Agenda Packet — Salinas City Council, June 2, 2026 (part 4 of 4)

City of Salinas Page 1 of 1 Printed on 5/29/2026
powered by Legistar™
Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 2, 2026
DEPARTMENT: FINANCE
FROM: SELINA ANDREWS, FINANCE DIRECTOR
TITLE: TREASURER’S REPORT – QUARTER ENDED MARCH 31, 2026 RECOMMENDED MOTION:

A motion to accept the Treasurer’s Report for FY 2025-26 third quarter ended March 31, 2026.

EXECUTIVE SUMMARY:

The Treasurer’s Report is required to be submitted to the City Council at least quarterly in accordance with California Government Code Section 53600 et. seq. The purpose of the Treasurer’s Report is to update the City Council and the public on the status of the City’s cash balances and investments. The scope of this report covers the third quarter of the 2025-26 fiscal year ending March 31, 2026, and complies with the State’s reporting requirements. Going forward, staff will present a Treasurer’s Report to Council and highlight material changes between reporting periods.

BACKGROUND:

In February 2022, the City contracted with Chandler Asset Management to provide nondiscretionary investment advisory services. Staff is working in conjunction with Chandler to ensure cash and investments adhere to the principles of safety, liquidity, and yield.

On March 31, 2026, the value of the City’s total portfolio is $205.9 million. The City’s market value balance increased by $0.6 million with an end balance of $206.5 million. The funds are as follows:

Page | 2
The table below represents a summary the City’s pooled investment portfolio by type.

The overall portfolio is well diversified with $112.3 million invested in marketable securities, $46.1 million is invested in LAIF, $32.5 Million invested in money markets that are considered liquid (Money markets and cash held in investment accounts), and $15.1 million held in banking institutions. Staff, in conjunction with our financial advisors, periodically review the mix of liquid Page | 3
and long-term investments and adjust the portfolio according to the market conditions and our short-term cash needs.

Staff conducts comprehensive reviews of investment statements and engages in thorough discussions with the City’s investment advisors to ensure both the existence and viability of the City’s assets. The City maintains a conservative investment approach, selecting policy options that strictly adhere to the California State Government Code. Long-term investments are placed in securities intended to be held until maturity, which reduces exposure to market volatility.

Furthermore, every security held in the portfolio complies fully with the City’s established investment policy. As a result, the City has adequate funds available to meet its expenditure obligations for the next six months.

The distribution of investments is displayed in the following charts:

Page | 4
The third quarter Treasurer’s Report for the period ending March 31, 2026 containing detailed information is attached.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

Page | 5
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

This item achieves the City Council 2025 Strategic Goal of City Services ensuring fiscal responsibility and finance management.

DEPARTMENTAL COORDINATION:

This staff report was coordinated with the City Manager’s Office and City Attorney’s Office.

FISCAL AND SUSTAINABILITY IMPACT:

There is no direct fiscal impact associated with accepting this report.

Fund General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount Requested

N/A N/A N/A N/A N/A
ATTACHMENTS:

Treasurer’s Report – Quarter ended March 31, 2026
ATTACHMENT 1

CITY OF SALINAS

TREASURER'S REPORT
FOR THE QUARTER ENDED March 31, 2026
Security Held Book Value Market Value
BNY Custody 134,353,380 134,976,562
Local Agency Investment Fund (LAIF) 46,079,134 46,078,251 Total 180,432,514 181,054,813
ITEM
ATTACHMENT 1
ATT
ACHM
ENT 1
ATTAC
ATT
ACHM
ENT 1
ATT
ATTA
ATTAC
ATTA
ATTA
ATTACHMENT 1
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-236, Version: 1
November 3, 2026 General Municipal Election
Approve a Resolution ordering the November 3, 2026 General Municipal Election for the City of Salinas and requesting consolidation with the November 3, 2026 General Election; and requesting the County of Monterey Department of Elections conduct the election.

City of Salinas Page 1 of 1 Printed on 5/29/2026
powered by Legistar™
Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 2, 2026
DEPARTMENT: ADMINISTRATION
FROM: PATRICIA M. SORATOS, CITY CLERK

ALEXIS MEJIA, ASSISTANT CITY CLERK
TITLE: NOVEMBER 3, 2026 GENERAL MUNICIPAL ELECTION
RECOMMENDED MOTION:

A motion to approve a Resolution ordering the November 3, 2026 General Municipal Election for the City of Salinas and requesting consolidation with the November 3, 2026 General Election; and requesting the County of Monterey Department of Elections conduct the election.

EXECUTIVE SUMMARY:

Article 3 of the Salinas City Charter provides for elections to be held in accordance with California Elections Code as long as they are not in conflict with the Charter. California Elections Code Division 10 outlines the general provisions and procedures for the conduct of local and consolidated elections. The terms of Councilmembers for Districts 2, 3, and 5 and the office of the Mayor are set to expire following the November 3, 2026 election and certification of the results.

Council is asked to consider ordering an election pursuant to California Elections Code section 10002 and Salinas City Charter section 3.3, requesting that the County of Monterey Department of Elections conduct the election, and request that it be consolidated with the regularly scheduled November 3, 2026, General Municipal Election.

BACKGROUND:

Pursuant to Salinas City Charter Article 2 Section 2.5 and 2.6, the following Council seats shall expire in November 2026: Mayor; Councilmembers District 2; District 3; and District 5. The Mayor is elected at-large for a two-year term. Councilmembers are elected by district for a fouryear term.

In keeping with the California Elections Code, the regular nomination filing period opens on Monday, July 13, 2026, and closes on Friday, August 7, 2026. The regular filing period will be extended to Wednesday, August 12, 2026, for any office for which the incumbent does not file or fails to qualify in accordance with Elections Code section 10225 and Charter Section 2.5. The municipal election shall be consolidated with the General Election on November 3, 2026. The resolution authorizes the City Clerk to procure the services of the County of Monterey Department Page | 2
of Elections for conducting the election. Notice of the election for officers must be published by no later than July 13, 2026. August 7, 2026 is the last day to request consolidation of the election or add initiatives to the November 3, 2026 ballot.

The City Clerk, as the Elections Official for the City of Salinas hereby requests the City Council’s authorization to consolidate the election for the aforementioned offices to be held on November 3, 2026.

Please note the attached notice from the Monterey County Registrar of Voters has an error on page 1, stating that Member, City Council, District 3 – is a two-year term, however the correct term is 4 years. The county is aware of the discrepancy and will correct this upon approval of this item by the City Council.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

Consolidating the election on November 3, 2026, with the General Election and authorizing the Monterey County Elections Department to conduct the election on the City’s behalf supports the City Council’s strategic goal of City Services.

DEPARTMENTAL COORDINATION:

The City Clerk is charged with the duty of conducting the election pursuant to California Elections Code section 320 with consultation from the City Attorney as needed.

FISCAL AND SUSTAINABILITY IMPACT:

County of Monterey Department of Elections estimates that Salinas’ share for the cost of the election to be between $6.00 to $10.00 per registered voter, for a total estimated cost to the City between $423,186 and $705,310. Consolidating the City’s General Municipal Election with the General Election provides cost sharing with other jurisdictions within the County. Partial funding will be included in the Proposed FY 2026/27 budget. Should additional appropriation be required, the City will include it in the mid-year budget process.

Fund General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount Requested
Page | 3
n/a n/a n/a n/a n/a
ATTACHMENTS:

Resolution
Letter from Monterey County Elections Department
Page | 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALINAS,

CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026 FOR THE ELECTION

OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE CHARTER OF SALINAS; AND REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF MONTEREY TO CONSOLIDATE SAID GENERAL MUNICIPAL ELECTION TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE

ELECTIONS CODE
WHEREAS, pursuant to Elections Code Section 10002, the governing body of any city or district may by resolution request the Board of Supervisors of the county to permit the county elections official to render specified services to the city or district relating to the conduct of an election. The city or district shall reimburse the county in full for the services performed upon presentation of a bill to the City or district; and
WHEREAS, pursuant to Elections Code Section 10400, whenever two or more elections, including bond elections, of any legislative or congressional district, public district, city, county or other political subdivision are called to be held on the same day, in the same territory, or in territory that is in part the same, they may be consolidated upon the order of the governing body or bodies or officer or officers calling the elections; and WHEREAS, pursuant to Elections Code Section 10403, whenever an election called by a district, city or other political subdivision for the submission of any question, proposition, or office to be filled is to be consolidated with a statewide election, and the question, proposition, or office to be filled is to appear upon the same ballot as that provided for that statewide election, the district, city or other political subdivision shall, at least 88 days prior to the date of the election, file with the board of supervisors, and a copy with the elections official, a resolution of its governing board requesting the consolidation, and setting forth the exact form of any question, proposition, or office to be voted upon at the election, as it is to appear on the ballot. Upon such request, the Board of Supervisors may order the consolidation. The resolution requesting the consolidation shall be adopted and filed at the same time as the adoption of the ordinance, resolution, or order calling the election; and
WHEREAS, pursuant to Elections Code Section 13307, whenever an election called by a district, city, or other political subdivision has offices to be filled, it is required to fix and determine the number of words that a candidate may submit on the candidate's statement to be either 200 or 400 words and to determine if the candidate shall be responsible for the cost of the statement; and
WHEREAS, Elections Code Section 15651 requires the city to determine the means and manner in which a tie vote is to be resolved in the event that two or more persons receive an equal number of votes and the highest number of votes ("tie votes") for an office to be voted upon; and
WHEREAS, various district, county, state and other political subdivision elections may Page | 2
be or have been called to be held on November 3, 2026; and NOW THEREFORE, BE IT RESOLVED AND ORDERED that the governing body of the City of Salinas hereby orders an election be called and consolidated with any and all elections also called to be held on November 3, 2026 insofar as said elections are to be held in the same territory or in territory that is in part the same as the territory of the Board of Supervisors of the County of Monterey to order such consolidation under Elections Code Section 10401 and 10403;
BE IT FURTHER RESOLVED AND ORDERED that pursuant to Elections Code Section 10002 said governing body hereby requests the Board of Supervisors to permit the County of Monterey Department of Elections to provide any and all services necessary for conducting the election and agrees to pay for said services; BE IT FURTHER RESOLVED AND ORDERED that pursuant to the requirements of California Elections Code section 10403, the Board of Supervisors of the County of Monterey is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election for the purpose of electing four (4) Members to said governing body on the November 3, 2026 ballot.

RECITALS
SECTION I. The General Municipal Election for the year 2026 is hereby called and shall be held in the City of Salinas, under and by virtue of the provisions of Article 3 of the Charter of said City and California Elections Code, on the 3
rd day of November 2026, said date being the first
Tuesday following the first Monday in November 2026.

SECTION II. The following officers of Salinas shall be elected at said General Municipal Election, to wit:
 Mayor, one (1), for a term of two years from the City at large.  District No. 2, one (1) Councilmember for a term of four years.  District No. 3, one (1) Councilmember for a term of four years.  District No. 5, one (1) Councilmember for a term of four years.

SECTION III. Nomination papers shall be filed with the Salinas City Clerk’s Office not later than 4:00 p.m. on Friday, August 7, 2026, except that the nomination filing period will be extended to 4:00 p.m. on Wednesday, August 12, 2026 for the office of Mayor, District 2, District 3, or District 5 if the incumbent does not file or fails to qualify by close of the regular nomination period on August 7, 2026.

SECTION IV. Pursuant to the provisions of Section 13307 of the Elections Code of the State of California, the City Council has determined that candidates for office may file a written statement of qualifications with their nomination papers, said statement not to exceed 200 words in length, with those candidates filing said statements shall be responsible for the cost of the statement as determined by the County of Monterey Registrar of Voters.

Page | 3
SECTION V. The official ballot to be used at said election shall conform to the provisions of the Charter of said City and the laws of the State of California with relation thereto.

SECTION VI. The City authorizes the County of Monterey Registrar of Voters to consolidate this election with any other election to be held on November 3, 2026, for the convenience of the registered voters and to effectuate any cost savings by such consolidation.

SECTION VII. The County of Monterey Department of Elections is hereby directed to publish such notices as are provided by law for the holding of the municipal election, which said notices shall be published in an adjudicated newspaper in the City of Salinas and hereby designated for that purpose.

SECTION VIII. Said General Municipal Election shall be held and conducted, and the votes thereof canvassed, and the return thereof made, and the results thereof ascertained and determined as herein provided, and in all particulars not described by this Resolution, said General Municipal Election shall be held as provided by law for the holding of municipal elections in said City; and the Registrar of Voters of the County of Monterey is authorized to canvass the return and certify the results to said Council of Salinas.

SECTION IX. Pursuant to Salinas Charter Section 3.4 for any municipal election for Mayor or for Councilmember, there shall be no choice between candidates by reason of two or more candidates having received an equal number of votes, then the City Council shall proceed to determine the election of such candidates by lots.

SECTION X. The City Clerk shall enter the results into the record following receipt of the declared results in accordance with Elections Code Section 10264. The City Clerk shall sign and deliver to each person elected a certificate of election and administer the oath of office to each person elected. This Resolution shall be forthwith entered upon the minutes of this Council and kept and maintained by the City Clerk of Salinas.

SECTION XI. The City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Department of Elections with the County of Monterey.

SECTION X11. The City Clerk is hereby authorized and directed to certify to the passage and approval of this Resolution and enter it into the record.

PASSED AND APPROVED this 2
nd day of June 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Page | 4
APPROVED:
_____________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Soratos, City Clerk
Alexis Mejia, Assistant City Clerk

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-239, Version: 1
Amendment No. 3 to Professional Services Agreement with TRB and Associates, Inc.

Approve a Resolution authorizing the City Manager to execute Amendment No. 3 to the Agreement for Professional Services with TRB and Associates, Inc., increasing the total by $900,000 for a revised not-toexceed amount of $3,500,000.

City of Salinas Page 1 of 1 Printed on 5/29/2026
powered by Legistar™
Page | 1

CITY OF SALINAS COUNCIL

STAFF REPORT
DATE: JUNE 2, 2026
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
BY: ANGELINE ANZINI, CHIEF BUILDING OFFICIAL

ODED ZALMANOVITCH, MANAGEMENT ANALYST
TITLE: AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH TRB AND ASSOCIATES, INC.

RECOMMENDED MOTION:

A motion to approve a resolution authorizing the City Manager to execute Amendment No. 3 to the Agreement for Professional Services with TRB and Associates, Inc., increasing the total by $900,000 for a revised not-to-exceed amount of $3,500,000.

EXECUTIVE SUMMARY:

The Permit Services Division relies on TRB and Associates, Inc., as one of five consultants to supplement City staff in plan review, permitting, and inspection services, ensuring consistent and timely customer service without replacing City employees. Contracting with TRB and Associates allows the City to respond efficiently to increases in development applications. Amendment No. 3 would increase compensation by $900,000, bringing the total cumulative not-to-exceed amount to $3,500,000 for Fiscal Year 2026–27. Funding for this amendment will be fully covered through the Permit Services Enterprise Fund using plan check and inspection fees collected prior to requesting professional services.

BACKGROUND:

In 2024, the City conducted a Request for Qualifications to identify qualified consultants. TRB and Associates, along with True North Compliance Services, 4LEAF, Shums Coda Associates, and Willdan Engineering, demonstrated extensive experience providing technical services to building departments across California. Based on the RFQ results, the City Council approved an On-Call List for permit services in July 2024 and authorized execution of Agreements for Professional Services with TRB and Associates for Fiscal Years 2024-25 through 2025-26 and with True North Compliance Services, 4LEAF, Shums Coda Associates, and Willdan Engineering for Fiscal Years 2024-25 through 2026-27. TRB and Associates was recognized for their certified staff, technical expertise, and proven Page | 2
ability to deliver timely, high-quality, and cost-effective services that support the City’s operational needs.

As permit volumes increased and staffing shortages persisted, the Permit Center required additional technical support to sustain service levels. Amendment No. 1 to the Professional Services Agreement with TRB and Associates, approved on October 8, 2024, authorized the use of TRB’s technical staff to address staffing shortfalls, rising workload, and the comprehensive and extensive needs of a three million square foot warehouse for Amazon. This amendment increased the total not-to-exceed compensation amount to $2,600,000.

On March 19, 2025, the City and Consultant executed an administrative addendum to correct an oversight in the original Agreement by including missing terms for the Scope of Service and Fee Structure for regular plan review, permitting, and inspection services for all projects.

On April 24, 2026, the City and Consultant executed Amendment No. 2 to the Agreement for Professional Services to extend the term through June 30, 2027, and update the fee structure for regular plan review, permitting and inspections for all projects to maintain timely and consistent plan review, permitting, and inspection services.

Due to the continued need to provide timely and consistent plan reviews and inspections while balancing staff workload and provide responsive services for a three million square foot warehouse, further consultant assistance is required. Amendment No. 3 to the Agreement for Professional Services requests an increase of $900,000 dollars, bringing the total cumulative not-to-exceed compensation to $3,500,000 dollars.

The original not-to-exceed amount, the Amendment No. 1 increase, and the proposed Amendment No. 3 increase for the Agreement are summarized in the table below. Consultant services are billed on a time and materials basis, according to the rates of compensation set in Exhibit B to the Agreement, which is provided in Attachment 6 of this report. Funding is fully covered by plan check and inspection fees through the Permit Services Enterprise Fund.

Not to Exceed Compensation Original Amendment #1 Amendment #3 TRB and Associates $ 600,000 $ 2,600,000 $3,500,000
CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

Page | 3
STRATEGIC PLAN INITIATIVE:

The proposed Amendment supports the City of Salinas Strategic Plan 2025-2028 Goals and Strategies by advancing economic development and housing through timely review of projects that expand the economic base and increase housing supply. It strengthens infrastructure planning through consistent, efficient permit processing. Enhancing the Permit Center’s capacity also improves overall City services. By supporting safe, compliant construction, the Amendment contributes to public safety. These improvements ultimately benefit youth and seniors by promoting well-planned, accessible community development.

DEPARTMENTAL COORDINATION:

This item was prepared by the Community Development Department, in collaboration with the City Attorney’s Office and the Finance Department.

FISCAL AND SUSTAINABILITY IMPACT:

There is no direct or indirect impact to the General Fund. The additional cost of $900,000 for increased plan review and inspection services will be fully covered by the collection of permitting fees through the Permit Center Enterprise Fund established in July 2017.

The proposed consultant contract spans two fiscal years with an end date of June 30, 2027. There is sufficient budget available and appropriated in the current fiscal year 2025-2026. Future funding is subject to the appropriation of funds and the budget process.

Fund General Ledger Number
(Operating/CIP)
General Ledger Account Name Remaining Budget
Appropriation
Amount Requested
6900 30.3350-63.5010 Outside Services
Professional
Services
$157,020 $900,000
ATTACHMENTS:

1. Resolution authorizing the City Manager to execute Amendment No. 3 to Agreement for Professional Services with TRB and Associates, Inc.

2. Amendment No. 3 to TRB and Associates, Inc. Agreement for Professional Services.

3. Amendment No. 2 to TRB and Associates, Inc. Agreement for Professional Services.

4. Addendum No. 1 to TRB and Associates, Inc. Agreement for Professional Servies.

5. Amendment No. 1 to TRB and Associates, Inc. Agreement for Professional Services

6. Agreement for Professional Services with TRB and Associates, Inc. 1 RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF SALINAS AND TRB AND ASSOCIATES, INC.

WHEREAS, the Permit Services Division relies on outside technical professionals to assist with plan review, permitting, and inspection services, particularly for more complicated development projects; and
WHEREAS, contracting for these services allows the City to scale experienced technical staffing to respond in a timely manner to increases in development applications due to economic growth while maintaining the City’s workforce; and
WHEREAS, through a Request for Qualifications process, TRB and Associates, True North Compliance Services, 4LEAF, Shums Coda Associates, and Willdan Engineering demonstrated extensive knowledge and experience providing technical services to building departments across multiple jurisdictions in California, employing staff with the requisite certifications, training, and experience to meet the City’s needs in a timely and cost-effective manner; and
WHEREAS, in July 2024, based on the RFQ recommendations, the City Council approved an On-Call List for permit services and authorized execution of separate Agreements for Professional Services with TRB and Associates for Fiscal Years 2024-25 through 2025-26, and with True North Compliance Services, 4LEAF, Shums Coda Associates, and Willdan Engineering for Fiscal Years 2024-25 through 2026-27, for plan review, permitting, and inspection services; and
WHEREAS, as permit volumes increased and staffing shortages persisted, Amendment No. 1 to the Agreement with TRB and Associates, approved on October 8, 2024, authorized the use of TRB’s technical staff to address staffing shortfalls, rising workload, and the comprehensive and extensive needs of a three million square foot warehouse for Amazon, increasing the total notto-exceed compensation amount to $2,600,000; and WHEREAS, on March 19, 2025, the City and Consultant executed an administrative addendum to correct an administrative oversight by including missing terms for the Scope of Service and Fee Structure for regular plan review, permitting, and inspection services for all projects; and
WHEREAS, on April 24, 2026, the City and Consultant executed Amendment No. 2 to the Agreement for Professional Services to extend the term through June 30, 2027, and update the fee structure for regular plan review, permitting and inspections for all projects in order to maintain timely and consistent plan review, permitting, and inspection services; and 2 WHEREAS, due to the need to provide timely and consistent plan reviews and inspections while balancing staff workload and provide services for the three million square foot warehouse, Amendment No. 3 to the Agreement for Professional Services with TRB and Associates is necessary to increase the total cumulative not-to-exceed compensation to Three Million, Five Hundred Thousand Dollars ($3,500,000); and
WHEREAS, the total not-to-exceed compensation associated with Amendment No. 3 will be fully funded through plan check and inspection fees collected via the Permit Services Enterprise Fund prior to initiating consultant services; and
WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent projects resulting from this action will be assessed for CEQA applicability. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to execute Amendment No. 3 to the Agreement for Professional Services with TRB and Associates, Inc., to increase the cumulative not-to-exceed compensation to Three Million, Five Hundred Thousand Dollars ($3,500,000).

BE IT FURTHER RESOLVED, that the City Manager is authorized to take whatever additional action may be necessary to effectuate the intent of this resolution.

PASSED AND APPROVED this 2
nd day of June, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Soratos, City Clerk

Page 1 of 2 ends

Form: Agreement Amendment
Version: July 2025
AGREEMENT —AMENDMENT NO. 3 TO

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN
CITY OF SALINAS AND TRB AND ASSOCIATES, INC.

This Amendment No. 3 to the Agreement for Professional Services (the “Amendment”) is entered into this 2 nd
day of June 2026, by and between the City of Salinas (the “City”) and TRB and Associates, Inc. (the “Consultant”). City and Consultant may be individually referred to herein as a “Party” and collectively the City and Consultant may be referred to as the “Parties.”

RECITALS
WHEREAS, the City and Consultant first entered into an Agreement for Professional Services effective July 1st, 2024, pursuant to which Consultant agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, on the 8th day of October 2024, the City Council approved Resolution No. 23126 (N.C.S.), approving Amendment No. 1 to the Agreement for Professional Services to increase the total compensation to be paid under the Agreement to the amount not to exceed $2,600,000; and WHEREAS, on March 19, 2025, the City and Consultant executed an administrative addendum to correct an administrative oversight by including missing terms for the Scope of Service and Fee Structure for regular plan review, permitting, and inspection services for all projects; and WHEREAS, on April 24, 2026, the City and Consultant executed Amendment No. 2 to the Agreement for Professional Services to extend the term through June 30, 2027, and update the fee structure for regular plan review, permitting and inspections for all projects in order to maintain timely and consistent plan review, permitting, and inspection services.

WHEREAS, the City and Consultant now desire to further amend the Agreement for Professional Services to increase the City’s capacity to complete plan review, permitting, and inspections for all projects in a timely manner.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. Section 3 of the Agreement is further amended in its entirety to read as follows:

Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed $3,500,000.

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Consultant have entered into this Agreement as of the date first written above.

Docusign Envelope ID: EDB7286D-F8E7-8695-80D1-55CC3400AEA5

Page 2 of 2 ends

Form: Agreement Amendment
Version: July 2025

CITY OF SALINAS
___________________________________
René Mendez, City Manager
APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
TRB and Associates, Inc.
___________________________________
Todd Bailey, PE, CASp, LEEDAP, MBA, Principal and Founder Docusign Envelope ID: EDB7286D-F8E7-8695-80D1-55CC3400AEA5

Page 1 of 2 ends

Form: Agreement Amendment
Version: July 2025
AGREEMENT —AMENDMENT NO. 2 TO

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN
CITY OF SALINAS AND TRB AND ASSOCIATES, INC.

This Amendment No. 2 to the Agreement for Professional Services (the “Amendment”) is entered into this 24 th day of April, 2026, by and between the City of Salinas (the “City”) and TRB and Associates, Inc. (the “Consultant”). City and Consultant may be individually referred to herein as a “Party” and collectively the City and Consultant may be referred to as the “Parties.”

RECITALS
WHEREAS, the City and Consultant first entered into an Agreement for Professional Services effective July 1st, 2024, pursuant to which Consultant agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, on the 8th day of October 2024, the City Council approved Resolution No. 23126 (N.C.S.), executing Amendment No. 1 to the Agreement for Professional Services to increase the total compensation to be paid under the Agreement to the amount not to exceed $2,600,000; and WHEREAS, on March 19, 2025, the City and Consultant executed an administrative addendum to correct an administrative oversight by including missing terms for the Scope of Service and Fee Structure for regular plan review, permitting, and inspection services for all projects; and WHEREAS, the City and Consultant now desire to further amend the Agreement to extend the term through June 30, 2027 and update the fee structure for regular plan review, permitting and inspections for all projects in order to maintain timely and consistent plan review, permitting, and inspection services.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement Section 2. Term; Completion Schedule, is amended to add the following:

The term of the Agreement, originally agreed to terminate on June 30, 2026, is hereby extended to June 30, 2027, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties, and may be terminated only pursuant to the terms of this Agreement.

2. The Agreement, Exhibit B, is hereby amended to include an updated fee structure for regular plan review, permitting and inspections for all projects, attached hereto and incorporated herein by this reference.

3. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Consultant have entered into this Agreement as of the date first written above.

Docusign Envelope ID: A6B0E9C3-EDB6-8C7A-8333-AAB180098E9B Docusign Envelope ID: 8F0C8F81-210C-81A8-8379-61A2FD40B1DE

Page 2 of 2 ends

Form: Agreement Amendment
Version: July 2025

CITY OF SALINAS
___________________________________
Rene Mendez, City Manager
APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
TRB and Associates, Inc.
___________________________________
Todd Bailey, PE, CASp, LEEDAP, MBA, Principal and Founder Docusign Envelope ID: A6B0E9C3-EDB6-8C7A-8333-AAB180098E9B Docusign Envelope ID: 8F0C8F81-210C-81A8-8379-61A2FD40B1DE X
Fee Schedule of Rates and Reimbursables
TRB and Associates offers the following fixed-fee and hourly rate schedules for services provided to the City.

Plan Review on Fixed Fee Basis: Fixed Fee
Complete Plan Review 65% of Plan Review fee collected by the City Life Safety & Structural Review 55% of Plan Review fee collected by the City Structural-Only Review 50% of Plan Review fee collected by the City Non-Structural-Only Review 45% of Plan Review fee collected by the City MEP-Only Review 35% of Plan Review fee collected by the City Expedited Reviews 1.5x above-noted fee
Billing Rates for Services rendered on an Hourly Basis:

Position Hourly Rate
Principal $215.00
Project / Division Manager $185.00
Building Official $180.00
Assistant Building Official $165.00
Principal Plan Review Engineer/Architect $180.00
Supervising Plan Review Engineer/Architect $170.00
Senior Plan Review Engineer/Architect $160.00
Senior Plans Examiner (Building & Fire) $155.00
Plan Review Engineer/Architect $150.00
Plans Examiner (Building & Fire) $145.00
Engineering Technician $105.00 - $120.00
Permit Technician $ 75.00 - $105.00
Clerical/Admin $ 70.00
Fire Protection Engineer $225.00
CASp Certified Inspector/Examiner $180.00
Grading/Storm Water Plan Review Engineer $205.00
QSP Storm Water Inspector $195.00
Inspection Task Leader / Inspector of Record $165.00
Supervising Inspector (Building & Fire) $155.00
Senior Inspector (Building & Fire) $130.00 - $150.00
Inspector (Building & Fire) $110.00 - $125.00
Intern Inspector $100.00
Associate Planner $135.00 - $155.00
Senior Planner $150.00 - $175.00
Notes:
• Plan reviews billed on a fixed fee basis fee include up to three total plan review cycles – the initial plan review and two rechecks. Any further review cycles which become necessary and reviews of revisions to approved plans would be billed on an hourly rate basis, as published above. All plan reviews are subject to a minimum $300 fee. • Plan review turnarounds will adhere to City-mandated timeframes. Turnaround timeframe for providing expedited and express plan reviews would be negotiated/mutually agreed upon prior to commencement of the review. • Overtime, Emergency, Expedited, and After-hours work is billed at the above-noted rates plus an additional 50 percent • Project inspections subject to prevailing wage requirements are at the above-published rates plus 30 percent. • All requested inspection and other staff-augmentation services are subject to a minimum 4-hour fee. • Reimbursement for non-City vehicles used in connection with the work will be at the current IRS rate plus 20 percent per mile. • Reimbursement for direct expenses, incurred in connection with the work, will be at cost plus 15 percent. • “Complete Plan Review” includes Structural, Life Safety/Disabled Access, M/E/P, Green, Energy disciplines The above Schedule is valid through June 30, 2027, and may be adjusted thereafter to account for CPI changes, as mutually agreed up Docusign Envelope ID: 8F0C8F81-210C-81A8-8379-61A2FD40B1DE

Page 1 of 2 ends

AGREEMENT —ADDENDUM NO. 1 TO

CORRECT AN ADMINISTRATIVE ERROR

FOR THE FOLLOWING AGREEMENT

FOR PROFESSIONAL SERVICES WITH TRB AND ASSOCIATES
This Addendum No. 1 (the “Addendum”) is made and entered into this 19th day of March 2025, by and between the City of Salinas (the “City”) and TRB and Associates, Inc., (the “Consultant”) City and Consultant may be individually referred to herein as a “Party” and collectively the City and Consultant may be referred to as the “Parties.”

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, Exhibit B, is amended to include the addendum to the following:

Scope of Service. The project contemplated and the scope of Consultant’s services are described in Fee Structure, attached hereto and incorporated herein by reference.

2. Except as expressly modified by this Addendum, all other covenants, terms, and conditions of the Agreement shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Consultant have entered into this Agreement as of the date first written above.

CITY OF SALINAS
___________________________________
Rene Mendez, City Manager
APPROVED AS TO FORM:

Docusign Envelope ID: CF11CE67-F744-4597-945A-D5D2778610C5 Docusign Envelope ID: 81FC8E0D-E814-4478-B64D-B9AEC8C65F86

Page 2 of 2 ends

___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
Version: March 2025
TRB and Associates, Inc.
___________________________________
Todd Bailey, PE, CASp, LEED AP, MBA, Principal and Founder Docusign Envelope ID: CF11CE67-F744-4597-945A-D5D2778610C5 Docusign Envelope ID: 81FC8E0D-E814-4478-B64D-B9AEC8C65F86

CITY OF SALINAS| ON-CALL PERMIT AND CODE ENFORCEMENT SERVICES 3-1 chapter three FEE STRUCTURE
Fee Schedule
TRB and Associates offers the following fixed-fee and hourly rate schedules for services provided. Please note that Building Plan Review services are rendered on either a fixed fee or hourly rate basis, as noted below. If additional services are requested such as Code Consultation & Code Instruction, Fire Plan Review, Building Inspection, Permit Processing, Staff Augmentation and Other services (e.g., CASp consulting), those services can be provided on an hourly basis at rates shown in the provided Schedule of Hourly Rates and Reimbursables. A sample billing invoice has been provided as additional reference – please note that this invoice format may be customized to meet the City’s needs.

Plan Review Services
Our plan review fees may be calculated as a percentage of the total Plan Check Fee collected by the City. The fee compensation shown covers three total plan review cycles – the initial plan review and two rechecks. Any further review cycles which become necessary and reviews of revisions to approved plans would be billed based upon a negotiated hourly rate. Please note that the turnaround timeframe for providing expedited and express plan reviews would be negotiated/mutually agreed upon prior to commencement of the review. Please also note that all plan reviews are subject to a minimum $250 fee.

Turnaround
Timeframe
(in business days)
Complete
Review
(Structural, Life
Safety/Disabled
Access, M/E/P,
Green, Energy)

LS/DA/S
Only
Review
LS/DA
-orS Only
Review
M/E/P Only
Review
M/P Only
-orM/E Only
-orP/E Only
Review
M Only
-orP Only
-orE Only
Review
Standard*
- 10 days first check
- 5 days rechecks
65% 50% 45% 30% 25% 20%
Expedited**
- 5 to 7 days first check
- 5 days rechecks
Standard fee
plus an
additional 50%
Standard fee
plus an
additional 50%
Standard fee
plus an
additional 50%
Standard fee
plus an
additional 50%
Standard fee
plus an
additional 50%
Standard fee
plus an
additional 50%
Key: LS=Life Safety; DA= Disabled Access; S=Structural; M=Mechanical; E=Electrical; P=Plumbing. Note: LS includes Energy & Green for building envelope; M includes Energy & Green for mechanical systems, and E includes Energy & Green for electrical systems.

Table Footnotes:
* For exceptionally large/complex projects, 15-day first check and 10 day rechecks may apply, as mutually agreed upon prior to commencement of review.
** Turnaround timeframe would be mutually agreed upon prior to commencement of work. *** Note: For other review scope combinations not specifically identified in the above table, the fee compensation would be on an hourly basis, or as otherwise mutually negotiated and agreed-upon.

Please note that the pickup, shipment, and delivery of hardcopy and/or electronic plan documents and other relevant correspondence to the City is included in the above-noted cost.

CITY OF SALINAS| ON-CALL PERMIT AND CODE ENFORCEMENT SERVICES 3-2

FEE STRUCTURE

Schedule of Hourly Rates and Reimbursables
The following billing rates apply for services rendered on an hourly basis:

Position Hourly Rate
Principal $195.00
Technical Director $175.00
Project / Division Manager $170.00
Building Official $170.00
Assistant Building Official $155.00
Supervising Plan Review Engineer/Architect $160.00
Senior Plan Review Engineer/Architect $150.00
Senior Plans Examiner (Building & Fire) $140.00
Plan Review Engineer/Architect $135.00
Plans Examiner (Building & Fire) $125.00
Engineering Technician $ 95.00
Permit Technician III $ 85.00
Permit Technician II $ 75.00
Permit Technician I $ 70.00
Clerical/Admin $ 60.00
Fire Protection Engineer $215.00
CASp Certified Inspector/Examiner $140.00
Grading/Storm Water Plan Review Engineer $205.00
QSP Storm Water Inspector $185.00
Inspector of Record II $160.00
Inspector of Record I $150.00
Supervising Inspector $140.00
Senior Inspector III $130.00
Senior Inspector II $125.00
Senior Inspector I $120.00
Inspector II $110.00
Inspector I $105.00
Intern Inspector $ 75.00
• Overtime, Emergency, Expedited, and After-hours work is billed at the above-noted rates plus an additional 50 percent (Note that no overtime will be charged without client authorization) • Project inspections subject to prevailing wage requirements are at the above-published rates plus 30 percent. • All requested inspection and other staff-augmentation services are subject to a minimum 4-hour fee. • Reimbursement for direct expenses, incurred in connection with the work, will be at cost plus 15 percent. • Reimbursement for non-City vehicles used in connection with the work will be at the current IRS rate plus 20 percent per mile. • Other in-house charges for prints, reproductions and equipment use, etc. will be at standard company rates.

The above Schedule is valid through June 30, 2025 and may be adjusted thereafter in accordance with City requirements.* *Any requests for a rate increase after the first year will be submitted in writing at least 30 days in advance to the Building Safety Division

Page 1 of 2 ends

Version: May 2024
AGREEMENT —AMENDMENT NO. 1 TO

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN
TRB AND ASSOCIATES, INC. AND CITY OF SALINAS
This Amendment No. 1 to the Agreement for Professional Services (the “Amendment”) is entered into this 8 th
day of October 2024, by and between the City of Salinas (the “City”) and TRB and Associates, Inc., (the “Consultant”) City and Consultant may be individually referred to herein as a “Party” and collectively the City and Consultant may be referred to as the “Parties.”

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, 3.Compensation section, is amended to the following:

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Consultant have entered into this Agreement as of the date first written above.

Page 2 of 2 ends

Version: May 2024
TRB and Associates, Inc.

Todd Bailey
Docusign Envelope ID: 4025FBD8-4501-449D-9669-6EB4DE190316 Form: Professional Services Agreement v. November 2023 Page 1 of 40 TRB and Associates, Inc.

June 2024

AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND TRB AND
ASSOCIATES, INC.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

Form: Professional Services Agreement v. November 2023 Page 2 of 40 TRB and Associates, Inc.

June 2024
Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4

1. Scope of Service. ................................................................................................................. 4

2. Term; Completion Schedule. ............................................................................................... 4

3. Compensation. ..................................................................................................................... 4

4. Billing. ................................................................................................................................. 4

5. Meet & Confer. .................................................................................................................... 5

6. Additional Copies................................................................................................................. 5

7. Responsibility of Consultant................................................................................................ 5

8. Responsibility of City. ......................................................................................................... 5

9. Acceptance of Work Not a Release. .................................................................................... 6

10. Indemnification and Hold Harmless. ................................................................................... 6

11. Insurance.............................................................................................................................. 6

12. Access to Records................................................................................................................ 6

13. Non-Assignability................................................................................................................ 6

14. Changes to Scope of Work. ................................................................................................. 6

15. Ownership of Documents. ................................................................................................... 7

16. Termination.......................................................................................................................... 7

17. Compliance with Laws, Rules, and Regulations. ................................................................ 8

18. Exhibits Incorporated........................................................................................................... 8

19. Independent Contractor........................................................................................................ 8

20. Integration and Entire Agreement........................................................................................ 8

21. Jurisdiction and Venue......................................................................................................... 8

22. Severability .......................................................................................................................... 8

23. Notices. ................................................................................................................................ 9

24. Nondiscrimination................................................................................................................ 9

25. Conflict of Interest. .............................................................................................................. 9

26. Headings. ........................................................................................................................... 10

27. Attorneys’ Fees.................................................................................................................. 10

28. Non-Exclusive Agreement................................................................................................. 10

29. Rights and Obligations Under Agreement......................................................................... 10

30. Licenses.............................................................................................................................. 10

31. Counterparts....................................................................................................................... 10 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 Form: Professional Services Agreement v. November 2023 Page 3 of 40 TRB and Associates, Inc.

June 2024

32. Legal Representation. ........................................................................................................ 10

33. Joint Representation. .......................................................................................................... 10

34. Warranty of Authority........................................................................................................ 11

35. No Waiver of Rights. ......................................................................................................... 11 Exhibit A- Insurance Requirements .............................................................................................. 12 Exhibit B- Scope of Service.......................................................................................................... 34 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

Form: Professional Services Agreement v. November 2023 Page 4 of 40 TRB and Associates, Inc.

June 2024

AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF SALINAS AND TRB AND ASSOCIATES, INC.

This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 11th day of June 2024, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and TRB and Associates, Inc. a California corporation (hereinafter “Consultant”).

RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.

NOW, THEREFORE, City and Consultant agree as follows:

TERMS

1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference.

2. Term; Completion Schedule. This Agreement shall commence on June 12, 2024, and shall terminate on June 30, 2026, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties, and may be terminated only pursuant to the terms of this Agreement.

3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed $600,000.

4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.

Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:
(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and
(E) The Consultant’s signature.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

Form: Professional Services Agreement v. November 2023 Page 5 of 40 TRB and Associates, Inc.

June 2024
Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.

5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.

6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.

7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.

8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City. (B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.
(C) David Gonzalves, Community Development Assistant Director, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

Form: Professional Services Agreement v. November 2023 Page 6 of 40 TRB and Associates, Inc.

June 2024
and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.
(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.

9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.

10. Indemnification and Hold Harmless.

Consultant shall defend, indemnify, and hold harmless the City and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder, including the performance of work of any of Consultant’s subcontractors or agents, or Consultant’s failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours.

Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.

13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.

14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.

Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

Form: Professional Services Agreement v. November 2023 Page 7 of 40 TRB and Associates, Inc.

June 2024

15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.

16. Termination.
(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:
(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:
(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense. (C) In the event that this Agreement is terminated by City for any reason, Consultant shall:
(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and (2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

Form: Professional Services Agreement v. November 2023 Page 8 of 40 TRB and Associates, Inc.

June 2024
notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.

18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.

20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.

21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.

22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

Form: Professional Services Agreement v. November 2023 Page 9 of 40 TRB and Associates, Inc.

June 2024

23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:

Community Development Assistant Director
City of Salinas
65 W. Alisal Street
Salinas, California 93901
With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:

Todd Bailey
Principal & Founder
1265 El Camino Real, Suite 209
Santa Clara, CA 95050
[email protected] (925) 876-4596
(C) The execution of any such notices by the Assistant Director shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice. (D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.

24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

Form: Professional Services Agreement v. November 2023 Page 10 of 40 TRB and Associates, Inc.

June 2024
of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.

26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.

28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.

29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 X

Form: Professional Services Agreement v. November 2023 Page 12 of 40 TRB and Associates, Inc.

June 2024
Exhibit A- Insurance Requirements
Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A)Commercial General Liability (“CGL”): Insurance Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C)Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D)Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

Form: Professional Services Agreement v. November 2023 Page 13 of 40 TRB and Associates, Inc.

June 2024
Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

Form: Professional Services Agreement v. November 2023 Page 14 of 40 TRB and Associates, Inc.

June 2024
Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 05/21/2024
The Liberty Company Insurance Brokers
Lic #0D79653
5955 De Soto Ave, Ste 250
Woodland Hills CA 91367
David Saechao
(888) 918-3960
[email protected]

TRB AND ASSOCIATES
3180 CROW CANYON PL #216
SAN RAMON CA 94583
Continental Casualty Company 20443
National Fire Ins Co of Hartford 20478
Transportation Insurance Co 20494
Employers Preferred Ins. Co. 10346
U. S. Specialty Insurance Co. 29599
CL23102782067
A 2097186534 11/10/2023 11/10/2024
2,000,000
1,000,000
10,000
2,000,000
4,000,000
4,000,000
B 7013446068 11/10/2023 11/10/2024
1,000,000
C
0 7036238862 11/10/2023 11/10/2024
2,000,000
2,000,000
D EIG463819503 11/10/2023 11/10/2024 1,000,000
1,000,000
1,000,000
E Professional Liability (E&O) USS2334220 11/10/2023 11/10/2024 each claim 2,000,000
aggregate 2,000,000
retention 25,000
Whereby required by written contract or agreement, Certificate Holder is included as an Additional Insured under the Commercial General Liability on a Primary/Non-Contributory basis. Waiver of Subrogation in favor of the Additional Insured applies to the General Liability.

City of Salinas
65 West Alisal Street
Salinas CA 93901

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER

OTH- STATUTEPER
(MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY)

POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PROJECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 Policy # 2097186534 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 Policy # 2097186534 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 2018 Liberty Mutual Insurance
AC 85 43 06 18 Includes copyrighted material of Insurance Services Office, Inc., with Pitsagpeerm1isosfio7n.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CALIFORNIA BUSINESS AUTO COVERAGE

ENHANCEMENT ENDORSEMENT
This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE FORM
With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement.

If the policy to which this endorsement is attached also contains a Business Auto Coverage Enhancement Endorsement with a specific state named in the title, this endorsement does not apply to vehicles garaged in that specified state.

COVERAGE INDEX

SUBJECT PROVISION NUMBER
ACCIDENTAL AIRBAG DEPLOYMENT 12
ADDITIONAL INSURED BY CONTRACT, AGREEMENT OR PERMIT 3
AMENDED DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS 20 AMENDED FELLOW EMPLOYEE EXCLUSION 5
AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT COVERAGE 14 BODILY INJURY REDEFINED 24
EMPLOYEES AS INSUREDS (Including Employee Hired Auto) 2 EXTRA EXPENSE - BROADENED COVERAGE 10
GLASS REPAIR - WAIVER OF DEDUCTIBLE 16
HIRED AUTO COVERAGE TERRITORY 22
HIRED AUTO PHYSICAL DAMAGE (Including Employee Hired Auto) 6 LOAN / LEASE GAP (Coverage Not Available In New York) 15 NEWLY FORMED OR ACQUIRED SUBSIDIARIES 1
PARKED AUTO COLLISION COVERAGE (WAIVER OF DEDUCTIBLE) 17 PERSONAL EFFECTS COVERAGE 11
PHYSICAL DAMAGE - ADDITIONAL TRANSPORTATION EXPENSE COVERAGE 8 PHYSICAL DAMAGE DEDUCTIBLE - VEHICLE TRACKING SYSTEM 13 PRIMARY AND NON-CONTRIBUTORY - WRITTEN CONTRACT OR WRITTEN AGREEMENT 23 RENTAL REIMBURSEMENT 9
SUPPLEMENTARY PAYMENTS 4
TOWING AND LABOR 7
TWO OR MORE DEDUCTIBLES 18
UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS 19

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US SECTION II - LIABILITY COVERAGE is amended as follows:
21 1. NEWLY FORMED OR ACQUIRED SUBSIDIARIES
SECTION II - LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured is amended to include the following as an "insured":
d. Any legally incorporated subsidiary of which you own more than 50 percent interest during the policy period. Coverage is afforded only for 90 days from the date of acquisition or formation.

However, "insured" does not include any organization that:
(1) Is a partnership or joint venture; or
(2) Is an "insured" under any other automobile policy except a policy written specificall y to apply in excess of this policy; or
(3) Has exhausted its Limit of Insurance or had its policy terminated under any other automobile policy.
38 of 86
Policy 7013446068 COMMERCIAL AUTO
AC 85 43 06 18
DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 2018 Liberty Mutual Insurance
Includes copyrighted material of Insurance Services Office, Inc., with Pitsagpeerm2isosfio7 Coverage under this provision d. does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization.

2. EMPLOYEES AS INSUREDS
SECTION II - LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured is amended to include the following as an "insured":
e. Any "employee" of yours while using a covered "auto" you do not own, hire or borrow but only for acts within the scope of their employment by you. Insurance provided by this endorsement is excess over any other insurance available to any "employee". f. Any "employee" of yours while operating an "auto" hired or borrowed under a written contract or agreement in that "employee’s" name, with your permission, while performing duties related to the conduct of your business and within the scope of their employment. Insurance provided by this endorsement is excess over any other insurance available to the "employee".

3. ADDITIONAL INSURED BY CONTRACT, AGREEMENT OR PERMIT
SECTION II - LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured is amended to include the following as an "insured":
g. Any person or organization with respect to the operation, maintenance or use of a covered "auto", provided that you and such person or organization have agreed in a written contract, written agreement, or permit issued to you by governmental or public authority, to add such person, or organization, or governmental or public authority to this policy as an "insured".

However, such person or organization is an "insured":
(1) Only with respect to the operation, maintenance or use of a covered "auto"; (2) Only for "bodily injury" or "property damage" caused by an "accident" which takes place after you executed the written contract or written agreement, or the permit has been issued to you; and
(3) Only for the duration of that contract, agreement or permit.

The "insured" is required to submit a claim to any other insurer to which coverage could apply for defense and indemnity. Unless the "insured" has agreed in writing to primary noncontributory wording per enhancement number 24, this policy is excess over any other collectible insurance.

4. SUPPLEMENTARY PAYMENTS
SECTION II - LIABILITY COVERAGE, Coverage Extensions, 2.a. Supplementary Payments , Paragraphs (2) and (4) are replaced by the following:
(2) Up to $3,000 for cost of bail bonds (including bonds for related traffic violations ) required because of an "accident" we cover. We do not have to furnish these bonds. (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day because of time off from work.

5. AMENDED FELLOW EMPLOYEE EXCLUSION
In those jurisdictions where, by law, fellow "employees" are not entitled to the protection afforded to the employer by the workers compensation exclusivity rule, or similar protection, the following provision is added:

SECTION II - LIABILITY , Exclusion B.5. Fellow Employee does not apply if the "bodily injury" results from the use of a covered "auto" you own or hire if you have workers compensation insurance in force for all of your "employees" at the time of "loss".

This coverage is excess over any other collectible insurance.

SECTION III - PHYSICAL DAMAGE COVERAGE is amended as follows:

6. HIRED AUTO PHYSICAL DAMAGE
Paragraph A.4. Coverage Extensions of SECTION III - PHYSICAL DAMAGE COVERAGE, is amended by adding the following:

If hired "autos" are covered "autos" for Liability Coverage, and if Comprehensive, Specified Causes of Loss or Collision coverage are provided under the Business Auto Coverage Form for any "auto" you own, then the Physical Damage coverages provided are extended to "autos":
39 of 86 280 001843 57021999
Policy 7013446068
AC 85 43 06 18 n.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 agpeerm3isosfio7
a. You hire, rent or borrow; or
b. Your "employee" hires or rents under a written contract or agreement in that "employee’s" name, but only if the damage occurs while the vehicle is being used in the conduct of your business, subject to the following limit and deductible:
a. The most we will pay for "loss" in any one "accident" or "loss" is the smallest of:
(1) $50,000; or
(2) The actual cash value of the damaged or stolen property as of the time of the "loss"; or (3) The cost of repairing or replacing the damaged or stolen property with other property of like kind and quality, minus a deductible.
b. The deductible will be equal to the largest deductible applicable to any owned "auto" for that coverage.
c. Subject to the limit, deductible and excess provisions described in this provision, we will provide coverage equal to the broadest coverage applicable to any covered "auto" you own. d. Subject to a maximum of $1,000 per "accident", we will also cover the actual loss of use of the hired "auto" if it results from an "accident", you are legally liable and the lessor incurs an actual financial loss.
e. This coverage extension does not apply to:
(1) Any "auto" that is hired, rented or borrowed with a driver; or (2) Any "auto" that is hired, rented or borrowed from your "employee" or any member of your "employee’s" household.

Coverage provided under this extension is excess over any other collectible insurance available at the time of "loss".

7. TOWING AND LABOR
SECTION III - PHYSICAL DAMAGE COVERAGE, Paragraph A.2. Towing , is amended by the addition of the following:

We will pay towing and labor costs incurred, up to the limits shown below, each time a covered "auto" classified and rated as a private passenger type, "light truck" or "medium truck" is disabled:
a. For private passenger type vehicles, we will pay up to $75 per disablement. b. For "light trucks", we will pay up to $75 per disablement. "Light trucks" are trucks that have a gross vehicle weight (GVW) of 10,000 pounds or less.
c. For "medium trucks", we will pay up to $150 per disablement. "Medium trucks" are trucks that have a gross vehicle weight (GVW) of 10,001 - 20,000 pounds.

However, the labor must be performed at the place of disablement.

8. PHYSICAL DAMAGE - ADDITIONAL TRANSPORTATION EXPENSE COVERAGE Paragraph A.4.a. Coverage Extensions, Transportation Expenses of SECTION III - PHYSICAL DAMAGE COVERAGE, is amended to provide a limit of $50 per day and a maximum limit of $1,500.

9. RENTAL REIMBURSEMENT
SECTION III - PHYSICAL DAMAGE COVERAGE, A. Coverage , is amended by adding the following:
a. We will pay up to $75 per day for rental reimbursement expenses incurred by you for the rental of an "auto" because of "accident" or "loss", to an "auto" for which we also pay a "loss" under Comprehensive, Specified Causes of Loss or Collision Coverages. We will pay only for those expenses incurred after the first 24 hours following the "accident" or "loss" to the covered "auto." b. Rental Reimbursement requires the rental of a comparable or lesser vehicle, which in many cases may be substantially less than $75 per day, and will only be allowed for the period of time it should take to repair or replace the vehicle with reasonable speed and similar quality, up to a maximum of 30 days.
c. We will also pay up to $500 for reasonable and necessary expenses incurred by you to remove and replace your tools and equipment from the covered "auto". This limit is excess over any other collectible insurance.
40 of 86
Policy 7013446068
AC 85 43 06 18 n.
2018 Liberty Mutual Insurance
Includes copyrighted material of Insurance Services Office, Inc., with Pits DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 agpeerm4isosfio7
d. This coverage does not apply unless you have a business necessity that other "autos" available for your use and operation cannot fill.
e. If "loss" results from the total theft of a covered "auto" of the private passenger type, we will pay under this coverage only that amount of your rental reimbursement expenses which is not already provided under Paragraph 4. Coverage Extension .
f. No deductible applies to this coverage.
g. The insurance provided under this extension is excess over any other collectible insurance.

If this policy also provides Rental Reimbursement Coverage you purchased, the coverage provided by this Enhancement Endorsement is in addition to the coverage you purchased.

For the purposes of this endorsement provision, materials and equipment do not include "personal effects" as defined in provision 11.B.

10. EXTRA EXPENSE - BROADENED COVERAGE
Under SECTION III - PHYSICAL DAMAGE COVERAGE, A. Coverage , we will pay for the expense of returning a stolen covered "auto" to you. The maximum amount we will pay is $1,000.

11. PERSONAL EFFECTS COVERAGE
A. SECTION III - PHYSICAL DAMAGE COVERAGE, A. Coverage , is amended by adding the following:

If you have purchased Comprehensive Coverage on this policy for an "auto" you own and that "auto" is stolen, we will pay, without application of a deductible, up to $600 for "personal effects" stolen with the "auto."
The insurance provided under this provision is excess over any other collectible insurance.

B. SECTION V - DEFINITIONS is amended by adding the following:

For the purposes of this provision, "personal effects" mean tangible property that is worn or carried by an "insured." "Personal effects" does not include tools, equipment, jewelry, money or securities.

12. ACCIDENTAL AIRBAG DEPLOYMENT
SECTION III - PHYSICAL DAMAGE COVERAGE, B. Exclusions is amended by adding the following:

If you have purchased Comprehensive or Collision Coverage under this policy, the exclusion for "loss" relating to mechanical breakdown does not apply to the accidental discharge of an airbag.

Any insurance we provide shall be excess over any other collectible insurance or reimbursement by manufacturer’s warranty. However, we agree to pay any deductible applicable to the other coverage or warranty.

13. PHYSICAL DAMAGE DEDUCTIBLE - VEHICLE TRACKING SYSTEM SECTION III - PHYSICAL DAMAGE COVERAGE, D. Deductible, is amended by adding the following:

Any Comprehensive Deductible shown in the Declarations will be reduced by 50% for any "loss" caused by theft if the vehicle is equipped with a vehicle tracking device such as a radio tracking device or a global position device and that device was the method of recovery of the vehicle.

14. AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT COVERAGE SECTION III - PHYSICAL DAMAGE COVERAGE, B. Exclusions , Paragraph a. of the exception to exclusions 4.c. and 4.d. is deleted and replaced with the following:

Exclusions 4.c. and 4.d. do not apply to:
a. Electronic equipment that receives or transmits audio, visual or data signals, whether or not designed solely for the reproduction of sound, if the equipment is:
(1) Permanently installed in the covered "auto" at the time of the "loss" or removable from a housing unit that is permanently installed in the covered "auto"; and (2) Designed to be solely operated by use from the power from the "auto’s" electrical system; and (3) Physical damage coverages are provided for the covered "auto".

If the "loss" occurs solely to audio, visual or data electronic equipment or accessories used with this equipment, then our obligation to pay for, repair, return or replace damaged or stolen property will be reduced by a $100 deductible.
41 of 86 280 001843 57021999
Policy 7013446068 2018
Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with Pits
DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 agpeerm5isosfio7

15. LOAN / LEASE GAP COVERAGE (Not Applicable In New York) A. Paragraph C. Limit Of Insurance of SECTION III - PHYSICAL DAMAGE COVERAGE is amended by adding the following:

The most we will pay for a "total loss" to a covered "auto" owned by or leased to you in any one "accident" is the greater of the:

1. Balance due under the terms of the loan or lease to which the damaged covered "auto" is subject at the time of the "loss" less the amount of:
a. Overdue payments and financial penalties associated with those payments as of the date of the "loss";
b. Financial penalties imposed under a lease due to high mileage, excessive use or abnormal wear and tear;
c. Costs for extended warranties, Credit Life Insurance, Health, Accident or Disability Insurance purchased with the loan or lease; d. Transfer or rollover balances from previous loans or leases; e. Final payment due under a "Balloon Loan";
f. The dollar amount of any unrepaired damage which occurred prior to the "total loss" of a covered "auto";
g. Security deposits not refunded by a lessor;
h. All refunds payable or paid to you as a result of the early termination of a lease agreement or as a result of the early termination of any warranty or extended service agreement on a covered "auto";
i. Any amount representing taxes;
j. Loan or lease termination fees; or

2. The actual cash value of the damage or stolen property as of the time of the "loss".

An adjustment for depreciation and physical condition will be made in determining the actual cash value at the time of the "loss". This adjustment is not applicable in Texas.

B. Additional Conditions
This coverage applies only to the original loan for which the covered "auto" that incurred the "loss" serves as collateral, or lease written on the covered "auto" that incurred the "loss".

C. SECTION V - DEFINITIONS is changed by adding the following:

As used in this endorsement provision, the following definitions apply:
"Total loss" means a "loss" in which the cost of repairs plus the salvage value exceeds the actual cash value.

A "balloon loan" is one with periodic payments that are insufficient to repay the balance over the term of the loan, thereby requiring a large final payment.

16. GLASS REPAIR - WAIVER OF DEDUCTIBLE
Paragraph D. Deductible of SECTION III - PHYSICAL DAMAGE COVERAGE is amended by the addition of the following:

No deductible applies to glass damage if the glass is repaired rather than replaced.

17. PARKED AUTO COLLISION COVERAGE (WAIVER OF DEDUCTIBLE) Paragraph D. Deductible of SECTION III - PHYSICAL DAMAGE COVERAGE is amended by the addition of the following:

The deductible does not apply to "loss" caused by collision to such covered "auto" of the private passenger type or light weight truck with a gross vehicle weight of 10,000 lbs. or less as defined by the manufacturer as maximum loaded weight the "auto" is designed to carry while it is:
a. In the charge of an "insured";
b. Legally parked; and
c. Unoccupied.
42 of 86
Policy 7013446068
AC 85 43 06 18 n.
2018 Liberty Mutual Insurance
Includes copyrighted material of Insurance Services Office, Inc., with Pits DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 2018 Liberty Mutual Insurance
Includes copyrighted material of Insurance Services Office, Inc., with Pitsagpeerm6isosfio7 The "loss" must be reported to the police authorities within 24 hours of known damage.

The total amount of the damage to the covered "auto" must exceed the deductible shown in the Declarations.

This provision does not apply to any "loss" if the covered "auto" is in the charge of any person or organization engaged in the automobile business.

18. TWO OR MORE DEDUCTIBLES
Under SECTION III - PHYSICAL DAMAGE COVERAGE, if two or more company policies or coverage forms apply to the same "accident", the following applies to Paragraph D. Deductible :
a. If the applicable Business Auto deductible is the smaller (or smallest) deductible, it will be waived; or
b. If the applicable Business Auto deductible is not the smaller (or smallest) deductible , it will be reduced by the amount of the smaller (or smallest) deductible; or c. If the "loss" involves two or more Business Auto coverage forms or policies, the smaller (or smallest) deductible will be waived.

For the purpose of this endorsement, company means any company that is part of the Liberty Mutual Group.

SECTION IV - BUSINESS AUTO CONDITIONS is amended as follows:

19. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS
SECTION IV- BUSINESS AUTO CONDITIONS , Paragraph B.2. is amended by adding the following:

If you unintentionally fail to disclose any hazards, exposures or material facts existing as of the inception date or renewal date of the Business Auto Coverage Form, the coverage afforded by this policy will not be prejudiced.

However, you must report the undisclosed hazard of exposure as soon as practicable after its discovery, and we have the right to collect additional premium for any such hazard or exposure.

20. AMENDED DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS SECTION IV - BUSINESS AUTO CONDITIONS , Paragraph A.2.a. is replaced in its entirety by the following:
a. In the event of "accident", claim, "suit" or "loss", you must promptly notify us when it is known to:
(1) You, if you are an individual;
(2) A partner, if you are a partnership;
(3) Member, if you are a limited liability company;
(4) An executive officer or the "employee" designated by the Named Insured to give such notice, if you are a corporation.

To the extent possible, notice to us should include:
(a) How, when and where the "accident" or "loss" took place; (b) The "insured’s" name and address; and
(c) The names and addresses of any injured persons and witnesses.

21. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US SECTION IV - BUSINESS AUTO CONDITIONS , Paragraph A.5. Transfer Of Rights Of Recovery Against Others To Us, is amended by the addition of the following:

If the person or organization has in a written agreement waived those rights before an "accident" or "loss", our rights are waived also.

22. HIRED AUTO COVERAGE TERRITORY
SECTION IV - BUSINESS AUTO CONDITIONS , Paragraph B.7. Policy Period, Coverage Territory , is amended by the addition of the following:
f. For "autos" hired 30 days or less, the coverage territory is anywhere in the world, provided that the "insured’s" responsibility to pay for damages is determined in a "suit", on the merits, in the United States, the territories and possessions of the United States of America, Puerto Rico or Canada or in a settlement we agree to.
43 of 86 280 001843 57021999
Policy 7013446068
AC 85 43 06 18 n.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 2018 Liberty Mutual Insurance
Includes copyrighted material of Insurance Services Office, Inc., with Pitsagpeerm7isosfio7 This extension of coverage does not apply to an "auto" hired, leased, rented or borrowed with a driver.

23. PRIMARY AND NON-CONTRIBUTING IF REQUIRED BY WRITTEN CONTRACT OR WRITTEN AGREEMENT The following is added to SECTION IV - BUSINESS AUTO CONDITIONS, General Conditions, B.5. Other Insurance and supersedes any provision to the contrary:

This Coverage Form’s Covered Autos Liability Coverage is primary to and will not seek contribution from any other insurance available to an "insured" under your policy provided that:

1. Such "insured" is a Named Insured under such other insurance; and

2. You have agreed in a written contract or written agreement that this insurance would be primary and would not seek contribution from any other insurance available to such "insured".

SECTION V - DEFINITIONS is amended as follows:

24. BODILY INJURY REDEFINED
Under SECTION V - DEFINITIONS , Definition C. is replaced by the following:
"Bodily injury" means physical injury, sickness or disease sustained by a person, including mental anguish, mental injury, shock, fright or death resulting from any of these at any time. 44 of 86
Policy 7013446068
AC 85 43 06 18 n.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.)
You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be 2 % of the California workers' compensation premium otherwise due on such remuneration.

Schedule
Person or Organization Job Description
With respect to all employees subject to the
workers' compensation laws of the state of
California, any person or organization for whom
the Named Insured has agreed by written
contract to furnish this waiver.

This policy is subject to a minimum charge of $250 for the issuance of waivers of subrogation This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Issued to
Premium

TRB AND ASSOCIATES
Carrier Code 00920
Endorsement No.

Countersigned at on By:

WC 04 03 06
Authorized Representative
(Ed. 4-84) © 1998 by the Workers' Compensation Insurance Rating Bureau of California. All rights reserved.

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE WC 04 03 06 Policy EIG463819503 (Ed. 4-84)
This endorsement, effective 11/10/2023 at 12:01 AM standard time, forms a part of Policy No. EIG 4638195 023 Of the EMPLOYERS PREFERRED INS. CO.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 Corporate Office Silicon Valley Office Sacramento Office Southern California Office 3180 Crow Canyon Place, Suite 216 1265 El Camino Real, Suite 209 1900 Point West Way, Suite 261 4182 N Viking Way, Suite 213 San Ramon, CA 94583 Santa Clara, CA 95050 Sacramento, CA 95815 Long Beach, CA 90808 Tel: 925.866.2633 Tel: 408.642.1068 Tel: 916.384.0900 Tel: 562.566.4144 www.TRBplus.com
May 23, 2024
Mr. David Gonzalves
Community Development Department
City of Salinas
Via email: [email protected]
SUBJECT: Preliminary Cost Estimate to Provide Plan Review, Inspection, and Administration Services - New Logistics Facility [REV 2]
Dear Mr. Gonzalves:

TRB and Associates, Inc. (TRB) is pleased to submit this cost estimate proposal to provide plan review, inspection, and administration services support to the City of Salinas on a proposed new logistics facility project. For this project, TRB has assembled a capable team experienced in construction code compliance technical evaluation and consulting. We are available to discuss this proposal in more detail at your convenience.

We would like to confirm that the scope and fee estimate associated with this proposal is based upon general information received via recent discussions.

KEY PERSONNEL
TRB has a team with strong qualifications and attentiveness to quality and schedule. Of note, all of our proposed key team members proposed have provided plan review and inspection services on projects of similar scope and size. Assigning staff with this familiarity and significant relevant experience and knowledge will ensure that project deliverables will be completed in a timeframe suitable to the City. Please note that an accounting of and resumes for our proposed key individuals are available upon request.

SCOPE OF WORK
Project Understanding
TRB understands that the City is seeking support from a qualified firm to perform a construction code compliance plan review, inspection, and administration of this project. Table 1 below reflects elements and areas of the project understood to be considered in this scope of work. We also understand that construction is expected to start in the Fall 2024 timeframe and be completed in the June 2026 timeframe (approximate 18-month duration).

Exhibit B
DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 May 23, 2024
City of Salinas
Proposal to Provide Plan Review, Inspection, and Administration Services – New Logistics Facility [REV 2]

Page 2 of 6 ends

TABLE 1: Project Elements / Structures
New Logistics Facility Project
Element Area
Main Logistics Building
Number of Stories: 5
Type of Construction: 1A
Support Buildings
Guard Shacks (x2)
Fire Water Tanks & Pump Houses

3.0 million s.f.

TBD
It is understood that the project is to be reviewed and inspected for adherence to current California Building Standards Codes covering life safety, disabled access, structural, energy conservation, green building, plumbing, mechanical, and electrical provisions; as amended and adopted by the City of Salinas. • California Building Code
• California Plumbing Code
• California Mechanical Code
• California Electrical Code
• California Energy Code
• California Green Building Standards Code
Please note that provisions regulated and enforced by Planning, Engineering, Fire, Public Works, Health Departments; and/or other authorities normally outside the jurisdiction of a municipal Building Department would be considered additional scope items. Services rendered in these disciplines would be considered additional cost items, and would be billed on a Time-and-Materials basis, in accordance with the enclosed Table 3 Fee Schedule.

Project Management / Coordination
Our approach to this engagement is centered on using experienced staff and fostering open communication between our firm, the City, and other project stakeholders, as directed by the City. Shortly after project notice to proceed, we would recommend holding a teleconference with all appropriate stakeholders to verify project expectations, deliverables, scheduling, and logistical considerations. Throughout this engagement, we would like to confirm that our key/lead team members will be accessible to staff. We understand that maintaining clear communication is essential for helping ensure that decisions are made in timely manner. • As part of our approach, we have budgeted time for key staff to attend monthly check-in/coordination meetings with project stakeholders to ensure alignment on code interpretation, staffing and project schedule needs.

TASK 1.0: Code Compliance Plan Review
It is understood that the goal for this task is to provide a thorough code compliance plan review of the project design to ensure adherence to current California Building Standards, as amended and adopted by the City of Salinas. Our proposal covers a total of three cycles of code compliance plan review for the project.

Process / Approach
Plan documents for each structure will be reviewed and a finding issued in punch-list style or electronic format (e.g. ProjectDox, Bluebeam, etc.) of the City’s choosing, identifying elements which may require updating/modification as a result of adopted present-day codes and standards. All findings provided will include specific reference to the source code and/or standards provision(s), as well as justification(s) for each project requirement noted. TRB will maintain complete records related to all plans, calculations, and documents received.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 May 23, 2024
City of Salinas
Proposal to Provide Plan Review, Inspection, and Administration Services – New Logistics Facility [REV 2]

Page 3 of 6 ends

We understand that we would be working directly with the City team to ensure that the project is evaluated to all applicable standards. To track and address any issues that may arise during document review, TRB will implement a code interpretation forum between our plan reviewers and the City team to help ensure open communication among project stakeholders is maintained.

We also understand that the timeline for providing review deliverables is yet to be finalized. To confirm, all timeline requirements will be coordinated with the City team. In general, TRB is prepared to review to the following turnaround timeframes:
• Standard Submittals: 15 to 20 working day turnaround for initial review, 10 to 15 working day turnaround for subsequent (resubmittal) reviews.
• Deferred Submittals, RFIs, ECNs and other Revision-Related Submittals: 5 to 10 working day turnround.

Please note that for large/complex deferred and revision-related submittals, extended review timeframes may apply, and would as be mutually agreed upon prior to commencement of review. • Expedited: As an alternate, expedited review timeframes may be accommodated based upon staff availability.

Expedited review timeframes and associated additional cost would be as mutually agreed upon prior to commencement of review.

Deliverables
Our office will present its observations, findings, and opinions/recommendations in a written summary report and/or ProjectDox. The report will itemize reviewed documents relevant to any observations/recommendations made. TRB is prepared to discuss potential recommendations and timeline considerations.

It is presumed that after delivery of each plan review report, a teleconference meeting may be hosted by the City as a forum for project designers to discuss plan review findings. As part of this task, TRB staff will be available to participate in any such teleconference meeting.

Throughout this engagement, TRB staff will be available to answer general follow up questions related to review findings. In the case where the project scope changes significantly or consultation results in review of alternative schemes, TRB will notify the City for approval to proceed on a time-and-materials basis.

Assumptions
• All applicable plans and record documents necessary for review will be furnished by the City. • Separate Permit Submittals associated with the project (e.g. Tenant Improvement, Conveyor System Installation packages, etc.) would be considered additional cost items, and would be billed on a Fixed Fee basis at 45% of the City Plan Review Fee.
• Deferred Submittals, RFIs, ECNs and other Revision-Related Submittals would be considered additional cost items, and would be billed on a Time-and-Materials basis, in accordance with the enclosed Table 3 Fee Schedule. • Expedited Reviews would incur the following additional costs:
o Expedited Separate Permit submittals would be billed on a Fixed Fee basis at 67.5% (45% x 1.5) of the City Plan Review Fee.
o Expedited Deferred Submittals, RFIs, ECNs, and other Revision-Related submittals would be billed on a Time-and-Materials basis at expedited rates, in accordance with the enclosed Table 3 Fee Schedule. • Alternate Materials and Methods Request (AMMR) Evaluations. For other than review of the initial PBDA (Performance Based Design Approach) AMMR submittal document, AMMR evaluations would be considered additional cost items, and would be billed on a Time-and-Materials basis, in accordance with the enclosed Table 3 Fee Schedule.
• TRB Scope excludes fire suppression, grading, drainage, supporting infrastructure and site-work specific elements outside of the building footprints.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 May 23, 2024
City of Salinas
Proposal to Provide Plan Review, Inspection, and Administration Services – New Logistics Facility [REV 2]

Page 4 of 6 ends

TASK 2.0: Building Inspection
It is understood that the goal for this task is to provide a thorough code compliance inspection of the project to ensure adherence to approved plan document and current California Building Standards, as amended and adopted by the City of Salinas. It is also understood that the anticipated construction timeline for the project is 18 months.

Process / Approach / Deliverables
TRB is prepared to provide onsite inspection staffing at the project site once mobilization and/or a notice to proceed is issued by the City. TRB is proposing to furnish two (2) Inspectors onsite five (5) days per week during construction activity on the project. Our field inspectors are prepared to perform all code-mandated inspections as well as those which may be designated specifically by the City, and review change orders / engineering change notices, information requests and similar documentation to verify that any field changes which may have a code implication are reviewed for code compliance by plan review staff as necessary.

Our field inspectors will maintain daily and weekly inspection activity records, and are prepared to take photo documentation only if requested and cleared by the City. Our inspectors will also be available to review the qualifications of and work with Special Inspectors on the project. Our team will review the special inspectors’ daily reports to ensure that all special inspection duties are being fulfilled.

On occasion, additional inspection assistance may be required, particularly when a project is accelerated. Our Project Manager will assess staffing needs and check in with City staff on a regular basis to ensure that an appropriate presence is maintained at the project site.

We understand that in this function, our primary responsibility is to ensure compliance with building codes and standards as adopted by the City. Our team will coordinate with the project applicant team to quickly resolve any open code-related items which may come up through issuance of correction notices, holding discussions with the project team, City, and other applicable stakeholders, as appropriate. We encourage frequent, regularly scheduled check-in discussions with applicant and designer teams as a tool to help ensure alignment on technical and schedule considerations throughout the project.

Inspection Requests
As an option, in coordination with City, we are prepared to issue our “Inspection Request and Holdpoints” handout which details the process for making and fulfilling inspection requests. This includes information on what format requests are made, how much advance notice is required, what type of plan information is required at each inspection location, and expected signoffs prior to project elements being eligible for inspection (such as special inspector signoff).

Onsite Logistical Requirements
TRB is presuming that the following logistical considerations are to be fulfilled by the project owner team:

1. A furnished office / desk location large enough for two (2) persons at or near the project site.

2. Secure high-speed internet access at the project office.

3. Active wireless cell phone signal reception.

4. Access to and/or provisions for bottled water and maintained restroom facilities.

5. Work space to include climate control, both heat and air conditioning.

Assumptions
• 5-days per week primary and secondary inspector coverage (i.e. 2 full-time onsite inspectors). • A project construction duration of 18 months, as measured from date of first inspection to date of passed final inspection.
• Scope excludes fire suppression, grading, drainage, supporting infrastructure and site-work specific elements outside of the building footprint.

DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 May 23, 2024
City of Salinas
Proposal to Provide Plan Review, Inspection, and Administration Services – New Logistics Facility [REV 2]

Page 5 of 6 ends

TASK 3.0: Project Meetings (Optional)
Should it be determined that our attendance is needed at select onsite meetings, TRB staff would be able to attend given sufficient advance notice. Please note that for other than onsite inspection staff, labor and reimbursables for attendance at any onsite meetings which become necessary would be considered an additional cost item, and would be billed on a time-and-materials basis, in accordance with the Fee Schedule included herein as Table 3.

SCHEDULE
Prior to project commencement, we will coordinate with designated City and stakeholder staff to confirm the final project and deliverables schedule.

PRICE
Please refer to Table 2 below for TRB’s preliminary opinion of probable cost to provide the noted scope of services.

Please be advised that our team will coordinate with the City on any pricing refinements and/or potential change order or scope amendments prior to proceeding with any such work. TRB will invoice the City on a monthly interval for services rendered.

Task 1.0 Services
We are proposing to provide plan review services provided under Task 1.0 on a Fixed-Fee basis. The proposed fee amount covers up to three plan review cycles. Any further review cycles which may become necessary would be billed on a time-and-materials basis.

Task 2.0 Services
Building inspection services associated with Task 2.0 are proposed to be provided on a Time-and-Materials basis, in accordance with the Fee Schedule included herein as Table 3.

Task 3.0 Services
Note that Table 2 excludes Task 3.0 Project Meetings as this task is optional; services provided under this task would be billed on a Time-and-Materials basis, in accordance with the enclosed Fee Schedule.

TABLE 2
Preliminary Opinion of Probable Cost
Task Description Fee
TASK 1.0 – Code Compliance Plan Review (Fixed Fee) $550,000 TASK 2.0 – Building Inspection (Time-and-Materials)
Labor & Reimbursables $1,150,000
GRAND TOTAL $1,700,000
DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 May 23, 2024
City of Salinas
Proposal to Provide Plan Review, Inspection, and Administration Services – New Logistics Facility [REV 2]

Page 6 of 6 ends

OUR COMMITMENT
With TRB and Associates, the City of Salinas will receive an experienced team who takes pride in providing excellent service. We look forward to the opportunity to work with Salinas staff on this assignment. If you have questions or need any additional information, please do not hesitate to contact me by phone at (925) 876-4596 or by email at [email protected]. I look forward to hearing your feedback soon.

Sincerely,
TRB + ASSOCIATES, INC.

Todd Bailey, PE, LEED AP, CASp, MBA
ICC Certified Building Plans Examiner + Commercial Combination Inspector Principal-in-Charge
Encl: Table 3: TRB Fee Schedule
DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17

SPECIAL PROJECT FEE SCHEDULE
Schedule of Hourly Rates and Reimbursables
The following billing rates apply for services rendered on an hourly basis:
• Overtime, Emergency, Expedited, and After-hours work is billed at the above-noted rates plus an additional 50 percent (Note that no overtime will be charged without client authorization) • Reimbursement for direct expenses, incurred in connection with the work, will be at cost plus fifteenpercent. • Reimbursement for employee-owned vehicles used in connection with the work will be at the current IRS rate plus 20 percent per mile.
• All requested inspection services are subject to a minimum 4-hourfee. • Project inspections subject to prevailing wage requirements are at the above-published rates plus 30percent. • Other in-house charges for prints, reproductions and equipment use, etc. will be at standard company rates.

The above Schedule is valid through June 30, 2026 and may be adjusted thereafter. Rates subject to review and adjustment on an annual basis to account for changes in CPI, as mutually agreed upon.

TRB + ASSOCIATES, INC.| SPECIAL PROJECT FEE SCHEDULE 3-1 Position Hourly Rate
Principal / Director $235.00
Project / Division Manager $220.00
Building Official $195.00
Assistant Building Official $165.00
Plan Review Task Leader $195.00
Senior Plan Review Engineer/Architect $175.00
Senior Plans Examiner $160.00
Plan Review Engineer/Architect $150.00
Plans Examiner $130.00
Engineering Technician $110.00
Permit Technician III $100.00
Permit Technician II $ 90.00
Permit Technician I $ 80.00
Clerical/Admin $ 65.00
Civil/Grading/Storm Water Plan Review Engineer $230.00
Fire Protection Engineer $215.00
QSP Storm Water Inspector $195.00
CASp Certified Inspector/Examiner $175.00
Inspection Task Leader $185.00
Inspector of Record II $165.00
Inspector of Record I $150.00
Supervising Inspector $140.00
Senior Inspector III $130.00
Senior Inspector II $125.00
Senior Inspector I $120.00
Inspector II $110.00
Inspector I $105.00
Intern Inspector $ 75.00
TABLE 3
DocuSign Envelope ID: 92961A64-2692-4517-B17F-7DA84CA89E17 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-242, Version: 1
SB 1 Road Repair and Accountability Act - Fiscal Year 2026-27 Projects Approve a Resolution adopting a list of projects for fiscal year 2026-27 funded by SB 1: The Road Repair and Accountability Act of 2017.

City of Salinas Page 1 of 1 Printed on 5/29/2026
powered by Legistar™
Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 2, 2026
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS P.E., L.S., PUBLIC WORKS DIRECTOR
BY: VICTOR SANCHEZ, ASSISTANT ENGINEER
ADRIANA ROBLES, P.E., C.F.M., CITY ENGINEER
TITLE: SB 1 ROAD REPAIR AND ACCOUNTABILITY ACT – FY 2026/27

PROJECTS
RECOMMENDED MOTION:

A motion to approve a resolution adopting a list of projects for Fiscal Year 2026-27 funded by Senate Bill 1, The Road Repair and Accountability Act of 2017.

EXECUTIVE SUMMARY:

Senate Bill 1 (SB 1) provides funding for roadway maintenance. The City is expecting to receive approximately $4.55 million to aid in roadway maintenance. As part of the funding requirement, the City Council must approve a resolution adopting a list of projects for the coming fiscal year.

The roadway maintenance list for SB 1 for Fiscal Year 2026-2027 includes the Year 3 pavement projects approved as part of the 5-Year Roadway Preservation Street List, the annual road repair program and other ongoing projects.

BACKGROUND:

SB 1, the Road Repair and Accountability Act of 2017 was passed by the California Legislature and signed into law by Governor Jerry Brown in April 2017 to address the significant transportation funding shortfalls statewide. Funding is allocated annually on a per capita basis.

Revenues for cities will come out of the Road Maintenance and Rehabilitation Account (RMRA) where cities are expected to prioritize repairing their existing infrastructure first before having some additional flexibility for those funds for other transportation needs. SB 1 will provide Salinas an estimated $4.55 million for roadway repairs in FY 2026-27.

In FY 2025-26, the City’s SB 1 funds were budgeted among Street Preventive Maintenance Program (CIP 9981), Williams Road Streetscape (CIP 9071), and Boronda Road Congestion Relief Project – Phase 1 (CIP 9510). To continue receiving SB 1 funds in the next fiscal year, the City must submit a Council-approved resolution with the City’s roadway maintenance and rehabilitation project list to the California Transportation Commission (CTC) by July 1, 2026. The proposed list has been selected based on the 5-Year Pavement Preservation Street List approved Page | 2
by City Council in June 2024 (Resolution No. 23031). Table 1, below, identifies the proposed projects that will be funded in-part or solely with FY 2026-27 Road Maintenance and Rehabilitation Account revenues:

Table 1: 2027 Pavement Improvements Project
Project
Title Description Location
Estimated
Useful
Life
Estimated
Schedule
2027 Annual
Road Repair
Program
Pavement
rehabilitation,
signage and
striping
Galindo St (Del Monte Ave to End)
John Cir (John St to End)
San Benito St (S Maderia Ave to End)
Dewey Ave (Beech St to Towt St)
Riker St (W Market St to 320' S/O W Market St)
Santa Monica Ct (Santa Monica Way to End)
Top Pl (Cedar St to End)
La Posada Way (Sherwood Dr to La Posada Dr)
Poplar St (Parkway Rd to E Market St)
Pima Cir (Cherokee Dr to End)
Garfield Cir (Swarner Ave to End)
Seneca Pl (Cherokee Dr to End)
Polk Cir (Polk St to End)
Arcadia Way (Natividad Rd to Glendora Way)
7-10 years
Start
Construction
Summer 2026
Complete
Construction
Fall 2027
2027 Year 3
Pavement
Improvements
Project
Pavement
rehabilitation,
signage and
striping
Constitution Blvd (E Laurel Dr to Independence Blvd)
N Main St (W Bernal to W Alvin Dr)
Sun St (Calle Cebu to E Market St)
Peach Dr (Calle Cebu to Commission St)
Prader St (Rianda St to E Alisal St)
Neil St (Merced St to Griffin St)
Merced St (E Market St to End)
Rianda St (Prader St to End)
Murphy St (E Alisal to End)
Rianda St (Griffin St to Prader St)
7-10 years
Start design
Summer 2026
Complete
Construction
Winter 2028
Table 2, below, provides the list of previously proposed and adopted projects that may also utilize FY 2026-27 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the state, its intent to fund these projects with Road Maintenance and Rehabilitation Account revenues.

Page | 3
Table 2: Previously Approved Projects
Project Title Description Location
Estimated
Useful
Life
Estimated
Schedule
2026
Pavement
Improvements
Project
Pavement rehabilitation,
signage and striping
Abbott St (2950’ N/O of Harris Road to City
Limit)
E Blanco Rd (City Limit to Abbot St)
S Sanborn Rd (Fairview Ave to Abbott St)
Via Paraiso (Los Palos Dr to La Mesa Dr)
Paraiso Ct (Via Paraiso Ct N to Via Paraiso S)
San Marino Way (E Romie Ln to Santa Cruz Ave)
La Mirada Dr (San Bruno Way to La Mesa Dr)
San Angelo Dr (Santa Cruz Ave to La Mesa Dr).
7-10 years
Start
Construction
Fall 2026
Complete
Construction
Summer 2027
Williams Road
Undergroundin
g, Streetscape,
& Median
Island
Streetscape improvements,
utility improvements, road
reconstruction, median
island, and ADA
improvements.

Williams Road from Bardin Road to East Alisal Street. 20-25 years Preconstruction
2026
Start
Construction
2030
Boronda Road
Congestion
Relief Project
– Phase 1
Construction of a
roundabout at East
Boronda Road and
McKinnon Street. Includes
pedestrian and bicyclist
improvements, median
islands, pavement
rehabilitation, landscaping,
storm and sanitary sewer
improvements, striping,
and signing.

East Boronda Road from Dartmouth Way to 1200 feet
East of McKinnon Street 20-25 years
Complete
Construction
Winter 2026
The City may elect to reprioritize its project list at any time. Formal notification to the CTC of any changes to the list is not required. However, the Project Expenditure Report submitted to the CTC each year in December will provide an opportunity for the City to communicate such changes to the CTC as part of the regular reporting process.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No. California Government Code §84308 does not apply.

Page | 4
STRATEGIC PLAN INITIATIVE:

The staff recommendation supports the Council’s Strategic Goals of Infrastructure and Public Safety as it provides funding to capital projects for improvements to existing infrastructure.

DEPARTMENTAL COORDINATION:

The Public Works and Finance Departments work closely in tracking SB 1 allocations, budgeting the funds appropriately, and adhering to the reporting requirements of the CTC.

FISCAL AND SUSTAINABILITY IMPACT:

The City is expected to receive approximately $4.55 Million in Fiscal Year 2026-27, and annually in years thereafter to help fund the City’s transportation infrastructure and safety projects.

There is no direct fiscal impact associated with adopting a list of projects for Fiscal Year 2026-

27. Fund General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount Requested

N/A N/A N/A N/A N/A
ATTACHMENTS:

Resolution
RESOLUTION NO._______ (N.C.S.)
A RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $4,551,771 in RMRA funding in Fiscal Year 2026-27 from SB 1; and
WHEREAS, this is the tenth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities through the presentation of the Pavement Management and Street Selection Policy and the 5-Year Pavement Preservation Street List presentations to the City Council and Finance Committee and through outreach presented to the public for the Active Transportation Plan and the Streetscape Master Plan; and WHEREAS, the City used the 5-Year Pavement Preservation Street List to develop the SB 1 project list to ensure revenues are being used on the most high-priority, equitable, and costeffective projects that also meet the communities’ priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate 900,000 square feet of streets/roads, add active transportation infrastructure throughout the City this year and similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “at higher risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good-excellent” condition; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Salinas, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2026-27 Road Maintenance and Rehabilitation Account revenues:

Project
Title Description Location
Estimated
Useful
Life
Estimated
Schedule
2027 Annual
Road Repair
Program
Pavement
rehabilitation,
signage and
striping
Galindo St (Del Monte Ave to End)
John Cir (John St to End)
San Benito St (S Maderia Ave to End)
Dewey Ave (Beech St to Towt St)
Riker St (W Market St to 320' S/O W Market St)
Santa Monica Ct (Santa Monica Way to End)
Top Pl (Cedar St to End)
La Posada Way (Sherwood Dr to La Posada Dr)
Poplar St (Parkway Rd to E Market St)
Pima Cir (Cherokee Dr to End)
Garfield Cir (Swarner Ave to End)
Seneca Pl (Cherokee Dr to End)
Polk Cir (Polk St to End)
Arcadia Way (Natividad Rd to Glendora Way)
7-10 years
Start
Construction
Summer 2026
Complete
Construction
Summer 2027
2027 Year 3
Pavement
Improvements
Project
Pavement
rehabilitation,
signage and
striping
Constitution Blvd (E Laurel Dr to Independence Blvd)
N Main St (W Bernal to W Alvin Dr)
Sun St (Calle Cebu to E Market St)
Peach Dr (Calle Cebu to Comission St)
Prader St (Rianda St to E Alisal St)
Neil St (Merced St to Griffin St)
Merced St (E Market St to End)
Rianda St (Prader St to End)
Murphy St (E Alisal to End)
Rianda St (Griffin St to Prader St)
7-10 years
Start design
Summer 2026
Complete
Construction
Winter 2028

3. The following previously proposed and adopted projects may also utilize Fiscal Year 2026-27 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Project Title Description Location
Estimated
Useful
Life
Estimated
Schedule
2026
Pavement
Improvements
Project
Pavement rehabilitation,
signage and striping
Abbott St (2950’ N/O of Harris Road to City
Limit)
E Blanco Rd (City Limit to Abbot St)
S Sanborn Rd (Fairview Ave to Abbott St)
Via Paraiso (Los Palos Dr to La Mesa Dr)
Paraiso Ct (Via Paraiso Ct N to Via Paraiso S)
San Marino Way (E Romie Ln to Santa Cruz Ave)
La Mirada Dr (San Bruno Way to La Mesa Dr)
San Angelo Dr (Santa Cruz Ave to La Mesa Dr).
7-10 years
Start
Construction
Fall 2026
Complete
Construction
Summer 2027
Project Title Description Location
Estimated
Useful
Life
Estimated
Schedule
Williams Road
Undergroundin
g, Streetscape,
& Median
Island
Streetscape improvements,
utility improvements, road
reconstruction, median
island, and ADA
improvements.

East Boronda Road from Dartmouth Way to 1200 feet
East of McKinnon Street 20-25 years
Complete
Construction
Winter 2026
PASSED AND APPROVED this 2nd day of June 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Soratos, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-243, Version: 1
Sherwood Recreation Center Building Improvement, CIP No. 9535 Additional Construction Contingencies
Approve a Resolution approving an increase in the contingency amount by $200,000 for a revised contingency amount not to exceed $650,000 for the Sherwood Recreation Center Building Improvement (CIP 9535); and appropriating $240,000 from Community Development Block Grants (CDBG) funds to CIP 9535.

City of Salinas Page 1 of 1 Printed on 5/29/2026
powered by Legistar™
Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 2, 2026
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, L.S., P.E.

BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER
ADRIANA ROBLES, P.E., C.F.M., CITY ENGINEER
TITLE: SHERWOOD RECREATION CENTER BUILDING
IMPROVEMENT, CIP NO. 9535

ADDITIONAL CONSTRUCTION CONTINGENCIES
RECOMMENDED MOTION:

A motion to approve a Resolution:

1. Approving an increase in the construction contingency amount by $200,000 for a revised contingency amount not to exceed $650,000 for the Sherwood Recreation Center Building Improvement (CIP 9535); and

2. Appropriating $240,000 from Community Development Block Grants (CDBG) funds to CIP 9535.

EXECUTIVE SUMMARY:

On December 9, 2025, City Council, pursuant to Resolution No. 23382, awarded a contract to Precision Construction Services for the Sherwood Recreation Center Building Improvement, CIP 9535, in the amount of $2,230,401 and approved a construction contingency amount of $450,000.

Approximately $114,000 of the $450,000 approved contingencies remain. In anticipation of major forthcoming change orders including solar light poles to replace the non-functioning parking lot lights, vertical safety netting around the open offices and basketball court, structural bracing for an existing roof parapet wall, replacement of lobby windows, and future unforeseen change orders, City staff is requesting City Council approval of and increase to the construction contingency by $200,000 for a revised contingency amount not to exceed $650,000.

BACKGROUND:

Page | 2
Approximately $114,000 of the $450,000 approved contingencies remain. Nineteen change orders have been approved to date for a total change order amount of $336,128.16. Major change orders were identified during the demolition phase of construction. These included unsuitable soils within the sidewalk and storage room, damaged CMU walls, water damage within the kitchen flooring, wood rot, etc.

In anticipation of major forthcoming change orders including solar light poles to replace the nonfunctioning parking lot lights, vertical safety netting around the open offices and basketball court, structural bracing for an existing unstable roof parapet wall, replacement of lobby windows, and future unforeseen change orders, City staff requests City Council approval of an increase to construction contingencies by $200,000 for a revised contingency amount not to exceed $650,000.

Table 1 provides a summary of the pending change orders.

An additional appropriation of $40,000 is needed for labor compliance services.

Table 1: Pending Change Orders
KNOWN PENDING CHANGE ORDERS Cost
Estimates
Solar lights at parking lot $92,426.35
Roofing unforeseen items, including dry rot $12,665.83
Fiber replacement $3,964.26
Planter schedule extension $14,255.92
Netting installed at open office and basketball court $70,918.24 Structural bracing at roof parapet wall (estimate) $34,000 Replacement of lobby windows PENDING
CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

Page | 3
This project addresses the City Council’s Goals of Youth and Seniors, Infrastructure and Public Safety.

DEPARTMENTAL COORDINATION:

The process of administering this project involves Public Works, Library and Community Services, Community Development, Finance, and Legal Departments.

Public Works Department is managing the project with activities that include construction management, labor compliance, and inspection services during construction. The project is a CIP for the Library and Community Services Department and is entirely funded with CDBG funds which is being administered by the Community Development Department. Finance Department manages the proper disbursement of funds and is involved with the reporting requirements of the CDBG funds, and Legal Department reviews pertinent documents/contracts to ensure compliance with applicable laws and regulations. Thus, staff from these Departments are very actively involved with the development and execution of this project.

FISCAL AND SUSTAINABILITY IMPACT:

There will be no fiscal impact to the General Fund, as the funding will be appropriated from CDBG program funds.

Fund General Ledger Number
(Operating/CIP)
General Ledger
Account Name
Remaining Budget
Appropriation Amount Requested
2910 30.3240-66.3600 Capital Outlays
Contribution – Bldg Construction $431,955 ($240,000)
2910 55.9535-66.3000 Capital Outlays Building
Improvements $0 $200,000
2910 55.9535-63-6010 Outside Services Other Outside
Services $2717 $40,000
ATTACHMENT:

1. Resolution
Page | 1
RESOLUTION NO.

A RESOLUTION AUTHORIZING APPROVAL OF ADDITIONAL CONSTRUCTION

CONTINGENCIES FOR THE SHERWOOD RECREATION CENTER BUILDING IMPROVEMENT, CIP 9535
WHEREAS, the City of Salinas (City) receives and administers United States Department of Housing and Urban Development (HUD) entitlement Community Development Block Grant (CDBG) funds for addressing identified needs in the 2020-2024 Consolidated Plan that identified the Sherwood Recreation Center as a priority project; and WHEREAS, on January 30, 2025, City staff submitted the Request for Release of Funds and Certification to HUD and on March 7, 2025, the City received the Authority to Use Grant Funds from HUD which then allowed City staff to issue the project bid on June 4, 2025; and WHEREAS, On December 9, 2025, City Council, pursuant to Resolution No. 23382, awarded a contract to Precision Construction Services for the Sherwood Recreation Center Building Improvement, CIP 9535, in the amount of $2,230,401 and approved a construction contingency amount of $450,000; and
WHEREAS, Approximately $114,000 of the $450,000 approved construction contingencies remain. Nineteen change orders have been approved to date for a total change order amount of $336,128.16; and
WHEREAS, In anticipation of major forthcoming change orders including solar light poles to replace the non-functioning parking lot lights, vertical safety netting around the open offices and basketball court, structural bracing for the existing unstable roof parapet wall, replacement of lobby windows, and future unforeseen change orders, staff is requesting an increase in construction contingency funds.

NOW, THEREFORE, BE IT RESOLVED that the City Council approves a $200,000 increase in the construction contingencies for a revised construction contingency not to exceed $650,000 for the Sherwood Recreation Center Building Improvement (CIP 9535); and BE IT FURTHER RESOLVED that the City Council approves appropriating $240,000 from Community Development Block Grants (CDBG) funds to CIP 9535.

PASSED AND APPROVED this 2
nd day of June, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Page | 2
APPROVED:
________________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Soratos, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-245, Version: 1
Agreement with the Santa Clara Stadium Authority and the City of Santa Clara Approve a Resolution authorizing the City Manager to execute a Municipal Hazardous Materials Response Services Agreement with the Santa Clara Stadium Authority and the City of Santa Clara for the performance of supplemental hazardous materials response services during major events at the Santa Clara Stadium site.

City of Salinas Page 1 of 1 Printed on 5/29/2026
powered by Legistar™
Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 2, 2026
DEPARTMENT: SALINAS FIRE DEPARTMENT
FROM: SAMUEL KLEMEK, FIRE CHIEF
TITLE: AGREEMENT WITH THE SANTA CLARA STADIUM

AUTHORITY AND THE CITY OF SANTA CLARA FOR

HAZARDOURS MATERIALS RESPONSE
RECOMMENDED MOTION:

A motion to authorize the City Manager to execute a Municipal Hazardous Materials Response Services Agreement with the Santa Clara Stadium Authority and the City of Santa Clara for the performance of supplemental hazardous materials response services during major events at the Santa Clara Stadium site.

EXECUTIVE SUMMARY:

The Salinas Fire Department has been requested to provide supplemental hazardous materials response services to support major events at the Santa Clara Stadium site (Levi’s Stadium). This includes events such as the upcoming World Cup games. The Municipal Hazardous Materials Response Services Agreement formalizes the request process and establishes reimbursement conditions for providing trained hazardous materials personnel, equipment, and support as needed.

BACKGROUND:

The Santa Clara Stadium Authority and the City of Santa Clara have requested supplemental hazardous materials response services from regional partners for major planned events, such as the World Cup. The Salinas Fire Department has the capability to provide a Type 1 Hazardous Materials Response Team as defined by FIRESCOPE.

Under the attached Agreement, the Santa Clara Fire Chief or designee will submit written requests that specify dates, hours, personnel classifications, and staffing requirements. The Salinas Fire Department may agree to provide these services when staffing levels allow and when doing so will not compromise public safety within the City of Salinas.

Minimum staffing for these deployments includes:

Eight (8) Hazardous Materials Specialists with WMD certifications Page | 2
One (1) Assistant Safety Officer – HazMat
One (1) Team Leader to act as agency representative
The Agreement also authorizes compensation for equipment, support vehicles, communications access on Santa Clara Fire Department frequencies, and adherence to mutual aid laws when triggered.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No, it does not apply. The City of Salinas has determined that Government Code §84308/Levine Act does not apply to this proposed action.

STRATEGIC PLAN INITIATIVE:

The proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety.

DEPARTMENTAL COORDINATION:

The Fire Department consulted with the Legal Department during the drafting of this agreement.

FISCAL AND SUSTAINABILITY IMPACT:

It is expected that costs incurred for services will be reimbursed to the City. The attached agreement includes the established rates in Exhibit A.

Fund General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount
Requested
1000 45.4510-55.5242 Intergovernmental
Rebates/Refunds &
Reimbursements
$0 TBD per need
ATTACHMENTS:

Resolution
Agreement with Attachment
Page | 1
RESOLUTION NO. _______ (N.C.S.)

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A

MUNICIPAL HAZARDOUS MATERIALS RESPONSE SERVICES AGREEMENT

WITH THE SANTA CLARA STADIUM AUTHORITY AND THE CITY OF SANTA CLARA
WHEREAS, The Santa Clara Stadium Authority and the City of Santa Clara desire to contract with the City of Salinas for the provision of supplemental hazardous materials response services during periodic major events at the Santa Clara Stadium site, as outlined in the Municipal Hazardous Materials Response Services Agreement; and
WHEREAS, The Agreement formalizes the process by which the Santa Clara Stadium Authority and the City of Santa Clara may request supplemental hazardous materials response services and establishes a clear mechanism for reimbursement of all related costs; and WHEREAS, The Salinas Fire Department has determined it is able and willing to provide such hazardous materials response services, subject to staffing availability, operational discretion of the Salinas Fire Chief or designee, and the requirement that public safety within the City of Salinas is not adversely impacted; and
WHEREAS, Under the Agreement, the City of Salinas will provide, as available, a Type 1 Hazardous Materials Response Team meeting FIRESCOPE standards, including:

A minimum of eight (8) hazardous materials specialists with WMD certificates; One (1) Assistant Safety Officer Hazmat; and
One (1) team leader to serve as the Agency representative.

All staffing classifications and personnel numbers will be mutually agreed upon in writing prior to each event; and
WHEREAS, The City of Santa Clara and the Santa Clara Stadium Authority agree to compensate the City of Salinas at the established rates identified in Exhibit A of the Agreement, including hourly rates, travel time, and reimbursement for mileage and expendable or damaged hazardous materials equipment.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to execute the Municipal Hazardous Materials Response Services agreement between the City of Salinas, the Santa Clara Stadium Authority, and the City of Santa Clara for the provision of supplemental hazardous materials response services during major events at the Santa Clara Stadium site.

PASSED AND APPROVED this 2nd day of June 2026, by the following vote:

Page | 2
AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Soratos, City Clerk
DocuSign Envelope ID: 4D3069EE-306F-4D84-8869-056F4D6084D0 Municipal Hazmat Response Services Agreement/Salinas Fire Department Page | 1

MUNICIPAL HAZARDOUS MATERIALS RESPONSE SERVICES AGREEMENT by and between the

SANTA CLARA STADIUM AUTHORITY, THE CITY OF SANTA CLARA, and

THE CITY OF SALINAS

PREAMBLE
This agreement for the performance of municipal law enforcement services (“Agreement”) is made and entered into on this 3
rd day of June, 2026, (“Effective Date”) by and between the City of Salinas, a California charter city and municipal corporation, located at 200 Lincoln Avenue, Salinas, California 93901 (“Agency”), the Santa Clara Stadium Authority, a Joint Powers Authority, with its primary business address at 1500 Warburton Avenue, Santa Clara, California 95050 (“Authority”), and the City of Santa Clara, a chartered municipal corporation, located at 1500 Warburton Avenue, Santa Clara, California 95050 (“City”). Authority, City and Agency may be referred to individually as a “Party” or collectively as the “Parties to this Agreement.”

RECITALS
A. Authority and City are desirous of contracting with Agency for hazardous materials response described herein.

B. Agency is agreeable to rendering such response services pursuant to the terms and conditions set forth in this Agreement.

C. Pursuant to the authority set forth in Government Code sections 54981 and 55632, Salinas Municipal Code section 27-6, and City Charter Section 1108, Authority and City seek additional hazardous materials response services, and Agency agrees to provide additional services, for periodic events at the Santa Clara Stadium site.

The Parties agree as follows:

AGREEMENT PROVISIONS

1. SERVICES TO BE PROVIDED.

A. Agency agrees, as available, to provide supplemental hazardous materials response services for major events, such as the World Cup, taking place at the Stadium site and surrounding areas during the term of this Agreement, subject to the discretion of Agency’s Fire Chief or designee. The classification and approximate numbers of personnel provided by Agency will be determined and mutually agreed upon, in writing, between Agency’s Fire Chief or designee, Authority and the Santa Clara Fire Chief to each event. In no event will services be provided when public safety within the City of Salinas would be impacted, all of which shall be determined by Agency in its own discretion. The Parties shall establish and agree to the number of hours necessary for the Agency employees to perform the DocuSign Envelope ID: 4D3069EE-306F-4D84-8869-056F4D6084D0 Municipal Hazmat Response Services Agreement/Salinas Fire Department Page | 2 requested services.

B. Except as otherwise specifically set forth, such services shall only encompass duties and functions of the type coming within the jurisdiction of, and customarily rendered by, Agency under its Charter and/or municipal codes, and the statutes of the State of California, and under the Charter and municipal codes of the City of Santa Clara.

C. The request for services shall be a written request from the Santa Clara Fire Chief or his/her designee. The request shall contain specific dates of service, hours of operation, number of personnel requested, and classification of personnel requested. For the purpose of performing said services, Agency shall furnish and supply, as available, all necessary labor, supervision, personnel, vehicles, equipment, fuel, and supplies necessary to provide the services to be rendered hereunder, provided that Authority and City reimburse Agency for mileage for use of said vehicles at the rate set by the Internal Revenue Service. The Authority and/or City acknowledges that additional equipment charges for special equipment such as vehicles, equipment, fuel, and supplies may be appropriate depending upon the services requested and may be charged by the City of Salinas the authorized pay rate for personnel. The request shall be signed by a representative of the Authority and/or City who is duly authorized to enter into such agreements for supplemental hazardous materials response. The request shall be submitted via email to Agency specified contact.

D. The City hereby grants to Agency and its personnel responding to requests for services herein the right to transmit and broadcast communications to the Santa Clara Fire Department's units via the Santa Clara Fire Department’s designated dispatch frequency and/or any other frequency for which the City of Santa Clara is licensed by the FCC.

E. Mutual aid agreements pursuant to the California Emergency Plan (Government Code §§ 8550 et seq.) and the Master Mutual Aid Agreement: If any mutual aid agreement(s) currently in place are triggered during any performance of services under this Agreement, the mutual aid agreement(s) shall govern all necessary personnel and/or tactics.

2. ADMINISTRATION OF PERSONNEL.

A. City shall determine for each event which supplemental services will be requested from Agency. City shall determine for each event the assignments to which Agency personnel shall be deployed. City shall provide general direction and requirements relating to the discharge of the assignment duties.

B. In the event of a dispute between the Parties to this Agreement as to the extent of the duties and functions to be rendered hereunder, or the minimum level or manner of performance of such service, the City shall be consulted and a mutual determination thereof shall be made by both Agency and the City in consultation with the City of Santa Clara’s Fire Chief.

C. The rendition of the services performed by Agency, the discipline of its employees, and other matters incident to the performance of such services and the control of personnel so DocuSign Envelope ID: 4D3069EE-306F-4D84-8869-056F4D6084D0 Municipal Hazmat Response Services Agreement/Salinas Fire Department Page | 3 employed shall remain with Agency.

D. All City employees who work in conjunction with Agency pursuant to this Agreement shall remain City employees, are not Agency employees, and have no claim or right to any Agency employment benefits or policies. Similarly, all Agency employees who work in conjunction with Authority and/or City pursuant to this Agreement shall remain Agency employees, are not Authority and/or City employees, and have no claim or right to any Authority and/or City employment benefits or policies.

E. Neither Authority nor City shall be called upon to assume any liability for the direct payment of any Agency salaries, wages, or other compensation to any Agency personnel performing services hereunder for Authority and/or City. Except as herein otherwise specified, neither Authority nor City shall be liable for compensation or indemnity to any Agency employee or agent for injury or sickness arising out of his/her status as a contract agent of the Authority and/or City.

3. COMPENSATION AND PAYMENT.

A. The City shall pay Agency for all the costs that are incurred for services it provides under the terms of this Agreement, at the rates established hereunder, as they may be amended from time to time, and in accordance with the requirements of Government Code section 54982. The rates listed below may be periodically adjusted by the City and/or Authority to a mutually agreed upon rate. In such case, the rate adjustment shall be attached to this Agreement as Exhibit A to reflect the change in rates. The Parties specifically agree that such adjustment and change in Exhibit A is a valid amendment to this Agreement, and that no formal Amendment form need be used for such rate adjustment. The Parties will separately execute Exhibit A whenever there is a change in Exhibit A rates.

B. For and in consideration of Agency providing supplementary hazmat response services for the Authority and/or City under this Agreement, the City agrees to pay Agency for said services at the rates as indicated in Exhibit A.

C. The rates in Exhibit A are developed by the Agency. These rates are designed to reimburse Agency’s costs in the compensation of employees, the administration of workers’ compensation benefits, and the Agency’s overhead attributable to providing the services identified in this Agreement.

4. PAYMENT PROCEDURES.

A. On a monthly basis, Agency shall submit a summarized invoice which covers all services performed during said month, to the City, and the City shall pay Agency for all undisputed amounts within thirty (30) days after date of said invoice.

B. If such payment is not delivered to Agency within thirty (30) days after the date of the DocuSign Envelope ID: 4D3069EE-306F-4D84-8869-056F4D6084D0 Municipal Hazmat Response Services Agreement/Salinas Fire Department Page | 4 invoice, Agency is entitled to recover interest thereon. Said interest shall be at a rate of five percent (5%) per annum or any portion thereof, calculated from the date payment was due.

C. For all disputed amounts, City shall provide Agency with written notice of the dispute including the invoice date, amount, and reasons for dispute within ten (10) days after receipt of the invoice. The Parties shall memorialize the resolution of the dispute in writing.

For any disputed amounts, interest shall accrue at the rate stated in subsection B, above, if payment is not received within thirty (30) days after the dispute resolution is memorialized.

5. CANCELLATION OF PERSONNEL.

A. Neither the City nor the Authority shall be charged for cancellations made more than 24 hours prior to the scheduled event/assignment.

B. The City agrees that if cancellation is made within 24 hours prior to the scheduled event/assignment, City shall reimburse Agency a minimum of four (4) hours of compensation for each assigned staff pursuant to the rates identified herein.

C. Agency agrees to make all reasonable efforts to notify its assigned staff member(s) of the cancellation.

6. TERM OF AGREEMENT.

The term of this Agreement shall commence upon execution by the Parties and shall continue for one year, unless terminated sooner or extended in whole or in part as provided for herein.

7. TERMINATION.

A. Either Party may terminate this Agreement with or without cause by giving not less than sixty (60) days advance written notice to the other Party.

B. Notwithstanding the foregoing, Agency may terminate the Agreement on only twenty (20) days advance notice, or less in the event of exigent circumstances, if Agency concludes that there are insufficient personnel to provide the agreed upon services.

C. In the event of a termination, each Party shall fully discharge all obligations owed to the other Party accruing prior to the date of such termination, and, except as otherwise provided herein, each Party shall be released from all obligations, which would otherwise accrue subsequent to the date of termination.

8. FAIR EMPLOYMENT.

DocuSign Envelope ID: 4D3069EE-306F-4D84-8869-056F4D6084D0 Municipal Hazmat Response Services Agreement/Salinas Fire Department Page | 5 While in the performance of services under this Agreement, City, Authority, Agency, and their employees and agents shall not discriminate against any other employee or agent because of race, color, creed, national origin, gender, sexual orientation, age, disability, religion, ethnic background, or marital status, in violation of state or federal law.

9. HOLD HARMLESS/INDEMNIFICATION.

A. With the exception of claims or litigation alleging use of force by Agency employees, City and Authority shall defend, indemnify, and hold harmless Agency and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Agency’s performance of work hereunder, including the performance of work of any of Agency’s agents, or Agency’s failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of Agency.

B. Any Agency employee who performs duties under this Agreement shall be deemed to be continuing under the general employment of his or her respective jurisdiction and shall have the same powers, duties, privileges, responsibilities, and immunities as are conferred upon such employee by law in his or her own jurisdiction. Pursuant to Insurance Code Section 11663, the general employer shall be responsible for the entire cost of any worker’s compensation payable on account of injury occurring in the course of and arising out of general and special employments.

10. ASSIGNMENT, DELEGATION, AND SUBCONTRACTING.

A Party shall not assign its rights and/or subcontract, or otherwise delegate, its duties under this Agreement, either in whole or in part, without the prior written consent of the other Party, and any attempted assignment or delegation without such consent shall be null and void.

11. INTEGRATED DOCUMENT.

This Agreement represents the entire agreement between Authority, City and Agency. No other understanding, agreements, or conversations with any representative of either Party prior to execution of this Agreement shall affect or modify any of the terms or obligations of this Agreement. Any verbal agreement shall be considered unofficial information and is not binding upon either Party.

12. SEVERABILITY AND WAIVER.

In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, DocuSign Envelope ID: 4D3069EE-306F-4D84-8869-056F4D6084D0 Municipal Hazmat Response Services Agreement/Salinas Fire Department Page | 6 which shall remain in full force and effect. Agency agrees that waiver by Authority and/or City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

13. NOTICES.

All notices to the Parties shall, unless otherwise requested in writing, be sent by mail to Authority, addressed as follows:

Santa Clara Stadium Authority
Attention: Executive Director 1500 Warburton Ave.

Santa Clara, CA 95050
or by email at [email protected]
And to City as follows:

City of Santa Clara
Attn: Fire Chief
601 El Camino Real
Santa Clara, CA 95050
And to Agency addressed as follows:

Administration, City of Salinas
Attn: City Manager
200 Lincoln Avenue
Salinas, CA 93901
Office of the City Attorney, City of Salinas
Attn: City Attorney
200 Lincoln Avenue
Salinas, CA 93901
Salinas Fire Department
Attn: Fire Chief
200 Lincoln Ave.

Salinas, CA 93901
With copy by email at: [email protected], [email protected], [email protected]
The workday the email was sent shall control the date notice was deemed given. An email transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following Monday.

DocuSign Envelope ID: 4D3069EE-306F-4D84-8869-056F4D6084D0 Municipal Hazmat Response Services Agreement/Salinas Fire Department Page | 7

14. LAW GOVERNING CONTRACT AND VENUE.

This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara.
[Signatures on next page.]
DocuSign Envelope ID: 4D3069EE-306F-4D84-8869-056F4D6084D0 Municipal Hazmat Response Services Agreement/Salinas Fire Department Page | 8 The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives. It is the intent of the Parties that this Agreement shall become operative on the Effective Date.

CITY OF SANTA CLARA
APPROVED AS TO FORM:

GLEN R. GOOGINS
City Attorney
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2230
Fax: (408) 249-7846
JŌVAN D. GROGAN
City Manager
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771

SANTA CLARA STADIUM AUTHORITY
APPROVED AS TO FORM:

GLEN R. GOOGINS
Authority Counsel
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2230
Fax: (408) 249-7846
JŌVAN D. GROGAN
Executive Director
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771

CITY OF SALINAS
APPROVED AS TO FORM:

CHRISTOPHER A. CALLIHAN
City Attorney
200 Lincoln Avenue
Salinas, CA 93901
RENE L. MENDEZ
City Manager
200 Lincoln Avenue
Salinas, CA 93901
DocuSign Envelope ID: 4D3069EE-306F-4D84-8869-056F4D6084D0 Municipal Hazmat Response Services Agreement/Salinas Fire Department Page | 9

EXHIBIT A
City and Authority agree to pay Agency costs as invoiced by Agency as described in Cal OES Salary Survey attached, including:

1. One hour travel time from Agency to Levi Stadium.

2. One hour travel time from Levi Stadium to Agency.

3. Mileage at the IRS rate for requested vehicles.

Printed Date: 04/08/2026 16:21
California Governor’s Office of Emergency Services (Cal OES) - Fire and Rescue Division

SALARY SURVEY
for

AGREEMENT FOR LOCAL GOVERNMENT FIRE AND EMERGENCY ASSISTANCE TO

THE STATE OF CALIFORNIA AND FEDERAL FIRE AGENCIES
(California Fire Assistance Agreement)
Start Date: End Date: Status: Pending Review
Agency 3-Letter MACS I.D.: Agency / Department Name:

SLS Salinas Fire Department
All information provided on this form is subject to audit by Cal OES, CAL FIRE, and the Federal Fire Agencies signatory to the California Fire Assistance Agreement. The chart below reflects the hourly Salary Rate, or Base Rate submitted for each classification used by your agency.

Classification Title Base Rates Are you Utilizing the
Base Rate?
Are you adding
WC/UI? Salary Rate (ST)
Chief $38.16 No No $142.37
Deputy Chief $38.16 No No $129.66
Division Chief $38.16 No No $114.43
Assistant Chief $38.16 Yes No $38.16
Battalion Chief $38.16 No No $91.75
Co. Officer/Capt./Lt. $29.98 No No $63.52
App. Officer/Eng $29.98 No No $60.23
Firefighter/FF-PMedic $29.98 No No $44.33
NOTE: These rates are not effective until the date they are received by Cal OES. What is reported on this form constitutes direct salary costs for employees.

As an authorized representative of my agency/dept., I certify to the best of my knowledge and belief, and under penalty of perjury that this information is correct. Furthermore, my signature below represents acceptance by my agency/dept., as a cooperator, to comply with the authorities, terms and conditions of the CFAA. I also agree to comply with all cooperator agency internal accounting and expense reimbursement standards.

Name Authorized Representative Date
Estefania Vargas
$66.70
$63.24
$46.55
07/01/2026
05/25/2026
05/25/2026
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-271, Version: 1
Modification to the Classification - Salary Schedule and Reclassification Approve a Resolution modifying the Classification - Salary Schedule, recommended reclassifications, and bargaining unit changes as follows add the classification of Police Services Specialist I/II, Supervising Police Services Specialist, and Police Services Administrative Specialist; reclassify the recommended Police Services Technicians to Police Services Specialist I or II; reclassify the Senior Police Services Technicians to Police Services Administrative Specialist; reclassify the Supervising Police Services Technician classification to Supervising Police Services Specialist; move the Investigative Specialist, Crime Analyst, and Stormwater Compliance Inspector from the Association of Management Personnel of Salinas (AMPS) unit to Salinas Municipal Employees Association (SMEA); move the Assistant City Clerk classification from the Confidential Non-Management Unit to the Confidential Management Unit; add the classification of Airport Director to the Department Directors Compensation Plan; and add the classification of Deputy City Manager/City Clerk to the Department Directors Compensation Plan.

City of Salinas Page 1 of 1 Printed on 5/29/2026
powered by Legistar™
Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 2, 2026
DEPARTMENT: HUMAN RESOURCES
FROM: MARINA HORTA-GALLEGOS, HUMAN RESOURCES DIRECTOR
TITLE: MODIFICATION TO THE CLASSIFICATION – SALARY

SCHEDULE AND RECLASSIFICATION
RECOMMENDED MOTION:

It is recommended that the City Council approve a Resolution modifying the Classification – Salary Schedule, recommended reclassifications, and bargaining unit changes as follows:

1. Add the classification of Police Services Specialist I/II, Supervising Police Services Specialist, and Police Services Administrative Specialist;

2. Reclassify the recommended Police Services Technicians to Police Services Specialist I or II;

3. Reclassify the Senior Police Services Technicians to Police Services Administrative Specialist;

4. Reclassify the Supervising Police Services Technician classification to Supervising Police Services Specialist;

5. Move the Investigative Specialist, Crime Analyst, and Stormwater Compliance Inspector from the Association of Management Personnel of Salinas (AMPS) unit to Salinas Municipal Employees Association (SMEA);

6. Move the Assistant City Clerk classification from the Confidential Non-Management Unit to the Confidential Management Unit;

7. Add the classification of Airport Director to the Department Directors Compensation Plan; and

8. Add the classification of Deputy City Manager/City Clerk to the Department Directors Compensation Plan
EXECUTIVE SUMMARY:

Staff recommends that the City Council approve the attached Resolution to modify the Classification – Salary Schedule by adding the new classifications listed above and reclassify the Police Services Technician series to Police Services Specialists. The Resolution also adjusts salaries for the classification series and aligns classifications with appropriate bargaining units.

Page | 2
BACKGROUND:

In 2024, the City Council authorized a $7,000 recruitment and retention incentive to support hiring efforts for two classifications with the Police Services Records Division. The City also increased the salary range to improve recruitment while conducting a study of the Police Service Technician series.

The Police Service Technician series currently includes:

Police Services Technician
Senior Police Services Technician
Supervising Police Services Technician
Filling the entry level Police Services Technician position has been the primary challenge. This classification is typically filled externally and requires a background investigation. Senior and Supervising positions are usually filled internally. Notably, the Senior Police Services Technician does not work in the Records Division.

CPS HR Consulting Services was engaged to conduct a comprehensive classification study of the three positions. The study included position questionnaires and interviews with incumbents, supervisors, and managers.

The study recommends retitling the Police Service Technicians to Specialists to better reflect the specialized nature of the work as listed below:

Police Services Technician → Police Services Specialist I/II Senior Police Services Technician → Police Services Administrative Specialist Supervising Police Services Technician → Supervising Police Services Specialist The current base salary remains for the Level I, with 10% salary differentials for Level II, Supervising, and Administrative Specialist classifications.

The Records Division currently has five vacancies. Staff anticipate that the proposed actions will have a positive impact on recruitment and retention.

New classifications:

Airport Director: This new position reflects the complexity, scope and strategic importance of the Airport. As aviation activity, regulatory requirements, capital investment and economic development opportunities continue to row, the City requires a higher-level leadership position. This role would carry expanded responsibilities for strategic planning, regional partnership development, capital improvement programing and emerging opportunities.

Deputy City Manager/City Clerk: This position will strengthen the executive capacity, improve organizational coordination and enhance the City’s ability to implement its strategic priorities effectively. As the operations have grown increasingly complex, the demands on the City Manager’s office have expanded beyond the current capacity. This position would provide essential support to Page | 3
the City Manager and Assistant City Manager by enhancing the leadership depth within the organization.

Bargaining Unit movement:
 The Investigative Specialist is a non-exempt classification and aligns more appropriately with the SMEA unit.
 The Crime Analyst and Stormwater Compliance Inspector will be moved to SMEA as nonexempt positions.  During the FY 25-26 budget process, the City Clerk was moved from the Confidential Management Unit to the Department Directors Unit. Staff now recommends moving the Assistant City Clerk to the Confidential Management, effective July 1, 2026 to reflect the level of responsibility, including serving as Acting City Clerk when needed.

These unit changes would take effect in the first full pay period following Council approval, unless specifically indicated as effective July 1, 2026.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

The proposed action supports the City Council 2025 Strategic Goal of City Services, ensuring fiscal responsibility and finance management along with high quality customer service.

DEPARTMENTAL COORDINATION:

Human Resources and Finance coordinated with the Police, Public Works, and Administration Department in this effort.

FISCAL AND SUSTAINABILITY IMPACT:

Adjustments to the Police Services Specialist series represent an annual increase of approximately $36,441 and were factored into the FY26-27 budget.

The bargaining unit movements have an approximately cost of $92,260 and was factored into the FY 26-27 budget
Page | 4
Example:

Fund General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount Requested
N/A N/A N/A N/A$ N/A
ATTACHMENTS:

Resolution
Exhibit A - Salary Schedule
Page | 5
RESOLUTION NO. ______ (N.C.S.)

A RESOLUTION AMENDING THE CLASSIFICATION - SALARY SCHEDULE AND

RECLASSIFICATIONS
NOW, THEREFORE, BE IT RESOLVED that effective, June 8, 2026, the ClassificationSalary Schedule previously adopted by the City Council by Resolution is hereby amended to include the classification of Police Services Specialist I/II, Police Services Administrative Specialist, Supervising Police Services Specialist, Airport Director, and Deputy City Manager/City Clerk; the salary range adjustments for Police Services Specialists are approved; the salary range and bargaining unit adjustments as recommended for the Investigative Specialist, Stormwater Construction Inspector, Crime Analyst and Assistant City Clerk are approved; and the reclassification for the Police Services Specialist are approved.

Attached as Exhibit A is the amended Classification - Salary Schedule.

PASSED AND APPROVED this 2nd day of June, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Soratos, City Clerk
Page | 6
Exhibit A: Classification – Salary Schedule
SMEA
Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
26 Police Services Specialist I 25.4585 4,413 26.7349 4,634 28.0702 4,865 29.4715 5,108 30.9460 5,364 32.4942 5,632 26 Police Services Specialist II 28.0044 4,854 29.4084 5,097 30.8772 5,352 32.4187 5,619 34.0406 5,900 35.7436 6,196 26 Supervising Police Services Specialist30.8048 5,339 32.3492 5,607 33.9649 5,887 35.6606 6,181 37.4447 6,490 39.3180 6,815 26 Police Services Administrative Specialist 28.1493 4,879 29.5536 5,123 31.0307 5,379 32.5801 5,647 34.2101 5,930 35.9213 6,226 SMEA
Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
26 Investigative Specialist 34.9716 6,062 36.7217 6,365 38.5610 6,684 40.4898 7,018 42.5155 7,369 44.6410 7,738 SMEA
Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
26 Crime Analyst 47.3406 8,206 49.7109 8,617 52.1952 9,047 54.8104 9,500 57.5478 9,975 60.4245 10,474

EXECUTIVE GROUP
Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
14 Deputy City Manager/City Clerk 77.3298 13,404 81.1982 14,074 85.2587 14,778 89.5266 15,518 94.0013 16,294 98.7013 17,108 14 Airport Director 55.9063 9,690 58.6984 10,174 61.6343 10,683 64.7135 11,217 67.9523 11,778 71.3588 12,369

CONFIDENTIAL MANAGEMENT
Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
Assistant City Clerk 36.8495 6,387 38.6983 6,708 40.6242 7,042 42.6551 7,394 44.7911 7,764 47.0390 8,153

Salinas City CouncilJune 2, 2026

Salinas City Council
June 2, 2026