Version: July 2024
AGREEMENT —AMENDMENT NO. [3] TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
TEF ARCHITECTURE AND INTERIOR DESIGN, INC. AND CITY OF SALINAS
This Amendment No. [3] to the Professional Service s Agreement (the “Amendment”) is entered into this 28th day of October 2025, by and between the City of Salinas (the “City”) and TEF Architecture and Interior Design, Inc., (the “Consultant”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”
RECITALS
WHEREAS, the City and Contractor first entered int o a/an Professional Services Agreement effective July 1, 2024, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, on November 19, 2024, the Council approved Amendment No. 1 to the TEF Architecture and Interior Design, Inc. agreement to refine the design concepts further and select a preferred concept for 34-38 Soledad Street, to include additional design and pre-development work for the City-owned property at 45 Soledad Street, extend the term of the contract to December 31, 2025, and increase the not to exceed amount to $252,290.00; and
WHEREAS, On July 1, 2025, the Council approved Amendment No. 2 to develop the design concepts for 34-38 37-39, and 45 Soledad Street into schematic designs for entitlement prior to the preparation of a Request for Proposals for development of the sites, extend the term of the contract to December 31, 2026, and increase the not to exceed amount to $736,560.00; and
WHEREAS, the City and Contractor desire to further amend the Agreement to reflect the additional scope provided by consultant and reflect the revised compensation to be paid to consultant.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
TERMS
1. The Agreement, Scope of Services section, is amended to add the additional services outlined in the Consultant proposal, attached and incorporated by reference.
2. The Agreement, Compensation section, is amended to increase the not to exceed amount to $840,889.00.
3. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.
IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.
CITY OF SALINAS
___________________________________
René Mendez, City Manager
Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467
Version: July 2024
APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
TEF ARCHITECTURE AND INTERIOR DESIGN, INC.
____________________________________
Printed name: Maryam Rostami__________
Title: Principal________________________
Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467
Additional Services Request #3: 37-39 Soledad Street, Additional Research & As-Built Services From: Maryam Rostami TEF Architecture & Interior Design, Inc 1420 Sutter Street, 2nd Floor San Francisco, CA 94109 ASR No.: Project No.:
03 22377.03
Project: Date:
37-39 Soledad Street HSR & Emergency Stabilization September 02, 2025 Revised September 04, 2025 Client: Grant Leonard City of Salinas
DESCRIPTION of ADDITIONAL SCOPE of SERVICES & FEES TEF Design is requesting additional fees pursuant to extended scope items not anticipated by our proposal, including
the
items
listed
below,
completed
by
both
TEF
and
Groundwork
Preservation. Scope of Work The scope of services included in this proposal includes: 1. Additional Research to evaluate 39 Soledad Street for Historical Significance (by Groundwork Preservation) a. Targeted Archival Research b. Development of Additional site history and context c. Update CPHR/HRHP evaluation 2. As-Built Documentation of 39 Soledad Street (by TEF Design) a. Additional site visit to building to document existing conditions measurements b. Update of existing Revit model of the building. A detailed breakdown of each discipline’s services scope are included in attached fee documents. PROPOSED FEE: Fees will be invoiced monthly based on the percentage of work completed in that month. Groundwork Preservation $6,000.00 TEF $1,960.00 TOTAL $ 7,960.00 Estimated Reimbursables: $293 Upon your agreement, please sign this Additional Services Proposal and/or please provide a Contract Modification.
We
will
commence
design
services
based
on
completion
of
a
contract
modification.
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467 Agreed by: Client: Architect: _____________________________ Agreed by Maryam Rostami, AIA, NOMA, LEED AP, LFA Principal TEF Architecture & Interior Design, Inc. 4 Sep 2025 Date Date 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467 City Manager
10/30/2025 | 2:03 PM PDT
TEF Design 09/02/25 Revised 09/04/2537 Soledad Street HSR and Structural UpgradesAdditional Services Request 3City of SalinasTASK & HOURS SUMMARY: Design Team Summary SCOPE of SERVICES
HSR HOURS & FEES
PrincipalRateProjectRateProject Rate Arch Rate ClericalRate Total TASKS $350Manager$250Arch.$170 Staff $140 Staff $110 Fee
1.0 Update Revit Model 0 $0 2 $5002 $3408 $1,1200 $0 $1,960 Sub-Total 0 $0 2 $5002 $3408 $1,1200 $0 $1,960
Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467 Project Name:
Date:
Prepared By:
Prepared For:
Notes
Task 4 includes targeted
archival research,
development of additional
site history and context,
and updated CRHR/NRHP
evaluation to include 39
Soledad and Criterion C/3
significance.
Rate Unit Qty Cost Qty Cost
$190.00 Hour 24 $4,560.00 24 4,560.00$
Associate Cultural Resources Historian $90.00 Hour 16 $1,440.00 16 1,440.00$ Total 6,000.00$
Expense Description Rate Unit Qty Cost Qty Cost
Mileage (1 site visit, round
trip to site from Colfax, CA =
500 miles)
Federal Rate $0.670 Mile 0 $0.00
Per Diem (meals)
Daily Rate
(Monterey
County)
$74.00 Day 0 $0.00
Research Fees $50.00 Flat rate 0 $0.00
10% Markup $0.00 0 $0.00
Total $0.00
Total Direct
Labor
Total
Expenses
Total Project
Cost
$0.00
$6,000.00 $6,000.00
$0.00
$6,000.00
Task 4: Research and
Significance
Evaluation for 39
Soledad
$6,000.00
Expenses
Totals
August 27, 2025
Totals
Labor
Lindsey Moder, TEF Architects
Task 4: Research and
Significance
Evaluation for 39
Soledad
3 Site visits are inclusive of travel time.
1 Electronic deliverables only, no printing.
2 No rounds of review and comment from client.
Gretchen Hilyard Boyce, Groundwork
Preservation, LLC
Historic Structure Report, 37-39 Soledad
Street, Salinas, CA - Addendum 1
Title
Principal
Assumptions
Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467
Additional Services Request #4: 37-39 Soledad Street, Concept Design for 39 Soledad Street From: Maryam Rostami TEF Architecture & Interior Design, Inc 1420 Sutter Street, 2nd Floor San Francisco, CA 94109 ASR No.: Project No.:
04 22377.05
Project: Date:
37-39 Soledad Street Concept Design and Entitlements Package September 19, 2025 Client: Grant Leonard City of Salinas
DESCRIPTION of ADDITIONAL SCOPE of SERVICES & FEES TEF Design is requesting additional fees pursuant to extended scope items not anticipated by our proposal, including
the
items
listed
below,
completed
by
both
TEF
and
Groundwork
Preservation. Scope of Work The scope of services included in this proposal includes: Task 1: Additional work to develop a conceptual design and stakeholder engagement for 39 Soledad Street a. Deliverables: Concept Design Presentation w/ 2 Renderings, Slidedecks and Notes from stakeholder
engagement
meetings
b. Meetings: Three (3) stakeholder engagement meetings, 1 Concept Design Review Meeting c. Duration: 8 weeks (3 weeks Concept Design + 5 weeks Stakeholder Engagement) Task 2: Additional work to proceed through Schematic Design (SD) for 39 Soledad Street - Deliverables: 90SD Drawings (2 sets) - Meetings: 1 client review meeting, 1 pre-app meeting with Planning - Duration: 6 weeks Task 3: Additional work to prepare Entitlements Packages for 39 Soledad and respond to comments, revise drawings
- Deliverables: Entitlements Package (2 packages) - Duration: 6 weeks PROPOSED FEE: Fees will be invoiced monthly based on the percentage of work completed in that month. TEF $34,073.00 Estimated Reimbursables: $613 Upon your agreement, please sign this Additional Services Proposal and/or please provide a Contract Modification.
We
will
commence
design
services
based
on
completion
of
a
contract
modification.
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467 Agreed by: Client: Architect: _____________________________ Agreed by Maryam Rostami, AIA, NOMA, LEED AP, LFA Principal TEF Architecture & Interior Design, Inc. 19 Sep 2025 Date Date 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467 City Manager
10/30/2025 | 2:03 PM PDT
Additional Services Request #5: 37-39 Soledad Street Structural Stabilization, Structural effort for Construction
Documents
and
Construction
Administration
From: Maryam Rostami TEF Architecture & Interior Design, Inc 1420 Sutter Street, 2nd Floor San Francisco, CA 94109 ASR No.: Project No.:
05 22377.03
Project: Date:
37-39 Soledad Street HSR and Emergency Stabilization September 19, 2025 Client: Grant Leonard City of Salinas
DESCRIPTION of ADDITIONAL SCOPE of SERVICES & FEES TEF Design and their consultant, Tipping Engineers, is requesting additional fees pursuant to additional work required
to
complete
this
project,
including
the
items
listed
below,
completed
by
both
TEF
and
Tipping
Engineers.
Scope of Work The scope of services included in this proposal includes: 90% Construction Document for Building Permit and Pricing 1. Advance design documentation to 90% Construction Documents and Technical Specifications for
Building
Permit
Submittal
for
City's
approval
and
as
bid
documents.
a. Construction Drawings, Specifications, and structural calculations shall be sufficient for construction
of
the
project.
b. Client and team will choose one schematic structural upgrade scheme to progress to Construction
Documents.
2. Update project construction cost estimate and review with the City. Phase 4: Conformed Set (100% Construction Documents) 1. Meet with City permit review staff as needed to refine plans for resubmittal. Obtain final permit. 2. After receipt of City's approval of Working Drawings, Technical Specifications, and results/changes
based
on
external
cost
estimate
and
constructability
review,
assemble
100
%
Final
specifications
and
drawings.
Phase 5: Construction Administration and Project Closeout 1. Support the City and the Contractor in the construction of the project in accordance to the contract
documents,
schedule
and
budget;
and
in
the
turnover
of
a
complete
project.
PROPOSED FEE: Fees will be invoiced monthly based on the percentage of work completed in that month. Tipping Engineers $58,000.00 TEF $2,640.00 TOTAL $60,640.00 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467 Estimated Reimbursables: $750 Upon your agreement, please sign this Additional Services Proposal and/or please provide a Contract Modification.
We
will
commence
design
services
based
on
completion
of
a
contract
modification.
Agreed by: Client: Architect: _____________________________ Agreed by Maryam Rostami, AIA, NOMA, LEED AP, LFA Principal TEF Architecture & Interior Design, Inc. 19 Sep 2025 Date Date 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467 10/30/2025 | 2:03 PM PDT
City Manager
September 10, 2025
Maryam Rostami
TEF Design
1420 Sutter Street
San Francisco, CA 94109
Re: 37-39 Soledad Street Stabilization – ASR#1 - CD-CA
Salinas, CA
Job No. 2024.294.00
Dear Maryam,
We are pleased to provide this proposal for additional services for the 37-39 Soledad Street Stabilization project. This proposal covers tasks and deliverables that are outside the scope of structural engineering services included in our original work agreement, dated August 18, 2025.
This additional services request is necessary to incorporate the design drawings, approvals and construction administration services associated with the implementation of structural stabilization measures identified as part of base scope of work in the August 18, 2025 agreement.
After visiting the site, reviewing relevant documents, drawings, and reports, and discussing the project goals with you and the client, we have identified a scope of recommended structural stabilization measures. We understand that due to funding requirements, the client now intends to complete the construction of the stabilization scope by March of 2026. As such, the design of this work is now proceeding on a faster track than originally anticipated.
The structural scope of stabilization work will include the following:
• Addition of wall to floor out-of-plane anchors at the second floor of both 37 and 39 Soledad (these were previously added at the roof level of 37 Soledad) • Addition of new plywood roof sheathing at 39 Soledad and plywood floor sheathing at the second floor of both 37 and 39 Soledad (not that plywood roof sheathing was previously added to 37 Soledad).
• Addition of a new steel moment frame and footing to provide seismic strength in the building’s transverse direction at the front facade
• Repair of damaged, rotated and detached framing at the front facade • Repair of fire damaged wood framing at the roof and front elevation Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467 37-39 Soledad Street Stabilization – ASR#1 - CD-CA September 10, 2025 • Coordination to ensure the preservation and/ or temporary removal of historic elements at the entry facade that require rehabilitation.
As part of our work, we will provide a set of structural drawings for permit and construction. We will also provide substantiating calculations. We will respond to plan check comments and incorporate changes as required. We will provide typical construction administration services such as responding to contractor requests for information, making site observations, reviewing submittals, etc.
We propose to provide basic structural engineering services for the work described above for the fixed sums indicated below. Please note that this work is being done in accordance with the Additional Services Section of our original agreement referenced above, except the fee is fixed rather than hourly.
Our fee shall be broken down by phase as follows:
Phase T otal Fee
Construction Documents $37,000
Approvals and Bidding 3,000
Construction Services 18,000
T otal $58,000
If this proposal meets with your approval, please return a signed copy as our authorization to proceed.
We appreciate this opportunity to be of service to you. Please reach out directly if you have any questions or concerns about this additional services request.
Sincerely, Accepted:
______________________________________________
Signature
______________________________________________
Marc Steyer, SE, LEED AP Printed Name and Title
Principal
______________________________________________
Date
2 of 2
Docusign Envelope ID: 8D648451-9740-4FC8-ACAC-F244B0649467