Docusign Envelope ID: F525C3E0-AE5F-48C8-85EF-57BFAC266CBA
AGREEMENT BETWEEN THE CITY OF SALINAS AND MAXWELL PRODUCTS, INC. FOR SUPPLY OF ASPHALT AND CONCRETE MATERIALS
THIS Agreement for Supply of Asphalt and Concrete Materials ("Agreement") is made and entered into this 30th day of September 2025, by and between the City of Salinas, a California Charter city and municipal corporation (hereinafter "City") and Maxwell Products, Inc., an Out of State corporation (hereinafter "Supplier").
City and Supplier agree as follows:
l. Scope. The City desires Supplier to provide asphalt and concrete materials and related products ("Materials") to the City per the specifications attached hereto, and incorporated herein by this reference, as Exhibit A.
2. Term. This Agreement shall commence July 1, 2025, and shall continue through June 30, 2027 unless City grants a written extension of time. This Agreement may be terminated by the City without cause.
3. Payment. The City shall pay Supplier for Materials purchased by City in arrears per invoice provided by Supplier in accordance with the prices set forth in the Supplier's proposal attached hereto as Exhibit B, incorporated herein by this reference. The total amount of compensation to be paid by the City to Supplier under this Agreement shall not exceed One Hundred Thousand Dollars ($100,000). All prices and fees set forth in Exhibit Bare firm and shall not be subject to change without the written approval of the City. o extra charges of any kind will be allowed unless specifically agreed to in writing by the Public Works Director. The total price shall include all federal, state, local, and other taxes applicable to the Materials supplied to City hereunder and all charges for packing, freight, transportation, and delivery.
4. Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefor by the Salinas City Council for each fiscal year covered by the term of this Agreement. If such appropriation is not made, this Agreement shall automatically terminate without any penalty to the City.
5. Meet and Confer. Supplier agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance under this Agreement.
6. Indemnification. Supplier shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Supplier or its officers, agents, or employees arising out of the performance of this Agreement, caused in whole or in part by any negligent act or omission of the Supplier, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the sole negligence or willful misconduct of the City.
Docusign Envelope ID: F525C3Eo-AE5F-48C8-85EF-57BFAC266CBA
7. lnsurance. Supplicr shall procure and maintain for the duration ofthis Agreement insurance meeting the requirements specified in Exhibit C, attached hereto.
8. Licensing. Supplier warrants that it is properly licensed to supply Materials specified under this Agreement, including but not limited to possession of a current City business license.
4. Termination. City may terminate this Agreement without cause upon ten days' written notice. The amount ofdamages, ifany, as a result ofsuch termination may be decided by negotiations between the parties or before a couft of competent jurisdiction.
5. Aeency. [n performing the services specified under this Agreement, Supplier is hereby deemed to be an independent contractor and not an agent or employee of City.
6. Non-Assienability. The rights and obligations of Supplier hereunder are not assignable and cannot be delegated without written consent of City.
7. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.
8. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.
9. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterpafis.
10. Laws. Supplier agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations including, but not limited to, prevailing wages laws applicable to Supplier's provision of Materials to the City. This Agreement shall be governed by and construed in accordance with the laws ofthe State of Califomia, County of Monterey, and City of Salinas.
IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first wrinen above.
CITY OF SALINAS
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Docusign Envelope lD: F525C3E0-AESF-48C8-85EF-57BFAC266CBA Rend Me ndez, City Manage r
AI'PROVI]D AS TO I-ORM
Christopher A. Callihan, City Aftomey, or
Rhonda Combs, Assistant City Auorney
fu ?.4*.//
200AF98680C414
By (Printed Name) Ted Maxwell
Its (Title) Sales Territory Manager
SUPPLIER
Docusign Envelope lD: F525C3E0 AE5F-48C8 85EF-57BFAC266CBA NOTICE TO I.I.A.TERLAI SL?PLIERS
Noticc i! hettby -si1ltr that &e CiD of Salioas (h.rein ier r.ftred to ar 'fit ''). ber.by io\-ites Bid Prc,posals for tt follordlg Eaterials ro b. pEicl,s.d:
RO-{.DII'A}- P.{\TII[ }-I & COI-CLEII IATERA{LS; CIP 9{3E ,{ scaued ccpy of ttc Bid Proposal Pectagc ('Bidsl for 6c aborr-ocntion d \ro* Sall t€ $}blsittcd drctodc.llt fia ti. PlaactBids B'ebrltc uatil 2:00 p-o Pacific Tioe o! AD-slrlr 2:- 1025. ar B-iich tirlc or lhrf,c.ftcr siid bi& sitr bc.Lcfroricafl]r op.oed.ad avrirrblc oalid!. L it ihc Bidd.r's rciponribiliry to .astr(c that 5aid Brd shall t trlly oplordcd'trrlseln d 1ir ti. Plaa.rBid, u.ebrit _ Fior to ti. lforlrLdtioled d.sig[ehd datc rad rior Tt! Citj Cl.ft t O6.c $iI lot b. rcc.ptiag p+.r bids.
PiosFti]]c Bid&rE arc p.lloritt d to ,ccc* .od dou:olo3d .11 ido(rrrtoa .ad docDo.ots .t"itebL fa( 6a paoj.ct or tL. Pt@tBid5 $eb5rtc. R!gst6.d Pro?..tk Bidd.B fo,IL. panicuLrr City oI Salines projccr Eill .lttol,ratic6l\. rtccfi! Dp&tes. trotiEcrtions- .[d.dd.ade Eila isiucd- howrl!. it is th. Bidd.I!' rcsposihr.lilv ro thc casorc lter tic forgoiag han b.ca Il airad BiddeR car letirt€t ar a Prospectir:c Bidd.r io tno s-rls:
(l) Bidd.rs ar. .n oBr.EEd to Ggilr€r for IREE rtroug[ Plaacdlidr Ycndor Ponal tor th. CiT of Satirar at htE : "'.Mr.plrll€6rds coo.'gorteloortal.cfu acospaqt,-ID=ll9{9- (2) Bidd.r! olay al5o r!€iist"r to PlaretBidr' ]..b!it dircctly fo( . fEf rt https :.riletrdorlioe-coe resister aad stE up for Cit, of S.lioa! bid op?ortuoitrc. Tlc liak -Yicrr Currr4t Constructiod ProJe.ts OE for Bid- 6r &c C4i. of Saliras ercblit lin.d bclo\T B'ill tat! yort to tt rcgictratiod ?aga oa tte PlrncrBid5 Vrldo! Portd fo( 6c City of Salilas Brt6it :
PlaftrBids Veod,o{ Portal
Forascistan.srtlPlGtBidsrcgistatiorcodta(1PtslctBilsoolincorb!.cafts-c818-991-IllI.
Tb! City r.s.n.cs lhc riEht to arrsrd up to tbrcc Ertcrials n4rplir'3 rod 'ls.n
es tLc rigtl to rqcct .dy or
,ll Proposals- atrd to {,'ai1! any inforEralitv h Propo!.Is rcc!i!d. .{l1 qu.stonl r.g..di[g fis R.qu.st for &oposat Sould bc diccted ro: l{.rco5 QElint ro- Sr.tt Mrid.orae IU.oaEF - Ci5 ofSaliaas Pubtrc \(tort5 D{arr.ot .t (831) 75&1919 or roait:
G[coio,@cisrlilas-ca.us -
Exhibit A
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Docusign Envelope lD: F525C3E0-AE5F-48C8-85EF-57BFAC266CBA PROPOS.TL
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RO.{D\l.{Y P.$A\ IE\-T }ATERI{LS
FOR THE (.ITY OF S.{II}.{S
s.{LIN.q.S. C.{IIrOR-\L{
rRO\I:
}i,{\,IE OI ST?PLIER
BLSINESS ADDRESS:
C'IT1' ST..TTE z7P
RESIDENCE ADDRESS:-
ST.{TE:
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DocLrsign Envelope lD: F525C3Eo-AE5F-48C8-858F-57BFAC266CBA RO-{D\\-AY PA\T]\IE\-T \ITTERI.ILS: C IP 9{-18
FOR THE C.ITI' OF S,{LI\"TS
AI of 6. Prcponl it ols aboR irchrdas tt€ co5t of Ert riat onh ed &c! !o{ in lEd. dclj!6}. of Earcriets 6 lrb.(.
ID rEpodiag to lt! aboi! rrw.st th. sDppli.rd'codor is oab Eqrrirr, to p.od& tb. oait cort of tbe ort rjrt(s) itrt 6.i. c@prny supplics.
Lcc)"ckdtarcro&is act.?trbLes Lag rs itor€$ tt grdrliarlquirEo.lb brClasr ) per Calfrc'r Stadrr6 Ttt IS'!.4, priccs orf irsuse 6 d.clra'c cor'ri.€Fd oa th liqdd asfil,tt !t6!t]'5 post d Fic!- A tiquid aiptah $rchrrgc of30 c.ors p.f too will be ldd.d,subt .ct d for ...h $l_00 iacttaso<kt'.a* io liquid rspbah rafisr}" s posted pniaa based oa ttr refir6,. r.ct-ratc es qd:tad .t ttc bceilaire of cach raoath- For oti6 ,rahnals- 6. Boit Ficr 16 st tcd eboR rhrll bc 5€t br @ ,.err too lh. dafa ofttis hopasaL srbj.ci ro a Fady pncc .djusular boscd o thr Ea8ioctr.iag N.ss Rlaords (ENR) Llrtcn ls Coat Ird.s- T[c coff.ct sill b. 6r , ttrE! oftra FdE qith ea c,ppdrEai!]{' ro r.s!B'i.!d.ad f('r tEo additiood }rui witt t mariq:a combiacd aooud trot to cr.t.d I 1.J00-000 F f.ec.t ]rrr.
R' crg.;.g b.!or{- 6. sr+dilr\rodor .€r.s ro sr{pb- 6. $ort oft{ids (as D.r.d sirh a lIDn p.ice) rfit HL(t uait pnc. adjuitEeat a! sta!.d rbo1.e tlae!.ppliratb Thc Crty or 6c...ea<l,or h.s ti. righ ro tetrlrirerc rtrG agrealar .t ,rry gi1!a tio..
Coorpanr Narxa
SigaaNe
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\0. DE !( RIPTIO} tfTr taTr
PRI( E
1 I :- BITI.TIIINOUS HOT ][L\( ASPIL{LT (I{IIA): M
"rials
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City s'iil pict up n rtedds at plmt. up to 100 toosrdsl.s !.cd.d.
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COLD {fK ASPIIALT PA\iEMENI (CI!L{): Mar6inr! Oab-
Ci$ lrill pi.l rry Eat"rials ,r plaot- up to 100 tooirdalns nftdrd.
ION
CLASS tr AC,GREGATE BASE
CiI' !ri[ pict rp drtcrid' at plet- Dp to 100 ro.srda] es o!c&d TON
GR.AI.IITE PATCH
Cit, uill prct Dp nr6t€rials oa an ,+oaadcd b.si,
TON
DIIaE MLX - Cit-e u'i[ pick up lcatcrid5 or ,[ as rcc&d besis ICN 6 TON
TACK COAT - RSI
Citv s'ill Ficr( $p EstrrLb on aa es a.cded t 6ii (Erd.r 50 sal ) s TACK COAT _ SSl
City will pict rp lr.temls otr rn as n!!d.d brds (md.r 50 Eil-) GAL
9 CRaCK SE{I - Ciry n'ill picl rp Eateriab oa as as or€ded tasie PALIfT :0 LTASTIC - GA-P - PATCH 550 - CiE l,ill picl l{, oa a rs a..d.d ba6is
P,qLLET
11 TON
1: 6-!act Cea. l.IL!
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Namc & Iitle of Pcrsoa Si-qorrg for &e Collp".o1 .
Date:
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FILL SAND - Ciq'\*'iU picli r+ orateri l oo ao a5 o€eded balis TOP SOIL - Cih \r iI prck up Gr .8 as Deedcd ba:i!
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Docusign Envelope lD: F525C3E0-AE5F-48C8-85EF-57BFAC266CBA
PROPOSAL
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ROAD$T.{Y PA\E\[M'T \'f{TERIAIJ
FOR TIIE CITY O[ S.{Lf\'.{S
SAINAS. CAItrO}.fIL'JT
FRO\i:
NAIUE OF SL?PLIEk Maxweli Products lnc
BUSDIESS ADDRESS. 650 Sourl Deloflg St.
San take Cit/ STATE: UT fr: u1M
801-S20-1405
STATE: Z7P:
Exhibit B
PagcTolll
R.ESiDENCE ADDRISS. Same as above
Docusign Envelope lD: F525C3E0-AE5F-48C8-85EF-57BFAC266CBA RO.{D\l'-{Y P-{\iEIlIEsT \'f{T[RIALS; CIP 9.138
FOR TEE C]ITY OF SALL\'-{S
AIl oftll Propoed nlos So!! ilabd"s 6. cost ofEatarijs odl a.d doai lot ircb& &lii.rr]. ofartrirls ( hbor.
Ia rl+odiD€ !o lbe SolE !qD.d ltl1 $pphcrr't..rd6 is 61y ,ESuir.d to Fclid. lt! roi, co6f d th od.nir{i) ttat 6cir corpay supplics-
R..]thdb.sc ro* is r..rfi.t L es hog es if res 6c gradainnqoirtm ft< CEss l pa CJtaa's Suadert_ llc HI(A pices rey itltGr 6 d.q.ni. ceriltc!, oo tu tifd .Tt't rtfEljs !o*d F.!. A liquid .spl.lr sur.lrrg. of l0 c.ari F ba will bc .dd.d,,$btr.(cd f6 c..[ lr_m incc.sord.sca* itr Lquid .q,t lt,Efoarf's poEt d Fice based on thc r.6aary ract-rxt er Dpdatld ai &r b.Eilrirg ofeeh !trotrll For 06rr @iaridi ltr usil Fice as staEd xbor! stall ba *t fa @ .i!r t@ te &i! of ttir propos.f 5oqcct to r ]r.d,'pric. rdjtrsrDlrd brscd m tbr Eagbctnog Nsrs Rlco((k (ENR) Ltrt6irk Cod lodlL Ilc crorrr rritr bc Sr a hor oftEp lt€is \riitt a o?portusitjr to raosf;.dlrd f.( rFg rdakioo.I ]rr!. RilL a dsiElm c.dh.d.moud noi to.ic..d 5l-500.000 F fis.et y!a, By sigEng h.los,'. h sppti.r,tEade.gttls to Eqph.A. rbo[t i+ii< (.! notd lnith , uon !rie) sithltr\{A lraii,ricc rdja.|'n.'" as sut d rtcgc wt ! appti.rbr.- IL€ City c'r thc lradd h'3 lhc dgh to tlrDisric ttis agraaroad al llv gi!,"an tida-
Coapaol_
Sie!.etBr.:
Nrar.. Maxwell Products lnc
NaE€ & Tide of
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SrcDh'?
IteD
\o- DESCRIPrIO}i t\Tr tfIT
PRICE
x I l:" BITL:LINOUS HOT I{ft ASP}L,a,LT (I$IA): Nnrriitr O!t} CtR_ uill pict Dp Eat ttals st plror- up b lm toasidsl. as ae.d.d TON
X : COLD \(lX ASPII{LT PAvEMtrff (CI\IA): lleteiiaii Ortr- Crtv llill pict Dp oatcrials st plrll. up to l00 toosr&_r- a! DA.dcd TON
X CLASS tr ArcREGATE B.{SE
Ciry u'i[ pict Dp Ertc.iali .t pLmt- rry ro 100 too5rd.r.s ac.d.d TON
X I GRANITE PATflI
Citv lrill pict Ep ortedr& oa ea as{..dtd bgsis
TON
X DIKE Mn( - Cit$ uil pict up materids od !a 6s ,.€dsd baiis TON X 6 FILL SA-\D - Cit]'rrill pid( up Eaterials on .n a5 a.ed€d brris TON x TACK COAT _ RSl
lqllliill pict rp Earrrial oa a .5 tr.€dcd t6sir (uad6 50 Ed.) G.qL
X s IACK COAT - SSI
CiLv Bill picl Dp lrat rials otr .a a5 a..d.d bisis (ud&r 50 td.) x 9 CRACK SLAI - Cin ErI pict Bp oratrirL oa a!. as oftd.d bdrir Pound s0.585 X i0 MASTIC - GAP - PATCH 5J0 - CiR- will pi.k Dp or! an .5 o.+\d.{ baiis
scun 3 s0.64
x 11 TOP SOL - Citl.witl picl Dp oo ,n as o.ed.d ba5i5 TON X l 6-!acl Ceeest IILt YARD
Dd:P.. 8122f2425
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Siesdng for the Cory.nl Nicde Max,rve,l, Sajes Srppo{t tdanager Docusign Envelope lD: F525C3E0-AE5F-48C8-85EF-57BFAC266CBA Insurance Requiremcnts
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance ofthe work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
l. Commercial General Liability ("CGL"): Insurance Services Office ("lSO") Form CG 00 0l covering CGL on an occurrence basis, including products and completed operations, propefty damage, bodily injury and personal & advertising injury with limits no less than 52,000,000 per occurrence. Ifa general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (lS0 Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: as required by the State of Califomia, with Statutory Limits, and Employers' Liability insurance with a limit ofno less than $1,000,000 per accident for bodily injury or disease.
4. contractors' Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim. and $2,000,000 policy aggregate, on an annual basis.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess ofthe specified minimum limits of insurance and coverage shall be available to the City.
Olher Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
l. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the cGL policy with respect to liability arising out of work or operations performed Page9ofll
[,xhibit C
S e lf- In s ur e d Ret e nt io ns
Self-insured retentions must be declared to and approved by the city. At the option ofthe city, either: the contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the city, its officers, officials, employees, and volunteers; or the contractor shall provide a financial guarantee satisfactory to the city guaranteeing payment of Iosses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Docusign Envelope lD: F525C3E0-AESF-48C8-85EF-57BFAC266CBA by or on behalfofthe Contractor including materials, parts, or equipment fumished in connection with such work or operations and automobiles owned, Ieased, hired, or borrowed by or on behalfofthe Contractor. General liability coverage can be provided in the form ofan endorsement to the Contractor's insurance (at least as broad as ISO Forrn CG 20 10. CG I I 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 0l 04 l3 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess olthe Contractor,s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
4. A copy of the claims reporting requirements must be submitted by Contractor to the City.
5. Ifthe services involve lead-based paint or asbestos identification/remediation, the Contractor's Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. Ifthe services involve mold identification/remediation, the Contractor's Pollution Liability policy shall not contain a mold exclusion, and the definition ofPollution shall include microbial matter, including mold.
Acceptability of Ins urers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
Wuiver of Subrogation
Contractor hereby agrees to waive rights ol subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers, Compensation policy shall be endorsed with a waiver ofsubrogation in favor ofthe City for all work performed by the Contractor, its employees, agents and subcontractors.
VeriJication of Coverage
Contractor shall fumish the City with original Certificates oflnsurance including an additional insured endorsement and all required amendatory endorsements (or copies ofthe applicable policy language effecting coverage required by this clause) and a copy ofthe Declarations and Endorsement Page olthe cGL policy Iisting all policy endorsements to city before work begins However, failure to obtain the required documents prior to the work beginning shall not waive the contractor's obligation to provide them. The city reserves the right to require complete. certified copies of all required insurance policies. including endorsements, required by these specifications, at any time.
Subcontraclors
Contractor shall require and verily that all subcontractors maintain insurance meeting all the requirements stated herein, and contractor shall ensure that city is an additional insured on insurance required from subcontractors. For cGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
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Docuslgn Envelope lD: F525C3E0-AE5F-48C8 85EF-57BFAC266CBA Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.
Special Risks or Circumslances
City reserves the right to modi$, these requirements, including limits, based on the nature ofthe risk, prior experience, insurer, coverage, or other special circumstances.
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