Agenda Packet — Salinas City Council, October 28, 2025 (part 1 of 2)

Tuesday, October 28, 2025
3:00 PM
City of Salinas
200 Lincoln Ave., Salinas, CA 93901
www.cityofsalinas.org

SALINAS ROTUNDA
City Council
Mayor Dennis Donohue
Councilmembers:

Jose Luis Barajas, District 1 - Tony Barrera, District 2 Margaret D'Arrigo, District 3 - Gloria De La Rosa, District 4 Andrew Sandoval, District 5 - Aurelio Salazar, District 6 Rene Mendez, City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Meeting Agenda - Final

October 28, 2025City Council Meeting Agenda - Final

ZOOM WEBINAR PARTICIPATION
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PLEDGE OF ALLEGIANCE

ROLL CALL

CLOSED SESSION
Receive public communications from the audience on Closed session items.

The City Council will recess to closed session pursuant to:

ID#25-467 a. Public Employee Performance Evaluation-California Government Code section 54957(b)(1), City Attorney.

THE CITY COUNCIL WILL RECONVENE IN THE ROTUNDA AT 4:00 P.M.

PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment or comment on a specific agenda item, you are encouraged to attend the City Council meeting in person. Public comment may also be submitted via email at [email protected] and will be entered into the record. Public comments generally are limited to two minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.

GENERAL PUBLIC COMMENTS
Receive public communications on items that are not on the agenda and that are in the City of Salinas’ subject matter jurisdiction. Comments on Consideration, Public Hearing items, and the Consent Agenda should be held until the items are reached.

PRESENTATION
Councilmember comments on presentations are generally limited to three minutes.

ID#25-361 Transportation Agency for Monterey County - Monterey County Rail

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October 28, 2025City Council Meeting Agenda - Final
Extension Project Update
CALIFORNIA GOVERNMENT CODE §84308 - LEVINE ACT
Government Code § 84308. Parties to any proceeding involving a license, permit or other entitlement for use pending before the City Council must disclose any campaign contributions over $500 (aggregated) within the preceding 12 months made by the party, their agent, and those required to be aggregated with their contributions under Government Code § 82015.5. The disclosure must include the amount contributed and the name(s) of the contributor(s).

CONSENT AGENDA
Matters listed under the Consent Agenda may be enacted by one motion unless a member of the Council requests a separate vote or discuss. Members of the public may comment on the Consent Agenda items collectively during their public comment.

ID#25-478 Minutes
Recommendation: Approve minutes of October 14, 2025.

ID#25-453 Minutes
Recommendation: Approve minutes of June 10, 2025.

ID#25-345 Amendment No. 2 to the City-Wide Janitorial Services Agreement with Pedro C. Estrada dba Estrada Janitorial Services
Recommendation: Approve a Resolution authorizing the City Manager to execute Amendment No. 2 to the City-Wide Janitorial Services Agreement with Pedro C. Estrada dba Estrada Janitorial Services to add Ensen Community Park, the Hebbron Family Center, additional services to John Steinbeck Library, and for extra services to the city-wide janitorial scope of work; increase the annual compensation by $41,540 for a total annual not to exceed amount of $840,320; and extend the terms of the current Agreement for one additional year.

ID#25-390 On-Call Agreements with Suppliers of Roadway Pavement & Concrete Materials
Recommendation: A motion to approve a resolution authorizing the City Manager to enter into on-call suppliers agreements with Granite Construction Company; Graniterock Company; Peninsula Ready Mix, Inc.; and Maxwell Products, Inc. as suppliers of roadway pavement and concrete materials to the City Street Maintenance Division for a combined amount not to exceed $3,000,000; $1,500,000 annually for fiscal years 2025-26 and 2026-27, subject to the appropriation of funds.

ID#25-417 Ordinance Adopting the 2025 California Building Standards Code, 2024 International Property Maintenance Code and Local Amendments Recommendation: Adopt an Ordinance to implement the 2025 California Building Standards Code and the 2024 International Property Maintenance Code, including related local amendments.

ID#25-457 Amendment No. 3 to Agreement for Professional Services with TEF Architecture and Interior Design, Inc. For Architectural Services

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October 28, 2025City Council Meeting Agenda - Final
Recommendation: Approve a Resolution authorizing the City Manager to execute Amendment No. 3 to the Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for architectural services to increase the total compensation amount by $104,329 for a maximum compensation amount not to exceed $840,889.

ID#25-465 On-Call Services for Traffic Control Devices
Recommendation: Approve a Resolution rejecting bids from Chrisp Company received for "Traffic Striping, Curb and Pavement Markings" (Bid Items No. 1-59) for the On-Call Services for Traffic Control Devices; awarding a contract to Chrisp Company for "Signs and Markers" (Bid Items No. 60-72) and "Traffic Cushions" (Bid Items No. 73-74) for the On-Call Services for Traffic Control Devices for a three-year contract with an optional two-year contract extension for a not-to-exceed $2,000,000, subject to the appropriation of funds; and authorizing the Mayor to execute the Contract with the Successful Bidder.

ID#25-441 2026 City Council Meeting Calendar
Recommendation: Approve the 2026 City Council Meeting Calendar.

ID#25-481 Ordinance Amending Sections 30-91, 30-93 AND 30-94 of the Salinas Municipal Code related to the structure of the City’s Street Naming Committee
Recommendation: Adopt an Ordinance amending sections 30-91, 30-93 and 30-94 of the Salinas Municipal Code related to the structure of the City's Street Naming Committee.

COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Receive communication from Councilmembers on reports, appointments and future agenda items. Councilmember comments are generally limited to three minutes.

ADJOURNMENT
_____________________________
Patricia M. Barajas, City Clerk

AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings and in accordance with Californian Government Code Section 54954.2 and 54956. City Council agenda reports and other writings distributed to the legislative body may be viewed at the Salinas City Clerk’s Office, 200 Lincoln Avenue, Salinas, and are posted on the City’s website at www.cityofsalinas.org in accordance with California Government Code section 54597.5. The City Council may take action that is different than the proposed action reflected on the agenda.

Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in the meeting. Language interpretation may be requested as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Requests should be referred to the City Clerk’s Office At 200 Lincoln Avenue, Salinas, 758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Hearing impaired or TTY/TDD text telephone users may contact the city by dialing 711 for the California Relay Service (CRS) or by

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October 28, 2025City Council Meeting Agenda - Final
telephoning any other service providers’ CRS telephone number.

PUBLIC NOTIFICATION
This agenda was posted on October 23, 2025 in the Salinas Rotunda and City's website.

Meetings are streamed live at https://salinas.legistar.com/Calendar.aspx, televised live on Comcast Channel 25 and on http://www.youtube.com/thesalinaschannel at 4:00 p.m. on the date of the regularly scheduled meeting and will be broadcast throughout the day on Friday, Saturday, Monday and Wednesday following the meeting. For the most up-to-date Broadcast Schedule for The Salinas Channel on Comcast 25, please visit or subscribe to our Google Calendar located at http://tinyurl.com/SalinasChannel25. All past City Council meetings may also be viewed on the Salinas Channel on YouTube at http://www.youtube.com/thesalinaschannel.

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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-467, Version: 1
a. Public Employee Performance Evaluation-California Government Code section 54957(b)(1), City Attorney.

City of Salinas Printed on 10/23/2025Page 1 of 1
powered by Legistar™
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-361, Version: 1
Transportation Agency for Monterey County - Monterey County Rail Extension Project Update City of Salinas Printed on 10/23/2025Page 1 of 1
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Monterey County Rail Extension
Todd Muck, Executive Director
Christina Watson, Director of Planning
Transportation Agency for Monterey County
•Regional Transportation
Planning Agency
•Board of Directors:
•12 City elected officials
•5 County Supervisors
•7 ex-officios

TAMC Mission
Develop and maintain a multimodal transportation system that enhances mobility, safety, access, environmental
quality, and economic activities in Monterey County.

TAMC’s Role
Plan, fund and deliver projects:
• Highways
• Rail
• Bus
• Local Roads
• Bicycle/Pedestrian
• Regional facilitator
• Mobility Programs
Intermodal Transportation Center
Memorandum of Understanding
•Salinas/TAMC
partnership to establish
Salinas as a rail hub

Benefits of Rail
• Alternative to traffic
• Access to jobs, health care,
education
• Creates jobs
• Improves air quality
• Supports mixed-use, transit-
oriented development

• Coast Rail Grant
• Positive Train Control
• Federal Railroad
Corridor ID program
• Capitol Corridor
California’s Central Coast:

Closing the Gap

• Near term: Caltrain
Gilroy-Salinas
• 38 miles
• 2 round trips
• Weekdays
• Next step:
• Pajaro/Watsonville station
EIR/EA
• Future:
• Castroville

Kick Start Project –
Salinas Station Improvements

Kick Start – Salinas Layover Facility
• Platform access via new station track

Kick Start – Salinas Layover Facility
• Train layover facility
• Crew base building & storage

Kick Start – Gilroy Track connections
• Connects station track & main line
• Future transfers to High-Speed Rail

Kick-Start Recent Progress
•Union Pacific design review:
•Gilroy – 25% review underway
•Salinas – 25% review complete
•Next Steps:
•UPRR site visit – Gilroy
•UPRR Real Estate negotiations
•UPRR maintenance agreement
•Operations agreement

Facebook: @TAMCMonterey
Twitter: @TAMC_News
Instagram: go_831
Todd Muck, Executive Director
[email protected]
Christina Watson, Director of Planning
[email protected]
www.tamcmonterey.org
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-478, Version: 1
Minutes
Approve minutes of October 14, 2025.

City of Salinas Printed on 10/23/2025Page 1 of 1
powered by Legistar™
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
City of Salinas
Meeting Minutes - Draft
City Council
Mayor Dennis Donohue
Councilmembers:

PLEDGE OF ALLEGIANCE

ROLL CALL
Councilmember Jose Barajas
Councilmember Tony Barrera
Councilmember Margaret D'Arrigo
Councilmember Gloria De La Rosa
Councilmember Aurelio Salazar
Councilmember Jose Andrew Sandoval
Mayor Dennis Donohue

Present: 7 -

CLOSED SESSION
Received public comment from Eloise Shimm regarding the closed session matters.

The City Council recessed to closed session at 4:03 pursuant to:

ID#25-408 a. Public Employee Performance Evaluation - California Government Code section 54957(b)(1), City Attorney.
b. Public Employee Performance Evaluation - California Government Code section 54957(b)(1), City Manager.

THE CITY COUNCIL RECONVENED IN THE ROTUNDA AT 5:00 P.M.

PUBLIC DISCLOSURE
No disclosures reported.

NEW EMPLOYEE WELCOME AND INTRODUCTIONS
The City Council welcomed and introduced new employees and promotions for the month of September.

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October 14, 2025City Council Meeting Minutes - Draft

PROCLAMATION
The City Council proclaimed the month of October as:

Cyber Security Awareness Month
Domestic Violence Awareness Month
Breast Cancer Awareness Month

GENERAL PUBLIC COMMENTS
Received public comment.

PRESENTATION
ID#25-454 Central Coast Community Energy (3CE) Annual Update Received presentation from Sophia Schwirzke, Community Relations Manager for Central Coast Community Energy highlighting a number of projects 3CE is investing in to include resource adequacy, increasing renewal energy, and community engagement programs with a goal of making a difference in community investment. Programs include Plan Your Fleet, Electrify Bus Program, Charge Your Fleet, Electrify Your Fleet and Reach Codes Programs and other energy rebate and incentive programs that support all sectors of the community. The City of Salinas has received a total of approximately $2.5 million in investment through grants and other funding. Legislative update includes EV and Home Energy Tax Credit, federal taxes and tax credits, Resource Adequacy Slice of Day and Pathway Initiatives SB540/AB825. 3CE is the largest community choice aggregate in the region working with multiple energy utility providers.

No action. Received presentation from Central Coast Community Energy (3CE).

CALIFORNIA GOVERNMENT CODE §84308 - LEVINE ACT

PUBLIC HEARINGS
ID#25-359 Vacation of New Street Right of Way
Received report from City Engineer Adriana Robles regarding the vacation of New Street right-of-way. She reported that the City of Salinas and the Transportation Agency for Monterey County (TAMC) entered into a Memorandum of Understanding to redevelop the Salinas Train Station into a transit facility to accommodate new commuter passenger rail services outside the region in support of the Monterey County Rail Extension Project.

Vacating the northerly 124-feet of New Street right of way will allow TAMC to move forward with the layover facility. Report filed with the City Clerk as the official record.

The following members of the public commented on the report:

Jose Guerra
Amit Pandya
Eric Petersen
Upon motion by Councilmember Barrera, seconded by Councilmember Salazar, Resolution vacating the northerly 124-feet of New Street right of way was approved. The motion carried by the following vote:

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October 14, 2025City Council Meeting Minutes - Draft
Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 23343

CONSENT AGENDA
ID#25-452 Minutes
Upon motion by Councilmember D'Arrigo, seconded by Councilmember Salazar, the minutes of September 23, 2025 were approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -
ID#25-453 Minutes
Tabled the minutes of June 10, 2025.

ID#25-368 Master Service Agreements for On-Call National Pollutant Discharge Elimination System (NPDES) Permit Compliance Implementation Support Upon motion by Councilmember D'Arrigo, seconded by Councilmember Salazar, Resolution delegating authority to the City Manager to execute Master Service Agreements with 2NDNATURE Software, Inc; Dudek; and Surf to Snow Environmental Resource Management LLC to provide on-call National Pollutant Discharge Elimination System (NPDES) permit compliance implementation support services from October 14, 2025 to October 14, 2030 in an amount not to exceed $10,000,000, $2,000,000 annually, subject to appropriation of funds was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 23344
ID#25-406 An Ordinance Amending Articles III and IIIA of Chapter 12 (Finance) of the Salinas Municipal Code Regarding Purchasing
Upon motion by Councilmember D'Arrigo, seconded by Councilmember Salazar, Ordinance updating Article III and Article IIIA of Chapter 12 of the Salinas Municipal Code related to purchasing policies and procedures was adopted. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: ORD 2689
ID#25-409 Fifth Amendment to the Agreement with Accountancy Corporation, DBA

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October 14, 2025City Council Meeting Minutes - Draft
Maze & Associates, for Accounting Services
Upon motion by Councilmember D'Arrigo, seconded by Councilmember Salazar, Resolution authorizing the City Manager to enter into a Fifth Amendment to the Professional Services Agreement with Accountancy Corporation, dba. Maze and Associates for accounting services to increase the compensation by $600,000 for a new not to exceed amount of $1,400,000 and extend the term for two (2) additional years from November 1, 2025 to October 31, 2027 was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 23345
ID#25-416 Agreement with One Workplace for Permit Center First Floor Workspace Improvements
Upon motion by Councilmember D'Arrigo, seconded by Councilmember Salazar, Resolution authorizing the City Manager to execute an agreement with One Workplace L. Ferrari, LLC to purchase and install workspace improvements on the first floor of the Permit Center for an amount not to exceed $377,794 and a term from October 14, 2025, through June 30, 2026; and an expenditure appropriation increase of $129,787 to the Permit Services Operating Fund from the Permit Services Fund balance was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 23346
ID#25-418 Acceptance of the City Hall Build Back Project, CIP No. 8170 Upon motion by Councilmember D'Arrigo, seconded by Councilmember Salazar, Resolution accepting the City Hall Build Back Project, CIP No. 8170, for maintenance and responsibility was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 23347
ID#25-433 Direct Purchase of AB 481 Equipment
Upon motion by Councilmember D'Arrigo, seconded by Councilmember Salazar, Resolution authorizing the City Manager and the Purchasing Agent to complete the direct purchase of AB 481 equipment from San Diego Police Equipment Company and Curtis Blue Line for a total cost not to exceed $34,767.08 was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

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October 14, 2025City Council Meeting Minutes - Draft

Enactment No: RES 23348
ID#25-434 2025-2026 Prioritization of Restriping Projects MOTION
Motion made by Councilmember Sandoval to approve a resolution approving the 2025-2026 Prioritization of Restriping Projects and a request to establish a formal street marking priority policy using criteria traffic volume, traffic safety, striping conditions, and equity; and consider a two year plan rather than a one year plan. Motion was second by Councilmember Barrera.

SUBSTITUTE MOTION
Substitute motion made by Councilmember Barajas to approve a resolution approving the 2025-2026 Prioritization of Restriping Projects and to direct staff to develop a criteria based restriping policy before the item is considered in 2026. Motion was second by Councilmember De La Rosa.

Upon motion by Councilmember Barajas, seconded by Councilmember De La Rosa, Resolution approving the 2025-2026 Prioritization of Restriping Projects and to direct staff to develop a criteria based restriping policy before the item is considered in 2026 was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 23349
COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS

ADJOURNMENT
Meeting adjourned at 7:23 p.m.

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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-453, Version: 1
Minutes
Approve minutes of June 10, 2025.

City of Salinas Printed on 10/23/2025Page 1 of 1
powered by Legistar™

1 SPECIAL MEETING
TUESDAY, JUNE 10, 2025

JOINT SALINAS CITY COUNCIL AND SALINAS PLANNING COMMISSION

UNOFFICIAL MEETING MINUTES

Meeting called to order at 5: 00 p.m. by Mayor Dennis Donohue and Commission Chair Lorisa McKelvey Daye

ROLL CALL – CITY COUNCIL

Present:

Councilmember Jose Luis Barajas
Councilmember Tony Barrera
Councilmember Margaret D’Arrigo
Councilmember Gloria De La Rosa
Councilmember Aurelio Salazar, Jr.

Councilmember Andrew Sandoval
Mayor Dennis Donohue

ROLL CALL – PLANNING COMMISSION

Present:

Commissioner Jessica Almanza-Larios, District 1
Commissioner Juan Gutierrez, Mayor's Appointee
Commissioner John Meeks, District 2
Commissioner Carissa Purnell, District 5
Commissioner Marcelino Rocamora, Jr., District 6
Commissioner Maureen Wruck, District 4
Commission Chair Lorisa Mckelvey Daye, District 3

STUDY SESSION

25-199 Joint Study Session: Draft General Plan Update - Visión Salinas 2040 Received report from Jonathan Moor regarding the Draft General Plan Update – Vision Salinas 2040, quarterly progress reports to City Council. Throughout the process, staff held Study Sessions with City Council and Planning Commission to review draft policy on rising topics, including land use and circulation, health and safety and economic development. This Study Session focuses on the General Plan in its entirety and summarizes the update process, changes to state planning law, major themes and significant new additions to the document. The City is preparing a Public Review Draft of the General Plan for release this summer and is also w orking on the related Climate Action Plan and an Environmental Impact Report for both documents.

Commissioner Purnell inquired about the origin of data source used in the AMBAG population projections in the plan specifically related to age demographics and potential impacts on housing.

Additionally, she inquired about the distribution of land use designation and zoning ratios.

2 Mr. Moore explained that the city uses a ratio of three acres per thousand residents for open space.

Through the planning process staff can look at opportunities to increase the open space. He also added that Census data is use to make projections on population growth.

Commissioner Rocamora asked what progress has been made since the initial Economic Development (ED) Plan was implemented. He also asked about the slow growth of housing development.

Mr Moore clarified that since the EDE was adopted, the City has been able address the environmental impacts on specific neighborhoods and launched community planning efforts throughout the city including the Chinatown and Alisal areas that will become part of the overall general plan.

Community Development Director Lisa Brinton added that housing construction is di ctated by the fluctuations in the market and delays in the adoption of the specific plans. The City is passed that phase and the city has received application for over 5,400 homes and over 1,600 units planned for development. She added that the city is understaffed and are diligently working on increasing staffing to increase permit processing. Additionally, there is a need to update the zoning code t o more efficiently streamline the permitting process.

Chair McKelvey-Day asked for clarification regarding AB 821, General Plan and the connection with the zoning code and asked why the EDE was optional. She noted the importance of linking community involvement with economic and planning processes to ensure everyone can understand the plan and emphasizing greater engagement with commissions and long- term financial and economic planning with other portions of the general plan.

In response, Mr. Moore c larified that it is important to update the zoning code in tandem with the General Plan to ensure that implementation can be accomplished seamlessly and without confusion. It also creates an opportunity to elevate key elements of the plan all in one document. He added that the EDE is not required by state law to be included in the General Plan.

Mr. Brinton added that the development process helps ensure cons istency among all elements of the plan. The plan was prepared in-house in collaboration with staff and the community to develop goals, policies, and actions as part of a work plan or strategic plan that will prepare the roadmap to the implementation of the general p lan. Mrs. Brinton added that the General Plan will r equire state reporting and reports to Council.

Commissioner Wruck expressed concern regarding the limited connection between the Climate Action Plan, parks, the lack of open space, and the use of walkability spaces. She recommended open space and walkability spaces should be required as part of the plan. She noted that the rising cost of housing production may be the leading factor to lack of housing production.

Commissioner Meeks asked whether birth rates are factored into school enrollment projections.

Mr. Moore indicated that birth rate, death rate, migration rates and a number of other demographics are taking into account to plan the future growth area.

3 Councilmember D ’Arrigo asked for clarification if Arts and Culture Element are added into the General Plan and expressed support of ensuring that the “ optional” elements are being added to the General Plan including the Public Sa fety Element. She asked for clarification regarding the zonging code update process.

Mrs. Brinton clarified that the City Council will need to authorize contracting a consultant to support he work and then will work on establishing an advisory committee with stakeholder groups and public engagement.

Councilmember De La Rosa stated it is important to work with key stakeholders in the community as part of the General Plan process.

Councilmember Salazar asked when 600 housing units will be available. He also asked about coordination with other cities regarding traffic circulation and housing.

Mrs. Brinton explained that the City is finalizing the Final Map and working with the developer as model home applications are submitted. Mr. Moore clarified that coordination with other neighboring cities was a key part of the Housing Element and remains an ongoing effort.

Councilmember Barajas referenced annexation and target areas added to the General Plan and the sphere of influence and asked for clarification regarding the economic reserve areas. He also requested an explanation regarding the maintenance assessment districts and further asked why bike paths were removed from the circulation plan and suggested reinstating the eastern bicycle path for continuity.

In response, Mr. Moore and Mrs. Brinton explained that the full map will include the added target areas and annexed areas identified for growth for both the City and County which the city will work with LAFC O to increase the sphere of influence. They also explained that establishment of an assessment district function like lighting and landscape districts or a road maintenance district will fall under the Proposition 218 process.

City Manager Rene Mendez responded that such projects can be factored in to associated infrastructure and housing costs.

Councilmember Barajas recommended removing housing eviction references from the environmental justice element due to recent Council actions.

Councilmember Barrera asked about consistency between past and current Councils. He also asked how Council could support Community Development and whether staff retention or funding is an issue. Additionally, he inquired about the relationship between the city and stakeholder as it related to the Alisal Marketplace.

In response, Mr. Moore confirmed that the General Plan and other planning documents maintain policy consistency. He added that recent land use changes and renewed engagement with local businesses has increased flexibility and relationships with key community stakeholders. Mrs. Brinton a dded that ensuring budget allocations to Community Development for t his effort is critical. City Manager Mendez emphasized that the General Plan defines the City’s future and must be reviewed carefully, given the complexity of required environmental analyses. The City of Salinas has done incredible work on various planning efforts, and it is important for them to be reflected in the general plan.

4 In closing Councilmember Barrera also asked about bicycle lane maintenance and recommended adding maintenance to the safety component of the plan.

Councilmember Sandoval asked about seawater intrusion and further inquired about identifying pesticide impacts to the community. He additionally asked if staffing needs could be included in the General Plan.

In response, Mr. Moore stated seawater instrusion will be addressed regionally through the SVBGSA as a major infrastructure project. Mrs. Brinton added that pesticide impacts will be determined by the environmental impact studies as project mitigation measures.

Ms. Monica Gurmilan explained that pesticides are covered under the Environmental Justice Element and primarily fall under the County Agricultural Commissioner’s jurisdiction, with the City focusing on education and interagency collaboration.

Received public comment from the following members of the public:

Peter Kasavan, Kasavan Architects/SPARC
Christie Cromeenes, Central Coast Builders Association
Karen Cameron
Yolanda Hayes
David Maisonneuve
Mary Ann Worden
Jose Guerra, Monte Bella
Peter Szalai

Commissioner Gutierrez expressed appreciation for the presentation and stated he looks forward to the future of Salinas.

Commissioner Almaza -Larios also thanked staff for their extensive work and emphasized the importance of maintaining consistency.

Commissioner Meeks expressed appreciation for the presentation and the work completed thus far.

Commissioner Wruck also thanked staff and expressed concerns with concern with transportation management and hopes it is properly vetted and as part of the General Plan implementation process.

Commissioner Purnell extended heartfelt thanks, especially to Ms. Gurmilan, the steering committee, the Alisa Vibrancy Plan team, and Alfred Diaz-Infante for their work through this process. She Praised inclusion of the Environmental Justice (EJ) plan and looks forward to future dialogue.

Commissioner Rocamora highlighted the need for developers, architects, and contractors to be involved in revising the permitting process. He s uggested updating the permitting process with input from key stakeholders.

Commission Chair McKelvey -Day thanked the community for its engagement. Pointed out bottlenecks in current processes and suggested greater involvement of the Planning Commission. She emphasized the need for planning, economic development, and use of community talent.

5 Councilmember Sandoval thanked staff and community and noted the importance of focusing on low- and moderate -income housing, improving permitting processes, accountability, standardized community engagement, and intentional growth and maintenance.

Councilmember Barrera noted the importance of consistency and community engagement. He encouraged hiring professionals who are approachable and simplifying processes at the permit center.

Councilmember Barajas thanked staff and the steering committee. He s tressed the importance of housing and continuing the conversations. He requested a presentation from SVBGSA.

Councilmember Salazar recommended reviewing the county’s circulation plan and its impacts on Salinas. He stressed protection of the General Plan from legal challenges and urged proactive planning.

Councilmember De La Rosa thanked staff and e ncouraged innovative housing solutions, such as manufactured homes, and highlighted the importance of community engagement and support for the Alisal Vibrancy Plan and future growth.

Councilmember D’Arrigo thanked all stakeholders for their engagement. I n closing, she requested prioritizing major projects, improving customer service, increase Planning Commission involvement, staffing, training, and improve infrastructure maintenance.

Mayor Donohue reflected on previous General Plan experience and noted that effective community outreach and timing of the current process is a critical comp onent of this effort. In closing, he emphasized the importance of the role of the Planning Commission and all other City Commissions and Boards as part of this process. He noted that this is an opportunity to improve consistency and an opportunity for a zoning overhaul which will compliment the overall General Plan effort.

ADJOURNMENT
Meeting adjourned at 7:35 p.m.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-345, Version: 1
Amendment No. 2 to the City-Wide Janitorial Services Agreement with Pedro C. Estrada dba Estrada Janitorial Services
Approve a Resolution authorizing the City Manager to execute Amendment No. 2 to the City-Wide Janitorial Services Agreement with Pedro C. Estrada dba Estrada Janitorial Services to add Ensen Community Park, the Hebbron Family Center, additional services to John Steinbeck Library, and for extra services to the city-wide janitorial scope of work; increase the annual compensation by $41,540 for a total annual not to exceed amount of $840,320; and extend the terms of the current Agreement for one additional year.

City of Salinas Printed on 10/23/2025Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: OCTOBER 28, 2025
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: JENNY DAVILA, PUBLIC WORKS ADMIN SUPERVISOR
TITLE: AMENDMENT NO. 2 WITH PEDRO C. ESTRADA DBA ESTRADA

JANITORIAL SERVICES FOR CITY-WIDE JANITORIAL

SERVICES

RECOMMENDED MOTION:

A motion to approve a resolution authorizing the City Manager to execute Amendment No. 2 to the City-Wide Janitorial Services Agreement with Pedro C. Estrada dba Estrada Janitorial Services to add:

1. Ensen Community Park, the Hebbron Family Center, additional services to John Steinbeck Library, and for extra services to the city-wide janitorial scope of work;

2. Increase the annual compensation by $41,540 for a total annual not to exceed amount of $840,320; and

3. Extend the terms of the current Agreement for one additional year.

EXECUTIVE SUMMARY:

On August 17, 2025, the City opened Ensen Community Park and is preparing to open the new Hebbron Family Center in the near future. Both locations will require janitorial services. Staff has also determined that additional services are required at John Steinbeck Library. To accommodate this expanded scope , an increase to the existing janitorial services agree ment is necessary. The current agreement is set to expire on December 1, 2025; however, Estada Janitorial Services has submitted an extension request.

BACKGROUND:

On June 21, 2022, a Request for Proposals (RFP) for City-Wide Janitorial Services was published via Planet Bids, an online bidding tool. A total of 45 vendors were notified, subsequently 13 registered as prospective bidders. A pre -proposal conference, attended by seven prospective bidders, was held on June 30. Proposals were due on July 22, at which time nine vendors submitted proposals for evaluation.

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An evaluation committee, comprised of six, cross -departmental City staff members, was formed.

The committee conducted a thorough evaluation of the proposals, based on the criteria set forth in the RFP. Proposals’ rates were then evaluated using a points method and a final score assigned to each respondent per facility group. With the Points method, the proposal with the lowest cost does not necessarily receive the maximum points allowed but rather is based on all 4 categories scored.

Any local vendor was allotted a 10% -point increase as identified in the RFP. After careful evaluation, staff determined that the Janitorial services agreement should be awarded to Estrada’s Janitorial Service. The airport location decided that they will not be servicing that location as part of the city-wide janitorial agreement.

On December 3, 2024, Amendment No. 1 was approved by council, (N.C.S. 23176), adding seven additional facilities and extra work services to the original approved agreement. Amendment No. 1, increased by $61,800 bringing the annual not to exceed amount to $798,780.

The City of Salinas has recently acquired and opened Ensen Community P ark and anticipates opening the new Hebbron Family Center in December of 2025. Both facilities require janitorial services. Given that Closter Park and the Natividad Creek Park restrooms are under construction, janitorial services will be temporarily shifted to Ensen Community Park. This shift will help cover the cost of janitorial services through the term of the proposed agreement extension.

In addition, staff has determined that the John Steinbeck Library requires monthly pressure washing services for its patron entrance to address persistent odors and to remove waste and debris commonly left behind by unhoused individuals. Furthermore, extra services are necessary to address unforeseen sanitation issues, such as individuals using public areas for restroom purposes, which require more frequent and intensive cleaning efforts. The chart below illustrates the added services and costs associated with the addition:

Facility Annual Cost
Ensen Community Park $0 (Coast offset by Closter &
Natividad Creek Parks restroom
construction)
Hebbron Family Center $27,540
John Steinbeck Library $4,000
Additional Services $10,000
Total $41,540

The addition of facilities and services will increase the annual total compensation total by $41,540 for a total not to exceed amount of $840,320.

The City relies upon professional janitorial services to maintain its facilities clean and ready for the public and staff to utilize. The City and Pedro C. Estrada dba Estrada Janitorial Services have developed a good working relationship, with Pedro C. Estrada being reliable, responsive, and easy to work with. The current agreement is set to expire on December 1, 2025. Therefore, staff is requesting authorization for the City Manager to extend the agreement for one additional year.

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CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 1537 8, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

This Action supports the City of Salinas Strategic Plan Goals and Strategies of Economic Development, Infrastructure, City Services, Public Safety, and Youth and Seniors by maintaining City facilities clean for the public and staff.

DEPARTMENTAL COORDINATION:

The Environmental Maintenance Division within the Public Works Department worked alongside the Library and Community Services Department in the preparation of the Amendment.

FISCAL AND SUSTAINABILITY IMPACT:

Fund

General Ledger Number
(Operating/CIP)

General Ledger Account Name Remaining Budget
Appropriation
Amount Requested
1100 55.6241-63.4500 Outside Services-Maint. Janitorial $15,000 $15,000 1200 55.5238-63.4500 Outside Services- Maint. Janitorial $120,400 $26,540

The annual cost of $ 840,320 for the City -Wide Janitorial Service agreement for multiple city facilities is funded with General Funds from multiple accounts and the extra work will be funded from the same multiple accounts detailed in the table above. The difference will be covered in the following fiscal year to cover the remaining months of the extended agreement.

ATTACHMENTS:

Resolution
Amendment No.2
Original Agreement
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RESOLUTION NO. (N.C.S.)

A MOTION TO APPROVE AMENDMENT NO. 2 TO THE CITY-WIDE JANITORIAL

SERVICES AGREEMENT

WHEREAS, on June 21, 2022, the City issued a request for proposals (“RFP”) for city wide janitorial services at various city facilities; and

WHEREAS, Pursuant to Resolution No. 22477, the City and Pedro C. Estrada dba Estrada Janitorial Services (“Contractor”) first entered into an agreement for Janitorial Services effective September 20, 2022, for Seven Hundred Thirty -Six Thousand, Nine Hundre d Eighty Dollars ($736,980) pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, On December 3, 2024, Pursuant to Resolution No. 23176, the City and Contractor agreed to Amend the Agreement to include additional facilities and add services to the scope of work for an increased compensation of Sixty -One Thousand, Eight Hundred Dollars ($61,800) annually; and

WHEREAS, The City and Contractor agree to amend the Agreement to re flect the additional work to the current scope of services provided by the Contractor; to increase the annual compensation by Forty-One Thousand Five Hundred Forty Dollars ($ 41,540) for a total not to exceed amount of Eight Hundred Thirty Thousand Three Hundred Twenty Dollars ($830,320); ; and

WHEREAS, The City and Contractor agree to add additional facilities, 99 La Posada Dr (Ensen Community Park) and 683 Fremont Street (Hebbron Family Center) to the current scope of service. Contractor will also provide necessary extra services to John Steinbeck Library; and

WHEREAS, The City and Contractor desire to extend the terms of the Agreement for one additional year.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby authorizes the City Manager to execute Amendment No.2 with Pedro C. Estrada dba Estrada Janitorial Services to add additional facilities and services to the scope of work; and

BE IT FURTHER RESOLVED that the Salinas City Council hereby authorizes t he increase of the annual compensation by Forty-One Thousand Five Hundred Forty Dollars ($41,540) for a total not -to-exceed amount of Eight Hundred Thirty Thousand Three Hundred Twenty Dollars ($840,320); and

BE IT FURTHER RESOLVED that the Salinas City Council hereby authorizes the extension of the current agreement for one additional year to end December 1, 2026.

PASSED AND APPROVED this 28th day of October 2025, by the following vote:

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AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_______________________
Dennis Donohue, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk

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Form: Agreement Amendment
Version: July 2025

AGREEMENT —AMENDMENT NO. 2 TO

CITY-WIDE JANITORIAL SERVICES
BETWEEN CITY OF SALINAS AND PEDRO C. ESTRADA DBA ESTRADA JANITORIAL SERVICE

This Amendment No. 2 to the City-Wide Janitorial Services Agreement (the “Amendment”) is entered into this 7th day of October 2025, by and between the City of Salinas (the “City”) and Pedro C. Estrada dba Estrada Janitorial Service, (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS

WHEREAS, the City and Contractor first entered into a/an City-Wide Janitorial Services Agreement effective September 20, 2022, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, the City and Contractor desire to amend the Agreement to reflect the additional work to the current scope of services provided by the Contractor, to increase the annual compensation by Thirty-One Thousand Five Hundred Forty Dollars ($31,540) and by an additional Ten Thousand ($10,000) contingency to cover unforeseen extra services for a total not-to-exceed amount of Eight Hundred Forty Thousand Three Hundred Twenty ($840,320); and

WHEREAS, the City and Contractor desire to add additional facilities, 99 La Posada Dr (Ensen Community Park) and 683 Fremont Street (Hebbron Family Center) to the current scope of service. Contractor will also provide necessary extra services to John Steinbeck Library; and

WHEREAS, the City and Contractor also desire to extend the current agreement for one additional year to end on December 1, 2026.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, Section 1, Scope, is amended to add the following additional facilities and services to the current scope of work. Additional facilities include 99 La Posada Dr (Ensen Community Park), 683 Fremont St (Hebbron Family Center), and additional services at John Steinbeck Library, including power washing the front entrance and the emergency exit by the children’s section, each on a monthly basis.

2. The Agreement, Section 3, Term, is amended to extend the completed by date to December 1, 2026.

3. The Agreement, Section 4, Payment, is amended to increase the not-to-exceed amount by Thirty-One Thousand Five Hundred Forty Dollars ($31,540) with an additional no-to-exceed Ten Thousand ($10,000) extra work contingency amount available based on need and work authorized by the City Public Works staff member responsible for overseeing this Agreement for a new total not-to-exceed amount of Eight-Hundred Forty Thousand Three Hundred Twenty Dollars ($840,320).

4. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

Docusign Envelope ID: 50BCDF08-EE15-48EF-9E5C-6702ED7C2F0E

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Form: Agreement Amendment
Version: July 2025

CITY OF SALINAS

___________________________________
René Mendez, City Manager

APPROVED AS TO FORM:

___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

PEDRO C. ESTRADA DBA ESTRADA’S JANITORIAL SERVICE

____________________________________
Printed name: ___Pedro C. Estrada________
Title: ___Owner_______________________
Docusign Envelope ID: 50BCDF08-EE15-48EF-9E5C-6702ED7C2F0E

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AGREEMENT FOR SERVICES BETWEEN

THE CITY OF SALINAS AND PEDRO C ESTRADA DBA ESTRADA JANITORIAL

SERVICE

JANITORIAL SERVICES FOR LIBRARIES, REC CENTERS, AND OTHER CITY

FACILITIES

THIS AGREEMENT is executed this 20th day of September 2022, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and Pedro C Estrada dba Estrada Janitorial Service, a sole proprietorship (Hereinafter “Contractor”).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: general janitorial services at libraries, rec centers and other city facilities. Scope of work is further discussed in City’s Request for Proposal for City Wide Janitorial Services, Attachment B and Contractor’s Proposal dated 07/22/22, Attachment C.

2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.

3. Term. The work under this Agreement shall commence upon approval from council and shall be completed by December 1st, 2025, unless City grants a written extension of time as set forth in Section 2 above.

4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, Sixty-One Thousand Four Hundred Fifteen Dollars ($61,415) per month, plus an hourly rate for emergency call backs (Items A1-A2; B1-B6; C1-C4; C6 and C7) as outlined in the Pricing Proposal Form included in Contractor’s Proposal, Attachment C. Contractor has no right of reimbursement for expenses under this Agreement.

Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.

5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.

6. Insurance. Contractor shall procure and maintain for the duration of this Agreement DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 2 of 68
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insurance meeting the requirements specified in Attachment A hereto.

7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.

13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

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IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

CITY OF SALINAS

__________________________________
Steven S. Carrigan
City Manager

APPROVED AS TO FORM:

_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney

CONTRACTOR

___________________________________

By (Printed Name):___________________

Its (Title):___________________________

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Pedro Estrada
Owner

Agreement for Services v. August 2022 Page 4 of 68
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Attachment A

Insurance Requirements

Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 5 of 68
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or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 6 of 68
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Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

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Attachment B

CITY-WIDE JANITORIAL SERVICES
REQUEST FOR PROPOSALS (“RFP”)

City of Salinas
200 Lincoln Avenue
Salinas, California
93901

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Contents

1. BACKGROUND ..................................................................................................................................... 4

2. OBJECTIVE ........................................................................................................................................... 4

3. SCOPE OF WORK ................................................................................................................................. 4

4. PROPOSAL SCHEDULE....................................................................................................................... 5

5. EVALUATION AND SELECTION CRITERIA ................................................................................... 5

6. PROPOSAL FORMAT AND CONTENT .............................................................................................. 6

7. DIRECTIONS FOR SUBMITTING THE PROPOSAL ......................................................................... 9

8. INQUIRIES ............................................................................................................................................. 9

9. DISCRETION AND LIABILITY WAIVER ........................................................................................ 10

10. PROPOSERS RESPONSIBILITIES .................................................................................................... 10

11. SAMPLE AGREEMENT ..................................................................................................................... 10

12. FIDELITY BOND REQUIREMENT ................................................................................................... 10

13. TERM OF THE CONTRACT .............................................................................................................. 11

14. LICENSE REQUIREMENTS............................................................................................................... 11

15. SUBCONTRACTING .......................................................................................................................... 11

16. GENERAL REQUIREMENTS / PROVISIONS .................................................................................. 11

17. PERFORMANCE STANDARDS ........................................................................................................ 12

18. EXPECTATIONS ................................................................................................................................. 13

19. ADHERENCE TO ALL LOCAL, STATE AND FEDERAL LAWS AND REQUIREMENTS ......... 14

20. CONTRACTOR’S RESPONSIBILITIES ............................................................................................ 14 A. GENERAL CONDUCT ................................................................................................................. 14 B. KEY PERSONNEL ........................................................................................................................ 14 C. SUPERVISORS AND PROJECT MANAGER ............................................................................. 15 D. BACKGROUND CHECK ............................................................................................................. 15 E. HEALTH ........................................................................................................................................ 15 F. IDENTIFICATION AND UNIFORMS ......................................................................................... 15 G. PAYROLL & WAGE REPORT .................................................................................................... 16 H. NONDISCRIMINATION .............................................................................................................. 16 I. EMPLOYEE LIST ......................................................................................................................... 16 J. REMOVAL OF STAFF ................................................................................................................. 16 K. BACK-UP STAFF ......................................................................................................................... 17 L. UNAUTHORIZED PERSONNEL ................................................................................................ 17 M. PROHIBITED ITEMS ................................................................................................................... 17 N. CITY & PERSONAL PROPERTY OF CITY PERSONNEL ....................................................... 17 O. TELEPHONES ............................................................................................................................... 17 DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 13 of 68
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P. HOURS OF WORK ....................................................................................................................... 18 Q. SPECIAL SERVICES .................................................................................................................... 18 R. CARE OF FACILITIES ................................................................................................................. 18 S. EMPLOYEE TRAINING PROGRAM .......................................................................................... 19 T. SAFETY PROGRAM .................................................................................................................... 20 U. SAFETY PROCEDURES .............................................................................................................. 20 V. TOOLS & EQUIPMENT ............................................................................................................... 20 W. MATERIALS & SUPPLIES .......................................................................................................... 21 X. CLEANING SCHEDULE .............................................................................................................. 21

21. DELIVERABLES REQUIRED OF SUCCESSFUL CONTRACTOR ................................................ 22

22. CONFIDENTIALITY ........................................................................................................................... 23

23. EX PARTE COMMUNICATIONS ...................................................................................................... 23

24. CONFLICT OF INTEREST ................................................................................................................. 24

25. CONDITIONS TO AGREEMENT ...................................................................................................... 24

26. DISQUALIFICATION QUESTIONNAIRE ........................................................................................ 24

27. LIQUIDATED DAMAGES .................................................................................................................. 24 ATTACHMENT A – SAMPLE AGREEMENT ......................................................................................... 26 ATTACHMENT B – INSURANCE REQUIREMENTS ............................................................................ 28 ATTACHMENT C – PRICING PROPOSAL FORM ................................................................................. 30 ATTACHMENT C-1 – QUESTIONNAIRE ............................................................................................... 32 ATTACHMENT C-2 – DISQUALIFICATION QUESTIONNAIRE ......................................................... 34 ATTACHMENT D – FACILITY LOCATIONS AND PERFORMANCE SCHEDULE ........................... 35 ATTACHMENT E – DECLARATION OF LOCAL BUSINESS ENTERPRISE FORM ......................... 55

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1. BACKGROUND

The City of Salinas incorporated in 1873 and has served as a “full -service” city for more than 150 -years.

With more than 600 employees, Salinas has its own libraries, recreation centers, parks, police headquarters, fire stations, and offices. T hese facilities are scattered throughout the 13 square miles of incorporated boundaries, that sits at the intersection of State Highways 101, 68 and 183. Salinas is 14 miles east of the Monterey Bay, and one hour south of San Jose.

The City is currently considering janitorial services for over 15 sites at various locations, all located within the City limits. Proposers are invited to submit a bid on all or a select few of the different locations, and each building will be awarded independent of the others to allow for the potential of more than one service provider to be awarded a portion of the work. The number of locations is subject to change and the City reserves the right to either add or delete locations, square footage and/or frequency of services( s). The successful contractor will be required to provide quality service with minimal call backs for service.

All contractors are required to register as a “Prospective Bidder” for this project on the Planet Bids Vendor Portal website when submitting a proposal and shall maintain their status as “Bidder” throughout the RFP process; Contractors that fail to do so s hall be disqualified. Only registered “Prospective Bidders” for this RFP will automatically receive updates, notifications, and addenda when issued; However, it is the Contractor’s responsibility to the ensure that the forgoing have been received.

Contractors can register as a “Prospective Bidder” in one of two ways:

1. For FREE through Planet Bids Vendor Portal for the City of Salinas at https://www.planetbids.com/portal/portal.cfm?CompanyID=22949,

2. Directly via Planet Bids’ website for a FEE at https://vendorline.com/register and sign up for City of Salinas’ bid opportunities.

For assistance in downloading the documents, contact Planet Bids online or by calling 818 -992-1771.

2. OBJECTIVE

The purpose of these specifications is to define the ja nitorial services requirements for various facilities owned and operated by the City of Salinas. The objectives of the City are to secure a timely, consistent, and cost-effective janitorial service agreement from one or more contractors, to ensure clean and safe office facilities for employees and customers doing business with the City.

3. SCOPE OF WORK

The work covered in these specifications includes furnishing all labor, equipment, some supplies and supervision necessary for complete janitorial servic e. It shall be understood that in addition to these services, all tasks incidental to cleaning functions not specifically listed but normally included in general janitorial practices will be provided. The City supports the use of non-hazardous cleaning agents and other safety and environmentally conscious practices. The City will consider innovative solutions and alternatives that will best accomplish the desired outcome.

4. PROPOSAL SCHEDULE

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The following schedule has been established for this RFP. The City of Salinas reserves the right to modify this schedule if it is in its best interest to do so. Notice of changes shall be posted on Planet Bids via an Addendum to the RFP.

TASK DATE
Release of RFP 6-21-2022
Non-Mandatory Pre-Proposal Meeting, Job Walk 6-30-2022 Deadline to Submit Questions 7-5-2022
Responses to Questions Posted on Web 7-8-2022
Proposals Due 7-22-2022
Evaluation & Interviews (If Needed) 8-10-2022
City Council Award of Agreement 9-20-2022
Contract Work Begins 12-1-2022

Dates are subject to change.

A. Pre-Proposal Conference (Non -Mandatory): A Non -Mandatory pre -proposal conference will be held on 6-30-2022 @ 0900 in the City Council Rotunda 200 Lincoln Avenue, Salinas, CA. 93901.

The pre-proposal conference will allow for questions and clarifications concerning the City’s RFP process and subsequent award of Agreement. All prospective Contractors will be required to sign- in prior to the Conference. In order to provide comprehensive answers and minimizes response time, Contractors are asked to submit questions in writing prior to the meeting. Questions can be submitted via Planet Bids project page:

https://www.planetbids.com/portal/portal.cfm?CompanyID=22949

B. Job Walk Site Visit (Voluntary): As a City-Wide service solicitation, facilities are scattered through- out. It is up to each Contract or to inspect these facilities during their normal business hours.

However, the City’s largest facilities can be inspected after the non -mandatory pre -proposal conference. The site inspections will allow the prospective proposers to become familiar with al l conditions that may affect the performance and cost of the contract. Contractors should be familiar with the proposal prior to attending the informational meeting and the job walk.

A map of site locations is available in the solicitation (Attachment D).

5. EVALUATION AND SELECTION CRITERIA

The City will review all submittals and make a recommendation based upon the established evaluation criteria. After the proposals have been evaluated, if necessary, the highest ranked contractors will be interviewed. The City reserves the right to award this contr act not necessarily to the contractor with the lowest cost proposal, but to the contractor that provides the best overall match to the service specifications, and which best serves the interest of the City. All contractors submitting a proposal will be notified in writing or via email as to their status in the selection process.

Proposals will be evaluated based on the following criteria:

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A. 25% - Qualifications of Entity and Key Personnel – Includes the ability to provide the requested scope of services, the contractor’s financial capacity, recent experience conducting work of similar scope, complexity, and magnitude for other public agencies of similar size and references.

B. 15% - Approach to Providing the Requested Scope of Services – Includes an understanding of the RFP and of the project’s scope of services, knowledge of applicable laws and regulations related to the scope of services.

C. 50% - Price Proposal – Price Proposals will be evaluated on the basis of the Total Estimated Annual Price submitted in Attachment C.

D. 10% - Innovative and/or Creative Approaches – Does the proposal seek efficiencies, safety, and other innovative ways to providing the services that provide additional efficiencies or increased performance capabilities.

Local Purchasing Preference: In accordance with Section 12 -28.040 of the Salinas Municipal Code, contractors that qualify as a local business enterprise shall receive a credit of ten percent of the total points.

If applicable, contractors should fill out and submit Attachment E -Declaration of Local Business Enterprise form.

The City will adhere to the following procedures in evaluating proposals. An Evaluation/Selection Committee (Committee), which may include members of the City's staff and possibly one or more outside experts, will screen and review all proposals according to the weighted criteria set forth above. While price is one basic factor for award, it is not the sole consideration.

Recommendation for award is contingent upon the successful negotiation of final contract term s.

Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully within a time period determined by the City, the City may terminate negotia tions and commence negotiations with the next highest scoring Contractor or withdraw the RFP.

6. PROPOSAL FORMAT AND CONTENT

So that competing proposals can be compared equally, contractors must assemble their proposals in strict adherence to the layout requirements. Failure to follow all proposal layout requirements may result in disqualification of your proposal for being nonresponsive.

Proposals should be brief and concise, devoid of extraneous material and promotional information. They should be in sufficient detail to allow a thorough evaluation of the plan of work and its correlated costs.

The proposal must be assembled in the following order, with tabs separating each section:

COVER LETTER - Proposals shall be introduced by a cover letter signed by an individual authorized to bind the proposing entity. This letter should convey the company understanding of the contract scope and deliverables and the approach to successfully perform the requ ired janitorial and porter services. The signature of an authorized representative must appear on the cover sheet of the contractor’s proposal. The signature shall be interpreted to indicate the contractor’s willingness to comply with all the terms and conditions set forth in this solicitation unless specific written exceptions are noted.

PROPOSAL QUESTIONNAIRE – Provide a signed Questionnaire. Refer to Attachment C1.

QUALIFICATIONS - The information requested in this section should describe the qualifications of the firm DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 17 of 68
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or entity, key staff and sub-contractors performing projects within the past five years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:

1. Names of key staff that participated on named projects and their specific responsibilities with respect to this scope of work.

2. A summary of your firm’s or entity’s demonstrated capability, including length of time t hat your firm has provided the services being requested in this RFP.

3. For private Proposers, provide at least three references that received similar services from your firm. The City the right of contract any of the organizations or individuals listed. Inf ormation provided shall include:

o Client Name
o Project Description
o Project start and end dates
o Client project manager name, telephone number, and e-mail address.

4. Any public entity which submits a proposal should describe in detail how it currently performs services like those identified in the scope of work within its or other jurisdictions, including photographs, written policies and/or video of services provided. If you have performed these services under contract for another public entity, please provide references for those entities as set forth above for private Proposers.

5. Submit a list of contracts that have not been renewed or have been terminated in the past five years. List names, addresses, telephone number and contact persons.

6. If contractor or individual is totally or partially owned by another business organization that will be providing services, supplies, material or equipment to contractor or in any manner does business with contractor under this agreement, a detailed statem ent of the aforementioned should be included in the proposal.

STAFFING - Provide a list of individuals who will be working on this project and indicate the functions that each will perform and anticipated hours of service of each individual. Include a resume for each designated individual.

Submit the primary contacts (and management hierarchy/organization chart) that will be available for all aspects of the work. Include contacts for customer service and senior management. Identify the management staff to be assigned to this project and their relevant experience and qualifications to janitorial services similar in nature. Provide the number of full -time employees and the number of part -time employees performing the janitorial services as of the date of submission of your response to this RFP.

METHODOLOGY SECTION - Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFP. The Methodology Section should include:

1. An implementation plan that describe s in detail (i) the methods, including controls by which your firm or entity manages projects of the type sought by this RFP; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work.

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2. Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of this contract.

3. Detailed project schedule, a work plan, products, staffing, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion, including a complete transition plan. Include your plan to deal with fluctuation in service needs and any associated price adjustments.

4. Detailed description of specific tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be in order to complete the tasks specified in the Scope of Work.

5. Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, cost -effective operations or increased performance capabilities. In addition, the City will consider propo sals that offer alternative service delivery means and methods for the services desired.

6. Proposers are also requested to identify any City owned facilities or property which Proposer would propose to use or lease, purchase, or rent from the City in connec tion with the services to be performed, including information about the terms of any proposed lease, purchase or use of such equipment and facilities, and how this proposed structure affects the overall cost proposal to the City.

7. Submit approach and under standing of requirements. Provide a detailed transition plan to begin services within 30 days after contract award.

8. Provide a detailed list of type and quantity of equipment that will be utilized at each location in the performance of this contract. The submitted equipment shall be kept current and operating in all facilities at all times for the life of the contract.

9. Provide the number of full-time employees and the number of part-time employees performing the janitorial services as of the date of submission of your response to this RFP.

10. Detailed written work plan, which shall include the following:

a) Backup staffing plan to cover absenteeism, vacations, etc.; b) The number and level of supervisors proposed;
c) The type and quantity of equipment to be used per building; d) Submit Employee background check procedures and security procedures. e) Provide an employee handbook or supporting documents that details employment benefits for janitorial employees such as paid holidays, vacation time and accr ual rates, health benefits and any additional benefits that are available. f) Provide information on your safety program and how employees are trained.

PRICING PROPOSAL FORM – All Proposers are required to use the form in Attachment C to be submitted with their proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Proposals shall be valid for a minimum of 180 days following submission.

INSURANCE COVERAGE – All Proposers must include in their proposal a written statement acknowledging they can provide all the insurance required in the Insurance Requirements section as DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 19 of 68
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referenced in the attached Certificate of Insurance Requirements Attachment B.

7. DIRECTIONS FOR SUBMITTING THE PROPOSAL

 Submit one (1) original and three (3) hard copies plus one (1) thumb-drive copy of your proposal in sufficient detail to allow for thorough evaluation and comparative analysis. In the event of a conflict between the original and any hard copy or thumb-drive copy, the original shall control.

 On the outside of your submittal package, indicate the name of the RFP: CITY-WIDE JANITORIAL

SERVICES-REQUEST FOR PROPOSALS

 Complete proposals must be submitted in sealed envelopes marked and received no later than 02:00 P.M. (P.S.T) on Friday, July 22, 2022, to the address below. Proposals will not be accepted after this deadline. Faxed or e-mailed proposals will not be accepted.

City of Salinas – City Hall
Office of the City Clerk
200 Lincoln Avenue
Salinas Ca 93901
RE: CITY-WIDE JANITORIAL SERVICES

This RFP does not commit the City to enter into an agreement or to pay any costs incurred for any services.

The City, at its sole discretion, reserves the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with any qualified source(s), or to cancel this RFP in part or in its entirety. The City may waive any irregularity in any proposal. Al l proposals will become the property of the City of Salinas. If any proprietary information is contained in the proposal, it should be clearly identified.

8. INQUIRIES

Requests for clarification regarding this RFP must be submitted in writing via Planet Bids’ website Q/A tab and received no later than 5 pm on Tuesday, July 5, 2022 . Written responses to timely inquiries will be posted on the Planet Bids website’s project page as they are received until Friday, July 8, 2022.

From the date that this RFP is issued until a firm or entity is selected and the selection is announced, firms or public entities are not allowed to communicate outside the process set forth in this RFP with any City employee other than the contracting officer listed above regarding thi s RFP. The City reserves the right to reject any proposal for violation of this provision. No questions other than written will be accepted, and no response other than written will be binding upon the City.

9. DISCRETION AND LIABILITY WAIVER

The City res erves the right to reject all proposals or to request and obtain from one or more contractor’s submitting proposals, supplementary information as may be necessary for City staff to analyze the proposals pursuant to the consultant selection criteria.

The City is not liable for costs incurred by contractors for the cost of the proposal. Contractors submitting a response to this RFP waive all rights to protest or seek any legal remedies whatsoever regarding any aspect DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 20 of 68
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of this RFP. All proposals shall be binding for a period of 90 days after the proposal due date. The City also reserves the following rights and options with respect to this RFP:

 To re -issue this RFP with or without change or modification, at any time prior to the City’s execution of a Professional Services Agreement pursuant to this RFP;  To cancel this RFP with or without issuing another request for proposals;  To supplement, amend, substitute or otherwise modify this RFP at any time prior to the City’s execution of a Professional Services Agreement pursuant to this RFP;  To waive informality, defect, non-responsiveness and/or deviation from this RFP that is not, in the City’s sole judgment, material to the proposal;
 To request modification of some or all of the proposals following evaluation by the City;  To request clarifications of any proposals;
 To negotiate simultaneously, or otherwise, with one or more Respondents; and  To discontinue and resume negotiations with one or more Respondents

10. PROPOSERS RESPONSIBILITIES

Square footage is n ot the primary indicator of required service levels; proposers should fully review the specific performance schedule for each facility listed in Attachment D. By submittal of a proposal, the Contractor acknowledges it has evaluated the required services and can perform such services as indicated in the proposal specifications. The proposer, if awarded the contract, accepts the premises in their present physical condition and agrees to make no demands upon the City for any improvements or alterations thereof.

11. SAMPLE AGREEMENT

For the contractor’s information, a sample copy of the standard Services Agreement is included to this RFP as Attachment A. By submitting a proposal, the Contractor agrees to be bound by the requirements under this Agreement.

12. FIDELITY BOND REQUIREMENT

The Contractor shall obtain Fidelity Bonding for all employees performing work under this contract against theft of personal property. Include a copy of bond endorsement affecting such coverage or provide a letter from surety stating that your firm is bondable for the limit required (minimum of $5,000 per occurrence) if awarded the contract. Said bond must be furnished to the City within ten (10) days after notification of award. Such bond shall either name the City of Salinas as the insured oblige or include an endorsement naming the City of Salinas as an additional oblige and providing for customary property coverage in favor of the City of Salinas. If the Contractor does business as an individual, such Blanket Fidelity Bond shal l cover himself or herself also as an individual as a protection to the City.

13. TERM OF THE CONTRACT

The contract entered shall be for three (3) years from the date of City Council approval, with the option of three one-year annual renewal extensions.

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Sixty (60) days before the end of the initial term of this contract (from date Council awards initial contract), the Contractor shall advise the City in writing of its intent to extend the term of the contract for an additional term of one -year to commenc e on the first day following the last day of the initial term and on the same terms and conditions as prescribed for the mutual term, or upon different terms which the Contractor shall specify in writing. The City shall, within thirty (30) days of receipt of such advice, notify the Contractor in writing of its acceptance or rejection of such extension, and if any changes were made in the contract.

These provisions regarding extension shall be applicable to each succeeding one -year term if granted.

14. LICENSE REQUIREMENTS

Contractor shall possess a valid City of Salinas business license and the license must be valid prior to award and throughout the term of the Agreement. The contractor is also required to comply with City of Salinas local hiring preferenc e Ordinance 2330, Salinas City Code Chapter 12, Article IV, incorporated herein by reference, with respect to person(s) hired directly by the contractor to all persons hired by the contractor’s subcontractor(s). All contractors that qualify must comply wit h the State of California Property Service Worker Protection Act, (effective January 1, 2018), and register with the Labor Commissioner’s Office prior to the RFP due date of Friday, July 22, 2022. For more information concerning this requirement, please visit the Department of Industrial Relations website at:

https://www.dir.ca.gov/dlse/Janitorial_Providers_Contractors.html

15. SUBCONTRACTING

No portion of the work covered by these specifications can be subcontracted or assigned without prior approval of the City. Any subcontractor who will provide services shall have successfully passed a background check prior to commencing work. Contractor shall bear the expense of any su bcontractor background checks. Any subcontractor that will provide services under this Agreement will be registered and be compliant with the Department of Industrial Relations Property Service Workers Protection Act.

16. GENERAL REQUIREMENTS / PROVISIONS

The contractor is responsible for the cleanliness and sanitation of the building. The description of each service area is to be used as a guideline. The description does not attempt to describe every detail or feature of the facility that is to be maintained by the contractor.

The intent of these specifications is to define the janitorial services requirements for various facilities owned and operated by the City of Salinas included in this agreement. Both the task descriptions and the number of days per year that each task is to be performed are itemized. From that information and a non-mandatory job walk/inspection of each facility except Police and Communications facilities, the potential contractor is required to provide the Monthly Labor Hours and cost per facility, with a total for each on the Price Proposal Form Attachment C. All measurements provided are approximate and should be confirmed by the Contractor.

Notwithstanding any other provisions of this proposal, the Contractor warrants that the services, equipment, and supplies furnished shall be of the best quality as specified.

The City may make reasonable investigations deemed necessary and proper to determine the ability of a contractor to perform the work, and the contractor shall furnish the City all information requested for this DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 22 of 68
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purpose.

17. PERFORMANCE STANDARDS

These specifications define the minimum level of service and frequency deemed acceptable. It is intended that the Contractor will schedule his/her operations to meet or exceed the se requirements. It is further intended that the contractor shall put forth a level of effort to provide a thorough cleaning of the facilities, not merely a surface cleaning. Some examples include but are not limited to ; floors shall be waxed and buffed for a gloss shine, carpeted floors shall be completely and thoroughly vacuumed, windows shall be cleaned to where all film, smudges, and streaks are removed, and the restroom facilities cleaned and polished to approach the sanitary levels of a hospital.

1. It is the objective of the City to obtain full cleaning performance in accordance with the terms of the specifications and at the quality standards of work set forth in this Agreement. To this end, the City is contracting for the complete performance of each cleaning job as specified in this Agreement.

Therefore, deductions (Liquidated Damages) for tasks not completed or not satisfactorily completed shall be made in accordance with the schedule detailed herein.

2. The City’s Project Manager or designee shall con tact the contractor by cell phone, telephone, fax, or email to notify them of performance issues. The City’s Project Manager shall also notify the contractor of written complaint(s) received from building occupants.

a. Each site will have its own assigned po int of contact for daily communication as required.

All Communication with on-site point of contact should also include City Project Manager.

Please see Section 20 (Contractor’s Responsibilities) sub section C (Supervisor’s and Project Manager).

3. The City’s Project Manager or designee shall maintain a file of incoming complaints whether they be written, oral, or by telephone. This file shall contain the date, time, building, name of the person making the complaint, phone number and time the contractor was notified, or a copy of the notification letter and fax record.

4. Major problems require immediate attention and shall be responded to and corrected within two (2) hours. Examples of major problems include, but are NOT limited to: toilets not cleaned, not stocking sufficient paper products in large areas, offices not cleaned, or trash not removed, etc. The City’s Project Manager or designee shall have authority to classify a complaint as major or minor.

5. Minor problems require correction during the next da y’s normal clean up, however a continuing record of minor complaints shall result in a deduction. Examples of minor problems include, but are not limited to a trash can not emptied, a small area not vacuumed, toilet paper in one stall out, etc.

6. Failure by the contractor to respond to specific complaints as stated above, as well as preventing continuing occurrences of such complaints, may result in deductions of invoiced payments or termination of this Agreement.

7. Proof of performance and adherence to speci fications shall be upon the contractor. Support such as test results, technical data, or other pertinent information shall be supplied by the contractor at no cost to the City. The City shall be the sole judge as to the adequacy of supporting documentation.

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8. Failure to clean an entire building or site shall result in a separate deduction for nonperformance.

In the event the contractor doesn’t complete all of the required nightly, weekly or monthly services as scheduled and outlined in the specifications, the contractor will be required to make corrections of all discrepancies at a mutually agreed upon schedule. After three (3) occurrences of nonperformance within a 12 -month period, the City, at its discretion, may begin default proceedings. The contractor, to handle an instance of nonperformance, shall send personnel to the missed site within two hours of notification of an event of nonperformance for immediate servicing of that location. However, this shall not relieve the contractor of being charged the ded uctions or this counting towards the three occurrences. If the contractor does not respond in two hours, the City’s Project Manager may exercise the City’s right to terminate for default.

9. Failure of the contractor to appear on any scheduled workday without the advance approval of the City’s Project Manager, or his designee, shall result in the deduction of the total daily cost for that location.

10. Contractor’s billing shall be done on a timely basis. The successful contractor shall submit monthly invoices for work completed in the previous month.

18. EXPECTATIONS

The contractor shall render the City facilities clean, defined as “free of dirt, pure, spotless, sanitary, sterile, and uncontaminated.” This includes timely removal of trash, dirt, dust, cobwebs, and other waste.

Frequency: Janitorial services will vary and shall be provided as noted in Attachment D -Facility Locations and Performance Schedule. The work schedule for completing daily services requirements is defined in the specifications for each l ocation (See Attachment D). The task/frequency schedule indicates the minimum acceptable cleaning frequencies. Janitorial Services shall in no way interfere with the normal work of City employees.

Holidays / Meeting Schedules: There will be certain City holidays on which Contractor may need to provide service. All City facilities are dynamic due to their programmed use; and some locations will require service on holidays, and others will not. Maintenance Services will provide a schedule of which building will require holiday service.

It is expected that the awarded contractor shall be made aware of current meeting schedules, holidays and other work routines within the facility and conduct his/her work in such a manner as to cause no interference with the execution of City business.

Changes: Changes in the areas serviced and/or specifications may be necessary during the term of this agreement. Changes in the contract and corresponding changes in compensation may be implemented upon mutual written agreement of the City and the Contractor. The City reserves the right to add or delete services at any time with 30 days written notice to vendor. If services are requested, the vendor is required to provide a cost estimate detailing them as an attachment to the pro posal along with prices, where applicable, which may be offered as an addendum for the term of this contract agreement.

Deficient Performance: City reserves the right to deduct from the payments due or to become due to the Contractor for deficient performance. The amount of such deductions will be based on the value and extent of the unsatisfactory work. A copy of the City inspection record for the facility, with associated deduction DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 24 of 68
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calculation will be furnished to the Contractor prior to a deduction bein g made. All work determined by the City’s Project Manager to be defective or deficient in any of the requirements shall be remedied by the contractor at the contractor’s expense and in a manner acceptable to the City of Salinas.

19. ADHERENCE TO ALL LOCAL , STATE AND FEDERAL LAWS AND

REQUIREMENTS

The Contractor shall adhere to all current applicable federal, state, and local laws, codes and ordinances, including, but not limited to, those promulgated by CAL -OSHA, California Department of Industrial Relations, the California State Department of Health Services, FED-OSHA, and EPA.

20. CONTRACTOR’S RESPONSIBILITIES

A. GENERAL CONDUCT

Contractor shall be responsible for, but not limited to, the following:

 Adherence to schedules
 Maintenance or replacement of cleaning equipment
 Notifying city of any personnel changes
 Training of new personnel

B. KEY PERSONNEL

It is essential that the contractor provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract. The Contractor must agree to assign specific individuals to the key positions.

 The contractor agrees that, once assigned to work under this contract, key personnel shall not be removed or replaced without written notice to the City.

 If key personnel are not available for work under this contract for a continuous period exceeding thirty calendar days or , are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall im mediately notify the City, and shall, subject to the concurrence of the City, replace such personnel with personnel of substantially equal ability and qualifications.

C. ON-SITE POINT OF CONTACT AND PROJECT MANAGER

The contractor shall provide qualified English-speaking supervision in all areas of operations. The Supervisor shall work with City of Salinas personnel in planning and scheduling work for completion of tasks. The Contractor shall furnish only employees who are authorized, competent and skill ed for work under this contract. Two working supervisors are required during all shifts. The working supervisors shall verify the cleanliness of facilities prior to releasing contractor’s personnel each day.

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The Contractor shall designate in writing to th e City’s Project Manager, the name of the person assigned as the Contractor’s Project Manager with full authority to administer the terms of this Agreement. The Contractor’s Project Manager shall have the capability to receive complaints by telephone or e -mail to facilitate timely corrective actions. An answering service or answering machine shall NOT be an acceptable means of contact for the Contractor’s Project Manager. This representative shall be available Monday through Friday 7:30 a.m. through 5:00 p. m.

Contractor shall meet in conference with the City’s Project Manager or designee at a time to be agreed upon for administration of work, including review of inspection reports if requested. (City staff will be responsible for completing weekly inspectio n reports on all facilities). At a minimum, inspection reports for the previous one - month period shall be reviewed by the City’s Project Manager or designee and the Contractor’s Project Manager at the first meeting of the following month.

D. BACKGROUND CHECK

The contractor’s employees who will work in buildings owned by the City of Salinas shall be required to be cleared through the City of Salinas Police Department Criminal Investigation procedure prior to employment. The cost of this background check will be the responsibility of the contractor. Upon receipt of notice of award from City of Salinas Public Works Department, the contractor must supply personnel information within ten (10) working days.

E. HEALTH

All personnel shall be in good health and free of contagious diseases. Contractor shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the contractor allow the use or presence of alcohol or drugs on the premises or in the building.

F. IDENTIFICATION AND UNIFORMS

All personnel shall wear uniforms, furnished by the contractor, at all times during the performance of this work. The contractor’s work force shall be neat and clean in appearance and shall wear a uniform with the contractor’s name and/or logo permanently affixed to it. Uniforms shall consist of shirt and full-length pants and be mutually agreed to by the contractor and City. Uniforms will at all times be clean and neat in appearance. Employees shall not wear red or blue colored shirts, shoes, hats or scarfs that are often represented as gang related clothing or accessories. Closed toe and heeled shoes shall be worn for proper safety during tasks being performed. Employees shall wear an identification badge with the emp loyee’s picture, name and company name on the face of the badge. The badge must be worn in plain sight, above the waist at all times while the employee is on City property. This requirement includes all remote locations. The contractor’s employees are required to provide proper identification when requested by City or security personnel. Any employee that does not comply with this requirement shall be required to leave City facilities. There is no exception to this requirement, which is to ensure only autho rized contractor’s employees are in City facilities.

G. PAYROLL & WAGE REPORT

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wage rate. Contractor shall complete a Payroll and Wage report in such form as to validate employee's employment with the firm, which shall be made available to the Public Works Director and/or his designee, upon request, concurrent with the monthly invoic ing. The monthly payment will not be made until such report, when requested, is received and found acceptable by the Public Works Director and/or his designee.

H. NONDISCRIMINATION

The contractor shall not engage in discrimination in employment of persons because of race, color, national origin, ancestry, sex, or religion of such persons. Violation of this provision may result in the imposition of penalties under the Labor Code Section 1735.

I. EMPLOYEE LIST

The contractor shall provide to the City’ s Project Manager or designee an accurate list of all personnel who have any relationship to work performed within the scope of this Agreement, prior to the employee starting work. List data shall indicate personnel by building(s) in which they are assigned to work, and must include full names, aliases, home addresses, home telephone numbers, copies of drivers’ licenses and social security cards. Changes to the list shall be reported, in writing, to the City’s Project Manager within one working day. Employe es terminated by the contractor shall be reported the same day to the City’s Project Manager, unless it is after hours, then the next business morning shall be acceptable.

J. REMOVAL OF STAFF

The City requires the contractor to remove all contractor per sonnel from City property who are deemed careless, incompetent, insubordinate, objectionable, or whose continued employment on the job is deemed to be contrary to public health, safety and welfare. If, in the opinion of the City, an employee of the contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, upon City request, the contractor shall remove that employee from all work under this contract. It is the responsibility of the contractor to provide the proper training for their employees.

K. BACK-UP STAFF

The contractor shall provide sufficient backup staff to cover absenteeism or extend existing work force hours to compensate for absent staff. The backup staff shall adhere to the same background and security screenings as regular staff. The City reserves the right to request additional backup staff as deemed necessary.

L. UNAUTHORIZED PERSONNEL

Employees of the contractor shall not be assisted nor accompanied by any individual that is not an employee of the contractor, while performing duties related to the Agreement. This includes friends, children and/or other relatives. Employees of the contr actor that violate this stipulation shall be deemed objectionable to the City and shall not be allowed to work in City facilities.

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M. PROHIBITED ITEMS

Contractor’s employees shall be prohibited in the use or possession of the following items while working on City premises: guns, knives, other weapons, alcohol and/or controlled substances.

Contractor’s employees shall not be under the influence of alcohol or illegal drugs. Any employee violating this policy shall be removed immediately from City facilities and replaced with acceptable personnel.

N. CITY & PERSONAL PROPERTY OF CITY PERSONNEL

The contractor shall direct their employees against the unauthorized reading and disclosing of materials and documents available in the facilities of the City and against unauthorized use of City and personal property, such as: telephones, radios, copy machines, computers, terminals, fax machines, calculators, etc., which may be in any of the City facilities. The contractor shall be responsible to see that contractor’s employees do not disturb papers on desks, tables, or cabinets, and do not open desk drawers or cabinets. Found item(s) shall be turned in at the end of each shift to the contractor’s supervisor. The supervisor shall return the item(s) to the City’s Project Manager within twenty-four (24) hours.

O. TELEPHONES

Telephones shall not be used by the contractor or its employees for personal or business reasons with the following exception(s): to report need of emergency medical aid, fire or need of law enforcement, (use ‘9-911’) and notification to the Salinas Police Department of damage as required in this Agreement. Any calls to numbers other than those above will be considered a violation of this Agreement and grounds for immediate termination.

P. HOURS OF WORK

The contractor shall provide no less than the minimum number of estimated hours per evening as provided in the Contractor's proposal and subsequent contract award. Any amount less than this minimum per building may be deducted from the Contractor's billing. The amount of deduction will be calculated on an hour -for-hour basis, utilizing the Contractor's hourly proposal amount (total dollars divided by total hours). The City shall be the sole judge of any performance discrepancies.

Q. SPECIAL SERVICES

In the event special or unusual conditions, the City Staff may require the Contractor to provide additional janitorial or cleaning services not covered by these specifications. Payment will be made at a rate negotiated with the Contractor. These servic es will be billed as part of the next regularly scheduled Contractor’s invoice but will be listed separately on the invoice along with standard contract charges. Orders for special services may be placed orally (in the event of an emergency) or in writing by the City Staff designee. All written orders will describe the service to be provided and will state the negotiated fee which the Contractor will be compensated. Except in the event of an emergency, in no event shall the City be liable to the Contractor for payments for any extra work performed by the Contractor, unless the Contractor performs such work by WRITTEN directive of the City.

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R. CARE OF FACILITIES

Contractor's employees shall regularly observe the general condition of all buildings and report problem areas to Contractor's supervisor or lead custodian. Contractor shall be responsible for knowledge of and use of all fire alarms and fire prevention equ ipment. In case of emergency, and or in the event that someone blocks the gates from being closed or refuse to leave the facility/restrooms, contact 911. Contractor’s employees shall notify the City’s Communication Center by dialing 911 and shall then call City’s Project Manager, or their designee, immediately.

Contractor shall report all required non -emergency repairs by contacting the City’s Project Manager, or his designee.

Security: Contractor’s personnel shall not be allowed in City facilities outside of normal business hours unless they are performing work for the Contractor. All Contractor personnel are required to provide proof of identity when requested to do so by City personnel. Keys shall not be left in the door locks. The Janitorial Services co ntractor shall be responsible for securing/locking the interior and exterior portions of the building during hours to be specified by the City’s Project Manager or his/her designee. All workspaces shall be locked , and the lights turned off when cleaning in each area has been completed. Security lights (as directed) shall be turned on prior to leaving the facility.

Keys required by the contractor will be furnished by the City to designated contractor employee and shall be returned to the City on demand. Elec tronic security system (where installed) shall be properly disarmed and armed each time after -hours access is made. All exit doors are to remain locked while the contractor is in the space. The contractor is not to block open occupant or exterior doors for any reason. The contractor is not to assist entry of anyone except contractor, employees or Police/Fire personnel. Close and lock any exterior windows. Contractor’s personnel shall immediately report to their supervisor and City personnel, problems dealin g with unauthorized or suspicious persons, conditions indicating theft, break-in or vandalism, and building system failures.

The Contractor’s employees shall provide an incident report with photos to document any vandalism, graffiti, and other damages observed during janitorial shift to Project Manager. The Contractor’s employees shall report to emergency personnel within twenty -four (24) hours, situations such as: fire, smoke, unusual o dors, broken pipes, leaky faucets and valves, or floods, and take appropriate safety measures.

Keys: The Janitorial Services contractor shall be issued building keys, where applicable, for the performance of services as specified herein. Should a lost or stolen key jeopardize the security of the particular City facility, the contractor shall be solely responsible for all costs incurred by the City in re-keying the lock system. No keys shall be duplicated.

Alarm System : Where applicable, the contractor sha ll be charged a minimum of one hundred dollars ($100.00) per call -out should contractor, while in the process of entering or leaving the facility, misuse the security alarm system.

Damages: The Janitorial Services Contractor will be responsible for all da mages to the facility or contents caused by the Janitorial Services Contractor or their staff during the performance of their duties.

Protection & Restoration : The Contractor shall protect all furnishings and improvements from damage by its operations. All damage shall be repaired or replaced, at the option of the City, at the Contractor’s expense within a reasonable time after notification of such damage. Repairs and/or DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 29 of 68
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replacements shall be equal to original in all aspects.

Removal of items : The Contrac tor’s employees shall not remove any items from the job sites except that which has been specifically authorized by the City of Salinas in writing.

Energy Conservation: Contractor shall instruct all employees performing work within the facility to utilize methods which will maximize energy conservation. This shall include the turning on of light fixtures ONLY IN THE AREAS where work is in progress and turning off all lights when work is completed.

S. EMPLOYEE TRAINING PROGRAM

The Contractor’s employees shall be trained in the following areas, prior to being assigned to work under this contract:

1. Proper cleaning techniques required to perform the standards of the specifications, in accordance with this contract;

2. Specific location training;

3. Contract specification cleaning requirements, including the use of Green Seal certified cleaning products and other methods (micro -fiber clothes, etc.) to reduce the use of chemicals. This training will be performed at each facility. Each employee shall be required to sign a copy of the specifications to acknowledge cleaning requirements;

4. All personnel are also required to receive all appropriate safety training in all aspects of custodial/housekeeping operations from the contractor. Records to substantiat e these requirements must be made available to the City within 24 hours of a request.

T. SAFETY PROGRAM

The Contractor shall submit to the City, a written safety program and IIPP. This program shall include at a minimum, detailed training procedures in the following:

1. Safe work habits;

2. Safe use of cleaning chemicals (right-to-know) MSDS Sheets;

3. Safe use of cleaning equipment;

4. The use of equipment, signs, barriers, or other devices, to protect the building occupants or equipment;

5. Proper handling of hazardous materials and biological waste (blood-borne pathogens);

6. Recognizing hazardous or other materials, which are not allowed for use in this contract.

U. SAFETY PROCEDURES

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All cleaning chemicals shall be stored in properly labeled containers at all times.

1. The Contractor shall provide a floor care procedure using products that meet American Society of Testing Materials (ASTM) and CSMA standards.

2. Any additional or replacement staff hired throughout the life of the contract shall also complete saf ety training prior to beginning work in the City facilities. Documentation of training completion shall be submitted to the City’s Facility Maintenance Supervisor.

V. TOOLS & EQUIPMENT

The contractor shall furnish and maintain all equipment necessary for properly maintaining the City buildings. The contractor shall provide an equipment inventory list, identifying all equipment by age and condition to provide the services required by this contract. Contractor shall furnish and keep in good working order all necessary tools, equipment and supplies, including, but not limited to, carpet cleaners, stripper and waxes, soaps, cleaners, mops, brooms, buffers, ladders, hoses, HEPA vacuum cleaners, trash liners, cleaning rags, and all other cleaning equipment. The City of Salinas reserves the right to inspect equipment to be used to perform this contract. Any equipment determined to be in poor condition must be replaced immediately, at the contractor’s expense.

Failure to provide suitable equipment for carrying ou t all requirements of this contract may be grounds for termination.

W. MATERIALS & SUPPLIES

All cleaning supplies, materials, and tools used in the performance of this contract shall be of good commercial quality, suitable for the purpose intended, and shall provide results necessary to provide the high standards of cleanliness required under this contract. All cleaning processes used shall meet high standards of safety and effectiveness for commercial applications in high traffic areas and shall not damage the facilities being cleaned. The City shall have the right to prohibit the use of any process, material, supply or tool which may damage City property , or which may be a risk to employees, the public, or others using City facilities.

The contractor shall provide all other chemicals, supplies, and equipment. All cleaning chemicals and other supplies used by the Custodial/Janitorial Services contractor must be used in accordance with all federal, state, and local laws, comply with Material Safety Data S heets (MSDS) standards and be used in conjunction with necessary safety equipment. Material Safety Data Sheets (MSDS) must be on-site and available for all chemicals stored and used within a service area on the first day of the contract.

The contractor shall post copies of MSDS (Material Safety Data Sheets) for all chemicals used in each custodial closet in compliance with OSHA Hazard Communication Standard 29 CFR 1910.1200. This shall include labeling the contents of all secondary type plastic bottles or containers. The City would prefer the use of “Green Seal” or other non - hazardous/biodegradable cleaning products in all of its buildings where possible.

The City will supply all toilet paper, paper towels, toilet seat covers, sanitary napkins and disposable bags, hand soap, and urinal screens to the Custodial/Janitorial Services contractor. All supplies remain property of the City and may only be used at the specified site. City shall also provide at its DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 31 of 68
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expense all utilities, including lights, power and water. Contractor shall stock and refill all restroom dispensers, as outlined in this section of the RFP document.

Janitorial closets located in City facilities will be assigned to the Contractor for storing supplies. The closets used by Contractor shall be kept clean and free of debris and odor at all times. All supplies and equipment stored in any City janitorial closet shall be stored in a neat and orderly manner and in such a way as to prevent injury to City staff, the public, or Contractor’s employees. The Contractor will be required to sign out for City supply items. Usage of the City supply items will be closely monitored by the City’s Facility Maintenance S upervisor. All products and supplies shall be fully used and any unauthorized usage of City supply items by the Contractor will be grounds for immediate termination of the contract.

X. CLEANING SCHEDULE

1. Cleaning shall not start earlier than thirty (30) minutes aft er the end of normal business hours as related to each facility (see specific information on hours for each location listed in Attachment D). These times are subject to change under the direction of the City’s Project Manager.

2. The Contractor shall provide the City’s Project Manager a monthly schedule showing the estimated number of labor -hours, date to be accomplished, and task to be performed, to accomplish the contract requirements.

3. In the event an evening meeting is being conducted in a facility, the Co ntractor shall be responsible for proper cleaning of the used area, provided the meeting ends by 11:00 p.m. All cleaning shall be completed before the start of next normal business day.

4. The Contractor shall maintain a schedule for floor stripping, waxing, carpet cleaning and hot water extraction for all City facilities and provide to the City’s Project Manager a copy of the monthly completed and scheduled work on the first workday of every month.

5. Contractor shall notify the City Forty -Eight (48) hours in advance when floors or carpets are being cleaned so items can be removed from the floors.

6. The Contractor shall maintain a schedule for quarterly interior and exterior window washing and provide to the City’s Facility Maintenance Supervisor a copy of the scheduled work a minimum of 2 weeks in advance, and a copy of the quarterly completed work on the first workday.

21. DELIVERABLES REQUIRED OF SUCCESSFUL CONTRACTOR

The successful contractor(s) shall submit the following items to the City within thirty ( 30) days of initiation of the contract award:

A. Complete work schedule for weekly, monthly, quarterly, semi -annual and annual services for all facilities. Schedule shall include set day and location for monthly review meetings with the City’s designee;

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B. Schedule of all employees of the Contractor and the buildings to which they are assigned, along with the labor-hours to perform the required work at each building;

C. Copy of the current Material Safety Data Sheet (MSDS) for all chemicals that will be used i n the performance of the contract;

D. List of all cleaning products (brand names) to be utilized, how each will be used, and the Green Seal Standards (if applicable) that are met;

E. Documented list of employee training programs showing that all employees have been trained according to specifications of the proposal prior to the commencement of the contract;

F. Enter into a Services Agreement with the City of Salinas (form provided in Attachment A). The Agreement will be submitted to City Council for execution with the award of the contract.

(Items G through K are required within then (10) working days from notice of award)

G. City of Salinas business license.

H. Proof of Contractor’s current registration with the State Department of Industrial Relations and it’s in compliance with all provisions of the Property Service Workers Protection Act, California Labor Code Sections 1420-1434.

I. Copy of Certificate of Insurance which shows compliance with the attached requirements and naming the City of Salinas as an additional insured (see Attachment B for detailed insurance requirements).

J. Provide a completed and signed W-9 form for your company.

K. Employee Dishonesty Insurance (Fidelity Bond). Contractor shall provide Employee Dishonesty Insurance including a Third-Party Fidelity/Crime Bond covering City of Salinas property in the care, custody or control of the Contractor with a liability limit of not less than $50,000.

22. CONFIDENTIALITY

The California Public Records Act (Cal. Govt. Code Sections 6250 et seq.) mandates public access to government records. Therefore, unless information is exempt from disclosure by law, the content of any request for explanation, exception, or substitution, response to this RFP, protest, or any other written communication between the City and contractor, shall be available to the public. The City intends to release all public portions of the proposals following the evaluation process at such time as a recomme ndation is made to the City Council.

If contractor believes any communication contains trade secrets or other proprietary information that the contractor believes would cause substantial injury to the contractor’s competitive position if disclosed, the contractor shall request that the City withhold from disclosure the proprietary information by marking each page containing such proprietary information as confidential. Contractor may not designate its entire proposal as confidential nor designate its Price Proposal as confidential.

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information identified as confidential, and the City complies with the contractor’s request, shall assume all responsibility for any challenges resulting from the non - disclosure, indemnify and hold harmless the City from and against all damages (including but not limited to attorney’s fees that may be awarded to the party requesting the contractor information), a nd pay any and all costs and expenses related to the withholding of contractor information. contractor shall not make a claim, sue, or maintain any legal action against the City or its directors, officers, employees, or agents concerning the disclosure, or withholding from disclosure, of any contractor information. If contractor does not request that the City withhold from disclosure information identified as confidential, the City shall have no obligation to withhold the information from disclosure and may release the information sought without any liability to the City.

23. EX PARTE COMMUNICATIONS

Contractor and contractors’ representatives should not communicate with the City Council members about this RFP. In addition, contractors and contractors’ rep resentatives should not communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the evaluation panel, with the exception of the submitting questions on the City’s Planet Bids bid port al regarding this RFP until after Agreement Award. Contractors and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.

A "contractor" or "contractors’ representative" includes all of the contractor’s employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the contractor’s proposal, and any individual or entity who has been requested by the contractor to contact the City on the contractor’s behalf.

Contractors shall include the Ex Parte Communications form with their proposals certifying that they have not had or directed prohibited communications as described in this section.

24. CONFLICT OF INTEREST

The contractor warrants and represents that it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under California Government Code sections 1090 et seq., or sections 87100 et seq., during the performance of services under any Agreement awarded. The contractor further covenants that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.

25. CONDITIONS TO AGREEMENT

The selected contractor will execute an Agreement for Services with the City describing the Scope of Services to be performed, the schedule for completion of the service s, compensation, and other pertinent provisions. The contract shall follow the sample form of Agreement provided as Attachment A to this RFP, which may be modified by City. All Proposers are directed to particularly review the indemnification and insurance requirements set forth in the sample Agreement.

The terms of the agreement, including insurance requirements have been mandated by the City and can be modified only if extraordinary circumstances exist. Submittal of a proposal shall be deemed acceptance of all the terms set forth in this RFP and the sample Agreement for Services.

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26. DISQUALIFICATION QUESTIONNAIRE

Contractors shall complete and submit, under penalty of perjury, a standard form of questionnaire inquiring whether a contractor, any office r of a contractor, or any employee of a contractor who has a proprietary interest in the contractor, has ever been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local government project because of a violation of law or safety regulation and if so, to explain the circumstances. A proposal may be rejected on the basis of a contractor, any officer or employee of such contractor, having been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local project because of a violation of law or a safety regulation. See Attachment C-2.

27. LIQUIDATED DAMAGES

Once the work has commenced, should the contractor fail to perform, as specified, the services required and agreed to, the City will have been damaged by that lack of performance. Since it is difficult to define the amount of damage caused, contractor shall agree to the following liquidated damages:

1. Should trained personnel not report to provide the services required by the contract, the City will incur damages; and liquidated damages of Two Hundred Fifty and no/100 Dollars ($250.00) per occurrence will be deducted from payments due the on the Contract or Contractor will be notified of the assessment of liquidated damages in writing within twenty-four (24) hours of failure to report.

2. Should Contractor fail to perform under the terms of the contract, the Ci ty will incur damages.

Contractor will be notified in writing within twenty -four (24) hours of the failure to perform, and performance shall be required within twenty -four (24) hours after receipt of such notice. If the performance failure is not corrected within twenty-four (24) hours of receipt of notice, the City will incur damages; and liquidated damages of Two Hundred Fifty and no/100 Dollars ($250.00) per occurrence will be deducted from payments due the Contractor.

3. Liquidated damages of Two Hundred Fifty and no/100 Dollars ($250.00) per occurrence will continue to be deducted from payments due the Contractor until the performance failure is remedied.

Liquidated Damages: Failure of the Contractor to respond to problems referred to them by the City within the time limits established above shall result in the following deductions from invoiced payments:

1. Major problems not responded to within the established time limits will result in a deduction of 5% of the monthly cost of cleaning the entire building;

2. Minor problems not responded to within the established time limits will result in a deduction of one (1) day’s cost of cleaning for the entire building experiencing the problem (the formula to arrive at the deduction is: facility monthly cost divided by workdays in month = per day cost of cleaning that location);

3. Nonperformance deductions shall be equal to 100% of the monthly charge for the missed facility;

4. Continued reporting of major and minor compliance failures of 5 or more for any month will resul t in a 10% deduction of the total monthly contract cost;
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5. Inspection reports (completed by City staff) for a one -month period will be reviewed at the first meeting of the following month. Should these inspection reports indicate an overall unsatisfactory rating for the prior month; the City will impose a 10% deduction of the total monthly contract cost on the next payment. (Inspection reports will be discussed weekly between the Contractors’ Project Manager and the City’s Project Manager or designee such tha t the Contractor will be informed by the City of the aforementioned process.

These liquidated damages are intended to act as an incentive for the Contractor to perform in full compliance with the specifications.

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ATTACHMENT A – SAMPLE AGREEMENT

AGREEMENT FOR SERVICES BETWEEN

THE CITY OF SALINAS AND XXX

THIS AGREEMENT is executed this ____ day of ___________, 201_, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and [___________] (Hereinafter “Contractor”).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: _________________

3. Term. The work under this Agreement shall commence date of start of work and shall be completed by date of end of work unless City grants a written extension of time as set forth in Section 2 above.

4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, _______________. Contractor has no right of reimbursement for expenses under this Agreement. C ompensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.

6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in hereto in Exhibit __.

7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 37 of 68
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anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

9. Termination. City may terminate this Agreement upon ten days’ written not ice.

The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations, including all Department of Industrial Relations’ State Labor law requirements. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

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ATTACHMENT B – INSURANCE REQUIREMENTS

Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance o f the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE

Coverage shall be at least as broad as:

1. Commercial General Liability (“ CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability : ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation : as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverag e and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: The Contractor shall cause the insurer to reduce or eliminate such self -insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provi de a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or e quipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor.

General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 39 of 68
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officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to th e City.

5. If the services involve lead -based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead -based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

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ATTACHMENT C – PRICING PROPOSAL FORM

Provide hourly rates, along with estimated annual pricing in accordance with the City’s current requirements, as set forth in this RFP. Also provide your firm’s proposed Staffing Plan on a separate sheet of paper. Proposer should use a separate form to state pricing for any added value.

Pricing shall remain firm for a minimum of t hree (3) years. Any and all requests for pricing adjustments for follow-on contract renewal periods shall be provided no later than sixty (60) days prior to the end of the contract period. Any such proposed price adjustments shall not exceed The Bureau of Labor Statistics Consumer Price Index (CPI) data for All Urban Consumers in area: San Francisco-Oakland-San Jose, CA, All Items, Not Seasonally Adjusted, “annualized change compa ring the original proposal month and the same month in the subsequent year. (This information may be found on the U.S. Department of Labor’s website at www.bls.gov.)

BUILDING LOCATION MONTHLY
LABOR
HOURS

MONTHLY
COST
ANNUAL
COST
A. LIBRARIES
A1 Cesar Chavez Library 615 Williams Road,
93905

A2 John Steinbeck Library 350 Lincoln Ave, 93901

TOTAL ANNUAL COST FOR LIBRARIES

BUILDING LOCATION MONTHLY
LABOR
HOURS

MONTHLY
COST
ANNUAL
COST
B. RECREATION CENTERS
B1 Bread Box Recreation
Center
745 S. Sanborn Road,
93905

B2 Central Park Recreation
Center
420 Central Avenue,
93901

B3 El Dorado Recreation
Center
1655 El Dorado Drive,
93906

B4 Salinas Recreation
Center
320 Lincoln Avenue,
93901

B5 Fire House Recreation
Center
1330 E. Alisal Street,
93905

B6 Sherwood Recreation
Center
940 North Main Street

TOTAL ANNUAL COST FOR RECREATION CENTERS

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BUILDING LOCATION MONTHLY
LABOR
HOURS

MONTHLY
COST
ANNUAL
COST
C. CITY FACILITIES
C1 Maintenance Yard 426 Work Street, 93901
C2 Train Station 11 Station Place, 93901
C3 City Hall Rotunda 200 Lincoln Avenue,
93901

C4 Permit Center 65 West Alisal Street,
93901

C5 Salinas Municipal
Airport
Multiple Locations
C6 Sherwood Hall 940 N. Main Street,
93906

C7 City Park Restrooms
(Nightly gate locking /
Daily restroom
cleaning)

Various Locations

TOTAL ANNUAL COST FOR OTHER CITY FACILITIES

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ATTACHMENT C-1 – QUESTIONNAIRE

In addition to the written proposal that demonstrates the Contractor’s understanding of the RFP, each Proposal shall also include responses to the questions below.

Brochures and advertisements will not be accepted as a direct response to the questionnair e. A qualifying proposal must address all items. Incomplete questionnaires may be rejected.

1) What sets your company apart from the rest? Why should City of Salinas utilize the services from your organization?

2) Describe your firm’s qualifications to provide the service specified in this RFP. Provide the firm’s vision and mission statements, and key services offered.

3) What are some of your firm’s professional affiliations and accreditations?

4) Is your company, either presently or in the past, been involved in any litigation, bankruptcy, or reorganization for any reason? If so, please provide dates and resolution.

5) Has your organization ever failed to complete any work awarded to it?

6) What will be the mode of communication between onsite staff, shift leads, management and City of Salinas staff?

7) What will be the corrective action procedure to ensure that problems are solved quickly and not repeated?

8) Describe your firm’s established “proactive” Quality Control program that you will be providing to the City to ensure a high level of performance is maintained on a consistent basis. Include any examples of forms currently being utilized and their particular function/use.

9) Provide details on how your firm will meet the requirements of California Labor Code 1060 -1065 Displaced Janitor Opportunity Act. How many employees do you plan to hire or retain to provide the services specified in this RFP?

10) Will there be a dedicated site/account supervisor and what will be the duties and responsibility of this DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 43 of 68
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position? Will that person be responsible for other accounts/contracts?

11) How will your organization handle shortages in staffing levels as a result of vacations, illness, terminations, etc.?

12) Include a summary of your firm’s training and injury/illness prevention and safety programs.

13) Is your firm planning to subcontract portions of the work? Yes No If yes, indicate the name of t he subcontractor(s) and the portion of the work that will be subcontracted in each case.

14) Please provide a detailed list of the equipment that will be used to complete the requirements of this contract. Will there be equipment stored on site to perform the day-to-day duties?

15) What chemicals will be used in the course of cleaning? Please provide a detailed list of the product and their purpose. Do any of these chemicals conform to green cleaning methods as described in Green Seal Standards and the U.S. Green Building Council?

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ATTACHMENT C-2 – DISQUALIFICATION QUESTIONNAIRE

The Contractor shall complete the following questionnaire and submit with Proposal:

Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation?

___________ Yes __________No

If the answer is yes, explain the circumstances in the following space.

________________________
Signature of Contractor

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ATTACHMENT D: FACILITY LOCATIONS AND PERFORMANCE

SCHEDULE

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A1 Cesar Chavez Library, 615 Williams Road

Approximately 25,000 square feet consisting of public library area, staff’s work areas, and general office space and meeting rooms, and five (5) restrooms.

Normal Operating Hours: 10:00am to 8:00pm depending on day of the week

Days of Service: Six Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday, Saturday

 Restrooms and General Daily Services: Six days a week, Monday thru Saturday.  Carpet (including area rugs) Vacuuming: Three days a week: Monday, Wednesday, Friday.  On Tuesday and Thursday of each week an additional restroom service is to be provided at approximately 1:30pm.

Daily Service to Include the Following:

Restrooms:
 Empty all wastepaper receptacles and replace clean liners as necessary.  Empty any other waste receptacles in restrooms.
 Polish all metal and mirrors.
 Clean and disinfect washbasins, toilet bowls and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution; clean title walls and toilet partitions.  Clean all dispensers.
 Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
 Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephone s, bookshelves, tables and computer stations in the general public areas, etc.  Empty all waste baskets and food waste receptacles. Replace liners in wastebaskets only as needed.
 Spot-clean walls, glass, doors, doorframes, and partitions.  Sweep and dust mop all non-carpeted floors.
 Damp mop as needed, not less than twice a week, all non-carpeted floors.  Empty shredders and recycle containers into the correct recycle bins.  Vacuum upholstered surfaces.
 Weekly, place recycle bins outside for pickup.
 Inspect towel dispenser batteries and change batteries if needed.  Inspect kitchen and clean sink, counter tops, and floor as needed.

Weekly Services:
 Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed.  Clean windowsills and remove cobwebs.
 Inspect/Replace waterless urinal cartridges.
 Disinfect all doorknobs, desks, keyboards, phones, etc.

Quarterly Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment to clean, strip, and wax all hard surface floors throughout the library.
 Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.

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 Clean air supply and exhaust fans/vents in office area and restrooms.  Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and clean all non-fabric window coverings.

Semi Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment and materials to clean all the carpet throughout the library using an extraction method, including area rugs.  Provide a crew and all necessary equipment and materials to clean ALL upholstered furniture and treat with Scotch-Guard.
 Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time, clean all non-fabric window coverings.  Clean air supply and exhaust fans/vents in office area and restrooms.

Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before perfor ming any annual services. All annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.

A2 Steinbeck Library, 350 Lincoln Avenue

Approximately 28,770 square feet consisting of public library areas, staff’s work areas, and six restrooms.

Normal Operating Hours: 10:00am to 8:00pm depending on day of the week

Days of Service: Six Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday, Saturday

 Restrooms and General Daily Services: Six days a week, Monday through Saturday.  Carpet Vacuuming: Three days a week. Monday, Wednesday, Friday.  Additional restroom service is to be provided six days a week, Monday thru Saturday, at approximately 3:30 pm.

Daily service to include the following:

Restrooms:
 Empty all wastepaper receptacles and replace clean liners as necessary.  Empty any other waste receptacles in restrooms.
 Polish all metal and mirrors.
 Clean and disinfect washbasins, toilet bowls and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution; clean tile walls and toilet partitions.  Clean all dispensers.
 Refill soap, towel, tissue and seat cover dispensers.

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 Empty shredders and recycle containers into the correct recycle bins.  Vacuum upholstered surfaces.
 Weekly, place recycle bins outside for pickup.
 Inspect towel dispenser batteries and change batteries if needed.  Inspect kitchen and clean sink, counter tops, and floor as needed.

Quarterly Services:
 Give City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment and materials to clean, strip, and wax all hard surface floor throughout the library.
 Provide a crew and all necessary equipment and materials to machine scrub the hard surface floors in the restrooms.
 Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment and materials to clean all the carpet throughout the library using an extraction method including area rugs.  Provide a crew and all necessary equipment and materials to clean ALL upholstered furniture and treat with Scotch-Guard.
 Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

B1 Bread Box Recreation Center, 745 S. Sanborn Road

Approximately 5,570 square feet consisting of a recreation center, fine arts & teen lounge, office spaces, and two restrooms.

Normal Operating Hours: 8:00 am to 10:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday

Daily service to include the following:

Restrooms:
 Empty all wastepaper receptacles and replace clean liners as necessary.  Empty any other waste receptacles in restrooms.
 Polish all metal and mirrors.
 Clean and disinfect washbasins, toilet bowls and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution; clean tile walls and toilet partitions.  Clean all dispensers.
 Refill soap, towel, tissue and seat cover dispensers.

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General Daily Services:
 Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc.  Empty all waste baskets and food waste receptacles. Replace liners in wastebaskets only as needed.
 Spot-clean walls, glass, doors, doorframes and partitions.  Sweep and dust mop all non-carpeted floors.
 Damp Mop as needed, not less than twice a week, all non-carpeted floors.  Empty shredders and recycle containers into the correct recycle bins.  Vacuum upholstered surfaces and carpets (including area rugs)  Place recycle bins outside for pickup weekly.
 Inspect towel dispenser batteries and change batteries if needed.

General Weekly Services at the Fine Arts & Teen Lounge and Offices:
 Vacuum upholstered surfaces and carpets (including area rugs).  Empty waste receptacles.

Quarterly Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.  Clean air supply and exhaust fans/vents in office area and restrooms .

Semi Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City fa cilities.  Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extradition method.
 Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

B2 Central Park Recreation Center, 420 Central Avenue

Approximately 1,400 square feet consisting of a recreation center, two restrooms and kitchen.

Normal Operating Hours: 12:00 pm to 5:30 pm

Days of Service: Three Days a Week
Monday, Wednesday, Friday

Daily service to include the following:

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August 2022

 Disinfect underside and tops of toilets.
 Clean floors with germicidal solution; clean tile walls and toilet partitions.  Clean all dispensers.
 Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
 Inspect kitchen and clean as needed sink, counter tops, oven, and floor.  Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc.  Empty all waste baskets and food waste receptacles. Replace liners in wastebaskets only as needed.
 Spot-clean walls, glass, doors, doorframes and partitions.  Sweep and dust mop all non-carpeted floors.
 Damp mop as needed, not less than twice a week, all non-carpeted floors.  Empty shredders and recycle containers into the correct recycle bins.  Vacuum upholstered surfaces and carpets including area throw rugs.  Place recycle bins weekly outside for pickup.
 Inspect towel dispenser batteries and change batteries if needed.

Quarterly Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the Kitchen area and Multipurpose Room.
 Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.  Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extraction method.
 Provide a crew and all necessary equipment and materials to wash all exterior window s inside and outside and at the same time to clean all non-fabric window coverings.

B3 El Dorado Recreation Center, 1655 El Dorado Drive

Approximately 3,397 square feet consisting of a recreation center, staff work areas, two restrooms, and kitchen.

Normal Operating Hours: 8:00 am to 9:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday

Daily service to include the following:

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Restrooms:
 Empty all wastepaper receptacles and replace clean liners as necessary.  Empty any other waste receptacles in restrooms.
 Polish all metal and mirrors.
 Clean and disinfect washbasins, toilet bowls and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution; clean tile walls and toilet partitions.  Clean all dispensers.
 Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
 Inspect kitchen and clean as needed sink, counter tops, oven, and floor.  Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc.  Empty all waste baskets and food waste receptacle. Replace liners in wastebaskets only as needed.
 Spot-clean walls, glass, doors, doorframes and partitions.  Sweep and dust mop all non-carpeted floors.
 Damp mop as needed, not less than twice a week, all non-carpeted floors.  Empty shredders and recycle containers into the correct recycle bins.  Vacuum upholstered surfaces and carpets including area rugs.  Weekly, place recycle bins outside for pickup.
 Inspect towel dispenser batteries and change batteries if needed.

Quarterly Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the office area and multi-purpose room.
 Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.  Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extraction method.
 Provide a crew and all necessary equipment and materials to wash all exterior window s inside and outside and at the same time to clean all non-fabric window coverings.

B4 Salinas Recreation Center, 320 Lincoln Avenue

Approximately 16,207 square feet consisting of a recreation center, gymnasium, office space, three restrooms and one kitchen.

Normal Operating Hours: 8:00 am to 9:00 pm

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Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday
For ten weeks mid-January through March, Sunday service will also be required.

Daily service to include the following:

Restrooms:
 Empty all wastepaper receptacles and replace clean liners as necessary.  Empty any other waste receptacles in restrooms.
 Polish all metal and mirrors.
 Clean and disinfect washbasins, toilet bowls and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution; clean tile walls and toilet partitions.  Clean all dispensers.
 Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
 Dust office furniture, counter tops, ledges, handrails, picture frames, telephones, etc.  Empty all waste baskets and food waste receptacle. Replace liners in wastebaskets only as needed.
 Spot-clean walls, glass, doors, doorframes and partitions.  Sweep and dust mop all non-carpeted floors.
 Damp mop as needed, not less than twice a week, all non-carpeted floors.  Empty shredders and recycle containers into the correct recycle bins.  Vacuum upholstered surfaces and carpets including area rugs.  Weekly, place recycle bins outside for pickup.
 Inspect kitchen and clean as needed sink, counter tops, oven, and floor.  Inspect towel dispenser batteries and change batteries if needed.

Quarterly Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment to clean, strip, and wax all hard surface floors in the main lobby and kitchen.
 Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.  Clean air supply and exhaust fans/vents in office area and restrooms.  Clean all glass inside and out in main office area and lobby area.

Semi Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extraction method.
 Clean and wax the floor in the gymnasium.
 Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

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B5 Fire House Recreation Center, 1330 E. Alisal Street

Approximately 11,244 square feet consisting of a recreation center, staff work areas, four restrooms and one kitchen.

Normal Operating Hours: 8:00 am to 9:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday

Daily service to include the following:

Restrooms:
 Empty all wastepaper receptacles and replace clean liners as necessary.  Empty any other waste receptacles in restrooms.
 Polish all metal and mirrors.
 Clean and disinfect washbasins, toilet bowls and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution; clean tile walls and toilet partitions.  Clean all dispensers.
 Refill soap, towel, tissue and seat cover dispensers.  Stock sanitary pad containers.

General Daily Services:
 Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc.  Empty all waste baskets/replace liners in wastebaskets only as needed.  Spot-clean walls, glass, doors, doorframes and partitions.  Sweep and dust mop all non-carpeted floors.
 Damp mop as needed, not less than twice a week, all non-carpeted floors.  Empty shredders and recycle containers into the correct recycle bins.  Vacuum upholstered surfaces and carpets including area rugs.  Weekly, place recycle bins outside for pickup.
 Inspect kitchens and clean as needed sink, counter tops, oven, and floor.  Inspect towel dispenser batteries and change batteries if needed.

Quarterly Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment to clean, strip, and wax all hard floor sur faces in the Front Office, Hallway area, Multi-Purpose Room, and Meeting Room.  Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.

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 Provide a crew and all necessary equipment and materials to wash all exterior windows i nside and outside and at the same time to clean all non-fabric window coverings.

B6 Sherwood Recreation Center, 920 North Main Street

Approximately 11,244 square feet consisting of a recreation center, gymnasium, workout room, office space, community room, four restrooms, and one kitchen.

Normal Operating Hours: 8:00 am to 9:00 pm

Days of Service: One Day a Week
Friday

Weekly Services:
 Provide a crew and all necessary equipment and materials to clean and scrub the gymnasium floor.
 Turn on all faucets and allow water to run.
 Flush all toilets.

C1 Maintenance Yard, 426 Work Street

Approximately 3,397 square feet consisting of general office space and three restrooms.

Normal Operating Hours: 7:30 am to 5:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, and Friday

Daily service to include the following:

Restrooms:
 Empty all wastepaper receptacles and replace clean liners as necessary.  Empty any other waste receptacles in restrooms.
 Polish all metal and mirrors.
 Clean and disinfect washbasins, toilet bowls and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution; clean tile walls and toilet partitions.  Clean all dispensers.
 Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
 Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc.  Empty all waste baskets and food waste receptacle. Replace liners in wastebaskets only as needed.
 Spot-clean walls, glass, doors, doorframes and partitions.  Sweep and dust mop all non-carpeted floors.
 Damp mop as needed, not less than twice a week, all non-carpeted floors.  Empty shredders and recycle containers into the correct recycle bins.  Vacuum upholstered surfaces and carpets.
 Weekly, place recycle bins outside for pickup.
 Inspect towel dispenser batteries and change batteries if needed.

Weekly Services:
 Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed.  Clean windowsills and remove cobwebs.

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 Inspect/Replace waterless urinal cartridges.
 Disinfect all doorknobs, desks, keyboards, phones, etc.

Quarterly Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the Front Office area and Meeting Room.
 Provide a crew and all necessary equipment to machine scrub the tile floors in the rest rooms.  Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
 Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

C2 Train Station, 11 Station Place

Approximately 5,000 square feet consisting of office space and four restrooms.

Normal Operating Hours: 10:00 am to 8:00 pm

Days of Service: Seven Days a Week

Daily service to include the following:

Public Restrooms:
 Empty all wastepaper receptacles and replace clean liners as necessary.  Empty any other waste receptacles in restrooms.
 Polish all metal and mirrors.
 Clean and disinfect washbasins, toilet bowls and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution; clean tile walls and toilet partitions.  Clean all dispensers.
 Refill soap, towel, tissue and seat cover dispensers.  Inspect towel dispenser batteries and change batteries if needed. Contractor to provide batteries.

Lobby Area:
 Spot-clean walls, glass, doors, doorframes and partitions.  Sweep and dust mop lobby hard surface floors.
 Wet mop lobby hard surface floors.
 Clean glass inside and out on glass doors at main building entrances.

Weekly services to include the following:
 Sweep and dust mop office hard surface floors.
 Wet mop office hard surface floors.
 Empty all wastepaper receptacles and food waste receptacles. Replace clean liners as necessary.
 Clean staff restroom per above specification.
 Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed.  Clean windowsills and remove cobwebs.
 Inspect/Replace waterless urinal cartridges.
 Disinfect all doorknobs, desks, keyboards, phones, etc.

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Quarterly Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the Front Office area and Meeting Room.
 Provide a crew and all necessary equipment to machine scrub the tile floors in the rest rooms.  Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Machine scrub all hard surface floors.
 Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

C3 City Hall and Rotunda, 200 Lincoln Avenue

Approximately 50,000 square feet consisting of office space, ten restrooms and one kitchen.

Normal Operating Hours: 8:00 am to 8:00 pm

Days of Service: Seven Days a Week

Daily service to include:

Restrooms:
 Empty all wastepaper receptacles and replace clean liners as necessary.  Empty any other waste receptacles in restrooms.
 Polish all metal and mirrors.
 Clean and disinfect washbasins, toilet bowls and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution; clean tile walls and toilet partitions.  Clean all dispensers.
 Refill soap, towel, tissue and seat cover dispensers.  Inspect towel dispenser batteries and change batteries if needed. Contractor to provide batteries.

General Daily Services:
 Spot-clean walls, glass, doors, doorframes and partitions.  Sweep and dust mop all non-carpeted floors.
 Empty all wastepaper receptacles and food waste receptacles. Replace clean liners as necessary  Wet mop as needed, not less than twice a week, all non-carpeted floors.  Clean glass inside and out on glass doors at main building entrances.  Dust flat surfaces.
 Vacuum carpeted areas.

Quarterly Services:

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 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.  Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.  Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets including throw rugs using extraction method.

C4 Permit Center, 65 W. Alisal Street

Approximately 29,807 square feet consisting of office space, six restrooms and two kitchens.

Normal Operating Hours: 8:00 am to 6:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, and Friday

Daily service to include the following:

Restrooms:
 Empty all wastepaper receptacles and replace clean liners as necessary.  Empty any other waste receptacles in restrooms.
 Polish all metal and mirrors.
 Clean and disinfect washbasins, toilet bowls and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution; clean tile walls and toilet partitions.  Clean all dispensers.
 Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
 Dust office furniture, counter tops, ledges, handrails, picture frames, telephones, etc.  Empty all waste baskets and food waste receptacle. Replace liners in wastebaskets only as needed.
 Spot-clean walls, glass, doors, doorframes and partitions.  Sweep and dust mop all hard surface floors.
 Mop as needed, not less than twice a week, all floors.  Empty shredders and recycle containers into the correct recycle bins.  Vacuum upholstered surfaces.
 Weekly, place recycle bins outside for pickup.
 Inspect kitchen and clean as needed sink, counter tops, oven, and floor.  Inspect towel dispenser batteries and change batteries if needed. Contractor to p rovide batteries.  Vacuum carpet twice weekly.
 Clean glass inside and out on glass doors at two main building entrances.

Weekly Services:
 Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed.  Clean windowsills and remove cobwebs.

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 Inspect/Replace waterless urinal cartridges.
 Disinfect all doorknobs, desks, keyboards, phones, etc.

Quarterly Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Clean air supply and exhaust fans/vents in office areas and restrooms.  Clean all interior glass inside and out and all glass inside and out at two main entrances to the building.
 Provide a crew and all necessary equipment to clean, strip, and wax all hard surface floors .

Semi Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.  Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extraction method.
 Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

C5 Salinas Municipal Airport (Multiple Locations)

TERMINAL BUILDING, 30 Mortensen Avenue
Approximately 1,630 square feet consisting of lobby area and restrooms.

Normal Operating Hours: Seven days a week
Monday thru Friday: 8:00 am to 5:00 pm
Saturday and Sunday: 8:00 am to 4:00 pm

Days of Service:
 Restrooms & Lobby: Seven Days a Week

Daily service to include the following:

Restrooms (Seven Days a Week):
 Empty all waste-paper receptacles and replace liners as needed.  Empty sanitary waste receptacles in restroom.
 Spot-clean doors as needed.
 Clean and disinfect washbasins, toilet bowls, and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution.
 Clean all dispensers, mirrors, tile walls, and partitions.  Refill soap, towel, tissue, and seat cover dispensers.

Lobby (Seven Days a Week):
 Dust lobby furniture and counter tops.
 Empty all waste baskets and food waste receptacle. Replace liners as needed.  Spot-clean walls, glass/wood doors, and doorframes.
 Sweep and dust mop vinyl floors and stairs.
 Damp mop vinyl floors and stairs (Three Days a Week and Spot Clean as needed).  Vacuum door mats.
 Clean/disinfect drinking fountain.

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Weekly service to include the following:

Restrooms:
 Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed.  Clean ledges and windowsills.

Lobby:
 Dust windowsills, picture frames, and clean/disinfect handrails.  Empty recycle containers into the correct recycle bins.  Wipe down furniture with neutral cleaner.
 Disinfect all doorknobs, desks, keyboards, phones, etc.

Restrooms:
 Machine scrub tile floors.
 Clean all windows surfaces inside/outside and exhaust fans cover.

Lobby:
 Clean all windows surfaces inside/outside and air supply vents.  Dust fire suppression lines and remove cobwebs inside and outside.

BUILDING 240, 240 Mortensen Avenue
Approximately 1,235 square feet consisting of lobby, breakroom, and restrooms areas.

Normal Operating Hours: 8:00 am. to 6:00 pm.

Days of Service:

Restrooms: Three days a week. Monday, Wednesday, Saturday.

Lobby: Three days a week. Monday, Wednesday, Saturday.

Breakroom: Three days a week. Monday, Wednesday, Saturday.

Daily service to include the following:

Restrooms (Three Days a Week):
 Empty all wastepaper receptacles and replace liners as needed.  Empty sanitary waste receptacles in restroom.
 Clean and disinfect washbasins and toilet bowl.
 Disinfect underside and tops of toilets.
 Clean floors with germicidal solution.
 Clean all dispensers, mirrors, vinyl walls, and doors.  Refill soap, tissue, and seat cover dispensers.

Lobby (Three Days a Week):
 Dust lobby furniture and counter tops.
 Spot-clean glass doors and doorframes.
 Vacuum carpet.

Breakroom (Three Days a Week):
 Empty all wastepaper receptacles and food waste receptacle. Replace liners as needed.  Sweep and dust mop all linoleum floors.

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 Damp mop linoleum floors.
 Clean/disinfect kitchen sink and counter.
 Refill towel dispensers.

Weekly service to include the following:

Lobby:
 Dust windowsills, picture frames, and clean/disinfect handrails.  Disinfect all doorknobs, desks, keyboards, phones, etc.

Breakroom:
 Inspect towel dispenser and change batteries if needed.  Empty recycle containers into the correct recycle bins.

Restrooms:
 Clean exhaust fans cover and Scrub linoleum floors.

Lobby:
 Clean all windows surfaces inside/outside, air supply vents, and dust blinds.  Machine scrub or scrub linoleum/tile floors.

Breakroom:
 Scrub linoleum floor.

Lobby:
 Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets including throw rugs using extraction method.

Airport Office, 342 Airport Boulevard
Approximately 2400 square feet consisting of conference room, breakroom, restrooms and general office space.

Normal Operating Hours: 8:00 am. To 5:00 pm.

Days of Service: Two Days a Week
Tuesday and Friday

Office:
 Clean/Disinfect counter tops (front office-public counters), doorknobs, desks, keyboards, phones, etc.
 Empty all waste baskets and replace liners as needed.  Spot clean walls and doors as needed.
 Clean/Disinfect kitchen sink and counter.
 Damp mop linoleum floors.
 Dust office furniture, counter tops, ledges, windowsills. Picture frames, telephones, etc.

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 Vacuum carpet.
 Empty shredders and recycle containers into the correct recycle bins.  Clean glass doors (entrance, conference room, and Manager’s office).

Restrooms:
 Empty all waste-paper receptacles and replace liners as needed.  Empty sanitary waste receptacles in restroom.
 Spot clean doors as needed.
 Clean and disinfect washbasins, toilet bowls, and urinals.  Disinfect underside and tops of toilets.
 Clean floors with germicidal solution.
 Clean all dispensers, mirrors, tile walls, and partitions.  Refill soap, towel, tissue, and seat cover dispensers.  Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed.  Clean ledges and windowsills.

Breakroom:
 Empty all wastepaper receptacles and food waste receptacle. Replace liners as needed.  Sweep and dust mop all linoleum floors.
 Damp mop linoleum floors.
 Clean/disinfect kitchen sink and counter.
 Refill towel dispensers.

Restrooms:
 Machine scrub tile floors. Machine scrub or scrub shower wall and floor.  Clean all window surfaces inside/outside and exhaust fans cover.

Offices:
 Clean all windows surfaces inside/outside, air supply vents, and dust blinds.

Breakroom:
 Scrub linoleum floor.

Offices:
 Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets including throw rugs using extraction method.

Restrooms:
 Machine scrub or scrub shower wall and floors.

SOUTHSIDE RESTROOMS, 1545 & 1595 Moffett Street
Approximately 256 square feet consisting of restrooms.

Normal Operating Hours: 24 hours
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Days of Service: Three Days a Week
Monday, Wednesday, Saturday

Daily service to include the following:

Restrooms (Three Days a Week):
 Empty all wastepaper receptacles and replace liners as needed.  Empty any other waste receptacles in restrooms.
 Clean and disinfect washbasins and toilet bowl.
 Disinfect underside and tops of toilets.
 Clean floors with germicidal solution.
 Clean all dispensers, mirrors, and tile walls.
 Refill soap, towel, tissue and seat cover dispensers.  Stock sanitary pad containers.

Weekly Services:
 Inspect towel dispenser and automatic air freshener change batteries/cartridges if needed.  Clean windowsills and remove cobwebs.
 Disinfect all doorknobs.

C6 Community Center / Sherwood Hall, 940 N. Main Street

Approximately 46,825 square feet consisting of a multipurpose auditorium, 4 dressing rooms with restrooms, 6 sets of restrooms (this includes 2 sets of restrooms in the community center side) and one unisex restroom for guest use and a commercial kitchen. The contractor selected to work at this site must have verifiable, hands-on experience operating a motorized retractable seating unit.

The auditorium can seat approximately 450 people for banquets, conferences or similar events. For stage events the auditorium can seat up to 1,500 people. The auditorium has a motorized retractable seating unit. The requirements for each event and the overall frequency of events will vary.

Prior to each event, the contractor will be required to:
 Set up per written direction. A set up could include moving the motorized seating unit and performing the necessary work to make the unit useable. Setting tables and chairs in the auditorium, lobbies, and meeting rooms in the Community Center as required.

After each event, contractor will be required to:
 Perform a thorough cleanup, which will include vacuuming the entire seating unit, balcony seating and carpet and dust mopping the stage. In the case of an open floor event the floor must be thoroughly dust mopped and damp mopped.
 Wipe down and properly store all tables and chairs used at the event.  Thorough cleaning of all restrooms, mopping of all hard floor surfaces along with vacuuming and spot cleaning of all carpet surfaces. If the kitchen and/or bar was used for the event , a thorough DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 63 of 68
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cleaning of the kitchen and/or bar. Removal of all fingerprints and smudges on all the entry doors to Sherwood Hall.

Normal Operating Hours: Varies
Days of Service: Varies

Quarterly Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed outside of event hours. In no event shall services interrupt normal activities at City facilities.  Clean, polish, and disinfect all brass or shiny door hardware railings.

Semi Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of event hours. In no event shall services interrupt normal activities at City facilities.  Clean the inside and outside of all windows and doors throughout Sherwood Hall.  Clean using the extraction method all carpeting throughout Sherwood Hall.  Machine scrub all hard surface floor in all restrooms throughout Sherwood Hall.

Annual Services:
 Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any annual services. All annual services are to be performed outside of event hours. In no event shall services interrupt normal activities at City facilities.  Clean, strip and wax all hard floor surfaces throughout Sherwood Hall.  Clean using the extraction method all carpeting in the retractable seating unit.

C7 CITY PARK RESTROOMS, Various Locations

13 sets of restrooms at various City parks to be locked and/or cleaned at dusk. (In the event someone refuses to leave the restroom, Call 911)

Normal Operating Hours: Dawn to Dusk

Days of Service: Seven days a week including holidays
 Cesar Chavez Park, 250 N. Madeira Ave
 Natividad Creek Park, 1395 Nogal Drive
 Sherwood Park, 920 N. Main Street
 Closter Park, 401 Towt Street (2 sets of restrooms)
 Central Park, 420 Central Avenue
 Veterans Memorial Park, 855 E. Laurel Drive
 El Dorado Park, 1655 El Dorado Drive (2 sets of restrooms)  Laurel Park, 340 E. Laurel Drive
 Hartnell Park, 725 W. Acacia Street
 Claremont Manor Park, 1220 San Fernando Drive
 Monte Bella Community Park, 1601 Monte Bella Blvd.

Park Gates to be locked at dusk:
 El Dorado Park weekends only
 Monte Bella Community Park
 Dog Park at Natividad Creek
 McKinnon Park

Daily restroom service to include the following:

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 Scrub all toilets, urinals, sinks, and dispensers
 Use Cleaner and hose down and squeegee floor
 Lock doors

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ATTACHMENT E: DECLARATION OF LOCAL BUSINESS ENTERPRISE
FORM

Business Information (All information must be completed) (Please type or print clearly in ink)

Business Name: _________________________________________________________________

Business Address: _______________________________________________________________

Local Business Office Address: __________________________, Salinas, California _________

City of Salinas Business License Number: ____________________________________________

No. of Employees: ______________ No. of Full-Time Employees in Salinas ________________

Current on all City of Salinas taxes, fees, assessments, and fines? □ Yes □ No

Currently subject to enforcement action by the City or in litigation with the City? □ Yes □ No

Year began doing business within the city of Salinas: ____________

Newly established business (doing business within the city of Salinas less than one year): is the newly established business owned by an individual(s) formerly employed by a local business enterprise? □ Yes □ No If Yes, for what years? ________________________________

Any person claiming to be a local business enterprise as defined in Article III -A of Chapter 12 of the Salinas Municipal Code shall so certify in writing under penalty of perjury that they meet all the criteria listed in Salinas Municipal Code section 12 -28.020, subsection (d). A local business enterprise shall be required to submit such declaration on an annual basis and shall immediately notify the City’s Purchasing Officer if there is any change in circumstances which would disqualify it from application of the preference. The City shall not be responsible or required to verify the accuracy of any such certifications and shall have sole discretion to determine if a person meets the definition of “local business enterprise.”

CERTIFICATION

I declare that I am 18 years of age or older and the information contained in the foregoing application is true and correct to the best of my knowledge. Under penalties of perjury, I certify that all the information provided herein is correct and that the business enter prise I am representing meets all of the criteria set forth in Salinas Municipal Code section 12-

28.020, subsection (d) for a “local business enterprise.” I declare that I am authorized to submit this Declaration for and on behalf of myself and the organization described above.

Signature ________________________________ Date
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___________________________

Printed Name: ____________________________

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Attachment C

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DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-390, Version: 1
On-Call Agreements with Suppliers of Roadway Pavement & Concrete Materials A motion to approve a resolution authorizing the City Manager to enter into on-call suppliers agreements with Granite Construction Company; Graniterock Company; Peninsula Ready Mix, Inc.; and Maxwell Products, Inc. as suppliers of roadway pavement and concrete materials to the City Street Maintenance Division for a combined amount not to exceed $3,000,000; $1,500,000 annually for fiscal years 2025-26 and 2026-27, subject to the appropriation of funds.

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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: OCTOBER 28, 2025
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: JENNY DAVILA, PUBLIC WORKS ADMIN SUPERVISOR
TITLE: ON-CALL AGREEMENTS WITH SUPPLIERS OF ROADWAY

PAVEMENT & CONCRETE MATERIALS

RECOMMENDED MOTION:

A motion to approve a resolution authorizing the City Manager to enter into on-call suppliers agreements with Granite Construction Company ; Graniterock Company; Peninsula Ready Mix, Inc.; and Maxwell Products, Inc. as suppliers of roadway pavement and concrete materials to the City Street Maintenance Division for a combined amount not to exceed $3,000,000; $1,500,000 annually for fiscal years 2025-26 and 2026-27, subject to the appropriation of funds.

EXECUTIVE SUMMARY:

On August 8, 2025, a Request for Proposals (RFP) for Roadway Pavement & Concrete Materials was published via Planet Bids. On August 22, 2025, proposals were received from Granite Construction Company; Graniterock Company’ Peninsula Ready Mix, Inc.; and Max well Products, Inc. to supply roadway pavement and concrete materials to the City Street Maintenance Division. Staff recommends approving the four companies as on -call material suppliers for a combined amount not to exceed $1,500,000 annually for Fiscal Years 2025-26 and 2026-27.

BACKGROUND:

The City’s Public Works Street Maintenance Division (Street Division) performs daily patch and repairs and other minor maintenance on the City’s roadways and sidewalks in response to public requests, the City’s Pavement Maintenance System, the City’s sidewalk repair list, and to prepare roadways receiving surface treatments such as slurry seals, chip seals, or asphalt concrete (AC) overlays. Utilizing City forces is a quicker way to respond to public request. It is also a streamlined way to prepare a typical roadway to receive further surface treatments. The Street division can perform temporary concrete repairs and perform the patch and repair work while the plans and specs for slurry seals, chip seals, or AC overlays are being prepared for bid advertisement.

On August 22, 2025, a Request for Proposals (RFP) for Roadway Pavement & Concrete Materials was published via Planet Bids. Bid proposals were received via the PlanetBids website, an online bidding tool. Proposals were received from Granite Construction Company, Graniterock Page | 2
Company, Peninsula Ready Mix, Inc., and Maxwell Products, Inc. Each supplier provided a price for materials that they supply (see attached Bid Tabulation Sheet for details).

City Streets Division staff recommends approving the four companies (Granite Construction Company, Graniterock Company, Peninsula Ready Mix, Inc. and Maxwell Products, Inc. as suppliers of roadway pavement and concrete materials. The recommendat ion is based on the companies’ proximity to the City, the stated material prices are fairly reasonable, and there are certain materials that are only available from certain vendors. The bids are for materials supply only. It does not include delivery of materials and labor.

CEQA CONSIDERATION:

The City of Salinas has determined that roadway maintenance and concrete work is categorically exempt per the California Environmental Quality Act (CEQA) Guidelines Section 15301, Class 1(c), because the work involves no expansion of an existing use.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

STRATEGIC PLAN INITIATIVE:

This item relates to the City Council Infrastructure and Environmental Sustainability goal by improving local streets and sidewalks.

DEPARTMENTAL COORDINATION:

The purchasing process for roadway pavement materials was coordinated by Environmental Maintenance Division within the Public Works and Finance.

FISCAL AND SUSTAINABILITY IMPACT:

Fund

General Ledger Number
(Operating/CIP)

General Ledger Account Name Remaining Budget
Appropriation
Amount Requested
5800 50.9438-62.6000 Supplies & Materials Street
Materials
$2,142,541.36 $1,500,000
Street Maintenance work qualifies for both SB1 Road Maintenance and Rehab and Gas tax funds Funding is secure to procure roadway pavement and concrete materials in each of the next two fiscal years. Current budget for CIP 9438 for fiscal year 25/26 includes the following:

SB1 Road Maintenance & Rehab (2511) - $1,500,000

ATTACHMENTS:

Resolution
Bid Tabulation Sheet
Page | 3
Granite Construction Company Agreement
Graniterock Company Agreement
Peninsula Ready Mix, Inc. Agreement
Maxwell Products, Inc. Agreement

Page | 1

RESOLUTION NO. (N.C.S.)

A MOTION TO APPROVE GRANITE CONSTRUCTION COMPANY;
GRANITEROCK COMPANY; PENINSULA READY MIX, INC.; AND MAXWELL PRODUCTS, INC. AS ON-CALL SUPPLIERS OF ROADWAY PAVEMENT AND

CONCRETE MATERIALS TO THE CITY STREET MAINTENANCE DIVISION

WHEREAS, Request for Proposals were sent out to materials suppliers to supply pavement and concrete materials for use by the City’s Public Works Street Maintenance Division (Street Division) in the amount not to exceed $1,500,000 annually for fiscal years 2025 -26 and 2026-27; and

WHEREAS, Electric bid Proposals were received via the PlanetBids website, and Proposals were opened on August 22, 2025, for the supply of roadway pavement and concrete materials; and

WHEREAS, City staff reviewed the results of the Request for Proposals and agreed to request approval from council all four vendors to supply roadway pavement and concrete materials the City Street Division.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council accepts the proposals submitted and authorizes the City Manager to execute on-call supplier agreements with Granite Construction Company; Graniterock Company; Peninsula Ready Mix, Inc.; and Maxwell Products, Inc. (hereinafter referred to as “The Suppliers”); and

BE IT FURTHER RESOLVED that the Public Works Director or Designee is hereby authorized and directed on behalf of the City of Salinas to execute the needed purchase orders related to the purchase of roadway pavement materials for use by the City Street Maintenance Division on an as needed basis for a combined amount not to exceed $1,500,000 annually for fiscal years 2025-26 and 2026-27.

PASSED AND APPROVED this 28th day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_______________________
Dennis Donohue, Mayor

Page | 2

ATTEST:

_________________________
Patricia M. Barajas, City Clerk
Bid Opening: 8/22/2025 @ 3:00pm
Project Manager: Marcos Quintero
Project Coordinator: Jenny Davila
Granite
Construction
Graniterock Peninsula
Ready Mix, Inc.

Maxwell
Products
Unit Unit Price Unit Price Unit Price Unit Price
1 Ton 103.00$ 112.00$
2 Ton 125.00$ 170.00$
3 Ton 18.00$ 31.00$
4 Ton 225.00$ 265.00$
5 Ton 113.00$ 121.00$
6 Ton 16.00$ 27.00$
7 GAL 10.25$
8 GAL 7.00$ 10.25$
9 Pallet 2,817.00$ $0.585/Pound
10 Pallet 2,914.00$ $0.64/Pound
11 Ton 55.24$
12 Yard 209.00$ 185.00$
Tack Coat - RS1
City will pick up materials on an as needed basis (under 50 gal.) Tack Coat - SS1
City will pick up materials on an as needed basis (under 50 gal.) Crack Seal
City will pick up materials on an as needed basis
Mastic - GAP - Patch 550
City will pick up on an as needed basis
Top Soil
City will pick up on an as needed basis
6-sack cement Mix
1/2" Bituminous Hot Mix Asphalt (HMA)
Materials Only City will pick up materials at plant, up to 100 tons/day as needed Cold Mix Asphalt Pavement (PMA)
Materials Only City will pick up materials at plant, up to 100 tons/day as needed Class II Aggregate Base
City will pick up materials at plant, up to 100 tons/day as needed Granite Patch
City will pick up materials on an as-needed basis
Dike Mix
City will pick up materials on an as needed basis
Fill Sand
City will pick up materials on an as needed basis

BID TABULATIONS
FOR
ROADWAY PAVEMENT AND CONCRETE MATERIALS; CIP9438
Proposal
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-417, Version: 1
Ordinance Adopting the 2025 California Building Standards Code, 2024 International Property Maintenance Code and Local Amendments
Adopt an Ordinance to implement the 2025 California Building Standards Code and the 2024 International Property Maintenance Code, including related local amendments.

City of Salinas Printed on 10/23/2025Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: OCTOBER 28, 2025
DEPARTMENT: COMMUNITY DEVELOPMENT
FIRE

FROM: LISA BRINTON, DIRECTOR

SAMUEL KLEMEK, FIRE CHIEF

BY: ANGELINE ANZINI, CHIEF BUILDING OFFICIAL

CHRISTOPHER KNAPP, DIVISION CHIEF/FIRE MARSHAL

DOROTHY PRIOLO, DEPUTY FIRE MARSHAL

LORENZO SANCHEZ, CODE ENFORCEMENT MANAGER

ODED ZALMANOVITCH, MANAGEMENT ANALYST

TITLE: AN ORDINANCE ADOPTING THE 2025 CALIFORNIA
BUILDING STANDARDS CODE, 2024 INTERNATIONAL

PROPERTY MAINTENANCE CODE AND LOCAL

AMENDMENTS

RECOMMENDED MOTION:

A motion to adopt an ordinance to implement the 2025 California Building Standards Code and the 2024 International Property Maintenance Code, including related local amendments.

EXECUTIVE SUMMARY:

Every three years, the City adopts the latest edition of the California Building Standards Code and International Property Maintenance Code to maintain consistent minimum standards that protect public health, safety, and general welfare within the built environment. Th e California Building Standards Code is a comprehensive code which includes multiple parts, such as the California Fire Code and the California Green Building Standards Code. The California Building Standards Commission published the 2025 edition on July 1, 2025, with an effective date of January 1, 2026.

The International Property Maintenance Code (IPMC) provides industry best practices to ensure that buildings are safe, sanitary, and habitable for occupants while maintaining the integrity of the property. Our jurisdiction is authorized to adopt local amendments to both Codes to address the unique local climatic, topographic, and geological conditions of Salinas.

Page | 2

BACKGROUND:

The City of Salinas last adopted a new code cycle on December 6, 2022, implementing the 2022 California Building Standards Code (CBSC), which took effect on January 1, 2023 . At that time, the City also adopted local amendments to the California Green Building Standards Code related to construction debris recycling requirements and the California Fire Code was amended concurrently to reflect Salinas’ unique local climatic, topographic, and geological conditions. In addition, the City adopted the 2021 edition of the International Property Maintenance Code (IPMC) to ensure that buildings are safe, sanitary, and habitable for occupants while maintaining the integrity of the property.

2025 Code Cycle

Alongside adoption of the 2025 edition of the CBSC, the City is adopting the 2024 edition of the IPMC. The updated IPMC continues to serve as the framework for enforcing minimum maintenance standards for existing structures, including requirements related to equipment, lighting, ventilation, heating, sanitation, and fire safety. It also outlines property owner responsibilities, regulates the use of existing buildings, and provides procedures for enforcement and penalties.

With the adoption of the California Building Standards Code by reference, the City may adopt local amendments as reasonably necessary based on climatic, topographical, or geological conditions, as authorized under Health and Safety Code Section 18941.5 (Building Standards Law), Section 17958 (State Housing Law) as modified under Assembly Bill No. 130 (Chapter 22, Statutes of 2025) Sections 29–31, and Section 13143.5. AB 130 aims to streamline the residential permitting process by establishing a six -year freeze on local building code modifications for residential construction from October 1, 2025, to June 1, 2031 , except for emergency standards deemed necessary to protect health and safety, changes related to wildfire building hardening efforts or streamlining of the permitting process.

Salinas’ local amendments to the CBSC are carried over from the previous code cycle amendments. Permit Services continued two changes. The first establishes a program to recover and divert materials from construction, deconstruction, and demolition, which aligns wit h CALGreen requirements and the Salinas Valley Solid Waste Authority ’s process . The second streamlines the rooftop solar process, which is required by the Solar Rights Act, as amended by Assembly Bill 2188 (Chapter 521, Statutes 2014).

A new 2025 California Fire Code amendment includes the removal of a prior amendment to Section 903.2 requiring fire sprinklers to be installed in existing non-sprinklered buildings when constructing additions based the submission and approval of alternate materials and methods by the Building Official and the Fire Marshal. Other Fire Code amendments previously adopted are modified only to reflect the structure and language changes of the 2025 edition of the California Fire Code for regulation of items like fireworks, and flammable and combustible liquid aboveground storage tanks.

Page | 3

Last code cycle the City adopted the 2021 International Property Maintenance Code without any local amendments. Proposed amendments to the 2024 IPMC provide clarifications such as naming the Code Enforcement Division, referencing the section of the Salinas M unicipal Code which contains fees, and a more complete definition of an unlawful structure based on local experience.

To implement the 2025 CSBC and 2024 IPMC and local amendments, the City adopts an ordinance, provided as an attachment, which codifies the changes in Chapters 9 and 13 of the Salinas Municipal Code for the regulation and the governance of the conditions and maintenance of all property, buildings, and structures; for the standards for supplied utilities and facilities and other physical things and conditions essential to ensure that structures are safe, sanitary, and fit for occupation and use; for the condemnation of buildings and structures unfit for human occupancy and use and the demolition of structures; and for the issuance of permits and the collection of fees.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

Adoption of the 2025 California Building Standards Code , 2024 and local amendments supports the City Council’s 2025-2028 Vision and Strategic Goals by promoting safe and sustainable housing development, ensuring that new construction meets modern public safety standards. The ordinance enhances infrastructure quality through updated building requirements, while local amendments reflect Salinas -specific needs, improving the delivery of city services. By streamlining building regulations, the ordinance also supports economic development through clearer permitting process es and reduced delays for residential and commercial projects.

Additionally, the updated standards help create safer, more accessible environments that benefit youth and seniors in the community.

DEPARTMENTAL COORDINATION:

The report was developed through close collaboration between the Community Development and Fire Departments to ensure alignment with both building and fire safety standards. Input from both departments helped shape the proposed local amendments to reflect Salinas’ specific operational needs and public safety priorities.

Page | 4

FISCAL AND SUSTAINABILITY IMPACT:

Adoption of the 2025 California Building Standards Code , 2024 International Property Maintenance Code, and related local amendments will not have a fiscal impact on the City’s budget. Fees are collected to recover costs associated with plan check and inspection for all building permits.

Fund

General Ledger Number
(Operating/CIP)
General Ledger Account
Name

Remaining Budget
Appropriation
Amount Requested
n/a n/a n/a n/a n/a

ATTACHMENTS:

1. Ordinance implementing 2025 California Building Standards Code , 2024 International Property Maintenance Code and related local amendments
a. Attachment A: Fire Findings and Table

2. Presentation

ORDINANCE NO. (N.C.S.)

AN ORDINANCE ADOPTING THE 2025 CALIFORNIA BUILDING STANDARDS CODE, 2024 INTERNATIONAL PROPERTY MAINTENANCE CODE AND LOCAL

AMENDMENTS

WHEREAS, the City of Salinas has adopted and codified Chapters 9 and 13 of the Municipal Code for the regulation and the governance of the conditions and maintenance of all property, buildings, and structures; for the standards for supplied utilities and facilities and other physical things and conditions essential to ensure that structures are safe, sanitary, and fit for occupation and use; for the condemnation of buildings and structures unfit for human occupancy and use and the demolition of structures; for the issuance of permits and the collection of fees therefore; and to establish the minimum requirements consistent with nationally recognized good practice for providing a reasonable level of life safety and property protection for the hazards of fire, explosion, panic, or dangerous conditions in new and existing buildings, structures and premises, and to provide a reasonable level of safety to firefighters and emergency responders during emergency operations; and

WHEREAS, every three years, the California Building Standards Commission adopts specific language, codes and building standards applica ble throughout California to provide consistent minimum requirements to safeguard public health, safety, and general welfare attributed to the built environment; and

WHEREAS, on December 6, 20 22, the City adopted the last code cycle, the 202 2 California B uilding Standards Code with local amendments to the California Green Building Standards related to recycling of construction debris and to the Fire Code to address the unique local climatic, topographic, and geological conditions of Salinas; and

WHEREAS, the California Building Standards Commission published the new California Building Standards Code on July 1, 2025; and

WHEREAS, amendments, additions, and deletions to the California Building Standards Code, adopted by a city pursuant to Health and Safety Code Section 18941.5 for Building Standards Law, Health and Safety Code Section 17958 for State Housing Law and Health and Safety Code Section 13143.5, together with all applicable portions of the California Building Standards Code, become effective 180 days after publication or January 1, 2026; and

WHEREAS, California Health and Safety Code Section 18941.5 for Building Standards Law, Health and Safety Code Section 17958 for State Housing Law and Health and Safety Code Section 13143.5 authorize the City to adopt local changes and modifications to the California Building Standards Code when the City makes findings that the local changes and modifications are reasonably necessary because of local climactic, topographical, or geological c onditions; and

WHEREAS, the Salinas City Council has made findings in support of the local changes and modifications set forth herein; and

WHEREAS, the Salinas City Council hereby finds and determines that the City is committed to continuing protecting t he public health, safety, welfare and environment by compliance with AB 939, Chapter 1095, Statutes of 1989, achieving a minimum of 50% reduction of tonnage going to landfills; and

WHEREAS, in order to meet the aforesaid mandate, the Legislature of the St ate of California, by enactment of the California Integrated Waste Management Act of 1989 and subsequent additions and amendments (codified at California Public Resources Code section 40000 et seq.) requires the City to promote the reduction of solid waste and reduce the stream of solid waste going to landfills through the preparation, adoption and implementation of source reduction and recycling elements; and

WHEREAS, the California Green Building Standards Code (Cal Green Code) requires 65% waste diversion from all new construction and demolition projects requiring building permits, as well as specific additions and remodels; and

WHEREAS, the City's commitment to the reduction of waste and to compliance with State law requires the establishment of programs for recycling and salvaging construction and demolition materials and resulted in the passage of the Construction and Debris Ordinance, which was reaffirmed on December 6, 2022, with the adoption of the last code cycle in 2022; and

WHEREAS, the City Council continues to recognize demolition and construction debris to be diverted from landfills and reused with adoption of the new Code; and 2025 California Building Standards

WHEREAS, the International Code Council (ICC), an internationally reco gnized association of professionals, maintains, amends, and updates elective model codes and standards used by local jurisdictions related to building design, construction, and compliance processes , which include the International Property Maintenance Code; and

WHEREAS, the City utilizes the International Property Maintenance Code as a basis for its local property maintenance code, which was reaffirmed on December 6, 2022, with the adoption of the last code cycle in 2021; and

WHEREAS, the City wishes to adopt the 2024 International Property Maintenance Code with local amendments.

WHEREAS, the Salinas City Council find s that the City of Salinas has certain climatic, geologic, and topographical features that can have a deleterious effect on emergency services such as fire protection and emergency medical services; and

WHEREAS, the Salinas City Council finds that the modifications and changes to the 2025 California Fire Code are reasonably necessary because of the following local climatic, geological, and topographical conditions as identified in Attachment A; and

WHEREAS, certain amendments to the 2025 California Fire Code serve to mitigate to the extent possible said deleterious effects; and

WHEREAS, Section 50022.1 through 50022.10, inclusive of the Government code and Sections 17958.7 and 18941.5 of the Health and Safety Code, provide authority for the adoption by reference of codes, or portion of such codes:

WHEREAS, the Salinas City Council held a duly noticed public hearing on October 28, 2025, where members of the public had an opportunity to comment on the code adoption and the proposed local amendments thereto; and

WHEREAS, the Salinas City Council finds this ordinance to be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) because adoption of this ordinance has no potential to cause a significant adverse effect on the environment.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF SALINAS AS FOLLOWS:

SECTION 1. Salinas City Code Chapter 9, Article I is hereby repealed in its entirety and replaced with the following:

Article I. California Building Standards Code and International Property Maintenance Code

The City of Salinas adopts the 202 5 edition of the California Code of Regulations, Title 24, also referred to as the California Building Standards Code. The standards incorporate 12 parts of the official triennial compilation and publication. The provisions of the Standards Code apply to the regulation, construction, alteration, relocation, enlargement, replacement, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every building or structure or any appurtenances connected or att ached to such buildings or structures; The City adopts the 2024 edition of the International Property Maintenance Code. The provisions of the code set forth minimum maintenance standards for existing residential and non -residential structures; the same is made a part hereof, as if fully set forth in this ordinance, with the additions, insertions, deletions, modifications and changes as more particularly set forth in this article; providing for the issuance of permits and collection of fees therefore; repealing ORDINANCE No. 2661 of the City of Salinas and all other parts of laws in conflict therewith.

One (1) copy of the California Building Standards Code and the International Property Maintenance Code are on file and open to public inspection in the Permit Center at 65 W Alisal,

Salinas, California.

Article I -A - California Administrative Code
Section 9-1. Adopted by reference.

The California Administrative Code, Part 1, 202 5 edition is hereby adopted as the Administrative Code for the City of Salinas, in the State of California.

Article I -B - California Building Code - Volume 1 and 2 Section 9-2. Adopted by reference.

The California Building Code Volumes 1 and 2, 2025 edition, are hereby adopted as the Building Codes for the City of Salinas, in the State of California for regulating the construction, alteration, movement, enlargement, replacement, repair, equipment, used and occupancy, location, maintenance, rem oval and demolition of every building or structure or any appurtenances connected or attached to such buildings or structures.

Article I -C - California Residential Code
Section 9-3. Adopted by reference.

The California Residential Code, Part 2.5, 2025 edition is hereby adopted as the Residential Code for the City of Salinas, in the State of California for regulating the construction, alteration, movement, enlargement, replacement, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every detached one-and two-family dwelling, townhouse not more than three stories above grade plane in height with a separate means of egress and structures accessory thereto throughout the State of California.

Article I -D - California Electric Code
Section 9-4. Adopted by reference.

The California Electric Code, Part 3, 202 5 edition is hereby adopted as the Electric Code for the City of Salinas, in the State of California, for regulating the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, use or maintenance of electrical systems as herein provided.

Article I -E - California Mechanical Code
Section 9-5. Adopted by reference.

The California Mechanical Code, Part 4, 2025 edition is hereby adopted as the Mechanical Code for the City of Salinas, in the State of California regulating and governing the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, use or maintenance of mechanical systems as herein provided.

Article I -F - California Plumbing Code Section
Section 9-6. Adopted by reference.

The California Plumbing Code, Part 5, 202 5 edition is hereby adopted as the Plumbing Code for the City of Salinas, in the State of California regulating and governing the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation.

Article I -G - California Energy Code
Section 9-7. Adopted by reference.

The California Energy Code, Part 6, 202 5 edition is hereby adopted as the Energy Code for the City of Salinas, in the state of California regulating and governing the design, construction, quality of materials, installation, alteration, repair, replacement, use or maintenance of energy conserving systems and components as herein provided.

Article I -H - California Historical Building Code
Section 9-8. Adopted by reference.

The California Historical Building Code, Part 8, 202 5 edition is hereby adopted as the Historical Building Code for the City of Salinas, in the State of California regulating the preservation, restoration, rehabilitation, relocation or reconstruction of buildings or properties designated as qualified historical buildings or properties

Article I -I – California Fire Code
Section 9-9. [Adopted.]
See Chapter 13, Article II

Article I -J - California Existing Building Code
Section 9-10. Adopted by reference.

The California Existing Building Code, Part 10, 202 5 edition is hereby adopted as the

Existing Building Code for the City of Salinas, in the State of California regulating the repair, alteration, change of occupancy, addition and relocation of existing buildings.

Article I -K - California Green Building Standards Code Section 9-11. Adopted by reference.

The California Green Building Standards Code, Part 11, 2025 edition is hereby adopted as the Green Building Standards Code for the City of Salinas, in the state of California regulating and governing the design, construction, quality of materials, installation, alteration, repair, replacement, use or maintenance of energy conserving and green building systems and components as herein provided.

Section 9-11.1. Amendments to the California Green Building Standards Code.

The following changes and modifications are hereby made to Section5.408 of the California Green Building Code referenced in Section 9-11:

(a) Replace Section 5.408 of the California Green Building Code with requirements of the "Ordinance of the City Council of the City of Salinas Establishing a Program to Require Deconstruction, Demolition and Construction Material Recovery and Diversion from Landfills" which is set forth in Section 9-11.2, et seq.:

Section 9-11.2. Definitions.

For purposes of this article the following definitions apply:

(a) "Bonafide processor/facility" means: A facility which recycles, composts or otherwise recovers materials or a re-use facility for which a permit has been issued by the Monterey County Integrated Waste Management Task Force.

A facility may be certified if the owner or operator of the facility submits documentation satisfactory illustrating:

1. That the facility has obtained all applicable federal, state, and local permits, and is in full compliance with all applicable regulations; and

2. The percentage of incoming waste from construction, demolition and alteration activities that is diverted from landfill disposal meets the required minimum percentages set forth in this article; and

3. All loads are weighed by scale(s) certified as accurate by the county of Monterey, division of weights and measures.

(b) "Contractor" means any person or entity holding, or required to hold, a contractor's license of any type under the laws of the state of California, or who performs (whether as

contractor, subcontractor or owner -builder) any construction, demolition, remodeling, or landscaping service relating to buildings or accessory structures in the city of Salinas.

(c) "Construction" means all building, landscaping, remodeling, addition, removal or destruction involving the use or disposal of designated recyclable and reusable materials as defined below.

(d) "Construction and demolition debris" or "C&D debris" means" means nonhazardous, recyclable and non- recyclable waste building materials, packaging and rubble resulting from construction, remodeling, repair and demolition operations on pavements, foundations, houses, commercial buildings and other structures, and includes mixed waste, with more specific definitions for the purposes of this chapter, as follows:

1. Discarded materials generally considered to be not water soluble and non-hazardous in nature, including but not limited to steel, glass, brick, concrete, asphalt material, pipe, gypsum, wallboard, and lumber from the deconstruction, demolition and construction of a structure as part of a construction or demolition project or from the renovation of a structure and/or landscaping, and including rocks, soils, tree remains, trees, and other vegetative matter that normally results from land clearing, landscaping and development operations for a construction project.

2. Clean cardboard, paper, plastic, wood, and metal scraps from any construction and/or landscape project.

3. Non-construction and demolition debris wood scraps.

4. Non-hazardous wastes that are generated at construction or demolition projects provided such amounts are consistent with best management practices of the industry; hazardous wastes such as materials contaminated with asbestos and lead -based paint are specifically excluded from C&D debris.

5. Mixing of construction and demolition debris with other types of solid waste will not be classified as material recovery for C&D debris and will be charged as solid waste. (e) "Covered project" means any construction, demolition or renovation project that requires a permit and is subject to the diversion and reporting requirements set forth in this article, except as defined in Section 9-11.8.

(f) "Demolition/deconstruction" means the removal or destruction involving the use or disposal of designated recovered and reusable materials as defined below.

(g) "Designated recyclable and reusable materials" mean:

1. Masonry building materials and all products generally used in construction, including but not limited to, asphalt, concrete, rock, stone and brick.

2. Wood materials including any and all dimensional lumber, fencing or construction wood that is not chemically treated, creosoted, CCA pressure treated, contaminated or painted.

3. Vegetative materials including trees, tree parts, shrubs, stumps, logs, brush or any other type of plants that are cleared from a site for construction or other use.

4. Metals including all metal scrap such as, but not limited to, pipes, siding, window frames, doorframes, slate and fences.

5. Roofing materials, including wood shingles as well as asphalt, stone and slate based roofing material.

6. Salvageable materials, including but not limited to wallboard, doors, windows, fixtures, toilets, sinks, bathtubs, architectural remnants, and appliances.

7. Any other materials which the city or designee determines can be recycled or reused due to the identification of a recycling facility, reuse facility, or market accessible to the city, including facilities which can further sort mixed C&D debris through mechanical and/or manual processes in order to remove additional materials for reuse or recycling.

(h) "Exclusive franchisee" means any person or association, or the agents or employees thereof, with whom the city shall have duly contracted under the terms hereinafter set forth in this article to collect, transport through the streets, alleys, or public ways of the city, and dispose of, all solid waste produced and/or collected within the limits of the city.

(i) "Hardscape Improvements" means swimming pools, driveways, parking lots, walkways, patios and decks.

(j) "Hazardous Materials" means any construction or demolition debris, such as asbestos or lead- based paint that exceeds state of California thresholds for such classification and is required to have special disposal procedures. Hazardous materials are specifically excluded from C&D debris.

(k) "Inert solids" means excavated soil and landscape debris as defined in section 5.408.3 of the California Green Building Code.

Section 9-11.3. Transportation of demolition and construction debris.

In accordance with Chapter 14, Sections 14-10-070 and 14-10-110 of the Municipal Code, it is unlawful for any person or business, other than the city's exclusive franchisee, to collect or transport any C&D debris within the city. Accordingly, any generator of C&D debris within the city must enter into a contract with the exclusive franchisee for the removal of C&D debris, unless one or more of the following conditions are met:

(a) In cases where recyclable materials are source separated from C&D debris for sale or donation including, but not limited to those col lected through private arrangements between the generator and the collector and where the generator is not paying for the material to be removed, as defined in Chapter 14, Section 14-12. a.2 of the Municipal Code; or

(b) C&D debris (a) removed from a premises by a licensed contractor as an incidental part of a total construction, remodeling or demolition service offered by that contractor, rather than as a separately contracted or subcontracted hauling service using storage vehicles (debris boxes removed from vehicle do not comply) or similar apparatus, or (b) directly loaded into a fixed body vehicle owned by either the generator or generator's employee and hauled directly to a bonafide processing facility, as defined in Chapter 14, Section 14-12.a.1 of the Municipal Code.

Section 9-11.4. Diversion requirements.

For each covered project, at least sixty-five percent of the remaining C&D debris shall be diverted from landfill disposal in accordance with the provisions of this article, except as provided in Section 9-11.8.

Every applicant, general contractor, subcontractor and/or owner of property on which a covered project occurs shall be responsible for compliance with the provisions of this article.

Diversion requirements shall be met by submitting and following a waste reduction and recycling plan that achieves the following:

(a) Deconstructing and salvaging all or part of the structure as practicable; and

(b) Directing one hundred percent of inert solids to bonafide facilities for reuse or recycling on all nonresidential projects; and

1. Directing all mixed C&D debris to a bonafide processor approved by the city, or

2. Source separating non-inert materials, such as cardboard and paper, wood, metals, green waste, new gypsum wallboard, tile, porcelain fixtures, and other easily recycled materials, and directing them to a bonafide facility for recycling and taking the remainder to a designated transfer or disposal facility. In this option, calculations must be provided to show that sixty-five percent of demolition and construction debris (in addition to one hundred percent of inert solids for nonresidential) has been diverted.

Determination of acceptability and designation as C&D debris is solely the responsibility of the bonafide processor, landfill, or transfer station representative.

Section 9-11.5. Information required before issuance of permit.

As a condition precedent to issuance of any permit (in cases of federal property, before building or demolition is to commence) for a construction, demolition or renovation project that involves the production of C&D debris, the applicant must include a proposed waste reduction and recycling plan, on a form provided by the city, as part of the permit application. The plan shall

include the following information:

(a) Project type, description, location, and contact information; (b) Types of C&D debris to be generated by the project; (c) How the C&D debris will be handled (source separated on-site and/or mixed); (d) Specify how the C&D debris will be transported to a bonafide facility; (e) Signed owner/agent attest.

The city shall provide to each permit applicant a current list of bonafide facilities that accept and recycle various types of materials generated from construction and/or demolition projects.

Section 9-11.6. On-site practices.

During the term of the demolition and/or construction project, the permittee shall demonstrate compliance with the diversion requirements of this article and maintain records of all diverted and disposed materials, measured by weight in tons. The city will evaluate and monitor each project to confirm the percentage of materials recycled, salvaged, or otherwise diverted from the project based on information provided by the permittee.

Structures and/or hardscape improvements planned for demolition shall be made available for deconstruction, salvage, and recovery prior to demolition.

It shall be the responsibility of the owner, the general contractor and all subcontractors to recover the maximum feasible amount of salvageable materials prior to demolition.

Recovered and reusable materials from the deconstruction phase may be given or sold on the premises or may be removed to a reuse warehouse or other reuse facility for storage or sale and shall be counted towards the diversion requirements of this article.

The use of debris boxes and/or the collection and removal of C&D debris by a hauler or business other than the exclusive franchise must be consistent with the provisions of this article and the city's franchise agreement.

Section 9-11.7. Reporting.

The permittee shall submit documentation to the city, which proves compliance with the requirements of this chapter, prior to the issuance of a certificate of occupancy or the final inspection. The documentation shall consist of a complete and final waste reduction and recycling report, describing diversion activities and showing actual tonnage data for all diverted and disposed materials, supported by legible receipts, weight tags, invoices or other records of measurement from bonafide facilities, the exclusive franchis ee or a licensed contractor as prescribed in Section 09.04.030.2 of this article. The report shall include the following information:

(a) Identify the type and quantity (in tons) of materials recycled, reused, salvaged and/or disposed;
(b) Identify how the materials were handled (source separated or mixed); (c) Identify how the C&D debris was transported to a bonafide facility; (d) Identify where the materials were taken for recycling or disposal; (e) Identify construction methods employed to reduce the amount of construction and demolition waste generated.

Section 9-11.8. Diversion exemptions.

Neither a waste reduction and recycling plan nor an administrative fee shall be required for the following:

(a) Projects that meet the exceptions set forth in Sections 4.408 and 5.408 of the California Green Building Standards Code, as amended;
(b) The building official shall have the authority to render interpretations of this article and to adopt policies and procedures in order to clarify the application of its provisions, including diversion exemptions. Such interpretations, policies and procedures shall be in compliance with the intent and purpose of this article. Such policies and procedures shall not have the effect of waiving requirements specifically provided for in this article.

Section 9-11.9. Voluntary compliance.

Applicants for permits exempted from the requirements of this article may voluntarily complete a waste reduction waste reduction and recycling plan.

Section 9-11.10. Administrative fee.

As a condition precedent to issuance of any permit (in cases of federal property, before building or demolition is to commence) for a building, roofing, or demolition project that involves the production of C&D debris, the applicant shall pay to the city a fee sufficient to compensate the city for expenses incurred in ensuring compliance with these provisions. The amount of this fee shall be determined in accordance with the then current resolution of the city council determining the same.

Section 9-11.11. Compliance.

(a) At any time during demolition or construction, a city building inspector may inspect the site and contractor's on-site practices to ensure compliance with this section. Should on- site practices not comply with this chapter, a 'stop-work' order may be issued until such time that compliance is demonstrated.
(b) At the end of construction, the city may not approve a final inspection or certificate of

occupancy unless the project has been determined to be in full compliance with the diversion requirements of this Chapter; or
(c) The project may be determined to be in "substantial compliance" if the applicant has made a "good faith effort" to comply, but for an unforeseen reason could not fully comply. In the case of substantial compliance, the appl icant shall present documentation of good faith efforts upon consultation with and verification by the Salinas Valley Solid Waste Authority, which shall serve as meeting the compliance requirements of this Chapter; or
(d) The project may be determined to be "non -compliant", in which case the applicant is not in substantial compliance or has failed to submit the required documentation. If it is determined that the applicant is not in compliance, a civil penalty calculated as two percent of the total project valuation will be assessed, and the certificate of occupancy or final inspection may not be issued until the penalty is paid.

Article I -L - California Reference Standards Code.

Section 9-12. Adopted by reference.

The California Reference Standards Code, Part 12, 2022 edition is hereby adopted as the Reference Standards Code for the City of Salinas, California

Article I – M – Housing and Enforcement Code
Division I. - [Adoption; Administration.]
Section 9-13.1. Adopted by reference.

The International Property Maintenance Code 202 4 edition is hereby adopted as the Property Maintenance Code for the City of Salinas, in the State of California, for regulating and governing the conditions and maintenance of all existing residential and nonresidential structures and all existing premises and constitute minimum requirements and standards for premises, structures, equipment and facilities for light, ventilation, space, heating, sanitation, protection from the elements, a reasonable level of safety from fire and other hazards, and for a reasonable level of sanitary maintenance; the responsibility of owners, an owner's authorized agent, operators and occupants; the occupancy of existing structures and premises, and for administration, enforcement and penalties; and the same is adopted and made a part hereof, as if fully set out in this ordinance, with the additions, insertions, deletions, modifications and changes, if any, as more particularly set forth in this article.

Section 9-13.1.1. - Administration.

In the event of any conflict between any provision of the Property Maintenance Code and Article II of Chapter 9 or any other provision or section of the City Code, the City Code shall take

priority and precedence, and the provisions and sections of the City Code shall control.

Section 9-13.1.2. Amendments to the International Property Maintenance Code (IPMC).

(a) Section 101.1 of the 2024 IPMC is amended to read as follows:
101.1 Title. These regulations shall be known as the International Property Maintenance Code (IPMC) of City of Salinas, hereinafter referred to as " this code."

(b) Section 103 of the 2024 IPMC is amended to read as follows:
103.1 Creation of agency.

The City of Salinas Community Development Code Enforcement Division is hereby created and the official in charge thereof shall be known as the code official as defined in this code. The function of the agency shall be the implementation, administration and enforcement of the provisions of this code.
(c) Section 104 of the 2024 IPMC is amended to read as follows:
104.1 Fees.

The fees for activities and services performed by the Code Enforcement Division in carrying out its responsibilities under this code shall be as indicated in the following schedule: The Salinas City Code Chapter 11B-4 Schedule of Fees and Service Charges. (d) Section 109 of the 2024 IPMC is amended to read as follows:
109.1.4 Unlawful structure.

An unlawful structure is one found in whole or in part to be occupied by more persons than permitted under this code, or was erected, altered, occupied or maintained contrary to law including Municipal Code Article I. - California Building Standards Code; or one that is partially constructed, reconstructed or demolished upon which work is abandoned.

Work is deemed abandoned when there is no valid building or demolition permit. 109.8 Prohibited occupancy.

Any occupied structure condemned and placarded by the code official shall be vacated as ordered by the code official. Any person who occupies a placarded premises or operates placarded equipment, and any owner, owner’s authorized agent or person responsible for the premises who lets anyone occupy a condemned premises or operate condemned equipment shall be liable for the penalties provided by this code and Municipal Code Article I. - California Building Standards Code. (e) Section 110 of the 2024 IPMC is amended to read as follows:
110.5 Costs of emergency repairs.

Costs incurred in the performance of emergency work may be paid by the city. Such costs shall be a debt owed to the city by the owner. The city attorney may institute appropriate legal action against the owner of the premises or the owner’s authorized agent where the unsafe structure is or was located for the recovery of such costs.

(f) Section 302 of the 2024 IPMC is amended to read as follows:

302.1 Sanitation.

The owner or authorized agent shall maintain the property exterior and premises in a clean, safe and sanitary condition. Such owner or authorized agent shall remain liable for violations thereof regardless of any contract or agreement with any third party regarding such property. The occupant may also be held jointly and severally liable for causing or contributing violations of this section.
302.3 Sidewalks and driveways.

Maintenance shall include the removal and proper disposal of any unsightly or unsanitary conditions such as accumulations of garbage, refuse, rubbish, litter, dirt, gum or other sticky substances or items, which have been dropped or spilled upon the sidewalks.

(g) Section 304 of the 2024 IPMC is amended to read as follows:
304.14. Insect screens.

During the period from January to December, every door, window and other outside opening required for ventilation of habitable rooms, food preparation areas, food service areas or any areas where products to be included or utilized in food for human consumption are processed, manufactured, packaged or stored shall be supplied with approved tight fitting screens of minimum 16 mesh per inch (16 mesh per 25 mm), and every screen door used for insect control shall have a self-closing device in good working condition all year round.

Exception: Screens shall not be required where other approved means, such as air curtains or insect repellent fans, are employed.

(h) Section 308 of the 2024 IPMC is amended to read as follows:

308.2.2. Refrigerators and appliances.

Refrigerators and similar equipment not in operation shall not be discarded, abandoned or stored on premises.

(i) Section 309 of the 2024 IPMC is amended to read as follows:
309.1 Infestation.

All structures shall be kept free from insect, rodent and vermin infestation. When an

insect, rodent or vermin infestation is brought to the attention of the code official, he or she may require the owner or agent having charge or control of the building, lot or premise to hire a licensed exterminator or other qualified professional to inspect the building, lot or premise and provide a written report verifying the presence and severity of such infestation including in the report a recommendation for proper extermination of the infestation. All structures in which insect, rodent or vermin infestations are found shall be promptly exterminated by approved processes that will not be injurious to human health. After the extermination of the infestation is complet e, the code official may request a written notice from a licensed exterminator or other qualified professional attesting to the completion and success of the recommended extermination procedures.

After the infestation is eliminated, proper precautions shal l be taken to prevent re - infestation.

(j) Section 602 of the 2024 IPMC is amended to read as follows:
602.3 Heat Supply.

Every owner and operator of any building who rents, leases or lets one or more dwelling units or sleeping units on terms, either expressed or implied, to furnish heat to the occupants thereof and shall continuous provide the ability to heat and maintain a minimum temperature of 68°F (20°C) in all habitable rooms, bathrooms and toilet rooms.

Exceptions:1. When the outdoor temperature is below the winter outdoor design temperature for the locality, maintenance of the minimum room temperature shall not be required provided that the heating system is operating at its full design capacity. The winter outdoor design temperature for the loc ality shall be 32°F (-1°C).

(k) Section 604 of the 2024 IPMC is amended to read as follows:
604.3 Electrical system hazards.

Where it is found that the electrical system in a structure constitutes a hazard to the occupants or the structure by reason of inadequate service, improper fusing, insufficient receptacle and lighting outlets, improper wiring or installation including the improper use of extension cords as permanent wiring, deterioration or damage, or for similar reasons, the code official shall re quire the defects to be corrected to eliminate the hazard.

Division II. - Employee Housing Act.

Section 9-13.2. City responsibility.

Pursuant to the authority granted by the state law and regulations hereinafter specified, the city assumes the responsibility for the enforcement of Division 2, Part 9, Chapter 4 (commencing at Section 2610), of the Labor Code, known as the Employee Housing Act, and Title 25, Chapter 2 (commencing at Section 2000), of the California Code of Regulations, effective as of January 1,1972.

Section 9-13.3. County director of public health and city building official to enforce.

The Monterey County director of public health and his or her representatives pursuant to the provisions of Article II of Chapter 16 of this Code shall administer and enforce this article and the state law and regulations specified in Section 9 -13.2 of this article, except that the building official of the city shall administer and enforce all laws, regulations and ordinances applicable to the construction of labor camps.

Section 9-13.4. Fees.

(a) Every person applying for a permit to operate a labor camp shall pay a fee to the Monterey County director of health services in an amount set by the county of Monterey board of supervisors.

(b) The fees for a permit to construct a labor camp shall be those specified in Article I of Chapter 9 of this Code relating to the construction of buildings, or any ordinance of the city superseding it, and shall be paid to the building official of the city.

Article I-N Delegation of Authority; Enforcement and Penalties.

Section 9-14. Authority of building official.

The building official of the City of Salinas is hereby designated to administer, implement and enforce this Article I and all codes and standards adopted and set forth herein.

Section 9-14.1. Enforcement and penalties.

(a) Any person who violates a provision of this article or who fails to comply with any of the requirements set forth herein or in any of the codes adopted in this article or who shall erect, install, alter, repair or do work in violation of the approved construction documents or directive of the building official, or of a permit or certificate issued under this article, shall be guilty of a misdemeanor, punishable by a fine or not more than one thousand dollars or by imprisonment not exceeding thirty days, or both such fine and imprisonment. Each day that a violation continues after due notice has been served shall be deemed a separate offense. Alternatively, and in the discretion of the city attorney, any such violation may be prosecuted administratively pursuant to the city's administrative remedies ordinance or pursuant to any other remedy available under the law or in equity.

(b) The application of the above penalty shall not be held to prevent the enforced removal of prohibited conditions.

Section 9-14.2. - Costs of enforcement.

Costs of enforcement, including administrative costs, penalties and attorney’s fees shall be borne by and shall become a personal obligation of the property owner, property owner's agent, operator, occupant, and/or the responsible person or entity and may be recoverable by the city by all available legal remedies. In addition to this personal obligation and all other remedies provided by law, the city may collect any judgment, fee, cost or charge, including any permit fees, fines, late charges or interest incurred by it in enforcing the provisions of this chapter. In the event any such costs remain unpaid after ninety days, the same shall constitute a lien or, in the alternative, an assessment against the real property on which the violation occurred. The cost of en forcement shall constitute an assessment against the respective lots or parcels of land on which such violation exists, and as thus made and confirmed shall constitute a lien on the property for the amount of such assessments, respectively, until paid. Such lien shall, for all purposes, be on parity with the lien of state, county and city taxes.

Article I-O. - Rooftop Solar Energy Permitting Process
Section 9-15. Definitions.

Except where the context otherwise requires, definitions given in this section govern the construction of this article.

(a) "Building official" means the chief building official or his or her assistants acting on his or her behalf.
(b) "Electronic submittal" means the utilization of one or more of the following:

1. Email;

2. The Internet;

3. Facsimile.
(c) "Small residential rooftop solar energy system" means all of the following:

1. A solar energy system that is no larger than ten kilowatts alternating current nameplate rating or thirty kilowatts thermal.

2. A solar energy system that conforms to all applicable state fire, structural, electrical, and other building codes as adopted or amended by the city and all state and city health and safety standards.

3. A solar energy system that is installed on a single or duplex family dwelling.

4. A solar panel or module array that does not exceed the maximum legal building height as defined by the city planning commission.
(d) "Solar energy system" means either of the following:

1. Any solar collector or other solar energy device whose primary purpose is to provide for the collection, storage, and distribution of solar energy for space heating, space cooling, electric generation, or water heating.

2. Any structural design feature of a building, whose primary purpose is to provide for

the collection, storage, and distribution of solar energy for electricity generation, space heating or cooling, or for water heating.
(e) "Specific, adverse impact" means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete.

Section 9-15.210. Purpose.

This article adopts an expedited, streamlined solar permitting process pursuant to the Solar Rights Act, as amended by AB 2188 (Chapter 521, Statutes 2014) to achieve timely and cost - effective installations of small residential rooftop solar energy systems. This article encourages use of solar systems by removing unreasonable barriers, minimizing costs to property owners and the city, and expanding the ability of property owners to install solar energy systems.

Section 9-15.215. Applicability.

(a) This chapter applies to the permitting of all small residential rooftop solar energy systems in the city of Salinas.
(b) Small residential rooftop solar energy systems legally established or permitted prior to the effective date of this article are not subject to the requirements of this article unless physical modifications or alterations are undertaken that materially change the size, type, or components of a small rooftop energy system in such a way as to require new permitting.
(c) Routine operation and maintenance or like-kind replacements shall not require a permit.

Section 9-15. 220. Solar energy system requirements.

(a) All solar energy systems shall meet applicable health and safety standards and requirements imposed by the state and the city.
(b) Solar energy systems for heating water in single-family residences and for heating water in commercial or swimming pool applications shall be certified by an accredited listing agency as defined by the California Plumbing and Mechanical Code. (c) Solar energy systems for producing electricity shall meet all applicable safety and performance standards established by the California Electrical Code, the Institute of Electrical and Electronics Engineers, and accredited testing laboratories such as Underwriters Laboratories and, where applicable, rules of the public utilities commission regarding safety and reliability.

Section 9-15. 225. Duties of community development department and building official.

(a) All documents required for the submission of an expedited solar energy system application shall be made available to the public and accessible via the city website. (b) Electronic submittal of required permit applications and documents by email, the

Internet, or facsimile shall be made available to all small residential rooftop solar energy system permit applicants.
(c) An applicant's electronic signature shall be accepted on all forms, applications, and other documents in lieu of a wet signature.
(d) The community development department shall create a standard plan and checklist of all requirements with which small residential rooftop solar energy systems shall comply to be eligible for expedited review.
(e) The small residential rooftop solar system permit process, standard plan(s), and checklist(s) shall substantially conform to recommendations for expedited permitting, including the checklist and standard plans contained in the most current version of the California Solar Permitting Guidebook adopted by the Governor's Office of Planning and Research.
(f) Fees prescribed for permitting of small residential rooftop solar energy system must comply with Government Code § 65850.55, Govern ment Code § 66015, Government Code § 66016, and State Health and Safety Code § 17951, as the same may be amended from time- to-time.

Section 9-15. 230. Plan review and inspection requirements.

(a) The community development department shall create an administ rative, nondiscretionary review process to expedite approval of small residential rooftop solar energy systems within thirty -days of the effective date of this article. The building official shall issue the permit within three business days of receipt of a complete standard or electronic application that meets the requirements of the approved checklist and standard plan.
(b) Review of the application shall be limited to the building official's review of whether the application meets local, state, and federal health and safety requirements. (c) If the building official determines the application would be in violation of local, state and/or federal health and safety requirements, the building official will make written findings, within three days, based upon substanti ve evidence in the record that the proposed installation would have a specific, adverse impact upon public health or safety and there is no feasible method to satisfactorily mitigate or avoid, as defined, the adverse impact. Such findings shall include the basis for the rejection of the potential feasible alternative for preventing the adverse impact. (d) Any condition imposed on an application shall be designed to mitigate the specific, adverse impact upon health and safety at the lowest possible cost. (e) "A feasible method to satisfactorily mitigate or avoid the specific, adverse impact" includes, but is not limited to, any cost -effective method, condition, or mitigation imposed by the city on another similarly situated application in a prior successful application for a permit. The city shall use its best efforts to ensure that the selected method, condition, or mitigation meets the conditions of subparagraphs (A) and (B) of paragraph (1) of subdivision (d) of Section 714 of the Civil Code defining restric tions that do not significantly increase the cost of the system or decrease its efficiency or

specified performance.
(f) If an application is deemed incomplete, a written correction notice detailing all deficiencies in the application and any additional inform ation or documentation required to be eligible for expedited permit issuance shall be sent to the applicant for resubmission.
(g) Only one inspection may be required and performed by the community development department for small residential rooftop solar ener gy systems eligible for expedited review.
(h) The inspection shall be done in a timely manner and should include consolidated inspections. An inspection will be scheduled within two business days of a request. (i) If a small residential rooftop solar energy system fails inspection, a subsequent inspection is authorized but need not conform to the requirements of this article.

SECTION 2. Salinas City Code Chapter 13, Article II is hereby repealed in its entirety and is replaced with the following:

Article II. California Fire Code

Section 13-8. Adoption of California Fire Code.

The City of Salinas adopts the 2025 edition of the California Fire Code, regulating and governing the safeguarding of life and property from fire and explosion hazards arising from the storage, handling and use of hazardous substances, materials and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises in the City of Salinas; providing for the issuance of permits and collection of fees therefore; repealing ORDINANCE No. 2584 2621 of the City of Salinas and all other ordinances or parts of laws in conflict therewith.

That a certain document, one (1) copy of which is on file in the Permit Center at 65 West Alisal Street, Salinas, California b eing marked and designated as the California Fire Code, 202 5 edition, including Appendix Chapters B, C, D , E, F, G, & I as published by the International Code Council, be and is hereby adopted as the Fire Code of the City of Salinas, in the State of California regulating and governing the safeguarding of life and property from fire and explosion hazards arising from the storage, handling and use of hazardous substances, materials and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises as herein provided; providing for the issuance of permits and collection of fees therefore; and each and all of the regulations, provisions, penalties, conditions and terms of said Fire Code are hereby referred to, adopted, an d made a part hereof, as if fully set out in this legislation, with the additions, insertions, deletions and changes, if any, prescribed in this ordinance.

Section 13-9. Amendments to the California Fire Code.

(a) Section 101.1 is amended to read as follows:

101.1 Title. These regulations shall be known as the Fire Code of the City of Salinas, hereinafter referred to as “this code.”

(b) Section 103 is amended to read as follows:

103 Fire Prevention Bureau

103.1 Creation of agency. The fire prevention bureau is established within the jurisdiction under the direction of the fire code official. The function of the bureau shall be the implementation, administration and enforcement of the provisions of this code.

1) This code shall be enforced by the fire prevention bu reau within the Salinas, California, fire department, which is established, and which shall be operated under the supervision of the chief of the fire department.
2) A report of the fire prevention bureau containing statistics and information of all proceedings under this code shall be made a part of the annual Fire Department report and will be transmitted to the city manager and the city council. The chief of the fire department shall in his discretion recommend any amendments to this code.

(d) Section 104.12 is added to read as follows:

104.12 – Cost Recovery

104.12.1 Purpose. The purpose of this Section is to establish authority to obtain reimbursement from responsible individuals for the expenses of any emergency response and/or enforcement action by the City of Salinas to protect the public from fire or hazardous substances and situations.

104.12.2 Reimbursement
1) In accordance with the Health and Safety Code Section 13000 et seq., an individual who acts negligently or in violation of the law and thereby requires the jurisdiction to provide an emergency response to a danger posed by a fire or hazardous substance shall be liable for reimbursement to the agency for the costs incurred. 2) In accordance with Government Code Sections 53150 t hrough 53158, any individual who is under the influence of an alcoholic beverage or any drug or the combined influence of an alcoholic beverage or any drug, and whose negligent operation of a motor vehicle, boat or vessel or civil aircraft caused by that influence

proximately causes any incident and thereby requires the agency to provide an emergency response shall reimburse the agency for the cost incurred.

(e) Section 105.1.1.1 is added to read as follows:

105.1.1.1 Permits required. All permits and inspections conducted by the Salinas Fire Department shall be charged a fee, as mandated in the Salinas City Code Chapter 11B -4 Schedule of Fees and Service Charges.

(f) Section 105.3.9 is added to read as follows

105.3.9 Expense Recovery. The purpose of this section is to establish authority to obtain reimbursement from responsible individuals for permits, inspections, and associated enforcement action by the Salinas Fire Department, to protect the public from fire or substances and situations.

(g) Section 105.5.60 is added to read as follows:

105.5.60 Christmas Tree Lots. An operational permit issued by the Salinas Fire Department and required in addition to any other permit or approval which may be required under the City Code, is required to operate a Chr istmas tree lot with or without flame proofing services.

(h) Section 113.4 is amended to read as follows:

113.4 Violation Penalties. Persons who shall violate a provision of this code or shall fail to comply with any of the requirements thereof or who shall erect, install, alter, repair or do work in violation of the approved construction documents, or of a permit or certificate used under provisions of this code, shall be guilty of a misdemeanor, punishable by a fine of not more than one thousand dollars or by imprisonment not exceeding thirty days, or both such fine and imprisonment. Each day that a violation continues after due notice has been served shall be deemed a separate offense. Alternatively, and in the discretion of the City Attorney, violations may be prosecuted administratively pursuant to the provisions of the City of Salinas Municipal Code or pursuant to any other remedy available to the City under the law or in equity. The application of the above penalty shall not be held to prevent the enforced removal of prohibited conditions.

(i) Section 113.4.1 is amended to read as follows:

113.4.1 Abatement of violation. In addition to the imposition of the penalties herein described, the fire code official is authorized to institute appropriate action to p revent unlawful construction or to restrain, correct or abate a violation; or to prevent illegal

occupancy of a structure or premises; or to stop an illegal act, conduct of business or occupancy of a structure on or about any premises. Any violation of thi s code shall be deemed a public nuisance pursuant to City of Salinas Municipal Code. In the event that a public nuisance is not abated in accordance with the fire code official’s order or the order of the Board of Appeals, if any, the fire code official may proceed to abate the nuisance by force account, contract, or any other method deemed most expedient by the fire code official or the Board, as the case may be. The cost of such abatement may be charged to the owner of record or assessed to the property in a manner provided in the City of Salinas Municipal Code.

(j) Section 113.4.2 is added to read as follows

113.4.2 Enforcement. The fire code official and her/his designees, pursuant to the provisions of Section 836.5 of the Penal Code of the State of California, are hereby authorized to arrest a person without a warrant whenever they have reasonable cause to believe that the person has committed a violation of any of the provisions of this Code in their presence. Upon making such an arrest, the fire co de official or her/his delegated subordinate shall prepare a citation and release the person arrested pursuant to Section 853.6 of the Penal Code of the State of California, the provisions of which are hereby adopted by reference as part of this Section.

(k) Section 113.5 is added to read as follows:

113.5 Recordation of notice of fire code violation.

1) Whenever the fire chief or his or her duly authorized representative finds a fire code violation in any building or on any premises, the fire chief may cause to be recorded in the office of the county recorder a notice of the pendency of fire code violation abatement proceedings.

Such notice shall describe the property and shall certify:

a. That there exists as to any building on the property or upon the premises, as appropriate, a fire code violation; and
b. That the owner has been notified.

2) Whenever the fire code violation has been corrected to the satisfaction of the fire chief so that the fire code violation no longer exists, and a notice has been recorded pursuant to the subsection 1of this section, the fire chief shall cause to be recorded a new notice in the office of the county recorder certifying that there no longer exists a fire code violation as to any building on the propert y, or upon the premises, whichever is appropriate.

(l) Section 114.4 is amended to read as follows:

114.4 Failure to comply. It is unlawful for any person, firm or corporation to violate or fail to comply with any lawful order of the fire code official; fail to comply with an order by the Board of Appeals; within the time fixed therein. Every such violation shall be deemed a misdemeanor and shall be punishable by a fine of not more than $1000.00 plus court assigned fees or by imprisonment not exceeding 1 year in the county jail, or both such fine and imprisonment. Alternatively, and in the discretion of the City Attorney, violations may be prosecuted administratively pursuant to the provisions of the Salinas Municipal Code or pursuant to any other remedy available to the City under the law.

(m) Section 202 is amended to add definitions as follows:

All weather driving surface. An all-weather driving surface shall be asphalt, concrete or other approved driving surface capable of supporting the imposed load of Salinas Fire Department fire apparatus weighing at least 75,000 pounds, and as approved by the Fire Code Official

Combustible Vegetation is material that in its natural state will readily ignite, burn and transmit fire from the vegetative growth to any structure; this includes ground fuels which are any native or landscape vegetation not considered a tree and generally in contact with the ground.

Fire Hazard is anything that increases or could create an increase of the hazard or menace of fire to a greater degree than customarily recognized as normal by persons in the public service regularly engaged in preventing, suppressing or extinguishing fire or anything or act which could obstruct, delay, hinder or interfere with the operations of the fire department or egress of occupants in the event of fire.

Hookah. A smoking device that consists of a bowl mounted on a vessel of water which is provided with a long tube and arranged so that smoke is drawn through the water where it is cooled and up the tube to the mouth.

Legal representative of the jurisdiction. It shall mean the city attorney of the city of Salinas, or his or her designee.

Municipality. As applied to the area within the contiguous boundaries of the City of Salinas, it shall mean the City of Salinas.

Public Nuisance. The unreasonable, unwarranted and/or unlawful use of property, which causes inconvenience, danger or damage to others, either to individuals and/or to the general public. Nuisances may include, but not be limited to noxious smells, noise, burning,

unauthorized collections or storage of hazardous materials.

Structure means a residence and attached garage, building or related facility that is designed primarily for human use or habitation. Decking, fences, detached garages, sheds, gazebos, shade covers, and similar facilities are not considered structures for the purposes of determining fire protection requirements.

Travel time is the estimated time it would take for a responding agency to travel from the fire station to the furthest structure in a proposed development project, determined by measuring the safest, most direct, appropriate, and reliable route with consideration given to safe operating speeds for heavy fire apparatus.

Response Time is the elapsed time from the fire department’s receipt of the first alarm to when the first fire unit arrives at the scene.

(n) Section 307.2.1 is amended to read as follows:

Section 307.2.1 is amended to read as follows:

307.2.1 Authorization. Where required by state or local law or regulations, open burning shall only be permitted with prior approval from the Monterey Bay Air Resource District, provided that all conditions specified in the authorization are followed. During the “Declared open burn season” (As de clared by the Monterey Bay Air Resource District) pile burning is allowed, at the discretion of the Fire Chief, when the “Guidelines for Pile Burning” (published by the California Department of Forestry and Fire Protection or Monterey Bay Air Resource District) are strictly adhered to.

(o) Section 307.6 is added to read as follows:

307.6 General burning prohibitions. Trash, yard waste, rubbish and paper are prohibited as fuel for bonfires, recreational fires, and fires in outdoor fireplaces. Smoke or odor emissions from bonfires, recreational fires and use of outdoor fireplaces that make such fires hazardous shall be prohibited. The fire code official is authorized to order the extinguishment of a fire which creates a nuisance to neighboring properties or adds to a hazardous situation. A complaint to the fire code official shall be prima facie evidence of a nuisance.

(p) Section 310.2 is amended to add the following:

Section 310.2 Prohibited Areas. Exception: Smoking lounges, sometim es referred to as “hookah cafes” shall be subject to review and approval by the City of Salinas and Monterey County Health Department. The following is a list of Salinas Fire Department

requirements:

1) Adequate ventilation is required when heating coals. A mechanical exhaust hood system that is listed shall be installed to provide ventilation. A building permit is required to install a mechanical exhaust hood system.

2) The mechanical exhaust hood fan shall be on at all times while coals are being prepared.

3) Whenever hot coals are removed from the preparation area, they shall be placed in a ceramic, metal, or other noncombustible container. Open mesh containers shall not be used.

4) Coal containers shall not be placed on combustible materials, such as tablecloths or furniture. All devices used to transfer coals from the container to the hookah pipe shall be of a non-combustible material.

5) Hookah pipes shall be securely fastened in place to prevent overturning. An approved clasp or hook may be used to secure the pipe to a table or other stationary object. A shield or other approved device shall be applied to the top of the pipe to prevent accidental contact of patrons to exposed coals. A protective device may be a cap constructed of aluminum foil so that the height is not less than two inches above the top of the coals.

6) Used coals shall not be discarded in such a manner that could cause ignition of combustible materials. Used coals shall be removed and placed into a sealed metal or ceramic container with a lid (no openings other than the lid). The container shall be labeled “Hot Coals Only”. The container shall not be placed within ten feet of other combustible materials, including combustible floors, walls, partitions, or within two feet of openings of the building . Hot ashes shall be thoroughly cooled (at least 24 hours) before being discarded.
7) The occupant load of a business shall be determined by the Salinas Fire Department. If an occupant load is 50 or more all requirements of the California Fire and Building Code shall apply for assembly occupancy. Requirements for assembly occupancies shall apply.

8) 2-A:10-B:C type fire-extinguishers shall be installed in approved locations.

(q) Section 503.1 is amended to read as follows:

503.1 Where required. Fire apparatus access roads shall be provided and maintained in accordance with Sections 503.1.1 through 503.1.3., and Appendix D

(r) Section 503.2.1 is amended to read as follows:

503.2.1 Dimensions.

1) Fire apparatus access roads shall have an unobstructed improved width of not less than twenty feet (20′), and twenty -six feet (26’) where there is a fire hydrant or fire department connection present, exclusive of shoulders.

Exceptions:

a. Approved security gates in accordance with Section 503.6. Gated entrances with card readers, guard stations or center medians, are allowed, provided that each lane is not less than fifteen feet (15′) wide.

b. Driveway and parking aisle reductions, in accordance with Salinas City Code, Chapter 37 Zoning. Article V, Division 2, as approved by the fire code official.

c. All fire apparatus access roads shall have an unobstructed vertical clearance of not less than thirteen feet six inches (13′6″). Vertical clearances or road widths shall be increased when, in t he opinion of the fire code official, vertical clearances or road widths are not adequate to provide fire apparatus access.

Exception: Upon approval of the fire code official, vertical clearances or road width may be reduced as long as the reduction does not impair access by fire apparatus. In cases where the vertical clearance has been reduced, approved signs shall be installed and maintained indicating the amount of vertical clearance.

(s) Section 503.2.3 is amended to read as follows:

Section 503.2.3 Surface. Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus not less than 75,000 lbs., unless authorized by the fire code official, and shall be provided with an approved all weather driving surface.

Alternate Fire Apparatus Access Surface . Alternative fire apparatus surfaces such as “Grass Crete", "Turf Block ", or similar -type materials may be used under certain conditions. An Alternate Materials and Methods request in accordance with California Fire Code Appendix Chapter 1, Section 104.9 shall be submitted to the Fire Code Official prior to installation. The submittal shall include the design criteria based upon the imposed load of fire apparatus. The alternate surface shall be:

a. Marked, with the lane at the curb delineated with lights, bollards, paint, and/or contrasting material.

b. Structurally sound to preclude movement or disbanding with soil movement.

c. Field tested by the contractor in the presence of the fire code official. Contact the local fire agency for specifications on testing. Testing may include driving the alternate surface by a weight-verified vehicle. Prior to testing, the soil shall be soaked.

d. Prior to final approval, the engineer of record (c ivil or soils engineer) shall certify the installation.

(t) Section 503.2.4 is amended to read as follows:

Section 503.2.4 Turning Radius. The turning radius of a fire apparatus access road shall be a minimum of 40 feet outside turning radius and 20’ inside turning radius, or as approved by the fire code official.

(u) Section 503.2.6 is amended to read as follows:

Section 503.2.6 - Bridges and elevated surfaces. When a bridge or an elevated surface is part of a fire apparatus access road, the bridge shall be constructed and maintained in accordance with AASHTO HS -20 (25 ton). Bridges and elevated surfaces shall be designed for a live load sufficient to carry the imposed loads of fire apparatus. Vehicle load limits shall be posted at both entrances to bridges w hen required by the fire code official.

Where elevated surfaces designed for emergency vehicle use are adjacent to surfaces which are not designed for such use, approved barriers, approved signs or both shall be installed and maintained when required by the fire code official.

(v) Section 503.2.7 is amended to read as follows:

Section 503.2.7 Grade. The gradient for a fire apparatus access roadway shall not exceed 10%. Grades exceeding 10% (incline or decline) shall not be permitted without mitigation.

The fire code official may require additional mitigation measures as deemed appropriate.

(w) Section 503.2.8 is amended to read as follows:

Section 503.2.8 Angles of approach and departure. The angles of approach and departure shall not exceed 8 degrees, or as approved by the fire code official.

(x) Section 503.3 is amended to read as follows:

Section 503.3 Marking. Where required by the fire code official, fire apparatus access roads shall be marked or other approved notices or markings as a fire lane, as set forth in California Vehicle Code section 22500.1 (public) or 22658(a) (private), and Salinas Fire Department standards. Signs or notices shall be maintained in a clean and legible condition at all times and is replaced or repaired when necessary to provide adequate visibility. The designation shall be indicated by:

1) A sign immediately adjacent from the designated place that include “NO PARKING - FIRE LANE” signs, on both sides of interior access roadways in locations where vehicle parking would encroach on the required 20 - 26-foot clear width of roadway at 30-foot intervals, and/or

2) All raised curbs shall be painted red with the words “NO PARKING - FIRE LANE” stenciled 4 inches high at 30-foot intervals, or

3) In absence of raised curb, outline or paint the place in red, and in contrasting color, marking the outline of the roadway with the words “NO PARKING - FIRE LANE” stenciled 4 inches at 30-foot intervals, and which are clearly visible from a vehicle.

4) Fire apparatus access roads utilizing an approved "Alternate Surface" in section 503.3.3 fire lane shall be marked immediately adjacent to the fire access edge, delineated with lights, bollards, paint, and/or contrasting material.

(y) Section 503.4.2 shall be added to read as follows:

503.4.2 Roadway Design Features. Roadway design features, to included but not limited to, speed bumps, speed humps, speed control dips, modern roundabouts, raised medians, low- volume local streets, etc., which may interfere with emergency apparatus responses shall not be installed on fire access roadways, unless they meet design criteria approved by the fire code official.
(z) Section 503.6 is amended to read as follows:

503.6 Security gates. No person shall install a security gate or security device across a fire access roadway without the fire code official's approval. All gates providing access from a road to a driveway shall be located a minimum of thirty feet (30′) from the nearest edge of the roadway and shall be at least two feet wider than the width of the traffic lane(s) serving the gate. An automatic gate across a fire access roadway or driveway shall be equipped with an approved emergency key -operated switch overriding all command functions and opening the gat e. A gate accessing more than four (4) residences or residential lots or a gate accessing hazardous institutional, educational or assembly occupancy group structure, shall also be equipped with an approved emergency traffic control -activating strobe light sensor or other device approved by the fire code official, which will activate the gate on the approach of emergency apparatus with a battery back -up or manual mechanical disconnect in case of power failure. An automatic gate shall meet fire department policies deemed necessary by the fire code official for rapid, reliable access. An automatic gate serving more than one (1) dwelling or residential lot in existence at the time of adoption of this chapter is required to install an approved emergency key-operated switch or other mechanism approved by the fire code official, at an approved location, which overrides all command functions and opens the gate. A property owner shall comply with this

requirement within ninety (90) days of receiving written n otice to comply. Electric gate openers, where provided, shall be listed in accordance with UL 325. Gates intended for automatic operation shall be designed, constructed and installed to comply with the requirements of ASTM F2200.

(aa) Section 505.3 is added to read as follows:

505.3 Response map updates. Any new development, which necessitates updating of emergency response maps by virtue of new structures, hydrants, roadways or similar features, shall be required to provide map updates in a PDF and/or CAD format, as approved by the fire code official, or compatible with current department mapping services.

(bb) Section 506.1 is amended to add the following after the first paragraph:

Section 506.1 Where required. All buildings equipped with a monitored fire alarm system fire sprinkler system, and or other automatic fire protection system shall have an approved key box on site in an approved location. Where hazardous materials are stored an approved keyed cabinet shall be onsite in an approved location. The cabinet shall contain, but shall not limited to containing, hazardous materials data, MSDS (Material Safety Data Sheets), pre-fire plans, building floor plans and evacuation procedures.

(cc) Section 507.3 is amended to read as follows:

Section 507.3 Fire flow requirements. Fire flows for buildings or portions of buildings and facilities shall be based on Appendix B or the standard published by the Insurance Services Office, "Guide for Determination of Required Fire Flow".

(dd) Section 507.5 amended to read as follows:

Section 507.5 Fire hydrant systems. Fire hydrant systems shall comply with Sections 507.5.1 through 507.5.6, Appendix C, and NFPA 291.

(ee) Section 510.1 is amended to add the following after Exception 4:

Section 510.1 Emergency responder communications enhancement systems in new buildings.

Exceptions:

5. Where public safety radio system signal levels are anticipated to fall below the acceptable limits as set forth in section 510.4, the Fire Code Official may allow for a mitigation fee to be assessed to augment the coverage of the regional public safety radio system to achieve the minimum signal strength standards as an alternate to a building specific communication system.

(ff) Section 903.3.1.3 is amended to add the following after the first paragraph:

Section 903.3.1.3 NFPA 13D Sprinkler Systems

1) Leak testing. All new fire sprinkler systems installed in Group R -3 occupancies shall be tested by installer at time of installation, and witnessed by fire code official, for leakage by undergoing a hydrostatic test made at 200 psi for a two-hour duration.

2) Local water flow alarms. Local water flow alarms shall be provided on all sprinkler systems. Local water flow alarms shall be powered from the main kitchen refrigerator circuit. The local water flow alarm shall be clearly audible from within the master bedroom at an audibility level of not less than 75 dBa. Where no kitchen exists in the building, the water flow alarm shall be powered from the bathroom lighting circuit.

(gg) Section 903.3.5.1 is amended to read as follows:

903.3.5.1 Domestic services. Where the domestic service provides the water supply for the automatic sprinkler system, the supply shall be in accordance with this section.

Automatic sprinkler systems may be connected to the domestic water -supply main when approved by the fire code official, provided the domestic water supply is of adequate pressure, capacity and sizing for the combined domestic and sprinkler requirements.

Each water system supplying both domestic and fire protection systems shall have a single indicating-type control valve after the meter, arranged to shut off both the domestic and the sprinkler systems and may have a separate shut -off valve for the domestic system only.

The location of any control valve shall be approved by the fire code official. A separate shut-off valve is not required for the domestic water supply in multi -purpose piping systems.

(hh) Section 907.8.5 is added as follows:

Section 907.8.5 False Alarms.

To reduce the number of false and nuisance alarms, and to encourage inspection, testing and maintenance of fire alarm systems, the Salinas Fire Department shall assess a fee to the responsible party, as established by the City Council pursuant to Salinas Municipal Code, Chapter 11B. Additional penalties and fees may be assessed for each and every subsequent response. A false alarm is defined as; “any alarm system activation that triggers a fire department response that is not the result of a fire or fire-related smoke conditions”.

(ii) Section 5001.5.1.1 is added to read as follows:

5001.5.1.1 HMMP approved location. The hazardous materials management plan shall be placed in an approved location, in a keyed box or other method of storage as approved by the fire code official or designated representative.

(jj) Section 5601.1.3, Exceptions 3 and 4 shall be amended to read as follows:

Section 5601.1.3 Fireworks.

Exceptions:

3. The use of fireworks for fireworks displays pyrotechnics before a proximate audience and pyrotechnic special effects in motion pictures, television, theatrical or group entertainment productions as allowed in Title 19, Division 1, Chapter 6 Fireworks reprinted in Section 5608, Health and Safety Code Division 11, and Salinas Municipal Code Chapter 5, Article II.

4. The possession, storage,, sale, handling and use of specific types of Division 1.4G fireworks where allowed by applicable laws, ordinances and regulations, provided that such fireworks and facilities comply with the 2006 edition of NFPA 1124, CPSC 16 CFR Parts 1500 and 1507, DOTn 49 CFR Parts 100-185, as applicable for consumer fireworks, Health and Safety Code Division 11, and Salinas Municipal Code Chapter 5, Article II.

(kk) Section 5704.2.9.6.1 is amended as follows:

Section 5704.2.9.6.1 Locations where above-ground tanks are prohibited.

Storage of Class I and II liquids in above-ground tanks outside of buildings is prohibited within the geographic limits of districts in the City of Salinas established as follows:

1) The limits in which the storage of flammable or combustible liquids in above - ground tanks outside of buildings, and in CFC Section 5706.2.4.4 in which these tanks are restricted or are prohibited, are hereby established and designated as, all land within the present or future corporate limits of the city except in certain zoning districts within the city as established by Chapter 37 of the Salinas Municipal Code, and is allowed as follows:

A Agriculture
IGC General Commercial
CT Thoroughfare-Commercial
IBP Business Park

IBP Business Park
IG General Industrial

2) In IG, IBP, CT, ICG and A zones, the aboveground storage of Class I flammable or Class II or IIIA combustible liquids shall be permitted providing that the tank is listed as an insulated, vehicle impact, and projectile-resistant aboveground tank for flammable or combustible liquids, and that no more than three tanks per parcel and business occupancy are installed that exceed two thousand gallons (12 618L) individual or six thousand gallons (50 472L) aggregate capacity.

3) This section shall not be applicable to be construed so as to prohibit the construction new bulk plants exclusively utilizing underground storage tanks and tank vehicle bottom loading procedures.

(ll) Section:5806.2 is amended as follows:

5806.2 Limitations. Storage of flammable cryogenic fluids in stationary containers outside of buildings is prohibited within the geographic limits of districts in the City of Salinas established as follows:

(a) The limits in which storage of flammable cryogenic fluids in stationary containers is prohibited and permitted by exception are established as follows:

A Agriculture
IGC General Commercial
CT Thoroughfare-Commercial
IBP Business Park
IG General Industrial

(mm) Section 6104.2 is amended as follows:

Section 6104.2 Maximum capacity within established limits.

The limits restricting the bulk storage of liquefied petroleum gas are established and designated as, all land within the present or future corporate limits of the city except in certain zoning districts within the city as established by Chapter 37 of the Salinas Municipal Code, and is allowed as follows:

A Agriculture
IGC General Commercial
CT Thoroughfare Commercial
IBP Business Park
IG General Industrial
(a) In IG zones, individual tank capacity shall not exceed one thousand two hundred gallons water capacity, with an aggregate not to exceed two thousand four hundred gallons water capacity.

(b) In IBP, CG, CT and A zones, the aggregate capacity shall not exceed five hundred gallons water capacity.

(c) No stationary storage tank shall be located within one hundred fifty feet of any A, E, I or R occupancy as specified in the California Building Code.

(d) No stationary storage shall be located less than ten feet from the nearest street or sidewalk.

SECTION 3. CEQA CONSIDERATIONS. The adoption of this Ordinance is “Not a Project” as defined by the California Environmental Quality Act (CEQA) Section 15378. In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

SECTION 4. SEVERABILITY. If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The Salinas City Council hereby declares that it would have passed this ordinance, and each and every section, subsection, clause and phras e thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

SECTION 5. EFFECTIVE DATE. This ordinance shall take effect and be in force thirty days from and after its adoption. The Building Standards Code will take effect on January 1, 202 6 consistent with State law.

SECTION 6. PUBLICATION. The City Clerk of the City of Salinas is hereby directed to cause the following summary of this ordinance to be published by one (1) insertion in The Monterey Herald, a newspaper of general circulation printed, published, and circulated in the city of Salinas and hereby designated for that purpose by the Council of Salinas: “Chapters 9 and 13 of the Salinas City Code is hereby amended to adopt the most recent editions of the California Building Standards Code and International Property Management Code with local amendments.”

PASSED AND ADOPTED this 28th day of October 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:

__________________________
Dennis Donohue, Mayor

ATTEST:

Patricia M. Barajas, City Clerk

APPROVED AS TO FORM:

Christopher A. Callihan, City Attorney
1 Attachment A – Findings and Explanations
ATTACHMENT “A”
FINDINGS and EXPLANATIONS

FOR REVISION OF THE CITY OF SALINAS FIRE DEPARTMENT AMENDMENTS TO THE 2025 CALIFORNIA FIRE CODE OF THE CALIFORNIA CODE OF REGULATIONS TITLE 24, PART 9

As required by Health and Safety Code sections 17958 and 18941.5, the City of Salinas does herewith make express findings that amendments to the 2025 California Fire Code are ne cessary for the protection of the public health, safety, and welfare due to certain climatic, topographic, or geological features existing in the City of Salinas.

The following matrix lists the City of Salinas amendments and the corresponding express fin dings.

Minor editorial changes or typographical corrections to the Fire Code are not shown in these findings.

The full texts of the proposed California Fire Code amendments are shown in Ordinance Article II of Chapter 13 of the Salinas City Code.

Definitions:

Climatic The average course or condition of the weather at a particular place over a period of many years, as exhibited in absolute extremes, means and frequencies of given departures from these means (i.e., of temperature, wind velocity, precipitation and other weather elements).

Topography The configuration of landmass surface, including its relief (elevation) and the position of its natural and man-made features that affect the ability to cross or transit a terrain.

Geological Scientific study of the Earth, in cluding its composition, structure, physical properties, and history. Geology is commonly divided into sub-disciplines concerned with the chemical makeup of the Earth

Webster’s Third New California Dictionary.

Climatic Considerations:

There are two types of climates: macro and micro. A macroclimate affects an entire region and gives the area a general environmental context. A microclimate is a specific variation that could be related to the other two factors, topography and geography. A microclimate may cover a relatively small area or be able to encompass an entire community, as opposed to another community in the same county.

Climatic consideration should be given to the extremes, means, and anomalies of the following weather elements:

1. Temperatures

2. Relative humidity

3. Precipitation and flooding conditions

4. Wind speed and duration of periods of high velocity

5. Wind direction

6. Fog and other atmospheric conditions.

2 Attachment A – Findings and Explanations
Topographical Considerations:

Topographic considerations should be given to the presence of the following topographical elements:

1. Elevation and ranges of elevation

2. Location of ridges, drainages and escarpments

3. Percent of grade (slope)

4. Location of roads, bridges and railroads

5. Other topographical features, such as aspect exposure

This information becomes an important part of creating an analysis of flood prone because topography and elevations are key elements (along with access roads) that create the need for fixed fire protection requirements in this code.

Geological Considerations:

Geological considerations should be evaluated to determine the relationship between man -made improvements (creating an exposure) and factors such as the following:

1. Fuel types, concentration in a mosaic and distribution of fuel types

2. Earthquake fault zone

3. Hazardous material routes

4. Artificial boundaries created by jurisdictional boundaries

5. Vulnerability of infrastructure to damage by climate and topographical concerns

Earthquake fault zones are the final component of the finding s that suggest the need for fixed fire protection systems in a jurisdiction.

MATRIX OF FINDINGS and EXPLANATIONS
2025 California Fire Code Amendments

Chapters or Sections Description of Change Finding
Number(s) 1
Salinas City Code Chapter 13-9, Article II. Amendments to the California Fire Code (a) Section 101.1 The code allows the local jurisdiction to fill in the jurisdictions name. This change provides the name ‘City of Salinas’.

N/A
(b) Section 103.1
The first change (1) clarifies that the enforcement of the CFC shall be enforced by the fire prevention bureau and (2) sets the precedent for an annual Fire Department Report that is presented to council annually.

N/A
(c) Section 103.2 This section is removed as amendment (b) establishes enforcement responsibilities.

N/A
(d) Sections 104.12.1
and 104.12.2
Establishes the authority to obtain reimbursement from responsible individuals for the expenses of any emergency response and/or enforcement action by the City of Salinas.

N/A
3 Attachment A – Findings and Explanations
(e) Section 105.1.1.1
Specifies that all permits and inspections shall be charged a fee and specifies that fee by referencing the current fee and charge report.

N/A
(f) Section 105.3.9
Establishes the authority to obtain reimbursement from
responsible individuals or entities for permits, inspections, and associated enforcement action by the Salinas Fire Department (SFD), to protect the public from fire or substances and situations.

N/A
(g) Section 105.5.60 Adds the requirement for an operational permit to operate a Christmas tree lot.

N/A
(h), (i),
(j), (k)
Section 113.4,
113.4.1, 113.4.2,
and 113.5
Provides specific language in regard to persons who violate the provisions of the fire code without; or in violation, of a permit.

It provides specific rules for Penalties, Abatement of the Violation, Enforcement of the Code with regards to the Penal Code and provides recordation requirements of the violation.

N/A
(l) Section 114.4 Provides provisions to address failures of compliance with regards to violations of the code.

N/A
(m) Section 202 Adds 10 definitions to the Fire Code. All (n) Section 307.2.1 Adds required approvals from the Monterey Bay Air Resource District and the City prior to any “Open Burn” permits. All (o) Section 307.6
Provides general burni ng prohibitions of Trash, yard waste, rubbish and paper as fuel for bonfires, recreational fires, and fires in outdoor fireplaces. Additionally, provides
authorization for the SFD to extinguish a fire which creates a nuisance or adds to a hazardous situation.

All
(p) Section 310.2
Requires smoking lounges or “hookah cafes” to be subject to review and approval by the City of Salinas and Monterey County Health Department.
4, 5
(q) Section 503.1 Brings Appendix D – “Fire Apparatus Access Roads” into the body of the Fire Code. 1,2,3,4
(r),(s),
(t),(u),
(v) and
(w)
Sections 503.2.1,
503.2.3, 503.2.4,
503.2.6, 503.2.7,
and 503.2.8
Addresses maneuverability, access and turning radius in regard to fire department apparatus. Additionally, it sets limits for minimum designed imposed loads , elevated surfaces,
maximum grades and approach and departure angles of access roadways.

ALL
(x) Section 503.3 Provides specific locations and details for marking of curbs, fire lanes and access roads. 2, 4
(y) Section 503.4.2
Provides requirements for roadway design features including speed bumps, modern roundabouts and other traffic calming devices to be reviewed by the Fire Code Official.
1,2,4
(z) Section 503.6
Requires review of security gates or devices across a fire access roadway. It also provides specific widths and traffic
requirements with regards to traffic lanes, functionality of electric and manual gates along with specific occupancy requirements.
2,3,4
4 Attachment A – Findings and Explanations
(aa) Section 505.3
Requires maps – in electronic format, to be submitted to the Fire Code Official, compatible with current department
mapping services.
3,4
(bb) Section 506.1
Requires buildings with Hazardous Materials to provide an approved access key box on site at an approved location .

Additionally, the MSDS sheets, building floor plans and evacuations procedures shall be kept together in an approved location.
2, 3, 4, 5
(cc) Section 507.3
References and provides an alternative standard by referencing the Insurance Services Office, “Guide for Determination of Required Fire Flow”.

All
(dd) Section 507.5 References and provide s an alternative standard for Fire Hydrant Systems compliant with NFPA 291. All
(ee) Section 510.1
Provides an additional exception which would allow a
mitigation fee to be paid to the city to augment to coverage of a regional public safety radio system.

TBD
(ff) Section 903.3.1.3
Adds two additional requirements of 13D sprinklers. Leak testing and flow alarms are required prior to final of the installed system.

All
(gg) Section 903.3.5.1
Allows for domestic water -supply connection when approved by the Fire Code Official; additionally, it requires a single indicating control valve after the meter, but may be provided with a separate shut off-valve.

All
(hh) Section 907.8.5 Provides language to charge fees for false and nuisance alarms. 3, 4 (ii) Section 5001.5.1.1 Requires the hazardous materials management plan shall be placed in an approved location 1, 2, 3, 5
(jj) Section 5601.1
Amends the code to reference the State Fire Marshal ’s
regulations for handling of explosives. Additionally , it references fireworks requirements back to Chapter 13A of Municipal Code.
3, 4, 5
(kk) Section 5704.2.9.6.1 Amends the code to address locations of where and how certain above-ground storage tanks are allowed. All
(ll) Section 5806.2 Amends to code to address locations of where and how certain fluids are contained based upon populated areas. All
(mm) Section 6104.2 Provides maximum capacity of bulk storage of LPG with established limits based upon populated areas. All
1 Administrative Standards does not require justification pursuant to HSC 17958, HSC 18941.5 or HSC 13869

5 Attachment A – Findings and Explanations
Findings for the Fire Code

Finding 1

The City of Salinas is situated in the Salinas Valley on California’s Central Coast in between the Santa Lucia and Gabilan mountain ranges. Potential flood conditions are a concern in the City of Salinas.

The most flood prone areas include either side of the creeks, in the vicinity of the airport, and the reclamation ditch which runs northwest -southwest through the City. The Natividad Creeks and Carr Lake are also prone to flooding during more intense storms. Flood in the low, central areas of the City of Salinas would affect the direct movement of fire apparatus. Two large fires at the same time during flood conditions would be disastrous. Automatic fire sprinklers may be the only fir e control inside buildings within the flood area. Any delay in structural firefighting could allow a fire on our many wood shake or wood shingled structures to quickly involve a number of buildings. Additional fire apparatus and equipment from other communities responding on a mutual aid request may not be able to reach some fire areas. Access could be obstructed due to flooded streets and/or damaged bridges.

Automatic fire sprinkler systems would reduce demands on firefighting forces and protect buildings, which may be otherwise inaccessible to the fire department during flood conditions.

Further, the flood conditions described above carry the potential for overcoming the ability of the fire department to aid or assist in evacuations, rescues, and the emergency tasks demands inherent in such situations. The potential for the aforementioned flooding conditions to result in limiting fire department emergency vehicular traffic, resulting in overtaxing fire department personnel, may further cause a substantial or total lack of protection against fire for the buildings and structures located within the jurisdiction.

Finding 2

All of Salinas is located within Seismic Design Category D according to Figure 1613.2(1) of the 2025 California Building Code. Category D consists of the second highest potential risk category due to the frequency and magnitude of earthquake activity nationwide. Seismic activity in this area occurs frequently and the real potential exists from four “ac tive” faults. The greatest seismic threats are the San Andreas, and Calaveras Faults. The potential effects of earthquake activity include isolating the City of Salinas from the surrounding area and restricting or eliminating internal circulation due to the potential for collapsing of highway overpasses and underpasses, along with other bridges in the district, and the potential for vertical movement rendering surface travel unduly burdensome or impossible. Should an earthquake occur, built-in fire protection such as automatic fire sprinklers will allow the fire department to concentrate its efforts on areas of severe damage while the sprinkler systems will contain fires in areas where the water system still has pressure. Reduction in size of aboveground storage tanks containing flammable and combustible liquids and explosive materials will enhance the ability to contain fire as the result of such conditions.

Finding 3

Highway 101 bisects the City of Salinas. Transportation vehicles carrying known toxi c, flammable, explosive, and hazardous materials heavily travel this highway. The potential for release or threatened release of a hazardous material along this route and others within the district is likely given the volume 6 Attachment A – Findings and Explanations
transported daily. Incidents of this nature will normally require all available emergency response personnel to prevent injury and loss of life and to prevent, as far as practicable, property loss.

Emergency personnel responding to such aforementioned incidents may be unduly impeded and delayed in accomplishing an emergency response as a result of this situation. With the potential result of undue and unnecessary risk to the protection of life and public safety and, in particular, endangering residents and occupants in buildings or structures without the protection of automatic fire sprinklers.

Finding 4

The City of Salinas is limited in its growth due to surrounding farmlands. This has caused high concentration of buildings and population density, whereby industrial areas of the Cit y encroach and are in close proximity to commercial thoroughfare, business and residential areas. Restricting or prohibiting the storage, handling and use of certain explosive materials and flammable and combustible liquids is a means to reduce the hazard to life.

Finding 5

Prevailing north/south winds in the Salinas Valley increase the danger of a fire spreading from the place of origin, thereby increasing the need for built-in fire protection.

2025 California
Building
Standards
Code Adoption
October 28, 2025
City Council
Angeline Anzini, Chief
Building Official
Summary
 The California Building Standards Commission published the new California Building Standards Code, which is required to take effect on January 1, 2026.
 This code establishes minimum requirements to safeguard public health, safety, and general welfare within the built environment.
 The City is also adopting the 2024 edition of the International Property Maintenance Code which serves as the framework for enforcing minimum maintenance standards for existing
structures.
 Jurisdictions can make amendments to this code based on local climatic, topographical or geological conditions.

Background
 Every three years, the California Building Standards
Commission publishes the new California Building Standards Code.
 Codes are published in July to take effect on January 1st on the subsequent year.
 The City last adopted the 2022 California Building Standards Code and 2021 International Property Maintenance Code on December 6, 2022.

Amendments
AB 130 became effective July 1st, 2025.
This law establishes a freeze on local building code
modifications for residential construction from October 1, 2025, to June 1, 2031.
Modifications for commercial construction are not frozen. Cities and counties can only modify building standards applicable to residential units if they meet specific criteria:
Emergency standard to protect health and safety
Wildfire building hardening efforts
Streamline the permitting process

Local
Amendments
Permit Services retained the two amendments adopted last code cycle:
 One established a program to recover and divert materials from construction, deconstruction, and demolition, which aligns with the California Green Building requirements.
 The second streamlines the rooftop solar process, which is required by the Solar Rights Act, as amended by AB 2188 (Chapter 521, Statutes 2014).

The Fire Department provided amendments to the California Fire Code:
 Removed a previous amendment for fire sprinkler requirements in existing non-sprinklered buildings, when undergoing additions.
 The other amendments, previously adopted, update the wording for items such as fireworks and aboveground fuel storage tanks.

The International Property Maintenance Code was previously adopted without any amendments. This code cycle, Code Enforcement provided clarifications which:
 Identify the name of our code enforcement division.
 Reference the section of the Salinas Municipal Code which contains fees.  Provide a more complete definition of an unlawful structure based on local experience.

Strategic Plan
Adoption of the 2025 California Building Standards Code and local amendments supports the City Council’s 2025-2028 Vision and Strategic Goals by:
 Promoting safe and sustainable housing development, ensuring that new construction meets modern public safety standards.
 Enhancing infrastructure quality through updated building requirements, while local amendments reflect Salinas-specific needs, improving the delivery of city services.  Streamlining building regulations and supporting economic development through clearer permitting processes and reduced delays for residential and commercial projects.  Additionally, the updated standards help create safer, more accessible environments that benefit youth and seniors in the community.

Recommendation
A motion to adopt the 2025 California
Building Standards Code and
2024 International Property
Maintenance Codes along with the
related local amendments

Questions?

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-457, Version: 1
Amendment No. 3 to Agreement for Professional Services with TEF Architecture and Interior Design, Inc. For Architectural Services
Approve a Resolution authorizing the City Manager to execute Amendment No. 3 to the Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for architectural services to increase the total compensation amount by $104,329 for a maximum compensation amount not to exceed $840,889.

City of Salinas Printed on 10/23/2025Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: OCTOBER 28, 2025
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: GRANT LEONARD, PLANNING MANAGER
TITLE: AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL

SERVICES WITH TEF ARCHITECTURE AND INTERIOR
DESIGN, INC. FOR ARCHITECTURAL SERVICES

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager to execute Amendment No. 3 to the Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for architectural services to increase the total compensation amount by $ 104,329 for a maximum compensation amount not to exceed $840,889.

EXECUTIVE SUMMARY:

The City currently has a professional services agreement with TEF Architecture and Interior Design, Inc. to develop conceptual site plans and architectural renderings for a mixed -use affordable housing development to be located on City -owned property at 34 , 36, 38, and 40, 37 and 39, and 45 Soledad Street. This Amendment expands the scope of services provided and increases the total compensation amount by $104,329 for a maximum compensation amount not to exceed $840,889.

BACKGROUND:

As part of the on -going efforts to implement the Chinatown Revitalization Plan (2019), the City purchased 34, 36, 38, and 40 Soledad Street in December 2022. In 2023 the City applied for and received $1,555,000 in Regional Early Action Planning Grant (REAP 2.0) funding from the Association of Monterey Bay Area Governments (AMBAG) to complete predevelopment activities for the development of mixed-use affordable housing to be located at 34, 36, 38, and 40 Soledad Street in the Chinatown neighborhood.

In February 2024, the City entered int o a professional services agreement with TEF Architecture and Interior Design, Inc. for an amount not to exceed $82,250 to develop conceptual site plans and architectural renderings for a mixed -use affordable housing development to be located at 34 -38 Soledad Street. In October 2024, the City received authorization from AMBAG to expand the Page | 2
scope of work for the REAP 2.0 funding to include other properties within Chinatown that could be developed for mixed-use affordable housing. On November 19, 2024 the Cou ncil approved Amendment No. 1 to the TEF Architecture and Interior Design, Inc. agreement to further refine the design concepts, select a preferred concept for 34 , 36, 38, and 40 Soledad Street, to include additional design and pre -development work for the City-owned property at 45 Soledad Street, extend the contract term to December 31, 2025 , and increase the not to exceed compensation amount to $252,290. On July 1, 2025, the Council approved Amendment No. 2 to develop the design concepts for 34 , 36, 38, 40 and 45 Soledad Street into s chematic designs for entitlement prior to the preparation of a Request for Proposals for development of the sites. Amendment No. 2 also included design work for 37 and 39 Soledad Street, which is the location of the historic Republic Café and is a cornerstone of the Chinatown Revitalization Plan.

To date, TEF Architecture and Interior Design, Inc. has prepared conceptual site plans and architectural renderings for 34, 36, 38, 40 and 45 Soledad Street that have been informed b y site visits, the historic context of the property and neighborhood, multiple stakeholder meetings, and consultation with affordable and market rate housing developers. A summary presentation of the work to date for 34, 36, 38, 40, and 45 Soledad Steet including conceptual renderings are included at Attachment 3. Renderings for 37 and 39 Soledad are currently being developed.

Amendment No. 3 allows the City and TEF Architecture and Interior Design, Inc. to complete additional design, historic structure analysis, structural engineering, and geotechnical work for 34, 36, 38 and 40, 37 and 39, and 45 Soledad Street. The expanded scope of work is detailed in the proposal from TEF Architecture and Interior Design, Inc. (Exhibit A).

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. The proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

STRATEGIC PLAN INITIATIVE:

Development of the City-owned properties in Chinatown advances the City Council’s 2025-2028 Housing and Economic Development initiatives by supporting the development of mixed-use affordable housing and the revitalization of the Chinatown neighborhood.

Page | 3

DEPARTMENTAL COORDINATION:

The Community Development Department is leading this effort with close coordination with Public Works and Finance Departments.

FISCAL AND SUSTAINABILITY IMPACT:

Funding for this project comes entirely from the Regional Early Action Planning Grant (REAP

2.0) funding from the Association of Monterey Bay Area Governments (AMBAG).

Fund

General Ledger Number
(Operating/CIP)
General Ledger Account
Name

Remaining Budget
Appropriation
Amount Requested
2953 30.3111-63.5010 Outside Professional
Services
$609,128 $104,329

ATTACHMENTS:

1. Resolution

2. Amendment No. 3
a. Exhibit “A” TEF Architecture and Interior Design, Inc. Proposal/Scope of Work

3. Summary Report and Renderings

4. Professional Services Agreement

5. Amendment No. 1

6. Amendment No. 2
Page | 1

RESOLUTION NO. (N.C.S.)

A RESOLUTION APPROVING AMENDMENT NO. 3 TO THE AGREEMENT FOR

PROFESSIONAL SERVICES BETWEEN THE CITY OF SALINAS AND TEF

ARCHITECTURE AND INTERIOR DEISGN, INC

WHEREAS, as part of the on -going efforts to implement the Chinatown Revitalization Plan, the City purchased 34, 36, and 38 Soledad Street in December 2022; and

WHEREAS, the City applied for and received $1,555,000 in Regional Early Action Planning Grant (REAP 2.0 ) funding from the Association of Monterey Bay Area Governments (AMBAG) to complete predevelopment activities for the development of mixed -use affordable housing to be located at 34, 36, 38, and 40 Soledad Street; and

WHEREAS, In February 2024, the City e ntered into an Agreement for Professional Services with TEF Architecture and Interior Design, Inc. to develop conceptual site plans and architectural renderings for a mixed -use affordable housing development to be located at 34, 36, 38, and 40 Soledad Street; and

WHEREAS, in October 2024, the City received authorization from AMBAG to expand the scope of work for the REAP 2.0 funding to include other properties within Chinatown that could be developed for mixed-use affordable housing; and

WHEREAS, on November 19, 2024, the Council approved Amendment No. 1 to refine the design concepts further and select a preferred concept for 34, 36, 38, and 40 Soledad Street, to include additional design and pre -development work for the City -owned property at 45 Soledad Street, extend the term of the contract to December 31, 2025, and increase the not to exceed compensation amount to $252,290; and

WHEREAS, On July 1, 2025, the Council approved Amendment No. 2 to develop the design concepts for 34 , 36, 38, and 40, 37 and 39, and 45 Soledad Street into schematic designs for entitlement prior to the preparation of a Request for Proposals for development of the sites, extend the term of the contract to December 31, 2026, and increase the not to exceed compensation amount to $736,560; and

WHEREAS, TEF Architecture and Interior Design, Inc. has prepared conceptual site plans and architectural renderings for 34, 36, 38 and 40, 37 and 39, and 45 Soledad Street that have been informed by site visits, the historic context of the property and neighborhood, multiple stakeholder meetings, and consultation with affordable and market rate housing developers; and

WHEREAS, TEF Architecture and Interior Design, Inc. has submitted a proposal to complete additional design, h istoric structure analysis, structural engineering, and geotechnical work for 34, 36, 38, and 40, 37 and 39, and 45 Soledad Street; and

WHEREAS, the City has $1,133,302 in REAP 2.0 funds available for predevelopment work at 34, 36, 38 and 40, 37 and 39, and 45 Soledad Street; and Page | 2

WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to execute Amendment No. 3 to the Agreement for Professional Services between the City of Salinas and TEF Architecture and Interior Design, Inc. to expand the scope of services provided in Exhibit A, increase the total compensation amount by $104,329.00 for a maximum not to exceed compensation amount of $840,889.00.

PASSED AND APPROVED this 28th day of October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_______________________
Dennis Donohue, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk

Additional Services Request #3: 37-39 Soledad Street, Additional Research & As-Built Services From: Maryam Rostami TEF Architecture & Interior Design, Inc 1420 Sutter Street, 2nd Floor San Francisco, CA 94109 ASR No.: Project No.:
03 22377.03
Project: Date:
37-39 Soledad Street HSR & Emergency Stabilization September 02, 2025 Revised September 04, 2025 Client: Grant Leonard City of Salinas
DESCRIPTION of ADDITIONAL SCOPE of SERVICES & FEES TEF Design is requesting additional fees pursuant to extended scope items not anticipated by our proposal, including

the

items

listed

below,

completed

both

TEF

and

Groundwork

Preservation. Scope of Work The scope of services included in this proposal includes: 1. Additional Research to evaluate 39 Soledad Street for Historical Significance (by Groundwork Preservation) a. Targeted Archival Research b. Development of Additional site history and context c. Update CPHR/HRHP evaluation 2. As-Built Documentation of 39 Soledad Street (by TEF Design) a. Additional site visit to building to document existing conditions measurements b. Update of existing Revit model of the building. A detailed breakdown of each discipline’s services scope are included in attached fee documents. PROPOSED FEE: Fees will be invoiced monthly based on the percentage of work completed in that month. Groundwork Preservation $6,000.00 TEF $1,960.00 TOTAL $ 7,960.00 Estimated Reimbursables: $293 Upon your agreement, please sign this Additional Services Proposal and/or please provide a Contract Modification.

will

commence

design

services

based

completion

contract

modification.
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com

Agreed by: Client: Architect: _____________________________ Agreed by Maryam Rostami, AIA, NOMA, LEED AP, LFA Principal TEF Architecture & Interior Design, Inc. 4 Sep 2025 Date Date 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com

TEF Design 09/02/25 Revised 09/04/2537 Soledad Street HSR and Structural UpgradesAdditional Services Request 3City of SalinasTASK & HOURS SUMMARY: Design Team Summary SCOPE of SERVICES

HSR HOURS & FEES
PrincipalRateProjectRateProject Rate Arch Rate ClericalRate Total TASKS $350Manager$250Arch.$170 Staff $140 Staff $110 Fee

1.0 Update Revit Model 0 $0 2 $5002 $3408 $1,1200 $0 $1,960 Sub-Total 0 $0 2 $5002 $3408 $1,1200 $0 $1,960
Project Name:

Date:

Prepared By:

Prepared For:

Notes
Task 4 includes targeted
archival research,
development of additional
site history and context,
and updated CRHR/NRHP
evaluation to include 39
Soledad and Criterion C/3
significance.

Rate Unit Qty Cost Qty Cost
$190.00 Hour 24 $4,560.00 24 4,560.00$
Associate Cultural Resources Historian $90.00 Hour 16 $1,440.00 16 1,440.00$ Total 6,000.00$
Expense Description Rate Unit Qty Cost Qty Cost
Mileage (1 site visit, round
trip to site from Colfax, CA =
500 miles)
Federal Rate $0.670 Mile 0 $0.00
Per Diem (meals)
Daily Rate
(Monterey
County)
$74.00 Day 0 $0.00
Research Fees $50.00 Flat rate 0 $0.00
10% Markup $0.00 0 $0.00
Total $0.00
Total Direct
Labor
Total
Expenses
Total Project
Cost
$0.00
$6,000.00 $6,000.00
$0.00
$6,000.00
Task 4: Research and
Significance
Evaluation for 39
Soledad
$6,000.00
Expenses
Totals
August 27, 2025
Totals
Labor
Lindsey Moder, TEF Architects
Task 4: Research and
Significance
Evaluation for 39
Soledad
3 Site visits are inclusive of travel time.
1 Electronic deliverables only, no printing.
2 No rounds of review and comment from client.

Gretchen Hilyard Boyce, Groundwork
Preservation, LLC
Historic Structure Report, 37-39 Soledad
Street, Salinas, CA - Addendum 1
Title
Principal
Assumptions

Additional Services Request #4: 37-39 Soledad Street, Concept Design for 39 Soledad Street From: Maryam Rostami TEF Architecture & Interior Design, Inc 1420 Sutter Street, 2nd Floor San Francisco, CA 94109 ASR No.: Project No.:
04 22377.05
Project: Date:
37-39 Soledad Street Concept Design and Entitlements Package September 19, 2025 Client: Grant Leonard City of Salinas
DESCRIPTION of ADDITIONAL SCOPE of SERVICES & FEES TEF Design is requesting additional fees pursuant to extended scope items not anticipated by our proposal, including

the

items

listed

below,

completed

both

TEF

and

Groundwork

Preservation. Scope of Work The scope of services included in this proposal includes: Task 1: Additional work to develop a conceptual design and stakeholder engagement for 39 Soledad Street a. Deliverables: Concept Design Presentation w/ 2 Renderings, Slidedecks and Notes from stakeholder

engagement

meetings
b. Meetings: Three (3) stakeholder engagement meetings, 1 Concept Design Review Meeting c. Duration: 8 weeks (3 weeks Concept Design + 5 weeks Stakeholder Engagement) Task 2: Additional work to proceed through Schematic Design (SD) for 39 Soledad Street - Deliverables: 90SD Drawings (2 sets) - Meetings: 1 client review meeting, 1 pre-app meeting with Planning - Duration: 6 weeks Task 3: Additional work to prepare Entitlements Packages for 39 Soledad and respond to comments, revise drawings

- Deliverables: Entitlements Package (2 packages) - Duration: 6 weeks PROPOSED FEE: Fees will be invoiced monthly based on the percentage of work completed in that month. TEF $34,073.00 Estimated Reimbursables: $613 Upon your agreement, please sign this Additional Services Proposal and/or please provide a Contract Modification.

will

commence

design

services

based

completion

contract

modification.

1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com

Agreed by: Client: Architect: _____________________________ Agreed by Maryam Rostami, AIA, NOMA, LEED AP, LFA Principal TEF Architecture & Interior Design, Inc. 19 Sep 2025 Date Date 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com

Additional Services Request #5: 37-39 Soledad Street Structural Stabilization, Structural eﬀort for Construction

Documents

and

Construction

Administration
From: Maryam Rostami TEF Architecture & Interior Design, Inc 1420 Sutter Street, 2nd Floor San Francisco, CA 94109 ASR No.: Project No.:
05 22377.03
Project: Date:
37-39 Soledad Street HSR and Emergency Stabilization September 19, 2025 Client: Grant Leonard City of Salinas
DESCRIPTION of ADDITIONAL SCOPE of SERVICES & FEES TEF Design and their consultant, Tipping Engineers, is requesting additional fees pursuant to additional work required

complete

this

project,

including

the

items

listed

below,

completed

both

TEF

and

Tipping

Engineers.

Scope of Work The scope of services included in this proposal includes: 90% Construction Document for Building Permit and Pricing 1. Advance design documentation to 90% Construction Documents and Technical Specifications for

Building

Permit

Submittal

for

City's

approval

and

bid

documents.
a. Construction Drawings, Specifications, and structural calculations shall be sufficient for construction

the

project.
b. Client and team will choose one schematic structural upgrade scheme to progress to Construction

Documents.

2. Update project construction cost estimate and review with the City. Phase 4: Conformed Set (100% Construction Documents) 1. Meet with City permit review staff as needed to refine plans for resubmittal. Obtain final permit. 2. After receipt of City's approval of Working Drawings, Technical Specifications, and results/changes

based

external

cost

estimate

and

constructability

review,

assemble

100

Final

specifications

and

drawings.

Phase 5: Construction Administration and Project Closeout 1. Support the City and the Contractor in the construction of the project in accordance to the contract

documents,

schedule

and

budget;

and

the

turnover

complete

project.

PROPOSED FEE: Fees will be invoiced monthly based on the percentage of work completed in that month. Tipping Engineers $58,000.00 TEF $2,640.00 TOTAL $60,640.00 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com

Estimated Reimbursables: $750 Upon your agreement, please sign this Additional Services Proposal and/or please provide a Contract Modification.

will

commence

design

services

based

completion

contract

modification.

September 10, 2025
Maryam Rostami
TEF Design
1420 Sutter Street
San Francisco, CA 94109
Re: 37-39 Soledad Street Stabilization – ASR#1 - CD-CA
Salinas, CA
Job No. 2024.294.00
Dear Maryam,
We are pleased to provide this proposal for additional services for the 37-39 Soledad Street Stabilization project. This proposal covers tasks and deliverables that are outside the scope of structural engineering services included in our original work agreement, dated August 18, 2025.

This additional services request is necessary to incorporate the design drawings, approvals and construction administration services associated with the implementation of structural stabilization measures identified as part of base scope of work in the August 18, 2025 agreement.

After visiting the site, reviewing relevant documents, drawings, and reports, and discussing the project goals with you and the client, we have identified a scope of recommended structural stabilization measures. We understand that due to funding requirements, the client now intends to complete the construction of the stabilization scope by March of 2026. As such, the design of this work is now proceeding on a faster track than originally anticipated.

The structural scope of stabilization work will include the following:
• Addition of wall to floor out-of-plane anchors at the second floor of both 37 and 39 Soledad (these were previously added at the roof level of 37 Soledad) • Addition of new plywood roof sheathing at 39 Soledad and plywood floor sheathing at the second floor of both 37 and 39 Soledad (not that plywood roof sheathing was previously added to 37 Soledad).
• Addition of a new steel moment frame and footing to provide seismic strength in the building’s transverse direction at the front facade
• Repair of damaged, rotated and detached framing at the front facade • Repair of fire damaged wood framing at the roof and front elevation

37-39 Soledad Street Stabilization – ASR#1 - CD-CA September 10, 2025 • Coordination to ensure the preservation and/ or temporary removal of historic elements at the entry facade that require rehabilitation.

As part of our work, we will provide a set of structural drawings for permit and construction. We will also provide substantiating calculations. We will respond to plan check comments and incorporate changes as required. We will provide typical construction administration services such as responding to contractor requests for information, making site observations, reviewing submittals, etc.

We propose to provide basic structural engineering services for the work described above for the fixed sums indicated below. Please note that this work is being done in accordance with the Additional Services Section of our original agreement referenced above, except the fee is fixed rather than hourly.

Our fee shall be broken down by phase as follows:

Phase T otal Fee
Construction Documents $37,000
Approvals and Bidding 3,000
Construction Services 18,000
T otal $58,000
If this proposal meets with your approval, please return a signed copy as our authorization to proceed.

We appreciate this opportunity to be of service to you. Please reach out directly if you have any questions or concerns about this additional services request.

Sincerely, Accepted:
______________________________________________
Signature
______________________________________________
Marc Steyer, SE, LEED AP Printed Name and Title
Principal
______________________________________________
Date
2 of 2

Page 1 of 2 ends

Salinas City CouncilOctober 28, 2025

Salinas City Council
October 28, 2025