Agenda packet — San Anselmo City Council, January 28, 2025

Tuesday, January 28, 2025 6:30 PM
In the Council Chambers and Via Zoom at 525 San Anselmo Avenue, San Anselmo, CA 94960 Town Council
Agenda
Meeting held In-Person and via Zoom:
https://us02web.zoom.us/j/81312839064
Or Telephone: +1 669 900 6833 | Webinar ID: 813 1283 9064 How to Submit Comments Before the Meeting: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.

How to Participate During the Meeting: Members of the public will have the option to speak during the meeting through the Zoom application by using their phone or an electronic device.

For PC, Mac, or smart phone, Use Raise hand function when public comment for an item is requested. It is a button that is located at the top or bottom of your screen, based on your electronic device.

For landline phones, raise hand to be recognized with *9 Please be advised those participating in the meeting remotely via Zoom do so at their own risk. The Town Council regular meeting will not be cancelled if any technical problems occur during the meeting.

I. Interviews for Open Space Commission 6:30 PM
3 Interviews by Time, Attachment No. and Applicant Name (10 Minutes Each) Staff Report (DOC)
6:30 PM Attachment 1- Daniel (Danny) Krebs- Open Space Committee- Application no Resume (PDf)
6:40 PM Attachment 2- Jaime Mackie- Open Space Committee- Application w/Resume (PDF) 6:50 PM Attachment 3- Rene Voss- Open Space Committee- Application w/Resume (PDF) Call to Order. Optional Pledge of Allegiance: The Mayor or a designated Council member will recite the Pledge of Allegiance for members of the Council and the public who wish to join in the Town Council Agenda January 28, 2025
1 1. Consent Agenda:

1.1 Consider to Approve the Draft Minutes of the Regular Town Council Meeting of January 14, 2025

1.2 Consider to Approve a Special Event Application - Children for Change Challenge 2025

1.3 Receive and File the 2024 Age and Disability Friendly Assessment Report

1.4 Receive and File the Revenue and Expenditure Reports, December 2024

2. Council Business Items:
recitation. 7:00 PM
Open time for public expression.

The public is welcome to address the Council at this time on matters not on the agenda that are within the jurisdiction of the Council. Please be advised that pursuant to Government Code Section 54954.2, Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than three minutes and should be respectful to the community.

Written Public Comment
Public Comment-Collins- First Presbyterian San Anselmo (PDF) Council requests for future agenda items.

Council committee liaison reports, questions and comments to staff; staff miscellaneous items.

Special Presentation- There are No Special Presentations The opportunity for public comment on consent agenda items will occur prior to Council discussion of the consent agenda. The Council may approve the entire consent agenda with one action. In the alternative, items on the consent agenda may be removed by any Council or staff member, for separate discussion and vote.

Staff Report (DOC)
Attachment 1- Draft Minutes of the January 14, 2025 Regular Town Council Meeting (DOC) Staff Report (DOC)
Attachment 1 - Event Application (PDF)
Staff Report (DOC)
Attachment 1 - Assessment Report (PDF)
Staff Report (DOCX)
Attachment 1 Budget Comparison Report by Subcategory, December 2024 (PDF) Attachment 2 Budget Comparison Report by Department, December 2024 (PDF) In general, the following procedural order applies to items of business:
•Presentation
•Town Council questions
•PUBLIC COMMENT – limited to 3 minutes/person
Town Council Agenda January 28, 2025
2 2.1 Consider to Approve a Special Event Application- Live on The Avenue 2025. Approving the ‘Live on the Avenue’ event series is not considered a “project” under the California Environmental Quality Act (CEQA), because it does not involve an activity which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065).

2.2 Receive and File the Public Works Department Update. This report is not a project and is only an update, so CEQA does not apply, and the various projects and programs are checked for Climate Action consistency on an individual basis.

2.3 Receive and File the Update on the Building Department and Permit Process. Receiving a presentation on the building permit process is not a “project” under the California Environmental Quality Act, because it does not involve an activity which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal.

Pub. Res. Code § 21065).
•Town Council discussion/action
Staff Report (DOC)
Attachment 1 - Event Application (PDF)
Attachment 2 - Merchant Notification Letter (PDF)
Attachment 3 - Presentation (PDF)
Public Comment - McCollom (PDF)
Public Comment - Simon (PDF)
Public Comment - Stoeckley (PDF)
Public Comment - Yao-Cohen (PDF)
Public Comment- Berliner (PDF)
Public Comment- Chamber of Commerce (PDF)
Public Comment - Anderson (PDF)
Public Comment - Chamberlin (PDF)
Public Comment - Chigos (PDF)
Public Comment - Cico (PDF)
Public Comment - Edwards (PDF)
Staff Report (DOC)
Attachment 1- PowerPoint Presentation (PDF)
Staff Report (DOC)
Attachment 1- PowerPoint Presentation (Draft) (PPT)
Attachment 2- 2025-01-22 Development Services Customer Satisfaction Survey (PDF) PowerPoint Presentation Final (PDF)
Adjourn
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Town Staff at email [email protected]. Notification at least 48 hours prior to the meeting will enable the Town to make reasonable accommodation to help insure accessibility to this meeting.

Any writings or documents provided to a majority of the Town Council regarding any item on this agenda after the distribution of the original packet will be made available for public inspection at the public counter at Town Hall located at 525 San Anselmo Avenue.

Town Council Agenda January 28, 2025
3 Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.

If any of these matters above are challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting. Judicial review of an administrative decision of the Town Council must be filed with the Court not later than the 90th day following the date of the Council’s decision (Code of Civil Procedure Section 1094.6) Any item not under discussion before 10:00 p.m. may be continued to the next regular meeting. Next regular meeting is February 11, 2025.

Administration Department
Town Hall
525 San Anselmo Avenue
San Anselmo, CA 94960
(415) 258-4691
Town Council
Tarrell Kullaway, Mayor
Steve Burdo, Vice Mayor
Eileen Burke, Councilmember
Chantel Walker, Councilmember
Yoav Schlesinger, Councilmember
Staff
David Donery, Town Manager
Linda Kenton, Assistant Town Manager / Town Librarian
Jeff Zuba, Finance and Admin Services Director
Megan Holt Acevedo, Town Attorney
Serge Avila, Town Clerk
Heidi Scoble, Planning Director
Sean Condry, Public Works Director
Mattie O'Grady, Community Services Director
Mike Norton, Chief of Police
Dan Mahoney, Fire Chief

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the Town of San Anselmo website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.

Town Council Agenda January 28, 2025
4 Item #: Interviews

STAFF REPORT
TOWN OF SAN ANSELMO Item #: Interviews
MEETING DATE: January 28, 2025
AGENDA TITLE: Conducting Three Interviews for the Open Space Committee
FROM: Administration, Serge Avila, Town Clerk

RECOMMENDATION
Staff recommends that the Town Council conducts three (3) interviews for the Open Space Committee.

Below are three (3) applicants scheduled to be interviewed by the Town Council.

Interview
Time Name Board, Committee or Commission
6:30 PM Daniel (Danny) Krebs Open Space Committee
6:40 PM Jamie Mackie Open Space Committee
6:50 PM Rene Voss Open Space Committee
The Council will have the opportunity to interview one more applicant and make appointments at the February 11, 2025 regular Town Council meeting.

FISCAL IMPACT
None.

CEQA AND CLIMATE ACTION PLAN CONSISTENCY
Conducting interviews is not defined as a project under CEQA (Section 15378 CEQA Guidelines).

ATTACHMENTS
Attachment 1- Daniel (Danny) Krebs- Open Space Committee- Application Attachment 2- Jamie Mackie- Open Space Committee- Application 5 Item #: Interviews
Attachment 3- Rene Voss- Open Space Committee- Open Space Committee- Application 6 Submit Date: Nov 05, 2024
First Name Middle
Initial
Last Name
Email Address
Home Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Town of San Anselmo, CA
Application for Appointment to a San Anselmo Board/Commission/Committee Profile
Question applies to multiple boards
If you are interested in applying for a Youth Commissioner opportunity, please click here. You will not need to fill out the below form to be considered for a Youth Commissioner position.

Occupation
Attorney
Employer's Address
810 Fifth Avenue, Suite 200 San Rafael, CA 94901
Which Boards would you like to apply for?
Open Space Committee: For Review
Number of years as resident of San Anselmo?
27 Number of years as a resident in Marin?
27 Name and phone numbers of three San Anselmo residents who can be contacted for referral information about me:

David Korol -- 415-717-4025 Barry Neal -- 415-806-0475 Alan Cascio -- 415-246-1785 Education Level Achieved *
Doctorate/PhD
Daniel S Krebs
Daniel S Krebs
7 Upload a Resume
Interests & Experiences
I would be able to regularly attend the meetings of this Board/Commission/Committee.

Yes No
I would be available to attend additional meetings when they are necessary.

Yes No
I am familiar with the responsibilities and functions of this Board/Commission/Committee.

Yes No
I have attended meetings of the Board/Commission/Committee as a member of the public.

Yes No
List briefly, previous experience serving the public office, and/or civic commissions, boards, or committees:

I served on the Planning Commission for almost 20 years and enjoyed the experience. I have been on the Open Space Committee for over 20 years, and I would like to continue to contribute to its success.

Reasons for this appointment:

I have worked on a number of projects for the Committee during my 20 years, and I would like to continue to preserve open space in San Anselmo.

What are your qualifications for this appointment?
I have extensive experience on the committee, combined with a professional background with real estate transactions and businesses of all types. I enjoy collaborating with people to reach a consensus and to solve challenging problems.

Briefly, what do you consider to be the most important, one or two current issues facing this Board/Commission/Committee?
The first issue is to consider other methods to raise money for the projects that periodically are presented to the Town, and these require intense efforts by the Committee in conjunction with MOST. The other issue that faces the Town is the impact of the housing element requirements and potential development of areas close to open space. I want to stimulate housing opportunities, since it is critical to San Anselmo's future, and we also need to understand and balance its impact on open space and related areas.

LinkedIn Profile
Daniel S Krebs
8 You may attach other documentation which you
believe would be helpful to the Council in its
selection process.

Please Agree with the Following Statement
I understand that I and all other applicants will be personally interviewed by the Town Council (or the entity overseeing the Steering and Short Term Committees) as part of the selection process for this appointment. I also understand that my application material will be a public document and available on the Town's website. Sensitive materials that you don't wish to be posted on the website should not be included with the application.

I Agree
E-Signature:

Daniel Krebs
Thank you for your interest in serving the Town of San Anselmo and its citizens. For further information, please contact the Town Clerk, [email protected] or 415-258- 4660.

Daniel S Krebs
9 Submit Date: Nov 12, 2024
First Name Middle
Initial
Last Name
Email Address
Home Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Town of San Anselmo, CA
Application for Appointment to a San Anselmo Board/Commission/Committee Profile
Question applies to multiple boards
If you are interested in applying for a Youth Commissioner opportunity, please click here. You will not need to fill out the below form to be considered for a Youth Commissioner position.

Occupation
Electrophysiology Consultant
Employer's Address
Medline Industries Three Lakes Drive Northfield, IL
Which Boards would you like to apply for?
Open Space Committee: For Review
Number of years as resident of San Anselmo?
5 Number of years as a resident in Marin?
12 Name and phone numbers of three San Anselmo residents who can be contacted for referral information about me:

Maureen Durnell - 415-717-0054 Paul Johnson - 415-572-8391 Lesha McPeak - 949-433-7252 Education Level Achieved *
Master's Degree
James (jamie) A Mackie
James (jamie) A Mackie
10 Upload a Resume
Interests & Experiences
I would be able to regularly attend the meetings of this Board/Commission/Committee.

Yes No
I would be available to attend additional meetings when they are necessary.

Yes No
I am familiar with the responsibilities and functions of this Board/Commission/Committee.

Yes No
I have attended meetings of the Board/Commission/Committee as a member of the public.

Yes No
List briefly, previous experience serving the public office, and/or civic commissions, boards, or committees:

Department of Health - Loudon County Virginia: frequently required to attend board of supervisors meetings to explain technical issues to the board or the public. Frequently attend local MMWD, town council, planning commission meetings.

Reasons for this appointment:

Interested in the helping to manage the open space resources the town has in the interest of the public, wildlife, and the environment.

What are your qualifications for this appointment?
Previous career and personal interest: Undergraduate degree in Environmental and Engineering Geology, employment as an Environmental Consultant, employees with the Virginia Department of Environmental Quality, employees with Virginia Department of Health.

Briefly, what do you consider to be the most important, one or two current issues facing this Board/Commission/Committee?
Serving the interest of the citizens that utilize the open space while protecting it for future generations. I'm concerned with environmental protection when trying to balance the need for recreation. I also have a significant interest in the integration of community members that don't feel comfortable in the open space, the continued use of the open space by seniors, and building community through the use of San Anselmo's open space.

LinkedIn Profile
My LinkedIn profile and resume are not up to date to reflect my current employment NewRes6-20.pdf
James (jamie) A Mackie
11 You may attach other documentation which you
believe would be helpful to the Council in its
selection process.

I Agree
E-Signature:

James Mackie
Thank you for your interest in serving the Town of San Anselmo and its citizens. For further information, please contact the Town Clerk, [email protected] or 415-258- 4660.

James (jamie) A Mackie
12 Jamie Mackie
. ● San Anselmo, CA 94960 ● ●
Educational Experience
Cardiac Rhythm Management and Electrophysiology Certificate Arrhythmia Technologies Institute, Greenville, South Carolina Master of Science
California State University, Hayward, California
Bachelor of Science
James Madison University, Harrisonburg, Virginia
Professional Experience
Sr. Clinical Account Specialist – Biosense Webster (2/19 - Present) Field Sales Trainer (7/18 – Present)
Clinical Account Specialist (1/17 – 2/19)
Associate Clinical Account Specialist (2/16 – 1/17)
*Provide sales support and expertise to optimize full utilization of the BWI electrophysiology product portfolio: including advanced software, intra-cardiac echocardiography (ICE) catheters, diagnostic and ablation catheters, as well as RF generators. *Provide clinical support to physicians and healthcare providers on the safe and effective utilization of 3D electro-anatomical mapping software and accompanying RF generators. *Act as the primary point of contact for sales and clinical considerations - including new product releases, inventory management, and product launches.
*Manage data collection and tracking to aid in research endeavors. *Directly responsible for managing field sales and clinical training programs. *Utilize marketing resources to develop and grow mutually beneficial relationships within and beyond the EP lab: including securing institutional/physician education and marketing contracts. *Achieve individual sales goals as well as aid in team sales goals for the SF Bay Area region, deliver market share metrics for growth, as well as other key benchmarks. *Recognized for outstanding achievement: Spotlight award, Inspire award, Credo award.

Cardiac Rehabilitation and Diabetes Prevention Manager - YMCA (9/13 – 7/15) *Manage 24 employees comprised of registered nurses, Registered dietitians, Certified diabetes educators, and interns.
*Provide employee training and professional skill development. *Grant management, budget management, curriculum development, and materials management.

Cardiac Rehabilitation - Seton Medical / John Muir Medical internship (6/11 – 10/13) *Monitor and chart patient progress during program duration. Provide counseling on nutrition and lifestyle risk factor management.
*Utilize ScottCare telemetry systems, document abnormal EKG tracings and monitor blood pressure.

California State University, Hayward - Graduate Teaching Assistant (Fall 2012) *Preparing and delivering lecture material, leading lab classes & study group sessions. *Collaborating on exam creation & laboratory assignments. 13 Submit Date: Sep 12, 2024
First Name Middle
Initial
Last Name
Email Address
Home Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Town of San Anselmo, CA
Application for Appointment to a San Anselmo Board/Commission/Committee Profile
Question applies to multiple boards
If you are interested in applying for a Youth Commissioner opportunity, please click here. You will not need to fill out the below form to be considered for a Youth Commissioner position.

Occupation
Attorney at Law
Employer's Address
Self-employed, same as home address
Which Boards would you like to apply for?
Open Space Committee: For Review
Number of years as resident of San Anselmo?
15 Number of years as a resident in Marin?
15 Name and phone numbers of three San Anselmo residents who can be contacted for referral information about me:

Jonathan Braun - 415-446-9027 Kathy Sanders - 415-342-8654 Brian Crawford - 415-407- 5776
Education Level Achieved *
Master's Degree
Rene Voss
Rene Voss
14 Upload a Resume
Interests & Experiences
I would be able to regularly attend the meetings of this Board/Commission/Committee.

Yes No
I would be available to attend additional meetings when they are necessary.

Yes No
I am familiar with the responsibilities and functions of this Board/Commission/Committee.

Yes No
I have attended meetings of the Board/Commission/Committee as a member of the public.

Yes No
List briefly, previous experience serving the public office, and/or civic commissions, boards, or committees:

I currently serve on the Town of SA Open Space Committee as well as the Town's General Plan Advisory Committee
Reasons for this appointment:

Lifelong strong interests in the protection and conservation of natural resources and open space (see resume).

What are your qualifications for this appointment?
10 years of experience as a member of the Open Space Committee, knowledgeable about the law as it relates to conservation, detailed knowledge of the various Open Space Preserves as well as those we are working to protect; led the effort to craft the Open Space Committee's Action Plan (see attached file), approved by the Committee and the Town Council; passionate about protecting open space.

Briefly, what do you consider to be the most important, one or two current issues facing this Board/Commission/Committee?
Continue the work to acquire and protect the remaining unprotected open space parcels in and around the Town of San Anselmo to preserve biodiversity, wildlife habitat, and assure public access. Enlist our citizens and the Town Council to support the goals of the committee and the town's priorities for open space protection.

LinkedIn Profile
Voss_Resume_-_2023.pdf
Rene Voss
15 You may attach other documentation which you
believe would be helpful to the Council in its
selection process.

I Agree
E-Signature:

Rene Voss
Thank you for your interest in serving the Town of San Anselmo and its citizens. For further information, please contact the Town Clerk, [email protected] or 415-258- 4660.
2023-10-
25_SAOSC_Action_Plan_-
_Final_Approved.pdf
Rene Voss
16 1
René Voss Contact
Address
, San Anselmo, CA 94960
Profile
Qualifications  Active Member of the State Bar of California (CA Bar # 255758), admitted May 22, 2008  Admitted to practice in the E.D. Cal., N.D. Cal., C.D. Cal., Ninth Circuit Court of Appeals Key Skills
 15+ Years of public lands litigation experience in Federal Courts in California, Alaska, and the Ninth Circuit  27+ Years of public lands administrative law, advocacy, and policy work in California, Washington, D.C., and Georgia
Work Experience
Public Lands Natural Resources Attorney – Solo Firm, CA October 2009 to Present Federal Litigation and Administrative Law
 Clients: Sequoia ForestKeeper, Greenpeace, Cascadia Wildlands Project, Sierra Club’s Environmental Law Program, Kern-Kaweah and Tehipite Chapters of the Sierra Club, John Muir Project of Earth Island Institute, Cascade Resource Advisory Group (CRAG Law Center), Conservation Congress, Oregon Wild, Cascadia Wildlands, Ouachita Watch League, Utah Environmental Congress, Western Watersheds Project, WildEarth Guardians, Environmental Public Information Center (EPIC); Western Slope No Fees Coalition; Center for Biological Diversity; To’ Nizhoni Ani, Black Mesa Water Coalition, DINÉ Care, Los Padres ForestWatch, Mountain Communities for Fire Safety, and various individuals  Claims litigated: ESA, NEPA, NFMA, MBTA, CWA, ARA, FLREA, APA, FACA, FOIA (see docket below) Staff Attorney – John Muir Project of Earth Island Institute, CA March 2008 to October 2009 Federal Litigation and Administrative Law
 National forest logging litigation focused on Sierra Nevada and North Coast national forests; ensuring scientific accuracy and integrity, maintaining species viability, enforcing forest plan standards  Major issues concerned protecting old forest and post-fire habitats for declining species: Pacific fisher, California spotted owl, black-backed woodpecker, and various other species  Administrative commenting, appeals in preparation for litigation, and negotiations with the Forest Service to revise projects to protect sensitive species’ habitats California Bar Exam Preparation, CA January to March 2008  Focused exclusively on passing the California Bar Exam 
Consultant to Various Conservation Organizations, MD September 2005 to December 2007 Law Clerk for Litigation and Administrative Law
 Clients: Greenpeace, Sierra Club’s Environmental Law Program, Vermont & New Hampshire Chapters of the Sierra Club, John Muir Project of Earth Island Institute, and Cascade Resource Advisory Group (CRAG Law Center)
 Legal research and coordination in preparation for litigation for multiple clients and their attorneys  Preparing and filing administrative appeals on behalf of multiple clients Legal Department Coordinator/Assistant – Defenders of Wildlife, D.C. January to September 2005 Support of ESA Cases, Administrative Law, and Organizational  Filed administrative legal comments and appeals, prepared 60-day ESA notice letters  Maintained docket of over 100 cases
 Assisted staff attorneys, law program, and other staff with organizational needs Continued ...
17 2
Public Policy Director – John Muir Project of Earth Island Institute 2001-2004 Public Lands Policy Advocate in Washington, D.C.
 Primarily responsible for influencing public policy in Washington, DC within the national environmental community, Congress, and the Administration
 Direct lobbying in support of proactive forest protection legislation (Wild Forest Protection, NFPRA, etc.) as well as lobbying against anti-environmental legislation meant to increase logging  Administrative advocacy in support of good forest protection rules  Supporting legal advocacy to halt logging projects on our national forests Legislative Director - John Muir Project of Earth Island Institute 1998-2000 Lobbyist and Public Lands Policy Advocate in Washington, D.C.  Primarily responsible for shepherding the introduction and promotion of the National Forest Protection and Restoration Act (NFPRA)
 Direct lobbying, administrative and legal advocacy to influence public policy in Washington, DC to protect national forests from logging and other forms of exploitation Campaign Director – Georgia Forest Watch 1996-1998
Directing the Forest Plan Revision and Assisting in Litigation  Primarily responsible for campaign planning and implementation to influence a better revision of the Chattahoochee and Oconee National Forest land management plan in Georgia that provided greater protection of public resources
 Coordination of forest watch activities designed to provide interim protection for roadless and old growth forest resources from logging using appeals and litigation as tools Consulting Business – VIP Sales, GA 1994-1995
Publishing and Sales
 Published advocacy booklets for The Wilderness Society, titled “Georgia’s Mountain Treasures” and “Tennessee’s Mountain Treasures”; included design, writing, production, printing, and distribution  Commissioned sales consultant for a computer components representative in the Southeast (GA, S.C. and N.C)
Sales Engineer – M/A-Com, Inc., GA 1990-1993
 Southeastern sales representative of electronic component sales for communications and computer products
Components Engineer – Electromagnetic Sciences, Inc., GA 1986-1989  Entry-level engineer, responsible for components engineering in microwave communications satellite applications
Education
2003 to 2007 Juris Doctor, with honors (December 2007)
Concord Law School, Los Angeles, CA
Honors: Moot court Best Brief & Best Oral Argument; Honors Society Awards: Dean’s List, Distinguished Scholar (top 10% of class) 1980 to 1986 Bachelor of Science, Electrical Engineering Iowa State University, Ames, IA
Activities, Interests, & Other
Outdoor Recreation Hiking and backpacking in National Forests and National Parks Certifications FAA Part 107 sUAS Remote Pilot, FAA Single Engine Land Pilot Languages
Author &
Photographer
German (fluent)
Build Your Own Solar Panel System in 2020: … Using Enphase Energy Microinverters First Photo Exhibit – Town Books, San Anselmo Jan-Feb 2023 Community and Professional Associations
Community Town of San Anselmo, CA – Open Space Committee Non-Profit Boards Wilderness Watch – Missoula, MT; Coho Salmon Land Trust – Marin County, CA 18 3
Major Accomplishments
Legal
 Worked on 32+ cases as attorney of record during my first 13 years as a California Bar licensed attorney  Helped secure 16+ litigation victories, and worked on 7 cases at the 9th Circuit Court of Appeals  As a law clerk, wrote legal arguments for Earth Island Institute v. U.S. Forest Service (Earth Island II) victory in the 9th Circuit for Management Indicator Species, and helped push back a challenge at the Supreme Court  Worked as part of a legal team that reduced logging levels in the Forest Service’s Southern Region (Texas to Virginia) from over 1 billion board feet to less than 230 million board feet per year from 1990 to 2001  As part of the same legal team, convinced the US Forest Service to withdraw 91 timber sales across the Southern Region as part of a legal settlement based on previous legal theories that I pioneered (2000)  Crafted winning legal strategy for a case, known as Sierra Club v. Martin, setting a major legal precedent in the 11th Circuit Federal Court of Appeals, protecting the viability of rare wildlife and requiring population inventories for indicator species before commencing logging (1996-1999) Administrative
 Lead 4-year effort to provide advice to clients, submit comments, and file lengthy appeal of the Giant Sequoia National Monument Plan
 Filed 100+ administrative appeals of U.S. Forest Service Projects in various national forest in California, Alaska, Wyoming, New Hampshire, and Georgia
 Filed hundreds of comments on various logging, recreation, watershed, road-building, and other projects Legislative
 Working on legislation in the 118th Congress re National Park Plan Compliance to be introduced in 2023  Helped secure a Republican lead sponsor for National Forest Protection and Restoration Act (NFPRA) for the 108th Congress for 2003
 Lobbied and helped gain 113 co-sponsors for the NFPRA (1998 to 2002)  Influenced Congress to reject disastrous fire risk reduction logging and forest health logging legislation that would have suspended laws to increase commercial logging (1998 and 2002)  Helped build a coalition of 4 national and a network of over 100 grassroots environmental organizations in support of the NFPRA (1997-2002)
 Crafted legislation and convinced a Democratic member of Congress to be the primary Champion of the NFPRA, and helped gain 36 co-sponsors for the bill in 105th Congress as well as 79 more in the 106th Congress, as sole lobbyist in DC focusing on the issue of ending the federal timber sales program Personal
 Service as Appointed Member to the Town of San Anselmo’s Open Space Committee since 2010  Service on the Board of Directors for Wilderness Watch since 2018, helping protect federally-designated Wilderness from agency actions inconsistent with The Wilderness Act  Service on the Board of the Coho Salmon Land Trust (C-SALT) in Marin County, working to protect small tracts of land as habitat for rare and sensitive species  Started my own solo law firm in Marin County, California, supporting various public lands clients with legal and administrative law services (2009-present)
 Started my own business as contractor for environmental publication services and sales consulting for electronic components (1994-1995)
 Created both the Georgia ForestWatch and John Muir Project positions described above and helped secure funding for those positions (1998-2004)
 Elected and served a successful term on the Sierra Club’s Board of Directors, in which I contributed to changes to the Club’s policies on land exchanges, grazing, and logging on public lands (1999-2001)  Extensive volunteer leadership in the Sierra Club at all levels, including the Georgia Chapter, Board Conservation Governance, Board Nominating Committee, and National Forest Committee (1994-2007) 19 4
Case Docket
CA Licensed – Attorney of Record, Lead Attorney, where indicated (2008-Present)  Sequoia ForestKeeper v. U.S. Forest Service (NEPA) – Lead, roadside hazard logging, Kern Plateau  Unite the Parks v. U.S. Forest Service (ESA, NEPA) – logging in Pacific fisher habitat in S. Sierras  Mountain Communities for Fire Safety v. Elliott (NEPA, NFMA) – Lead, logging Los Padres NF  EPIC v. Carlson (NEPA) – Lead, post-fire roadside hazard logging, Mendocino NF  Earth Island Institute v. Nash (NEPA) – Local Counsel, post-fire logging of Rim Fire near Yosemite  Los Padres ForestWatch v. USDI (FOIA) – document requests, Carrizo Plain NM  Center for Biological Diversity v. Illiano (NEPA, NFMA) – Co-Lead, logging CA spotted owl habitat  Earth Island Institute v. Elliott (NEPA, NFMA) – Lead, post-fire roadside hazard logging, Sequoia NF  Sequoia ForestKeeper v.LaPrice (NEPA) – Lead, logging in Pacific fisher habitat, Sequoia NF  To’ Nizhoni Ani v. Blumenfeld (FACA) – Co-Lead; challenge of meetings & docs re EPA & DOI  Western Watersheds v. Jewell (ESA) – Co-Lead; 12-mo finding Eagle Lake rainbow trout  Conservation Congress v. Kelley (ESA, NEPA, NFMA) – Co-Lead; Kelsey timber sale, Six Rivers NF  Sequoia ForestKeeper v. Benson (NFMA, NEPA) – Lead; hazard tree logging in Giant Sequoia Monument  Sequoia ForestKeeper v. Elliott (NEPA) – Lead; large timber sale, Sequoia NF  Wiechers v. Moore (FLREA, APA) – Lead; Southern Sierra Pass challenge, Sequoia NF  Fragosa v. Moore (FLREA, APA) – Adventure Pass challenge, So. California NFs  Conservation Congress v. Finley (9th Circuit Appeal) – appeal of matter below, briefing completed  Conservation Congress v. Finley (ESA, NEPA, & NFMA) – Lead; Beaverslide timber sale, Six Rivers NF  Conservation Congress v. Heywood (ESA Owl & NEPA) – Gemmill timber sale, Shasta-Trinity NF  Sequoia ForestKeeper v. Tidwell (ARA Regs) – challenge of Appeal Reform Act Regulations  Greenpeace v. Cole (9th Circuit Appeal) – appeal of matter below; won remand to agency  Greenpeace v. Cole (Tongass Deer-Wolf) – scientific integrity case on wolf viability/deer model  Earth Island Institute v. Carlton (Moonlight-Wheeler) – large post-fire salvage sale in Plumas NF  Earth Island Institute v. Carlton (Moonlight Roadside) – roadside hazard logging using CE from NEPA  Earth Island Institute v. Morse (Champs) – scientific accuracy & integrity, density reduction challenge  Sequoia ForestKeeper v. U.S. Forest Service (Fay Creek) – special use permit stream diversion  Sequoia ForestKeeper v. Exline (Hume Roadside) – Lead; hazard tree logging, Giant Sequoia Monument  Sequoia ForestKeeper v. U.S. Forest Service (Clear Creek) – old growth logging in CA spotted owl hab.  Klamath Siskiyou Wildlands v. Grantham (Panther) – post-fire salvage in N. spotted owl habitat  Klamath Siskiyou Wildlands v. Heywood (Trough) – post-fire salvage in N. spotted owl habitat During Law School as Law Clerk
 Earth Island Institute v. U.S. Forest Service (Earth Island II) – large post-fire salvage, Sierra Nevada  Summers v. Earth Island Institute (Burnt Ridge) – post-fire salvage, appeal regulations challenge  WildSouth v. Jacobs & The Chattooga Conservancy v. Jacobs (11th Cir.) – SE MIS plan amendments  Sierra Club v. Wagner (N.H. & 1st Cir.) – White Mountain NF roadless logging Before Law School, applying my legal theories
 Sierra Club v. Martin (11th Cir.) – MIS & PETS species population monitoring precedent  Sierra Club v. Estill (follow-up to Martin) – settled, with 91 timber sales withdrawn, many under contract  Rabun County Coalition to Save the Forest v. Martin (Tuckaluge) – also withdrawn after Martin case References
Supervisory:

Rachel Fazio – Litigation Coordinator, John Muir Project of Earth Island Institute Tel: (530)273-9290 e-mail: [email protected], Big Bear City, CA Dr. Chad Hanson – Executive Director, John Muir Project of Earth Island Institute Tel: (530)273-9290 e-mail: [email protected], Big Bear City, CA Co-Counsel:

Matt Kenna – Public Interest Environmental Law and of Counsel, Western Environmental Law Center Tel: (970) 749-9149 e-mail: [email protected], Durango, CO Justin Augustine – Center for Biological Diversity
Tel: (503) 910-922-9214 e-mail: [email protected], Berkeley, CA 20 21
Item #: 1.1

STAFF REPORT
TOWN OF SAN ANSELMO Item #: 1.1
MEETING DATE: January 28, 2025
AGENDA TITLE: Approval of the Draft Minutes of the Regular Town Council Meeting of the January 14, 2025
FROM: Serge Avila, Town Clerk
RECOMMENDATION: For Council to consider the approval of the Draft Minutes of the Regular Town Council meeting of January 14, 2025
ATTACHMENT:

Attachment 1- January 24, 2025, Draft Minutes
22 1
San Anselmo Draft Council Minutes
Regular Meeting
Town Council Chambers and via Zoom
Tuesday, January 14, 2025
Interviews for the Historical Commission and Parks and Recreation Commission- 6:20 p.m.

The Council interviewed Marcie Miller, Ryan Lafrenz, and Nate (Charles) Marsh.

Call to Order: Optional Pledge of Allegiance
COUNCILMEMBERS PRESENT: Tarrell Kullaway (Mayor)
Steve Burdo (Vice Mayor)
Eileen Burke
Yoav Schlesinger
Chantel Walker
STAFF MEMBERS PRESENT: Dave Donery, Town Manager
Megan Acevedo, Town Attorney
Serge Avila, Town Clerk
Heidi Scoble, Planning Director
Linda Kenton, Town Librarian
Mattie O’Grady, Community Services Director
Kelly Warner, Community Engagement

Mayor Kullaway announced that agenda item #2.1 has been continued to a date uncertain.

M/s, Burdo/Burke, Motion to modify the agenda with the removal of item #2.1.

AYES: Burke, Schlesinger, Walker, Vice Mayor Burdo, Mayor Kullaway Open Time for Public Expression
Mr. Ross Asselstine, San Anselmo Avenue, discussed Flood Zone 9 and detention basins.

Mr. Benedetto Chico, representing the Chamber of Commerce, stated there are currently 150 members of the Chamber with a goal of 200 members by the end of 2025. He discussed recent activities of the Chamber.

Ms. Rosanne dalBello discussed a proposed flood control project near Creek Park and her concern about the impacts to the Redwood trees
Mr. Brian Crawford, Chair of the Sorich Park Residents group, discussed a development application submitted to the County by Mr. Mike Folk. It includes the development of 96 units which will result in many negative impacts to the surrounding neighborhoods.

Mr. Leo Barry, Ms. Liz Huntington, and Mr. Jonathon Braun agreed with the concerns expressed by Mr. Crawford. Concerns include emergency evacuation, quality of life, congestion, narrow streets, and parking.

Mr. Gene Ang, San Anselmo representative to the County Commission on Aging, agreed with Mr. Crawford’s concerns. He discussed the rise in the aging population in Marin County and 23 2
whether the County is prepared to meet its needs.

Mr. Janet Bosnecker, Tamal Avenue, discussed the Town’s construction hours and was surprised that construction is allowed on Sundays. She asked the County to consider prohibiting construction on Sundays.

Eva discussed the background and affiliations of one of the Councilmembers. She discussed First Amendment rights.

Council requests for future agenda items; Committee liaison reports; questions and comments to staff; miscellaneous items
Councilmember Burdo reported he attended the Ross Valley Paramedic Authority (RVPA) meeting, the Ross Valley Fire Board meeting; urged everyone to sign up for Alert Marin; acknowledged the courage displayed by Ms. dalBello.

Councilmember Burke reported she attended the Hanukah Celebration; supported the creation of an Ad Hoc Housing Committee and wanted to see this item on a future agenda; the Council supported this request.

Councilmember Walker reported she attended the Menorah Lighting Celebration; stated her priorities are emergency preparedness, infrastructure work, activities for teens, connecting the community, and affordable housing development.

Councilmember Schlesinger reported he attended the Menorah Lighting Celebration; the Winter Market Walk Event.

Mayor Kullaway reported she attended the Friday night Archie Williams Varsity Basketball Game (Go Falcons!); participated in the search for a new director of the Marin County Parks Department; she would like the following to be place on an upcoming agenda: 1) Construction times; 2) The 96 unit development proposed in the Count near Sorich Park; 3) The Sais crossing; 4) Crosswalk daylighting (red zones).

Special Presentation
Adopt a Mayor’s Proclamation Recognizing Nancy Altman for her Exemplary Years of Community Service.

Mayor Kullaway read and presented the Proclamation to Ms. Altman.

Ms. Altman thanked the Council for the recognition and stated it was a pleasure to serve. She introduced her neighbor who will be taking over the Flower Basket Project.

1. Consent Agenda

1.1 Approve the Draft Minutes of the Regular Town Council Meeting- December 10, 2024

1.2 Receive and File the Fiscal Year 2023/2024 Audited Annual Financial Report

1.3 Receive and File the Report of Checks Issues, December 2024

1.4 Approve the Town of San Anselmo Downtown Hanging Flower Basket Funding Request

1.5 Recreation Fund Revenue and Expenditure Reports December 2024 24 3

1.6 Accept the Resignation of Ginny Svigals from the Economic Development Committee and Promote Mark Jeffrey to a Full Voting Member Position

1.7 Consider Canceling the Regular Town Council Meetings Scheduled for July 8, August 12, November 25, and December 23, 2025
M/s, Burke/Burdo, Motion to approve the Consent Calendar.

AYES: Burke, Schlesinger, Walker, Vice Mayor Burdo, Mayor Kullaway Public Hearings

2.1 Public Hearing to Consider Adoption of Ordinance Amendments to Title 10 “Planning and Zoning”, Chapter 6 “Accessory Dwelling Units”; and associated CEQA Exemption Finding Mayor Kullaway stated this item has been continued to an uncertain date.

Council Business Items

3.1 Live on the Avenue 2024 Recap and Review
Recreation Director O’Grady and Community Engagement staff member Warner presented the staff report and a PowerPoint presentation. Staff answered questions from the Council regarding hard costs; community survey results; cost of an event consultant; methods of communication including the Town Newsletter; food options and vendors; Movie Night and restrictions placed on films; movie licensing; total number of visitors and where they come from; how to think about and measure the economic impact from this event; direct and indirect impacts to the merchants; possible increase in property values; the Parade; how to advertise business hours; the budget.

Mayor Kullaway opened the meeting to public comments
Mr. Frank Gomez, owner of Wink Optics, stated the event is beneficial to the retailers. He suggested closing the street at 5:00 p.m. instead of 4:30 p.m. and more diversity in terms of the music.

Mayor Kullaway closed the meeting to public comments.

Vice Mayor Burdo did not support the idea of having music without closing the street- it would not be safe.

Mayor Kullaway supported hiring professional fundraisers and also opposed having the streets open for safety reasons. There should be more bike parking.

Councilmember Burke suggested starting the event in June and perhaps scheduling it for Friday and Saturday nights.

The Council thanked staff for the presentation and wonderful event!

3.2. Consider Making Appointments to the Historical Commission and to the Parks and Recreation Commission
25 4
Town Clerk Avila presented the staff report. Five appointments should be made to the Historical Commission and two to the Parks and Recreation Commission. There were no questions from the Council.

Mayor Kullaway opened the meeting to public comments.

There were no comments.

Mayor Kullaway closed the meeting to public comments.

M/s, Burdo/Schlesinger, Motion to appoint Marcie Miller and all of the incumbents to the Historical Commission.

AYES: Burdo, Schlesinger, Walker, Vice Mayor Kullaway, Mayor Burke M/s, Burdo/Walker, Motion to appoint Ryan Lafrenz and Nate Marsh to the Parks and Recreation Commission.

AYES: Burdo, Schlesinger, Walker, Vice Mayor Kullaway, Mayor Burke

3.3 For the Council to Review the List of Town Council Committee Assignments and Make Appointments for 2025
Town Clerk Avila presented the staff report. He answered questions from the Council regarding whether all assignments are open or just the vacancies; the process that will be used.

Mayor Kullaway opened the meeting to public comments.

There were no comments.

Mayor Kullaway closed the meeting to public comments.

Councilmember Burke noted there has not been a natural rotation for the desirable committees and this is not beneficial to the Town. She would support some sort of rotation system.

The Committee assignments are as follows:

1. Infrastructure Fiscal Monitoring Committee- Mayor Kullaway and Councilmember Walker, Councilmember Burdo as alternate

2. Chamber of Commerce- Councilmember Schlesinger

3. Economic Development Committee- Mayor Kullaway and Councilmember Schlesinger

4. Flood Committee- Councilmembers Burke and Burdo

5. Racial Equity Committee- Councilmember Burdo, Mayor Kullaway as alternate

6. Reimagine Creek Park- Councilmember Burke, Councilmember Schlesinger and Councilmember Burdo as alternate

7. Climate Action Commission- Councilmember Burdo, Councilmember Walker as alternate

8. Memorial Park Master Plan Review- Councilmember Burke and Councilmember Burdo

9. ABAG General Assembly- Councilmember Walker and Mayor Kullaway as alternate 26 5

10. CDBG for Ross Valley- Councilmember Walker

11. Central Marin Police Authority- Councilmembers Burdo and Schlesinger, Councilmember Walker as alternate

12. Flood Zone 9- no longer part of Flood Zone 9 this item should be deleted

13. League of California Cities North Bay- Councilmember Burdo, Councilmember Walker as alternate

14. MCCMC Climate Action Commission- Mayor Kullaway and the alternate position remains vacant

15. MCCMC Disaster Preparedness- Councilmember Burdo, Councilmember Burke as alternate

16. MCCMC Homeless Committee- Mayor Kullaway

17. MCCMC Legislative Committee- Mayor Kullaway and Councilmember Burdo as alternate

18. Marin Clean Energy- Mayor Kullaway, Councilmember Burdo as alternate

19. Marin Emergency Radio Authority (MERA)- Councilmember Burdo and Sean Condry as 1st alternate and Dave Donery as 2nd alternate

20. Marin Wildfire Prevention Authority (MWPA)- Councilmember Schlesinger, Councilmember Burdo as alternate

21. Refuse and Recycling Subcommittee- Councilmembers Burke and Burdo

22. Ross Valley Fire Authority- Councilmembers Burdo and Walker and Councilmember Burke as alternate

23. Ross Valley School District- Councilmember Burdo

24. Ross Valley Yellow School Bus JPA- Councilmember Burdo, Mayor Kullaway as alternate and Dave Donery as staff representative

25. Safe Routes to Schools- Councilmember Burke, Councilmember and Schlesinger as alternate

26. Transportation Authority of Marin- Councilmember Burdo, Councilmember Walker as Alternate
Added to the list- General Plan Advisory Committee (GPAC)- Councilmember Burke and Burdo Mayor Kullaway opened the meeting to public comments.

There were no comments.

Mayor Kullaway closed the meeting to public comments.

M/s, Burdo/Burke, Motion to adjourn the meeting at 9:41 p.m. 27 6
AYES: Burke, Schlesinger, Walker, Vice Mayor Burdo, Mayor Kullaway Respectfully submitted,
Toni DeFrancis,
Recording Secretary
28 Item #: 1.2

STAFF REPORT
TOWN OF SAN ANSELMO Item #: 1.2
MEETING DATE: 1/28/25
AGENDA TITLE: Consideration of Special Event Application -Children for Change Challenge 2025
FROM: Mattie O’Grady – Community Services Director
RECOMMENDATION: That Council approve the Children for Change’s application for the Children for Change Challenge scheduled for Sunday, April 27th, 2024, from 9:00 a.m. – 2:00 p.m. on the Town Hall Plaza and Tunstead Avenue.

BACKGROUND
This event is sponsored by the Children for Change which is a nonprofit based in San Anselmo and serves students across Marin. C4C empowers young people to become change-makers with the knowledge, confidence and empathy to make a positive impact in their world.

DISCUSSION/ANALYSIS
The 7th annual C4C Community Challenge will bring families from across to engage in our community through advocacy and volunteering. It attracts approximately 400 people from the Ross Valley area. Applicant is requesting the closure of Tunstead from San Anselmo Ave to Library Place and the use of the Town Hall Plaza. More than 15 Marin nonprofits will be at The Community Challenge with hands-on advocacy activities and games. There will be local food vendors, a student-led bake sale, music, and community building. This year The Community Challenge will not include a hike this year and will center around a "block party" in downtown San Anselmo.

Public works staff will provide no parking signs and stage barricades for the day of the event.

The following conditions are required of the applicant:
 Applicant must deliver notices to merchants affected by the street closure  No PA or amplified sound is allowed before 9:00 a.m.
 If no town staff are available to assist with the street closure, the applicant will need to coordinate and block off the street themselves. 29 Item #: 1.2
 Requires compliance with all ADA regulations, including providing ADA-approved cord covers on all cords located on public right of way.  Special Event insurance is required
The attached application provides details of the event with comments and conditions from Town staff.

FISCAL IMPACT
There would be no direct fiscal impact to the Town to approve this item.

CEQA AND CLIMATE ACTION PLAN CONSISTENCY
The proposed project is exempt from the California Environmental Quality Act (CEQA), under the “common sense” exemption, because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (Cal. Code Regs. tit. 14, § 15061).

ATTACHMENTS
Attachment 1- Event Application
30 TOWN OF SAN ANSELMO
1000 Sir Francis Drake Blvd, Suite # 14
San Anselmo, CA 94960
415-258-4640

APPLICATION FOR COMMUNITY-BASED EVENTS
Please complete this application if you wish to conduct a community-based event (non-commercial) in San Anselmo on public property for more than 50 people or involving the closure of a downtown street for more than fifteen minutes. The application will be reviewed by staff and forwarded to the Town Council for approval.

EVENT INFORMATION
Name of event:

Organization(s) presenting the event:

Other event sponsor(s), if any:

Contact Person: Phone Number:

Address: Email:

Event Date(s):

Start and end times: Number of attendees (estimate):

Location:

Will alcohol be served or sold?
Yes_____ No______
Brief Event Description:

Public space requested:
____Creek Park _____Creek Park Parking Lot
____Pine Street Parking Lot _____Magnolia Parking Lot
____Town Hall Lawn _____Council Chamber
____Imagination Park _____Memorial Park
____Other: ______________________________________________ 31 _____ San Anselmo Avenue: from (cross streets) ________________ to ____________________ _____ Tunstead Avenue: from (cross streets) ___________________ to _____________________ _____ Other street(s): from (cross streets) ______________________ to _____________________ _____ Other space use (e.g. parking spaces) ____________________________________________ _____ Other Facilities:_______________________________________________________________ Additional Comments on the Public Space Requested:

To be qualified for consideration, applicants must fall into one of the following categories:
 Town-Sponsored Events
 Ross Valley* accredited or licensed schools (pre-kindergarten through 12th grade, (both public and private schools)
 Ross Valley* Youth Organized Sporting of Cultural Events  Organizations located in the Ross Valley* which have received tax-exempt status pursuant to Internal Revenue Service Code Section 501(c)(6)
 Merchant associations located in incorporated San Anselmo and established as of 2006 *Ross Valley is defined as incorporated and unincorporated areas of San Anselmo, Fairfax, and Ross Standards & Objectives
The Town Council, with input from downtown merchants, property owners, and local residents, has adopted the following criteria they will consider when reviewing applications for the closure of roadways or other public space in the downtown area.

Does the event:
 Attract local residents
 Attract people throughout the Bay Area
 Attract families
 Generate interest for people to return and spend money in local businesses  Create a positive impact for real estate stimulation
 Provide a overall positive impact on business
 Provide an opportunity for downtown merchants to participate in the event  Provide access to neighborhood streets during the event  Avoid conflicting with a retail holiday
 Assure public safety
 Provide adequate parking
 Benefit the Town
 Provide access for persons with disabilities
 Provide for clean-up by event organizers
 Provide emergency vehicle access
 Assure that any booths or other structures are designed and placed so that storefronts have access and visibility
 Allow local businesses to exhibit merchandise on the sidewalk area in front of their stores, without charge, while maintaining wheelchair access
32 CONDITIONS OF APPROVAL
The following conditions apply to downtown events, unless waived or modified by the Town. Other conditions, as set by the Town Council and staff, may apply to particular events for public safety or other objectives of the Town.

A. Police: Off-duty police officers may be required for the event, as determined by the Police Chief, depending on the number of people attending and the nature of the event. Off-duty police officers are required during events where alcohol is served or sold.

B. Emergency access: An emergency access lane of at least 14 feet wide must be maintained at all times.

C. Insurance: Proof of general liability insurance, naming the Town, its employees, and agents as additional insured, at limits no less than $1,000,000.

D. Recycling and garbage: Extra containers for recycling cans and bottles, and garbage cans must be placed throughout the area of the event. Containers and cans are to be emptied when full during the event, and picked up after the event.

E. Compostable/Disposable Foodware: In accordance with the Town of San Anselmo’s Ordinance 1136 all food vendors will provide takeout food in reusable foodware or compostable disposable foodware, or items composed entirely of aluminum. If a compostable disposable foodware item is not available, an alternative foodware item made of other materials, except polystyrene foam and polystyrene food ware, may be substituted.

F. Toilet facilities: Events estimated to attract more than 100 people and lasting more than two hours must provide portable toilets, in the number and location as approved by the Parks superintendent, unless alternate arrangements for toilet facilities are otherwise required or arranged to the approval of the Parks Superintendent. Toilet facilities must be provided for disabled persons at each location where portable facilities are provided. Hand washing facilities must be provided where food is served.

G. Traffic control: A traffic and parking control plan, including enforcement measures, must be approved by the Police Chief.

H. Noticing: Events that include closure of the street will require advance written notice to businesses and residents on the street(s) that will be closed. These notices must be distributed a minimum of five days prior to the Town Council meeting date that the event application will be considered.

I. Sales tax: Persons or businesses selling items as part of the event shall designate San Anselmo as the point of sale for sales tax purposes.

J. Alcoholic beverages: A permit is required from the Police Chief and the State Department of Alcohol Beverage Control in order to serve or sell alcoholic beverages. Off-duty police officers are required if alcohol is served or sold.

K. Fire inspection: A fire inspection is required of any and all appliances or devices that produce an open or enclosed flame and/or hot materials, including food.

L. Creek Park: No more than three booths are allowed inside the turf areas of the park.

M. Signs and barricades: Any “No parking signs” that are needed are to be provided by the event organizers, and posted according to the traffic control plan prior to the event. Barricades, detour signs, and other traffic control devices are to be provided by the event organizers.

N. Parking: Temporary accessible parking must be provided if a street closure or other event condition renders permanent accessible parking unusable.

O. Cables: Cables must be covered so as not to create a tripping hazard. When cable covers are used, they must not create a tripping hazard and must be navigable by wheelchair. The path of travel must be no more than 1:12.

On behalf of the organization applying for the permit to conduct the event, I have read and agree to follow the standards for events, as stated in this application, and have read and agree to follow the permit conditions as stated in this application and those which may be required of me as conditions of approval.

Name: Date:
33 NAME OF EVENT: DATE OF EVENT:

DEPARTMENT COMMENTS/CONDITIONS APPROVED BY
POLICE M. Norton
FIRE D. Mahoney
RECREATION M. O'Grady
PUBLIC WORKS S. Condry
& J. Healy
ADMINISTRATION D. Donery

TOWN COUNCIL
Conditions:
-Applicant must deliver notices to surrounding businesses affected by the street closure -No PA or amplified sound is allowed before 9:00 am
-Requires compliance with all ADA regulations, including providing ADA appproved cord covers on all cords located in the public right of way
-Event insurance is required with the following language:

Comprehensive General Liability Insurance, in the minimum amount of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate for death, bodily injury, personal injury or property damage.

A. for death, bodily injury, personal injury, and property damage. Said policy shall be endorsed with the following specific language:
a. “The Town of San Anselmo, its officers, employees and volunteers, are named as additional insureds under this policy.”
34 Item #: 1.3

STAFF REPORT
TOWN OF SAN ANSELMO Item #: 1.3
MEETING DATE: 1/28/25
AGENDA TITLE: 2024 Age and Disability Friendly Assessment Report FROM: Mattie O’Grady – Director of Community Services
RECOMMENDATION: That Council review and file the 2024 Age and Disability Friendly Assessment Report.

BACKGROUND
In 2019, the Town applied to the AARP Network of Age-Friendly Communities, joining the World Health Organization’s Age-Friendly Cities initiative. This led to the creation of the Age-Friendly San Anselmo committee.

In 2020, the committee conducted an assessment of older residents' needs and presented it to the Town Council. In response to the COVID pandemic, the committee quickly developed emergency resources and support programs from April to October.

While working on a needs assessment in 2020, the committee realized it would be more inclusive to expand the focus to both age and disability-friendly initiatives. As a result, the committee partnered with The Marin Aging and Disability Institute (MADI).

In 2023, the Marin Aging and Disability Institute received a California Department of Aging (CDA) grant to complete the process.

DISCUSSION/ANALYSIS
From June to August 2024, a new Age & Disability Friendly survey was conducted, targeting older adults, people with disabilities, and caregivers. Over 490 surveys were completed. Waypoint Strategies, in partnership with MADI, reviewed the data and produced a summary report (Attachment 1). This report will serve as a foundation for developing a three-year action plan. While the attached document provides an overview of the survey results, the detailed goals, policies, objectives, and actions will be outlined in the action plan which will align with the General Plan.

This report is one of several background documents contributing to the existing conditions analysis for the General Plan Update (GPU). Combined with input from 35 Item #: 1.3
GPU-focused community engagement, the existing conditions analysis provides a foundation for shaping the vision of the updated General Plan.

Remaining Project Timeline
 Drafting of Plan in Alignment with the General Plan: February – April 2025  Age and Disability Action Plan presented to Town Council: May 2025  Multi-generational Town Celebration (condition of grant): June 2025  Submit the Final Report and Action Plan to the CDA: June 2025

FISCAL IMPACT
There would be no direct fiscal impact to the Town to approve this item.

ATTACHMENTS
Attachment 1 - Assessment Report
36 Thriving Together in San Anselmo
Assessment Report
Prepared by

FOR
October 2024
37 Table of Contents
Executive Summary
1 Age-Friendly Framework
2 Launching Age-Friendly During the Pandemic
4 A Grant for a Planning Process
6 General Background, Methodology
8 Key Findings
9 Thriving in San Anselmo
10 Age and Disability Friendly Livability Domains
11 Housing
12 Transportation
13 Community Health, Caregiving
16 Disability in our Community
18 Respect, Inclusion
19 Civic Participation, Employment
20 Emergency Preparedness
Communication and Information
21 Outdoor Places and Spaces
22 Activities and Programs
23 Next Step: Building a Plan
24 Survey Respondent Demographics
25 California Department of Aging 2020 Profile of Marin Older Adults
References
38 ASSESSMENT EXECUTIVE SUMMARY
In 2019 the Town of San Anselmo launched an initiative to become a designated AgeFriendly Community by the World Health Organization (WHO) and the American Association of Retired Persons (AARP). The first phase of this initiative was to complete a Community Assessment gathering the experiences and perspectives of older adults and information from the Town departments to provide the context for a three-year strategic plan. The COVID-19 pandemic interrupted the presentation of the assessment to the broader community.

In 2023, the Marin Aging and Disability Institute received a California Department of Aging grant to complete this process and to develop a local Age and Disability Friendly Plan in partnership with the Town. A new assessment process and survey were developed to include older adults, people with disabilities and caregivers. Over 490 completed surveys were collected (12% of the older adults and 12% of the people with disabilities). Only 3.5% of the estimated caregivers responded. The primary goal of the survey process was to learn about the town's "age and disability-friendly" strengths and opportunities for improvement. This data and qualitative data from stakeholder focus groups, resident interviews, conversations and a staff survey will inform the San Anselmo Age and Disability Friendly three-year action plan.

Survey Findings: Strengths
• Health: The majority of the respondents report being in "Good" to "Excellent" health. This is an indicator of overall well-being and is influenced by psychosocial factors and life satisfaction. The majority are completely mobile. Over half of the respondents report walking as a main mobility mode. • Social connectedness and respect: Most respondents live with others and feel included and welcomed in San Anselmo. Respondents mention the events, businesses, friendly neighborhoods and people.
• Remaining in the community: An overwhelming majority wish to remain in their homes if financially possible and if home modifications are made. • Use of Technology: A majority use mobile phones and computers so text or voicemail communications are good for urgent communications. However, since 38% would like technology support or training, the town can't assume that the phone apps are used or that the town websites are easily accessed by all. • Home Sharing: Twenty percent would consider shared housing options to stay in their homes or town.
• Volunteerism: One fifth of our population volunteers in some capacity in our town
39 Survey Findings: Opportunities for improvement
• Emergency Preparedness: A high percentage of respondents said they are only somewhat or not prepared and would like preparedness classes Many need help with registering for Alert Marin or don't have someone to provide emergency assistance in a power and phone outage. 21% need transportation assistance in an evacuation. • Mobility and transportation options: While not accessible and affordable for some, sharing public transit information and volunteer driver options could address the transportation assistance needs that some respondents have.
• Ageism and Ableism: Offering education, and building a culture of kindness and respect are all mentioned as ways to develop inclusion and safety for all ages and abilities.
• Caregivers: Caregivers seek respite opportunities, training and educational programming and places they can easily and safely take their care recipients in town for outings and activities. Despite the caregiver shortage and remote family members, most respondents want to stay at home or have family and friendly care for them if they become dependent.
• People with Disabilities: Respondents see improvement possibilities in programs, parks and outdoor spaces to welcome and address all ability levels.
• Information and Communications: Residents noted that receiving unsolicited program and service information on aging, caregiving, and more detailed information on town events for the disabled population would be supportive. Caregivers, older adults and the disabled population noted that small peer groups would be helpful in addressing isolation.
40 1
AGEFRIENDLY FRAMEWORK
Reimagining Aging and Ability
The World Health Organization (WHO) regards active
aging as a life-long process shaped by several factors
that, alone and acting together, favor health, participation and security in older adult life. Older people are a
resource for their families, communities and economies in supportive and enabling living environments.

As with age, disability touches every demographic
category - gender, age, race, sexual orientation, etc. and impacts most people eventually through accident, illness or aging, if not from birth. Many disabilities are invisible.

In response to global population aging, the WHO
established and Age-Friendly network to support all
communities in supporting healthy and active aging. The AARP Network of Age-Friendly States and Communities
guides members and local leaders to adapt structures and services to be more inclusive of the varying needs and
capacities of people from all age groups. The network
provides national research, planning models and best
practices to help members committed to making their
community an age-friendly place to live.

As of October 2024:
11 States and the U.S. Virgin islands are members,
California joined in 2021
16 California counties are members. Marin joined in 2019. 10 of Marin's 11 municipalities, including San Anselmo
have joined the network.
41 2

LAUNCHING AGE-FRIENDLY

DURING A PANDEMIC
2019-2022 Creating Community Programs
§ Age Friendly San Anselmo is a sub-committee of the Parks and Recreation Department initially established in 2019 when the town Age Friendly application was approved by
the AARP. Committing to a multistep process, the
committee began planning for a community survey and
began staff and resident interviews in October.
§ The assessment summary was presented to the Parks and Recreation Commission and to the Town Council in
February 2020. A community Age-Friendly Open Forum
was planned for March 19th, but the COVID shelter-inplace order canceled that event. § April 2020 The committee developed a Age Friendly email newsletter for survey respondents and interested residents.

Covid Response Program Development: With the knowledge
that members of our community would need assistance, support and contact to prevent isolation and to ensure safety, AgeFriendly San Anselmo sprang into action without a plan and created emergency resources and support programs based on the immediate needs in the community from April -August 2020.

Age Friendly
§ Recruited essential service volunteers for a check-in and chat program
§ Developed and distributed emergency information
flyers by a large volunteer corps to most San Anselmo
households
42 3
• Developed new programs with the creativity and labor of many volunteers
o Petal Pushers (flower arrangement order service
and delivery by bike and car bringing sunshine and
smiles to home-bound residents
o Online Emergency Resources and Information
o A Volunteer match program pairing residents with
various support needs from dog walking to grocery or
library book delivery with service-oriented neighbors.
o The Mask Tree Program in town parks: Countless
volunteers made and hung masks on the park trees
for months from 2020-2021.
o Offered online educational and exercise events, and
personalized social services support of residents
with unique needs that couldn't be met by the
County.
o Assisted residents affected by the heatwaves and
fire seasons in 2020-2021
Age-Friendly formed partnerships with Cedars, Children
for Change, the Age-Friendly Marin Network, the N2N
Network of the VOAD, the Marin NRG Network, Marin
Villages, the Good Fairy Marin Group, the Marin County
Aging & Adult Information and Assistance Line and
Whistlestop (now Vivalon).
43 4
A Grant to Develop an Age and Disability
Friendly San Anselmo Plan
The Marin Aging and Disability Institute is the fiscal sponsor and town partner in the new Age and Disability Initiative. The grant timeline runs from July 2023 to June 2025. The three year action plan developed under this grant program will aim to improve the town's livability and address the current, emerging, and future needs of California’s older adults, people with disabilities, and caregivers through cross-sector collaboration with new and enhanced programs, services and policies.

Success through Widespread Community Involvement
Age and Disability Friendly will be engaging with community partners and service providers along with the town to develop the most effective, wide-reaching feasible actions to advance change.

In many cases, these strategic actions will be merely enhancing the good work that is already being done in the town and building awareness of what is available. There are many resources in our County that we can use to help our residents. As demonstrated in other communities, these actions need not require many resources but many times rely on ingenuity, creativity and volunteerism. Policy change can be an effective contribution by any municipality when the town leaders deem it necessary. Ultimately, Stakeholder partnerships are the key to successful Age and Disability Friendly plan development and implementation.

The grant program goals align with the California Master Plan for Aging and our State's commitment to diversity, equity, inclusion, and accessibility. At the time of this writing, the Town is preparing a General Plan Update. The Age and Disability Friendly Action Plan will share some areas of alignment with the Update elements but will likely have more detailed actions for implementation under shorter timeframes.
44 0
An Age and Disability
Friendly community
ensures all ages and
abilities can participate
in all aspects
45 6

GENERAL BACKGROUND
In 2023, Marin County was declared one of the fastest-aging counties in the US.1 Since 2014 the Marin County population 60 years and older has increased by 44 percent.2 We expect an additional 30 percent increase in this demographic in the next 10 years.3 Marin residents aged 60 and over are
projected to reach 42 percent of the population in 2041.4 As the longevity movement expands, more people are living to 100. Since 2010 San Anselmo has had a 42% increase in the portion of the population 60 years and older.5
As the population ages, the need for caregiving increases.

Approximately 89% of adults who care for older adults and persons with disabilities are family caregivers (including friends, and neighbors). The median age for these caregivers is 49 years. 6
The work that family caregivers do is difficult, essential, and contributes significantly to society. Caregivers often assume the responsibility of providing care with little or no training or support. Communities need to find ways to support the health and well-being of family caregivers.

Increasing proportions of older persons in communities have brought similar changes in disability demographics.7
According to the World Health Organization, “Disability is part of the human condition. Almost everyone will be temporarily or permanently impaired at some point in life, and those who survive to old age will experience increasing difficulties in functioning. Most extended families have a disabled member, and many non-disabled people take responsibility for
supporting and caring for their relatives and friends with disabilities.”
8 The Age and Disability Friendly initiative presents an opportune time and resources for the town to plan and
respond to these and other changes in the population that is living healthier and longer. 46
7 Assessment Methodology.

The data for this report was collected using a paper and an online survey taking a convenience sample of the San
Anselmo population. The survey was open to residents and caregivers 18 years and older. The survey tool featured 77 questions across 11 sections and was mailed to 1500
randomly selected registered voters aged 60 and older with stamped return envelopes allowing five weeks to complete them. Paper surveys were left in various locations in town.

The paper surveys and all promotion materials offered a link to an online version. The final dataset includes 499 valid responses (263 paper surveys and 236 online).

In research it is known that some target populations are difficult to reach. For this reason we have begun focus groups and listening sessions for older adults, the
disabled population and caregivers. We hope to engage
youth and young adults in the action plan discussions.

This survey has a 95% confidence level with a 5% margin of error. The survey sample size was larger than needed.

The survey response provides a representative statistical sample of the total target population.
47 8
Key Correlations from 2019-2023
Surveys
Age-Friendly San Anselmo surveyed residents in 2019, 2021 and 2024. There are a few notable comparisons between the 2019 data and this year's data.

In 2019 and 2024 80% of residents said they wished to stay in their homes as long as possible
From 2019 to the present, driving, walking and having others drive have remained the three main modes of transportation
There has been a dramatic shift in the need for home
improvements in order to have an accessible home
to remain in as one ages:
2019 2024
15% 61%
Fewer residents are feeling
prepared for emergencies than
they did in 2019
Yes, I feel prepared.
2019 2024
69% 32%
People requesting more time in
crosswalks doubled
2019 2024
15% 31%

The activity in 2019 and 2024 that most
people said they would participate in a physical class/strength for aging class
48 9
Thriving in San Anselmo
San Anselmo resident's are mostly active and rate their physical health as very good or excellent. (63%) 44 percent of people 80 years and older rate their health as very good or excellent. One fifth report that they are a volunteer in our town. People report feeling welcomed and included in our Town. Many mentioned the Library, the shops, the parks and say that San Anselmo is a friendly place.

The community shared these thoughts:
"San Anselmo is a great little town." " I have lived in San Anselmo for 53 years and love it. I am beginning to realize that I am a senior." "Just thank you for caring about these issues"
"Live on the Avenue, Sip and Stroll...events like these bring cohesion" "San Anselmo is an amazing and vibrant town that we are overjoyed to be a part of"
The community indicated some needs:
"Doors to businesses with accessible/automatic openers. Accessible bathrooms for scooters, wheelchairs with automatic doors." "Recreational activities offered are too expensive, we need weekly group gatherings that don't cost money (games, walks, yoga) "Speed enforcement of weekend bikers who make us stay on high alert to keep me and my disabled adult daughter from getting hit." "Intergenerational activities"
49 10

EMERGENCY PREPAREDNESS
An ADFSA provides access to the
tools, resources and education to be
ready and resilient during
emergencies of all types with special
attention to the most vulnerable
populations.

COMMUNICATION AND

INFORMATION
An ADFSA has information that is
timely, multilingual, is available in
multiple formats, is accessible and is
distributed widely.

OUTDOOR SPACES AND

BUILDINGS
An ADFSA has outdoor spaces that
are safe, clean and enjoyable. Parks
enable people of all ages and abilities
use them. Public buildings and
businesses should be secure,
welcoming and accessible for all ages.

COMMUNITY SUPPORT FOR

HEALTH AND WELLNESS
An ADFSA connects residents
to the programs, services
and education they need to stay
healthy, live long and live well.

MOBILITY AND

TRANSPORTATION
An ADFSA has a variety of reliable,
accessible and affordable
transportation options along with
mobility education that allows
residents to be connected to all areas
and services in the community.

HOUSING
An ADFSA has housing that is
affordable, safe, and conveniently
located near public transportation,
businesses, and services.

Additionally, affordable home
maintenance, safety modifications, and
support to live at home are needed.

AGE AND DISABILITY FRIENDLY

SUSTAINABILITY
An ADFSA community develops plans
to sustain the volunteer and town
initiative with attention to funding,
membership, achievable goals and
strong partnerships.

Livability Domains for an
Age and Disability Friendly San Anselmo (ADFSA)
(Adapted from WHO/AARP)

RESPECT, INCLUSION, CIVIC

PARTICIPATION
An ADFSA as affordable and
accessible events, activities, and
opportunities for social engagement,
employment and volunteering.
50 11
Housing options are suitable for differing incomes, ages, and life stages.

Remaining in Our Homes
Most (80%) of San Anselmo's residents want to remain in their homes as they age but one third believe that finances may prevent them from staying. While 27% live alone most of them are women (78%). 64% of the renters were over 65 and most (73%) were women. Most women renters (85%) claim that finances and lack of affordable housing might prevent them from remaining in their home or in San Anselmo. This is verified by the 2023 County Older Adult Needs Assessment findings that 26% of women report that they are struggling with housing affordability.9 Many in this group have been living on low to very-low incomes throughout their lives.

In Marin, we know that economic issues continue to be the most frequently cited cause of homelessness. 18% of survey respondents would want information or would consider shared housing options. San Anselmo can create a campaign to promote use of additional units, ADUs and extra bedrooms for preventing homelessness of our own population. The best way and the most affordable way to address homelessness for older adults is to prevent it from occurring and to actively connect people to the County and provider services and information before they are one month away from living in their car.

Home and Yard Maintenance
While medical issues are cited as the primary factor that will prevent people from remaining in their homes or our community, finances, home and yard maintenance and inaccessible homes are also ranked as top concerns. Many older adults realize that over time their income isn't sufficient to cover their living costs, medical needs and home repairs. This deferred maintenance leads to accidents, unsafe conditions, and poor fire mitigation. Many need to be connected to the home modification and hardening subsidy programs available. in the County. Volunteer groups, Scouts and Marin Villages can be partners and good neighbors for the smaller jobs.

HOUSING
51 12
Access to safe sidewalks and safe crossable streets,
dedicated bicycle lanes, and public transit closer to
neighborhoods are necessary to age in community. Depending on age, health and mobility, travel and mobility needs will vary considerably among the older adult and disabled populations.

While 95 percent in San Anselmo say driving is their main mode of transportation, many remain active and walk (59%) or bike (24%) in our community.

Independent and public transit are the key for older adults and people with disabilities to get to necessary services and
tasks. 37 percent don't use public transit
because it doesn't go to their destinations or
has an inconvenient schedule. Many people
don't use it because the routes take too long
and they can't spend a long time sitting on a
bus or at bus stops without a bathroom.

As driving skills decline with age and physical changes, older adults may need to limit or stop driving. Many begin to ask family and friends to provide rides when needed. 41 percent of people over 80 years are more likely to ask friends and family for rides compared to 16 percent of those aged 60-79 years. While carpooling may not be something younger adults think about within our small communities, as the population ages more will look towards friends for trips to the doctor or shopping. However as we see in West Marin, as the population ages fewer friends will be driving and there will be few volunteer drivers. Our communities in Marin need to establish alternative, affordable and accessible door to door transit with mobility transit companions.

Transportation
Figure 1 How often do you use public
transportation in Marin?
52 13
Assisting those who need information on local resources, home health supports, and services for basic needs due to injury, surgery, illness, aging and disability.

Physical Health
Most rate their physical health as very good. 9 percent indicate that they are in fair to poor physical health. 91 percent say they can mostly or completely carry out their mobility-related activities. Since people of all ages can have disabilities or functional limitations those rating their physical health as fair to poor cross the age ranges. 13 percent do say they have difficulty with mobility some or all of the time.

Cognitive Health
One fifth of residents report having changes in their cognitive abilities that have begun to impact their daily life. Half of Marin residents over 85 are currently experiencing some form of dementia, and by 2020, the county is expected to see a 49% increase in residents with Alzheimer’s disease—not including other related conditions. Most adults with memory loss are cared for by a family member. Marin residents are significantly more likely to have concerns over losing memory and cognition than when surveyed in 2019. 9 Food Insecurity and Eating Alone
Food insecurity among older adults in Marin rose 8 points since 2019 (18% vs. 10%)9 People are worried that food will run out before getting more money.

Often food runs out or people don't have money to buy more.9 Attendance at congregant meals and food banks is up since 2019. In San Anselmo 45% are interested in a town congregant (subsidized group meal). 31 percent of our residents always or usually eat alone. These group meals provide a setting for engaging in group activities, nutrition education, socializing, falls prevention education, wellness checks and a connection to health and service providers.

Creating a place where isolated older and disabled residents can share a meal is a very effective preventative health measure to address physical and cognitive and social-emotional health issues.

Community Health and Caregiving
53 14
Caregiving in our Community
Despite the survey being open to caregivers who care for someone in San Anselmo, but live outside of the town, all data collected reflects caregivers that reported living in San Anselmo. 33 individuals indicated that they are caregivers. 73 percent are caregiving on their
own.
50% of their caregiving duties are
related to researching services and
coordination.
22 percent are not family, but
friends or neighbors.
4 respondents were hired caregivers
.

Caregiver Profiles
Caregivers have many different profiles of experiences. Their experiences are unique and diverse, and the stages of care they provide are distinct and complex. Navigating an initial diagnosis for an aging parent, is different from managing medication and skilled care for a disabled child, is different from endof-life care for a spouse. 10. As the National Alliance for Caregivers has stated, these unpaid caregivers are the invisible frontline of our healthcare system-and their experience is not the focus of society as much as the diagnosis of the care recipient. Almost as much time is spent researching care services or medical information or managing financial matters as
personal care.
• 48% - intend on staying home with paid
assistance if they can't care for
themselves (We have a large caregiver
shortage in Marin.)
• 42% intend on relying friends or family to
help them
• 44% haven't thought about or don't know
what they would do if they couldn't care
for themselves
Figure 2 Are you part of a support team or group working together for your care recipient?
Figure 3 My usual caregiving tasks include:
54 15
Caregiver Finances and Relief
89 percent of caregivers are not paid. A few qualify for pay through the County In Home Supportive Services or are paid by the family or Golden Gate Regional Center. 85 percent of care recipients do not go to a day, rehabilitation or activity center persons with disabilities.

Figure 4 : Have you found any caregiver resources or support? Figure 5 Who do you provide caregiving for? The Most Challenging Aspects of Caregiving
§ First: Getting relief from caregiving
§ Second: The emotional challenges, negative emotions, depression, anxiety, etc.
§ Third: The social challenges-e.g. isolation, defining new familial roles as a care provider with the recipient.

Experiencing Caregiver Burnout
30 percent report very often or always.
43 percent report sometimes
NOTE: 58% of caregivers do not have an alternate care plan if they were unable to be the caregiver.

Caregivers frequently requested a peer support group and access to caregiver information and resources
55 16
The US Census Bureau undercounts the number of disabled people in the US identifying it as a hard-to-count population due to low participation rates, but this data is critical to making decisions about resources, policies and services.12 We do know that the prevalence of disabilities is increasing in the US. The number is growing due to a increase in chronic diseases and people living longer.13
2022 Marin County San Anselmo
Disabled population11 28,000 (11%) 981(8%)
Over 65 years 54% 40%
The Disabled Child's Experience (as reported by their caregiver/parent) Report caring for
7-Children with disabilities
3-Children with a
medical/health issue
2-18 and over with disability (High School)
Other Schools: COM, Cedars, Archie, Cypress, Drake, Novato, a different County

1. 60 percent say they and their child/children have relationships with other San Anselmo children.

2. 60 percent say they participate in community activities with other San Anselmo families.
(Live on the Avenue, Artist Within Receptions, Outdoor Library events, gymnastics)

3. Requests for neurodivergent and disabled programs and events with typical kids, quiet kid zones for townwide events, afterschool programs should have scholarships, adaptive sports program

4. 14 have an IFSP, IEP or 504 plan.

5. 17 caregivers also care for an an adult with disability, medical issue or non-medical aging issues.
6 .Requests for allowing children with disabilities early access to town events with games

7.Requests for parent involvement in program planning to allow for best practices in inclusion.

Being A Disabled Child in San Anselmo
56 17

Disability inclusion means understanding the relationship between the way people function, how they can participate in society, and making sure everybody has the same opportunities to participate in every aspect of life to the best of their abilities and desires.14
32 reported being a person with a disability
54 reported having functional impairments or
challenges with
-thinking, memory, concentration
-mobility difficulties -personal care
-independent living -hearing difficulties
-vision

Other comments: ageism, uneven surfaces, crossing streets scary, construction difficult to get around, residents who assume that people with disabilities don't live her, there is so much stigma here about disability, the school system is restricted, some are discriminatory
Being A Disabled Adult in San Anselmo
57 18
How these barriers affect your life? "Limited, suffered, burden, difficulties, concerned, not belonging, unable, participation, barriers, scary walking in town, walkways difficult to navigate, can't take autistic child to events since they aren't inclusive or have places for neurodiverse children, I had no recreation or social opportunities in SA as a child since I couldn't participate in typical kid programs.

Where do you feel welcome in San Anselmo?
Most places, my neighborhood, the Library, most businesses, Andronico’s, MH Dog play at memorial park, Cedar's, Imagination park benches, church We need to more spaces, events, peer groups and programs where the disabled population are able to attend because thoughtful planning has created the right environment and can meet their needs.

To ensure that people of all ages and abilities feel valued, respected and have opportunities to participate in affordable, fun social intergenerational activities.

The places in San Anselmo where people feel welcomed and included: The Library The parks. Places where hearing isn't an issue The Dog Park Some restaurants and businesses Neighborhoods Churches
Barriers to inclusion:

Feelings of ageism
No support group for caregivers, kids with disabilities No spaces for kids with sensory sensitivities
Doors to businesses do not have automatic openers
Fear of speeding bikes that don't stop prevent downtown walking Respect, Inclusion
58 19
Providing opportunities for people of all ages and abilities to contribute to their communities through paid work,
volunteering and civic engagement.
20% of respondents said they are volunteers in the
community
Since 14 percent say they are concerned that their
income doesn't cover their expenses and some want to
work, businesses could broadly promote part time work
within the town through channels available to these
communities. Commissions and committees highlight
that meetings are accessible with captions, mics .and
printed materials.

Some ideas from other Age and Disability Friendly
towns in the US: Consider
A "Gifting" or buy one-give one program that can be promoted as being a good San Anselmo neighbor enabling low-income residents to participate in Parks and Recreation programming and town events Providing an Age and Disability Friendly
town information kiosk for people who don't use technology. It becomes the place to go to learn about local jobs, commission and committee and volunteer opportunities, local events and local information resources? Developing an Age and Disability Friendly Business award has been a successful strategy to educate business owners and encourage good business practices.

Providing residents a technology workshops and continued training offered now throught the Commission on Aging and the County.

Consider providing a few headsets for the Council Chambers that allow people who have hearing and vision impairments to participate in the meetings.

Civic Participation, Employment
59 20
Emergency preparedness and response should be a
community priority with older adults and people with
disabilities who are at the highest risk of death.
• 68% - feel only somewhat or not prepared
• 49% - would likely participate in a preparedness class for older adults • 29% - would like help putting together a disaster preparedness kit • 56% -have not or only somewhat become familiar with evacuation routes
• 21% - will need transportation assistance for an emergency evacuation.
• 20% are not registered with Alert Marin
• 12% do not have fans or a place to go in an extended heat wave • 14% don't know who could give them assistance if the power and cell phones are out and emergency services are available
Communication and Information as information needs to be accessible. Websites, documents, pdfs, presentations all need to be ready for screen readers and accessible by a low-vision reader.
38 percent would participate in a technology support class offered in town.

Emergency Preparedness
Communication and Information
Preferred information channels
60 21
Striving to be safe, walkable, accessible, inviting, educational and comfortable for people of all ages and abilities. Having pedestrian infrastructure accessible for wheelchairs, scooters and walkers.

Top choices for making the town more accessible (in order) o 63% bike speed enforcement and regulation
o 51% safer Sidewalks
o 35% more outdoor seating in public areas
o 33% Pedestrian flags at certain crossings to alert cars o 31% More time and more flashing crosswalks
Most popular resident ideas for new community places and spaces o 58% large covered pavilion for recreational and educational use o 51% outdoor permanent gameplay area, game tables, and seats o 45% space for intergenerational programming and drop-in gatherings in the town center
Community Wish List from Comments

1. Community Centers: Many suggestions highlight the need for impro ved or new community centers that are inclusive, offer diverse progra ms, and cater to all age groups.

2. Public Swimming Pools: There’s a strong desire for accessible swi mming facilities for all community members.

3. Parks and Recreational Areas: Improved parks with features like playgrounds, pickleball courts, bocce courts, and botanical gardens.

4. Accessible Playgrounds: Calls for more inclusive playgrounds that cater to children of all abilities.

5. Event Spaces: Spaces for outdoor music, performing arts facilities, a nd toer communal events.

Outdoor Spaces and Places
61 22
Proposing various accessible and multigenerational
programs and activities to determine potential participation.

Many of these can be brought to the town by partnering with local nonprofits, community groups, volunteers and using community spaces around the town.

Activities and Programs
62 23
Next Steps: Building a Plan
We will continue to collect qualitative information on the lived experiences of our community members through listening sessions and table talks to provide context for the survey data.

Following the Assessment presentation to the Parks and Recreation Commission, the Age and Disability Friendly Advisory Committee will plan focus groups and guided discussions with community members and Countywide stakeholders to share the Thriving in Our Town Assessment Report and to identify the community's strengths and opportunities. These discussions will take place in early 2025. The assessment report will be the springboard for developing the conversations on plan action opportunities.

Department staff will receive a survey providing them the means to share the inclusive policies and programs already in place and any future planning that could also be shared in the action plan 3-year timeline. A small group of the initiative will also meet with the other town commissions and committees to ensure that the plan domains and actions align with their goals and develop partnerships on some actions, including the new General Plan.

In this continued community engagement process, the Advisory hopes to identify volunteer members of new working groups that will form the plan around the key themes and actionable concerns. The staff will review and provide feedback on actions that include their departments. The advisory will decide the final plan actions and timeline and present the draft to the town for review before making the final version. The new Age and Disability Friendly San Anselmo Action Plan will be presented to the leadership and the community in the Spring. A new permanent subcommittee of the Age and Disability Friendly initiative will be formed simultaneously. This committee will be responsible for overseeing the implementation of the plan.
63 24

SURVEY RESPONDENTS

DEMOGRAPHICS
Older Adults
60+ 2022 ACS Census population: 3460
85% (417) 60+ respondents
Caregivers
National Caregiving Alliance estimates 12% of community populations are caregivers (12% of 12,761): 1531possible caregivers in San Anselmo 7 % are caregivers, 33 respondents self-identified as caregivers (2% of possible total) 53 respondents described their relationship to a care recipient (3.5% of caregivers) • 11% (4) were professional caregivers
● 89% unpaid caregivers
● 10 caring for child with disability or medical issue
● 20 caring for adult(s) 17 with disability, 20 with medical issues, 9 with only nonmedical issues. ● 3 for adult and child(ren)
● 1 for adult and adult child/sibling
● 2 for more than one adult
Disability Population
Estimated Town 2022 ACS Census population 1+ years with disability: 981 108 respondents were children and adults with disability or functional impairments (12%)
○ 7 Children with disability (as reported by parent)
○ 6% (31) Adults with Disability
■ 17 Adults with Disability (as reported by caregiver)
■ 14 Adults with Disability
○ 14% 72 Adults have aged into disability, or developed functional challenges
64 25
Survey population general demographics
● 65% identified as female
● 35% identified as male
● 2 nonbinary, 2 other
● 84% of respondents own their residence
● 26% of respondents live alone
● 12% live with 4 or more
● 11% reported living with grown children and/or grandchildren 65 26
Population Share
70%
60% 26%
0-59 60-79 80+
2020 24% 5%

2040 14%

Race/Ethnicity
Adults Age 60+
White Asian Other
Hispanic Black

85%
75%

6%
5%
2%2%
2020
11%
4%
2%
2040

Age Distribution
Adults Age 60+
19,000 18,000
16,000
14,000
11,000
60-6465-6970-7475-79
80+
85%
Race/Ethnicity
Adults Age 60+
*Multiracial *AIAN *NHPI

2.1% 0.2% 0.2% White Hispanic Asian Black Other
Projected Population Shifts Social and Economic Needs
9% live in poverty of adults age
60+ Below State
Average
live alone 26%
of adults age
60+ Above State
Average
speak English
'not at all'
1%
of adults age
60+ Below State
Average
estimated to
have
Alzheimer's
dementia
11%
of adults age
65+ Near State
Average
are housing
cost burdened
56%
of
low-income
households Near State
Average
2020 Profile of Older Adults
Marin County
78,000
Adults Age 60+
66 27
References

1. Nickerson, S. "Every Bay Area county is aging faster than the US." Santa Cruz Sentinel, June 25, 2023 https://www.santacruzsentinel.com/2023/06/23/every-bay-area-county-is-aging-faster-than-theu-s/

2. U.S. Census Bureau. "Age and Sex." American Community Survey, ACS 1-Year Estimates Subject Tables, Table S0101, 2022, https://data.census.gov/table/ACSST1Y2022.S0101?q=Marin County, California. Accessed on May 29, 2024.

3. State of California, Department of Finance Forecasting P-2: County Population Projections (2020-2060)(Marin) Dec. 2022 https://dof.ca.gov/forecasting/demographics/projections/ 4 News Release: California Master Plan for Aging: Dashboard, January 20, 2023, https://mpa.aging.ca.gov/DashBoard/

5. U.S. Census Bureau. (2010). AGE AND SEX . American Community Survey, ACS 5-Year Estimates Subject Tables, Table S0101. Retrieved November 11, 2024, from https://data.census.gov/table/ACSST5Y2010.S0101?q=san anselmo, ca.

U.S. Census Bureau. (2022). Age and Sex. American Community Survey, ACS 5-Year Estimates Subject Tables, Table S0101. Retrieved November 11, 2024, from https://data.census.gov/table/ACSST5Y2022.S0101?q=san anselmo, ca.

6. Family Caregiver Alliance, "San Francisco Bay Area State of Caregiving Reports", April 1 2022 https://www.caregiver.org/resource/san-francisco-bay-area-state-of-caregiving-reports/

7. Gutterman, A.S. (2023) Ageism and Ableism. Older Persons Rights Project

8. “World Report on Disability (Geneva: World Health Organization, 2011), 3.”

9. Marin County HHS, 2023 Older Adult Needs Assessment, January 2024 https://www.marinhhs.org/sites/default/files/files/boards/additional_documents/2024_02/1_2023_mari n_county_old er_adults_needs_assessment_topline_summary.pdf, (accessed 5/8/24), p.6

10. Rosalynn Carter Institute for Caregivers, Shifting the Paradigm: Profiles of Experiences of Caregiving

11. U.S. Census Bureau, U.S. Department of Commerce. (2023). Disability Characteristics. American Community Survey, ACS 1-Year Estimates Subject Tables, Table S1810. Retrieved November 12, 2024, from https://data.census.gov/table/ACSST1Y2023.S1810?q=Marin County, California&t=Disability.
67 28

11. U.S. Census Bureau. (2022). Disability Characteristics. American Community Survey, ACS 5- Year Estimates Subject Tables, Table S1810. Retrieved November 12, 2024, from https://data.census.gov/table/ACSST5Y2022.S1810?q=San Anselmo, California&t=Disability.

12. World Health Organization. (March 3023).Disability. Newsroom Factsheets. Retrieved November 12, 2024, from https://www.who.int/news-room/fact-sheets/detail/disability-andhealth#:~:text=Overview,in%20everyday%20functioning%20than%20others.

13. National Disability Rights Network. Count Everyone, Include Everyone. (Oct. 23, 2021) Retrieved on November 12, 2024 from
https://www.ndrn.org/issues/census/#:~:text=Despite%20being%20a%20part%20of,NDRN%20&%20t he%202020%20Decennial%20Census

14. Centers for Disease Control and Prevention(September 27, 2024), Becoming a Disability A.L.L.Y. in Your Community. Retrieved on November 12, 2024 from
https://www.cdc.gov/ncbddd/humandevelopment/become-a-disabilityALLY.html#:~:text=Disability%20inclusion%20means%20understanding%20the,of%20their%20abiliti es%20and%20desires.
68 Item #: 1.4

STAFF REPORT
TOWN OF SAN ANSELMO Item #:1.4
MEETING DATE: January 28, 2024
AGENDA TITLE: Revenue and Expenditure Reports, December 2024 FROM: Jeff Zuba, Finance & Admin Services Director
RECOMMENDATION: That Town Council consider approving the monthly year-todate Revenue and Expenditure Reports and corresponding activity for the period ending through December 31, 2024.

SUMMARY
Every reporting period end, the Town of San Anselmo presents to the Town Council its operations as shown on the Revenue and Expenditure reports for discussion and approval.

BACKGROUND
The Revenue and Expenditure reports are year-to-date summaries of revenues and expenditures from the Town’s financial system (‘Tyler Incode’) for both the current as well as the prior corresponding fiscal year. These reports include the General Fund’s operations given most of the Town-level operational activities are processed through the General Fund either directly or indirectly. This approval is to be obtained once a month within the fiscal year.

DISCUSSION/ANALYSIS
The revenue and expenditure data through December 31, 2024, is a compilation of all operating activity that is year-to-date for the current and prior fiscal year. These reports are sourced directly from the Town’s financial system, of which a corresponding analysis has been performed identifying the key trends the Town Council should take note of.

Revenues
Overall, through the December 2024 reporting period end, the Town’s General Fund revenue has increased its base relative to the prior year by $0.497M. A majority of the Town’s revenue is collected at specific times.
69 Item #: 1.4
As shown above, the Town’s overall revenue base increased by $0.497M as its  The Town receives property tax disbursements from the County of Marin in December (55%), April (40%), and June (5%). Property Tax revenue increased by $0.194M. The Town is expecting a 3.0% increase in property taxes in fiscal year 2024-2025. The 2022-2023 excess Education Revenue Augmentation Fund (ERAF) payment to the Town is offsetting that increase in Property Tax revenue.

The payment is usually received in August however it was received in October 2023. That is outside of 60 days of year-end, so it was not recorded back into 2022-23 but rather recorded as revenue in 2023-24.
 The Town receives disbursements monthly from the State for Sales Tax. The collections for the fiscal year 2024-25 will begin in September. Revenues from Sales Tax decreased by $0.022M compared to the previous period individuals adjusting their dining habits as menu prices climbed, purchases of non-essential merchandise; and general consumer goods slumped, and a weaker return from grocers.
 Revenue from Licenses & Permits increased by $0.119M compared to the previous period, due to construction activity in the Town and the timing of business license collections.
 Intergovernmental revenue increased by $0.110M compared to the previous period due to receiving $0.065M Leap grant for the Housing Element from the State.

As far as the other revenue streams, these changes either decreased or remained flat year-over-year resulting in an immaterial change.

Expenditures
Overall, through the December 2024 reporting period end, the Town’s General Fund expenditures have increased by $0.425M compared to the prior year. This is primarily from increases in retirement, outside services, and debt service. All other activity is either flat year-over-year or nets correspondingly to an immaterial change—all of which are within management’s expectations.

Category DEC YTD FY25 DEC YTD FY24 $ Change % Change
Property Tax 8,996,020.43 8,802,196.84 193,823.59 2.20% Sales Tax 478,566.79 500,589.11 (22,022.32) -4.40%
Property Transfer Tax 59,874.09 47,094.83 12,779.26 27.14% Franchise Taxes 307,671.34 297,567.54 10,103.80 3.40%
Licenses & Permits 605,329.23 485,846.89 119,482.34 24.59% Fines 29,320.84 51,313.60 (21,992.76) -42.86%
Cash & Investment Interest 36,015.04 (45,181.95) 81,196.99 -179.71% Intergovernmental 147,174.18 36,270.76 110,903.42 305.77% Other Fees 170,326.15 166,522.83 3,803.32 2.28%
Transfers In 201,577.57 192,189.17 9,388.40 4.88%
Total 11,031,875.66 10,534,409.62 497,466.04 4.72%
70 Item #: 1.4
As shown above, the Town’s expenditures base overall increased by $0.425M of which is driven by retirement, outside services, and debt service:
 Compensation (Salaries & Wages and Benefits) increased by $0.133M compared to the prior fiscal year primarily due to the 3.0% cost of living adjustment effective July 1, 2024, step adjustments, staffed positions, and health insurance premiums.
 Retirement increased by $0.101M compared to the prior period due to the Town’s CalPERS unfunded liability payment, cost of living, step adjustments, and fully staffed positions.
 Outside Services increased by $0.253M compared to the previous fiscal year due to payments for Public Safety JPA’s, Central Marin Police Authority, and Ross Valley Fire Department.
 Debt Service increased by $0.052M compared to the previous fiscal year due to the repayment of the 2021 Pension Obligation Bonds. The bond payments are due in August and February.
 Transfers Out decreased by $0.094M compared to the previous fiscal year due to the Town, not budgeting transfers to the Special Events ($0.029M), Downtown Revitalization Fund ($0.015M), and Vehicle Replacement Fund ($0.100M) offset by including a transfer to the Parks Capital Improvement Fund ($0.050M).

As far as the other expenditure streams, these changes either slightly changed or remained flat year-over-year resulting in an immaterial change. All other changes are taken together overall and are immaterial for further discussion and are expected given the Town’s operations.

FISCAL IMPACT
None

GENERAL PLAN CONSISTENCY
Not applicable

CEQA AND CLIMATE ACTION PLAN CONSISTENCY
The Council’s discussion and approval of this report is not a “project” under the California Environmental Quality Act, because it does not involve an activity which has Category DEC YTD FY25 DEC YTD FY24 $ Change % Change
Compensation 2,187,599.09 2,053,814.00 133,785.09 6.51% Retirement 245,356.93 143,647.81 101,709.12 70.80%
Training 20,914.69 17,715.91 3,198.78 18.06%
Outside Services 6,569,978.48 6,316,062.42 253,916.06 4.02% Maintenance 94,346.20 144,463.55 (50,117.35) -34.69%
Utilities 60,408.69 52,568.94 7,839.75 14.91%
Supplies 93,643.28 120,393.75 (26,750.47) -22.22%
Debt Service 638,811.71 585,985.33 52,826.38 9.01%
Other Expenditure 1,111,514.95 1,068,176.88 43,338.07 4.06% Transfers Out 605,000.00 699,500.00 (94,500.00) 0.00%
Total 11,627,574.02 11,202,328.59 425,245.43 3.80%
71 Item #: 1.4
the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065).

ATTACHMENTS
Attachment #1: Budget Comparison Report by Subcategory, December 2024 Attachment #2: Budget Comparison Report by Department, December 2024 72 Town of San Anselmo
2024-2025 Rev & Exp Report
as of 12/31/2024
2023-2024
Revised
Budget
2023-2024
Audited
Actuals
2023-2024
YTD Actuals
% of
Audited
Actuals
2024-2025
Adopted
Budget
2024-2025
Revised
Budget
2024-2025
YTD Actuals
% of
Actual /
Budget
Fund: 01 - GENERAL FUND
Revenue
400 - PROPERTY TAX GENERAL 9,609,527.00 9,721,536.77 5,311,021.97 54.63% 10,030,351.00 10,030,351.00 5,501,458.67 54.85% 401 - PENSION 2,756,290.00 2,920,096.50 1,457,341.88 49.91% 3,020,000.00 3,020,000.00 1,513,566.80 50.12% 402 - PROPERTY TAX OTHER 4,097,971.00 4,029,898.65 2,080,927.82 51.64% 3,998,058.00 3,998,058.00 2,040,869.05 51.05% 410 - OTHER TAXES 1,503,000.00 1,542,571.04 500,589.11 32.45% 1,559,106.00 1,559,106.00 478,566.79 30.69% 411 - FRANCHISE TAXES 848,000.00 933,022.37 297,567.54 31.89% 936,500.00 936,500.00 307,671.34 32.85% 420 - BUSINESS LICENSE 290,000.00 277,534.46 33,662.32 12.13% 290,000.00 290,000.00 43,707.03 15.07% 421 - PARKING 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% 422 - CONSTRUCTION 1,141,000.00 1,047,323.09 452,184.57 43.18% 1,016,000.00 1,016,000.00 561,622.20 55.28% 430 - VEHICLE CODE 10,000.00 4,354.86 703.76 16.16% 15,000.00 15,000.00 5,096.76 33.98% 431 - LIBRARY 1,250.00 2,512.30 655.21 26.08% 1,500.00 1,500.00 715.54 47.70% 432 - PARKING 115,000.00 109,148.12 49,954.63 45.77% 117,990.00 117,990.00 23,508.54 19.92% 440 - USE OF MONEY AND PROPERTY 100,000.00 453,141.00 -45,181.95 -9.97% 100,000.00 100,000.00 36,015.04 36.02% 450 - STATE REVENUE 297,500.00 313,861.71 36,270.76 11.56% 170,500.00 170,500.00 147,174.18 86.32% 460 - FEDERAL REVENUE 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% 470 - LOCAL AGENCY REVENUE 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% 480 - FEES FOR SERVICES 178,250.00 176,557.66 80,363.61 45.52% 198,500.00 198,500.00 110,129.64 55.48% 490 - MISCELLANEOUS REVENUE 102,772.00 179,796.79 86,159.22 47.92% 115,555.00 115,555.00 60,196.51 52.09% 519 - TRANSFERS IN 384,030.00 386,731.87 192,189.17 49.70% 403,318.00 403,318.00 201,577.57 49.98% 520 - SOURCE OF PROCEEDS 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Total Revenue: 21,434,590.00 22,098,087.19 10,534,409.62 47.67% 21,972,378.00 21,972,378.00 11,031,875.66 50.21% Expense
600 - SALARIES AND WAGES 3,336,127.00 3,286,881.51 1,620,010.35 49.29% 3,552,174.00 3,552,174.00 1,738,667.97 48.95% 601 - RETIREMENT 561,590.00 293,531.19 143,647.81 48.94% 428,706.00 428,706.00 245,356.93 57.23% 602 - EMPLOYEE BENEFITS 890,116.00 737,406.43 388,726.72 52.72% 872,566.00 872,566.00 405,952.71 46.52% 604 - RETIREE BENEFITS 164,779.00 164,779.00 45,076.93 27.36% 180,796.00 180,796.00 42,978.41 23.77% 610 - TRAINING 55,750.00 38,490.19 17,715.91 46.03% 68,750.00 68,750.00 20,914.69 30.42% 611 - OUTSIDE SERVICES 13,506,864.00 12,737,023.56 6,316,062.42 49.59% 13,633,637.00 13,633,637.00 6,569,978.48 48.19% 613 - PUBLICATION / DUES 25,272.00 17,472.68 3,753.00 21.48% 27,522.00 27,522.00 5,893.56 21.41% 614 - MAINTENANCE 119,135.00 102,103.92 55,516.84 54.37% 123,485.00 123,485.00 43,415.43 35.16% 615 - BUILDING MAINTENANCE 50,000.00 146,978.67 85,110.79 57.91% 60,000.00 60,000.00 9,428.11 15.71% 616 - VEHICLE MAINTENANCE 2,000.00 25,231.23 3,835.92 15.20% 76,050.00 76,050.00 41,502.66 54.57% 617 - UTILITIES 0.00 100,123.67 52,568.94 52.50% 0.00 0.00 60,408.69 0.00% 618 - HIRING 1,000.00 3,168.83 2,242.59 70.77% 1,000.00 1,000.00 12,687.10 1,268.71% 619 - MISCELLANEOUS 50,000.00 50,285.97 5,000.00 9.94% 25,000.00 25,000.00 3,225.00 12.90% 620 - OFFICE SUPPLIES 0.00 21,326.13 12,864.36 60.32% 32,754.00 32,754.00 22,916.71 69.97% 622 - DEPARTMENT SUPPLIES 202,450.00 195,447.55 91,712.25 46.92% 133,197.00 133,197.00 58,833.77 44.17% 623 - BOOKS / MAGAZINES / VIDEOS 27,500.00 38,714.81 15,817.14 40.86% 29,000.00 29,000.00 11,892.80 41.01% 629 - MISCELLANEOUS 1,371,875.00 1,378,895.26 1,057,181.29 76.67% 1,483,312.00 1,483,312.00 1,089,709.29 73.46% 630 - EQUIPMENT 500.00 0.00 0.00 0.00% 500.00 500.00 0.00 0.00% 631 - CAPITAL OUTLAY - CONSTRUCTION 0.00 381,015.63 0.00 0.00% 0.00 0.00 0.00 0.00% 640 - PRINCIPAL 410,000.00 410,000.00 410,000.00 100.00% 465,000.00 465,000.00 465,000.00 100.00% 641 - INTEREST 176,067.00 175,985.33 175,984.43 100.00% 173,929.00 173,929.00 173,811.71 99.93% 670 - TRANSFERS OUT 2,464,500.00 2,464,895.72 699,500.00 28.38% 605,000.00 605,000.00 605,000.00 100.00% Total Expense: 23,415,525.00 22,769,757.28 11,202,327.69 48.81% 21,972,378.00 21,972,378.00 11,627,574.02 52.92% Total Fund: 01 - GENERAL FUND: -1,980,935.00 -671,670.09 -667,918.07 0.00 0.00 -595,698.36 Report Total: -1,980,935.00 -671,670.09 667,918.07 0.00 0.00 -595,698.36 ITEM 1.4 - ATTACHMENT 1
ITEM 1.4 - ATTACHMENT 1
73 Town of San Anselmo
2024-2025 Rev & Exp Report
as of 12/31/2024
2023-2024
Revised
Budget
2023-2024
Audited
Actuals
2023-2024
YTD Actuals
% of
Audited
Actuals
2024-2025
Adopted
Budget
2024-2025
Revised
Budget
2024-2025
YTD Actuals
% of
Actual /
Budget
Fund: 01 - GENERAL FUND
Expense
00 - UNDESIGNATED 2,464,500.00 2,464,895.72 699,500.00 28.38% 605,000.00 605,000.00 605,000.00 100.00% 11 - TOWN COUNCIL 63,255.00 54,954.93 13,639.98 24.82% 71,446.00 71,446.00 24,687.75 34.55% 12 - ADMINISTRATION 1,565,944.00 1,556,055.62 779,776.90 50.11% 1,669,529.00 1,669,529.00 758,930.99 45.46% 16 - LEGAL SERVICES 425,000.00 259,765.00 122,048.50 46.98% 330,000.00 330,000.00 74,259.00 22.50% 18 - PLANNING 1,050,401.00 1,005,737.96 277,670.09 27.61% 1,169,800.00 1,169,800.00 414,172.92 35.41% 21 - NON-DEPARTMENTAL 2,120,808.00 1,775,454.55 1,088,335.39 61.30% 1,488,431.00 1,488,431.00 1,127,629.94 75.76% 30 - POLICE 5,184,636.00 5,204,393.04 2,602,196.52 50.00% 5,474,469.00 5,474,469.00 2,739,684.50 50.04% 32 - ROSS VALLEY FIRE SERVICE 5,088,722.00 5,090,465.78 2,538,115.05 49.86% 5,559,703.00 5,559,703.00 2,753,447.53 49.53% 40 - DEBT SERVICE 587,567.00 587,285.33 587,284.43 100.00% 640,429.00 640,429.00 640,111.71 99.95% 41 - ENGINEERING AND INSPECTION 1,809,804.00 1,660,231.03 819,322.48 49.35% 1,699,695.00 1,699,695.00 833,775.44 49.05% 42 - STREETS 1,185,909.00 1,220,177.31 684,102.80 56.07% 1,278,642.00 1,278,642.00 628,699.55 49.17% 71 - LIBRARY 847,839.00 868,149.87 466,922.54 53.78% 899,716.00 899,716.00 487,474.60 54.18% 81 - PARKS 694,458.00 725,146.27 377,377.27 52.04% 768,688.00 768,688.00 368,031.20 47.88% 82 - RECREATION/GENERAL FUND 326,682.00 297,044.87 146,035.74 49.16% 316,830.00 316,830.00 171,668.89 54.18% Total Expense: 23,415,525.00 22,769,757.28 11,202,327.69 49.20% 21,972,378.00 21,972,378.00 11,627,574.02 52.92% Total Fund: 01 - GENERAL FUND: 23,415,525.00 22,769,757.28 11,202,327.69 49.20% 21,972,378.00 21,972,378.00 11,627,574.02 52.92% Report Total: 23,415,525.00 22,769,757.28 11,202,327.69 49.20% 21,972,378.00 21,972,378.00 11,627,574.02 52.92% ITEM 1.4 - ATTACHMENT 2 ITEM 1.4 - ATTACHMENT 2
74 Item #: 2.1

STAFF REPORT
TOWN OF SAN ANSELMO Item #:2.1
MEETING DATE: 1/28/25
AGENDA TITLE: Consideration of Special Event Application – Live on The Avenue 2025
FROM: Mattie O’Grady – Community Services Director
Kelley Warner – Community Engagement
Coordinator
RECOMMENDATION:

1. Approve the ‘San Anselmo Live on the Avenue’ music series event application (Attachment 1) scheduled for Fridays and Saturdays from June 20, 2025, through September 27, 2025.

2. Approve closing San Anselmo Avenue Friday and Saturday evenings, June 20, 2025, through September 27, 2025, during one of the proposed timeframes.

Street closure to include San Anselmo Avenue from Tunstead to Tamalpais.

3. Approve proposed budget for event expenses.

BACKGROUND
On June 9, 2020, the Town Council approved an urgency ordinance and resolution authorizing the Town Manager to allow temporary outdoor activities, encroachment agreements for outdoor dining areas, other outdoor uses for businesses, street closures for outdoor events, and the temporary suspension of certain fees. With the approval of the ordinance and resolution staff created the “On the Avenue” program which closed parts of San Anselmo Avenue Friday night through Sunday. However, based on feedback from merchants, this was revised to limit closures to Friday and Saturday evenings.

On May 25, 2021, Council approved the ‘On the Avenue’ music series and street closures for summer 2021. San Anselmo Avenue was closed from Tunstead Avenue to Tamalpais Avenue Friday nights from 6:00pm to 10:30pm and Saturday nights from 5:00pm to 10:30pm. The Recreation Department booked bands during August and September and the community responded by filling the downtown area every weekend.

As a result of the popularity of these events, ‘On the avenue ‘was extended through the month of October.
75 Item #: 2.1
In April 2022, Council approved the ‘Live on the Avenue’ music series and street closure of San Anselmo Avenue from Tunstead Avenue to Tamalpais Avenue Friday and Saturday nights from 6:00-10:00pm while bands played from 6:00-8:30pm. The Recreation Department booked bands from July 1st through October 15th. The Chamber of Commerce was approved to host and coordinate the series during the month of June.

In February 2023, Council approved the ‘Live on the Avenue’ music series and street closure of San Anselmo Avenue from Tunstead Avenue to Tamalpais Avenue Friday and Saturday nights from 4:30-9:30pm while bands played from 5:30-8:30pm. The Recreation Department booked bands from June 9th through September 30th.

In February 2024, Council approved the ‘Live on the Avenue’ music series and street closure of San Anselmo Avenue from Tunstead Avenue to Tamalpais Avenue Friday and Saturday nights from 4:30-9:30pm while bands played from 5:30-8:30pm. The Recreation Department booked bands from July 5th through September 28th.

DISCUSSION/ANALYSIS
In preparation for this meeting staff presented a 2024 season recap and community survey results to the Town Council on January 14th.

Over 300 people responded to the survey and 93% of the respondents said they would return next year.
82% of respondents loved or liked the timing of the music from 5:30-8:30pm (10% were neutral), and 82% loved or liked the timing of the street closures from 4:30-8:30pm (7% were neutral). The top three elements’ respondents liked the most were the live music, community vibe, and the food and beverage options.

The 2024 business survey did not receive enough responses to be statistically significant, however, in the 2023 business survey 74% of 23 businesses were satisfied with the timing of the street closures. In order to garner feedback about the 2024 series, staff along with councilmember Burke met with the business community on October 14thand January 23rd. The discussions included concern around the street closure times and availability of parking.

Staff distributed the attached letter (Attachment 3) notifying the merchants about the event application and street closures with a notification of the January 28, 2025, Town Council meeting.

Town staff is recommending the music series and street closures on Fridays and Saturdays for summer 2025 from June 20th through September 27th, which includes 15 weekends. The music series will provide a diverse range of musical genres and family entertainment. The Town will maintain responsibility for all event logistics, staffing, infrastructure, and entertainment.
76 Item #: 2.1
Regarding the street closure and timing of musical performances, staff is presenting two possibilities for 2025 and requesting direction from the Town Council. The first option is to continue with the existing format of street closures from 4:30-9:30pm and music from 5:30-8:30pm. This has been a successful model from the community’s perspective and the survey results show they would like to continue with this format.

Additionally, this option gives public safety time to clear cars from the Avenue while giving the community a place to gather earlier in the evening. The second option is to shift the street closure to 5:00-9:30pm and the music to 6:00-8:30pm. This is recommended and preferred by most of the attendees to the downtown businesses January meeting as well as the Chamber of Commerce. The goal is to find the balance between the needs of the community, staff, public safety, and businesses.

Entertainment
Staff would like to propose the same format of entertainment with two concerts on Fridays, and two concerts on Saturdays. In order to make four concerts per weekend possible, the Town would have to reach the fundraising goals set-forth under fiscal impact. There is a possibility that the top fundraising goal will not be met. In addition to the musical and family-friendly entertainment this year, staff is exploring additional teen and adult programming options.

Permitting
In order keep the event safe and under control staff will continue with the existing permitting process for anyone who wants to have something on the Avenue – which includes food, activities, and vendors. The permit will be a simple form, similar to an encroachment permit. The town will require commercial activity to claim the Town of San Anselmo as additional insured and a minimal fee for the season will be implemented. No fees will be implemented for non-commercial activity.

Under consideration is a new decibel level policy to allow additional amplified music outside of the town’s designated music venues.

Event Signage
As we did from 2022-2024 we will have Live on the Avenue light post banners along the Avenue, along with a large banner across Tunstead Avenue at the entrance to downtown. Banners will be posted at concert locations and at the Hub. Depending on the street closures, traffic calming and no parking signs may need to be updated. 30-minute Parking Space
To help resolve any hardship for merchants if the closures take place prior to 6:00pm, the Town will provide three parking areas with multiple spaces each in the downtown with free and enforced 30-minute parking spaces from 4:30-6:00pm on Fridays & Saturdays to help with customer parking. These designated parking areas are in the Town Hall parking lot (2 spaces closest to Magnolia Avenue), the Creek Park lot (2 spaces closest to Creekside), and the Creek Park lot (2 spaces closest to the Coffee Roaster’s Bridge). All the spaces will be clearly marked. 77 Item #: 2.1
Local Restaurants/Food
Once again, the community survey results reflected the need for more to-go food options and more variety.

Janitorial Services/Trash
The Town’s contracted janitorial service will continue with event sanitation, general waste management, and street attendance services.

FISCAL IMPACT
Staff is recommending a town contribution of $62,381 to cover the infrastructure costs of the series.

Town Funding Request
Staff recommends continuing to schedule nightly attendants through the Town’s janitorial company to provide nightly restroom, plaza, and refuse and recycling services.

The attendant would also be responsible for helping with the closure and opening of the Avenue at all entrances and exits of the street closure. Staff also recommends continuing to book portable restrooms with regular servicing for the duration of the series. The estimated cost for these services is $15,891.

Staff recommends having a dedicated public works crew member onsite each evening.

Staff also recommends having both Public Works and Recreation crews onsite during the annual community parade. The estimated cost for these services is $27,542 with a recommended contingency of $5,000.

Staff recommends allocating a budget for updating signage and other marketing materials. The estimated cost for these services is $13,948.

The total request for Town funds this year is $62,381.

Staff is currently working on quotes for removeable bollards at either end of the Avenue and will have more information on this at a later date.

Private Fundraising/Sponsorships
This event series is largely dependent upon private sponsorships and resident donations. In the event the fundraising goal below is not met and does not cover the cost of the series, the Town can elect to cover the remaining costs or scale back the duration and/or program offerings.

The sponsorship/fundraising goal for this year is $93,000.

CEQA AND CLIMATE ACTION PLAN CONSISTENCY
Approving the ‘Live on the Avenue’ event series is not considered a “project” under the California Environmental Quality Act (CEQA), because it does not involve an activity 78 Item #: 2.1
which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065).

Attachment 1 – Event Application
Attachment 3 – Merchant Notification Letter
Attachment 4 – Presentation
79 TOWN OF SAN ANSELMO
1000 Sir Francis Drake Blvd, Suite # 14
San Anselmo, CA 94960
415-258-4640

EVENT INFORMATION
Name of event:

Organization(s) presenting the event:

Other event sponsor(s), if any:

Contact Person: Phone Number:

Address: Email:

Event Date(s):

Start and end times: Number of attendees (estimate):

Location:

Will alcohol be served or sold?
Yes_____ No______
Brief Event Description:

Public space requested:
____Creek Park _____Creek Park Parking Lot
____Pine Street Parking Lot _____Magnolia Parking Lot
____Town Hall Lawn _____Council Chamber
____Imagination Park _____Memorial Park
____Other: ______________________________________________ 80 _____ San Anselmo Avenue: from (cross streets) ________________ to ____________________ _____ Tunstead Avenue: from (cross streets) ___________________ to _____________________ _____ Other street(s): from (cross streets) ______________________ to _____________________ _____ Other space use (e.g. parking spaces) ____________________________________________ _____ Other Facilities:_______________________________________________________________ Additional Comments on the Public Space Requested:

To be qualified for consideration, applicants must fall into one of the following categories:
 Town-Sponsored Events
 Ross Valley* accredited or licensed schools (pre-kindergarten through 12th grade, (both public and private schools)
 Ross Valley* Youth Organized Sporting of Cultural Events  Organizations located in the Ross Valley* which have received tax-exempt status pursuant to Internal Revenue Service Code Section 501c(3)
 Merchant associations located in incorporated San Anselmo and established as of 2006 *Ross Valley is defined as incorporated and unincorporated areas of San Anselmo, Fairfax, and Ross Standards & Objectives
The Town Council, with input from downtown merchants, property owners, and local residents, has adopted the following criteria they will consider when reviewing applications for the closure of roadways or other public space in the downtown area.

Does the event:
 Attract local residents
 Attract people throughout the Bay Area
 Attract families
 Generate interest for people to return and spend money in local businesses  Create a positive impact for real estate stimulation
 Provide a overall positive impact on business
 Provide an opportunity for downtown merchants to participate in the event  Provide access to neighborhood streets during the event  Avoid conflicting with a retail holiday
 Assure public safety
 Provide adequate parking
 Benefit the Town
 Provide access for persons with disabilities
 Provide for clean-up by event organizers
 Provide emergency vehicle access
 Assure that any booths or other structures are designed and placed so that storefronts have access and visibility
 Allow local businesses to exhibit merchandise on the sidewalk area in front of their stores, without charge, while maintaining wheelchair access
81 CONDITIONS OF APPROVAL
The following conditions apply to downtown events, unless waived or modified by the Town. Other conditions, as set by the Town Council and staff, may apply to particular events for public safety or other objectives of the Town.

B. Emergency access: An emergency access lane of at least 14 feet wide must be maintained at all times.

C. Insurance: Proof of general liability insurance, naming the Town, its employees, and agents as additional insured, at limits no less than $1,000,000.

G. Traffic control: A traffic and parking control plan, including enforcement measures, must be approved by the Police Chief.

I. Sales tax: Persons or businesses selling items as part of the event shall designate San Anselmo as the point of sale for sales tax purposes.

K. Fire inspection: A fire inspection is required of any and all appliances or devices that produce an open or enclosed flame and/or hot materials, including food.

L. Creek Park: No more than three booths are allowed inside the turf areas of the park.

N. Parking: Temporary accessible parking must be provided if a street closure or other event condition renders permanent accessible parking unusable.

Name: Date:
82 NAME OF EVENT: DATE OF EVENT:

DEPARTMENT COMMENTS/CONDITIONS APPROVED BY
POLICE M. Norton
FIRE J. Weber
RECREATION D. Mauk
PUBLIC WORKS S. Condry &
A. Shaw
ADMINISTRATION D. Donery

TOWN COUNCIL
83 1
January 23, 2025
Dear San Anselmo Business Owners & Property Owners:

Live on the Avenue 2024 concluded at the end of September, offering us valuable insights into our program.

The program has become more established and enmeshed in our community culture. The goal for each season is to provide a high-quality free experience for our community with safety and smooth operations.

We're pleased to share with you that preparations are well underway for this upcoming summer's 2025 Live on the Avenue series in downtown San Anselmo.

The Vibe is to Be Together – Play, Listen, Stroll, Eat, Drink and Visit! The community has grown accustomed to spending their summer weekend evenings downtown on the closed Avenue and in the Town parks listening to music, visiting with friends and family, playing on the Avenue, and enjoying our downtown restaurants, food & beverage venues and shops that stay open for the festivities. This year we were able to count nearly 30,000 attendees over the course of the entire series.

We heard from 300 people who took the community survey about the event series – 86% of the respondents were San Anselmo residents.
93% said they would definitely return in 2025.
 82% were satisfied with the timing of the music
 82% were satisfied with street closure and timing
 82% were satisfied with the number of concerts offered 
People came downtown for the music, and they loved the variety. This year we added another movie night (3 total) and all of them were double features with kid-friendly early selections and older family-friendly options for the second show.

Food:

We know from past surveys that the community wants a greater variety of take-away food. This past year we instituted a new permitting program, and more San Anselmo food purveyors stepped up to fill the need. The crowds loved it! And of course, they still want more. Most survey respondents said they come to Live on the Avenue at least 5 times during the series. We heard from many of you in the business community that you liked this new permitting program and the fact that we are keeping the food booth permitting to only local restaurants/food purveyors.

More Stores Open:
62% of the community respondents said they visited stores that were open. People are looking for more to do on the Avenue. While they stroll between music venues, visiting stores that are open is a highlight.

Safety:

The safety of our residents is always paramount. We’ve made great strides in addressing issues that have arisen with regard to cyclists on the closed streets and traffic redirection. We value our partnership with Central Marin Police Authority, and they really stepped up this year to help clear the Avenue in a timely manner as the community was eager to stroll down the closed Avenue and enter the parks as soon as possible. We will 84 2
continue to make car, bike and pedestrian safety a top priority in 2025.

Sponsorship Opportunities:

For the 2023 series, we created a sponsorship program with levels and benefits and continued that in 2024.

Thank you to those of you who were sponsors. Additionally, we added a Friends & Family program for our community. We will be making some slight tweaks and returning with those programs this year. Please let us know if you would like some more information on becoming a sponsor – there are many ways to get involved.

Dates:

The 2024 series was adjusted to run July through the end of September. The three-month span seemed to work well – with fairly consistent attendance each weekend. And this year, for the first time, attendance on Friday and Saturday nights were equal.

The series will still conclude at the end of September, a timeframe that proved effective these past two years in avoiding unpredictable weather and diminishing daylight. 2025 Series Program Plan to be approved by Town Council:

With all the valuable feedback in mind we have developed a plan for this year’s series:

When: Friday and Saturday Nights
Dates: June 20 – September 27, 2024 (New: extending two weekends into June. Note: July 4th – pending due to staffing and conflict considerations)
Street Closure Timing: Regarding the street closure and timing of musical performances, staff is presenting two possibilities for 2025 to the Town Council. The first option is to continue with the existing format of street closures from 4:30-9:30pm and music from 5:30-8:30pm. This has been a successful model from the community’s perspective and the survey results show they would like to continue with this format. Additionally, this option gives public safety time to clear cars from the Avenue while giving the community a place to gather earlier in the evening. The second option is to shift the street closure to 5:00-9:30pm and the music to 6:00- 8:30pm. This is recommended and preferred by a majority of the downtown businesses as well as the Chamber of Commerce. The goal is to find the balance between the needs of the community, staff, public safety, and businesses.

Live Music: Times may vary, but most entertainment will occur between 5:30-8:30 pm Music Location: Town Hall Plaza and Creek Park
Avenue Pedestrian Safety:
 The Town will once again have dedicated Central Marin Police Authority staff to monitor street closure and safe vehicle removal and cyclists walking bikes on the closed Avenue.  Closure on San Anselmo Avenue; from Tunstead to Tamalpais Avenues:
 No parking zone and soft closure both start at 4:30 pm to clear the Avenue New: Staff is investigating bollard installation at Avenue ends for extra safety Customer Parking:
 The Town will once again be providing multiple zones with free and enforced 30-minute parking spaces from 4:30-6:00 pm on Fridays & Saturdays to help with end of day customer parking.  The designated zones are the Town Hall parking lot (2 spaces), the Creek Park lot (2 spaces close to the Redwood Grove), and the Creek Park lot (2 spaces closest to the Coffee Roaster’s Bridge). All the spaces will be clearly marked.

Music & Family Entertainment:
 Live music will take place on Fridays and Saturdays between at Town Hall Plaza and Creek Park. 85 3
 There will be a diverse range of musical genres as well as more family entertainment up and down the Avenue.
 Family entertainment programing continued
 Staff is brainstorming additional Teen and Adult programming ideas  Information about all evening entertainment will be available at: www.LiveOnTheAvenue.org Event Information for businesses:
 The Town is happy to provide each San Anselmo business with tools to help promote Live on the Avenue, and clear up any confusion over parking, Avenue closure timing and traffic flow. Please let us know if you would like any of this information delivered to your location, including: posters for your storefront.

Other Promotions:
 Live on the Avenue website with detailed and updated information (easily found via QR code on all materials) + Information on Town website.
 Light post banners down the Avenue and a large banner strung across Tunstead Avenue at the Town entrance.
 Social media posts - Town manager weekly newsletter (Saturdays), Live on the Avenue weekly newsletter (Fridays), Instagram (@townofsananselmo and @sananselmorec), Facebook, and Next Door
 Updated parking notices and signage along the Avenue – highlighting the Friday and Saturday closures.  Signage in the pedestrian crosswalks that promotes the series and highlights the street closure information.

Food Options:

We are continuing to meet and communicate with the Town’s restaurants & food/beverage purveyors to discuss the options for providing the Live on the Avenue audience with more grab and go food/beverage options. We would love to have any restaurant owners/managers join in on the discussion so we can work towards solutions to feed the hungry crowds. Please contact: [email protected] – to be added to the distribution list.

Permits:

In order to keep the event safe and under control, we are continuing the encroachment permits for anyone who wants to have something on the Avenue – this includes food, activities, and nonprofits. The permit is a quick form that includes a certificate of insurance and a minimal fee for the entire season.

Questions/Comments?
We’d like to hear from you! Please email us at: [email protected] The Town Council will be considering and taking action on the details of the 2025 Live on the Avenue series plans at their meeting on Tuesday, January 28, 2025 at 7:00pm. It would be helpful to hear your questions and comments prior to that meeting and we encourage you to attend the meeting to show your support. Check the Town website for the complete meeting agenda.

It’s going to be another amazing summer in San Anselmo with Live on the Avenue! Respectfully,
Mattie O’Grady & Kelley Warner
Mattie O’Grady – Community Services Director
Kelley Warner – Community Engagement Coordinator
86 2025
Event
Series
1 28-Jan-25 TOWN OF SAN ANSELMO 87
2025 Season
Framework
• 29 Evenings of Street Closures (July 4th – due
to staffing considerations)
• Continue with live music in Creek Park +
Town Hall Plaza
• Family Entertainment
• Parade
• Corn Hole Tournaments
• 6 California Film Institute Movies (3 Nights)
2 TOWN OF SAN ANSELMO
Fridays + Saturdays June 20th– September 27th
28-Jan-25 88
2025 Season
New Considerations
Summary
• Extend into last two weekends of June
• Brainstorm additional Teen and Adult
programming
• Staff is investigating bollard installation
• Consideration of street closure and music
timing
3 28-Jan-25 TOWN OF SAN ANSELMO 89
2025 Season
New Considerations
4 28-Jan-25 TOWN OF SAN ANSELMO
• Street Closures 4:30-9:30pm
• Music Sets 5:30-8:30pm
Consideration of Timing
Option 1 Option 2
• Street Closures 5:00-9:30pm
• Music Sets 6:00-8:30pm
Finding balance between the needs of the
community, staff, public safety, and businesses
90 Calendar Adjustments
Rational for Adjustments:

Mid June start date:
• Businesses and community both asked for more of the summer months
• Last two weekends are after graduations and Father’s Day Continue to end in September:
• Cooler evenings, less daylights, and risk of weather makes planning difficult in October
5 28-Jan-25 TOWN OF SAN ANSELMO
2024 2025
Dates: July 5 – Sept 28, 2024
Friday & Saturday nights
June 20– September 27, 2025
Friday & Saturday nights
91 SECTION
Budget Proposal
6 13-Feb-24 TOWN OF SAN ANSELMO 92
Proposed Town Budget
Event Staffing:

COST: $27,542
+ $5,000 staffing contingency
Contract Services (restrooms & janitorial):

COST: $15,891
Misc. (signage & marketing):

COST: $13,948
TOTAL: $62,381
7 28-Jan-25 TOWN OF SAN ANSELMO 93
Proposed Fundraising Budget
Music/Entertainment:

GOAL: $75,000
Banners, Marketing Photography:

GOAL: $5,000
Additional programming and parade:

GOAL: $11,000
Chamber of Commerce:

GOAL: $2,000
TOTAL: $93,000
8 28-Jan-25 TOWN OF SAN ANSELMO 94
2025
Theme:

Building on
Success
9 28-Jan-25 TOWN OF SAN ANSELMO 95
Permitting + Oversight
Town staff will continue
implementing simple permitting
process in order to maintain safety and control. • Worked very well last year • Maintain clearance for public safety • Cover liability for the Town • Allows for curation of programming
• Consideration of decibel level
policy for additional amplified
music
10 28-Jan-25 TOWN OF SAN ANSELMO 96

SECTION
Flicks & Food
11 13-Feb-24 TOWN OF SAN ANSELMO 97
Partnership with CALFilm
Three double- feature movie nights on the
LED screen in 2024 were a huge success!
Partnership and sponsorship is secured for
2025
• 3 Movie nights
• All double features
• Bright LED Screen
• Working on diverse offerings and
availability of distribution rights
• Will occur on Saturdays
12 28-Jan-25 TOWN OF SAN ANSELMO 98
Food for a Hungry Crowd
In the 2024 event series survey people
indicated they want even more quick
food options – more takeout offerings
from the local restaurants and more
variety
Staff will continue engaging with the
restaurant community
13 28-Jan-25 TOWN OF SAN ANSELMO 99
Recommendations

1. Approve the ‘San Anselmo Live on the
Avenue’ music series event application, for
Fridays and Saturdays from June 20th– September 27th
, 2025

2. Approve closing San Anselmo Avenue during
one of the proposed timeframes.

3. Approve proposed 2025 Town Budget for
operations and event expenses.
14 28-Jan-25 TOWN OF SAN ANSELMO 100

SECTION
Questions?
15 28-Jan-25 TOWN OF SAN ANSELMO 101
From: Teresa Marmorella
To: Mattie O"Grady
Subject: Fw: Live on the Ave
Date: Monday, January 27, 2025 10:26:51
Attachments: Outlook-peysgytv.png
FYI below.

It brings the whole community together and we love seeing all our friends. Our kids enjoy it just as much as we do and we encourage you to please keep it going and start it earlier than last year.

Thank you,
Kevin McCollom
Residential & Multi-Family Real Estate
102
(415) 710-8713
DRE#1947291
www.KevinSF.com
3899 24th Street
San Francisco CA 94114
103
From: Teresa Marmorella
To: Mattie O"Grady
Subject: Fw:

Date: Monday, January 27, 2025 10:25:23
Attachments: text_0.txt
Outlook-d0g3hr41.png
Text attached, copied below:
"I support the 5 - 9 and 5:30 - 8:30 time. We need to support our business first! Ann Simon, San Anselmo"
Thanks,
Teresa
Teresa Marmorella
Administrative Assistant
Town of San Anselmo | 1000 Sir Francis Drake Blvd. Suite 14| San Anselmo, CA 94960 (415) 258-4640 | [email protected]
From: [email protected] <[email protected]> Sent: Saturday, January 25, 2025 9:24 PM
To: Recreation <[email protected]>
Subject:

CAUTION: External Sender
This picture message or video message was sent using Multimedia Messaging Service.

To play video messages sent to email, Apple QuickTime 6.5 or higher is required. Visit www.apple.com/quicktime/download to download the free player or upgrade your existing QuickTime Player. Note: During the download process when asked to choose an installation type (Minimum, Recommended or Custom), select Minimum for faster download. 104
From: Teresa Marmorella
To: Mattie O"Grady
Subject: Fw: Comments and Concerns - 2025 Summer Series San Anselmo Date: Monday, January 27, 2025 10:26:20
Attachments: Outlook-ov23mzkl.png
FYI below.

In general, we agree with the positive comments about the series as a whole... About how it is a great thing for the community, kids, music lovers and businesses. Indeed, San Anselmo has really set itself apart from the rest of Marin County, largely through these events, as the ideal place for families to feel like part of the community.

That said, as residents we have experienced several of the negative consequences of the summer series mentioned in the survey, which unfortunately will persist in 2025 and after.

This of course has to do with parking, increased congestion and road hazards in the 105
surrounding area (directly west of San Anselmo Avenue). Particularly affected are Cedar Street, Ross Avenue, Tunstead Avenue, Tamalpais Avenue, Magnolia Avenue and Pine Street...

Which become thoroughfares every Friday and Saturday night during the summer. These streets are not wide enough for two-lane traffic, so cars seeking parking spots pile up and invariably people start honking/yelling at each other and accidents occur. Each of our vehicles was hit last summer, albeit with minor damage. The danger extends not only to vehicles (parked or otherwise), but to pedestrians and children (like my 6-year-old daughter). When the events conclude at 8:30pm or later and people who have been drinking get behind the wheel of their cars, matters only get worse.

So while this summer series is no doubt good for business and fun for the community, it has morphed into a stressful and somewhat dangerous situation for the nearby residents, who end up paying the price (in addition to property taxes) of damaged vehicles, increased insurance rates, and all the other consequences of a mass influx of locals every Friday and Saturday night for three months.

When the summer series first started years ago, it was only Saturday nights... And it was much more manageable. Why not revert back to that format? Does it really have to be both nights?
Better yet, why not block off the streets to the west of the Avenue so that only residents can park there? The town of San Anselmo could issue summer parking permits (2 per household) to residents, thereby avoiding the aforementioned traffic/parking issues for people who pay to live here. I've seen this done for many local festivals, like in Pacifica or San Francisco or San Rafael.

For direct answers the questions mentioned in your email, we personally think that starting after the July 4th holiday is much better... And pushing the start time back by an hour, both for blocking off the streets and music performances, would be better and result in better attendance.

We truly hope that the Town of San Anselmo will take these comments seriously, and that these concerns (echoed, to be sure, by many local residents) will weigh heavily in the decisionmaking process.

Thank you.
-Heather Stoeckley and Brendan Doyle
Residents from Cedar Street
106
From: Teresa Marmorella
To: Mattie O"Grady
Subject: Fw: Live on the ave 2025
Date: Monday, January 27, 2025 10:26:13
Attachments: Outlook-qyfss2g3.png
FYI below.

Thanks,
Morgen
107
Outlook
re Town Council meeting 1/28 - Item 2.1 - business comment re Live on The Avenue 2025 From Laurie Berliner <[email protected]>
Date Tue 1/28/2025 4:18 PM
To Town Council <[email protected]>
Cc Benedetto Cico <[email protected]>; Frank Gomez <[email protected]> CAUTION: External Sender
Honorable Town Council Members,
I respectfully ask for you to support the Chamber of Commerce's request for a 1/2 hour modification of the "soft closure" start time to 5:00 pm. for this year's "Live on the Avenue" event. This minimal modification would go a long way to support your hard working small businesses.

As we explained to staff at the LOTA business forum last week, the Friday and Saturday summer long LOTA event has a negative impact on many of your small business merchants, myself included. Boutique businesses like mine rely on customers from all over the Bay Area and beyond. During the summer we have to advise our customers to come early to reach us otherwise they will have difficulty finding parking due to the street closure. I certainly understand how popular this event is for residents and families with small children as it allows adults an opportunity to eat, drink, enjoy free live music and allow their children to run around on the car-free closed street. However, for a boutique business like mine and many others, intoxicated adults and unsupervised children are not our target market.

Purveyors of high end, one-of-a-kind handmade merchandise cannot be expected to put our stock into the street and risk damage or theft.

I have been operating my business for 5 years since before the inception of LOTA.

The original intent of the event, prompted by the Coronavirus pandemic, was to provide an outdoor space for residents and visitors to gather and for businesses to thrive. The latter purpose has been eclipsed by the popularity of the event and consideration of the needs of the business community where this event takes place have largely been ignored.

I welcome LOTA adult-focused programming targeted to promote boutique businesses and help us to thrive. Certainly your Economic Development Committee 108
supports this. I would be happy to gather fellow merchants together to collaborate with town officials (Ms. Warner and Ms. O'Grady) on the type of entertainment and activities that would bring our customers to town and for which we would stay open late.

This one small request, a mere 1/2 hour adjustment, would go a long way to help us meet our sales target in very challenging economic times. A 5:00 pm closure in the summer still affords residents plenty of time to gather in the early evening and is a more balanced approach that takes into account the needs of your small businesses.

Please adopt this one small adjustment.

Thank you.
--
/Laurie Berliner
Madge & Me Hats
506 San Anselmo Avenue
San Anselmo, CA 94960 USA
+1 415-717-9624
109
110
From: Teresa Marmorella
To: Mattie O"Grady
Subject: Fw: Live on the avenue
Date: Monday, January 27, 2025 10:26:42
Attachments: Outlook-ekbgbls1.png
FYI below.

Thanks,
Teresa
Teresa Marmorella
Administrative Assistant
Town of San Anselmo | 1000 Sir Francis Drake Blvd. Suite 14| San Anselmo, CA 94960 (415) 258-4640 | [email protected]
From: Leslie Anderson <[email protected]>
Sent: Saturday, January 25, 2025 10:46 AM
To: Recreation <[email protected]>
Subject: Live on the avenue
CAUTION: External Sender
Those of us with young families really appreciate the 5:30 pm music start time so we can enjoy the festivities and still get the little ones to bed before it gets too late :) We are huge fans of the two nights a week all summer long. Thank you so much for making this a special San anselmo tradition year after year
Leslie Anderson
415.250.8171
111
From: Teresa Marmorella
To: Mattie O"Grady
Subject: Fw: Live on the Ave. 2025 Proposal Feedback
Date: Monday, January 27, 2025 10:25:51
Attachments: Outlook-gtcfwlod.png
FYI below.

Thanks,
Teresa
Teresa Marmorella
Administrative Assistant
Town of San Anselmo | 1000 Sir Francis Drake Blvd. Suite 14| San Anselmo, CA 94960 (415) 258-4640 | [email protected]
From: Johnnie Chamberlin <[email protected]> Sent: Saturday, January 25, 2025 4:30 PM
To: Recreation <[email protected]>
Subject: Live on the Ave. 2025 Proposal Feedback
CAUTION: External Sender
Thank you for emailing the information about the different plans for this year's Live on the Ave! Given a binary choice between the options provided, I would prefer Option 1 (with the normal/longer timing). While I appreciate the reported preference of many downtown businesses, I think what the residents and visitors want should take priority. For parents of young children, it is wonderful to be able to get in live music and fun before early bedtimes.

Bumping the timing back eats a huge fraction of the time young families have to enjoy the event.

Additional Questions and Feedback:

1. Is there a way to assuage the business owner concerns while keeping the extended hours? (Free shuttle / trolley / fun train / party bike from nearby parking area (St. Anselm's or Greenfield Ave)? This might also allow more people to join the fun of Live on the Ave.) 112

2. I would like Live on the Ave. to last as many weekends as possible. The weather is nice here and running later in the year allows for darker conditions earlier for movies or bands with light shows.

3. It would be great for there to be more food available on the street, with more local restaurants having stands. Is the lack of them because they haven't proven profitable or because of permitting or something else? Getting food from swamped restaurants can take a really long time during Live on the Ave. and the stands have often offered great food, while the number of stands seemed to fluctuate greatly.

4. I'd love for the main street to actually be closed more of the time or made one way or something to make it better for bikes and pedestrians. Figuring out how to allow people who need cars to visit stores to do so while improving the street for everyone else should be a priority and Live on the Ave. days could be a good time to experiment with temporary tests of different ideas.

5. If you do go with the business owner-preferred hours, why not extend the music and close time back 15 or 30 minutes to keep the overall duration the same? 113
From: Teresa Marmorella
To: Mattie O"Grady
Subject: Fw: San Anselmo Business News - Live on the Avenue 2025 Plans Date: Monday, January 27, 2025 10:27:01
Attachments: Outlook-zifu02qn.png
FYI below.

1. Designated Family Meeting Spot: It was suggested that a specific location be designated for families to reunite in case children become separated from their parents.

Please consider adding this to the ongoing discussions.

2. Midweek Storage of Barriers: Regarding the bollards and other materials used for blocking off the street, I’d like to bring up an issue from last year. The barriers were stored on the sidewalk in front of my building at 321 San Anselmo Ave (at Woodland), which caused some inconvenience. It will be important to find an alternative location for 114
midweek storage that doesn’t block the public right-of-way.

3. Preferential Access for Tenants: Lastly, I would appreciate some clarification regarding the allocation of space for vendors. One of your photos shows the Taco Janes booth set up directly in front of my building, and I’d like to confirm that tenants on the Avenue will have preferential access to the space in front of their retail locations. Please be prepared to discuss how designated vendor locations will be assigned.

Thank you for your attention to these matters. Please confirm receipt of this message and I look forward to hearing from you.

Best regards,
Philip Chigos
415-710-6655
---------- Forwarded message ---------
From: David P. Donery - Town Manager <[email protected]> Date: Thu, Jan 23, 2025 at 5:14 PM
Subject: San Anselmo Business News - Live on the Avenue 2025 Plans To: <[email protected]>
Town of San Anselmo logo
Special Merchant News Update
Live on the Avenue 2025 Planning Information
115
Thursday, January 23, 2025
Live on the Avenue Logo
Dear San Anselmo Business Owners & Property Owners:

Live on the Avenue 2024 concluded at the end of September, offering us valuable insights into our program. The program has become more established and enmeshed in our community culture. The goal for each season is to provide a high-quality free experience for our community with safety and smooth operations. We're pleased to share with you that preparations are well underway for this upcoming summer's 2025 Live on the Avenue series in downtown San Anselmo.

The Vibe is to Be Together – Play, Listen, Stroll, Eat, Drink and Visit! The community has grown accustomed to spending their summer weekend evenings downtown on the closed Avenue and in the Town parks listening to music, visiting with friends and family, playing on the Avenue, and enjoying our downtown restaurants, food & beverage venues and shops that stay open for the 116
festivities. This year we were able to count nearly 30,000 attendees over the course of the entire series.

We heard from 300 people who took the community survey about the event series – 86% of the respondents were San Anselmo residents. 93% said they would definitely return in 2025.
82% were satisfied with the timing of the music
82% were satisfied with street closure and timing
82% were satisfied with the number of concerts offered
People came downtown for the music, and they loved the variety. This year we added another movie night (3 total) and all of them were double features with kid-friendly early selections and older family-friendly options for the second show.

Food:

We know from past surveys that the community wants a greater variety of takeaway food. This past year we instituted a new permitting program, and more San Anselmo food purveyors stepped up to fill the need. The crowds loved it! And of course, they still want more. Most survey respondents said they come to Live on the Avenue at least 5 times during the series. We heard from many of you in the business community that you liked this new permitting program and the fact that we are keeping the food booth permitting to only local restaurants/food purveyors.

More Stores Open:
62% of the community respondents said they visited stores that were open.

People are looking for more to do on the Avenue. While they stroll between music venues, visiting stores that are open is a highlight.

Safety:

The safety of our residents is always paramount. We’ve made great strides in addressing issues that have arisen with regard to cyclists on the closed streets and traffic redirection. We value our partnership with Central Marin Police Authority, and they really stepped up this year to help clear the Avenue in a timely manner as the community was eager to stroll down the closed Avenue and enter the parks as soon as possible. We will continue to make car, bike and pedestrian safety a top priority in 2025.

Sponsorship Opportunities:

For the 2023 series, we created a sponsorship program with levels and benefits and continued that in 2024. Thank you to those of you who were sponsors. 117
Additionally, we added a Friends & Family program for our community. We will be making some slight tweaks and returning with those programs this year. Please let us know if you would like some more information on becoming a sponsor – there are many ways to get involved.

Dates:

The 2024 series was adjusted to run July through the end of September. The three-month span seemed to work well – with mostly consistent attendance each weekend. And this year, for the first time, attendance on Friday and Saturday nights were equal.

The series will still conclude at the end of September, a timeframe that proved effective these past two years in avoiding unpredictable weather and diminishing daylight.
2025 Series Program Plan to be approved by Town Council:

With all the valuable feedback in mind we have developed a plan for this year’s series:

When: Friday and Saturday Nights
Dates: June 20 – September 27, 2025 (New: extending two weekends into June.

Note: July 4th–pending due to staffing and conflict considerations) Street Closure Timing: Regarding the street closure and timing of musical performances, staff is presenting two possibilities for 2025 to the Town Council.

1. The first option is to continue with the existing format of street closures from 4:30-9:30pm and music from 5:30-8:30pm. This has been a successful model from the community’s perspective and the survey results show they would like to continue with this format. Additionally, this option gives public safety time to clear cars from the Avenue while giving the community a place to gather earlier in the evening.

2. The second option is to shift the street closure to 5:00-9:30pm and the music to 6:00-8:30pm. This is recommended and preferred by most of the downtown businesses who attended the meeting this morning as well as the Chamber of Commerce.

The goal is to find the balance between the needs of the community, staff, public safety, and businesses.

Live Music: Will be dependent on street closure timing, but most entertainment will occur between 5:30-8:30 pm.
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Music Location: Town Hall Plaza and Creek Park
Avenue Pedestrian Safety:

The Town will once again have dedicated Central Marin Police Authority staff to monitor street closure and safe vehicle removal and cyclists walking bikes on the closed Avenue.

Closure on San Anselmo Avenue; from Tunstead to Tamalpais Avenues New: Staff is investigating bollard installation at Avenue ends for extra safety Customer Parking:

The Town will once again be providing multiple zones with free and enforced 30-minute parking spaces from 4:30-6:00 pm on Fridays & Saturdays to help with end of day customer parking.

The designated zones are the Town Hall parking lot (2 spaces), the Creek Park lot (2 spaces close to the Redwood Grove), and the Creek Park lot (2 spaces closest to the Coffee Roaster’s Bridge). All the spaces will be clearly marked.

Music & Family Entertainment:

Live music will take place on Fridays and Saturdays between at Town Hall Plaza and Creek Park.

There will be a diverse range of musical genres as well as more family entertainment up and down the Avenue.

Family entertainment programing continued
Staff is brainstorming additional Teen and Adult programming ideas Information about all evening entertainment will be available at:
www.LiveOnTheAvenue.org
Event Information for Businesses:

The Town is happy to provide each San Anselmo business with tools to help promote Live on the Avenue, and clear up any confusion over parking, Avenue closure timing and traffic flow. Please let us know if you would like any of this information delivered to your location, including posters for your storefront.

Other Promotions:

Live on the Avenue website with detailed and updated information (easily found via QR code on all materials) + Information on Town website.

Light post banners down the Avenue and a large banner strung across Tunstead Avenue at the Town entrance. Banners at the hub shed, both music 119
venues and at the Rec Department building (ICCC)
Social media posts - Town manager weekly newsletter (Saturdays), Live on the Avenue weekly newsletter (Fridays), Instagram (@townofsananselmo and @sananselmorec), Facebook, and Next Door
Updated parking notices and signage along the Avenue – highlighting the Friday and Saturday closures.

Signage in the pedestrian crosswalks that promotes the series and highlights the street closure information.

Food Options:

We are continuing to meet and communicate with the Town’s restaurants & food/beverage purveyors to discuss the options for providing the Live on the Avenue audience with more grab and go food/beverage options. We would love to have any restaurant owners/managers join in on the discussion so we can work towards solutions to feed the hungry crowds. Please contact:
[email protected] – to be added to the distribution list.

Permits:

It’s going to be another amazing summer in San Anselmo with Live on the Avenue!
Respectfully,
Mattie O’Grady & Kelley Warner
Mattie O’Grady – Community Services Director
Kelley Warner – Community Engagement Coordinator
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Live on the Avenue image
Taco Jane's tiki bar at Live on the Avenue image
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Live on the Avenue image
Live on the Avenue Movie Night
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Live on the Avenue image
Live on the Avenue image

TOWN WEBSITE
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From: Benedetto Cico
To: Mattie O"Grady
Subject: Live on The Avenue 2025
Date: Monday, January 27, 2025 09:47:19
Attachments: SACC_LOTA2025_LetterMattieOG_Jan2025.pdf
CAUTION: External Sender
Hello Mattie:

See attached, on behalf of the Chamber of Commerce
Many thanks for your consideration
Sincerely
Benedetto Cico
President
San Anselmo Chamber of Commerce
--

CONFIDENTIALITY NOTE
This transmission may contain confidential and/or privileged information. This information is intended for use by the individual or entity named above. If you are not the intended recipient, be aware that any disclosures, copying, distribution or use of the contents of this information is prohibited. If you have received this transmission in error, please notify this office immediately.
125
From: Teresa Marmorella
To: Mattie O"Grady
Subject: Fw: Live on the Avenue comment
Date: Monday, January 27, 2025 10:24:36
Attachments: Outlook-g0f1zvlx.png
Warmly,
Teresa Marmorella
Administrative Assistant
Town of San Anselmo | 1000 Sir Francis Drake Blvd. Suite 14| San Anselmo, CA 94960 (415) 258-4640 | [email protected]
From: Kathleen Edwards <[email protected]>
Sent: Monday, January 27, 2025 8:34 AM
To: Recreation <[email protected]>
Subject: Live on the Avenue comment
CAUTION: External Sender
Hi all,
Re the 2 options for timing of Live on the Avenue this year, I would vote for the second option (5-9:30 with music 6-8:30). If that’s what the merchants prefer, let’s keep them happy! A half hour isn’t going to make much difference.

Cheers,
Kathleen Edwards
Arts Commission Co-Chair
https://www.kathleenedwardsartist.com/
https://www.instagram.com/kathleenedwardsartist/
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Item #: 2.2

STAFF REPORT
TOWN OF SAN ANSELMO Item #: 2.2
MEETING DATE: January 28, 2025
AGENDA TITLE: Public Works Department Update
FROM: Sean Condry, P.E., Public Works and Building Director RECOMMENDATION: That the Town Council acknowledge and file an update about the Public Works Department

BACKGROUND AND DISCUSSION
The Public Works Department is responsible for the design, construction, and maintenance of public infrastructure and facilities. It also oversees utilities and activities within the public right-of-way, ensuring safety and coordination. Additionally, the department plays a critical role in emergency preparedness and response, addressing events such as floods, landslides, and fallen trees. Public Works supports the community and town departments by managing the daily operations and upkeep of public rights-of-way, parks, buildings, and other essential infrastructure.

On June 25, 2024 Council reviewed and approved the current 5 Year Capital Improvement Plan. While past plans were mainly focused on roads, flooding, and some building work the current plan with the help of measure J includes Streets, Active Transportation, Parks, Buildings, Bridges, Stormwater/Flood Control, and Climate.

There are over 90 projects and programs that the Town is currently working on and overseeing. This fiscal year funding is approximately $3.6 million not including grant funds for these projects.

Although staffing has increased with the addition of new assistant engineers, the workload remains substantial, and our capacity to manage all projects is limited. With approximately 27 committees, there are numerous project requests each year. To streamline efforts, staff have asked the committees to prioritize their top three projects.

Despite this, if every committee submits requests, there can still be close to 100 new project proposals in any given year.

Day-to-day work includes managing the public right of way to ensure work by various utilities, contractors, etc. is done according to Town standards to protect the integrity of 127
Item #: 2.2
our roads, the stormwater system, traffic signals functioning, streetlights working, keep traffic flowing smoothly, reduce liability and overall manage the dynamic and everchanging infrastructure throughout town.

In addition, Public Works must review and approve the following types of permits daily:

1. Encroachment permits

2. Grading permits

3. Watercourse permits

4. Tree permits

5. Fence Permits

6. Public works review of Planning applications and/or Building Permits In addition to reviewing and approving permits, Public Works staff conduct daily inspections of approved work associated with these permits. These inspections cover a range of activities, including private paving projects in the public right-of-way, sidewalks, driveways, drainage, grading, watercourse work, tree removal, and fencing. Daily responsibilities also include code enforcement to ensure compliance with regulations for work performed by residents, private companies, and utility providers.

Various programs that Public Works oversees are the following:

1. Sidewalk Improvement Program

2. ADA Transition Plan

3. Stormwater Management/State Stormwater Permit compliance

4. Floodplain Management

5. Vegetation Management and Fuel Fire Reduction with Ross Valley Fire Department (RVFD) and Marin Wildfire Prevention Authority (MWPA)

6. Homeless Encampment Oversight with CMPA

7. Integrated Pest Management

8. Red Curb Fire Access Program

9. Traffic Calming and Traffic Signal Programs

10.Parking management on public streets and parking lots

11.Non-Maintained Paving and Drainage Assistance Programs

12.Flood Gate Inspection Program
Public Works staff oversee all Town infrastructure projects, including street paving, drainage, active transportation, parks, buildings, bridges, stormwater management, flood control, and climate-related initiatives. Managing these projects involves community engagement, obtaining Town approvals, design, and construction. From start to finish, projects can take months or even years to complete, as they progress through public outreach, approval processes, detailed design, and construction phases.

Public Works crew oversee the maintenance, repair and construction of facilities throughout Town including the following:
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Item #: 2.2

1. Park maintenance

2. Street minor repairs

3. Traffic control

4. Building maintenance

5. Drainage repairs

6. Street and curb painting

7. Signage

8. Assistance with Special Events
Emergency preparedness and response are priorities for the Town, with staff working around the clock to ensure community safety. Public Works staff collaborate with RVFD and MWPA to maintain fire fuel breaks throughout the Town and open spaces. For over six years, Public Works has managed the goat and sheep grazing program for vegetation management in San Anselmo. Additionally, Public Works and RVFD work together to improve emergency vehicle access on the Town's narrow streets.

In terms of flood control and preparedness, Public Works and the Building Department partner with commercial and residential property owners year-round to mitigate risks.

Each year, the Town hosts an all-staff Emergency Preparedness meeting to reinforce the roles and responsibilities of Disaster Service Workers during natural disasters and other emergencies at the Town or State level.

FISCAL IMPACT
The overall fiscal impact for Public Works projects, programs, and day-to-day work is approved by Council on an annual basis.

CONCLUSION
The Town is managing more projects and programs than ever before, alongside an increasingly demanding daily workload. While balancing day-to-day operations, longterm projects, and community initiatives, Town staff remain committed to continuous improvement throughout the year, all while striving to meet and manage community expectations.

CEQA AND CLIMATE ACTION PLAN CONSISTENCY
This report is not a project and is only an update, so CEQA does not apply, and the various projects and programs are checked for Climate Action consistency on an individual basis.

ATTACHMENTS
Attachment 1 – PowerPoint presentation
129
Town of San Anselmo
Department of Public Works Update
130
Infrastructure Public Works Oversees

STREETS ACTIVE TRANSPORTATION PARKS BUILDINGS BRIDGES STORMWATER/FLOOD CLIMATE ONGOING PROGRAMS • Streets-Public works plan, design, and maintain roads, bridges, and other transportation systems for cars, bikes and pedestrians
• Stormwater-Maintain, design, and plan stormwater drains throughout Town • Parks and Open Space-create and maintain parks, play fields, and other public landscapes
• Emergency Response-Flooding, landslides, downed trees, accidents, hazardous spills, and other threats to life and limb
131
San Anselmo Infrastructure
• 40 Miles (80 Lane Miles) of Roads
• 20 Bridges
• 5 Ped Bridges
• 6 Buildings
• 6 Parks
• 3 Public Parking Lots
• 3 Major Medians
• 12 Traffic Signals
• 4 Rapid Flash Lighted Crosswalks
• 600+ Street Lights
• Storm Drainage Pipes/Catch Basins
132
Funding Sources
• General Fund (State gas tax – GF/operations)
• Measure J local sales tax (replacing Measure D)
• Measure AA county sales tax (replacing Measure A)
• Measure B – vehicle license fee (for bike/ped)
• Measure A Parks county sales tax
• SB1 – state gas tax
• Road Impact Fees (building permits/garbage trucks)
• ARPA (one time)
• Grants
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Grants - competitive
• TAM - Measure AA Safe Paths, Major Roads
• State Water Board – water quality
• Federal Gas Tax (HSIP/SRTS/HBP)
• Federal thru MTC (OBAG)
• Various Green Grants-BAAQMD, TAM,
PG&E, DWR, SWRQCB, etc.
134
Town Budget
FY 2024/2025
Description Estimated Amount
Road Maintenance (General Fund) $450,000
Road Impact Fees $459,000
SB1 state gas tax $326,000
Measure A (Marin’s ½ cent sales tax) -
sunsetting
$11,000
Measure AA (½ cent sales tax - renewed) $279,000
Measure D/J Infrastructure $2,055,000
Measure B * For Active Trans. Only
*comes every 5 years
($166,00)
TOTAL $3,580,00/year
135
136
Public Works And Building Projects

ACTIVE TRANSPORTATION PARKS BUILDINGS BRIDGES STORMWATER/FLOOD CLIMATE ONGOING PROGRAMS • Streets – Projects that improve public right-of-way infrastructure. • Active Transportation – Projects that promote and improve active transportation for pedestrians and multimodel riders. • Parks – Projects that involve or relate to the Town’s park facilities • Building – Various Building projects throughout Town
• Bridges – 20 Bridges in San Anselmo including pedestrian and vehicle bridges-4 Active large bridge replacement projects currently and 2 maintenance projects • Stormwater/Flood – Trash capture, drainage improvements, etc. • Climate – EV Charging, Resilience Hub, etc.
• Ongoing Programs – Various Programs

STREETS
137
Envisio Project Management Software

STREETS ACTIVE TRANSPORTATION PARKS BUILDINGS BRIDGES STORMWATER/FLOOD CLIMATE ONGOING PROGRAMS Envisio provides a suite of project management tools to help the Town manage, deliver, and communicate projects.
• Internal project management:
• Manage/assign tasks and sub tasks.
• Update and access progress statuses.
• Leverage Gantt views to visualize timelines, percentage indicators and dependencies.
• Build reports with both qualitative and quantitative data. • External facing project dashboards:
• Keeps residents, elected officials and other community stakeholders updated on project progress and budgets.
• Interactive mapping and dashboards that illustrate
location and quantity of active projects.
138
Annual Street Resurfacing Project
• 2 Phases – Design and Construction
• Town uses Pavement Condition Index (PCI)
and utility coordination to determine Project
locations.
• Design process begins in the fall for the next
summer's construction.
• Outreach to adjacent homeowners to repair
sewer laterals affected by the project.
• Current San Anselmo PCI index: 74
• State Average PCI: 67

STREETS
139
Annual Street Slurry Seal Project

STREETS
• 2 Phases – Design and Construction
• Used as an 'asset protection'
mechanism to prolong the life of roads
in good condition.
• List is finalized in the Spring for summer
construction.
• Outreach to adjacent homeowners
affected by the project (road closures).
• Current San Anselmo PCI index: 74
• State Average PCI: 67
140
Annual Street Crack Seal Project

STREETS
• 2 Phases – Design and Construction
• Completed to prepare roads for slurry
seal project – slurry sealing requires a
solid, uncracked surface to be
effective.
• Process typically takes one to three
days with little traffic disruption.
141
Pavement Condition Index (PCI)

STREETS
74 142
• Upgrades to the Town's 12 traffic signals include new controller hardware, battery back-up systems, detection cameras, larger signal lights, and software upgrades.
• One to two controllers upgraded per year
• Batteries typically last 4-5 years before replacement Annual Traffic Signal Controller Upgrades

STREETS
143
• Paid Parking was approved by Town Council in October 2023 on San Anselmo Avenue from San Rafael Avenue to Bolinas Avenue • Future integration will be based upon changes found with the Downtown Bike and Ped Safety Study
• Mobile phone pay options will be available in addition to pay stations
Downtown Parking Study and Paid Parking

STREETS
144
• For road repairs that require emergency repairs / patch work • Sometimes performed in tandem with concrete repairs
Unprogrammed Paving

STREETS
145
Annual Concrete Street Repair

STREETS
• Concrete Street repairs are
performed annually on a needto-repair basis
• Concrete is more expensive
than asphalt which means
large-scale concrete projects
including roads require much
more funding than asphalt
146
Non-Town Maintained Road Assistance

STREETS
• Program to assist homeowners
on non-town maintained roads
with road maintenance and
repairs.
• The Town normally funds 25%
of paving costs.
• Homeowners are required to
act as project managers but
are offered assistance and
consulting by Town engineers.
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Red Curb and Fire Lane Program
• Currently being processed based on
inquiries and/or complaints.
• We will be creating a "Red Curb and/or Fire
Lane submission request" form for record
keeping and streamlining purposes.
• Public Works Department will send notices
for any feedback from residents.
• Send final notice when Ross Valley Fire
Department approves of the fire lane
locations.

STREETS
148
HAWK Pedestrian Signal at Saunders Ave

ACTIVE TRANSPORTATION
• Grant from the Transportation Authority of Marin (TAM) to convert the existing Rapid Flash crosswalk to a Pedestrian Hybrid Beacon HAWK)
• New beacon will have red lights requiring traffic to stop to replace existing yellow lights requiring traffic to yield
• Construction in summer 2025
149
SFD/Broadmoor/Sierra Traffic Signal
Phase Separation

ACTIVE TRANSPORTATION
• Current phasing has vehicles from
Broadmoor Avenue and Sierra
Avenue at the same time, creating
conflicts in the offset intersection
• Separating the phases will remove
confusion and conflicts
• Phasing will be similar to SFD/San
Francisco Boulevard/Tamal Avenue
• Construction in winter/spring 2025
150
Downtown Bike & Ped Safety Study

ACTIVE TRANSPORTATION
• Three community meetings throughout
2024 were presented discussing analysis
and conceptual developments
• Meetings and information regarding the
study can be found on the Town Website
• In early 2025, staff will provide
recommendations to Town Council based
on study
151
SFD/Sais/Sunny Hills Traffic Signal Design
& Construction

ACTIVE TRANSPORTATION
• Project was brought forth
by the Bicycle, Pedestrian
Advisory Committee.
• Still in the concept phase
• All options are still open.
• A design analysis will be
required after the initial
design.
152
Creek Park Contraflow Bike Lanes Design
& Construction

ACTIVE TRANSPORTATION
• Grant from TAM for design of contraflow bike lane through the Creek Park parking lot from Bank Street to Bridge Avenue.
• Bike lane is in the Bicycle and Pedestrian Master Plan and the Hub Study
• Construction would occur following Reimagine Creek Park project • Construction funding still needs to be identified
153
Brookmead Place Safe Routes Sidewalk

ACTIVE TRANSPORTATION
• Existing side path
upgraded with paving and
asphalt berm
• TAM grant for sidewalk gap
closure to Brookmead
Court
• Construction in summer
2025 when school is out
154
Pedestrian Bridge Repairs (Patterson
Footbridge – Sais to Karl)

ACTIVE TRANSPORTATION
• The Patterson Bridge
received a thorough
condition assessment,
with sections of
supports and railing to
be replaced, including
full deck replacement.
• Work scheduled spring
2025
155
HUB Roundabout/Ped Flyover Initial
Study

ACTIVE TRANSPORTATION
• Several options identified in the Hub Study
• Grants required for additional analysis to prepare for grant applications for design/construction
• Vehicular options include Modern Roundabout and Displaced T Intersection
• Active Transportation (bike/ped) options include a flyover bridge connecting Greenfield Avenue to Creek Park
156
HUB Adaptive Signal & HAWK Crossings

ACTIVE TRANSPORTATION
• Several short-term improvements identified in the Hub Study include traffic signal controller upgrades to improve traffic flow through the Hub, as well as pedestrian crossing improvements (Pedestrian Hybrid Beacons (HAWK) at Center Boulevard and on Red Hill Avenue at Essex Street
• Funding has not been identified
157
Sorich Park Trail Project

ACTIVE TRANSPORTATION
• Marin County Open Space has been
notified of Town Council decision to
allow Sorich Trail Multimodal
conversion with condition to search
for new trail paths
• Research to environmental impact
will be done spring 2025
• Potential alternate trail paths are
being searched for both hike-only
and bike/ped
158
Butterfield Road Safe Routes Sidewalk –
TAM Safepaths

ACTIVE TRANSPORTATION
• Safe Pathways grant from TAM will cover the design and construction of the sidewalk gap closure project on Butterfield Road from Sir Francis Drake Boulevard to Rosemont Avenue (Phase 2).
• TAM is expected to award grant in March 2025
• Seeking funding for Phase 3 (Rosemont Avenue to Carlson Avenue). • Design in 2025 for construction summer 2026
159
Annual Multimodal Design

ACTIVE TRANSPORTATION
• Funding available for design/analysis of multimodal improvements as project locations are identified throughout the year based on resident requests/complaints
160
Annual Traffic Calming Program

ACTIVE TRANSPORTATION
• List of locations based on
neighborhood requests
• Following speed analysis and
site visits, traffic calming
measures are proposed –
could include striping,
signage, radar speed feedback
signs, or speed humps.
• If speed humps are proposed,
staff confirms layout with Ross
Valley Fire prior to installation
161
ADA Curb Ramps

ACTIVE TRANSPORTATION
• The Town keeps a list of all its curb ramps
to ensure accessibility for everyone across
the Town
• New ramps are installed in conjunction
with other capital projects
162
Concrete Sidewalk Repair Program
• Maintenance of sidewalks is the
responsibility of the fronting
property owner.
• Town has updated sidewalk trip
hazard abatement forms.
• Town receives notice of a trip
hazard through police report,
resident complaints and staff.
• The Town gives residents option to
sign an agreement and have PW
manage the project and bill the
homeowner afterwards.

ACTIVE TRANSPORTATION
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Bike Racks/Lockers

ACTIVE TRANSPORTATION
• Still in the concept phase. • Multiple potential locations throughout town.
• May be for Public use or rental
option.
• The Bike Rack/Lockers Project
may piggyback on another
project to gauge public
demand.
164
Safe Paths to School Sidewalk Gap
Closure – TAM Safepaths

ACTIVE TRANSPORTATION
• Grants from TAM for sidewalk gap closures near elementary schools
• Design will be done in-house, with construction using informal bid process
• TAM will award grants in March 2025
• Construction will occur in spring/summer 2025
165
Annual Sidewalk Gap Closure Program

ACTIVE TRANSPORTATION
• Local funding available for
sidewalk gap closure projects
not eligible for TAM funding
• Construction in spring/summer
2025
166
Safe Routes Task Force

ACTIVE TRANSPORTATION
• Task Force consists of
representatives from TAM, Safe
Routes to Schools, law
enforcement, school staff,
parent volunteers, PW staff from
County and Towns
• Meets quarterly to discuss SRTS
education, safety issues,
potential projects, funding
167
Creekside Commons Park Design and
Construction
PARKS
• Currently design is at approximately 90% stage
• Constuction would follow the County Flood Control project to remove Building Bridge 2 (scheduled for summer/fall 2026) • Construction funding is still being sought
168
Building Bridge 2 Removal
PARKS
• County Flood Control Zone 9 Project
• Project includes removal of Building Bridge 2, replacement of retaining wall (street side), and restoration of creek bank (park side) • Project includes reimbursement for repairs to park lawn and irrigation, stage, and street-side plaza
• Construction June 2026 thru Spring 2027. Creekside Commons park construction follows
169
Memorial Park Renovations
PARKS
• Project includes improvements to south side of Memorial Park, including tennis courts/pickleball courts, skatepark, snack shack • Design and construction funding not identified
170
Millenium Playground Improvements
PARKS
• Project includes
• Design/construction funding not identified
171
Memorial Park Restroom Update
PARKS
• Project includes new fixtures, tile, interior/exterior painting, signage and partitions.
• Currently unfunded
172
Hilldale Pocket Park Phase 2 – Park Design
PARKS
• Phase 1 of the Park's construction was
completed to revitalize an underused
area into a vibrant community asset.
• Phase 2 is underway: two community
meetings have been held to solicit input
on the park design and a fundraising
committee has been formed to help fund
the costs of new design elements.
• Elements include a large wooden play
feature, rubber surface to access play
feature, ADA accessible benches, and
engineered wood fiber for the park's
surface.
173
Sorich Park Parking Lot
PARKS
• Staff have been improving drainage ditch and regrading to prevent erosion across gravel parking lot
• May need to pave section for ADA parking
174
Robson Carriage House Demolition

BUILDINGS
• Early concept phase.
• The project will require engaging
with an architect for space
planning.
• Public Works and Building
coordinating with the Recreation
Department.
• Currently, there are no physical
plans and the project is unfunded.
175
Robson Outdoor Restrooms for public

BUILDINGS
• Early concept phase.
• The project will require engaging
with an architect.
• Public Works and Building
coordinating with the Recreation
Department.
• Ensure ADA Accessibility.
176
Robson Indoor Restroom

BUILDINGS
• Accessible toilet and sink have
already been constructed.
• Public Works and Building
coordinating with the Recreation
Department.
• Ensure ADA Accessibility for future
improvements.
177
Robson Window/Door Replacement

BUILDINGS
• Select windows and doors
on the 1st and 2nd floor
have been replaced,
fabricated to match
existing.
• Sections of siding and dry
rot framing were replaced,
and matched in-kind.
• Paint is scheduled for June
2025.
178
Friends of Robson
- Deck

BUILDINGS
• Early design phase. • Work will consist of deck
repairs and maintenance.
• Ensure minimal changes to
Robson Aesthetic.
• Building and Public Works will
include the Friends of Robson
(FOR) during the design and
construction phases.
179
Robson House ADA Improvements \

BUILDINGS
• Adding accessibility to the rear
entrance.
• Early design phase.
• May consist of a wheelchair
elevator lift and ramp.
• Ensure minimal changes to Robson
Aesthetic.
• Building and Public Works
coordinating with the Recreation
Department.
180
Robson House Painting

BUILDINGS
• Last known exterior paint was
completed 25+ years ago.
• Public Works is working with the
Recreation Dept. and a color
consultant on replicating the
original paint scheme
• Scaffolding and painting is
schedule for June 2025.
181
ICC Repairs & Repainting

BUILDINGS
• Public Works is working with
the Recreation Dept. and a
color consultant on the paint
palette.
• Selective doors and hardware
will be replaced early 2025.
• Scaffolding and paint is
schedule for Fall 2025.
182
ICC Roof Replacement

BUILDINGS
• The roof on the upper building
housing the Gym/Preschool is
past useful life and is need of
full replacement.
• Roof Specifications are being
developed, ready by January
2025.
• Roof replacement is scheduled
for May 2025.
183
ICC Electrical Master Switch

BUILDINGS
• The electrical master switch for the Isabel Cook Community Center is currently inoperable and would be unable to be switched on once it is switched off
• Requires working with PG&E to approve new hardware
• Construction requires power shutoff for ICC as well as adjacent housing
184
Parkside Preschool Playground
Improvements
• Joint project with Recreation
Department and Public Works.
• Last remodel to the playground
was in 2005.
• Expanded playground area to
accommodate fall safety zone for
new structure.
• New Roof Columns and
foundation
• Sand Box addition. • Improved Drainage.

BUILDINGS
185
Town Hall Roof and HVAC Replacement

BUILDINGS
• The Town Hall flat roof has been replaced
after a decade of leaks and triage repairs.
• A new electric heating, ventilation and air
conditioning (HVAC) system was installed
with individual temperature controls in each
room.
• This new system became operational in
September and will have significant energy
savings and reduced greenhouse gas
emissions.
• Funded with American Rescue Plan Act
State & Local Fiscal Relief funds (ARPA).
186
Town Hall Remodel Phases I and II

BUILDINGS
• Phase I completed December 2024:
• New carpet installed on 2nd floor
• New baseboards installed on 2nd floor
• A fresh coat of paint in hallway and on door
frames of 2nd floor
• Phase II will include:
• New ceiling tiles throughout the building
• A remodel of the central lobby between
Building and Administration
• Timing of Phase II is TBD
• Tow Hall Remodel is being funded through
the Building Maintenance fund.
187
Town Hall Roof Tile Repair

BUILDINGS
• Nesting birds damaged corner of building between Library and Town Hall.
• Scaffolding installed, roof tiles removed, roof repairs made and tiles reinstalled, along with bird exclusion netting.
• Project completed December 2024.
188
Library Roof and HVAC Replacement

BUILDINGS
• Project design is at 75% and will go to
bid in the Spring of 2025
• Project includes installing energy
efficient heating/cooling equipment in
Library
• Project will replace temperamental
boiler system and ensure a stable
environment for the future of our
library collection
• Design will maintain the historic
building architecture that is consistent
with original Carnegie design
189
Fire Station 19 Upgrades

BUILDINGS
• Repair to accessible
shower
• Apparatus bay ridge
vents
• EV charging
190
Fire Station 20 Renovation

BUILDINGS
• Originally built over 60 years ago. • 2400 SF remodel which includes an 865 SF addition, all-electric
appliances, and Wildland Urban
Interface (WUI) exterior
materials.
• The project received bids and
the construction contract was
awarded in December 2024.
• Construction scheduled for
spring 2025 thru spring 2026.
191
Hub Transit Station Roof Replacement

BUILDINGS
• Project includes repair and re-roof of eastern transit hub shelter • Construction should not impact use of shelter
192
Town Hall Flood Horn

BUILDINGS
• Project includes replacement of existing pnuematic horn with electronic horn
• New horn will match systems in other cities and the County of Marin
• New horn will have the ability to broadcast spoken messages and be controlled remotely
193
Bridge Replacement – Madrone Ave

BRIDGES
• Funded through the federal Highway Bridge Program
• Currently in environmental approval stage
• Final design phase anticipated to begin in fall 2025, with construction starting summer 2026.
• To be constructed in parallel with the Nokomis Avenue Bridge Replacement Project
194
Bridge Replacement – Nokomis Ave

BRIDGES
• Funded through the federal Highway Bridge Program
• Currently in the environmental approval stage
• Final design phase is anticipated to begin in fall 2025, with construction starting in summer 2026.
• To be constructed in parallel with the Madrone Avenue Bridge Replacement Project
195
Bridge Replacement – Bridge Avenue

BRIDGES
• Funded through the federal Highway Bridge Program
• Currently in the preliminary engineering phase
• The environmental phase is anticipated to start in 2026, with the final design phase anticipated to begin in 2027, with construction starting in summer 2029.
• To be constructed in parallel with the Center Boulevard Bridge Replacement Project
196
Bridge Replacement – Center Boulevard

BRIDGES
• Funded through the federal Highway Bridge Program
• Currently in the preliminary engineering phase
• The environmental phase is anticipated to start in 2026, with the final design phase anticipated to begin in 2027, with construction starting in summer 2029.
• To be constructed in parallel with the Bridge Avenue Bridge Replacement Project
197
Bridge Replacement – Saunders Ave

BRIDGES
• Funded through the federal Highway Bridge Program
• Preliminary engineering phase anticipated to begin in 2026 • The environmental phase is anticipated to start in 2028, with the final design phase anticipated to begin in 2029, with construction starting in the summer 2030.
• The project will replace the existing fish ladder
198
Annual Bridge/Culvert/Ped Bridge
Inspections

BRIDGES
• Caltrans inspects the Town 12 brides on a bi-annual basis • The Town is required to inspect smaller bridges, pedestrian bridges and culverts.
199
Bridge Preventative Maintenance
Program

BRIDGES
• Funded through the federal Highway Bridge Program
• Currently in the environmental phase
• Final design phase anticipated to start in 2025, with construction in summer 2026
• Project includes repairs to Barber Avenue Bridge and Sir Francis Drake Boulevard Bridge just north of Tunstead Avenue
200
Memorial Park Storm Drain Culvert
Lining & Repair

STORMWATER/FLOOD
• During the Memorial Park Athletic Field Replacement project, the existing storm drain from Alderney Road to Sunny Hills Drive was inspected
• Although the pipe is in good condition, it is vitrified clay pipe with cracking.
• A cure-in-place lining system will ensure that pipe condition is maintained
201
Suffield and SFD Storm Drain

STORMWATER/FLOOD
• One of the projects listed in the 1985 Storm Drain Master Plan • Project includes new storm drain on Suffield Avenue to Sir Francis Drake Boulevard to Pastori Avenue in Fairfax to replace an existing system that traverses the backyards of homes in San Anselmo and Fairfax
• Project is unfunded (approximately $2m)
202
Non-Town Maintained Drainage
Assistance

STORMWATER/FLOOD
• Program to assist homeowners
with non-town maintained
drainage maintenance/repairs.
• The Town normally funds 50%
of drainage costs.
• Homeowners are required to
act as project managers but
are offered assistance and
consulting by town engineers.
203
Annual Unprogrammed Drainage

STORMWATER/FLOOD
• Local funds identified for
spot repairs to existing
drainage infrastructure
• Work typically includes lining
or replacing sections of
storm drain piping, replacing
old cast iron catch basin
grates, or making
modification to headwalls
and trashracks
204
Community Rating System (CRS) Program

STORMWATER/FLOOD
• San Anselmo Community rating of 8 out
of 9, with 1 being the best.
• Each Rating is a 5% discount on flood
insurance, the Town is currently at 10%.
• The next project is to create a Program
for Public Information (PPI), which would
give the Town bonus point multipliers for
previously established projects.
205
State Stormwater Permit Trash
Regulations Program

STORMWATER/FLOOD
• A New Stormwater Permit from the Regional Water Quality Control Board includes requirements to filter out objects larger than 5 millimeters from the storm drain system in commercial and highdensity residential areas. • Pilot installations have had problems with clogging from leaves • All areas to be protected by 2030
206
Flood Gate Inspection Program

STORMWATER/FLOOD
• San Anselmo has a history of flooding
• Ordinance passed in 2019 requiring
all commercial properties in AE Flood
Zone to have floodgates installed
• Flood Gates are inspected annually
• All commercial buildings within the
AE Flood Zone / Floodway are
reminded to submit self-certification
that their flood gates are operable
and staff trained to install
(AE Flood Zone based on 100-year Flood )
207
Town Hall Resilience Hub

CLIMATE
• The Resilience Hub will create a
community gathering center for
residents to access heating and cooling
services, Wi-Fi, and charging
capabilities.
• The purpose of the Resilience Hub is to
supply “Green” resilient power to Town
Hall, during extreme weather events and
Public Safety Power Shutoffs.
• Project includes a solar carport, battery
energy storage system, and EV chargers.
• The Resilience Hub is a “Microgrid”
functioning independently from the
local power grid.
• Council approved the Magnolia Parking
Lot Array.
• Construction scheduled for Spring 2025 208
Memorial Park Water Storage Tank

CLIMATE
• The memorial Water Tank holds 8000
Gallons of well water.
• In 2023 the System was upgraded;
adding an additional well, new well
pumps, tank pump and controls.
• 3 wells feed the holding tank,
which produce 330,000 gallons of
ground water annually for irrigation.
• This makes up approximately 25% of
the irrigation water required for
Memorial Park.
209
Creek Well Improvements

CLIMATE
• The Creek Well holds 2,500 ???
Gallons of well water.
• This system produces 850,000 Gallons
of irrigation water annually.
• The Town has upgraded the filtration
and the pumps to irrigate 4 areas: Town
Hall grass, Imagination Park, Creek Park
and the Red Hill Median.
210
EV Charging – Fire Station 19

CLIMATE
• One level 2, dual-headed charging station.
• Private RVFD use.
• Installation completed April, 2024.
• Grants from TAM and MCE, as well as
Measure J funds.
211
EV Charging – Memorial Park

CLIMATE
• 5 Total Level 2 charging heads
(two dual-headed stations,
one single-headed)
• Public use.
• Estimated installation date
January-February 2025
• Grants from TAM, MCE, and
BAAQMD as well as Measure J
funds.
212
EV Charging – Creek Park

CLIMATE
• 5 Total Level 2 charging heads
(two dual-headed stations,
one single-headed)
• Public use.
• Estimated installation date
January 2026
• Grants from TAM, MCE, and
BAAQMD as well as Measure J
funds.
213
EV Charging – Pine St Parking Lot

CLIMATE
• 5 Total Level 2 charging heads
(two dual-headed stations,
one single-headed)
• Public use.
• Estimated installation date
April 2025
• Grants from TAM, MCE, and
BAAQMD as well as Measure J
funds.
214
EV Charging – Corp Yard

CLIMATE
• One dual-headed, level 2
charging station.
• Private DPW use.
• Estimated installation date
August 2025.
• Grants from TAM, MCE, and
BAAQMD as well as Measure
J funds.
215
Symbium Solar Permits

CLIMATE
• Automated code compliance
plan check.
• Instant permitting.
216
EV Charging Program

CLIMATE
• One installation completed this fiscal
year (Firehouse 19).
• Funding secured for four more projects:
o Memorial Park
o Creek Park
o Pine St Parking Lot
o Corp Yard
• Currently identifying future locations
near multi-family housing.
217
• Tree Permits are required for removing or trimming over 25% for street trees and heritage trees
• If trees proposed for removal are not
dead/dying/diseased/dangerous, then neighbors are notified of the request
• If neighbors object, a public tree hearing is scheduled. Appeals are heard by the Town Council
Tree Permits and Hearings

ONGOING PROGRAMS
218
Public Works Plan Review

ONGOING PROGRAMS
• Private development projects are reviewed by Public Works for drainage/bioretention, driveway sight-distance, fencing, and trees. 219
Parklet Program

ONGOING PROGRAMS
• Parklets initially started after Covid-19 lockdowns
• Parklets require an annual review on February 1st
• Parklets are reviewed for building, safety, traffic, ADA, and fire requirements 220
Encroachment Permits

ONGOING PROGRAMS
• An average of 32 permits per
month were applied for in 2024
(388).
• 298 Permits were issued in 2024.
• Approval process can take up to
2-3 weeks
• Permits require, at minimum, a
construction site map and traffic
control plan.
• For extensive work, a
preconstruction meeting is
required
221
Floodplain Management

ONGOING PROGRAMS
• CRS
• Floodplain Development
Permits
222
Nuisance Abatements

ONGOING PROGRAMS
• Nuisance Abatements include violations of public works, buildings, and planning.
• The Town receives reports of nuisance abatements by residents. • Staff will also observe and report nuisance.
• 202 Abatement cases opened in 2024.
223
Health & Safety – Single & 2-Family
Residences

ONGOING PROGRAMS
224
GPS Inventory

ONGOING PROGRAMS
• The Public Works Department
has acquired a surveying tool that
can be used for simple data
collection
• More accurate data will be
uploaded / sent to MarinMap to
give more precise data on trails
(e.g. trail paths, storm drains, transportation usage)
225
Fire Prevention (WFM/Goats/Biological
Reports)

ONGOING PROGRAMS
• In 2024, Sequoia Consulting was contracted
by the Town to conduct a study at Sorich
Park to assess the impacts of livestockgrazing.
• Pre survey April/May 2024
• Post survey August 2024
• No 'special status' plants were observed in
the study area
• Study showed that the livestock grazed
native and non-native plants at similar rates
• Certain species such as Coyote Brush and
Poison Oak will have to be monitored to
ensure overgrowth does not occur.
226
Resident Response

ONGOING PROGRAMS
• The Town Works closely with Central Marin PD
& local Utility providers, responding quickly to
road closures, accidents and outages.
• Many of the crew live within Town, with
inhouse respond within minutes.
• The Town website provides links for a quick response during events (Report a Concern). • The Engineering and Building Departments
have the resources available to quickly assess
a structure to determine habitability after a
catastrophic event.
227
Vehicle Replacement Program

ONGOING PROGRAMS
• The Town recognizes they have an aging fleet,
with a mandate to replace vehicles with
carbon free.
• The Public Works Dept. has made the
commitment, purchasing four Electric
Vehicles.
• Public Works are continuing to search for
Carbon free utility vehicles, which currently
the car industry does not provide.
228
Annual Stormwater Report

ONGOING PROGRAMS
• The Stormwater Permit from the Regional Water Quality Control Board requires an annual report on the previous year's activities. • Marin County Stormwater Pollution Prevention Program assists cities and towns with recordkeeping, training, and reporting • Upcoming new permit reauthorization will have increased requirements and costs
229
MERA Radios

ONGOING PROGRAMS
• To maintain communication
with the Marin County First
Responders, MERA Radios have
been upgraded.
• Hand-held and vehicle
replacement units
were delivered in Fall 2024.
• The San Anselmo Staff have
been trained on the proper
channel (A1), operation.
230
Emergency Response 24/7

ONGOING PROGRAMS
• Public Works Responds to and
addresses any emergency in
the public right of way
• Flooding
• Downed trees
• Landslides
• Earthquakes
• Toxic spills
• Etc.
231
Item #:2.3

STAFF REPORT
TOWN OF SAN ANSELMO Item #: 2.3
MEETING DATE: January 28, 2025
AGENDA TITLE: Update on the Building Department and Permit Process FROM: Sean Condry, P.E., Public Works Director
Erica Freeman, P.E., R.A., Building Official
RECOMMENDATION: That Council receives a report and provides the Building Department with feedback and direction on proposed improvements to the current permitting process, policies, and customer service.

BACKGROUND
The Town of San Anselmo issues an average of 1,900 construction permits per year, of which 1,300 are building-related permits. The Town receives an average of $810,656.50 in revenue annually from these permits. The Building Department maintains cost efficiency by operating with a lean and strategically sized staff to effectively manage key responsibilities such as permit processing, construction document reviews, quality assurance/quality control (QA/QC), inspections, abatements, after-the-fact (ATF) permitting, resale reports, code updates, and emergency response. (All averages are calculated from the previous three years: 2022, 2023, and 2024).

The Building Department comprises of a Public Works/Building Director, a Building Official, a full-time Building Inspector, a part-time Building Inspector, a Code Enforcement Officer, and two Permit Technicians.

The biggest hurdle the Building Department faced was the COVID-19 pandemic and California’s lockdown starting in mid-March 2020. The department aimed to keep permit processing and inspections on track and not fall behind as many other jurisdictions did.

Building Department staff decided (as a group) to continue to work in person when almost all jurisdictions worked remotely. Staff believed that the community would be best served by individuals who were present and could coordinate face-to-face meetings and inspections without delay.
232
Item #:2.3
Before the pandemic, staff fluctuated constantly, with the permit technicians having the most turnover. Over the last 15 years, there have been at least a dozen permit technicians and countless inspectors. Some of the turnover resulted from long commutes. In other cases, the permit technician’s role was an entry-level position that was a first step to working in the public sector before moving on to other positions inside and outside the Town.

The building inspector position has been hard to fill with experienced inspectors who know the trades but more importantly also know the California codes, which are voluminous. Over the past couple of years, the Town has tried to hire a full-time inspector but was unable to find anyone until recently. However, the new inspector is entry-level so the learning curve will be steep.

DISCUSSION
Building Permit Process
Obtaining a permit in any jurisdiction can be complex and daunting. In the case of building permits, where there are competing concerns of timing, cost, and a myriad of applied codes, the process can seem confusing, unnecessary, and arduous. It is understandable that the customer can become emotional and frustrated. As most of the code requirements are out of the Town’s control, staff absorb a great deal of resentment and frustration.

Concerns
It has been brought to staff’s attention that there are some concerns regarding the following:

1. Staff are not getting back to inquiries.

2. There is a moving of goal posts during inspections.

3. Customer service needs improvement.

1. Responding to Inquiries
Based on feedback, communication is a key issue. Clear and consistent communication is crucial to ensure applicants are on the same page about expectations, requirements, and timelines. Staff receive many calls and emails from applicants asking questions and seeking updates. Staff set time aside daily to address these inquiries.

Staff response time to emails and phone calls can vary significantly depending on the time of year due to the number of permits being handled. In the winter, there are fewer projects, thus fewer emails and voicemails. Therefore, response time for email and voicemail is much quicker, within 24 hours for email and 24-48 hours for voicemail.

While emails typically have a 24-48 hour response time in the spring and summertime, hundreds of phone calls and voicemails can take up to a week to get back to. 233
Item #:2.3
The Town has two full-time permit technicians, whose days are typically allocated as shown in the chart below. If the counter is busy, they only have about an hour per day to return hundreds of phone calls received during peak building permit season.

2. Shifting Goal Posts
Another concern heard is the moving of goal posts during inspections. This issue is complicated. The Town has not had a full-time consistent building inspector for several years because, until recently, the Town was unable to find a qualified building inspector after several attempts.

When multiple inspectors inspect a project, a problem arises when each building inspector (usually because of their experience and seniority in the inspection field) finds a new problem. The project contractor then feels that they will never be able to complete the list of requirements.

3. Customer Service
Customer service is something that staff are continually working on. There have been complaints that staff can sometimes be short with applicants, and while this can happen, staff try to work as a tag team, bringing in someone else when needed. There is never any excuse for not being courteous, but working at the counter can be very difficult at times when applicants are impatient or upset about a code or requirement.

Additionally, the high turnover of permit staff (12 people over 15 years) has not helped with consistency and training for customer service. And the turnover is an indicator of 234
Item #:2.3
how stressful the position is. Often, staff tell applicants what they do not want to hear, such as:

1. Their valuation is too low.

2. They must underground their power and data lines due to a substantial remodel.

3. They must lift their home in the floodplain due to a substantial remodel.

4. They need to hire a professional architect or engineer.

Each of these directives can be very costly.

Remedies and Evaluation:

The Town is changing how it delivers its services at the permit counter to improve customer service and respond to staff complaints and concerns.

Communication Protocols: Due to the volume of emails and phone calls and customers' expectations, staff are exploring options to organize a system that could streamline these communications. Unfortunately, expecting someone to be available to pick up all phone calls is challenging, especially during counter-hours.

Staff will explore a combination of an appointment-based system for phone conversations, developing email protocols with assured response times, and exploring other process-related items. The Town is moving forward with the following to help with communication:

1. The Town will fully implement a new phone system in February. It will transcribe voicemails and send an email, which should reduce response time for voicemails and redundancies in voicemails to multiple members of staff.

2. With the recent hiring of a full-time building inspector, the inspector will have phone and counter hours. The phone times are 7:30-8:30 am and 3-4 pm MonFri. Counter hours will be 8:30-9 on Monday and Tuesday and 8:30-9:30 on Wednesday and Thursday.

Consistent Inspection Outcomes: As stated above, staff has received feedback on the "moving of the goal posts" regarding inspection outcomes. This feedback concerns having an inspection, receiving comments on items needing to be completed, and having a follow-up inspection where additional items are identified. Staff believe some of these instances have been due to two part-time inspectors. Staff have recruited and hired a full-time Building Inspector who should help with this issue. In addition, better communication between the full-time and part-time inspector will be provided.

Customer Service Training: Staff have organized a Town-wide customer service training. This training focuses on developing skills to manage high-stress and highly emotional situations. It is designed to help staff and applicants develop better listening skills, identify concerns and emotions, and be solution-oriented. Staff hopes to 235
Item #:2.3
incorporate customer service training into its annual training series through the Lunch and Learn employee development program.

Customer Satisfaction Survey: The Town will begin sending out a customer satisfaction survey following the completion of each Planning or Building permit process. The results will provide valuable, ongoing data to help staff identify strengths and challenges. A copy of the survey is attached to the staff report. The method of delivering this is still being looked at.

Permit Technician Training: The Planning Director and Building Official have collaboratively worked with the Town’s Permit Tech team regarding the permit process to ensure that all required forms and documents are complete before the application moves on to the respective departments for processing. A standardized process will help alleviate the frustrations that can arise when additional requests for information appear in comments during subsequent reviews. The “Completeness Check” process has been in place and is a helpful tool for staff working on multiple applications each week. The Planning Director and Building Official will continue to work towards identifying and implementing efficiencies.

Existing Kitchen and Bathroom Remodels: Permits for remodels of existing kitchens and bathrooms no longer require drawings to be approved if walls are not being removed or added (“like for like” kitchen and bathroom remodels). The Building Department implemented this change in the fall of 2024.

Over-the-Counter Permit Hours: Staff are developing an over “Over-the-Counter” permit process for small to medium sized projects where the Building, Fire, Public Works, and Planning Departments will be present to help expedite these permits. This program is scheduled for every other Thursday beginning in March.

Changing the Culture: Finally, staff have been working with the team at Partners in Public Innovation on a proposal that would provide a comprehensive analysis of our systems, data on similar organizations' processes and communications, permit turnaround times with jurisdictions that have similar staffing levels, and collaborative staff training to improve customer satisfaction and internal staff morale. Staff expects to bring additional information to Council later this spring.

Some other customer service improvements already underway are an automated Contractor State License Board (CSLB) verification module in eTrakit, a process for ADU pre-approval, and training Permit Technicians to review drawing submittals to ensure minimum standard compliance. Staff has additional improvement suggestions:
to have separate staff for permit payment processing, to add more permit types to Symbium (the Town’s automated permit approval system), to implement Qless (virtual wait lists) into the permit waiting area, to develop a Building Department Permit Cost Schedule, to redefine the criteria for the undergrounding requirement as well as its hardship, and to incorporate Acta (automated service to standardize permit process and response) into staff emails.
236
Item #:2.3
The Building Department will provide a presentation with an overview of staff roles and daily work and recommendations for improving service to the community. Some improvements may have cost implications. The Department is seeking the Council's feedback on proposed improvements to the current permitting process.

Building Department Other Duties
Code Enforcement
Code enforcement is another area that the Department oversees. Currently, there is one full-time Code Enforcement Officer. In 2024, there were approximately two hundred code enforcement cases that required subsequent phone calls, emails, and site inspections. Code enforcement cases include the following work without permits:

1. Excavation of hillsides and undermining of adjacent homes.

2. Building 1-2 story ADUs without permits.

3. Complete gut and remodels without permit.

4. Stormwater violations.

5. Removal of trees without permits.

6. Tenant improvements without permits.

7. Opening of new or existing businesses without permits being “finaled.” Emergency Response
The Building Department responds to natural disasters and other emergencies on a 24/7 basis. Emergency response includes the following items and more:

1. Structure fires within homes and businesses.

2. Failed retaining walls, landslides, and other earth movements.

3. Trees falling into homes and/or businesses.

4. Earthquakes

5. Floods
In 2016/17, there were over thirty landslides throughout the Town, over a hundred trees down, and localized flooding. This past December, multiple homes were struck by trees in the middle of the night due to strong winds. Over the past year, several large commercial, residential, and vegetation fires have occurred. Building Department staff inspect each property to determine habitability, from a structural and life safety standpoint.

When a structure has a physical impact from a fire, a car, a fallen tree, a flood, a landslide, etc., the Building Official or Building Director inspects to determine the extent of damage. Each structure receives a green placard if it is safe, a yellow placard if it is safe in certain areas, or a red placard if the structure is completely compromised. Last December, five homes were evacuated by the Public Works and Building Department due to structural damage from a tree and the imminent threat from a structurally 237
Item #:2.3
compromised tree. Emergency response can occur any time of the year, day or night, and is a critical function of the Building Department.

Why do we have codes?
Building Codes are long-term investments that contribute to the resiliency and longevity of communities. They establish minimum standards for construction and design to ensure buildings are safe, durable, and able to withstand various hazards such as earthquakes, floods, hurricanes, or other natural disasters. These regulations help reduce the risk of damage, enhance public safety, and lower maintenance and repair costs over time. Less risk of damage also contributes to the circular carbon economy.

Resources that homeowners or business owners would have otherwise spent on replacing materials or rebuilding entire structures can be used for other investments that promote long-term economic growth.

People are more inclined to buy homes in communities where the homes are well-built and adhere to established building codes. This gives potential buyers confidence that the property is safe in the short term and in the face of future risks. Well-built homes typically have longer lifespans, requiring fewer repairs and maintenance. Homes that comply with building codes are often seen as less risky by insurance companies, potentially leading to lower premiums. Implementing building codes can better prepare communities for future challenges and improve the overall quality of life. Furthermore, strong building codes can encourage sustainable development, promote energy efficiency, and improve environmental impacts, ensuring that infrastructure can continue to support communities for generations.

With the recent fires in Southern California, the impact of global warming is happening in real-time, causing devasting effects to entire communities, including the loss of homes, life, and limb. The only houses that survived the Palisades fire were built under the 2008 building code or later. The more modern construction standards adopted in the building codes helped to protect against fire destruction.

In 2022, the Building Department amended the Town’s Municipal Code Title 9, Articles

1.214 – Exterior Fire Resistive Construction and 1.215 Outside Opening Protection.

Staff revised the code for Exterior Fire Resistive Construction to include new requirements for non-combustible exterior siding on new buildings or additions and repairs to buildings located in a Wildland Urban Interface Area (WUI Area) when a certain percentage of exterior siding was repaired or replaced. Staff revised the code for Outside Opening Protection to require all houses regulated under the California Residential Code to protect exterior wall openings (usually ventilation and exhaust vents) with either WUI-approved vents or mesh with a maximum size opening that would prevent the infiltration of embers from a fire. Staff viewed these new requirements as low-cost, high-impact amendments that would benefit the individual homeowner and the community.
238
Item #:2.3
Conclusion
The California Building Codes are updated every three years to keep up with technology, the environment, and other related code improvements. However, code updates can add complexity, making the permit process even more difficult.

Providing good customer service while implementing Town and California Building codes is important to staff and the Town. Building codes are primarily designed to protect the safety of communities and homes by setting minimum standards for construction, ensuring structural integrity, and mitigating hazards like fire, electrical issues, and structural failures rather than meeting the needs of the individual property owner or applicant.

FISCAL IMPACT
The potential fiscal impact, if any, of the proposed changes above has not been determined at this time.

CEQA AND CLIMATE ACTION PLAN CONSISTENCY
Receiving a presentation on the building permit process is not a “project” under the California Environmental Quality Act, because it does not involve an activity which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065).

This is just a preliminary discussion and has no current impact on Climate Action.

ATTACHMENTS
Attachment 1- PowerPoint presentation (DRAFT that may change).

Attachment 2- 2025-01-22 Development Services Customer Satisfaction Survey 239
Building Department
Overview
240
Building Department Hours
241
Permit Process
242
Permit Process
243
Permit Process
244
Permit Process
245
• Preparing and sending mass mailers to residents
• Updating the website
• Updating Building and Public Works forms
• Scheduling pre-construction meetings
• Scheduling pre-application meetings
• Recording documents with the County Assessor
• Preparing documents for Public Requests for
Information
• Ordering office supplies
Permit Process
246
Concerns from applicants

1.Staff isn’t getting back
to inquiries.

2.Moving goal posts with
inspections.

3.Customer service can be
improved.
247
Construction Permits

1. ADA Improvements

2. Bathroom remodel

3. Building (general)

4. Combination Kitchen/Bathroom

5. Demo only

6. Gate

7. Kitchen Remodel

8. New Construction
Utility Permits

17. Electrical

18. Furnace

19. Generator

20. Mechanical

21. Plumbing

22. Water heater
Energy Permits

23. Electrical EV Charging

24. Photovoltaic

25. Symbium PV
Sitework

26. Fence

27. Flatwork

28. Flood Development

29. Grading Hauling

30. Watercourse
Specialty

31. Pre-application

32. Resale

9. Pool

10. Remodel

11. Reroof

12. Shell Improvements

13. Spa

14. Tenant Improvements

15. Window or Door replacement

16. Window replacement
Permit Process
248
Numerous Permit Forms

1. AC Units, Condensers and Generator

2. Access Compliance Statement Form

3. Accessory Dwelling Units

4. Acknowledgment of Undergrounding
Utility

5. ADA Compliance Info

6. Alternatives to Gas-Powered Generators

7. Bald Hill Construction Hours

8. Block Party Application

9. Building Permit Process

10.Business License Application and Info.

11.Construction Management Plan
Requirements

12.Climate & Geographic

13.Design Criteria

14.Construction and Demolition form (C&D)

15.Cost Estimate Example

16.Decibel Level Calculator

17.Decks, Stairs, Handrails, Guardrails,
& Landings

18.Disability Access Requirements and
Resources

19.Electric Vehicle Charger Checklist

21.Expedited Third-Party Service

22.Existing Kitchen & Bath remodel

23.Fence permit requirements

24.Flood Gates: Conceptual Design

25.Floodplain Development Permit Form

26.Gas Pipe Line Sizing Information

27.Governing Construction Code

28.Green Building Resources and Forms

29.Grey Water Irrigation

30.Heat Pump Water Heater

31.Owner Builder Form

32.Photovoltaic (PV) Permit Requirements and
Checklist

33.Plan Submittal Checklist

34.Qualified Green Building Professionals
Requirements

35.Resale Inspection Application

36.Residential Seismic Strengthening

37.Retaining Walls Information

38.Re-Roof Form

39.Ross Valley School Fees Form - Residential

40.Ross Valley School Fees Form - Commercial
249
Numerous Permit Forms

41.Smoke Detector and Carbon Monoxide Alarm Certificate of Compliance

42.Special Inspections and Structural Observations

43.Stormwater & Erosion Control

44.Tree Questionnaire

45.Water Conserving Plumbing Fixture Self Verification Form

46.Watercourse Permit

47.Water Efficient Landscape Verification Form (MMWD form)

48.Water Heater and Furnace Permit info

49.New/Replacement Window Fenestration Guidelines

50.Window Design & Egress - Residential

51.When is a Licensed Design Professional Required
250
Permit Forms
251
Building Codes and Permits
252
The California Building
Standards Code is updated every three
years, with the most recent version being the
2022 California Building Standards Code
(effective January 1, 2023).

The codes are enforced by local building
departments, which review and approve building
plans and conduct inspections to ensure
compliance.
+
Town of San Anselmo
Amendments
Building Codes and Permits
253
The more Codes created,
the more time it takes for
the applicant and staff.

1. Residential New Construction

2. Single Family Large Additions +
Alterations (Greater than 750 SQ
FT)

3. Single Family Small Additions +
Alterations (Less than 750 SQ FT)

4. Multi-Family Large Additions +
Alterations (Greater than 750 SQ
FT)

5. Multi-Family Small Additions +
Alterations (Less than 750 SQ FT)

6. Commercial New Construction

7. Large Additions + Alterations
(Greater than 3000 SQ FT)

8. Small Additions + Alterations
(Less than 3000 SQ FT)
Building Codes and Permits
254
Building Codes and Permits
255
Building Codes and Permits
256
Building Codes and Permits
257
Building Codes and Permits
258
Building Codes and Permits
259
Building Codes and Permits
260
Building Codes and Permits
261
Code Enforcement Officer
262
Code Enforcement Officer
263
Code Enforcement Officer
264
Code Enforcement Officer
Exterior siding permit.
265
Code Enforcement Officer
No permits.
266
Permit review – new
concrete slab
267
Permit review – new
preschool
268
Permit review – existing
and proposed
269
Permit review
270
Permit review
271
Permit review
272
Permit review
273
Symbium
274
Customer service
improvement
Already underway

1. Like-for like kitchen and bathroom
remodel process

2. Auto CSLB lookup

3. A process for ADU pre-approval

4. Training Permit Technicians
Improvement Suggestions

1. Separate staff for permit payment
processing

2. Adding more permit types to Symbium

3. Qless

4. Developing a Building Department Permit
Cost Schedule

5. Redefining the criteria for the
Undergrounding requirement and hardship.

6. Acta

7. Over the counter days – two per month
starting in March

8. Survey to be sent out with every
completed permit
275
Building Department 2025
goals

1. Revise existing Municipal Building
Codes (obsolete codes need to be
removed).

2. Soft story program.
276
Town of San Anselmo
Development Services 1 January 2025Customer Satisfaction Survey

TOWN OF SAN ANSELMO
Development Services Customer Satisfaction Survey
The Town of San Anselmo values your feedback, and we want to hear from you! To better serve you, kindly share your thoughts about your recent experience with your project. Whether you were satisfied or believe there were areas we could improve, your input is important to us. The Town is committed to enhancing services and improving your experience. The survey is anonymous and expected to take less than five minutes.

General Feedback

1. Which of the following most accurately identifies you as a customer of the Town of San Anselmo? Please check all that apply.

San Anselmo Resident (Homeowner or Renter)
Property Owner
Business Owner
Design Professional
Land Developer
Contractor
Other, please specify: ____________________________________________________________

2. What was the purpose of your recent interaction with the Town of San Anselmo? Please check all that apply.

Building Permit or Inspection
Building Plan Check
Code Enforcement
Encroachment Permit or Public Works
General Inquiry
Record Request
Planning (e.g. design review, variance, conditional use permit) Other, please specify: ____________________________________________________________

3. When did you last interact with the Town of San Anselmo Development Services Department? Please check all that apply.

Within the week
This month
Within the last 6 months
More than 6 months ago

4. How do you prefer to receive information from the Town of San Anselmo? Please check all that apply.

Email
In-Person
Phone
Website
Text Message
Social Media
Mail

5. May the Town contact you directly regarding your comments? (Optional) We may wish to follow up for further insight based on your responses. Providing your contact information is optional and will not affect your participation or the survey outcome.

Name
Email
Phone
277
Town of San Anselmo
Development Services 2 January 2025Customer Satisfaction Survey Please complete this portion of the survey if you received services related to building permits, code compliance, or the maintenance and improvement of the town’s infrastructure. For Planning, please provide your feedback in the next section.

Building & Public Works
Building & Public Works manages building permits, ensures code compliance for safe construction, and oversees the maintenance and improvement of the town’s infrastructure, including streets, parks, and public buildings.

1. On a scale of 1-5, how would you rate the overall quality of your recent interaction with Building & Public Works?
Excellent Good Satisfactory Fair Needs Improvement
◯ ◯ ◯ ◯ ◯
5 4 3 2 1

2. On a scale of 1-5, please rate your satisfaction in each of the areas.

Staff Accessibility & Availability
Very Satisfied Satisfied Neutral Fair Very Dissatisfied ◯ ◯ ◯ ◯ ◯
5 4 3 2 1
Staff Courtesy & Professionalism
Very Satisfied Satisfied Neutral Fair Very Dissatisfied ◯ ◯ ◯ ◯ ◯
5 4 3 2 1
Staff Knowledge & Clarity in Answering Questions
Very Satisfied Satisfied Neutral Fair Very Dissatisfied ◯ ◯ ◯ ◯ ◯
5 4 3 2 1
Helpfulness of Information & Guidance Provided
Very Satisfied Satisfied Neutral Fair Very Dissatisfied ◯ ◯ ◯ ◯ ◯
5 4 3 2 1
278
Town of San Anselmo
Development Services 3 January 2025Customer Satisfaction Survey

2. (Continued) On a scale of 1-5, please rate your satisfaction in each of the areas.

Clarity in Explaining the Steps of the Process
Very Satisfied Satisfied Neutral Fair Very Dissatisfied ◯ ◯ ◯ ◯ ◯
5 4 3 2 1
Accuracy of Review Times Stated by Town
Very Satisfied Satisfied Neutral Fair Very Dissatisfied ◯ ◯ ◯ ◯ ◯
5 4 3 2 1

3. Were the resources provided by Town staff useful (e.g. handouts, pamphlets, brochures, checklists, videos, Town website)?
Yes No Not Applicable

4. Are there any handouts, resources, or information that are not currently available that you believe would be helpful? Please specify below. __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________

5. Thinking about your most recent experience, what suggestions would you make to improve service quality?
__________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ 279
Town of San Anselmo
Development Services 4 January 2025Customer Satisfaction Survey Please complete this portion of the survey if you received Planning services, such as zoning, land use permits, or site planning. If you received services related to building permits or infrastructure, please provide your feedback in the previous section.

Planning
The Planning Department oversees land use, zoning, and development to ensure projects align with zoning regulations, Town policies, and the community’s vision. Unlike the Building Department, which focuses on construction safety and code compliance, the Planning Department reviews development proposals before they reach the Building Department, ensuring alignment with federal, state, and local regulations, including the Town’s General Plan and Zoning Code

1. On a scale of 1-5, how would you rate the overall quality of your recent interaction with Planning?
Excellent Good Satisfactory Fair Needs Improvement
◯ ◯ ◯ ◯ ◯
5 4 3 2 1

2. On a scale of 1-5, please rate your satisfaction in each of the areas.

Staff Accessibility & Availability
Very Satisfied Satisfied Neutral Fair Very Dissatisfied ◯ ◯ ◯ ◯ ◯
5 4 3 2 1
Staff Courtesy & Professionalism
Very Satisfied Satisfied Neutral Fair Very Dissatisfied ◯ ◯ ◯ ◯ ◯
5 4 3 2 1
Staff Knowledge & Clarity in Answering Questions
Very Satisfied Satisfied Neutral Fair Very Dissatisfied ◯ ◯ ◯ ◯ ◯
5 4 3 2 1
Helpfulness of Information & Guidance Provided
Very Satisfied Satisfied Neutral Fair Very Dissatisfied 280
Town of San Anselmo
Development Services 5 January 2025Customer Satisfaction Survey ◯ ◯ ◯ ◯ ◯
5 4 3 2 1

2. (Continued) On a scale of 1-5, please rate your satisfaction in each of the areas.

3. Were the resources provided by Town staff useful (e.g. handouts, pamphlets, brochures, checklists, videos, Town website)?
Yes No Not Applicable

5. Thinking about your most recent experience, what suggestions would you make to improve service quality?
__________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ 281
Town of San Anselmo
Building Department Update and Customer Service
282
Building Department Update
Building Department Overview

1. Staffing, Codes, and Permits

2. Permit Process

3. Inspections, Code Enforcement, Abatements and
Emergency Response

4.Customer Service Concerns and Recommendations
283
Building Department Update
Building Department Focus
• Ensure Safe Building Practices
• Protect the Safety, Health, and Welfare of People
• Provide Guidance Through The Process
284
Building Department Overview
285
Building Codes and Permits
286
Building Department Hours
287
Permit Process
288
Number of Permits
289
• Preparing and sending mass mailers to residents
• Updating the website
• Updating Building and Public Works forms
• Scheduling pre-construction meetings
• Scheduling pre-application meetings
• Recording documents with the County Assessor
• Preparing documents for Public Record Requests
• Ordering office supplies
• Plan review and customer service training
Permit Process
290
Construction Permits

1. ADA Improvements

2. Bathroom remodel

3. Building (general)

4. Combination Kitchen/Bathroom

5. Demo only

6. Gate

7. Kitchen Remodel

8. New Construction
Utility Permits

17. Electrical

18. Furnace

19. Generator

20. Mechanical

21. Plumbing

22. Water heater
Energy Permits

23. Electrical EV Charging

24. Photovoltaic

25. Symbium PV
Sitework

26. Fence

27. Flatwork

28. Flood Development

29. Grading Hauling

30. Watercourse
Specialty

31. Pre-application

32. Resale

9. Pool

10. Remodel

11. Reroof

12. Shell Improvements

13. Spa

14. Tenant Improvements

15. Window or Door
replacement

16. Window replacement
Permit Process is complicated
291
Do we have enough Permit Forms?

1. AC Units, Condensers and Generator

2. Access Compliance Statement Form

3. Accessory Dwelling Units

4. Acknowledgment of Undergrounding Utility

5. ADA Compliance Info

6. Alternatives to Gas-Powered Generators

7. Bald Hill Construction Hours

8. Block Party Application

9. Building Permit Process

10. Business License Application and Info.

11. Construction Management Plan Requirements

12. Climate & Geographic

13. Design Criteria

14. Construction and Demolition form (C&D)

15. Cost Estimate Example

16. Decibel Level Calculator

17. Decks, Stairs, Handrails, Guardrails, & Landings

18. Disability Access Requirements and Resources

19. Electric Vehicle Charger Checklist

20. Erosion Best Management Practices Oct. 15 - April 15

21. Expedited Third-Party Service

22. Existing Kitchen & Bath remodel

23. Fence permit requirements

24. Flood Gates: Conceptual Design

25. Floodplain Development Permit Form

26. Gas Pipe Line Sizing Information

27. Governing Construction Code

28. Green Building Resources and Forms

29. Grey Water Irrigation

30. Heat Pump Water Heater

31. Owner Builder Form

32. Photovoltaic (PV) Permit Requirements and Checklist

33. Plan Submittal Checklist

34. Qualified Green Building Professionals Requirements

35. Resale Inspection Application

36. Residential Seismic Strengthening

37. Retaining Walls Information

38. Re-Roof Form

39. Ross Valley School Fees Form - Residential

40. Ross Valley School Fees Form - Commercial
292
Do we have enough Permit Forms?

41. Smoke Detector and Carbon Monoxide Alarm Certificate of Compliance

42. Special Inspections and Structural Observations

43. Stormwater & Erosion Control

44. Tree Questionnaire

45. Water Conserving Plumbing Fixture Self Verification Form

46. Watercourse Permit

47. Water Efficient Landscape Verification Form (MMWD form)

48. Water Heater and Furnace Permit info

49. New/Replacement Window Fenestration Guidelines

50. Window Design & Egress - Residential

51. When is a Licensed Design Professional Required
293
Permit Form – Floodplain Development
294
Typical Permit Turnaround Time

Completeness Check:

Depending on the season, it can take up to a week.

Remodel and General Building permits:

First review is 4 – 6 weeks and second review is 2-4 weeks.

Kitchen and bathrooms:

Like-for-life kitchen and bathrooms:

Photovoltaic/Electric Vehicle/ Energy Storage Systems:

Time:
1-3 days
4-6 weeks
3-4 weeks
2-7 days
5-10 days
295
Substandard drawings cannot be planchecked and should be rejected at the Counter before being processed.

Permit Technicians are improving
quality assurance/quality control
(QA/QC) at the counter to improve
permit processing time.

Permit review – substandard drawings
296
Permit review – substandard drawings
Staff made the mistake
of allowing these
through the front door
and go through the
process only to realize
they were substandard.

New Permit Tech
process should help
eliminate this issue to
some degree.
297
Permit review – new preschool
298
Permit review – existing and proposed
Drawings inform
the contractor, the
plan reviewer and
inspector what and
how things are built
to meet code.

There is no
information on
these drawings on
what is changing
and how to build
the stairs.
299
The California Building Standards Code
is updated every three years, with the most recent version being the 2022 California Building Standards Code (effective January 1, 2023).

The codes are enforced by local building departments, which review and approve building plans and conduct inspections to ensure compliance.

37.5 Inches of code-Ugh!
+
Town of San Anselmo Amendments
Building Codes and Permits
300
More requirements…

1. Residential New Construction

2. Single Family Large Additions + Alterations
(Greater than 750 SQ FT)

3. Single Family Small Additions + Alterations
(Less than 750 SQ FT)

4. Multi-Family Large Additions + Alterations
(Greater than 750 SQ FT)

5. Multi-Family Small Additions + Alterations
(Less than 750 SQ FT)

6. Commercial New Construction

7. Large Additions + Alterations (Greater than
3000 SQ FT)

8. Small Additions + Alterations (Less than 3000
SQ FT)
Green Building Codes
301
Green Building Code Forms
302
Green Building Code Forms
303
Green Building Code Forms
304
Green Building Code Forms
305
Green Building Code Forms
306
Green Building Code Forms
307
Green Building Code Forms
308
Building Inspections

11.8 inspections/day
309
Building Inspections
310
Code Enforcement Officer
311
Code Enforcement Officer
312
Code Enforcement Officer
313
Abatement Case
Siding replacement permit.

Complete interior demolition of
single-family dwelling and
detached garage.
314
Abatement Case
No permit.

Extensive excavation potentially
undermining adjacent property.
315
Two story Accessory Dwelling Unit
(ADU) built without permits.

Many upset neighbors contacted the
Town.

Abatement Case
316
The Building Department
does code enforcement for
one and two family
dwellings.

And for multifamily dwellings
under the County's
jurisdiction for Health &
Safety.

Health & Safety - Substandard Rental Housing
317
Emergency Response • The Building Department
conducts emergency
response inspections for
impacts to structures and
determines if they are safe
or hazardous: ▪ Fallen Trees ▪ Fire Damage ▪ Landslides ▪ Earthquakes ▪ Vehicule Impacts ▪ Other 318
Update on Customer Service
Customer Service and Concerns from Applicants

1.Staff not getting back to inquiries.

2.There is a moving of goal posts during inspections.

3.Customer Service needs improvement.
319
Concerns from applicants

1. Staff isn’t getting back to inquiries
The number of emails and phone calls can
vary significantly. During peak season there
are over 100 voicemails a week.

Potential Improvements
• New phone system to transcribe voicemails to emails. • New full-time inspector phone and
counter hours to alleviate some of the
load of the permit techs and Building
Official.
320
Concerns from applicants

2. Moving goal posts with inspections
Different inspectors may have a different set of
corrections. This can happen from human error
and changes based on previous corrections
made. Life safety corrections need to be made.

Potential Improvements
• New full-time inspector hired after 5 years of
part-time inspectors and inspector turnover.
• Better communication between full-time and
part-time inspectors.
321

3. Customer service can be improved
Code requirements can be difficult, costly and
arduous. Applicants can be frustrated with the
process. How staff handles communication is
critical. Often, we are telling applicants things
that have cost implications that they don’t want
to hear:
• Their valuations are too low.
• They are required to underground.
• They must lift their home.
• They need to hire an engineer or architect.

Concerns from applicants
322
Concerns from applicants
Potential Improvements:
• Customer Service Training is being
implemented to improve listening skills,
how to handle stressful situations etc.
• Customer Service Satisfaction Survey will
be sent out following the completion of
permit applications.
323
Concerns from applicants
Survey
324
Concerns from applicants
Survey
325
Concerns from applicants
Survey
326
Other Customer service improvement
Already underway:

1. Like-for like kitchen and bathroom remodel process

2. Auto CSLB lookup

3. A process for ADU pre-approval

4. Training Permit Technicians
Improvement Suggestions:

1. Separate staff for permit payment processing

2. Adding more permit types to Symbium

3. Qless

4. Developing a Building Department Permit Cost Schedule

5. Redefining the criteria for the Undergrounding requirement and hardship.

6. Acta

7. Over the counter days – two per month starting in March

8. Survey to be sent out with every completed permit

9. Building Department Permit Process Open House 2x year 327
Underway - Like-for-like kitchen and bath permits
328
Underway - Contractor's State License verification
• Implementation of new module in eTrakit auto-verifies Contractor's State License. • Eliminates this repetitive task.
329
Underway - ADU Pre-Approved Plans
330
Underway - Permit Technician Training
331
Suggestions – Separate staff for payments
• Payments should be a repetitive
process that anyone can perform thus
freeing up time for permit staff.
332
Suggestions - Symbium –AI Powered Permitting
Town has this for solar
panels and battery
backup permits and
wants to expand to other
permit types:

1. Re-roofs

2. Water heaters

3. Minor Electrical

4. Minor Plumbing

5. Furnace

6. Window replacements
333
Suggestions – QLess Queuing App
• Applicants waiting in line for 15
minutes can become very aggravated,
even if their reason for coming to the
counter is quickly resolved.
334
Suggestions – Develop a Cost Schedule for Valuations
• Standardized Building Permit
Cost Schedule
• No back and forth with
project valuations
335
Suggestions – Redefining Undergrounding Criteria
• Undergrounding requirements based on threshold square footage amount • Hardship defined
336
Suggestions - Acta
• AI-generated responses to emails that include pertinent information and forms. • Reducing time permit technicians spend on repeat tasks. 337
Suggestions – Over-the-Counter Days
• Two Thursdays monthly, all
departments will provide over-thecounter in-person reviews for small to medium-sized projects during
counter hours.
• Applications will pass a
completeness check before review.
• Applicants will sign up for a time slot
338
Suggestions – Customer Service Survey
• Data can be collected on customer
satisfaction.
• Staff can determine if other solutions
can be implemented to creating a
smoother permit process.
339
Suggestions – Permit Process Open House
• Building Department staff to hold biannual informational sessions on the permit process.
• Staff can answer questions from the
public.
340
Building Department 2025 Goals

1. Revise existing Municipal
Building Codes (obsolete
codes need to be removed).

2. Fall 2025 - 2025 California
Building Standards Code
Adoption

3. Soft story program.
341
Improving customer service
is important while
maintaining the safety,
health, and welfare of the
community.
342
QUESTIONS?
343

San Anselmo City CouncilJanuary 28, 2025

San Anselmo City Council
January 28, 2025