Tuesday, February 27, 2024 6:30 PM
In the Council Chambers at 525 San Anselmo Avenue, San Anselmo, CA 94960 Town Council
Agenda
Meeting held In-Person and via Zoom:
https://us02web.zoom.us/j/85208355895
Or Telephone: +1 669 900 6833 | Webinar ID: 852 0835 5895 How to Submit Comments Before the Meeting: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.
How to Participate During the Meeting: Members of the public will have the option to speak during the meeting through the Zoom application by using their phone or an electronic device.
For PC, Mac, or smart phone, Use Raise hand function when public comment for an item is requested. It is a button that is located at the top or bottom of your screen, based on your computer.
For landline phones, raise hand to be recognized with *9 Please be advised those participating in the meeting remotely via Zoom do so at their own risk. The Town Council regular meeting will not be cancelled if any technical problems occur during the meeting.
A. 6:30 PM Call to Order in the Council Chambers at Town Hall Council Chambers - 525 San Anselmo Avenue, San Anselmo CA 94960
B. Mayor Burke announces that item B.1 will be discussed in Closed Session B.1. Closed session pursuant to California Government Code § 54956.8 - Conference with Real Property Negotiators. Property: 404 San Francisco Blvd, San Anselmo. Agency Negotiator: Town Manager, David Donery. Negotiating parties: Michael Folk. Under negotiation: Price and Terms of Payment
C. PUBLIC COMMENT on Closed Session Items
Town Council Agenda February 27, 2024
1 1. Consent Agenda:
1.1 Approval of the Draft Minutes of February 13, 2024
1.2 2023-2024 Publicly Available Pay Schedule
1.3 Revenue and Expenditure Reports, January 2024
1.4 Financial Report on Recreation Fund
D. Council Adjourns to Closed Session
The Council Reconvenes at Town Hall in the Council Chambers at 525 San Anselmo Avenue San Anselmo CA 94960. Optional Pledge of Allegiance: The Mayor or a designated Council member will recite the Pledge of Allegiance for members of the Council and the public who wish to join in the recitation- 7:00 PM
Open time for public expression.
The public is welcome to address the Council at this time on matters not on the agenda that are within the jurisdiction of the Council. Please be advised that pursuant to Government Code Section 54954.2, Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than three minutes and should be respectful to the community.
Written Public Comment
Public Comment- Fehlhaber (PDF)
Public Comment- Meyer (PDF)
Public Comment- Lenert (PDF)
Public Comment- Councilmember Colbert (TAM Packet page 125) (PDF) Council requests for future agenda items.
Council committee liaison reports, questions and comments to staff; staff miscellaneous items.
Special Presentation. There are no Special Presentations.
The opportunity for public comment on consent agenda items will occur prior to Council discussion of the consent agenda. The Council may approve the entire consent agenda with one action. In the alternative, items on the consent agenda may be removed by any Council or staff member, for separate discussion and vote.
Staff Report (DOC)
Attachment 1- Draft Minutes of the February 13, 2024 Meeting (DOC) Staff Report (DOCX)
Attachment 1 Resolution for Public Adopted Salary Schedule (DOC) Attachment 2 Public adopted salary schedule for PERS (XLSX) Staff Report (DOCX)
Attachment 1 Budget Comparison Report Subcategory January 2024 (XLS) Attachment 2 Budget Comparison Report Department January 2024 (XLS) Town Council Agenda February 27, 2024
2 1.5 Climate Action Coordinator Interagency Agreement
2. Council Business Items:
2.1 Receive and File Pacific Gas and Electric (PG&E) Presentation on Storm Response, Outage Reduction and Other Updates. PG&E's presentation and updates are not considered a “project” under the California Environmental Quality Act (CEQA), because it does not involve an activity which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065).
2.2 Receive a Presentation on the San Anselmo Volunteer Effort (S.A.V.E.) Program.
Relaunching the San Anselmo Volunteer Effort is exempt from the California Environmental Quality Act (CEQA), under the “common sense” exemption, because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (Cal. Code Regs. tit. 14, § 15061).
2.3 Receive the 2023-2024 Mid-Year Budget Review and Adopt Resolution Amending the Budget for Fiscal Year 2023-24. Adopting the Resolution is not considered a “project” under the California Environmental Quality Act (CEQA), because it does not involve an activity which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065).
2.4 Bucket Truck Replacement Discussion. Council discussion regarding this items is not considered a “project” under the California Environmental Quality Act (CEQA), because it does not involve an activity which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065).
Staff Report (DOC)
Attachment 1 - January 2024 (PDF)
Staff Report (DOC)
Attachment 1 - Interagency Agreement for Climate Action Coordinator Services (DOCX) In general, the following procedural order applies to items of business:
•Presentation
•Town Council questions
•PUBLIC COMMENT – limited to 3 minutes/person
•Town Council discussion/action
PowerPoint Presentation (PDF)
Staff Report (DOC)
Attachment 1- PowerPoint Presentation (PPT)
Staff Report (DOCX)
Attachment 1- 2023-202 Mid- Year Budget Revision Resolution (DOCX) Exhibit 1- Mid-Year Amendment 2023-24 (PDF)
Attachment 2- 2023-24 Overview Of Funds (PDF)
Town Council Agenda February 27, 2024
3 Staff Report (DOCX)
Adjourn
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Town Staff at email [email protected]. Notification at least 48 hours prior to the meeting will enable the Town to make reasonable accommodation to help insure accessibility to this meeting.
Any writings or documents provided to a majority of the Town Council regarding any item on this agenda after the distribution of the original packet will be made available for public inspection at the public counter at Town Hall located at 525 San Anselmo Avenue.
Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.
If any of these matters above are challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting. Judicial review of an administrative decision of the Town Council must be filed with the Court not later than the 90th day following the date of the Council’s decision (Code of Civil Procedure Section 1094.6) Any item not under discussion before 10:00 p.m. may be continued to the next regular meeting. Next regular meeting is March 12, 2024.
Administration Department
Town Hall, main floor
525 San Anselmo Avenue
San Anselmo, CA 94960
(415) 258-4691
Town Council
Eileen Burke, Mayor
Tarrell Kullaway, Vice Mayor
Brian Colbert, Councilmember
Alexis Fineman, Councilmember
Steve Burdo, Councilmember
Staff
David Donery, Town Manager
Linda Kenton, Assistant Town Manager / Town Librarian
Jeff Zuba, Finance and Admin Services Director
Megan Holt Acevedo, Town Attorney
Serge Avila, Town Clerk
Heidi Scoble, Planning Director
Sean Condry, Public Works Director
Dannielle Mauk, Community Services Director
Mike Norton, Chief of Police
Dan Mahoney, Interim Fire Chief
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the Town of San Anselmo website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
Town Council Agenda February 27, 2024
4 5
6 7
8 9
10 11
12 900 Fifth Avenue
Suite 100
San Rafael
California 94901
Phone: 415-226-0815
Fax: 415-226-0816
www.tam.ca.gov
Belvedere
Nancy Kemnitzer
Corte Madera
Eli Beckman
Fairfax
Chance Cutrano
Larkspur
Kevin Carroll
Mill Valley
Urban Carmel
Novato
Rachel Farac
Ross
P. Beach Kuhl
San Anselmo
Brian Colbert
San Rafael
Kate Colin
Sausalito
Melissa Blaustein
Tiburon
Alice Fredericks
County of Marin
Mary Sackett
Katie Rice
Stephanie Moulton-Peters
Dennis Rodoni
Eric Lucan
TRANSPORTATION AUTHORITY OF MARIN
BOARD OF COMMISSIONERS MEETING
FEBRUARY 22, 2024
6:00 P.M.
MARIN COUNTY CIVIC CENTER, ROOM 330
3501 CIVIC CENTER DRIVE, SAN RAFAEL, CALIFORNIA
This meeting will be held in‐person and via Zoom webinar.
How to watch the live meeting using the Zoom link:
https://us02web.zoom.us/j/88155449529?pwd=eS9NOTJUMm9kT1lTekZZNXF0QXRVdz09 Webinar ID: 881 5544 9529
Passcode: 389590
Teleconference: Members of the public wishing to participate via teleconference, can do so by dialing in to the following number at 6:00 p.m. on the day of the meeting: +1 669 900 6833; Access Code: 881 5544 9529; Password: 389590
How to provide public comment (limited to 2 minutes or less):
Before the meeting: Please email your comments to [email protected], no later than 5:00 p.m.
Wednesday, February 21, 2024, to facilitate timely distribution to Board members. Please include the agenda item number you are addressing and your name and address. Your comments will be forwarded to the TAM Board members and will be placed into the public record.
During the meeting: For members of the public participating in-person, the Board Chair will recognize persons from the audience who wish to address the Board during public open time or on a particular agenda item at the time that item is considered by the Board.
If watching this meeting online, click the “raise hand” feature in the webinar controls. This will notify TAM staff that you would like to comment. If participating by phone, “raise hand” by pressing *9 and wait to be called upon by the Chair or the Clerk. You will be asked to unmute your device when it is your turn to speak and your comments will become part of the public record.
Meeting-related comments may also be sent to [email protected], and will be read (up to 2- minute limit per comment) when the specific agenda item is considered by the Board and will become part of the public record.
Late agenda material can be inspected in TAM’s office between the hours of 8:00 a.m. and 5:00 p.m.
The TAM Office is located at 900 Fifth Avenue, Suite, 100, San Rafael.
The meeting facilities are accessible to persons with disabilities. Requests for special accommodations (assisted listening device, sign language interpreters, etc.) should be directed to Jennifer Doucette, 415-226-0820 or email:
[email protected] no later than 5 days before the meeting date. 1 of 141
13 Board of Commissioners, Agenda Page 2
February 22, 2024
AGENDA
1. Chair’s Report (Discussion)
2. Metropolitan Transportation Commission, Marin Transit and Sonoma-Marin Area Rail Transit Reports, and Commissioner Matters Not on the Agenda (Discussion)
3. Executive Director’s Report (Discussion)
4. Open time for public expression, up to two minutes per speaker, on items not on the agenda that are within the subject matter of the agency’s jurisdiction. (While members of the public are welcome to address the Board, under the Brown Act, Board members may not deliberate or take action on items not on the agenda, and generally may only listen.)
5. CONSENT CALENDAR (Action) – Attachments
a. Approve TAM Board Meeting Minutes January 25, 2024
b. Cooperative Agreement with the State of California for State Route 37 Design c. Review of the Semi-Annual Project Status Report
6. Update on the San Rafael Transportation Center Replacement Project (Discussion) – Attachment
7. Update on the Sea Level Rise Adaptation Planning for Marin County’s Transportation System Project (Discussion) – Attachment
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14 MEETING OF THE
TRANSPORTATION AUTHORITY OF MARIN
BOARD OF COMMISSIONERS
JANUARY 25, 2024
6:00 PM
MARIN COUNTY CIVIC CENTER, ROOM 330
3501 CIVIC CENTER DRIVE, SAN RAFAEL, CALIFORNIA
MEETING MINUTES
Members Present: Alice Fredericks, Tiburon Town Council Beach Kuhl, Ross Town Council
Brian Colbert, San Anselmo Town Council, TAM Chair
Chance Cutrano, Fairfax Town Council
Dennis Rodoni, Marin County Board of Supervisors
Eli Beckman, Corte Madera Town Council
Eric Lucan, Marin County Board of Supervisors, TAM Vice-Chair Kate Colin, San Rafael City Council
Katie Rice, Marin County Board of Supervisors
Mary Sackett, Marin County Board of Supervisors
Melissa Blaustein, Sausalito City Council
Nancy Kemnitzer, Belvedere City Council
Pat Eklund, Novato City Council
Stephanie Moulton-Peters, Marin County Board of Supervisors Urban Carmel, Mill Valley City Council
Members Absent: Kevin Carroll, Larkspur City Council
Staff Members Present: Anne Richman, Executive Director Bill Whitney, Principal Project Delivery Manager
Dan Cherrier, Director of Project Delivery
Emily Tong, Senior Accountant
Grace Zhuang, Accounting and Payroll Specialist
Jennifer Doucette, Executive Assistant/Clerk of the Board Li Zhang, Deputy Executive Director/Chief Financial Officer Mikaela Hiatt, Associate Transportation Planner
Molly Graham, Public Outreach Coordinator
Nick Nguyen, Principal Project Delivery Manager
Chair Colbert called the meeting to order at 6:02 p.m.
Chair Colbert welcomed everyone to the meeting and announced that Commissioner Blaustein was participating remotely pursuant to the “Just cause” clause of Assembly Bill (AB) 2449. Commissioner Blaustein stated that no one over the age of 18 was present at her location.
Chair Colbert announced that Agenda Item 8 - Update on Richmond-San Rafael Bridge (Information) – is being deferred to a later date; and that TAM has invited staff from the Metropolitan Transportation Commission (MTC) and the California Department of Transportation (Caltrans) to a future meeting for a more in depth update on the Richmond-San Rafael Bridge projects.
Executive Assistant/Clerk of the Board Jennifer Doucette conducted a roll call to confirm a quorum of the Board and provided detailed information about how the public may participate.
Item 5a 3 of 141
15 Board of Commissioners Meeting Minutes Page 2 of 5
January 25, 2024
1. Annual Selection of TAM Chair and Vice-Chair (Action) Chair Colbert opened the item to public comment and hearing none asked for a motion.
On the matter of the annual selection of the TAM Chair and Vice-Chair, Commissioner Colin nominated and moved Chair Colbert for the position of Chair, and Vice-Chair Lucan for the position of Vice-Chair, which was seconded by Commissioner Cutrano. A roll call vote was conducted, and the motion passed unanimously.
2. Chair’s Report
Chair Colbert thanked TAM staff and Safe Routes to Schools (SRTS) Program Director Gwen Froh for hosting the SRTS Volunteer Luncheon in January.
Chair Colbert recognized and commended Deputy Executive Director (DED)/CFO Li Zhang and Principal Project Delivery Manager Nick Nguyen for their many years of services with TAM and wished them the best as they transition to new agencies in February. Commissioners Fredericks, Cutrano and Eklund also offered their best wishes to Ms. Zhang and Mr. Nguyen.
3. Metropolitan Transportation Commission, Marin Transit and Sonoma-Marin Area Rail Transit Reports & Commissioner Matters Not on the Agenda (Discussion) MTC Report – Commissioner Moulton-Peters
Commissioner Moulton-Peters reported that at its January 24 meeting the Metropolitan Transportation Commission (MTC) approved the initiation of enabling legislation for a future regional transportation revenue measure.
SMART Report – Commissioner Lucan
Commissioner Lucan called attention to the Sonoma-Marin Area Rail Transit (SMART) General Manager’s Reports included in the supplemental packet and highlighted that the year-end 2023 ridership was 4.5% greater than that of 2019.
Marin Transit Report – Commissioner Rice
None.
Commissioner Matters Not on the Agenda
Commissioner Sackett reported that on January 19, she along with TAM staff, Marin County Public Health Officer Dr. Matt Willis, and Safe Routes to Schools representatives, met with the San Jose State University Mineta Transportation Institute staff to discuss strategies and provide input and data ahead of the electric bike (e-bike) study that has been mandated per Senate Bill (SB) 381.
Commissioner Eklund called attention to the monthly Association of Bay Area Governments (ABAG) report provided to the Marin County Council of Mayors and Councilmembers (MCCMC) at its January 24 meeting; and highlighted that the Bay Area Housing Finance Authority (BAHFA) Advisory Committee recommended to the ABAG Executive Board the approval of the BAHFA Business Plan, BAHFA Regional Expenditure Plan, and adoption of a resolution to approve or submit a ballot measure for a general obligation bond for affordable housing in the November 2024 general election.
Commissioner Fredericks highlighted and commended Executive Director (ED) Anne Richman’s participation in various public outreach events, including the recent presentation to the MCCMC on January 24, 2024.
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16 Board of Commissioners Meeting Minutes Page 3 of 5
January 25, 2024
Commissioner Cutrano reported that the Ocean Protection Council (OPC) recently released the draft State of California Sea Level Rise Guidance: 2024 Science and Policy Update (Guidance), which consists of the best available science on sea level rise and coastal impacts with pragmatic and practical approaches for using this new scientific information in planning and decision-making. Coupled with the SB 1 Sea Level Rise Adaptation Grant Program and approximately $660 million maintained in the Governor’s FY 24/25 Budget, the Guidance will help prepare California for sea level rise.
Commissioner Blaustein recognized and thanked ED Richman for her presentation to the MCCMC on January 24, 2024.
Chair Colbert asked if any members of the public wished to speak or had submitted a comment by email.
Member of the public Eva commented on the importance of socioeconomically diverse representation on legislative and governing bodies; and expressed support for free and reduced transit fare programs.
4. Executive Director's Report (Discussion)
ED Richman provided the Executive Director’s Report (EDR), which was distributed to the TAM Board and posted on the TAM website as supplemental information; and recognized and thanked Ms. Zhang and Mr. Nguyen for their many years of service with TAM.
In response to Commissioner Carmel, ED Richman explained that TAM submitted a Caltrans Planning Grant application to prepare a Countywide Active Transportation Plan (CATP) for Marin County and expects to receive notification this summer. The CATP would guide development of a countywide active transportation network, including robust data analysis and public outreach; and will seek to establish an equitable, resilient, and safe network for active transportation. The plan will also support local decision makers in the prioritization of key projects and increase collaboration among agencies focusing on improvements across several jurisdictions in Marin County. If the award is granted this year, TAM anticipates work to begin in early spring 2025.
In response to Commissioner Blaustein, ED Richman explained that TAM staff would research whether a multi-jurisdictional application would be acceptable to meet the 100-charger threshold for the California Energy Commission’s (CEC) Grant Funding Opportunity for Charging Infrastructure for Government Fleets.
In response to Commissioner Kemnitzer, ED Richman explained that the update on the pavement rehabilitation and bike/pedestrian improvement projects along SR-131 in Tiburon may be found in the Projects in Environmental Phase (PAED) section of the Caltrans report included in the EDR.
Chair Colbert asked if any members of the public wished to speak or had submitted a comment by email.
Eva expressed concern about the materials used in electric vehicle batteries.
Marin County Bicycle Coalition (MCBC) Policy and Planning Director Warren Wells expressed support for TAM’s Caltrans Planning Grant application to prepare a CATP for Marin County.
5. Open Time for Public Expression
Chair Colbert asked if any members of the public wished to speak or had submitted a comment by email. 5 of 141
17 Board of Commissioners Meeting Minutes Page 4 of 5
January 25, 2024
Marin City Community Services District (MCCSD) Board member and Marin City Climate Resilience and Health Justice ED Terrie Green provided handouts; expressed concern regarding air and noise pollution along the US 101 corridor through Marin City; and expressed support for a barrier wall.
Former MCCSD member Damian Morgan expressed support for a barrier wall along the US 101 corridor through Marin City and inquired about the process to move forward on such a project.
WTB-TAM Director of Planning Matthew Hartzell provided handouts and commented that closing the remaining gaps in the North-South Greenway should be included in the Countywide Transportation Plan (CTP) and that a near-term goal should be bringing all of the gap closure projects to shovel-ready status.
Mr. Hartzell also commented that the Bay Trail gap running through Sausalito and the Southern Segment of the North-South Greenway in Greenbrae could be eligible for the MTC’s upcoming Bay Trail funding program.
WTB-TAM President Patrick Seidler provided handouts and commented on the importance of identifying funding to close the gap at the Southern Segment of the North-South Greenway in Greenbrae and Larkspur.
6. CONSENT CALENDAR (Action)
a. Approve TAM Board Meeting Minutes December 14, 2023
b. Review and Accept the FY2023-24 Second Quarter Financial Report c. Review and Acceptance of the Measure A/AA Compliance Audit d. Approve the Programming of 2024 State Transportation Improvement Program Funds e. Adopt the 2024 Legislative Platform
f. Review and Acceptance of the Compensation Study Results and Proposed 2024 Salary Ranges
Chair Colbert opened the item to public comment and hearing none asked for a motion.
Commissioner Rodoni made the motion to approve the Consent Calendar, which was seconded by Commissioner Colin. Chair Colbert opened the item to public comment and hearing none, a roll call vote was conducted, and the motion passed unanimously.
7. Adopt the 2024 Marin County Local Road Safety Plan (Action) Principal Project Delivery Manager Bill Whitney and Parametrix Planner Jen Shriber presented this item, which recommends the TAM Board Adopt the 2024 Marin County Local Road Safety Plan (LRSP), including a Vision Zero Statement and Vision Zero Goals to strive to achieve zero deaths or serious injuries on Marin’s roadways by 2050; forward the LRSP to our member agencies for their consideration to adopt; and authorize the Executive Director to make non-substantive edits as needed.
In response to Commissioner Colin, Ms. Shriber explained that the data collected does not include US 101 or its on- and off-ramps; clarified that motorcycles are categorized as drivers; and that the data does not include driver/cyclist location of origin. ED Richman explained that some funding programs require the existence of an LRSP in order to meet eligibility and that with the adoption of a countywide LRSP, all jurisdictions would be eligible. ED Richman further explained that TAM encourages individual jurisdictions to adopt the LRSP in order to reflect a strong commitment to road safety at a local level as well. Mr.
Whitney explained that the development of the LRSP included collaboration with the County of Marin’s Public Works Department, and Marin’s Cities and Towns, however, the budget does not currently include an allowance for individual presentations to each jurisdiction. 6 of 141
18 Board of Commissioners Meeting Minutes Page 5 of 5
January 25, 2024
Vice-Chair Lucan commented on the number of accidents involving pedestrians in crosswalks and inquired how the data may be used by local jurisdictions to address Assembly Bill (AB) 413, which prohibits the stopping, standing, or parking of a vehicle within 20 feet of the vehicle approach side of any unmarked or marked crosswalk or 15 feet of any crosswalk where a curb extension is present. Mr.
Whitney explained that the LRSP includes countermeasures that have been identified as solutions to address accidents at specific locations.
In response to Commissioner Carmel, Mr. Whitney explained that in addition to enforcement, education is a key component in addressing speeding and understanding of right of way (ROW), as well as engineering to develop/install traffic calming measures.
Commissioner Eklund commented on data reflecting that driving or bicycling under the influence resulted in almost one quarter (24%) of killed or seriously injured (KSI) collisions in Novato, compared to just 10% countywide; and encouraged TAM to present the findings in the LRSP to the City of Novato and the City of San Rafael.
Chair Colbert asked if any members of the public wished to speak or had submitted a comment by email.
Mr. Hartzell expressed support for the LRSP; and commented that the California Department of Motor Vehicles (DMV) should update its educational materials to reflect changes in laws such as AB 413.
Mr. Wells expressed support for the LRSP and encouraged everyone to uphold the goals of Vision Zero.
Eva commented on the importance of access to public transit and housing in an effort to reduce accidents and collisions.
In response to Commissioner Cutrano, Mr. Whitney highlighted Appendix A, which lists all of the countermeasures identified in the LRSP.
Commissioner Colin made the motion to adopt the 2024 Marin County LRSP, which was seconded by Commissioner Fredericks. A roll call vote was conducted, and the motion passed unanimously.
The meeting was adjourned at 7:28 p.m.
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19 THIS PAGE LEFT BLANK INTENTIONALLY
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20 DATE: February 22, 2024
TO: Transportation Authority of Marin Board of Commissioners FROM: Anne Richman, Executive Director
Dan Cherrier, Director of Project Delivery
SUBJECT: Cooperative Agreement with the State of California for State Route 37 Design (Action), Agenda Item No. 5b
RECOMMENDATION
Authorize the Executive Director to enter into a Cooperative Agreement with the State of California Department of Transportation for design of Phase 1 of the State Route 37 Flood Reduction Project, with a maximum TAM contribution not to exceed $15 million. Source of funds to be a portion of the Assembly Bill (AB) 178 allocation for Sea Level Rise design along State Route 37.
BACKGROUND
State Route 37 (SR-37) connects Highway 101 in Novato with Interstate 80 in Vallejo. The route is subject to significant congestion, occasional flooding, and runs through an environmentally sensitive habitat. The corridor is also at risk from future sea level rise. Officials from the four affected counties, the Department of Transportation (Caltrans), the Metropolitan Transportation Commission (MTC), as well as numerous resource and regulatory agencies have been working on improving the highway for well over a decade.
Due to flooding over the past several years that has at time shut down the roadway, it was decided that the portion of SR-37 within Marin County would be a priority for flood protection. Caltrans recently completed and signed the necessary environmental document titled, State Route 37, Flood Reduction Project, Environmental Impact Report/Environmental Assessment. This document clears the way for an elevated causeway from Highway 101 to Atherton Avenue.
Previously, TAM had been awarded $20 million from AB 178 for design of SR-37 related to flood reduction. In late 2023, Caltrans was awarded funding from the federal Infrastructure Investment and Jobs Act (IIJA) to construct the portion of the Marin improvements over Novato Creek. This portion will be Phase 1 of the Marin portion of the SR-37 improvements. Phase 2 will consist of the rest of the project from US 101 to Atherton.
DISCUSSION
The funding that Caltrans obtained requires construction to start in 2026. Therefore, it has been decided that the Phase 1 Project would be best served by having Caltrans perform the design.
Caltrans has estimated that the design effort will require $15 million. TAM will reimburse Caltrans for design work up to $15 million. Any cost increase beyond that becomes the responsibility of Caltrans.
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21 Board of Commissioners, Item 5b Page 2 of 2
February 22, 2024
The improvements consist of an elevated structure out of the flood plain with four travel lanes.
Standard inside and outside shoulders will be provided as well as a barrier separated 14-foot multiuse path.
Staff will participate in the design process and attend the project team meetings. A crucial part of TAM’s involvement will be to advocate that the multi-use path is kept within the scope of the project.
FISCAL IMPACTS
TAM has received the $20 million from AB 178. This agreement is for up to $15 million for design tasks performed by Caltrans. In this case, TAM is not a sponsoring or implementing agency and the TAM role is limited to a funding partner agency with a fixed amount to not be exceeded.
The remaining $5 million of AB 178 will be used to cover staff costs and to begin the process of the eventual design of Phase 2 of the project.
NEXT STEPS
Staff is continuing to negotiate exact terms of the agreement. Staff will monitor the design efforts of Caltrans and participate in the various team meetings.
ATTACHMENTS
None.
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22 DATE: February 22, 2024
TO: Transportation Authority of Marin Board of Commissioners FROM: Anne Richman, Executive Director
Project Delivery Team
SUBJECT: Review of the Semi-Annual Project Status Report (Action), Agenda Item No. 5c
RECOMMENDATION
The Board reviews and accepts the February 2024 TAM Semi-Annual Project Status Report.
At its February 12, 2024 meeting, the Administration, Projects and Planning (AP&P) Executive Committee reviewed the Semi-Annual Project Status Report and voted unanimously to refer it to the Board for acceptance.
BACKGROUND
In order to provide up to date funding and expenditure information that can help the Board and the general public understand the overall status of the suite of projects that TAM manages, these project updates are presented approximately every six months. The intent of these updates is to provide a broad overview of projects directly managed by TAM, and to update and identify potential issues that may require future Board actions. As projects progress, they will require specific Board deliberations and actions, such as consultant contract amendments or acceptance of work products.
DISCUSSION/ANALYSIS
Project Status Report Highlights:
The Project Status Report covers key on-going projects that are active and those that are in the active planning phase. State Route 37 and Improvements in Marin City to reduce flooding have multiple components that are either in planning or active phases.
Active Projects covers all projects that are in environmental, design or construction phases. These projects are well defined and, in most cases, fully funded. This report includes four active projects: (1) US 101 Marin-Sonoma Narrows – B7 and B8; (2) North-South Greenway Gap Closure Project – North Segment; (3) Improve Bellam Boulevard off-ramp from Northbound US 101; and (4) State Route 37.
Planning Projects covers emerging high-priority projects for which TAM is studying various options.
These projects most likely will become active projects in the foreseeable future. The report includes four projects in the planning phase: (1) US 101/I-580 Multimodal and Local Access Improvement, (2) Studies of Highway 101 Interchanges and Approaching Roadways, (3) the US 101 Part-Time Transit Lane, and (4) Improvements in Marin City to reduce flooding.
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23 Board of Commissioners, Item 5c Page 2 of 2
February 22, 2024
FISCAL IMPACTS
Not applicable.
NEXT STEPS
The next Project Status Report update will be provided in the fall of 2024.
ATTACHMENTS
Attachment A – February 2024 TAM Project Status Report
Attachment B – State Route 37 Partnership Press Release 12 of 141
24 Transportation Authority of Marin
Project Status Report
February 2024
Item 5c - Attachment A 13 of 141
25 Project Status Report February 2024
ON-GOING PROJECTS
A. PROJECTS – ACTIVE
US 101 Marin-Sonoma Narrows Overview .......................................................................................................................... 1 US 101 Marin-Sonoma Narrows – B7 and B8 .................................................................................................................... 2 North-South Greenway Gap Closure Project – Northern Segment............................................................................ 4 North-South Greenway Gap Closure Project – Southern Segment............................................................................ 6 Improve Bellam Boulevard Off-Ramp from Northbound US 101............................................................................... 8
B. PROJECTS - PLANNING PHASE
US 101/I-580 Multimodal and Local Access Improvements ....................................................................................... 10 State Route 37 .............................................................................................................................................................................. 12 Highway 101 Interchanges and Approaching Roadway Studies............................................................................... 14 Marin County US 101 Part-Time Transit Lane................................................................................................................... 16 Marin City Flood Mitigation..……………………………………………..…………………………………………………………………….18 C. OTHER
Project Phase Definitions .......................................................................................................................................................... 20 Acronyms and Abbreviations .................................................................................................................................................. 21
Item 5c - Attachment A 14 of 141
26 1
Project Status Report - Active February 2024
Project: US 101 Marin-Sonoma Narrows Overview
Partners Caltrans, Sonoma County Transportation Authority and Transportation Authority of Marin Jurisdiction(s) Novato, Petaluma
Scope
Widening of approximately 17 miles of US 101 from four
to six lanes by adding HOV lanes in each direction;
improving public transit and access to SMART rail
network; installing continuous Class I and Class II bikeways between Novato and Petaluma; and constructing new
interchanges and frontage roads to remove unsafe access from private properties and local roads.
Project will be completed through a series of phases
based on operational priority and funding availability. As of the first quarter of 2023, all mainline HOV segments between Petaluma and Novato have been built or are
under construction.
Status
• The final MSN HOV lane project in Marin County
(MSN B7) commenced construction in July 2022 and
is about half complete.
• The HOV lane project through the City of Petaluma in
(MSN C2) is complete. It is the final mainline project
in Sonoma County.
• Various non-mainline projects are still outstanding
and will require funding.
Issues/Areas of Concern
The MSN B7 project is fully funded with assistance from SB1 SCCP and MTC federal discretionary fund sources.
The accompanying MSN B8 utility relocation project has
entered the ROW acquisition phase and will encounter
delay due to parcel owner resistance and funding. Minor vegetation restoration projects and a local San Antonio Road bridge reconstruction project (MSN B6) still remain as part of the overall MSN corridor work.
MARIN-SONOMA NARROWS STATISTICS
Project length......................................................................17 miles Avg. daily traffic – 2017...................................153,000 vehicles Avg. daily truck traffic – 2013…….........................6,200 trucks Marin/Sonoma total populations…………..258,000/495,000
Vehicle hours of delay (at less than 35 mph).………978,400 Funds programmed for MSN...........................~$720,819,000 Funds needed to complete MSN….…………...~ $29,500,000
Major Phase Status
A1 Completed
A2 Completed
A3 Completed
B1 Phase I Completed
B7 (Formerly B1-Phase II; See Fact Sheet) In Progress
B2 Phase I Completed
B2 Phase II Completed
B3 Completed
B8 (Formerly A4 & B5; See Fact Sheet) In Progress
B6 In Progress
C1 Completed
C2 In Progress
C3 Completed
Item 5c - Attachment A 15 of 141
27 2
Project Status Report - Active February 2024
Project: US 101 Marin-Sonoma Narrows – B7 and B8
Partners Caltrans, Sonoma County Transportation Authority and Transportation Authority of Marin Jurisdiction(s) Novato
Scope
Construct a southbound HOV lane from 0.3 mile south of
the Marin/Sonoma County line to just south of Franklin
Avenue Overhead, and a northbound HOV lane from 1.7
miles north of Atherton Avenue Overcrossing to 0.3 mile south of the Marin/Sonoma County line. Project includes bridge widening, interchange modifications, completing
all HOV lanes in the NB and SB directions, standardizing shoulders, Class 2 bike lane construction and correcting the roadway alignment and vertical profiles, along with relocating remaining utilities.
Status
The project design is being funded with local, state and federal funds, with the HOV Lane design (MSN B7)
completed in December 2020. Construction began in July
2022 and is approximately half complete. The MSN B8
design is on-going and will relocate major utility lines outside the Caltrans ROW and add Class 2 bike lanes to a county road. ROW acquisition, in terms of needed funds
and resistance from property owners, is delaying
completion of design.
Issues/Areas of Concern
• The project is an aggregate of three MSN projects,
formerly called the B1 Phase 2, A4 and B5 projects.
Due to the lengthy process with right-of-way (ROW)
acquisition, the project was split into two concurrent
paths: (1) design and construction of the HOV lanes
(MSN B7) and (2) ROW acquisition and utility
relocation (MSN B8).
• The project team continues to manage and monitor
the construction of the MSN B7 project through
various winter challenges. While they have delayed
the project and resulted in change orders, they have
been fortunately manageable with good partnership
of the team members.
• The B8 project faces significant challenges with ROW
acquisition and delay.
Updates from Previous Report
• B7 (HOV Lanes) is about half complete. Stage 3 of the 4 stages will start in the spring.
• Design support during construction will be
augmented as construction progresses.
• Caltrans and TAM staff worked with executives to
successfully preserve initial surplus of SB1 and MTC
federal funds for the B7 and B8 projects to
accommodate various funding shortfalls now
encountered in the B7 and B8 projects.
Schedule
Planning N/A
Environmental Clearance 2009
Design 2019-2020
Right of Way and Utilities 2018-2023
Construction 2022-2025
Estimated Cost by Project Phase
Planning N/A
Environmental Clearance N/A
Design $8,300,000
Right of Way and Utilities 11,100,000
Construction 123,100,000
TOTAL $142,500,000
Funding by Source
STIP Right of Way Excess Fund $4,550,000
SB1-LPP 500,000
Measure AA Sales Tax 6,905,000
STP 2,000,000
SB1-SCCP 40,118,000
RM3/MTC Fed Discretionary & Other 88,427,000
TOTAL $142,500,000
Item 5c - Attachment A 16 of 141
28 3
Project Status Report - Active February 2024
Project: US 101 Marin- Sonoma Narrows – B7 and B8
Contracts and Agreements Managed by TAM
Contract or
Agreement
No.
Amend
No.
Open/
Closed
Agency/Consultant Description Appropriated
Amount
Funding
Source
Billed to
Date
Percent
Billed
C-FY18-12 7 Open BKF Engineers Design and Support Engineering Services and Construction
Support
$8,215,256 STIP ROW
Fund & STP
$7,971,214 97%
TOTAL $8,215,256 $7,971,214 97%
Item 5c - Attachment A 17 of 141
29 4
Project Status Report - Active February 2024
Project: North-South Greenway Gap Closure Project – Northern Segment Partners TAM, MTC, Caltrans and the City of Larkspur
Jurisdiction(s) Caltrans and the City of Larkspur
Scope
The Northern Segment of the North-South Greenway Gap
Closure Project will close a key gap in the local and
regional non-motorized transportation network between
the Central Marin Ferry Connector bridge over Sir Francis Drake Boulevard and the pedestrian overcrossing of US
101 on Old Redwood Highway.
Status
• The new multi-use path over Corte Madera Creek
opened for public use in July 2022 (Caltrans segment).
• The City of Larkspur is the implementing agency for
the Old Redwood Highway Multi-Use Path (City
Segment).
• All of the funding for construction has been
programed directly to the City of Larkspur.
• TAM is providing Design During Construction.
Issues/Areas of Concern
• None.
Updates from Previous Report
• Construction is underway on the Old Redwood
Highway segment of the Greenway. Construction is
estimated to be complete by late spring or early this
summer.
• The multi-use path over Corte Madera Creek has been
recognized by the American Council of Engineering
Companies to receive an Honor Award for
Engineering Excellence. The project has also been
recognized by the American Society of Civil Engineers
for the Outstanding Bridge Project in California. This
is in addition to the Active Transportation Project of
the Year from the California Transportation
Foundation.
Schedule
Planning Complete
Environmental Clearance Complete
Design Complete
Right of Way and Utilities Complete
Construction 2021-2024
Estimated Cost by Project Phase
Planning -
Environmental Clearance $1,800,000
Design $3,400,000
Right of Way and Utilities -
Construction $15,640,812
TOTAL $20,840,812
Funding by Source
RM2 $15,000,000
CMAQ (Old Redwood Highway) $1,120,000
Measure A Interest Funds $1,225,000
SB1 LPP Incentive $1,500,000
LPP Formula $1,100,000
TDA $462,175
Local (City of Larkspur) $150,000
BAAQMD TFCA $283,637
TOTAL $20,840,812
Item 5c - Attachment A 18 of 141
30 5
Project Status Report - Active February 2024
Project: North-South Greenway Gap Closure Project – Northern Segment Contracts and Agreements Managed by TAM
Contract or
Agreement No.
Amend
No.
Open/
Closed
Agency/Consultant Description Appropriated
Amount
Funding
Source
Billed to Date Percent
Billed
C-FY15-08 9 Open Moffatt & Nichol Environmental, Plans, Specifications and Estimates,
Construction Administration
(PAED, PS&E) (CON Support)
$4,654,130 RM2,
Measure
AA
$4,499,612 97%
Cooperative
Agreement with
Caltrans
1 Open Caltrans Construction and Construction
Support
$13,200,233 RM2
TDA
TFCA
SB1 LPP
$13,059,429 98%
TOTAL $17,650,233 $17,559,041 99%
Item 5c - Attachment A 19 of 141
31 6
Project Status Report - Active February 2024
Project: North-South Greenway Gap Closure Project – Southern Segment (Larkspur & Corte Madera Segment)
Partners MTC, SMART, the City of Larkspur and the Town of Corte Madera Jurisdiction(s) Larkspur, Corte Madera
Scope
The Southern Segment of the North-South Greenway Gap
Closure Project will close a key gap in the local and regional non-motorized transportation network between the
southern terminus of the Northern Segment through a
private easement (not yet secured) then along the Sonoma Marin Area Rail Transit (SMART) right-of-way south to
Wornum Drive to connect to existing multi-use paths. The Gap Closure Project is being delivered in two segments, the Northern Segment and the Southern Segment. (Southern
Segment shown in the adjacent graphic as red alignment.) Status
• The use of the SMART right-of-way has been secured.
• The County of Marin Department of Public Works
agreed to be the implementing agency for the initial
alternative’s alignment analysis phase. TAM is the
project sponsor.
Issues/Areas of Concern
• The Southern Segment requires acquisition of private
right-of-way by means of easement.
• A MOU will be required between partners to identify
roles and responsibilities.
• Project development has been suspended pending
identification of future funding.
Updates from Previous Report
• No updates to report.
Schedule
Planning TBD
Environmental Clearance TBD
Design TBD
Right of Way and Utilities TBD
Construction TBD
Estimated Cost by Project Phase
Planning $500,000
Environmental Clearance TBD
Design TBD
Right of Way and Utilities 850,000
Construction TBD
TOTAL $1,350,000
Funding by Source
RM2 $1,350,000
TOTAL $1,350,000
Item 5c - Attachment A 20 of 141
32 7
Project Status Report – Active February 2024
Project: North-South Greenway Gap Closure Project – Southern Segment Contracts and Agreements Managed by TAM
Contract or
Agreement
No.
Amend
No.
Open/
Closed
Agency/Consultant Description Appropriated
Amount
Funding
Source
Billed to
Date
Percent
Billed
A-FY14-22 Open Marin County, Dept
of Public Works
Project Management $1,350,000* RM2 $446,015 33%
A-FY14-21 Closed SMART Boundary Survey and Title Research $75,000 RM2 $52,652 100% A-FY18-18 Closed SMART Right-of-Way $850,000 RM2 $850,000 100% TOTAL $2,275,000 $1,348,667 59%
*A portion of this allocation re-directed to another project.
Item 5c - Attachment A 21 of 141
33 8
Project Status Report - Active February 2024
Project: Improve Bellam Boulevard Off-Ramp from Northbound US 101 Partners Caltrans, Transportation Authority of Marin, and City of San Rafael Jurisdiction(s) Caltrans and City of San Rafael
Scope
Improve the Bellam Boulevard off-ramp from US 101 by
creating additional storage. Traffic making a left turn at Bellam will be directed to the left lane, while traffic heading to I-580 or turning right on Bellam will stay in the right lane. Lane striping will be modified near Bellam to reduce the lane changes required to make a right on
Bellam if exiting from eastbound I-580.
The off-ramps are the only freeway access to the
economically disadvantaged Canal Neighborhood.
Status
The CEQA document was recorded on August 15, 2018.
Design approval from Caltrans is expected in Spring 2024.
Right of Way Agreement negotiations are underway. The
County of Marin has indicated that they will administer the construction contract. The Project required a redesign and is short of funds to complete.
Issues/Area of Concern
The design changes along with the transfer of funds from this project to the Sir Francis Drake Flyover have left a funding shortfall of approximately $4 million. The Right of Way agreement with Marin Square has expired and will
require new negotiations. Tree removal must occur during August to January.
Updates from Previous Report
Caltrans approval for the design exceptions has been
approved. The County of Marin has agreed to work with
TAM to administer the construction contract.
Schedule
Planning Complete
Environmental Clearance Complete
Design Spring 2024
Right of Way and Utilities Summer 2024
Construction (pending funding) Begin Fall 2024
Estimated Cost by Project Phase
Planning $30,000
Environmental Clearance 90,000
Design 1,250,000
Right of Way and Utilities 700,000
Construction 7,100,000
TOTAL $9,170,000
Funding By Source
Measure A and AA Sales Tax $4,025,000
Local Partnership Program 1,164,000
TOTAL $5,189,000
Item 5c - Attachment A 22 of 141
34 9
Project Status Report – Active February 2024
Project: Improve Bellam Boulevard Off-Ramp from Northbound US 101 Contracts and Agreements Managed by TAM
Contract or
Agreement
No.
Amend
No.
Open/
Closed
Agency/Consultant Description Appropriated
Amount
Funding
Source
Billed to
Date
Percent
Billed
C-FY17-02 3 Open BKF Engineers Complete design services including environmental.
$1,176,325 Measure A/AA
Sales Tax
$1,002,663 85%
A-FY19-17 Closed County of Marin Agreement to manage
construction including
construction management*
$63,888* Measure A
Sales Tax
$63,888 100%
TOTAL $1,240,213 $1,066,551 86%
*This agreement has expired.
Item 5c - Attachment A 23 of 141
35 10
Project Status Report – Planning February 2024
Project: US 101/I-580 Multimodal and Local Access Improvements Partners Caltrans, Metropolitan Transportation Commission, Transportation Authority of Marin, City of San Rafael and City of Larkspur
Jurisdiction(s) Caltrans and City of San Rafael
Scope
Improve access to local communities within San Rafael
and Larkspur. Studies have shown that separating
regional traffic from local traffic will assist in this effort. In addition, the Project will Improve local circulation on Sir Francis Drake and Bellam Boulevards. The eastbound
approach to the RSR Bridge is one of only two toll bridges in the Bay Area accessed by low-speed local roads with
traffic signals resulting in traffic delays on local roads and US 101.
Status
The Project Study Report (PSR) has been approved by
Caltrans. Traffic studies are continuing and should be
ready to share with the TAM Board this Spring. The
environmental process is scheduled to begin this
Summer.
Issues/Area of Concern
• Significant comments from Caltrans regarding ramp
metering, sea level rise, VMT, and design exceptions.
• Additional funding likely needed for construction.
• Still exploring options to improve local circulation.
Updates from Previous Report
• Targeted outreach occurred in nearby neighborhoods
and a presentation of local needs was made to TAM
and San Rafael
• Traffic studies for local circulation are currently being completed.
• The final Stakeholder Working Group meeting
occurred in Fall 2023. A new stakeholder group is
being organized to assist with the environmental
process.
Schedule
Planning 2020
Environmental Clearance 2027
Design 2029
Right of Way and Utilities 2031
Construction 2033
Estimated Cost by Project Phase
Planning $1,750,000
Environmental Clearance 3,500,000
Design 9,000,000
Right of Way and Utilities 8-30 M
Construction (depends on alternative) 170-270 M
TOTAL $192-315 M
Funding By Source
RM 3 $135,000,000
Measure A/AA Sales Tax 17,000,000
TOTAL $152,000,000
Item 5c - Attachment A 24 of 141
36 11
Project Status Report – Active February 2024
Project: US 101/I-580 Multimodal and Local Access Improvement Project Contracts and Agreements Managed by TAM
Contract or
Agreement
No.
Amend
No.
Open/
Closed
Agency/Consultant Description Appropriated
Amount
Funding
Source
Billed to
Date
Percent
Billed
C-FY12-09 1 Closed CSW/Stuber-Stroeh
Engineering Group (Task
Order 32)
Develop Alternatives,
Cost Estimates, Graphic
Rendering,
Environmental Evaluation
$102,000 Measure A
Sales Tax
$102,000 100%
C-FY20-01 1 Open Kimley-Horn & Associates,
Inc.
Project Approval and
Environmental Document
(PAED)
$6,500,000 Measure AA
Sales Tax
$3,171,025 49%
C-FY20-02 Open Fremier Enterprises Inc. Project Management $400,000 Measure AA Sales Tax
$274,559 69%
TOTAL $7,002,000 $3,547,584 51%
Item 5c - Attachment A 25 of 141
37 12
Project Status Report – Planning & Active February 2024 Project: State Route 37
Partners Caltrans, Metropolitan Transportation Commission, and Transportation Authorities of Marin, Sonoma, Napa and Solano Counties
Jurisdiction(s) Marin County
Scope
State Route 37 is a key transportation corridor stretching from US 101 in Marin County to Interstate 80 in Solano
County. Evaluation of the corridor has been assigned to a policy committee comprised of transportation authorities from Marin, Sonoma, Solano and Napa counties to address sea level rise, traffic congestion, transit options and recreational activities.
Status
Segment B in Solano and Sonoma Counties was prioritized for congestion relief. Segment A consists of Marin and
portions of Sonoma County. Segment C is in Solano
County.
There are currently three major concurrent projects on the corridor: (1) Segment B interim improvements to relieve congestion led by MTC, (2) Segment A flood reduction
project led by Caltrans and (3) Corridor-wide PlanningEnvironmental Linkage (PEL) study project prioritization.
Issues/Area of Concern
A segment of the four-lane freeway in Novato had been
closed due to the flooding of Novato Creek in January and February 2017, in February 2019, and in January 2023.
Heavy congestion occurs in Segment B, where there is one lane in each direction. Since the corridor is 21-miles long, spanning four counties, the solutions to making the
corridor resilient and reliable are complex and very costly.
Updates from Previous Report
The Caltrans’ Segment A1 (Marin County) environmental
clearance effort (PA/ED) was completed at the end of
January 2024. New state funding ($20 million) was
allocated to begin design work when ready. Caltrans
recently announced in August that it has secured $155
million in IIJA-Protect funds for construction of Phase 1 (Novato Creek Bridge) of Segment A1. No funds are
currently available for Phase 2 (remainder).
MTC and Caltrans certified the final environmental
document (FED) for the Sears Point to Mare Island project in Segment B during the first quarter of 2023 in
coordination with a partnership agreement with regulatory agencies. Design effort is in progress for this interim improvement project. Construction funding is still being developed with the anticipated start of construction
sometime in 2025-26.
Caltrans completed the PEL study early last year, with a project prioritization exercise kicking off this spring.
Schedule – Segment A1
Planning 2018
Environmental Clearance 2023
Design TBD
Right of Way and Utilities TBD
Construction TBD
Estimated Cost by Project Phase – Segment A1
Planning NA
Environmental $10,000,000
Design $20,000,000+
Right of Way and Utilities $21,700,000+
Construction $837,400,000+
TOTAL $889,100,000+
Funding by Source – Segment A1
Caltrans SHOPP $10,000,000
State Earmark $20,000,000
IIJA PROTECT $155,200,000
TOTAL $185,200,000
Item 5c - Attachment A 26 of 141
38 13
Project Status Report – Planning & Active February 2024 Project: State Route 37
Contracts and Agreements Managed by TAM
Contract or
Agreement
No.
Amend
No.
Open/
Closed
Agency/Consultant Description Appropriated
Amount
Funding
Source
Billed to
Date
Percent
Billed
A-FY16-10 Closed Solano Transportation
Authority
Design Alternatives $40,000 City/County $40,000 100%
C-FY17-16 1 Closed CSW/Stuber-Stroeh
Engineering Group (Task Order
11)
Segment A -
Improvement Concept
Study
$88,000 City/County $85,922 97%
A-FY19-10 Closed NVTA, STA, SCTA and TAM SR37 Travel Behavior Feasibility Study
$11,765 City/County $11,765 100%
A-FY19-07 Closed County of Marin SR37 Adaptation Study $30,000 City/County $30,000 100% TOTAL $169,765 $167,687 98%
Item 5c - Attachment A 27 of 141
39 14
Project Status Report – Planning February 2024
Project: Highway 101 Interchanges and Approaching Roadways Studies Partners Caltrans, Marin County, Marin’s Cities, Marin Transit, Golden Gate Transit Jurisdiction(s) Marin County, San Rafael, Novato and Caltrans Scope
The Measure AA Expenditure Plan includes a category that provides funding for studies of interchanges on Highway 101. The Studies will be used to develop multi-modal
improvement concepts to Highway 101 interchanges and
highway access routes to reduce congestion, improve
connectivity, and improve local traffic operations.
The transportation sales tax funding will be used as “seed money” to prepare studies and reports that can support
application for regional, state, and federal grants.
Status
The studies have been developed to outline existing
conditions, define constraints, and present opportunities for potential improvements to the interchanges and local roadways.
An implementation plan was prepared based on the
interchange studies and results from the prioritization plan.
The approved recommendation was to advance three
interchange locations to the next phase of project
development using Caltrans procedures. The following
interchanges have advanced to the next phase of project development:
• East Blithedale/Tiburon Blvd (SR 131)
• Manual T. Freitas Parkway/Civic Center Drive
• Alameda Del Prado/Nave Drive
Issues/Area of Concern
None.
Updates from Previous Report
Work continues to refine the improvement concepts and
develop a Project Initiation Document (PID) for the three locations.
Schedule
Planning 2020-2022
Environmental Clearance TBD
Design TBD
Right of Way and Utilities TBD
Construction TBD
Estimated Cost by Project Phase
Planning $4,431,000
Environmental TBD
Design TBD
Right of Way and Utilities TBD
Construction TBD
TOTAL $4,431,000
Funding by Source
Measure AA Sales Tax $4,431,000
TOTAL $4,431,000
Item 5c - Attachment A 28 of 141
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Project Status Report – Planning February 2024
Project: Studies for Twelve US 101 Interchanges and Approaching Roadways Contracts and Agreements Managed by TAM
Contract or
Agreement
No.
Amend
No.
Open/
Closed
Agency/Consultant Description Appropriated
Amount
Funding
Source
Billed to
Date
Percent
Billed
C-FY20-09 Open HNTB Corporation Professional Engineering Services $4,431,000 Measure AA Sales Tax
$2,183,468 49%
TOTAL $4,431,000 $2,183,468 49%
Item 5c - Attachment A 29 of 141
41 16
Project Status Report – Planning February 2024
Project: Marin County US 101 Part-Time Transit Lane Study Partners Caltrans, Marin County, Marin’s Cities, Marin Transit, Golden Gate Transit Jurisdiction(s) Marin County and Caltrans
Scope
This project would provide part-time bus operations on the shoulder of Southbound US 101 in Marin County between
Novato and San Rafael. Bus on Shoulder, or Part-Time
Transit Lane, is a proven concept to improve transit
reliability and speed according to FHWA guidance, and a TAM feasibility study identified benefits to both Golden Gate Transit and Marin Transit Services. The conceptual design would allow for the operation of Transit buses in existing auxiliary lanes, on/off ramps, and shoulder lane with minor modifications to the striping and lane widths on the highway.
Status
TAM has completed a feasibility study and concept design, cost estimates and operational plans for the project among other items in October 2021. The next step will involve Project Initiation with Caltrans and determine funding
availability.
Issues/Area of Concern
Performance measurements would be required for any
pilot project, these would include safety measures, CHP enforcement, and other concerns raised during the
feasibility study. Potential legislation is also being sought to clarify vehicle code and enforcement concerns.
Updates from Previous Report
Marin Transit was awarded $1,107,000 from the MTC
sponsored Transit Performance Initiative with TAM serving as the implementing agency. A local match in the amount of $140,000 will be required. Marin Transit has submitted the application to transfer the funds to the FTA.
Schedule
Planning 2021-2024
Environmental Clearance TBD
Design TBD
Right of Way and Utilities TBD
Construction TBD
Estimated Cost by Project Phase
Planning $350,000
Environmental $800,000
Design $1,200,000
Right of Way and Utilities TBD
Construction $5,000,000
TOTAL (FY $2019) $7,000,000
Funding by Source
Caltrans Planning Grant $350,000
TOTAL $350,000
Item 5c - Attachment A 30 of 141
42 17
Project Status Report – Planning February 2024
Project: Marin County US 101 Part-Time Transit Lane Study Contracts and Agreements Managed by TAM
Contract or
Agreement
No.
Amend
No.
Open/
Closed
Agency/Consultant Description Appropriated
Amount
Funding
Source
Billed to
Date
Percent
Billed
C-FY20-07 Closed Kimley-Horn and
Associates, Inc.
Planning Services $308,000 Caltrans
Grant
$308,000 100%
TOTAL $308,000 $308,000 100%
Item 5c - Attachment A 31 of 141
43 18
Project Status Report – Planning & Active February 2024 Project: Marin City Flood Mitigation Projects
Partners Caltrans, County of Marin, and Transportation Authorities of Marin Jurisdiction(s) Marin County
Scope
TAM is currently administering $10 million in state earmark funds to distribute to Caltrans and the County of Marin for flood mitigation projects within the Marin City area of Marin County.
Status
Four projects have been identified by the County and one by Caltrans to be funded by the state earmark:
1. Portable Pump Station at Donahue Street
2. Permanent Pump Station in Existing Pond
3. Permanent Floodwall
4. Environmental Pond Dredging
5. Second Culvert Under Hwy 101 (Caltrans)
TAM and the County executed a funding agreement to
implement the County’s four projects.
Issues/Area of Concern
US 101 near Marin City and the Manzanita Park & Ride lot continually experience flood events due to a combination of roadway settlement, sea level rise, higher King tides, and maintenance challenges, sometimes closing off access to these areas.
Updates from Previous Report
TAM and the County executed a funding agreement to
implement the County’s four projects.
The County of Marin is working on completing the Portable Pump Station and anticipates being completed later this year.
Schedule
Planning N/A
Environmental Clearance N/A
Design N/A
Right of Way and Utilities N/A
Construction N/A
Funding Distribution by Project/Activity
Portable Pump Station $2,500,000
Permanent Pump Station $400,000
Permanent Floodwall $750,000
Pond Dredging $3,000,000
Second Culvert $2,850,000
TAM Administration $500,000
TOTAL $10,000,000
Funding by Source
County TBD
Caltrans IIJA PROTECT $20,000,000
State Earmark $10,000,000
TOTAL TBD
Item 5c - Attachment A 32 of 141
44 19
Project Status Report – Planning & Active February 2024 Project: Marin City Flood Mitigation Projects
Contracts and Agreements Managed by TAM
Contract or
Agreement
No.
Amend
No.
Open/
Closed
Agency/Consultant Description Appropriated
Amount
Funding
Source
Billed to
Date
Percent
Billed
A-FY24-02 Open County of Marin County of Marin
Mitigation Projects
$6,650,000 State
Earmark
$265,554 4%
TOTAL $6,650,000 $265,554 4%
Item 5c - Attachment A 33 of 141
45 20
Project Status Report February 2024
PROJECT PHASE DEFINITIONS
Planning – Complete project studies to define general project parameters.
Environmental Clearance – Completion of and approval of environmental studies and/or reports.
Environmental analysis assesses the potential impacts a project may have on the natural and/or built environment.
Design – Engineer and design project leading to the preparation of plans, specifications and construction estimates. Resource agency permits are obtained in the final design stage in preparation to advertise the project for construction bidding.
Right of Way and Utilities – Establish cost and obtain ownership/passage through a given area for the benefit of project completion. Establish utilities needed for the project and relocation if necessary. Right-ofway certification required if using federal funds or if the project is on state highway system.
Construction – Includes actual construction, construction management and construction related design.
Actual construction close-out duration may go for years after scheduled completion date shown.
Project Management – Project or construction management and oversight support of projects to carry out elements of construction. Project management is provided by in-house agency staff and consultants.
Typically includes construction materials testing for contract compliance.
Item 5c - Attachment A 34 of 141
46 21
Project Status Report February 2024
ACRONYMS AND ABBREVIATIONS
ABAG Association of Bay Area Governments
ATP Active Transportation Program
BAIFA Bay Area Infrastructure FinancingAuthority
BAAQMD Bay Area Air Quality Management District
Caltrans California Department of Transportation
CEQA California Environmental Quality Act
CMAQ Congestion Mitigation and Air Quality Improvement Program CMP Congestion Management Program
CO-OP Cooperative Agreement
CTC California Transportation Commission
DPW Department of Public Works
EEMP Environmental Enhancement and Mitigation
EIR Environmental Impact Report
EIS Environmental Impact Study
ENV MITG Environmental Mitigation
EV Electric Vehicles
FHWA Federal Highway Administration
FTA Federal Transit Administration
GGT Golden Gate Transit
GGBHTD Golden Gate Bridge Highway and Transportation District HOT Lane High Occupancy Toll Lane
HOV Lane High Occupancy Vehicle Lane
ITIP Interregional Transportation Improvement Program
ITS Intelligent Transportation Systems
LOS Level of Service
MCBC Marin County Bicycle Coalition
MPO Metropolitan Planning Organization
MPWA Marin Public Works Association
MT Marin Transit
MTC Metropolitan Transportation Commission
MTS Metropolitan Transportation System
Item 5c - Attachment A 35 of 141
47 22
Project Status Report February 2024
ACRONYMS AND ABBREVIATIONS
NEPA National Environmental Policy Act
NOP Notice of Preparation
NTPP Non-motorized Transportation Pilot Program
OBAG One Bay Area Grant
PA&ED Project Approval & Environmental Document
PCA Priority Conservation Area
PCI Pavement Condition Index
PDA Priority Development Area
PID Project Initiation Document
PS&E Plans, Specifications and Engineers Estimates
PSR Project Study Report
PTTL Part Time Transit Lane
RHNA Regional Housing Needs Allocation
RM 2 Regional Measure 2
RM3 Regional Measure 3
ROW Right of Way
ROW CAP Right of Way Capital
RTIP Regional Transportation Improvement Plan
RTP Regional Transportation Plan
SCS Sustainable Communities Strategy
SLPP State Local Partnership Program
SMART Sonoma Marin Area Rail Transit
SR2S Safe Routes to Schools
STA State Transit Assistance; also, Solano Transportation Authority STIP State Transportation Improvement Program
STIP-IIP Interregional Transportation Improvement Program STIP-RIP Regional Transportation Improvement Program
STP Surface Transportation Program
TBD To Be Determined
TCRP Traffic Congestion Relief Program
TEA-21 Transportation Equity Act for the 21st Century
TIP Federal Transportation Improvement Program
VRF Vehicle Registration Fee
Item 5c - Attachment A 36 of 141
48 K k;
Date: February 1, 2024
Contact: Bart Ney
[email protected]
Phone: (510) 715-7212
FOR IMMEDIATE RELEASE
STATE ROUTE 37 TRANSFORMATION BUILDS MOMENTUM WITH
EXPANDED PARTNERSHIP
New Leadership Structure Includes Tribes, Environmental Agencies and Federal and State Leaders
NORTH BAY – Building on significant progress and numerous milestones over the past year on State Route 37 (SR-37), several new agencies are joining the Resilient SR-37 partnership team to collaborate on near- and long-term solutions to transform the entire 21-mile corridor between U.S. 101 in Novato and Interstate 80 in Vallejo. Formalized at the multi-county SR-37 Policy Committee meeting today in Napa – which included virtual appearances by California’s secretaries of transportation and natural resources – the expanded partnership highlights the collaborative, multi-layeredapproach to creating a resilient, climate-friendly corridor.
In another important development, Caltrans today announced completion of the environmental documents needed to begin design work on the SR-37 Flood Reduction Project in Marin County. These milestones come on the heels of a busy 2023 that included securing new funding, completing key project studies and reports, and receiving tolling authority from the California Transportation Commission (CTC). “We continue to gain momentum to transform SR-37 into a resilient, multimodal corridor focused on mobility, equity and the environment,” said California Transportation Secretary Toks Omishakin. “Through this expanded partnership, we can help ensure those objectives come to fruition by collaborating directly with the local communities along with experts in resource management, science, and engineering. Working together, we will help this vital corridor, the communities it connects, and its surrounding ecosystems thrive for generations to come.”
Item 5c - Attachment B 37 of 141
49 One of the key new agencies entering the partnership is the California Natural Resource Agency. “We’re looking forward to a new level of partnership on reimagining SR-37 that elevates our ambition on climate resiliency and restores critical bay habitat,” said Natural Resources Secretary Wade Crowfoot. “This corridor can be a national model for climate resilient transportation infrastructure and we’re continuing to pursue federal funding to accelerate this important work.”
Current partners are excited to see momentum building on the SR-37 Corridor. “Bringing new organizations into the partnership will help ensure that we meet our environmental and equity goals while also increasing mobility and reducing traffic congestion,” said Solano County Supervisor and SR-37 Policy Committee Chair Erin Hannigan. “We are working on an organizational structure that will include other resource agencies and North Bay tribes. This more inclusive team will promote accountability to all the affected communities along the corridor.” The Resilient SR-37 Partnership agencies — which include Caltrans, the Metropolitan Transportation Commission, the Transportation Authority of Marin, Napa Valley Transportation Authority, Solano Transportation Authority, Sonoma County Transportation Authority and Sonoma Marin Area Rail Transit District (SMART) — look to work closely with colleagues from the United States (U.S.) Army Corps of Engineers, the U.S. Fish and Wildlife Service, the U.S. Environmental Protection Agency, the National Oceanic and Atmospheric Administration, the California Natural Resource Agency, the California Department of Fish and Wildlife, the San Francisco Bay Regional Water Quality Board and the San Francisco Bay Conservation and Development Commission, as well asthe Federated Indians of Graton Rancheria and the Yocha Dehe Wintun Nation.
The Resilient SR-37 Partnership agencies last year secured $205 million in funding for key projects along the corridor. This includes $155 million from the federal Infrastructure Investment and Jobs Act and $50 million from the state Local Transportation Climate Adaption Program. Federal dollars will be used to replace Novato Creek Bridge with an elevated structure that will address projected sea-level rise for the next century. State money will help replace the Tolay Creek Bridge in Sonoma County and restore Strip Marsh East, a tidal marshland west of Mare Island in Vallejo. The partners continue to seek additional funding to deliver other planned corridor improvements and environmental enhancements.
The following is a list of accomplishments in 2023 as well as a look at what is ahead for SR37 this year:
2023 Highlights and Accomplishments
• Near-term Sears Point to Mare Island Improvement Project o Completion of the Final Environmental Impact Report
o Secured $50 million LTCAP Grant for near-term transportation resilience Item 5c - Attachment B 38 of 141
50 o Received authority to toll the route from CTC
• Long-term Flood Reduction Project (Hwy 101 to Atherton) o Released Draft Environmental Impact Report
o $155M for Novato Creek Bridge
• Fairgrounds Drive Intersection Improvement Project fully funded • SMART
o Started the Project Initiation Document phase
o Planning study initiated for passenger rail between Novato and Suisun • Novato Creek Baylands Strategy
o Initiated the effort
o $400K to develop the strategy
• North Baylands Regional Conservation Investment Strategy (RCIS) o Released draft conservation strategy
• SR 37 Partnership
o Completed SR 37 Partnership Agreement
o Developed expanded organization to deliver upon commitments o Expanded Tribal engagement
• Public Engagement
o Conducted tours/developed virtual tour- https://www.resilient37.org/ o Held more than a dozen outreach events.
2024 Look Ahead
• Near-term Sears Point to Mare Island Improvement Project o Complete Tolay Creek Bridge and Strip Marsh East environmental analysis o Obtain Contract Manager/General Contractor
o Apply for state and federal funding
• Long-term Flood Reduction Project (Hwy 101 to Atherton) o Finalize EIR/EA
o Begin Final design and permitting phase
• SR 37 Rail
o Draft & Final Rail Study
• Novato Creek Baylands Strategy
o Develop draft strategy
• North Bay Baylands RCIS
o Finalize RCIS
• Expanded Partnership structure implemented
For more information on SR-37, please visit:
https://dot.ca.gov/caltrans-near-me/district-4/d4-projects/d4-37-corridor-projects or resilient37.org.
# # #
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52 DATE: February 22, 2024
TO: Transportation Authority of Marin Board of Commissioners FROM: Anne Richman, Executive Director
Bill Whitney, Principal Project Delivery Manager
SUBJECT: Update on the San Rafael Transportation Center Replacement Project (Discussion), Agenda Item No. 6
RECOMMENDATION
For discussion only.
BACKGROUND
The San Rafael Transit Center (SRTC), owned by the Golden Gate Bridge, Highway and Transportation District (GGBHTD), is critical to transit operations within the County. It is at the crossroads for transit service and facilitates timed transfer connections between local bus routes, regional bus routes and rail service.
The Sonoma-Marin Area Rail Transit (SMART) train extension to Larkspur impacted the functionality of the SRTC and the need to redesign the facility has been acute since that time. The GGBHTD Board passed a major milestone with adoption of the Final Environmental Impact Report (FEIR) for the SRTC Replacement Project on December 16, 2022. The FEIR did not identify any significant and unavoidable impacts for the “Move Whistlestop Alternative,” which was selected by the GGBHTD Board as the preferred project alternative.
Additional information about the project can be found on the GGBHTD website:
www.goldengate.org/district/district-projects/san-rafael-transit-center/.
DISCUSSION/ANALYSIS
A project development process to redesign the facility has been underway for many years. This design process engaged a Community Design Advisory Group (CDAG) that represented a diverse group of voices to provide input on the design, aesthetics, amenities, and features of the new transit center.
At the Board meeting, the GGBHTD team will provide the TAM Board with an update of past activities, a summary of the design features, input from the CDAG and next steps in the project development process.
TAM continues to support the efforts of the GGBHTD and their partnership with the City of San Rafael, Marin Transit and SMART.
41 of 141
53 Board of Commissioners, Item 6 Page 2 of 2
February 22, 2024
FISCAL MPACTS
Funding in the amount of $30 million has been included in the voter approved Regional Measure 3 (RM3) legislation. It is anticipated that additional funding will be required to fully implement the project. It is worth noting that the RM3 legislation included a requirement that the selected alternative needs to be approved by TAM, the City of San Rafael, and Marin Transit. TAM staff will work with GGBHTD, the Metropolitan Transportation Commission (MTC), and the other agencies to enact this requirement at the appropriate time.
NEXT STEPS
TAM staff will continue to monitor the project’s progress and continue to participate as members of the Technical Advisory Committee (TAC).
ATTACHMENTS
Attachment A – PowerPoint Presentation
42 of 141
54 TAM Board Presentation
February 22, 2024
1 Item 6 - Attachment A 43 of 141
55 Agenda
• Project Background
• Recent Project Progress
• 2023 Public Engagement Activities
• Project Design Update
• Key Coordination Topics and Next Steps
2 Item 6 - Attachment A 44 of 141
56 • Over 700 daily bus trips, an increase
since 2019
• 9,000 daily boardings and alightings
serving equally as an access point to
Downtown San Rafael and as a transfer
point between services
• Large contingent of transit center
users are essential workers who have
continued to rely on transit through
pandemic and will continue to rely on
transit in future
3 Population
Group
Riders on
Routes
Serving
Transit Center
City of San
Rafael
General
Population
Marin County
Population
Household
Income
Less than $50k
45% 31% 25%
Minority
(non-white) 69% 33% 29%
Role of the Transit Center
Item 6 - Attachment A 45 of 141
57 Why a New Transit Center is Needed
4 Third Street serves as a major
barrier for pedestrian access and
transfers to SMART
Congestion on 2nd Street makes it
challenging for buses to exit transit
center, increasing travel times and
impacting reliability Transit center access configuration requires extensive out-of-direction travel
for buses, impacting traffic congestion
and increasing operating costs
SMART tracks bisecting transit center
impacts pedestrian circulation and
access, increasing transfer times and
making wayfinding difficult
Construction of SMART
tracks impacted ability to
access several bus bays,
limiting flexibility and
usability of transit center
Current transit center was built 30
years ago, lacks sufficient space for
customer service, and needs
technology, sustainability, and user
comfort improvements
Transit center has
insufficient space for pickup/drop-off, shuttles, taxis, and bike parking
Item 6 - Attachment A 46 of 141
58 Overall Anticipated Project Schedule
5 Current stage
Item 6 - Attachment A 47 of 141
59 Recent Project Progress
• December 2022: FEIR Adopted
• February - December 2023: Community Design Advisory Group and Public Meetings
• June 2023 - Current: Began Preparing NEPA Checklist and Reengaged FTA • July 2023 - Current:
• Advance Design Discussions with City of San Rafael and Marin Transit
• Advance Preliminary Design and Engineering
6 Item 6 - Attachment A 48 of 141
60 7
RECONOCIMIENTO;
VISIÓN +
PRINCIPIOS
“GRANDES
GESTOS”
DESARROLLO DEL
CONCEPTO
IMPLEMENTACIÓN;
INFORME
2023 Public Engagement Activities
RECONNAISSANCE;
VISION +
PRINCIPLES
BIG MOVES CONCEPT
DEVELOPMENT
IMPLEMENTATION;
REPORT-BACK
CDAG #2
JULY 25, 2023
San Rafael City Hall
OPEN HOUSE
Dec. 6, 2023
OPEN HOUSE
AUG. 15, 2023
CDAG #3
SEPT. 12, 2023
San Rafael City Hall
CDAG #1
JUNE 20, 2023
Jackson Cafe
CDAG #4
OCT. 17, 2023
Virtual
CANAL ALLIANCE
FACEBOOK LIVE
AUG. 10, 2023
CANAL ALLIANCE
FACEBOOK LIVE
NOV. 30, 2023
Item 6 - Attachment A 49 of 141
61 8
2023 Public Engagement Activities
Community Open House:
Open House #1
- Attended by more than 50 people
- Received a total of 158 written comments
- Additional online survey received 119 responses
Open House #2
- Attended by more than 60 people
- Received a total of 130 written comments
Item 6 - Attachment A 50 of 141
62 9
RECONOCIMIENTO;
VISIÓN +
PRINCIPIOS
“GRANDES
GESTOS”
DESARROLLO DEL
CONCEPTO
2023 Public Engagement Activities
Partnership with the Canal Alliance:
Facebook Live Event #1 - (8/10/2023)
- Participated by 33 attendees
- Received over 40 comments on the feed
- Viewed by 1,100 people to-date
Facebook Live Event #2 - (11/30/23)
- Participated by 32 attendees
- Received 30 comments on the feed
- Viewed by 1,200 people to-date
In-Person Promotoras Outreach
- Total of 51 hours of outreach in Spanish
at peak transit times
- Distributed over 950 palm cards
Item 6 - Attachment A 51 of 141
63 Community Design Advisory Group (CDAG)
Brought a balanced and diverse group of voices together to discuss and provide input on the design, aesthetics, amenities and features of the new transit center.
Conducted a field walk of the existing transit center and the new site Served as a conduit between the District and the community Met four times over five months: June through October 2023 10 2023 Public Engagement Activities
Item 6 - Attachment A 52 of 141
64 Item 6 - Attachment A 53 of 141
65 Preserving Heritage Elements to Maintain a Sense of
History from the Early Railroad Days
East Side of the Northwest Pacific Depot / Customer Service Building 12 1. The original 1929 Depot
entry will become the main
entry to the new public
lobby
2. The original 1929 “arcade”
will become the edge of a
new public courtyard
3. The Railroad filled in this
part of the “arcade” in 1951.
This area will evoke the
original arcade, but will
enclose a new café/retail
space
1 2 3
Item 6 - Attachment A 54 of 141
66 View of the Plaza from 4th St., Looking South
13 Preliminary Design Rendering
Item 6 - Attachment A 55 of 141
67 View of the Customer Service Building from Tamalpais Ave., Looking South 14 Preliminary Design Rendering
Item 6 - Attachment A 56 of 141
68 View of the Bus Canopy from Hetherton at 4th Street 15 Preliminary Design Rendering
Item 6 - Attachment A 57 of 141
69 Key Ongoing Coordination Topics
• Allocation of Responsibilities for Tamalpais Avenue (City of San Rafael)
• North-South Greenway Configuration (City)
• Design Review Process (City)
• Street crossing design (California Public Utilities Commission, City, SMART, Marin Transit)
• Bus Bay Configuration (Marin Transit)
• Cultural Resources Analysis (FTA, City)
16 Item 6 - Attachment A 58 of 141
70 Next Steps
• Presentations to (Jan-Mar 2024):
• Marin Transit, SMART, and TAM Boards
• San Rafael City Council
• San Rafael BPAC
• Conclude preliminary engineering (mid-2024)
• Obtain NEPA Clearance (in progress)
• Begin ROW procurement (after NEPA clearance)
• District to procure Final Design contract (Late 2024) 17 Item 6 - Attachment A 59 of 141
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72 DATE: February 22, 2024
TO: Transportation Authority of Marin
Board of Commissioners
FROM: Anne Richman, Executive Director
Mikaela Hiatt, Associate Transportation Planner
SUBJECT: Update on the Sea Level Rise Adaptation Planning for Marin County’s Transportation System Project (Discussion), Agenda Item No. 7
RECOMMENDATION
Discussion item only. The Board of Commissioners reviews and provides feedback on the Sea Level Rise Adaptation Planning for Marin County’s Transportation System Project.
BACKGROUND
TAM has been coordinating with partner agencies and stakeholders in Marin County and the region to advance adaptation planning for sea level rise. The Measure AA ½-Cent Transportation Sales Tax Expenditure Plan sets aside 1% of the transportation sales tax under “Category 2.3: Develop projects to address transportation impacts from sea level rise (SLR)”. The expenditure plan states:
“This funding would be utilized to support protecting and adapting Marin’s roadways and related infrastructure to the effects of sea level rise and flooding. These funds can be used to serve as seed money to find solutions, attract matching grants and leverage private investments to meet the challenges and vulnerabilities identified in numerous planning efforts including those of Bay Wave, and CSMART.” Staff presented to the TAM Board on October 27, 2022 and the Board was interested in focusing TAM’s role on identifying projects for the project development process, supporting smaller local projects and multimodal locations, supporting operational responses prior to storm events, and developing proof of concept projects. On April 27, 2023, the TAM Board reviewed and approved the scope of work and contract for ARUP, the consultant to this planning effort, to help lead the Sea Level Rise Adaptation Planning for Marin County’s Transportation System.
This effort is intended to build off previous adaptation planning efforts conducted in Marin County and the region to develop an implementation plan for TAM to support Marin County’s Transportation System.
DISCUSSION/ANALYSIS
Since the contract authorization, staff has worked with the technical advisory committee (TAC) developed to help support the planning process. The TAC consists of members from the Marin County Department of Public Works (DPW) and Community Development Agency (CDA), local jurisdictions’ sustainability coordinators and public works directors, the Metropolitan Transportation Commission (MTC), the San Francisco Bay Conservation and Development Commission (BCDC), and Caltrans District 4 staff. The TAC has helped complete the initial tasks identified in the scope of work. 61 of 141
73 Board of Commissioners, Item 7 Page 2 of 3
February 22, 2024
The scope of work for the contract includes the following tasks:
1. Agency Coordination (Includes the development of the TAC and a series of focus/ stakeholder groups.)
2. Existing Plan Review
3. Identification of Vulnerable Locations
4. Identification of a Range of Adaptation Measures
5. Governance Review
6. Implementation Plan Development
7. Draft and Final Report
8. Project Management
Discussion today will focus on the Existing Plan Review and the Identification of Vulnerable Locations.
In tandem with the TAC, the project team completed a thorough review of the existing planning efforts throughout the county to build off the work conducted to date and lay the foundation for the plan.
With the information gathered from the Existing Plan Review, ARUP and their subconsultant Pathways Institute helped develop Vulnerable Location Focus Areas. These focus areas evaluate the impacts that sea level rise, groundwater inundation, and storms will have throughout Marin County on the system’s roadways, the transportation assets, Equity Priority Communities (EPCs), and critical assets (such as hospitals, wastewater treatment centers, and more). In total, there are 19 focus areas identified throughout the County that are expected to be impacted by sea level rise. The results of the Vulnerable Location Focus Areas were reviewed in draft by the TAC at the most recent meeting in December 2023 and the project team incorporated the feedback received into the final report which is currently under review by the TAC members.
The Focus Areas were shared with the Administration, Planning, & Projects (AP&P) Executive Committee on February 12, 2024 in order to gain feedback before finalizing the report. The AP&P Committee expressed interest in the project and TAM’s role in sea level rise projects and programs in Marin County. The Existing Plan Review Memo highlights examples of sea level rise projects and the agencies that were involved to see those projects through in different parts of the region, state, and country. These examples serve as helpful insights to the upcoming Tasks 4 and 5 where the project team will evaluate potential adaptation solutions and projects within the 19 focus areas which will provide further clarification to the questions of who needs to be involved, who should lead the different projects, and what is TAM’s role. The Committee also requested that staff include diagrams of the Vulnerability Focus Areas in the Board materials; while the TAC and jurisdictions are still reviewing these materials, draft diagrams are included as Attachment C. Staff can bring any updated materials to the Board during future presentations on this project.
Staff will return to the Board in the coming months with additional updates including the Identification of a Range of Adaptation Measures in Task 4 and the Governance Review in Task 5. This effort will support identifying co-benefits, stakeholders and potential project development decisions at vulnerable locations and guide the Measure AA program development.
FISCAL CONSIDERATION
Funding for the Sea Level Rise Adaptation Planning for Marin County’s Transportation System Agreement is available through Measure AA, Category 2.3 Sea Level Rise. The current contract amount is $550,000, expected to be spent over the next two fiscal years. 62 of 141
74 Board of Commissioners, Item 7 Page 3 of 3
February 22, 2024
NEXT STEPS
Staff will continue to develop Tasks 4 and 5 of the plan and present further information to the Board of Commissioners in the coming months.
ATTACHMENTS
Attachment A – Staff Presentation
Attachment B – Existing Plan Review Memo
Attachment C – Draft Vulnerability Focus Areas
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76 Sea Level Rise Adaptation Planning for
Marin County’s Transportation System
Transportation Authority of Marin
Board of Commissioners Meeting
TAM
February 22, 2024
Item 7 - Attachment A 65 of 141
77 Agenda • Project Overview • Existing Plan Review • Vulnerability Focus Areas • Next Steps Item 7 - Attachment A 66 of 141
78 TAM Sea Level Rise Program
• Measure AA Category 2.3
• 1% set aside to develop projects to address transportation impacts from sea level rise (SLR) • Support protecting and adapting Marin’s roadways and related infrastructure to the effects of SLR and flooding • Efforts underway in Marin County include:
• BayWAVE and C-SMART
• Local Jurisdiction Plans
• Bay Conservation and Development Commission (BCDC), San Francisco Estuary Institute (SFEI), other regional efforts
• Board Direction
• Move from planning into initial conceptual design and identify potential projects for project development Vulnerability
Assessments
Adaptation
Planning
Concept
Development
Environmental/
Design Construction
TAM Contract Focus Area
Item 7 - Attachment A 67 of 141
79 TAM’s Role: support countywide
transportation planning
Climate Adaptation: protect assets
from sea level rise & flooding
Funding: federal, state, & local
sources, including Measure AA
Project Overview
TAM Sea Level Rise Adaptation Planning
Item 7 - Attachment A 68 of 141
80 Project Overview
TAM Sea Level Rise Adaptation Planning
1. Existing Plan Review
2. Vulnerability Focus Areas
3. Adaptation Solutions
4. Governance Review
5. Implementation Plan
Objectives
(1) Identify potential SLR solutions
(2) Guide future implementation of
infrastructure & TAM funding
programs
Item 7 - Attachment A 69 of 141
81 Project Schedule
~50%
Focus Areas
Item 7 - Attachment A 70 of 141
82 Existing Plan Review
Item 7 - Attachment A 71 of 141
83 Existing Plan Review
Contents
1. Executive Summary
2. Plans and Studies
Including Bay Adaptation Joint Platform
Regional Strategy for a Rising Bay
Implementation Brief (2022), Caltrans D4
Climate Change Vulnerability Assessment
(2019), Stinson Beach Nature-based Adaptation
Study (2021), and 29 others local, regional, and
state plans
3. National and Global Adaptation
Precedents
4. Initial Adaptation Concepts
5. Baseline GIS Dataset
6. Key Takeaways
Item 7 - Attachment A 72 of 141
84 Existing Plan Review
Key Takeaways • The Marin coastline has been studied
extensively
• US-101, SR-37, and I
-580 have received
most focus to date within transportation
vulnerabilities context
• Most adaptation concepts and solutions
studied involve interventions outside of
the ROW for most vulnerable assets
• High potential in Marin for inter-agency
coordination leading to direct and
indirect sea level rise protection
benefits
Item 7 - Attachment A 73 of 141
85 Vulnerability Focus Areas
Item 7 - Attachment A 74 of 141
86 Goal of Task
Identify transportation locations vulnerable to sea
level rise and flood hazards, evaluating for
transportation and community impacts to help
create manageable study areas for further analysis.
Methods
Spatial analysis of hazards and assets (more detail
next slide).
Results
Nineteen (19) Vulnerability Focus Areas
identified. Adaptation solutions will be assessed
for these Focus Areas in the next phase (Task 4).
Vulnerability Focus Areas
Item 7 - Attachment A 75 of 141
87 Hazard exposure
• Coastal flooding (SLR, storm surge & waves)
• Groundwater (Shallow, Emergent, + SLR)
• FEMA Floodplain (Riverine)
Exposed assets
• Transportation (e.g., roads, bus stops & routes)
• Community (e.g., hospitals & schools)
• Lifelines (e.g., police & fire stations)
Equity layer
• MTC Equity Priority Community
San Rafael, Kentfield, Larkspur, and Corte
Madera Areas showing Community
Assets, Lifelines, and Equity layers.
Spatial Analysis
Roads in San Rafael Focus Area exposed to SLR & coastal flooding (left) and riverine flooding (right).
Item 7 - Attachment A 76 of 141
88 Summary of
19 Focus Areas
• Bel Marin Keys • Belvedere/Tiburon • Bolinas • Corte Madera • Hamilton Wetlands • Inverness • Kentfield • Larkspur • Marin City • Manzanita/Tam Junction • Mill Valley • Novato – Downtown • Novato – West • San Rafael
• Santa Venetia • Sausalito • Stinson Beach • SR 37/US101 • Terra Linda Item 7 - Attachment A 77 of 141
89 Novato - Downtown
San Rafael
Item 7 - Attachment A 78 of 141
90 Next Steps
Item 7 - Attachment A 79 of 141
91 Next Steps
Progress
Tasks 4 & 5 Updates to
Board
Item 7 - Attachment A 80 of 141
92 Questions & Discussion
Thank you!
Mikaela Hiatt
TAM Associate Transportation Planner
[email protected]
Item 7 - Attachment A 81 of 141
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94 Transportation Authority of Marin
Sea Level Rise Adaptation Planning for Marin County’s
Transportation System Project
Existing Plan Review Memo
Reference: Final Draft
V1 | October 18, 2023
© TAM (www.tam.ca.gov)
This report takes into account the particular instructions and requirements of our client. It is not intended for and should not be relied upon by any third party and no responsibility is undertaken to any third party.
Job number 295823-00
Arup US, Inc.
560 Mission Street, Suite 700
San Francisco, CA 94105
USA
arup.com
Item 7 - Attachment B 83 of 141
95 | v1 | August 16, 2023 | Arup US, Inc.
Document Verification
Project title Sea Level Rise Adaptation Planning for Marin County’s Transportation System Project Document title Existing Plan Review Memo
Job number 295823-00
Document ref Final Draft
File reference
Revision Date: Filename
18 Aug 2023 Description
Draft of Plan Review
Memo.
Prepared by Checked by Approved by
Name Meg Ackerson Jack Hogan Brooke Dubose
Signature
18 Oct 2023 Filename
Description
Revised draft of Plan
Review Memo. Referred
to as Final Draft.
Prepared by Checked by Approved by
Name Meg Ackerson Jack Hogan Jack Hogan
Signature
Filename
Description
Prepared by Checked by Approved by
Name
Signature
Issue Document Verification with Document
Item 7 - Attachment B 84 of 141
96 | v1 | August 16, 2023 | Arup US, Inc.
Contents
1. Executive Summary 1
2. Plans and Studies 3
3. National and Global Adaptation Precedents 9
4. Initial Adaptation Concepts 16
5. Baseline GIS Dataset 18
6. Key Take-aways 19
Appendices
A.1 Adaptation Strategies 1
A.2 Critical Assets and Communities by Jurisdiction 1
Item 7 - Attachment B 85 of 141
97 | v1 | August 16, 2023 | Arup US, Inc.
Abbreviations
Abbreviation Definition
ABAG Association of Bay Area Governments
ABC Waters Active, Beautiful, Clean Waters
AGOL ArcGIS Online
ARC Adaptation and Resilience Collaboration
ART Adapting to Rising Tides
BARC Bay Area Regional Collaborative
BayWAVE Bay Waterfront Adaptation and Vulnerability Evaluation BCDC Bay Conservation and Development Commission
BOD Basis of Design
CA California
CalOES California Office of Emergency Services
Caltrans California Department of Transportation
CCJPA Capital Corridor Joint Powers Authority
CMA Congestion Management Agency
C-SMART Collaboration: Sea level Marin Adaptation Response Team D4 District 4 (Caltrans)
DFE Design Flood Elevation (DFE)
ESA Environmental Science Associates
FEMA Federal Emergency Management Agency
FL Florida
FME Feature Manipulation Engine
GGBHTD Golden Gate Bridge, Highway and Transportation District GIS Geographic Information System
HOV High-occupancy vehicle
I-580 Interstate 580
LA Louisiana
LHMP Local Hazard Mitigation Plan
MA Massachusetts
MCM Marin County Multi-Jurisdictional
MTC Metropolitan Transportation Commission
NY / NYC New York / New York City
OBAG One Bay Area Grant (MTC)
OLU Operational Landscape Unit
PEL Planning and Environmental Linkages
PM Postmile
RFI Request For Information
P+SET Permaculture + Social Equity Team (Resilient by Design Bay Area Challenge)
SF San Francisco
SFEI San Francisco Estuary Institute
SLR Sea level rise
SPUR San Francisco Bay Area Planning and Urban Research Association SR-37 State Route 37
TAM Transportation Authority of Marin
Item 7 - Attachment B 86 of 141
98 | v1 | August 16, 2023 | Arup US, Inc.
Abbreviation Definition
TIP Transportation Improvement Program
TX Texas
UK United Kingdom
US-101 US Highway 101
USA United States of America
VA Virginia
VE High-risk coastal flood zone with at least 1-in-4 chance of flooding over 30 years (FEMA)
Item 7 - Attachment B 87 of 141
99 TAM TAM SLR Adaptation
| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 1
1. Executive Summary
As the County Transportation Agency (CTA) for Marin County, TAM works closely with local jurisdictions as well as other partners in the region and state to plan, coordinate and deliver a wide range of transportation projects and programs, including sea level rise planning for the countywide transportation system. This project, the “Sea Level Rise Adaptation Planning for Marin County’s Transportation System Project”, will deliver an implementation plan to address sea level rise and flooding for transportation assets in the county. In the first phase of the project, a review of existing plans and GIS datasets was completed to establish a baseline dataset and understanding of relevant previous and ongoing work in the county to guide this project, inform later phases of work, and help avoid duplicating prior efforts.
1.1 Purpose
The goals of the Existing Plan Review were threefold:
1. Establish a baseline level of awareness and understanding of the breadth and depth of existing work related to sea level rise adaptation regionally and in Marin County.
Much work has been done to understand and plan for the impact of sea level rise in the Bay Area and in Marin County. In this project and related efforts, it is critical to avoid, to the extent possible, duplication of previous work. Reviewing prior work also allows TAM and its project team to develop an up-to-date familiarity with studies completed by local and regional partners to benefit collaboration.
2. Create a shortlist of potentially viable sea level rise adaptation strategies that are compatible with the Marin context and pre-identify (i.e., before GIS analysis) known vulnerability “hotspots” from prior works; accomplish this through broad review of:
o Existing or planned projects in Marin
o Vulnerable sites / areas in Marin (as identified from previous studies) o Adaptation strategies from national/international precedents The focus on projects, vulnerable areas, and precedent strategies prepares the team for later tasks of this project, in which concept-level adaptation measures will be identified for potential implementation in the county.
3. Develop a GIS geodatabase from prior efforts to be used in this project and held by TAM for future planning efforts.
As a companion deliverable of this Existing Plan Review, a geospatial inventory of assets and projects has been provided to TAM in the form of a geodatabase. This baseline GIS dataset builds the foundation for the first technical task of this project, in which vulnerable assets and locations will be identified from the dataset.
1.2 Approach
The approach to this work followed these steps.
- Request for Information (RFI): Relevant data, plans, and studies were identified by name. The list was shared with TAM and was used in collecting documents from local and regional partners. - Existing Plan Inventory Review: The collected data, plans, and studies were then reviewed for the following information:
o Near and long-term solutions developed from previous work o Critical assets and communities identified by previous work Item 7 - Attachment B 88 of 141
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 2 - Precedents Review: A high-level review of national and global precedents was undertaken to obtain examples of strategies potentially relevant to the Marin context. - Baseline GIS Dataset: Geospatial information was collected through TAM and public sources online; this data was cleaned and added to a project database.
- Existing Plan Review Memo: The preceding work was summarized in this memo.
1.3 Outcomes
The five outcomes of this plan review set the foundation for upcoming work in this project.
1. Existing Plan Review Memo: Synthesis of plans, projects, and studies conducted in Marin or relevant to the county. This document summarized previously completed work to build project understanding.
2. Shortlist of Adaptation Strategies: Categorized as near- or long-term, this list of strategies is a starting toolkit for measures to consider in Marin.
3. Pre-identified Critical Assets and Communities: Cataloging vulnerable communities and transportation assets previously identified informs TAM where ongoing or completed work has been directed.
4. National and International Precedents: Examples of other regions globally, and the strategies they have implemented helps inform the project team about what could be possible in Marin.
5. GIS Geodatabase and Inventory: Geospatial data is critical to seeing where projects and studies have occurred, where vulnerable communities are located, and where SLR will reach in the future.
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2. Plans and Studies
The documents reviewed were developed by local and regional bodies and include plans, studies, and projects with a bias towards transportation. These documents were examined for information about SLR vulnerability and adaptation in Marin County. The list has been summarized by scale: Regional, County, and Community/Project.
Given that local knowledge cannot be fully absorbed from a plan review, this exercise aimed to capture the landscape of SLR adaptation projects and planning at the regional, county and sub-county levels. More detail will be woven into this study through the engagement process with the Technical Advisory Committee and the Focus Groups.
2.1 Regional, County, and Community/Project Review
Table 1: Plans, studies, and project reports reviewed at the regional level, covering the San Francisco Bay Area.
Regional
• Adapting to Rising Tides (ART) Bay Area (BCDC, 2020)
• BARC Raising the Bar on Regional Resilience (BARC, 2018) • BARC Shared Workplan for Regional Climate Adaptation (BARC, 2022) • Bay Adapt Joint Platform Regional Strategy for a Rising Bay Implementation Brief (BCDC, 2021) • CalOES California Adaptation Planning Guide (CalOES, 2020) • Caltrans District 4 Climate Change Vulnerability Assessment (Caltrans, 2019) • Capital Corridor Joint Powers Authority SLR Vulnerability Assessment (CCJPA, 2014) • Plan Bay Area 2050 (MTC/ABAG, 2021)
• San Francisco Bay Shoreline Adaptation Atlas (SFEI/SPUR, 2019) Takeaways relevant to Marin from the review of regional documents include:
1. There is significant agreement on where SLR impacts will occur, but there is low agreement on when impacts will occur and specifically what tipping points may exist. There are several projection timelines used with specific SLR levels which differ by climate scenario. For implementing SLR adaptation projects in Marin, it would be important to have consistency in the defined projection scenarios for practitioners to use for specific applications (e.g., transportation infrastructure planning).
2. Significant effort has gone into evaluating transportation assets in the Bay Area and their exposure to SLR. Examples include the vulnerability assessments by Caltrans and by Capital Corridor Joint Powers Authority. In Marin, this previous work provides a solid foundation upon which to build the present study. Identifying tipping points is one area of potential improvement.
3. Much of the Bay Area’s critical transportation assets are located along the bay and ocean coast, particularly in Marin. This means that transportation assets, and the network more broadly, is highly vulnerable to SLR based on elevation and a lack of regional shoreline flood defense infrastructure, as identified and discussed in these regional documents.
4. Adaptation cost estimates are significant. For Marin, the total cost of protecting against two feet (2’) of SLR is estimated to be $1.75B according to Plan Bay Area 2050. Regional documents acknowledge that Item 7 - Attachment B 90 of 141
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 4 there is a major gap in funding between what is needed and what is potentially available from existing sources.
5. A focus on the transportation system can be an effective strategy at moving the needle on SLR adaptation. More funding has become available to address coastal resilience and transportation needs, including the state level Caltrans SB1 grants and the PROTECT program at the federal level.
Table 2: Plans, studies, and project reports reviewed at the county and community levels.
County
• Marin County Multi-Jurisdictional Local Hazard Mitigation Plan (MCM LHMP) • Marin Ocean Coast Sea Level Rise Adaptation Report (C-SMART, 2018) • Marin Ocean Coast SLR Vulnerability Assessment (C-SMART, 2016) • Marin Shoreline Sea Level Rise Vulnerability Assessment (BayWAVE, 2017) • Safety Element Update to the Countywide Plan Draft (Marin County, 2023) Community/Project
• ART Richardson Local Assessment (BCDC, 2020)
• ART San Rafael Local Assessment (BCDC, 2020)
• Corte Madera Climate Adaptation Assessment (Town of Corte Madera, 2021) • Corte Madera Creek Flood Risk Management Project – Phase 1 Components (2020) • Lower Corte Madera Creek Improvement Study (2020)
• Marin City Pond Flood Reduction Project – Drainage Study (2018) • Miller Avenue Streetscape Project (2017)
• Mill Valley Flood Management and Drainage Master Plan (2021) • Resilient by Design Bay Area Challenge The People’s Plan by Permaculture + Social Equity Team (P+SET, 2018)
• Santa Venetia Floodwall Basis of Design and Project Alternatives (2023) • Sausalito General Plan (City of Sausalito, 2021)
• Shallow Groundwater Response to Sea Level Rise (2022) • State Route 37 Corridor Planning and Environmental Linkages Study (SR 37 PEL Study) Draft (Caltrans, 2022)
• Stinson Adaptation and Resilience Collaboration (Stinson ARC, 2022) • Stinson Beach Nature-based Adaptation Study (Coastal Conservancy/ County of Marin/ESA, 2021) • TAM Annual Report 2022 (TAM, 2022)
• Tomales Bay Bulkhead Vulnerability Assessment Marin County, California (County CDA, 2022) • Tomales Bay Living Shorelines Feasibility Project (ESA, 2022) Item 7 - Attachment B 91 of 141
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 5 Takeaways relevant to Marin from review of local reports, biased towards transportation, include:
1. Much effort has been spent to study and identify the exposed assets and communities in the county, and there is considerable consensus on vulnerable areas in the county, such as US101/580 interchange, State Route 37, Highway 1, and the Manzanita Park & Ride.
2. Strong interest exists for adaptation solutions that complement or enhance the natural environment, such as the Living Shorelines study in Tomales Bay, dune restoration study in Stinson Beach, and permaculture concepts in Resilient by Design project The Peoples Plan. These proposals align with the high value placed on nature and open space areas by Marin residents and political leaders. A robust discussion of tradeoffs is still needed to better understand the limitations of nature-based solutions and the effectiveness of these strategies compared to others.
3. Larger-scale flood and SLR adaptation work crosses jurisdictional boundaries which complicates implementation and calls for the county to play a key role in helping guide or facilitate action.
Understanding the work completed or planned to date, and the near- and long-term needs, will support decision-making at the county level to implement appropriate adaptation solutions.
4. Still needed is a shortlist of potential project types and locations, a further understanding of processes and program cycles that agencies are obligated to follow, and crucial potential implementation roadblocks. These are all focus areas for TAM sea level rise planning.
2.2 Critical Vulnerable Assets
Appendix A.2 provides an overview of critical vulnerable assets and communities in Marin County. Assets and communities are categorized by City, Town, and Unincorporated Marin County. Below is a summary of highlevel considerations for each jurisdiction in Marin County with respect to sea level rise.
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 6 Figure 1: Incorporated Cities, Towns, and Unincorporated Marin County Belvedere
The City of Belvedere is located in southeastern Marin County on San Francisco Bay (and offshoot Richardson Bay) and includes Belvedere Island, Belvedere Lagoon, and Corinthian Island. Access to Belvedere is dependent on low-lying roads exposed to inundation under future SLR conditions.
Corte Madera
The Town of Corte Madera is located on San Francisco Bay in central Marin County, along the US-101 Corridor on the San Francisco Bay. Approximately 10,000 people live in this low-lying coastal town. Historically, much of this area was marshland, which leaves most lower elevation residential and commercial areas in the Town vulnerable to coastal flooding. Key roadways have been identified in regional documents as vulnerable to flooding, like Lucky Drive and the US-101 corridor through downtown.
Fairfax
The Town of Fairfax sits over 100ft above sea level in inland Marin. Residents rely on the road network to access other communities in Marin and the greater Bay Area. Though none of the infrastructure in the town is exposed to coastal hazards, the essential roadways that connect Fairfax to the region may be impacted by sea level rise. Additionally, Fairfax Creek, San Anselmo Creek, and their tributaries run through the town, which may expose the town to riverine flooding.
Larkspur
The City of Larkspur, located in central Marin, encompasses Corte Madera Creek and touches San Francisco Bay, exposing it to coastal and riverine flood hazards. The Larkspur Ferry Terminal connects the area to San Francisco via ferry while US-101, which runs through the city, provides vital connection to other communities in Marin and the Bay Area. Roadways in Larkspur also provide vital connectivity to Marin General Hospital.
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 7 Mill Valley
The City of Mill Valley touches Richardson Bay, part of San Francisco Bay, and extends upland towards Mount Tamalpais. The coastal areas of the city include Bothin Marsh, contain transit centers, commercial districts, and residences, among other assets and services. Onramps to US-101 corridor and key ingress/egress routes are vulnerable to flooding and SLR due to elevation, existing drainage capacity, and proximity to creeks and Richardson Bay.
Novato
The northernmost city in Marin, Novato sits on San Pablo Bay, part of San Francisco Bay. The city includes wetland areas and Novato Creek, which runs through the main commercial district. SR-37 and US-101 meet in the city. This interchange has been identified as a critical transportation asset vulnerable to sea level rise from previous studies, discussed in Appendix A.2.
Ross
The town of Ross is a small, inland community of roughly 2,000 residents. It is located along the Corte Madera Creek, upstream of Larkspur. It is connected to nearby communities via Sir Francis Drake Boulevard, a major corridor that connects to US-101. Though none of the infrastructure in Ross is directly exposed to coastal hazards, the tidal influence from the San Francisco Bay is expected to extend upstream in Corte Madera Creek as a result of future sea level rise which could worsen the existing riverine flood issues along this creek during future extreme rainfall and high tide events. The essential roadways that connect Ross to the region may also be impacted by sea level rise.
San Anselmo
The Town of San Anselmo sits about 50ft above sea level in inland Marin. Residents rely on the road network to access other communities in Marin and the greater Bay Area. Though none of the infrastructure in the town is exposed to coastal hazards, the essential roadways that connect San Anselmo to the region may also be impacted by sea level rise. San Anselmo Creek and its tributaries run through the town, which expose the town to riverine flooding. The tidal influence from the San Francisco Bay is expected to extend upstream in Corte Madera Creek as a result of future sea level rise which could worsen the existing riverine flood issues in San Anselmo during future extreme rainfall and high tide events.
San Rafael
The City of San Rafael is situated on San Rafael Bay, part of the San Francisco Bay. Approximately 60,000 people reside in the city, which contains wetlands and rivers (Gallinas Creek, South Fork Gallinas Creek, and San Rafael Creek) that border or cross important infrastructure. US-101 and I-580 converge in San Rafael, and this interchange has been identified as a critical asset in previous studies (discussed in Appendix A.2) due to it being a low-lying asset susceptible to flooding and a key connection point for regional traffic.
Sausalito
The City of Sausalito is located along the coastline of San Francisco Bay into Richardson Bay in southern Marin.
The Sausalito Ferry Terminal and the main downtown ingress/egress route to downtown, Bridgeway, are key infrastructure assets that connect the city to the region and are vulnerable to SLR. US-101 forms the western border of Sausalito, bypassing the downtown area, but onramps and offramps to the highway may be vulnerable to flooding due to elevation, existing drainage infrastructure, creek crossings, and proximity to Richardson Bay.
Tiburon
The Town of Tiburon comprises a peninsula that extends from main Marin into the San Francisco Bay. Tiburon Boulevard (CA-131), which connects the town (and adjacent Belvedere) to the mainland, is a key transportation asset exposed to coastal hazards like sea level rise.
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 8 Unincorporated Communities
Unincorporated communities in the County of Marin include Greenbrae, Kentfield, Marin City, Bolinas, Dillon Beach, Forest Knolls, Inverness, Lagunitas, Marshall, Nicasio, Olema, Point Reyes, San Geronimo, Stinson Beach, and Tomales.1
Many of these communities are connected via vulnerable roadways, like SR-37, Shoreline Highway (SR-1), Lucky Drive, Sir Francis Drake Boulevard (Inverness), US-101, and Donahue Street (Marin City) as key examples. See the following figure for network link volumes in the county for a typical weekday, noting significant number of trips that pass through the eastern half of Marin. 1 Marin Communities - County of Marin (marincounty.org) Item 7 - Attachment B 95 of 141
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3. National and Global Adaptation Precedents
This high-level review of national and global SLR adaptation precedents aimed to identify areas outside of the county that have implemented strategies relevant to the Project. The goal was to identify additional adaptation solutions that might be compatible with the Marin context despite not being included in existing plans or studies present in the region. Their strategies have been grouped by theme in this section.
The areas evaluated included coastal cities in the USA with bays and estuaries, like New York City, New Orleans, and Boston, and international cities that have implemented unique solutions to address SLR, including Singapore, Hamburg, Rotterdam, and the United Kingdom. The locations and the plans reviewed can be found in the following table, along with a description of governance structures that support implementation of the plans.
Table 3: National and global precedents reviewed for this project.
City / Region Plans Reviewed Governance Structures
Singapore, Singapore ABC Waters The Public Utility Board developed references for developers and
professionals on how to implement
resilience solutions.2
Hamburg, Germany Hamburg HafenCity Master Plan A private company that is a subsidiary wholly owned by the city oversees
development.
North Atlantic (USA)
-Boston, MA
-New York City, NY
-Norfolk, VA
Climate Ready Boston (2016)
Boston Coastal Flood Resilience Design
Guidelines
NYC Climate Resilience Design
Guidelines
North Atlantic Coast Comprehensive
Study Report
Norfolk Coastal Storm Risk Management
- Climate Ready Boston was an
initiative led by the City of Boston
Planning Department. They developed
Coastal Flood Resilience Design
Guidelines and recommended that the
City of Boston implement initiatives.
- New York City Council passed
Local Law 41 requiring public
projects to follow the established
guidelines.3
- Collaboration between the City of
Norfolk and the USACE identified
vulnerable assets and the City of
Norfolk undertook planning and
implementation of strategies.
South Atlantic / Gulf
of Mexico (USA)
-Miami Beach, FL
-New Orleans, LA
Resilient 305 – Greater Miami & The
Beaches (2010)
New Orleans Masterplan (2018)
- Greater Miami & the Beaches is a
partnership of Miami-Dade County,
the City of Miami, and the City of
Miami Beach. Resilient 305 prioritizes
intergovernmental and community
collaboration to achieve shared goals.
2 https://www.pub.gov.sg/abcwaters/designguidelines
3 https://climate.cityofnewyork.us/initiatives/climate-resiliency-design-guidelines/ Item 7 - Attachment B 96 of 141
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 10 - New Orleans’s Masterplan is a
planning and policy document for the
use of elected officials who will adopt
it and fund its implementation.
Rotterdam,
Netherlands
Rotterdam Masterplan (2019) Planning document by the city to align development with vision.
United Kingdom Managing the Coast in a Changing
Climate
An independent climate change
committee published the document to
provide guidance to communities
facing sea level rise challenges.
Figure 2: Map showing areas explored for national and international case studies with strong SLR adaptation strategies.
These regions have implemented overlapping strategies, which have been collected into the following themes.
3.1 Short-Term Safety Procedures
Cities can implement near-term safety solutions while long-term projects are identified and developed. As one example, in Hamburg, evacuation routes are posted and prioritized in coastal areas as road elevation (a long-term solution) is planned. Communication modes, incident management, and response measures would need to be evaluated and developed (perhaps coordinated with local emergency responders), but they can be implemented in shorter timelines than SLR adaptation projects.
The United Kingdom (UK National Flood and Coastal Erosion Program, 2018) has partnered with Google to alert people of flooding. Flood warnings now appear on Google Search and through Google Maps with live alerts becoming visible seconds after they have been issued. The warnings include vital information on steps people can take to keep themselves and their property safe when flooding is expected.
Safety measures may be a compelling immediate measure for Marin to prioritize road elevation projects and prevent traffic delays, miscommunication, and potential loss of life during flood events.
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3.2 Coastal Zoning Ordinances
Zoning can be a powerful tool to manage and guide SLR adaptation. Coastal Zoning Ordinances, such as limiting the areas of development or requiring flood protection measures, have been implemented in various places globally.
In Hamburg, Germany, building development has been restricted within 66ft (20m) of the water. The shoreline area has been zoned as public open space and moves the city closer to its goal of having interconnected green spaces throughout its jurisdiction. Restricting development at the waterfront can be a compelling strategy for areas of high vulnerability while allowing the potential addition of public spaces or new transportation corridors such as bike trails.
In Singapore, minimum crest levels for certain properties may be 5 feet or more above adjacent street levels.
Designs require sizing setback distances as well as ramps, stairs, and landscaping to enhance this feature of the property and benefit the public realm. Additionally, new developments are permitted to consider deployable flood barriers only when elevating the building platform is cost prohibitive or otherwise infeasible. Barriers can be static like concrete walls or deployable like gates. In applications of this strategy, new buildings see reduced flood risk while surface streets are temporarily left at existing elevations.
3.3 Living Shorelines
Living shorelines rely on natural features, like vegetated marshes and dunes, to address coastal erosion. This approach differs from traditional grey infrastructure strategies, like concrete seawalls, by working with the natural environment and depending on local ecosystem functions to prevent erosion.
In 2006, Singapore set an ambitious goal to become the City of Gardens and Water and launched its Active, Beautiful, Clean Waters (ABC Waters) program. Through ABC Waters, Singapore seeks to provide a “transition zone” between public waterways and amenities. The following figure shows a cross-section of this transition zone, which gently slopes upward away from the water and contains significant vegetation and public walkways before reaching city infrastructure and buildings. The transition zone includes a deep landscape setback that provide enough horizontal space for gradual slope up to building entry with amenities including plantings, walking paths, seating, and other amenities. Planters with integrated seating soften the transition between elevated hardscape and vegetated public areas along the shoreline.
Figure 3: Strategies implemented as part of Singapore’s ABC Waters program.
In Miami Beach, FL, high groundwater and saltwater intrusion affect what vegetation can be planted along the shoreline and throughout the city. Outdoor spaces are required to have flood-resistant, saltwater-tolerant species.
This requirement enhances resilience to both coastal and stormwater flooding. Trees with high evapotranspiration rates also help mitigate extreme heat events.
Another living shoreline strategy is called managed realignment, which has the goal to set back the shoreline and restore coastal environments. This strategy usually involves (1) removing or deliberately breaching flood defenses to allow flooding up to higher ground or create a new defense line or (2) realigning coastal cliff frontages to allow cliff erosion. It has advantages in removing long-term financial commitments to maintain Item 7 - Attachment B 98 of 141
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 12 defenses and in restoring natural environments and processes. Managed realignment can create new habitat area that acts as a natural buffer to coastal waves and is much cheaper to maintain over the long-term. This was applied to the Twitchell Marsh area in the UK by creating a breach in the sea wall to connect existing salt marsh creeks. Seawater was able to enter the brackish marsh and flood it with the tide, turning it into a tidal salt marsh.
This new habitat, along with new associated mudflats, is attractive to many coastal bird species, and it also serves as a better natural defense against coastal erosion when combined with the sea wall (Managing the Coast in a Changing Climate, 2018).
3.4 Hybrid Elevate-in-Place and Retreat
In Germany, the HafenCity neighborhood within the city of Hamburg has begun making its climate-ready vision a reality from its 2000 Masterplan. Similar to Marin, the area is connected to the surrounding region via bridges, an established road network, and public transportation (including regional rail and buses). Areas of HafenCity are already subject to regular flooding, particularly along the canals.
Figure 4: HafenCity area along Elbe River (HafenCity Masterplan).
Hamburg is Europe’s largest inner-city urban development area and is seen as a blueprint for the new European city on the waterfront. Due to the dynamic interplay of the water and buildings, Hamburg has identified an innovative set of practices including the use of ground floors in buildings as flood barriers.
Strategies include elevating new structures, including buildings, 25ft (7.6m) above ground (which is the expected storm surge elevation under future SLR levels), constructing elevated roadways to ensure access for emergency services during high tides or storm events, and hardening existing assets to prevent potential damage from future storm surges under higher sea levels. A setback of 66ft (20m) from the water edge has created public open space along the water and interconnected green spaces.
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 13 Figure 5: View of development happening in HafenCity. Note elevation of area above water level (Miguel Ferraz, hafencity.com).
The development of the area has been managed by a port and location development company called HafenCity Hamburg GmbH, a wholly owned subsidiary of Hamburg (“Free and Hanseatic City of Hamburg”). Its supervisory board is comprised of city officials, who oversee the development of HafenCity. As described on HafenCity’s website4
,
By concentrating non-official functions in a dedicated development company of its own, Hamburg can ensure the integrated planning and realization of the district and the efficiency and quality of the urban development project. It also creates the conditions for a strong focus on innovation while guaranteeing a high degree of public accountability.
3.5 Sponge Cities
Resilience-focused stormwater management is referenced in guidelines for many cities. The goal of stormwater management with an emphasis on resilience is to absorb runoff and allow water to circulate as naturally as possible to prevent or significantly reduce overland flooding. Several strategies focus on buildings, which might be appropriate for transportation-affiliated buildings, such as maintenance facilities or transit stops.
Copenhagen’s Cloudburst program shows how beneficial it can be to prioritize rainwater capture. To address runoff during short storm events (i.e., cloudburst), adaptation strategies include designing blue/green roofs and other appropriate landscape elements to maximize onsite rainwater capture and reuse.
In Rotterdam, green roofs help absorb rainfall and reduce heat stress on the city. Rotterdam also serves as a prominent example for utilizing public spaces as water storage basins during extreme rainfall. The “Water Square” in Benthemplein holds three large rainwater collection ponds which, when the weather is dry, can be used as amphitheaters, basketball and volleyball courts, or skateboarding rinks. 4 HafenCity Hamburg GmbH - Hafencity
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 14 Figure 6: Submerged features in the public square can act as stormwater retention basins during flood events.
Singapore’s ABC Waters program has implemented many Sponge City concepts through their stormwater management practices. The program aims to reduce stormwater flooding and filter runoff before it enters Singapore’s waterways. Rain gardens (bioretention basins), vegetated swales, and sedimentation basins help collect rainwater, slow runoff, and filter the water.
Figure 7: Natural drainage basins in Sg Ulu Pandan (left) and Kallang River at Potong Pasir (right) (ABC Waters).
An example strategy for roads is shown below, in which water collected from roads moves through green and blue features into the stormwater drainage pipes. The dual action of collecting excess flow and slowing runoff into the stormwater system help reduce flooding and prevent overwhelm of the drainage system.
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 15 Figure 8: Bioretention system that slows runoff from roads, depicted schematically (left) and along expressway (right) (ABC Waters).
Figure 9: Strategy for incorporating water features along pedestrian walkways proposed by Singapore's ABC Waters.
3.6 Hold the Line
Some regions have employed protective strategies, like hardening buildings and armoring their coastlines, to prevent water from reaching their people and buildings. In conjunction with the other overarching themes described in this section, holding the line can be a viable option for areas of Marin County. These types of strategies have even been proposed for Corte Madera OLU and Novato OLU in the Marin County SLR Adaptation Framework report.
In New Orleans, LA, an extensive pump system maintains livability in the city, much of which lies below today’s mean sea level. The system’s buildings, power supply, and mechanical and electrical equipment should be submergible or otherwise proven to be operable in significant future flood events (i.e., including SLR) in order to protect the city. The pump strategy works in coordination with the levee system. The pumps address groundwater and stormwater flood issues, while the levees prevent coastal hazards (e.g., storm surge) from inundating the city. Other cities like New York (Urban Waterfront Adaptive Strategies, 2013), Boston (Climate Ready Boston, 2019), and Norfolk, VA (Resilient Norfolk, 2020) also reference the use of pumps as a key part of dry proofing buildings.
Norfolk, VA has identified a number of hold the line measures that includes construction new seawalls, levees, and gates. Specifically, phase 1 of the Norfolk plan identifies replacing an existing flood wall and increasing its height as well as a proposed storm surge barrier for highly sensitive areas.
During Hurricane Harvey, the Mayor of Houston, TX issued an order for all residents to shelter-in-place during the flood. Analysis after this event found that an evacuation order could have led to a significantly higher death Item 7 - Attachment B 102 of 141
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 16 toll5. As a result, Miami Beach recommends residential units should be above the first floor of a building, designed to safely accommodate shelter-in-place orders. This strategy could also be employed for buildings that act as emergency community shelters.
4. Initial Adaptation Concepts
This section distills the near- and long-term adaptation strategies collected from the review of previous studies and global precedents research into a shortlist of initial adaptation concepts that will be used in the Task 4 planning and design efforts. Here “near-term” refers to strategies that could be implemented within ten years, while “long-term” refers to strategies that take decades to implement.
Climate change adaptation strategies have typically been grouped into three categories: Protect, Accommodate, and Retreat (or Avoid). “Protect” strategies aim to reinforce existing assets against future sea levels, whereas “Accommodate” strategies allow water to move where it intends and work with the changing shoreline. When people move from flood-prone areas or assets are relocated to higher ground, the “Retreat” strategy is employed.
Typically these strategies are combined into “Hybrid” approaches best suited to local conditions and community needs. The following image depicts the three strategies.
Figure 10: Three categories of adaptation strategies, as depicted in Bay Adapt (BCDC, 2021). 5 https://www.npr.org/sections/thetwo-way/2017/08/28/546721363/why-didn-t-officials-order-the-evacuation-of-houston Item 7 - Attachment B 103 of 141
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 17 The following table shows strategies categorized as near- or long-term solutions and whether they are structural (physical) or non-structural (policy). These strategies fall into a blend of the three categories of Protect, Accommodate, and Avoid/Retreat. The full list of strategies can be found in Appendix A.1.
Table 4: Adaptation strategies summarized as near- or long-term and as structural (physical) or non-structural (policy) solutions.
Near-term Long-term
Structural / Physical • Elevate key assets – utility
connections, mechanical equipment,
etc.
• Backup power – for pumps,
electrical/mechanical systems, etc.
• Rooftop landscaping for stormwater
management
• Enhance drainage, for example by
upsizing pumps and pipes
• Design new structures to withstand
future hydrostatic, hydrodynamic,
and impact loads
• Plant flood-resistant vegetation (and
saltwater-tolerant where applicable)
• Seal utility connections
• Submergible pump systems
• Design pedestrian access routes to
be flood-resistant
• Build flood-resistant landscaping
• Anchor movable components that
could cause damage if moved by
water (e.g., tanks, gates, ramps)
• Incorporate mold-resistant, waterresistant, and corrosion-resistant materials into exposed assets
• Ensure vents, drains, conduit boxes,
utility manholes, and access
openings are sealed or sealable and
include backflow prevention
• Install backflow valves in buildings
at sewer lines
• Dry and wet flood-proof stairs,
elevators, doors, and other
ingress/egress to remain operable
during flood event
• Maximize infiltration and detention to
delay drainage and manage
stormwater runoff (sedimentation
basins, bioswales, etc.)
• Use parking lots and plazas for
stormwater detention
• Build new seawalls and revetments
• Raise existing levees
• Elevate key corridors and assets –
roads, rail, ferry terminals, trails, etc.
• Floodproof marinas to adjust to
fluctuations of water level
• Land reclamation or waterfront
bulkheads to raise levels above future
SLR
• Retrofit existing buildings and
structures to withstand hydrostatic,
hydrodynamic, and impact loads
• Realign shoreline areas with new
waterfront protection features, i.e.,
levees
• Install flood gates on tidally
influenced canals or creeks to control
water levels
• Install new pump stations to evacuate
stormwater during high tide events
• Living shorelines incorporating
habitat enhancement with waterfront
protection
• Enhance offstream detention areas
along creeks to reduce peak flow
events
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 18 Near-term Long-term
Non-Structural /
Policy
• Designate shelter-in-place locations
• Temporary closures and reroute
traffic or provide alternative means
of transportation
• Public flood notices via warnings
and alerts
• Establish risk-based criteria for
selecting projections
• Determine credible climate hazards
and identify climate change
projections to inform design
• Coastal flood zone ordinances
restricting new development or
requiring new flood protection for
properties
• Designate all residential units to be
located above first floor of buildings
for shelter-in-place
• Develop climate resilient design
guidelines
• Managed realignment or relocation
and buyouts in high-risk areas
This list of strategies is by no means exhaustive, especially because areas for adaptation concept development (Task 4) will not be selected by the project team until the vulnerability study has been completed (Task 3). This initial list will help guide the project team without limiting them to the strategies herein.
5. Baseline GIS Dataset
Arup developed a baseline GIS dataset that aggregates existing transportation asset information, including data on road, transit, and bike/ped infrastructure. This baseline GIS dataset is intended to identify previously studied transportation infrastructure in previous sea level rise studies conducted throughout Marin County, including BayWAVE and C-SMART.
5.1 Approach
Arup submitted a request for information (RFI) to TAM which included a list of transportation infrastructure assets, proposed projects, right-of-way information, and other asset information that would be considered within this analysis. Data was aggregated from previous planning and GIS databasing efforts from a variety of sources including Marin County, the Metropolitan Transportation Commission (MTC), and Caltrans. Data linked or received through the RFI was downloaded and reviewed utilizing a GIS log and GIS project standards.
The GIS log included review parameters including whether the initial request had been adequately met, if the dataset covered the required extent, if the spatial accuracy of the dataset met project requirements, if the terms of the dataset were fully understood and if they permit the project to use the data, if the dataset contains attributes which meet the project requirements, if the dataset requires any processing prior to usage, if the data have a coordinate system which is correctly assigned, if the dataset naming convention has been followed correctly, if the dataset metadata had been populated correctly, and if it meets basic sense checks, spot checks, or similar.
Utilizing the Feature Manipulation Engine (FME), Arup cleaned the downloaded geospatial data, reprojected to a NAD_1983_HARN_StatePlane_California_III_FIPS_0403_Feet coordinate system, clipped to Marin County Boundary, and added attribute information related to the date.
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 19 The geospatial data was compiled into a geodatabase and shared with TAM and the project team. Data can also be viewed on the project ArcGIS Online (AGOL) site. It is recommended that TAM maintains a copy of the GIS data in a format that allows TAM to view, manipulate, and analyze the data. This analysis can be done via online GIS service, such as AGOL, or other enterprise GIS platform.
5.2 Limitations
Some documents and data were not obtained through the RFI process, but they will be incorporated into the next phase of this project. Outstanding reports include San Rafael Flood Risk and Sea Level Rise Adaptation Report, Canal Community Resilience Project, I-580/US-101 Direct Connector, Local Coastal Program Environmental Hazards Update, and Richardson Bay Shoreline Study.
Similarly, geospatial data for the following items have not been incorporated into the GIS Baseline Dataset, but will likely be incorporated as TAM identifies of vulnerability hotspots and develops initial adaptation concepts:
- Existing coastal protection infrastructure, including available information on location, asset type, performance standards & condition
- Right-of-way information for transportation infrastructure - Facilities for service and maintenance for Bus, Ferry, and Rail lines - Rail yards and depots
- Toll, interstate, and state bridges
- Management centers for traffic/transportation
- Sidewalk network
Asset data from the BayWAVE project was available and generously shared with the team. Vulnerability information, which connect previously used SLR scenarios to assets, was unfortunately not available at the time of this report. This data may need to be recreated in Task 3.
6. Key Take-aways
Key take-aways from the plan review include the following:
- There is a need for consistency between sea level rise scenarios and projections used within Marin County for SLR adaptation planning. Furthermore, clarity around potential tipping points (i.e., when will SLR trigger the need for local-scale and larger-scale improvements) is lacking across the various studies and plans that have been commissioned to-date.
- The protect, accommodate, and retreat framework does provide a consistent categorization of SLR interventions. In more detailed studies, many intervention concepts do fall between categories into a “hybrid” classification which is often overlooked.
- Many of Marin’s most significant flooding and SLR vulnerabilities surround existing tidally influenced creeks including Coyote Creek, Corte Madera Creek, San Rafeal Canal, Novato Creek and others; there is no clear consensus among the plans and studies reviewed with regards to the set of interventions that could reduce flood risk and address sea level rise long-term. - Some areas in Marin County have been studied extensively and already begun SLR adaptation work.
These areas include key interchanges in the county along US-101 (with SR-37 and I-580) and on/offramps to these corridors. Concept designs have been proposed in other areas, such as dune restoration in Stinson Beach. There does not appear to be a consistent approach to the design of interventions, as some Item 7 - Attachment B 106 of 141
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 20 efforts focus on engineering upgrades to an existing system (e.g., upgrading flood protection infrastructure along Lower Corte Madera Creek) and others involve a more holistic approach with significant community feedback and larger scope (e.g., the design concept approach in The People’s Plan for Resilient by Design team P+SET).
- A significant gap exists in the lack of vulnerability data in geospatial form. Individual asset layers were downloaded from publicly available sites maintained by the County of Marin, MTC, Caltrans, and others, including shared by the BayWAVE project team. Unfortunately, vulnerability data (such as inundation depth at a road asset under 3ft SLR) from the BayWAVE analysis or data from previous SLR or flood assessments were not available.
- It is recommended that TAM obtains a GIS license for viewing and analyzing the data collected from this project. The geodatabase format cannot be viewed easily without GIS software or custom scripts developed by a geospatial professional.
In the next task, hazard data will be layered onto the asset data. This hazard data will add to analysis from previous studies, and it includes layers for present-day and future groundwater, pluvial and riverine flood, coastal flood, and sea level rise hazard scenarios. Assets and communities will be evaluated for vulnerability and identified for the next scope of work, building towards an implementation plan to address these hazards and support the communities on the road to adaptation and resilience.
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 1 A.1 Adaptation Strategies
See below for excerpt of adaptation strategies identified, along with their categorization by scale (County/City/Asset) and time horizon (near- or longterm).
Scale Time Horizon
County City Asset Near-term Long-term Guideline / Solution Commentary X X X Backup power - pumping Consider backup power systems specifically for stormwater pumping systems, enabling the building to continue pumping operations through power outages of up to 12 hours
X X Elevate mechanical equipment All mechanical equipment and critical utility connections shall elevated to at least the minimum platform level.
X X Rooftop landscaping - stormwater Design green/blue roofs and/or other appropriate landscape elements that maximize onsite rainwater capture and reuse.
X X Enhanced drainage Design roof and site drainage to remain outside of the façade and prevent ponding and overflow into protected areas. All structures with dry-floodproofed areas should be equipped with the appropriate size sump pump. Ensure there are overflow pathways from the roof to mitigate floods caused by drains clogging.
X X X X Establish risk-based criteria for
selecting projections
The selection of climate change projections depends on risk tolerance. Projects with a high risk tolerance can opt for less conservative climate change projections and those with a low tolerance would select more conservative projections. It is recommended that criteria be established to outline how risk tolerance can be assessed and how climate change projections can be appropriately matched to various tolerance levels.
X X Hydrostatic, hydrodynamic, and impact
loads
The structure should be designed to withstand the forces imposed by hydrostatic bodies, hydrodynamic loads, and loads delivered by objects carried by flood waters with climate change and sea level rise taken into account.
X X Shelter-in-place All residential units should be above first floor of building and designed to safely accommodate shelter-in-place orders.
X X X X Flood resistant vegetation All outdoor spaces below the platform level will be designed with flood resistant vegetation including saltwater tolerate planting.
Include high evapotranspiration-rate tree species to mitigate heat and stormwater events.
X X Utility Connections The structure should have all utility connections sealed in accordance with guidelines in Floodproofing Non-Residential Buildings (FEMA 2013). This includes utility chases on the exterior of walls for electrical lines, plumbing, gas, communications, or ductwork.
X X X X Temporary closure / rerouting traffic A nonstructural/management option during extreme events A nonstructural/management option during extreme events could be to close part or all parts of select roadways. Planning alternative routes, or providing additional means of transportation (ferries instead of bridges) would be required X X Submersible pumps Mechanical and electrical pumps, back-up systems, or any other mission-critical components which are needed to maintain pump functionality, including those located in other buildings, should be submergible or otherwise proved to remain operable up to the DFE+SLR.
X X Below grade flood protection Protect areas below grade from groundwater flooding X X X X X Maximize infiltration and detention Minimize increases in impervious surface; Utilize strategies that infiltrate, evaporate, or reuse rainwater to achieve stormwater volume reductions; choose low impact development strategies that detain (delay drainage) to manage the rate of the stormwater flow into the utility drainage system; Install stormwater infiltration, detention, and storage X X Interior water management When implementing perimeter protections, ensure that interior water management is also accounted for X X Underground utility protection Explore interventions to protect underground utility and telecommunications infrastructure from water damage X X Flood resistant access ways Any stairs, ramps or walkways in the transition zone up to platform level should be designed to resist flood loads.
X X Floodproofing basements All indoor spaces within the building below the platform level (basements) will be wet and dry floodproofed.
X X X X Parking and/or Plazas as detention Explore opportunities for designing underground parking garages and/or outside plazas for stormwater detention.
X X X X Public flood notices Provide flood warnings and alerts X X X Develop climate resiliency design
guidelines
Develop climate resiliency design guidelines for design elements at the building and district scale.
X X Determine minimum platform level Platform level refers to the general ground level of a proposed development. The platform level of new developments will not be lower than the DFE+SLR elevation.
X X X X Elevate roads Construct elevated roadways to provide access for fire and ambulance services in the event of king tides or storm tides.
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 2 Scale Time Horizon
County City Asset Near-term Long-term Guideline / Solution Commentary X X
X X Flood resistant landscaping (e.g.,
bioswales, sedimentation basins)
All outdoor spaces below the platform level will be designed with flood resistant landscaping with publicly accessible plaza where possible. Public spaces or temporary programmable space is acceptable below the platform level. If sited above the platform level, public spaces must provide context-sensitive, visually accessible, and gradual vertical transition up to platform level.
X X Flood proof marinas In marinas also watercrafts can be allowed to adjust to fluctuations of water level.
X X X Land claim The main objective of land claim is neither erosion nor storm reduction. The aim of land claim is to create new land from areas that were previously below high tide. These measures can be taken to reduce the exposure of these areas to coastal flooding.
X X X Managed realignment Looks to set back the shoreline and restore coastal environments. This strategy usually involves removing or deliberately breaching flood defenses to allow flooding up to higher ground or a new defense line; or realigning coastal cliff frontages to allow cliff erosion. It has advantages in removing long-term financial commitments to maintain defenses and in restoring natural environments and processes. Managed realignment can create new habitat area that acts as a natural buffer to coastal waves and is much cheaper to maintain over the long-term.
X X Foundation Design foundation elements, including mat slabs, shallow footings, and piles for the hydrostatic uplift forces corresponding to the DFE+SLR.
X X Wall Systems Wall systems below the DFE+SLR should be constructed to withstand all hydrostatic and hydrodynamic forces imposed on the wall by the DFE.
X X X Build revetments Revetments are onshore structures with the principal function of protecting the shoreline from erosion. Revetments typically consist of a cladding of stone, concrete, or asphalt to armor sloping natural shoreline profiles.
X X X X Determine credible climate hazards A multi-hazard assessment will be applied to an individual site in order to determine the credible threats influenced by climate.
Hazards to be considered should include, but not be limited to, extreme heat, precipitation, wind, storm surge, stormwater flooding, fluvial flooding, tidal flooding, waves, sea level rise inundation, groundwater flooding.
X X X X Identify climate change projections For each credible climate hazard, appropriate climate change projections will be collected to inform design.
X X Anchor movable contents Anchor any submersible content located below the DFE+SLR that could cause damage to the structure if moved by water.
Includes tanks, ramps and gates.
X X Mold resistant materials The structure should include high strength, non-organic materials with no potential for deterioration, corrosion or warping for all structural and core elements.
X X Water resistant materials (Wall
Sealants)
Select waterproof exterior materials that prevent entry of water into any essential area of the building. Use sealed membranes in areas within 5ft of the DFE+SLR, including door and window openings.
X X Windows and doors On the ground floor, windows and doors should be sealed, watertight and designed to withstand high water pressures.
X X Gaskets and Seals Ensure that all vents, drains, conduit boxes, utility manholes and access openings are also sealed or sealable and include backflow prevention. Self-sealing compression seals should be utilized as they are more reliable and can be used in conjunction with pneumatic seals for a redundant configuration, which provides more protection.
X X Electrical Outlets Install electrical outlets above DFE+SLR and wire ground floor system independently to prevent short out of other building areas.
X X Backflow Valves Install check valve or similar back flow device at the point of entry into the building on the main discharge sewer line to prevent sewage from potentially flowing back into the building during a flood event.
X X Envelope Ensure building envelope is protected against any water intrusion through use of waterproofing membranes in areas within 5ft of the DFE+SLR and essential facades sealed, without openings to rainfall or wind driven rain.
X X Stairs Stair framing elements and their connections are designed and detailed to maintain support of the design dead and live loads during flooded conditions of the primary structure and external access is achievable on the second-floor level or above the DFE.
X X Doors Egress doors and first floor windows are designed to accommodate surges such that they remain operable following the design level flood.
X X Elevators Elevators that operate below the platform level will be dry and wet floodproofed to ensure resilience against flooding up to the DFE+SLR.
X X X X Categorize climate change projections
based on project type
For each type of project, appropriate climate change projections should be pre-identified and recommended. Project types include infrastructure improvements, mixed use development, utility upgrades, etc.
X X X X Design based on future climate data Identify appropriate basis of design (BOD) requirements for each credible climate hazard and incorporate climate change projections. The credibility of specific hazards will trigger hazard-specific design requirements using existing Federal, State, and Local guidance. Hazard-specific design guidelines will be combined with climate change projections to determine appropriate climate-resilience design levels.
X X X X Design for critical loads - stormwater Increase capacity of stormwater drainage systems by designing for critical loads that incorporate future extreme climate projections for rainfall-runoff.
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County City Asset Near-term Long-term Guideline / Solution Commentary X X X X Build/update barriers Construct a moveable or permanent barrier (tidal gates). Tide gates can potentially protect a significant length of upstream shoreline relative to the length of the tide gate. May be the only viable solution where right of way for other solutions cannot be obtained. These can have negative environmental impacts.
X X X X Build levees Raise, strengthen, or build levees. Levees are not a great option on the open coast due to high wave energy environment, need to armor levee slope. Levees could be used in tidally influenced creeks and rivers though.
X X X X X Build walls Build new sea walls or raise the height of existing ones; can also incorporate buildings as flood protection features. Both seawalls and revetments were found to have a negative net cost benefit as a result of high construction cost in past erosion mitigation X X X Determine minimum crest level Crest level refers to the bottom level of any openings (including ventilation and services openings) or summit level of a ramp or accessway leading into or away from an underground or basement structure or facility, including the summit level of any exits from the underground facilities. The crest level of new developments will not be lower than the platform level plus a to-bedetermined amount of freeboard.
X X X X Flood Barrier New developments will raise the platform level and/or crest level to the highest possible levels before considering flood barriers.
Where flood barriers are used, they must be designed to provide at least the same level of protection that minimum platform and/or crest levels would provide for the building.
X X X Transition zone Provide “transition zone” between the back of sidewalk up to the crest level, with deep landscape setback to provide enough horizontal space for gradual slope up to building entry with amenities including plantings, walking paths, seating and other amenities. Use planters with integrated seating to soften the transition between elevated hardscape and sidewalk X X X Land reclamation Develop an extension of the land, natural or unnatural (port), to provide wave energy dissipation Item 7 - Attachment B 110 of 141
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 1 A.2 Critical Transportation Assets and Communities by
Jurisdiction6
6.1.1 City of Belvedere
The City of Belvedere is located in southeastern Marin County on San Francisco Bay (and offshoot Richardson Bay) and includes Belvedere Island, Belvedere Lagoon, and Corinthian Island.
Asset
Airports 0
Golden Gate Transit
Stops 0
Golden Gate Ferry
Terminals 0
Marin Transit Stops 1
SMART Stations 0
Caltrans Maintenance
Facilities 0
Park and Ride 0
State Highway Bridges 0
Road Tunnels 0
Bikeways (Existing and
Proposed) <1 mile
HOV Lanes 0 miles
Trails <1 mile
Roadways 26 miles
Key focus areas, highlighting vulnerable communities or assets:
- San Rafael Ave. and Beach Rd. are the two primary ingress/egress routes connecting Belvedere Island to the Tiburon peninsula, both of which are waterfront roads on the west and east sides of the Lagoon respectively; these roads represent key vulnerable assets for Belvedere with respect to sea level rise.
They are exposed to inundation under 24” (2.0ft or 0.6m) SLR (ART Bay Area, BCDC, 2020). The Protect Belvedere (Belvedere Critical Infrastructure Project) seeks to address improvements to these roads and the levees they sit atop (MTC/ABAG & BCDC Sea Level Rise Framework Shoreline Project Inventory, 2021).
6 This list is not entirely comprehensive and is a query of the data best available.
Figure 11 Belvedere City Boundary
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6.1.2 City of Larkspur
The City of Larkspur, located in central Marin, encompasses Corte Madera Creek and touches San Francisco Bay, exposing it to coastal and riverine flood hazards. The Larkspur Ferry Terminal connects the area to San Francisco via ferry while US-101, which runs through the city, provides vital connection to other communities in Marin and the Bay Area. Roadways in Larkspur also provide vital connectivity to Marin General Hospital.
Asset
Airports 0
Golden Gate
Transit Stops 2
Ferry Terminals 1
Marin Transit Stops 34
SMART Stations 1
Caltrans
Maintenance
Facilities
0 Park and Ride 3
Transit Hubs 1
State Highway
Bridges 3
Road Tunnels 0
Bikeways (Existing
and Proposed) 30 miles
HOV Lanes 5 miles
Trails 21 miles
Roadways 134 miles
Key focus areas, highlighting vulnerable communities or assets:
- The Larkspur Ferry Terminal was identified in the Marin Shoreline Sea Level Rise Vulnerability Assessment as vulnerable to coastal flooding. There are plans to improve the site, parking capacity, and dock operating systems in response to SLR. Identified in Marin Shoreline Sea Level Rise Vulnerability Assessment (BayWAVE, 2017).
- Lucky Drive floods during present-day king tide events and is also susceptible to riverine flooding from Corte Madera Creek. This relatively short stretch is an essential connector between Corte Madera, Larkspur, Kentfield, and other Central Marin communities to US-101 (Corte Madera Climate Adaptation Assessment, 2021) (BayWAVE, 2017).
- The US-101 corridor is known to be vulnerable to sea level rise and flooding in Marin; the section through Larkspur is mostly elevated but on/off ramps are low-lying and flood prone.
Figure 12 Larkspur City Boundary
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6.1.3 City of Mill Valley
The City of Mill Valley touches Richardson Bay, part of San Francisco Bay, and extends upland towards Mount Tamalpais. The coastal areas of the city, include Bothin Marsh, contain transit centers, commercial districts, and residences, among other assets and services.
Asset
Airports 0
Golden Gate Transit
Stops 26
Golden Gate Ferry
Terminals 0
Marin Transit Stops 27
SMART Stations 0
Caltrans Maintenance
Facilities 0
Park and Ride 0
State Highway Bridges 0
Road Tunnels 0
Bikeways (Existing
and Proposed) 34 miles
HOV Lanes 0 miles
Trails 28 miles
Roadways 191 miles
Key focus areas, highlighting vulnerable communities or assets:
- The US-101 corridor is known to be vulnerable to sea level rise and flooding in Marin; the section through Mill Valley is mostly elevated but on/off ramps and frontage roads are low-lying and flood prone.
- Extreme precipitation combined with drainage capacity issues, rising shallow groundwater tables, and high tides is a known issue in Mill Valley; this impacts several local roads, bridges and bus routes/stops, particularly those nearby creeks and the Richardson Bay (Shallow Groundwater Response to Sea Level Rise, 2022).
- East Blithedale Ave., Miller Ave., and Camino Alto are all key roadways for ingress/egress to and from many of Mill Valley’s main commercial and residential areas; due to elevation, existing drainage capacity, and proximity to creeks and Richardson Bay, these roads are all vulnerable to flooding and sea level rise.
- Bothin Marsh restoration work includes strategies such as ecotone levees, sediment management, and enhancement of the natural tidal marsh ecosystem (MTC/ABAG & BCDC Sea Level Rise Framework Shoreline Project Inventory, 2021).
Figure 13 Mill Valley City Boundary
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6.1.4 City of Novato
The northernmost city in Marin, Novato sits on San Pablo Bay, part of San Francisco Bay. The city includes wetland areas and Novato Creek, which runs through the main commercial district. SR-37 and US-101 meet in the city. This interchange has been identified as a critical transportation asset vulnerable to sea level rise from previous studies, discussed below.
Asset
Airports 0
Golden Gate Transit
Stops
29 Golden Gate Ferry
Terminals
0 Marin Transit Stops 126
SMART Stations 3
Caltrans Maintenance
Facilities
0 Park and Ride 2
Transit Hubs 4
State Highway
Bridges
26 Road Tunnels 0
Bikeways (Existing
and Proposed)
118 miles
HOV Lanes 22 miles
Trails 118 miles
Roadways 564 miles
Key focus areas, highlighting vulnerable communities or assets:
- The US-101 corridor is known to be vulnerable to sea level rise and flooding in Marin; the section through Novato is mostly elevated but many on/off ramps are low-lying and flood prone. Additionally, the section of US-101 passing the Gnoss Field Airport is vulnerable to flooding due to elevation and proximity to nearby wetlands and creeks.
- SR-37 connecting Novato and Vallejo was expected to be permanently submerged by 39in (3.3ft or
1.0m) SLR, according to Caltrans D4 Vulnerability Assessment (Caltrans, 2019) and SR 37 PEL Study (Caltrans, 2022). Near-term maintenance projects include SR 37 Pavement Rehabilitation between US101/SR-37 interchange and Petaluma River and SR 37 Bridge Preservation project at Petaluma River Bridge at the border of Marin and Sonoma counties. Long-term implementation plan includes elevating SR-37 on a raised facility between US-101 and Atherton Avenue, where it meets the already elevated SR-37. Improvements to on- and off-ramps and bicycle and pedestrian facilities are also planned along the SR-37 corridor through Novato and Marin County (TAM Annual Report, 2022). - The SMART train is vulnerable to flood issues in Novato as about 4-5mi of track is vulnerable to inundation in future SLR, as identified in Marin Shoreline Sea Level Rise Vulnerability Assessment (BayWAVE, 2017). SMART has identified opportunities along SR-37 to align rail infrastructure with Figure 14 Novato City Boundary
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 5 the highway between Novato and Sears Point, according to SR 37 PEL Study (Caltrans, 2022); extending SMART along the SR 37 corridor will require SMART to address known flooding and sea level rise vulnerabilities.
- The Novato Creek Flood Control Project was completed in 2006, and the Novato-Hamilton levee system is the only FEMA-accredited system in Marin, but extensive damage to the levees and stormwater pumping systems was experienced in 2014 and 2017 flood events. (Marin LHMP) - Novato OLU Case Study in Marin County SLR Adaptation Framework (2019) calls out low-lying Highway 37 and rail lines and the Bel Marin Keys neighborhood as vulnerable. Eroding marshlands may cause issue because they protect the bayside of the levees.
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6.1.5 City of San Rafael
The City of San Rafael is situated on San Rafael Bay, part of the San Francisco Bay. Approximately 60,000 people reside in the city, which contains wetlands and rivers (Gallinas Creek, South Fork Gallinas Creek, and San Rafael Creek) that border or cross important infrastructure. US-101 and I-580 converge in San Rafael, and this interchange has been identified as a critical asset in previous studies (discussed below) due to it being a lowlying asset susceptible to flooding and a key connection point for regional traffic.
Asset
Airports Smith Ranch
Golden Gate Transit
Stops 55
Golden Gate Ferry
Terminals 0
Marin Transit Stops 117
SMART Stations 2
Caltrans
Maintenance
Facilities
-San Rafael Landscape
Storage
Park and Ride 5
Transit Hubs 1
State Highway
Bridges 21
Road Tunnels 0
Bikeways (Existing
and Proposed) 119 miles
HOV Lanes 22 miles
Trails 57 miles
Roadways 540 miles
Key focus areas, highlighting vulnerable communities or assets:
- TAM is leading project development for the US-101/I-580 interchange, which has been identified as a critical regional transportation asset vulnerable to climate hazards in the BARC Raising the Bar on Regional Resilience report, ART Bay Area (BCDC, 2020), and other studies. Though sections are elevated, many ramps and feeder roads could flood and impede travel through the city and county, and they become vulnerable to inundation by 12” (1.0ft or 0.3m) SLR (ART Bay Area, BCDC, 2020). - The Canal District is exposed to flooding and sea level rise from the canal and bay and has been identified as a socially vulnerable neighborhood in the BARC Raising the Bar on Regional Resilience report. The Gerstle Park/Bret Harte neighborhood and Montecito/Happy Valley neighborhood are also exposed to flooding, as identified in the BARC Raising the Bar on Regional Resilience report. Portions of downtown San Rafael currently experience flooding in extreme rainfall plus high tide events. - The SMART train may experience flood issues in San Rafael along mile posts 15.9-16.9 (San Rafael/Santa Venetia) and 19.8-20.9 (Central San Rafael). The San Rafael Transit Center was identified as the only SMART stop vulnerable to tidal flooding at 60” (5ft or 1.5m) SLR. Identified in Marin Shoreline Sea Level Rise Vulnerability Assessment (BayWAVE, 2017).
Figure 15 San Rafael City Boundary
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 7 - The Golden Gate Bridge, Highway and Transportation District (GGBHTD) headquarters and depot, multiple yacht harbors, and parts of the Bay Trail in San Rafael are vulnerable to inundation under 10” (0.8ft or 0.25m) SLR, as identified in the Marin Shoreline Sea level Rise Vulnerability Assessment (BayWAVE, 2017).
- The San Rafael Airport and Loch Lomond Marina were also identified in the Marin Shoreline Sea Level Rise Vulnerability Assessment as vulnerable to medium-term SLR, experience inundation in 20” (1.7ft or 0.5m) SLR (BayWAVE, 2017).
- The San Francisco Bay Trail and Water Trail are vulnerable to flood under 12” (1.0ft or 0.3m) SLR (ART Bay Area, BCDC, 2020).
- The Irwin Street Bridge crossing San Rafael Creek/Canal, which was recently replaced and connects northbound vehicles from US-101 to downtown San Rafael currently has minimal freeboard during high tide events.
- The San Rafael Transit Center is vulnerable to flooding from extreme precipitation, existing drainage capacity and proximity to the tidally influenced sections of San Rafael Creek/Canal. This is a key transit hub for the region, including multiple bus stops and the SMART downtown San Rafael station. It is the highest ridership station in the North Bay. Note that FEIR has been completed, and design is underway. - Key connector roads in San Rafael that are known to be vulnerable to flooding and sea level rise due to elevation, existing drainage infrastructure, and proximity to creeks and the San Francisco Bay include N.
San Pedro Rd., Point San Pedro Rd., Irwin St., Grand Ave., Second St., Lincoln Ave., Anderson Dr., Francisco Blvd. E., Francisco Blvd. W., and Bellam Blvd.
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6.1.6 City of Sausalito
The City of Sausalito is located along the coastline of San Francisco Bay into Richardson Bay in southern Marin.
The Sausalito Ferry Terminal and the main downtown thoroughfare, Bridgeway, are key infrastructure assets that connect the city to the region. US-101 forms the western border of Sausalito, bypassing the downtown area.
Asset
Airports 0
Golden Gate Transit
Stops 1
Golden Gate Ferry
Terminals 20
Marin Transit Stops 14
SMART Stations 0
Caltrans Maintenance
Facilities 0
Park and Ride 1
Transit Hubs 1
State Highway
Bridges 5
Road Tunnels Waldo Tunnel
Bikeways (Existing
and Proposed) 11 miles
HOV Lanes 0 miles
Trails 16 miles
Roadways 98 miles
Key focus areas, highlighting vulnerable communities or assets:
- The San Francisco Bay Trail and Water Trail are vulnerable to flood under 12” (1ft or 0.3m) SLR (Richardson Bay ART).
- The City of Sausalito is aware of flooding, land subsidence and associated impacts to infrastructure along Gate 5 Road that will only increase with further SLR. - Bridgeway is the main connector road through Sausalito that provides a vital ingress/egress route; this roadway is vulnerable to flooding due to elevation, existing drainage infrastructure, multiple creek crossings, and proximity to Richardson Bay. On/offramps to US-101 as well as N Bridge Blvd on the north end of Sausalito are known to be vulnerable to flooding for many of these same reasons. - The Sausalito Ferry Plaza and several waterfront marinas are also known to be vulnerable to future flooding as a result of sea level rise.
- Stormwater pump stations are also known to be vulnerable to coastal flooding in Sausalito due to elevation and proximity to Richardson Bay.
- Mill Valley to Sausalito Path and the North-South Greenway Path contain the highest usage of Marin’s Active Transportation facilities.
- Infrastructure and access to the Marinship and Floating Homes Community.
Figure 16 Sausalito City Boundary
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6.1.7 Town of Corte Madera
The Town of Corte Madera is located on San Francisco Bay in central Marin County, along the US-101 Corridor on the San Francisco Bay. Approximately 10,000 people live in this low-lying coastal town. Historically, much of this area was marshland, which leaves most lower elevation residential and commercial areas in the Town vulnerable to coastal flooding.
Asset
Airports 0
Golden Gate Transit
Stops 2
Golden Gate Ferry
Terminals 0
Marin Transit Stops 32
SMART Stations 0
Caltrans Maintenance
Facilities 0
Park and Ride 1
Transit Hubs 0
State Highway Bridges 3
Road Tunnels 0
Bikeways (Existing and
Proposed) 39 miles
HOV Lanes 8 miles
Trails 12 miles
Roadways 123 miles
Key focus areas, highlighting vulnerable communities or assets:
- Wornum Drive Bridge (US-101 PM 8.02) and Tamalpais Drive Overcrossing (US-101 PM 7.37) may be exposed to scour starting in 20” (1.6ft or 0.5m) SLR and may require protection measures. Identified in Caltrans D4 Vulnerability Assessment.
- US-101 through downtown Corte Madera, extending north outside of city boundaries, has been identified as a regional “hot spot” in Bay Adapt Regional Strategy, using data from ART Bay Area Regional Sea Level Rise Vulnerability and Adaptation Study with 108” (9.0ft or 2.7m) SLR. US-101 has been identified as vulnerable in the Marin County SLR Adaptation Framework (2019) and BayWAVE (2017).
- Lucky Drive floods during present-day king tide events and is also susceptible to riverine flooding from Corte Madera Creek. This short corridor represents an essential connection between Corte Madera, Larkspur, Kentfield, and other Central Marin communities to US-101 (Corte Madera Climate Adaptation Assessment, 2021) (BayWAVE, 2017).
- Paradise Drive connects Tiburon to the County and US-101, and it is part of the Bay Trail. Parts of the road are vulnerable to flood under 66” (5.5ft or 1.7m) SLR, though may experience inundation during storm events under less SLR (Corte Madera Climate Adaptation Assessment, 2021).
Figure 17 Corte Madera City Boundary
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 10 - SMART and GGBHTD corridors through Corte Madera Marsh sit on elevated berms which protect parts of Corte Madera from tidal flooding. The Corte Madera Climate Adaptation Assessment has identified the marshland area for potential integrated adaptation strategies (2021). - Casa Buena Drive floods during extreme precipitation events, and as a key connector to Tamalpais Drive for residents and businesses, it’s a key vulnerable asset in Corte Madera (Corte Madera Climate Adaptation Assessment, 2021).
- Mill Valley to Sausalito Path and the North-South Greenway Path contain the highest usage of Marin’s Active Transportation facilities.
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6.1.8 Town of Fairfax
The Town of Fairfax sits over 100ft above sea level in inland Marin. Residents rely on the road network to access other communities in Marin and the greater Bay Area. Though none of the infrastructure in the town is exposed to coastal hazards, key connector routes may be vulnerable to sea level rise. Also Fairfax Creek, San Anselmo Creek, and their tributaries run through the town, which may expose the town to riverine flooding.
Asset
Airports 0
Golden Gate Transit Stops 0
Golden Gate Ferry
Terminals 0
Marin Transit Stops 15
SMART Stations 0
Caltrans Maintenance
Facilities 0
Park and Ride 0
Transit Hubs 0
State Highway Bridges 0
Road Tunnels 0
Bikeways (Existing and
Proposed) 18 miles
HOV Lanes 6 miles
Trails 12 miles
Roadways 71 miles
Key focus areas, highlighting vulnerable communities or assets:
- No assets exposed to coastal hazards, but riverine flood has caused damage in the past, including to major roads (MCM LHMP).
- Key corridors that connect Fairfax to the region may be impacted by sea level rise. See San Rafael, Larkspur, and Corte Madera sections for more information on these routes. See the following plot for network link volumes, noting the significant volume from the coast inland to Fairfax.
Figure 18 Fairfax City Boundary
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6.1.9 Town of Ross
The town of Ross is a small, inland community of roughly 2,000 residents. It is located along the Corte Madera Creek, upstream of Larkspur. It is connected to nearby communities via Sir Francis Drake Boulevard, a major corridor that connects to US-101. None of the infrastructure in Ross is exposed to coastal hazards although the tidal influence from the San Francisco Bay is expected to extend upstream in Corte Madera Creek as a result of future sea level rise which could worsen the existing riverine flood issues along this creek during future extreme rainfall and high tide events.
Asset
Airports 0
Golden Gate Transit
Stops 0
Golden Gate Ferry
Terminals 0
Marin Transit Stops 4
SMART Stations 0
Caltrans Maintenance
Facilities 0
Park and Ride 0
Transit Hubs 0
State Highway Bridges 0
Road Tunnels 0
Bikeways (Existing and
Proposed) 5 miles
HOV Lanes 0 miles
Trails 2 miles
Roadways 44 miles
Key focus areas, highlighting vulnerable communities or assets:
- No assets exposed to coastal hazards, but riverine flood has caused damage in the past, including to major roads (MCM LHMP).
- Key corridors that connect Ross to the region may be impacted by sea level rise. See San Rafael, Larkspur, and Corte Madera for more information. See the following plot for network link volumes, noting the significant volume from the coast inland to Ross (due south of where it says ‘San Anselmo’ in the image).
Figure 20 Ross City Boundary
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6.1.10 Town of San Anselmo
The Town of San Anselmo sits about 50ft above sea level in inland Marin. Residents rely on the road network to access other communities in Marin and the greater Bay Area, though none of the infrastructure in the town is exposed to coastal hazards like sea level rise. San Anselmo Creek and its tributaries run through the town, which expose the town to riverine flooding. The tidal influence from the San Francisco Bay is expected to extend upstream in Corte Madera Creek as a result of future sea level rise which could worsen the existing riverine flood issues in San Anselmo during future extreme rainfall and high tide events.
Asset
Airports 0
Golden Gate Transit
Stops 3
Golden Gate Ferry
Terminals 0
Marin Transit Stops 20
SMART Stations 0
Caltrans Maintenance
Facilities 0
Park and Ride 0
Transit Hubs 1
State Highway Bridges 0
Road Tunnels 0
Bikeways (Existing and
Proposed) 25 miles
HOV Lanes 0 miles
Trails 4 miles
Roadways 108 miles
Key focus areas, highlighting vulnerable communities or assets:
- No assets exposed to coastal hazards, but riverine flood has caused damage in the past, including to major roads (MCM LHMP).
- Key corridors that connect San Anselmo to the region may be impacted by sea level rise. See San Rafael, Larkspur, and Corte Madera for more information. See the following plot for network link volumes, noting the significant volume from the coast inland to San Anselmo (located at the intersection west of San Rafael).
Figure 22 San Anselmo City Boundary
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6.1.11 Town of Tiburon
The Town of Tiburon comprises a peninsula that extends from main Marin into the San Francisco Bay. Tiburon Boulevard (CA-131), which connects the town (and adjacent Belvedere) to the mainland, is a key transportation asset exposed to coastal hazards like sea level rise.
Asset
Airports 0
Golden Gate Transit Stops 0
Golden Gate Ferry Terminals 2
Marin Transit Stops 23
SMART Stations 0
Caltrans Maintenance
Facilities 0
Park and Ride 1
Transit Hubs 0
State Highway Bridges 0
Road Tunnels 0
Bikeways (Existing and
Proposed) 13 miles
HOV Lanes 0 miles
Trails 45 miles
Roadways 112 miles
Key focus areas, highlighting vulnerable communities or assets:
- Ferry landings in Tiburon have been identified as vulnerable to near-term SLR in the Marin Shoreline Sea Level Rise Vulnerability Assessment (BayWAVE, 2017). - Paradise Drive connects Tiburon to the County and US-101, and it is part of the Bay Trail. Parts of the road are vulnerable to flood under 66” (5.5ft or 1.7m) SLR, though may experience inundation during storm events under less SLR (Corte Madera Climate Adaptation Assessment).
Figure 24 Tiburon City Boundary
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6.1.12 Unincorporated Communities
Unincorporated communities in the County of Marin include Greenbrae, Kentfield, Marin City, Bolinas, Dillon Beach, Forest Knolls, Inverness, Lagunitas, Marshall, Nicasio, Olema, Point Reyes, San Geronimo, Stinson Beach, and Tomales.7
Asset
Airports Gnoss Field
Golden Gate Transit Stops 18
Golden Gate Ferry Terminals 1
Marin Transit Stops 136
SMART Stations 0
Caltrans Maintenance Facilities
- Manzanita Maintenance Station
- Point Reyes Maintenance Station
-San Rafael Paint Shop
Park and Ride 5
Transit Hubs 6
State Highway Bridges 32
Road Tunnels 4
7 Marin Communities - County of Marin (marincounty.org) Figure 25 Unincorporated Marin County Boundary
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| v1 | August 16, 2023 | Arup US, Inc. Plan Review Memo Page 19 Bikeways (Existing and Proposed) 224 miles
HOV Lanes 7 miles
Trails 683 miles
Roadways 1,461 miles
Key focus areas, highlighting vulnerable communities or assets:
- The Manzanita Park & Ride, Shoreline Highway (Almonte) and US-101 (Strawberry) already experience flooding at high tides, which is expected to worsen under SLR (Marin Shoreline SLR Vulnerability Assessment, BayWAVE, 2017) (C-SMART, 2018) (ART Richardson Local Assessment, BCDC, 2020) (TAM Annual Report, 2022).
- SR-37 – See details in ‘City of Novato’ section.
- Shoreline Highway (SR-1) – This critical asset already experiences flooding during present-day storms, and portions of it are vulnerable to inundation under future 10” (0.8ft or 0.25m) SLR conditions. It connects most of the communities in western Marin to the rest of the county and the region. Particularly exposed sections can be found in Bolinas, Stinson Beach, and Point Reyes Station (C-SMART, 2018). - Stinson Beach – Low-lying parts of Stinson Beach are located in FEMA VE zones, which is a 100-yr flood zone exposed to tsunamis and/or wave action (MCM LHMP). A key corridor, Shoreline Highway (SR-1) is the only access road to the community, and it is vulnerable to inundation during storm events with as little as 10” (0.8ft or 0.25m) SLR (C-SMART, 2018). - Santa Venetia – flat, low-lying terrain in this community leads to drainage challenges, especially during high tides. The community relies on a system of pumps and levees to protect infrastructure and buildings (MCM LHMP). An ongoing project to replace wooden structure part of the levees will improve flood protection in the area (Santa Venetia Floodwall Project, 2023). - Kentfield – Lucky Drive floods during present-day king tide events and is also susceptible to riverine flooding from Corte Madera Creek. This short corridor represents an essential connection between Corte Madera, Larkspur, Kentfield, and other Central Marin communities to US-101 (Corte Madera Climate Adaptation Assessment, 2021) (BayWAVE, 2017) (Corte Madera Creek Flood Risk Management Project, 2020).
- Muir Beach – Shoreline Highway (SR-1) is vulnerable to inundation under 80” (6.7ft or 2.0m) SLR, according to C-SMART (2018). The community also relies on the vulnerable US-101 / SR-1 Manzanita Interchange to connect to the county and region, particularly to the south. - Inverness – Sir Francis Drake Boulevard has present-day risk to flooding during storm events, which are expected to worsen with climate change. Living shoreline solutions are being explored for this community and others along Tomales Bay (Tomales Bay Living Shoreline Feasibility Study, 2022). - Marin City – This Priority Development Area on Richardson Bay is exposed to sea level rise and flooding along the coast, particularly US-101 which connects the region and Donahue Street which is the only road in and out of the community (ART Richardson Local Assessment, BCDC, 2020). The Marin City population has been identified as socially vulnerable, discussed in Resilient by Design Bay Area Challenge report for Permaculture + Social Equity Team (P+SET) (2018). As identified by the community, local flooding locations, which have been inundated in previous storms or experienced drainage issue from sediment and debris, include Cole Drive west of US-101, at the foot of Olio St. and Waldo Ct., foothill of Burgess Ct., and the intersections of US-101, Donahue St., and Drake Avenue (Marin City Drainage Study, 2018).
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Attachment C
TAM Sea Level Rise Adaptation Planning for Marin County’s Transportation System Task 3 – Draft Vulnerability Focus Areas
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Bel Marin Keys
Bolinas
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Belvedere/Tiburon Corte Madera
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Hamilton
Wetlands
Inverness
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Kentfield Larkspur
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Marin City Manzanita/Tam
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Mill Valley Novato - Downtown
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FEMA Floodplain depicted in lime green.
*Novato – West is iden�fied as a Focus Area due to
the results of the FEMA Floodplains analysis which can
be viewed on the following page.
Novato -
West
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San Rafael Santa Venitia
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Sausalito Stinson Beach
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SR 37/US 101
Terra Linda
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Item #: 1.1
STAFF REPORT
TOWN OF SAN ANSELMO Item #: 1.1
MEETING DATE: February 27, 2024
AGENDA TITLE: Approval of the Draft Minutes of the Regular Town Council Meeting of the February 13, 2024
FROM: Serge Avila, Town Clerk
RECOMMENDATION: For Council to consider the approval of the Draft Minutes of the Regular Town Council meeting of February 13, 2024.
ATTACHMENT:
Attachment 1- February 13, 2024 Draft Minutes
154
1 San Anselmo Council Minutes
Regular Meeting
Town Council Chambers and via Zoom
Tuesday, February 13, 2024
Call to Order: Optional Pledge of Allegiance
COUNCILMEMBERS PRESENT: Steve Burdo
Eileen Burke, Mayor
Brian Colbert
Tarrell Kullaway
Alexis Fineman
STAFF MEMBERS PRESENT: Dave Donery, Town Manager
Megan Acevedo, Town Attorney
Serge Avila, Town Clerk
Dannielle Mauk, Recreation Director
Linda Kenton, Town Librarian
Mattie O’Grady, Recreation Program Manager
Sean Condry, Public Works Director
Sean Youra, Climate Action Coordinator
Mayor Burke stated she would like to move item #2.2 to a future agenda.
M/s, Burdo/Kullaway Motion to continue item #2.2 to a future agenda.
AYES: Burdo, Colbert, Fineman, Vice Mayor Kullaway, Mayor Burke
Open Time for Public Expression
Ross discussed a recent article in the Independent Journal about a committee urging residents to vote “No” on Measure F. He cited the donors and noted there was no Counter Argument to the measure. There should be a forum for public debate on this issue.
Michelle complained about power outages and the increase in PG&E rates.
Ms. April Hughes, member of the Racial Equity Committee, discussed the Eviction Notice sent to the Fairfax/San Anselmo Children’s Center.
Mr. Guy Meyer talked about plans for Reimagine Creek Park and asked the Town to be explicit and honest in its promotional material.
Council requests for future agenda items; Committee liaison reports; questions and comments to staff; miscellaneous items
Councilmember Burdo reported he attended the Central Marin Police Authority Board of Directors meeting; the Town’s Flood Committee meeting; noted the Flood Zone 9 Board does not recognize alternates; attended the Chinese Lunar New Year’s Celebration; he asked the Council to discuss making a pledge, followed by a contribution, in support of the Fairfax/San Anselmo Children’s Center. The Council agreed to this request.
Councilmember Colbert reported he attended the Marin County Council of Mayors and 155
2 Councilmembers (MCCMC) meeting; the Transportation Authority of Marin (TAM) meeting; the State Route 37 Policy Committee meeting; the Marin Economic Forum- Forecasting the Future.
Vice Mayor Kullaway reported she attended the TAM focus group regarding the Countywide Transportation Plan; the Pine Street Clinic’s Lunar New Year’s Celebration; the General Plan Update Committee meeting.
Councilmember Fineman reported she attended the Conservation League Climate Action Working Group meeting; met with the County Sustainability Team; there was a Marin Wildfire Prevention Authority (MWPA) field trip regarding the Greater Ross Valley Shaded Fuel Break Project; she asked the Council to form an ad hoc committee to look at the options to the “allelectric upon new construction standard”. The Council agreed to this request. Mayor Burke selected herself and Councilmember Fineman to serving on this ad hoc committee.
Mayor Burke reported she attended the Town’s Flood Committee meeting; attended one of the events in celebration of the 100-year anniversary of St. Anselm’s School; attended the Chinese New Year’s Eve Celebration.
Town Manager Donery stated there will be representatives from PG&E at the next meeting. He thanked the Public Works Department crew for its rapid response during the storms.
Town Librarian Kenton discussed how storms and outages affect the operations of the Library.
1. Consent Agenda
1.1 Approve the Draft Minutes January 23, 2024
1.2 Fiscal Year 2022/23 Audited Annual Financial Report
1.3 Special Event Application- Teen Battle of the Band 2024
1.4 Quarterly Treasurer’s Investment Report, December 2023
1.5 Special Event Application- Chamber of Commerce’s Sip n’ Stroll Fundraiser 2024
1.6 Approve a Resolution of Acceptance for the Upper Hawthorne Canyon Property in San Anselmo and Finding the Action Categorically Exempt from CEQA under CEQA Guidelines Section 15061(b)(3)
Mayor Burke opened the meeting to public comments
Johnathon discussed item #1.6 and the collaborative efforts.
Mayor Burke closed the meeting to public comments.
Councilmember Colbert thanked Finance Director Zuba on his handling of the Town finances.
Mayor Burke stated she would like to pull item #1.6 for discussion.
M/s, Burdo/Colbert, Motion to approve items #1.2 through #1.5 AYES: Burdo, Colbert, Fineman, Vice Mayor Kullaway, Mayor Burke 156
3 M/s, Burdo/Fineman, Motion to approve item #1.1.
AYES: Burdo, Colbert, Fineman, Mayor Burke
ABSTAIN: Vice Mayor Kullaway
1.6 Approve a Resolution of Acceptance for the Upper Hawthorne Canyon Property in San Anselmo and Finding the Action Categorically Exempt from CEQA under CEQA Guidelines Section 15061(b)(3)
Mayor Burke discussed how long these projects take and how difficult they are to implement.
Councilmembers Burdo gave a “shout out” to Johnathon and the Open Space Committee for their time and energy.
Councilmember Fineman stated she looks forward to hearing about the maintenance plan from the Open Space Committee.
M/s, Burdo/Colbert, Motion to approve items #1.6. Approving Resolution No. 2024-4526.
AYES: Burdo, Colbert, Fineman, Vice Mayor Kullaway, Mayor Burke Business Items
2.1 Consider the Approval of the Traffic Calming Program and Funds from the Active Transportation Funding
Public Works Director Condry presented staff report. Staff answered questions from the Council regarding the cost of installing the two speed humps on San Anselmo Avenue; if there are opportunities to incorporate more speed hump in the Annual Streets Program; if a speed survey is required before adding speed humps; if the traffic calming guidelines that include education and enforcement before engineering are being used; how the program will be marketed and prioritized; restrictions for installing speed humps; if other measures such as signage are a part of installing the speed humps.
Mayor Burke opened the meeting to public comments.
There were no comments.
Mayor Burke closed the meeting to public comments.
Councilmember Burdo supported the program and stated installation could be triaged based on need and safety.
Councilmember Colbert stated this program could be a model for other communities.
Councilmember Fineman stated she trusts staff to identify the areas of need. These funds are intended to be used on streets that are not a part of the Capital Improvements Program.
Vice Mayor Kullaway proposed an RFP process for neighborhoods that want speed humps.
She would like to see a more proactive as opposed to a reactive process.
Mayor Burke stated this should be considered during any paving project. She likes the idea of citizen input but she did not want this to become a popularity contest. 157
4 M/s, Fineman/Burdo, Motion to approve the Traffic Calming Program and Funds from the Active Transportation Funding.
AYES: Burdo, Colbert, Fineman, Vice Mayor Kullaway, Mayor Burke
2.2 Receive a Presentation on the San Anselmo Volunteer Effort (S.A.V.E.) Program Mayor Burke stated this item has been continued to a future agenda.
2.3 Consideration of Special Event Application- Live on the Avenue 2024 Recreation Program Manager O’Grady presented the staff report and a PowerPoint presentation. Staff answered questions from the Council regarding if there will be selection criteria in terms of the permitting process; if a full-time staff person for this event has been considered; which stage will be used for the Battle of the Bands WINNER; how the movies for Movie Nights are picked and what is involved with getting the rights; if the increase in cost is mainly due to security; why they would need to pay for Central Marin Police Authority Community Services Officer; if there will be music in the new area; if donated funds could be earmarked for a specific part of the event; the DJ in the Kid’s Zone; would a merchant need a permit to hold a separate activity; how businesses not on the avenue can get involved; how the permitting process would work along with any appeal process; will this process come before the Council.
Mayor Burke opened the meeting to public comments.
Nicole stated she looks forward to participating in the event.
Ms. Kelsey Fernandez discussed the “Raising the Bar Program” and the reduction of underaged substance use as a goal.
Mayor Burke closed the meeting to public comments.
Councilmember Burdo stated $38,000 is a great deal for this type of event. He thanked the donors.
Councilmember Colbert stated San Anselmo sets the pace for community vitality in Northern California.
Mayor Burke stated this event ends relatively early in the evening and do not become “drunk fests”. She preferred the staffing proposal that includes the Code Enforcement Officer and the Public Works Crew member as opposed to. a security company. She would like some type of acknowledgement for the fundraisers.
M/s, Burdo/Kullaway, Motion to approve the Special Event Application for Live on the Avenue 2024.
AYES: Burdo, Colbert, Fineman, Vice Mayor Kullaway, Mayor Burke M/s, Burdo/Kullaway, Motion to approve the closing of San Anselmo Avenue Friday and Saturday evenings, July 5, 2024 through September 28, 2024, from 4:30 p.m. to 9:30 p.m., and the street closures to include San Anselmo Avenue from Tunstead to Tamalpais, and San Anselmo Avenue from Pine to Woodland, and to approve the proposed budget for logistic and event expenses.
AYES: Burdo, Colbert, Fineman, Vice Mayor Kullaway, Mayor Burke 158
5 The Council thanked the Recreation Department for the great work! The Council took a break at 8:45 p.m.
The Council reconvened in the Council Chambers at 8:56 p.m.
2.4 Resolution Adopting a Fleet Zero-Emissions Vehicle Policy Climate Coordinator Youra presented the staff report and a PowerPoint presentation. Staff answered questions from the Council regarding whether staff works with a consultant when purchase a single vehicle or fleet of vehicles; the Life Cycle Analysis and the 20% cost differential threshold with respect to leasing; if the 20% includes upgrading of the infrastructure; a shared fleet; regulations regarding disposals; if staff has an idea of how long it would take to become completely electric.
Mayor Burke opened the meeting to public comments.
Ms. Sue Saunders, Chair of the Climate Action Commission, stated the language should be changed to prohibit the Town from purchasing new gas vehicles.
Kathleen stated this policy has been a long time coming. She discussed the availability of rebates and credits.
Mayor Burke closed the meeting to public comments.
Councilmember Burdo supports the policy. Purchase of a gas vehicle should be a last resort.
Councilmember Colbert supports the policy. The Climate Action Commission could make revisions in the future.
Vice Mayor Kullaway supports the policy.
Councilmember Fineman stated the emphasis should be on the vehicles that are most heavily used. The purchase of any new gas or diesel vehicle should be approved by the Council.
Mayor Burke stated they are making progress. She would not support a prohibition on purchasing new gas vehicles since a new vehicle could be more efficient than a used vehicle.
She would like to give flexibility to the Fleet Manager. She supports the policy.
M/s, Burdo/Fineman, Motion to adopt Resolution No. 2024-4527 Adopting a Fleet ZeroEmissions Vehicle Policy with the addition per Councilmember Fineman’s suggestion that any gas or diesel vehicle purchase would come before the Council for approval.
AYES: Burdo, Colbert, Fineman, Vice Mayor Kullaway
NOES: Mayor Burke
2.5 Council to approve the installation of Nalo Xboxes at Town Facilities Recreation Director Mauk presented the staff report. Staff answered questions from the Council regarding whether staff could create a map indicating the box locations; if other jurisdictions have done this type of installation; if staff has considered a Pilot Program with a life span for review; if the goal is access.
Mayor Burke opened the meeting to public comments.
159
6 Ms. Anita Renzeti, representing OD Free Marin, supported the proposal and thanked Recreation Director Mauk for her leadership. Her organization is willing to help in any way.
Ms. Lisa Graham supported the proposal and stated “Preparedness Pays Off”.
Mayor Burke closed the meeting to public comments.
M/s, Colbert/Burdo, Motion to approve the installation of Nalo Xboxes at Town Facilities AYES: Burdo, Colbert, Fineman, Vice Mayor Kullaway, Mayor Burke
2.6 For the Council to Review the List of Town Council Committee Assignments and Make Appointments for 2024
Town Clerk Avila presented the staff report. Staff answered questions regarding whether Committee #5 and #9 were combined; how Committee #8 differs from #15; the Marin Wildfire Prevention Authority (MWPA) alternate position; if they could appoint two alternates to the Ross Valley Fire Board.
Mayor Burke opened the meeting to public comments.
There were no comments.
Mayor Burke closed the meeting to public comments.
The Council discussed the assignments and the following changes were made: 1) Mayor Burke will be on the Reimagine Creek Park Community Advisory Committee; 2) Vice Mayor Kullaway replaced Councilmember Fineman on the MCCMC Legislative Committee; 3) Public Works Director Condry replaced Councilmember Burdo on MERA; 4) Mayor Burke replaced Councilmember Colbert on the Ross Valley School District Committee; 5) Councilmember Burdo replaced Councilmember Colbert on the JEPA with Councilmember Colbert as the alternate; 6) Mayor Burke replaced Councilmember Colbert on the Safe Routes to Schools Task Force with Councilmember Colbert as the alternate; 7) Mayor Burke will be the second alternate on the Ross Valley Fire Board; 8) Vice Mayor Kullaway will be the alternate to the ABAG General Assembly.
The meeting was adjourned 10:48 p.m.
Respectfully submitted,
Toni DeFrancis,
Recording Secretary
160
Item #: 1.2
STAFF REPORT
TOWN OF SAN ANSELMO Item #:1.2
MEETING DATE: February 27, 2024
AGENDA TITLE: Publicly Available Pay Schedule
FROM: Jeff Zuba, Finance & Admin Services Director
RECOMMENDATION: That the Town Council consider approving the attached resolution adopting a Publicly Available Pay Schedule in accordance with California Public Employees Retirement Systems (CalPERS) regulations.
BACKGROUND
In 2011, Cal PERS adopted regulations setting forth the required elements necessary to meet the definition of a publicly available pay schedule. The required elements are as follows:
(1) Has been duly approved and adopted by the employer's governing body in accordance with requirements of applicable public meetings laws; (2) Identifies the position title for every employee position; (3) Shows the pay rate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
(4) Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually; (5) Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer's internet website;
(6) Indicates an effective date and date of any revisions; (7) Is retained by the employer and available for public inspection for not less than five years; and
(8) Does not reference another document in lieu of disclosing the pay rate.
The information in the attached salary schedule (attachment 2) is currently available in the Adopted Budget, the SEIU contract, and various Town Resolutions. However, CalPERS regulations require that all information be included in one document. 161
Item #: 1.2
FISCAL IMPACT
There would be no direct fiscal impact on the Town to approve this item.
CEQA AND CLIMATE ACTION PLAN CONSISTENCY
The Council’s discussion and acceptance of this item is not a “project” under the California Environmental Quality Act, because it does not involve an activity which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065).
ATTACHMENT
Attachment 1 – Resolution Approving a Publicly Available Pay Schedule Attachment 2 – Publicly Available Pay Schedule
162
ITEM 1.2 – ATTACHMENT 1
ITEM 1.2 – ATTACHMENT 1
TOWN OF SAN ANSELMO
RESOLUTION NO. _____
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO
APPROVING A PUBLICLY AVAILABLE PAY SCHEDULE
WHEREAS, the governing body of the Town of San Anselmo has the authority to implement Government Code Section 20636 (b) (1);
WHEREAS, the governing body of the Town of San Anselmo has adopted salary schedules for all Town positions;
WHEREAS, one of the requirements for Government Code Section 20636 (b) (1) is the adoption by the governing body of the Town of San Anselmo of a Publicly Available Pay Schedule; NOW, THEREFORE, BE IT RESOLVED that the governing body of the Town of San Anselmo adopts the attached Publicly Available Pay Schedule for the 2023-2024 fiscal year, I hereby certify that the foregoing resolution was passed and adopted by the San Anselmo Town Council on the 27th day of February 2024, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
Eileen Burke, Mayor
ATTEST:
________________________________
Serge Avila, Town Clerk
163
Town of San Anselmo
Salary Schedule July 1, 2023
ITEM 1.2 - ATTACHMENT 2
Classification Title Monthly Monthly Monthly Monthly Monthly Step A Step B Step C Step D Step E
SEIU postions
Administrative Services Assistant I $4,831 $5,073 $5,324 $5,591 $5,873 Administrative Services Assistant II $5,261 $5,524 $5,800 $6,089 $6,393 Administrative/Permit Services Technician $5,986 $6,285 $6,599 $6,929 $7,275 Assistant Civil Engineer $7,255 $7,617 $7,999 $8,399 $8,819 Assistant Planner $6,772 $7,110 $7,467 $7,839 $8,231
Associate Planner $7,451 $7,821 $8,213 $8,623 $9,055
Building Inspector $7,750 $8,137 $8,543 $8,972 $9,421
Child Care Instructor $3,665 $3,849 $4,041 $4,242 $4,454 Groundskeeper Trainee $2,767
Lead Library Assistant $4,871 $5,114 $5,370 $5,639 $5,921 Librarian I $5,822 $6,114 $6,419 $6,740 $7,078
Librarian II $6,520 $6,845 $7,186 $7,545 $7,922
Library Assistant $4,530 $4,756 $4,994 $5,244 $5,505
Library Technician $5,164 $5,425 $5,694 $5,977 $6,277
Maintenance Supervisor $6,933 $7,278 $7,643 $8,026 $8,426 Maintenance Worker I $4,862 $5,105 $5,362 $5,629 $5,913 Maintenance Worker II $5,355 $5,620 $5,902 $6,197 $6,507 Planning Technician $6,143 $6,450 $6,773 $7,111 $7,468
Project Coordinator $6,772 $7,110 $7,467 $7,839 $8,231
Recreation Coordinator I $4,831 $5,073 $5,324 $5,591 $5,873 Recreation Coordinator II $5,261 $5,524 $5,800 $6,089 $6,393 Recreation Coordinator III $5,787 $6,077 $6,378 $6,698 $7,036 Recreation Program Leader $4,031 $4,231 $4,443 $4,665 $4,899 Recreation Supervisor $6,315 $6,633 $6,964 $7,311 $7,678 Recreation Senior Supervisor $6,947 $7,296 $7,660 $8,042 $8,446 Senior Building Inspector $8,122 $8,528 $8,955 $9,403 $9,873 Senior Maintenance Worker $5,778 $6,066 $6,371 $6,690 $7,023 Senior Planner $8,197 $8,607 $9,035 $9,488 $9,963
Monthly
Town Council $300
Management & Mid-Management Salaries Monthly Monthly Monthly Monthly Monthly Step A Step B Step C Step D Step E
Assistant Public Works Director $10,537 $11,092 $11,676 $12,290 $12,937 Building Official $10,537 $11,092 $11,676 $12,290 $12,937 Community Engagement Coordinator $7,255 $7,617 $7,998 $8,399 $8,819 Community Services Director $10,537 $11,092 $11,676 $12,290 $12,937 Finance & Administrative Services Director* $12,619 $13,283 $13,983 $14,720 $15,493 Planning Director $12,038 $12,673 $13,339 $14,042 $14,780 Public Works Director $13,604 $14,320 $15,073 $15,866 $16,701 Public Works Manager $9,109 $9,589 $10,094 $10,626 $11,185 Recreation Manager $7,578 $7,960 $8,357 $8,773 $9,214
Senior Accountant/Financial Supervisor $8,203 $8,614 $9,044 $9,495 $9,973 Senior Civil Engineer $9,109 $9,589 $10,094 $10,626 $11,185 Town Clerk/Municipal Information Officer $8,613 $9,045 $9,496 $9,971 $10,472 Town Librarian** $10,537 $11,092 $11,676 $12,290 $12,937 Town Manager $19,477
* Finance and Administrative Services Director and
Senior Accountant/Financial Supervisor receive an
additional 15% pay belong the salary listed for
responsibilities related to Ross Valley Fire Department. ** Town Librarian receives an additional 15% pay
beyond the salary listed for Assistant Town Manager
duties.
ITEM 1.2 - ATTACHMENT 2 164
Town of San Anselmo
Salary Schedule July 1, 2023
ITEM 1.2 - ATTACHMENT 2
Part Time Hourly Salaries
Hourly Rates
Clerical Assistant $15.50 - $21.42
Library Assistant (on call) $18.00 - $31.53
Library Pages $15.50 - $18.94
Librarian (on call) $28.00 - $44.45
Maintenance Worker $15.50 - $29.50
Professional Temp $20.00 - $112.36
Recreation Childcare Aide $15.50 - $22.28
Recreation Childcare Instructor $15.50 - $27.41
Recreation Facility/Equipment Assistant $15.50 - $24.76 Recreation Specialist $15.50 - $30.15
Sports Official/Coach $15.50 - $60.07
ITEM 1.2 - ATTACHMENT 2 165
Item #: 1.3
STAFF REPORT
TOWN OF SAN ANSELMO Item #:1.3
MEETING DATE: February 27, 2024
AGENDA TITLE: Revenue and Expenditure Reports, January 2024 FROM: Jeff Zuba, Finance & Admin Services Director
RECOMMENDATION: That Town Council consider approving the monthly year-todate Revenue and Expenditure Reports and corresponding activity for the period ending through January 31, 2024.
SUMMARY
Every reporting period end, the Town of San Anselmo presents to the Town Council its operations as shown on the Revenue and Expenditure reports for discussion and approval.
BACKGROUND
The Revenue and Expenditure reports are year-to-date summaries of revenues and expenditures from the Town’s financial system (‘Tyler Incode’) for both the current as well as the prior corresponding fiscal year. These reports include the General Fund’s operations given most of the Town-level operational activities are processed through the General Fund either directly or indirectly. This approval is to be obtained once a month within the fiscal year.
DISCUSSION/ANALYSIS
The revenue and expenditure data through January 31, 2024, is a compilation of all operating activity that is year-to-date for the current and prior fiscal year. These reports are sourced directly from the Town’s financial system, of which a corresponding analysis has been performed identifying the key trends the Town Council should take note of.
Revenues
Overall, through the January 2024 reporting period end, the Town’s General Fund revenue has increased its base relative to the prior year by $0.578M. As it is the beginning of the fiscal year the revenue numbers are low since most of the Town’s 166
Item #: 1.3
revenue is collected at specific times. corresponding either flat year-over-year or nets correspondingly to an immaterial change—all of which are within management’s expectations.
As shown above, the Town’s overall revenue base increased by $0.578M as its Property Taxes - The Town receives disbursements from the County of Marin for property taxes in December, April, and June. The increase compared to the prior period of $0.186M is due to a timing delay in the County of Marin issuing the 2022-2023 excess Education Revenue Augmentation Fund (ERAF) payment to the Town. This payment is normally received in August however it was received in October. That is outside of 60 days of year-end, so it was not recorded back into 2022-23. The remaining increase of $0.427M is due to the 5.5% growth in assessed and net taxable value the Town experienced in 2023-24. Sales Tax decreased by $0.050M compared to the prior period due to a decrease in consumer activity and the costs of goods. The Town receives disbursements monthly from the State for Sales Tax.
License & Permits decreased by $0.116M compared to the prior period due to declining construction activity around the Town and timing of business license collections.
Intergovernmental increased by $0.086M compared to the prior period due to timing of collections for the Prop 172 .5% sales tax and grants related to the Housing Element.
As far as the other revenue streams, these changes either decreased or remained relatively flat year-over-year resulting in an immaterial change.
Expenditures
Overall, through the January 2024 reporting period end, the Town’s General Fund expenditures have increased by $0.777M compared to the prior year. This is primarily from increases in compensation, outside services, debt service, and other expenditures.
All other activity is either flat year-over-year or nets correspondingly to an immaterial change—all of which are within management’s expectations.
Category JAN YTD FY24 JAN YTD FY23 $ Change % Change
Property Tax 9,186,951.78 8,570,437.10 616,514.68 7.19% Sales Tax 605,206.98 653,308.00 (48,101.02) -7.36%
Property Transfer Tax 52,495.83 55,095.69 (2,599.86) -4.72% Franchise Taxes 321,728.32 308,701.05 13,027.27 4.22%
Licenses & Permits 634,211.49 750,624.70 (116,413.21) -15.51% Fines 61,628.57 42,529.73 19,098.84 44.91%
Cash & Investment Interest 30,388.99 39,413.51 (9,024.52) -22.90% Intergovernmental 230,850.54 144,084.24 86,766.30 60.22% Other Fees 188,443.03 187,469.59 973.44 0.52%
Transfers In 192,189.17 173,867.86 18,321.31 10.54%
Total 11,504,094.70 10,925,531.47 578,563.23 5.30%
167
Item #: 1.3
As shown above, the Town’s expenditures base overall increased by $0.777M of which is driven by compensation, outside services, debt service, and other expenditures:
Compensation (Salaries & Wages and Benefits) increased by $0.354M compared to the prior fiscal year primarily due to the 4.5% cost of living adjustment effective July 1, 2023, step adjustments, and increase in health insurance premiums.
Outside Services decreased by $0.087M compared to the previous fiscal year due to no payments in the current fiscal year for the Housing Element Consultant and contract Public Works Manager position offset by changes in payments for Public Safety JPA’s and construction project activity and offset Debt Service increased by $0.092M compared to the previous fiscal year due to the repayment of the 2021 Pension Obligation Bonds noted above. The bond payments are due in August and February.
Other Expenditures increased by $0.221M compared to the previous fiscal year due to the increase in insurance premiums for property, liability, and cyber security as well as a slight increase in internal service charges for technology and building maintenance.
Transfers Out decreased by $0.114M compared to the prior fiscal year due to the municipal lease on Fire Station 19 ending in the previous fiscal year and no transfer being made to that fund ($0.158M) offset by a transfer in into the special event fund of $0.029M to help cover costs of those events.
As far as the other expenditure streams, these changes either slightly changed or remained flat year-over-year resulting in an immaterial change. All other changes are taken together overall immaterial for further discussion and are expected given the Town’s operations.
FISCAL IMPACT
None
GENERAL PLAN CONSISTENCY
Not applicable
Category JAN YTD FY24 JAN YTD FY23 $ Change % Change
Compensation 2,392,576.85 2,038,084.33 354,492.52 17.39% Retirement 168,188.79 136,389.75 31,799.04 23.31%
Training 24,897.27 26,221.39 (1,324.12) -5.05%
Outside Services 7,524,449.86 7,611,174.09 (86,724.23) -1.14% Maintenance 179,485.26 13,562.08 165,923.18 1223.43%
Utilities 60,485.85 8,801.52 51,684.33 587.22%
Supplies 129,265.78 66,977.44 62,288.34 93.00%
Debt Service 585,985.00 494,248.63 91,736.37 18.56%
Other Expenditure 1,178,802.35 956,952.30 221,850.05 23.18% Transfers Out 699,500.00 813,517.00 (114,017.00) -14.02% Total 12,943,637.01 12,165,928.53 777,708.48 6.39%
168
Item #: 1.3
CEQA AND CLIMATE ACTION PLAN CONSISTENCY
The Council’s discussion and approval of this report is not a “project” under the California Environmental Quality Act, because it does not involve an activity which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065).
ATTACHMENTS
Attachment #1: General Fund Revenue and Expenditure Report by subcategory, January 2024
Attachment #2: Expenditure Report by department, January 2024 169
ITEM 1.3 - ATTACHMENT 1
Town of San Anselmo
2023-2024 Rev & Exp Report
as of 01/31/2024
2022-2023
Revised
Budget
2022-2023
Audited
Actuals
2022-2023
YTD Actuals
% of
Audited
Actuals
2023-2024
Adopted
Budget
2023-2024
Revised
Budget
2023-2024
YTD Actuals
% of
Actual /
Budget
Fund: 01 - GENERAL FUND
Revenue
400 - PROPERTY TAX GENERAL 9,030,734.00 9,316,564.27 5,171,872.38 55.51 % 9,609,527.00 9,609,527.00 5,448,904.83 56.70 % 401 - PENSION 2,592,646.00 2,913,414.27 1,566,397.09 53.76 % 2,756,290.00 2,756,290.00 1,640,261.96 59.51 % 402 - PROPERTY TAX OTHER 3,760,449.00 3,537,673.91 1,887,263.32 53.35 % 3,875,006.00 3,875,006.00 2,150,280.82 55.49 % 410 - OTHER TAXES 1,610,000.00 1,579,452.60 653,308.01 41.36 % 1,545,000.00 1,545,000.00 605,206.98 39.17 % 411 - FRANCHISE TAXES 775,000.00 900,545.14 308,701.05 34.28 % 848,000.00 848,000.00 321,728.32 37.94 % 420 - BUSINESS LICENSE 260,000.00 299,090.84 152,675.53 51.05 % 290,000.00 290,000.00 95,328.38 32.87 % 421 - PARKING 24,500.00 2,080.10 710.50 34.16 % 0.00 0.00 0.00 0.00 % 422 - CONSTRUCTION 1,075,000.00 1,074,971.84 597,238.67 55.56 % 1,016,000.00 1,016,000.00 538,883.11 53.04 % 430 - VEHICLE CODE 10,000.00 10,268.23 4,807.91 46.82 % 10,000.00 10,000.00 703.76 7.04 % 431 - LIBRARY 0.00 4,050.62 835.97 20.64 % 1,250.00 1,250.00 847.17 67.77 % 432 - PARKING 50,000.00 73,714.66 36,885.85 50.04 % 115,000.00 115,000.00 60,077.64 52.24 % 440 - USE OF MONEY AND PROPERTY 70,000.00 121,574.14 39,413.51 32.42 % 75,000.00 75,000.00 30,388.99 40.52 % 450 - STATE REVENUE 127,500.00 185,570.89 78,084.24 42.08 % 137,500.00 137,500.00 230,850.54 167.89 % 460 - FEDERAL REVENUE 0.00 0.00 0.00 0.00 % 0.00 0.00 0.00 0.00 % 470 - LOCAL AGENCY REVENUE 0.00 66,000.00 66,000.00 100.00 % 0.00 0.00 0.00 0.00 % 480 - FEES FOR SERVICES 171,000.00 151,507.01 99,842.65 65.90 % 178,250.00 178,250.00 95,997.08 53.86 % 490 - MISCELLANEOUS REVENUE 100,070.00 162,016.07 87,626.94 54.09 % 102,772.00 102,772.00 92,445.95 89.95 % 519 - TRANSFERS IN 384,447.00 356,096.38 173,867.86 48.83 % 384,030.00 384,030.00 192,189.17 50.05 % 520 - SOURCE OF PROCEEDS 0.00 0.00 0.00 0.00 % 0.00 0.00 0.00 0.00 % Total Revenue: 20,041,346.00 20,754,590.97 10,925,531.48 52.64 % 20,943,625.00 20,943,625.00 11,504,094.70 54.93 % Expense
600 - SALARIES AND WAGES 3,072,145.00 2,837,609.24 1,597,902.98 56.31 % 3,336,127.00 3,336,127.00 1,887,895.52 56.59 % 601 - RETIREMENT 535,751.00 240,972.70 136,389.75 56.60 % 561,590.00 561,590.00 168,188.79 29.95 % 602 - EMPLOYEE BENEFITS 884,105.50 634,244.72 386,894.54 61.00 % 890,116.00 890,116.00 452,170.56 50.80 % 604 - RETIREE BENEFITS 156,390.00 156,390.00 53,286.81 34.07 % 164,779.00 164,779.00 52,510.77 31.87 % 610 - TRAINING 43,200.00 54,360.77 26,221.39 48.24 % 55,750.00 55,750.00 24,897.27 44.66 % 611 - OUTSIDE SERVICES 12,461,732.37 12,342,729.85 7,611,174.09 61.67 % 12,885,864.00 12,885,864.00 7,524,449.86 58.39 % 613 - PUBLICATION / DUES 15,845.50 9,189.26 9,229.16 100.43 % 25,272.00 25,272.00 14,281.98 56.51 % 614 - MAINTENANCE 21,792.50 26,704.73 11,040.27 41.34 % 83,235.00 83,235.00 66,025.59 79.32 % 615 - BUILDING MAINTENANCE 98,643.00 64,029.70 2,372.84 3.71 % 50,000.00 50,000.00 105,988.71 211.98 % 616 - VEHICLE MAINTENANCE 6,515.00 14,686.62 148.97 1.01 % 2,000.00 2,000.00 7,470.96 373.55 % 617 - UTILITIES 0.00 43,034.42 8,801.52 20.45 % 0.00 0.00 60,485.85 0.00 % 618 - HIRING 1,000.00 4,279.64 1,720.00 40.19 % 1,000.00 1,000.00 2,242.59 224.26 % 619 - MISCELLANEOUS 19,000.00 11,208.45 4,305.95 38.42 % 50,000.00 50,000.00 5,000.00 10.00 % 620 - OFFICE SUPPLIES 36,665.00 25,478.83 12,079.20 47.41 % 0.00 0.00 14,258.64 0.00 % 622 - DEPARTMENT SUPPLIES 46,355.00 131,368.48 41,331.42 31.46 % 152,450.00 152,450.00 97,079.27 63.68 % 623 - BOOKS / MAGAZINES / VIDEOS 24,074.00 22,973.10 13,566.82 59.06 % 27,500.00 27,500.00 17,927.87 65.19 % 629 - MISCELLANEOUS 1,185,641.00 1,212,247.26 941,564.89 77.67 % 1,371,875.00 1,371,875.00 1,157,277.78 84.36 % 630 - EQUIPMENT 0.00 132.30 132.30 100.00 % 500.00 500.00 0.00 0.00 % 631 - CAPITAL OUTLAY - CONSTRUCTION 0.00 0.00 0.00 0.00 % 0.00 0.00 0.00 0.00 % 640 - PRINCIPAL 285,000.00 285,000.00 285,000.00 100.00 % 410,000.00 410,000.00 410,000.00 100.00 % 641 - INTEREST 248,976.00 209,248.63 209,248.63 100.00 % 176,067.00 176,067.00 175,985.33 99.95 % 670 - TRANSFERS OUT 1,503,517.00 1,503,517.00 813,517.00 54.11 % 699,500.00 699,500.00 699,500.00 100.00 % Total Expense: 20,646,347.87 19,829,405.70 12,165,928.53 61.35 % 20,943,625.00 20,943,625.00 12,943,637.34 61.80 % Total Fund: 01 - GENERAL FUND: -605,001.87 925,185.27 -1,240,397.05 0.00 0.00 -1,439,542.64 Report Total: -605,001.87 925,185.27 -1,240,397.05 0.00 0.00 -1,439,542.64 ITEM 1.3 - ATTACHMENT 1
170
ITEM 1.3 - ATTACHMENT 2
Town of San Anselmo
2023-2024 Rev & Exp Report
as of 01/31/2024
2022-2023
Revised
Budget
2022-2023
Audited
Actuals
2022-2023
YTD Actuals
% of
Audited
Actuals
2023-2024
Adopted
Budget
2023-2024
Revised
Budget
2023-2024
YTD Actuals
% of
Actual /
Budget
Fund: 01 - GENERAL FUND
Expense
00 - UNDESIGNATED 1,503,517.00 1,503,517.00 813,517.00 54.11 % 699,500.00 699,500.00 699,500.00 100.00 % 11 - TOWN COUNCIL 101,030.00 71,934.21 43,102.52 59.92 % 63,255.00 63,255.00 19,187.16 30.33 % 12 - ADMINISTRATION 1,450,835.00 1,312,278.74 781,006.54 59.52 % 1,566,544.00 1,566,544.00 868,826.96 55.46 % 16 - LEGAL SERVICES 385,000.00 300,254.80 147,030.80 48.97 % 425,000.00 425,000.00 155,033.00 36.48 % 18 - PLANNING 958,759.00 721,747.55 377,650.50 52.32 % 1,053,901.00 1,053,901.00 332,616.08 31.56 % 21 - NON-DEPARTMENTAL 1,414,224.50 1,096,425.45 963,402.39 87.87 % 1,654,808.00 1,654,808.00 1,455,931.14 87.98 % 30 - POLICE 4,938,129.00 4,938,129.00 3,292,086.00 66.67 % 5,184,636.00 5,184,636.00 3,035,895.94 58.56 % 32 - ROSS VALLEY FIRE SERVICE 4,869,951.00 4,829,687.31 2,794,327.06 57.86 % 5,088,722.00 5,088,722.00 2,958,008.55 58.13 % 40 - DEBT SERVICE 530,476.00 495,548.63 495,548.63 100.00 % 587,567.00 587,567.00 587,285.33 99.95 % 41 - ENGINEERING AND INSPECTION 1,760,519.00 1,502,810.96 853,992.45 56.83 % 1,684,804.00 1,684,804.00 919,479.82 54.57 % 42 - STREETS 1,078,724.00 1,231,798.00 644,929.19 52.36 % 1,145,909.00 1,145,909.00 759,513.92 66.28 % 71 - LIBRARY 781,632.87 792,973.27 460,760.48 58.11 % 847,839.00 847,839.00 535,497.30 63.16 % 81 - PARKS 579,146.00 737,234.96 322,485.05 43.74 % 614,458.00 614,458.00 444,574.50 72.35 % 82 - RECREATION/GENERAL FUND 294,404.50 295,065.82 176,089.92 59.68 % 326,682.00 326,682.00 172,287.64 52.74 % Total Expense: 20,646,347.87 19,829,405.70 12,165,928.53 61.35 % 20,943,625.00 20,943,625.00 12,943,637.34 61.80 % Total Fund: 01 - GENERAL FUND: 20,646,347.87 19,829,405.70 12,165,928.53 61.35 % 20,943,625.00 20,943,625.00 12,943,637.34 61.80 % Report Total: 20,646,347.87 19,829,405.70 12,165,928.53 61.35 % 20,943,625.00 20,943,625.00 12,943,637.34 61.80 % ITEM 1.3 - ATTACHMENT 2
171
Item #: 1.3
STAFF REPORT
TOWN OF SAN ANSELMO Item #: 1.3
MEETING DATE: February 26, 2024
AGENDA TITLE: Financial Report on Recreation Fund
FROM: Dannielle Mauk, Director of Community Services
RECOMMENDATION: That the Council review the Recreation Fund revenue and expenditure report for the period ending January 31, 2024.
BACKGROUND
The Recreation Department offers a wide variety of fee-based programs throughout the fiscal year including sports programs and leagues, youth, and adult classes, childcare and camps. Additional revenue is generated through facility rentals and administrative fees.
DISCUSSION/ANALYSIS
As of January 31, 2024, 58% of the fiscal year has elapsed and the Recreation Fund is listed at 73% of projected revenues and 52% of projected expenditures.
In past years, revenue was deposited when customers registered. Our new Civic Rec software automatically defers the revenue deposit until the date of service. This makes it difficult to make a true comparison with previous years. We also included $300,000 for much needed capital project improvement projects to our program areas, which will be reflected in the expenditures from February through June. This is reflected in the unbalanced budget.
Enrollment for recreation programs is strong. Families are enjoying our programs, and we are working on adding additional programs. Enrollment will be reflected in both the increased revenues and expenditures each month.
For historical comparison purposes, staff has developed the following table:
FY Revenue Expenditures Rev Over/(Under) Exp
Budget Actual % Budget Actual % $$ %
2023-24 1,984,971 1,465,717 73% 2,284,971 1,177,180 52% 288,538 14% 172
Item #: 1.3
2022-23 1,875,414 1,525,694 81% 1,848,926 1,020,006 55% 505,688 27% 2021-22 1,348,625 1,284,522 95% 1,460,003 894,615 61% 389,907 29% 2020-21 1,408,125 544,248 39% 1,550,947 667,093 43% (122,845) (9%) 2019-20 1,627,269 1,184,519 73% 1,669,863 992,248 59% 192,271 12% 2018-19 1,510,604 1,138,682 75% 1,591,144 838,424 53% 300,258 20% 2017-18 1,514,000 978,541 64% 1,644,385 819,942 50% 158,599 10% 2016-17 1,384,325 967,297 70% 1,500,570 804,768 54% 162,519
11.7 %
2015-16 1,246,689 862,726 69% 1,356.689 851,584 63% 11,143 .008
%
ATTACHMENT
Revenue & Expenditure Report FY 2023-24: Recreation Fund as of 1/31/2024. 173
174
175
Item #: 1.5
STAFF REPORT
TOWN OF SAN ANSELMO Item #: 1.5
MEETING DATE: February 27, 2024
AGENDA TITLE: Climate Action Coordinator Interagency Agreement FROM: Administration
RECOMMENDATION: Authorize the Town Manager to execute an Interagency Agreement with the Town of Fairfax to provide Climate Action Coordinator services.
BACKGROUND
The significant implications and effects of climate change effect the Town of San Anselmo and our neighbor the Town of Fairfax equally. Each town has established a Climate Action Plan through an appointed Climate Action Committee and are both committed to effecting real climate change through local efforts.
To effect change, Councils for both Towns recognized the need for a champion to lead conversations, develop key stakeholder connections, build community support through a cohesive communication plan, and usher in action plans, programs, and policies to effect measurable change. Together in 2022 they successfully recruited for and found a Climate Action Coordinator to lead the charge.
Staff believes that combining efforts through an interagency agreement to share the services of the Climate Action Coordinator continues to be the most effective and efficient use of public funds toward this effort.
DISCUSSION
In February of 2022, the Town Councils in San Anselmo and Fairfax approved an Interagency Agreement with the Town of Fairfax to provide Climate Action Coordinator services for a two-year term. This position was hired originally as an “At-Will” temporary, limited term position for .5 full-time equivalent position at each town for a total of 37.5 hours a week.
Due to the volume of work and ongoing needs of the subject area, the proposed updated agreement brings the position to a 40 hours per week schedule and keeps the position as an “at-will” employee on an on-going basis with no end date for the position.
The actual cost of the position will continue to be shared equally by each town. Approval of this request authorizes the Town Manager to execute an updated interagency 176
Item #: 1.5
agreement to continue to share the services of the Climate Action Coordinator with the Towns of San Anselmo and Fairfax on an on-going basis.
FISCAL IMPACT
This agreement makes the previously approved position on-going, rather than two-year limited term as well as adding 2.5 hours per week to the work schedule for the position.
The previously approved job description is not changing. The fiscal impact of this approval will be the equivalent of adding 1.25 hours per week to the cost of San Anselmo’s share of the position. The cost of this change will add $61.01 per week or $3,172.65 per year.
ATTACHMENTS
Attachment 1 – Interagency Agreement
177
AGREEMENT BETWEEN THE TOWN OF SAN ANSELMO
AND THE TOWN OF FAIRFAX FOR CLIMATE ACTION SERVICES
This Agreement is made and entered into this _____ day of February 2024 (the “Date of the Agreement”), by and between the TOWN OF SAN ANSELMO (hereinafter "San Anselmo"), and the TOWN OF FAIRFAX (hereinafter "Fairfax") (San Anselmo and Fairfax will be referred to collectively herein as the “Towns”).
RECITALS
WHEREAS, the Towns have for many years provided mutual aid and other support/coordination in connection with their various municipal activities; and WHEREAS, both Towns employ full-time employees to deliver ongoing core services and programs; and
WHEREAS, the Towns have identified a need for assistance in coordinating their independent environmental initiatives related to GHG emission reduction and climate change adaptation plans; and
WHEREAS, This work requires a unique set of professional skills including expertise in climate action, community organizing, and local policy development on an on-going basis; and
WHEREAS, San Anselmo and Fairfax shall share equally 40 hours per week and benefits and actual expenses, and
WHEREAS, the Towns would like to retain a Climate Action Coordinator to provide these services and realize it would be challenging to retain an individual with the requisite skill set individually, and
WHEREAS, Fairfax and San Anselmo can assist each other in obtaining a qualified individual with the authority to perform the requisite duties in either community through an interagency agreement for services.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION/DESCRIPTION
The Town Manager for the Town of San Anselmo, or appropriate designee, is hereby designated the PROJECT MANAGER for San Anselmo, and the Town Manager of Fairfax, or appropriate designee. is hereby designated the PROJECT MANAGER for SFairfax. Within their respective jurisdictions, each shall supervise all aspects of the progress and execution of this Agreement as to all climate action, environmental 178
sustainability, climate change adaptation, and GHG emission reduction related activity carried out by the Climate Action Coordinator.
2. SHARING OF THE CLIMATE ACTION COORDINATOR
Fairfax will provide San Anselmo with a Climate Action Coordinator who will provide the services set forth in Exhibit A hereto. Fairfax and San Anselmo will collaborate in the recruitment of said individual and Fairfax will be the employer and will assign the appointee under this Agreement and may assign different individuals as it sees fit.
However, San Anselmo’s Town Manager has the authority to reject/not accept any such individual employee.
3. COMPENSATION
For the full performance of the services described herein San Anselmo will pay Fairfax an amount equal to the fully burdened hourly rate paid by Fairfax to the employee assigned to San Anselmo and a proportionate share of any direct costs of necessary equipment and materials such as a computer or phone to perform the work for each hour worked. For the FY 2023-2024, the hourly rate for the employee will be $48.81.
Fairfax will invoice San Anselmo quarterly, and the invoice shall accurately detail all hours or portions of hours worked by its employee on behalf of San Anselmo for the preceding month. San Anselmo agrees to pay all such invoices promptly.
4. TERM OF AGREEMENT
The Term of this Agreement will start from the Date of the Agreement and continue until terminated according to with Section 5 below.
5. TERMINATION
A. Either party may terminate this Agreement without cause upon thirty (30) days written notice.
B. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) daytime period.
C. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other.
6. INDEMNITY
A. San Anselmo shall defend, hold harmless and indemnify Fairfax, its elected and appointed officials, officers, agents, and/or employees from any and all claims for injuries to persons and/or damage to property, and/or economic damages which arise 179
out of the performance of this Agreement, and which result from the negligent acts or omissions of San Anselmo, its officers, agents and/or employees, or the failure to abide by any obligations under this Agreement.
B. Fairfax shall defend, hold harmless and indemnify San Anselmo, its elected and appointed officials, officers, agents and/or employees from any and all claims for injuries to persons and/ or damage to property, and/ or economic damages which arise out of the performance of this Agreement, and which result from the negligent acts or omissions of Fairfax, its officers, agents, and/ or employees, or the failure to abide by any obligations under this Agreement.
C. In the event of the concurrent negligence of San Anselmo, its officers, agents and/or employees, and Fairfax, its officers, agents and/ or employees, then the liability for any and all claims for injuries or damages which arise out of the performance of this Agreement shall be apportioned under California's Theory of Comparative negligence as presently established or may be hereafter modified.
7. NOTICES
All notices required under this Agreement shall be in writing and shall be delivered by first class mail, postage prepaid, or by email transmission addressed as follows:
San Anselmo: Town of San Anselmo
525 San Anselmo Avenue
San Anselmo, CA 94960
Attn: Town Manager
Email: [email protected]
Fairfax: Town of Fairfax
142 Bolinas Road.
Fairfax, CA 94930
Attn: Town Manager
Email: [email protected]
Notice by first class mail shall be deemed given on the third daily after it was deposited with the United States Postal Service. Notice by email transmission shall be deemed given upon verification of receipt if received before 5:00 p.m. on a regular business day or else on the next business day.
8. INDEPENDENT CONTRACTOR
It is understood that this Agreement is solely for the benefit of the parties hereto and gives no right to any other party. No joint venture, agent-principal relationship or partnership is formed as a result of this Agreement. No employee or agents of one party 180
or any of its contractors or subcontractors shall be deemed, or represent themselves to be, employees of the other party.
For the purposes, and for the duration, of this Agreement, the Town of Fairfax Town Manager and any personnel assigned to provide project services to San Anselmo will act in the capacity of an Independent Contractor for San Anselmo, and not as an employee of San Anselmo.
For the purposes, and for the duration, of this Agreement, the San Anselmo Town Manager and any personnel assigned to provide project services to Fairfax shall act in the capacity of an Independent Contractor for Fairfax, and not as an employee of Fairfax.
9. MISCELLANEOUS
A. VENUE, ATTORNEYS’ FEES. Any suit or action initiated by either party shall be brought in Marin County, California. In the event any party incurs attorney’s fees, costs or other legal expenses to enforce provisions of this Agreement against the other party, all such fees, costs, and expense shall be recoverable by the prevailing party.
B. DOCUMENTS. During the progress of work on any project or service as described in Exhibit A or in a subsequent amendment to this Agreement, all records, documents, materials of evidence, and communications related to each project or service provided under the Agreement and any subsequent amendments, shall be provided to and kept by the City for whom the service is provided.
C. ENTIRE AGREEMENT – AMENDMENTS
i. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement.
ii. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter of this Agreement.
iii. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. SEVERABILITY. If any provisions of this Agreement are held invalid by a court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby if such remainder would continue to serve the purposes and objectives originally contemplated by the Parties.
181
E. REMEDIES, CHOICE OF LAW. No remedy or election exercised hereunder shall be deemed exclusive but shall be cumulative with all other remedies at law or in equity.
This Agreement shall be governed by the laws of the State of California.
F. FORCE MAJURE. Any provision, delay or stoppage which is due to strikes, labor disputes, inability to obtain labor, materials, equipment or reasonable substitutes therefor, acts of God, governmental restrictions or requisitions or controls, judicial orders, enemy or hostile government actions, civil commotion, fire or other casualty, epidemics or pandemics, gubernatorial orders, orders of the County Health Officer, or other causes beyond reasonable control of the party obligated to perform hereunder, shall excuse performance by such party for a period equal to the duration of such prevention, delay or stoppage.
G. MEDIATION. Should any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution.
The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached, neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written.
TOWN OF SAN ANSELMO
____________________________________________
David Donery, Town Manager – Town of San Anselmo
TOWN OF FAIRFAX
____________________________________________
Heather Abrams, Town Manager – Town of Fairfax
APPROVED AS TO FORM:
________________________________________________
Megan H. Acevedo, San Anselmo Town Attorney
________________________________________________
Janet Coleson, Town Attorney
182
EXHIBIT A
Subject to the terms and conditions of this Agreement, Fairfax will provide the following services to San Anselmo:
· Up 40 hours per week and benefits and actual costs divided equally between the Towns of San Anselmo and Fairfax for the Climate Action Coordinator to perform Climate Action, Community organizing, and local policy development and implementation.
· Services will continue until terminated as described in the Agreement. · Fairfax will invoice San Anselmo and San Anselmo will make payment to Fairfax in accordance with the Agreement.
· If recruitment of a Climate Action Coordinator is necessary, San Anselmo will collaborate with Fairfax and participate equally in the recruitment and selection of the appointee.
· Personnel performing this service will be and will remain employees of Fairfax for purposes of salary and benefits. The position will be 40 hours a week and included in the unrepresented employee group.
· The Fairfax Town Manager or designee will provide performance evaluations to the appointee and the San Anselmo Town Manager or designee will provide input toward performance conversations.
183
Community Wildfire Safety Program
San Anselmo Town Council
February 27, 2024
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 184
Safety
Preparedness Tips
Always be prepared in case of a
natural disaster or an emergency
Build a disaster supply kit for you,
your family or your business
Be sure to include food, water,
medication, flashlights, first aid kits, a
list of emergency contacts and more
Visit safetyactioncenter.pge.com to
help prepare for an emergency
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 185
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 3 Topics For Discussion
1 Identifying and Reducing Wildfire Risk
2 Storm Response and Safety Work
3 Enhanced Powerline Safety Settings
4 Public Safety Power Shutoffs
5 Customer Resources
6 Open Discussion
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 186
Identifying and
Reducing Wildfire Risk
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 187
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 5 Wildfire Risk in the Town of San Anselmo
PG&E’s high fire-risk area
map helps us target wildfire
mitigation efforts in the
areas and communities at
highest risk.
High fire-risk area
Town of San Anselmo
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 188
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 6 Layers of Wildfire Protection
Undergrounding 10,000 miles of
powerlines in highest fire-risk areas
Installing stronger powerlines
and poles
Keeping trees and branches
away from powerlines
Ensuring safety with enhanced
protection and temporary outages
Using the latest technologies
and equipment
Together,
These layers
reduce wildfire
risk from
equipment
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 189
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 7 Situational Awareness Around the Town of San Anselmo
To better predict and respond to
wildfire risk and severe weather
around the clock, we built the
largest utility-owned weather
monitoring network in the country.
Customers can view our interactive
weather map at pge.com/weather
Weather stations and high-definition
cameras adjacent to the Town of San
Anselmo support weather
monitoring capabilities.
Data as of 12/12/2023. Locations are approximate and may overlap.
High fire-risk area
Weather Station
High-Definition Camera
Town of San Anselmo
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 190
Storm Response and
Safety Work
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 191
9 Winter Storm Response Efforts Across Our Service Area More than 1.85 million customers
were affected by the recent
series of winter storms.
615 CREWS DEPLOYED
5,300
GRAB AND GO BAGS 4,985 DELIVERED
OF CUSTOMERS HAD
POWER RESTORED
WITHIN 24 HOURS
86%
EMPLOYEES AND
CONTRACTORS ON DUTY
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 192
Enhanced Powerline
Safety Settings
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 193
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 11 Enhanced Powerline Safety Settings: A Technology to Prevent Wildfires Safety Settings Prevented
A Possible Ignition In Napa County
How It Works
Turning off power within one-tenth
of a second if a tree branch or other
object strikes the line.
Why We Do It
Stopping wildfires
before they have a
chance to start. 72%
reduction in
ignitions in 2023*
*Data is approximate; based on PG&E’s 2023 weather-normalized analysis of California Public Utility Commission reportable fire ignitions compared to the 2018-2020 average.
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 194
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 12 Safety Settings, Step-by-Step
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 195
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 13 What Customers Can Expect
Customers can find information on the status of an outage and the restoration process at pge.com/outages Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 196
Public Safety Power Shutoffs
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 197
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 15 What is a Public Safety Power Shutoff?
High winds can cause tree
branches and debris to contact
energized electric lines,
damage our equipment and
cause a wildfire.
To prevent wildfires, we may
need to turn off power as a
last resort.
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 198
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 16 What Conditions Could Lead to a PSPS?
Low humidity
levels of 30%
and below
Forecasted high
winds above
19 mph and gusts
above 30-40 mph
Condition of dry
material on the
ground and low
moisture content
of vegetation
A Red Flag
Warning issued
by the National
Weather Service
On-the-ground,
real-time
observations
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 199
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 17 Warning
Watch
How Are Customers Notified for a PSPS?
Automated calls, texts and emails
(available in 16 languages).
We will also use pge.com, social media and
will inform local news and radio.
How We’ll Notify
@pacificgasandelectric
@PGE4Me
@pacificgasandelectric
Enroll at: pge.com/addressalerts
How To Receive Notifications
For Any Address
Annual registration is required.
Anyone can sign up for address
alertsin 16 languages to receive
PSPS notifications for any location,
such as their work or child’s school.
When We’ll Notify
48-24 hours before power is turned off
4-1 hours before power is turned off
When power is turned off
After weather has passed
If estimated restoration time changes
Daily until power has been restored
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 200
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 18 Differences Between Safety Settings and PSPS
Updates and information for both planned and unplanned outages: pge.com/outages Enhanced Powerline
Safety Settings (EPSS)
Public Safety Power
Shutoffs (PSPS)
WHY
Automatically turning off power within onetenth of a second if a problem is detected on the line
Proactively turning off power to prevent tree
branches and debris from contacting
energized lines
WHEN
Elevated wildfire risk is present, most likely
from May to November, but can occur
year-round
During times of high winds, low humidity and
dry vegetation
NOTIFICATIONS
Regular updates after the outage occurs;
advance notice cannot be provided because
these are reactive and automatic settings
In advance through automated calls, texts,
and emails with updates provided until power
is restored
vs.
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 201
Customer Resources
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 202
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 20 Portable Battery Program
Supporting eligible customers with fully subsidized portable battery solutions pge.com/portablebattery
Generator and Battery Rebate Program
Rebates for eligible customers to purchase a qualified generator or battery pge.com/backuppower
Self-Generation Incentive Program
Rebates to help customers save on energy storage systems for their business pge.com/sgip
Disability Disaster Access and Resources
Emergency preparedness planning, portable batteries, and support for customers requiring additional accommodations
pge.com/ddar
Fixed Power Solutions
Permanent, long-term backup power solutions for the most impacted customers pge.com/residentialstorageinitiative
Customer Resources and Support for Wildfire Safety Outages Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 203
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 21 Customer Resources
Dedicated wildfire safety contacts: Hotline: 1-866-743-6589 | Email: [email protected] Information on wildfire
prevention efforts
Wildfire Safety
pge.com/wildfiresafety
Free and confidential
support and resources via
calls or texts to 211
California
Network of 211
211ca.org
Submit photos of
non-emergency potential
safety concerns
Report It App
pge.com/reportit
Create an emergency
safety plan to keep you
and your family safe
Safety Action Center
safetyactioncenter.pge.com
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 204
Open Discussion
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 205
Thank You
Item # 2.1- PPT Presentation Item # 2.1- PPT Presentation 206
Item #: 2.2
STAFF REPORT
TOWN OF SAN ANSELMO Item #: 2.2
MEETING DATE: February 27, 2023
AGENDA TITLE: Introduction to the San Anselmo Volunteer Effort (S.A.V.E.) Program
FROM: Kelley Warner, Community Engagement
Coordinator
RECOMMENDATION: For the Council to Receive the Presentation and Provide Feedback.
BACKGROUND
The town of San Anselmo started its Volunteer Efforts many years ago. In relaunching the S.AV.E. program the Town can provide a place for connecting local, Town-related event organizers with community members who are looking for ways to volunteer.
DISCUSSION/ANALYSIS
Community gathering is a hallmark of our small Town. The Town will provide a place for connecting local, Town-related event organizers with community members who are looking for ways to volunteer. Opportunities span from the civic involvement of a Board, Committee, and Commission to a monthly work party, to a one-morning beautification event. This engagement will include a volunteer management software platform which makes it very streamlined and easy for all to use.
FISCAL IMPACT
Funds left from previous years will be utilized.
CEQA AND CLIMATE ACTION PLAN CONSISTENCY
Relaunching the San Anselmo Volunteer Program is exempt from the California Environmental Quality Act (CEQA), under the “common sense” 207
Item #: 2.2
exemption, because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (Cal. Code Regs. tit. 14, § 15061).
ATTACHMENT
Attachment 1- Presentation
208
RELAUNCH OF:
SAN ANSELMO VOLUNTEER EFFORT
209
FACILITATING A VOLUNTEER HUB:
Community gathering is a hallmark of our small Town.
The Town can provide a place for connecting local, Town-related event organizers with community members who are looking for ways to volunteer, to include:
Website
Calendars of events with volunteer needs
Communication between staff and Board, Committee and
Commission members and Town partners
Form for event organizers to communicate their workday/event info volunteer needs for populating the calendar/website
Volunteer management software for event coordinators to manage volunteers and volunteers to track hours served
210
WEBSITE COORDINATION - PAGE 1 OF 4
SAVE - Landing Page:
• Delineates between the volunteer
categories
• Provides explanation & links to each
category:
• Civic: Boards, Committees and
Commissions
• Established Volunteer Programs or
workdays
• Immediate and Short-term Volunteer
Opportunities
211
WEBSITE COORDINATION – PAGE 2 OF 4
Boards, Committees &
Commissions:
• Detailed page with overview, list of vacancies, and
application information
• Links to each of the BCC’s pages that contain more
detailed information specific to each of those entities 212
WEBSITE COORDINATION - PAGE 3 OF 4
Established Volunteer
Programs or Workdays
page:
• Highlights each organization in this category
with a link to their webpage or site
• Examples in this category: Redhill Dog Park,
Friends of Sorich Park, Elders’ Garden, Friends
of the Library
213
WEBSITE COORDINATION - PAGE 4 OF 4
Immediate and Short-term
Volunteer Opportunities
page:
• Calendar View for ease of navigating
• Highlights each workday/program/event in
this category with a link to their webpage or
site
• Examples in this category: Easter Egg Hunt,
Millennium Playground Work Party, Beatles,
Park Clean-up, Creek Clean-up
214
COMMUNITY
PUBLICITY PLAN:
• Town Manager’s
Newsletter
• Rec Department
Newsletter
• Library Newsletter
• Website Spotlight
• Summer Recreation
Guide Ad
• Social Media
• Flyer on Town bulletin
boards
215
NEXT STEPS – FOR LONG-TERM SUCCESS:
• Finalize website
• Purchase domains for SAVE
• Finalize organizer info and volunteer need form
• Staff communicate out to BCC members & other
Town partners
• Event information added to website
• Volunteer management software contract +
instructions to BCC’s + other organizers
Presented to Parks & Rec Commission – January
16, 2024
• Presentation to Town Council – February 13, 2024
• Launch with publicity plan – tentative March 2,
2024
216
Item #: 2.3
STAFF REPORT
TOWN OF SAN ANSELMO Item #:2.3
MEETING DATE: February 27, 2024
AGENDA TITLE: 2023-2024 Mid-Year Budget Review
FROM: Jeff Zuba, Finance & Admin Services Director
RECOMMENDATION: That the Town Council consider approving the attached resolution amending the 2023-2024 Budget.
BACKGROUND
On June 27, 2023, the Town Council approved Resolution 4509 adopting the 2023- 2024 Budget. (June 27 video and materials available here). The approved budget is the annual plan and resource allocation that guides Town spending and ensures the implementation of Town Council policies and priorities. The Budget approved in June was based on the best revenue and expenditure information available several months prior to the actual adoption of budget appropriations. As a result, budget adjustments are periodically necessary for changes that arise requiring additional budget appropriations or re-appropriations between budget line items.
DISCUSSION/ANALYSIS
MID-YEAR BUDGET REQUESTS FROM DEPARTMENTS
Town staff evaluated and identified a few revenues and expenditures (exhibit 1) items to bring to the Town Council’s attention.
General Fund:
Increase Revenue by $490,965:
Decrease 1% Bradley-Burns Sales Tax Revenue by ($42,000) o The adopted budget for sales tax revenue was based on estimates from our consultant in April 2023 based on the economic outlook and thoughts of what consumer spending would look like. During our last quarterly meeting, a revised estimate for this fiscal year was provided resulting in a mid-year budget revision.
217
Item #: 2.3
Increase Prop Tax in Lieu of MVLF by $35,223
o A revised estimate from our property tax consultants for this fiscal year was provided resulting in a mid-year budget revision.
Increase Prop 172 Sales Tax by $20,000
o The adopted budget for sales tax revenue was based on estimates from our consultant in April 2023 based on the economic outlook and thoughts of what consumer spending would look like. During our last quarterly meeting, a revised estimate for this fiscal year was provided resulting in a mid-year budget revision.
Increase Education Revenue Augmentation Fund (ERAF) Revenue by $187,742 o The increase is due to a timing delay in the County of Marin issuing the 2022-2023 excess Education Revenue Augmentation Fund (ERAF) payment to the Town. This payment is normally received in August however it was received in October. That is outside of 60 days of yearend, so it was not recorded back into 2022-23. Increase Plan Check Fee Revenue by $125,000
o An anticipated slowdown in permit activity due to economic conditions has not occurred and this revision is based on funds received year-to-date. Increase Plan Other State Revenue by $140,000
o The Town received a $160,000 grant reimbursement for the Objective Design Standards and Inclusionary Housing from the State. Increase Investment Income by $25,000
o The adopted budget for interest earnings was based on the interest rates the Town was earning in June 2023. Due to the continual rise in interest rates, the Town expects to earn additional investment income.
Increase Expenditures by $711,000:
Increase expense for Outside Services – Streets by $40,000 o This increase reflects the increased maintenance allocated to the Town’s medians, especially Red Hill.
Increase expense for Outside Services Trees – Parks by $30,000 218
Item #: 2.3
o There has been an increase in tree work and vegetation clearing due to the winter storms.
Increase expense for Departmental Supplies – Parks by $50,000 o There has been increased work on the Memorial Park Fields after the rehabilitation project to keep the turf in great shape. Increase expense for Outside Services – Nondepartmental by $466,000 o At the August 22, 2023, Town Council meeting the contract was awarded for the Memorial Park Parking Lot Project with $286,000 of the $942,000 project slated to come from General Fund Reserves. The remaining funding was to come from Measure D and J. Due to additional work needing to be done to complete the project, an additional $180,000 is being requested from the General Fund reserves.
Increase expense for Outside Services – Plan Check by $125,000 o This item has a direct relation to the increase in plan check fee revenue collected.
Increase Transfers Out by $75,000.
o The Town continues to make various technological upgrades for equipment and implement policies necessary to have in place for the renewal of the Town’s cyber security insurance this April. It has become increasingly difficult to qualify for coverage and the Town staff is working with Bay Cities Insurance JPA and Marin IT to make sure the Town can continue to get coverage for cyber security.
Measure D Sales Tax Fund
Increase Revenue by $11,222
Increase Sales Tax Revenue for Measure D by $11,222
o The Town continues to collect Measure D Sales Tax from the State as it was monies owed in prior quarters by taxpayers. Staff expect the collections to end in this fiscal year.
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Item #: 2.3
Measure J Sales Tax Fund
Decrease Revenue by $42,000
Decrease Sales Tax Revenue for Measure J by $47,000
o The adopted budget for sales tax revenue was based on estimates from our consultant in April 2023 created on the economic outlook and thoughts of what consumer spending would look like. During our last quarterly meeting, a revised estimate for this fiscal year was provided resulting in a mid-year budget revision.
Road Maintenance Fund
Increase expense by $100,000.
Increase expense for Unprogrammed road work repairs by $100,000. o Additional funding is needed in Unprogrammed Drainage from Road Maintenance reserves for a variety of street projects including slurry seals, concrete curb, and gutter on various streets for multiple projects related to street improvement throughout Town which will provide Asset Protection and an increased Pavement Condition Index (PCI). In addition, funding is still needed for the remainder of the year for unanticipated projects and joint jurisdictional opportunities that may present themselves which the Town can capitalize on funding from many sources to improve road conditions at a reduced cost to the Town and its residents.
Information Technology Fund
Increase Transfers In and Expenses by $75,000
Increase Transfers In from General Fund and Expenses by $75,000 o The Town continues to make various technological upgrades for equipment and implement policies necessary to have in place for the renewal of the Town’s cyber security insurance this April. It has become increasingly difficult to qualify for coverage and the Town staff is working with Bay Cities Insurance JPA and Marin IT to make sure the Town can continue to get coverage for cyber security.
FISCAL IMPACT
General Fund
The overall impact to the General Fund ending balance will result in a deficit of $295,035. The General Fund’s ending fund balance as of June 30, 2023, was 220
Item #: 2.3
$8,492,480, and the estimated ending fund balance available for new appropriations is $8,197,445 as of June 30, 2024. This is a reserve of approximately 33% of expenditures and transfers out to other funds, which meets the Town’s reserve goal.
Measure D Sales Tax Fund
The impact of the proposed budget adjustments listed above is that the ending fund balance of will be approximately $0 as of June 30, 2024. The Measure D half-cent tax expired on March 31, 2023, and collections to date are prior quarters payments being submitted to the State and remitted to the Town.
Measure J Sales Tax Fund
The impact of the proposed budget adjustments listed above is that the ending fund balance of this will be approximately ($100,767) as of June 30, 2024. The Measure J one-cent tax began on April 1, 2023. Town staff will be bringing a report to the Town Council to revise the annual Measure J spending allocation soon.
Road Maintenance Fund
The proposed budget revision will result in an ending balance of $365,805 to be available for future road construction projects.
Technology Fund
The proposed budget revision will result in an ending balance of ($12,205).
CEQA AND CLIMATE ACTION PLAN CONSISTENCY
The Council’s discussion and acceptance of this item is not a “project” under the California Environmental Quality Act, because it does not involve an activity which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065).
CONCLUSION
Staff respectfully requests that the Town Council amend the budget for fiscal year 2023-2024 by approving the attached resolution.
ATTACHMENT
Attachment 1 – Amend 2023-2024 Budget Resolution
Exhibit 1 – 2023-2024 Mid-Year Adjustments
Attachment 2 – 2023-24 Overview of Funds
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ITEM 2.3 – ATTACHMENT 1
ITEM 2.3 – ATTACHMENT 1
RESOLUTION NO. _____
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO AMENDING THE 2022-2023 BUDGET
WHEREAS, the Town Council adopted the 2023-2024 fiscal year budget by Resolution No. 4509 on June 27, 2023; and
WHEREAS, new information on projected revenues and expenditures has emerged since adoption of the 2023-2024 budget; and
WHEREAS, at its meeting of February 27, 2024, the Town Council reviewed the new information as part of its Mid-Year Budget Review; and
WHEREAS, the Town Council finds it necessary and in the public interest to amend the budget adopted by Resolution 4509; and
WHEREAS, adoption of a resolution updating amending the 2023-2024 budget is not a “project” under the California Environmental Quality Act, because it does not involve an activity that has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Res. Code, § 21065.)
NOW, THEREFORE, BE IT HEREBY RESOLVED as follows:
The 2023-2024 budget is amended as provided in Exhibit I, which is incorporated herein by reference.
I hereby certify that the foregoing resolution was passed and adopted by the San Anselmo Town Council at a regular meeting thereof, held on the 27th day of February 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Eileen Burke, Mayor
ATTEST:
___________________________________
Serge Avila, Town Clerk
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ITEM 2.3 - Exhibit 1
Fund Revenue Transfers In expense Transfers Out Description General Fund 490,965 - 711,000 75,000
1% Sales Tax (42,000) - - Decrease revenue 1% Bradley-Burns Sales Tax revised estimate from consultants Prop Tax in Leiu of MVLF 35,223 Increase revenue based on improved estimate from consultants year to date collections Prop 172 Sales Tax 20,000 Increase revenue based on improved estimate from consultants year to date collections ERAF 187,742 Increase revenue based on timing of collections from Marin County Plan Check Fees 125,000 - - - Increase revenue for plan check fees Other State Revenue 140,000 Increase revenue based on $160,000 grant received for Object Design Standards & Inclusionary Housing Investment Income 25,000 Increase revenue investment income based on current market rates Streets - Outside Services - 40,000 - Increase expense for Streets Outside Services - median maintenance Parks - Outside Services - 30,000 - Increase expense for Parks Outside Services - Trees Parks - Department Supplies 50,000 Increase expense for Parks Supplies due to maintenance of fields at Memorial Park Outside Services 466,000 Increase expense for non-departmental Outside Services for Memorial Park Parking Lot Project Plan Check - - 125,000 - Increase expense plan checking outside services budget Transfers - - - 75,000
Transfer to IT fund - increased funding needed to be ready for cyber security insurance renewal and equipment replacement plan
Measure D Sales Tax Fund 11,222 - - -
Sales Tax Revenue 11,222 Increase revenue budgeted for Measure D due to prior quarters payments being received Measure J Sales Tax Fund (47,000) - -
Sales Tax Revenue (47,000) Decrease revenue Measure J Sales Tax improved estimate from consultants Road Maintenance - - 100,000 -
Outside Services 100,000 Increase expense for additional road work repairs and unprogrammed drainage projects Information Technology - 75,000 - -
Outside Services/Equipment 75,000
Transfer from GF - increased funding needed to be ready for cyber security insurance renewal and equipment replacement plan
Grand total 455,187 75,000 811,000 75,000
Town of San Anselmo
Budget Amendments for FY2023-2024
ITEM 2.3 - Exhibit 1
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ITEM 2.3 - ATTACHMENT 2
Actual Total Estimated
Fund Balance Revenue Transfers In Resources Expenditures Transfers Out Fund Bal & Res June 30, 2023 Available June 30, 2024
General Fund
General Fund 8,492,480 21,050,560 384,447 29,927,487 20,955,125 774,500 8,197,862 Special Revenue Fund
Measure D Sales Tax Fund 617,009 11,222 - 628,231 628,231 - Measure J Sales Tax Fund 600,294 2,521,266 3,121,560 3,222,317 (100,757) Grants Fund 127,552 570,328 - 697,880 570,328 - 127,552 Recreation Fund 869,405 1,984,971 - 2,854,376 2,253,381 31,590 569,405 Road Maintenance Fund 258,419 683,475 759,583 1,701,477 1,336,392 - 365,085 Community Services Master Pla 4,950 - - 4,950 4,000 - 950 Downtown Revitalization Fund 21,577 15,000 36,577 4,178 - 32,399 Emergency Reserve Fund 3,105,193 - - 3,105,193 2,917,225 187,968 State Gasoline Tax - 662,023 - 662,023 - 662,023 -
Library Tax Fund 28,917 309,111 - 338,028 336,560 - 1,468 Isabel Cook Center 39,948 107,668 - 147,616 97,500 - 50,116 Robson House (63,789) 26,220 - (37,569) 42,510 (80,079) Special Events 34,561 107,000 - 141,561 107,000 - 34,561 Measure A Parks Tax Fund 37,103 119,000 - 156,103 202,500 - (46,397) Creekside Commons 34,932 - - 34,932 34,932 -
Measure C Wildfire Tax Fund 119,367 367,000 - 486,367 367,000 119,367 Parking Fund 90,058 35,000 - 125,058 - - 125,058
Climate Action 85,795 127,247 105,000 318,042 292,497 - 25,545 Community Garden Fund 6,517 6,517 6,517
Capital Project Funds
Active Transportation 100,509 100,509 100,000 509
Capital Reconstruction 10,928 10,928 - 10,928
Equipment Replacement 13,561 - - 13,561 75,000 - (61,439) Debt Service Fund
Measure G Debt Service 547,795 456,588 - 1,004,383 390,956 - 613,427 Municipal Lease Fund - - - - -
Internal Service Fund - -
Insurance Fund 494,305 750,000 1,244,305 845,206 - 399,099 Building Maintenance 281,652 364,050 - 645,702 350,000 - 295,702 Technology Replacement (6,530) 219,325 75,000 287,795 300,000 (12,205) Vehicle Replacement 231,341 100,000 331,341 125,000 206,341 TOTAL 16,183,849 30,487,054 1,424,030 48,094,933 35,557,838 1,468,113 11,068,982
OVERVIEW OF FUNDS
CHANGES IN FUND BALANCE
2023-2024
ITEM 2.3 - ATTACHMENT 2
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Item #: 2.4
STAFF REPORT
TOWN OF SAN ANSELMO Item #:2.4
MEETING DATE: February 27, 2024
AGENDA TITLE: Bucket Truck Replacement
FROM: William Messinger, Assistant Engineer
Sean Condry, Public Works Director
Jerry Healy, Public Works Manager
Jeff Zuba, Finance & Admin Services Director
RECOMMENDATION: Staff requests guidance from the Town Council on the following matters:
1. Proceeding with the replacement of the bucket truck through the claim filed to BCJPIA
2. Providing direction regarding the sale of the salvage total loss vehicle
BACKGROUND
On June 19, 2023, while preparing to lift a banner, a fire occurred in the engine compartment of our 2016 Ford F-550 bucket truck, resulting in significant damage and rendering the vehicle unusable. Following the incident, a claim was submitted to Bay Cities Joint Powers Authority (BCJPIA), the Town’s insurance pool, to cover the losses incurred. As part of the insurance process, to determine whether there would be coverage for the vehicle the Town was required to submit maintenance records and the incident report from Ross Valley Fire Department. Additionally, two estimates to repair the vehicle were sought, but vendors were hesitant due to difficulties in assessing the extent of fire damage. BCJPIA sent an estimator to review the vehicle, determining it was a total loss on October 12, 2023.
At that time, the direction from the claims manager was for the Town to obtain two quotes from different vendors, or one if it was on the State contract, to replace the vehicle. To conduct this research Staff worked with a variety of dealerships and construction equipment vendors to search for a replacement. However, few new replacements are available due to the slowed production by manufacturers, and finding a used vehicle meeting the Town’s specifications proved difficult.
At its regular meeting on February 13, 2023, the Town Council passed Resolution No. 2024-4527 adopting a Fleet Zero-Emissions Vehicle Policy stipulating that any future 225
Item #: 2.4
gas or diesel purchase must come before the Council.
Investigations into Zero Emission Vehicles (EV) and Near Zero Emission Vehicles (NZEV) yielded no viable options. Town staff looked into acquiring a unit from Terex, the only manufacturer currently producing EV bucket trucks. This was decided against, due to cost and lead time. While no official quote was given, the Town was told to expect a wait period of approximately eleven months, and a cost upwards of $630,000. Staff determined that viable EV and NZEV alternatives will not be available until 2028.
In the interim, the Town has been renting a bucket truck at the cost of $4,883 per month from Doc Bailey Construction Equipment to meet ongoing needs. Currently the cost of the truck is covered by insurance. While an electric alternative is not available, the truck is diesel so it will be run on renewable diesel which the Town currently uses for all diesel equipment. Renewable diesel reduces net CO2 emissions by over 70% according to the Department of Energy and Agriculture.
DISCUSSION/ANALYSIS
The Town has received two quotes for the replacement of the matching replacement bucket truck with the lowest responsible quote being $164,020.68 plus tax from Doc Bailey Construction Equipment. The other quote was received from MSC and was $172,221.74.
The claims manager has instructed the Town to proceed with the replacement from Doc Bailey Construction Equipment. The lead time on the order is 270 days. If the order was placed today the Town would anticipate taking delivery of that vehicle in late November or early December.
Discussions have also been initiated with the neighboring Town of Fairfax regarding the possibility of sharing this resource. Given that the Town of Fairfax is also in need of a bucket truck, collaborative usage presents an opportunity for mutual benefit and cost-effectiveness.
Furthermore, the Town has received a salvage bid of $14,576 for the total loss vehicle from IAA with other organizations expressing interest. However, any sale must match or exceed the salvage bid, as the claim will be adjusted by the highest salvage offer received.
FISCAL IMPACT
The fiscal impact for the bucket truck replacement includes the replacement cost, ongoing rental expenses, deductible, salvage proceeds, and tax. The impact to the Town would be the deductible and the salvage bid. An example of how the replacement would operate is below:
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Item #: 2.4
$164,020.68 + tax replacement cost
$< > rental
<$25,000> deductible
<$14,250> salvage
TBD
CEQA AND CLIMATE ACTION PLAN CONSISTENCY
The Council’s discussion and acceptance of this item is not a “project” under the California Environmental Quality Act, because it does not involve an activity which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065). The use of renewable diesel fuel is consistent with the Climate Action Plan goal for Transportation measure T-12, low carbon fuels.
CONCLUSION
Staff requests guidance from the Town Council on the following matters:
1. Proceeding with the replacement of the bucket truck through the claim filed to BCJPIA
2. Providing direction regarding the sale of the salvage total loss vehicle 227