3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401 p: (805) 543-1794 • f: (805) 543-4609
www.rrmdesign.com
a California corporation Lenny Grant, Architect C26973 Robert Camacho, PE 76597 Steve Webster, LS 7561 Jeff Ferber, LA 2844
MEMO OF UNDERSTANDING FOR FEE AND SCOPE RECONCILIATION
Salinas Fire Stations No. 1-6 Renovation
Based on the meeting between Salinas Fire Department and RRM Design Group (RRM) about the preferred layout for Station No. 1 that was selected by the Fire Department, RRM and its consultants will provide drawings for the complete reconfiguration of the fire fighter bunk rooms, restrooms, kitchen, and office/library space, along the associated mechanical, plumbing, electrical (MEP), and low voltage systems. Additionally, we will coordinate with the City of Salinas and its preferred vendors for the installation of a new generator, automatic transfer switch, and fire alerting system.
RRM will reallocate funds previously allotted for the design work at the other City fire stations into Station No. 1 for the design development and construction documents phases.
The summary below outlines the proposed reallocation of funding from the other stations to complete the requested work at Station No. 1 for a revised Overall Task and Funding Phase fee summary.
Design Development:
• Original Phase total: $112,305 (for all stations)
• Station No. 1 original portion of total above: $35,652 (for all consultants) • New Phase total/Station No. 1 proposed: $47,952 ($12,280 shifted to Station No. 1 from other stations for added scope for architecture and MEP consultants)
Construction Documents:
• Original Phase total: $195,620 (for all stations)
• Station No. 1 original portion of total above: $56,627 (for all consultants) • New Phase total/Station No. 1 proposed: $77,047 ($20,420 shifted to Station No. 1 from other stations for all architecture and MEP consultants)
As part of the proposed scope, since RRM will include the structural ties, we would like authorization to use the Optional Roof Attachment task, total of $8,500, for Station No. 1.
This will leave the following as unbilled balances in each phase as outlined below.
Design Development: $66,482.50
Construction Documents: $116,462.50
Salinas Fire Stations No. 1-6 Renovation
Memo of Understanding for Fee and Scope Reconciliation
May 20, 2024
The attached fee breakdown shows the increase in Station No. 1 fees in green, and the stations whose fees were reallocated in orange. Please note that the increase in the electrical work at Station No. 1 required the use of electrical engineering fees from several stations.
Mechanical and architectural added scope was covered by the fees allocated for those disciplines for Station No. 5 with the total contract value remaining at $1,016,215.
Moreover, RRM will work with the Fire Department at a future date to determine the level of support needed during the subsequent project phases. Bidding and construction administration fees for those phases will be negotiated with the City of Salinas to ensure that RRM and its consultants provide the level of support requested by the City.
If you have any questions or require clarification, please do not hesitate to call us.
Sincerely,
RRM DESIGN GROUP
Kathryn Hicks Mike Scott
Project Manager Principal
CA License No. C38079 CA License No. C31544
CITY OF SALINAS FIRE STATIONS 1‐6
CONSULTANT FEE PROPOSAL
TASK 1T A S K 2T A S K 3T A S K 4T A S K 5T A S K 6 DESIGN SERVICE FIRM NAME
LOCAL
BUSINESS
ENTERPRIS
E (Y/N)?
Project Tsk Planning and
Building Assessment Phase
Schematic Design
Documents Phase
Design Development
Documents (100%) Phase
Construction Documents (50%,
90%, and Final) Phase
Bid and Award
Phase
Construction
Phase
CONSULTANT
TOTAL FEE
Station 1 31,747.50$ 31,072.50$ 47,932.50$ 77,047.50$ 7,372.50$ 72,007.50$ 267,180.00$ Station 2 1,732.50$ 15,062.50$ 12,917.50$ 25,202.50$ 4,077.50$ 22,135.00$ 81,127.50$ Station 3 2,090.00$ 20,050.00$ 16,320.00$ 23,850.00$ 5,520.00$ 49,955.00$ 117,785.00$ Station 4 1,732.50$ 14,812.50$ 14,787.50$ 28,727.50$ 4,077.50$ 22,135.00$ 86,272.50$ Station 5 1,622.50$ 15,172.50$ 8,742.50$ 12,407.50$ 4,187.50$ 22,630.00$ 64,762.50$ Station 6 1,375.00$ 14,045.00$ 13,715.00$ 26,275.00$ 3,940.00$ 21,887.50$ 81,237.50$ ‐$ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 40,300.00$ 110,215.00$ 114,415.00$ 193,510.00$ 29,175.00$ 210,750.00$ 698,365.00$ ‐$ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 1,500.00$ 1,500.00$ 1,250.00$ 1,250.00$ 1,250.00$ 20,500.00$ 27,250.00$ 41,800.00$ 111,715.00$ 115,665.00$ 194,760.00$ 30,425.00$ 231,250.00$ 725,615.00$ Optional Tasks
Cost Estimating* Leland Saylor Associates No ‐$ 30,900.00$ 39,400.00$ 47,800.00$ 25,000.00$ ‐ $ 143,100.00$ Civil ‐ If Needed at 1, 2 and 4 RRM Design Group No ‐$ 23,000.00$ 26,500.00$ 50,000.00$ 3,000.00$ 16,500.00$ 119,000.00$ Structural ‐ Roof Attachment RRM Design Group No ‐$ 6,500.00$ 8,000.00$ 10,000.00$ 2,000.00$ 2,000.00$ 28,500.00$ *Note: RRM Recomends Cost Estimating of Station 1 for Schematic Level and 50% Con Doc Level totaling $26,700 and using that as a tool to evaluate the work across all stations. This ammount would be added to the total if selected.
Civill Note: RRM Architects can provide site plan identifying area of new paving if acceptable to buildling department for this work. Optional Task for Civil is if buldling dept requires. 1,016,215.00$ 66,482.50$ 116,462.50$ TOTAL FEE TO REMAIN OPTIONAL: FULL STRUCTURAL RETROFIT ‐ NOT SELECTED
TOTAL DESIGN FEE
LEAD CONSULTANT (ARCHITECT): RRM Design Group
TOTAL DESIGN FEE: $1,016,215 including all optional tasks. Please see following pages for breakdown by station and fee for optional tasks FEE BREAKDOWN OF CONSULTANTS
SUB‐TOTAL FOR EACH CATEGORY
ESTIMATED REIMBURSABLE EXPENSES