June 9, 2026 TO: Grant Leonard Planning Manager City of Salinas Community Development Department 65 West Alisal Street, 2nd Floor Salinas, CA 93901 [email protected] Re: Additional Service Request for Schematic Design of the Asian Cultural Experiences of Salinas Museum Dear Grant, We are pleased to present this additional service request to assist ACES in the schematic design of the Asian Cultural
Experiences
of
Salinas
Museum,
to
be
located
in
the
rehabilitated
former
Republic
Cafe
at
37-39
Soledad
Street
in
Salinas.
Schematic
design
will
be
built
upon
previous
programming
and
conceptual
design
activities
and
the
initial
floor
plan
accepted
by
the
City
on
02/10/2025,
but
will
adapt
these
materials
to
ACES’
operational
and
design
goals.
PROJECT LOCATION Former Republic Cafe, 37 Soledad St., Salinas, CA 93901 REFERENCES 37-39 Soledad Stakeholder Engagement meeting with Community stakeholders, TEF Design and City of Salinas, 10/27/2025
Current conceptual design floor plans reflecting minor revisions from conceptual design plans BACKGROUND AND PROJECT DESCRIPTION The Republic Cafe at 37 Soledad Street was designed and constructed in 1942 and owned by the prominent local Salinas
Chinatown
family
of
Wallace
Ahtye.
39 Soledad,
historically
the
Lotus
Inn,
is
directly
adjacent
the
Republic
Cafe
(with
a
shared
party
wall)
and
was
constructed
the
year
before
in
1941,
also
for
Wallace
Ahtye.
These
two
addresses
are
considered
one
building.
This
building
played
an
important
part
in
the
development
of
Salinas’
Chinatown.
39 Soledad
was
listed
in
the
National
Register
of
Historic
Places
in
2011,
and
is
a
State
and
local
landmark.
TEF
recently
prepared
a
Historic
Structure
Report
(HSR)
for
the
building
and
found
37 Soledad
also
eligible
for
listing
in
the
National
Register.
Both
addresses
were
recognized
as
historic
resources
in
the
Salinas
1989
Historical
and
Architectural
Resources
and
Survey
Plan. The City of Salinas Community Development Department has recently purchased the building. They have engaged
TEF
Design
for
completion
of
an
Historic
Structures
Report
(HSR)
(completed),
emergency
building
stabilization
including
structural
strengthening
and
addition
of
a
fire
protection
system
(submitted
for
permit),
and
building
rehabilitation
which
will
incorporate
future
uses
of
a
museum,
bar/restaurant,
residential
unit
and
office
suite
(design
in
progress).
Continues Next Page
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com
The intent of this proposal is to assist ACES in developing a clear concept for the Museum, a floor plan that supports
their
operational
needs,
an
interior
palette
of
finishes,
lighting
and
casework
that
complements
the
museum’s
collection,
and
renderings
that
could
be
used
to
fundraise
for
the
next
phases
of
the
project,
including
the
mounting
of
exhibits
and
operation
of
the
Museum.
Once
defined,
the
design
decisions
will
be
integrated
into
the
Schematic
Design
drawings
and
specifications.
SCOPE of SERVICES Our understanding of the scope of work and project assumptions is listed below. Any variance from the items outlined
below
may
require
a
revision
to
the
proposed
fees.
Task 1: Programming & Concept Design
The primary scope of work of this phase is a series of three (3) Stakeholder Engagement meetings with associated
prepared
materials
and
deliverables
listed
below.
Proposed
meetings
are
each
virtual
and
a
two-hour
duration.
Note that some physical material samples may need to be shared to support the proposed meetings. TEF will mail
physical
materials
to
the
City
of
Salinas
for
placement
in
a
location
where
stakeholder
participants
can
view
materials
in
advance
of
a
subsequent
meeting.
Meeting #1: Establish Floor Plan and Space Use Guidelines TEF brings: ● ACES Questionnaire (distributed in advance as a Google Form) ● Proposed program, floor plan and 3D views (white model) ACES brings: ● Completed questionnaires ● Examples of pieces in the ACES collection ● General description of artifact quantities Decisions made: ● Identify adjustments required to floor plan ● Identify types and quantities of artifacts to be displayed and stored ● Identify various uses of museum spaces Meeting #2: Establish Material Concept TEF brings: ● Revised floor plan and 3D views adjusted to reflect revisions (white model) ● 2-3 Preliminary material palette concepts and material types (precedent images) ● Preliminary diagram of millwork and furniture types and placement ACES brings: ● Report out on follow-ups from previous meeting, if any ● Review of notes from previous meeting and acknowledgement / acceptance of documented decisions Decisions made: ● Sign-off on floor plan ● Consensus around preferred material palette concept images and material types ● Consensus around millwork and furniture types and placement Continues Next Page 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Meeting #3: Select Material Palette TEF brings: ● Final floor plan ● 2-3 Material Palette proposals to include material samples, light fixture types, and use of the 3D model to
indicate
arrangement
of
materials
in
space
● Development of millwork to establish design intent at each location ACES brings: ● Report out on follow-ups from previous meeting, if any ● Review of notes from previous meeting and acknowledgement / acceptance of documented decisions Decisions made: ● Consensus around preferred material palette components and arrangement ● Consensus around millwork development Final Deliverables: ● Final Floor Plan ● Material Palette which includes: Interior finishes; Breakroom and restroom fixtures & finishes; Millwork finishes
● Millwork types, locations and preliminary design ● Light fixtures types and locations ● Three (3) rendered views showing final space configuration and materiality ● Cost estimate for rehabilitation of overall building will include this scope of work (cost estimating service
previously
approved
and
not
included
in
this
ASR)
Task 2: Schematic Design Documentation This task integrates decisions made during Programming and Concept Design into the Schematic Design drawings
and
specifications
so
that
project
documentation
reflects
the
design
intent
and
represents
an
accurate
basis
for
pricing.
Final Deliverables: ● Schematic Design drawings representing ACES’ preferred design, including floors plans and first floor reflected
ceiling
plan
● Schematic Design narrative, including basis of design specifications, representing ACES’ preferred design
SCHEDULE The work can begin upon approval. A nine week duration is anticipated with two weeks of preparation prior to each
Stakeholder
meeting
and
one
week
of
follow-up.
ASSUMPTIONS In determining TEF’s scope of work under this Agreement, TEF has made the following assumptions: 1. All studies shall comply with current codes. 2. Regular meetings shall be conducted online via Zoom. 3. TEF’s work will be drawn in REVIT software. 4. ACES museum will not inhabit any portion of 39 Soledad Contineus Next Page 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com EXCLUSIONS This Letter of Agreement specifically excludes the following: 1. Work related to the investigation or handling of Hazardous Materials. 2. Materials testing and inspections or selective demolition. 3. Geotechnical Investigations. 4. Site surveys outside those noted in Exhibit A, including but not limited to; utilities, topographic, floor leveling,
window
surveys,
etc.
5. In person meetings and/or site visits other than those described in the Scope of Work 6. Changes to previously approved work and/or work beyond the scope of this agreement. 7. Unreasonable delays in the progress of the work through no fault of TEF. 8. Coordination or provision of any engineering or design consultants not included in this proposal. 9. Field measuring of any existing spaces. 10. Preparation for, or attendance at, hearings before any commissions, boards or agencies. 11. Preparation of physical models or presentation renderings prepared by outside professional artists. 12. Furniture selection 13. Mechanical, electrical and plumbing design 14. Architectural phases of work other than Schematic Design 15. Signage and branding TEF would be pleased to provide written additional service proposals for any of these items, if requested, except for
Items
#1
through
#4.
FEES We propose to perform services on a percent complete basis to be invoiced monthly per the fee summary table below.
I
am
pleased
to
offer
my
services
on
a
pro-bono
basis,
you
will
see
that
reflected
in
the
detailed
task
and
fee
summary
-
included
as
Exhibit
A.
Fee Summary Table TEF Design Task 1: Programming and Concept Design $28,040 Task 2: Schematic Design Documentation $20,960 TOTAL $49,000 CONCLUSION Please feel free to contact me with questions or comments. Sincerely, Doug Tom, FAIA Principal TEF Architecture & Interior Design, Inc. ATTACHMENTS Exhibit A: Task & Fee Summary End of Document 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com
/0 /1 /2 □ /4 /5 /6 /7 /8 /9 /0 /10 /11 /12 □ /13 □ /14 /15 /16 /17 /11 □ /11 /16 /18 /18 /10 /17 /19 /20 □ /10 /21 /22 /23 /7 /24 /5 /22 /24 /25 /21 /26 /27 □ /11 /5 /21 /28 /7 /22 /5 /6 /10 /29 /1 /11 □ /18 /25 /6 /5 /25 /30 □ /26 /24 □ /31 /32 □ /11 /33 /27 /5 /34 /26 /34 /4 /26 /24 /5 /20 □ /35 /36 /37 /38 □ /40 □ /41 /42 /41 /43 /44 /45 /46 /47 /48 □ /50 /51 □ /44 /48 /52 /53 /54 /45 /48 /44 /55 /17 /15 /56 /17 /10 /18 /18 /57 /58 /56 □ /59 □ /29 /15 /58 /29 /1 /55 /0 □ /4 /1 /11 /57 /56 /58 /14 /15 /16 /17 /11 □ /13 □ /2 /1 /1 /11 /55 /21 /7 /9 /22 /7 /60 /26 /27 /17 /26 /24 /5 /55 /21 /33 /61 /5 /22 /24 /17 /26 /24 /5 /10 /21 /22 /23 □ /57 /57 /57 /17 /26 /24 /5 /0 /33 /24 /26 /27 /62 /63 /64 /63 /63 /18 /26 /9 /26 /8 /5 /21 /62 /65 /63 /63 /64 /63 /63 /62 /66 /67 /63 /64 /63 /63 /2 /5 /5 /0 /33 /24 /26 /27 /62 /65 /68 /69 /63 /70 /63 /64 /63 /63 /11 /29 /14 /1 /18 /10 /0 /57 /29 □ /4 /1 /11 /57 /56 /58 □ /4 /15 /29 /16 /18 /1 /58 /0 /10 /0 /57 /15 /58 /14 /15 /16 /17 /11 □ /13 □ /2 /1 /1 /11 /55 /21 /7 /9 /22 /7 /60 /26 /27 /17 /26 /24 /5 /55 /21 /33 /61 /5 /22 /24 /17 /26 /24 /5 /10 /21 /22 /23 □ /57 /57 /57 /17 /26 /24 /5 /0 /33 /24 /26 /27 /62 /63 /64 /63 /63 /18 /26 /9 /26 /8 /5 /21 /62 /65 /63 /63 /64 /63 /63 /62 /66 /67 /63 /64 /63 /63 /2 /5 /5 /0 /33 /24 /26 /27
/29 /15 /18 /71 /57 /58 /1 /4 □ /0 /15 /0 /10 /72 /62 /70 /67 /69 /63 /63 /63 /64 /63 /63 /73 /74 /75 /76 /75
/77 /78 /77 /73 /79 /80 /38 /38 □ /81 /82 /80 /83 /84 /79 /82 /85 /84 □ /81 /86 /87 /79 □ /74 /88 /89 /75 /78 □ /90 /37 /91 /92 /36 /93 /38 /84 □ /85 /80 /38 /85 /94 /80 /86 /37 /95 □ /85 /80/38 /84 /38 /37 /87 /94 /87 /86 /82 /37 □ /84 /92 /86 /93 /38 □ /93 /38 /91 /83 /96 □ /81 /82 /80 /83 /84 /79 /82 /85 /94 /87 /87 /38 /37 /93 /94 /37 /91 /38 □ /94 /37 /93 □ /97 /38 /38 /87 /86 /37 /95 □ /37 /82 /87 /38 /84 /78 /43 /98 /42 /78 /42 /42 /40 /98 /77 /96 /99 /42 /42 /78 /42 /42 /77 /41 /98 /41 /96 /41 /99 /42 /78 /42 /42 /98 /100 /96 /42 /99 /42 /78 /42 /42 /77 /78 /41 /101 /38 /102 /38 /92 /82 /85 □ /103 /36 /38 /84 /87 /86 /82 /37 /37 /94 /86 /80 /38 /78 □ /90 /37 /91 /92 /36 /93 /38 /84 □ /93 /80 /94 /104 /87 /86 /37 /95 □ /105 /36 /38 /84 /87 /86 /82/37 /84 /96 □ /93 /86 /84 /87 /80 /86 /106 /36 /87 /86 /82 /37 □ /94 /37 /93 □ /86 /37 /85 /36 /87 □ /94 /37 /94 /92 /107 /84 /86 /84 /78 /77 /98 /42 /78 /42 /42 /41 /98 /100 /42 /42 /78 /42 /42 /100/98 /108 /43 /42 /78 /42 /42 /98 /77 /96 /77 /43 /42 /78 /42 /42 /77 /78 /109 /101 /38 /102 /38 /92 /82 /85 □ /109 /101 □ /97 /82 /93 /38 /92 □ /94 /37 /93 □ /80 /38 /37 /93 /38 /80 □ /102 /86 /38 /81 /84 □ /36 /84 /86 /37 /95 □ /110 /79 /86 /37 /82 □ /94 /37/93 □ /89 /37 /84 /91 /94 /85 /38 /78 □ /90 /37 /91 /92 /36 /93 /38 /84 □ /93 /38 /102 /38 /92 /82 /85 /97 /38 /37 /87 □ /104 /80 /82 /97 /85 /80 /38 /92 /86 /97 /86 /37 /94 /80 /107 □ /81 /79 /86 /87 /38 □ /97 /82 /93 /38 /92 □ /102 /86 /38 /81 /84 □ /87 /79 /80 /82 /36 /95 /79 □ /104 /86 /37 /94 /92 □ /79 /86 /95 /79 □ /105 /36/94 /92 /86 /87 /107 □ /80 /38 /37 /93 /38 /80 /84 □ /81 /86 /87 /79 □ /87 /79 /80 /38 /38 □ /80 /82 /36 /37 /93 /84 □ /82 /104 /86 /37 /87 /38 /80 /97 /38 /93 /86 /94 /87 /38 □ /85 /80 /82 /91 /38 /84 /84 □ /80 /38 /37 /93 /38 /80 /84 /78 /41 /98 /42 /78 /42 /42 /43 /98 /77 /96 /41 /42 /42 /78 /42 /42 /100 /42 /98 /108 /96 /43 /42 /42 /78 /42 /42 /98 /99 /96 /99 /42 /42 /78 /42 /42 /77 /78 /100 /101 /38 /102 /38 /92 /82 /85 □ /111 /94 /87 /38 /80 /86 /94 /92 □ /112 /94 /92 /38 /87 /87 /38 /78 □ /90 /37 /91 /92 /36 /93 /38 /84 □ /94 /95 /95 /80 /38 /95 /94 /87 /86 /37 /95 □ /85/80 /38 /91 /38 /93 /38 /37 /87 □ /86 /97 /94 /95 /38 /84 /96 □ /85 /80 /82 /93 /36 /91 /87 □ /84 /94 /97 /85 /92 /38 /84 □ /94 /37 /93 /86 /37 /87 /38 /95 /80 /94 /87 /86 /37 /95 □ /97 /94 /87 /38 /80 /86 /94 /92 /84 □ /86 /37 /87 /82 □ /109 /101 □ /97 /82 /93 /38 /92 /100 /98 /42 /78 /42 /42 /77 /41 /98 /41 /96 /100 /42 /42 /78 /42 /42 /41 /42 /98 /109 /96 /99 /42 /42 /78 /42 /42 /98 /43 /96 /41 /42 /42 /78 /42 /42 /77 /78 /113 /101 /38 /102 /38 /92 /82 /85 □ /111 /86 /92 /92 /81 /82 /80 /83 □ /112 /94 /91 /83 /94 /95 /38 /78 □ /90 /37 /91 /92 /36 /93 /38 /84 □ /85 /80 /82 /93 /36 /91 /86 /37 /95 □ /94 □ /85/92 /94 /37 □ /93 /86 /94 /95 /80 /94 /97 □ /94 /37 /93 □ /93 /38 /102 /38 /92 /82 /85 /86 /37 /95 □ /97 /86 /92 /92 /81 /82 /80 /83 □ /87 /107 /85 /38 /84 /87 /79 /80 /82 /36 /95 /79 □ /109 /101 □ /97 /82 /93 /38 /92 □ /104 /80 /82 /97 □ /97 /94 /84 /84 /86 /37 /95 □ /87 /79 /80 /82 /36 /95 /79 □ /93 /38 /84 /86 /95 /37 □ /86 /37 /87 /38 /37 /87 /41 /98 /42 /78 /42 /42 /100 /98 /99 /42 /42 /78 /42 /42 /77 /43 /98 /109 /96 /42 /100 /42 /78 /42 /42 /98 /109 /96 /99 /100 /42 /78 /42 /42 /77 /78 /43 /101 /38 /102 /38 /92 /82 /85 □ /114 /86 /95 /79 /87 □ /115 /86 /116 /87 /36 /80 /38 □ /112 /94 /91 /83 /94 /95 /38 /117 □ /90 /37 /91 /92 /36 /93 /38 /84 □ /94 /95 /95 /80 /38 /95 /94 /87/86 /37 /95 □ /92 /86 /95 /79 /87 □ /104 /86 /116 /87 /36 /80 /38 □ /82 /85 /87 /86 /82 /37 /84 /77 /98 /42 /78 /42 /42 /100 /98 /99 /42 /42 /78 /42 /42 /100 /98 /108 /43 /42 /78 /42 /42 /98 /77 /96 /113/43 /42 /78 /42 /42 /77 /78 /108 /88 /82 /82 /80 /93 /86 /37 /94 /87 /86 /82 /37 /96 □ /97 /38 /38 /87 /86 /37 /95 /84 □ /94 /37 /93 □ /85 /80 /82 /118 /38 /91 /87 □ /94 /93 /97 /86 /37 /86 /84 /87 /80 /94 /87 /86 /82/37 /42 /98 /42 /78 /42 /42 /77 /41 /98 /41 /96 /100 /42 /42 /78 /42 /42 /42 /98 /42 /78 /42 /42 /98 /41 /96 /100 /42 /42 /78 /42 /42 /77 /43 /98 /42 /78 /42 /42 /100 /40 /98 /40 /96 /99 /42 /42 /78 /42 /42 /40 /43 /98 /77 /99 /96 /41 /100 /42 /78 /42 /42 /73 /74 /75 /76 /75
/41 /78 /77 /90 /37 /87 /38 /95 /80 /94 /87 /86 /82 /37 □ /82 /104 □ /91 /82 /37 /91 /38 /85 /87 □ /93 /38 /84 /86 /95 /37 □ /82 /36 /87 /91 /82 /97 /38 /84 □ /86 /37 /87 /82 □ /75 /91 /79 /38/97 /94 /87 /86 /91 □ /101 /38 /84 /86 /95 /37 □ /93 /80 /94 /81 /86 /37 /95 /84 /41 /98 /42 /78 /42 /42 /77 /43 /98 /109 /96 /41 /42 /42 /78 /42 /42 /109 /41 /98 /43 /96 /42 /99 /42 /78 /42 /42 /98 /40/96 /41 /99 /42 /78 /42 /42 /41 /78 /41 /41 /98 /42 /78 /42 /42 /77 /41 /98 /41 /96 /100 /42 /42 /78 /42 /42 /109 /41 /98 /43 /96 /42 /99 /42 /78 /42 /42 /98 /99 /96 /100 /99 /42 /78 /42 /42 /41 /78 /109 /103 /74 /119 /103 /88 □ /80 /38 /102 /86 /38 /81 /41 /98 /42 /78 /42 /42 /99 /98 /77 /96 /43 /42 /42 /78 /42 /42 /42 /98 /42 /78 /42 /42 /98 /77 /96 /43 /42 /42 /78 /42 /42 /41 /78 /100 /88 /82 /82 /80 /93 /86 /37 /94 /87 /86 /82 /37 /96 □ /97 /38 /38 /87 /86 /37 /95 /84 □ /94 /37 /93 □ /85 /80 /82 /118 /38 /91 /87 □ /94 /93 /97 /86 /37 /86 /84 /87 /80 /94 /87 /86 /82/37 /42 /98 /42 /78 /42 /42 /99 /98 /77 /96 /43 /42 /42 /78 /42 /42 /42 /98 /42 /78 /42 /42 /98 /77 /96 /43 /42 /42 /78 /42 /42 /43 /98 /42 /78 /42 /42 /100 /100 /98 /99 /96 /99 /42 /42 /78 /42 /42 /43 /100 /98 /77 /41 /96 /77 /43 /42 /78 /42 /42 /98 /41 /42 /96 /40 /43 /42 /78 /42 /42 /90 /37 /87 /38 /95 /80 /94 /87 /86 /82 /37 □ /82 /104 □ /91 /82 /37 /91 /38 /85 /87 □ /93 /38 /84 /86 /95 /37 □ /85 /80 /82 /93 /36 /91 /87 /84 □ /94 /37 /93 □ /97 /94 /87 /38 /80 /86 /94 /92/84 □ /120 /86 /78 /38 /78 □ /104 /86 /37 /86 /84 /79 /38 /84 /96 □ /97 /86 /92 /92 /81 /82 /80 /83 /96 □ /92 /86 /95 /79 /87 /86 /37 /95 /121 /96 □ /86 /37 /87 /82