EXHIBIT A
SCOPE OF SERVICES for PARKS, GREENWAYS AND RECREATION CORRIDORS The City of San Bernardino has more than 500 acres of parks, greenways and recreation corridors which require daily landscape maintenance. Each park has its own individual identity and maintenance requirements, that may vary from park to park. Whether maintaining grass turf, fence lines, baseball fields, plant beds, picnic canopies, playground equipment, water features, gazebos, just to list a few. The demands for each park are rigorous and require professional and robust maintenance from a vendor with the proper resources that includes trained staff, sufficient equipment, and a work order management system.
Terms. For purposes of this scope of services and any related documents, the following terms are defined:
• Contract Manager - The contract manager is defined as the City representative responsible for administering the contract and ensuring the vendor services agreement is appropriately followed. This designation is assigned to the Parks Maintenance Supervisor of the Operations and Maintenance Division of Public Works. The Operations and Maintenance Division Manager is assigned as the alternate contract manager. • Vendor - This refers to the landscape maintenance contractor and any of his or her assigned representatives.
• Area of Maintenance – All areas annotated within Attachment 1. The areas of maintenance have dashed red lines that define an area of maintenance. These red lined areas require maintenance that is described with the Exhibit A of this RFP. Please see Attachment 1 to this RFP
Materials. Industry standards are required for all materials used in the performance of landscape maintenance. The following table lists replacement materials should the need arise for replacement or repair. No all items are necessarily listed for some categories; however, every effort will be made to use high-grade, industry standard materials and parts.
Item Category Remarks
Pipes and fittings Irrigation High-grade, industry standard •Examples: 40 or 80 PVC pipe, approximately 2”
for irrigation lines and approximately 6” for water
mains; however, these sizes may vary.
Nozzles/emitters Irrigation High-grade, industry standard •Examples: Rain Bird Rotor Heads, Orbit
Voyager, Toro Sprinkler Head, Hunter PGP,
ETC: however, nozzles/emitters may vary,
please try best to replace like for like/kind for
kind.
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Packet Pg. 1289 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022
Backflow
fittings/valves
Irrigation Bronze fitting for replacement
Plants Landscape • 1 gallon size of replacement plants that are nonestablished. • 5-gallon plants for mature, well-established
plants being replaced
Rock/Gravel Landscape Must match existing rock/gravel
Trash can liners Hardscape Must match existing liners (as closely as possible) and properly fit in the trash receptable. Contract
administrator will provide liners as requested.
Trash Bags Hardscape Must properly fit cans (if used)
Dog Station bags Amenities Must use standard doggie bag boxes but green, translucent bags are preferred. Example (8” x
11.4” size bags and 0.92 Millimeter in thickness)
Weed Killer Maintenance Cheetah-Pro is preferred, but industry standard weed killer (as legally sold in California is
allowed.) Please review California Office of
Environmental Health Hazard Assessment for
updates in regards to updates in regards to Weed
Killers. https://oehha.ca.gov/about/home
Ant Killer/Insecticide Maintenance Industry standard insecticide as legally sold in California may be used. Applicable
applicator/operator pesticide license required.
Please review this website: www.cdpr.ca.gov...to
effectively use Insecticides in California and for
future updates.
Daily Reporting and Notification. The vendor will be required to notify the contract administrator (via email) of each day’s starting work location. Any repairs to irrigation will also require notification and/or pre-authorization for any significant repairs that will require water shut-off. On a monthly basis, the vendor will provide a signed and dated work task/frequency sheet verifying all work performed at all locations. Bid Schedule A. City of San Bernardino, Parks, Greenways, and Recreation Corridors Landscape Maintenance Work Tasks and Frequency may be used as a template for the monthly work report so long as it is signed and dated confirming that the work was accomplished.
Hours of Operation. All work will be performed Sundays to Saturday within the hours of 7 a.m. to 9 p.m. unless otherwise exempted by the Contract Administrator.
Customer Service and After-Hours Notification. The vendor is required to have a dedicated after-hours notification line monitored and answered by an employee that can dispatch crews should an after-hour emergency or urgent issue occur.
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Packet Pg. 1290 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Acknowledge
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Packet Pg. 1291 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022
Technical Specifications
Parks, Greenways, and Recreation Corridors
Landscape Maintenance
The below-listed technical specifications are designed to elaborate many of the work tasks described in the Bid Schedule A. City of San Bernardino, Parks, Greenways, and Recreation Corridors Landscape Maintenance Work Tasks and Frequency Table (Exhibit A) included in this document. The table should be your primary document to ensure all work tasks are performed properly and at the correct frequency. It’s important to note that some items of special consideration (listed below) are not in the Work Task and Frequency Table but are nevertheless requirements of this services agreement.
1. Litter Collection from Grounds. This includes the collection of all litter from park grounds, grass turf, landscape beds, fence lines, parking lots, entrances, sidewalks, playgrounds. Litter shall include discarded items, such as leftover food, used clothing/shoes, syringes, and is not limited solely to paper-based wrappings or discarded food packaging. This task will be performed daily by 9am. Please Note:
During wind or other weather events, palms fronds/debris, green waste, small limbs shall also be picked up, however, some flexibility will be afforded in regards to the daily deadline.
2. Litter Collection from Trash Receptacles. This includes collecting litter from trash can receptacles and ensuring the receptacle is left in working order and cleaned. Any vandalism to the receptacle should be reported to the Contract Manager (to include theft of liners). This task will be performed daily by 9am.
3. Mowing. Mowing will occur on all parks grounds with lawn (grass turf) regardless of the condition of the grass turf unless the Contract Manager makes an exception to forego mowing. Litter shall be collected from grass turf prior to mowing and must not be shredded with equipment. All care shall be taken to ensure sprinkler heads are not damaged by equipment. Grass clippings must not be left on-site (either as a pile or as mower trail clumps). Equipment tracks (on grass turf) will be repaired before leaving the site for the day. The following applies to mowing operations:
a. All turf areas shall be mowed once a week. Winter Schedule (November to February) shall be reduced to mowing once every two weeks. b. Some special events or sporting activities may requires mowing on a specific day or at an expedited frequency.
c. All missed mowing due to inclement weather will be accomplished no later than 2 days after the inclement weather has subsided and/or the ground is no longer saturated.
d. Cutting heights will generally be established at 2 ¼ inches for St. Augustine grass turf, ¾ inch for Bermuda, 2 inches for Bluegrass and Fescue (Sept to May) and 3 inches for Bluegrass and Fescue (June to Sept).
e. All obstructions (hardscape elements such as picnic tables, etc.) shall be mowed as necessary to mow all portions of the grass turf.
f. All sidewalks, trails, roadways, curbs, and any other areas impacted by grass clippings shall be cleared of debris once mowing is complete for the day. 8 21.e
Packet Pg. 1292 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022
4. Edging. In conjunction with mowing, edging will occur on all fence lines, bleachers/seating, picnic tables/benches, buildings (to include storage facilities), sidewalks, parking lots, and any other areas where turf begins. The following applies to edging operations:
a. All grass turf will be neatly and uniformly edged with each mowing. b. Mechanical methods will be used except where not physically possible. c. Chemical application is allowed in difficult to reach areas and shall be used on planters, around buildings, trees, trails, sports field equipment, fence lines.
Browned out turf will be removed manually if it does not deteriorate within two weeks of application.
d. Only chemicals legally allowed in the State of California are authorized. In the event State laws are updated, it is the responsibility of the vendor to comply with any new requirements.
i. Please review the following websites to see what chemicals are authorized by the state of California:
1. https://oehha.ca.gov/about/home
2. www.cdpr.ca.gov
e. Chemicals will only be applied by properly certified personnel and under the supervision of person(s) with a California pest/weed abatement control operator’s license. The vendor is required to maintain and provide proof of certification to the Contract Administrator. Failure to provide certification or allowing the certification to lapse may be considered as grounds for termination of the vendor services agreement.
f. Chemicals will be applied to a drift limit of six inches. All precautionary methods shall be employed in public access areas (to include posting of notifications prior to application).
g. Chemical edging shall be restricted to a 6-inch-wide strip around buildings, planters, trails, etc. A 12-inch-wide strip will be used around trees, fence lines, and sports field equipment. This task will be performed in conjunction with mowing and completed accordingly.
5. Sidewalk Sweeping/Blowing. All sidewalks will either be swept or blown (with power blowers) to remove dirt, grass clipping, minor debris, tree pods/seeds and/or any other items/residue from trees. This task will be performed daily by 9am.
6. Plant, Bush, Shrub Trimming. All plants, bushes, shrubs and/or related vegetation will be trimmed every 6 months for aesthetic reasons and to prevent any overgrowth which may become an obstacle. This will also include the complete removal of any dead leaves, branches/stems from the plants and the full removal of any dead plants.
7. Fertilization (plants, bushes). Fertilization of all plants, bushes, shrubs will occur once every 6 months to ensure plants are kept as vibrant and as blooming as possible; however, depending on soil condition, fertilization may be required more frequently. It is the vendor’s responsibility to ensure plants are properly fertilized to allow for growth and proper blooming.
8. Weed Abatement. While the use of chemical agents is allowed to mitigate weeds, every effort should be made to use non-toxic chemical agents (such as Cheetah-Pro or vinegar-based agents). Once weeds begin to die or brown-out, they shall be pulled from the ground with its root attached and must not be left standing. This task will occur weekly be Friday.
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Packet Pg. 1293 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022
9. Playground Inspection/Sports Equipment and Minor Repairs. This inspection will primarily be focused on inspecting for any damages or hazards to the playground or sports equipment. Other inspectable items will include graffiti, slap stickers, standing water, protruding bolts, to list a few. All noted hazards/deficiencies must be reported to the Contract Manager daily by 9 a.m. AND resolved by the same day if minor in nature.
Power-washing is allowable to resolve any issues related to grime, feces, dirt on playground/sports equipment or in the surrounding area.
10. Irrigation Inspection and Repair. All Park irrigation shall be inspected to ensure everything is in proper working order at all times. This includes all controllers, remote controls, valves, gate valves, backflow devices, main/lateral lines, sprinkler heads/nozzles/emitters, moisture sensing devices, and any related equipment. Any leaks, breaks to irrigation lines and related components will be repaired by the vendor.
Examples of minor repairs are: Nozzle breaks, irrigation line breaks, main/lateral line breaks, sprinkler head breaks. This includes any water features (fountains, etc.) at parks and recreational splash-pads. All potential repairs need to be assessed by the project manager before vendor is authorized to begin repair work. Water shut-off to any park for repairs shall be pre-authorized by the Contract Manager prior to repairs occurring. Irrigation inspections will occur by 3 p.m. daily. Repairs will be complete within 24 hours of notification for simple line breaks and nozzle breaks on plant bed lines.
Leaks that require extensive excavation, needs to be assessed by the Contract Manager first. If work is more complex, the project may need to be stopped safely and secured and a licensed contractor may be required to complete the repairs. If the leaks fall within the tasks of this agreement, the repair must be completed no later than 48 hours. Saw cutting of sidewalks or excavation of grounds to repair leaks will be the responsibility of the vendor, if the saw cuts do not require a licensed contractor to complete the excavation. All replacement materials shall consist of original types (or industry standard materials performing the same function). The vendor must keep an adequate stock of materials on hand and will ensure defects of replacement parts are covered by warranty.
11. Backflow Inspection and Repair. All Park backflows shall be inspected to ensure they are in proper working order and not vandalized or shut off. Any instance of significant vandalism shall be reported to the Contract Manager prior to making any repairs.
Examples of significant vandalism would be missing backflow cage, removal of pipes.
Water shut-off to any park for repairs shall be pre-authorized by the Contract Manager prior to repairs occurring. Backflow inspections will occur by 9am on a daily basis.
Repairs will be complete within 24-48 hours of notification. Replacement parts will be of original type or upgraded to industry standards.
12. Landscape Bed Raking. All landscape beds (regardless of the volume of plants/shrubs) will be raked free of minor yard waste, clippings, tree droppings, animal feces, etc. All dead leaves or debris under plants/shrubs shall be raked away to create a clean appearance. This task will occur every two weeks.
13. Pest Control. Pest control of any pests is required at all parks. This primarily includes ground squirrels but will also include any other pests and insects. Fire ants will also be treated on site. Treatment of all pests shall require the use of approved chemical agents and/or approved pest control methodologies in accordance with Federal, State, and Local environmental regulations. Please review
https://www.pestboard.ca.gov/pestlaw/pestact.pdf for the latest updates for approved 10 21.e
Packet Pg. 1294 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Acknowledge
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Packet Pg. 1295 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Acknowledge
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Packet Pg. 1296 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022
18. Picnic Bench/Table/Canopy Area Cleaning and Power washing. All benches, picnic tables, and related hardscape elements will be power washed to remove grime and any other elements (to include gum, charcoal stains, grease, slap stickers, food stains). BBQ grills shall be cleaned and cleared of debris and emptied of ashes. This task will occur weekly by Friday; however, inspections must occur daily to remove any hazards such as broken glass, feces, syringes, etc.
19. Plant Replacement. Any dead plants, whether a result of negligence or vandalism will be replaced by the vendor. Plant size will be 1 gallon for minor plant-bed plants, and a minimum of 5-gallon for larger, more-established plants. This task will be completed as needed.
20. Doggie Bag Replacement. At our dog parks, dog stations will be inspected/serviced, and bags replaced as needed. This will occur daily by 9am. The contractor is responsible for supplying bags. Environmentally friendly dog bags are preferred (green, translucent type).
21. Ballfield Fence Edging. In conjunction with mowing, fence edging will occur on all ballfield fence lines. While chemical edging may be used to expedite this task, any leftover browned-out grass will require removal if not deteriorated in a timely manner.
This task will be performed weekly by Friday.
22. Aerification. Aerification will occur in an effort to relieve compaction and to allow water, fertilizer, and oxygen to reach the roots of grass turf. The vendor will be allowed options as to what methodology they choose to use to perform this task. This task will occur once a year but no sooner than at least 6 months from the overseeding/scalping date.
23. Recreational Courts Power Washing (Tennis, Pickleball, Basketball). Proper power washing will be performed using non-abrasive methods that will not harm the courts.
Cleaning agents (such as Simple Green) that do not accelerate the deterioration of the courts are required. Power-washing must not occur at a high pressure. This task is required every two weeks (and as noted on courts signage); however, inspections must occur daily to remove any hazards such as broken glass, feces, syringes, etc.
24. Monument/Signs Power washing. Proper power washing of monuments and signs will be performed using non-abrasive methods that will not harm the signs or monuments. All efforts will be made to prevent any chipping of paints (if any) and alternative methods to clean the monuments are allowed. This task will occur once a month.
25. Watering. All grass turf areas shall be irrigated as required to maintain adequate growth and appearance in accordance with State of California Water Conservation regulations.
It is the responsibility of the vendor to comply with any State-mandated restrictions (such as drought restrictions) when they occur. The following applies to watering operations:
a. Irrigation shall be accomplished in accordance with the following time frames wherever possible:
i. Parks: 9:00 pm to 6:00 am
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Packet Pg. 1297 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Acknowledge
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Packet Pg. 1298 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Identification of Respondent
Inland Empire Landscape, Inc. was Founded 20 Years ago by Mr. Joel Ibarra with the name of Ibarra Landscaping. A year after the name was changed to Inland Empire Landscape, Inc. located at 202 E Airport Drive Suite 100, San Bernardino, Ca 92408.
Phone # (909) 473-9066 Fax # (909) 473-9040
Inland Empire Landscape, Inc. is a local company that has been in business for 20 years. Performing landscape services in the Public, Commercial and Private Industry such as; landscape maintenance, landscape construction, pest control, tree planting, weed abatement, shrub and ground cover plantings, landscape renovations, landscape modifications, etc.
Inland Empire Landscape, Inc. currently employs 80- fulltime employees and approximately 130 seasonal employees for peak season performing Landscape Maintenance and Landscape Construction.
Inland Empire Landscape, Inc. had revenue of 6.2 million dollars last year alone.
Inland Empire Landscape, Inc. is projected to be at 8 million dollars at the end of the fiscal year. (A) Legal Name of Company: Inland Empire Landscape, Inc. 202 E Airport Drive Suite 100, San Bernardino, CA 92408.
(B) Legal Form of Company: Corporation
(C) Ownership: Inland Empire Landscape, Inc. is sole ownership (D) Proposal Representative:
▪ Name: Joel Ibarra
▪ Title: President
▪ Address: 2456 Kern Street, San Bernardino, CA 92407
▪ Phone Number: (951)538-7574
(E) California Business License No: 802299 (C27/C61/D49) Yard Locations:
1. Corporate Yard: 2456 Kern St, San Bernardino, Ca 92407
2. Yard Number 1: 2455 Kern St, San Bernardino, Ca 92407
3. Yard Number 2: 27735 Baroni Rd. Romoland, Ca 92585
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Packet Pg. 1299 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Staffing Resources:
Inland Empire Landscape Inc plans to assign 19 staff members to this contract to meet all required landscape maintenance duties. Staff members will consist of Area Supervisor, Irrigation Techs, Crew leaders, Laborers, and weekend services.
Joel Ibarra- President
Email: [email protected]
Phone No: (951)538-7574
Office: (909) 473-9066
Responsibilities: Oversees company, may be contacted with any comments or concerns regarding the project.
Ray Cervantes- Landscape Maintenance Division Manager
Email: [email protected]
Phone No: (951) 529-6552
Responsibilities: Preparation and delivery of bids and proposals, coordinates work schedules and staff, has general responsibility to manage contract, and meets with clients for work progress. Oversee project, responsible for the organization of crews and schedules, as well as inspection of work areas. Key contact person, for comments and concerns regarding project. Meets with city staff to discuss work progress.
Available for emergency calls.
Abel Cazares- Area Supervisor
Email: [email protected]
Cell Phone: (909) 784-9245
Responsibilities: Daily operations, Inspections and Supervision for work progress Schedules and new projects, meets with the City Staff to discuss work progress and new ideas. Abel Cazares has 17 years of commercial, municipal, and private landscape maintenance experience as well as Supervisory Experience Supervising up to 30 Employees.
Juan Silva: Irrigation Technician
Responsibilities: Juan has been in the landscape business for 15 years. He began as a maintenance laborer and later was promoted to irrigation technician. Juan’s strengths include team player, training others, and repairing valves, broken main lines, and installing sprinkler heads to insure proper water coverage to all turf areas and planter areas also responsible for programing irrigation controllers.
Steve Mata: Irrigation Technician
Responsibilities: Steve has been in the landscape business for 10 years. He began as a maintenance laborer and later was promoted to irrigation technician. Steve’s strengths include team player, training others, and repairing valves, broken main lines, and installing sprinkler heads to insure proper water coverage to all turf areas and planter areas also responsible for programing irrigation controllers.
Jose Osorio- Crew Leader
Jose has been working for Inland Empire Landscape for 16 years and has 17 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader and mower operator. Jose strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed
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Packet Pg. 1300 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Hipolito Ramirez -Crew Leader
Hipolito has been working for Inland Empire Landscape for 10 years and has 13 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader. Hipolito strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed.
Steve Chavez- Crew Leader
Steve has been working for Inland Empire Landscape for 7 years and has 12 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader. Steve strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed.
Joaquin Gonzales -Crew Leader
Joaquin has been working for Inland Empire Landscape for 7years and has 10 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader. Joaquin strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed.
Luis Santos -Crew Leader
Luis has been working for Inland Empire Landscape for 5 years and has 10 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader. Luis strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed.
Marcelo Guerrero -Crew Leader
Marcelo has been working for Inland Empire Landscape for 6 years and has 17 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader. Marcelo strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed.
Specialty Crew:
We have 5 Specialty Crews to perform seasonal tasks such as
1. Aerifications, Mowing Operations, Over seeding, Park amenity repair
2. Dethatch, Trail grading and detailing, Weed abatement,
3. Fertilizing, Graffiti abatement and painting, Pest control *(Key Personnel responsible for working with City Staff) 17 21.e
Packet Pg. 1301 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for - 31 -
EXHIBIT C
ADDITIONAL DOCUMENTS
STAFFING PLAN
1. Primary staff to perform Agreement duties
Name Classification/Title Years of Experience
2. Alternate Staff (for use only if primary staff are not available) Name Classification/Title Years of Experience
Maintenance Division Manager
Joel Ibarra
Raymond Cervantes
Abel Cazares
Martha Guerrero
Yoselin Lambaren Administrative Assistant 6 Years
Business Administrator 10 Years
17 Years
20 Years
President 25 Years
Miguel Ibarra President 15 years
Area Supervisor
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Packet Pg. 1302 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for - 32 -
Substitution or addition of Respondent’s key personnel in any given category or classification shall be allowed only with prior written approval of the City Project Manager.
The Respondent may reserve the right to involve other personnel, as their services are required. The specific individuals will be assigned based on the need and timing of the service required. Assignment of additional key personnel shall be subject to City Project Manager approval. City reserves the right to have any of Contractor personnel removed from providing services to the City under this Agreement. City is not required to provide any reason for the request for removal of any Contractor personnel.
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Packet Pg. 1303 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Experience and Technical Competence
A. Experience:
City of Riverside Public Works Division
1900 Main Street
Riverside, CA 92501
Phone: (951)351-6247
Project: North Quadrant Parkways and Medians Landscape Maintenance Work Description: mow, edge, rake, trim, aerate, overseed, fertilize, renovate and dethatch turf areas, inspect, adjust and make repairs to all irrigation systems from the water meter out and electrical POC and out, skirting of trees and the removal of sucker growth, to provide weed control, disease control, rodent pest control, removal of trash and debris including Palm fronds and tree debris will be picked up.
Contract Duration: 2013 - Present
City of Riverside Public Works Division
1900 Main Street
Riverside, CA 92501
Phone: 951-351-6247
Project: Riverwalk Landscape Maintenance District sites. Parkways, Medians, and Park Landscape Maintenance.
Work Description: mow, edge, rake, trim, aerate, overseed, fertilize, renovate, and dethatch turf areas, inspect, adjust, and make repairs to all irrigation systems from the water meter out and electrical POC and out, skirting of trees and the removal of sucker growth, to provide weed control, disease control, rodent pest control, removal of trash and debris including Palm fronds and tree debris.
Contract Term: 2017 - Present
City of San Bernardino – Parks and Recreation
201 N E St Suite 301
San Bernardino, Ca 92418
Phone: (909)384-5086
Project: Annual Park Maintenance Full Service & Landscape Maintenance Services (North) Work Description: mowing, edging, blowing, aerate, overseed, litter removal fertilizes, detach turf, irrigation repairs, trash receptacles, and janitorial services.
Contract Term: $548,400.00 Completed as of 2018 (Serviced for 5 years) City of San Bernardino – Public Works
201 N E St Second Floor
San Bernardino, Ca 92401
Phone: (909)384-5140
Contact: Willie Brigham- Landscape Maintenance Inspector (951)538-3405 Project: Annual Landscape Maintenance (LMDS)
Work Description: mow, edging, blowing, irrigation system checks and repairs, tree trimming, shrubs/vines/ groundcover care, etc.
Contract Term: 2012 - Present
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Packet Pg. 1304 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for City of Menifee – Public Works
29714 Haun Road
Menifee,Ca 92586
Phone: (951)672-6777
Project: Citywide Landscape Maintenance and City Parks
Work Description: landscape maintenance services for Parks, Street Medians, Right-of-Ways, Retention Basins, and Park Restroom Janitorial Services
Contract Term: 2015 - 2019 Completed
County of Riverside
4080 Lemon Street 8th Floor
Riverside Ca. 92501
Phone: (951)955-6767
Project: Landscape Maintenance LMDS
Work Description: Landscape Maintenance to Parkways, Medians, Turf, Multi-Purpose Trails, Fence, and Irrigation System.
Contract Amount: 10 years - Present
City of Rialto
150 S Palm Ave.
Rialto, Ca92376
Phone: (909)820-2525
Project: LMD, Parkways, Median Islands, and Ground Maintenance Work Description: mow, weed control, edge, fertilize turf, blow hardscape, inspect and repair irrigation system, litter removal, drainage system, prune shrubs, vines, and groundcover.
Contract Term: Renewed Contract in 2018- Present
City of Wildomar:
23873 Clinton Keith Rd Suite 201
Wildomar, Ca 92595
Phone: (951)677-7751
Project Name: City Landscape Maintenance and Parks
Work Description: mow, edging, weed control, irrigation system inspections and repairs, groundcover care, shrubs, trees, litter removal, blow, trash liners, and mulch replenishment.
Contract Term: 2013 - Present
(v). Inland Empire Landscape, Inc. is a company based in San Bernardino and has an active contract under Public Works for the following areas: A, B, C, D, F, and K. In 2018 we completed a 5-year term under the Parks and Recreational Department for the Northside Parks including janitorial services successfully with no deductions for incompetent service. Inland Empire Landscape, Inc. is a great resource for City of San Bernardino because we are local and have experience working with City of San Bernardino and know what the City expects from the contractor. 33 21.e
Packet Pg. 1305 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for B) Project Specific Experience:
1. City of San Bernardino (See reference letter attached) a) Provide landscape maintenance and Janitorial services to the North Park Sites b) $ 1.5 Million (5-year term)
c) $31,675.25 Monthly
d) Work Description: mowing, edging, blowing, aerate, overseed, litter removal fertilizes, detach turf, irrigation repairs, trash receptacles, and janitorial services. e) Staffing: Supervisor, Irrigation Technician, Mowing Crew, Detail Crews, and Janitorial Crew.
f) 5 years
g) N/A
h) Jim Tickemyer: Director Park, Recreation and Community Services, (909)384-5233, [email protected]
2. City of Rialto (See reference letter attached)
a) Provide landscape maintenance and Janitorial services to City Parks, Facilities, LMD, Parkways, and Medians.
b) $3.7 Million (5-year term)
c) Beginning Monthly $45,000.00 Monthly and Ending Monthly $60,000.00 d) Work Description: mow, weed control, edge, fertilize turf, blow hardscape, inspect and repair irrigation system, litter removal, picnic tables, drainage system, prune shrubs, vines, groundcover, and restroom services.
e) Staffing: Supervisor, Irrigation Technician, Mowing Crew, Detail Crews, and Janitorial Crew.
f) 5 years
g) N/A
h) Sam Sung, City Landscape Maintenance Inspector, (909)772-2635, [email protected]
3. City of Menifee (See reference letter attached)
a) Provide landscape maintenance and janitorial services to City of Menifee Right-of-Way and City Parks.
b) $2.2 Million (4- year term)
c) $42,000.00 Monthly
d) Work Description: landscape maintenance services for Parks, Street Medians, Right-of-Ways, Retention Basins, and Park Restroom Janitorial Services. e) Staffing: Supervisor, Irrigation Technician, Mowing Crew, Detail Crews, and Janitorial Crew.
f) 4 years
g) N/A
h) Bryce Howell, Park/Landscape Maintenance Supervisor, (951)723-3752, [email protected]
34 21.e
Packet Pg. 1306 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for (ii)
a) Failure to enter into contract or professional service agreement once selected. N/A b) Withdrawal of a proposal as a result of an error. N/A c) Termination or failure to complete a contract. N/A
d) Debarment by any municipal, county, state, federal or local agency. N/A e) Involvement in litigation, arbitration, or mediation. N/A f) Falsification of information or submission of deceptive or fraudulent statements. N/A g) Willful disregard for applicable rules, laws, or regulations. N/A C) Technical Competence:
(i). Inland Empire Landscape Inc supplies all field staff with smart phones and iPads, to accomplish all necessary communication between supervisors, irrigation technicians, and crew leaders. Field staff can email all findings, concerns, repairs, and any other tasks that need to be reported to City staff. (ii). All field staff will be able to check all work task schedules on iPad and smart phones through our scheduling calendars. Each park with have its own schedule to preform the required tasks per City’s Exhibit A.
35 21.e
Packet Pg. 1307 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for - 33 -
REFERENCES
Respondent must include present and past performance information with a minimum of three (3) references of recent similar projects within the United States.
References cannot include City of San Bernardino Elected Officials, Department Directors, or Information Technology staff as reference. References can include other City agencies that are not partaking in this RFP. Please verify that all reference information is correct.
Reference 1
Company Name:
Address:
Contact Person:
Email Address:
Telephone Address:
Project name:
Dates Work Performed:
Summary of Scope of Services:
Project Cost:
Reference 2
Company Name:
Address:
Contact Person:
Email Address:
Telephone Address:
City of Riverside Parks, Recreation and Community Service Department, Community Services
6927 Magnolia Ave #2, Riverside, CA 92506
Stacy Bunchek
[email protected]
(951)782-1551
East and West Neighborhood Parks -RFP 1863
April 3, 2019 - Present
Landscape maintenance of various parks which inlcude: Turf mowing, edging, irrigation maintenance including irrigation controller programming, tennis, basketball court, hardscape maintenance, skirting and staking trees, shrubs, and groundcover weed controll, plamt disease and pests, litter removal restroom maintenance, gazebo, shelter, rotortilling sand areas, etc..... $818,689.04 Annually
City of San Jacinto Landscape and Irrigation Maintenance 595 S San Jacinto Ave, San Jacinto, CA 92583
Preston Sullens - Landscape Maintenance Inspector
[email protected]
(951)545-9684
36 21.e
Packet Pg. 1308 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for - 34 -
Project name:
Dates Work Performed:
Summary of Scope of Services:
Project Cost:
Reference 3
Company Name:
Address:
Contact Person:
Email Address:
Telephone Address:
Project name:
Dates Work Performed:
Summary of Scope of Services:
Project Cost:
Landscape and Irrigation Maintenance
$567,021.96 Annually
March 2019- Present
Landscape Maintenance medians, parkways, pakrs, basin slopes, sidewalks, gutters greenbelts,channels: Fertilize , prune, shape,trim trees, shrubs, vines and ground cover, control weeds, plant disease, mow, edge, and fertilize truf grass, blow hardscape clean, inspect, maintain and repair all irrigation system, litter removal etc...
City of Rialto
150 S. Palm Ave, Rialto, CA 92376
Sam Sungvornrajasabh
[email protected]
(909)772-2635
Landscape Maintenance LMDS and Park Facilities
2013 to 2018 Completed
Landscape Maintenance: LMDS 1,maintain 20 acres of turf, 17 acres of ground cover 3,700 trees, and 24 acres of hardscape. LMDS 2 .30 acres of turf, 13.5 acres of ground cover, 785 trees and 8.5 acres of hardscape. Parks control weeds, fertilize prune shape and trim trees, ground cover, mowing, edging, fertilize turf, inspect irrigation system, litter removal , etc....
$725,299.44 Anually
37 21.e
Packet Pg. 1309 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for 38 21.e
Packet Pg. 1310 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for 39 21.e
Packet Pg. 1311 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for 40 21.e
Packet Pg. 1312 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Proposed Method to Accomplish the Work/ Scope of Work
Inland Empire Landscape, Inc. will provide a program that covers all aspects of this RFP and additional tasks that will need to be completed on a daily schedule. The program will utilize a management schedule, each crew will be appointed specific job duties, equipment, and vehicles to fulfill all the attention the parks, greenways, and corridors need.
Field Staff Projected for this Contract:
1. Supervisor
2. 2 Irrigation Technicians
3. 2 Mowing Crews
4. 4 Detail Crews
5. 2 Weekend Service Crews
Vehicles List:
1. 1-Toyota Tacoma
2. 2- Ford F-150
3. 2- Ram 3500
4. 1- Ram 2500
5. 2- Ford F150
6. 1- Chevy Silverado 1500
7. 2-Ford F 150
8. 3- Trailers
Equipment List:
1. 1 -Jacobsen 12ft Mower
2. 3 – Exmark Mulching Mowers 72”
3. 1- Exmark Mulching Mower 48”
4. 1- Honda 21” Walk behind Mower
5. 2- Shrewsbury Wheel Corts Edger
6. 9-Echo Backpack Blowers
7. 8-Echo Weed Wacker
8. 3- Echo Power Trimmers
9. 1- Power Pressure Washer
10. Miscellaneous small equipment and hand tools
11. 1- Kioti Tractor with attachment (Aeration)
12. 1- Kioti Tractor with attachment for detaching and overseeding (* Inland Empire Landscape Inc, is compliant with the State of California Emission Zero Lawn Equipment Law)
41 21.e
Packet Pg. 1313 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Field Staff will be responsible for the following work tasks per Exhibit A:
Daily Routine Tasks:
• Litter removal on turf areas
• Litter removal from cans
• Sidewalk sweeping/ blowing
• Playground Inspections
• Irrigation inspections/ repairs
• Backflow inspections
• Mole hill flattening/ hole fill
• Lock/ gates inspection
• Doggie Bag Replacement (Wildwood, Hampshire, and Al Guhin Park service only applies to these parks).
Weekly Routine Tasks:
• Mowing
• Edging
• Weed abatement
• Power Washing bench/ picnic table
• Ballfield Fence Edging (Al Guhin, Anne Shirrels, Blair, Colony, Encanto, Guadalupe, Gutierrez, Lytle creek, Meadowbrook, Nicholson, Nunez, Palm Field, Perris Hills, Seccombe, Speicher, and Wildwood Parks this service only applies to these parks).
Every 2 Weeks:
• Landscape Bed Raking
• Pest Control
• Courts Power Washing (Bryce, and Delman park will not receive this service) Monthly Basis Schedule:
• Minor Tree Trimming
• Power Wash Monuments and Signs
Semi-Annually Schedule:
• Plant/bush/shrub Trimming
• Fertilization plants and bushes
• Aerification
Annually Schedule:
• Overseeding
As Needed Schedule:
• Plant Replacement
42 21.e
Packet Pg. 1314 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Evidence of Insurance
Please see attached evidence of insurance.
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Packet Pg. 1315 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for 48 21.e
Packet Pg. 1316 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Litigation
Inland Empire Landscape, Inc does not have any litigations, mediation, or arbitration with any service performance.
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Packet Pg. 1317 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Other Information
Distinguishing Points
The Following is how our Quality Control is going to be enforced at every job site:
Topics on the meetings will include work progress, conditions of the facility, quality of work, equipment maintenance, daily reporting of findings safety issues, vandalism, illegal activities, irrigation systems, hardscapes, extra work items, deficiencies and corrective actions.
Once a week or as needed a facility inspection will take place with a City Representative to discuss the condition of the facilities and to address any deficiencies and correct them the following day.
Safety meeting are held by supervisors on a weekly basis with their designated staff.
Raymond M. Cervantes: Landscape Maintenance Division Manager Will be available to meet or be informed on issues that might need to be addressed during work hours or emergency situations 24 hours a day 7 days a week via cellular phone, land line, and email.
Abel Cazares: Area Supervisor
Key Features
Dear City’s Selection Committee,
As a Company Manager and as an individual conscientious of the importance to protect the environment we train our personnel on the following;
Safety
1- Personal protection equipment
2- Public safety
3-Work safety
4- Chemical applications, calibrate, clean, and store chemicals Cleaning Agents, Fuels and fertilizers 5- Landscape maintenance practices
6- Water management
Safety meetings are held by Supervisors bi-weekly and once a month a month with the President 50 21.e
Packet Pg. 1318 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Certification of Proposal
“The undersigned herby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the request for Proposal (RFP), and to be bound by the terms and conditions of the RFP” 51 21.e
Packet Pg. 1319 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Appendices
Additional Services
• - Full Time Irrigation Technicians (Recycled Water Certified) Using CALSENSE, Hunter, and Rain Bird Irrigation accessories such as Radio Remote controllers. Our focus is on water conservation, Labor Savings and irrigation management.
• - Weed Abatement Services
• - Qualified Electrician; Lightning Inspection and Installation, Evaluations Included at no cost to City
• - Certified Playground Personnel
• - Pest Control Licensed Technicians
• - Cement and Masonry Work
• - Playground Repairs
• - Plumbing Repairs
• - Fencing Repairs
• - Stucco Work and Repairs
• - Wood Work and Repairs
• -Graffiti Abatement
Key Features
Dear City’s Selection Committee,
As a Company Manager and as an individual conscientious of the importance to protect the environment we train our personnel on the following;
Safety
1- Personal protection equipment
2- Public safety
3-Work safety
4- Chemical applications, calibrate, clean, and store chemicals Cleaning Agents, Fuels and fertilizers 5- Landscape maintenance practices
6- Water management
Safety meetings are held by Supervisors bi-weekly and once a month a month with the President. 52 21.e
Packet Pg. 1320 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Proposed Innovations
Inland Empire Landscape, Inc. has provided neighboring cities with innovative landscape designs to fit the needs and wants of the community, and simultaneously have the most water efficiency possible.
This is feasible by keeping our employees up to date with new technological advances in irrigation and landscape supply. Our landscape and irrigation suppliers provide us with the most efficient and up to date supply that makes it possible for us to satisfy the needs of our customers. The products our suppliers provide us with are more efficient drought tolerant plants as well as more water efficient irrigation materials. For example, the Calsense Central System provides a safer and more efficient irrigation system.
Our irrigation technicians are also certified to work with reclaimed water. Creating a drought tolerant landscape is critical for communities, which is why we optimize for both the community and environment to satisfy the needs of our customers.
We have also used lighting to be able to display the landscape after hours. Now communities can enjoy the view of the landscape both during the day and night. Lighting is a great way for communities to take full advantage of the landscape its city provides, which used to be limited to day hours.
Licensing and Qualifications
• License # 802299
• Federal Tax ID: 14-1957848
• C-27 Landscaping
• C-61 Specialty
• D-49 Specialty
• Pest Control Business License #37897
• QAL # 122218 Categories BC
• QAL # 128184 Categories ABCF
• Certified Reclaimed Water Technicians (City of Chino) • State of California Licensed Pest control Applicators and Operators • Qualified Electricians
• Insured and Bonded Rated (A)
• Adult CPR/AED
• E-Payables
• Department of Industrial Relations # 1000019419
30 Hour OSHA Outreach Construction Safety Training
Subcontractors:
There will be no subcontractors used under this contract. 53 21.e
Packet Pg. 1321 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Company Certification
Please see attached certifications.
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Packet Pg. 1322 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for 55 21.e
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Packet Pg. 1327 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood A1625046
CPR/AED: Adult, Child, Infant
+ Standard First Aid (BLS)
Joel Ibarra
07/02/2020 07/02/2022
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Packet Pg. 1328 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for 61 21.e
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Packet Pg. 1331 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for A1625047
CPR/AED: Adult, Child, Infant
+ Standard First Aid (BLS)
Miguel Ibarra
07/02/2020 07/02/2022
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Packet Pg. 1332 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for 65 21.e
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RFP# F-22-28b City of San Bernardino for Parks, Greenways and Recreation Corridors Landscape Maintenance
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Packet Pg. 1378 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
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Packet Pg. 1379 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 3 Table of contents
Executive Summary......................................................................................................................... 2 Identification of Respondent.......................................................................................................... 4 Staffing Resources........................................................................................................................... 5 Subcontractors................................................................................................................................ 6 Fiscal Stability.................................................................................................................................. 7 Experience and Technical Competence.......................................................................................... 8 Organization Memberships & Staff Certifications........................................................................ 11 Proposed Method to Accomplish the Work/Scope of Work........................................................ 12 Overseeding .................................................................................................................................. 13 Fee Proposal – Landscape Maintenance ...................................................................................... 19 Insurance....................................................................................................................................... 21 Litigation ....................................................................................................................................... 23 Other Information......................................................................................................................... 24 Certification of Proposal ............................................................................................................... 25 Appendices & Attachments.......................................................................................................... 26 “We blend Nature and Craftsmanship
to create ultimate outdoor settings and extremely
satisfied customers”
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Packet Pg. 1380 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 4 Identification of Respondent
Legal Name: Mariposa Landscapes, Inc.
Street/Mailing Address: 6232 Santos Diaz St., Irwindale, CA 91702 Telephone Number: (626) 960-0196
Fax Number: (626) 960-8477
Contact for this Proposal: Larry Rudd – Director of Estimating Email Address: [email protected]
President: Terry Noriega
California Corporation: C1469653
California Employer ID: 368-4753-1
Date Incorporated: October 2, 1989
Licenses & Certificates
Contractors State License: 592268 C27, A, C61/D49
Qualified Applicators License: 103864 ABCDEFH
Pest Control Adviser License: 74416 ABCDEG
Pest Control Business License: 30977
Irwindale Business License: 000538
Supplier Clearinghouse MBE: 94HS0050
City of Los Angeles MBE: 561730
City of Los Angeles LBE: 37858
LA County MBE: 89126
LA Co. Agricultural Pest Control 1000279
Certified Arborist: WE-1182A
Minority Business Enterprise
MBE Certification, File No. CCA-7150 for the City of Los Angeles, The Women and Minority Business Enterprise Clearing house has audited and verified our eligibility as a MBE pursuant to the California Public Utilities Commission General Order 156.
Financial Resources
Mariposa has been capable of meeting all financial obligations for over 40 years. A strong balance sheet supports $100 Million bonding capacity.
Green Waste Processing Capability
Mariposa Landscapes, Inc. has a recycling program for green waste and paper products. We implement this program at our local offices and at all job sites. Mariposa currently uses hybrid vehicles and electric equipment where required. Mariposa notifies all project managers of the green initiatives prior to the award of contract.
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Packet Pg. 1381 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 5 Staffing Resources
Luis Valenzuela – Landscape Maintenance Division Manager, Southern California • Over 25 years of experience in landscape and construction operations • Qualified Applicator License, Category B
• Certified Landscape Technician, Irrigation
• ISA Certified Arborist WE-11744A
• Certification – Effective Business Leadership & Development – PDC/GCC Roberto Perez – Area Manager
• Over 25 years of experience in landscape maintenance
• Graduate of the Pacific Southwest Maintenance Management School • MSAC Irrigation Design and Plant ID Certificate
• Leadership Academy Certificate, Cal Poly Pomona
• Calsense 3000 Certified
• Qualified Applicator License – In Process
• Cal State Fullerton Water Auditor – In Process
Andres Perez – Account Manager
• Over 25 years of experience in the landscape industry • Qualified Applicator License, Category B
• Certified Landscape Technician, Irrigation
• Certificate – Irrigation Design
• Certificate – Irrigation Troubleshooting
• CVAG Overseeding Certificate
Irrigation Technicians – Alonzo Medina, TBT
• Minimum 3-Years’ Experience in irrigation troubleshooting and repairs.
Spray Technician – Hilario Mendoza
• Minimum 2-Years’ Experience exterior pest control and Qualified Applicator License.
Crew Leader/Operator Mowing Crew – TBT
• Minimum 3-Years’ Experience in mowing operations.
Crew Leader Trash & Detail Crew – TBT
• Minimum 3-Years’ Experience in landscape maintenance operations.
Landscape Maintenance Crew Members – TBT
• Minimum 1 to 2 years’ experience in commercial landscape maintenance operations Command Structure
Area Manager reports to the Division Manager. The Account Manager reports to the Area Manager. The Account Manager is the single point of contact with the customer. Crew Leaders, Irrigation Technicians and Spray Technicians report to the Account Manager. The Account Manager for this project is tentatively assigned to Andres Perez.
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Packet Pg. 1382 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 6 Labor and Equipment Assignment Grid
Project Wide
Position Qty Description with equipment for each
Account Manager 1 Andres Perez (tentatively assigned), ½ ton pickup with emergency flashers.
Irrigation Technician 3 Alonzo Medina and TBT, assigned ¾ ton pickup with utility bed and pipe racks. Additional irrigator 6 months in the spring/summer.
Spray Technician 1 Hilario Mendoza, assigned 1-ton stakebed with skid mounted 200 gallon sprayer. Backpack sprayer, walk behind spreader, periodic tractor with spreader and other attachments.
Trash and Detail Operations
Crew Leader/Driver Lead 3 Small pickup with power washer Crew Member 2 Blowers, hedge trimmers with hand tools, other equipment for periodic operations.
Mowing Operations
Crew Leader 3 Truck & Trailer, 5900 180”, 72” & 60” mowers (multiples) Crew Member 9 48” & 21” mowers, weedeaters, blowers, edgers, hand tools TOTALS 22
Note: All assignments listed are tentative based on the time of award and will be mutually agreed upon by the customer and the contractor prior to the start of work. Assignments will be of comparable experience.
Company Equipment Assets
Subcontractors
No Subcontractors will be used on this project.
Equipment Type Quantity Description
Supervisor Truck 35 Toyota Tacoma
Irrigation Truck 25 Toyota Tacoma
Field Op Truck 68 ¾ Ton Ext/Crew Cab
Medium Dump Truck 11 Hino Customized 1Ton Crew cab w/dumping bed and tool racks Equipment Trailer 9 16’ Mighty Mover trailer with electric brakes Equipment Trailer 78 Custom Landscape Utility Trailer
Riding Mowers 69 Exmark and Toro 52",60" and 72"
Push Mower 39 21” Self Propelled or Push Behind Mower w/ bagger Walk behind Dethatchers 5 Dethatchers
Walk behind Aerator 6 Classen 30” Walk Behind Aerator
Backpack Sprayer 125 Solo 475 Backpack sprayer
Spray Tank 12 200 Gal. Custom Spray Tank
Weed eater 199 Shindaiwa T302X
Blower 196 Echo PB580H
Turf Edger 35 Power Train 308
Hedge Trimmer 243 Echo SHC-225-SC (20"), SHC-2620 (51") and HCS-2620 (59")
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Packet Pg. 1383 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 7 Fiscal Stability
The company financial statement is attached at the end of this proposal. It is confidential and not to be copied or distributed.
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Packet Pg. 1384 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 8 Experience and Technical Competence
Experience
Question: How will our experience, technical and professional skills will meet the goals and fulfill the general functions identified in the RFP. Answer: We have over 40 years’ experience in large scale public works landscape maintenance, with an office in Fontana, California which is less than 20 minutes from the center of the City of San Bernardino. With this location and the large number of employees working out of our Fontana office we have the capabilities to rapidly mobilize a large force to quickly address anything landscape related in the City of San Bernardino. Most of our equipment and trucks are new for a project of this size, but you can see from our “Company Equipment Assets” we have a large inventory of backup equipment.
Regarding the experience of our staff to be tentatively assigned to perform the services for this project, we have a depth of experience and qualifications that exceeds our competitors. Please look at the “Staffing Resources” we have included in this RFP. Most of the experience of our staff is from working on similar services to the City of San Bernardino contract covered in this request for proposal.
We have continuously been in the landscape maintenance business under single ownership since 1977. 45 years of experience performing public works maintenance like the work in this RFP. In addition to that we have won over 95 awards for project excellence in both maintenance and landscape installation since the late 1970’s.
References
Here are references for project with similar in size and scope to the City of San Bernardino. Please see attached form for the dates and duration of these contracts as well as the contact information. • City of Newport Beach Landscape Maintenance
o Irrigation maintenance, turf maintenance, groundcover maintenance, shrub, vine and tree maintenance, Hardscape maintenance, sand/wood chip area maintenance, sod installation, drinking fountain maintenance, specialty/sport athletic area maintenance. • City of Tustin General Fund Landscape Maintenance
o Turf maintenance, irrigation system maintenance, facility maintenance, rodent and pest control, hardscape maintenance and trash pickup.
• City of Industry Landscape Maintenance Services
o Supplemental Landscaping and Irrigation of slopes
• City of Arcadia Landscape Maintenance of Parks and Medians o Landscape maintenance of City Parks and medians, parkways, facilities, water facilities downtown parking districts and transit plaza.
• City of Monrovia Landscape Maintenance
o Landscape maintenance, turf mowing and edging, shrub pruning, fertilizer application weed control, rodent control, litter removal, cleaning of walkways and hardscapes Local Experience
Currently we service large contracts throughout Southern California and San Bernardino County in particular. We have successfully maintained parks in the City of Rancho Cucamonga for decades as a part of multiple contracts.
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Packet Pg. 1385 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 9 Project Specific Expertise
With our multiple offices in Southern California, we maintain thousands of acres of parks, median, parkway and right-of-way landscapes for numerous cities in San Bernardino, Riverside, Orange and Los Angeles Counties. No other company bidding on this RFP has more experience, under a single owner, maintaining landscapes just like the City of San Bernardino. We have experience in:
• Large scale (single sites over 50 acres) mowing and turf maintenance • Irrigation monitoring on a citywide basis with more than 100 controllers • Large backflow repair and installation (over 4”)
• Pump monitoring, troubleshooting and repair
• 7-day a week trash pickup and parks facilities cleaning with timelines • Logistic scheduling and completion of shrub and bed maintenance on single projects with more than 1,000 separate locations
• Citywide tree maintenance including 3-year program creation with online GIS inventory/asset tracking • Ballfield and Athletic field preparation and maintenance • Sports court maintenance
• Quality Control Programs that free up municipal inspectors Answers to 6.B.ii questions:
a. Failure to enter into a contract or professional services agreement once selected. No, we have never failed to enter into a contract or professional services agreement once selected. b. Withdrawal of a proposal as a result of an error. No, we have not withdrawn a request for proposal because of an error.
c. Termination or failure to complete a contract. No, we have never been terminated or failed to complete a contract.
d. Disbarment by any municipal, county, state, federal or local agency. No, we do not have a record of disbarment by any municipal, county, state, federal or local agency. e. None of the principals of the firm have been involved in litigation, arbitration, mediation, or conviction for violating a state or federal antitrust law by bid or proposal rigging, collusion, or restrictive competition between bidders or Respondents, or conviction of violating any other federal or state law related to bidding or professional services performance. Neither have they knowingly concealed any deficiency in the performance of a prior contract.
f. None of the principals of the firm have been involved in falsification of information or submission of deceptive or fraudulent statements in connection with a contract. g. The company has never exhibited a willful disregard for applicable rules, laws or regulations.
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Packet Pg. 1386 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 10 Technical Competence
Office Locations
Corporate Headquarters
6232 Santos Diaz Street
Irwindale, CA 91702
Phone 626 960-0196
Fax 626 960-8477
Irwindale
15529 Arrow Highway
Irwindale, CA 91706
Phone 626 960-0397
Fax 626 960-3809
Orange County
1107 E. Walnut St
Santa Ana, CA 92701
Phone 626 960-0196
Fax 626 960-8477
San Bernardino County
11093 Almond Avenue
Fontana, CA 92335
Phone 909 429-2546
Fax 909 429-2749
North L.A. Ventura
4790 E. Los Angeles Ave.
Somis, CA 93066
Phone (800) 794-9458
Fax 805-386-4140
Palm Springs
78355 Darby Rd
Bermuda Dunes, CA 92203
Phone 626 960-0196
Fax 626 960-8477
Arizona
7677 N. 67th Avenue
Glendale, AZ 85301
Phone 623 463-2200
Fax 623 463-2223
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Packet Pg. 1387 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 11 Organization Memberships & Staff Certifications
We are dedicated to having the best-trained workforce in the industry. As members of the California Landscape Contractors Association, we participate in the training programs offered by this industry organization. The CLCA sponsors a rigorous “hands-on” test administered under actual field conditions. With only a 20% first time pass rate, only the best workers are able to obtain the designation of CLT or Certified Landscape Technician. Many of the managers and supervisors in our company have the CLT designation. No other contractor of our size and diversity in Southern California has achieved this many certifications.
We are members of the following organizations:
• CACM (California Association of Community Managers)
• CAI Orange County (Community Association Institute)
• CAI Los Angeles (Community Associations Institute)
• CAI Greater Inland Empire (Community Association Institute) • CAI Coachella Valley (Community Association Institute) • ASA (American Subcontractors Association)
• BIA Southern California (Building Industry Association) • BIA Orange County (Building Industry Association)
• BOMA IE (Building Owners and Managers Association)
• CLCA (California Landscape Contractors Association)
• ISA (International Society of Arboriculture)
• CAPCA (California Association of Pest Control Advisors) Licensing and Certifications
• California Contractor License 592268 C27-Landscaping, Class A-Engineering • Certified Arborists on staff
• Certified Tree Workers on staff
• Tree Work – Line Clearance Certified
• Tree Work – Line Clearance Certified Instructor
• Certified Playground Equipment Inspectors
• Certified Water Auditor
• Certified Backflow Inspectors
• Licensed Pest Control Company/Pest Control Advisor
• Certified Pest Control Applicators on staff
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Packet Pg. 1388 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 12 Proposed Method to Accomplish the Work/Scope of Work
Dispatch and General Approach
Our workers will be dispatched from our Fontana office located at 11093 Almond Avenue, Fontana, CA 92335. The daily trash and cleaning will be performed 7-days a week. Mowing will be Monday through Friday throughout the growing season. The specific day each location is visited and tasks to be performed can be based on a mutually agreed upon schedule with the City Representative based on the needs and requirements of the City.
Daily Cleaning, trash & Inspections – Project Wide
This work will be performed with 3 separate crews with a minimum of 5 workers (3 crew leaders and 1 crew member.) These crews will be supplemented with up to 3 more laborers as needed during periods of heavier use of the parks. These crews are tasked with performing work prior to the timelines indicated in the specifications. These crews are in 3 separate stake bed trucks performing these primary duties:
• Trash pickup
• Trash can liner replacement
• Doggie station liner replacement & dumping
• Hardscape and BBQ cleaning
• Ramada, bench, and sign power washing
• Visual backflow inspections (immediately alerting
After these crews are finished with timeline dependent responsibilities, they are working in bed maintenance and weed control.
Irrigation Monitoring & Repair – Project Wide
There are two full time irrigation crews in this project that vary in size from 2 to 6 workers as necessary to perform all irrigation inspections as well as necessary repairs. They will be dispatched in 2 to 4 trucks based on the workload and to stay on schedule. Trucks are equipped with toolboxes and pipe racks as well as a standard issue of commonly used parts. The irrigation technicians will also have universal remotes to facilitate and speed up inspections.
Spraying and Pest Control – Project Wide
We have a spray technician full time during periods of the year where weed control and pre-emergent is applies.
IPM practices will be the favored method of control. Periodically this technician will be called out for specific pests like rodent control. The Pest Control Technician operates with a 1-ton flatbed truck with a skid mounted 200gal spray rig.
Mowing Operations
The regular mowing, edging and cleanup of all the turf areas will be accomplished with 3 crews consisting of 12 workers (3 crew leader/operators and 9 laborers/operators.) These crews will be 3 separate stake bed trucks with trailers carrying:
72” mowers, 60” mowers, 36” mowers, 21” mowers, Stick Edgers, String Trimmers & Backpack Blowers All of the turf areas will be mowed within a one-week cycle.
Full time Locations
There are two locations that will have full time workers:
Pioneer Cemetery1 – 3 Workers & Perris Hill Park – 2 Workers 1 We have current experience in maintaining a cemetery in Santa Monica. The Santa Monica site is larger and has more headstones and requires full time workers. These types of facilities have unique requirements like trimming around headstones and removing flowers on a regular basis.
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Packet Pg. 1389 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 13 Overseeding
For the overseeding included in this proposal, our intent is to mow the existing turf down to ½” over successive mows, then flail mow down to ¼”. Debris will be picked up with a turf vac or some other suitable method.
PTO Flail Mower Attachment PTO Slit Seeder Attachment
Irrigation components will be located and flagged prior to flail mowing operations to avoid damage.
After the flail mowing operations and the excess grass is cleaned up, we will plant the seed. The seed type we estimated for this work is Fast Track Perennial Rye (or equal) planted at the rate of 11 lbs per 1,000 square feet.
Seeding operations will be performed by a PTO driven Slit Seeder attachment mounted on a tractor with turf tires.
Seed cover is not required with this equipment on overseeded turf. Clean up includes removing the flags on the irrigation components and checking the systems for proper operation.
Other Overseeding methods
We also offer alternate methods for overseeding that may work better depending on the conditions, time of year and desired results. Sometimes planting stolons of specific hybrid varieties of Bermuda grass may be the best approach. Planting the stolons with a special hydroseeder is the quickest method. This works well on sports field turf. Combining top dressing with broadcast seed on bare soil could also be an option in some of the parks.
Hydroseed application Topdresser for seed cover
We can price these alternate methods for the City on a case by case basis.
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Packet Pg. 1390 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 14 Extra Work Pricing Process
At times, work above and beyond the contract scope becomes necessary. Our process to take care of this is:
• Straight Forward – Simple pricing and approval process ahead of time • Transparent – The Customer sees what was purchased by us • Honest – The hours and material estimated are what is used, nothing exceeds the approved estimate • With No Surprises – Billing either matches or is less than what was quoted on the proposal When a customer desires additional work or an emergency arises, there must be some mechanism to quickly communicate and agree upon the cost. Many times, situations arise where it is difficult to come up with a cost ahead of time. We solve that issue with the following 4 step process:
1. Work is identified and a “Not-to-exceed” proposal is created
2. Customer receives the proposal and approves the work
3. Work proceeds, labor is tracked, and receipts are copied
4. Billing NEVER exceeds the original proposal. It is either equal to or less than the original proposal If an issue is uncovered that changes the
scope of the original estimate, the
proposal is revised and resubmitted for
approval (typically with attached
pictures and a clear explanation). Work
will not proceed until there is client
approval of the change.
Key…
The billing for any extra work does not
exceed what you originally approved.
The sample proposal to the left would
be something irrigation related where
multiple valves would need to be
replaced because of an auto accident.
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Packet Pg. 1391 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 15 Quality Control Program
We perform internal quality control on our work to free up our contract monitor or client representative (be it a Public Works Inspector or Property Manager) so that he or she will have a reduced work load. This creates a positive environment for everyone involved and enhances our client relationships. Our main philosophy behind quality control is summed up in one statement “Plan your work and work your plan.” Therefore, the work is to be planned and monitored in the following ways:
Annual Work Schedule
Here is a sample schedule. A final schedule will be provided upon start of work.
Within 30 days of award of the contract we will submit an annual work schedule that will organize all the assigned areas into sectioned areas. The sectioned areas will be per the approval of the client representative. The schedule will designate the areas included with the service level and general tasks completed for that month. Any revisions to this schedule will be submitted to the client representative for approval. A review of this schedule will be made at monthly meetings to evaluate success.
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Litter Control, All Areas, Liner Replacement Per Visit Mowing 52 X year Edging & Detaling 52 X year
Blowing 52 X year
Sweeping 52 X year
Broadleaf Control 2 X year
Pre-emergent application 3 X year
Fertilizations 3 X year
Aeration 2 X year
Pest Monitoring Monthly
Irrigation System Inspections Weekly
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Hedge Trimming 8 X year
Ground-Covers Trimming 8 X year
Ground-Covers Edging 8 X year
Shrub Pruning 8 X year
Deadheading & Cleaning As Needed Weed Control Monthly
Fertilizations 2 X year
Pre-emergent application 3 X year Mulching Refreashing Monthly Annual Color 4 X year
Premium Color 1 X year
Removal of Dead Plants As Needed
Trees & Shrubs Safety Clearance Monthly
Irrigation System Inspections Weekly
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Safety Inspection and Reporting Weekly
Blowing Weekly Weed Control As Needed
OCTOBER NOVEMBER DECEMBER Week Week Week Week Week WeekJULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Week Week Week Week Week WeekJULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Week Week Week Week Week WeekJUNE JULY AUGUST SEPTEMBER MAY # of
Frequencies
JANUARY FEBRUARY Week
Week
Week Week Week Week Week Week
JUNE
Week
Hardscapes Week
MARCH APRIL JUNE
Turf Areas
Shrubs & G.C Areas
MARCH APRIL MAY
JANUARY FEBRUARY MARCH APRIL MAY
JANUARY FEBRUARY
Week Week Week Week
# of
Frequencies
Week Week Week Week
# of
Frequencies
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Packet Pg. 1392 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 16 Monthly Work Plans
The Mariposa Account Manager will submit Monthly Work Plans describing maintenance operations of all areas contained within this contract and when the work, including trimming, pruning and applications of chemicals/fertilizers will be accomplished. Other work will include the removing and/or replacing of landscape materials within the scope of this Contract. The work may include landscape renovations of right-of-ways, medians, retention areas and/or common turf areas. The Account Manager will develop the Monthly Work Plans and submit them to the client representative by the 25th of the previous month prior to the regular monthly meeting. The Monthly Work Plan will correlate with the Annual Work Schedule in a more detailed form. After the plan is approved at the regular monthly meeting the Monthly Schedule Evaluation Form will be completed with the client representative to evaluate the performance of the current month. The Mariposa Supervisor is responsible for creating and submitting these reports.
Irrigation Reports
The Irrigation Technician will create the Irrigation Reports at the specified frequencies and the Mariposa Account Manager will insure their accurate and timely completion. These reports will include scheduled formal inspections, all service requests, authorized emergency work and repair of damage. The Irrigation Technician will be responsible for conducting a formal inspection and related repairs of the irrigation system as scheduled. Results of the inspection shall be recorded on the Irrigation Inspection Report and checked for accuracy and then delivered to the client representative. The frequency of these reports will vary depending on the work scope.
Account Manager/Client Meeting Work Quality Evaluations A critical aspect of the work is communication. Timely and accurate schedules address a lot of this; however, there is another important aspect that is sometimes overlooked: interpretations of quality. What is beautiful to some is not to others, this is why specifications are written. However, there is always some level of interpretation that can vary from person to person. The goal is to have the Mariposa Account Manager and the client representative both interpreting the expectations of the specifications in the same way. The way we accomplish this is through a graded evaluation of every aspect of the landscape on a site by the Mariposa Supervisor and the client representative. This evaluation is performed prior to the regular client representative meeting by the Mariposa Supervisor. When the regular meeting takes place, this same form is given to the client representative to evaluate the exact same items as the Mariposa Account Manager previously graded. Any differences in evaluation that the client representative has of the same work item or area that were graded by the Mariposa Supervisor are addressed immediately and clarified.
The frequency of these evaluations and number of work items evaluated can vary based on the work scope. Please see the sample form provided.
Action Item Lists
Even with jobs that go perfectly there are always items that come up during walk-through inspections. These items may have nothing to do with work quality but may be requests for improvement, additional work or notations of concern, etc. One of the key aspects of an action item list is a target completion date. This is included for every item on our form. The Mariposa Account Manager is committed to completion of a requested activity at an agreed upon date. This is in writing; it’s quick and easy to fill out. The client representative will have confidence that we will keep our promises because they are documented. Our goal is “Promises made are promises kept.” Please see the sample form provided.
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Packet Pg. 1393 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 17 Work Quality Evaluation Form
Mariposa Landscapes, Inc.
SITE INSPECTION EVALUATION FORM
Inspection Date: Job:
Job Number:
Client Representative:
ML CR ML CR
1. TURF 6. HARDSCAPE AREAS
A Color of turf acceptable A Free of trash/debris
B Turf texture, no thin/bare areas B Free of weeds in cracks C Free of trash/debris C Standing water
D Irrigation leaks visible D Safety issues reported
E Over or under watering 7. IRRIGATION
F Dry spots A Controllers working
2. GROUND COVER/SHRUB AREAS B Controllers programmed properly A Free of trash/debris C Schedules submitted/updated
B Free of weeds D Valves working properly
C Mulch evenly distributed E Valves leaking
D Irrigation leaks visible F Backflow(s) on
E Groundcover trimming G Backflow(s) Leaking
3. TREES/SHRUBS H Meter readings (if in scope) up-to-date A Health/vigor I Water usage analysis up-to-date
B Trimmed per scheduled cycle 8. L.V. LIGHTING (if applies) C Pruned correctly for species A System has power
D Walkway shrub clearance B Timer/photocell working
E Walkway tree clearance C Bulbs working
F Disease & insects controlled D Fixtures clean
G Irrigation leaks visible E Fixtures broken
H Over or under watering F Fixtures aimed properly
I Trees staked properly 9. WATER FEATURES (if applies)
4. ANNUAL COLOR/POTS A Power/working properly
A Annual flowers healthy B Leaks
B Bed/Pots free of trash/debris C Cleaned of debris at inlets C No missing annual color plants 10. OTHER (if applies) D Disease & insects controlled A Dog mess cleaned up
E Irrigation leaks visible B Dog stations replenished
F Over or under watering C Trash cans dumped & new liners
5. D.G. PATHS & OPEN AREAS D Play equipment clean
A Free of trash/debris E Ramadas/picnic tables/BBQs clean B Weeds managed/controlled F Response time on call-outs C Erosion areas repaired G General safety issues reported ML CR
OVERALL RATING: Per the above individual ratings, pleas provide an overall rating from 1 to 10 Mariposa Account Manager Signature/Date (ML) Client Representative Signature/Date (CL) Please give a rating of 1-10 on the following items (1 = unacceptable and 10 being perfect) Only enter ratings for items that are applicable to this project (blank = Not Applicable at this time) Mariposa Account Manager
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Packet Pg. 1394 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 18 Action Items Form
Mariposa Landscapes, Inc.
ACCOUNT MANAGER INSPECTION ACTION ITEMS
Job:
Today's Date: Job Number:
Resolution
Date
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
Mariposa Account Manager Signature/Date Client Representative Signature/Date
ACTION ITEMS
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Packet Pg. 1395 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values
– Safety • Teamwork • Quality • Integrity Page 21
Insurance
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Packet Pg. 1396 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values
– Safety • Teamwork • Quality • Integrity Page 22
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Packet Pg. 1397 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 23 Litigation
Mariposa Landscapes, Inc., Pending and Settled Litigation for 5-years
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Packet Pg. 1398 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 24 Other Information
We have a well-staffed Human Resources department at our corporate headquarters that engages in college outreach & internship programs, advertises on radio and the internet as well as offers bonuses to employees to help to recruit. With an employee count over 600, we have had a successful history of recruiting the necessary employees needed to complete our projects.
Mariposa has a dedicated Business Developer that actively participates in local community, charitable, and civic organization events. Most recently, in 2021, we have volunteered our service and donations to the following:
September 18- Huntington State Beach Clean-up Day in alliance with Surfrider Foundation.
October 1- Pediatric Cancer Research Foundation (PCRF) donor/sponsor in partnership with Powerstone Property Management.
October 7- OC Taxpayers Association Awards Dinner guest as a committee member with BOMA-OC Political Action Committee (PAC)
October 11- American Red Cross Blood Drive participant in partnership with Community Association Institute (CAI) Outreach Committee
October 20- Habitat for Humanity Supported live build in Stanton, CA in partnership with Community Association Institute (CAI) Outreach Committee
October 31- Community outreach sponsor & participant at SAMLARC Halloween Family Festival for 2,000 families November 1- Give Thanks SmArt with Art Thanksgiving Food Drive donator in partnership with Families Forward to collect food for local Thanksgiving meals.
November 4- Community Outreach Committee Food Drive donator to support Youth Services with local Thanksgiving meals.
November 19- Merrimac Way Bicycle Facility Improvement Project Ribbon Cutting Ceremony attendance.
November 25- Irvine/ OC Turkey Trot 5K Trot Race Participant to support community outreach and to promote health and well-being to the community.
December 1- Operation Gratitude Letter drive volunteer and letter writer for Active-Duty Military members December 3- Sparks of Love Toy Drive Toy donations to local law enforcement agencies December 6- Operation Christmas Child OC Volunteer group to fill donations with toys & personal items for children oversees
December 9- Olive Crest Toy Drive volunteer to collect toy donations in participation with Community Association Institute (CAI) Community Outreach Committee
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Packet Pg. 1399 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
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Packet Pg. 1400 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 26 Appendices & Attachments
Please see attached:
Proposers Green Initiative and Environmental Sensitivity Integrated Pest Management
Required Forms
Exhibit A – Scope of Services for Parks, Greenways and Recreation Corridors Exhibit B – Compensation Schedule *Submitted via Planetbids as separate attachment under “Cost Form” Exhibit B – Scalping and Overseeding *Submitted via Planetbids as separate attachment under “Cost Form” Exhibit C – Staffing Plan
References
Financial Statement *Information is confidential and should be treated as such.
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Packet Pg. 1401 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 27 Proposer’s Green Initiative and Environmental Sensitivity Mariposa Landscapes, Inc. uses every effort to implement “green” environment and energy conservation measures.
Our company has a recycling program for green waste and paper products. We implement this program at our local offices and at all job sites.
Mariposa currently uses hybrid vehicles and is researching and looking forward to obtaining hybrid equipment to be used on our contracts. We strive to be as environmentally conscientious as possible and are expanding our operations to achieve this goal.
Mariposa works with all clients to assure optimum water usage where possible. Mariposa notifies all Project Managers of the green initiatives prior to the award of the contract.
In addition to the Green Initiative, we are also committed to leading the industry in minimizing the impact of its activities on the environment.
The key points of its strategy to achieve this are:
• Minimize waste by evaluating operations and ensuring they are as efficient as possible. • Minimize toxic emissions through the selection and use of its fleet and equipment. • Actively promote recycling both internally and amongst its customers and suppliers. • Meet or exceed all the environmental legislation that relates to the Company. • Adhere to all local codes and ordinances regarding water conservation.
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Packet Pg. 1402 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 28 Integrated Pest Management
Integrated pest management (IPM) is an ecosystem-based strategy that focuses on long-term prevention of pests or their damage through a combination of techniques such as biological control, habitat manipulation, modification of cultural practices, and use of resistant varieties. Pesticides are used only after monitoring indicates they are needed according to established guidelines, and treatments are made with the goal of removing only the target organism.
Pest control materials are selected and applied in a manner that minimizes risks to human health, beneficial and non-target organisms, and the environment.
Biological control
Biological control is the use of natural enemies—predators, parasites, pathogens, and competitors—to control pests and their damage. Though Mariposa does not introduce any beneficial organisms into the environment, we do identify and encourage their presence.
Cultural controls
Cultural controls are practices that reduce pest establishment, reproduction, dispersal, and survival. For example, changing irrigation practices can reduce pest problems, since too much water can increase root disease and weeds.
Mechanical and physical controls
Mechanical and physical controls kill a pest directly or make the environment unsuitable for it. Traps for rodents are examples of mechanical control. Physical controls include mulches for weed management, steam sterilization of the soil for disease management, or barriers such as screens to keep birds or insects out.
Chemical control
Chemical control is the use of pesticides. Mariposa Landscapes uses pesticides only when needed and in combination with other approaches for more effective, long-term control. Also, pesticides are selected and applied in a way that minimizes their possible harm to people and the environment. With IPM we use the most selective pesticide that will do the job and be the safest for other organisms and for air, soil, and water quality.
21.g
Packet Pg. 1403 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1404 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1405 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1406 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1407 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1408 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1409 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1410 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1411 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1412 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1413 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1414 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1415 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1416 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape
21.g
Packet Pg. 1417 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Al Guhin Park (Ward 5)
28.0 Acres
Turf, trees, plant beds, shrubs, baseball fields, picnic benches, courts, playground, picnic canopy
Location: 3664 Little League Drive
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1418 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Anne Shirrells Park (Ward 6)
12.0 Acres
Turf, trees, plant beds, shrubs, baseball field, courts, picnic benches, splash pad Location: 1367 North California Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1419 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Blair Park (Ward 5)
34.0 Acres
Turf, trees, plant beds, skate park, courts, playgrounds, baseball fields, horse shoe pits, tennis courts Location: 3664 Little League Drive
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1420 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Bobby Vega Park (Ward 1)
3.62 Acres
Turf, trees, plant beds, shrubs, picnic benches, playground, tennis courts Location: 800-862 North Garner Avenue
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1421 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Bryce Haynes Park (Ward 1)
2 Acres
Turf, trees, planters, benches/hardscape
Location: 500 W. 9
th St., San Bernardino, CA
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1422 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Campo Santo Cemetery Memorial Park (Ward 7)
5.5 Acres
Turf and trees
Location: 2651 North “D” Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1423 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Colony Park & Field (Ward 3)
6.4 Acres
Turf, trees, baseball field, benches, bathrooms
Location: 153 East Harwick Drive and Weir Road
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1424 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Delmann Heights Community Ctr/Park/Pool (Ward 6)
19.7 Acres
Turf, trees, plant beds, shrubs, baseball fields, playground Location: 2969 North Flores Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1425 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Encanto Park & Field (Ward 6)
8.9 Acres
Turf, trees, shrubs, baseball fields, courts, playground, picnic shelter Location: 1180 West 9th Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1426 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) 5 TH Street Senior Center (Ward 1)
.5 Acres
Turf, trees, plant beds, shrubs,, courts
Location: 600 West 5th Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1427 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Feldheym Library (Ward 1)
5.0 Acres
Turf, trees, plant beds, shrubs, parking lot
Location: 565 North “F” Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1428 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Freddie Spellacy Park (Ward 5)
1.5 Acres
Turf, trees, benches, playground areas, gazebo, restrooms Location: Ash and Northpark Boulevard
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1429 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Guadalupe Field / Sal Saavedra Park (Ward 1)
2.25 Acres
Turf, trees, baseball field, Restrooms
Location: 780 Roberds
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1430 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Gutierrez Field (Ward 6)
1.98 Acres
Turf, trees, baseball field, benches
Location: 1389 North Mount Vernon Avenue
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1431 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Hampshire Greenway/Dog Park (Ward 4)
3 Acres
Minor trees, shrubs/plants; informal dog park; Frontage on Harrison and 40th included as noted below.
Location: 40th and Harrison Canyon Road
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1432 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Harrison Canyon Park (Ward 4)
6.0 Acres
Turf, trees, playground equipment
Location: 39th Street & Golden
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1433 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Horine Park (Ward 7)
5.67 Acres
Turf, trees, benches, restrooms
Location: 3145 Leroy Street and 3150 Waterman Avenue
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1434 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Hudson Park (Ward 5)
10.1 Acres
Turf, trees, playground equipment, picnic benches
Location: 4365 Park Drive
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1435 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Jack Reilly Park (Ward 5)
.25 Acres
Turf, trees, shrubs, picnic benches, playground equipment Location: Norma Lane & Stephanie Avenue
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1436 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) La Plaza Park (Ward 1)
2.04 Acres
Turf, trees, shrubs, picnic benches , gazebo, playground equipment
Location: 685 North Mount Vernon Avenue
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1437 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Littlefield Shultis Memorial Park (Ward 5)
15.0 Acres
Turf, trees, plant beds, shrubs, picnic benches, playground equipment, exercise equipment, picnic canopy
Location: 2525 West Kendall Way
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1438 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Lytle Creek Community Center Park (Ward 3)
17.9 Acres
Turf, trees, shrubs, courts, parking lot, restrooms
Location: 380 South “K” Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1439 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Meadowbrook Fields (Ward 1)
4.96 Acres
Turf, trees, baseball field, racquetball court, basketball court, playground equipment Location: 179 East Rialto Avenue
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1440 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Meadowbrook Park (Ward 1)
14.12 Acres
Turf, trees, picnic benches, playground equipment
Location: 250 North Sierra Way
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1441 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Newberry Park (Ward 4)
1.53 Acres
Turf, trees, benches, picnic benches, playground equipment Location: 688 West Hill Drive
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1442 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Nicholson Park - (Community Center – Closed) (Ward 1)
9.52 Acres
Turf, trees, baseball fields, benches
Location: 2750 2nd Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1443 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Norton Gym (Ward 1)
3.72 Acres
Trees, shrubs, buildings
Location: 1554 Art Townsend Drive
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1444 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Nunez Park/Pool (Ward 1)
22.04 Acres
Turf, trees, shrubs, baseball fields, picnic benches, courts Location: 1717 West 5th Street
21.h
Packet Pg. 1445 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Palm Field (Ward 1)
22.3 Acres
Turf, trees, baseball field, benches
Location: 888 East 6th Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1446 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Perris Hill Park (Ward 2)
64.4 Acres
Turf, trees, baseball fields, picnic benches, playground areas, horseshoe pits, tennis courts Location: 607-1135 East Highland Avenue
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1447 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Pioneer Cemetery (Ward 1)
26.0 Acres
Turf, trees, plant beds, shrubs, grave sites
Location: 211 East 9th Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1448 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Ronald Reagan Park (Ward 5)
4.0 Acres
Turf and trees
Location: 6300-7098 Chestnut Avenue
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1449 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Seccombe Lake Park (Ward 1)
44.0 Acres
Turf, trees, picnic benches, lake, playground equipment, gazebo Location: 160 East 5th Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1450 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Speicher Park (Patton South) (Ward 7)
28.0 Acres
Turf, trees, parking lot
Location: 1535 North Arden Avenue
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1451 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Sterling Beautification Greenway (Ward 7)
.8 Acres
Turf and trees
Location: East Lynwood & North Sterling
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1452 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Tom Gould Park (Ward 4)
.508 Acres
Turf, trees, picnic benches, playground equipment
Location: 240 West 40th Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1453 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Tom Minor Park (Ward 5)
5.0 Acres
Turf, trees, picnic benches, splash pad, picnic shelter Location: Irvington Avenue & Palm Avenue (Mount Carmela Way)
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1454 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Wildwood Park/Dog Park (Ward 4)
24.2 Acres
Turf, trees, baseball fields, playground, splash pads, picnic canopies Location: 536 East 40th Street
Attachment 1
Locations and Area of Maintenance at Parks
21.h
Packet Pg. 1455 Attachment: Attachment 8 - Location Maps (8981 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards))
Consent Calendar
City of San Bernardino
Request for Council Action
Date: June 1, 2022
To: Honorable Mayor and City Council Members
From: Robert D. Field, City Manager
By: Alex Qishta, Deputy Director of Public Works/ City Engineer Subject: Resolution Adopting List of Projects and SB1 2022/2023 Road Maintenance Program (Wards 1,6,7)
Recommendation
Adopt Resolution No. 2022-110 of the Mayor and City Council of the City of San Bernardino, California:
1. Approving the Road Maintenance and Rehabilitation proposed project list for submittal to the California Transportation Commission; and
2. Adopting a list of projects for Fiscal Year 2022/23 to be funded by Senate Bill 1:
Road Repair and Accountability Act of 2017.
Background
On April 28, 2017, the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation, and critical safety needs on both State and local roads, SB 1 increases per-gallon fuel excise taxes, diesel fuel sales taxes and vehicle registration fees, and provides for inflationary adjustments to tax rates in future years.
Beginning November 1, 2018, the State Controller (Controller) began depositing this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new RMRA funding is annually apportioned to eligible cities and counties pursuant to Streets and Highways Code (SHC) Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.
Annually, on July 1st, the City of San Bernardino, along with all other eligible California agencies, submits a work plan to the California Transportation Commission (CTC) committing the following fiscal years RMRA funding to a specific pavement preservation project in the coming year or in a future year if the City so desires. The submission of the work plan maintains the City's eligibility to garner RMRA funding during the forthcoming fiscal year. Without this commitment of RMRA funds the City loses its eligibility to collect RMRA funding through the State Controller's Office (SCO). 22 Packet Pg. 1456
8985
Discussion
The City recently completed a city-wide pavement condition assessment study. The results of that assessment were incorporated into, and evaluated through, a Pavement Management System software database. The evaluation methodology considered a number of criteria including the condition of street segments, the recommended repair approach to address each segment, and the repair cost requirement for the recommended method of repair.
The City expects to receive an allocation of $4,930,280 in FY 2022/23 that can be used for road maintenance and rehabilitation, safety projects, complete street components, or traffic control devices. After a comprehensive review of the assessment results, staff identified street segments to be included on the upcoming fiscal year SB1/RMRA projects. Staff’s basis for the recommendation was to ensure SB1 revenues are being used on the highest-priority and most cost-effective projects that also meet the community’s priorities for transportation investment. Based on staff evaluation of Pavement Management System data, the following street segments are recommended for the 2022/2023 SB1 funding:
Ward Street Project Description Limits Estimate
d Useful
Life
(years)
Project
Timeline
6 13th Street 3”-5” mill and AC overlay,
roadway widening for
bicycle lanes, installation
of curb and gutter,
parkway strip, sidewalk,
ADA-compliant curb
ramps, drainage
improvements, striping
and signage
improvements
Montgomery
Street to N.
K Street
20-30 October
2022-
April 2023
6 17th Street 3”-5” mill and AC overlay,
roadway widening for
bicycle lanes, installation
of curb and gutter,
parkway strip, sidewalk,
ADA-compliant curb
ramps, drainage
improvements, striping
and signage
improvements
Western
Avenue to
Medical
Center Drive
20-30 October
2022-
April 2023
7 31st street 3”-5” mill and AC overlay,
roadway widening for
bicycle lanes, installation
F Street to G
Street
20-30 October
2022-
April 2023
22 Packet Pg. 1457
8985
of curb and gutter,
parkway strip, sidewalk,
ADA-compliant curb
ramps, drainage
improvements, striping
and signage
improvements
6 Herrington
Avenue
3”-5” mill and AC overlay,
roadway widening for
bicycle lanes, installation
of curb and gutter,
parkway strip, sidewalk,
ADA-compliant curb
ramps, drainage
improvements, striping
and signage
improvements
Baseline
Street and
11th Street
20-30 October
2022-
April 2023
1 Mayfield
Avenue
3”-5” mill and AC overlay,
roadway widening for
bicycle lanes, installation
of curb and gutter,
parkway strip, sidewalk,
ADA-compliant curb
ramps, drainage
improvements, striping
and signage
improvements
8 th Street
and 9th
Street
20-30 October
2022-
April 2023
1 J Street 3”-5” mill and AC overlay,
roadway widening for
bicycle lanes, installation
of curb and gutter,
parkway strip, sidewalk,
ADA-compliant curb
ramps, drainage
improvements, striping
and signage
improvements
2 nd Street
and 3RD
Street
20-30 October
2022-
April 2023
2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No. 1d. Create a framework for spending decisions and 1f. Create an asset management plan. Approval of the proposed project list will allow staff to move forward in addressing deferred street maintenance needs identified in the pavement management plan, and secure project funding resources available through SB1/RMRA.
22 Packet Pg. 1458
8985
Fiscal Impact
No additional general fund impact. The City anticipates receiving an estimated $4,284,841 in SB1 funds in FY 2022/23, which will be used to support the repair, rehabilitation, and improvements of the City street segments identified on the SB1 FY 2022/23 project list.
Conclusion
Adopt Resolution No. 2022-110 of the Mayor and City Council of the City of San Bernardino, California:
1. Approving the Road Maintenance and Rehabilitation proposed project list for submittal to the California Transportation Commission; and
2. Adopting a list of projects for Fiscal Year 2022/23 to be funded by Senate Bill 1:
Road Repair and Accountability Act of 2017.
Attachments
Attachment 1 Resolution No. 2022-110
Attachment 2 Local Streets and Roads Project Revenue - FY 22/23 Attachment 3 Location Maps
Ward: 1,6,7
Synopsis of Previous Council Actions: None
22 Packet Pg. 1459
Resolution No. 2022-110
Resolution 2022-110
RESOLUTION NO. 2022-110
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
APPROVING THE ROAD MAINTENANCE AND
REHABILITATION PROPOSED PROJECT LIST FOR
SUBMITTAL TO THE CALIFORNIA TRANSPORTATION
COMMISSION; AND ADOPTING A LIST OF PROJECTS
FOR FISCAL YEAR 2022/23 TO BE FUNDED BY SENATE
BILL 1: ROAD REPAIR AND ACCOUNTABILITY ACT OF
2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1 by resolution, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $4,930,280 in RMRA funding in Fiscal Year 22/23 from SB 1; and
WHEREAS, this is the fourth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increased access and mobility options for the traveling public that would not have otherwise been possible without SB 1 ; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities (the project list); and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate over 800 miles of road and add active transportation infrastructure throughout the City this year and hundreds of similar projects into the future; and
22.a
Packet Pg. 1460 Attachment: Attachment 1-Resolution No. 2022-110 [Revision 1] (8985 : Resolution Adopting List of Projects and SB1 2022/2023 Road Resolution No. 2022-110
Resolution 2022-110
WHEREAS, the 2019 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “at-risk” condition and this revenue will help us increase the overall quality of our road system; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety and complete streets infrastructure and use of cutting-edge technology, materials, and practices, will have significant positive co-benefits statewide.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.
SECTION 2. The following projects may utilize fiscal year 2022-23 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues.
Ward Street Project Description Limits Estimated
Useful Life
(years)
Project
Timeline
6 13th Street 3”-5” mill and AC overlay,
roadway widening for
bicycle lanes, installation of
curb and gutter, parkway
strip, sidewalk, ADAcompliant curb ramps,
drainage improvements,
striping and signage
improvements
Montgomery
Street to N. K
Street
20-30 October
2022- April
2023
6 17th Street 3”-5” mill and AC overlay,
roadway widening for
bicycle lanes, installation of
curb and gutter, parkway
strip, sidewalk, ADAcompliant curb ramps,
drainage improvements,
striping and signage
improvements
Western
Avenue to
Medical
Center Drive
20-30 October
2022- April
2023
7 31st street 3”-5” mill and AC overlay,
roadway widening for
F Street to G
Street
20-30 October
2022- April
22.a
Packet Pg. 1461 Attachment: Attachment 1-Resolution No. 2022-110 [Revision 1] (8985 : Resolution Adopting List of Projects and SB1 2022/2023 Road Resolution No. 2022-110
Resolution 2022-110
bicycle lanes, installation of
curb and gutter, parkway
strip, sidewalk, ADAcompliant curb ramps,
drainage improvements,
striping and signage
improvements
2023
6 Herrington
Avenue
3”-5” mill and AC overlay,
roadway widening for
bicycle lanes, installation of
curb and gutter, parkway
strip, sidewalk, ADAcompliant curb ramps,
drainage improvements,
striping and signage
improvements
Baseline
Street and
11th Street
20-30 October
2022- April
2023
1 Mayfield
Avenue
3”-5” mill and AC overlay,
roadway widening for
bicycle lanes, installation of
curb and gutter, parkway
strip, sidewalk, ADAcompliant curb ramps,
drainage improvements,
striping and signage
improvements
8th Street and
9th Street
20-30 October
2022- April
2023
1 J Street 3”-5” mill and AC overlay,
roadway widening for
bicycle lanes, installation of
curb and gutter, parkway
strip, sidewalk, ADAcompliant curb ramps,
drainage improvements,
striping and signage
improvements
2nd Street and
3RD Street
20-30 October
2022- April
2023
SECTION 3. As the decision-making body for the project, the City Council has reviewed and considered the information contained in the administrative record for the proposed project.
Based upon the facts and information contained in the administrative record, including all written and oral evidence presented to the City Council, the City Council finds, as follows:
(1) The administrative record has been completed in compliance with CEQA, the State CEQA Guidelines, and the City’s Local CEQA Guidelines;
22.a
Packet Pg. 1462 Attachment: Attachment 1-Resolution No. 2022-110 [Revision 1] (8985 : Resolution Adopting List of Projects and SB1 2022/2023 Road Resolution No. 2022-110
Resolution 2022-110
(2) The proposed project is exempt from the requirements of the California Environmental Quality Act pursuant to Section 15301 (Class 1 – Existing Facilities) of the CEQA Guidelines because it involves the street rehabilitation. Additionally, the City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
(3) The application of the Class 1 categorical exemption is not barred by one of the exceptions set forth in the CEQA Guidelines Section 15300.2 because Pavement Rehabilitation does not present any unusual circumstances; would not damage scenic resources, including any resources in the area of a Scenic Highway; would not be utilized on a hazardous waste site; and would not impact historic resources of any kind; and
(4) The determination of CEQA exemption reflects the independent judgment of the City Council.
SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 5. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this ___ day of __________, 2022.
John Valdivia, Mayor
City of San Bernardino
Attest:
Genoveva Rocha, CMC, City Clerk
Approved as to form:
Sonia Carvalho, City Attorney
22.a
Packet Pg. 1463 Attachment: Attachment 1-Resolution No. 2022-110 [Revision 1] (8985 : Resolution Adopting List of Projects and SB1 2022/2023 Road Resolution No. 2022-110
Resolution 2022-110
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2022-110, adopted at a regular meeting held on the ___ day of _______ 2022 by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2022.
Genoveva Rocha, CMC, City Clerk
22.a
Packet Pg. 1464 Attachment: Attachment 1-Resolution No. 2022-110 [Revision 1] (8985 : Resolution Adopting List of Projects and SB1 2022/2023 Road
22.b
Packet Pg. 1465
Attachment: Attachment 2- Local Streets and Roads Project Revenue - FY 22/23 [Revision 1] (8985 :
LOCATION MAPS
13th Street from Montgomery Street to N. K Street
22.c
Packet Pg. 1466 Attachment: Attachment 3- Location Maps (8985 : Resolution Adopting List of Projects and SB1 2022/2023 Road Maintenance Program (Wards
LOCATION MAPS
17th Street from Western Avenue to Medical Center Drive
22.c
Packet Pg. 1467 Attachment: Attachment 3- Location Maps (8985 : Resolution Adopting List of Projects and SB1 2022/2023 Road Maintenance Program (Wards
LOCATION MAPS
31st Street from F Street to G Street
22.c
Packet Pg. 1468 Attachment: Attachment 3- Location Maps (8985 : Resolution Adopting List of Projects and SB1 2022/2023 Road Maintenance Program (Wards
LOCATION MAPS
Herrington Avenue from Baseline Street and 11th Street
22.c
Packet Pg. 1469 Attachment: Attachment 3- Location Maps (8985 : Resolution Adopting List of Projects and SB1 2022/2023 Road Maintenance Program (Wards
LOCATION MAPS
Mayfield Avenue from 8th Street and 9th Street
22.c
Packet Pg. 1470 Attachment: Attachment 3- Location Maps (8985 : Resolution Adopting List of Projects and SB1 2022/2023 Road Maintenance Program (Wards
LOCATION MAPS
J Street from 2nd Street and 3rd Street
22.c
Packet Pg. 1471 Attachment: Attachment 3- Location Maps (8985 : Resolution Adopting List of Projects and SB1 2022/2023 Road Maintenance Program (Wards
Request for Future Meeting
City of San Bernardino
Date: June 1, 2022
To: Honorable Mayor and City Council Members
From: Sandra Ibarra, Mayor Pro-Tem/Council Member, Ward 2 Subject: Ranked Choice Voting Presentation
23 Packet Pg. 1472
Request for Future Meeting
City of San Bernardino
Date: June 1, 2022
To: Honorable Mayor and City Council Members
From: Ben Reynoso, Council Member, Ward 5
Subject: Funding for Summer Skate Session at Blair Park - Summer 2022
24 Packet Pg. 1473
Request for Future Meeting
City of San Bernardino
Date: June 1, 2022
To: Honorable Mayor and City Council Members
From: Robert D. Field, City Manager
By: John Valdivia, Mayor
Subject: Demolition of the Carousel Mall
25 Packet Pg. 1474