Attachment 5 - Amendment No. 2 — Salinas City Council, April 21, 2026

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Version: July 2024

AGREEMENT —AMENDMENT NO. 2 TO

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN
TEF ARCHITECTURE AND INTERIOR DESIGN, INC. AND CITY OF SALINAS

This Amendment No. [2] to the Professional Services Agreement (the “Amendment”) is entered into this 1st day of July 2025, by and between the City of Salinas (the “City”) and TEF Architecture and Interior Design, Inc., (the “Consultant”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS

WHEREAS, the City and Contractor first entered into a/an Professional Services Agreement effective February 1, 2024, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, on November 19, 2024, the Council approved Amendment No. 1 to the TEF Architecture and Interior Design, Inc. agreement to refine the design concepts further and select a preferred concept for 34-38 Soledad Street, to include additional design and pre-development work for the City-owned property at 45 Soledad Street, extend the term of the contract to December 31, 2025, and increase the not to exceed amount to $252,290.00; and

WHEREAS, the City and Contractor desire to further amend the Agreement to reflect the additional scope provided by consultant, reflect the revised compensation to be paid to consultant, and extend the term.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, Scope of Services section, is amended to add the additional services outlined in the Consultant proposal, attached hereto and incorporated by reference.

2. The Agreement, Compensation section, is amended to increase the not to exceed amount to $736,560.00.

3. The Agreement, Term; Completion Schedule section, is amended to extend the term through December 31, 2026.

4. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS

___________________________________
René Mendez, City Manager

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

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Version: July 2024

APPROVED AS TO FORM:

___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

TEF ARCHITECTURE AND INTERIOR DESIGN, INC.

____________________________________
Printed name: Maryam Rostami__________
Title: Principal________________________
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

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□ /34 /11 /14 /21 /11 /19 □ /35 /16 /12 /15 /11 /19 /20 □ □ /36 /7 /36 /33 □ /4 /37 /37 /38 □ /36 /8 /33 □ /3 /2 /34 /36 /33 □ /4 /39 /36 □ □ /8 /14 /20 /18 /17 /20 /32 /11 /9 /33 □ /40 /37 /39 □ /38 /10 /12 /20 /31 /18 □ □ /42 /43 /44 /45 □ /46 /47 /48 /48 /49 /50 □ /46 /48 /50 /49 /49 /48 /51 □ /52 /53 /54 /54 /50 □ /44 /51 □ /46 /55 /56 □ /52 /50 /55 /56 /57 /58 /59 /57 /54 /51 □ /60 /61 □ /62 /43 /42/45 /62 □ □ □ /63 □□ /65 /66 /67 /68 /69 /70 /71 /72 /70 /73 /74 □ Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

BKF ENGINEERS
255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 April 1, 2025
BKF No: 20250630

Ms. Lindsey Moder
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco CA 94109
Transmitted via email [email protected]
Subject: 34-40 & 45 Soledad Street, Salinas
Civil Engineering Proposal

Dear Ms. Moder:

BKF Engineers welcomes the opportunity to submit this proposal for civil engineering services associated with the affordable housing residential project located at 34-40 & 45 Soledad Street in the City of Salinas, California. To arrive at the estimated effort required by our office for this project, we have outlined a proposed scope of services, identified assumptions, and determined a level of effort fee based on our understanding of the project.

PROJECT UNDERSTANDING
Based on your proposal request and information obtained, we understand the project as follows:

The project proposes to construct affordable housing developments on the 34-40 Soledad Street site (0.5- acres) and the 45 Soledad Street site (~0.15-acres) in the City of Salinas. There is a historically significant building on the 34-40 Soledad Street site that will be maintained, rehabilitated and incorporated into the development. 45 Soledad St is a corner lot that is currently vacant, however, the proposed building will be designed to approximate a previous building that stood on this lot. It is our understanding t he affordable housing developments will be packaged and entitled together.

BKF’s scope is limited to Civil Engineering services including grading, utility connections , stormwater management programming, fire access, earthwork, and erosion control. These will all be completed to a schematic design level suitable for planning submission and approval for entitlements.

This proposal assumes that public improvements along the project frontage s will be limited to new sidewalks, curb & gutter, driveways, and utility service laterals.

BASIS OF DESIGN
Our proposal is based on the following:

1. Concept Renderings by TEF Design, dated March 27th, 2025

2. 34-40 Soledad Street survey by BKF Engineers, dated April 17th, 2024

3. 45 Soledad Street survey by BKF Engineers, dated March 18th, 2025

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

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SCOPE OF SERVICES
TASK 1: SCHEMATIC DESIGN/ENTITLEMENT DOCUMENTS AND SUPPORT

1. Utility Research: BKF will contact the City , California Water Service (Cal Water) and other utility companies that serve the site or have utilities within the adjacent streets . We will gather the available record drawings and/or block maps to depict the record location of the utilities superimposed onto the existing topographic survey. BKF will also confirm any known (to the City and/or utility companies) deficiencies with the existing utilities serving the property and identify any planned upgrades that could impact the development.

2. Existing Conditions Review: BKF will review the existing site constraints and conditions. We will note any potential challenges to development to support the planning and permit processes.

3. Project Coordination: BKF will coordinate with the Architect and the design team regarding design concepts and electronic data exchange associated with the Schematic Design and Entitlement Phase. Planning documents will be based on the digital site plan and building footprints provided by the Architect.

4. Stormwater Programming: The site falls within the FEMA flood zone X. We will coordinate with the City, the Architect and the design team regarding design concepts and requirements related to the FEMA and City requirements for setting finished floor levels. BKF will work with the project architect to identify a preferred strategy to achieve local and state stormwater quality compliance. Stormwater treatment facilities will be conceptually programmed into the development and coordinated with the consultant team to confirm general feasibility. The City of Salinas’ stormwater treatment requirements are very restrictive compared to other jurisdictions. According to their latest stormwater development standards, our project will need to meet peak flow management and storm drain retention requirements that are typically not required in other Cities.

Some type of storm drain storage system will likely be required to retain the necessary volume of stormwater runoff, whether that be oversized treatment basins or an underground vault or similar. BKF will prepare preliminary calculations to meet these City requirements, including the calculations in the City’s threshold determination worksheet. We will also make recommendations regarding how to best meet the retention requirements.

5. Schematic Design/Entitlement Documents: BKF will prepare preliminary design documents as required for the City Planning Review process. We will be sure to prepare all civil-related items listed in the City’s submittal checklist. The following plans will be prepared for the planning submittal:

a. Cover Sheet – We will include information and notes relevant to the preliminary drawing set b. Existing Site Plan – topographic survey, existing site improvements, and record project boundary c. Preliminary Grading and Drainage Plan – preliminary building finish floor and site spot finish grade elevations, preliminary drainage facilities/utility services , FEMA flood zone limits and base flood elevation
d. Preliminary Utility Plan – showing new connections to the building , coordinated with the MEP consultant
e. Preliminary Stormwater Control Plan – BKF will prepare a stormwater control plan.

6. Preliminary Design Calculations: BKF will perform preliminary water quality C.3 calculations (i.e., impervious areas, tributary drainage areas, storm outfall flows, BMP sizing, etc.) necessary to confirm the preliminary planning design proposed for Design Review. We will also calculate the preliminary earthwork qu antities relative to the proposed grading plan. We will summarize these calculations on the preliminary drawings.

7. Meetings: BKF has budgeted up to a maximum of sixteen (16) combined staff hours to attend meetings and participate in conference calls during the planning and entitlement phase. Anticipated meetings include internal coordination, and City coordination. Attendance at formal hearings such as Planning Commission, City Council, would be considered as additional services and not part the scope and fee provided.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

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8. Submittals: We have budgeted to provide one (1) formal submittal package to the Architect for initial submittal to the City and up to two (2) resubmittals to address City comments that do not result in a change to the site plan. We have not included a separate submittal to Cal Water in this scope because they typically do not require us to submit plans during entitlements. If a separate submittal to Cal Water is required, BKF can provide that as an additional service.

1) Basis of Design and Site Information
a) Topographic Survey: The survey completed by BKF in April 2024 will be uti lized for our civil engineering design.

b) Title Report: A current title report for the property will be provided by the owner.

c) Geotechnical Report: A geotechnical report for the project will be provided. At a minimum, this report should address the require d paving structural sections, earthwork and compaction recommendations, soil bearing pressures, surcharge pressures, settlement issues, soil infiltration/percolation rates, groundwater levels, and corrosion recommendations.

d) Existing Utilities: Unless otherwise indicated or provided by others, any existing utilities identified on BKF 's drawings/plans are based on information obtained by BKF, or provided to BKF, and may not be accurately documented in their horizontal location or vertical profile. Other utilities may be present that were not disclosed. BKF highly recommends that critical facilities be underground service alert (USA) located and potholed during design or prior to construction.

e) Potholing: Potholing services are not included in this proposal unless specifically identified.

f) Existing Utility Capacities: Unless otherwise addressed, existing utilities have adequate capacity to serve the proposed improvements, that they are adjacent to the site frontage and do not require main extensions, and that utility system capacity studies are not required.

2) Responsibilities
a) Civil Engineering Scope Items : BKF's design tasks are limited to civil work outside of the structure(s) and utility connections 5-feet outside of the structure(s) including: site grading, non-structural concrete pavement, concrete sidewalks, concrete curbs and gutters, asphalt pavement, storm drainage, wastewater, and domestic water/fire water design. BKF will provide horizontal control for the building location relative to the pro ject boundary.

b) Architect: The Architect will be responsible for the overall site plan including accessible routes of travel, details of site accessibility signage, parking counts, site coverage calculations, trash areas/enclosures, fencing and walls. A si te plan will be provided by the Architect prior to our beginning design. All work within the building (including any podium, porches, garages, or ramps) will be the Architect's scope of work.

c) Site Dry Utilities: All electric, gas, communications, and ligh ting improvements will be designed by others, unless specifically included in the civil scope of work.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

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d) Fire System: Certification of the fire protection system from the point of connection at the public water main to the building sprinkler system must be provided by a properly -licensed fire protection engineer or contractor.

e) Site Landscape/Irrigation: The landscape architect will provide landscape, irrigation design, and layout and details of walks, plazas, trails, entry monuments, walls, and/or fences. T he architect and landscape architect will lead the design development efforts for the design, grading, and detailing of interior courtyards, plaza areas, hardscape and landscape areas.

f) Structural Details: Structural calculations, design, and details for s uch items as reinforced concrete slabs, foundations, pads, vaults, footings, ramps, stairs, sound/site walls, and/or retaining walls will be provided by others. This includes structural design and detailing for storm water treatment elements that retain gr ound, parking, or buildings foundations.

g) Mechanical, Electrical and Plumbing (MEP): All site HVAC, power, gas, communications, and low voltage improvements, and existing water pressures will be coordinated, designed, and documented by others. MEP will also provide preliminary fire service sizing based on the California Plumbing and Fire Code requirements and provide fire service lateral locations and sizes to BKF.

h) Joint Trench Design : Services to the buildings, main extensions, and/or relocation of existi ng 'dry' utilities (gas, electric, communication, fiber, etc.) will be led by the joint trench/electrical designers unless otherwise contracted. Any utility relocation/abandonment required is assumed to be coordinated and processed by the Joint Trench Consultant. Dry utilities designed by the joint trench consultant will be shown for coordination purposes only on the civil plans.

i) Lighting Design & Photometric Analysis : Lighting design and photometric analysis for the site and public roadways will be provided by others.

j) Traffic Signal Design: Design or modification of traffic signals is not currently included in our scope of work.

BKF can provide these services if the City conditions these improvements to the project.

k) Water Design: Proposal assumes that the project will require new water services for domestic, irrigation, and fire. We have not allocated budget to install public or private fire loops within the development or main extensions within the public right of way.

l) Mapping: We have not includ ed time to prepare additional items not contained in the mapping scope of work. Additional mapping services such as subdivision maps, private easement documents, quit claims, ALTA's, right of way dedications, etc. not specifically listed in this proposal are not included.

m) Cost Estimating: All cost estimating will be provided by a project estimator. BKF will review the cost estimates for general consistency with the plans.

n) Pump Stations: Pump station design (electrical, mechanical, plumbing, and sitework) is not included in the basic scope of services. We can provide pump station design service as an additional scope item at your request.

o) Earthwork: Due to the variability in soils properties, existing site conditions, foundation types and preparation, tren ch, imported material and other factors, no delineation of earthwork quantities or 'site balance' is implied with the scope of work. Any earthwork quantities generated are solely for bonding and permitting of the work with the local agency and must only be used as an approximate guide as to the actual earthwork and site balance.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

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3) CEQA, Entitlement, and Off-Site Improvements/Studies a) CEQA/EIR Consulting: Some jurisdictions allow project sponsors to provide technical studies to support the CEQA document and review by the sponsor of the administrative draft document. We have not included time for assisting in this effort. Should this be requested, we can provide a separate scope to support this effort.

b) Conditions of Approval: The proposal is based solely on t he concept site plans provided by the project architect prior to the issuance of the Project Conditions of Approval. Once available, BKF will review the project conditions and identify any that require services not contained without our base proposal along with a fee required to provide those additional services

c) Off-Site Improvements : Off-site improvements are limited to designing new curb cuts along the project frontage and construction of new curb, gutter, sidewalk, and utility services to the public mains within the fronting public roads. If additional off-site improvements are subsequently required as a result of the planning entitlement or permitting process, we will notify you of the change in scope and provide an additional service request to cove r the new scope. We have assumed that the minimal public improvements currently anticipated to support this development can be design and documented with the on-site improvement plans.

4) Meetings
Meetings: Meetings are assumed to be held in the Bay Area or via remote conference. Meeting time requested beyond what we have budgeted is not included in this proposal.

5) Phasing, Delivery and Deliverables
a) Phasing: The project will be permitted and constructed in o ne phase and that construction phasing plan(s), or interim condition plans, will not be required for this project. Proposal does not include preparing and processing split construction permits for demolition, rough grading, backbone utilities, etc.

b) Submittals: All submittals, and the coordination thereof, will be facilitated by the lead consultant and /or owner representative.

c) Permits: Unless otherwise specifically delineated in the scope of services, permit processing, applications, fees, and submittals to local, state, and federal agencies and utility purveyors will be provided by others. BKF will submit to the client delineated scope deliverables for client submission to governing agencies.

d) Drawings: All drawings will be prepared in AutoCAD format. W e will submit copies of all drawings in both electronic and paper format.

e) Building Information Modeling (BIM): We have not included time to convert civil 3D design or existing conditions AutoCAD files into BIM model files. We have assumed all conversion s will be by the Architect.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

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COMPENSATION
BKF proposes to provide the services on a lump sum basis. We will invoice for our services on a percent complete basis per task summarized as follows:

Task Description Fee
1 Schematic Design/Entitlements Documents and Support $35,000

Reimbursable expenses are anticipated for reproduction, mileage, express and messenger deliveries, and computer deliverable plots. Reimbursable expenses will be billed on a cost plus 10-percent markup basis.

For tasks requested by the owner or Architect not defined in this scope of services, BKF will identify them as potential extra work. We can provide a scope and fee for these items or they may be tracked separately as extra work and billed on a time and materials per our attached rate schedule.

Thank you for the opportunity to present this proposal. We look forward to assisting in developing this project. Please contact me at 650-482-6475 if you have any questions regarding our scope of services.

Respectfully,
BKF Engineers

Craig Smith, PE, QSD Jonathan Tang, PE
Project Manager Associate Principal

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

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BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE
EFFECTIVE JANUARY 1, 2025

CLASSIFICATION HOURLY RATE

PROJECT MANAGEMENT
Principal in Charge $317.00
Senior Project Executive $294.00
Project Executive $287.00
Senior Project Manager | Senior Technical Manager $278.00 Project Manager | Technical Manager $273.00
Engineering Manager | Surveying Manager | Planning Manager $251.00

TECHNICAL STAFF
Senior Project Engineer | Senior Project Surveyor | Senior Project Planner $233.00 Project Engineer | Project Surveyor | Project Planner $205.00 Design Engineer | Staff Surveyor | Staff Planner $179.00 BIM Specialist I, II, III $179.00 - $205.00 - $233.00
Technician I, II, III, IV, V $ $170.00 - $181.00 - $198.00 - $213.00 - $230.00 Drafter I, II, III, IV $133.00 - $146.00 - $158.00 - $175.00 Engineering Assistant | Surveying Assistant | Planning Assistant $111.00

FIELD SURVEYING
Survey Party Chief $233.00
Instrument Person $200.00
Survey Chainperson $150.00
Utility Locator I, II, III, IV $122.00 - $172.00 - $207.00 - $235.00 Apprentice I, II, III, IV $92.00 - $124.00 - $137.00 - $145.00

CONSTRUCTION ADMINISTRATION
Senior Consultant $305.00
Senior Construction Administrator $266.00
Resident Engineer $197.00
Field Engineer I, II, III, IV $179.00 - $205.00 - $233.00 - $250.00

FUNDING & GRANT MANAGEMENT
Director of Funding Strategies $218.00
Funding Strategies Manager $200.00
Funding/Research Analyst I, II, III, IV $137.00 - $158.00 - $168.00 - $185.00

PROJECT ADMINISTRATION
Project Coordinator $149.00
Senior Project Assistant $128.00
Project Assistant $113.00
Clerical | Administrative Assistant $95.00
Expert witness rates are available upon request.

Subject to the terms of a services agreement:
• Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Inte rest will be charged at 1.5% per month on past due accounts.
• The rates shown are subject to periodic increases, including January 1st of each year.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

BKF ENGINEERS
255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 April 1, 2025
BKF No: 20250631

Ms. Lindsey Moder
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco CA 94109
Transmitted via email [email protected]
Subject: 37 Soledad Street, Salinas
Civil Engineering Proposal

Dear Ms. Moder:

BKF Engineers welcomes the opportunity to submit this proposal for civil engineering services associated with the affordable housing residential project located at 37 Soledad Street in the City of Salinas, California. To arrive at the estimated effort required by our office for this project, we have outlined a proposed scope of services, identified assumptions, and determined a level of effort fee based on our understanding of the project.

PROJECT UNDERSTANDING
Based on your proposal request and information obtained, we understand the project as follows:

The project proposes to rehabilitate an existing National Register listed historic building , the Republic Café at 37 Soledad Street in Salinas . The project will construct additional stories above to create a local museum with affordable housing above.

This proposal assumes that public improvements along the project frontage will be limited to new sidewalks, curb & gutter, driveways, and utility service laterals. These will all be completed to a preliminary level suitable for planning submission and approval for entitlements.

BASIS OF DESIGN
Our proposal is based on the following:

1. Concept Renderings by TEF Design, dated March 27th, 2025

2. 34-40 Soledad Street survey by BKF Engineers, dated April 17th, 2024

3. 45 Soledad Street survey by BKF Engineers, dated March 18th, 2025

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

Page 2 of 7 ends

SCOPE OF SERVICES
TASK 1: SCHEMATIC DESIGN/ENTITLEMENT DOCUMENTS AND SUPPORT

1. Utility Research: BKF will contact the City , California Water Service (Cal Water) and other utility companies that serve the site or have utilities within the adjacent streets . We will gather the available record drawings and/or block maps to depict the record location of the utilities superimposed onto the existing topographic survey. BKF will also confirm any known (to the City and /or utility companies) deficiencies with the existing utilities serving the property and identify any planned upgrades that could impact the development.

2. Existing Conditions Review: BKF will review the existing site constraints and conditions. We will note any potential challenges to development to support the planning and permit processes.

4. Stormwater Programming: The site falls within the FEMA flood zone X. We will coordinate with the City, the Architect and the design team regarding design concep ts and requirements related to the FEMA and City requirements for setting finished floor levels. BKF will work with the project architect to identify a preferred strategy to achieve local and state stormwater quality compliance. Stormwater treatment facili ties will be conceptually programmed into the development and coordinated with the consultant team to confirm general feasibility. The City of Salinas’ stormwater treatment requirements are very restrictive compared to other jurisdictions. According to their latest stormwater development standards, our project will need to meet peak flow management and storm drain retention requirements that are typically not required in other Cities.

a. Cover Sheet – We will include information and notes relevant to the preliminary drawing set b. Existing Site Plan – topographic survey, existing site improvements, and record project boundary c. Preliminary Grading and Drainage Plan – preliminary building finish floor and site spot finish grade elevations, preliminary drainage facilities/utility services , FEMA flood zo ne limits and base flood elevation
d. Preliminary Utility Plan – showing new connections to the building , coordinated with the MEP consultant
e. Preliminary Stormwater Control Plan – BKF will prepare a stormwater control plan.

6. Preliminary Design Calculations: BKF will perform preliminary water quality C.3 calculations (i.e., impervious areas, tributary drainage areas, storm outfall flows, BMP sizing, etc.) necessary to confirm the preliminary planning design proposed for Design Review. We assume there will be no earthwork required for this site .

We will summarize these calculations on the preliminary drawings.

7. Meetings: BKF has budgeted up to a maximum of eight (8) combined staff hours to attend meetings and participate in conference calls during the planning and entitlement phase. Anticipated meetings include internal coordination, and City coordination. Attendance at formal hearings such as Planning Commission, City Council, would be considered as additional services and not part the scope and fee provided .

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

Page 3 of 7 ends

1) Basis of Design and Site Information
a) Topographic Survey: A current design topographic base map at a scale of 1" =2 0' using ground surveying methods will be provided prior to the start of design. This survey will include the location, rim, and invert of gravity utilities and location only 'dry' utilities within the project area along with evidence of other buried utilities. Please refer to the separate survey proposal dated October 28, 2024 for topographic surveying services at the 37 Soledad Street site.

b) Title Report: A current title report for the property will be provided by the owner.

c) Geotechnical Report: A geotechnical report for the project will be provided. At a minimum, this report should address the required paving structural sections, earthwork and compaction recommendations, soil bearing pressures, surcharge pressures, settlement issues, soil infiltrati on/percolation rates, groundwater levels, and corrosion recommendations.

e) Potholing: Potholing services are not included in this proposal unless specifically identified.

b) Architect: The Architect will be responsible for the overall site plan including accessible ro utes of travel, details of site accessibility signage, parking counts, site coverage calculations, trash areas/enclosures, fencing and walls. A site plan will be provided by the Architect prior to our beginning the DD phase. All work within the building (including any podium, porches, garages, or ramps) will be the Architect's scope of work.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

Page 4 of 7 ends

c) Site Dry Utilities: All electric, gas, communications, and lighting improvements will be designed by others, unless specifically included in the civil scope of work.

e) Site Landscape/Irrigation: The landscape architect will provide landscape, irrigation design, and layout and details of walks, plazas, trails, entry monuments, walls, and/or fences. The architect and landscape architect will lead the design development efforts for the design, grading, and detailing of interior courtyards, plaza areas, hardscape and landscape areas.

f) Structural Details: Structural calculations, design, and details for such items as reinforced concrete slabs, foundations, pads, vaults, footings, ramps, stairs, sound/site walls, and/or retaining walls will be provided by others. This includes structural design and detailing for storm water treatment elements that retain ground, parking, or buildings foundations.

g) Mechanical, Electrical and Plumbing (MEP): All site HVAC, po wer, gas, communications, and low voltage improvements, and existing water pressures will be coordinated, designed, and documented by others. MEP will also provide preliminary fire service sizing based on the California Plumbing and Fire Code requirements and provide fire service lateral locations and sizes to BKF.

h) Joint Trench Design : Services to the buildings, main extensions, and/or relocation of existing 'dry' utilities (gas, electric, communication, fiber, etc.) will be led by the joint trench/electri cal designers unless otherwise contracted. Any utility relocation/abandonment required is assumed to be coordinated and processed by the Joint Trench Consultant. Dry utilities designed by the joint trench consultant will be shown for coordination purposes only on the civil plans.

i) Lighting Design & Photometric Analysis : Lighting design and photometric analysis for the site and public roadways will be provided by others.

j) Traffic Signal Design: Design or modification of traffic signals is not currently included in our scope of work.

BKF can provide these services if the City conditions these improvements to the project.

k) Water Design: Proposal assumes that the project will require new water services for domestic, irrigation, and fire. We have not allocat ed budget to install public or private fire loops within the development or main extensions within the public right of way.

l) Mapping: We have not included time to prepare additional items not contained in the mapping scope of work. Additional mapping servi ces such as subdivision maps, private easement documents, quit claims, ALTA's, right of way dedications, etc. not specifically listed in this proposal are not included.

m) Cost Estimating: All cost estimating will be provided by a project estimator. BKF will review the cost estimates for general consistency with the plans.

o) Earthwork: Due to the variability in soils properties, existing site conditions, foundation types and preparation, trench, imported material and other factors, no delineation of earthwork quantities or 'site balance' is implied with the scope of work. Any earthwork quantities generated are solely for bonding and Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

Page 5 of 7 ends

permitting of the work with the local agency and must only be used as an approximate guide as to the actual earthwork and site balance.

b) Conditions of Approval: The proposal is based solely on the concept site plans provided by the project architect prior to the issuance of the Project Conditions of Approval. Once available, BKF will review the project conditions and identify any that require services not contained without our base proposal along with a fee required to provide those additional services

c) Off-Site Improvements : Off-site improvements are limited to designing new curb cuts along the project frontage and construction of new curb, gutter, sidewalk, and utility services to the public mains within the fronting public roads. If additional off-site improvements are subsequently required as a result of the planning entitlement or permitting process, we will notify you of the change in scope and provide an additional service request to cover the new scope. We have assumed that the minimal public improvements currently anticipated to support this development can be design and documented with the on-site improvement plans.

4) Meetings
Meetings: Meetings are assumed to be held in the Bay Area or via remote conference. Meeting time requested beyond what we have budgeted is not included in this proposal.

5) Phasing, Delivery and Deliverables
a) Phasing: The project will be permitted and constructed in one phase and that construction phasing plan(s), or interim condition plans, will not be required for this project. Proposal does not include prepa ring and processing split construction permits for demolition, rough grading, backbone utilities, etc.

b) Submittals: All submittals, and the coordination thereof, will be facilitated by the lead consultant and /or owner representative.

d) Drawings: All drawings will be prepared in AutoCAD format. We will submit copies of all drawings in both electronic and paper format.

e) Building Information Modeling (BIM): We have not included time to con vert civil 3D design or existing conditions AutoCAD files into BIM model files. We have assumed all conversions will be by the Architect.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

Page 6 of 7 ends

COMPENSATION
BKF proposes to provide the services on a lump sum basis. We will invoice for our services on a percent complete basis per task summarized as follows:

Task Description Fee
1 Schematic Design/Entitlements Documents and Support $ 15,400

Respectfully,
BKF Engineers

Craig Smith, PE, QSD Jonathan Tang, PE
Project Manager Associate Principal

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

Page 7 of 7 ends

BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE
EFFECTIVE JANUARY 1, 2025

CLASSIFICATION HOURLY RATE

CONSTRUCTION ADMINISTRATION
Senior Consultant $305.00
Senior Construction Administrator $266.00
Resident Engineer $197.00
Field Engineer I, II, III, IV $179.00 - $205.00 - $233.00 - $250.00

FUNDING & GRANT MANAGEMENT
Director of Funding Strategies $218.00
Funding Strategies Manager $200.00
Funding/Research Analyst I, II, III, IV $137.00 - $158.00 - $168.00 - $185.00

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 April 1, 2025
Lindsey Moder
TEF Design
1420 Sutter Street
San Francisco, CA 94109
Re: Soledad Street Properties - Entitlements Consulting 40 Soledad Street
Salinas, CA 93901
Job No. 2025.083.00
Dear Lindsey,
We are pleased to submit this proposal to provide structural consultation services for the Soledad Street project in Salinas; thank you for considering Tipping for your team. This proposal is intended to support the entitlement and project planning process currently underway. We are basing this proposal on our discussions with you and your request for a proposal emailed on March 27, 2025, which included conceptual renderings of the proposed project.

We understand that the current phase of the project, covered by this proposal, will develop the plans to a schematic level for 3 separate buildings located on existing parcels at 34-40 Soledad Street, 45 Soledad Street and 37 Soledad Street. We understand that two separate entitlements packages will be submitted for approvals. Package 1 will include the work at 37 Soledad Street. Package 2 will include the work at 34-40 Soledad Street and 45 Soledad Street.

The proposed plans envision the following scope for the various properties:
• 37 Soledad Street: This is the site of the former Republic Cafe. We have proposed to perform a Historic Structures Report (HSR) as part of a separate agreement with your office. This proposal assumes that the work for the HSR and schematic entitlements design will be distinct and separate scopes under different agreements. The fees associated with this proposal assume that the HSR work under a separate agreement will proceed concurrently. The proposed plans call for the rehabilitation of the existing two-story, wood-framed building, with a possible horizontal or vertical addition to create a mixed-use structure housing a local museum with affordable housing. Our work will be to outline the structural interventions needed to stabilize, seismically strengthen, and reinforce the building frame and foundations to support the new addition.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 Soledad Street Properties - Entitlements Consulting April 1, 2025 • 34-40 Soledad Street: This portion of the project includes 4 parcels that were previously combined to make one. There is a historically significant building on one of these parcels that will be maintained and rehabilitated with additions around and above it for affordable housing (a new 5 story, podium-type multifamily structure). Our work during this phase will focus on the existing structure (at 38 Soledad) and modifications required to rehabilitate and integrate it with the planned new housing structure. We may provide limited consulting related to the proposed structural assemblies envisioned for the new building, but we understand that significant structural input is not required during this phase of the project for propsed new construction.
• 45 Soledad Street: This portion of the project is located on a corner lot that is currently cleared.

The proposed plans call for a new building that is meant to approximate a previous two story building that existed on this site - with an additional 1 to 3 stories above planned as affordable housing. Our work for this project will be limited to preliminary advice on framing assemblies, foundation considerations, and column grid coordination between the lower and upper structure (which is envisioned to have a setback).

As part of this effort, we will advise on design strategies and structural assemblies, and respond to questions regarding constructibility, cost, and permitting considerations. We will coordinate design concepts with the architectural program and make recommendations as appropriate. We will meet with the design team, as may be necessary, to review and discuss design options and considerations. If geotechnical recommendations are available, we will advise on alternative foundation systems and site considerations. We will make verbal and written recommendations, and provide redline markups or diagrammatic structural sketches, and we will provide a structural narrative if requested. We will not be providing a set of drawings.

We propose to provide basic structural engineering services for the above work for the sum of $24,500.00, excluding reimbursable expenses. The work will be done in accordance with the enclosed General Conditions. We estimate our fee will be broken down by work on the various properties as follows:

Property Estimated Fee
37 Soledad $8,500.00
34-40 Soledad $12,500.00
45 Soledad $3,500.00
$24,500.00
2 of 5
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 Soledad Street Properties - Entitlements Consulting April 1, 2025 If you find this proposal acceptable, please sign and return a copy as our authorization to proceed.

Please call if you have any questions.

Sincerely, Accepted:
______________________________________________
Signature
______________________________________________
Marc Steyer, SE, LEED AP Printed Name and Title
Principal
______________________________________________
Date
25083.wa.odt
3 of 5
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

MEP Engineering | Fire/Life Safety | Lighting Design | Energy Consulting | Building Technologies | Commissioning Interface Engineering Inc
1999 Harrison Street, Suite 550
Oakland, CA 94612
TEL 415.489.7240
www.interfaceengineering.com
April 2, 2025
Lindsey Moder
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco, CA 94109
Re: 39 Soledad Street and 34-40/45 Soledad Street Entitlements Professional Services Proposal
Dear Lindsey:

Thank you for the opportunity to provide you with our proposal for the 39 Soledad Street and 34-40/45 Soledad Street Entitlements project.

This proposal is based on our Standard Provisions of Agreement for Professional Services, which is attached and incorporated by this reference.

PROJECT DESCRIPTION
Project Owner
City of Salinas
Project Location
39 Soledad Street and 34-40/45 Soledad Street
Salinas, CA 93901
Project Description
The scope of this project is to provide Mechanical, Electrical, Plumbing, and Fire Protection consulting services for the entitlements phase for various properties on Soledad Stre et. Interface will provide guidance for spatial requirements for housing systems and input on utility service sizes and POCs. We will also respond to comments on the entitlements set as required. There will be two packages:

Package One: 34-40 and 45 Soledad Streets
The City would like to package these two sites together to make the project more enticing for a developer.
34-40 Soledad includes 4 parcels that were previously combined to make one. There is a historically significant building on one of these parcels that will be maintained and rehabilitated with additions around and above it for affordable housing.
45 Soledad is a corner lot. The proposed project is meant to approximate a previous building that existed on this site - with an addition above, also for affordable housing.

Package Two: 37 Soledad Street
This is the site of a National Register listed historic building called the Republic Cafe. The building will be rehabilitated and an addition / stories above will be added to create a local museum with affordable housing above.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 Interface Engineering Inc
39 Soledad Street and 34-40/45 Soledad Street Entitlements April 2, 2025

Professional Services Proposal

Page 2 ends

Sustainable Design Requirements
Project is not anticipated to pursue LEED® certification or any other third-party green building certifications/incentive programs. We will include energy efficiency designs where feasible and cost effective.

INFORMATION SOURCE
Based on RFP/email from Lindsey Moder dated March 27, 2025.

ASSUMPTIONS
Based on information received, we understand that this project:
• Packages will be designed and permitted concurrently. • Project will not be a high rise.
• Project will not be a LEED® project.
• Project Funding: We have assumed and understand that funding for this project has been secured or will be in place when project design starts. We have not assumed that payment for services will be held or delayed due to any funding delays or issues.

PROJECT SCHEDULE
• Entitlements: Approximately 3 months.

Note: Dates listed above are approximate based on information provided. However, substantial changes to the schedule above, and start/stops to project progress may result in additional services and fees.

MEETINGS AND DESIGN SITE VISITS
Up to four virtual meetings and conference calls.

DESIGN SUBMITTALS
Entitlements Package (MEPF Space Matrix, Utility Service Markups)

CONSTRUCTION COSTS
Total Construction Cost is undisclosed.

EXCLUSIONS AND CLARIFICATIONS

1. Design drawings are not included. Interface will provide a Space Matrix in Excel format and PDF markups.

2. Stamping/sealing of design documents by registered engineer are not included.

3. Construction cost estimates will be by construction cost estimator. We will review cost estimator’s pricing and provide comments.

4. Life cycle cost analysis for mechanical/electrical systems are not included.

5. Energy modeling is not included.

6. Energy code check of envelope, mechanical, and lighting systems are not included.

7. Investigative site visits are not included.

8. Work associated with public street lighting or power design is not included.

9. Project related services associated with LEED and/or other third-party Green Building Certification.

10. Project related services associated with utility incentives, including energy modeling for custom track incentives, charrettes and incentive documentation are not included.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 Interface Engineering Inc
39 Soledad Street and 34-40/45 Soledad Street Entitlements April 2, 2025

Professional Services Proposal

Page 3 ends

FEE
Fixed Fee
Project Phase
Mechanical
Engineering
Electrical
Engineering
Fire/Life
Safety Phase Totals
Entitlements Phase $5,000 $3,500 $1,000 $9,500
Total Fee: $9,500
*Plus reimbursable expenses noted below.

PAYMENT TERMS
Standard reimbursable expenses include, but are not limited to: final plots, project mileage to jobsite or meeting locations, parking, shipping, and messenger services.

Billed in addition to the above fee at cost plus 10 percent processing fee.

We will bill fees and reimbursable expenses monthly as services are performed. Payment is due within 60 days of receipt of invoice. Finance charges may be added after that time at a rate of 1.5 percent per month (annual rate of 18 percent). Finance charges will be applied to delayed payments resulting from lack of project funding. Upon aging of fees and reimbursable expenses beyond 90 days, Interface reserves the right to meet with Architect and holder of Prime Contract to determine resolution prior to continuation of services.

This proposal is valid for 90 days from the date first written above. Interface Engineering Inc (Interface) reserves the right to modify or update this proposal after that date.

ADDITIONAL SERVICES
Services requested beyond those included in this proposal will be considered extra services and will be billed either at hourly rates listed below or will be estimated on a lump sum basis . Interface may decline to perform additional work until authorization is received in writing.

Additional services will be billed at our standard hourly rates at the time the work is performed *. Our current standard hourly rates (2025) are:

Senior Principal: $375/Hour
Principal: $325/Hour
Associate Principal: $275/Hour
Associate/Project Manager: $260/Hour
Sr. Engineer-Designer: $230/Hour
Engineer-Designer: $185/Hour
Project Designer-Drafter: $165/Hour
Administrative: $135/Hour

*Annual rate changes are expected to be 4% per year.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 Interface Engineering Inc
39 Soledad Street and 34-40/45 Soledad Street Entitlements April 2, 2025

Professional Services Proposal

Page 4 ends

DESIGN-BUILD SERVICES
If design-build services are provided, Client acknowledges that Interface will provide performance specifications. In the event that drawings are provided, they will be conceptual drawings only. Conceptual drawings and performance specifications are intended as guidelines for the design of system(s) by the design-build contractor. Conceptual drawings and performance specifications are not intended for use to obtain a building permit or as bid documents. The design-build contractor is responsible for complete design, engineering, permit documents, construction documents, and coordination with architectural, all trades and utilities, and governing jurisdictions and licensing agencies. The design-build contractor is responsible for system quantities, capacities, routing, and installation adequate for its intended use . All detailing by design builder. Client agrees that Interface is not responsible for the design and will indemnify and hold harmless Interface for any and all claims, damages, allegations, and costs, including attorneys' fees at trial, arbitration and on appeal, arising out of the design and installation of design-build systems.

Client acknowledges that Interface's review of submittals by design-build contractor is for the limited purpose of checking for conformance with the performance concept expressed in the contract documents. Interface's review does not constitute approval of safety precautions, means and methods, approval of an assembly, or approval of a component.

Attached is our Standard Provisions of Agreement for Professional Services. If this Proposal and the Standard Provisions of Agreement meet with your approval, please sign below, initial the Standard Provisions, and return to us. By your signature, you acknowledge that you have read the Standard Provisions of Agreement and that you read and agree to the Limitation of Liability paragraph. We will not proceed with the work until this signed Agreement is returned to us. In addition, you represent that you have authority to bind TEF Design. If you have modified this proposal, we will review your modifications.

This Agreement shall not be in effect until we sign, accepting your modifications.

If you have any questions, please contact this office.

Sincerely,

Wesley Lau, PE, LEED AP Hormoz Janssens, PE, LEED AP
Principal Managing Principal
Enclosures: Standard Provisions
COMPANY: TEF Design

CONTACT: _____________________________________ ______________________________ Lindsey Moder, AIA, Associate Date
L:\Opportunities\2025\TEF Design\39 Soledad Street and 34-40_45 Soledad Street Entitlements\Fee Proposal\20250403FP - 39 Soledad Street and 34-40-45 Soledad Street Entitlements.docx Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 p. 1 October 29, 2024, Revised June 10, 2025 Grant Leonard City of Salinas Planning Manager, Community Development Department 65 West Alisal Street, 2nd Floor Salinas, CA 93901 [email protected] Re: 37 Soledad Street/Republic Cafe - Historic Structures Report, Structural Upgrades and Building

Shell

Improvements
Dear Grant,

Thank

you

for

this

opportunity

for

TEF

Architecture

Interior

Design,

Inc.

(TEF,

TEF

Design

Team)

submit

our

proposal

for

architectural

design

and

historic

preservation

services

for

improvements

the

historic

Republic

Cafe,

located

37 Soledad

Street

Salinas’

Chinatown.

The

overall

intent

the

project

establish

the

building’s

historic

significance

and

integrity

through

the

preparation

Historic

Structure

Report,

understand

the

financial

feasibility

using

the

property

for

mixed

use

and

residential

uses,

and

complete

structural

upgrades

and

building

shell

improvements

order

bring

the

building

stable

and

watertight

condition.

understand

that

this

project

categorized

emergency

stabilization

and

will

exempted

from

NEPA

review

requirements

prior

the

initiation

the

project.

DESCRIPTION of SCOPE The Republic Cafe was designed and constructed in 1942 and owned by the prominent local Salias Chinatown

family

Wallace

Ahtye.

The

building

played

important

part

the

development

and

business

district

Salinas’

Chinatown,

was

listed

the

National

Historic

Places

2011,

and

State

and

local

landmark.

The

City

Salinas

Community

Development

Department

has

recently

purchased

the

building.

Given the extensive disrepair and extreme structural degradation of the building, the City has asked TEF to

prepare

Historic

Structure

Report

(HSR).

For

this

effort,

TEF

will

serve

the

historical

architect

and

lead

the

evaluation

and

report

effort.

have

invited

Gretchen

Boyce,

architectural

historian

from

Groundwork

Planning

(GP)

and

Marc

Steyer,

Structural

Engineer

from

Tipping

Engineers,

Inc.

join

our

team.

With

limited,

specific

scopes,

these

consultants

will

provide

thorough

building

evaluation.

The primary focus of this project will be emergency stabilization structural upgrades and repairs to the building

shell.

Note

that

full

rehabilitation

the

building

exterior

will

occur

future

design

phase.

The

intent

this

phase

pertains

the

historical

integrity

the

building

secure

historic

components

the

building

and

prevent

their

further

degradation.

The base scope of work includes structural upgrades to the historic, two-story, reinforced concrete building.

Additional

shell

improvements

will

required

bring

the

building

watertight

and

secure

condition,

including

but

not

limited

to:
● Select minimal demolition (including architectural, structural, plumbing, mechanical and electrical systems)

complete

structural

upgrades

and

ensure

safety

site

during

construction;
● Full roof replacement, including repair or replacement of roof drainage components; ● Temporary securement of architectural components at primary west facade; attachment methods to

designed

not

damage

historic

structure

materials

(alternatively,

some

components
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 p. 2 may require removal and storage until a further design stage; ● Boarding up of existing facade openings (doors and windows); ● Repair of cracks, spalls, additional damage to exterior stucco and concrete exterior walls to watertight

condition;
● For the purposes of budgeting, TEF will include fire sprinkler protection of the building in the schematic

design

costing

set.

the

Client

elects

move

forward

with

Fire

protection

system

through

Construction

Documents,

plumbing

engineer

will

brought

the

team

(as

additional

service

with

added

cost)

provide

criteria

documents

for

design-build

fire

protection

system

(see

Additional

Services).
● The project will result in a cold shell structure. The building will not be conditioned, but will have code-required

safety

lighting

and

(at

the

option

the

City)

may

have

fire

protection

system

installed.

Emergency

lighting

will

designed

the

contractor

design-build

basis.

Interior

finishes

will

include

plywood

flooring

and

unfinished

gypsum

board

walls.

In order to complete this work, the building will first be fully documented to generate as-built drawings and a

civil

site

survey

document

existing

utilities,

site

topography

etc.

existing

conditions

site

analysis

required

for

both

the

HSR

and

upgrade

work

and

will

completed

two

separate

visits.

summary

the

project

team,

scope,

and

assumptions

are

listed

below

and

the

attached

Exhibit

Task

Hours

Summary.

Any

variance

from

the

items

outlined

below

may

require

revision

the

proposed

fees.

PROJECT TEAM & DISCIPLINES ARCHITECT & PRESERVATION ARCHITECT TEF Design, 1420 Sutter St., 2nd Flr, San Francisco, CA 94109 Maryam Rostami, Principal and Lindsey Moder, Project Manager and Preservation Architect ARCHITECTURAL HISTORIAN

Groundwork

Preservation

LLC,

26445

Cape

Horn

Rd,

Colfax,

95713
Gretchen Hilyard Boyce, Principal STRUCTURAL ENGINEER

Tipping

Engineers,

1906

Shattuck

Avenue,

Berkeley,

94704
Marc Steyer, SE, Principal CIVIL ENGINEER

BKF

Engineers,

255

Shoreline

Drive,

Suite

200,

Redwood

City,

94065
Jonathan Tang, PE, Associate Principal COST ESTIMATOR TBD Cost Consultants, 2063 Grant Road, Los Altos, CA 94024 Deo Bhalotia, Principal 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 p. 3 PROJECT SCOPE & PHASES
The project scope of work described herein is based on a phone conversation with members of the City’s Community

Development

Department

October

16,

2024.

HISTORIC STRUCTURE REPORT (HSR)

1. Gather and review available building information in preparation for site visit. 2. Attend site visit* to document building conditions photographically and graphically by hand. Our evaluations

will:
a. Be completed from ground using visual observation only; b. Include evaluation of interior spaces and finish conditions; c. Include evaluation of the roof and roofing components; d. Identify observed and known deferred maintenance, repairs, and required replacements; e. Identify character defining features. *Project team will require assistance from the City to coordinate a site visit, to remove existing plywood from the building facade to enable visual inspection of all building elevations and access to

the

building

interior,

and

provide

additional

presence

site

during

the

evaluation.

3. Complete research at pre-identified local repositories and online, as needed. ( TEF & GP only) 4. Attend & facilitate (1) meeting with the City to present findings of team investigation ( TEF & GP only)

5. Complete report and submit to the City.

Meetings 1. Site Investigation Results Meeting with the City Deliverable Dates : 1. Historic Structure Report Draft: October, 2025

BUILDING STRUCTURAL UPGRADES AND BUILDING SHELL IMPROVEMENTS Phase 1: Building Existing Conditions Assessment 1. Initial site visit to: a. Review site survey and grades with Civil Engineer (to occur at HSR site visit); b. Review building deficiencies with structural engineer; c. Take existing conditions measurements to confirm existing drawings; d. Fully document building existing conditions (photographically, in drawings and in words); e. Document existing building systems and service points of connection 2. Prepare base drawings (incorporating existing conditions) using existing drawings** and documented

building

measurements.

a. Architect will document existing MEP systems/ components with the understanding that they

will

all

demolished

back

source

for

future

redesign.

b. Structural Engineer to prepare existing conditions drawings to document building structural

components.

c. Base drawings to include: i. Site Plan (based on Civil Survey) ii. Floor Plans iii. Roof Plan iv. Elevations v. Building Section ** Note: TEF has located as-built drawings prepared by The Architecture Company in 2009. A reimbursable

cost

has

been

included

here

purchase

these

drawings.

1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 p. 4 3. Complete building code analysis. Prepare a memo that identifies code requirements and recommendations

current

codes

and

Fire

Marshal

requirements.

Meetings: 1. Bi-weekly call-in meetings with the City, Architect and appropriate AE Team members. Topics to include,

but

not

limited

to:

Conditions

survey

findings,

and

approach

building

stabilization.

2. Regulatory Meetings (1 meeting per AHJ): a. Salinas Fire Marshal b. City of Salinas Building Department Deliverable Dates : 1. As-built drawings: September, 2025 2. Code Memo: September, 2025 Phase 2: Schematic Design 1. Develop and refine demolition and conceptual plans and for the City’s consideration, review, and comments.

Considerations

for

the

conceptual

plan

may

include:
a. Required demolition and/or salvage (including MEP systems) b. Historic elements (interior and exterior) to remain c. Structural Upgrades. SE will prepare two schemes. 2. Consult with AE Team and cost estimator on demolition, structural upgrade schemes, and exterior envelope

repairs

and

document

inform

Project

Cost

Work.

a. Provide directives on any non-standard or potentially costly repairs for building envelope and/or

new

design

items.
b. Review Project Cost of Work with the City, including format, categories and assumptions. 3. Prepare for and present to the Salinas Historic Resources Board. This Presentation will include presentation

both

the

results

the

HSR

efforts

and

endeavor

show

that

the

proposed

project

work

keeping

with

the

Secretary

the

Interior's

Standards

for

the

Treatment

Historic

Properties.

(TEF,

Tipping)

a. 1.5-hr in-person presentation (slideshow) 4. Structural Engineer to develop a full scope of services to complete Design Development, Construction

Documents,

Bidding,

and

Construction

Observation

for

the

Republic

Cafe

Structural

Upgrades

following

Phase

2 Schematic

Design.

Please

note

that

Structural

Engineer

fees

provided

herein

for

Phases

and

5 are

estimated.

See

Tipping

Proposal

Exhibit

Meetings: 1. Bi-weekly call-in meetings with Owner, Architect and appropriate AE team members. Topics to include,

but

not

limited

to:

conceptual

design

review,

cost

estimate,

and

presentation

HRB.

Deliverables: 1. Conceptual level building demolition plans. 2. Two conceptual level structural upgrade schemes 3. Conceptual level proposed roof and floor plans, building elevations and building sections annotated

with

relevant

rehabilitation

and

design

work.

4. Cost Estimate 5. HRB Presentation SlideDeck 6. Written Scope of Services to complete Design Development, Construction Documents, Bidding, Construction

Observation

for

the

historic

Fred

Turner

Building

rehabilitation.
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 p. 5 Deliverable Dates : 1. Conceptual Level drawings: Late September, 2025 2. Comments on Cost of Work estimate: October, 2025 Phase 3: 90% Construction Document for Building Permit and Pricing 1. Advance design documentation to 90% Construction Documents* and Technical Specifications for

Building

Permit

Submittal

for

City's

approval

and

bid

documents.
a. Construction Drawings and Specifications shall be sufficient for construction of the project.
b. Client and team will choose one schematic structural upgrade scheme to progress to Construction

Documents.

2. Update project construction cost estimate and review with the City. Meetings: 1. Bi-weekly call-in meetings with the City, Architect and appropriate AE Team members. Deliverables: 1. PDF of Permit Submittal Construction Documents (drawings, technical specifications in CSI format

Division

2 through

32,

structural

calculations)

for

Building

Permit.

PDF

100%

Submittal

Construction

Documents

for

Building

Permit:
a. Drawings to include: i. Title and building code summary sheets; ii. Site plan iii. Demolition basement, first floor and roof plans, and demolition elevations/sections;
iv. Floor plans; v. Building elevations and sections – elevations to include facade repair notes; vi. Exterior repair details; vii. Structural Foundation and framing plans, and structural details; b. Technical specifications in CSI format Division 2 through 32; i. Division 1 specifications pertaining to historic preservation requirements only; c. Structural calculations 2. Appropriate Division 1 specifications pertaining to historic preservation treatment plans, selective demolition,

and

building

monitoring.

3. Ten copies of Construction Documents for Bidding and make available "camera-ready" PDF copies
Deliverables Date: 1. Building Permit Set Submittal: January, 2026 Needed from the City: 1. The City shall provide "front-end" specifications of Project Manual including Instruction to Bidders, Contract,

General

Conditions

and

Division

1. Phase 4: Conformed Set (100% Construction Documents) 1. Meet with City permit review staff as needed to refine plans for resubmittal. Obtain final permit. 2. After receipt of City's approval of Working Drawings, Technical Specifications, and results/changes

based

external

cost

estimate

and

constructability

review,

assemble

100

Final

specifications

and

drawings.
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 p. 6 Meetings: 1. Up to two (2) meetings with Permit Service Center 2. Bi-weekly call-in meetings with the City, Architect and appropriate AE Team members. Deliverables: 1. Building Permit Set Resubmittal including Building Department permit comment responses Deliverable Dates: 1. Building Permit Set Resubmittal: TBD. 2. 100% Submittal Construction Documents: TBD Phase 5: Construction Administration and Project Closeout 1. Support the City and the Contractor in the construction of the project in accordance to the contract

documents,

schedule

and

budget;

and

the

turnover

complete

project.

The

City

shall

provide

prompt

written

notice

the

Architect

theCity

becomes

aware

any

fault

defect

the

project,

including

errors.

2. Lead the design team and coordinate with the contractor and the City during construction. a. Review General Contractor’s Construction Schedule. b. Response to field inquiries and RFI’s – Assume 20 RFIs c. Create Architect’s Construction sketches – Assume 10 ASKs and 30 per each consultant d. Review submittals and coordination of reviews by the City – Assume 10 submittals plus (1)

resubmittal

per

each

submittal
e. Develop and issue Supplemental Instructions – Assume 10 ASIs f. Review change order proposals and change orders prepared by others.(up to 15) g. Review contractor pay applications (assume 12) h. Attend monthly project construction meetings. (GC to lead meetings and issue minutes.) i. Perform quality-assurance/field observation walks following regularly scheduled project meetings,

and

prepare

site

observation

reports

–

assume

6 reports
j. Coordinate code-related changes to the project with the City. 3. Manage the Design Team’s final review and punch list efforts a. Coordinate the design team and perform punch list walks, and issue in writing to GC the observations

corrections

required

for

inclusion

punch

list

–

assume

2 punch

lists
i. Conduct two rounds of on-site review. ii. Approve completed punch list. Meetings: 1. On-site Construction meetings – 6, bi-monthly 2. Telephone Construction meetings- 24, every other week except for on-site per above 3. Two site walks total for punch list Schedule Estimate 1. Construction and construction close-out duration assumed 12 months 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 p. 7 ADDITIONAL SERVICES The Additional Services listed below are not included in the Basic Services but may be required for the Project.

1. Drone Services: Fee to hire drone services for additional photos of the building. See Spaur Group Proposal

Exhibit

2. Prepare and manage team development of as-built drawings. a. Review GC’s as-built drawings for architectural, civil, landscape, structural, plumbing, mechanical,

electrical

and

lighting,

and

coordinate

effort

deliver

complete

Record

Set

for

the

project.

3. Structural Engineering for Phases 3 through 5: Scope & fee clarifications based on scope determined

Phase

Schematic

Design.

See

Tipping

Proposal

Exhibit

4. Fire Protection System: Coordination & plumbing engineering services for design-build criteria documents
ASSUMPTIONS 1. Project drawings will be generated in Revit. Delivery of AutoCAD to the City may be requested but

specific

CAD

standards

are

required.

2. Civil Site Survey will be prepared in CAD and shared with the City in native format. No specific CAD

standards

are

required.

3. All work shall comply with current codes. 4. The Client will provide continuity of staff to serve as the primary contact(s) through the duration of the

project.

5. See Exhibit A for the proposed project schedule. 6. The following are the responsibility of the City: a. Geotechnical investigation and report including foundation design recommendations and

seismic

site.
b. Pest and termite inspection and report. c. Hazardous materials investigation and report. The Architect and our Consultants shall

have

responsibility

for

the

discovery,

presence,

handling,

removal

disposal

of,

exposure

to,

hazardous

materials

toxic

substances

any

form

the

project

site.
d. Destructive testing. e. Permit submittal costs EXCLUSIONS GENERAL 1. Work related to the investigation or handling of Hazardous Materials 2. Materials testing and inspections or selective demolition 3. Geotechnical Investigations 4. Design or installation of building security systems 5. Generation of multiple conceptual design plans and multiple and additional revisions/iterations

conceptual

and

schematic

design

plans.

6. Meetings and presentations additional to those listed in Scope of Services. 7. Overall project management, including overall project and construction schedule, project budget

and

project

bidding

process.

8. Presentation drawings and renderings (of elevations, floor plans and 3-D views), and physical

and

computerized

models

(hard

copy

and/or

digital)

for

the

City's

use.
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 p. 8 9. Phasing plans and strategy. 10. Environmental review, documentation, coordination or completion of required mitigation measures

required

Salinas

Planning

Department,

California

Environmental

Quality

Act

(CEQA),

National

Environmental

Protection

Act

(NEPA)

may

completed

additional

service

this

proposal.

11. Not responsible for tests, inspections, and reports required by law or the Contract Documents,

such

structural,

mechanical,

and

chemical

tests,

tests

for

air

and

water

pollution,

and

tests

for

hazardous

materials.

12. Not responsible for all legal, insurance and accounting services, including auditing services, that

may

reasonably

necessary

any

time

for

the

Project

meet

the

City’s

needs

and

interests.

13. Energy, comfort (temperature) and thermal computational modeling and related graphic imagery.

14. LEED or any other sustainable design program documentation and submittal for certification..

15. Redraw or redesign due to unforeseen conditions – including unknown site conditions, impact

surrounding

project

(as

identified

City’s

approval

process),

unpredictability

bid

climate

and

escalating

construction

cost.

16. Emergency generator. 17. Renewable energy such as photovoltaic arrays and systems. 18. Front End Documents including the following typically included in a Project Manual:

Introductory

Information,

Bidding

Requirements,

Instructions

Bidders,

Contracting

Requirements,

Division

1 and

Division

2 of

the

Specifications

Sections

19. Special documentation of additive or deductive bid alternates in Construction Documents. 20. Review of bidders’ pre-qualifications. 21. Construction means and methods. CONSTRUCTION ADMINISTRATION 1. Meetings and presentations additional to those listed in Scope of Services 2. Overall project management and construction management, including overall project and construction

schedule,

project

budget,

bidding

process

and

direction

selected

general

contractor

3. Establishing design criteria for designing or making field observations of shoring for building excavations

underpinning

adjacent

structures,

temporary

support

building

elements

during

construction.

4. Continuous and/or detailed inspections of construction including Special Inspections as defined

Section

1704

the

California

Building

Code.

5. Special construction and inspections – Typically conducted by the City’s engineering testing laboratory.

6. Submittal list – Typically prepared by the General Contractor.

7. Construction administration services beyond 12 months 8. Additional RFI or Submittal review beyond the assumptions listed above 9. Prepare Requests for Proposal (RFP) 10. Review proposals prepared by General Contractor 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 p. 9 FEE SUMMARY The proposed fees are lump sum figures, as follows: HSR Fee Summary TEF Design (Historical Architect) $47,337.00 Groundwork Planning (Architectural Historian) $23,824.19 Tipping Structural Engineers (Structural) $5,250.00 TOTAL $76,411.19 Structural Upgrades Fee Summary TEF Design (Historical Architect) $166,913.92 Tipping Structural Engineers (Structural) $10,250.00 (excludes Phases 3-5) BKF Engineers (Civil) $8,250.00 TBD Consultants (Cost Estimate) $41,360.00 TOTAL $226,773.92

A breakdown of the team proposed fees can be found in the attached Exhibits C, D, E, and F. Fees will be invoiced

monthly

basis

percentage

completion.

Reimbursable

expenses

will

invoiced

monthly.

Additional

services

will

performed

only

upon

your

written

authorization,

should

they

requested.

Please

note

that

the

structural

engineering

fees

provided

for

Phases

4 &

5 of

the

Building

Structural

Upgrades

Building

Shell

Improvement

phases

are

estimates.

Any

additional

scope

that

determined

during

Phase

2 will

proposed

additional

service.

Additional Services Drone Services (See Exhibit G) $488.58 CONCLUSION Please feel free to contact me if you have any questions or comments. If you agree with the terms of this proposal,

please

sign

below.

are

excited

continue

supporting

the

City

Salinas

with

this

project.

Sincerely,
Maryam Rostami, AIA, LEED AP, NOMA, LFA Douglas Tom, FAIA, LEED AP Principal Founding Principal Agreed by Date 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 p. 10 Attachments: Exhibit A - Proposed Project Schedule Exhibit B - Task & Hours Summary: Architectural, dated 28, October 2024 Exhibit C - GroundWork Preservation Proposal Exhibit D - Tipping Engineers Proposal Exhibit E - BKF Engineering Proposal Exhibit F - TBD Consultants Proposal Exhibit G - Spaur Group Proposal 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 37 Soledad Street HSR & Structural Upgrades
PROPOSED Project Schedule
10/29/24, Revised 06/10/25

EXHIBIT A
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 TEF Design 10/29/2437 Soledad Street HSR and Structural UpgradesCity of Salinas TASK & HOURS SUMMARY: Design Team Summary
HSR Fee Summary Structural Upgrades Fee SummaryFinancial Feasibility AnalysisTEF Design (Historical Architect)$47,337.00TEF Design (Historical Architect)$166,913.92 EPS Inc (Market Study)$12,500.00Groundwork Planning (Architectural Historian)$23,824.19Tipping Structural Engineers (Structural)$10,250.00(excludes Phases 3-5) TOTAL$12,500.00Tipping Structural Engineers (Structural)$5,250.00BKF Engineers (Civil)$8,250.00TBD Consultants (Cost Estimate)$41,360.00TOTAL$76,411.19 TOTAL$226,773.92 Additional ServicesDrone Services $488.58

BASIC SERVICES FIRM
HSR Tasks
TEFDesign(HistoricalArchitect)
Tipping Engineers(Structural Engineer)
GroundworkPlanning(ArchitecturalHistorian)
Total

1.0Gather and review available information$530.00$1,000.00$2,240.00$3,770.002.0Attend Site Visit $4,680.00$1,000.00$3,180.00$8,860.003.0Complete Research $670.00 - $3,180.00$3,850.004.0Present Findings to Client $670.00 - $560.00$1,230.005.0Complete and submit report $38,260.00$3,000.00$14,100.00$55,360.006.0Project Mangagement $2,000.00 - - $2,000.00Reimbursable Expenses$527.00$250.00$564.19$1,341.19TOTAL $76,411.19

BASIC SERVICES FIRM
Structural Upgrade Tasks
TEFDesign(HistoricalArchitect)
Tipping Engineers(Structural Engineer)
BKF Engineers (Civil Engineer)
TBD Consultants (Cost Esimate)Total
Phase 1: Building Existing Conditions Assessment (3 weeks)1.1Attend Site visit $3,120 $1,000 $500 - $4,620.001.2Prepare Existing Conditions Drawings$7,600 $2,000 - - $9,600.001.3Building Code Analysis $1,840 - - - $1,840.001.4Bi-weekly Project Meetings (1) $750 - - - $750.001.5Project Mangagement $2,000 - - - $2,000.00Task 1 Sub-Total $18,810.00Phase 2: Schematic Design ( 3 weeks)2.1Develop Schematic Design Drawings$7,200 $7,000 $7,500 - $21,700.002.2Cost Estimate Coordination $1,840 - - $18,800$20,640.002.3Prepare for HRB Presentation $2,400 - - - $2,400.002.4Attend HRB Presentation $3,360 - - - $3,360.002.5Bi Weekly Project Meetings (4)$3,000 - - - $3,000.002.6Project Management + QC $2,000 - - - $2,000.00Task 2 Sub-Total $53,100.00Phase 3: 90% Construction Documents (10 weeks)3.1Develop Construction Documents$19,400 - - - $19,400.003.2Develop Technical Specfications$13,600 - - - $13,600.003.3Update Construction Cost Estimate$2,120 - - $22,560$24,680.003.4Prepare Permit submission to City$650 - - - $650.003.5Bi-weekly Project Meetings (8) $4,080 - - - $4,080.003.6Project Management + QC $2,040 - - - $2,040.00Task 3 Sub-Total Task 3 Sub-Total $64,450.00Phase 4: Conformed Set (100% Construction Documents) (3 weeks)

4.1Respond to City Questions/ attend meeting with review staff (virtual) $3,040 - - - $3,040.004.2Revise Drawings $3,480 - - - $3,480.004.3Revise Specifications $4,080 - - - $4,080.004.4Bi-weekly Project meetings (4) $2,040 - - - $2,040.004.5Project Management $1,360 - - - $1,360.00Task 4 Sub-Total $14,000.00Phase 5: Construction Administration and Project Close-out (assume 12 month construction duration)5.1Review GC Schedule $1,240 - - - $1,240.005.2Respond to RFIs (up to 20) $11,800 - - - $11,800.005.3ASKs (up to 10) $5,900 - - - $5,900.005.4Submittal Review (up to 10) $7,300 - - - $7,300.005.5ASIs (up to 10) $7,300 - - - $7,300.005.6Change Order review (up to 15)$6,750 - - - $6,750.005.7Contractor Pay Application Reviews (up to 12)$3,400 - - - $3,400.005.8OAC Meetings - virtual (24) $7,440 - - - $7,440.005.9Site Walks (6) $16,560 - - - $16,560.005.1Punch walk and write up (2) $5,860 - - - $5,860.00Task 5 Sub-Total $73,550.00Reimbursable Expenses$2,363.92$250.00$250.00$0.00$2,863.92TOTAL$226,773.92

EXHIBIT B
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 Project Name:

Date:

Prepared By:

Prepared For:

Notes
Rate Unit Qty Cost Qty Cost Qty Cost Qty Cost
$190.00 Hour 8 $1,520.00 24 $4,560.00 62 $11,780.00 94 17,860.00$ Task 2: Assumes 2 staff for
1 day site visit including
travel time.

Associate Cultural Resources Historian $90.00 Hour 8 $720.00 20 $1,800.00 32 $2,880.00 60 5,400.00$ Task 3: Includes up to 2
hours of meetings with
client to discuss findings.

Total 23,260.00$
Expense Description Rate Unit Qty Cost Qty Cost Qty Cost Qty Cost Mileage (1 site visit, round
trip to site from Colfax, CA =
500 miles)
Federal Rate $0.670 Mile 470 $314.90 470 $314.90
Per Diem (meals)
Daily Rate
(Monterey
County)
$74.00 Day 2 $148.00 2 $148.00
Research Fees $50.00 Flat rate 1 $50.00 1 $50.00
10% Markup $0.00 $51.29 $0.00 0 $51.29
Total $564.19
Total Direct
Labor
Total
Expenses
Total
Project Cost
$564.19
$2,240.00 $6,924.19 $14,660.00 $23,824.19
$0.00 $564.19 $0.00
$23,260.00
Task 1: Background
Review
Task 2: Site
Visit/Research Task 3: Final HSR
$2,240.00 $6,360.00 $14,660.00
Expenses
Totals
October 22, 2024
Totals
Labor
Lindsey Moder, TEF Architects
Task 1: Background
Review Task 3: Final HSR
Task 2: Site
Visit/Research
3 Site visits are inclusive of travel time.
1 Electronic deliverables only, no printing.
2 No rounds of review and comment from client.

Gretchen Hilyard Boyce, Groundwork
Preservation, LLC
Historic Structure Report, Soledad
Street, Salinas, CA
Title
Principal
Assumptions

EXHIBIT C
37 Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 October 28, 2024
Maryam Rostami
TEF Design
1420 Sutter Street
San Francisco, CA 94109
Re: 37-39 Soledad Street Stabilization
37 Soledad Street
Salinas, CA 93901
Job No. 2024.294.00
Dear Maryam,
Thank you for considering Tipping for the proposed stabilization and retrofit of 37-39 Soledad Street in the historic Chinatown district of Salinas. We are delighted to work with you on this important renovation.

We have based our proposal on the scope of work described in an email from TEF Design, dated October 21, 2024 and a Market Value Appraisal Report by Pacific Appraisers dated November 22, 2022. We understand the property is part of the Chinatown Revitalization Project Plan by the City of Salinas and will ideally be preserved and improved as a cultural heritage site. The buildings are currently in poor condition, requiring stabilization. From our conversations with you, we understand that the City wishes to pursue construction of a seismic retrofit scheme as an integral part of the building stabilization, in anticipation of future improvements and use of the site.

The existing site includes two adjoining buildings constructed in 1942, each two-stories tall and totaling approximately 9,431 square feet of interior space. 37 Soledad Street, also known as the Republic Cafe, is on the National Register of Historic Places and recognized by the State of California as a historic building. A fire in October of 2022, along with much deferred maintenance, has rendered the wood-framed buildings uninhabitable.

PROJECT GOALS
As the building has been damaged by fire and neglect, and noting the historic nature of this building, the first goal is to document the existing condition of the building in a Historic Structure Report (HSR).

Following that effort, the goal will be to present options for stabilization and retrofit for future occupancy. Given that seismic renovation scope and construction costs typically vary, we understand that you will rely on Tipping providing good information and insight early in the process to inform the

EXHIBIT D
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 37-39 Soledad Street Stabilization October 28, 2024
team's critical decision making. We anticipate that the retrofit work would consist primarily of new seismic shear walls or frames (likely at or near the front facade), possible plywood diaphragm strengthening, out of plane concrete wall to framing connections, and other localized measures to ensure the overall stability of the building and mitigate falling hazards.

Given the uncertainty related to the required retrofit scope, this proposal specifically covers the initial seismic evaluation and schematic design phase in which a scope of structural improvements necessary to meet the client goals will be created. This scope defined in schematic design drawings will serve as the basis for future phases of the project.

SCOPE OF STRUCTURAL ENGINEERING SERVICES
The Basic Services for which Tipping Structural Engineers is responsible include the analysis, design, and documentation for the seismic improvements described above. The following is a summary of the services that we will provide through the different phases of the project. Please note that as mentioned above, the scope of this proposal is only for the initial Evaluation / Scope Definition / Schematic Design phase; however, we have outlined the expected scope of future phases (which would be part of a modified or new agreement) for your reference.

Evaluation / Schematic Design / Scope Definition
• Meet with project team to coordinate the work.
• Review any existing structural drawings, geotechnical reports, or other documents made available to us.
• Make one site visit to identify and confirm the configuration of the existing structural systems and observe details of existing construction.
• Define a limited testing program to expose, measure, and document a small sampling of existing structural elements, as necessary, to be performed by an owner-retained contractor or testing laboratory.
• Perform a formal seismic assessment of the building and identify the deficiencies that need to be addressed.
• Document existing conditions for inclusion in the HSR. • Issue a preliminary set of seismic retrofit plans, including up to 2 options, for budgeting and planning.
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Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 37-39 Soledad Street Stabilization October 28, 2024
Construction Documents
• Meet with project team to coordinate and deliver the work. • Perform engineering analysis and detailed design of seismic improvements to address noted deficiencies.
• Establish testing and inspection requirements for all structural materials and workmanship. • Prepare complete drawings, specifications, and calculations for permitting, bidding, and construction of the project.

Approvals and Bidding
• Respond to plan check comments and revise plans as necessary. • Advise and consult with client and architect during the solicitation and evaluation of contractor bids
• Issue final construction documents and addenda for construction.

Construction Administration
• Attend a pre-construction conference to answer questions about design intent or interpretation of the documents, and to examine the contractor's understanding of the project and its requirements.
• Review fabrication drawings and construction submittals for overall compliance with the structural portion of the contract documents. We assume a single round of review of complete, coordinated, and timely submittal packages that are reviewed and approved by the contractor prior to review by our office.
• Review inspection and test reports for items detailed on the structural drawings or called out in the specifications. T ake necessary action on reports indicating non-conforming items. This excludes significant design revisions that may result from non-conformance with and deviations from the contract documents.
• Respond to questions from the client and/ or special inspector regarding interpretation of the structural portion of the contract documents.
• Respond to contractor RFIs. This excludes redesign effort or significant changes to the approved plans due to contractor’s means and methods or requests for substitution. This also excludes the design of repair or remediation measures for damaged or inadequately performed work.
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Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 37-39 Soledad Street Stabilization October 28, 2024
• Visit the construction site at appropriate times to observe the progress of construction and its general conformance to structural drawings and specifications. We estimate that the project would include up to three (3) site visits during construction for periodic structural observation.

This excludes site visits for inspection, field coordination, troubleshooting, repair or remediation of damaged or inadequately performed work, and quality control efforts. • Prepare a record set of drawings.

EVALUATION / SCOPE DEFINITION / SCHEMATIC DESIGN: FEE
We propose to provide basic structural engineering services for the initial Evaluation / Scope Definition / Schematic Design Phase of the project for the fixed sum of $14,000.

ESTIMATED DESIGN FEES FOR FUTURE PHASES
Assuming the project proceeds with a scope of improvements outlined in our initial evaluation / schematic design phase, we would provide the scope of services outlined above for Construction Documents, Approvals and Bidding, and Construction Administration phases. In order for the client to make initial budgeting plans, we have been asked to provide a rough estimate of fees for these phases at this time. Below are these estimates, to be used for planning purposes only. Given the lack of scope definition, we emphasize that they are to be considered preliminary estimates that may change as the project develops.

Phase Estimated Fee Range
Construction Documents $16,000 - $34,000
Approvals and Bidding $2,500 - $5,000
Construction Administration $12,000 - $26,000
If you find this proposal acceptable, please sign and return a copy as our authorization to proceed.

Again, thank you for considering Tipping as part of your team for this project. We look forward to working with you. Please do not hesitate to contact us if you have any questions. 4 of 8
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 37-39 Soledad Street Stabilization October 28, 2024
Sincerely, Accepted:
______________________________________________
Signature
______________________________________________
Marc Steyer, SE, LEED AP Printed Name and Title
Principal
______________________________________________
Date
24294.wa.odt
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Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

BKF ENGINEERS
255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 October 28, 2024
BKF No. 20242143
Ms. Maryam Rostami
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco, CA 94109
Transmitted Via Email: [email protected]
Subject: 37 Soledad Street, Salinas
Land Surveying Proposal
Dear Maryam:

BKF Engineers welcomes the opportunity to submit this proposal for land surveying services associated with the project located at 37 Soledad Street in the City of Salinas, California. To arrive at the estimated effort required by our office for this project, we have outlined a proposed scope of services and determined a level of effort fee for each task.

SCOPE OF SERVICES
TASK 1: SITE MEETING

1. Existing Conditions Review: BKF will attend one (1) site meeting with the team to review the existing site constraints and conditions. We will note any potential challenges to development and confirm our scope of survey services to support the project. This task is will be performed in conjunction with the 45 Soledad Street site meeting.

TASK 2: TOPOGRAPHIC AND BOUNDARY SURVEY (37 SOLEDAD)

1. Establishment of Project Survey Control: BKF will perform a Control Survey and establish project control. Horizontal control will be based on California Coordinates System of 1983 (CCS83) relative to California Spatial Reference Network by static GPS observation. Vertical coordinates will be relative to the North American Vertical Datum of 1988 (NAVD88). BKF will establish suitable off-site survey control for use during the preparation of the topographic survey. Permanent control points such as mag nails with washers and cut crosses will be set at the project site as aerial survey targets. BKF will set the topographic survey control points, which will be located outside the project site and will be used by our sub-consultant as control for the initial base mapping.

2. Boundary Analysis: BKF will perform a Boundary Survey and prepare a Boundary Analysis that will define the development parcel area. While performing the field work associated with the topography, BKF will conduct field research for primary monumentation to establish boundary resolution. Once the research and reconnaissance has been completed, BKF will perform a boundary determination, which includes an analysis of the assembled evidence with respect to its relationship to the title and other documentary evidence.

3. Topographic Field Survey: Simultaneous to conducting the field reconnaissance discussed above, BKF will provide the field work to prepare a complete Topographic Map for the subject property. BKF will gather available public data and plans for the site and its surrounding improvements. The topographic survey will be comprised of the following:

EXHIBIT E
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

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a. Terrestrial Survey - BKF will provide the field work to prepare a Topographic Map for the subject property. The limits of the topographic survey will be the subject property and the improved width of roadways along the property frontage. The topographic survey will be comprised of identified visible site features such as roadways, pavements, evidence of significant traveled ways, walls, fences, trees 6- inches and larger in diameter and visual utility infrastructure. We will obtain a succession of spot elevations to define the general terrain of the site and immediately adjacent improvements to produce mapping at a 1-foot contour interval.
b. Utilities - Utility infrastructure within the mapping limits, including sewer, water valves, hydrants, meter boxes, storm drain and marked utilities, if encountered during the course of our field survey, will also be identified. The basic routing, inverts and orientation of the on-site gravity utilities will be identified based on field evidence and any available plans provided if to BKF prior to commencement of the survey. If as-built drawings are not provided or are inconclusive when compared to the field evidence, only data at the dipped structures will be provided. c. Utility Locating - BKF’s in-house utility locators will perform utility investigation services using standard industry acceptable methods as per California Government Code section 4216 to determine the approximate horizontal position and depth of detectable subsurface utilities within the designated area (see attached Limits of Work). BKF’s field crews will use a combination of water-based paint and pin flags to mark the results of our investigation on the ground surface. BKF crews may opt to use the Ground Penetrating Radar (GPR), if the soil conditions will return a good signal to attempt to locate water lines and other utility lines with no tracer wires. Individual field conditions will dictate the thoroughness of our subsurface utility investigation. BKF will perform a reasonable effort to determine the location of the existing underground utility lines; however, due to technical limitations of today’s most modern equipment, no guarantee (expressed or implied) can be made. Irrigation lines, empty conduits, and abandoned utilities will not be located. Potholing and excavation are specifically excluded on this proposal. This scope of work does not include clearing areas for geotechnical boring, soil sampling, and drilling operations.
d. Mapping - BKF will produce the mapping in a reproducible hard copy and electronic format. The signed hardcopy Topographic Map will be an instrument of service. Electronic mapping will be completed in an AutoCAD format and can be transferred and used by other team consultants for their work, as a courtesy.
1) The mapping is anticipated to be compiled at 1" = 20', and will also indicate individual spot elevations at various locations throughout the site. BKF will take a series of photographs for future reference and documentation of current field conditions encountered during the time of our survey.
2) The vertical control for the survey will be tied to the North American Vertical Datum of 1988 (NAVD88), unless otherwise agreed upon in writing prior to commencement of the survey. 3) T h e h o r i z o n t a l l o c a t i o n a n d r o t a t i o n o f t h e m a p p i n g i s a n t i c i p a t e d t o b e o n a n " a s s u m e d " coordinate system otherwise agreed upon in writing prior to commencement of the survey.

Note: Record of Survey
State law requires that the Surveyor of record performing the boundary resolution file a record of survey with the County if a map is not prepared as part of the project. As this project may anticipate pursuing a Tentative Parcel and Final Parcel Map for Condominium Purposes, we have currently excluded fee for this task in our scope of services. If a determination is made to eliminate pursuing filing of a map as part of the final permitting process BKF will be required to prepare and file a record of survey with the County at the expense of the owner. Recordation fees are not included in our proposal.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

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SCOPE QUALIFICATIONS AND ASSUMPTIONS
BKF Engineers' services are limited to those expressly set forth in the scope. We understand that BKF will have no other obligations or responsibilities for the project except as provided in this proposal letter, or as otherwise agreed to in writing. BKF will provide the scope of services consistent with, and limited to, the standard of care applicable to such services. For the scope of work identified, we have assumed the following:
1) Basis of Design and Site Information
a) Topographic Survey: Proposal assumes field survey will be completed for 37 and 45 Soledad Street sites concurrently. Separate mobilizations to survey each site independently will be an additional service. b) Title Report: A current title report for the property will be provided by the owner. c) Potholing: Potholing services are not included in this proposal unless specifically identified.

COMPENSATION

1. BASE SCOPE OF WORK:

BKF proposes to provide the services on a lump sum basis. We will invoice for our services on a percent complete basis per task summarized as follows:

Task Description Fee
1 Site Meeting $500
2 Topographic and Boundary Survey (37 Soledad) $7,500
Total Labor Fee $8,000
In addition, please budget $250 for reimbursable expenses. Reimbursable expenses are anticipated for reproduction, mileage, express and messenger deliveries, and computer deliverable plots. Reimbursable expenses will be billed on a cost plus 10-percent markup basis.

Thank you for the opportunity to present this proposal. We look forward to assisting in developing this project.

Please contact me at 650-482-6306 if you have any questions regarding our scope of services.

Respectfully,
BKF Engineers
Jonathan Tang, PE
Associate Principal
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

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BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE
EFFECTIVE JANUARY 1, 2024

CLASSIFICATION HOURLY RATE

PROJECTMANAGEMENT
Principal $302.00
Senior Associate Principal $280.00
Associate Principal $273.00
Senior Project Manager | Senior TechnicalManager $265.00 Project Manager | Technical Manager $260.00
Engineering Manager | Surveying Manager | Planning Manager $239.00

TECHNICAL STAFF
Senior Project Engineer | Senior Project Surveyor | Senior Project Planner $222.00 Project Engineer | Project Surveyor | Project Planner $195.00 Design Engineer | Staff Surveyor | Staff Planner $170.00 BIM SpecialistI, II, III $170.00 - $195.00 - $222.00
Technician I, II, III, IV $162.00 - $172.00 - $189.00 - $203.00 Drafter I, II, III, IV $127.00 - $139.00 - $150.00 - $167.00 Engineering Assistant | Surveying Assistant | Planning Assistant $106.00

FIELD SURVEYING
Survey Party Chief $222.00
Instrument Person $190.00
Survey Chainperson $143.00
Utility Locator I, II, III, IV $116.00 - $164.00 - $197.00 - $224.00 Apprentice I, II, III, IV $88.00 - $118.00 - $130.00 - $138.00

CONSTRUCTION ADMINISTRATION
Senior Consultant $290.00
Senior Construction Administrator $253.00
Resident Engineer $188.00
Field Engineer I, II, III $170.00 - $195.00 - $222.00

FUNDING & GRANT MANAGEMENT
Director of Funding Strategies $208.00
Funding StrategiesManager $190.00
Funding/Research Analyst I, II, III, IV $130.00 - $150.00 - $160.00 - $176.00

PROJECT ADMINISTRATION
Project Coordinator $142.00
Senior Project Assistant $122.00
Project Assistant $108.00
Clerical | Administrative Assistant $90.00
Expert witness rates are available upon request. Subject to the terms of a services agreement:
Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. Allowable mileage will be charged at the prevailing IRS rate per mile. Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts.
The rates shown are subject to periodic increases, including January 1st of each year.

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 Project Management | Construction Cost Management

Our ref.: DB
October 28th, 2024
Maryam Rostami
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco, CA 94109

Re: Fee Proposal – Cost Estimating Services
37 Soledad Street Café Building
2063 Grant Rd.

Los Altos, CA, 94024
Tel: 415.981.9430
Dear Maryam,

Further to your email, we are pleased to offer Cost Estimating services for the above project.

Scope of Services

We understand the scope of our services is to prepare an opinion of probable cost for the City of Salinas Soledad Street Café Building; we understand this project involves structural upgrades to the historic, two-story, reinforced concrete building The opinion of probable cost will be at the Schematic and Construction Documents of design.

The estimate will be based on the measurements of quantities from the drawings with composite unit rates reflecting the scope of work and the current market conditions. We will not obtain any bids or opinions of cost from subcontractors unless the work is of such a unique nature that no other cost information is available. No bids or third-party opinions will be obtained without prior approval from the client.

We have included time required to review and discuss our cost estimate with the Design Team and for incorporating any requested revision to the estimate as a result of the Design Team review. We have excluded any time required to reconcile our estimate with another cost estimate prepared by others. We have also excluded time required to attend any meetings or any Value Engineering cost services from this proposal. Should additional work be required, our standard hourly rate of $235 per hour will apply.

EXHIBIT F
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 Project Management | Construction Cost Management

Fees

We propose to provide the above services based on the following budget NTE Fees –

90% SD Cost Estimate (80 hrs @ $235/hr.) $ 18,800
100% CD Cost Estimate (96 hrs @235/hr.) $ 22,560
Total Not to Exceed Fees $41,360
We assume no alternates or options.

Expenses such as drawing reproduction, courier services,

special mailing services
(Federal Express, Express Mail etc.), and other abnormal costs are excluded and will be charged at cost plus 0% administration.

Our fees exclude travel costs outside the San Francisco Bay Area, any such travel costs as incurred will be billed separately.

Payment and Terms
We will issue a monthly invoice. Payment will be due thirty (30) calendar days.

Our proposal remains open for a period of ninety (90) days. After this time, we will be pleased to review the proposal, make any required amendments, and re -submit for your review and approval.

Work will be completed under the direction of Deo Bhalotia.

We trust that we have interpreted your requirements correctly, if you have any questions or suggested amendments, please do not hesitate to contact the undersigned. If you would like to proceed with the above services, please complete and return the authorization below.

We look forward to working with you on this project.

On behalf of TBD Consultants On behalf of TEF Design

Accepted by:

Deo Bhalotia
Associate Principal Date:

Title:

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 Project Management | Construction Cost Management

Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 ESTIMATESpaur Group
988 Easton Ave
San Bruno, CA 94066
[email protected]
+1 (510) 559-0856
www.spaurgroup.com
Bill to
TEF Design
1420 Sutter St, 2nd Floor
San Francisco, CA 94109
Estimate details
Estimate no.: 1008
Estimate date: 10/29/2024
#Date Product or service Description Qty Rate Amount

1. Aerial Photography Aerial photography and imagery processing:
nadir, oblique, and/or 360 imaging.

2.25 $200.00 $450.00

2. Travel 192 $0.65 $124.80
Note to customer
Aerial photography of buildings at 37 Salinas st Salinas, CA. Imagery to show current conditions of building roof and will consist of 10-15 photos from mostly top down perspective, and including 360 panoramic images from corners of building. Images will include metadata of GPS location and orientation of images.

Price includes introductory discount.

Thank you for your business!
Subtotal $574.80
Discount 15% -$86.22
Total $488.58
Accepted date Accepted by

EXHIBIT G
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299

Salinas City CouncilApril 21, 2026

Salinas City Council
April 21, 2026