Description: Enlist the services of a consultant
to help redesign the public library staff
workroom space.
15%
Staff have spent time analyzing the usage of space before enlisting outside assistance.
6) Category: Excelling in Town Services
Priority: Complete implementation of RFID
project
Description: Items have been tagged and staff
has been using RFID pads and other
equipment. Next steps in roll-out include
peripherals to support the use of the
technology and training patrons to use RFID
enabled tools for checking out materials.
100%
7) Category: Livability and Quality of Life 100%
310
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 10 Priority: Establish Zip Books program
Description: Organize and deploy zip books
program, grant funded by the CA state library,
to deliver books, unavailable in the local
library system, to residents’ homes via
Amazon
Interdepartmental—Library and Public Works
Work Plan Priority Progress Report
Category: Quality Facilities
Priority: Repaint/Repair internal building,
museum, and Council Chamber lobby areas
Description: There are many areas in need of
repair where chunks of wall have eroded or
chipped away. There are innumerable scuffs
and scratches throughout the building which
need to be cleaned up and walls improved
with fresh paint.
50%
Lobby and hallway areas completed.
311
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 11 Planning
Work Plan Priority Progress Report
1) Category: Investing in people
Priority: Onboard new Planner
Description: Hire and train a new planner to
provide current planning activities such
processing land use permits, assisting the
public over the phone, via email, and at the
counter
100% Complete
Assistant Planner Jackson Dobronyi started working for the Planning Department on October 1, 2023. Jackson has been successfully onboarded and is working at full capacity
processing current planning land use projects, providing Zoning Code information to the public over the counter, via email, and over the phone, and conducting planning related reviews for building permits.
2) Category: Planning for the Future
Priority: Comprehensive General Plan
Update, including the Circulation Update
Description: Begin the comprehensive
General Plan Update of the 1988 current
General Plan. Will update all elements of the
General Plan (exception of the Housing
Element and Safety Element) and include
new optional element, such as
Environmental Justice and Economic
Development.
30% Complete
On April 23, 2024, the Town Council executed a Professional Services Agreement with a planning consultant to support the General Plan Update (GPU). The first GPU phase, Visioning, kicked off in late spring and summer, and the Planning
Department engaged the community at 21 events and through 642 survey responses to shape the long-term vision for San Anselmo. This phase produced the Vision Statement and
Guiding Principles, which will anchor the General Plan. In fall 2024, the second phase — Gathering Information — began, and the Planning Department collected data on key topics like climate change and economic development. Thirteen
312
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 12 community engagement events were held, with six more planned by May 2025, to culminate in the publication of 11 Existing Conditions Reports. The Planning Department aims to complete three of four phases by the end of 2025, with Town adoption of the updated General Plan expected in 2026.
3) Category: Planning for the Future
Priority: Housing Element Implementation
Description: Implement at least 22 Housing
Policy Action Items as required by the
Housing Element
100% Complete
The Town Council adopted the Housing Element on December 12, 2023, completed all related General Plan, General Plan Map, Zoning Code, and Zoning Code Map amendments, and
received certification from the State of California Department of Housing and Community Development on March 28, 2023. 4) Category:
Priority: Continue to Enhance the Planning
Departments levels of service.
Description: Enhance levels of service by
improving and updating the Planning
Department’s web presence to make it easy
for users to navigate and find information
and resources, continue to improve
processing timelines, improve, and maintain
response times, and proactive shepherding
of projects through the Town’s discretionary
processes.
70% Complete
Since January 2024, the Planning Department has conducted a comprehensive assessment of the existing Planning
Department webpages and conduct a comprehensive overhaul.
Many of the Planning Department webpages have been
updated. The remaining pages to be updated are the following:
1. Climate Action and Sustainability
2. Economic Development and Business-related
webpages
The Planning Department expects to complete the updated webpages by the end of December 2024.
5) Category: Sustainable, Natural and Built
Environment
Priority: Continue to grow Economic
Development in Town
75%
During the 2023-2024 Fiscal Year, the Town Council adopted Zoning Code amendments to facilitate economic development 313
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 13 Description: Enhance and grow the Planning
Department’s Economic Development and
Housing initiatives by providing more
structure (policies and implementation of
actions) to what we would like and need to
accomplish.
by addressing optimal land uses in certain commercial zoning districts and the Housing Element to facilitate housing in all zoning districts.
Additionally, as part of the General Plan Update, the new Economic Element will be incorporated into the General Plan that will establish a roadmap to address economic
development over the next 10-20 years.
6) Category: Investing in People
Priority: Develop a training program for
Planning Department staff
Description: Create a cohesive team where
there is training to keep informed with
up-to-date information, cross training of duties
and responsibilities (where possible given job
descriptions constraints by union and job
descriptions), experiences to help grow staff.
75%
The Planning Department is fully staffed with three full-time staff members (Planning Director, Senior Planner, Assistant Planner, and a part-time Climate Action Coordinator). The Planning Department currently has limited administrative support, and that support is limited to public notices and some support related to the Town’s online permit tracking system.
All Planning Department related staff have been successfully onboarded and continue to learn and grow into their
respective roles.
The following training and resource guides have been
developed related to filing structure, Marinmap User Guide, staff onboarding checklist, project time tracker for cost recovery projects, CEQA, Historic Resource Evaluation
requirements, How to prepare a public notice, How to Refund a Deposit Fee, Resolution Preparation Steps, Staff Report writing Tips and Tricks, How to Process Telecommunications Facilitates Applications, How to coordinate with Telecom Law (consultant) to facilitate the review of Telecommunication Facilities 314
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 14 Applications, How to upload agendas and minutes to Granicus (agenda management for website presence), How to upload videos to Granicus, How to Process Resale Inspections related to the Planning Department, How the Planning Department reviews EV Chargers, PEAK Agenda Publishing Checklist for the Planning Department, PEAK Agenda PEAK Agenda Preparation Steps, Planning Commission Day of Meeting Preparation
Checklist, and created templates for all Planning Department related actions.
The Planning Department also continues to keep up to date with current training opportunities to further enhance skills.
Notably, Senior Planner Lindsey Klein successfully completed the Sonoma Marin Leadership Academy. The Sonoma Marin
Leadership Academy is a program designed for emerging
leaders. Planning Director Heidi Scoble recently completed as inaugural cohort for the Municipal Management Association of North California’s UpNext program, a leadership community designed for city and county leadership roles. Both Klein and Scoble continue to maintain their continuing education credits related to their American Institute of Certified Planner (AICP) credential. Kelin and Scoble also attended a training on, “Cultivating Lean Practices”, which was focused on tools to identify process obstacles and process mapping to provide efficiencies and higher levels of customer service. Lastly, Klein and Jackson Dobronyi, Assistant Planner, attended the
California Chapter of the American Planning Association’s annual conference (September 28 through October 1). The theme was, “Cultivating our Future”.
315
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 15 7) Category: Excelling in Town Services
Priority: Enhanced and consistent record
keeping where information is accessible and
easy to find.
Description: Digitize remaining Planning
paper files, create any necessary databases,
convert microfiche to digital pdf plans (soft
file) and provide a comprehensive digital
data file storage service, such as Docuware,
Laserfiche, etc.
Employee Impact: Low to High depending on
whether outside resources or internal staff
will be used.
25% Complete
The Planning Department continues discussion with the Town Clerk to integrate the Planning Department digital records into a new Townwide digital records data file storage service. 8) Category: Planning for the Future, Sustainable,
Natural and Built Environment
Priority: Develop Gas Ban Ordinance
Description: Finalize Ordinance for Town
Council consideration of a Gas Ban
Ordinance. Requires the preparation of a
study to support the ban.
Employee Impact: Low to Moderate
100% Complete
On December 12, 2023, the Town Council adopted Ordinance No. 1183 to prohibit the construction of new gas stations and the expansion of existing gas stations.
9) Category: Planning for the Future, Sustainable,
Natural and Built Environment
Priority: Update Downtown and other
Commercial Land Uses
100% Complete
On August 22, 2023, the Town Council adopted Ordinance No. 1179 to adopt amendments to Land Use Regulations Table 3A (Title 10, Chapter 3, Article 3, Section 10-3.302) to the 316
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 16 Description: Consider Zoning Code
amendments to the Land Use Regulations Table
3A (Title 10, Chapter 3, Article 3, Section 10-
3.302) to the Downtown and other commercial
land uses that will attract businesses to the
Town.
Downtown and other commercial land uses to facilitate and attract businesses to the Town.
317
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 17 Public Works
Work Plan Priority Progress Report
1) Category: Excelling in Town Services
Priority: Develop 5-year Capital Improvement Plan
that includes a regular update and communication
schedule for all capital improvement projects.
Description: Creation of a framework for Council
to receive consistent updates of all Capital
Improvement projects (CIP). Quarterly reports on
CIP expenditures (budget status report from DPW).
In addition, staff will be bringing forward a new 5
Year Capital Improvement Plan. Public Works
typically reports twice a year to the Capital Program
Monitoring Committee and the Financial Advisory
Committee and will create a new format to provide
an update to the Council on CIP projects.
The 5 Year CIP was approved by Town Council with over 70 projects and other daily work. Public Works and Building is currently working on implementing new project management software, Envisio, which can be used for both internal project management and public access to view all town projects
including project description, schedule and budgets.
2) Category: Excelling in Town Services
Priority: Improve pavement condition index and
repair streets
Description: Continue to program paving, crack
sealing and slurry sealing projects to improve road
conditions and reduce reconstruction and
This summer the Town’s pavement condition index hit an alltime high for at least the last 20 plus years at 75 pci. 318
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 18 maintenance costs by improving the Pavement
Condition Index (PCI).
3) Category: Excelling in Town Services
Priority: Coordinate with County on Flood Control.
Finalize Bridge designs.
Description: Continue working towards 25-Year
level (4% recurrence interval) flood protection with
the removal and replacement of bridges and
working with the County on the SAFRR project to
remove Building Bridge 2.
Ongoing.
SAFRR- The County has submitted draft plans as part of the building permit application for the removal of Building Bridge 2.
The County is still working on addressing FEMA questions etc. but is moving forward with the project.
Bridges- Nokomis and Madrone bridges are still in the
environmental stage but are finishing up and slated for construction 2026-2028. Center and Bridge Street Bridges are in the Caltrans queue for funding but have been approved.
4) Category: Sustainable, Natural and Built
Environment
Priority: Rehabilitate Town Parks and Medians
Description: Work on improving general
maintenance and rehabilitation of parks and
medians.
Staff completed rehabilitation of Memorial Park parking lot and paved the west side path between Alderney Road and the
restroom building. Other improvements to the playground are being worked on. New bollard lights have been added to the pathway from the Log Cabin down to Sunnyhills.
Hilldale Phase 2 of the pocket park is underway including a climbing structure, potential swing and/or community gathering space.
5) Category: Quality Facilities
Priority: Develop an annual plan to address
maintenance for all Town-maintained buildings and
facilities
Description: Program funds to address painting,
rot repair, heating/ventilation/air-conditioning
Construction Is almost completed on the Town Hall Roof and HVAC.
Town Hall gutters were replaced as a separate project.
Robson Harrington kitchen windows have been replaced.
Robson Harrington House will be painted in 2025.
The Resilience Hub is being designed and is scheduled for construction the spring/summer of 2025.
319
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 19 (HVAC), and other building maintenance issues for
all Town-maintained buildings and facilities. Library roof and HVAC are in design pending construction in 2025.
ICC Roof replacement is being worked on.
Parkside Preschool play area is under construction and pending completion end of 2024.
Town Hall, Library and ICC LED light replacement program was completed.
Town Hall Carpet replacement end of 2024.
Firehouse 20 design, which involves the coordination of ten distinct consultants, to be out to bid in October pending Council approval Construction slated for spring/summer 2025. 6) Category: Planning for the Future, Sustainable,
Natural and Built Environment
Priority: Implementation of the Bicycle and
Pedestrian Master Plan
Description: Town Staff will continue to prioritize
the Bicycle and Pedestrian Master Plan as adopted
in the Complete Streets Resolution by the
integration of the Bicycle and Pedestrian Master
Plan elements into public works projects.
Ongoing.
Funding has been obtained from TAM and measure J to
improve Bicycle and Pedestrian modes of transportation
including a two-way bike lane in Creek Park.
A downtown corridor study is also underway and near
completion
320
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 20 7) Category: Planning for the Future, Sustainable,
Natural and Built Environment
Priority: Evaluate and develop a Water
Conservation plan for Town buildings, parks, and
medians
Description: Due to the drought the Town has been
working diligently on reducing domestic water
usage throughout parks, medians, and buildings.
Water monitoring is ongoing but to date the use of
groundwater has not had a long-term impact on the
groundwater table. The Memorial Park wells can supply up to 100,000 gallons a month.
8) Category: Sustainable, Natural, and Built
Environment
Priority: Design and seek funding for the
development of the Resilient Hub project
Description: This project would install solar panels
with battery storage on Town Hall or Library
Buildings to create community-serving space
equipped with an emergency power center that
provides clean energy resilience for both town
services and residents, equipped for extreme
weather, providing power, broadband, cooling,
water, social services, and older adult assistance in
an emergency situation.
Resilient Hub is design is underway pending construction in 2025.
321
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 21 Public Works - Building
Work Plan Priority Progress Report
1) Category: Excelling in Town Services
Priority: Develop and implement residential Seismic
Program.
Description: Provide homeowners with information
on earthquake strengthening for existing one- and
two-family dwellings, develop a soft-story program
for existing structures, and an automatic gas
shutoff valve program.
5%
San Anselmo Building Department met with Mill Valley Building Official to inquire about their soft-story program.
2) Category: Excelling in Town Services
Priority: Develop and implement program with
Ross Valley Fire Department (RVFD) to aid in fire
0%
322
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 22 resistance “hardening” of dwellings in the Wildland
Urban Interface (WUI).
Description: The Building Department is interested
in the possible allocation of fire abatement funding
to help homeowners in the WUI to add WUI
compliant vents and siding to reduce the potential
of fires or the spread of fire within San Anselmo
and Marin County.
3) Category: Excelling in Town Services
Priority: Develop online permitting for solar
systems-SB 379 compliance
Description: SB 379 requires local jurisdictions to
adopt an online permitting system for residential
solar energy systems. This bill would require every
city, county, or city and county to implement an
online, automated permitting platform that verifies
code compliance and issues permits in real time or
allows the city, county, or city and county to issue
permits in real time for a residential solar energy
system, as defined, that is no larger than 38.4
kilowatts alternating current nameplate rating and
a residential energy storage system, as defined,
paired with a residential solar energy system that is
no larger than 38.4 kilowatts alternating current
nameplate rating.
100%
San Anselmo applied for a received a grant (CalAPP Grant) to implement Solar APP to fulfill SB 379. After reviewing Solar APP and Symbium as options to fulfill SB 379, the Building
Department saw the potential use of Symbium in expediting other over the counter permits. The Grant was amended for use with Symbium. Symbium has been implemented, along with a webpage, and eTrakit modifications to aid applicants applying for solar permits.
https://www.townofsananselmo.org/1979/Symbium-SolarPermits 323
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 23 4) Category: Excelling in Town Services
Priority: Implement expedited permitting program
per AB 2234 requirements
Description: New bill will regulate response time
for permit applications. If an application for a post
entitlement phase permit is incomplete, the Town
must provide applicants with list of incomplete
items and a description of how to make the
application complete within 15 business days of
submission of application. If an application for a
post entitlement phase permit is noncompliant, the
Town must provide the applicant a full set of
written comments with a comprehensive request
for revisions within 30 business day (projects with
25 units or fewer) or 60 business days (projects
with more than 25 units).
100%
Permitting staff currently uses a combination of eTrakit and excel to keep track of response timelines. It is inefficient to update excel, so the Building Department has contracted with Client First and meets regularly to discuss and implement changes to eTrakit to “track” permit response timeline. The goal in making these modifications is to reduce staff time on clerical work.
5) Category: Excelling in Town Services,
Sustainable, Natural and Built Environment
Priority: Update Green Building code
Description: The Sustainability Committee has
raised the question of banning gas in residential
new construction. If the Town bans the use of gas,
the Building Department will update the Green
Building Code to fulfill the new requirement.
100% The San Anselmo Building Department was part of the Green Building Steering Committee (total of five people from Marin County) that began in January 2022 to begin developing the current Green Building Reach Code. It took nearly a year after the Council’s adoption for the state’s Energy Commission (one staff member available for the state to review
applications) to give approval for implementation of the ordinance. The Building Department began requiring the new Green Building Reach Code but has provided a couple of
months grace period at the beginning for applicants using the 324
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 24 older code. Many times, drawing sets can take several months to produce and to help applicants with obtaining a building permit without delay, the Building Department felt a grace period for enforcement was necessary.
6) Category: Excelling in Town Services
Priority: Create Uniform Definition for
“Substantial Remodels” throughout Town Code
Description: “Substantial remodels” are defined
differently in different sections of the code.
Standardizing language across the code will
help streamline certain aspects of the building
permitting process.
20%
The use of substantial remodels was revised in the new Green Building Ordinance. The other instances are within the Planning code. Staff will discuss whether it makes sense to change to one definition.
7) Category: Excelling in Town Services
Priority: Evaluate Planning and Building Permit
Processing
Description: Evaluate existing planning and
building administrative processes including
comparing requirements and fees to other local
jurisdictions.
The Town has two permit techs now who are getting trained to provide a better completeness check for initial permit
submission. This will help ensure that plans that are complete get checked quicker and those that are not complete will not be in the system until they are ready. In addition, the Town has visited other jurisdiction(s) to look at their permit process. The Town is looking at an over-the-counter day every other week to help with permit processing and questions for small to medium permits with Fire, Planning, Build. The Town is looking at Qless which is a queue management system to give permit counter visitors the opportunity to “get in line” before they arrive at Town Hall or grab a cup of coffee while they wait. An AI software that the Town would like to integrate is called Acata.
Acata generates email responses with useful forms and
information based on the questions asked within an email. 325
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 25 Currently, the Town’s two permit techs are at full capacity with the daily processing of permits and occasional mailer or department “ask”. With using Acata, the Town hopes to free up more time. Lastly, the Town will get new internet phones.
Currently, the Town’s phones do not provide a call back number. Most weeks, permit staff receives 50 voicemails, Acata will transcribe voicemails and should free up staff time for more critical tasks.
8) Category: Sustainable, Natural and Built
Environment
Priority: Local Hazard Mitigation
Description: Updating, adopting and
implementing the new Local Hazard Mitigation
Plan
100% Local Hazard Mitigation Plan completed by the Building Department. Town staff began the process with the Office of Emergency Management in October of 2021 with monthly
meetings and tasks. The plan was adopted in August of 2024.
San Anselmo is the first Marin jurisdiction to adopt the Multijurisdictional Mitigation Plan and make amendments to the Safety Element making San Anselmo AB2140 compliant.
9) Category: Sustainable, Natural and Built
Environment
Priority: Gate Ordinance
Description: Providing guidelines and
requirements for the permitting and periodic
inspection of large gates
100% The Town was contacted by Mr. Quanbeck, who lost his son to a gate accident. The Building Department strives to keep its residents and visitors safe. When the Town was contacted by Mr. Quanbeck, staff began immediately talking to other
jurisdictions and schools as well as researching how to best implement an ordinance and working policy that would prevent future accidents from large gates. The Ordinance was adopted in April of 2023 and there have been several large gates permitted under the new requirements since adoption.
10) Category:
Priority: All-Electric Ordinance Suspension
Description: New ordinance regulating gates.
100% The Town adopted an All-Electric for Residential new construction ordinance in May of 2022. As a result of The Energy Policy and Conservation Act’s (EPCA’s) preemption of 326
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 26 building codes, the Town has suspended the All-Electric Ordinance.
11) Category: Excelling in Town Services,
Sustainable, Natural and Built Environment
Priority: AB 1332 Pre-approved ADU Plans
Description: Pre-approved accessory dwelling
unit (ADU) plans for construction to help
expedite ADUs for those who want a simpler
process to add an ADU to their property.
5% By January 1, 2025, the Town will have a process in place to approve ADU designs and “shelve” them for a pre-approved use. Additionally, the Town will have a process in place to allow applicants to choose a pre-approved ADU and gain approval for their site-specific project. Staff has begun meeting with Client First to develop the non-site-specific permit types for ADU designs and will possibly use Symbium which is already used for solar apps, as the platform to ease the application process. 327
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 27 Recreation
Work Plan Priority Progress Report
1) Category: Quality Facilities
Priority: Upgrade and improve the facilities
located at the Robson Harrington House.
Description: Make improvements to the
inside program space, home to our after-care
programs. Improvements would include
painting, replacing carpets, kitchen
improvements and replacing blinds. Addition
of an office space for staff to work and hold
meetings with both parents and staff.
Employee Impact: Moderate
90% - We have repainted an interior room and the exterior porch. New carpets have been installed and new facility chairs purchased.
Windows have been replaced and window treatments/blinds have arrived and will be installed soon.
A new sink has been installed.
2) Category: Connecting with the Community
Priority: Age-Friendly Strategic Plan
Description: Age-Friendly San Anselmo will
present a completed strategic plan to Town
Council. To achieve the Vision of the strategic
plan, the Town and the community will
develop and reinforce a culture that allows for
people to actively age with dignity, respect,
and independence. Nurturing a commitment
to an age-friendly future will be an essential
factor in successfully implementing the
strategies in the plan.
65% - Marin Age & Disability Institute (MADI) was awarded a grant and is partnering with the Town to create the first county Age & Disability Friendly platform.
The Age and Disability Friendly 15-person advisory committee filmed interviews with community members about their
experiences and conducted Ageism and Ableism trainings for both town staff and the community in January.
In 2024 the committee launched a survey and is compiling the data that will be released this fall. The next step is to develop the strategic plan based on assessment results
328
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 28 3) Category: Connecting with the Community
Priority: Create a Volunteer Corps for Parks
and Recreation Projects.
Description: The Parks and Recreation
Commission will create a sub-committee to
create a database of past and future
volunteers to work on parks and reaction
projects. Projects would include earth day,
tutoring, park clean-up projects and more.
90% - The Town Manager’s office purchased a volunteer
database platform and has conducted staff training. The Parks & Recreation Commission would implement this new program at their spring 2025 volunteer workday/project.
4) Category: Livability and Quality of Life
Priority: Expand Toddler Enrichment
Programs
Description: The new early childhood classes
will be designed to build a community of
caregivers and create an environment for
toddlers to socialize, play and learn. Teachers
and caregivers will encourage early childhood
development by guiding children to explore
through stories, songs, sensory and art. Our
goal is to have programs at both the Robson
Harrington House and Memorial Park.
100% - We now have 3 sold out toddler enrichment classes:
toddler phonics, art in the park and music.
5) Category: Connecting with the Community
Priority: Update and reorganize the
Recreation Department webpage.
100% - The department has completed webpage updates.
329
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 29 Description: The new Recreation registration
software, Civic Rec, pairs with the Town
website, Civic Plus. The department will
connect the two platforms to update and
reorganize our website and registration
process. This will create a better experience
for our recreation community.
6) Category: Excelling in Town Services
Priority: Re-format the Community Event
Application and Process.
Description: The Town of San Anselmo is
vibrant community. The Recreation
department receives many requests for
events throughout the year. Requests include
everything from concerts to bake sales.
Currently there is one application that goes to
Town Council for approval. The department
will develop a process and applications for
larger events, smaller events, and tables at
existing events. The application process will
include interdepartmental communications,
insurance requirements and street closure
and janitorial costs.
Not started.
330
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 30 Interdepartmental Projects - Recreation & Public Works Work Plan Priority Progress Report
1) Category: Quality Facilities
Priority: Resurface Tennis Courts & Stripe
Two for Pickle Ball
Description: Resurface tennis courts due to
failing and cracked concrete
15% The Town held a one-month pickle ball pilot program during the month of April (2024) and due to the success of the program, striped pickleball courts will remain on court 4.
On June 11,2024 the Town Council approved the amendment to the 2018 master plan which includes a vision for the western side of the park from Sunny Hills Drive to the Snack Shack.
This include replacing the tennis courts, designing a new parking lot with a drop-off/pick-up area, updates to the snack shack, basketball court and skate park, as well as considering bathrooms and picnic areas.
The Parks and Recreation Commission will next transition into the funding phase.
2) Category: Quality Facilities
Priority: improvements to Red Hill Dog
Park
Description: This project would include
improvements to the drainage and ground
covering.
70% - The drainage continues to be an issue. The dog park steering committee approved additional funds to regrade a portion of the park before the rainy season.
331
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 31 3) Category: Quality Facilities
Priority: Implement phase 3 of Millennium
Playground restoration
Description: Phase three will involve
enhancing the playground with new features
placed in areas of the playground where
former features existed. This will begin with
a community engagement process to help
determine the plan. The plan will go through
a cost estimating process and a fundraising
program will be launched. The
improvements will be made once these goals
are met.
10% - The Town Mager, Community Services Director and
Public Works Director have met with the Scientific Art Studio to discuss phase 3 of Millennium playground.
4) Category: Quality Facilities
Priority: Repair the walls within the Robson
Harrington Community Gardens.
Description: The crumbling walls have
become a safety issue.
30% - One wall in the community gardens has been restored. 5) Category: Quality Facilities
Priority: Paint ICC Center
Description: The paint is peeling.
15% - The northern facing side of the building was recently painted in conjunction with the Parkside Preschool playground project.
332
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 32 Ross Valley Fire Department
Work Plan Priority Progress Report
1) Category: Excelling in Town Services
Priority: Implement RVFD leadership
reorganization
Description: The Ross Valley Fire
Department is in leadership transition due to
the expiration in June of the shared services
agreement with County Fire. The member
agencies and the Fire Board are exploring
options including a potential shared services
agreement with Central Marin Fire for Fire
Chief and Chief Officer services.
Completed
The Department has hired a stand-alone Fire Chief. An
additional Battalion Chief position was also added to
the leadership team.
Shared services discussion with Central Marin Fire have been placed on hold.
2) Category: Quality Facilities
Priority: Perform needs assessment for living
quarters at Station 20
Description: DPW staff to work with Fire
Department staff to explore options to
renovate the living quarters at Fire Station #20
with the goal of updating the space to
accommodate a third member on each
operational shift (scheduled for FY2025-26).
Completed
The Department has worked with DPW and expects to
have a decision on one of the two proposed conceptual
drawings of fire Station 20 before July 2024.
3) Category: Quality Facilities 25%
333
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 33 Priority: Renovate living quarters at Station 20
Description: Complete renovation
construction on Fire Station #20.
This process is currently in the final stages of cost
estimates. It is expected to go out to bid in October 2024.
A contract is expected to be awarded the project before December 31, 2024.
*4 ) Category: Excelling in Town Services
Priority: Increase fire engine staffing to three
firefighters
Description: The Ross Valley Fire Department
is the only fire agency in Marin that still only has two firefighters on a fire engine. The Department's goal is to increase staffing to three firefighters per fire
engine.
*This is an additional priority added to the RVFD
work plan.
Completed
In November 2023 the Ross Valley Fire Department
Board of Directors approved a funding plan to staff all fire engines with three firefighters by July 2025.
5) Category: Excelling in Town Services
Priority: Filling Firefighter Vacancies
Description: Complete: July 1, 2025
0%
The Department is currently experiencing
recruitment challenges. Current and expected open
positions are forecast to be at 3-4 vacancies.
334
FY 2023-2025 Work Plan Priorities Progress Report –October 2024 34 335