 6,000.00$

TOTAL DESIGN FEE
LEAD CONSULTANT (ARCHITECT): RRM Design Group
TOTAL DESIGN FEE STATION 5: $107,562.50 including optional tasks

FEE BREAKDOWN OF CONSULTANTS

SUB-TOTAL FOR EACH CATEGORY

ESTIMATED REIMBURSABLE EXPENSES
DocuSign Envelope ID: FABC1D1F-8A4B-46BD-A524-24BF28434231 3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401 p: (805) 543-1794 • f: (805) 543-4609
www.rrmdesign.com
a California corporation  Lenny Grant, Architect C26973  Robert Camacho, PE 76597  Steve Webster, LS 7561  Jeff Ferber, LA 2844

MEMO OF UNDERSTANDING FOR FEE AND SCOPE RECONCILIATION
Salinas Fire Stations No. 1-6 Renovation

Based on the meeting between Salinas Fire Department and RRM Design Group (RRM) about the preferred layout for Station No. 1 that was selected by the Fire Department, RRM and its consultants will provide drawings for the complete reconfiguration of the fire fighter bunk rooms, restrooms, kitchen, and office/library space, along the associated mechanical, plumbing, electrical (MEP), and low voltage systems. Additionally, we will coordinate with the City of Salinas and its preferred vendors for the installation of a new generator, automatic transfer switch, and fire alerting system.

RRM will reallocate funds previously allotted for the design work at the other City fire stations into Station No. 1 for the design development and construction documents phases.

The summary below outlines the proposed reallocation of funding from the other stations to complete the requested work at Station No. 1 for a revised Overall Task and Funding Phase fee summary.

Design Development:
• Original Phase total: $112,305 (for all stations)
• Station No. 1 original portion of total above: $35,652 (for all consultants) • New Phase total/Station No. 1 proposed: $47,952 ($12,280 shifted to Station No. 1 from other stations for added scope for architecture and MEP consultants)

Construction Documents:
• Original Phase total: $195,620 (for all stations)
• Station No. 1 original portion of total above: $56,627 (for all consultants) • New Phase total/Station No. 1 proposed: $77,047 ($20,420 shifted to Station No. 1 from other stations for all architecture and MEP consultants)

As part of the proposed scope, since RRM will include the structural ties, we would like authorization to use the Optional Roof Attachment task, total of $8,500, for Station No. 1.

This will leave the following as unbilled balances in each phase as outlined below.

Design Development: $66,482.50
Construction Documents: $116,462.50

Salinas Fire Stations No. 1-6 Renovation
Memo of Understanding for Fee and Scope Reconciliation
May 20, 2024