Salinas City Council
October 13, 2026

Tuesday, October 13, 2026
4:00 PM
City of Salinas
200 Lincoln Ave., Salinas, CA 93901
www.salinas.gov

SALINAS ROTUNDA
City Council
Mayor Dennis Donohue
Councilmembers:

Jose Luis Barajas, District 1 - Tony Barrera, District 2 Margaret D'Arrigo, District 3 - Gloria De La Rosa, District 4 Andrew Sandoval, District 5 - Aurelio Salazar, District 6 Rene Mendez, City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Meeting Agenda - Final
1 City Council Meeting Agenda - Final October 13, 2026

ZOOM WEBINAR PARTICIPATION
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PLEDGE OF ALLEGIANCE

ROLL CALL
EMERGENCY OPERATIONS TRAINING - 4:00 P.M. to 5:00 P.M.

Training provided by Kelsey Scanlon, County of Monterey Department of Emergency Management, Fire Chief Sam Klemek, and Deputy Chief Shane VanderVeen.

NEW EMPLOYEE WELCOME AND PROMOTIONS

PROCLAMATION
Breast Cancer Awareness Month
Pregnancy & Infant Loss Awareness Month
Domestic Violence Awareness Month
Filipino American History Month

PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment or comment on a specific agenda item, you are encouraged to attend the City Council meeting in person. Public comment may also be submitted via email at [email protected] and will be entered into the record. Public comments generally are limited to two minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.

GENERAL PUBLIC COMMENTS
Receive public communications on items that are not on the agenda and that are in the City of Salinas’ subject matter jurisdiction. Comments on Consideration, Public Hearing items, and the Consent Agenda should be held until the items are reached.

City of Salinas Page 2 Printed on 10/12/2026
2 City Council Meeting Agenda - Final October 13, 2026

SALINAS YOUTH COUNCIL UPDATES AND COMMENTS
Receive a presentation for the Salinas Youth Council Members.

CALIFORNIA GOVERNMENT CODE §84308 - LEVINE ACT
Government Code § 84308. Parties to any proceeding involving a license, permit or other entitlement for use pending before the City Council must disclose any campaign contributions over $500 (aggregated) within the preceding 12 months made by the party, their agent, and those required to be aggregated with their contributions under Government Code § 82015.5. The disclosure must include the amount contributed and the name(s) of the contributor(s).

CONSIDERATION
ID#26-467 Adoption of the City of Salinas Emergency Operations Plan 2026 Recommendation: Approve a Resolution adopting the updated City of Salinas Emergency Operations Plan.

CONSENT AGENDA
Matters listed under the Consent Agenda may be enacted by one motion unless a member of the Council requests a separate vote or discuss. Members of the public may comment on the Consent Agenda items collectively during their public comment.

ID#26-476 Minutes
Recommendation: Approve minutes of September 29, 2026.

ID#26-445 Acceptance of the Sherwood Recreation Center Building Improvement, CIP No. 9535
Recommendation: Approve a Resolution accepting the Sherwood Recreation Center Building Improvement, CIP No. 9535, for maintenance and responsibility.

ID#26-447 Rejection of Bids for the Hazardous Materials Abatement at the Former Police Department Building, CIP 9612.03
Recommendation: Approve a Resolution rejecting all bids for the Hazardous Materials Abatement at the Former Police Department Building, CIP 9612.03.

ID#26-448 Award of Accessibility Improvements for Firehouse Recreation CIP No. 9311 Recommendation: Approve a Resolution approving the Plans and Specifications for the Accessibility Improvements for Firehouse Recreation Center, CIP No. 9311; awarding a contract to Pro-Ex Construction Inc. for the Accessibility Improvements for Firehouse Recreation Center, CIP No. 9311, in an amount of $861,000; and approving a 10% construction contingency of $86,100 for a total contract not to exceed total of $947,100.

CITY MANAGER'S REPORT
Receive brief oral report from the City Manager.

COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS City of Salinas Page 3 Printed on 10/12/2026
3 City Council Meeting Agenda - Final October 13, 2026
Receive communication from Councilmembers on reports, appointments and future agenda items. Councilmember comments are generally limited to three minutes.

ADJOURNMENT
_____________________________
Patricia M. Soratos, Deputy City Manager/City Clerk

AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings and in accordance with Californian Government Code Section 54954.2 and 54956. City Council agenda reports and other writings distributed to the legislative body may be viewed at the Salinas City Clerk’s Office, 200 Lincoln Avenue, Salinas, and are posted on the City’s website at www.salinas.gov in accordance with California Government Code section 54597.5. The City Council may take action that is different than the proposed action reflected on the agenda.

Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in the meeting. Language interpretation may be requested as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Requests should be referred to the City Clerk’s Office At 200 Lincoln Avenue, Salinas, 758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Hearing impaired or TTY/TDD text telephone users may contact the city by dialing 711 for the California Relay Service (CRS) or by telephoning any other service providers’ CRS telephone number.

PUBLIC NOTIFICATION
This agenda was posted on October 8, 2026 in the Salinas Rotunda and City's website.

Meetings are streamed live at https://salinas.legistar.com/Calendar.aspx, televised live on Comcast Channel 25 and on http://www.youtube.com/thesalinaschannel at 4:00 p.m. on the date of the regularly scheduled meeting and will be broadcast throughout the day on Friday, Saturday, Monday and Wednesday following the meeting. For the most up-to-date Broadcast Schedule for The Salinas Channel on Comcast 25, please visit or subscribe to our Google Calendar located at http://tinyurl.com/SalinasChannel25. All past City Council meetings may also be viewed on the Salinas Channel on YouTube at http://www.youtube.com/thesalinaschannel.

City of Salinas Page 4 Printed on 10/12/2026
4 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-467, Version: 1
Adoption of the City of Salinas Emergency Operations Plan 2026 Approve a Resolution adopting the updated City of Salinas Emergency Operations Plan.

City of Salinas Page 1 of 1 Printed on 10/8/2026
powered by Legistar™ 5

CITY OF SALINAS

COUNCIL STAFF REPORT
P a g e | 1
DATE: OCTOBER 13, 2026
DEPARTMENT: FIRE DEPARTMENT
FROM: SAMUEL KLEMEK, FIRE CHIEF
TITLE: ADOPTION OF THE CITY OF SALINAS EMERGENCY
OPERATIONS PLAN 2026

RECOMMENDED MOTION
A motion to approve a resolution adopting the updated City of Salinas Emergency Operations Plan.

EXECUTIVE SUMMARY
This report requests City Council adoption of the City of Salinas Emergency Operations Plan 2026. The Plan establishes the Citywide system for managing natural, technological, publichealth, infrastructure, cyber, and human-caused emergencies. It defines emergency authority, Emergency Operations Center activation and organization, departmental responsibilities, public warning, evacuation, shelter, resource management, continuity of government, financial documentation, recovery, training, and plan maintenance. Adoption provides one current allhazards framework consistent with the Standardized Emergency Management System, the National Incident Management System, and the Incident Command System.

BACKGROUND
The Emergency Operations Plan is the City's principal document for coordinating extraordinary incidents that exceed routine departmental capability, affect multiple departments, threaten essential services, or require significant public protective action. It is distinct from the hazard mitigation plan: mitigation reduces long-term risk, while the Emergency Operations Plan directs how the City organizes, makes decisions, obtains resources, communicates with the public, and sustains operations during and after an emergency.

The Monterey County Multi-Jurisdictional Hazard Mitigation Plan identifies the need for an updated City Emergency Operations Plan, increased Incident Command System training, a written all-hazards evacuation framework, continuity of government procedures, and sustained outreach to residents who may face language, disability, transportation, age, medical, housing, or 6 P a g e | 2
economic barriers. The 2026 Plan converts those requirements and the City's community risk information into final operational assignments and procedures.

The Plan applies to the City Council, every City department and to employees, contractors, volunteers, and partner agencies assigned to City emergency operations. The City Manager serves as Director of Emergency Services. The Fire Department maintains the Plan and the City's emergency-management program. Field incidents operate through the Incident Command System, while the Emergency Operations Center coordinates policy, information, resources, continuity, public communications, regional support, and recovery.

Plan Structure and Operational Framework
• Base Plan. Establishes purpose, scope, authorities, planning assumptions, the concept of operations, SEMS/NIMS organization, EOC activation levels, departmental duties, communications, resource management, continuity, recovery, training, and maintenance. • Functional annexes. Establish direction and control, public information and warning, evacuation and reentry, mass care and shelter, fire and rescue, law enforcement, public works, logistics, finance and cost recovery, continuity, damage assessment, and access and functional-needs procedures.
• Hazard annexes. Establish Salinas-specific procedures for earthquake and liquefaction; flooding, severe weather, and El Niño; dam failure; wildfire, smoke, heat, and drought; cyberattack and utility interruption; public-health and water-contamination emergencies; targeted violence; and airport incidents.
• Department assignments. Define final responsibilities for Administration, Fire, Police, Public Works, Finance, Human Resources, Library and Community Services, the Municipal Airport, Community Development, Information Technology, the City Attorney, the City Clerk, and the Public Information Officer.
• Operational checklists. Provide immediate actions for the EOC Director, Operations, Planning and Intelligence, Logistics, Finance and Administration, and Public Information functions.
• Controlled appendices. Maintain role-based EOC assignments, contact-directory requirements, and potential shelter and community-support facilities. Personal contact information and other sensitive operational records remain restricted to authorized personnel and are verified quarterly.

Salinas-Specific Hazard Basis
• The City's highest hazard scores are drought and water shortage at 13.6, earthquake at 13.3, and cyberattack at 12.7. Substantial risks also include epidemic or pandemic, agricultural emergency, water contamination, hazardous materials, utility interruption, targeted violence, and localized stormwater flooding.
• Earthquake exposure is Citywide. The planning inventory identifies 32,057 buildings with approximately $12.42 billion in combined value. High liquefaction-susceptibility areas include approximately 40,954 people, emergency-response and medical facilities, government and communications facilities, rail, and major roadways. 7 P a g e | 3
• Flood exposure includes approximately 15,415 residents, 502 residential buildings, 704 nonresidential buildings, approximately $723.1 million in property, and about 21 miles of roadway within the one-percent annual-chance floodplain. Known concerns include Carr Lake, Gabilan Creek, Natividad Creek, Alisal Creek, the Reclamation Ditch, the Salinas River, and recurring roadway locations.
• Dam-failure, wildfire and smoke, hazardous-materials transportation and fixed sites, extreme heat, drought, water contamination, public-health emergencies, cyber incidents, power outages, communications failures, and human-caused incidents are incorporated into the same scalable command and coordination system.

Public Information and Community Protection
The Plan requires every public emergency message to state what happened, who is affected, what action residents should take, where verified information or assistance is available, and when the next update will be issued. English and Spanish messages are released together whenever time permits, with immediate life-safety warnings issued without delay and followed by translated and accessible versions.

Alert Monterey County, authorized emergency-alert systems, City websites, social media, news media, schools, employers, libraries, faith and community organizations, field personnel, and door-to-door notification form a redundant warning network. When power, cellular service, or internet access is disrupted, the City uses field teams, radio, partner networks, mobile public address, printed information, and direct outreach to high-risk locations.

The developing 2026-27 El Niño is addressed as a seasonal severe-weather condition within the broader all-hazards Plan. Seasonal outlooks inform preparedness but do not predict the timing or severity of individual storms in Salinas. Operational decisions rely on National Weather Service briefings, observed rainfall, river and creek conditions, drainage performance, road conditions, utility impacts, and available City resources.

Plan Adoption Maintenance and Accountability
Upon adoption, the Plan supersedes prior City emergency operations plans. Department heads maintain trained personnel, current procedures, and the resources necessary to perform assigned functions. Controlled contact rosters and facility records are verified quarterly. The Fire Department coordinates an annual review each September and updates the Plan after EOC activations, exercises, material organizational changes, or changes in governing authority.

A comprehensive review is required three years from the date of adoption and every three years thereafter. Exercises will alternate between no-notice earthquake and forecast-based flood or severe-weather scenarios and will test EOC operations, English and Spanish warning, evacuation, shelter, continuity, damage assessment, communications, and cost documentation.

Corrective actions are assigned, tracked, and incorporated into approved revisions.

CEQA CONSIDERATION
Not a Project. The City of Salinas has determined that adoption of the Emergency Operations Plan is an administrative and organizational activity that establishes emergency-management 8 P a g e | 4
policies and procedures and is not a project as defined by the California Environmental Quality Act under CEQA Guidelines Section 15378. Adoption does not approve construction, commit the City to a physical project, or cause a direct or reasonably foreseeable indirect physical change in the environment. Any later discretionary project arising from implementation will be evaluated separately for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES
No. Adoption of the Emergency Operations Plan does not involve a contract, license, permit, franchise, or other entitlement for use.

STRATEGIC PLAN INITIATIVE
Adoption supports City Council priorities for public safety, reliable infrastructure, effective government, fiscal accountability, and timely communication with the community. The Plan strengthens Citywide coordination, continuity of essential services, multilingual public information, equitable protective actions, and recovery from emergencies.

DEPARTMENTAL COORDINATION
The Fire Department coordinated the Plan with Administration, the Police Department, Public Works Department, Finance Department, Human Resources Department, Library and Community Services Department, Community Development Department, Information Technology, Salinas Municipal Airport, City Attorney, City Clerk, and Public Information Officer. The Plan also establishes coordination with Monterey County emergency management and public-health agencies, the Monterey County Water Resources Agency, utilities, schools, healthcare providers, transit agencies, community organizations, agricultural employers and workers, the National Weather Service, and mutual-aid partners.

FISCAL AND SUSTAINABILITY IMPACT
Adoption of the Plan has no immediate fiscal impact, and no appropriation is requested with this action. Departments will maintain routine preparedness, training, plan maintenance, and assigned emergency functions within approved appropriations to the extent available. An actual emergency may require contingency or emergency funding for staffing, contracts, protective measures, shelter, supplies, debris removal, infrastructure repair, and recovery. Any required budget action will be presented under applicable emergency and fiscal authorities. The Plan requires incident cost codes, time and equipment records, procurement documentation, damage estimates, insurance coordination, and state and federal reimbursement records from the beginning of operations.

Fund General Ledger Number
(Operating/CIP) General Ledger Account Name Remaining Budget Appropriation Amount
Requested

N/A N/A N/A N/A N/A
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ATTACHMENTS
City of Salinas Emergency Operations Plan 2026
Power Point Presentation
10 Page | 1
RESOLUTION NO. _______ (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL ADOPTING THE
CITY OF SALINAS EMERGENCY OPERATIONS PLAN 2026
WHEREAS, the City of Salinas is responsible for protecting life and property, maintaining essential public services, coordinating emergency resources, and supporting community recovery during natural, technological, public-health, infrastructure, cyber, and human-caused emergencies; and
WHEREAS, the City's prior Emergency Operations Plan was adopted in 2015, and the City has prepared the City of Salinas Emergency Operations Plan 2026 to reflect current hazards, organizational responsibilities, emergency-management doctrine, communications systems, and community needs; and
WHEREAS, the Monterey County Multi-Jurisdictional Hazard Mitigation Plan, as adopted by the City Council, identifies Salinas-specific risks and calls for an updated Emergency Operations Plan, increased Incident Command System training, an all-hazards evacuation framework, continuity procedures, and sustained outreach to residents who may face access or functional barriers; and
WHEREAS, the City of Salinas Emergency Operations Plan 2026 establishes a single allhazards framework consistent with the California Standardized Emergency Management System, the National Incident Management System, and the Incident Command System; and WHEREAS, the Plan defines emergency authorities, Emergency Operations Center activation and organization, departmental responsibilities, public warning, evacuation and reentry, shelter and mass care, resource management, continuity of government and operations, financial documentation, damage assessment, recovery, training, and plan maintenance; and WHEREAS, the Plan incorporates Salinas-specific operational annexes addressing earthquake and liquefaction; flooding, severe weather, and El Niño; dam failure; wildfire, smoke, extreme heat, and drought; cyberattack, utility interruption, and communications failure; publichealth and water-contamination emergencies; targeted violence and civil disturbance; and airport emergencies; and
WHEREAS, the Plan requires coordinated, verified emergency information through redundant communication channels, with English and Spanish messages released together whenever practicable and accessible information provided to people with disabilities and other access and functional needs; and
WHEREAS, adoption of the Plan is an administrative and organizational activity and is not a project as defined by the California Environmental Quality Act pursuant to CEQA Guidelines section 15378 because it does not approve construction, commit the City to a physical project, or cause a direct or reasonably foreseeable indirect physical change in the environment. 11 Page | 2
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby adopts the City of Salinas Emergency Operations Plan 2026, attached to the accompanying administrative report and incorporated herein by this reference; and
BE IT FURTHER RESOLVED that the City of Salinas Emergency Operations Plan 2026 supersedes all prior City emergency operations plans upon adoption; and BE IT FURTHER RESOLVED that the City Manager, acting as Director of Emergency Services, is authorized to administer the Plan, activate the Emergency Operations Center, and direct City departments in accordance with applicable law and the authorities established in the Plan; and
BE IT FURTHER RESOLVED that the Fire Department shall maintain the Plan through annual reviews, updates following Emergency Operations Center activations and exercises, and a comprehensive review three years from the date of adoption and every three years thereafter; and BE IT FURTHER RESOLVED that the City Council finds that adoption of the Plan is not a project under CEQA Guidelines section 15378.

PASSED AND APPROVED this ____ day of __________________ 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_________________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Soratos, City Clerk
12 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
City of Salinas EOP | 1

CITY OF SALINAS

EMERGENCY OPERATIONS PLAN

ALL-HAZARDS BASE PLAN AND ANNEXES
Plan owner Effective date Operational framework
Salinas Fire Department September 2026 SEMS • NIMS • ICS PLAN STATUS Final operational plan. Controlled appendices contain sensitive and frequently updated information and are distributed only to authorized personnel.

PUBLIC DISTRIBUTION VERSION
13 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
City of Salinas EOP | 2
Promulgation and Approval
Executive adoption of the Citywide emergency management framework This Emergency Operations Plan establishes the system used by the City of Salinas to prepare for, respond to, recover from, and mitigate the effects of emergencies. It applies to every City department, employee assigned an emergency role, contractor operating under City direction, and participating partner while supporting City operations.

The City uses the Standardized Emergency Management System (SEMS), the National Incident Management System (NIMS), and the Incident Command System (ICS). Department heads maintain trained personnel, current procedures, and resources necessary to perform the assignments in this plan. The City Manager, acting as Director of Emergency Services, directs Citywide emergency policy and may activate the Emergency Operations Center or delegate activation authority to the Fire Chief/Emergency Services Coordinator or designee.

This plan supersedes prior City emergency operations plans upon approval. Department emergency procedures remain in force when consistent with this plan.

Approval Name / title Signature Date
Executive City Manager / Director of Emergency Services Operational Fire Chief / Emergency Services Coordinator Legal form City Attorney
Adoption Mayor / City Council
Plan control
Item Requirement
Owner Salinas Fire Department, Emergency Management function Comprehensive review Three years from the date of adoption and every three years thereafter Interim maintenance Annual review each September and after every EOC activation, exercise, or material legal/organizational change Contact verification Quarterly for controlled rosters and partner contacts Distribution Public base plan; controlled appendices restricted to authorized City and response personnel Change authority Administrative updates by the Fire Chief/Emergency Services Coordinator; policy changes approved by the City Manager and governing body as required
Record of Changes and Distribution
Version Date Description Authority
2026.0 September 2026
Complete all-hazards update; Salinas hazard data, finalized functional and hazard annexes, department assignments, public-warning standard, continuity, recovery, and controlled appendices.

City of Salinas
Distribution
Copy Recipient Version
Master Fire Department emergency management records Complete controlled plan Executive City Manager, City Attorney, department directors Controlled plan Operations EOC section coordinators and alternates Controlled plan Partners Monterey County OES and designated response partners Relevant operational portions 14 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
City of Salinas EOP | 3
Copy Recipient Version
Public City website and public records Base plan and non-sensitive annexes Table of Contents
Section Title
Part I Base Plan
1 Purpose, Scope, Authorities, and Planning Basis
2 Situation and Salinas Hazard Profile
3 Concept of Operations
4 SEMS/NIMS Organization and EOC Operations
5 City Department Responsibilities
6 Information, Communications, and Public Warning
7 Resource Management, Finance, and Mutual Aid
8 Continuity of Government and Essential Services
9 Recovery and Plan Maintenance
Part II Functional Annexes
A Direction, Control, and EOC Operations
B Public Information, Alert and Warning
C Evacuation, Transportation, and Reentry
D Mass Care, Shelter, and Human Services
E Fire, Rescue, Emergency Medical, and Hazardous Materials F Law Enforcement and Security
G Public Works and Infrastructure
H Logistics and Resource Management
I Finance, Administration, and Cost Recovery
J Continuity of Government and Operations
K Damage Assessment and Recovery
L Access and Functional Needs
Part III Hazard Annexes
M Earthquake and Liquefaction
N Flood, Severe Weather, and El Niño
O Dam Failure
P Wildfire, Smoke, Extreme Heat, and Drought
Q Cyberattack, Utility Interruption, and Communications Failure R Public Health, Water Contamination, and Agricultural Emergency S Targeted Violence, Terrorism, and Civil Disturbance
T Airport Emergency Coordination
Part IV Checklists and Controlled Appendices
15 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
City of Salinas EOP | 4
Executive Summary
The City of Salinas manages emergencies through one scalable all-hazards system. Field incidents remain under ICS command. The Emergency Operations Center coordinates policy, information, resources, continuity, and interagency support.

The City Manager serves as Director of Emergency Services. The Fire Chief/Emergency Services Coordinator manages preparedness and EOC readiness and serves as EOC Director when designated.

The plan is organized around life safety, incident stabilization, protection of property and the environment, continuity of essential services, and equitable recovery. It incorporates Salinas-specific risks from the Monterey County Multi-Jurisdictional Hazard Mitigation Plan and local community risk assessments. Drought and water shortage, earthquake, and cyberattack are the highest-ranked City hazards. Immediate life-safety planning also addresses flooding and severe winter storms, dam failure, hazardous-materials releases, wildfire and smoke, extreme heat, utility interruption, epidemics, water contamination, targeted violence, and airport emergencies.

OPERATIONAL PRIORITY Protect life first; stabilize the incident; maintain essential City services; communicate verified protective actions in English and Spanish; document decisions, costs, and damage from the start; and begin recovery during response.

1. Purpose, Scope, Authorities, and
Planning Basis

1.1 Purpose
This plan directs coordinated City operations for incidents that exceed routine departmental capability, require multi-department coordination, threaten continuity of government, or require significant public protective action. It defines authorities, responsibilities, activation levels, information flow, resource processes, continuity requirements, and recovery functions.

1.2 Scope
 All natural, technological, public-health, infrastructure, cyber, and human-caused hazards affecting Salinas.  Preparedness, response, short-term recovery, continuity, and the transition to long-term recovery.  City departments, elected officials, employees, volunteers and contractors assigned to City operations, and partner agencies operating through mutual aid or unified coordination.  Incidents within the City and regional incidents that affect City services, transportation, utilities, supply chains, or mutual-aid capacity.

1.3 Authorities and doctrine
 California Emergency Services Act, Government Code section 8550 et seq.  California Disaster Assistance Act and applicable regulations.  California Standardized Emergency Management System regulations, Title 19, California Code of Regulations.  National Incident Management System and Incident Command System.  Robert T. Stafford Disaster Relief and Emergency Assistance Act.  Americans with Disabilities Act; Rehabilitation Act; applicable civil-rights and language-access requirements.  City of Salinas Municipal Code and resolutions establishing emergency authorities.  California State Emergency Plan and Monterey County emergency plans and mutual-aid systems.

1.4 Planning assumptions
 The first operational period may begin with incomplete information, damaged communications, limited staffing, and delayed mutual aid.
 Multiple incidents may occur simultaneously, and roads, utilities, hospitals, dispatch support, and City facilities may be degraded.
 Residents will require rapid, repeated, accessible information in English and Spanish through primary and backup channels.
 Departments retain statutory and routine authorities while coordinating through the EOC.  Private, nonprofit, school, healthcare, utility, agricultural, and community partners are essential to effective operations. 16 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
City of Salinas EOP | 5
 Every department maintains at least two trained EOC representatives and succession for essential functions.

2. Situation and Salinas Hazard Profile
Salinas is the Monterey County seat and a regional center for government, agriculture, transportation, healthcare, education, and commerce. Highway 101, state highways, rail, the Salinas Municipal Airport, agricultural processing, fixed hazardousmaterials sites, creeks, drainage systems, the Salinas River, and regional utility networks create both capabilities and dependencies.

2.1 Ranked City hazards
Hazard Score Risk Principal operational consequence
Drought / water shortage 13.6 High Water supply, public health, agriculture, continuity Earthquake 13.3 High Citywide damage, liquefaction, access, utilities Cyberattack 12.7 High City systems, dispatch support, records, public information Epidemic / pandemic 11.7 Substantial Health guidance, workforce continuity, medical surge Agricultural emergency 11.5 Substantial Economic disruption; impacts on workers and food systems Water contamination 11.1 Substantial Warning, alternate water, health protection Hazardous materials 10.9 Substantial Fixed sites, Highway 101, rail, protective actions Utility interruption / PSPS 10.6 Substantial Power, communications, transportation, critical facilities Targeted violence 10.3 Substantial Life safety, unified command, family assistance Localized stormwater flooding 10.1 Substantial Creeks, drainage, roads, evacuation, shelter Wildfire 9.8 Moderate Urban interface, smoke, public health Severe winter storms 9.7 Moderate Flood, wind, outages, sustained operations Additional assessed hazards include windstorm, flash flood, terrorism, dam failure, extreme cold and freeze, extreme heat, riverine flooding, mass migration, invasive species, coastal flooding, sea-level rise, slope failure, levee failure, and coastal erosion. Salinas is not within a mapped tsunami inundation zone; regional tsunami impacts may still affect transportation, mutual aid, shelter demand, and supply chains.

2.2 Key exposure indicators
Exposure Salinas planning figure
Earthquake 32,057 buildings; approximately $12.42 billion combined value High liquefaction susceptibility 40,954 people; 2 emergency response, 5 medical, 24 government, and 67 communication facilities; approximately 80 road miles
Moderate liquefaction susceptibility 24,168 people
1% annual-chance floodplain 15,415 people; 502 residential and 704 nonresidential buildings; approximately $723.1 million combined value; approximately 21 road miles

0.2% annual-chance floodplain 130,440 people
Nacimiento Dam inundation scenario 10,545 people; medical, government, communication facilities and approximately 33 road miles San Antonio Dam inundation scenario 8,825 people; medical, educational, government, communication facilities and approximately 31 road miles
Known flood and access concerns include Carr Lake, Cesar Chavez Park, Gabilan Creek, Natividad Creek, Alisal Creek, the Reclamation Ditch, the Salinas River, Sherwood Park Mobile Home Park, Kern Street, Market Street, Merced Street, Williams Road, and the area downstream of Carr Lake.
17 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
City of Salinas EOP | 6

3. Concept of Operations

3.1 Operating principles

1. Field command controls tactical operations through ICS.

2. The EOC supports field command, coordinates departments, develops common operating information, obtains resources, maintains continuity, and connects the City to the Monterey County Operational Area.

3. The Policy Group establishes emergency policy, priorities, declarations, extraordinary authorities, and public accountability.

4. The Joint Information System delivers coordinated, verified, accessible public information.

5. Planning begins for recovery, cost documentation, and continuity during the first operational period.

3.2 Readiness and activation
Condition City posture Minimum actions
Routine / Seasonal Normal operations with heightened seasonal maintenance
Maintain rosters; inspect equipment and facilities; public preparedness; monitor hazards
Elevated Credible threat or 5–7 day severe-weather
signal
Daily coordination; verify staffing; stage equipment; initiate public updates; brief executives
Level 3 — Monitoring Limited event requiring enhanced coordination EOC Manager and selected functions; situation reporting; resource tracking Level 2 — Partial Multi-department event or likely protective action
Activate needed EOC sections; operational periods; incident action planning; JIS
Level 1 — Full Major or catastrophic event with sustained regional coordination
Full SEMS organization; 24-hour staffing; Operational Area resource coordination; recovery organization

3.3 Activation authority
The City Manager, Fire Chief/Emergency Services Coordinator, Police Chief, or their designated successors may activate the EOC when immediate coordination is required. The activating official notifies the City Manager as soon as practicable.

Department directors may request activation through Fire Department emergency management or the on-duty Fire Battalion Chief.

3.4 Protective actions
The City uses evacuation, shelter-in-place, road closure, access control, curfew when legally authorized, isolation, boil-water or alternate-water instructions, health guidance, facility closure, and other protective actions appropriate to the hazard. Field command recommends tactical protective actions; the EOC coordinates Citywide consequences, messaging, transportation, shelter, continuity, and regional support.

4. SEMS/NIMS Organization and EOC
Operations
Element Lead Core responsibility
Policy Group City Manager / Director of Emergency
Services
Policy, declarations, priorities, extraordinary authorities, Council coordination
EOC Director Designated by City Manager; normally Fire
Chief/Emergency Services Coordinator Overall EOC direction; objectives; executive coordination Public Information City PIO JIS/JIC, alerts, media, rumor control, language access Liaison EOC Director designee Agency representatives, partners, elected-official coordination Legal Officer City Attorney Emergency authorities, orders, liability, records, legal review Safety Officer Qualified designee EOC safety and risk controls 18 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
City of Salinas EOP | 7
Element Lead Core responsibility
Operations Section Department lead selected by incident Coordinate field-facing missions and department operations Planning/Intelligence Planning lead / trained designee Situation status, forecasts, maps, action plans, documentation, demobilization
Logistics Public Works / Administration as assigned Facilities, communications, supplies, personnel support, transportation Finance/Administration Finance Director or designee Time, procurement, contracts, claims, cost recovery, documentation

4.1 Operational cycle

6. Establish operational period and EOC objectives.

7. Collect and validate incident, damage, resource, weather, utility, and community-impact information.

8. Set priorities and assign missions.

9. Develop and approve the EOC Action Plan.

10. Brief sections and agency representatives.

11. Execute, track, and document assignments and resource requests.

12. Issue scheduled public updates.

13. Evaluate progress, safety, unmet needs, and next-period requirements.

4.2 Primary and alternate coordination sites
The primary EOC location is maintained in the controlled facilities appendix. When the primary location is unsafe, inaccessible, or without essential communications, the EOC Director activates the designated alternate facility or a distributed/virtual EOC.

Fire Station 7, when operational, provides a secondary EOC, temporary shelter/community space, specialized-response support, and redundant public-safety radio capability. Until that facility is operational, the City uses the alternate locations and communications methods identified in the controlled appendix.

5. City Department Responsibilities
Department / office Final assignment
City Council Maintain legislative continuity; receive policy briefings; ratify local emergency actions when required; authorize contingency or emergency funding; support public protective actions and recovery priorities.

City Manager / Administration
Direct emergency policy; activate executive succession; approve EOC objectives; coordinate Council and regional executives; authorize emergency procurement, staffing, contracts, and continuity actions within delegated authority.

Fire Department
Lead emergency management and EOC readiness; fire suppression, rescue, EMS coordination, hazardousmaterials response, swiftwater rescue, damage intelligence, mutual aid, and incident command; maintain alternate EOC capability.

Police Department Law enforcement, evacuation support, traffic and perimeter control, security, access control, welfare checks, missing persons, fatality-scene coordination, and public-order missions.

Public Works Drainage, roads, barricades, debris, utilities under City control, engineering, damage assessment, infrastructure restoration, equipment, fuel, field status reporting, sandbag staging, and contractor coordination.

Finance Emergency purchasing, contracts, timekeeping, cost coding, claims, insurance, records, reimbursement, audit support, and financial reporting.

Human Resources Employee alerting/accountability, recall, labor coordination, alternate assignments, payroll continuity, safety guidance, workers’ compensation, succession records, and employee support.

Library and Community Services Shelter and warming/cooling-center support; facility readiness; community services; accessible resident assistance; public-information distribution; nonprofit and volunteer coordination.

Salinas Municipal Airport Airfield safety, drainage, debris, lighting and navigation systems, access, tenant/operator coordination, aviation support, damage assessment, and continuity of airport operations.

Public Information Officer Preparedness campaigns; alert and warning; English/Spanish messaging; accessible formats; media, web, social, partner and field distribution; rumor control; scheduled updates; message archive.

Information Technology Cybersecurity, network isolation, system restoration, backup communications, data protection, priority applications, alternate processes, and technical support to the EOC. 19 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
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Department / office Final assignment
Community Development Building safety assessment, land-use and permit records, unsafe-building actions, GIS and property information, debris/reconstruction coordination, and recovery permitting.

City Attorney Legal review of declarations, orders, contracts, emergency authorities, public records, claims, and continuity of legal services.

City Clerk Official records, Council continuity and meeting support, emergency resolutions, records preservation, and public records coordination.

6. Information, Communications, and
Public Warning

6.1 Common operating picture
The Planning/Intelligence Section maintains the authoritative situation summary, incident map, road and facility status, resource status, weather and river information, damage estimates, shelter status, public-information schedule, and unresolved decision log. Departments submit updates at the interval set by the EOC Action Plan.

6.2 Public message standard
EVERY MESSAGE STATES What happened; who is affected; what action to take; where to obtain verified information or assistance; and when the next update will be issued.
 English and Spanish are released together whenever time permits. Immediate life-safety warnings are issued without delay and followed promptly by translated and accessible versions.  Messages use plain language, geographic specificity, timestamps, accessible digital formats, captions/alt text where applicable, and interpretation or relay services when available.  Alert Monterey County, Wireless Emergency Alerts when authorized, City websites, social media, news media, schools, employers, libraries, faith and community organizations, field personnel, and door-to-door methods form a redundant delivery system.
 The PIO maintains one approval path, an incident message log, scheduled updates, rumor monitoring, correction procedures, and partner distribution lists.
 Power, cellular, or internet failure triggers field distribution, radio, partner networks, mobile public address, printed information, and direct outreach to high-risk locations.

7. Resource Management, Finance, and
Mutual Aid

7.1 Resource process

14. Field command and departments use available resources and existing automatic/mutual-aid channels.

15. Unmet needs are submitted to EOC Operations or Logistics with mission, quantity, location, required time, duration, and ordering contact.

16. Logistics searches City inventories, contracts, local partners, and approved vendors.

17. Requests beyond City capability are submitted through the Monterey County Operational Area in accordance with SEMS.

18. Finance assigns cost codes, confirms authority, records procurement, tracks time and equipment, and retains supporting documentation.

19. Receiving units inspect, assign, track, sustain, and demobilize resources.

7.2 Financial controls
Emergency expenditures follow City emergency purchasing authority, state law, grant conditions, and delegated limits. Finance opens incident-specific cost codes at activation, issues documentation instructions, and maintains records for labor, equipment, 20 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
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materials, contracts, mutual aid, donated resources, damage, insurance, and reimbursement. Departments begin documentation with the first preparedness or response cost attributable to the incident.

8. Continuity of Government and Essential
Services
Each department maintains a continuity file containing essential functions, orders of succession, delegations of authority, alternate worksites, interoperable communications, vital records, essential vendors, minimum staffing, manual workarounds, restoration priorities, and reconstitution procedures.

Priority Essential function Continuity objective
1 911, dispatch support, fire, EMS, law enforcement Continuous or immediate restoration 1 Emergency executive direction, EOC, public warning Continuous or immediate restoration 1 Critical water, wastewater, drainage, roads, traffic safety Maintain emergency operations; restore critical service 2 Payroll, purchasing, contracts, IT, records, legal support Sustain within operational period 2 Shelter, community assistance, airport, building safety Activate according to incident need 3 Routine services Suspend, relocate, or restore by executive priority

8.1 Succession
Department directors maintain at least three-deep succession. Successors exercise the authorities necessary to perform emergency duties within law and City delegation. The City Clerk preserves succession instruments and emergency resolutions.

The EOC Planning/Intelligence Section records who is exercising each delegated authority.

9. Recovery and Plan Maintenance

9.1 Recovery organization
The City Manager establishes a Recovery Management Organization when consequences require sustained restoration, housing, infrastructure, economic, health, or community-recovery work. The recovery organization may operate alongside the EOC and continues after response demobilization. Recovery priorities are equitable, risk-informed, fiscally documented, and coordinated with residents, businesses, agricultural employers and workers, schools, healthcare, utilities, nonprofits, and regional agencies.

9.2 Plan maintenance
Frequency Required action
Quarterly Verify controlled contact rosters, EOC assignments, alert access, alternates, facility status, and critical vendors.

Annually — September Review hazards, authorities, organization, annexes, training, supplies, shelter sites, maps, language access, and public preparedness program.

After activation or exercise Complete after-action review within 60 days; assign corrective actions, owners, and due dates; incorporate approved changes.

Every three years from
adoption
Conduct and document a comprehensive EOP review aligned with the hazard mitigation plan, General Plan, organizational changes, community risk assessment, authorities, and current emergency-management doctrine.

9.3 Training and exercises
 EOC personnel complete training appropriate to assignment, including ICS-100/200, IS-700/800, SEMS orientation, and position-specific instruction.
 Executives and elected officials receive G-402 or equivalent executive emergency-management orientation. 21 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
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 The City conducts an annual EOC exercise alternating between no-notice earthquake and forecast-based flood/severeweather scenarios.  The City tests English/Spanish alerting, alternate communications, evacuation decision-making, shelter coordination, damage assessment, continuity, and cost documentation.

ANNEX A — Direction, Control, and EOC
Operations
PURPOSE Establishes the Citywide command and coordination process for all emergencies.

A.1 Activation criteria
 Threat or damage spans multiple departments or operational periods.  A public evacuation, shelter-in-place, shelter opening, significant closure, or sustained warning campaign is underway or likely.
 City resources are insufficient or Operational Area coordination is required.  Essential services, City facilities, communications, or leadership continuity are threatened.  A major regional incident requires Salinas support or creates substantial local consequences.

A.2 Initial EOC actions
☐ Confirm activation authority, level, location, operational period, and EOC Director. ☐ Notify department directors, EOC staff, City Manager, Council liaison, and Monterey County Operational Area. ☐ Establish safety, check-in, communications, situation status, incident map, and decision log. ☐ Set initial objectives: life safety, incident stabilization, continuity, public information, and resource priorities. ☐ Open incident cost codes and documentation systems.
☐ Issue initial public holding statement and update schedule. ☐ Prepare the first EOC Action Plan.

A.3 Demobilization
The EOC Director reduces staffing when objectives can be managed through normal departments or the recovery organization.

Demobilization includes outstanding mission transfer, resource return, records collection, cost documentation, staff relief, public notice, hotwash, and after-action scheduling.

ANNEX B — Public Information, Alert and
Warning
PURPOSE Provides one verified voice across all City channels and partner networks.

Function Lead action
Approval PIO verifies facts with EOC Director/Operations; urgent life-safety warnings receive immediate authorization.

Translation English and Spanish issued together whenever practicable; additional language and accessibility resources are activated according to audience.

Alerting Use Alert Monterey County and authorized alert systems; define affected area, action, duration, and update path. 22 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
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Function Lead action
Media Establish briefing schedule and single media contact; preserve recordings and releases.

Rumor control Monitor public questions and misinformation; publish corrections using the same channels.

Reach Use schools, employers, agricultural organizations, libraries, faith/community groups, Spanish-language media, and field teams.

B.1 Warning checklist
☐ State the hazard and affected geography.
☐ Use a direct action verb: evacuate, shelter, avoid, boil, conserve, prepare, or remain clear. ☐ Identify routes, closures, shelter or assistance information. ☐ Provide English and Spanish; add accessible formats.
☐ Timestamp the message and state the next update time. ☐ Archive approval, distribution channels, and delivery results.

ANNEX C — Evacuation, Transportation,
and Reentry
PURPOSE Coordinates protective movement for flood, dam failure, earthquake, wildfire, hazardous materials, violence, and other threats.

C.1 Decision and execution
Incident Command identifies the threatened area and recommends evacuation or shelter-in-place. The EOC coordinates jurisdiction-wide consequences, transportation, warnings, traffic control, shelter, access and functional needs, animal support, route status, regional coordination, and reentry. The Police Department leads traffic and access control; Public Works supports routes, barricades and debris clearance; Fire supports hazard intelligence and rescue; Library and Community Services coordinates shelter and resident assistance.

Phase Required actions
Prepare Define zone; identify routes and alternates; position traffic control; alert facilities and transport providers; prepare message and shelter.

Move Issue warning; deploy field notification; support transportation-dependent residents; monitor routes; rescue only under approved risk controls.

Sustain Control access; support medications, animals, reunification, security and information; track displaced populations without creating barriers to service.

Reentry Confirm hazard stability, route safety, utilities, structural conditions, health guidance, security, and resident information before phased return.

ANNEX D — Mass Care, Shelter, and
Human Services
PURPOSE Provides safe, accessible assistance to displaced and affected residents. 23 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
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Library and Community Services coordinates City shelter support in partnership with the American Red Cross, Monterey County, schools, nonprofits, healthcare providers, animal services, and community organizations. The EOC selects facilities from the controlled inventory based on hazard location, safety, accessibility, capacity, utilities, sanitation, transportation, security, and staffing.
 Shelter service is provided without discrimination and without requiring identification as a condition of life-safety assistance.  Functional needs support includes accessible transportation, mobility and communication assistance, refrigeration/electricity for medical needs when available, service animals, and connection to healthcare.  The City coordinates pet sheltering or co-location through designated partners.  Warming/cooling centers and community information sites may open independently of overnight shelter.  All shelter information is coordinated with the PIO and updated on a published schedule.

ANNEX E — Fire, Rescue, Emergency
Medical, and Hazardous Materials
PURPOSE Coordinates fire suppression, rescue, EMS, swiftwater, hazardous-materials, and related mutual aid.  Establish ICS or Unified Command and conduct risk-based life-safety operations.  Provide rapid damage and access intelligence from stations and field units.  Coordinate EMS system impacts with Monterey County EMS Agency, hospitals, dispatch, and ambulance providers.  Activate swiftwater capability for moving-water incidents and deny entry to unsafe flood zones.  For hazardous materials, establish zones, identify material, conduct monitoring, rescue/decontamination, protective-action recommendations, and environmental/public-health coordination.  Maintain Salinas Type-2 hazardous-materials capability and regional team coordination in accordance with current agreements and state assignments.
 Request mutual aid through established fire and rescue channels and inform the EOC of resource status and unmet needs.

ANNEX F — Law Enforcement and Security
PURPOSE Coordinates evacuation support, traffic, access, security, public order, investigations, and welfare missions.  Support warnings, evacuation, traffic-control points, detours, and perimeter security.  Protect evacuated areas, shelters, critical facilities, distribution sites, and the EOC.  Coordinate missing persons, welfare checks, reunification support, and fatality-scene responsibilities with the appropriate authorities.
 Use interoperable communications and Unified Command for multiagency incidents.  Preserve evidence and investigative integrity while enabling rescue and recovery.  Apply emergency restrictions and enforcement consistently with legal authority, necessity, and civil rights.

ANNEX G — Public Works and
Infrastructure
PURPOSE Maintains routes, drainage, public facilities, engineering support, debris operations, and infrastructure restoration.
 Inspect and clear priority storm drains, creeks, ditches and culverts; monitor pumps, channels, low points, and known flooding locations.
 Test and deploy pumps, generators, barricades, signs, vehicles, fuel and field communications.  Close unsafe roads, establish detours, support evacuation routes, and report route status to Planning/Intelligence and the PIO.
 Stage sandbags and sand at designated public locations; provide current location, hours, limits, and availability to the PIO for publication.
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 Protect or relocate essential functions when the City yard or other facilities are threatened.  Coordinate contractors, heavy equipment, debris clearance, emergency repairs, building safety support, damage estimates, and restoration priorities.

ANNEX H — Logistics and Resource
Management
PURPOSE Obtains, tracks, sustains, and demobilizes personnel, facilities, equipment, services, and supplies.  Maintain resource ordering, receiving, assignment, tracking, maintenance, and return records.  Provide EOC facilities, communications, food, rest, sanitation, supplies, transportation, fuel, generators, and security.  Coordinate staff recall and mutual-aid personnel with Human Resources and department supervisors.  Use pre-event contracts and emergency purchasing authorities; route unmet requests through the Operational Area.  Document donated resources and volunteer services without self-deploying unaffiliated volunteers into hazardous operations.

ANNEX I — Finance, Administration, and
Cost Recovery
PURPOSE Preserves fiscal control and eligibility for reimbursement while supporting urgent operations.  Open cost codes and distribute time, equipment, procurement and damage documentation instructions.  Track emergency labor, overtime, equipment, materials, contracts, mutual aid, shelter costs, debris, protective measures, and infrastructure damage.
 Review emergency contracts and purchasing for authority, price reasonableness, competition or exigency documentation, scope, and records.
 Coordinate insurance, claims, Cal OES/FEMA documentation, audits, and reimbursement.  Maintain records retention and a complete incident financial package.

ANNEX J — Continuity of Government and
Operations
PURPOSE Maintains lawful leadership and essential City services through disruption.

J.1 Department continuity actions
☐ Account for employees and activate succession.
☐ Identify essential functions and minimum staffing.
☐ Shift to alternate facilities, remote work, or manual processes. ☐ Protect vital records and priority data.
☐ Confirm communications with executives, employees, partners and the public. ☐ Set service restoration priorities and report status to the EOC. ☐ Reconstitute operations and document unresolved risks. 25 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
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ANNEX K — Damage Assessment and
Recovery
PURPOSE Creates verified damage intelligence and organizes restoration and long-term recovery.

Public Works and Community Development coordinate rapid impact assessment. Finance maintains monetary estimates and supporting records. Field teams prioritize life-safety facilities, fire and police stations, hospitals, bridges and major routes, drainage and utilities, shelters, hazardous-materials sites, government facilities, housing, businesses, and agricultural/foodsystem impacts.

Timeframe Product
0–12 hours Initial impact estimate: casualties, displaced population, essential services, major route/facility status, immediate resource gaps.
12–72 hours Validated public and private damage, debris, housing, business, infrastructure, environmental and community-service impacts.
3–30 days State/federal assistance documentation, recovery priorities, temporary housing and infrastructure strategy, public dashboard.

Long term Recovery plan, funding strategy, reconstruction standards, equity and resilience measures, progress reporting.

ANNEX L — Access and Functional Needs
PURPOSE Integrates disability access, language access, transportation assistance, medical needs, age, economic vulnerability, and other functional needs into every mission.  Include functional-needs expertise in planning, warning, evacuation, shelter, transportation and recovery.  Use accessible transportation and paratransit resources; do not separate people from mobility devices, essential equipment, caregivers, or service animals except when immediate safety requires.  Provide effective communication, accessible digital content, interpreters, translated material, and alternatives to audio-only or text-only warning.
 Conduct targeted outreach to older adults, children, residents with limited English proficiency, people experiencing homelessness, medically vulnerable residents, and transportation-dependent households.  Track unmet needs and delivery results by neighborhood without delaying urgent assistance.

ANNEX M — Earthquake and Liquefaction
PURPOSE Directs no-notice operations for shaking, liquefaction, fires, structural damage, access loss, and utility failure.

AUTOMATIC POST-EARTHQUAKE ACTION Following strong local shaking or reports of significant damage, departments conduct personnel accountability and rapid facility/route checks without waiting for EOC activation.

M.1 First operational period
☐ Activate EOC at the level required by damage and communications status. ☐ Check fire/police stations, EOC, hospitals, bridges, Highway 101 and major routes, airport, shelters, utilities and hazardousmaterials sites. ☐ Identify liquefaction-related road, pipe, rail and foundation failures. ☐ Prioritize fires, rescue, medical surge, hazardous releases, and trapped or isolated populations. 26 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
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☐ Establish alternate communications and prepare for delayed mutual aid. ☐ Issue public guidance on aftershocks, damaged buildings, gas/electrical hazards, water, roads and reunification.

ANNEX N — Flood, Severe Weather, and El
Niño
PURPOSE Coordinates forecast-based readiness and response to atmospheric rivers, prolonged rain, urban and river flooding, wind, outages, erosion, debris, and seasonal El Niño conditions.

N.1 Readiness triggers
Trigger Action
Seasonal outlook / rainy season Drainage maintenance; contracts; roster and shelter verification; resident preparedness; sandbag planning.

Credible 5–7 day heavy-rain signal Daily interdepartmental coordination; stage equipment; verify staffing, patrols, generators, fuel, routes and public messages.

NWS watch / high confidence local
forecast
EOC monitoring or partial activation; pre-position barriers and rescue; publish sandbag and preparedness information; alert facilities.

Warning / observed threshold / route
flooding Appropriate EOC activation; closures; evacuation or shelter support; field warning; sustained public updates.

Hazard stabilization Damage assessment; debris and drainage restoration; assistance; cost documentation; phased reopening and reentry.

El Niño is a seasonal climate condition that changes probabilities; it does not predict the timing or severity of individual Salinas storms. Operational decisions rely on National Weather Service briefings, observed rainfall, river and creek conditions, drainage performance, route status, utility impacts, and City resource availability.

N.2 Department execution
 Fire: EOC coordination, rescue, swiftwater readiness, hazardous materials, medical and mutual aid.  Police: closures, traffic, evacuation, security, welfare checks and extended staffing.  Public Works: drainage, pumps, barricades, routes, debris, sand/sandbags, field reports and restoration.  Administration/Finance/HR: authorities, procurement, staffing, continuity, cost tracking and employee safety.  Library and Community Services: shelter, warming center, assistance sites and community partners.  Airport: drainage, standing water, debris, runway/taxiway systems and aviation continuity.  PIO: months-long preparedness campaign, alerts, English/Spanish messages, closure/shelter/sandbag information, partner distribution and rumor control.

N.3 Resident preparedness messages
 Clean gutters and downspouts; repair roof leaks; inspect windows, doors and exterior drainage.  Clear private drains, swales, ditches and culverts; test sump pumps; trim hazardous limbs and secure outdoor items.  Prepare sandbags or temporary barriers where appropriate; photograph property and review insurance.  Prepare go bags, medications, medical equipment, pet supplies, identification, important documents, clothing, cash and chargers.
 Store water, shelf-stable food, flashlights, batteries, a radio and power banks; fuel or charge vehicles.  Make a household communication plan, identify two routes and a meeting place, register for alerts, and check on vulnerable neighbors.
 Never enter flooded roads or moving water. Operate generators outdoors away from openings; never use outdoor cooking equipment indoors.
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ANNEX O — Dam Failure
PURPOSE Coordinates rapid warning, evacuation, route control, shelter and regional information for Nacimiento or San Antonio Dam failure.

Upon receipt of a credible dam emergency notification, the EOC verifies the source, activates at the appropriate level, obtains inundation and timing information, establishes Unified Coordination with Monterey County and dam operators, and initiates evacuation decision-making. Priority route analysis includes Blanco Road, Davis Road, Harkins Road, Highway 68, Highway 183, Abbott Street, and Highway 101.

O.1 Immediate actions
☐ Identify affected inundation area and estimated arrival times. ☐ Issue geographically specific evacuation or shelter instructions. ☐ Deploy traffic control and accessible transportation before route degradation. ☐ Alert medical, educational, government, communication and care facilities in the projected area. ☐ Open safe shelter outside the inundation area.
☐ Maintain field warning and redundant public updates.
☐ Authorize reentry only after dam, water, route, utility and structural hazards are assessed.

ANNEX P — Wildfire, Smoke, Extreme
Heat, and Drought
PURPOSE Coordinates protective actions for heat, smoke, vegetation fire, water shortage and compound climate impacts.  Wildfire: Unified Command, evacuation zones, route protection, structure defense, mutual aid, smoke messaging, shelter and animal coordination.
 Smoke: air-quality information, clean-air locations, outdoor-work guidance, health messaging and support for medically vulnerable residents.
 Extreme heat: cooling centers, hydration, outreach, workforce protections, power-impact monitoring and welfare checks.  Drought/water shortage: coordinate with water providers, public health and agriculture; establish conservation, critical-use priorities, alternate supply and public information.
 Compound events: prioritize backup power, medically dependent residents, communications, shelters and essential water service.

ANNEX Q — Cyberattack, Utility
Interruption, and Communications Failure
PURPOSE Maintains command, public information and essential services when technology or utilities fail.  Immediately report suspected cyber incidents through City IT security procedures; preserve evidence and isolate affected systems as directed.
 Shift dispatch support, EOC records, public information, finance and department workflows to approved alternate or manual processes.
 Prioritize restoration of 911/dispatch interfaces, public-safety communications, EOC systems, identity/access controls, public warning, finance and essential operational data. 28 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
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 Coordinate with utilities on outage scope, restoration estimates, critical-facility priorities and public safety power shutoff impacts.
 Use radio, satellite, runners, field briefings, printed messages and community partner networks when conventional communications fail.
 Do not release technical details that create additional security risk; provide timely service and protective-action information.

ANNEX R — Public Health, Water
Contamination, and Agricultural
Emergency
PURPOSE Coordinates City operations with Monterey County Health and regional partners for health threats affecting people, water, food systems, workforce and continuity.
 Monterey County Health Department leads public-health authority and health guidance; the City supports warning, facilities, logistics, continuity and enforcement within authority.  Water contamination operations include source verification, do-not-drink/boil-water messaging as directed, alternate water distribution, protection of critical facilities and restoration information.  Pandemic/epidemic operations include workforce continuity, employee protection, facility adjustments, health messaging, mass care and support to medical surge.
 Agricultural emergencies include impacts on farmworkers, employers, transportation, food processing, housing, air/water exposure and regional economic continuity.

ANNEX S — Targeted Violence, Terrorism,
and Civil Disturbance
PURPOSE Coordinates life safety, Unified Command, public information, family assistance, continuity and recovery during intentional incidents.
 Law enforcement leads threat neutralization, investigation, evidence and security; Fire/EMS coordinates rescue and casualty care under integrated risk controls.
 The EOC supports continuity, regional resources, shelter, transportation, public information, family assistance, victim services and recovery.
 PIO releases verified protective information without compromising tactics, victims, evidence or investigative integrity.  The City coordinates behavioral health, reunification, community engagement, memorial considerations and long-term recovery with appropriate partners.

ANNEX T — Airport Emergency
Coordination
PURPOSE Integrates Salinas Municipal Airport emergency operations with City command and regional aviation resources.  Airport management maintains airfield emergency procedures and coordinates tenants, operators, FAA functions and responders.
 Inspect drainage, low areas, pumps, generators, runway/taxiway surfaces, lighting, navigation support, debris and access.  Report operational status, closures, damage, fuel and aviation-support capability to the EOC.  Coordinate aircraft incident command, perimeter, rescue/firefighting support, hazardous materials, investigation support and public information.
 Maintain continuity of airport operations and evaluate emergency aviation support for regional response. 29 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
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Part IV — Operational Checklists
EOC Director
☐ Receive briefing and confirm authority, activation level, location and operational period. ☐ Establish objectives and approve organization.
☐ Coordinate Policy Group, Operational Area and agency executives. ☐ Approve EOC Action Plan and major public protective actions. ☐ Ensure continuity, finance, safety, equity and recovery are addressed. ☐ Authorize demobilization and transition to recovery.

Operations Section
☐ Establish department/branch coordination and mission priorities. ☐ Track field command structure, protective actions, closures, rescue, shelter and essential-service missions. ☐ Validate resource needs and report constraints.
☐ Coordinate with Planning, Logistics, PIO and mutual-aid systems. ☐ Document assignments, completion and transfer.

Planning/Intelligence Section
☐ Establish check-in, situation reporting and document control. ☐ Maintain maps, forecasts, incident chronology, damage and resource status. ☐ Develop objectives, planning meeting products and EOC Action Plan. ☐ Prepare demobilization and transition plans.
☐ Collect records for after-action and recovery.

Logistics Section
☐ Activate facilities, communications, supplies, food, sanitation and staff support. ☐ Process and track resources and mutual-aid requests.
☐ Coordinate transport, fuel, generators, vendors and receiving. ☐ Maintain accountability and demobilization records.

Finance/Administration Section
☐ Open incident cost codes and issue documentation instructions. ☐ Track time, equipment, procurement, contracts, claims and damage. ☐ Verify emergency authority and retain justification.
☐ Coordinate reimbursement, insurance, audit and record retention. 30 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
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Public Information Officer
☐ Establish JIS/JIC coordination and message approval.
☐ Issue holding statement and update schedule.
☐ Publish verified English/Spanish protective information in accessible formats. ☐ Coordinate alerts, media, web, social, partners and field distribution. ☐ Monitor questions and misinformation; correct rapidly. ☐ Archive messages, approvals and delivery results.
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Controlled Appendix 1 — Emergency Contact and EOC
Assignment Roster
CONTROLLED • VERIFY QUARTERLY • DO NOT POST PUBLICLY
Department directors maintain the named employee, direct telephone number, alternate telephone number, and email address for every role below in the controlled digital EOC contact directory. The role-based table is the authoritative plan assignment and remains valid through personnel changes. At activation, the Resources Unit prints or distributes the current directory and records the person filling each role.

Department Primary role EOC section EOC position Core assignment Policy City Manager or successor Policy Group Director of Emergency Services Executive policy, declarations, Council coordination Administration City Manager designee Management EOC Director Overall EOC direction and objectives Administration Community Relations Manager / designee Management Public Information Officer JIS, alerts, media, bilingual public information City Attorney City Attorney / designee Management Legal Officer Orders, authorities, contracts and legal review Fire Fire Chief / designee Management Emergency Services Coordinator EOC readiness, activation and Operational Area coordination Fire Assistant or Deputy Fire Chief Operations Operations Section Coordinator Coordinates field-facing missions and branch operations Fire Battalion Chief / qualified officer Operations Fire and Rescue Branch Director Fire, rescue, EMS, HazMat and swiftwater coordination Police Police Chief / designee Operations Law Enforcement Branch Director Evacuation, traffic, security and public order Public Works Public Works Director / designee Operations Public Works Branch Director Roads, drainage, utilities, debris and restoration Community Development Director / Building Official designee Operations Building and Safety Branch Director Rapid safety assessment and unsafe-building actions Library and Community
Services Director / designee Operations Care and Shelter Branch Director Shelter, warming/cooling centers and resident assistance Airport Airport Manager / designee Operations Airport Unit Leader Airfield safety, status and aviation support Planning Qualified department representative Planning / Intelligence Planning Section Coordinator EOC Action Plan, situation status and documentation Community Development GIS / planning designee Planning / Intelligence Situation Status and GIS Unit Maps, damage intelligence and common operating picture Human Resources HR Director / designee Planning / Intelligence Personnel and Succession Unit Employee accountability, recall and continuity staffing Public Works /
Administration Qualified designee Logistics Logistics Section Coordinator Facilities, supplies, communications and resource ordering Information Technology IT Director / designee Logistics Information Systems Branch Director IT, cybersecurity, backup systems and technical support Finance Finance Director / designee Finance / Administration Finance Section Coordinator Fiscal control, documentation and cost recovery Finance Qualified finance representative Finance / Administration Cost and Time Unit Leader Labor, equipment, procurement and incident cost records 32 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
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Department Primary role EOC section EOC position Core assignment Human Resources HR / Risk designee Finance / Administration Compensation and Claims Unit Workers compensation, claims and employee records All departments Department director and alternate Agency Representation Department EOC Representative Department status, missions, resources and continuity Controlled contact directory fields: department, employee name, title, primary phone, alternate phone, email, EOC section, EOC position, first alternate, second alternate, and last verification date.
33 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
City of Salinas EOP | 22
Controlled Appendix 2 — Potential Shelter and Community-Support Facilities CONTROLLED OPERATIONAL INVENTORY • VERIFY BEFORE OPENING These facilities are screening candidates. EOC Operations and Library and Community Services verify safety, accessibility, capacity, utilities, staffing, security and transportation before the PIO announces an opening.

Property type Facility Address Source capacity note Restrooms Backup power Recreation Center Breadbox Recreation Center 745 N. Sanborn Road Not listed Yes No Library Cesar Chavez Library 615 Williams Road 204 - meeting rooms Yes No Recreation Center El Dorado Recreation Center / El Dorado Park 1655 El Dorado Drive 369 listed by door Yes - indoor and outdoor No Library El Gabilan Library 1400 N. Main Street Community room Yes - both floors No Recreation Center Firehouse Recreation Center 1330 E. Alisal Street 106 / 130 - verify Yes No Recreation Center Hebbron Family Center 683 Fremont Street 127 large area; 32 small area Yes No Library John Steinbeck Library 350 Lincoln Avenue 472 Yes No Recreation Center Salinas Recreation Center Gym 320 Lincoln Avenue Not listed Yes No Community Center Sherwood Hall 940 N. Main Street Verify with facility manager Yes Not confirmed 34 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
City of Salinas EOP | 23
Facility opening verification
Verification item Status / notes Responsible unit
Outside active hazard area Operations
Building and fire-life-safety condition Fire / Building and Safety Accessible entrance, routes and restrooms Care and Shelter Electricity, water, sanitation and HVAC Facility / Public Works Generator or alternate power requirement Logistics
Usable occupant capacity and room configuration Care and Shelter Staffing, security and communications Operations / Police / Logistics Transportation and accessible drop-off Transportation Unit Supplies, feeding, medical support and pet coordination Care and Shelter / Logistics PIO opening message and operating hours Public Information Officer Addresses and source capacity notes are transcribed from the September 2026 facility inventory. Facility managers verify current conditions and legal occupancy before activation. 35 CITY OF SALINAS • EMERGENCY OPERATIONS PLAN
City of Salinas EOP | 24
References
 California Emergency Services Act, California Government Code section 8550 et seq.  California Standardized Emergency Management System regulations, Title 19, California Code of Regulations.  Federal Emergency Management Agency, National Incident Management System.  State of California Emergency Plan.
 Monterey County Multi-Jurisdictional Hazard Mitigation Plan, Volume 1 and Volume 2, Annex J — City of Salinas.  Salinas Fire Department Master Plan / Community Risk Assessment / Standards of Cover Update.  City of Salinas flood-response and El Niño preparedness materials.  National Weather Service and NOAA Climate Prediction Center operational products.  City of Salinas emergency contact roster and potential shelter/community facility inventory, September 2026.

END OF PLAN Controlled rosters, maps, vendor data, credentials, tactical procedures, and department standard operating procedures are maintained with the plan but are distributed according to operational need and information-security requirements.
36 Adoption of the Salinas
Emergency Operations Plan 2026
City Council briefing
October 2026
37 Why the plan
is being
updated
A current Citywide
framework for
emergencies
The 2015 plan predates major changes in risk, technology, public warning, and continuity planning.

Uses current Salinas hazard and exposure information
Addresses cyber incidents, public health emergencies, utility failures, and severe weather
Defines how every City department supports EOC operations Aligns City operations with SEMS, NIMS, and the Incident Command System 2 38
Emergency
management
standards
The 2026 plan makes the
operating framework explicit
The 2015 plan did not expressly identify SEMS or the
Incident Command System as the City’s operating doctrine.

SEMS California’s Standardized Emergency Management System for multi-agency coordination, mutual aid, and communication among field, City, Operational Area, regional, and state levels NIMS and ICSNational standard command structure for field operations, including common terminology, manageable
span of control, and scalable incident organization
City EOC Coordinates policy, information, resources, continuity, public communications, and regional support while field command retains tactical control
The updated plan also establishes activation levels, operational periods, EOC Action Plans, resource tracking, and standardized documentation. 3 39
How the plans
work together
Two adopted plans with
different but connected
purposes
MONTEREY COUNTY MULTIJURISDICTIONAL HAZARD MITIGATION
PLAN
Identifies and assesses Salinas
hazards, community exposure, and
long-term projects that reduce risk
before disasters occur.

SALINAS EMERGENCY

OPERATIONS PLAN
Directs how the City organizes,
communicates, protects
residents, obtains resources,
maintains services, and recovers
during emergencies.

The 2026 EOP uses the mitigation plan’s Salinas risk assessment as its planning basis and includes operational annexes for:

Earthquake and liquefaction
Flood, severe weather, and El Niño
Dam failure
Wildfire, smoke, heat, and drought.

Cyber attack and utility interruption
Public health and water contamination
Targeted violence and civil disturbance
Airport emergencies
4 40
Salinas hazard priorities
Highest Threat and Hazard
Identification and Risk
Assessment (THIRA) scores

13.6 13.3

12.7 11.7

11.5 11.1

10.9 10.6

10.3 10.1
Drought and water shortage
Earthquake
Cyberattack
Epidemic or pandemic
Agricultural emergency
Water contamination
Hazardous materials
Utility interruption or PSPS
Targeted violence
Localized stormwater flooding
HIGH

13.6 Drought

13.3 Earthquake

12.7 Cyberattack

SUBSTANTIAL
Seven additional hazards
score from 10.1 to 11.7
Scores combine extent, likelihood, severity, and impact. Maximum score: 16.

CITY OF SALINAS EOP UPDATE MJHMP Annex J, Table J-2 4
41 Earthquake risk is citywide
Liquefaction concentrates additional risk in former wetlands and alluvial soils 32,057
buildings potentially exposed
$12.42B
combined building value
40,954
people in high liquefaction
susceptibility
High susceptibility areas include 2 emergency response facilities, 5 medical facilities, 24 government facilities, 67 communication facilities, 5 rail miles, and about 80 road miles.

CITY OF SALINAS EOP UPDATE MJHMP Annex J, Table J-4 and Figure J-2 5 42 Flooding follows known corridors
Creeks, Carr Lake, the Reclamation Ditch, and drainage constraints shape local operations 15,415
people in the 1% annual chance
floodplain
$723M
residential and nonresidential
property in that floodplain
21 mi
of roadway in the 1% annual chance
floodplain
Known problem areas include Carr Lake, Cesar Chavez Park, Gabilan, Natividad and Alisal Creeks, Kern, Market, Merced and Williams, and the Reclamation Ditch.

CITY OF SALINAS EOP UPDATE MJHMP Annex J, Table J-5 and Figure J-3 6 43 Dam failure requires route-based evacuation planning Nacimiento and San Antonio scenarios affect the south and west sides of Salinas 10,545
people exposed in the Nacimiento
dam failure scenario
8,825
people exposed in the San Antonio
dam failure scenario
Potentially exposed routes include Blanco, Davis and Harkins Roads, Highways 68, 101 and 183, and Abbott Street.

CITY OF SALINAS EOP UPDATE MJHMP Annex J, Table J-3 and Figure J-1 8 44 Hazardous materials and transportation corridors
82,575
residents in the modeled
mobile source exposure area
74,602
residents in the modeled fixed
source exposure area
Sources Agricultural refrigerants and pesticides, fixed facilities, Highway 101, Union Pacific rail, and surface streets
Protective actions Shelter in place or evacuation based on substance, quantity, weather, and route conditions
Coordination Regional HazMat team activation, unified command, law enforcement, public health, hospitals, and facility operators Continuity Plan for power, water, communications, or transportation disruption during the release
Exposure figures use one mile planning buffers and do not predict the impact area of a specific release.

CITY OF SALINAS EOP UPDATE MJHMP Annex J, Table J-6 9
45 Other Salinas hazards require dedicated procedures
Several substantial risks can interrupt government and community services CYBERATTACK 12.7
City systems, dispatch support, records, public information, and restoration priorities
PUBLIC HEALTH 11.7
Disease outbreak, workforce continuity, medical surge,
health guidance, and mass care
WATER CONTAMINATION 11.1
Rapid warning, alternate water, public health coordination, and vulnerable populations
UTILITY INTERRUPTION 10.6
Critical facilities, communications, transportation, fuel, housing, and restoration priorities
TARGETED VIOLENCE 10.3
Unified command, security, family assistance, victim
services, and continuity
AGRICULTURAL EMERGENCY 11.5
Economic disruption, worker health and safety, water
supply, and regional coordination
CITY OF SALINAS EOP UPDATE MJHMP Annex J, Table J-2 11
46 Principal
changes in the
2026 update
Areas added or
strengthened since the 2015
plan
Planning area 2026 update
Hazards Salinas-specific annexes and exposure data for earthquake, flood, dam failure, cyber, public health, utilities, and other threats EOC operations Activation levels, final department assignments, operational cycles, and position checklists
Public warning English and Spanish messaging, accessible formats, redundant channels, and rumor control
Continuity and
recovery
Essential-service priorities, damage assessment, cost documentation, reimbursement, and early recovery planning
Plan maintenance Quarterly roster checks, annual review, updates after activations and exercises, and comprehensive review every three years
5 47
How Salinas
will operate
One scalable system from
field response to City policy

FIELD RESPONSE
Incident Command System
Tactical operations and
life safety

CITY EOC
Coordination and support
Operations • Planning • Logistics
Finance • Public Information
The City Manager serves as Director of Emergency Services The EOC connects departments with the Monterey County Operational Area Recovery, continuity, damage, and cost tracking begin during response 6 48
Local risk and
public
protection
Salinas data guides
planning and public
communication

13.6 Drought and water
shortage
hazard score
32,057
Buildings in the earthquake
planning inventory
15,415
Residents in the 1% annualchance
floodplain
Every emergency message states
What happened and who is affected
What residents should do and where verified help is available When the City will issue the next update
English and Spanish messages are released together whenever time permits, with accessible and backup communication methods.
7 49
Council
action
Adopt the City of Salinas
Emergency Operations Plan
2026
Recommended motion
Adopt the City of Salinas Emergency Operations Plan 2026 and direct staff to maintain the Plan through annual reviews, updates following activations and exercises, and a
comprehensive review every three years from the date of adoption.

Adoption has no immediate fiscal impact, and no appropriation is requested The Plan supersedes prior City emergency operations plans upon approval Questions ?
8 50
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-476, Version: 1
Minutes
Approve minutes of September 29, 2026.

City of Salinas Page 1 of 1 Printed on 10/8/2026
powered by Legistar™ 51
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
City of Salinas
Meeting Minutes - Unofficial
City Council
Mayor Dennis Donohue
Councilmembers:

Jose Luis Barajas, District 1 - Tony Barrera, District 2 Margaret D'Arrigo, District 3 - Gloria De La Rosa, District 4 Andrew Sandoval, District 5 - Aurelio Salazar, District 6 Rene Mendez, City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Tuesday, September 29, 2026 4:00 PM SALINAS ROTUNDA

PLEDGE OF ALLEGIANCE

ROLL CALL
Councilmember Jose Barajas
Councilmember Tony Barrera
Councilmember Margaret D'Arrigo
Councilmember Gloria De La Rosa
Councilmember Aurelio Salazar
Councilmember Jose Andrew Sandoval
Mayor Dennis Donohue

Present: 7 -

PROCLAMATION
The City Council proclaimed:

National Fire Prevention Week
Code Enforcement Office Appreciation Week

GENERAL PUBLIC COMMENTS
Received public comment from members of the public in attendance and on Zoom.

SALINAS YOUTH COUNCIL UPDATES AND COMMENTS
Received presentation from Salinas Youth Commissioner Natalie Morales who reported that the Youth Council supports investment in youth literacy programs and requested that the city promote available library services and programs on social media. She invited the community to attend Alisal HIgh School's Homecoming on October 2, and Ciclovia on October 4 from 10 a.m. to 2 p.m. in support of the Youth Council.

CALIFORNIA GOVERNMENT CODE §84308 - LEVINE ACT
No disclosures reported.

CONSIDERATION
City of Salinas Page 1
52 City Council Meeting Minutes - Unofficial September 29, 2026 ID#26-450 2026-27 El Niño and Flood Readiness Update; Proclamation Establishing the Threatened Existence of a Local Emergency
Received report from Salinas Fire Chief Sam Klemek regarding preparations related to the 2026-27 El Niño season and the potential for flooding, severe storms, power outages, transportation disruptions, and related community impacts. National Oceanic and Atmospheric Administration (NOAA) reports that El Niño is strengthening, with a greater than 90 percent chance of a very strong event during fall and winter 2026-27, and a 75 percent chance of historic strength during October 2026 through March 2027. City departments are coordinating drainage and infrastructure work, emergency operations, evacuation and shelter planning, workforce continuity, airport readiness, and multilingual public information. The seasonal outlook increases the need for early preparation but does not predict the timing or severity of individual storms in Salinas. According to NOAA Monterey Bay Area meteorologists, effects of the El Niño conditions are expected to peak for the central coast region January through March 2027. Additionally, on September 21, 2026, the State of California issued a state-wide “state of emergency” declaration in anticipation of the forecasted El Nino season. Similarly, it is recommended that the City Council consider and approve a proclamation establishing the existence of a local emergency. Report filed with the City Clerk as the official record.

The following members of the public commented on the report:

Jose Guerra
Eric Petersen
Daniel Munoz
Sharon Field
Unidentified audience member
May Ann Worden
Peter Szalai
Salvado Tavares
Yolanda Hayes
Lisa
Upon motion by Councilmember De La Rosa, seconded by Councilmember D'Arrigo, Proclamation establishing the threatened existence of a local emergency (Salinas Municipal Code Section 11A-6.A(1)) was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: 2026 LOCAL EMERGENCY PROCLAMATION
The City Council recessed for a break at 7:13 p.m and reconvened in the Rotunda at 7:30 p.m.

CONSENT AGENDA
ID#26-460 Minutes
Upon motion by Councilmember Barrera, seconded by Councilmember Sandoval, the minutes of September 15, 2026 were approved. The motion carried by the following vote:

City of Salinas Page 2
53 City Council Meeting Minutes - Unofficial September 29, 2026 Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -
ID#26-393 Professional Services Agreement for Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan Update
Upon motion by Councilmember Barrera, seconded by Councilmember Sandoval, Resolution authorizing the City Manager to execute a Professional Services Agreement, and any amendments or extensions thereto, with Bureau Veritas Technical Assessments, LLC, to conduct a comprehensive ADA Self-Evaluation and ADA Transition Plan update, in a not-to-exceed amount of $563,830 was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 2026-164
ID#26-431 FY 26-27 Homeless Services Funding Agreements for the Rental Assistance Program
Upon motion by Councilmember Barrera, seconded by Councilmember Sandoval, Resolution authorizing the City Manager to execute a Homeless Services Funding Agreement with the Monterey County Office of Education for the administration of the Rental Assistance Program in an amount not to exceed $300,000, and execute an amendment to a Homeless Services Funding Agreement No. 26GF03 with the Eden Council for Hope and Opportunity for the administration of the Rental Assistance Program to increase the funding by $100,000 for an amount not to exceed $200,000 for FY 26-27, funded through General Fund appropriations, and to execute any associated documents necessary to effectuate the agreement, subject to review and approval as to form by the City Attorney was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 2026-165
ID#26-432 Amendment No. 1 to the Agreement for Professional Services with BKF (formerly MNS Engineers, Inc)
Upon motion by Councilmember Barrera, seconded by Councilmember Sandoval, Resolution authorizing the City Manager to execute Amendment No. 1 to the Agreement for Professional Services with BKF (formerly MNS Engineers Inc) for construction management services of the Boronda Road Congestion Relief Project-Phase 1 to increase the total compensation amount by $306,900 for a maximum compensation amount not to exceed $2,136,148 was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -
City of Salinas Page 3
54 City Council Meeting Minutes - Unofficial September 29, 2026

Enactment No: RES 2026-166
ID#26-435 New Street Public Utility Easement
Upon motion by Councilmember Barrera, seconded by Councilmember Sandoval, Resolution authorizing the reservation of a Public Utility Easement (PUE) over and across the northerly 124 feet of New Street right-of-way, retroactive to October 14, 2025; and authorizing the Public Works Director, or designee, to execute all the
necessary documents to effectuate the easement was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 2026-167
ID#26-436 Project Acceptance of the Closed Circuit Television (CCTV) of Sanitary Sewer Project
Upon motion by Councilmember Barrera, seconded by Councilmember Sandoval, Resolution accepting the Closed Circuit Television (CCTV) of Sanitary Sewer Project for maintenance and responsibility was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 2026-168
ID#26-439 California Library Literacy Services Adult and Family Literacy Grant Award Upon motion by Councilmember Barrera, seconded by Councilmember Sandoval, Resolution accepting the California Library Literacy Services (CLLS) block grant award in support of Adult Literacy and Family Literacy, for a total award of $217,832; authorizing the establishment of the CLLS – Adult and Family Literacy fund expenditure appropriation totaling $217,832 and corresponding revenue appropriation to support grant activities; and authorizing the City Manager to execute all grant acceptance documents with the California State Library was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 2026-169
ID#26-452 Amendment No. 4 to the On-Call Streetlight Maintenance Agreement with St.

Francis Electric, LLC.

Upon motion by Councilmember Barrera, seconded by Councilmember Sandoval, Resolution authorizing the City Manager to approve Amendment No. 4 with St. Francis Electric, LLC extending the current agreement for one additional year term ending December 4, 2027, and increasing the annual not-to-exceed amount by $374,000
City of Salinas Page 4
55 City Council Meeting Minutes - Unofficial September 29, 2026 for a revised annual compensation of $742,595 was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 2026-170
ID#26-437 2027 City Council Meeting Calendar
Upon motion by Councilmember Barajas, seconded by Councilmember Barrera, the 2027 City Council Meeting Calendar was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -
ID#26-449 Resolution to Support Proposition 1, Veterans and Affordable Housing Bond Act of 2026
Upon motion by Councilmember Barrera, seconded by Councilmember Sandoval, Resolution to support Proposition 1, the Veterans and Affordable Housing Bond Act of 2026 on the November 2026 statewide ballot was approved.

The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 2026-171
ID#26-455 Reclassification and Modification to Classification-Salary Schedule Upon motion by Councilmember Barrera, seconded by Councilmember Sandoval, Resolution approving the reclassification of four positions listed below and modify the Classification – Salary Schedule to include the classifications of Temporary - Fire Inspector I/II, Public Service Maintenance Worker – Trainee and retitling of the Business Navigator classification to Business Liaison was approved. The motion carried by the following vote:

Ayes: Councilmember Barajas, Councilmember Barrera, Councilmember D'Arrigo, Councilmember De La Rosa, Councilmember Salazar, Councilmember Sandoval and Mayor Donohue
7 -

Enactment No: RES 2026-172

CITY MANAGER'S REPORT
City Manager Mendez reported that the City received at $1.15 million dollar 2025 Fire Prevention & Safety Grant and $5.4 million dollar SAFER grant for the Salinas Fire Department. Additionally, he reported that the Airport Director is scheduled to attend the Airport Electrification Conference to reaffirm that the airport is open for business.

COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Councilmember Salazar reported that an e-bike safety meeting will be held on City of Salinas Page 5
56 City Council Meeting Minutes - Unofficial September 29, 2026 September 30 at 6:00 p.m. in English, followed by another meeting on October 2 at 6:00 p.m. He added that he met with the Director of Engagement at McKinnon Elementary School addressed the Boronda Road roundabout incident. Councilmember Salazar stated that the the Newport Court and Lexington residents are scheduled to meet to discuss concerns related to street vendors, traffic control, and pedestrian and vehicle safety during the month of December. He added that he attended the SVSWA meeting on September 17 where they discussed the Authorities annual report and operations and further announced that they will be hosting a free tire-recycling event from October 1 through November 8. In closing, he stated he support for a 5:00 p.m. meeting start, with a closed session from 5:00 to 6:00 p.m., followed by the regular meeting at 6:00 p.m. and public comment at the beginning.

Councilmember De La Rosa reported that she attended the First Tee Gala, the air show, Bishop Andrew Lopez’s 30th anniversary celebration, and the Ensen Park ribbon-cutting ceremony. She further reported that in the Rossi/Rico area, city staff responded to abandoned vehicle calls and addressed other safety concerns at the Victor Street crosswalk and added that a meeting will be held with the residents on October 22 to discuss additional safety concerns in the area.

Councilmember D’Arrigo announced she also attended the Airshow, First Tee Gala, and Monterey Bay Economic Partnership meeting. She requested the city consider a spay/neuter ordinance and recommended organizing a community meeting in advance of the meeting. She requested additional information regarding how residents’ comments are documented, addressed, and communicated following the council meetings. Additionall she requested a tour of the 911 Emergency Communications Center and proposed a community meeting on disaster awareness. Councilmember D'Arrigo inquired whether the pothole-repair machine is operational and recommended scheduling a demonstration with Public Works.

Councilmember Sandoval thanked the Police Department and CHISPA for facilitating a meeting on bicycle safety. He reported that he attended the Ensen Park ribbon cutting ceremony. He reported that the pothole repair machine is now in operation and requested a follow up on curb-cut improvements at Village Heights.

Councilmember Sandoval expressed concerns regarding how committees and commissions place items on agendas and noted that as the Council considers updating its processes and procedures, those changes should also be implemented across all boards and commissions. In closing, he requested the City take an active role in providing accurate information regarding misinformation related to a ballot measure.

Councilmember Barrera reported that the lights at Closter Park are out and need to be repaired. He added that with respect to the City Council meeting start time, he concurs with Councilmember Barajas. In closing, he invited the community to attend a the ribbon-cutting ceremony for El Mercado La Plazita at Closter Park will take place on October 10 at 11 a.m.

Councilmember Barajas reported that Central Coast Community Energy approved the 2026–27 budget and noted rates will remain unchanged through spring 2027, representing a 20% savings. He added that they are also exploring opportunities for the public utility to address connection delays. He additionall reported that he attended the League of California Cities conference and business meeting and Resolution No. 1 passed unanimously. Couniclmember Barajas reported that SVSWA’s North County Recycling and Transfer Project will go before the Planning Commission on September 30 with construction to begin on the North County Transfer Station projects shortly thereafter. He also reported that he met with the disc golf teams at Natividad Creek Park to discuss City of Salinas Page 6
57 City Council Meeting Minutes - Unofficial September 29, 2026 ways to keep the park clean and a separate meeting with Dr. Radner to address healthcare challenges. Councilmember Barajas requested a meeting to discuss revisiting the council meeting structure and schedule. In closing he appointed Zackary Powers to the Library and Community Services Commission.

ADJOURNMENT
Meeting adjourned at 8:33 p.m.

City of Salinas Page 7
58 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-445, Version: 1
Acceptance of the Sherwood Recreation Center Building Improvement, CIP No. 9535 Approve a Resolution accepting the Sherwood Recreation Center Building Improvement, CIP No. 9535, for maintenance and responsibility.

City of Salinas Page 1 of 1 Printed on 10/8/2026
powered by Legistar™ 59

CITY OF SALINAS

COUNCIL STAFF REPORT
P a g e | 1
DATE: SEPTEMBER 29, 2029
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, L.S., P.E., PUBLIC WORKS DIRECTOR
BY: JONATHAN ESTEBAN, ASSOCIATE ENGINEER
ADRIANA ROBLES, P.E., C.F.M., CITY ENGINEER
TITLE: ACCEPTANCE OF THE SHERWOOD RECREATION CENTER
BUILDING IMPROVEMENT, CIP NO. 9535
RECOMMENDED MOTION:

A motion to approve a resolution accepting the Sherwood Recreation Center Building Improvement, CIP No. 9535, for maintenance and responsibility.

EXECUTIVE SUMMARY:

On December 9, 2025, City Council awarded a $2,230,401 contract to Precision Construction Services for the Sherwood Recreation Center Building Improvement, CIP 9535. Construction began on February 9, 2026. Precision Construction completed the project for a total amount of $2,979,836.48, including thirty-four (34) change orders. As of September 18, 2026, the project has been completed as described within the scope of work and change orders.

BACKGROUND:

The Old Municipal Swimming Pool Building, located at 940 N. Main Street, was built in 1949. In 2009, after completion of the New Aquatic Center, the old swimming pool was drained, and the building was not utilized. In 2016, City Council approved the initial renovation work for the building in connection with the plan of converting the building into a multi-use recreational facility. The work was done in phases to accommodate funding availability. Phase I - III were completed on May 11, 2021. The Sherwood Recreation Center Phase IV project is a continuation of this renovation effort.

The City of Salinas receives and administers annual entitlement Community Development Block Grant (CDBG) funds from the United States Department of Housing and Urban Development (HUD). These funds are allocated to address community needs identified in the City’s 2020–2024 60 P a g e | 2
Consolidated Plan (the “Plan”). Sherwood Recreation Center was identified in this Plan as a priority capital improvement project aimed at enhancing recreational opportunities and community well-being. The Project is fully funded through HUD CDBG funds, as previously authorized by City Council through the HUD FY 2021-22, 2022-23, 2023-24, and 2024-25 Annual Action Plans and associated Substantial Amendments.

On July 20, 2023, the City’s Community Development Department approved proposals related to Sherwood Recreation Center Phase IV, and CSG Consultants, Inc. initiated service provision under an executed agreement. City staff submitted the Request for Release of Funds and Certification to HUD on January 30, 2025, in compliance with federal NEPA environmental review and grant administration requirements. Subsequently, on March 7, 2025, HUD issued the Authority to Use Grant Funds, officially authorizing the City to proceed with construction-related activities.

The City Engineer approved the project plans and specifications and authorized the call to bids for this project with bid submittal date of October 14, 2025.

On December 9, 2025, City Council, pursuant to Resolution No. 23382, awarded a $2,230,401 contract to Precision Construction Services for the Sherwood Recreation Center Building Improvement, CIP 9535, and approved a construction contingency amount of $450,000.

City Council, pursuant to Resolutions 2026-093, 2026-133, and 2026-155, increased the approved contingency amount to a total of $750,000.

A total of thirty-four (34) change orders were issued for the project with a total of $749,435.48.

Table 1 provides a breakdown of all the project change orders.

Table 1. Contract Change Orders
CCO
No. Amount
New Contract
Amount
(w/CCOs)
CCO Description
1 $105,818.00 $2,336,219.00 Expedite schedule
2 $8,544.38 $2,344,763.38 Sawcut damaged CMU wall at vehicle gate 3 $6,265.99 $2,351,029.37 Replace of exterior light fixtures 4 $2,564.66 $2,353,594.03 Reroute of electrical at east wall 5 $3,273.37 $2,356,867.40 Change countertop material
6 $60,268.96 $2,417,136.36 Saturated soil at sidewalk
7 $14,780.34 $2,431,916.70 Trench and reroute north electrical conduit 8 $1,376.90 $2,433,293.60 Powder coating of sign
9 $17,775.75 $2,451,069.35 Unsuitable soils at storage room 10 $4,282.75 $2,455,352.10 Repair of pull box and conduits 11 $9,757.81 $2,465,109.91 Extend irrigation to the southern planter 12 $17,487.19 $2,482,597.10 Additional buildup at roof
13 $2,990.35 $2,485,587.45 Reroute electrical at roof 5 61 P a g e | 3
CCO
No. Amount
New Contract
Amount
(w/CCOs)
CCO Description
14 $13,120.18 $2,498,707.63 Demo/infill storage room door 15 $3,925.37 $2,502,633.00 Fence repair at mechanical yard 16 $16,967.88 $2,519,600.88 Kitchen flooring demo and installation 17 $31,987.53 $2,551,588.41 Additional fascia metal
18 $7,940.75 $2,559,529.16 Demo and install access door for roof 5 19 $7,000.49 $2,566,529.65 Painting items
20 $92,426.35 $2,658,956.00 Install new solar lights
21 $10,162.75 $2,669,118.75 Increase new CMU wall
22 $12,665.83 $2,681,784.58 Unforeseen wood rot and nail removal 23 $33,257.44 $2,715,042.02 Roof 5 parapet wall structural bracing 24 $3,964.26 $2,719,006.28 Replace existing fiber line
25 $17,138.68 $2,736,144.96 Fence core drilling
26 $4,434.12 $2,740,579.08 Update to the exterior signs 27 $14,255.92 $2,754,835.00 Extension of planter schedule 28 $15,152.91 $2,769,987.91 Roof 5 duct removal and replacement 29 $36,037.47 $2,806,025.38 Grind and overlay at ADA stalls 30 $70,918.24 $2,876,943.62 Safety netting installation around the court 31 $10,779.07 $2,887,722.69 Cleaning of the interior basketball court 32 $34,282.04 $2,922,004.73 Install new light pole bases 33 $25,880.52 $2,947,885.25 New timeclock and transformer for exhaust fan 34 $31,951.23 $2,979,836.48 Additional scope requested from fire inspection The project was substantially completed on August 24, 2026. As of September 18, 2026, the project has been completed as described within the scope of work and change orders.

Attachment 1 provides before and after photos of the Project.

The Sherwood Rec Center will provide a variety of sports and wellness programming for various ages. The building was designed to allow the Recreation-Park Division to expand basketball and volleyball programming that currently exists in the City’s only gymnasium at the Recreation Center on Lincoln. In addition to sports activities, the facility can host exercise classes for adults and seniors, allow for small meetings and gatherings and host open gym opportunities throughout the week. Existing full-time recreation staff will supervise and coordinate the programming and services once the facility is open.

As construction was nearing completion it was decided to update the Salinas Community Center sign on Main Street. Public Works and Library and Community Services are actively discussing potential designs for the sign. We are planning to bring options to the Council for consideration in January 2027.
62 P a g e | 4
CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

This project addresses the City Council’s Goals of Youth and Seniors, Infrastructure and Public Safety.

DEPARTMENTAL COORDINATION:

The process of administering this project involves Public Works, Library and Community Services, Community Development, Finance, and Legal Departments.

Public Works Department is managing the project with activities that include construction management, labor compliance, and inspection services. The project is a CIP for the Library and Community Services Department and is entirely funded with CDBG funds which is being administered by the Community Development Department. Finance Department manages the proper disbursement of funds and is involved with the reporting requirements of CDBG funds, and Legal Department reviews pertinent documents/contracts to ensure compliance with applicable laws and regulations. Thus, staff from these Departments are very actively involved with the development and execution of this project.

FISCAL AND SUSTAINABILITY IMPACT:

There is no fiscal impact with this action. The contract for the Sherwood Recreation Center Building Improvement, CIP No. 9535, was $2,230,401 with a total of thirty-four (34) change orders that summed to $749,435.48 for a total project cost of $2,979,836.48. 63 P a g e | 5
Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
n/a n/a n/a n/a n/a
ATTACHMENTS:

Resolution
Attachment 1: Before/After Photos
64 Page | 1
RESOLUTION NO.

A RESOLUTION ACCEPTING THE SHERWOOD RECREATION CENTER
BUILDING IMPROVEMENT, CIP NO. 9535
WHEREAS, the City of Salinas (City) receives and administers United States Department of Housing and Urban Development (HUD) entitlement Community Development Block Grant (CDBG) funds for addressing identified needs in the 2020-2024 Consolidated Plan that identified the Sherwood Recreation Center as a priority project; and WHEREAS, the Project will be fully funded using HUD CDBG funds as authorized by Council in its U.S Department of Housing and Urban Development FY 2021-22, 2022-23, 2023- 24, and 2024-25 Annual Action Plans and Substantial Amendments; and WHEREAS, on January 30, 2025, City staff submitted the Request for Release of Funds and Certification to HUD and on March 7, 2025, the City received the Authority to Use Grant Funds from HUD; and
WHEREAS, The City Engineer approved the project plans and specifications and authorized the call to bids for this project with bid submittal date of October 14, 2025; and WHEREAS, On December 9, 2025, City Council, pursuant to Resolution No. 23382, awarded a $2,230,401 contract to Precision Construction Services for the Sherwood Recreation Center Building Improvement, CIP 9535 in the amount of $2,230,401.; and WHEREAS, City Council, pursuant to Resolutions 2026-093, 2026-133, and 2026-155, increased the approved contingency amount to a total of $750,000; and WHEREAS, Precision Construction completed the project for a total amount of $2,979,836.48, including thirty-four (34) change orders.; and WHEREAS, the project has been deemed completed as of September 18, 2026.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby accepts the Sherwood Recreation Center Building Improvement, CIP No. 9535, for maintenance and responsibility.

PASSED AND APPROVED this 29th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:
65 Page | 2
ABSTAIN:

APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Soratos, City Clerk
Alexis Mejia, Assistant City Clerk
66 SHERWOOD

RECREATION
CENTER

BUILDING

IMPROVEMENT
CIP NO. 9535

BEFORE AND AFTER
PHOTOS
67 BUILDING FACADE
BEFORE:

AFTER:
68 BUILDING ENTRANCE
BEFORE:

AFTER:
69 VARIOUS BEFORE PHOTOS
70 VARIOUS AFTER PHOTOS
71 BEFORE (DAMAGED ROOF)
72 AFTER (ROOF IMPROVEMENTS)
73 AFTER PROJECT COMPLETION
74 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-447, Version: 1
Rejection of Bids for the Hazardous Materials Abatement at the Former Police Department Building, CIP 9612.03
Approve a Resolution rejecting all bids for the Hazardous Materials Abatement at the Former Police Department Building, CIP 9612.03.

City of Salinas Page 1 of 1 Printed on 10/8/2026
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CITY OF SALINAS

COUNCIL STAFF REPORT
P a g e | 1
DATE: OCTOBER 13, 2026
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, L.S., P.E., PUBLIC WORKS DIRECTOR
BY: JONATHAN ESTEBAN, ASSOCIATE ENGINEER
ADRIANA ROBLES, P.E., C.F.M., CITY ENGINEER
TITLE: REJECTION OF BIDS FOR THE HAZARDOUS MATERIALS

ABATEMENT AT THE FORMER POLICE DEPARTMENT
BUILDING, CIP 9612.03
RECOMMENDED MOTION:

It is recommended that City Council approve a resolution rejecting all bids for the Hazardous Materials Abatement at the Former Police Department Building, CIP 9612.03.

EXECUTIVE SUMMARY:

On August 4, 2026, the City received two bids for the Hazardous Materials Abatement at the Former Police Department Building, CIP 9612.03. The two bidders are Coastwide Environmental Tech, Inc. and Disaster Kleenup Specialists, with a total base bid of $547,354 and $3,775,436.57 respectively. Staff recommend rejecting all bids for the Hazardous Materials Abatement at the Former Police Department Building, CIP 9612.

BACKGROUND:

The former Police Department building, located at 222 Lincoln Avenue, has been vacant since 2019, when the Police Department moved to their current location at 312 East Alisal Street. The approximately 21,000 square foot single story building has a 2,800 square foot basement.

On July 6, 2026, the City Engineer approved the project specifications and authorized the call for bids with a bid date of August 4, 2026.

On August 4, 2026, The City received two bids for the Hazardous Materials Abatement at the Former Police Department Building, CIP 9612.03. Bids were opened through Zoom, with the results shown in Table 1 and Bid Tabulation attached to this report. 76 P a g e | 2
Table 1. Bid Results
Rank Contractor Total Base Bid
1 Coastwide Environmental Tech, Inc. $547,354.00
2 Disaster Kleenup Specialists $3,775,436.57
Engineer’s Estimate $530,000
Based on provisions of the Project Specifications, “The basis of award shall be the lowest total bid, as noted in the Proposal. The City further reserves the right to award or reject the Base Bid or any item(s) within, depending on available funding.” The lowest bid is higher than the engineer’s estimate. Disaster Kleenup Specialists and Coastwide Environmental Tech, Inc. also failed to provide documentation required at the bid opening and as part of the 5-day documents.

The “Notice to Bidders” informed the bidders that the City reserves the right to reject any and all Proposals and waive any irregularities to any Proposals received.

In order to proceed with the demolition of the former Police Department building, it is essential that hazardous materials abatement be completed. To ensure compliance and streamline the process, staff will incorporate the abatement scope of work into the overall demolishment project.

Therefore, as listed in the Resolution, staff recommend rejection of the bids because both bidders failed to provide complete documentation as part of the bid and the 5-day documents, therefore disqualifying both bidders.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No
77 P a g e | 3
STRATEGIC PLAN INITIATIVE:

This project, when awarded, will addresses the current City Council’s Goals of “Infrastructure”.

DEPARTMENTAL COORDINATION:

Coordination between Public Works and Maintenance Department for identification of scope of work of the project.

FISCAL AND SUSTAINABILITY IMPACT:

No impact on funds.

Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
n/a n/a n/a n/a n/a
ATTACHMENTS:

Resolution
Bid Tabulation
78 Page | 1
RESOLUTION NO.

A RESOLUTION REJECTING ALL PROPOSALS RECEIVED FOR HAZARDOUS

MATERIAL ABATEMENT AT THE FORMER POLICE DEPARTMENT BUILDING, CIP 9612.03
WHEREAS, on July 6, 2026, the City Engineer approved the specifications and authorized the call for bids with a bid submittal date of August 4, 2026; and WHEREAS, on August 4, 2026, at a public meeting held via Zoom meeting from City Hall, at Salinas, California, publicly opened and read all proposals delivered electronically via the PlanetBids website for the Hazardous Material Materials Abatement at the Former Police Department Building, CIP 9612.03; and
WHEREAS, the City received two bids for the Hazardous Materials Abatement at the Former Police Department Building, CIP 9612.03, from Coastwide Environmental Tech, Inc., for a total bid of $547,354 and Disaster Kleenup Specialists, for a total bid of $3,775,436.57. Bids received were higher than the engineer’s estimate; and
WHEREAS, staff recommend rejection of bids because both bidders failed to provide complete documentation as part of the bid and the 5-day documents, therefore disqualifying both bidders.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby rejects all proposals received for the Hazardous Materials Abatement at the Former Police Department Building, 9612.03.

PASSED AND APPROVED this 13th day of October, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor
79 Page | 2
ATTEST:

Patricia M. Soratos, City Clerk
Alexis Mejia, Assistant City Clerk
80 BID OPENING
August 04, 2026
B I D T A B U L A T I O N PROJECT No. 9612.03
Hazardous Materials Abatement at the Former PD Building NO. 9612.03 Drawing No.

Bid awarded on _______ by City Council to ___________ Project Engineer Jonathan Esteban for the sum of __________ Project Manager:Jonathan Esteban All other bids were rejected and bid bonds returned.

Dated CONTRACTOR #1 CONTRACTOR #2
City Clerk ENGINEER'S

ESTIMATE
ITEM APPROX. UNIT UNIT UNIT
NO. QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL

BASE BID
1 Hazardous Material Abatement 1 LS $ 530,000.00 $ 530,000.00 $547,354.00 $ 547,354.00 $3,775,436.57 $ 3,775,436.57 TOTAL BASE BID (ITEMS 1)
(FOR COMPARISON ONLY)
1 2
3 4
5 6
7 7
8 9
10 ** Document under review
x x
Phone Phone: (831) 249-9757
x x
x
x
x x
Disaster Kleenup Specialists
170 Second Street Watsonville, CA 95076
Coastwide Environmental Tech, Inc
831-761-5511
567 Ortiz Avenue Sand City, CA 93955

BIDDER'S STATEMENT OF GOOD FAITH EFFORT FOR LOCAL HIRE
$ 3,775,436.57
BIDDER'S STATEMENT OF FINANCIAL RESPONSIBILITY, TECHNICAL ABILITY, AND EXPERIENCE x x

NON-COLLUSION DECLARATION OF CONTRACTOR

BIDDER'S BOND

INSURANCE CERTIFICATION
SIGNED ADDENDUM NO. 1

BIDDER'S LIST FOR THE CITY OF SALINAS ENGINEERING AND TRANSPORTATION DEPARTMENT

DESCRIPTION UNIT
$ 530,000.00 $ 547,354.00

ITEMS TO BE SUBMITTED WITH PROPOSAL ON BID OPENING DATE

PROPOSAL
x

BIDDER'S STATEMENT OF SUBCONTRACTORS - PART I
x x

NON-COLLUSION DECLARATION OF SUBCONTRACTOR
x x
ITEMS TO BE SUBMITTED BY LOW BIDDER AND SECOND LOWEST BIDDDER WITHIN 5 WORKING DAYS

BIDDER'S STATEMENT OF SUBCONTRACTORS - PART II
9/14/2026 10:56 AM
\\Vsalsvr60\p\p\9612-03 Demolition of Old Salinas Police Department Building\200 Design - Hazmat Survey and Specifications\BID OPERATIONS (ABATEMENT)\Bid Tab\BidTab_FormerPDAbatement_9612.03.xls Page 1 of 1 81 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-448, Version: 1
Award of Accessibility Improvements for Firehouse Recreation CIP No. 9311 Approve a Resolution approving the Plans and Specifications for the Accessibility Improvements for Firehouse Recreation Center, CIP No. 9311; awarding a contract to Pro-Ex Construction Inc. for the Accessibility Improvements for Firehouse Recreation Center, CIP No. 9311, in an amount of $861,000; and approving a 10% construction contingency of $86,100 for a total contract not to exceed total of $947,100.

City of Salinas Page 1 of 1 Printed on 10/8/2026
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CITY OF SALINAS

COUNCIL STAFF REPORT
P a g e | 1
DATE: OCTOBER 13, 2026
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, PE, LS, PUBLIC WORKS DIRECTOR

KRISTAN LUNDQUIST, LCS DIRECTOR
THROUGH: ADRIANA ROBLES, PE, CFM, CITY ENGINEER

VICKY SARGENT, DEPUTY DIRECTOR OF LCS
BY: PHAVANA ARAMKUL, JR. ENGINEER
TITLE: AWARD OF THE ACCESSIBLITY IMPROVEMENTS FOR
FIREHOUSE RECREATION CENTER CIP No. 9311
RECOMMENDED MOTION:

It is recommended that the City Council approve a resolution:

1. Approving the Plans and Specifications for the Accessibility Improvements for Firehouse Recreation Center, CIP No. 9311;

2. Awarding a contract to Pro-Ex Construction Inc. for the Accessibility Improvements for Firehouse Recreation Center, CIP No. 9311, in an amount of $861,000; and

3. Approving a 10% construction contingency of $86,100 for a total contract not to exceed total of $947,100.

EXECUTIVE SUMMARY:

On August 21, 2026, one (1) bid proposal was received from Pro-Ex Construction Inc. for the Accessibility Improvements for Firehouse Recreation Center, CIP No. 9311, for $861,000. City staff have reviewed Pro-Ex Construction’s required documentation and recommend awarding the project to Pro-Ex Construction Inc. for the bid amount of $861,000 and approving an allowance of 10% construction contingencies in an amount of $86,100. 83 P a g e | 2
BACKGROUND:

On March 3, 2025, a contractor was working on a traffic signal antenna at the Firehouse Recreation Center (“Facility”) and inadvertently damaged a fire sprinkler line. The damage caused a breakage above the women’s restroom flooding the women’s restroom, meeting room, kitchen, dining room, both corridors No. 1 and 2, storage rooms 1 and 2, lobby, and reception area. City staff and contractors’ insurance adjusters spent several months working out details to arrive at a mutual agreement on what items needed repairs and what items needed replacement. The insurance adjusters have provided their estimated Replacement Cost Value (RCV) for the water damage (base bid) at $42,065.

The Facility has been closed since, and staff have been working diligently to minimize the impact on programming and settle a claim with the contractors’ insurance. The Senior Program, housed at the Firehouse Recreation Center, has been temporarily relocated to the Breadbox Recreation Center.

In July 2025, the City Engineer approved the project Plans and Specification and authorized the call for bids for the Water Damage Repairs at Firehouse Building - CIP No. 9311. Two bids were received on August 12, 2025 from Premier Builders and Blancas Construction in the amounts of $189,894 and $191,381, respectively. Blancas Construction, with their 5% local preference adjustment, was awarded the project in the amount of $191,381 on September 15, 2025.

On November 20, 2025, the contract with Blancas Construction was terminated to incorporate the water damage repairs in the accessibility improvements for the Facility and to increase the scope of work to expand flooring and painting improvements to the entire first floor.

The city advertised a new project that addresses abatement of hazardous materials and demolition on May 18, 2026, to facilitate accessibility improvements. One bid was received from Coastwide Environmental Inc for $84,655. The City Manager award the contract to Coastwide Environmental on July 7, 2026. Abatement and demolition are currently in process and expected to be completed by late September or early October 2026.

The Accessibility Improvements for Firehouse Recreation Center, CIP 9311 (“Project”) was advertised on July 31, 2026, through PlanetBids. One bid was received from Pro-Ex Construction for $861,000.

Staff have reviewed the required contract documents and recommends awarding the Project to ProEx Construction Inc., in an amount of $861,000 and allocating a 10% construction contingency in the amount of $86,100 for a total of $947,100.

Construction is anticipated to begin in January 2027.
84 P a g e | 3
CEQA CONSIDERATION:

The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 1530l(a), Class 1), because the only project proposes to alter interior partitions, plumbing, and electrical conveyances.

Furthermore, the project does not qualify for any of the exemptions to the categorical exemptions found at CEQA Guidelines Sections 15300.2, because section does not apply, and we are not reconstructing or replacing any structures or facilities.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No. The Government Code §84308/Levine Act does not apply to this project since this was a competitive bid project.

STRATEGIC PLAN INITIATIVE:

The award and implementation of this project support the Council’s goals of “Infrastructure”, “Youth and Seniors” and “ City Services”.

DEPARTMENTAL COORDINATION:

Public Works, Library Community Services, and Legal have been working together on the water damage claim and bidding of these repairs and accessibility improvements.

FISCAL AND SUSTAINABILITY IMPACT:

The project is funded with $986,645 of Firehouse Recreation Center (CIP 9311) funds. Based on anticipated project costs and the table below, sufficient funds are available to proceed with the project award and construction for this project.

Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining Budget
Appropriation
Amount
Requested
1000 5800.55.9311-

66.3000
Capital Outlay Building
Improvements $986,645 $947,100
ATTACHMENTS:

Resolution
Exhibit A – Project Location Map
Exhibit B – Bid Tabulation Sheet
85 Page | 1
RESOLUTION NO.

A RESOLUTION AWARDING THE ACCESSIBILITY IMPROVEMENTS FOR FIREHOUSE RECREATION CENTER CIP No. 9311
WHEREAS, On March 3, 2025, a contractor was working on a traffic signal antenna at the Firehouse Recreation Center and damaged a fire sprinkler line. The damage caused a breakage above the women’s restroom flooding the women’s restroom, meeting room, kitchen, dining room, both corridors No. 1 and 2, storage rooms 1 and 2, lobby, and reception area. City staff and contractors’ insurance adjusters spent several months working out details to arrive at a mutual agreement on what items needed repairs and what items needed replacement. The insurance adjusters have provided their estimated Replacement Cost Value (RCV) for the water damage (base bid) at $42,065; and
WHEREAS, The facility has been closed since, and staff have been working diligently to minimize the impact on programming and settle a claim with the contractors’ insurance. The Senior Program has been temporarily relocated to the Breadbox Recreation Center; and WHEREAS, On July 18, 2025, the City Engineer approved the project Plans and Specification and authorized the call for bids for the Water Damage Repairs at Firehouse Building - CIP No. 9311. On August 12, 2025, two bids were received from Premier Builders and Blancas Construction in the amounts of $189,894 and $191,381, respectively. Blancas Construction, with their 5% local preference adjustment, was awarded the project in the amount of $191,381; and WHEREAS, On November 20, 2025, the Water Damage Repairs for Firehouse contract was terminated with Blancas Construction, so that water damage repairs could be included in the accessibility improvements project and to expand flooring and painting improvements to the entire first floor; and
WHEREAS, On May 18, 2026, the city advertised on PlanetBids website Hazardous Materials Abatement & Pre-Renovation Demolition at Firehouse Recreation Center CIP 9311. On June 23, 2026, one bid proposal was received from Coastwide Environmental Inc. in the amount of $84,655. Abatement and demolition is currently in process and expected to be completed by late September or early October 2026; and
WHEREAS, On July 31, 2026, the City advertised on PlanetBids the Accessibility Improvements for Firehouse Recreation Center, CIP 9311. One bid proposal was received on August 21, 2026 from Pro-Ex Construction Inc. for $861,000; and WHEREAS, the City of Salinas has determined that the project is categorically exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 1530l(a), Class 1, and Section 15300.2), because the only project proposes to alter interior partitions, plumbing, electrical conveyances, and are not reconstructing or replacing any structures or facilities; and WHEREAS, City staff thereupon reported the bid results to the City Council at its regular meeting on October 13, 2026, and the Council in open session at said meeting examined the staff 86 Page | 2
report.

NOW, THEREFORE, BE IT RESOLVED in reference to the “Accessibility Improvements for Firehouse Recreation Center CIP No. 9311”, that the bid from Pro-Ex Construction Inc., (hereinafter referred to as “The Successful Bidder”) is hereby accepted. The subject contract is hereby awarded to said Successful Bidder for the sum of $861,000 and more specifically at the unit prices set forth and contained in the Proposal for the “Accessibility Improvements for Firehouse Recreation Center CIP No. 9311”, of said Successful Bidder; and BE IT FURTHER RESOLVED that said Plans and Specifications for the Accessibility Improvements for Firehouse Recreation Center, CIP No. 9311 are hereby accepted and adopted for said work and said Plans and Specifications are by reference incorporated in and hereby made a part of this resolution; and
BE IT FURTHER RESOLVED that the City Council authorizes an additional $86,100 for construction contingencies, approximately 10% of the contract amount for the “Accessibility Improvements for Firehouse Recreation Center CIP No. 9311”.

PASSED AND APPROVED this 13th day of October 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Soratos, City Clerk
Alexis Mejia, Assistant City Clerk
87 VICINITY MAP
88 BID OPENING:

Aug. 21, 2026

BID TABULATION

ACCESSIBILITY IMPROVEMENTS FOR FIREHOUSE BUILDING
CIP No. 9311
Bid awarded on _________ by Salinas City Council by Resolution No. _______ (NCS) to: ________________ Drawing No. for for the sum of ________________ (BASE BID + Additive Alternate No. 1, items 1 - 4) Project Coordinator: Phavana AramkulAll other bids were rejected and bid bonds returned. Project Manager: Kristan Lundquist Dated this ______ day of _________, 2026
City Clerk
ITEM
CODE
Base Bid
1 SITE WORK – Interior First floor: Minor selective demolition of remaining walls, flooring, ceilings. Accessible improvements to men’s and women’s restrooms, Installation of carpet, flooring, clean and prep for painting of interior walls and ceilings; and miscellaneous fixtures (to include removal, transportation, recycling, and disposal of materials); as specified on plans and specifications. 1 LS $ 435,000 435,000 $ 621,000 $ 621,000 $ - $
2 SITE WORK – Exterior: Accessible parking stalls and signs; sidewalk, accessible ramp, clean and prep exterior of building and adjacent pony walls for painting; Paint exterior of building; and miscellaneous parking lot signage and improvements (to include removal, transportation, recycling, and disposal of materials); as specified on plans and specifications. 1 LS $ 125,000 125,000 $ 136,000 $ 136,000 $
3 MISC., General Conditions, Requirements, Coordination, Mobilization 1 LS $ 60,000 60,000 $ 71,000 $ 71,000 $ - $ 1 Proposal Items Additive Alternate No. 1
4 Site Work – Roll-up Door: Remove and replace existing roll-up door with insulated manual chain hoisted roll-up door with one row of tempered glass light panel 1 LS $ 30,000 30,000 $ 33,000 $ 33,000 $ - $ 1 Local Purchasing Discount
(FOR COMPARISON ONLY)
12345789
1011
DESCRIPTION APPROX. QTY UNIT TOTAL
Bidder's Statement Of Subcontractors Part II
Non-Collusion Declaration Of Sub-Contractor
Bidder's Statement of Good Faith Effort for Local Hire
Bidder’s List for the City of Salinas Public Works Department Insurance Certification
N/A
Declaration of Local Business Enterprise (if applicable) ITEMS TO BE SUBMITTED BY LOW BIDDER AND SECOND LOWEST BIDDDER ON/OR WITHIN 5 WORKING DAYS AFTER BID OPENING DATE Bidder's Statement Of Subcontractors Part I
Bid Bond
Bidder’s Statement of Financial Responsibility Technical Ability and Experience ITEM
NO. UNIT PRICE
5%
$ 650,000
TOTAL ( BASE BID Items 1- 3)
Proposal
$ 620,000
Non-Collusion Declaration Of Contractor

ITEMS TO BE SUBMITTED WITH PROPOSAL ON BID OPENING DATE TOTAL Additive Alternate No. 1 (Item 4) $ 33,000.00 30,000 $ GRAND TOTAL BASE BID + Additive Alternate No. 1 (Items 1- 4) x

ENGINEERING ESTIMATE
Pro-Ex Construction, Inc.
3223 Luyung Dr.,
Rancho Cordova, Ca., 95742
TOTAL
$ 828,000.00
$ 861,000
xxxxx

UNIT PRICE
xxx
N/A

CONTRACTOR

UNIT PRICE TOTAL
$ -
N/A
$ -
x
$ -
CONTRACTOR #1
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