Additional Services Request #7: 37-39 Soledad Street Emergency Stabilization, Additional MEP Services for Rehabilitation
Design
and
Wood
Science
Technologist
Survey
From: Maryam Rostami TEF Architecture & Interior Design, Inc 1420 Sutter Street, 2nd Floor San Francisco, CA 94109 ASR No.: Project No.:
07 22377.03
Project: Date:
37-39 Soledad Street Emergency Stabilization March 27, 2026 Client: Grant Leonard City of Salinas
DESCRIPTION of ADDITIONAL SCOPE of SERVICES & FEES TEF Design’s consultants are requesting additional fees pursuant to additional work required to complete this project,
including
the
items
listed
below.
Scope of Work The scope of services included in this proposal includes: Additional MEP services for 37-39 Rehabilitation (See Attachment A) Schematic Design 1. MEP assistance during Schematic Design to inform building systems sizing and cost narrative. Construction Documents and Bidding 1. Added scope for building rehabilitation construction documents and bidding services to provide full
MEP
systems
throughout
the
building.
Construction Administration and Project Closeout 1. Added scope for building rehabilitation through construction administration to provide full MEP systems
throughout
the
building
Wood Science Technologist Survey (See Attachment B) 1. Two day survey by wood science technologist to evaluate extent of wood damage throughout the building
and
to
inform
contractor’s
bid
and
construction
document
conformed
set
for
emergency
stabilization.
PROPOSED FEE Fees will be invoiced monthly based on the percentage of work completed in that month. Interface Engineering $38,300.00 Flynn & Assoc $12,935 TOTAL $51,235.00 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com
Upon your agreement, please sign this Additional Services Proposal and/or please provide a Contract Modification.
We
will
commence
design
services
based
on
completion
of
a
contract
modification.
Agreed by: Client: Architect: _____________________________ Agreed by Maryam Rostami, AIA, NOMA, LEED AP, LFA Principal TEF Architecture & Interior Design, Inc. Date Date: 27 March, 2026 Attachments included: A and B 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com
MEP Engineering | Fire/Life Safety | Lighting Design | Energy Consulting | Building Technologies | Commissioning Interface Engineering, Inc
49 Stevenson Street, Suite 660
San Francisco, CA 94105
TEL 415.489.7240
www.interfaceengineering.com
January 7, 2026 (Revised March 27, 2026)
Lindsey Moder
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco, CA 94109
Re: 37-39 Soledad Rehabilitation
Professional Services Proposal
Dear Lindsey:
Thank you for the opportunity to provide you with our proposal for the 37-39 Soledad Rehabilitation project.
This proposal is based on our Standard Provisions of Agreement for Professional Services, which is attached and incorporated by this reference.
PROJECT DESCRIPTION
Project Owner
City of Salinas
Project Location
37-39 Soledad Street, Salinas, California 93901
Project Description
The project is the rehabilitation and renovation of the subject property. The total square footage for the 37-39 Soledad is approximately 11,000 square feet. 37 Soledad is currently programmed for the Asian Cultural Experience of Salinas Museum on the first floor, mezzanine, rear of second floor, and third floor (total approximately 5,000 square feet); the second floor is programmed for a single 2-bedroom apartment unit (approximately 1,500 square feet). 39 Soledad is current programmed for a commercial space with a bar (no commercial cooking) on the first floor and an office on the second floor (total approximately 4,500 square feet). The buildings have been vacant for some time and have no active utility services.
The MEP scope will be to provide design for the space to be move-in ready. The buildings will be fully built out for potential future tenants.
Sustainable Design Requirements
Project is not anticipated to pursue LEED® certification or any other third-party green building certifications/incentive programs. We will include energy efficiency designs where feasible and cost effective.
INFORMATION SOURCE
• Based on RFP/email from Lindsey Moder dated January 5, 2026.
ATTACHMENT A
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026 (Revised March 27, 2026)
Professional Services Proposal
ASSUMPTIONS
Based on our conversation and information received, we understand that this project:
• Will have a single bid/construction packet.
• Will have a single document/construction phase.
• Final bidding and/or GMP of the project will be done after submission of permit and/or issuance of 100 Percent CD.
• Project will be developed as a Revit model to meet Level of Development 300 and Clash Classification as outlined in the attached Revit Deliverables document. • Project will not be a LEED® project.
• Project Funding: We have assumed and understand that funding for this project has been secured or will be in place when project design starts. We have not assumed that payment for services will be held or delayed due to any funding delays or issues.
PROJECT SCHEDULE
• Schematic Design: 8 weeks
• Construction Documents: 12 weeks
• Construction Administration: 6-8 months
Note: Dates listed above are approximate based on information provided. However, substantial changes to the schedule above, and start/stops to project progress may result in additional services and fees.
MEETINGS AND DESIGN SITE VISITS
• Virtual meetings and conference calls with architect and design team as required. • One Client Review meeting at 60% submittal.
DESIGN SUBMITTALS
• Schematic Design (MEP Space Matrix)
• 60 Percent Construction Documents, (CD Drawings and Specifications) • 90 Percent Construction Documents (CD Drawings and Specifications) • 100 Percent Construction Documents/Permit (CD Drawings, Specifications and Code Forms)
CONSTRUCTION COSTS
Total Construction Cost is undisclosed.
ENGINEERING SERVICES DESCRIPTION
Our scope of services is limited to the following. Services not included are additional services.
Mechanical Engineering Services
Heating, Ventilating, and Air Conditioning Systems
1. Air conditioning and heating systems design.
2. Space heating and ventilation design for areas not requiring air conditioning.
3. Building exhaust systems design.
4. Performance specifications for temperature control or building energy management system.
5. Heating and cooling load calculations.
6. State Energy Code calculations for building mechanical systems.
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026 (Revised March 27, 2026)
Professional Services Proposal
Plumbing Systems
1. Sanitary drainage, vent, domestic water, storm water, and natural gas piping design from 5 feet outside building.
2. Plumbing fixture specifications.
Electrical Engineering Services
Electrical Utilities Coordination
1. We have assumed that there are no existing electrical systems within the buildings and all systems will be new.
2. Power Utility: revenue meter location/requirements, transformer pad location (if applicable).
Building Power Distribution
1. Building power distribution design.
2. Design for connection of Owner's equipment based on Owner-provided load information.
3. Design emergency power distribution system for emergency loads such as egress lighting utilizing central battery inverter as the backup source.
4. Design for connection of mechanical, elevator systems, lighting, and fire/life safety systems.
Lighting Design Support Services
1. If the lighting design is by others, our assumption and understanding is that the lighting designer will provide the following: lighting design documentation, calculations, and drawings with luminaire schedules for all non-back of house lighting and exterior lighting.
2. Interface Engineering lighting design support services includes the following:
a. Building interior back of house lighting only (includes storage, utility rooms, egress stairs, egress corridors):
1) Luminaire schedule.
2) Layout of luminaires.
3) Coordination with architectural reflected ceiling plan. 4) Coordination with lighting consultant for all non-back of house lighting. b. Control of lighting systems.
c. State Energy Code lighting compliance calculations. Includes calculation for final layout only. d. Egress lighting design and illuminated exit sign placement design per CBC requirements, based on a complete and comprehensive egress plan provided by Architect, indicating occupant load calculations and designated egress paths and exit sign locations.
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026 (Revised March 27, 2026)
Professional Services Proposal
Lighting Design Services
1. Building interior and exterior lighting design:
a. Luminaire schedule.
b. Luminaire cut sheets of proposed luminaires.
c. Layout of luminaires.
d. Coordination with architectural reflected ceiling plan.
2. Interior lighting calculations using point-by-point method for typical spaces. Based on two iterations.
Photometric calculations will not be required to be submitted as part of the drawing set.
Fire/Life Safety Engineering Services (OPTIONAL SERVICE) Fire Protection Sprinkler Services
1. Performance specifications only based on the following. No drawings are included in this approach. a. State and local code requirements.
2. The design will be performed by the contractor. We will review the design for conformance to our specifications.
3. Preliminary sizing of fire main service and coordination with civil engineer. Incoming fire main location shown on plumbing drawings.
4. Riser location and room size estimate.
5. Determination of need for standpipes.
6. Review of adequacy of water supply for supplying the automatic fire sprinkler systems.
Fire Detection and Alarm Services
1. Performance specification only based on the following. No device drawings. a. State and local code requirements.
2. The design will be performed by the contractor. We will review the design for conformance to our specifications.
Prescriptive Envelope Compliance Documentation (OPTIONAL SERVICE)
1. Provide guidance on envelope performance requirements per Title 24-2025 (preliminary guidance document provided upon review of design documents).
2. Provide Prescriptive energy analysis to meet California Title 24-2025.
3. Document and submit analysis results for permit.
4. Respond to city comments.
BIDDING/NEGOTIATIONS AND PERMITTING
1. Answer questions during bidding phase.
2. Issue addenda as may be required under the original design scope during the bidding phase.
3. Review of substitution requests. Maximum of two reviews per vendor.
4. Respond to jurisdiction permit comments and issue addenda as required to address comments.
Maximum of two responses and addenda issuances. Meetings with code officials can be provided as a supplemental service.
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026 (Revised March 27, 2026)
Professional Services Proposal
CONSTRUCTION ADMINISTRATION
1. Two reviews of the submittals for each Division are included; additional reviews will be billed at our hourly rates with prior written approval. Fee is based on submittals being provided per Interface standard specifications.
2. Answer RFIs, DCVRs, and construction questions.
3. Issue of ASIs, change orders, plan revisions, etc. generated by others is not included. Additional fees will be submitted for prior approval for these services.
4. Review of change order costs initiated by others is not included.
EXCLUSIONS
1. Substantial cost reduction requiring redesign after 60% Design.
2. Redesign work associated with substantial floor plan changes after 60% Design.
3. Changes to the MEP design related to change orders initiated by others, supply chain issues, ASIs, and/or value engineering.
4. Construction cost estimates. We will review cost estimator’s pricing and provide comments.
5. Life cycle cost analysis for electrical systems.
6. Attendance at prebid and preconstruction meetings.
7. Construction record drawings.
8. Shop drawings, fabrication drawings, and construction coordination drawings.
9. Structural calculations for the seismic restraint and anchorage of equipment.
10. Design of temporary power for construction.
11. Design of building footing drainage and/or sub-slab groundwater drainage.
12. Design for commercial kitchen equipment, such as Type 1 hoods and grease duct.
13. Radon system design.
14. Waterproofing details/requirements for building components.
15. Acoustical analysis, design of noise attenuation requirements, and special vibration isolation requirements for mechanical systems. We will include modifications to our systems per your acoustical consultants’ recommendations within our base fee.
16. Determination/interpretation of egress lighting paths with local officials.
17. Work associated with public street lighting or power design.
18. Commissioning of systems.
19. Commissioning participation.
20. Lightning protection system design.
21. Project related services associated with LEED and/or other third-party Green Building Certification.
22. Project related services associated with utility incentives, including energy modeling for custom track incentives, charrettes and incentive documentation.
23. Information and Communications Technology (ICT) system design.
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026 (Revised March 27, 2026)
Professional Services Proposal
FEE
Hourly Not-To-Exceed
The following is the additional fee required above the original fee of $28,300 shown on the proposal dated January 7, 2026.
Project Phase
Mechanical
Engineering
Electrical
Engineering
Lighting
Design Phase Totals
Schematic Design $2,400 $1,300 $0 $3,700
Construction Documents $16,300 $500 $6,900 $23,700
Bid/Negotiation and Permitting $2,100 $200 $900 $3,200 Construction Administration $5,100 $600 $2,000 $7,700 Discipline Totals $25,900 $2,600 $9,800 $38,300
Total Fee: $38,300
*Plus reimbursable expenses noted below.
OPTIONAL SERVICES (ADDITIVE)
Project Phase Fee Client Initials
Fire/Life Safety Engineering Services $7,000
Prescriptive Envelope Compliance Documentation $6,000
Site visit conducted on an as-requested basis. Cost per person and per site visit. $1,800
PAYMENT TERMS
Standard reimbursable expenses include, but are not limited to: final plots, project mileage to jobsite or meeting locations, parking, shipping, and messenger services.
Billed in addition to the above fee at cost plus 10 percent processing fee.
We will bill fees and reimbursable expenses monthly as services are performed. Payment is due within 60 days of receipt of invoice. Finance charges may be added after that time at a rate of 1.5 percent per month (annual rate of 18 percent). Finance charges will be applied to delayed payments resulting from lack of project funding. Upon aging of fees and reimbursable expenses beyond 90 days, Interface reserves the right to meet with Architect and holder of Prime Contract to determine resolution prior to continuation of services.
This proposal is valid for 90 days from the date first written above. Interface Engineering, Inc (Interface) reserves the right to modify or update this proposal after that date.
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026 (Revised March 27, 2026)
Professional Services Proposal
ADDITIONAL SERVICES
Services requested beyond those included in this proposal will be considered extra services and will be billed either at hourly rates listed below or will be estimated on a lump sum basis. Interface may decline to perform additional work until authorization is received in writing.
Additional services will be billed at our standard hourly rates at the time the work is performed*. Our current standard hourly rates (2026) are:
Senior Principal: $385/Hour
Principal: $335/Hour
Associate Principal: $280/Hour
Associate/Project Manager: $265/Hour
Sr. Engineer-Designer: $235/Hour
Engineer-Designer: $195/Hour
Project Designer-Drafter: $175/Hour
Administrative: $145/Hour
*Annual rate changes are expected to be 4% per year.
DESIGN-BUILD SERVICES
If design-build services are provided, Client acknowledges that Interface will provide performance specifications. In the event that drawings are provided, they will be conceptual drawings only. Conceptual drawings and performance specifications are intended as guidelines for the design of system(s) by the design-build contractor. Conceptual drawings and performance specifications are not intended for use to obtain a building permit or as bid documents. The design-build contractor is responsible for complete design, engineering, permit documents, construction documents, and coordination with architectural, all trades and utilities, and governing jurisdictions and licensing agencies. The design-build contractor is responsible for system quantities, capacities, routing, and installation adequate for its intended use. All detailing by design builder. Client agrees that Interface is not responsible for the design and will indemnify and hold harmless Interface for any and all claims, damages, allegations, and costs, including attorneys' fees at trial, arbitration and on appeal, arising out of the design and installation of design-build systems.
Client acknowledges that Interface's review of submittals by design-build contractor is for the limited purpose of checking for conformance with the performance concept expressed in the contract documents. Interface's review does not constitute approval of safety precautions, means and methods, approval of an assembly, or approval of a component.
Attached is our Standard Provisions of Agreement for Professional Services. If this Proposal and the Standard Provisions of Agreement meet with your approval, please sign below, initial the Standard Provisions, and return to us. By your signature, you acknowledge that you have read the Standard Provisions of Agreement and that you read and agree to the Limitation of Liability paragraph. We will not proceed with the work until this signed Agreement is returned to us. In addition, you represent that you have authority to bind TEF Design. If you have modified this proposal, we will review your modifications.
This Agreement shall not be in effect until we sign, accepting your modifications.
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026 (Revised March 27, 2026)
Professional Services Proposal
If you have any questions, please contact this office.
Sincerely,
Wesley Lau, PE, LEED AP
Principal
WL:ah
Enclosures: Standard Provisions; Revit Deliverables
COMPANY: TEF Design
CONTACT: _____________________________________ ______________________________ Lindsey Moder, Associate Date
\\corp.ieice.com\Projects\SFO\2025\2025-0498\Contracts\.03 37-39 Soledad Rehab\20260309RevisedFP - 37-39 Soledad Rehabilitation.docx
Flynn & Assoc., Inc.
510-758-4686
PO Box 805
El Cerrito, CA 94530
Prepared For
Lindey Moder, Associate
TEF Design
1420 Sutter Street
San Francisco, CA
94109
Estimate Number
0000099
Reference
37-39 Soledad, Salinas,
Republic Cafe
Estimate Date
03/01/2026
Description Rate Qty Line Total
Consulting
37-39 Soledad, Salinas - Review photos & documents, phone discussion
$450.00 1 $450.00
Travel Out
For Site visit
$195.00 3 $585.00
Consulting
Day 1 - Site visit, document conditions, collect specimens for analysis $450.00 8 $3,600.00
Consulting
Day 2 - Site visit, document conditions, collect specimens for analysis $450.00 8 $3,600.00
Travel Return
From site visit
$195.00 3 $585.00
Travel Expenses
mileage & tolls, Lodging (2 nights)
$425.00 1 $425.00
Consulting
Review & log photos, analysis
$450.00 1.8 $810.00
Consulting
Outline & draft report
$495.00 2.5 $1,237.50
Consulting
Review, edit & finalize report
$450.00 2 $900.00
Consulting
Incorporate photos, captions, figures & attachments
$495.00 1.5 $742.50
ATTACHMENT B
Terms
This is an Estimate and actual fees will be based on actual time, materials, and expenses. A not to exceed limit can be placed if agreed upon in writing prior to start of work.
Subtotal
Tax
12,935.00
0.00 Estimate Total (USD) $12,935.00