Tuesday, May 5, 2026
4:00 PM
City of Salinas
200 Lincoln Ave., Salinas, CA 93901
www.cityofsalinas.org
SALINAS ROTUNDA
City Council
Mayor Dennis Donohue
Councilmembers:
Jose Luis Barajas, District 1 - Tony Barrera, District 2 Margaret D'Arrigo, District 3 - Gloria De La Rosa, District 4 Andrew Sandoval, District 5 - Aurelio Salazar, District 6 Rene Mendez, City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Meeting Agenda - Final
1 May 5, 2026City Council Meeting Agenda - Final
TELECONFERENCE NOTICE
Pursuant to California Government Code Section §54953, this meeting will include teleconference participation by Councilmember Tony Barrera from Avenida Olas Altas 79 Sur Mazatlán, Sinaloa, Mexico. The teleconference location shall be accessible to the public in accordance with the law.
ZOOM WEBINAR PARTICIPATION
JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://cityofsalinas.zoom.us/j/81634381048
To participate telephonically, call any number below:
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If prompted to enter a participant ID, press #.
PLEDGE OF ALLEGIANCE
ROLL CALL
CONSIDERATION
ID#26-191 Consider approving an extended leave of absence for Council member Barajas pursuant to Charter Section 6.2.
Recommendation: Approve an extended leave of absence for Council member Barajas.
CLOSED SESSION
Receive public communications from the audience on Closed session items.
The City Council will recess to closed session pursuant to:
ID#26-190 a. Labor Negotiations - California Government Code Section §54957.6 with its designated labor representatives Rene Mendez, City Manager; Lisa G. Murphy, Assistant City Manager; Christopher A. Callihan, City Attorney; Katherine Hogan, Assistant City Attorney; Selina Andrews, Finance Director; Marina Horta-Gallegos, Human Resources Director; Sylvia Enriquez, Human Resources Manager; and Che Johnson, Liebert Cassidy Whitmore, regarding labor relations with Service Employees International Union (SEIU), SEIU Supervisors, Salinas Municipal Employees Association/SEIU, Association of Management Personnel, Police Officers Association, Police Management Association, International Association of
2 May 5, 2026City Council Meeting Agenda - Final
Firefighters, Fire Supervisors Association, Confidential Non-Management Employees, Confidential Management Employees, and Department Directors.
THE CITY COUNCIL WILL RECONVENE IN THE ROTUNDA AT 4:30 P.M.
NEW EMPLOYEE WELCOME AND PROMOTIONS
PROCLAMATION
Asian American, Native Hawaiian, & Pacific Islander Heritage Month, May 2026 National Military Appreciation Month, May 2026
Small Business Week, May 3-9, 2026
PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment or comment on a specific agenda item, you are encouraged to attend the City Council meeting in person. Public comment may also be submitted via email at [email protected] and will be entered into the record. Public comments generally are limited to two minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.
GENERAL PUBLIC COMMENTS
Receive public communications on items that are not on the agenda and that are in the City of Salinas’ subject matter jurisdiction. Comments on Consideration, Public Hearing items, and the Consent Agenda should be held until the items are reached.
CALIFORNIA GOVERNMENT CODE §84308 - LEVINE ACT
Government Code § 84308. Parties to any proceeding involving a license, permit or other entitlement for use pending before the City Council must disclose any campaign contributions over $500 (aggregated) within the preceding 12 months made by the party, their agent, and those required to be aggregated with their contributions under Government Code § 82015.5. The disclosure must include the amount contributed and the name(s) of the contributor(s).
PUBLIC HEARINGS
ID#26-159 Annual Position Vacancy Update and Recruitment and Retention Efforts Recommendation: No action required. Receive the presentation for informational purposes only during the public hearing at which time the City will report on workforce vacancies, recruitment and retention efforts consistent with Assembly Bill (AB) 2561 (Government Code Section 3502.3).
ADMINISTRATIVE REPORTS
ID#26-163 Salinas Fire Department Annual Report 2025
Recommendation: No action required. Receive report regarding the Salinas Fire Department 2025 Annual Report.
3 May 5, 2026City Council Meeting Agenda - Final
CONSENT AGENDA
Matters listed under the Consent Agenda may be enacted by one motion unless a member of the Council requests a separate vote or discuss. Members of the public may comment on the Consent Agenda items collectively during their public comment.
ID#26-189 Minutes
Recommendation: Approve minutes of April 7, 2026 and April 21, 2026.
ID#26-124 Acceptance of the 2025 Pavement Improvements Project, CIP No. 9981 Recommendation: Approve a Resolution accepting the 2025 Pavement Improvements Project, CIP No. 9981, for maintenance and responsibility.
ID#26-168 Declaration and Disposal of Chinatown Navigation Center Surplus Furniture, Fixtures and Equipment
Recommendation: Approve a Resolution declaring furniture, fixtures, and equipment (FF&E) from the Chinatown Navigation Center (CNC), as identified in Exhibit A to the Resolution, as surplus; authorizing the disposition of such property to Community Homeless Solutions at no cost without public auction or advertisement for bids; and authorizing the disposal of any remaining FF&E not transferred.
ID#26-178 Amendment No. 3 to the Agreement for Professional Services BFS Landscape Architects (BFS)
Recommendation: Approve a Resolution authorizing the City Manager to execute Amendment No. 3 with BFS Landscape Architects for additional design, program and construction management for Closter Park and El Gabilan Tot Lot to increase the total compensation amount by $110,900 for a maximum compensation amount not to exceed $1,939,489; and authorizing the reappropriation of up to $71,000 from Playground Improvements at Parks CIP 9060 to CIP 9350 to cover the additional costs associated with Closter Park.
ID#26-177 Peregrine Technologies Software Subscriptions Recommendation: Approve a Resolution authorizing the Purchasing Agent to complete the purchase of the remaining software subscription renewals under the existing Agreement with Peregrine Technologies, for an additional amount of $300,000, for a total Agreement cost not to exceed $750,000.
ID#26-186 Reallocation and appropriation of Home-ARP, National Opioid Settlement, and General Funds for Salinas Outreach and Response Team, Fairview Homekey Project, and Chinatown Navigation Operations
4 May 5, 2026City Council Meeting Agenda - Final
Recommendation: Approve a Resolution authorizing the reallocation and appropriation of $1,190,337 of HOME-American Rescue Plan (HOME-ARP) from the Housing Authority of the County of Monterey for the Fairview HomeKey Project, to support Salinas Outreach and Response Team (SORT) supportive services; and the reallocation of $1,190,337 of National Opioid Settlement Funds to the Housing Authority of the County of Monterey for the Fairview Homekey Project operations; and to increase an appropriation of $279,306 in revenue and $1,098,303 in expenses of National Opioid Settlement Funds to the Housing Authority of the County of Monterey; and the reallocation and appropriation of $200,000 of General Fund dollars from Downtown Streets Team in Division 3181 to extend operations of the Chinatown Navigation Center (CNC) operations; and the City Manager to execute Amendment No. 3 with Community Homeless Solutions to operate the CNC through May 30, 2026, and increase the total compensation by an additional $200,000 for an amount not to exceed $3,288,278.
CITY MANAGER'S REPORT
Receive brief oral report from the City Manager.
COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Receive communication from Councilmembers on reports, appointments and future agenda items. Councilmember comments are generally limited to three minutes.
ADJOURNMENT - 6:00 P.M.
_____________________________
Patricia M. Soratos, City Clerk
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings and in accordance with Californian Government Code Section 54954.2 and 54956. City Council agenda reports and other writings distributed to the legislative body may be viewed at the Salinas City Clerk’s Office, 200 Lincoln Avenue, Salinas, and are posted on the City’s website at www.cityofsalinas.org in accordance with California Government Code section 54597.5. The City Council may take action that is different than the proposed action reflected on the agenda.
Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in the meeting. Language interpretation may be requested as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Requests should be referred to the City Clerk’s Office At 200 Lincoln Avenue, Salinas, 758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Hearing impaired or TTY/TDD text telephone users may contact the city by dialing 711 for the California Relay Service (CRS) or by telephoning any other service providers’ CRS telephone number.
PUBLIC NOTIFICATION
This agenda was posted on May 1, 2026 in the Salinas Rotunda and City's website.
Meetings are streamed live at https://salinas.legistar.com/Calendar.aspx, televised live on Comcast Channel 25 and on http://www.youtube.com/thesalinaschannel at 4:00 p.m.
5 May 5, 2026City Council Meeting Agenda - Final
on the date of the regularly scheduled meeting and will be broadcast throughout the day on Friday, Saturday, Monday and Wednesday following the meeting. For the most up-to-date Broadcast Schedule for The Salinas Channel on Comcast 25, please visit or subscribe to our Google Calendar located at http://tinyurl.com/SalinasChannel25. All past City Council meetings may also be viewed on the Salinas Channel on YouTube at http://www.youtube.com/thesalinaschannel.
6 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-191, Version: 1
Consider approving an extended leave of absence for Council member Barajas pursuant to Charter Section 6.2.
Approve an extended leave of absence for Council member Barajas.
City of Salinas Printed on 5/1/2026Page 1 of 1
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7 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-190, Version: 1
a. Labor Negotiations - California Government Code Section §54957.6 with its designated labor representatives Rene Mendez, City Manager; Lisa G. Murphy, Assistant City Manager; Christopher A.
Callihan, City Attorney; Katherine Hogan, Assistant City Attorney; Selina Andrews, Finance Director; Marina Horta-Gallegos, Human Resources Director; Sylvia Enriquez, Human Resources Manager; and Che Johnson, Liebert Cassidy Whitmore, regarding labor relations with Service Employees International Union (SEIU), SEIU Supervisors, Salinas Municipal Employees Association/SEIU, Association of Management Personnel, Police Officers Association, Police Management Association, International Association of Firefighters, Fire Supervisors Association, Confidential Non-Management Employees, Confidential Management Employees, and Department Directors.
City of Salinas Printed on 5/1/2026Page 1 of 1
powered by Legistar™
8 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-159, Version: 1
Annual Position Vacancy Update and Recruitment and Retention Efforts No action required. Receive the presentation for informational purposes only during the public hearing at which time the City will report on workforce vacancies, recruitment and retention efforts consistent with Assembly Bill (AB) 2561 (Government Code Section 3502.3).
City of Salinas Printed on 5/1/2026Page 1 of 1
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9 Page | 1
CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: MAY 5, 2026
DEPARTMENT: HUMAN RESOURCES
FROM: MARINA HORTA-GALLEGOS, DIRECTOR
BY: MARIA AVILA, SENIOR HUMAN RESOURCES ANALYST
DARLENNE BIRRUETA, HUMAN RESOURCES ANALYST
TITLE: ANNUAL POSITION VACANCY UPDATE AND RECRUITMENT
AND RETENTION EFFORTS
RECOMMENDED MOTION:
Receive the presentation for informational purposes only during the public hearing at which time the City will report on workforce vacancies, recruitment and retention efforts consistent with Assembly Bill (AB) 2561 (Government Code Section 3502.3). No action is required.
EXECUTIVE SUMMARY:
AB 2561 requires public agencies, including the City of Salinas, to present the status of vacancies and recruitment and retention efforts during a public hearing once per fiscal year. This report along with the public presentation discusses the City’s legal obligations under the new law, which took effect January 1, 2025. The City’s recognized employee organizations will be provided with an opportunity to make a presentation on such subjects as consistent with the new law.
BACKGROUND:
AB 2561 was introduced to address the issue of job vacancies in local government , which adversely affects the delivery of public services and employee workload. Among other requirements, the bill mandates that public agencies present the status of vacancies and recruitment and retention efforts during a public hearing before the agency’s governing body at least once per fiscal year prior to the adoption of the next fiscal year’s budget and identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process.
The bill was en acted into law and is codified as Government Code section 3502.3, effective January 1, 2025.
In compliance with AB 2561, the City is required to do the following:
10 Page | 2
1. Conduct a Public Hearing: At least once each fiscal year, at a public hearing before the City Council, the City shall present information regarding the status of vacancies and recruitment and retention efforts and identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process.
2. Allow Employee Organization Participation: The recognized employee organization for each bargaining unit at the City shall be entitled to make presentations during the public hearing concerning vacancies and recruitment and retention efforts.
3. Additional Reporting for High Vacancy Rates: If vacancies within a single bargaining unit meet or exceed 20% of authorized full-time positions in that bargaining unit, upon request of the recognized employee organization for that bargaining unit, the City must provide additional information during the public hearing, including the following: (1) the total number of vacancies; (2) the number of applicants; (3) the average time to fill positions; and (4) opportunities to improve compensation and working cond itions for employees in the bargaining unit. (Gov. Code § 3502.3(c).)
VACANCIES
For purposes of this report and vacancy tracking, every regular position was counted including frozen, unassigned and over hire positions. D ata was secured from calendar year 2025. On December 31, 2025, there were 668 authorized positions. Of the authorized positions, 75 were vacant. For calendar year 2025, the City’s collective annual average percentage of vacancies for regular, positions was 11.21%
During calendar year 2025, there were 125 vacancies created by promotions, transfers, retirements, separations and position reconciliations. During this same time, 122 vacancies were filled. The average time to fill a position was 183.47 days. Time to fill is tracked from the first day of vacancy until day filled. Some delays in filling positions include extensive background investigation s, candidate relocation, position swaps for new or different positions, candidates declining job offers, and/or job description updates.
The table below provides some context regarding the vacancies that occurred in 2025.
Reason for Vacancy Vacancies
Retirements 12
Voluntary Separations 31
Internal Promotions 43
Other (involuntary and medical separation, position reconciliation, death) 39 Employee units were tracked as listed below and the chart reflects vacancies as of December 31, 2025. The table also reflects that the Confidential Management, Police Management Association, 11 Page | 3
and Service Employees International Union (SEIU) Crew Supervisors had a vacancy rate of 20% or greater. Confidential Management includes professional staff managing and supervising personnel and/or programs. A list of vacancies in Confidential Management as of December 31, 2025, is included in Exhibit A. Police Management Association includes police sergeants and police commanders. Eligibility lists were established in March of 2025 for both positions . Crew Supervisors had two vacancies at the end of 202 5, Urban Forestry Crew Supervisor and Wastewater Crew Supervisor. Both recruitments were in progress at the end of 2025. There were three positions that were unassigned as of December 31, 2025. They in clude two positions in the police department that were added after the fiscal budget was adopted and one position in Information Systems Technology. The two police department positions were in the job description development stage at the end of 2025.
Groups Vacancies FTEs % of Vacancies
Service Employees International Union
(SEIU) Crew Supervisors
2 7 28.57%
Confidential Management 4 15 26.66%
Police Management Association 6 30 20%
Association of Management Personnel of
Salinas (AMPS)
15 82 18.29%
Salinas Municipal Employees Association
(SMEA)
28 198 14.14%
Salinas Police Officers Association (SPOA) 12 129 9.3%
International Association of Firefighters
(IAFF)
3 93 3.22%
Service Employees International Union
(SEIU) Blue Collar
2 79 2.53%
Confidential Miscellaneous 0 13 0%
Executive Group 0 10 0%
Fire Supervisors Association (FSA) 0 7 0%
RECRUITMENT AND RETENTION EFFORTS
The City continues to employ various recruitment strategies and outreach to ensure vacancies are broadly advertised and accessible to qualified candidates. Vacancies are posted on the City’s official website and the NEOGOV recruitment portal, as well as industry-specific job boards for positions that are difficult to fill.
12 Page | 4
Recruitment and retention cha llenges include limited applicant pool for some positions , private sector competition, recruitment length, compensation, remote work requests and background investigations. To address these obstacles, the City is finalizing a remote work policy; has expanded its presence at community and school job and resource fairs; received applicant feedback and is developing a Frequently Asked Questions (FAQ) information page on the Human Resources website; and has revised processes that may potentially be considered e mployment barriers.
Human Resources will continue to think of innovative ways to widen applicant pools and shorten hiring times. During calendar year 2025, alternate testing hours were made available to applicants and simultaneous oral boards were held to accommodate larger applicant pools and shorten the time applicants waited for an oral board for public safety and non-public safety positions.
CEQA CONSIDERATION:
Not a Project . The City of Salinas has determined that the proposed action is not a proj ect as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No.
STRATEGIC PLAN INITIATIVE:
This report supports the City Council’s goals of Public Safety (i.e., enhancing recruitment initiatives to increase staffing for police and fire departments), City Services (i.e., provide high quality of customer services), and Youth and Seniors (i.e., improve, expand and develop youth and senior facilities and programs).
DEPARTMENTAL COORDINATION:
The Human Resources Department coordinates with all City Departments relati ve to recruitment and retention efforts.
FISCAL AND SUSTAINABILITY IMPACT:
There is no direct fiscal impact to receive this report.
Fund
General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount Requested
n/a n/a n/a n/a n/a
ATTACHMENTS:
Exhibit- A Confidential Management Group Open Positions
13 Page | 5
14 Exhibit A
Confidential Management Position Vacancies
Classification Vacancies Budgeted FTEs % of Vacancies
Assistant City Attorney 1 1 100%
Economic Development Analyst 1 1 100%
Deputy Director of Economic
Development
1 1 100%
Finance Manager 1 1 100%
15 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-163, Version: 1
Salinas Fire Department Annual Report 2025
No action required. Receive report regarding the Salinas Fire Department 2025 Annual Report.
City of Salinas Printed on 5/1/2026Page 1 of 1
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16 Page | 1
CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: MAY 5, 2026
DEPARTMENT: FIRE DEPARTMENT
FROM: SAMUEL P. KLEMEK, FIRE CHIEF
TITLE: SALINAS FIRE DEPARTMENT 2025 ANNUAL REPORT
RECOMMENDED MOTION:
No action is required. This report presents information to the City Council regarding the Salinas Fire Department 2025 Annual Report.
EXECUTIVE SUMMARY:
The Salinas Fire Department (SFD) 2025 Annual Report provides an overview of department operations, performance metrics, and key accomplishments over the past year. In 2025, SFD responded to more than 17,800 emergency incidents while continuing to invest in training, staffing, and community engagement. The report highlights ongoing challenges including s taffing shortages, increased service demand, and response time pressures. This presentation is intended to inform the City Council and the public of the department’s status and future needs.
BACKGROUND:
The Salinas Fire Department prepares an annual repo rt each year to provide transparency and accountability regarding its operations, service levels, and strategic priorities. The 2025 Annual Report summarizes departmental activities, including emergency response statistics, staffing levels, training efforts, and community programs.
In 2025, the department responded to approximately 17,858 calls for service and continued to experience increasing demand for emergency medical services, which represented the majority of responses. The report also outlines key organizational updates, including promotions, training advancements, and progress in fleet modernization.
Additionally, the report identifies ongoing challenges such as staffing levels below national benchmarks, increased call volume, and response times that exceed national standards.
CEQA CONSIDERATION:
Not a Project.
17 Page | 2
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No
STRATEGIC PLAN INITIATIVE:
This report supports the City Council’s Strategic Priority of Public Safety.
DEPARTMENTAL COORDINATION:
N/A
FISCAL AND SUSTAINABILITY IMPACT:
Fund
General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount Requested
N/A N/A N/A N/A N/A
ATTACHMENTS:
2025 Annual Report Presentation
18 SALINAS FIRE DEPARTMENT
2025 ANNUAL REPORT
SAMUEL P. KLEMEK, FIRE CHIEF
19 “Over the past year, our department
responded to 17,800+ emergencies with
professionalism and compassion while
strengthening training and partnerships. As
our community grows, we remain focused
on investing in our people, resources, and
long-term readiness to keep Salinas safe.”
MessageCHIEF’S
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
20 10
98 3 Engineer
Vacancies
1 Deputy Fire
Marshal Vacancy
PROFESSIONAL
STAFF
SAMUEL P. KLEMEKORGANIZATIONAL CHART
Administrative
Captain
C Platoon
B Platoon
FIRE CHIEF ESTEFANIA VARGAS
MANAGEMENT ANALYST
LEXI URIBE
Office Technician
Battalion Chief
A Platoon
Paul Fenwick Cary Lesch
Battalion Chief
B Platoon
Steven Criste
Division Chief
EMS
Christopher Knapp
Division Chief
Prevention/Fire Marshal
Office
Technician
Fire Inspectors (3)
A Platoon
Training Coordinator
Training Coordinator
Training Coordinator
A Platoon
EMS Training Coordinator
B Platoon
EMS Training Coordinator
Captain (2)
Engineer (2)
Firefighter (4)
Station 1
Captain
Engineer
Firefighter
Station 2
Captain
Engineer
Firefighter
Station 3
Captain (2)
Engineer (2)
Firefighter (4)
Station 1
Captain (2)
Engineer (2)
Firefighter (4)
Station 1
Captain
Engineer
Firefighter
Station 2
Captain
Engineer
Firefighter
Station 2
Captain
Engineer
Firefighter
Station 3
Captain
Engineer
Firefighter
Station 3
Captain
Engineer
Firefighter
Station 4
Captain
Engineer
Firefighter
Station 4
Captain
Engineer
Firefighter
Station 4
Captain (2)
Engineer (2)
Firefighter (4)
Station 5
Captain
Engineer
Firefighter
Station 6
Captain (2)
Engineer (2)
Firefighter (4)
Station 5
Captain (2)
Engineer (2)
Firefighter (4)
Station 5
Captain
Engineer
Firefighter
Station 6Station 6
Captain
Engineer
Firefighter
Administrative
Analyst
DEPUTY FIRE CHIEF
SHANE VANDERVEEN
Alejandro Limon
Division Chief
Training
Battalion Chief
C Platoon
108
TOTAL
PERSONNEL
FIRE
SUPPRESSION
STAFF
David Furey
Deputy Fire
Marshal - Vacant
105 Full time
3 Part time
PT Fire Inspector
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
21 28 HAZMAT CERTIFIED
6 MECHANICS
4 INSPECTORS
93 FIREFIGHTERS
BY THE NUMBERS
POPULATION
160,783
FIRE
STATIONS
6 ANNUAL BUDGET
32.8M
25 PARAMEDICS
68 EMTs
6 ENGINES LADDERS
2 1
BATTALION
CHIEF
DAILY STAFFING
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
17,800+
EMERGENCIES
22 •Incoming units will
replace aging frontline
equipment
•New apparatus are in
production, with more
planned
MODERN AND STABLE FLEET
ESTIMATED SERVICE LIFE
OF APPARATUS
Type 1 Engine: 10 years
frontline, 5 years reserve
Type 6 Engine: 10 - 12 years
Ladder Truck: 15 - 18 years,
depending upon wear and
compliance
Rescue/Support Units: 10 - 12
years
Current Orders in Progress
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
Lead times are now 48-51 months
23 Firefighters per 1,000 Residents
(Comparison)
.58
1.2 0.97
8 Staffing Breakdown
Prevention
Staff
Suppression Staff Administrative
7 93
Current Staffing vs. Service Demand
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
Gap in staffing capacity: +160
firefighters needed in total to
meet service demand
• Demand for service is
increasing
• Staffing below national
benchmarks
• Strategic funding needed
to meet future needs
24 17,858
Number of Calls by Type
TOTAL NUMBER OF CALLS
False Alarms
5.2% Haz. Conditions
1.4%
INCIDENT RESPONSE
Other
.07%
Percentage of Calls by Type
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
25 2025 FIRE RESPONSE
94 Fire Incidents by Type
111
MUTUAL AID
GIVEN
MUTUAL AID
RECEIVED
$72.4M
TOTAL ESTIMATED
PROPERTY VALUE AT RISK
-$3.5M
ESTIMATED PROPERTY
VALUE LOST
68.9M
ESTIMATED PROPERTY
VALUE SAVED
153
RESIDENTIAL
STRUCTURE FIRES
Annual Budget to
Property Value Saved
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
26 RESPONSE TIMES: CHALLENGES AND OPPORTUNITIES
•Traffic
Congestion
•Traffic
Calming
Measures
•Overlapping
Calls
Simultaneous Calls
Factors that
contribute to
delayed
response:
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
Response times currently exceed national
standards for Fire and EMS
27 10% IS NTL. STANDARD
Percent of time unit is being utilized in a 24-hour period. % of time units are actively engaged
vs.
total available hours per unit
11.6% 11.4% 11.6%
7.9%
6.5%
8.4%
5.1%
2.3%
UNIT HOUR UTILIZATION
10%+ = unit is over-utilized = lower probability that the closest fire engine will be available when 9-1-1 is calledPERCENTAGE 2025
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
28 EMERGENCY MEDICAL SERVICES
commitment to innovation
In treatment, technology,
avenues of transport, and
patient destinations
AUTO
ACCIDENTS
TOTAL EMS CALLS
1,223
TRAINING HOURS
1,177
CARDIAC ARREST
SAVES
50 68 EMTs
25 PARAMEDICS
11,487
7% ALOC*
*Altered Level of
Consciousness
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
29 Baird and Hewko
Thomas and Nijmeddin
Davis and Valdez
Salinas and Macoubrie
2025 PARAMEDIC CERTIFICATIONS
5 SFD firefighters
earned certification,
reinforcing
professional
development and
strengthening
emergency medical
response amid rising
call volumes
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
30 EMS TRAINING HIGHLIGHTS
NARCAN LEAVE-BEHIND KITS
480
PARAMEDIC STUDENTS SUPPORTED
4 160
NARCAN AWARENESS TRAINING
TO CITY EMPLOYEES
50 TRAINING TO SALINAS POLICE
DEPARTMENT (SPD)
24SPD Civilian
Employees
for Stop the
Bleed training
SPD SWAT
TEAM
for Tactical
EMS
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
31 HAZMAT
TRAINING HOURS
TRAINING
HOURS PER
FIREFIGHTER
371
5 NEW HAZMAT
TECHNICIAN
SPECIALISTS
37,151
TRAINING
HOURS
1,200
5 NEW IN-HOUSE
REGISTERED
INSTRUCTORS
TRAINING DIVISION
TRAINING DIVISION HIGHLIGHTS
Focus — Learning Management System (LMS) Modernization; Inter-agency Operations; Career Development, and New Video Training Equipment.
Core Subjects — Building Construction; Incident Management; Water Supply; Wildland; Swift Water; Tablet Command; Mental Health; Firefighter Down; Hazmat; Driver/Operator; Live Fire; FF1/FF2 Instructor; Wildlife Fire, and Helicopter Operations.
Strong Regional Partners — Cal Fire; Monterey County Regional Fire; North County Fire, and Marina Fire.
Promotions & Professional Development — Supported 7 Captain Candidates during a one-week long Captain’s College for prospective new Fire Captains, and 5 FF’s achieved paramedic accreditation. 2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
32 PREVENTION DIVISION
•Increased contractual capacity to
support permitting and fire plan review
•increased demand on inspection
services continues.
•Additional supervisory support will be
necessary to sustain service levels
Fireworks Statistics
Inspections
Code Inspections
1,217
Permit Inspections
1,234
Permits Issued
364
Permits Reviewed
703
Projects Reviewed
120
Backlog Data
Citations Issued
96 Citations Collected
$102,748.12
Codes
698
Permits
174
Inspections Not Yet Completed2025 Total Revenue
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
33 SFD CADETS
Goal met: Grew from 11 cadets (2024)
to 20 cadets (2025) by adding 9 new
cadets; 14 mentors supporting the
program.
December End-of-year Drill: Auto
extrication on 4 vehicles; hands-on
hydraulic tool practice.
Monthly training: hose/nozzle; search
& rescue; SCBA; forcible entry; ground
ladders; EMS; auto extrication;
professional development.
Pathways: ROTC option for
post-college service or limited
participation.
Impact: Builds leadership, teamwork,
and real-world fire service experience.
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
34 COMMUNITY ENGAGEMENT
RIDE-ALONGS
CONDUCTED96
100
19 SPECIAL EVENTS
SUPPORTED
PUBLIC
EDUCATION
EVENTS
20 FIRE CADETS
MET 2025 GOAL!
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
35 FIRE STATION 1 REMODEL
• Relocated to a temporary home near Sherwood
• Infrastructure and years of deferred maintenance
• Strengthened the station’s safety, reliability, and
long-term ability to serve the residents of Salinas
Outside before
Outside after
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
36 Inside Bay Area before
Inside Bay Area after
Kitchen/Dayroom in progress
Inside Kitchen & Dayroom after
Generator
Bay Area in progress
Bathroom in progress
Kitchen in progress
Dayroom in progress
Kitchen in progress
2025 ANNUAL REPORT | READY FOR TOMORROW, SERVING TODAY
37 The Salinas Fire Department is dedicated to
preserving and protecting the safety of our
community with integrity, pride, and commitment.
SAMUEL P. KLEMEK, FIRE CHIEF
THANK YOU FOR
YOUR SUPPORT
Page | 2038
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-189, Version: 1
Minutes
Approve minutes of April 7, 2026 and April 21, 2026.
City of Salinas Printed on 5/1/2026Page 1 of 1
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39 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-124, Version: 1
Acceptance of the 2025 Pavement Improvements Project, CIP No. 9981 Approve a Resolution accepting the 2025 Pavement Improvements Project, CIP No. 9981, for maintenance and responsibility.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: MAY 5, 2026
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: VICTOR SANCHEZ, ASSISTANT ENGINEER
ADRIANA ROBLES, PE, CFM, CITY ENGINEER
TITLE: ACCEPTANCE OF THE 2025 PAVEMENT IMPROVEMENTS
PROJECT, CIP 9981 FOR MAINTENANCE AND
RESPONSIBILITY
RECOMMENDED MOTION:
A motion to approve a Resolution:
1. Accepting the 2025 Pavement Improvements Project, CIP No. 9981, for maintenance and responsibility;
2. Approving reallocation of budget up to $69,352 from CIP 9081 to CIP 9981; and
3. Approving reallocation of budget up to $62,200 from CIP 9163 to CIP 9981.
EXECUTIVE SUMMARY:
On June 17, 2025, City Council awarded the 2025 Pavement Improvements Project, CIP No. 9981 to Granite Construction Company (“Granite”) for a contract amount of $ 4,853,080 and approved a 20% contingency in the amount $967,766. Construction began on September 8, 2025, with 70 working days provided for project completion. Granite has completed the pavement improvements for nine road segments on time and under budget, including 16 contract change orders, for a grand total of $ 5,295,316. Substantial completion was issued on February 27, 2026. The construction methods and materials met the project specifications, and the Project has been deemed complete.
Staff recommends acceptance of the Project for maintenance and responsibility. The requested reallocation of CIP projects is due to additional approved work incorporated into the project such as patch and repair, striping, and signage.
BACKGROUND:
The 2025 Pavement Improvements Project, CIP 9981 (the “Project”) represents completion of the Year 1 streets identified in the 5-Year Street Pavement Preservation Street List approved by City Council on June 25, 2024, through Resolution No. 23031, and is a continuation of the City’s effort to rehabilitate streets. Follo wing field inspections of the selected streets, staff identified a combination of treatments to apply to the roadways including crack treatment, patch and repair, aggregate base repair, pavement mill and fill, and rubberized asphalt overlay.
41 Page | 2
On June 17, 2025, pursuant to Resolution No. 23277, City Council awarded the Project to Granite Construction Company for the sum of $4,853,080.20 and approved a 20% contingency in the amount $967,766. The Project which included pavement digouts and aggregate base repair, crack treatment, hot mix asphalt (HMA) overlay, rubberized hot mix asphalt (RHMA) overlay, and installation of new signs and striping for nine roadway segments began on September 8, 2025, and was deemed substantially complete on February 27, 2026.
Year 1 streets included East and West Laurel Drive (from Constitution Boulevard to North Davis Road) and District 2 roadways (Wiren St, Sky Pl, Bardin Way, Bardin Cir, Green St, Acosta St, and Cortez St).
Exhibit A, attached to this report, provides a location map and Table No. 1, below, identifies the pavement treatments.
Table 1: Roadway Treatment Summary
STREET
SEGMENT BEGIN END TREATMENT
West Laurel
Drive N Davis Rd N Main St
6" pavement digout and repair, 5.6" base
repair, 4.4" pavement milling, 2.4" HMA
overlay, 2" RHMA overlay, crack treatment,
striping
East Laurel
Drive N Main St Natividad Rd
6" pavement digout and repair, 5.6" base
repair, 4.4" pavement milling, 2.4" HMA
overlay, 2" RHMA overlay, crack treatment,
striping
East Laurel
Drive Natividad Rd Constitution
Blvd
6" pavement digout and repair, crack
treatment
Sky Place Alma Ave End 2" pavement milling, 2" HMA overlay Acosta Street Towt St 2nd Ave 2" pavement milling, 2" HMA overlay Green Street Garner Ave Del Monte 2" pavement milling, 2" HMA overlay Cortez Street New Deal Ave End 2" pavement milling, 2" HMA overlay Bardin Way/
Bardin Circle Williams Rd End 2" pavement milling, 2" HMA overlay Wiren Street Williams Rd End 2" pavement milling, 2" HMA overlay
Restriping
Typically, restriping was conducted under a n on-call contract for Traffic Control Devices. On October 28, 2025, following an extensive review of pricing provided through bid s for the on-call services for traffic control devices, the City Council rejected all bids given the significant increase in unit pricing (Resolution No. 23353) . The restriping anticipated as part of the 2025 restriping 42 Page | 3
efforts was then included as part of the Project and four roadway segments were restriped, E Bernal St, N Main St, Natividad Rd and E Alisal St/Skyway Blvd.
Measurable Outputs
Table 2 summarizes the Project’s measurable outputs.
Table 2: Project Output Summary
CONSTRUCTION ACTIVITY QUANTITY UNIT
Crack Treatment 10 LLM
4" Pavement Removal 244,823 SF
2" Pavement Mill 436,867 SF
6” thick pavement digout and repair, 28,255 SF
5.6" thick aggregate base repair 154,536 SF
2" thick HMA 210,779 SF
2.4" thick HMA 274,652 SF
2" thick RHMA 440,924 SF
Striping 12 LLM
Contract Change Orders
A total of 17 change orders totaling $ 442,236.54 and 7 additional working days were issued for the Project. Table 3. provides a summary of the additional work required for the project, along with the associated costs.
Table 3: Change Order Summary
CCO
NO. DESCRIPTION WORKING
DAYS AMOUNT
- Base Bid No.1 50 $4,035,619.00
- Add-Alt No.2 15 $748,211.20
- Add-Alt No.4 5 $55,000.00
1 Additional CL monuments along W/E Laurel Dr 0 $4,500.00 2 Adjust unit rates for the change of AC 0 $27,874.00
43 Page | 4
CCO
NO. DESCRIPTION WORKING
DAYS AMOUNT
3 Adjust PG&E gas valves 0 $10,500.00
4 Adjust existing electrical conduit at W Laurel 0 $26,180.00 5 Slurry cement backfill at W Laurel Dr (unsuitable soil) 0 $121,250.00 6 Install pavement stabilization fabric 0 $31,900.00
7 Adjust pavement removal cost for variations in
pavement thickness 5 $13,998.53
8 Patch and repair at Las Casitas Dr and Rochex Dr 1 $62,200.00 9 Wedge grind and asphalt overlay at Green St (design
change due to unsuitable soils) 1 $150,800.00
10 Adjust electrical conduit at Green St 0 $17,274.64
11 Additional striping at N Main St 0 $14,351.97
12 Restriping W/E Laurel Dr 0 $43,967.55
13 Adjust additional manholes, valves, and monuments 0 $9,000.00 14 Change pavement section 0 $35,554.28
15 Temporary opening of a manhole 0 $4,665.63
16 Repair residential roadways 0 $6,324.32
17 Balance change order to adjust contract cost 0 ($138,104.38) PROJECT GRAND TOTAL 77 $5,295,316.74
Funding
Although the Project was completed below the allocated budget, multiple sources were required in order to fund the Project. On June 17, 2025, the City was awarded a $250,000 grant from the California Department of Resources Recycling and Recovery (Cal Recycle), of which $168,840 were used to incorporate rubberized hot mix asphalt to the Project (Resolution No. 23206). These funds, combined SB1 and Measure X provided the funding for the Project.
Staff also looked to other resources to fund additional work incorporated into the Project as extra work, including Traffic Calming (CIP 9163) for patch and repair at Las Casitas Dr and Rochex Dr (CCO No. 8) and Striping and Signage funds (CIP 9081) for restriping at E Bernal St, N Main St, Natividad Rd and E Alisal St/Skyway Blvd (Bid Alt.4 and CCO No. 11) . As such, staff is 44 Page | 5
requesting a transfer from these funds 9163 and 9081 to reimburse the Pavement Improvements CIP 9981.
Project Closeout
The Project was deemed substantially complete on February 27, 2026. The construction methods and materials met the Project Specifications . Staff recommend acceptance of the Project for maintenance and responsibility.
Before and after photos of the Project are attached.
CEQA CONSIDERATION:
Categorically exempt. The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the project proposes maintaining existing roadways, crosswalks, signage, and pavement striping.
Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No. This project was advertised and competitively bid.
STRATEGIC PLAN INITIATIVE:
This item relates to the Council’s Goal of Infrastructure by improving the pavement condition of nine roadway segments; Economic Development by providing economic opportunities to local contractors; City Services by combining resources to provided improvements such as restriping and traffic calming requested by the community and Public Safety by restriping roadways to provide clear lane delineations and reducing the appearance of blight that may come from a severely damaged pavement.
DEPARTMENTAL COORDINATION:
Public Works staff and Finance staff have worked together on the funding of the 2025 Pavement Improvement Project.
45 Page | 6
FISCAL AND SUSTAINABILITY IMPACT:
Accepting the 202 5 Pavement Improvements Project, CIP No. 9981 for maintenance and responsibility has no direct fiscal impact. The project was constructed within its allocated budget and contingencies.
Fund General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount
Requested
2511 50.9081-66.4000 Capital Outlay
Improvements $247,576.07 -$69,352
2511 50.9981-66.4000 Capital Outlay
Improvements $9,773,517.09 $69,352
2510 50.9163-66.4000 Capital Outlay
Improvements $483,583.74 -$62,200
2510 50.9981-66.4000 Capital Outlay
Improvements $9,773,517.09 $62,200
ATTACHMENTS:
Resolution
Exhibit A Location Map
Before/After Photos
46 1
RESOLUTION NO. (N.C.S.)
A RESOLUTION ACCEPTING THE 2025 PAVEMENT IMPROVEMENTS PROJECT, CIP 9981 FOR MAINTENANCE AND RESPONSIBILITY
WHEREAS, the 2025 Pavement Improvements Project , CIP 9981 (the “Project”) is a continuation of the City’s effort to maintain miscellaneous streets that have deteriorated in past years due to pavement age, vehicle usage, and type of vehicles on the roadway; and
WHEREAS, on June 25, 2024, pursuant to Resolution 23031, City Council approved the 5-Year Pavement Preservation Street List which prioritized pavement rehabilitation based on the Pavement Management and Street Selection Policy, Resolution No. 22953; and
WHEREAS, on June 17, 2025, pursuant to Resolution No. 23277, City Council awarded the Project to Granite Construction Company for the sum of $ 4,853,080.20 and approved a 20% contingency in the amount $967,766.00.; and
WHEREAS, the project began on September 8th, 2025, and included crack treatment, base repair, pavement patch and repair, pavement mill and fill, rubberized asphalt overlay and striping; and
WHEREAS, a total of nine street segments received pavement maintenance and an additional four small street segments were restriped; and
WHEREAS, a total of sixteen change orders totaling $442,236.54 were issued along with seven additional working days for a total of 77 working days for the Project; and
WHEREAS, the total construction cost, including change orders, was $5,295,316.74; and
WHEREAS, the project was funded through Measure X, SB1 , and a grant from the California Department of Resources Recycling and Recovery (CalRecycle); and
WHEREAS, staff used the Project as an opportunity to combine resources to complete patch and repair needed to implement traffic calming measures and restriping. Staff is requesting a transfer of funds from Striping and Signage (CIP 9081) and Traffic Calming (CIP 9163) to reimburse the Project for the extra work requested; and
WHEREAS, the Project was deemed substantially complete on February 27, 2026; and
WHEREAS, the Project was determined to be exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council accepts the 2025 Pavement Improvement Project, CIP 9981 for maintenance and responsibility; and
47 2
BE IT FURTHER RESOLVED that the Salinas City Council approves a transfer of $69,351.97 from CIP 9081 to CIP 9981; and
BE IT FU RTHER RESOLVED that the Salinas City Council approves a transfer of $62,200 from CIP 9163 to CIP 9981.
PASSED AND APPROVED this 5th day of May 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
________________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Soratos, City Clerk
48 49
2025 PAVEMENT
IMPROVEMENTS
PROJECT
50 PROJECT
LOCATIONS
51 BEFORE AFTER
West Laurel Drive
52 BEFORE AFTER
West Laurel Drive
53 Independence Blvd
West Laurel Drive
AFTERBEFORE
54 East Laurel Drive
BEFORE AFTER
55 AFTERBEFORE
East Laurel Drive
56 Wiren Street
BEFORE AFTER
57 BEFORE AFTER
Bardin Way
58 Green Street
BEFORE AFTER
59 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-168, Version: 1
Declaration and Disposal of Chinatown Navigation Center Surplus Furniture, Fixtures and Equipment Approve a Resolution declaring furniture, fixtures, and equipment (FF&E) from the Chinatown Navigation Center (CNC), as identified in Exhibit A to the Resolution, as surplus; authorizing the disposition of such property to Community Homeless Solutions at no cost without public auction or advertisement for bids; and authorizing the disposal of any remaining FF&E not transferred.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: MAY 5, 2026
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT
FROM: LISA BRINTON, COMMUNITY DEVELOPMENT DIRECTOR
THROUGH: ORLANDO REYES, ASST. COMMUNITY DEVELOPMENT
DIRECTOR
BY: KAYSHLA LOPEZ, HOMELESS SERVICES MANAGER
TITLE: DECLARATION AND DISPOSAL OF CHINATOWN
NAVIGATION CENTER SURPLUS FURNITURE, FIXTURES AND
EQUIPMENT
RECOMMENDED MOTION:
A motion to approve a Resolution:
1) Declaring furniture, fixtures, and equipment (FF&E) from the Chinatown Navigation Center (CNC), as identified in Exhibit A to the Resolution, as surplus:
2) Authorizing the disposition of such property to Community Homeless Solutions at no cost without public auction or advertisement for bids; and
3) Authorizing the disposal of any remaining FF&E not transferred.
EXECUTIVE SUMMARY:
Community Homeless Solutions has expressed interest in continuing to use certain furniture, fixtures, and equipment (FF&E) from the Chinatown Navigation Center (CNC) to support similar services at other locations. City Council approval by Resolution will allow the City to declare furniture, fixtures, and equipment (FF&E) from the Chinatown Navigation Center (CNC) as surplus and authorize their disposition to the former operator, Community Homeless Solutions, at no cost, and the disposal of a ny remaining FF&E not transferred. Transferring these items will allow them to remain in active use serving individuals experiencing homelessness while reducing storage, transportation, administrative, and disposal costs to the City.
BACKGROUND:
The Chinatown Navigation Center (CNC) has been a key component of the City’s homeless response system, operating as a low-barrier navigation center focused on connections to shelter, housing, and supportive services. CNC furniture, fixtures, and equipment (FF&E) were specifically purchased to support operations, including client sleeping areas, common spaces, and service delivery functions. As the City prepares for the closure of CNC operations, these items are 61 Page | 2
no longer needed for continued City use. Community Homeless Solutions, the CNC operator, has expressed interest in acquiring certain FF&E listed in Exhibit A to the Resolution to support similar low-barrier navigation center or interim housing programs.
In accordance with Chapter 12, Article II, Section 12-15(a) of the Salinas Municipal Code, the City Council may authorize the disposition of such property without public auction or advertisement for bids if the Council adopts a resolution finding the public convenience, necessity, or welfare requires such disposition and stating the terms and conditions thereof and the reasons therefore. Declaring the FF&E as surplus and approving their transfer will support continued community benefit while promoting operational efficiency. Authorizing disposal of the identified FF&E will allow them to remain in active use serving individuals experiencing homelessness, while minimizing storage, transportation, administration, and disposal costs to the City. Any remaining FF&E not transferred would be disposed.
CEQA CONSIDERATION:
Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No.
STRATEGIC PLAN INITIATIVE:
This item closely aligns with the City Council 2025-2028 strategy of ensuring fiscal responsibility and financial management under the Goal of City Services by minimizing storage, transportation, administration, and disposal costs to the City.
DEPARTMENTAL COORDINATION:
This staff report has been coordinated with City Manager’s Office , City Attorney’s Office , and Public Works Department.
FISCAL AND SUSTAINABILITY IMPACT:
There is no direct fiscal impact on the General Fund. However, it is anticipated that there will be cost saving s by minimizing storage, transportation, administration, and disposal of the items/equipment.
ATTACHMENTS:
1. Resolution
2. Chinatown Navigation Center Furniture, Fixtures and Equipment List 62 Page | 1
RESOLUTION NO. (N.C.S.)
DECLARATION AND DISPOSAL OF CHINATOWN NAVIGATION CENTER
SURPLUS FIXTURE, FURNITURE AND EQUIPMENT
WHEREAS, the Chinatown Navigation Center (CNC) has been a key component of the City’s homeless response system, operating as a low-barrier navigation center focused on connections to shelter, housing, and supportive services; and
WHEREAS, as the City prepares for the closure of CNC operations, CNC furniture, fixtures, and equipment (FF&E) which were specifically purchased to support operations, including client sleeping areas, common spaces, and service delivery functions are no longer needed for continued City use; and
WHEREAS, Community Homeless Solutions, the CNC operator, has expressed interest in FF&E listed in Exhibit A to the Resolution to support similar low -barrier navigation center or interim housing programs; and
WHEREAS, in accordance with Chapter 12, Article II, Section 12 -15 (a) of the Salinas Municipal Code, the City Council may authorize the disposition of property without public auction or advertisement for bids if the Council adopts a resolution finding the public convenience, necessity, or welfare requires such disposition and stating the terms and conditions thereof and the reasons therefore; and
WHEREAS, declaring the FF&E identified on Exhibit A as surplus and approving their transfer will support continued community benefit while promoting operational efficiency.
Authorizing disposal of the FF&E will allow them to remain in active use serving individuals experiencing homelessness, while minimizing storage, transportation, administration, and disposal costs to the City; and
WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Qual ity Act (CEQA) (CEQA Guidelines Section 15378).
NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code Chapter 12, Article II, section 12-15 (a) the Salinas City Council hereby 1) declares the items on the attached Exhibit A: Chinatown Navigation Center Furniture, Fixtures and Equipment List as surplus,
2) authorizes the disposition of such property, without public auction or advertisement for bids, to Community Homeless Solutions at no cost, and
3) authorizes the disposal of any remaining FF&E not transferred.
PASSED AND APPROVED this 5th day of May 2026, by the following vote:
AYES:
63 Page | 2
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Soratos, City Clerk
Attachment: Chinatown Navigation Center Furniture, Fixtures and Equipment List 64 ITEM QUANTITY COMMENTS ESTIMATED VALUE POTENTIAL USE SECURITY TV AND CAMERA SYSTEM 1 <$500 Provide security and document incidents to protect the safety of clients/staff
$250
Large TV 2 77" <$500 Client groups/training $450
Small TV 33" <$500 $150
REFRIGERATOR 1 LARGE GLASS FRONT <$500 Client Food Storage $850 REFRIGERATOR/FREEZER 1 STAINLESS STEEL <$500 Food and medication storage for clients by staff
$950
PRINTERS 5 <$500 Print documents $250
COMPUTERS 7 INCLUDES
KEYBOARDS/MOUSES
POWER STRIPS
<$500 To complete forms, notes, make copies,
statistical spreadsheets
$1,400
LAPTOP 1 <$500 Community Outreach $230
DESKS 6 WITH THE ELECTRICAL
SOCKET IN IT
<$500 $600
DESK RISER FOR COMPUTER 1 REGINA'S OFFICE <$500 To lift computer for ergonomic purposes $15 DROP DOWN FILE HOLDER 1 LUPITA'S OFFICE <$500 To storage files and documents $10 LARGE PORTAL BOARD 1 <$500 For client groups/staff trainings $50 BLACK FOLDING CHAIRS 6 <$500 For outreach/pop-up events $45 BLACK KITCHEN TABLES 7 IN COMMUNITY ROOM <$500 For clients to eat and used during groups.
For clients to review forms.
$560
OFFICE FILING CABINETS 2 HORIZONTAL <$500 For client files $100 OFFICE FILING CABINETS 3 VERTICAL <$500 For office supplies $150 COMPUTER STATION 1 <$500 $90
STORAGE SHELF 1 IN OFFICE A <$500 $75
AIR PURIFIERS 2 WITH FILTERS <$500 Cleaning the air; reduce germs/bacteria $50 WASHER 1 STACKABLE <$500 $280
OFFICE CHAIRS 4 <$500 $120
MICROWAVES 2 <$500 $70
INDUSTRIAL FANS 2 <$500 $200
GLASS FRONT LOCKERS 2 IN LOBBY <$500 Client property storage $690 ROLLING LAUNDRY CART 1 <$500 To transport supplies, laundry, and client items during intakes
$25
CNC INVENTORY HYGIENE PRDOUCTS,
CLEANING SUPPLIES AND
OFFICE SUPPLIES
<$500 Used to meet the needs of the clients and
clean the facility
$500
EXHIBIT A: CNC SURPLUS FURNITURE, FIXTURES AND EQUIPMENT LIST 65 POWER WASHER 1 CONCRETE SCRUBBER <$500 Clean and sanitize the outside of the facility $125 CAUTION SIGNS 6 WET FLOOR <$500 To avoid slip and falls in the facility $12 CLEANING SYSTEM/CLEANER 1 LAUNDRY ROOM <$500 Cleaning the facility $75 SCANNER 1 OFFICE <$500 For paperwork to send to other agencies $40 WALL FILE 1 OFFICE <$500 $15
TOP LOADING WATER MACHINE 1 OFFICE <$500 Clean water for staff/clients $40 66 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-178, Version: 1
Amendment No. 3 to the Agreement for Professional Services BFS Landscape Architects (BFS) Approve a Resolution authorizing the City Manager to execute Amendment No. 3 with BFS Landscape Architects for additional design, program and construction management for Closter Park and El Gabilan Tot Lot to increase the total compensation amount by $110,900 for a maximum compensation amount not to exceed $1,939,489; and authorizing the reappropriation of up to $71,000 from Playground Improvements at Parks CIP 9060 to CIP 9350 to cover the additional costs associated with Closter Park.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: MAY 5, 2026
DEPARTMENT: LIBRARY AND COMMUNITY SERVICES (LCS)
COMMUNITY DEVELOPMENT (CD)
FROM: KRISTAN LUNDQUIST, LCS DIRECTOR
LISA BRINTON, CD DIRECTOR
TITLE: AMENDMENT NO. 3 TO THE AGREEMENT FOR
PROFESSIONAL SERVICES BWITH BFS LANDSCAPE
ARCHITECTS (BFS)
RECOMMENDED MOTION:
It is recommended that the City Council approve a Resolution:
1. Authorizing the City Manager to execute Amendment No. 3 with BFS Landscape Architects for additional design, program and construction management for Closter Park and El Gabilan Tot Lot to increase the total compensation amount by $1 10,900 for a maximum compensation amount not to exceed $1,939,489; and
2. Authorizing the reappropriation of up to $71,000 from Playground Improvements at Parks CIP 9060 to CIP 9350 to cover the additional costs associated with Closter Park.
EXECUTIVE SUMMARY:
On December 13, 2022, the Council authoriz ed the City Manager to enter into a n Agreement for Professional Services (Agreement) between the City of Salinas and BFS Landscape Architects in an amount not to exceed $1,755,389 for the design, program and construction management for Closter Park, El Gabilan Play Lot, and two universal playgrounds (one at Northgate Park and one at Williams Ranch Park). On April 9, 2024, the City Council authorized Amendment No. 1 with BFS to reflect a change in scope to the El Gabilan Tot Lot based on community feedbac k increasing total compensation to $1,8 28,589. On February 25, 2025, the City entered into Amendment No. 2 with BFS to reflect a new termination date of June 30, 2027. Amendment No. 3 will increase the value of the Agreement between the City of Salinas a nd BFS Landscape Architects to a not to exceed amount of $1,939,489.
BACKGROUND:
In 2019, the City of Salinas completed the Parks, Recreation, and Library Services Master Plan (PRLMP). The development of this PRLMP was led by a Steering Committee of stakeholders, 68 Page | 2
residents, and organizational leaders and involved extensive public engagement in the planning process. 98% of City residents answering a survey felt that public parks, recreational opportunities, and library services are important or essential to the quality of life in Salinas; more than half (57%) rated the park and recreation system as “fair” or “poor.” City parks and open spaces were the foci of one of the four Open House sessions, with participants plac ing high priorities on safety and maintenance, trails for walking and biking, water play, dog parks, and family/social gatherings.
More than 80% of community survey respondents during the PRLMP process considered upgrading existing parks a high or top priority. As one respondent said, “Before expanding, please start by improving what we already have. Our parks are a treasure, but they need A LOT of love and improvements.”
One outcome of the PRLMP was the development of a 20 -year Capital Improvements Plan for Park and Facility Projects, and Closter Park was ranked #1 in terms of needing improvement. The park received the highest rankings in all six criteria – significance, funding leverage, community need, safety/security, usage/benefit, and location/demographics. The main improvements outlined were renovations of a restroom and concession stand; installation of a new restroom; installation of skate elements; repairs to chain link fences and basebal l backstops; regarding the ball fields; adding plantings, dugouts, batting cages, and several ADA and safety elements; and numerous repairs and site furnishes.
Following the recommendations of the PRLMP and development of the Capital Improvement Plan for Park and Facility Projects, staff has worked diligently to secure funding sources to improve the condition of existing parks. In early 2021, LCS submitted a Prop 68 application to The California Department of Parks and Recreation Office of Grants and Local Services (OGALS) for the Closter Park Revitalization Project. In early 2022, OGALS notified LCS of its Closter Park Revitalization Project selection and awarded $6.8 million for a comprehensive renovation of the park.
In November 2019, the City Council unanimously accepted the Alisal Vibrancy Plan (AVP) as a strategic planning document. The AVP is an action-oriented, comprehensive strategy for Salinas’ Alisal (East Salinas) neighborhoods. The Plan’s purpose is to communicate the collective vision , goals, and desires of those who live, work, worship, and shop in the Alisal. In October 2021, staff presented the AVP Implementation Plan and Budget for the approximately $3 million that the City Council appropriated in the FY 2021 -2022 Capital Improveme nt Project (CIP) Budget for immediate and short-term implementation activities. The AVP Implementation Plan, developed in collaboration with the AVP Implementation Committee, prioritizes short -term activities to improve the cleanliness, appearance, infrastructure, and parks and open space in the Alisal, and to promote economic development of the Alisal.
One of the AVP projects under the parks and open space priorities is to resurface existing asphalt and incorporation of a new half basketball court and/or other playground games (i.e., hopscotch, four-square, etc.) at El Gabilan Park, located between Toro Ave. and Cross Ave. Staff reassessed the proposed improvements by distr ibuting 500 door hangers with a link/QR code for the neighborhood to participate in a survey and gauge their preference on a traditional half basketball court or multi-use sport court. In addition, staff conducted 4 pop-up activities as a means to engage residents on a personal level and eliminate a possible technology barrier. Pop-Ups were conducted at La Plaza Bakery (Bardin location), Firehouse Rec (twice) and at the Cesar Chavez library. Based on the survey and pop-up results, staff determined the need to shift and amend the BFS contract to accommodate residents’ preference for a multi-use court and site improvements to include better lighting, fencing and paths of travel . The new project scope includes adding a multi -use sports court which increased the total construction value by nearly $300,000. As a result, there has been 69 Page | 3
a substantial expansion in the level of effort required for construction administration services requiring an additional $39,900 from AVP Implementation Funds (CIP 9246) to support BFS and additional Geotechnical work.
In addition, there have been some unforeseen challenges during the construction of Closter Park , which created some delays in the project , and the extended construction duration has required an increase in the level of effort required for Construction Management and Labor Compliance. As a result, we are requesting to reappropriate $71,000 from CIP 9060 to cover the increased costs.
CEQA CONSIDERATION:
The approval of Amendment No. 3 to the Agreement for Professional Services is not considered a project per the California Environmental Quality Act (CEQA) Guidelines ; however, the projects under this agreement amendment are considered Projects.
Closter Park Revitalization – The Closter Park Revitalization project, includes demolishing and replacing existing structures of substantially the same size, purpose, and capacity, qualifies as a Class 2 Categorical Exemption (Section 15302 Replacement or Reconstruction) under the California Environmental Quality Act (CEQA).
El Gabilan Play Lot – The El Gabilan Project qualifies for a Categorical Exemption because it involves infill development within an urbanized area as identified in Categorical Exemption Class 32; Section 15332 (b).
STRATEGIC PLAN INITIATIVE:
These Projects further the City Council’s Strategic Plan vision and goals of Infrastructure and Environmental Sustainability, Youth and Seniors and are identified as priorities in the PRLMP and AVP.
DEPARTMENTAL COORDINATION:
LCS, CD and PW Departm ents worked to develop the initial RFQ, rate and rank the SOQs, interview the top firms, and negotiate a final scope of work and budget proposal. LCS and CD worked on the strategy and implementation of the community eng agement and identified additional AVP funds for these projects.
FISCAL AND SUSTAINABILITY IMPACT:
Closter Park Revitalization: The increased Construction Management and Labor Compliance costs will be covered by reappropriating $71,000 from CIP 9060 to CIP 9350.
El Gabilan Tot-Lot: AVP Implementation Funds (CIP 9246) will cover all costs associated with this project.
70 Page | 4
Fund
General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount Requested
1200 30.9246-63.5010 Outside Services -
Professional Services
$88,770 $39,900
1000 55.9060-61.1100 Salaries & Benefits - Regular
Pay
$74,150 -$71,000
1000 55.9350-66.4000 Capital Outlays –
Improvements Other than
Bldg.
$0 $71,000
ATTACHMENTS:
Resolution
Amendment No. 3
Exhibit “B” Scope of Work
Amendment 2
Amendment 1
71 Page | 1
RESOLUTION NO. ____(N.C.S.)
AMENDMENT NO. 3 TO THE AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF SALINAS AND BFS LANDSCAPE ARCHITECTS
WHEREAS, on December 13, 2022, the Council authorized the City Manager to enter into an Agreement for Professional Services between the City of Salinas and BFS Landscape Architects in an amount not to exceed $1,755,389 for the design, program and construction management for Closter Park, El Gabilan Tot Lot, and two universal playgrounds (one at Northgate Park and one at Williams Ranch Park); and
WHEREAS, on April 9, 2024, the Council authorized Amendment No. 1 to the Agreement for Professional Services between the City of Salinas and BFS Landscape Architects for additional design, program and construction management for El Gabilan Tot Lot to increase the total amount of compensation by $73,200 for a total not to exceed $1,828,589; and
WHEREAS, on February 25, 2025, the Council authorized Amendment No. 2 to the Agreement for Professional Services between th e City of Salinas and BFS Landscape Architects for additional cost associated with the design, program and construction management for the universal playground at Northgate Neighborhood Park, to extend the term for an additional two (2) years; and
WHEREAS, Amendment No. 3 to the Agreement for Professional Services between the City of Salinas and BFS Landscape Architects for additional design, program, and construction management for Closter Park and El Gabilan Tot Lot and increase the total compensation by $110,900 for a total not to exceed amount of $1,939,489; and
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the reappropriation of up to $71,000 from Playground Improvements at Parks CIP 9060 to CIP 9350 to be utilized for BFS’s additional services for Closter Park.
PASSED AND APPROVED this 5th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Dennis Donohue, Mayor
72 Page | 2
ATTEST:
_________________________
Patricia M. Soratos, City Clerk
73
Form: Agreement Amendment
Version: July 2025
[*Footnote 1: If consultant/contractor is a legal entity registered with the California Secretary of State staff can locate its legally registered name at https://www.sos.ca.gov/business-programs/business-entities]
AGREEMENT —AMENDMENT NO. 3 TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN CITY OF SALINAS AND BFS LANDSCAPE ARCHITECTS (BFS)
This Amendment No. 3 to the Agreement for Professional Services (the “Amendment”) is entered into this 5th day of May 2026, by and between the City of Salinas (the “City”) and BFS Landscape Architects (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”
RECITALS
WHEREAS, the City and Contractor first entered into an agreement for design, program and construction management for Closter Park, El Gabilan Tot Lot, and two universal playgrounds (one at Northgate Park and one at Williams Ranch Park) effective January 2, 2023, in an amount not to exceed $1,755,389 to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, the City and Contractor entered into Amendment No. 1 on April 9, 2024, to reflect additional work that will be completed and increasing the agreement compensation by $73,200 for El Gabilan Tot Lot; and
WHEREAS, the City and Contractor entered into Amendment No. 2 on February 25, 2025, to amend the term of the agreement to reflect a termination date of June 30, 2027; and
WHEREAS, the City and Contractor desire to amend the Agreement to reflect additional services and compensation.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
TERMS
1. Section 3 of the Agreement is hereby amended to read as follows:
Compensation. City hereby agrees to pay Consultant for services rendered to the City pursuant to this Agreement on a time and materials basis according to the rates of compensation in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed $1,939,489.
2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.
IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.
CITY OF SALINAS
___________________________________
René Mendez, City Manager
74
Form: Agreement Amendment
Version: July 2025
[*Footnote 1: If consultant/contractor is a legal entity registered with the California Secretary of State staff can locate its legally registered name at https://www.sos.ca.gov/business-programs/business-entities]
APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
BFS LANDSCAPE ARCHITECTS
____________________________________
Printed name: ________________________
Title: ________________________________
75 June 20, 2025
MEMO TO: Ana Ambriz and Kristan Lindquist (City of Salinas) CC: Paul Greenway (G7)
FROM: Beth Matz (BFS Landscape Architects)
RE: El Gabilan Park/ Additional Services
During the initial planning and proposal preparation for this project BFS did not account for additional geotechnical engineer time that would be required by the City’s Building Permit Office.
BFS has received to date (2) additional service requests related to the additional geotechnical engineer work.
Additional Service A:
The City’s Building Permit Office requires the infiltration testing conducted by the Geotechnical Engineer to be converted using the Porchet Method. This requirement created more time for the Geotechnical Engineer and resulted in a request for additional services of $1,200.
Additional Service B:
The City’s Building Permit Office requires the geotechnical engineer to review all plans and specs and provide a letter confirming that the plans and specs are in alignment with the geotechnical report. This requirement was not accounted for in our office proposal and resulted in an additional service request of $1,200
In total, the Geotechnical Engineer has requested an additional budget of $2,400 for El Gabilan Park. In effort to accommodate the limited budget for this project, BFS has removed any consultant markup from this additional service request.
Please find attached to this memo, the invoices received from the Geotechnical Engineer.
BFS appreciates the City’s thoughtful consideration in this additional service request and we are happy to respond to any thoughts, comments or concerns.
Respectfully,
Elizabeth Matz
Exhibit B - Scope
76 B F S L A N D S C A P E A R C H I T E C T S J u n e 2 0 , 2 0 2 5 | P a g e 2 o f 2 AGREED & AUTHORIZED TO PROCEED:
Signature Date
Print Name & Title
Client
Attachments: Invoices from Earth Systems
Notice: Landscape Architects are regulated by the State of California. Any questions concerning a Landscape Architect may be referred to the Landscape Architects Technical Committee at: Landscape Architects Technical Committee, 400 R Street, Suite 4000, Sacramento, CA 95814, (916) 445-4954.
77 EARTH SYSTEMS
1514 Moffett Street, Suite A | Salinas, CA 93905 | (831) 240-4624 | www.earthsystems.com C H A N G E O R D E R NO. 1
DATE:
February 24, 2025 PROPOSAL NO.: SAL-25-02-011
BASE FILE NO.: 306780
PROJ
ECT NAME: El Gabilan Park Development
PRO
JECT ADDRESS: 263 Toro Avenue, Salinas, California
CLIEN
T NAME: BFS Landscape Architects, Attn: Ms. Elizabeth Matz CLIEN
T ADDRESS: 425 Pacific Street, Suite 201, Monterey, CA 93940 ORIG
INAL AGREEMENT: Revised Proposal for a Geotechnical Engineering Report and Soil Infiltration Testing, El Gabilan Park, 263 Toro Avenue, APN 004-492- 009, Salinas, California, Doc. No. 2212-015.PRP, revised July 3, 2024 SCOP
E OF
ADDITIONAL SERVICES: Design Soil Infiltration Rate Analysis and Letter as Requested by BFS and Sandis
ADD
ITIONAL
COMPENSATION REQUIRED: Fixed Fee of $1,200.00
NOTE
: The terms and conditions of the original agreement apply to all additional services.
Ear
th Systems Pacific AGREED TO AND ACCEPTED:
Brett Faust, CEG 2386 Client (Party responsible for payment) Vice President
Feb
ruary 24, 2025
Date by Authorized Representative (please print)
PLEASE RETURN A SIGNED COPY
TO EARTH SYSTEMS PACIFIC Signature and Title
Date
Teleph one Number
__________
_____________________________
Email Address
Doc. No.: 2502-019.CO1/mg
78 EARTH SYSTEMS
1514 Moffett Street, Suite A | Salinas, CA 93905 | (831) 240-4624 | www.earthsystems.com C H A N G E O R D E R NO. 1
D
ATE: May 30, 2025 PROPOSAL NO.: SAL-25-05-021
BASE FILE NO.: 306780
PR
OJECT NAME: El Gabilan Park Development
P
ROJECT ADDRESS: 263 Toro Avenue, Salinas, California
C
LIENT NAME: BFS Landscape Architects, Attn: Ms. Elizabeth Matz C
LIENT ADDRESS: 425 Pacific Street, Suite 201, Monterey, CA 93940 O
RIGINAL AGREEMENT: Revised Proposal for a Geotechnical Engineering Report and Soil Infiltration Testing, El Gabilan Park, 263 Toro Avenue, APN 004-492- 009, Salinas, California, Doc. No. 2212-015.PRP, revised July 3, 2024 S
COPE OF
ADDITIONAL SERVICES: Geotechnical Review of Plans and Letter of Conformance A
DDITIONAL
COMPENSATION REQUIRED: Fixed Fee of $1,200.00
N
OTE: The terms and conditions of the original agreement apply to all additional services.
E
arth Systems Pacific AGREED TO AND ACCEPTED:
Ajay Singh, GE 3057 Client (Party responsible for payment) Vice President
Ma
y 30, 2025
Date by Authorized Representative (please print)
PLEASE RETURN A SIGNED COPY
TO EARTH SYSTEMS PACIFIC Signature and Title
D ate
Tel ephone Number
____
___________________________________
Email Address
Doc. No.: 2505-029.CO1/mg
79 March 27, 2026
MEMO TO: Kristan Lundquist
FROM: Elizabeth Matz
RE: Closter Park Improvements / Additional Services
Dear Kristan,
BFS is submitting this request for additional services associated with Construction Management and Labor Compliance support for the Closter Park Improvements Project.
As construction has progressed, the project schedule has extended beyond the original anticipated duration.
This extension has had a direct impact on the level of effort required by BFS’s subconsultants responsible for construction management, inspection, and labor compliance services.
Construction management services are inherently time-dependent and closely tied to the contractor’s duration on site. Due to the extended construction schedule, the Construction Manager has been required to provide additional coordination, site observations, inspections, and general project oversight beyond what was originally scoped. Accordingly, the Construction Manager has submitted a request for additional compensation in the amount of $53,520.
Similarly, labor compliance services are directly correlated with the duration of construction activities. The extended schedule has resulted in an increased number of required site visits, worker interviews, and ongoing compliance monitoring efforts. As a result, the Labor Compliance Consultant has requested additional services in the amount of $13,522.41.
BFS is requesting a 5% markup on these additional services to cover administrative coordination, oversight, and processing.
The total additional services request is summarized below:
• Construction Management: $53,520.00
• Labor Compliance: $13,522.41
• BFS Administrative Markup (5%): $3,851.12
Total Additional Services Request: $70,893.53
These additional services are directly attributable to the extended construction duration and are necessary to ensure continued project oversight, compliance, and successful project delivery.
BFS remains committed to supporting the project through completion and maintaining a high level of coordination with the Contractor and project team. Please let us know if you have any questions or would like to discuss this request further.
Sincerely,
Elizabeth Matz
80 Staff Augmentation
Project Management
Construction Management
www.G7inspections.com
March 26, 2026
Elizabeth Matz
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201
Monterey, CA 93940
Subject: Request for Amendment #1 for Construction Management and Construction Inspection for City of Salinas Closter Park Project
Dear Ms. Matz:
G7 greatly appreciates being part of the BFS team working on the Construction Management and Construction Inspection for City of Salinas Closter Park Project. We remain committed to delivering high-quality construction management and inspection services to ensure this project’s success.
The G7 budget is exhausted and looking forward the Contractor has indicated he will not be completed with substantial completion until early April. We understand the project is very tightly constrained with limited funding for the additional costs. G7 proposes to reduce project management and inspection staff levels to 4 hours per day until the contractor completes the work to substantial completion and then one inspection for 2 hours each week until completion of the project.
G7 proposes the following budget on a time and materials basis.
Avg 4 Hours Per Day x 30 Days = 120 hours of project management and inspection = $43,200 After substantial completion: 2 hours per week x 9 weeks = 18 hours of inspection =$3,300 After substantial completion: 4 hours per week x 9 weeks = 36 hours of PM = $7,020 G7 is requesting Amendment #1 to increase our allowable budget by $53,520 time and materials.
We appreciate your consideration of this request and look forward to seeing the Closter Park Project through to successful completion. Please feel free to contact me with any questions at 831-400- 8964 or [email protected]
Sincerely,
G7ei Inc.
Paul H. Greenway
President
G7ei Inc.
81 Cost Proposal CLOSTER PARK
Labor compliance monitoring- 360PSM
2/01/2026
Elizabeth Matz | Associate Principal
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201, Monterey CA 93940
831.646.1383 p | 831.582.7723 c
Subject: Budget Status and Request for Adjustment – Closter Park Project /Proposal for Labor Compliance Monitoring Services City Park Revitalization and Improvement Projects for City of Salinas for Closter Park Revitalization
D
ear Elizabeth,
Af
ter reviewing the current budget information, it appears 360PSM is running low on available funds. At this time, the remaining balance is $1,876.49. I would like to inquire about the possibility of increasing the budget to support the remaining work.
F
or the construction phase, we anticipate the need for approximately one additional full month of work, followed by an estimated three months for project closeout activities, including documentation review and final checks. This represents a total of four additional months of work.
P
lease let me know if we can discuss budget adjustment options or next steps.
T
hank you very much for your continued collaboration.
C
onclusion
We look forward working with you on this important project. Please contact Catalina Ferreto at (831)500-1263 or email [email protected]
Si
ncerely,
C
atalina Ferreto |360PSM
President
(831)500-1263
www.360psm.com
Labor Compliance - Construction Phase
Description Hours Rate Total
Labor Compliance Monitoring
Officer- Analyst
96 $136/hour $13,112.64
Field Interviews 3 $136/hour $409.77
Total 13,522.41
82 March 30, 2026
MEMO TO: Kristan Lindquist (City of Salinas)
CC: Paul Greenway (G7)
FROM: Beth Matz (BFS Landscape Architects)
RE: El Gabilan Park/ Additional Services Construction Administration Dear Kristan,
As the El Gabilan Park Improvements project transitions toward construction, BFS has been preparing for construction administration coordination.
At the time of contract execution, the anticipated construction value for the project was estimated to be under $500,000. Based on this initial value, the construction administration scope and associated fee of $12,000 were established.
Since that time, the project scope has evolved, and the construction contract has been awarded at a little bit under $800,000. This increase in construction value represents a substantial expansion in the level of effort required for construction administration services.
In addition, the evolution of the project scope has necessitated a higher level of design development and pre- construction coordination, including increased collaboration with the Cit and consultant team to address project refinements associated with the increased construction value.
Based on the expanded construction value and anticipated level of service required through construction, BFS has evaluated the construction administration effort needed to support the project through completion, including:
• Submittal and RFI review
• Construction observation and site visits
• Coordination with the contractor, City, and consultant team • Change order review and documentation
• Project closeout support
Given the increased construction value and associated level of effort, the original construction administration fee of $12,000 no longer aligns with the scope of services required. 83 B F S L A N D S C A P E A R C H I T E C T S M a r c h 3 0 , 2 0 2 6 | P a g e 2 o f 2 To ensure continuity of service and successful project delivery through construction and closeout, BFS is requesting an additional services amendment in the amount of $37,500.
This request reflects a more appropriate level of effort relative to the current construction value and anticipated demands of the project.
We value our ongoing partnership with the City and remain committed to supporting the project through a smooth and successful construction process. Please let us know if you would like to discuss this request further or if any additional information would be helpful.
Thank you for your continued support.
Sincerely,
Elizabeth Matz
AGREED & AUTHORIZED TO PROCEED:
Signature Date
Print Name & Title
Client
Attachments: Compensation Schedule dated 1/2026
Notice: Landscape Architects are regulated by the State of California. Any questions concerning a Landscape Architect may be referred to the Landscape Architects Technical Committee at: Landscape Architects Technical Committee, 400 R Street, Suite 4000, Sacramento, CA 95814, (916) 445-4954.
84 landscape
architects
425 Pacific Street, Suite 201, Monterey, California 93940 (831) 646-1383 P 1580 West El Camino Real, Suite 12, Mountain View, California 93940 (650) 326-6622 P 3830 Valley Centre Drive, Suite 705, # 875, San Diego, California 92130 (831) 917-9145 C BFS Landscape Architects bfsla.com
Standard Schedule of Compensation
January 2026
GENERAL
The following list of fees and reimbursable expense items shall be used in providing services within our agreement and may be annually adjusted, upon issuance of an updated Standard Schedule of Compensation:
Principal $239/hour
Associate Principal $222/hour
Associate $207/hour
Project Manager $185/hour
Assistant Project Manager $174/hour
Designer $152/hour
Assistant Designer $130/hour
Technical Support $103/hour
Project Support $91/hour
ADDITIONAL SERVICES
Any additional presentations, drawings, or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only with prior authorization and on an hourly basis unless otherwise approved.
REIMBURSABLE EXPENSES
All costs for printing and plotting, special delivery, mileage, and other costs directly related to the project will be accounted as a reimbursable expense at our cost, plus a fifteen percent administration charge. 85 Form: Professional Services Agreement v. January 2021 Page 1 of 16 BFS Landscape Architects
December 2022
AGREEMENT
FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF SALINAS AND BFS
LANDSCAPE ARCHITECTS
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 86 Form: Professional Services Agreement v. January 2021 Page 2 of 16 BFS Landscape Architects
December 2022
Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4
1. Scope of Service. ................................................................................................................. 4
2. Term; Completion Schedule. ............................................................................................... 4
3. Compensation. ..................................................................................................................... 4
4. Billing. ................................................................................................................................. 4
5. Meet & Confer. .................................................................................................................... 5
6. Additional Copies................................................................................................................. 5
7. Responsibility of Consultant. ............................................................................................... 5
8. Responsibility of City. ......................................................................................................... 5
9. Acceptance of Work Not a Release. .................................................................................... 6
10. Indemnification and Hold Harmless. ................................................................................... 6
11. Insurance. ............................................................................................................................. 6
12. Access to Records. ............................................................................................................... 6
13. Non-Assignability. ............................................................................................................... 6
14. Changes to Scope of Work. ................................................................................................. 6
15. Ownership of Documents. ................................................................................................... 7
16. Termination. ......................................................................................................................... 7
17. Compliance with Laws, Rules, and Regulations. ................................................................ 8
18. Exhibits Incorporated. .......................................................................................................... 8
19. Independent Contractor. ....................................................................................................... 8
20. Integration and Entire Agreement. ....................................................................................... 8
21. Jurisdiction and Venue. ........................................................................................................ 8
22. Severability .......................................................................................................................... 8
23. Notices. ................................................................................................................................ 8
24. Nondiscrimination................................................................................................................ 9
25. Conflict of Interest. .............................................................................................................. 9
26. Headings. ........................................................................................................................... 10
27. Attorneys’ Fees .................................................................................................................. 10
28. Non-Exclusive Agreement. ................................................................................................ 10
29. Rights and Obligations Under Agreement. ........................................................................ 10
30. Licenses.............................................................................................................................. 10
31. Counterparts. ...................................................................................................................... 10 DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 87 Form: Professional Services Agreement v. January 2021 Page 3 of 16 BFS Landscape Architects
December 2022
32. Legal Representation. ........................................................................................................ 10
33. Joint Representation. .......................................................................................................... 10
34. Warranty of Authority........................................................................................................ 11
35. No Waiver of Rights. ......................................................................................................... 11 Exhibit A- Insurance Requirements .............................................................................................. 13 Exhibit B- Scope of Service .......................................................................................................... 16
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 88 Form: Professional Services Agreement v. January 2021 Page 4 of 16 BFS Landscape Architects
December 2022
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF SALINAS AND BFS LANDSCAPE ARCHITECTS
This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 19th day of December 2022, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and BFS Landscape Architects, a California corporation (hereinafter “Consultant”).
RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and
WHEREAS, Consultant is willing to render such professional services, as here inafter defined, on the following terms and conditions.
NOW, THEREFORE, City and Consultant agree as follows:
TERMS
1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference.
2. Term; Completion Schedule. This Agreement shall commence on January 2, 2023, and shall terminate on June 30, 2025, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties, and may be terminated only pursuant to the terms of this Agreement.
3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation of in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed one million seven hundred fifty-five thousand three hundred eighty-nine ($1,755,389).
4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:
(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and
(E) The Consultant’s signature.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 89 Form: Professional Services Agreement v. January 2021 Page 5 of 16 BFS Landscape Architects
December 2022
Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.
City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice h as been submitted by Consultant. The City shall process undisputed portion immediately.
5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.
6. Additional Copies. If City requires addi tional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.
7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, gene rally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.
8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City.
(B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.
(C) Steve Carrigan, City Manager, or his designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit i nstructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 90 Form: Professional Services Agreement v. January 2021 Page 6 of 16 BFS Landscape Architects
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Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.
(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.
9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.
10. Indemnification and Hold Harmless.
Consultant agrees to indemnify, but not defend, City and its officers, officials, and employees, from and against any and all claims, demands, costs, or liability but only to the extent actually caused by the negligence, recklessness, or willful misconduct of Consultant and its employees or agents in the performance of services under this contract, but this indemnity does not apply to liability for damages arising from the sole negligence, active negligence, or willful acts of the City; and does not apply to any passive negligence of the City unless caused at least in part by the Consultant (aka Design Professional).
11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.
12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at l east three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours. Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.
13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into t his Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.
14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensat ion of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes. Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.
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15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.
16. Termination.
(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:
(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:
(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense.
(C) In the event that this Agreement is terminated by City for any reason, Consultant shall:
(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and
(2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 92 Form: Professional Services Agreement v. January 2021 Page 8 of 16 BFS Landscape Architects
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services rendered to the date of termination upon Consultant’s delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the p rojects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.
17. Compliance with Laws, Rules, and Regulations . In a manner consistent with the Standard of Care, services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.
18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.
19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.
20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.
21. Jurisdiction and Venue . This Agreement shall be governed by and construed in accordance with the laws of the State of California , County of Monterey, and City of Salinas .
Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.
22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.
23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:
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City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
With a copy to:
City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:
Larry Foster
BFS Landscape Architects
831.646.1383 p | 831.582.2288 c|
425 Pacific St Ste 201, Monterey, CA 93940
(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice.
(D) All such notices shall either be deliver ed personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.
24. Standard of Care. In providing services under this Agreement, Consultant shall perform, consistent with but limited to, that degree of skill and care ordinarily used by other reputable members of Consultants profession, practicing in the same or similar locality and under simi lar circumstances (Standard Care). Consultant makes no warranties, guarantees, express or implied, under this Agreement or otherwise in connection with consultants’ services except that the services will be performed consistent with the standard of care stipulated herein.
25. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.
26. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financia l or otherwise, in any manner or degree DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 94 Form: Professional Services Agreement v. January 2021 Page 10 of 16 BFS Landscape Architects
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which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determi ne whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.
27. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.
28. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.
29. Non-Exclusive Agreement. This Agreement is non -exclusive and both City and Consultant expressly reserv es the right to contract with other entities for the same or similar services.
30. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.
31. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.
32. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.
33. Legal Representation. Each party affirms that it has been represented , if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into th is Agreement.
34. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.
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35. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.
36. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breac h of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.
Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.
37. Mediation. In the event of any dispute between the Parties related to this Agreement or this Project, the Parties agree to first negotiate in good faith toward a resolution with participation by representatives of each Party holding sufficient authority to resolve the dispute. If such dispute cannot be resolved in this manner, before any action or litigation is initiated other than as required to secure lien right s, the dispute shall be submitted to mediation using the American Arbitration Association or another mediator mutually selected by the Parties. Such mediation shall be completed within a reasonable period of time following either Party’s written demand wit h each Party to bear an equal share of the mediation fees and its own respective attorney and consultant fees and costs.
IN WITNESS WHEREOF , the parties hereto have made a nd executed this Agreement on the date first written above.
CITY OF SALINAS
____________________________
Steve S. Carrigan
City Manager
APPROVED AS TO FORM:
_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney
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CONSULTANT
___________________________________
By (Printed Name): ___________________
Its (Title): ___________________________
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A President
Larry Foster
97 Form: Professional Services Agreement v. January 2021 Page 13 of 16 BFS Landscape Architects
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Exhibit A- Insurance Requirements
Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A) Commercial General Liability (“CGL”): Insuranc e Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consult ant has no owned autos, hired and non -owned, with limit s no less than $1,000,000 per accident for bodily injury and property damage.
(C) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D) Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed , with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.
If the Consultant maintains broader coverage and/or higher limits than t he minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City of Salinas , its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 ; and CG 20 37 forms if later revisions used).
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Primary Coverage
For any claims related to this Agreement or the project described within this Agreement , the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salina s for all work performed by the Consultant, its employees, agents, and subcontractors.
Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self -insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Dat e prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.
4. A copy of the claims reporting requirements must be submitted to the City for review.
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Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences.
However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Consultant shall require a nd verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 100
C l o s t e r P a r k S c o p e . d o c x
Scope of Services
Closter Park
November 04, 2022
Project Description
Closter Park is a recipient of the Prop 68 grant funds which requires construction completion by the end of 2024. Per the request for qualifications document and the conceptual site plan distributed by the City of Salinas. The proposed improvement and renovations include the following:
Renovation and potential relocation of the ballfields. There is to be a little league ballfield and a youth/adult ballfield. In addition to renovated ballfields new structures including restrooms, bleachers, dugouts, batting cages, concession stand with storage are to be located in close proximity to the ballfields. Other site amenities include drinking fountains, pitchers’ mounds and bases New amphitheater seating at the existing Plazita to watch performances and events
New ‘Youth Plaza’ with seating, game tables and an adjacent street skate spot. New street skate spot with integrated art component
New event space for farmer’s market and special events. The event space is to include one pavilion and one gazebo. Electrical connections are to be made available for vendors and special events. Also included is a large Santa Maria style grill
New Play Area for 2-5 and 5-12 year olds. Play area to be thematic and to include custom play structures created by local artisans and to include a designated music area
New Picnic Area adjacent to the play-area
Preservation of the Tree of Life with low garden walls and up-lighting New Basketball Court paving and fencing. Install colorful sport court paving and add fencing around the court (integrate art within the fencing if feasible) Renovation of horseshoe pits
New ½ mile fitness loop that is 10’ wide and runs along the perimeter of the park.
Loop to have distance markers and to include fitness stations along the trail.
In addition to the following scope below, please find included detail proposals from G7ei Inc and 360 PSM.
G7ei Inc will be providing to the City Project Management, Budget Management, Grant Management and Construction Management Services. G7ei Inc will acting as a representative to the City.
1.0 COMMUNITY/LCSC AND CITY COUNCIL ENGAGEMENT & ILLUSTRATIVE MATERIALS (PROJECT DURATION)
1.01 Community Engagement Meeting 01: Meet with Owner and PM to review agenda and goals of first community. BFS to prepare visual image boards for facilitating dot surveys exercise so that the City can gather the community’s preferences on skate spot features, playground themes, playground equipment and supporting site amenities. City staff to facilitate Community Meeting. In addition to park intercept outreach, BFS to prepare a digital survey material through Google Forms. Online surveys to be made available through City website and social media sites.
1.02 Community Engagement Meeting 02: Salinas City Council Meeting. Owner, PM and Design Team to present to City Council the park site plans and details. Meeting will allow for council to review the park construction documents prior to going out to bid. Meeting noticing to be posted to Project webpage, City webpage and City social media accounts. BFS to prepare powerpoint presentation in coordination with Owner and PM.
Exhibit B- Scope of Service
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1.03 Bid Award Meeting 03: Salinas City Council Meeting: City Council to vote to award the construction project to the selected construction bidder. Meeting noticing to be posted to Project webpage, City webpage and City social media accounts. BFS to prepare powerpoint presentation in coordination with Owner and PM.
1.04 Illustrative Site Plan: BFS to prepare and submit an illustrative site plan at 50% Schematic Task and continue to update the illustrative site plan through until the Bid Award Task.
1.05 3D Model and Renderings: BFS to prepare a 3D model of the proposed park improvements using sketch-up modeling software. BFS to coordinate with Owner and PM on the selection of (4) model views to render and submit for City promotional and
2.0 SCHEMATIC DESIGN (OCTOBER 2022 – FEBRUARY 2023)
Scope and fee assumes biweekly coordination meetings with Owner and PM
2.01 Attend project start up meeting. Review scope of services, community engagement process, schedule, and anticipated construction budget with Owner and Project Manager [PM].
Deliverable: BFS to prepare summary and meeting minutes of start up meeting, BFS to submit project schedule
2.02 Visit Closter Park with Owner and PM. Review and discuss existing site conditions and photograph for in-house design reference.
Deliverable: BFS to prepare summary of site visit and provide recommendations for anticipated site improvements.
2.03 Surveying consultant to prepare and submit site topographic survey for park Survey include aerial mapping and limited site survey information as determined by the park sites’ limit of work. BFS to prepare composite base plan for Design Team use.
Deliverable: Submit site topographic survey information (in AutoCAD base format) to Owner for future use.
2.04 Geotechnical consultant to conduct soil borings and infiltration testing at park project site and provide laboratory results and recommendation report.
Deliverable: Submit geotechnical report and recommendations to Owner for future use.
2.05 Arborist consultant to prepare and submit arborist review and recommendations for park project site.
Deliverable: Submit arborist report and recommendation to Owner for future use.
2.06 Electrical consultant to review existing electrical and data infrastructure at project site and make provide findings in report. Consultant to determine if new PG&E and/or AT&T service is required.
Deliverable: Submit Electrical Existing Conditions report to Owner for future use.
2.07 Obtain soils sample(s) from the Project site. Commission soils analysis from qualified soils analyst or laboratory for fertilizer and amendment applications of new plantings.
2.08 Coordinate and discuss site storm water management strategies with PM and Civil Engineer.
Deliverable: BFS to prepare summary and meeting minutes of storm water strategy discussion
2.09 Prepare materials and submit materials for Community Engagement Meeting 01. See above task for approach
2.10 Prepare and submit 50% Schematic Plans for Owner / PM. Based on community engagement meeting and ongoing reach and information gathering. Prepare estimate of probable construction costs.
Deliverable: Design Team to prepare and submit 50% schematic plans and construction cost estimate DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 102
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 3 o f 1 0
2.11 Review with Owner and PM the 50% Schematic Plans, and construction budget Deliverable: BFS to prepare summary and meeting minutes of 50% SD review discussion
2.12 Based on 50% SD review comments, prepare and submit 100% SD Plans include estimate of probable construction costs.
Deliverable: Design Team to prepare and submit 100% SD plans and construction cost estimate for review by Owner/PM and City’s Community Development Department.
2.13 Submit 100% SD Plan for review by City of Salinas Community Development Department. Design Team to prepare package and application.
Deliverable: Design Team to prepare and submit 100% SD plans for review by City’s Community Development Department.
3.0 DESIGN DEVELOPMENT (FEBRUARY 2023 – APRIL 2023)
Scope and fee assumes biweekly coordination meetings with Owner and PM
3.01 BFS to complete a Design Manual to document research, products and cost of proposed design. Elements of the design manual to include:
A. Prefabricated Restroom Buildings, Concession Stand, Gazebo. Building Finishes and Façade options to be included
B. Site Furnishings and Lighting Fixtures
C. Site Paving
D. Play Features
E. Skate Feature:
F. Ballfield Amenities
G. Irrigation System Recycle and Reuse-
H. Site Grading and Drainage
I. Planting palette
Deliverable: Prepare and submit Design Manual to Owner / PM
3.02 Design Manual Review. Meeting with City via online web conferencing. Prepare meeting minutes for City and Design Team
Deliverable: BFS to prepare summary and meeting minutes of Design Manual review discussion
3.03 Design Development Coordination across the disciplines to prepare the 50% Design Development Documents
A. Civil Engineer to coordinate with the Design Team
1. utility connections (water and sanitary sewer)
2. prepare stormwater management plan-coordinate with BFS on capturing site runoff and creating onsite treatment areas to meet local codes
B. Electrical Engineer to coordinate with the Design Team
1. Electrical connections at tree of life, restroom and concessions buildings farmer’s market area, and lighting fixtures
2. PG&E service application
C. Skate Feature Designer to coordinate with Design Team
1. Layout of features on the project site, coordinate with Landscape Architect and Civil how features meet site conditions and drainage of features into stormwater system DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 103
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 4 o f 1 0
3.04 Design Team to prepare and submit 50% Design Development Drawings. Submittal to include Outline Technical Specifications, and Cost Estimate. Drawings package to include A. Cover Sheet
B. Existing Conditions Plan
C. Demolition Plan
D. Construction Plan
E. Grading Plan
F. Construction Details
G. Irrigation Plan
H. Planting Plan
I. Irrigation and Planting Details
J. Signage and Interpretation Plan
K. Signage and Interpretation Details
L. Utility Plan
M. Stormwater Management Plan
N. Parking Lot Layout and Grading Plan
O. Utility and Stormwater Details
P. Electrical Plan
Q. Electrical Details
R. Skate Feature Plans
S. Skate Feature Details
Deliverable: Design Team to prepare and submit 50% DD plans, construction cost estimate and product notebook
3.05 BFS to provide internal review of Design Development documents. Review Design Team documents for design consistency and coordinate conflicts with Design Team members as appropriate.
3.06 Meet with Owner and PM to review 50% Design Development Package and Cost Estimate.
Deliverable: BFS to prepare summary and meeting minutes of 50% DD review discussion
3.07 Based on 50% Design Development review comments, prepare 100% Design Development plans. Update cost estimate of construction budget.
Deliverable: Design Team to prepare and submit 100% DD plans and construction cost estimate
3.08BFS to provide internal review of Design Development documents. Review Design Team documents for design consistency and coordinate conflicts with Design Team members as appropriate.
3.09Meet with Owner and PM to review 100% Design Development Package and Cost Estimate. Deliverable:
Prepare meeting minutes for City and Design Team
Deliverable: BFS to prepare summary and meeting minutes of 100% DD review discussion
4.0 CONSTRUCTION DOCUMENTS & PERMITTING (APRIL 2023 – SEPTEMBER 2023) Scope and fee assumes biweekly coordination meetings with Owner and PM
4.01 Based on approved Design Development drawings, prepare and submit electronically 75% complete Construction Drawings (CDs), submittal includes technical specifications and estimate of probable construction costs.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 104
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 5 o f 1 0 Deliverable: Design Team to prepare and submit 75% CD plans, construction cost estimate and specifications.
4.02 BFS to provide internal review of Construction Documents. Review Design Team documents for design consistency and coordinate conflicts with Design Team members as appropriate.
4.03 Meet with Owner and PM to review 75% Construction Document Package and Cost Estimate. Deliverable:
Prepare meeting minutes for City and Design Team
Deliverable: BFS to prepare summary and meeting minutes of 75% DD review discussion
4.04 Prepare and attend Community Engagement Meeting 02: Salinas City Council. See above task for approach.
Deliverables:
BFS to prepare presentation materials and submit to Owner and PM for review. BFS to prepare community noticing materials.
BFS to assist in presentation at City Council Meeting
BFS to prepare and submit summary and recommendations based on City Council responses and community comments
4.05 Based upon Owner / PM review, complete 90% CDs / Permit Set. Prepare estimate of probable construction costs and technical specifications in CSI format. Prepare building permit application and compile all required reports and information. Submit electronically and review with Owner / PM. Coordinate with building permit application with PM
Deliverable: Design Team to prepare and submit 90% CD plans, construction cost estimate and specifications.
4.06 Compile and distribute agency plan-check comments for Owner / PM and sub-consultant review.
4.07 Based on plan-check comments, complete 100% CDs / Bid-set drawings, Technical Specifications, and Bid- Form.
A. Owner / PM will distribute copies of bid-documents.
B. Arrange for printing and distribution of copies of bid-documents if required by the Owner / PM as an additional reimbursable cost.
Deliverable: Design Team to prepare and submit 100% CD plans, construction cost estimate and specifications for bidding.
5.0 BIDDING & CONSTRUCTION ADMINISTRATION (OCTOBER 2023 – DECEMBER 2023) Owner / Construction Manager (CM) shall have the primary responsibility for the bidding and construction review phase of the project, including testing and inspection coordination, payment request processing and all related items.
5.01 Attend pre-bid meeting with Owner / CM and potential bidders to discuss bidding procedures.
A. Prepare meeting minutes for the Owner / CM
5.02 Provide technical assistance during the bid process, including preparation of Addenda. Respond to questions as directed by Owner / CM. Provide written or graphic clarification as appropriate.
A. Assist Owner / CM in evaluating bids received.
5.03 Prepare and attend Bid Award Salinas City Council Meeting 03. See above task for approach.
Deliverables:
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 105
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 6 o f 1 0 A. BFS to prepare presentation materials and submit to Owner and PM for review. BFS to prepare community noticing materials.
B. BFS to assist in presentation at City Council Meeting
5.04 Provide the Contractor a Conform Set of Drawings incorporating all addenda revisions.
5.05 Attend pre-construction meeting with Owner / CM and Contractor to discuss construction procedures.
A. Prepare meeting minutes for the Owner / CM
5.06 Respond to Requests for Information (RFI); furnish Clarifications, Revisions, and Architects Supplementary Instructions (ASI) to the Owner / CM; any change orders will be prepared by Owner / CM.
5.07 Review and process submittals, samples and Shop Drawings. Review proposed substitutions if any, for conformance to drawings and technical specifications.
5.08 Review and comment on Contractors Pay Applications and Proposed Change Orders.
5.09 Attend [24] bi-weekly project (OAC) meetings and on-site construction reviews followed by written field reports and/or meeting minutes. Assumes [9]-months construction and [3]-month landscape maintenance.
Reviews to include:
A. Substantial Completion Review – at start of landscape maintenance B. Punch-list Check – during landscape maintenance
C. Final Review – at end of landscape maintenance
5.10 Prepare Record Drawings based on As-Built drawings provided by the Contractor.
5.11 Close-out project including administrative documentation.
6.0 ARTIST COORDINATION (BEGINS AT DD THROUGH CONSTRUCTION ADMINISTRATION)
6.01 Discuss with City the intent of installing public art in the project site. Determine budget and schedule for public art pieces. Meet with City to identify site location options and coordinate installation of art pieces into/onto park program features.
A. Prepare meeting minutes for City
B. BFS to prepare site plan diagram indicating public art locations
6.02 BFS to incorporate installation/mounting details into Construction Document Package. Production and installation of art pieces to be managed by City. BFS to coordinate with selected Contractor impacts on construction schedule.
6.03 BFS to provide coordination for art piece installation between City, Contractor, and artist(s).
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 106
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 7 o f 1 0
ADDITIONAL SERVICES
13.1 Additional coordination/site meetings as authorized by the City.
13.2 Additional community meetings as authorized by City A. Preparation of outreach and presentation materials
B. Facilitation of community meeting
C. Translation services for materials and meeting discussion to be a reimbursable expense.
D. Summary of community meeting
13.3 Additional graphics and renderings
EXCLUSIONS
The following are excluded from our scope of services.
1. CEQA document preparation and approvals.
2. Architectural Review Board Submittal
3. Notice of Intent (NOI), Signed Certification Statement, and First Annual Fee, if required, will be included as a requirement for the Contractor.
4. Off-site improvements, except for utility connections.
5. Testing fees for construction testing procedures, i.e., compaction testing, percolation testing, construction staking verification.
6. Division 1 (General Conditions and Special Provisions) Project Specifications.
7. Printing of drawings on Mylar.
-END -
SCHEDULE
TASK 1.0: COMMUNITY ENGAGEMENT &ILLUSTRATIVE
MATERIALS
DATES
Meetings and Illustrations integrated into Tasks Below
TASK 2.0: SCHEMATIC DESIGN DATES
2.01-Attend project start up meeting October 10th, 2022
2.02-Park Visit October 10, 2022
2.03-Prepare and submit survey and topo October 3 – November 4, 2022
2.04-Prepare and submit geotechnical report October 3 – December 2, 2022
2.05-Prepare and submit arborist report October 3 -October 28, 2022
2.06-Pepare and submit electrical existing conditions
report
October 3- October 28, 2022
2.07-Obtain soil samples October 10 – November 4, 2022
2.08-Coordinate storm water management strategies December 5, 2022
2.09-Community Engagement Meeting 01, see above December 3, 2022
2.10 Prepare and submit 50% SD Plans November 7, 2022-January 6, 2023
2.11 Review 50% SD Plans January 16, 2023
2.12 Prepare and submit 100% SD Plans, January 9 – February 3, 2023
2.13Submit 100% SD Plans-to City Community
Development Department
February 10, 2023
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 107
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 8 o f 1 0 TASK 3.0: DESIGN DEVELOPMENT DATES
3.01-Prepare and submit Design Manual February 6-March17, 2023
3.02-Review Design Manual March 27, 2023
3.03-DD Coordination February 6 -
3.04-Prepare and submit 50% DD Plans February 6 – March 31, 2023
3.05-Design Team Internal QAC April 3-April 7, 2023
3.06-Review 50% DD Plans April 10, 2023
3.07-Prepare and submit 100% DD Plans April 3 – April 28, 2023
3.08-Design Team Internal QAC May 1 – May 5, 2023
3.09-Review 100% DD Plans May 8, 2023
TASK 4.0: CONSTRUCTION DOCUMENTS& PERMITTING DATES
4.01-Prepare and submit 75% CD Plans May 1-June 2, 2023
4.02-Design Team Internal QAC June 5- June 9, 2023
4.03-Review 75% CD Plans June 12, 2023
4.04-Community Engagement Meeting 02, see above June 20, 2023
4.05-Prepare and submit 90% CD Plans June 5 August 25 2023
4.06-Distribute plan check comments August 28, 2023
4.07-Prepare and submit 100% CD Plans September 15, 2023 TASK 5.0: BIDDING & CONSTRUCTION
ADMINISTRATION
DATES
5.01-Attend pre-bid meeting October 2, 2023
5.02-Provide bid assistance October 2, -October 27, 2023
5.03-Bid Award Meeting 03, see above December 5, 2023
5.04-Prepare and submit conform set November 6 – December 1, 2023
5.05-Attend pre-construction meeting January 22, 2024
5.06-Review and respond to RFIS January 22 – October 4, 2024
5.07-Review and respond to Submittals January 22 – October 4, 2024
5.08-Review and respond to Cos January 22 – October 4, 2024
5.09-Attend QAC meetings January 22 – December 6, 2024
5.10-Prepare record drawings December 13, 2024
5.11-Project Closeout December 6 – December 20, 2024
TASK 6.0: ARTIST COORDINATION DATES
6.01-Coordination meeting with Owner/PM November 21. 2022
6.02-Detail coordination with Artist February 13 – July 21, 2023
6.03-Construction coordination with Artist and
Contractor
January 22 – October 4, 2024
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 108
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 9 o f 1 0
COMPENSATION
1.0 COMMUNITY ENGAGEMENT & ILLUSTRATIVE MATERIALS ............................................$33,050 BFS (PRIME).........................................................................................................................................................................................$27,440 WORMHOUDT (SKATE) ..................................................................................................................................................................$3,210 LUPITA JAMIE (TRANSLATOR) ....................................................................................................................................................$2,400
2.0 SCHEMATIC DESIGN...................................................................................................................$139,593 BFS (PRIME).........................................................................................................................................................................................$43,205 SANDIS (CIVIL & SURVEY) ...........................................................................................................................................................$48,980 AURUM (ELECTRICAL) ..................................................................................................................................................................$11,552 WORMHOUDT (SKATE) ......................................................................................................................................................................$590 ONO (ARBORIST) ................................................................................................................................................................................$5,600 MACK 5 (COST ESTIMATING)......................................................................................................................................................$4,866 EARTH SYSTEMS (GEOTECHNICAL)......................................................................................................................................$24,800
3.0 DESIGN DEVELOPMENT............................................................................................................$146,748 BFS (PRIME).........................................................................................................................................................................................$83,410 SANDIS (CIVIL & SURVEY) ...........................................................................................................................................................$29,450 AURUM (ELECTRICAL).....................................................................................................................................................................$7,386 WORMHOUDT (SKATE)................................................................................................................................................................$10,800 MACK 5 (COST ESTIMATING) ...................................................................................................................................................$15,702 D.C. URFER (STRUCTURAL)...........................................................................................................................................................$4,320
4.0 CONSTRUCTION DOCUMENTS & PERMITTING.................................................................$255,098 BFS (PRIME)......................................................................................................................................................................................$143,940 SANDIS (CIVIL & SURVEY) ...........................................................................................................................................................$48,910 AURUM (ELECTRICAL) ..................................................................................................................................................................$13,824 WORMHOUDT (SKATE)................................................................................................................................................................$12,200 MACK 5 (COST ESTIMATING) ...................................................................................................................................................$23,264 D.C. URFER (STRUCTURAL)........................................................................................................................................................$12,960
5.0 BIDDING & CONSTRUCTION ADMINISTRATION...............................................................$217,590 BFS (PRIME)......................................................................................................................................................................................$164,180 SANDIS (CIVIL & SURVEY) ...........................................................................................................................................................$31,010 AURUM (ELECTRICAL) ..................................................................................................................................................................$11,280 WORMHOUDT (SKATE) ..................................................................................................................................................................$6,800 D.C. URFER (STRUCTURAL)...........................................................................................................................................................$4,320
6.0 ARTIST COORDINATION..............................................................................................................$14,580 BFS (PRIME).........................................................................................................................................................................................$14,580
7.0 PROJECT MANAGEMENT..........................................................................................................$103,944 G7ei Inc Scope and Fee
8.0 BUDGET MANAGEMENT .............................................................................................................$28,688 G7ei Inc Scope and Fee
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 109
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 1 0 o f 1 0
9.0 GRANT MANAGEMENT................................................................................................................$44,528 G7ei Inc Scope and Fee
10.0 CONSTRUCTION MANAGEMENT ...........................................................................................$416,376 G7ei Inc Scope and Fee
11.0 LABOR COMPLIANCE: PRECONSTRUCTION............................................................................$1,500 360 PSM Scope and Fee
12.0 LABOR COMPLIANCE: CONSTRUCTION...........................................................................$28,643.76 360 PSM Scope and Fee
13.0 ADDITIONAL SERVICES
13.1 Additional Coordination/Site Meetings...........................................................................$400/meeting ` 13.2 Additional Community Meetings..................................................................................$10,000/meeting
13.3 Additional Graphics/Renderings.........................................................................................................$Hourly REIMBURSABLE EXPENSES BUDGET ...................................................................................................................................$6,500 TOTAL (NIC ADDITIONAL SERVICES) ............................................................................$1,436,838.76 HOURLY RATES AND REIMBURSABLE EXPENSES: See current Standard Schedule of Compensation. All costs for printing, special delivery, horticultural soils analysis, Owner business licenses and fees, consultant services, and other costs directly related to the project would be billed as a reimbursable expense at our cost plus a fifteen percent administration charge.
Attachments: Standard Schedule of Compensation, dated 5/2022 Notice: Landscape Architects are regulated by the State of California. Any questions concerning a Landscape Architect may be referred to the Landscape Architects Technical Committee at: Landscape Architects Technical Committee, 2420 Del Paso Rd, Unit 105, Sacramento, CA 95834 (916) 575-7230.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 110
1580 West El Camino Real, Suite 12, Mountain View 94040 Q (650) 326-6622 P Q (650) 963-9421 F 425 Pacific Street, Suite 201, Monterey, California 93940 Q (831) 646-1383 P Q (831) 373-8653 F BFS Landscape Architects Q bfsla.com
landscape
architects
Standard Schedule of Compensation
May 2022
GENERAL
The following list of fees and reimbursable expense items shall be used in providing services within our agreement and may be annually adjusted, upon issuance of an updated Standard Schedule of Compensation:
Principal $220/hour
Associate Principal $205/hour
Associate $190/hour
Project Manager $170/hour
Assistant Project Manager $160/hour
Designer $140/hour
Assistant Designer $120/hour
Design/Graphics Intern $45/hour
Word Processor/Clerical $85/hour
ADDITIONAL SERVICES
Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only with prior authorization and on an hourly basis unless otherwise approved.
REIMBURSABLE EXPENSES
All costs for printing and plotting, special delivery, mileage, and other costs directly related to the project will be accounted as a reimbursable expense at our cost plus a fifteen percent administration charge.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 111
City of Salinas Parks Revitalization and Improvement Projects P22-39
Closter Park - Salinas Parks Improvement
and Renovation Plan
BFS
Landscape Architects
BFS
Landscape Architects
BFS
Landscape Architects
BFS
Landscape Architects
BFS
Landscape Architects
G7EI INC
CM/PM
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
AURUM
Electrical
AURUM
Electrical
WORMHOUDT
Skate
WORMHOUDT
Skate
WORMHOUDT
Skate
WORMHOUDT
Skate
ONO CONSULTING
Arborist
MACK 5
Cost Estimating
MACK 5
Cost Estimating
MACK 5
Cost Estimating
MACK 5
Cost Estimating
D.C. URFER
Structural Engineer
Lupita Jaime
Translation/Interpretati
on
EARTH SYSTEMS
Geotechnical Engineer
360 PSM
Labor Compliance
360 PSM
Labor Compliance
SANDIS
Civil
Larry Foster
Prinicpal In Charge
Elizabeth Matz
Associate Principal
Steve Eichner
Associate
Landscape Designer Clerical Paul Greenway
President/Sr PM
Chad Browning
Senior PM
Steve Yazalina
Project Manager
Thuy Nguyen
Project Engineer 1
Seth Talkington
Design Engineer 2
Technical Drafting Pool
Drafting
Field Crew (2 Man) Survey Sup. PLS Survey PM Level 1 Project Surveyor Level 2 Survey Tech Level 2 Najib Anwary
Sr. Project Manager
Michael Meza
Electrical Designer
Principal Project Manager Draftsperson Clerical Frank Ono President Administrative Electrical Cost Planner MPFR Cost Planner Senior Cost Planner Principal Engineer Lupita Jaime Catalina Ferreto President
Catalina Ferreto
President
Sam Clay
Project Engineer 3
$220 per hour $205 per hour $190 per hour $140 per hour $85 per hour $248 per hour $285 per hour $195 per hour $150 per hour $125 per hour $115 per hour $325 per hour $285 per hour $195 per hour $145 per hour $125 per hour $188 per hour $173 per hour $145.00 per hour $110.00 per hour $90.00 per hour $60.00 per hour $175.00 per hour $90.00 per hour $199.00 per hour $199.00 per hour $199.00 per hour $180.00 per hour $0.00 per hour $0.00 per hour $132.61 per hour $125.00 per hour $180 per hour Task Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Dollars
COMMUNITY ENGAGEMENT &
ILLUSTRATIVE MATERIALS
1.01-Community Engagement Meeting 01 $0.00 8 $1,640.00 2 $380.00 16 $2,240.00 8 $680.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $580.00 $0.00 13 $1,170.00 4 $240.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $800.00 $0.00 $0.00 $0.00 $0.00 $7,730.00
1.02-Community Engagement Meeting 02 $0.00 8 $1,640.00 $0.00 16 $2,240.00 4 $340.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 8 $1,160.00 $0.00 $0.00 1 $60.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $800.00 $0.00 $0.00 $0.00 $0.00 $6,240.00
1.03 -Bid Award Meeting 03 $0.00 4 $820.00 $0.00 16 $2,240.00 4 $340.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $800.00 $0.00 $0.00 $0.00 $0.00 $4,200.00
1.04-Illustrative Site Plan Rendering $0.00 4 $820.00 $0.00 24 $3,360.00 24 $2,040.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,220.00
1.05-3D Model and Renderings $0.00 4 $820.00 $0.00 56 $7,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,660.00 $33,050.00
SCHEMATIC DESIGN
2.01-Attend project start up meeting $0.00 4 $820.00 4 $760.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $752.00 $0.00 2 $290.00 $0.00 2 $180.00 2 $120.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,922.00
2.02-Park Visit $0.00 6 $1,230.00 6 $1,140.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 8 $1,504.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,874.00
2.03-Prepare and submit survey and topo $0.00 $0.00 $0.00 8 $1,120.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 32 $10,400.00 2 $570.00 8 $1,560.00 8 $1,160.00 32 $4,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $18,810.00
2.04-Prepare and submit geotechnical
report
1 $220.00 1 $205.00 1 $190.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $28,400.00 $0.00 $0.00 $0.00 $29,015.00
2.05-Prepare and submit arborist report $0.00 1 $205.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 32 $5,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,805.00
2.06-Pepare and submit electrical existing
conditions report
$0.00 1 $205.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 20 $3,760.00 32 $5,536.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,501.00
2.07-Obtain soil samples $0.00 $0.00 $0.00 4 $560.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $560.00
2.08-Coordinate storm water management
strategies
$0.00 4 $820.00 $0.00 2 $280.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,100.00
2.09-Community Engagement Meeting 01,
see above
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
2.10-Prepare and submit 50% SD Plans 1 $220.00 4 $820.00 4 $760.00 60 $8,400.00 $0.00 $0.00 1 $285.00 16 $3,120.00 24 $3,600.00 24 $3,000.00 24 $2,760.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 16 $2,880.00 $25,845.00
2.11-Review 50% SD Plans $0.00 2 $410.00 2 $380.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $790.00
2.12-Prepare and submit 100% SD Plans 2 $440.00 8 $1,640.00 16 $3,040.00 60 $8,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 $90.00 $0.00 $0.00 24 $4,776.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $18,386.00
2.13-Submit 100% SD Plans for City
Community Development review
$0.00 4 $820.00 4 $760.00 8 $1,120.00 $0.00 $0.00 1 $285.00 16 $3,120.00 24 $3,600.00 24 $3,000.00 24 $2,760.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 16 $2,880.00 $18,345.00
2.14-Project Administration by Prime
Consultant
$0.00 16 $3,280.00 $0.00 $0.00 16 $1,360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,640.00 $139,593.00
DESIGN DEVELOPMENT
3.01-Prepare and submit Design Manual $0.00 4 $820.00 8 $1,520.00 24 $3,360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,700.00
3.02-Review Design Manual $0.00 2 $410.00 $0.00 2 $280.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $690.00
3.03-DD Coordination $0.00 24 $4,920.00 24 $4,560.00 8 $1,120.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,600.00
3.04-Prepare and submit 50% DD Plans 4 $880.00 24 $4,920.00 32 $6,080.00 80 $11,200.00 4 $340.00 $0.00 1 $285.00 16 $3,120.00 24 $3,600.00 24 $3,000.00 16 $1,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $752.00 17 $2,941.00 8 $1,160.00 6 $660.00 32 $2,880.00 5 $300.00 $0.00 1 $90.00 8 $1,592.00 7 $1,393.00 24 $4,776.00 12 $2,160.00 $0.00 $0.00 $0.00 $0.00 16 $2,880.00 $56,849.00
3.05-Design Team Internal QAC $0.00 24 $4,920.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,920.00
3.06-Review 50% DD Plans $0.00 4 $820.00 2 $380.00 2 $280.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,480.00
3.07-Prepare and submit 100% DD Plans 4 $880.00 24 $4,920.00 24 $4,560.00 80 $11,200.00 4 $340.00 $0.00 1 $285.00 16 $3,120.00 24 $3,600.00 24 $3,000.00 16 $1,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $752.00 17 $2,941.00 10 $1,450.00 6 $660.00 37 $3,330.00 6 $360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 16 $2,880.00 $46,118.00
3.08-Design Team Internal QAC $0.00 24 $4,920.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,920.00
3.09-Review 100% DD Plans $0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 $90.00 8 $1,592.00 7 $1,393.00 24 $4,776.00 12 $2,160.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,831.00
3.10-Project Administration by Prime
Consultant
$0.00 16 $3,280.00 $0.00 $0.00 16 $1,360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,640.00 $146,748.00
CONSTRUCTION DOCUMENTS &
PERMITTING
4.01-Prepare and submit 75% CD Plans 8 $1,760.00 40 $8,200.00 80 $15,200.00 200 $28,000.00 8 $680.00 $0.00 2 $570.00 24 $4,680.00 40 $6,000.00 32 $4,000.00 24 $2,760.00 $0.00 $0.00 $0.00 $0.00 $0.00 7 $1,316.00 20 $3,460.00 8 $1,160.00 6 $660.00 20 $1,800.00 4 $240.00 $0.00 1 $90.00 10 $1,990.00 8 $1,592.00 28 $5,572.00 24 $4,320.00 $0.00 $0.00 $0.00 $0.00 16 $2,880.00 $96,930.00
4.02-Design Team Internal QAC $0.00 24 $4,920.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,920.00
4.03-Review 75% CD Plans $0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00
4.04-Community Engagement Meeting 02,
see above
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
4.05-Prepare and submit 90% CD Plans 8 $1,760.00 40 $8,200.00 80 $15,200.00 200 $28,000.00 16 $1,360.00 $0.00 2 $570.00 16 $3,120.00 24 $3,600.00 16 $2,000.00 16 $1,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 7 $1,316.00 18 $3,114.00 8 $1,160.00 6 $660.00 25 $2,250.00 5 $300.00 $0.00 1 $90.00 10 $1,990.00 8 $1,592.00 28 $5,572.00 24 $4,320.00 $0.00 $0.00 $0.00 $0.00 16 $2,880.00 $90,894.00
4.06-Distribute plan check comments $0.00 8 $1,640.00 $0.00 8 $1,120.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,760.00
4.07-Prepare and submit 100% CD Plans 8 $1,760.00 40 $8,200.00 24 $4,560.00 80 $11,200.00 16 $1,360.00 $0.00 2 $570.00 16 $3,120.00 24 $3,600.00 16 $2,000.00 16 $1,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 8 $1,504.00 18 $3,114.00 8 $1,160.00 7 $770.00 20 $1,800.00 4 $240.00 $0.00 $0.00 $0.00 $0.00 24 $4,776.00 24 $4,320.00 $0.00 $0.00 $0.00 $0.00 16 $2,880.00 $58,774.00 $255,098.00
BIDDING & CONSTRUCTION
ADMINISTRATION
5.01-Attend pre-bid meeting $0.00 4 $820.00 4 $760.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $752.00 $0.00 1 $145.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,477.00
5.02-Provide bid assistance $0.00 16 $3,280.00 16 $3,040.00 32 $4,480.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2 $290.00 $0.00 $0.00 2 $120.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,210.00
5.03-Bid Award Meeting, see above $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
5.04-Prepare and submit conform set 4 $880.00 16 $3,280.00 16 $3,040.00 40 $5,600.00 4 $340.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $13,140.00
5.05-Attend pre-construction meeting $0.00 4 $820.00 4 $760.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 $145.00 $0.00 $0.00 0.5 $30.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,755.00
5.06-Review and respond to RFIS 4 $880.00 40 $8,200.00 80 $15,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 22 $4,136.00 $0.00 1 $145.00 $0.00 2 $180.00 4 $240.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 $2,160.00 $0.00 $0.00 $0.00 $0.00 $0.00 $31,141.00
5.07-Review and respond to Submittals 4 $880.00 40 $8,200.00 40 $7,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 16 $3,008.00 $0.00 1 $145.00 $0.00 2 $180.00 4 $240.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 $2,160.00 $0.00 $0.00 $0.00 $0.00 $0.00 $22,413.00
5.08-Review and respond to Cos $0.00 40 $8,200.00 16 $3,040.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,240.00
5.09-Attend QAC meetings 16 $3,520.00 180 $36,900.00 180 $34,200.00 $0.00 $0.00 $0.00 2 $570.00 24 $4,680.00 64 $9,600.00 80 $10,000.00 16 $1,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 14 $2,632.00 $0.00 4 $580.00 38 $4,180.00 $0.00 3 $180.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 24 $4,320.00 $113,202.00
5.10-Prepare record drawings $0.00 4 $820.00 8 $1,520.00 40 $5,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,940.00
5.11-Project Closeout $0.00 8 $1,640.00 $0.00 $0.00 8 $680.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $752.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,072.00 $217,590.00
ARTIST COORDINATION
6.01-Coordination meeting with
Owner/PM
$0.00 4 $820.00 $0.00 4 $560.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,380.00
6.02-Detail coordination with Artist $0.00 16 $3,280.00 $0.00 24 $3,360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,640.00
6.03-Construction coordination with Artist
and Contractor
$0.00 32 $6,560.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,560.00 $14,580.00
PROJECT MANAGEMENT, CONSTRUCTION
MANAGEMENT & LABOR COMPLIANCE
7.0-Project Management $0.00 $0.00 $0.00 $0.00 $0.00 $103,944.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $103,944.00
8.0-Budget Management $0.00 $0.00 $0.00 $0.00 $0.00 $28,688.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $28,688.00
9.0-Grant Management $0.00 $0.00 $0.00 $0.00 $0.00 $44,528.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $44,528.00
10.0-Construction Management $0.00 $0.00 $0.00 $0.00 $0.00 $416,376.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $416,376.00
11.0-Labor Compliance - Pre Construction $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 $1,500.00 $0.00 $1,500.00
12.0-Labor Compliance - Construction $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 216 $28,643.76 $0.00 $0.00 $28,643.76 $623,679.76 TOTAL (FEE) 64 $14,080.00 789 $161,745.00 677 $128,630.00 1094 $153,160.00 132 $11,220.00 0 $593,536.00 12 $3,420.00 144 $28,080.00 248 $37,200.00 240 $30,000.00 152 $17,480.00 32 $10,400.00 2 $570.00 8 $1,560.00 8 $1,160.00 32 $4,000.00 122 $22,936.00 122 $21,106.00 66 $9,570.00 69 $7,590.00 153 $13,770.00 44.5 $2,670.00 32 $5,600.00 5 $450.00 36 $7,164.00 30 $5,970.00 152 $30,248.00 120 $21,600.00 0 $2,400.00 0 $28,400.00 216 $28,643.76 12 $1,500.00 136 $24,480.00 $1,430,338.76 $1,430,338.76 Reimbursable Allowance $0.00 $6,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,500.00 $6,500.00 TOTAL $14,080.00 $168,245.00 $128,630.00 $153,160.00 $11,220.00 $593,536.00 $3,420.00 $28,080.00 $37,200.00 $30,000.00 $17,480.00 $10,400.00 $570.00 $1,560.00 $1,160.00 $4,000.00 $22,936.00 $21,106.00 $9,570.00 $7,590.00 $13,770.00 $2,670.00 $5,600.00 $450.00 $7,164.00 $5,970.00 $30,248.00 $21,600.00 $2,400.00 $28,400.00 $28,643.76 $1,500.00 $24,480.00 $1,436,838.76 $1,436,838.76 DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 112
Proposal for City of Salinas
Closter Park
Project Management
Budget Management
Grant Management
Paul H. Greenway, PE
President
Senior Project Manager
G7ei Inc.
525 Strawberry Road
Royal Oaks, CA 95076
Elizabeth Matz
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201
Monterey, CA 93940
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 113
Staff Augmentation
Project Management
Construction Management
www.G7ei.com
September 7, 2022
Elizabeth Matz
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201
Monterey, CA 93940
Subject: Proposal for Project Management, Budget Management and Grant Management for City of Salinas City Park Closter Park Project
Dear Ms. Matz:
G7ei Inc., a State of California Certified Small Business, appreciates the opportunity to submit this proposal for
Project Management, Budget Management and Grant
Management for City of Salinas City Park Revitalization and Improvement Projects . We look forward to assisting the BFS Team delivery of parks projects.
G7 offers the Team a highly qualified and very experienced team:
• Paul H. Greenway, PE, President of G7, Senior Project Manager. Paul has three decades of experience helping clients with the delivery of services on over 100 municipal projects including serving as Project Manager on an American Public Works Association, APWA, 2018 National Award-Winning Project.
Thank you for the opportunity to submit this Proposal. Please feel free to contact me with any questions at 831-400-8964 or [email protected]
Sincerely,
G7ei Inc.
Paul H. Greenway
President
G7ei Inc.
525 Strawberry Road
Royal Oaks, CA 95076
Small Business, State of California, Certification #2012609
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 114
Project Management Organization and Approach
Project Management, Budget
Management and Grant
Management for Closter Park
Project Understanding
The G7 team understands the City is seeking assistance with Project Management for implementation of the Closter Park Project. We have reviewed the City's Scope of Services in the Request for Qualifications and understand these services. Our goal is to serve as an extension of City staff in the delivery of services.
Project Manager
The primary responsibility of our Project Manager will be to act as a representative of the Owner during the project. The Project Manager will focus on the delivery of the project on-budget and on-schedule with the highest possible quality of final the project.
Project Description and Project Goals
One of the key steps is to have a well-defined project description. This step is key that allows the stakeholders to pursue the same goal. It keeps the team and stakeholders focused on the desired outcome. We will work with the City to make sure project descriptions are well-defined, and the project goals are clear as early as possible in the process.
Review of Existing Information
G7 will review existing plans, planning documents, regulatory rules and other materials relating to the project(s). This data collection phase of the project is necessary to understand the context of the existing improvements and to understand the deficiencies in the current conditions as well as proposed improvements.
Project Development and Design Phase
The G7 Team will develop an Action Plan to assist keeping the team on track for the project. We will define roles and responsibilities, establish regular meetings, develop agendas with goals, identify deliverables, preparing staff reports as needed.
During this phase of the project, the Project Manager will develop the overall schedule with target milestones as well as a project budget. Other tasks include coordinate or attend meetings with City representatives, stakeholders, the design consultant or regulatory agencies. The Project Manager will prepare correspondence with the design consultant. Review documents submitted by the design consultant and provide DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 115
Project Management Organization and Approach
reviews of the design consultants work on constructability and compliance with the design contract requirements.
Pre-Construction Phase Services:
Services may also include the construction bidding phase of assisting with the coordination of design consultants bid packages into City format, conducting pre-bid conferences, and responding to bidders' questions during the advertisement phase of the project. The work may also include evaluation of bids, preparation of bid summary and recommendations for processing award of the contract. The services may include constructability reviews and preparation of staff reports for the City.
Project Management
Services will include coordination with City staff, prime consultant, for the preparation of design plans and construction bid documents. Action items on project deliverables and tracking of schedule of grant deadlines.
Deliverable: Actions items prepared for project management tracking to keep project on budget and on schedule.
Budget Management
Services will include develop a budget spreadsheet that tracks design phase services, construction phase services, construction costs, city costs, and city reimbursements.
Deliverable: Budget Spreadsheet and tracking invoices and State payments to the City
Grant Management
Services will include reviewing project conformance to Proposition 68 implementation in accordance with the State of California Grant Administration Guide. Grant administration duties will include preparation of payment request forms, grant expenditure forms, coordination with City finance staff on invoices paid.
Deliverable: Payment request forms and grant expenditure forms.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 116
1-Nov-22
Senior Project Manager
Project Manager III
Management Analyst II
1 –Project Management
Project management 48 472 520.0 $103,944
2 –Budget Management
Senior Project Manager 16 96 112.0 $22,688
Senior Management Analyst 40 40.0 $6,000
2 –Grant Management 0.0
Senior Project Manager 16 48 64.0 $13,328
Senior Management Analyst 208 208.0 $31,200
Hours 80.0 616.0 248.0 328.0TOTAL
Total Resource Hours
Total Resource Costs
177,160$
$195 $1502023 Rates* $248
City of Salinas
Closter Park
Project Management, Budget Management, Grant Management 11/1/2022
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 117
Proposal for City of Salinas
Closter Park
Construction Management
Construction Inspection
Paul H. Greenway, PE
President
Senior Project Manager
G7ei Inc.
525 Strawberry Road
Royal Oaks, CA 95076
Elizabeth Matz
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201
Monterey, CA 93940
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 118
Staff Augmentation
Project Management
Construction Management
www.G7ei.com
September 7, 2022
Elizabeth Matz
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201
Monterey, CA 93940
Subject: Proposal for Construction Management and Construction Inspection for City of Salinas Closter Park Project
Dear Ms. Matz:
G7ei Inc., a State of California Certified Small Business, appreciates the opportunity to submit this Proposal for Construction Management for City of Salinas Closter Park Project.
We look forward to assisting the BFS Team delivery of parks projects.
G7 offers the Team a highly qualified and very experienced team:
• Paul H. Greenway, PE, President of G7, Senior Construction Manager. Paul has three decades of experience helping clients with the delivery of services on over 100 municipal projects including serving as Project Manager on an American Public Works Association, APWA, 2018 National Award-Winning Project.
Thank you for the opportunity to submit this Proposal. Please feel free to contact me with any questions at 831-400-8964 or [email protected]
Sincerely,
G7ei Inc.
Paul H. Greenway
President
G7ei Inc.
525 Strawberry Road
Royal Oaks, CA 95076
Small Business, State of California, Certification #2012609
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 119
Construction Management and Inspection
Construction Management and Construction
Inspection for Closter Park
Construction Phase Services
The Construction Management effort will include the following duties. Construction manager duties which are described below.
• Tracking, Updating and coordination of schedule and budget • Construction Progress Reports will be prepared monthly and submitted to the City with reports including status of contract time and overall progress of the contractor.
• Coordination with inspection staff
• Coordination with the Architect on RFI
• Determine the validity and justification for all change orders and provide recommendations to the City.
• Negotiate costs with the contractor
• Prepare CCO and process through the City
• Track all CCOs against project contingency balance.
• Construction Progress Reports will be prepared monthly and submitted to the City with reports including status of contract time and overall progress of the contractor.
• Conduct construction progress meetings and keep meeting agendas will prepare minutes with action items promptly.
• Interpret the plans and specifications and review construction activities to verify that the work is in accordance with the contract documents and applicable regulatory requirements.
• Be the leader in pursuing resolutions of day-to-day construction issues raised.
This will include coordination with inspectors, Design Engineers, Contractors, and the City as required to reach resolution.
• Obtain and maintaining key specification referenced standards that relate to the project.
• Monitor project permit conditions and related expiration dates and inform the City and Contractor when non-compliance is observed.
• Review and process contractor’s monthly payment request with the project inspector(s). He will provide a preliminary payment request to the City’s Project Manager for review prior to submittal of the final monthly payment request. • Coordinate and verify the tracking of record drawings. This will include reviewing the contractor’s record drawings ongoing basis and verifying the final submission to City.
• Coordinate the preparation of a detailed project punch list at substantial completion of the project and coordinate with project stakeholders.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 120
Construction Management and Inspection
• Verification of submitted final payment requests from the Contractor following filing of Notice of Completion.
• Review and certify that the Contractor’s project record drawings are complete and accurate prior to contract acceptance.
• Develop recommendations for notice of substantial completion and contract acceptance, compile and submit the appropriate final documentation to the City in electronic and paper files as needed.
• Preparation of a Final Construction Report formatted will be included in the closeout package to the City.
• Be proactive in identifying potential concerns and work toward cost-effective solutions.
Construction Inspection efforts will include:
• Perform Daily Inspection. Construction Inspector will review the construction for compliance to the plans and specifications; collect and verify material certification and tickets.
• Perform Photo Documentation. The Construction Inspector will assist with photos of construction site conditions.
• Prepare written daily field reports for submittal to the Project Manager/Construction
Manager. Reports will include types of contract work performed, the labor and equipment utilized, quantities of materials constructed, significant conversations with the Contractor constructing the work, and a discussion of any work not conforming to the plans and specifications.
• Construction inspector will track time of contractor for extra work or change order work.
• This proposal does not include Materials Testing, Construction Staking or Field Survey, however, the construction inspector will coordinate with materials testing firm hired separately by the City and City surveyors.
• Construction Inspector will prepare a Punch List after substantial completion of the work.
Construction Management and Construction Inspection
Services will include Construction Management and Construction Inspection of project to confirm construction is in accordance with plans and specifications and construction project is delivered in accordance with the construction budget and working day schedule.
Deliverable: Construction Field reports, Construction Management Action Items
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 121
1-Nov-22
Senior Construction Manager
Construction Manager III
Construction Inspector III
1 –CM and Inspection
Construction Inspector 2,080.0 2,080.0 $312,000
Senior Construction Manager 48.0 472.0 520.0 $104,376
Hours 48.0 472.0 2,080.0
TOTAL
Total Resource Hours
Total Resource Costs
416,376$
$195 $1502024 Rates $257
2,600.0
City of Salinas
Closter Park
Construction Management and Inspection
11/1/2022
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 122 Closter Park Revitalization
Proposal for Labor Compliance Monitoring
For City Park Revitalization
And Improvement
Projects
City of Salinas
Elizabeth Matz | Associate Principal
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201, Monterey CA 93940
831.646.1383 p | 831.582.7723 c| [email protected]
Catalina Ferreto
President
360PSM
Labor Compliance Monitoring Officer- Analyst
18110 Stonehaven Dr,
Salinas CA, 93908
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 123
360PSM
09-08-2022
Elizabeth Matz | Associate Principal
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201, Monterey CA 93940
831.646.1383 p | 831.582.7723 c
Subject: Proposal for Labor Compliance Monitoring Services City Park Revitalization and Improvement Projects for City of Salinas for Closter Park Revitalization
Dear Elizabeth:
360PSM is a Certified Woman Minority Business Enterprise (WMBE) founded in 2018. State of California Certified Disadvantaged Business Enterprise (DBE #45909), California Small Business for Purpose of Public Works (SB -PW) certification (ID 2019749), registered wi th the State of California Department of Industrial Relations, Registration Number: PW-LR-1000653803.
Supporting the BFS LANDSCAPE ARCHITECTS team will be Catalina Ferreto, President of 360PSM. 360PSM recently provided non -engineering support services on a Federally Funded infrastructure project and on a State of California funded infrastructure project . 360PSM is committed to working with the BFS LANDSCAPE ARCHITECTS team on the City Park Revitalization and Improvement Projects for City of Salinas
360PSM will provide the following services for the Pre-construction phase and Construction phase of the project.
• Labor Compliance
• Community outreach
We look forward to working with you and the other team members on this important project for Construction Management and Inspection Services for City Park Revitalization and Improvement Projects for City of Salinas. The main point of contact for this project is Catalina Ferreto and she can be reached by phone at 831-500-1263 by mail at 18110 Stonehaven Dr, Salinas CA, 93908
or via email at [email protected]
Catalina Ferreto
360PSM
President
831-500-1263
[email protected]
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 124
CLOSTER PARK
Project Description and Approach
Labor compliance monitoring
Project Understanding
BFS Landscape Architects team interested in Professional Labor Compliance Monitoring Services for City of Salinas. Project Title: City Park Revitalization and Improvement Projects for Closter Park. The City of Salinas has a population of 165,000 people, is the largest city in the County of Monterey and serves as the county seat. Known as the “salad bowl of the world”, the community is surrounded by agricultural lands which drive its economy and shape its heritage. The city lies about 100 miles south of San Francisco and approximately 10 miles inland of the Monterey Peninsula. Salinas has grown tremendously over the past sixty years, with a population of less than 30,000 in 1960. Diversity is one of Salinas’ strengths, with 75 percent of residents identifying as Hispanic/Latino.
The City of Salinas requires to provide the City with a final Project Concept, Project Schedule, Final Design, Construction Plans and Specifications, cost estimate, project management, design, bidding and implementation for each of the
Projects.
Closter Park Revitalization: To be planned, designed and developed in accordance with the scope and conceptual design provided to the State of California Natural Resources Agency, Department of Parks and Recreation Proposition 68-funded grant. Closter Park is identified as a 7-acre, community park located in the Alisal neighborhood of East Salinas, a densely populated and critically underserved neighborhood with the highest poverty levels and highest violent crime rates in the city. The Consultant would be responsible for re-engaging the community and confirming that the existing Conceptual Design is what the community envisions for the project.
It’s the City’s desire that every major recreation and sports amenity be replaced or renovated at Closter Park. Improvements will benefit the community and enhance the health and quality of life for residents of all ages while providing spaces for educational and cultural celebrations/programming and/or other venues, which will also increase economic opportunities for local vendors. The proposed improvements include:
1. Ballfields and Amenities. Both
the Little League ballpark and
the ballpark for youth and
adults will be regraded and
will have new restrooms,
bleachers, dugouts, bases and
pitcher’s mounds, batting
cages, a concession stand,
storage area, water bottle
fillers, and drinking fountains.
All ballfield amenities would
be located right next to the
ballfields.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 125
CLOSTER PARK
Project Description and Approach
Labor compliance monitoring
2. Amphitheater Seating.
Amphitheater seating at the
Plazita for audience viewing
comfort during community events
(music, festivals, etc.).
3. Youth Plaza. A plaza would be
created for older kids, to include
tables, benches, and age-
appropriate games such as ping
pong and cornhole. Street-skate elements would be incorporated nearby along with a public art opportunity for youth.
4. Farmers Market/Multi-use Event Space. This space would include a pavilion with seating and electrical connections for vendors and event patrons. A gazebo with an outside kitchen or large Santa Maria style barbecue would be built nearby.
5. Larger Themed and Colorful Play Area/Climbable Art and Musical Sound-Making Plaza. A larger themed and colorful play area for ages 2-5 and 5-12 will be built to replace the existing play structures. In addition, there will be new picnic/seating area with community-made art nearby.
6. Tree of Life. Protective measures such as garden wall and up-lighting opportunities.
7. Basketball Courts. Added color surfacing to existing basketball courts with improved/decorative fencing around the courts.
8. Horseshoe Pits. Improvement of current horseshoe pits.
9. Lighting Enhancements. Security lighting, up-lighting in existing mature trees, lighting at new park entrance points.
10. Landscaping Enhancements. Upgrades to existing landscaping, including planting of new mature moderate/large trees (37) and non-invasive, drought-tolerant plants, including directing storm drains to bioretention areas.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 126
CLOSTER PARK
Project Description and Approach
Labor compliance monitoring
11. 10’ Wide Fitness Loop. Add a 10’ wide walking/running loop along the perimeter of the park, which measures exactly a half mile long and will be marked as such and integrate fitness stations (6-12) throughout the trail.
12. Public Art Engagement/Integration. Several of the Closter Park Revitalization improvements will integrate public and community-made art throughout the park adding that beautification touch and sense of placemaking to the community as well as creating an opportunity of engaging the youth and local artists.
Contractual Scope of Services
BFS Landscape Architects requested Labor compliance monitoring and Community outreach for the Project. 360PSM proposes to perform the following services:
Labor Compliance PRE-Construction Phase
Community outreach (through project duration)
1) Community intercept outreach meeting
Services will include participation and helping during community meeting.
Deliverable: Parks and Recreation Commission Meetings translation and interpretation.
Labor Compliance Monitoring for Pre - construction support services and during Construction services
Review the Prime Contractor and the Subcontractor payroll documents, including wage rates, fringe benefits, and forms and documents required by the State of California.
Deliverable: Monthly tracking document for compliance resolution
Labor Compliance Monitoring/ Construction Phase
1. Review contract provisions and labor compliance requirements with the project team.
2. Determine the specific labor standards and dates of effect for wages for the construction project
3. Set up and maintain all compliance files and documents relating to prevailing wage activities;
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 127
CLOSTER PARK
Project Description and Approach
Labor compliance monitoring
4. Set up and maintain labor compliance files tracking the prime contractor and subcontractors.
5. Attend pr e-construction meetings to discuss prevailing wage requirements with contractor and subcontractors.
6. Review Contractor's compliance with all State required postings such as the prevailing wage rates and EEO policies as well as the Contractor's Affirmative Action Plan.
7. Verify that certified payroll records are submitted by prime contractors and their subcontractors
8. Conduct Employee Field Interviews to confirm worker classification and wage rate of the project workforce conforms to the applicable contract provisions.
9. Reconcile Weekly Certified Payroll Reports (CPR) & supporting documentation with wage decision and employee field interviews. Perform continuous and timely monitoring reviews of CPRs and related submissions for compliance.
10. Review and verify Fringe Benefit Statements are consistent with the contract provisions and State of California requirements.
11. Monitor the submittal of Training Fund Contribution Reports.
12. Monitor workforce utilization reports to verify trade and apprenticeship participation.
13. Identify violations and investigate complaints of underpayment to workers.
14. Notify
BFS Landscape Architects regarding delinquent, uncertified, inaccurate and improperly completed payroll records and recommend appropriate corrective action for lack of strict compliance.
Wage Underpayment and Restitution Activities
1. Identify wage underpayment through audits of payroll documents, during onsite employee interviews or by complaints filed by workers on the project.
2. Calculate and recommend to
BFS Landscape Architects the amount of wages that will be withheld from the contractor's payments/retention.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 128
CLOSTER PARK
Project Description and Approach
Labor compliance monitoring
3. Prepare documentation that list the week endings worked, the name of the worker, trade classification, number of hours worked, rate paid, correct prevailing wage rate and the amount due each worker. Prepare and submit docume ntation to BFS Landscape Architects.
4. Document and file final resolutions
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 129
Cost Proposal CLOSTER PARK
Labor compliance monitoring
360PSM
Compensation
We have reviewed the contract documents and have developed an estimated the following fee for labor compliance and monitoring prevailing wages. This estimate is based on an average construction project, however, there are factors beyond our control such as the performance of the contractor to complete the work on time and the number of underpayment violations. If project services are needed beyond the duration, the fee would be extended at the following hourly rate.
The estimated base bid cost of this construction work is $6,800,000
Labor Compliance – Pre-Construction Phase
Description Hours Rate Total
Labor Compliance
Monitoring Officer-
Analyst
8 $125/Hour $1000
Field Interviews 4 $125/Hour $500
Total $1,591.32
Conclusion
We look forward working with you on this important project. Please contact Catalina Ferreto at (831)500-1263 or email [email protected]
Sincerely,
Catalina Ferreto |360PSM
President
(831)500-1263
www.360psm.com
Labor Compliance - Construction Phase
Description Hours Rate Total
Labor Compliance Monitoring
Officer- Analyst
144 $132.61/hour
$19, 095.84
Field Interviews 72 $132.61/hour $9,547.92
Total $28,643.76
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 130
360PSM Fee Schedule/ Public outreach- Community outreach
Fee Schedule
Blueprint fees, copy fees, subconsultants or other direct costs not listed above are reimbursed at cost plus 10% Hourly Rates are effective as of Jan 1, 2022. Each subsequent year in January rate adjusted for inflation of 3%.
Catalina Ferreto
President 360PSM
831-500-1263
[email protected]
Labor Compliance
Hourly Rate $
2022 2023 2024
Labor Compliance 125 128.75 132.61
Field Interviews 125 128.75 132.61
President 150 154.5 159.14
Public outreach- Community outreach
Public outreach-
Community
outreach
125 128.75 132.61
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 131
U n i v e r s a l P l a y g r o u n d s C o n c e p t D e v e l o p m e n t . d o c x
1.0 CONCEPTUAL DESIGN
1.01 Attend project start up meeting. Review scope of services, community engagement process, schedule, and anticipated construction budget with Owner and Project Manager [PM].
Deliverable: BFS to prepare summary and meeting minutes of start up meeting, BFS to submit project schedule
1.02 Visit Northgate Park and Williams Ranch Park with Owner and PM. Review and discuss existing site conditions and photograph for in-house design reference.
Deliverable: BFS to prepare summary of site visit and provide recommendations for anticipated site improvements.
1.03 Surveying consultant to prepare and submit site topographic survey for both parks Survey include aerial mapping and limited site survey information as determined by the park sites’ limit of work. BFS to prepare composite base plan for Design Team use.
Deliverable: Submit site topographic survey information (in AutoCAD base format) to Owner for future use.
1.04 Arborist consultant to prepare and submit arborist review and recommendations for Williams Ranch Park.
Deliverable: Submit arborist report and recommendation to Owner for future use.
1.05 Coordinate and discuss site storm water management strategies with PM and Civil Engineer. It is anticipated that both park sites will require site accessibility improvements and addition of impervious surfaces to the sites will required storm water management.
Deliverable: BFS to prepare summary and meeting minutes of storm water strategy discussion
1.06 Community meeting #1 (Northgate Park): Meet with Owner and PM to review agenda and goals of first community. BFS to prepare visual image boards and conduct multiple ‘dot surveys’ to gather the community’s preferences on playground themes, playground equipment and supporting site amenities. BFS to prepare a digital survey material through Google Forms. Online surveys to be made available through City website and Scope of Services
Universal Playgrounds at Northgate and Williams Ranch Parks November 04, 2022
PROJECT DESCRIPTION.
The City has allocated funding to install (2) universal playgrounds, (1) at Northgate Park and (1) at Williams Ranch Park. The universal playgrounds are to be thematic in nature and include supplemental amenities such as site furnishings, shade canopies and accessible pathway improvements. Provided in the scope below is support of City staff to facilitate and conduct community engagement, the preparation of construction documents and support of the City during the Construction period. Also included with this scope and fee is the proposal and fees for G7ei and 360 PSM to conduct City project management, budget management, construction management and Labor Compliance
Attached to this scope and fee is a memo prepared by BFS and shared with City staff; This memo provides an estimate of probable construction costs at a planning level. The scope and fee prepared below reflect an estimated construction cost of $868,840 for both playgrounds together. This cost reflects new play equipment, site furnishings, amenities, accessibility improvements and a combination of both poured-in-place resilient surfacing and engineered wood fiber resilient surfacing.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 132
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 2 o f 6 social media sites.
Deliverables: BFS to prepare community meeting materials (both in-person and online materials) and submit to Owner and PM for review.
1.07 Community meeting #2 (Williams Ranch Park): Meet with Owner and PM to review agenda and goals of first community. BFS to prepare visual image boards and conduct multiple ‘dot surveys’ to gather the community’s preferences on playground themes, playground equipment and supporting site amenities. BFS to prepare a digital survey material through Google Forms. Online surveys to be made available through City website and social media sites.
Deliverables: BFS to prepare community meeting materials (both in-person and online materials) and submit to Owner and PM for review.
1.08 Community outreach review meeting. Review with Owner and PM responses received from community outreach meetings. Review and discuss BFS recommendations for developing concept alternatives, including potential themes, playground equipment selections, supporting site amenities and construction budget estimates.
Deliverable: BFS to prepare summary and meeting minutes of community outreach review meeting
1.09 Develop no more than (3) draft conceptual design sketches (for each park) including playground theme, playground equipment, accessibility improvements and site supporting amenities. Sketches to be hand drawn and overlaid on scaled site base. Sketches to be supported with imagery and product materials.
Prepare estimate of probable construction costs. Submit for Owner and PM review.
Deliverable: BFS to prepare and submit conceptual design sketches, image boards and construction cost estimates
1.10 Review and refine final conceptual design sketches, image boards and cost estimates based on comments received from Owner and PM. BFS to prepare illustrative conceptual design sketches (for each park). BFS to coordinate with playground manufacturers to create 3D model renderings of each concept sketch. Submit for Owner and PM review.
Deliverable: BFS to prepare and submit final conceptual design sketches, image boards and construction cost estimates
2.0 DESIGN DEVELOPMENT
Scope and fee assumes biweekly coordination meetings with Owner and PM
2.01 BFS to complete a Design Manual to document research, products and cost of proposed design. Elements of the design manual to include:
A. Site Furnishings
B. Site Paving
C. Play Features
D. Shade Structures
Deliverable: Prepare and submit Design Manual to Owner / PM
2.02 Design Manual Review. Meeting with City via online web conferencing. Prepare meeting minutes for City and Design Team
Deliverable: BFS to prepare summary and meeting minutes of Design Manual review discussion
2.03 Design Development Coordination across the disciplines to prepare the 50% Design Development DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 133
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 3 o f 6 Documents
A. Civil Engineer to coordinate with the Design Team
1. Prepare stormwater management plan-coordinate with BFS on capturing site runoff and creating onsite treatment areas to meet local codes
2.04 Design Team to prepare and submit 50% Design Development Drawings. Submittal to include Cost Estimate. Drawings package to include
A. Cover Sheet
B. Existing Conditions Plan
C. Demolition Plan
D. Construction Plan
E. Grading and Drainage Plan
F. Construction Details
G. Irrigation Plan
H. Planting Plan
I. Irrigation and Planting Details
J. Stormwater Management Plan
Deliverable: Design Team to prepare and submit 50% DD plans, construction cost estimate and product notebook
2.05 BFS to provide internal review of Design Development documents. Review Design Team documents for design consistency and coordinate conflicts with Design Team members as appropriate.
2.06 Meet with Owner and PM to review 50% Design Development Package and Cost Estimate.
Deliverable: BFS to prepare summary and meeting minutes of 50% DD review discussion
2.07 Based on 50% Design Development review comments, prepare 100% Design Development plans. Update cost estimate of construction budget.
Deliverable: Design Team to prepare and submit 100% DD plans and construction cost estimate
2.08 BFS to provide internal review of Design Development documents. Review Design Team documents for design consistency and coordinate conflicts with Design Team members as appropriate.
2.09 Meet with Owner and PM to review 100% Design Development Package and Cost Estimate. Deliverable:
Prepare meeting minutes for City and Design Team
Deliverable: BFS to prepare summary and meeting minutes of 100% DD review discussion
3.0 CONSTRUCTION DOCUMENTS & PERMITTING
Scope and fee assumes biweekly coordination meetings with Owner and PM
3.01 Based on approved Design Development drawings, prepare and submit electronically 75% complete Construction Drawings (CDs), submittal includes technical specifications and estimate of probable construction costs.
Deliverable: Design Team to prepare and submit 75% CD plans, construction cost estimate and specifications.
3.02 BFS to provide internal review of Construction Documents. Review Design Team documents for design consistency and coordinate conflicts with Design Team members as appropriate.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 134
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 4 o f 6
3.03 Meet with Owner and PM to review 75% Construction Document Package and Cost Estimate. Deliverable:
Prepare meeting minutes for City and Design Team
Deliverable: BFS to prepare summary and meeting minutes of 75% DD review discussion
3.04 Based upon Owner / PM review, complete 90% CDs / Permit Set. Prepare estimate of probable construction costs and technical specifications in CSI format. Prepare building permit application and compile all required reports and information. Submit electronically and review with Owner / PM. Coordinate with building permit application with PM
Deliverable: Design Team to prepare and submit 90% CD plans, construction cost estimate and specifications.
3.05 Compile and distribute agency plan-check comments for Owner / PM and sub-consultant review.
3.06 Based on plan-check comments, complete 100% CDs / Bid-set drawings, Technical Specifications, and Bid- Form.
A. Owner / PM will distribute copies of bid-documents.
B. Arrange for printing and distribution of copies of bid-documents if required by the Owner / PM as an additional reimbursable cost.
Deliverable: Design Team to prepare and submit 100% CD plans, construction cost estimate and specifications for bidding.
4.0 BIDDING & CONSTRUCTION ADMINISTRATION
4.01 Attend pre-bid meeting with Owner / CM and potential bidders to discuss bidding procedures.
A. Prepare meeting minutes for the Owner / CM
4.02 Provide technical assistance during the bid process, including preparation of Addenda. Respond to questions as directed by Owner / CM. Provide written or graphic clarification as appropriate.
A. Assist Owner / CM in evaluating bids received.
4.03 Prepare and attend Bid Award Salinas City Council Meeting 03. See above task for approach.
Deliverables:
A. BFS to prepare presentation materials and submit to Owner and PM for review. BFS to prepare community noticing materials.
B. BFS to assist in presentation at City Council Meeting
4.04 Provide the Contractor a Conform Set of Drawings incorporating all addenda revisions.
4.05 Attend pre-construction meeting with Owner / CM and Contractor to discuss construction procedures.
A. Prepare meeting minutes for the Owner / CM
4.06 Respond to Requests for Information (RFI); furnish Clarifications, Revisions, and Architects Supplementary Instructions (ASI) to the Owner / CM; any change orders will be prepared by Owner / CM.
4.07 Review and process submittals, samples and Shop Drawings. Review proposed substitutions if any, for conformance to drawings and technical specifications.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 135
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 5 o f 6
4.08 Review and comment on Contractors Pay Applications and Proposed Change Orders.
4.09 Attend [12] bi-weekly project (OAC) meetings and on-site construction reviews followed by written field reports and/or meeting minutes. Assumes [6]-months construction and [1]-month landscape maintenance.
Reviews to include:
A. Substantial Completion Review – at start of landscape maintenance B. Punch-list Check – during landscape maintenance
C. Final Review – at end of landscape maintenance
4.10 Prepare Record Drawings based on As-Built drawings provided by the Contractor.
4.11 Close-out project including administrative documentation.
10.0 ADDITIONAL SERVICES
Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only as authorized and on an hourly basis unless otherwise approved.
10.01 Additional community meetings as authorized by the Owner / PM.
10.02 Additional coordination meetings as authorized by the Owner / PM.
EXCLUSIONS
The following are excluded from our scope of services.
1. Printing and distribution of flyers / agenda / handouts for Community meetings.
2. Translation services for Community meetings.
3. CEQA document preparation and approvals.
4. Geotechnical Survey / Report.
5. Architectural Drawings for ancillary support buildings and structures.
6. Lighting Design (photometrics) and related Electrical Engineering,
7. ADAAG (Accessible route) / Signage Plan. Assumed to be in architectural scope.
8. Signage & graphics artwork.
9. LEED / CALGREEN rating-based project development and documentation.
10. Off-site improvements, except for utility connections.
11. Division 1 (General Conditions and Special Provisions) Project Specifications.
12. Printing of drawings on Mylar.
-END -
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 136
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 0 4 , 2 0 2 2 | P a g e 6 o f 6
COMPENSATION
1.0 CONCEPTUAL DESIGN .................................................................................................................$49,145 BFS (PRIME).........................................................................................................................................................................................$25,465 SANDIS (CIVIL & SURVEY) ...........................................................................................................................................................$18,555 ONO CONSULTING (ARBORIST) ................................................................................................................................................$3,125 LUPITA JAIME (TRANSLATION) ..................................................................................................................................................$2,000
2.0 DESIGN DEVELOPMENT ..............................................................................................................$28,550 BFS (PRIME).........................................................................................................................................................................................$17,480 SANDIS (CIVIL & SURVEY) ...........................................................................................................................................................$11,070
3.0 CONSTRUCTION DOCUMENTS & PERMITTING ...................................................................$38,815 BFS (PRIME).........................................................................................................................................................................................$22,960 SANDIS (CIVIL & SURVEY) ...........................................................................................................................................................$15,855
4.0 BIDDING & CONSTRUCTION ADMINISTRATION .................................................................$34,195 BFS (PRIME).........................................................................................................................................................................................$28,230 SANDIS (CIVIL & SURVEY) ..............................................................................................................................................................$5,965
5.0 PROJECTMANAGEMENT................................................................................................................$7,232 G7ei Inc Scope and Fee
6.0 BUDGET MANAGEMENT................................................................................................................$3,332 G7ei Inc Scope and Fee
7.0 CONSTRUCTION MANAGEMENT..............................................................................................$28,052 G7ei Inc Scope and Fee
8.0 LABOR COMPLIANCE: PRECONSTRUCTION............................................................................$1,500 360 PSM Scope and Fee
9.0 LABOR COMPLIANCE: CONSTRUCTION ...................................................................................$8,125 360 PSM Scope and Fee
10.0 ADDITIONAL SERVICES
10.01 Additional Community Meetings.............................................................................................$10,000/ea ` 10.02 Additional Coordination Meetings ................................................................................................$400/ea REIMBURSABLE EXPENSES BUDGET ...................................................................................................................................$5,000 TOTAL (NIC ADDITIONAL SERVICES) .....................................................................................$203,946 HOURLY RATES AND REIMBURSABLE EXPENSES: See current Standard Schedule of Compensation. All costs for printing, special delivery, horticultural soils analysis, Owner business licenses and fees, consultant services, and other costs directly related to the project would be billed as a reimbursable expense at our cost plus a fifteen percent administration charge.
Attachments: Standard Schedule of Compensation, dated 5/2022.
Notice: Landscape Architects are regulated by the State of California. Any questions concerning a Landscape Architect may be referred to the Landscape Architects Technical Committee at: Landscape Architects Technical Committee, 2420 Del Paso Rd, Unit 105, Sacramento, CA 95834 (916) 575-7230.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 137
1580 West El Camino Real, Suite 12, Mountain View 94040 Q (650) 326-6622 P Q (650) 963-9421 F 425 Pacific Street, Suite 201, Monterey, California 93940 Q (831) 646-1383 P Q (831) 373-8653 F BFS Landscape Architects Q bfsla.com
landscape
architects
Standard Schedule of Compensation
May 2022
GENERAL
The following list of fees and reimbursable expense items shall be used in providing services within our agreement and may be annually adjusted, upon issuance of an updated Standard Schedule of Compensation:
Principal $220/hour
Associate Principal $205/hour
Associate $190/hour
Project Manager $170/hour
Assistant Project Manager $160/hour
Designer $140/hour
Assistant Designer $120/hour
Design/Graphics Intern $45/hour
Word Processor/Clerical $85/hour
ADDITIONAL SERVICES
Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only with prior authorization and on an hourly basis unless otherwise approved.
REIMBURSABLE EXPENSES
All costs for printing and plotting, special delivery, mileage, and other costs directly related to the project will be accounted as a reimbursable expense at our cost plus a fifteen percent administration charge.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 138
Universal Playgrounds at Northgate and Williams Ranch Parks
Universal Playgrounds at Northgate Park &
Williams Ranch Park - Salinas Parks
Improvement & Revitalization Project
BFS
Landscape Architects
BFS
Landscape Architects
BFS
Landscape Architects
G7EI INC
CM/Pm
360 PSM
Labor Compliance &
Community
Engagement
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
ONO CONSULTING
Arborist
Lupita Jaime
Translation Services
Larry Foster
Principal In Charge
Elizabeth Matz
Associate Principal
Chuan Tang
Landscape Designer
Paul Greenway
President
Catalina Ferreto
President
Chad Browning
Senior PM
Steve Yazalina
Project Manager
Thuy Nguyen
Project Engineer 1
Seth Talkington
Design Engineer 2
Technical Drafting Pool
Drafting
Field Crew (2 Man) Survey Sup. PLS Survey PM Level 1 Project Surveyor Level 2 Survey Tech Level 2 Frank Ono President
Lupita Jaime
$220 per hour $205 per hour $140 per hour $248 per hour $125 per hour $285 per hour $195 per hour $150 per hour $125 per hour $115 per hour $325 per hour $285 per hour $195 per hour $145 per hour $125 per hour $175 per hour $0 per hour Task Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Dollars
CONCEPTUAL DESIGN
1.01 – Project Start-up Meeting $0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
1.02 – Site Visit $0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
1.03 – Prepare and submit site surveys and
topo files
$0.00 $0.00 2 $280.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 32 $10,400.00 3 $855.00 8 $1,560.00 12 $1,740.00 32 $4,000.00 $0.00 $0.00 $18,835.00
1.04 – Prepare and submit Arborist Report $0.00 1 $205.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 25 $3,125.00 $0.00 $3,330.00
1.05 – Stormwater coordination $0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00
1.06 – Community Outreach Meeting #1 $0.00 4 $820.00 12 $1,680.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 LS $1,000.00 $3,500.00
1.07 – Community Outreach Meeting #2 $0.00 4 $820.00 12 $1,680.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 LS $1,000.00 $3,500.00
1.08 – Community Outreach Summary
Meeting
$0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00
1.09 – Develop and submit Draft Concept
Materials
1 $220.00 24 $4,920.00 24 $3,360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,500.00
1.10 – Refine and submit Final Concept
Materials and Build Models
2 $440.00 16 $3,280.00 32 $4,480.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,200.00
1.11 – Prime Consultant project
administration
$0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00 $49,145.00
DESIGN DEVELOPMENT
2.01 - Prepare Design Manual $0.00 2 $410.00 12 $1,680.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,090.00
2.02 - Review Design Manual with City Staff $0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
2.03 - Design Coordination with Design
Team
$0.00 8 $1,640.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,640.00
2.04 - Prepare and submit 50% DD Package 2 $440.00 8 $1,640.00 24 $3,360.00 $0.00 $0.00 1 $285.00 4 $780.00 8 $1,200.00 12 $1,500.00 12 $1,380.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,585.00
2.05 - BFS provide internal review of 50%
DD package
$0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
2.06 - Review 50% DD Package with City
Staff
$0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
2.07 - Prepare and submit 100% DD Package 2 $440.00 8 $1,640.00 24 $3,360.00 $0.00 $0.00 1 $285.00 8 $1,560.00 8 $1,200.00 12 $1,500.00 12 $1,380.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,365.00
2.08 - BFS provide internal review of 100%
DD package
$0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
2.09 - Review 100% DD Package with City
Staff
$0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
2.10 – Prime Consultant project
administration
$0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00 $28,550.00
CONSTRUCTION DOCUMENTS &
PERMITTING
3.01 - Prepare and submit 75% CD Package 2 $440.00 12 $2,460.00 48 $6,720.00 $0.00 $0.00 1 $285.00 8 $1,560.00 12 $1,800.00 16 $2,000.00 16 $1,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $17,105.00
3.02 - BFS provide internal review of 75% CD
Package
$0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00
3.03 - Review 75% CD Package with City
Staff
$0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
3.04 - Prepare and submit 90% CD Package
for Building Permit
2 $440.00 8 $1,640.00 24 $3,360.00 $0.00 $0.00 1 $285.00 4 $780.00 8 $1,200.00 8 $1,000.00 8 $920.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,625.00
3.05 - BFS compile and distribute plan check
comments
$0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
3.06- Prepare and submit 100% CD Package
for Bidding
2 $440.00 8 $1,640.00 24 $3,360.00 $0.00 $0.00 1 $285.00 4 $780.00 8 $1,200.00 8 $1,000.00 8 $920.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,625.00
3.07– Prime Consultant project
administration
$0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00 $38,815.00
BIDDING & CONSTRUCTION
ADMINISTRATION
4.01 - Attend pre-bid meeting $0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
4.02 - Provide bid assistance $0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00
4.03 - Prepare and attend Bid Award
Meeting
$0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00
4.04 - Prepare and submit conform
drawings
2 $440.00 4 $820.00 16 $2,240.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,500.00
4.05 - Attend pre-construction meeting $0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
4.06 - Respond to RFIS 2 $440.00 20 $4,100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,540.00
4.07 - Respond to Submittals 2 $440.00 20 $4,100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,540.00
4.08 - Review Pay Apps and Change Orders $0.00 12 $2,460.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,460.00
4.09 - Attend weekly meetings and field
reviews
$0.00 32 $6,560.00 $0.00 $0.00 $0.00 1 $285.00 8 $1,560.00 8 $1,200.00 16 $2,000.00 8 $920.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $12,525.00
4.10 - Prepare Record Drawings 2 $440.00 2 $410.00 12 $1,680.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,530.00
4.11 - Project Closeout $0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00
4.12 – Prime Consultant project
administration
$0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00 $34,195.00
PROJECT MANAGEMENT, CONSTRUCTION
MANAGEMENT & LABOR COMPLIANCE
5.0-Project Management $0.00 $0.00 $0.00 $7,232.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,232.00
6.0-Budget Management $0.00 $0.00 $0.00 $3,332.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,332.00
7.0-Construction Management $0.00 $0.00 $0.00 $28,052.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $28,052.00
8.0-Labor Compliance-PreConstruction $0.00 $0.00 $0.00 $0.00 12 $1,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,500.00
9.0-Labor Compliance-Construction $0.00 $0.00 $0.00 $0.00 65 $8,125.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,125.00 $48,241.00
TOTAL (FEE) 21 $4,620.00 255 $52,275.00 266 $37,240.00 0 $38,616.00 77 $9,625.00 6 $1,710.00 36 $7,020.00 52 $7,800.00 72 $9,000.00 64 $7,360.00 32 $10,400.00 3 $855.00 8 $1,560.00 12 $1,740.00 32 $4,000.00 25 $3,125.00 0 $2,000.00 $198,946.00 $198,946.00 Reimbursable Allowance $0.00 $5,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,000.00 $5,000.00 TOTAL $4,620.00 $57,275.00 $37,240.00 $38,616.00 $9,625.00 $1,710.00 $7,020.00 $7,800.00 $9,000.00 $7,360.00 $10,400.00 $855.00 $1,560.00 $1,740.00 $4,000.00 $3,125.00 $2,000.00 $203,946.00 $203,946.00 DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 139
2 0 2 2 1 0 1 3 _ U n i v e r s a l P l a y g r o u n d C o s t M e m o . d o c x October 13, 2022
MEMO TO: Kristan Lundquist & Ana Ambriz (City of Salinas) FROM: Beth Matz (BFS)
RE: Universal Playgrounds at Northgate Park & Williams Ranch Conceptual Construction Cost Estimates
Northgate Park
1. Existing playground area is 8,034 sq ft
2. Conceptual Planning Costs
a. New Playground Surfacing
i. Poured in Place ($35/sf) = $281,190
ii. Engineered Wood Fiber, assumes 12” depth ($5/sq) = $40,170 b. 2-5 yr. Play Area - 2,703sf (assume 1/3 of total playground area) i. Structure : $65,000
ii. Swings: $25,000
iii. Freestanding Equipment (spinners, rockers, see-saws, play panels): $45,000 Total: $135,000
c. 5-12 Play Area – 5,331 sf
i. Structure: $100,000
ii. Swings: $45,000
iii. Freestanding Equipment (spinners, rockers, see-saws, play panels): $65,000 Total: $210,000
d. Shade Structure
i. Provide site coverage over 1000 sf of the playground area - $100/sf for shade
Total: $100,000
e. Site Improvements
i. Drainage
ii. Accessible ramps into playground
iii. Hardscape
iv. Site Furnishings
Total: $75,000
3. Total Cost with Poured in Place Resilient Surfacing : $801,190 a. $99.75/sf
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 140
2 0 2 2 1 0 1 3 _ U n i v e r s a l P l a y g r o u n d C o s t M e m o . d o c x B F S L A N D S C A P E A R C H I T E C T S | P a g e 2 o f 2
4. Total Cost with Engineered Wood Fiber Resilient Surfacing: $560,170 a. $69.75/sf
Williams Ranch Park
1. Existing playground area is 3,283 sf, its may be possible to expand the footprint to 5,687 sf.
The costs below assume the original footprint
2. Conceptual Planning Costs
a. New Playground Surfacing
i. Poured in Place ($35/sf) = $114,905
ii. Engineered Wood Fiber, assumes 12” depth ($5/sq) = $16,415 b. 2-5 yr. Play Area – BFS recommends limiting the age limit at this park to 2-5 yrs based on the size of the playground footprint
i. Structure : $25,000
ii. Swings: $10,000
iii. Freestanding Equipment (spinners, rockers, see-saws, play panels): $15,000 Total: $50,000
c. Shade Structure
i. Provide site coverage over 500 sf of the playground area - $100/sf for shade Total: $50,000
d. Site Improvements
i. Drainage
ii. Accessible ramps into playground
iii. Hardscape
iv. Site Furnishings
Total: $22,500
3. Total Cost with Poured in Place Resilient Surfacing: $237,405 a. $72.31/sf
4. Total Cost with Engineered Wood Fiber Resilient Surfacing: $138,915 a. $42.31/sf
Thank you.
–END–
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 141
Project Management Organization and Approach
Project Management, Budget
Management for Universal Park
Project Understanding
The G7 team understands the City is seeking assistance with Project Management for implementation of the Universal Park Project. We have reviewed the City's Scope of Services in the Request for Qualifications and understand these services. Our goal is to serve as an extension of City staff in the delivery of services.
Project Manager
The primary responsibility of our Project Manager will be to act as a representative of the Owner during the project. The Project Manager will focus on the delivery of the project on-budget and on-schedule with the highest possible quality of final the project.
Project Description and Project Goals
One of the key steps is to have a well-defined project description. This step is key that allows the stakeholders to pursue the same goal. It keeps the team and stakeholders focused on the desired outcome. We will work with the City to make sure project descriptions are well-defined, and the project goals are clear as early as possible in the process.
Review of Existing Information
G7 will review existing plans, planning documents, regulatory rules and other materials relating to the project(s). This data collection phase of the project is necessary to understand the context of the existing improvements and to understand the deficiencies in the current conditions as well as proposed improvements.
Project Development and Design Phase
The G7 Team will develop an Action Plan to assist keeping the team on track for the project. We will define roles and responsibilities, establish regular meetings, develop agendas with goals, identify deliverables, preparing staff reports as needed.
During this phase of the project, the Project Manager will develop the overall schedule with target milestones as well as a project budget. Other tasks include coordinate or attend meetings with City representatives, stakeholders, the design consultant or regulatory agencies. The Project Manager will prepare correspondence with the design consultant. Review documents submitted by the design consultant and provide DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 142
Project Management Organization and Approach
reviews of the design consultants work on constructability and compliance with the design contract requirements.
Pre-Construction Phase Services:
Services may also include the construction bidding phase of assisting with the coordination of design consultants bid packages into City format, conducting pre-bid conferences, and responding to bidders' questions during the advertisement phase of the project. The work may also include evaluation of bids, preparation of bid summary and recommendations for processing award of the contract. The services may include constructability reviews and preparation of staff reports for the City.
Project Management
Services will include coordination with City staff, prime consultant, for the preparation of design plans and construction bid documents. Action items on project deliverables and tracking of schedule of grant deadlines.
Deliverable: Actions items prepared for project management tracking to keep project on budget and on schedule.
Budget Management
Services will include develop a budget spreadsheet that tracks design phase services, construction phase services, construction costs, city costs, and city reimbursements.
Deliverable: Budget Spreadsheet and tracking invoices and State payments to the City DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 143
Construction Management and Inspection
Construction Management and Construction
Inspection for Universal
Construction Phase Services
The Construction Management effort will include the following duties. Construction manager duties which are described below.
Tracking, Updating and coordination of schedule and budget Construction Progress Reports will be prepared monthly and submitted to the City with reports including status of contract time and overall progress of the contractor.
Coordination with inspection staff
Coordination with the Architect on RFI
Determine the validity and justification for all change orders and provide recommendations to the City.
Negotiate costs with the contractor
Prepare CCO and process through the City
Track all CCOs against project contingency balance.
Construction Progress Reports will be prepared monthly and submitted to the City with reports including status of contract time and overall progress of the contractor.
Conduct construction progress meetings and keep meeting agendas will prepare minutes with action items promptly.
Interpret the plans and specifications and review construction activities to verify that the work is in accordance with the contract documents and applicable regulatory requirements.
Be the leader in pursuing resolutions of day-to-day construction issues raised.
This will include coordination with inspectors, Design Engineers, Contractors, and the City as required to reach resolution.
Obtain and maintaining key specification referenced standards that relate to the project.
Monitor project permit conditions and related expiration dates and inform the City and Contractor when non-compliance is observed.
Review and process contractor’s monthly payment request with the project inspector(s). He will provide a preliminary payment request to the City’s Project Manager for review prior to submittal of the final monthly payment request. Coordinate and verify the tracking of record drawings. This will include reviewing the contractor’s record drawings ongoing basis and verifying the final submission to City.
Coordinate the preparation of a detailed project punch list at substantial completion of the project and coordinate with project stakeholders.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 144
Construction Management and Inspection
Verification of submitted final payment requests from the Contractor following filing of Notice of Completion.
Review and certify that the Contractor’s project record drawings are complete and accurate prior to contract acceptance.
Develop recommendations for notice of substantial completion and contract acceptance, compile and submit the appropriate final documentation to the City in electronic and paper files as needed.
Be proactive in identifying potential concerns and work toward cost-effective solutions.
Construction Inspection efforts will include:
Part Time Construction Inspector will review the construction for compliance to the plans and specifications; collect and verify material certification and tickets. Perform Photo Documentation. The Construction Inspector will assist with photos of construction site conditions.
Prepare written daily field reports for submittal to the Project Manager/Construction Manager. Reports will include types of contract work performed, the labor and equipment utilized, quantities of materials constructed, significant conversations with the Contractor constructing the work, and a discussion of any work not conforming to the plans and specifications.
This proposal does not include Materials Testing, Construction Staking or Field Survey, however, the construction inspector will coordinate with materials testing firm hired separately by the City and City surveyors.
Construction Inspector will prepare a Punch List after substantial completion of the work.
Construction Management and Construction Inspection
Services will include Construction Management and Construction Inspection of project to confirm construction is in accordance with plans and specifications and construction project is delivered in accordance with the construction budget and working day schedule.
Deliverable: Construction Field reports, Construction Management Action Items DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 145
10-Oct-22
Senior Project Manager
Project Manager III
Construction Inspector III
1 –Project Management
Senior Project Manager 4 32 4.0 $7,232
2 –Budget Management
Senior Project Manager 4 12 4.0 $3,332
3 –Construction Management
Senior Project Manager 4 28 4.0 $6,452
Senior Construction Inspector 144 144.0 $21,600
Hours 12.0 72.0 144.0
TOTAL
Total Resource Hours
Total Resource Costs
38,616$
$195 $1502023 Rates* $248
156.0
City of Salinas
Universal Playground
Project Management, Budget Management
11/1/2022
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 146 Universal Park Playgrounds
Proposal for Labor Compliance Monitoring
For City Park Revitalization
And Improvement
Projects
City of Salinas
Elizabeth Matz | Associate Principal
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201, Monterey CA 93940
831.646.1383 p | 831.582.7723 c| [email protected]
Catalina Ferreto
President
360PSM
Labor Compliance Monitoring Officer- Analyst
18110 Stonehaven Dr,
Salinas CA, 93908
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 147
360PSM
09-08-2022
Elizabeth Matz | Associate Principal
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201, Monterey CA 93940
831.646.1383 p | 831.582.7723 c
Subject: Proposal for Labor Compliance Monitoring Services City Park Revitalization and Improvement Projects for City of Salinas for Universal Park Playgrounds Northgate and Williams Ranch Parks
Dear Elizabeth:
360PSM is a Certified Woman Minority Business Enterprise (WMBE) founded in 2018. State of California Certified Disadvantaged Business Enterprise (DBE #45909), California Small Business for Purpose of Public Works (SB -PW) certification (ID 2019749), registered wi th the State of California Department of Industrial Relations, Registration Number: PW-LR-1000653803.
Supporting the BFS LANDSCAPE ARCHITECTS team will be Catalina Ferreto, President of 360PSM. 360PSM recently provided non -engineering support services on a Federally Funded infrastructure project and on a State of California funded infrastructure project . 360PSM is committed to working with the BFS LANDSCAPE ARCHITECTS team on the City Park Revitalization and Improvement Projects for City of Salinas
360PSM will provide the following services for the Pre-construction phase and Construction phase of the project.
· Labor Compliance
· Community outreach
We look forward to working with you and the other team members on this important project for Construction Management and Inspection Services for City Park Revitalization and Improvement Projects for City of Salinas. The main point of contact for this project is Catalina Ferreto and she can be reached by phone at 831-500-1263 by mail at 18110 Stonehaven Dr, Salinas CA, 93908
or via email at [email protected]
Catalina Ferreto
360PSM
President
831-500-1263
[email protected]
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 148
Universal Parks
Project Description and Approach
Labor compliance monitoring
Project Understanding
BFS Landscape Architects team interested in Professional Labor Compliance Monitoring Services for City of Salinas. Project Title: City Park Revitalization and Improvement Projects for the Universal Playground at Northgate and Williams Ranch Parks The City of Salinas has a population of 165,000 people, is the largest city in the County of Monterey and serves as the county seat.
Known as the “salad bowl of the world”, the community is surrounded by agricultural lands which drive its economy and shape its heritage. The city lies about 100 miles south of San Francisco and approximately 10 miles inland of the Monterey Peninsula. Salinas has grown tremendously over the past sixty years, with a population of less than 30,000 in 1960. Diversity is one of Salinas’ strengths, with 75 percent of residents identifying as Hispanic/Latino.
The City of Salinas requires to provide the City with a final Project Concept, Project Schedule, Final Design, Construction Plans and Specifications, cost estimate, project management, design, bidding and implementation for each of the Projects.
Universal Playground at Northgate and Williams
Ranch Parks : Northgate Park is located at 1600
Seville Street and the Williams Ranch Park is located
at 1530 Falcon Dive, both in the City of Salinas. The
Northgate Park and Williams Ranch Park are
approximately 5 acres in size each. The proposed
project consists of developing and installing universal playgrounds, including theme-oriented playground
equipment, site furnishings, and shade canopies that
are well integrated with the existing parks.
Universal playgrounds are designed to be accessible
and useable by all children, to the greatest extent
possible, without the need for adaptation or
specialized design, allowing for diversity, social
inclusion, and equality for all children. The consultant shall develop three (3) conceptual alternatives for
each park for the universal playground showing
playground layout, including equipment, site
furnishings, paths of travel, shade structures,
individual play elements, and a 3-D rendering. The
consultant is to engage the community and develop
these conceptual alternatives based on the
community’s feedback.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 149
Universal Parks
Project Description and Approach
Labor compliance monitoring
Contractual Scope of Services
BFS Landscape Architects requested Labor compliance monitoring and Community outreach for the Project. 360PSM proposes to perform the following services:
Community outreach
1) Community intercept outreach meeting
o Community meeting #1 (Northgate Park)
o Community meeting #2 (Williams Ranch Park)
COMMUNITY OUTREACH
Ø Services will include participation and helping during community meeting.
Ø Deliverable: Parks and Recreation Commission Meetings translation and interpretation.
Labor Compliance Monitoring Pre- Construction phase / Construction phase
Ø Review the Prime Contractor and the Subcontractor payroll documents, including wage rates, fringe benefits, and forms and documents required by the State of California.
Ø Deliverable: Monthly tracking document for compliance resolution
Labor Compliance Monitoring/ Construction Phase
1. Review contract provisions and labor compliance requirements with the project team.
2. Determine the specific labor standards and dates of effect for wages for the construction project
3. Set up and maintain all compliance files and documents relating to prevailing wage activities;
4. Set up and maintain labor compliance files tracking the prime contractor and subcontractors.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 150
Universal Parks
Project Description and Approach
Labor compliance monitoring
5. Attend pre -construction meetings t o discuss prevailing wage requirements with contractor and subcontractors.
6. Review Contractor's compliance with all State required postings such as the prevailing wage rates and EEO policies as well as the Contractor's Affirmative Action Plan.
7. Verify that certified payroll records are submitted by prime contractors and their subcontractors
8. Conduct Employee Field Interviews to confirm worker classification and wage rate of the project workforce conforms to the applicable contract provisions.
9. Reconcile Weekly Certified Payroll Reports (CPR) & supporting documentation with wage decision and employee field interviews. Perform continuous and timely monitoring reviews of CPRs and related submissions for compliance.
10. Review and verify Fring e Benefit Statements are consistent with the contract provisions and State of California requirements.
11. Monitor the submittal of Training Fund Contribution Reports.
12. Monitor workforce utilization reports to verify trade and apprenticeship participation.
13. Identify violations and investigate complaints of underpayment to workers.
14. Notify
BFS Landscape Architects regarding delinquent, uncertified, inaccurate and improperly completed payroll records and recommend appropriate corrective action f or lack of strict compliance.
Wage Underpayment and Restitution Activities
1. Identify wage underpayment through audits of payroll documents, during onsite employee interviews or by complaints filed by workers on the project.
2. Calculate and recommend to
BFS Landscape Architects the amount of wages that will be withheld from the contractor's payments/retention.
3. Prepare documentation that list the week endings worked, the name of the worker, trade classification, number of hours worked, rate paid, correct prevailing wage rate and the DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 151
Universal Parks
Project Description and Approach
Labor compliance monitoring
amount due each worker. Prepare and submit documentation to BFS Landscape Architects.
4. Document and file final resolutions
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 152
Universal Playgrounds
Labor Compliance Monitoring
360PSM
Compensation
We have reviewed the contract documents and have developed an estimated the following fee for labor compliance and monitoring prevailing wages. This estimate is based on an average construction project, however, there are factors beyond our control such as the performance of the contractor to complete the work on time and the number of underpayment violations. If project services are needed beyond the duration, the fee would be extended at the following hourly rate.
The estimated base bid cost of this construction work is $500,000.00
Labor Compliance -Construction Phase
Description Hours Rate Total
Labor Compliance
Monitoring Officer-
Analyst
45 $125/Hour $5,265.00
Field Interviews 20 $125/Hour $2,500.00
Total $8,125.00
Conclusion
We look forward working with you on this important project. Please contact Catalina Ferreto at (831)500-1263 or email [email protected]
Sincerely,
Catalina Ferreto |360PSM
President
(831)500-1263
www.360psm.com
Labor Compliance PRE-Construction Phase
Description Hours Rate Total
Labor Compliance Monitoring
Officer- Analyst
8 $125/hour
$1000
Field Interviews 4 $125/Hour 500
Total: $1500
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 153
360PSM Fee Schedule/ Public outreach- Community outreach
Fee Schedule
Blueprint fees, copy fees, subconsultants or other direct costs not listed above are reimbursed at cost plus 10% Hourly Rates are effective as of Jan 1, 2022. Each subsequent year in January rate adjusted for inflation of 3%.
Catalina Ferreto
President 360PSM
831-500-1263
[email protected]
Labor Compliance
Hourly Rate $
2022 2023 2024
Labor Compliance 125 128.75 132.61
Field Interviews 125 128.75 132.61
President 150 154.5 159.14
Public outreach- Community outreach
Public outreach-
Community
outreach
125 128.75 132.61
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 154
E l G a b i l a n P l a y L o t . d o c x
3.0 CONSTRUCTION DOCUMENTS (ASSUMES 14 WEEKS DURATION)
3.01 Attend Project start up meeting. Review scope of services, project program, schedule, and construction budget with Owner and Project Manager [PM].
Deliverable: BFS to prepare summary and meeting minutes of startup meeting, BFS to submit project schedule
3.02 Visit El Gabilan Park with Owner and PM. Review and discuss existing site conditions and photograph for in- house design reference.
Deliverable: BFS to prepare summary of site visit and provide recommendations for anticipated site improvements.
3.03 Community Engagement Meeting: Meet with Owner and PM to review agenda and goals of first community.
BFS to prepare visual image boards for facilitating dot surveys exercise so that the City can gather the community’s preferences on court games and in addition to basketball and supporting site amenities. City staff to facilitate Community Meeting. BFS to prepare digital survey material through Google Forms. Online surveys to be made available through City website and social media sites.
3.04 Surveying consultant to prepare and submit site topographic survey for park. The survey will include aerial mapping and limited site survey information as determined by the park sites’ limit of work.
Deliverable: Submit site topographic survey information (in AutoCAD base format) to Owner for future use.
3.05 Coordinate the following items as required with Design Team:
a. Demolition / clear & grub areas, with the civil engineer. b. Grading and drainage of pedestrian pavements and planting areas with the civil engineer. c. LID storm water management strategies with the civil engineer. d. Paving base and sub-grade design with the civil.
3.06 Prepare and submit electronically 30% complete Construction Drawings (CDs), submittal includes technical specifications and estimate of probable construction costs.
Deliverable: Design Team to prepare and submit 30% CD plans, construction cost estimate and specifications.
Scope of Services
El Gabilan Play Lot
November 23, 2022
PROJECT DESCRIPTION
The improvements at the El Gabilan Play Lot include assessment of the existing asphalt paving and determining the areas to be replaced and repaved and areas to be resurfaced. The consultant team will study existing drainage and make improvements as required. In addition to paving improvements the Design Team will coordinate with City staff to include site amenities such as basketball hoops, pavement striping for basketball and other court style games.
Not included in this scope of work is the preparation of schematic drawings and planning approvals due to the limited improvements and scope
Included with our scope and fee is a conceptual cost estimate prepared by BFS on November 02, 2022
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 155
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 2 3 , 2 0 2 2 | P a g e 2 o f 5
3.07 Based upon Owner / PM review, complete 90% CDs / Permit Set. Prepare estimate of probable construction costs and technical specifications in CSI format. Prepare building permit application and compile all required reports and information. Submit electronically and review with Owner / PM. Coordinate building permit application with PM
Deliverable: Design Team to prepare and submit 90% CD plans, construction cost estimate and specifications.
3.08 Compile and distribute agency plan-check comments for Owner / PM and sub-consultant review.
3.09 Based on plan-check comments, complete 100% CDs / Bid-set drawings, Technical Specifications, and Bid- Form.
a. Owner / PM will distribute copies of bid-documents.
Deliverable: Design Team to prepare and submit 100% CD plans, construction cost estimate and specifications for bidding.
4.0 BIDDING AND CONSTRUCTION REVIEW (ASSUMES 23 WEEKS DURATION) Owner / Construction Manager (CM) shall have the primary responsibility for the bidding and construction review phase of the project, including testing and inspection coordination, payment request processing and all related items.
4.01 Attend pre-bid meeting with Owner / CM and potential bidders to discuss bidding procedures. a. Prepare meeting minutes for the Owner / CM
4.02 Provide technical assistance during the bid process, including preparation of Addenda. Respond to questions as directed by Owner / CM. Provide written or graphic clarification as appropriate. a. Assist Owner / CM in evaluating bids received.
4.03 Provide the Contractor a Conform Set of Drawings incorporating all addenda revisions.
4.04 Attend pre-construction meeting with Owner / CM and Contractor to discuss construction procedures. a. Prepare meeting minutes for the Owner / CM
4.05 Respond to Requests for Information (RFI); furnish Clarifications, Revisions, and Architects Supplementary Instructions (ASI) to the Owner / CM; any change orders will be prepared by Owner / CM.
4.06 Review and process submittals, samples and Shop Drawings. Review proposed substitutions if any, for conformance to drawings and technical specifications.
4.07 Review and comment on Contractors Pay Applications and Proposed Change Orders.
4.08 Attend [6] bi-weekly project (OAC) meetings and on-site construction reviews followed by written field reports and/or meeting minutes. Assumes [3]-months construction and [1]-month landscape maintenance. Reviews to include:
a. Substantial Completion Review – at start of landscape maintenance b. Punch-list Check – during landscape maintenance
c. Final Review – at end of landscape maintenance
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 156
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 2 3 , 2 0 2 2 | P a g e 3 o f 5
4.09 Prepare Record Drawings based on As-Built drawings provided by the Contractor.
4.10 Close-out project including administrative documentation.
10.0 ADDITIONAL SERVICES
Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only as authorized and on an hourly basis unless otherwise approved.
10.10 Additional meetings as authorized by the Owner / PM.
10.20 Geotechnical consultant to conduct soil borings and infiltration testing at park project site and provide laboratory results and recommendation report.
Deliverable: Submit geotechnical report and recommendations to Owner for future use.
10.30 Arborist consultant to prepare and submit arborist review and recommendations for park project site.
Deliverable: Submit arborist report and recommendation to Owner for future use.
10.40 Electrical consultant to review existing electrical infrastructure at project site and make provide findings in report.
Deliverable: Submit Electrical Existing Conditions report to Owner for future use.
10.50 Electrical consultant to prepare and submit construction documents, specifications, cost estimates. Electrical consultant to provide construction administration support.
Deliverable: 30%, 90%, 100% Construction Documents, Specifications and Cost Estimates. Review and response to RFIS, Submittals and provide onsite field reviews as needed for scope of work.
EXCLUSIONS
The following are excluded from our scope of services.
1. CEQA document preparation and approvals.
2. Architectural Review Board Submittal.
3. Architectural Drawings for ancillary support buildings and structures.
4. Utility Engineering including domestic water supply
5. Off-site improvements, except for utility connections.
6. Testing fees for construction testing procedures, i.e., compaction testing, percolation testing, construction staking verification
7. Division 1 (General Conditions and Special Provisions) Project Specifications. -END-
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 157
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 2 3 , 2 0 2 2 | P a g e 4 o f 5
SCHEDULE
T A S K 3 . 0 C O N S T R U C T I O N
D O C U M E N T S
D A T E S
3 . 0 1 – P r o j e c t S t a r t - u p M e e t i n gJ a n u a r y 0 3 , 2 0 2 3 3 . 0 2 – S i t e V i s i t J a n u a r y 0 3 , 2 0 2 3 3 . 0 3 – C o m m u n i t y E n g a g e m e n t
M e e t i n g
J a n u a r y 2 1 , 2 0 2 3
3 . 0 4 – P r e p a r e a n d s u b m i t s i t e
s u r v e y s a n d t o p o f i l e s
J a n u a r y 0 3 , - J a n u a r y 2 7 , 2 0 2 3
3 . 0 5 – C o o r d i n a t e w i t h D e s i g n T e a mJ a n u a r y 1 6 – F e b r u a r y 3 , 2 0 2 3 3 . 0 6 – P r e p a r e a n d s u b m i t 3 0 % C D S w i t h c o s t e s t i m a t e a n d s p e c i f i c a t i o n s J a n u a r y 1 6 - F e b r u a r y 3 , 2 0 2 3
3 . 0 7 – P r e p a r e a n d s u b m i t 9 0 % C D s ( P e r m i t S e t )
F e b r u a r y 1 3 – A p r i l 7 , 2 0 2 3
3 . 0 8 – C o m p i l e a g e n c y p l a n c h e c k c o m m e n t s
A p r i l 1 0 , 2 0 2 3
3 . 0 9 – P r e p a r e a n d s u b m i t 1 0 0 % C D s ( B i d S e t )
A p r i l 1 0 – A p r i l 2 8 , 2 0 2 3
T A S K 4 . 0 B I D D I N G &
C O N S T R U C T I O N A D M I N I S T R A T I O N
D A T E S
4 . 0 1 – A t t e n d p r e - b i d m e e t i n gM a y 1 5 , 2 0 2 3 4 . 0 2 – P r o v i d e a s s i s t a n c e d u r i n g b i d p r o c e s s
M a y 1 5 – J u n e 1 6 , 2 0 2 3
4 . 0 3 – P r e p a r e a n d s u b m i t c o n f o r m d r a w i n g s e t
J u n e 1 9 – J u n e 3 0 , 2 0 2 3
4 . 0 4 – A t t e n d p r e - c o n s t r u c t i o n m e e t i n g
J u l y 1 7 , 2 0 2 3
4 . 0 5 – R e v i e w a n d r e s p o n d t o R F I sJ u l y 1 7 – O c t o b e r 2 7 , 2 0 2 3 4 . 0 6 – R e v i e w a n d r e s p o n d t o
S u b m i t t a l s
J u l y 1 , – O c t o b e r 2 7 , 2 0 2 3
4 . 0 7 – R e v i e w a n d c o m m e n t o n
C o n t r a c t o r C h a n g e O r d e r s
J u l y 1 7 – O c t o b e r 2 7 , 2 0 2 3
4 . 0 8 – A t t e n d c o n s t r u c t i o n m e e t i n g s , p e r f o r m f i e l d r e v i e w s
J u l y 1 7 – O c t o b e r 2 7 , 2 0 2 3
4 . 0 9 – P r e p a r e r e c o r d d r a w i n g s O c t o b e r 3 0 – N o v e m b e r 1 7 , 2 0 2 3 4 . 1 0 – C l o s e o u t p r o j e c tN o v e m b e r 2 0 , 2 0 2 3 DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 158
B F S L A N D S C A P E A R C H I T E C T S N o v e m b e r 2 3 , 2 0 2 2 | P a g e 5 o f 5
COMPENSATION
3.0 CONSTRUCTION DOCUMENTS .................................................................................................$26,725 BFS (PRIME)............................................................................................................................................................................................$6,560 SANDIS (CIVIL & SURVEY) ...........................................................................................................................................................$18,005 D.C. URFER (STRUCTURAL)...........................................................................................................................................................$2,160
4.0 BIDDING & CONSTRUCTION REVIEW......................................................................................$16,005 BFS (PRIME).........................................................................................................................................................................................$10,300 SANDIS (CIVIL & SURVEY) ..............................................................................................................................................................$4,265 D.C. URFER (STRUCTURAL)...........................................................................................................................................................$1,440
5.0 PROJECT MANAGEMENT (G7ei)..................................................................................................$7,444 See attached G7ei Inc Scope and Fee
6.0 BUDGET MANAGEMENT (G7ei)...................................................................................................$4,112 See attached G7ei Inc Scope and Fee
7.0 CONSTRUCTION MANAGEMENT (G7ei).................................................................................$20,852 See attached G7ei Inc Scope and Fee
8.0 LABOR COMPLIANCE: PRECON (360 PSM)..............................................................................$1,250 See attached 360 PSM Scope and Fee
9.0 LABOR COMPLIANCE: CON (360 PSM) .....................................................................................$8,750 See attached 360 PSM Scope and Fee
10.0 ADDITIONAL SERVICES
10.1 Additional Meetings ............................................................................................................$400 per meeting
10.2 Geotechnical Investigation .......................................................................................................................$8,750
10.3 Arborist Survey..................................................................................................................................................$2,500
10.4 Electrical Existing Conditions ..................................................................................................................$4,836
10.5 Electrical CDS & CA ......................................................................................................................................$10,980 REIMBURSABLE EXPENSES BUDGET ..........................................................................................................$2,000 TOTAL (NIC ADDITIONAL SERVICES)........................................................................................$87,138 HOURLY RATES AND REIMBURSABLE EXPENSES: See current Standard Schedule of Compensation. All costs for printing, special delivery, horticultural soils analysis, Owner business licenses and fees, consultant services, and other costs directly related to the project would be billed as a reimbursable expense at our cost plus a fifteen percent administration charge.
Attachments: Standard Schedule of Compensation, dated 5/2022.
Notice: Landscape Architects are regulated by the State of California. Any questions concerning a Landscape Architect may be referred to the Landscape Architects Technical Committee at: Landscape Architects Technical Committee, 2420 Del Paso Rd, Unit 105, Sacramento, CA 95834 (916) 575-7230.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 159
1580 West El Camino Real, Suite 12, Mountain View 94040 Q (650) 326-6622 P Q (650) 963-9421 F 425 Pacific Street, Suite 201, Monterey, California 93940 Q (831) 646-1383 P Q (831) 373-8653 F BFS Landscape Architects Q bfsla.com
landscape
architects
Standard Schedule of Compensation
May 2022
GENERAL
The following list of fees and reimbursable expense items shall be used in providing services within our agreement and may be annually adjusted, upon issuance of an updated Standard Schedule of Compensation:
Principal $220/hour
Associate Principal $205/hour
Associate $190/hour
Project Manager $170/hour
Assistant Project Manager $160/hour
Designer $140/hour
Assistant Designer $120/hour
Design/Graphics Intern $45/hour
Word Processor/Clerical $85/hour
ADDITIONAL SERVICES
Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only with prior authorization and on an hourly basis unless otherwise approved.
REIMBURSABLE EXPENSES
All costs for printing and plotting, special delivery, mileage, and other costs directly related to the project will be accounted as a reimbursable expense at our cost plus a fifteen percent administration charge.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 160
City of Salinas Parks Revitalization and Improvement Projects P22-039
El Gabilan Play Lot - Salinas Parks
Renovation and Improvement Projects
BFS
Landscape Architects
BFS
Landscape Architects
BFS
Landscape Architects
G7EI INC
CM/Pm
360 PSM
Labor Compliance
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
SANDIS
Civil
DC URFER
Structural
Larry Foster
Principal in Charge
Elizabeth Matz
Associate Principal
Jing Lui
Assistant PM
Paul Greenway
President/Sr PM
Catalina Ferreto
President
Chad Browning
Senior PM
Steve Yazalina
Project Manager
Thuy Nguyen
Project Engineer 1
Seth Talkington
Design Engineer 2
Technical Drafting Pool
Drafting
Field Crew (2 Man) Survey Sup. PLS Survey PM Level 1 Project Surveyor Level 2 Survey Tech Level 2 Karen Wiinikka Principal
$220 per hour $205 per hour $160 per hour $248 per hour $125.00 per hour $285 per hour $195 per hour $150 per hour $125 per hour $115 per hour $325 per hour $285 per hour $195 per hour $145 per hour $125 per hour $180 per hour Task Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Dollars
CONSTRUCTION DOCUMENTS
JANUARY 2023 - APRIL 2023
3.01 - Project Start up Meeting $0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
3.02 - Site Visit $0.00 2 $410.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $410.00
3.03 - Community Outreach $0.00
3.04 - Prepare and submit site surveys & topo
files
$0.00 $0.00 2 $320.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 8 $2,600.00 2 $570.00 3 $585.00 8 $1,160.00 8 $1,000.00 $0.00 $6,235.00
3.05- Coordinate with Design Team 1 $220.00 $0.00 4 $640.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $860.00
3.06 - Prepare and submit 30% CDS $0.00 $0.00 7 $1,120.00 $0.00 $0.00 $0.00 4 $780.00 8 $1,200.00 8 $1,000.00 16 $1,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $720.00 $6,660.00
3.07 - Prepare and submit 90% CDS 2 $440.00 $0.00 8 $1,280.00 $0.00 $0.00 1 $285.00 4 $780.00 8 $1,200.00 8 $1,000.00 8 $920.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $720.00 $6,625.00
3.08 - Compile plan check comments $0.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
3.09 - Prepare and submit 100% CDS 2 $440.00 $0.00 8 $1,280.00 $0.00 $0.00 1 $285.00 4 $780.00 4 $600.00 4 $500.00 8 $920.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $720.00 $5,525.00 $26,725.00
BIDDING AND CONSTRUCTION
ADMINISTRATION
MAY 2023 - OCTOBER 2023
4.01 - Attend pre-bid meeting $0.00 $0.00 2 $320.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $320.00
4.02 - Provide assistance for bid $0.00 $0.00 6 $960.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $960.00
4.03 - Prepare conform set $0.00 $0.00 4 $640.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $640.00
4.04 - Attend pre-construction meeting $0.00 $0.00 2 $320.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $320.00
4.05 - Review and respond to RFIs $0.00 $0.00 6 $960.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $720.00 $1,680.00
4.06 - Review and respond to Submittals $0.00 $0.00 6 $960.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $720.00 $1,680.00
4.07 - Review and comment on COs 2 $440.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $440.00
4.08 - Attend construction meetings &
perform field reviews
4 $880.00 $0.00 4 $640.00 $0.00 $0.00 1 $285.00 4 $780.00 8 $1,200.00 16 $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,785.00
4.09 - Prepare record drawings 2 $440.00 $0.00 8 $1,280.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,720.00
4.10 Close out project $0.00 4 $820.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $820.00
4.11 Prime Consultant Project Administration $0.00 8 $1,640.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,640.00 $16,005.00
PROJECT MANAGEMENT, CONSTRUCTION
MANAGEMENT & LABOR COMPLIANCE
5.0-Project Management $0.00 $0.00 $0.00 $7,444.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,444.00
6.0-Budget Management $0.00 $0.00 $0.00 $4,112.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,112.00
7.0-Construction Management $0.00 $0.00 $0.00 $20,852.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $20,852.00
8.0-Labor Compliance - Pre Construction $0.00 $0.00 $0.00 $0.00 10 $1,250.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,250.00
9.0-Labor Compliance - Construction $0.00 $0.00 $0.00 $0.00 70 $8,750.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,750.00 $42,408.00 TOTAL (FEE) 13 $2,860.00 16 $3,280.00 67 $10,720.00 0 $32,408.00 80 $10,000.00 3 $855.00 16 $3,120.00 28 $4,200.00 36 $4,500.00 32 $3,680.00 8 $2,600.00 2 $570.00 3 $585.00 8 $1,160.00 8 $1,000.00 20 $3,600.00 $85,138.00 $85,138.00 Reimbursable Allowance $0.00 $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000.00 $2,000.00 TOTAL $2,860.00 $5,280.00 $10,720.00 $32,408.00 $10,000.00 $855.00 $3,120.00 $4,200.00 $4,500.00 $3,680.00 $2,600.00 $570.00 $585.00 $1,160.00 $1,000.00 $3,600.00 $87,138.00 $87,138.00 DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 161
Estimate of Probable Construction Costs/Site work
Project El Gabilan PlayLot Estimate Status:
Proj. #: P22-064
Date: November 1, 2022
item description quantity unit cost item total subtotal
TEMPORARY FACILITIES & CONTROLS
Staking (Small Projects) 18,000 SF $1.50 $27,000
Temporary Construction Fence, 6' High Chainlink 300 LF $15.00 $4,500 Tree protection and care 1 EA $1,000.00 $1,000
Construction Signs 1 LS $2,500.00 $2,500 $35,000
DEMOLITION
Clear and Grub 4,000 SF $1.50 $6,000
Saw Cut Paving 400 LF $5.00 $2,000
Demolish AC Paving and Base 14,000 SF $1.50 $21,000
Demolish BB Post and Hoop 1 LS $1,500.00 $1,500
Salvage Irrigation Heads 30 EA $25.00 $750 $31,250
EROSION CONTROL
Erosion Control - General 18,000 SF $0.25 $4,500 $4,500
EARTHWORK & GRADING
Fine Grading 14,000 SF $1.50 $21,000 $21,000
CONSTRUCTION - AC PAVING
AC Paving 3" over 6" Class-II aggregate base 14,000 SF $6.50 $91,000 Painted Striping for BB Court and Play Activities 1 LS $7,500.00 $7,500 $98,500
PLANTING & IRRIGATION
Irrigation and Planting adjustments 4,000 SF $6.00 $24,000 $24,000 Equipment - Sports
Basketball Goal Set 1 EA $10,000.00 $10,000 $10,000
Subtotal $224,250
$56,062.50
$22,425.00
$28,031.25
$35,000.00
$22,425.00
Total $388,194
SCOPING
The above items, amounts, quantities, and related information are based on BFS Landscape Architects' judgment at this level of document preparation and is offered only as reference data. BFS has no control over construction quantities, costs, and related factors affecting costs, and advises the client that significant variations may occur between this estimate of probable construction costs and actual construction prices.
25% Design Contingency
8% Bonds & Mobilization
10% Construction Contingency
Testing and Inspections
8% Escalation
BFS Landscape Architects Page 1 of 1
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 162
Project Management Organization and Approach
Project Management, Budget
Management for El Gabilan Park
Project Understanding
The G7 team understands the City is seeking assistance with Project Management for implementation of the El Gabilan Park Project. We have reviewed the City's Scope of Services in the Request for Qualifications and understand these services. Our goal is to serve as an extension of City staff in the delivery of services.
Project Manager
The primary responsibility of our Project Manager will be to act as a representative of the Owner during the project. The Project Manager will focus on the delivery of the project on-budget and on-schedule with the highest possible quality of the final project.
Project Description and Project Goals
One of the key steps is to have a well-defined project description. This step is key that allows the stakeholders to pursue the same goal. It keeps the team and stakeholders focused on the desired outcome. We will work with the City to make sure project descriptions are well-defined, and the project goals are clear as early as possible in the process.
Review of Existing Information
G7 will review existing plans, planning documents, regulatory rules and other materials relating to the project(s). This data collection phase of the project is necessary to understand the context of the existing improvements and to understand the deficiencies in the current conditions as well as proposed improvements.
Project Development and Design Phase
The G7 Team will develop an Action Plan to assist keeping the team on track for the project. We will define roles and responsibilities, establish regular meetings, develop agendas with goals, identify deliverables, preparing staff reports as needed.
During this phase of the project, the Project Manager will develop the overall schedule with target milestones as well as a project budget. Other tasks include coordinate or attend meetings with City representatives, stakeholders, the design consultant or regulatory agencies. The Project Manager will prepare correspondence with the design consultant. Review documents submitted by the design consultant and provide DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 163
Project Management Organization and Approach
reviews of the design consultants work on constructability and compliance with the design contract requirements.
Pre-Construction Phase Services:
Services may also include the construction bidding phase of assisting with the coordination of design consultants bid packages into City format, conducting pre-bid conferences, and responding to bidders' questions during the advertisement phase of the project. The work may also include evaluation of bids, preparation of bid summary and recommendations for processing award of the contract. The services may include constructability reviews and preparation of staff reports for the City.
Project Management
Services will include coordination with City staff, prime consultant, for the preparation of design plans and construction bid documents. Action items on project deliverables and tracking of schedule of grant deadlines.
Deliverable: Actions items prepared for project management tracking to keep project on budget and on schedule.
Budget Management
Services will include develop a budget spreadsheet that tracks design phase services, construction phase services, construction costs, city costs, and city reimbursements.
Deliverable: Budget Spreadsheet and tracking invoices
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 164
Construction Management and Inspection
Construction Management and Construction
Inspection for El Gabilan Park
Construction Phase Services
The Construction Management effort will include the following duties. Construction manager duties which are described below.
• Tracking, Updating and coordination of schedule and budget • Construction Progress Reports will be prepared monthly and submitted to the City with reports including status of contract time and overall progress of the contractor.
• Coordination with inspection staff
• Coordination with the Architect on RFI
• Determine the validity and justification for all change orders and provide recommendations to the City.
• Negotiate costs with the contractor
• Prepare CCO and process through the City
• Track all CCOs against project contingency balance.
• Construction Progress Reports will be prepared monthly and submitted to the City with reports including status of contract time and overall progress of the contractor.
• Conduct construction progress meetings and keep meeting agendas and prepare minutes with action items promptly.
• Interpret the plans and specifications and review construction activities to verify that the work is in accordance with the contract documents and applicable regulatory requirements.
• Be the leader in pursuing resolutions of day-to-day construction issues raised.
This will include coordination with inspectors, Consultants, Contractors, and the City as required to reach resolution.
• Obtain and maintaining key specification referenced standards that relate to the project.
• Monitor project permit conditions and related expiration dates and inform the City and Contractor when non-compliance is observed.
• Review and process contractor’s monthly payment request with the project inspector(s). He will provide a preliminary payment request to the City’s Project Manager for review prior to submittal of the final monthly payment request. • Coordinate and verify the tracking of record drawings. This will include reviewing the contractor’s record drawings ongoing basis and verifying the final submission to City.
• Coordinate the preparation of a detailed project punch list at substantial completion of the project and coordinate with project stakeholders.
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 165
Construction Management and Inspection
• Verification of submitted final payment requests from the Contractor following filing of Notice of Completion.
• Review and certify that the Contractor’s project record drawings are complete and accurate prior to contract acceptance.
• Develop recommendations for notice of substantial completion and contract acceptance, compile and submit the appropriate final documentation to the City in electronic and paper files as needed.
• Be proactive in identifying potential concerns and work toward cost-effective solutions.
Construction Inspection efforts will include:
• Part Time Construction Inspector will review the construction for compliance to the plans and specifications; collect and verify material certification and tickets. • Perform Photo Documentation. The Construction Inspector will assist with photos of construction site conditions.
• Prepare written daily field reports for submittal to the Project Manager/Construction Manager. Reports will include types of contract work performed, the labor and equipment utilized, quantities of materials constructed, significant conversations with the Contractor constructing the work, and a discussion of any work not conforming to the plans and specifications.
• This proposal does not include Materials Testing, Construction Staking or Field Survey, however, the construction inspector will coordinate with materials testing firm hired separately by the City and City surveyors.
• Construction Inspector will prepare a Punch List after substantial completion of the work.
Construction Management and Construction Inspection
Services will include Construction Management and Construction Inspection of project to confirm construction is in accordance with plans and specifications and construction project is delivered in accordance with the construction budget and working day schedule.
Deliverable: Construction Field reports, Construction Management Action Items
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 166
1-Nov-22
Senior Project Manager
Project Manager III
Construction Inspector III
1 –Project Management
Senior Project Manager 8 28 8.0 $7,444
2 –Budget Management
Senior Project Manager 4 16 4.0 $4,112
3 –Construction Management
Senior Project Manager 4 28 4.0 $6,452
Senior Construction Inspector 96 96.0 $14,400
Hours 16.0 72.0 96.0
TOTAL
Total Resource Hours
Total Resource Costs
32,408$
$195 $1502023 Rates* $248
112.0
City of Salinas
El Gabilan
Project Management, Budget Management, Construction
Management
11/1/2022
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 167 EL Gabilan Play-Lot
Proposal for Labor Compliance Monitoring
For City Park Revitalization
And Improvement
Projects
City of Salinas
Elizabeth Matz | Associate Principal
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201, Monterey CA 93940
831.646.1383 p | 831.582.7723 c| [email protected]
Catalina Ferreto
President
360PSM
Labor Compliance Monitoring Officer- Analyst
18110 Stonehaven Dr,
Salinas CA, 93908
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 168
360PSM
09-08-2022
Elizabeth Matz | Associate Principal
BFS LANDSCAPE ARCHITECTS
425 Pacific Street #201, Monterey CA 93940
831.646.1383 p | 831.582.7723 c
Subject: Proposal for Labor Compliance Monitoring Services City Park Revitalization and Improvement Projects for City of Salinas for EL Gabilan Play-Lot
Dear Elizabeth:
360PSM is a Certified Woman Minority Business Enterprise (WMBE) founded in 2018. State of California Certified Disadvantaged Business Enterprise (DBE #45909), California Small Business for Purpose of Public Works (SB -PW) certification (ID 2019749), registered wi th the State of California Department of Industrial Relations, Registration Number: PW-LR-1000653803.
Supporting the BFS LANDSCAPE ARCHITECTS team will be Catalina Ferreto, President of 360PSM. 360PSM recently provided non -engineering support services on a Federally Funded infrastructure project and on a State of California funded infrastructure project . 360PSM is committed to working with the BFS LANDSCAPE ARCHITECTS team on the City Park Revitalization and Improvement Projects for City of Salinas
360PSM will provide the following services for the Pre-construction phase and Construction phase of the project.
· Labor Compliance
We look forward to working with you and the other team members on this important project for Construction Management and Inspection Services for City Park Revitalization and Improvement Projects for City of Salinas. The main point of contact for this project is Catalina Ferreto and she can be reached by phone at 831-500-1263 by mail at 18110 Stonehaven Dr, Salinas CA, 93908
or via email at [email protected]
Catalina Ferreto
360PSM
President
831-500-1263
[email protected]
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 169
EL Gabilan Play-Lot
Project Description and Approach
Labor compliance monitoring
Project Understanding
BFS Landscape Architects team interested in Professional Labor Compliance Monitoring Services for City of Salinas. Project Title: City Park Revitalization and Improvement Projects for EL Gabilan Play-Lot The City of Salinas has a population of 165,000 people, is the largest city in the County of Monterey and serves as the county seat. Known as the “salad bowl of the world”, the community is surrounded by agricultural lands which drive its economy and shape its heritage.
The city lies about 100 miles south of San Francisco and approximately 10 miles inland of the Monterey Peninsula. Salinas has grown tremendously over the past sixty years, with a population of less than 30,000 in 1960. Diversity is one of Salinas’ strengths, with 75 percent of residents identifying as Hispanic/Latino.
The City of Salinas requires to provide the City with a final Project Concept, Project Schedule, Final Design, Construction Plans and Specifications, cost estimate, project management, design, bidding and implementation for each of the
Projects.
EL Gabilan Play-Lot
The El Gabilan Play Lot is a small park located at 263
Toro Avenue and is 0.46 acre in size. The proposed
project would resurface existing asphalt and
incorporate a new half basketball court and/or other
playground games (i.e., hopscotch, four-square, etc.)
at El Gabilan Play Lot. The consultant is responsible
for designing and providing complete, biddable, and
constructible design documents with all supporting
information and approvals.
Contractual Scope of Services
BFS Landscape Architects requested Labor compliance monitoring and Community outreach for the Project. 360PSM proposes to perform the following services:
Labor Compliance Monitoring Pre- construction support services / Construction services
Ø Review the Prime Contractor and the Subcontractor payroll documents, including wage rates, fringe benefits, and forms and documents required by the State of California.
Ø Deliverable: Monthly tracking document for compliance resolution
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 170
EL Gabilan Play-Lot
Project Description and Approach
Labor compliance monitoring
Labor Compliance Monitoring/ Construction Phase
1. Review contract provisions and labor compliance requirements with the project team.
2. Determine the specific labor standards and dates of effect for wages for the construction project
3. Set up and maintain all compliance files a nd documents relating to prevailing wage activities;
4. Set up and maintain labor compliance files tracking the prime contractor and subcontractors.
5. Attend pre -construction meetings to discuss prevailing wage requirements with contractor and subcontractors.
6. Review Contractor's compliance with all State required postings such as the prevailing wage rates and EEO policies as well as the Contractor's Affirmative Action Plan.
7. Verify that certified payroll records are submitted by prime con tractors and their subcontractors
8. Conduct Employee Field Interviews to confirm worker classification and wage rate of the project workforce conforms to the applicable contract provisions.
9. Reconcile Weekly Certified Payroll Reports (CPR) & supportin g documentation with wage decision and employee field interviews. Perform continuous and timely monitoring reviews of CPRs and related submissions for compliance.
10. Review and verify Fringe Benefit Statements are consistent with the contract provisions and State of California requirements.
11. Monitor the submittal of Training Fund Contribution Reports.
12. Monitor workforce utilization reports to verify trade and apprenticeship participation.
13. Identify violations and investigate complaints of underpayment to workers.
14. Notify City-hired CM regarding delinquent, uncertified, inaccurate and improperly completed payroll records and recommend appropriate corrective action for lack of strict compliance.
Wage Underpayment and Restitution Activities
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 171
EL Gabilan Play-Lot
Project Description and Approach
Labor compliance monitoring
1. Identify wage underpayment through audits of payroll documents, during onsite employee interviews or by complaints filed by workers on the project.
2. Calculate and recommend to City-hired CM the amount of wages that will be withheld from the contractor's payments/retention.
3. Prepare documentation that list the week endings worked, the name of the worker, trade classification, number of hours worked, rate paid, correct prevailing wage rate and the amount due each worker. Prepare and submit documentation to City-hired CM.
4. Document and file final resolutions
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 172
Cost Proposal Gabilan Play Lot
Labor compliance monitoring
360PSM
Compensation
We have reviewed the contract documents and have developed an estimated the following fee for labor compliance and monitoring prevailing wages. This estimate is based on an average construction project, however, there are factors beyond our control such as the performance of the contractor to complete the work on time and the number of underpayment violations. If project services are needed beyond the duration, the fee would be extended at the following hourly rate.
The estimated base bid cost of this construction work is $250,000
Labor Compliance – Pre-Construction Phase
Description Hours Rate Total
Labor Compliance Monitoring
Officer- Analyst
8 $125/Hour $750.00
Field Interviews 2 $125/Hour $250.00
Total $1000
Conclusion
We look forward working with you on this important project. Please contact Catalina Ferreto at (831)500-1263 or email [email protected]
Sincerely,
Catalina Ferreto |360PSM
President
(831)500-1263
www.360psm.com
Labor Compliance - Construction Phase
Description Hours Rate Total
Labor Compliance Monitoring
Officer- Analyst
50 $125/hour
$6,250.00
Field Interviews 20 $125/hour $2,500.00
Total: $8,750.00
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 173
360PSM Fee Schedule/ Public outreach- Community outreach
Fee Schedule
Blueprint fees, copy fees, subconsultants or other direct costs not listed above are reimbursed at cost plus 10% Hourly Rates are effective as of Jan 1, 2022. Each subsequent year in January rate adjusted for inflation of 3%.
Catalina Ferreto
President 360PSM
831-500-1263
[email protected]
Labor Compliance
Hourly Rate $
2022 2023 2024
Labor Compliance 125 128.75 132.61
Field Interviews 125 128.75 132.61
President 150 154.5 159.14
Public outreach- Community outreach
Public outreach-
Community
outreach
125 128.75 132.61
DocuSign Envelope ID: 20F24EB6-A852-468B-BBAB-909A3E5E142A 174