Agenda packet — Mayor and City Council, June 15, 2022 (part 7 of 8)

REQUEST FOR PROPOSALS
FOR

CITY OF SAN BERNARDINO
FOR

PARKS, GREENWAYS AND RECREATION

CORRIDORS LANDSCAPE MAINTENANCE

CITY OF SAN BERNARDINO
290 North D Street
San Bernardino, California 92401
Telephone: (909) 384-5086
https://www.ci.san-bernardino.ca.us/

38.b
Packet Pg. 1557 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 2 of 57 ends

CITY OF SAN BERNARDINO
NOTICE INVITING PROPOSALS, RFP NO. F-22-28-B

PARKS, GREENWAYS AND RECREATION CORRIDORS LANDSCAPE MAINTENANCE PUBLIC NOTICE IS HEREBY GIVEN that proposals will be received by the City of San Bernardino (“City”) via Planetbids.com until 3:00pm, Tuesday, April 12, 2022. Proposals received after this date will be returned to the proposers unopened. Faxed or electronically submitted proposals will not be accepted.

The city is requesting proposals to provide:

PARKS, GREENWAYS AND RECREATIONCORRIDORS LANDSCAPE MAINTENANCE The award of this contract is subject to available budget adequate to carry out the provisions of the proposed agreement including the identified scope of work. The City reserves the right to reject any or all proposals determined not to be in the best interest of the City.

Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations. Copies of the State of California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s Public Works Department upon request. The successful bidder shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor and debarment of contractors and subcontractors. If the total compensation under the contract will exceed $25,000 and pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations (“DIR”). No bid shall be accepted, nor any contract entered without proof of the contractor’s and subcontractors’ current registration with the DIR to perform public work. If awarded a contract, the bidder, and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the project. The contract awarded pursuant to this proposal may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Interested proposers may download copies of the Request for Proposals (“RFP”) by visiting the City’s web site, https://www.ci.san-bernardino.ca.us/. Firms that anticipate submitting a proposal are required to send an email to the project manager acknowledging receipt of the RFP so that the City can add the firm to its notification list. Please include the contact person, the name of the firm, address, phone number, and e-mail address. All addenda will be published on the City’s website.

For more information regarding the RFP, please contact:

38.b
Packet Pg. 1558 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 3 of 57 ends

City of San Bernardino Purchasing Department
Precious Carter, Purchasing Division Manager, 909-384-5086, email:

[email protected]

38.b
Packet Pg. 1559 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 4 of 57 ends

CITY OF SAN BERNARDINO

REQUEST FOR PROPOSALS
I. PARKS, GREENWAYS AND RECREATIONCORRIDORS LANDSCAPE

MAINTENANCE BACKGROUND AND INTRODUCTION
The City of San Bernardino (“City”) is requesting proposals from qualified firms1(“Proposers”) for PARKS, GREENWAYS AND
RECREATIONCORRIDORS LANDSCAPE MAINTENANCE services
(“Services”).

The city is soliciting Contractor Services for Landscaping. The City of San Bernardino requires Landscapers to include all the necessary services to ensure that our landscaping is healthy and well maintained. This will assist the City in increasing functionality, appearance, and appeal.

To serve and promote the welfare of its residents, the city intends to procure the Services, as described below.

II. PARKS, GREENWAYS AND RECREATIONCORRIDORS LANDSCAPE

MAINTENANCE REQUEST FOR PROPOSALS
A. Scope of Services
The Services sought under this Request for Proposals (“RFP”) are set forth in more detail in Exhibit “A”, attached hereto and incorporated herein by this reference. Notwithstanding the inclusion of such Services in Exhibit “A”, the final scope of Services negotiated between City and the successful Proposer shall be set forth in the Maintenance Services Agreement (“Agreement”) executed by and between City and the successful Proposer. A copy of the Agreement is attached hereto as Exhibit “D” and incorporated herein by this reference.

1. Public Works Prevailing Wage and Contractor Registration Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations.

Copies of the State of California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s Public Works Department upon request.

The successful bidder shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which 1Use of the term “firm” shall mean individual proprietorship, partnership, Limited Liability Company, corporation or joint venture.

38.b
Packet Pg. 1560 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 5 of 57 ends

include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor and debarment of contractors and subcontractors. If the total compensation under the contract will exceed $25,000 and pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations (“DIR”). No bid shall be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the DIR to perform public work. If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project. The contract awarded pursuant to this proposal may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

B. City Contact for this RFP
The principal contact for the City regarding this RFP will be Precious Carter, Purchasing Division Manager, 909-384-5086), ([email protected]) or a designated representative, who will coordinate the assistance to be provided by the City to the Proposer.

C. Requests for Clarification
All questions, requests for interpretations or clarifications, either administrative or technical must be requested in writing and directed to the City Contact for this RFP, identified above.

All written questions, if answered, will be issued to all prospective proposers via Planetbids.com. Oral statements regarding this RFP by any persons should be considered unverified information unless confirmed in writing.

To ensure a response, questions must be received in writing by 3:00 p.m. local time on the date identified in the Proposal Schedule. Each Proposer is responsible for ensuring that it has received all addenda, clarifications, supplemental information, and responses to questions prior to submitting a proposal.

D. Content and Format of Proposal
Proposals shall be concise, well organized and demonstrate qualifications and applicable experience. Proposals shall include one (1) electronic pdf version that is to be uploaded to Planetbids.com. Proposals shall be organized, tabbed, and numbered in the order presented below. Proposals must include page numbers for all pages in the proposal.

Proposals shall be in the following order and shall include:

1. Executive Summary: (limit: 2 pages) Summarize the content of your proposal in a clear and concise manner.

2. Table of Contents: (limit: 1 page)

38.b
Packet Pg. 1561 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 6 of 57 ends

3. Identification of Proposer: (limit: 1 pages)
a. Legal name and address of the company.
b. Legal form of company (partnership, corporation).
c. If company is a wholly owned subsidiary of a “parent company,” identify the “parent company.”
d. Name, title, address, and telephone number of the proposed representative to contact concerning the Proposal Submittal. e. California Business License Number

4. Staffing Resources: (limit: 2 pages)
a. Firm Staffing and Key Personnel
(i) Provide the number of staff to be assigned to perform the Services and the names/discipline/job title of each as well as your firm’s capacity to provide additional personnel as needed.
(ii) Identify three (3) persons that shall be principally responsible for working with the City. Indicate the role and responsibility of each individual. If the Proposer is chosen as a finalist, these principal individuals must attend the interview and in-person presentation.
(iii) Describe proposed team organization, including
identification and responsibilities of key personnel. Please include one-page resumes.
(iv) Provide brief biographies of individuals that shall be working directly with the City.
b. Subcontractors
(i) The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor(s) that is anticipated to perform each function, if known at this time.

5. Fiscal Stability: (limit: 4 pages- not including supporting documentation) a. The Proposer should provide evidence of corporate stability including:
(i) A current report from any commercial credit rating service such as Dunn and Bradstreet or Experian; or

38.b
Packet Pg. 1562 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 7 of 57 ends

(ii) A letter from a financial institution stating a current line of credit; and
(iii) Latest audited financial statement and/or annual report that has been certified by a CPA. This information will remain confidential and is not subject to public disclosure.

6. Experience and Technical Competence: (limit: 4 pages) a. Experience
(i) The Proposer shall provide a description of how the Proposer’s experience, technical and professional skills will meet the goals and fulfill the general functions identified in this RFP.
(ii) Describe the past experience of the staff to be assigned to perform the Services in performing similar services.
(iii) The Proposer shall state the number of years the firm has conducted business. Proposer must have at least four (4) years’ experience in providing the required scope of
Services for public clients.
(iv) Provide three (3) references regarding the Proposer’s experience and performance performing similar services.

Include the following information: (1) Organization/City, contact name, phone number, e-mail address; and (2)
project size and description, if applicable, and description of services.
(v) Describe the Proposer’s local experience and knowledge of City.
b. Project Specific Experience
(i) The Proposer shall provide a description of the three most relevant service contracts held within the last five years, one page per project, to include:
(a) Role of the firm
(b) Dollar value of the services
(c) Dollar value of the fee
(d) Description of services
(e) Staffing

38.b
Packet Pg. 1563 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 8 of 57 ends

(f) Duration of providing services
(g) Relationship to client
(h) Contact name, position, entity name, telephone
number, fax number and e-mail address for each
project.
(ii) If any of the following has occurred, please describe in detail:
(a) Failure to enter into a contract or professional
services agreement once selected.
(b) Withdrawal of a proposal as a result of an error.
(c) Termination or failure to complete a contract.
(d) Debarment by any municipal, county, state, federal
or local agency.
(e) Involvement in litigation, arbitration, or mediation.

Conviction of the firm or its principals for violating a state or federal antitrust law by bid or proposal
rigging, collusion, or restrictive competition between
bidders or proposers, or conviction of violating any
other federal or state law related to bidding or
professional services performance. Knowing
concealment of any deficiency in the performance of
a prior contract.
(f) Falsification of information or submission of
deceptive or fraudulent statements in connection
with a contract.
(g) Willful disregard for applicable rules, laws or
regulations.

Information regarding any of the above may, at the
sole discretion of the City, be deemed to indicate an
unsatisfactory record of performance.
c. Technical Competence
(i) Description of in-house resources (i.e., computer
capabilities, software applications, modem protocol,
modeling programs, etc.)
(ii) Ability to draw upon multi-disciplinary staff to address the Services requested in this RFP.

38.b
Packet Pg. 1564 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 9 of 57 ends

7. Proposed Method to Accomplish the Work: (limit: 4 pages) Describe the technical and management approach to providing the Services to the City. Proposer should take into account the scope of the Services, goals of the City, and general functions required. Include a draft first year schedule of tasks, milestones, and deliverables that will provide for timely provision of the Services. In addition, please provide the following information:
a. Please submit a comprehensive, Landscaping Service program with related services. Please include a range of tasks and services provided on a routine and regular schedule. Clearly describe the work and methodology and specifically identify items that are not included.
b. In reviewing the scope of Services and goals described in Exhibit “A”, the Proposer may identify additional necessary tasks and is invited to bring these to the City’s attention within the comprehensive services program, its proposed method to
accomplish the work and any alternative approaches or task that may reduce costs to the city and/or enhance the over quality of the work product.
c. Please submit a summary of specific tasks to be performed by the staff each month and please note any maintenance that will be performed at other intervals such as semi-annual and annual.

8. Fee Proposal: (limit: 4 pages) Please provide a Landscape Maintenance Rates, On-Call Rate and Scalping and Overseeding rates. The fee proposal shall include Hourly rates for all personnel and “Additional Work” Rates (as such term is defined in the proposed Agreement attached hereto as Exhibit “B”).

9. Insurance: (limit: 3 pages) - not including supporting documentation) See the Agreement, attached hereto as Exhibit “B”, for a description of the insurance requirements.

The Awarded vendor will have to provide a Certificate of Insurance, along with Endorsements and Waiver of Subrogation.

10. Litigation: (limit: 3 pages) Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years.

11. Other Information: (limit: 2 pages) This section shall contain all other pertinent information regarding the following:
a. Demonstration of record of staffing tasks efficiently and completing projects on time and within the allocated budget.
b. Description of community involvement.
c. Description of any previous involvement with the city. d. A statement that the Proposer has not conflicts of interest in connection with providing the Services.

38.b
Packet Pg. 1565 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 10 of 57 ends

12. Certification of Proposal: This section shall state:
“The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.”

13. Appendices: (limit: 3 pages)
E. No Deviations from the RFP
In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions to this RFP including, but not limited to, the Agreement. If any exceptions are taken, such exceptions must be clearly noted in the proposal and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein.

F. Selection Process

1. The city will evaluate proposals based on the following criteria:
a. The Proposer is properly licensed to practice in the State of California.
b. The Proposer has no conflict of interest with regard to any other work performed by the firm for the City.
c. Clarity and conformance of proposal to the RFP.
d. Content of the proposal.
e. Proposer’s experience and performance.
f. Team members’ experience and performance.
g. Fee proposal.
h. Comments by references.

2. During the evaluation process, the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from Proposers, or to allow corrections of errors or omissions.

3. It is the City’s intent to select a Proposer best evidencing demonstrated competence and professional qualification to perform the Services. The City reserves the right to reject all proposals, select by proposal review only or interview as needed. Certain Proposers may be selected to make a brief presentation and oral interview after which a final selection will be made. The successful Proposer will be selected on the basis of information provided in the RFP, in-person presentations, and the results of the City’s research and investigation. Upon selection of a Proposer, the City will endeavor to negotiate a mutually agreeable Agreement with

38.b
Packet Pg. 1566 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 11 of 57 ends

the selected Proposer. In the event that the City is unable to reach agreement, the City will proceed, at its sole discretion, to negotiate with the next Proposer selected by the City. The City reserves the right to contract for services in the manner that most benefits the City including awarding more than one contract if desired.

4. After negotiating a proposed Agreement that is fair and reasonable, City staff will make the final recommendation to the City Council concerning the proposed Agreement.

The City Council has the final authority to approve or reject the Agreement.

G. Protests

1. Protest Contents: Protests based on the content of the RFP shall be submitted to the City no later than ten (10) calendar days prior to the scheduled proposal submittal deadline. If necessary, the proposal submittal deadline may be extended pending a resolution of the protest. Proposer may protest a contract award if the Proposer believes that the award was inconsistent with City policy, or this RFP is not in compliance with law. A protest must be filed in writing with the City (email is not acceptable) within five (5) business days after receipt of notification of the contract award. Any protest submitted after 5 p.m. of the fifth business day after notification of the contract award will be rejected by the City as invalid and the Proposer’s failure to timely file a protest shall waive the Proposer’s right to protest the contract award. The Proposer’s protest must include supporting documentation, legal authorities in support of the grounds for the protest and the name, address and telephone number of the person representing the Proposer for purposes of the protest. Any matters not set forth in the protest shall be deemed waived.

2. City Review: The City will review and evaluate the basis of the protest, provided that the protest is filed in strict conformity with the foregoing. The City shall provide the Proposer submitting the protest with a written statement concurring with or denying the protest.

Action by the City relative to the protest will be final and not subject to appeal or reconsideration.

The procedure and time limits set forth in this section are mandatory and are the Proposer’s sole and exclusive remedy in the event of protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

H. Proposal Schedule
The tentative schedule is as follows:

ACTION DATE
Release of Request for Proposal March 15, 2022
Last Day to Submit Questions for Clarification
received by the city on or before 3:00 pm
March 29, 2022
Clarifications Issued by City on or before 3:00 pm April 4, 2022

38.b
Packet Pg. 1567 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 12 of 57 ends

ACTION DATE
Deadline for Receipt of Proposals
submitted on or before 3:00 pm
April 12, 2022
The above scheduled dates are tentative, and City retains the sole discretion to adjust the above schedule. Nothing set forth herein shall be deemed to bind City to award a contract for the above-described professional Services and City retains the sole discretion to cancel or modify any part of or all of this RFP at any time.

I. Submittal Requirements

1. General: It is strongly recommended that the Proposer submit proposals in the format identified in this RFP to allow the City to fully evaluate and compare the proposal.

All requirements and questions in the RFP should be addressed and all requested data shall be supplied. The City reserves the right to request additional information which, in the City’s opinion, is necessary to assure that the Proposer’s competence, number of qualified employees, business organization, and financial resources are adequate to perform according to the Agreement.

2. Preparation: Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP.

Responses should emphasize the Proposer’s demonstrated capability to perform the Services.

Expensive bindings and promotional materials, etc., are not necessary or desired. However, technical literature that supports the approach to providing the Services and work plan should be forwarded as part of the proposal. Emphasis should be concentrated on completeness, approach to the work and clarity of proposal.

3. Site Examination: Proposers may visit the City and its physical facilities to determine the local conditions which may in any way affect the performance of the work; familiarize themselves with all federal, state and local laws, ordinances, rules, regulations, and codes affecting the performance of the work; make such investigations, as it may deem necessary for performance of the Services at its proposal price within the terms of the Agreement; and correlate its observations, investigations, and determinations with the requirements of the Agreement.

4. Authorization: The proposal shall be signed by an individual, partner, officer or officers authorized to execute legal documents on behalf of the Proposer.

5. Confidentiality of Proposal: Pursuant to Michaelis, Montanari, & Johnson v. Superior Court (2006) 38 Cal.4th 1065, proposals submitted in response to this RFP shall be held confidential by City and shall not be subject to disclosure under the California Public Records Act (Cal. Government Code section 6250 et seq.) until after either City and the successful Proposer have completed negotiations and entered into an Agreement or City has rejected all proposals. All correspondence with the City including responses to this RFP shall become the exclusive property of the City and shall become public records under the California Public Records Act. Furthermore, the City shall have no liability to the Proposer or other party as a result of any public disclosure of any proposal or the Agreement.

38.b
Packet Pg. 1568 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 13 of 57 ends

If a Proposer desires to exclude a portion of its proposal from disclosure under the California Public Records Act, the Proposer must mark it as such and state the specific provision in the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. For example, if a Proposer submits trade secret information, the Proposer must plainly mark the information as “Trade Secret” and refer to the appropriate section of the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a Proposer submits is a trade secret. If a request is made for information marked “Confidential”, “Trade Secret” or “Proprietary” (“Proprietary Information”), the City will provide Proposers who submitted the information with reasonable notice to seek protection from disclosure by a court of competent jurisdiction. Proposer shall have five (5) working days after receipt of such notice to give City written notice of Proposer's objection to the City's release of Proprietary Information. Proposer shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information.

Proposals which indiscriminately identify all or most of the proposal as exempt from disclosure without justification may be deemed unresponsive and disqualified from further participation in this procurement.

Submittal Instructions The proposal must be uploaded to planetbids.com no later than 3:00 pm local time, on or before April 12, 2022.

The City shall not be responsible for proposals that are submitted late or not submitted electronically via planetbids.com, lost, incorrectly marked, sent to an address other than that given herein, or sent by mail or courier service and not signed for by the City.

J. General Conditions

1. Amendments to RFP: The City reserves the right to amend the RFP and issue to all Proposers an addendum.

2. Amendments to Proposals: Unless specifically requested by the City, no amendment, addendum, or modification shall be accepted after a proposal has been submitted to City. If a change to a proposal that has been submitted is desired, the submitted proposal must be withdrawn and the replacement proposal submitted prior to the deadline stated herein for receiving proposals.

3. Non-Responsive Proposals: A proposal may be considered nonresponsive if conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the proposal.

38.b
Packet Pg. 1569 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 14 of 57 ends

4. Costs for Preparing: The City shall not compensate any Proposer for the cost of preparing any proposal, and all materials submitted with a proposal shall become the property of the City. The city will retain all proposals submitted and may use any idea in a proposal regardless of whether that proposal is selected.

5. Cancellation of RFP: City reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for proposal preparation, interview, fee negotiation or other marketing costs associated with this RFP.

6. Price Validity: Prices provided by Proposers in response to this RFP are valid for 120 days from the proposal due date. The City intends to award the contract within this time but may request an extension from the Proposers to hold pricing, until negotiations are complete, and the contract is awarded.

7. No Commitment to Award: Issuance of this RFP and receipt of proposals does not commit the City to award a contract. City expressly reserves the right to postpone the proposal for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with more than one Proposer concurrently, or to cancel all or part of this RFP.

8. Right to Negotiate and/or Reject Proposals: City reserves the right to negotiate any price or provision, task order or service, accept any part or all of any proposals, waive any irregularities, and to reject any and all, or parts of any and all proposals, whenever, in the sole opinion of City, such action shall serve its best interests and those of the tax-paying public. The Proposers are encouraged to submit their best prices in their proposals, and City intends to negotiate only with the Proposer(s) whose proposal most closely meets City’s requirements at the lowest estimated cost. The Agreement, if any is awarded, shall go to the Proposer whose proposal best meets City’s requirements.

9. Non-Discrimination: The City does not discriminate on the basis of race, color, national origin, religion, age, ancestry, medical condition, disability or gender in consideration for an award of contract.

Publication Date of RFP: March 15, 2022

38.b
Packet Pg. 1570 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 15 of 57 ends

EXHIBIT A
SCOPE OF SERVICES for PARKS, GREENWAYS AND RECREATION CORRIDORS The City of San Bernardino has more than 500 acres of parks, greenways and recreation corridors which require daily landscape maintenance. Each park has its own individual identity and maintenance requirements, that may vary from park to park. Whether maintaining grass turf, fence lines, baseball fields, plant beds, picnic canopies, playground equipment, water features, gazebos, just to list a few. The demands for each park are rigorous and require professional and robust maintenance from a vendor with the proper resources that includes trained staff, sufficient equipment, and a work order management system.

Terms. For purposes of this scope of services and any related documents, the following terms are defined:
• Contract Manager - The contract manager is defined as the City representative responsible for administering the contract and ensuring the vendor services agreement is appropriately followed. This designation is assigned to the Parks Maintenance Supervisor of the Operations and Maintenance Division of Public Works. The Operations and Maintenance Division Manager is assigned as the alternate contract manager. • Vendor - This refers to the landscape maintenance contractor and any of his or her assigned representatives.
• Area of Maintenance – All areas annotated within Attachment 1. The areas of maintenance have dashed red lines that define an area of maintenance. These red lined areas require maintenance that is described with the Exhibit A of this RFP. Please see Attachment 1 to this RFP
Materials. Industry standards are required for all materials used in the performance of landscape maintenance. The following table lists replacement materials should the need arise for replacement or repair. No all items are necessarily listed for some categories; however, every effort will be made to use high-grade, industry standard materials and parts.

Item Category Remarks
Pipes and fittings Irrigation High-grade, industry standard •Examples: 40 or 80 PVC pipe, approximately 2”
for irrigation lines and approximately 6” for water
mains; however, these sizes may vary.

38.b
Packet Pg. 1571 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 16 of 57 ends

Backflow
fittings/valves
Irrigation Bronze fitting for replacement
Plants Landscape • 1 gallon size of replacement plants that are nonestablished. • 5-gallon plants for mature, well-established
plants being replaced
Rock/Gravel Landscape Must match existing rock/gravel
Trash can liners Hardscape Must match existing liners (as closely as possible) and properly fit in the trash receptable. Contract
administrator will provide liners as requested.

Trash Bags Hardscape Must properly fit cans (if used)
Dog Station bags Amenities Must use standard doggie bag boxes but green, translucent bags are preferred. Example (8” x

11.4” size bags and 0.92 Millimeter in thickness)
Weed Killer Maintenance Cheetah-Pro is preferred, but industry standard weed killer (as legally sold in California is
allowed.) Please review California Office of
Environmental Health Hazard Assessment for
updates in regards to updates in regards to Weed
Killers. https://oehha.ca.gov/about/home
Ant Killer/Insecticide Maintenance Industry standard insecticide as legally sold in California may be used. Applicable
applicator/operator pesticide license required.

Please review this website: www.cdpr.ca.gov...to
effectively use Insecticides in California and for
future updates.

Daily Reporting and Notification. The vendor will be required to notify the contract administrator (via email) of each day’s starting work location. Any repairs to irrigation will also require notification and/or pre-authorization for any significant repairs that will require water shut-off. On a monthly basis, the vendor will provide a signed and dated work task/frequency sheet verifying all work performed at all locations. Bid Schedule A. City of San Bernardino, Parks, Greenways, and Recreation Corridors Landscape Maintenance Work Tasks and Frequency may be used as a template for the monthly work report so long as it is signed and dated confirming that the work was accomplished.

Hours of Operation. All work will be performed Sundays to Saturday within the hours of 7 a.m. to 9 p.m. unless otherwise exempted by the Contract Administrator.

38.b
Packet Pg. 1572 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 17 of 57 ends

Special Projects. At times the landscaper may come across areas of maintenance that may require significant upgrades that are not within the normal scope of the landscape maintenance agreement. In such cases, the vendor will advise the contract administrator of the problem. A quick bid will be released for the desired upgrades and the awarded vendor can submit a quick bid quote for the upgrades.

Requests from The Public. The vendor is prohibited from taking direct requests from any residents, park patrons, City staff (not affiliated with the Parks Maintenance Work Section of the Operations and Maintenance Division), or any other organizations. The vendor will make every effort to politely inform the requesting individual to contact the Contract Administrator or San Bernardino’s Help Line. Any instance of work performed as a result of a direct request outside of the Contract Administrator will be cause for termination of the vendor services agreement.

Locations and Areas of Maintenance. Please refer to Attachment 1, Locations and Areas of Maintenance for a full description and illustration of all areas requiring landscape and general maintenance.

Bidders must acknowledge all requirements of previous section, including all categories and sub-points.

Please Sign and Acknowledge Here: __________________________________________ _________________________________________________________________________ If Bidder can provide additional services that are related to the services above, but not mentioned in this section, please list the additional services and detail how they will be beneficial to the city
BIDDER’S RESPONSE:

38.b
Packet Pg. 1573 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 18 of 57 ends

Technical Specifications
Parks, Greenways, and Recreation Corridors
Landscape Maintenance
The below-listed technical specifications are designed to elaborate many of the work tasks described in the Bid Schedule A. City of San Bernardino, Parks, Greenways, and Recreation Corridors Landscape Maintenance Work Tasks and Frequency Table (Exhibit A) included in this document. The table should be your primary document to ensure all work tasks are performed properly and at the correct frequency. It’s important to note that some items of special consideration (listed below) are not in the Work Task and Frequency Table but are nevertheless requirements of this services agreement.

1. Litter Collection from Grounds. This includes the collection of all litter from park grounds, grass turf, landscape beds, fence lines, parking lots, entrances, sidewalks, playgrounds. Litter shall include discarded items, such as leftover food, used clothing/shoes, syringes, and is not limited solely to paper-based wrappings or discarded food packaging. This task will be performed daily by 9am. Please Note:

During wind or other weather events, palms fronds/debris, green waste, small limbs shall also be picked up, however, some flexibility will be afforded in regards to the daily deadline.

2. Litter Collection from Trash Receptacles. This includes collecting litter from trash can receptacles and ensuring the receptacle is left in working order and cleaned. Any vandalism to the receptacle should be reported to the Contract Manager (to include theft of liners). This task will be performed daily by 9am.

3. Mowing. Mowing will occur on all parks grounds with lawn (grass turf) regardless of the condition of the grass turf unless the Contract Manager makes an exception to forego mowing. Litter shall be collected from grass turf prior to mowing and must not be shredded with equipment. All care shall be taken to ensure sprinkler heads are not damaged by equipment. Grass clippings must not be left on-site (either as a pile or as mower trail clumps). Equipment tracks (on grass turf) will be repaired before leaving the site for the day. The following applies to mowing operations:
a. All turf areas shall be mowed once a week. Winter Schedule (November to February) shall be reduced to mowing once every two weeks. b. Some special events or sporting activities may requires mowing on a specific day or at an expedited frequency.
c. All missed mowing due to inclement weather will be accomplished no later than 2 days after the inclement weather has subsided and/or the ground is no longer saturated.
d. Cutting heights will generally be established at 2 ¼ inches for St. Augustine grass turf, ¾ inch for Bermuda, 2 inches for Bluegrass and Fescue (Sept to May) and 3 inches for Bluegrass and Fescue (June to Sept).
e. All obstructions (hardscape elements such as picnic tables, etc.) shall be mowed as necessary to mow all portions of the grass turf.
f. All sidewalks, trails, roadways, curbs, and any other areas impacted by grass clippings shall be cleared of debris once mowing is complete for the day.

38.b
Packet Pg. 1574 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 19 of 57 ends

4. Edging. In conjunction with mowing, edging will occur on all fence lines, bleachers/seating, picnic tables/benches, buildings (to include storage facilities), sidewalks, parking lots, and any other areas where turf begins. The following applies to edging operations:
a. All grass turf will be neatly and uniformly edged with each mowing. b. Mechanical methods will be used except where not physically possible. c. Chemical application is allowed in difficult to reach areas and shall be used on planters, around buildings, trees, trails, sports field equipment, fence lines.

Browned out turf will be removed manually if it does not deteriorate within two weeks of application.
d. Only chemicals legally allowed in the State of California are authorized. In the event State laws are updated, it is the responsibility of the vendor to comply with any new requirements.
i. Please review the following websites to see what chemicals are authorized by the state of California:

1. https://oehha.ca.gov/about/home

2. www.cdpr.ca.gov
e. Chemicals will only be applied by properly certified personnel and under the supervision of person(s) with a California pest/weed abatement control operator’s license. The vendor is required to maintain and provide proof of certification to the Contract Administrator. Failure to provide certification or allowing the certification to lapse may be considered as grounds for termination of the vendor services agreement.
f. Chemicals will be applied to a drift limit of six inches. All precautionary methods shall be employed in public access areas (to include posting of notifications prior to application).
g. Chemical edging shall be restricted to a 6-inch-wide strip around buildings, planters, trails, etc. A 12-inch-wide strip will be used around trees, fence lines, and sports field equipment. This task will be performed in conjunction with mowing and completed accordingly.

5. Sidewalk Sweeping/Blowing. All sidewalks will either be swept or blown (with power blowers) to remove dirt, grass clipping, minor debris, tree pods/seeds and/or any other items/residue from trees. This task will be performed daily by 9am.

6. Plant, Bush, Shrub Trimming. All plants, bushes, shrubs and/or related vegetation will be trimmed every 6 months for aesthetic reasons and to prevent any overgrowth which may become an obstacle. This will also include the complete removal of any dead leaves, branches/stems from the plants and the full removal of any dead plants.

7. Fertilization (plants, bushes). Fertilization of all plants, bushes, shrubs will occur once every 6 months to ensure plants are kept as vibrant and as blooming as possible; however, depending on soil condition, fertilization may be required more frequently. It is the vendor’s responsibility to ensure plants are properly fertilized to allow for growth and proper blooming.

38.b
Packet Pg. 1575 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 20 of 57 ends

9. Playground Inspection/Sports Equipment and Minor Repairs. This inspection will primarily be focused on inspecting for any damages or hazards to the playground or sports equipment. Other inspectable items will include graffiti, slap stickers, standing water, protruding bolts, to list a few. All noted hazards/deficiencies must be reported to the Contract Manager daily by 9 a.m. AND resolved by the same day if minor in nature.

Power-washing is allowable to resolve any issues related to grime, feces, dirt on playground/sports equipment or in the surrounding area.

10. Irrigation Inspection and Repair. All Park irrigation shall be inspected to ensure everything is in proper working order at all times. This includes all controllers, remote controls, valves, gate valves, backflow devices, main/lateral lines, sprinkler heads/nozzles/emitters, moisture sensing devices, and any related equipment. Any leaks, breaks to irrigation lines and related components will be repaired by the vendor.

Examples of minor repairs are: Nozzle breaks, irrigation line breaks, main/lateral line breaks, sprinkler head breaks. This includes any water features (fountains, etc.) at parks and recreational splash-pads. All potential repairs need to be assessed by the project manager before vendor is authorized to begin repair work. Water shut-off to any park for repairs shall be pre-authorized by the Contract Manager prior to repairs occurring. Irrigation inspections will occur by 3 p.m. daily. Repairs will be complete within 24 hours of notification for simple line breaks and nozzle breaks on plant bed lines.

Leaks that require extensive excavation, needs to be assessed by the Contract Manager first. If work is more complex, the project may need to be stopped safely and secured and a licensed contractor may be required to complete the repairs. If the leaks fall within the tasks of this agreement, the repair must be completed no later than 48 hours. Saw cutting of sidewalks or excavation of grounds to repair leaks will be the responsibility of the vendor, if the saw cuts do not require a licensed contractor to complete the excavation. All replacement materials shall consist of original types (or industry standard materials performing the same function). The vendor must keep an adequate stock of materials on hand and will ensure defects of replacement parts are covered by warranty.

11. Backflow Inspection and Repair. All Park backflows shall be inspected to ensure they are in proper working order and not vandalized or shut off. Any instance of significant vandalism shall be reported to the Contract Manager prior to making any repairs.

Examples of significant vandalism would be missing backflow cage, removal of pipes.

Water shut-off to any park for repairs shall be pre-authorized by the Contract Manager prior to repairs occurring. Backflow inspections will occur by 9am on a daily basis.

Repairs will be complete within 24-48 hours of notification. Replacement parts will be of original type or upgraded to industry standards.

12. Landscape Bed Raking. All landscape beds (regardless of the volume of plants/shrubs) will be raked free of minor yard waste, clippings, tree droppings, animal feces, etc. All dead leaves or debris under plants/shrubs shall be raked away to create a clean appearance. This task will occur every two weeks.

38.b
Packet Pg. 1576 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 21 of 57 ends

pest control methods and approved chemicals. All treated areas shall be inspected for dying animals after treatment. Precautionary measures shall be taken when treating any areas near floodways, public access, eating areas, and agricultural production areas.

Any invasive insects affecting plants/shrubs will also be treated by the vendor. This task will occur every two weeks.

14. Mole Hill Flattening and Re-Filling. All mole hills resulting from pests (primarily ground squirrels) will be flattened and all associated holes will be filled with dirt. Although pestcontrol will ideally take care of the issues of mole hills, this task will nonetheless be required in the interim. This task is required daily.

15. Minor Tree Trimming. All minor trees in landscape beds or those creating obstacles to sidewalks, walkways, or entrances to buildings will be trimmed so as to remove any obstacles to pedestrians. A 6.5 ft standard shall be used when removing tree branch/limb obstacles. This task will occur monthly but may also occur upon request.

16. Lock/Gates Inspection. All locks and gates shall be inspected on daily basis by 9 a.m. and any minor vandalism repaired (and reported to the Contract Manager).

Bidders must acknowledge all requirements of previous section, including all categories and sub-points.

17. Overseeding. Overseeding will occur on an annual basis for all Parks or related areas that have grass. Seed blends (Rye-grass variations) shall be used as appropriate for the designated parks. The vendor is responsible for developing a preferred schedule for overseeding at parks so that proper notifications are given to park patrons about the park closure for overseeding and scalping. This schedule will be approved by the Contract Manager prior to work commencing (See Bid Schedule B Scalping and Overseeding Locations).
a. Steps and Requirements for the Overseeding Process
i. Determine overseeding schedule for all parks and receive approval from contract manager no later than the Friday of the first week of October (or sooner).

38.b
Packet Pg. 1577 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 22 of 57 ends

ii. Post temporary signage advising park patrons of overseeding (at least two weeks prior) and additional signage advising patrons to avoid walking on grass turf.
iii. Perform removal of all debris/litter and other obstacles from grass turf before aeration and overseeding.
iv. Begin scalping process (de-thatching); grass will be cut to the lowest mower setting.
v. All clippings (and yard waste) will be removed from the work site and not left overnight.
vi. Overseed grass turf with a vertical over-seeder using aforementioned seed blends. Seed must not contain any noxious weeds (at least 98% weed free).
vii. Overseeding must occur when daytime temps range from 78 to 85 degrees and nighttime lows are 57 degrees or colder (Generally, between October and Mid-November)
viii. Irrigation will be increased as appropriate to ensure maximum growth. It will need to occur in small increments throughout the day. Contractor will ensure correct irrigation schedules are set and that over-watering does not occur.
ix. Contractor will be responsible for leaving the area in a clean condition when the entire overseeding project is complete. This includes keeping the area clean during scalping.
x. To the best extent possible, contractor will advise the Contract Manager if foot traffic is harming the overseeding process.
xi. It is highly recommended Contractor take before-and-after photos.

Bidders must acknowledge all requirements of previous section, including all categories and sub-points.

38.b
Packet Pg. 1578 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 23 of 57 ends

18. Picnic Bench/Table/Canopy Area Cleaning and Power washing. All benches, picnic tables, and related hardscape elements will be power washed to remove grime and any other elements (to include gum, charcoal stains, grease, slap stickers, food stains). BBQ grills shall be cleaned and cleared of debris and emptied of ashes. This task will occur weekly by Friday; however, inspections must occur daily to remove any hazards such as broken glass, feces, syringes, etc.

19. Plant Replacement. Any dead plants, whether a result of negligence or vandalism will be replaced by the vendor. Plant size will be 1 gallon for minor plant-bed plants, and a minimum of 5-gallon for larger, more-established plants. This task will be completed as needed.

20. Doggie Bag Replacement. At our dog parks, dog stations will be inspected/serviced, and bags replaced as needed. This will occur daily by 9am. The contractor is responsible for supplying bags. Environmentally friendly dog bags are preferred (green, translucent type).

21. Ballfield Fence Edging. In conjunction with mowing, fence edging will occur on all ballfield fence lines. While chemical edging may be used to expedite this task, any leftover browned-out grass will require removal if not deteriorated in a timely manner.

This task will be performed weekly by Friday.

22. Aerification. Aerification will occur in an effort to relieve compaction and to allow water, fertilizer, and oxygen to reach the roots of grass turf. The vendor will be allowed options as to what methodology they choose to use to perform this task. This task will occur once a year but no sooner than at least 6 months from the overseeding/scalping date.

23. Recreational Courts Power Washing (Tennis, Pickleball, Basketball). Proper power washing will be performed using non-abrasive methods that will not harm the courts.

Cleaning agents (such as Simple Green) that do not accelerate the deterioration of the courts are required. Power-washing must not occur at a high pressure. This task is required every two weeks (and as noted on courts signage); however, inspections must occur daily to remove any hazards such as broken glass, feces, syringes, etc.

24. Monument/Signs Power washing. Proper power washing of monuments and signs will be performed using non-abrasive methods that will not harm the signs or monuments. All efforts will be made to prevent any chipping of paints (if any) and alternative methods to clean the monuments are allowed. This task will occur once a month.

25. Watering. All grass turf areas shall be irrigated as required to maintain adequate growth and appearance in accordance with State of California Water Conservation regulations.

38.b
Packet Pg. 1579 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 24 of 57 ends

ii. Slopes/Landscaping: 8:00 pm to 6:00 am
iii. Medians & Parkways: 8:00 pm to 6:00 am
iv. Manual Irrigation: as needed
v. Point to Point Irrigation: 24 hours
b. Vendor is required to monitor watering requirements and adjust as needed depending on weather. The vendor is required to turn off scheduled irrigation when rain is forecasted and resume irrigation as appropriate. c. Vendor is responsible for ensuring over spraying of water does not occur. This includes overspray onto buildings, recreational courts, parking lots, and other non-turf areas.
d. Special watering may be requested for certain activities. In addition, during certain park or community events, the vendor may be asked to post-pone or stop watering by the Contract Administrator.

26. Other Considerations for Non-Traditional Maintenance. Some areas within parks or city property may not fall into the category of a traditional park nor consist of traditional park features. These areas may also require non-traditional park maintenance but are nevertheless expected to be maintained with the same standards applied to Parks. a. At all areas, animal feces or other materials detrimental to human health shall be removed daily.
b. HAZWOPER training for at least two employees. Specific information can be found at https://www.osha.com/california.html All broken glass and sharp object must be removed daily.
c. All outside sports equipment (exercise stations on trails, etc.) must be kept clean and inspected for vandalism and serviceability. Deficiencies will be reported to the Contract Administrator immediately.
d. All parking lots will be cleared of debris, broken glass, sharp objects daily. e. Sand courts will be maintained weed-free and clear of debris. All areas will be roto-tilled upon request to loosen up sand.
f. Malfunctioning security lighting (all types) shall be reported to the Contract Administrator.

Bidders must acknowledge all requirements of previous section, including all categories and subpoints.

Please Sign and Acknowledge Here: __________________________________________ _________________________________________________________________________ Please provide copies of staff certifications and completed training for this section.

If Bidder can provide additional services that are related to the services above, but not mentioned in this section, please list the additional services and detail how they will be beneficial to the city BIDDER’S RESPONSE:

38.b
Packet Pg. 1580 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 25 of 57 ends

EXHIBIT B

COMPENSATION SCHEDULE
Parks, Greenways and Recreation Corridors Landscape Maintenance Unit prices will include all landscape maintenance and related tasks (as noted in the Work Tasks and Frequency Table). Not all areas include turf and some work tasks do not apply to each location. It is important to cross-reference the Work Task and Frequency Table when determining costs. See “Exhibit A- Bid Schedule” under Documents tab in Planetbids.com.

Location Monthly Cost Annual Cost

AL GUHIN PARK

ANNE SHIRRELS PARK

BLAIR PARK

BOBBY VEGA PARK

BRYCE HAYNES PARK

CAMPO SANTO CEMETERY/PARK

COLONY PARK AND FIELD

DELMANN HEIGHTS PARK AND COMMUNITY CENTER

ENCANTO PARK AND FIELD

FIFTH STREET SENIOR CENTER

FELDHYM LIBRARY

FRED SPELLACY PARK

GUADALUPE-SAL SAAVEDRA FIELD

GUITERREZ FIELD

HAMPSHIRE GREENWAY/ DOG PARK

38.b
Packet Pg. 1581 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 26 of 57 ends

HARRISON CANYON PARK

HORIN PARK

HUDSON PARK

JACK REILLY PARK

LA PLAZA PARK

LITTLEFIELD/ SHULTIS PARK

LYTLE CREEK PARK AND COMMUNITY CENTER

MEADOWBROOK FIELDS

MEADOWBROOK PARK

NEWBERRY PARK

NEWMARK FIELD

NICHOLSON PARK (COMMUNITY CENTER CLOSED)

NORTON GYM

NUNEZ PARK

PALM FIELD

PERRIS HILL PARK

PIONEER CEMETERY

RONALD REAGAN PARK

SECCOMBE LAKE PARK

SPEICHER PARK (PATTON SOUTH)

STERLING BEAUTIFICATION GREENWAY

38.b
Packet Pg. 1582 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 27 of 57 ends

TOM GOULD

TOM MINOR PARK

WILDWOOD PARK/ DOG PARK
TOTALS
ANNUAL COST: _______________________________

ON-CALL RATE
Cost Per Hour for Call Out Minimum Hour (call out)
$ $

38.b
Packet Pg. 1583 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 28 of 57 ends

PRICE FORM
City of San Bernardino Parks, Greenways, and Recreation Corridors Exhibit B - Scalping and Overseeding
Unit prices will include full cost of overseeding (materials/seed/labor/equipment). Site visits are highly recommended to observe current condition of turf. *Location acreage subject to change but cost per acre will be honored.

Location Location
Acreage
Unit Price Per
Acre
Cost
AL GUHIN PARK 28
ANNE SHIRRELS PARK 12
BLAIR PARK 34
BOBBY VEGA PARK 3.62
BRYCE HAYNES PARK 1.5
CAMPO SANTO CEMETERY/PARK 5.5
COLONY PARK AND FIELD 6.4

DELMANN HEIGHTS PARK AND

COMMUNITY CENTER

19.7 ENCANTO PARK AND FIELD 8.9
FIFTH STREET SENIOR CENTER .5
FELDHYM LIBRARY 5
FRED SPELLACY PARK 1.5
GUADALUPE-SAL SAAVEDRA FIELD 2.25
GUITERREZ FIELD 1.98
HARRISON CANYON PARK 6

38.b
Packet Pg. 1584 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 29 of 57 ends

HORIN PARK 5.67
HUDSON PARK 10.1
JACK REILLY PARK .25
LA PLAZA PARK 2.04
LITTLEFIELD/ SHULTIS PARK 15

LYTLE CREEK PARK AND COMMUNITY
CENTER

17.9 MEADOWBROOK FIELDS 4.96
MEADOWBROOK PARK 14.12
NEWBERRY PARK 1.53
NEWMARK FIELD 5.02

NICHOLSON PARK (COMMUNITY CENTER

CLOSED)

9.52 NORTON GYM 3.72
NUNEZ PARK 22.04
PALM FIELD 22.3
PERRIS HILL PARK 64.4
PERRIS HILL SENIOR CENTER 1
PIONEER CEMETERY 26
RONALD REAGAN PARK 4
SECCOMBE LAKE PARK 44
SPEICHER PARK (PATTON SOUTH) 28

38.b
Packet Pg. 1585 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 30 of 57 ends

STERLING BEAUTIFICATION

GREENWAY
7 TOM GOULD .508
TOM MINOR PARK 5
WILDWOOD PARK/ DOG PARK 24.2
TOTALS 555
ANNUAL COST: _______________________________

38.b
Packet Pg. 1586 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape - 31 -

EXHIBIT C

ADDITIONAL DOCUMENTS

STAFFING PLAN

1. Primary staff to perform Agreement duties
Name Classification/Title Years of Experience

2. Alternate Staff (for use only if primary staff are not available) Name Classification/Title Years of Experience

38.b
Packet Pg. 1587 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape - 32 -
Substitution or addition of Respondent’s key personnel in any given category or classification shall be allowed only with prior written approval of the City Project Manager.

The Respondent may reserve the right to involve other personnel, as their services are required. The specific individuals will be assigned based on the need and timing of the service required. Assignment of additional key personnel shall be subject to City Project Manager approval. City reserves the right to have any of Contractor personnel removed from providing services to the City under this Agreement. City is not required to provide any reason for the request for removal of any Contractor personnel.

38.b
Packet Pg. 1588 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape - 33 -

REFERENCES
Respondent must include present and past performance information with a minimum of three (3) references of recent similar projects within the United States.

References cannot include City of San Bernardino Elected Officials, Department Directors, or Information Technology staff as reference. References can include other City agencies that are not partaking in this RFP. Please verify that all reference information is correct.

Reference 1
Company Name:

Address:

Contact Person:

Email Address:

Telephone Address:

Project name:

Dates Work Performed:

Summary of Scope of Services:

Project Cost:

Reference 2
Company Name:

Address:

Contact Person:

Email Address:

Telephone Address:

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Project name:

Dates Work Performed:

Summary of Scope of Services:

Project Cost:

Reference 3
Company Name:

Address:

Contact Person:

Email Address:

Telephone Address:

Project name:

Dates Work Performed:

Summary of Scope of Services:

Project Cost:

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EXHIBIT D

SAMPLE MAINTENANCE SERVICES AGREEMENT

CITY OF SAN BERNARDINO

MAINTENANCE SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], 2021 by and between the City of San Bernardino, a municipal corporation organized under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, California 92401, County of San Bernardino, State of California (“City”) and [***INSERT NAME***], a [***[INSERT TYPE OF ENTITY - CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR OTHER LEGAL ENTITY]***] with its principal place of business at [***INSERT ADDRESS***] (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. RECITALS.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement.

Contractor represents that it is experienced in providing [***INSERT TYPE OF SERVICES***] services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

2.2 Project.

City desires to engage Contractor to render such services for the [***INSERT NAME OF PROJECT***] project (“Project”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional [***INSERT TYPE OF SERVICES***] maintenance services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

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3.1.2 Term. The term of this Agreement shall be from [***INSERT START DATE***] to [***INSERT ENDING DATE***], unless earlier terminated as provided herein. [***INSERT THE FOLLOWING SENTENCE FOR MULTI-YEAR, AUTOMATIC RENEWAL NOT TO EXCEED THREE CONSECUTIVE YEARS; OTHERWISE, ALWAYS DELETE: The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than [INSERT NUMBER] additional one-year terms.***] Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Responsibilities of Contractor.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.

Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

3.2.4 City’s Representative. The City hereby designates [***INSERT NAME OR TITLE***], or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Contractor’s Representative. Contractor hereby designates [***INSERT NAME OR TITLE***], or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement.

The Contractor’s Representative shall supervise and direct the Services, using his or her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

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3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.8 Period of Performance and Liquidated Damages. Contractor shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Contractor shall perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. [***INCLUDE THE FOLLOWING SENTENCE ONLY IF YOU’RE INCLUDING LD’S – DELETE OTHERWISE – DON’T SIMPLY INSERT $0; ALSO DELETE “AND LIQUIDATED DAMAGES” FROM TITLE OF SECTION ***]Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sum of [***INSERT WRITTEN DOLLAR AMOUNT***] Dollars ($[***INSERT NUMERICAL DOLLAR AMOUNT***]) per day for each and every calendar day of delay beyond the Performance Time or beyond any completion schedule or Project milestones established pursuant to this Agreement.

3.2.9 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do, or respecting the size of any payment to Contractor during the performance of this Contract, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law.

3.2.10 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs

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any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Agreement to the same extent as though set forth herein and will be complied with. These include but are not limited to the payment of prevailing wages, the stipulation that eight (8) hours’ labor shall constitute a legal day’s work and that no worker shall be permitted to work in excess of eight (8) hours during any one calendar day except as permitted by law. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor.

Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. Contractor shall avoid any violation of any such law during the term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 3.2.10 or any of its subsections.

3.2.10.2 Employment Eligibility; Subcontractors, Sub-subcontractors and Consultants. To the same extent and under the same conditions as Contractor, Contractor shall require all of its subcontractors, sub-subcontractors and consultants performing any work relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.10.1.

3.2.10.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of Contractor, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, sub-subcontractors or consultants to meet any of the requirements provided for in Sections 3.2.10.1 or 3.2.10.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Contractor under Section 3.2.10.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.

3.2.10.4 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake

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self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.2.10.5 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

3.2.10.6 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Contractor shall specifically be aware of the CARB limits and requirements’ application to “portable equipment”, which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.

3.2.10.7 Water Quality.
(A) Management and Compliance. To the extent applicable, Contractor’s Services must account for, and fully comply with, all local, state and federal laws, rules and regulations that may impact water quality compliance, including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws, rules and regulations of the Environmental Protection Agency and the State Water Resources Control Board; the City’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the State.
(B) Liability for Non-Compliance. Failure to comply with the laws, regulations and policies described in this Section is a violation of law that may subject Contractor or City to penalties, fines, or additional regulatory requirements. Contractor shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from and against any and all fines, penalties, claims or other regulatory requirements imposed as a result of Contractor’s non-compliance with the laws, regulations and policies described in this Section, unless such non-compliance is the result of the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers. (C) Training. In addition to any other standard of care requirements set forth in this Agreement, Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them without impacting water quality in violation of the laws, regulations and policies described in this Section. Contractor further warrants that it, its employees and subcontractors will receive adequate training, as determined by City, regarding the requirements of the laws, regulations and policies described in this Section as they may relate to the Services provided under this

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Agreement. Upon request, City will provide Contractor with a list of training programs that meet the requirements of this paragraph.

3.2.11 Insurance. [***CITY RISK MANAGER TO REVIEW TO DETERMINE WHETHER REQUIREMENTS AND LIMITS ARE ACCEPTABLE***]

3.2.11.1 Time for Compliance. Contractor shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this Section.

3.2.11.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors.

Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance; (4) Privacy/Network Security (Cyber), in a form and with insurance companies acceptable to City; and (5) Aviation and/or Drone Liability, in a form and with insurance companies acceptable to City. [***DELETE IF AVIATION LIABILITY IS NOT REQUIRED***]The policy shall not contain any exclusion contrary to the Agreement, including but not limited to endorsements or provisions limiting coverage for (1) contractual liability (including but not limited to ISO CG 24 26 or 21 29); or (2) cross liability for claims or suits by one insured against another.
(B) Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability:[***INSERT AMOUNT - TYPICALLY $2,000,000 MINIMUM; and $4,000,0000 aggregate. HOWEVER, AMOUNT OF INSURANCE REQUIRED DEPENDS UPON NATURE OF CONTRACT AND RISK TO CITY. PLEASE CONTACT RISK MANAGEMENT TO CONFIRM AMOUNT***] per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability:[***INSERT AMOUNT - TYPICALLY $1,000,000 MINIMUM; HOWEVER, AMOUNT OF INSURANCE REQUIRED DEPENDS UPON NATURE OF CONTRACT AND RISK TO CITY. PLEASE CONTACT RISK MANAGEMENT TO CONFIRM AMOUNT***] per accident for bodily injury and property damage; (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of [***INSERT AMOUNT - TYPICALLY $1,000,000 MINIMUM; HOWEVER, AMOUNT OF INSURANCE REQUIRED DEPENDS UPON NATURE OF CONTRACT AND RISK TO CITY. PLEASE CONTACT RISK MANAGEMENT TO CONFIRM AMOUNT***] per accident for bodily injury or disease; (4) Cyber Liability: :[***INSERT AMOUNT - TYPICALLY $1,000,000 PER OCCURRENCE/AGGREGATE; HOWEVER,

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AMOUNT OF INSURANCE REQUIRED DEPENDS UPON NATURE OF CONTRACT AND RISK TO CITY. PLEASE CONTACT RISK MANAGEMENT TO CONFIRM AMOUNT***] for privacy breaches, system breaches, denial/loss of service, and introduction, implantation or spread of malicious software code; (5) Aviation/Drone Liability: [***INSERT AMOUNT - TYPICALLY $1,000,000 PER OCCURRENCE LIMIT; HOWEVER, AMOUNT OF INSURANCE REQUIRED DEPENDS UPON NATURE OF CONTRACT AND RISK TO CITY. PLEASE CONTACT RISK MANAGEMENT TO CONFIRM AMOUNT***] for bodily injury and property damage.[***DELETE IF AVIATION LIABILITY NOT REQUIRED***] Defense costs shall be paid in addition to the limits.
(C) Notices; Cancellation or Reduction of Coverage. At least fifteen (15) days prior to the expiration of any such policy, evidence showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or materially reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Contractor or the City may withhold amounts sufficient to pay premium from Contractor payments. In the alternative, the City may suspend or terminate this Agreement. (D) Additional Insured. The City of San Bernardino, its directors, officials, officers, employees, agents, and volunteers shall be named as additional insureds on Contractor’s and its subcontractors’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents.

3.2.11.3 Insurance Endorsements. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall include or be endorsed (amended) to state that: (1) using ISO CG forms 20 10 and 20 37, or endorsements providing the exact same coverage, the City of San Bernardino, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Services or ongoing and complete operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work; and (2) using ISO form 20 01, or endorsements providing the exact same coverage, the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any excess insurance shall contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of the City, before the City’s own primary insurance or self-insurance shall be called upon to protect it as a named insured. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. Notwithstanding the minimum limits set forth in Section 3.2.11.2(B), any available insurance proceeds in excess of the specified minimum limits of coverage shall be available to the parties required to be named as additional insureds pursuant to this Section 3.2.11.3(A).

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(B) Automobile Liability. The automobile liability policy shall include or be endorsed (amended) to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Contractor or for which the Contractor is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.

Notwithstanding the minimum limits set forth in Section 3.2.11.2(B), any available insurance proceeds in excess of the specified minimum limits of coverage shall be available to the parties required to be named as additional insureds pursuant to this Section 3.2.11.3(B). (C) Workers’ Compensation and Employer’s Liability Coverage.

The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Contractor. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days (10 days for nonpayment of premium) prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents, and volunteers.

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officials, officers, employees, agents and volunteers, or any other additional insureds.

3.2.11.4 Separation of Insureds; No Special Limitations; Waiver of Subrogation. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers.

All policies shall waive any right of subrogation of the insurer against the City, its officials, officers, employees, agents, and volunteers, or any other additional insureds, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, its officials, officers, employees, agents, and volunteers, or any other additional insureds, and shall require similar written express waivers and insurance clauses from each of its subcontractors.

3.2.11.5 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Contractor shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

3.2.11.6 Subcontractor Insurance Requirements. Contractor shall not allow any subcontractors to commence work on any subcontract relating to the work under the Agreement until they have provided evidence satisfactory to the City that they have secured all

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insurance required under this Section. If requested by Contractor, the City may approve different scopes or minimum limits of insurance for particular subcontractors. The Contractor and the City shall be named as additional insureds on all subcontractors’ policies of Commercial General Liability using ISO form 20 38, or coverage at least as broad.

3.2.11.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.

3.2.11.8 Verification of Coverage. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

3.2.11.9 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Services under this Agreement.

3.2.12 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.13 Bonds.
[***NOTE (READ AND DELETE THIS BLOCK BEFORE USING MODEL):

Some maintenance projects of more than $25,000 will require payment bonds by law. See generally Civil Code Section 9550 or speak to the City’s Purchasing Team or City Attorney***]

3.2.13.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.13.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount

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of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.13.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.

3.2.13.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

3.2.14 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.2.15 Work Site.

3.2.15.1 Inspection Of Site. Contractor shall visit sites where Services are to be performed and shall become acquainted with all conditions affecting the Services prior to commencing the Services. Contractor shall make such examinations as it deems necessary to determine the condition of the work sites, its accessibility to materials, workmen and equipment, and to determine Contractor’s ability to protect existing surface and subsurface improvements. No claim for allowances–time or money–will be allowed as to such matters after commencement of the Services.

3.2.15.2 Field Measurements. Contractor shall make field measurements, verify field conditions and shall carefully compare such field measurements and conditions and other information known to Contractor with the Contract Documents, including any plans, specifications, or scope of work before commencing Services. Errors, inconsistencies or

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omissions discovered shall be reported to the City immediately and prior to performing any Services or altering the condition.

3.2.16 Loss and Damage. Contractor shall be responsible for all loss and damage which may arise out of the nature of the Services agreed to herein, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the Services until the same is fully completed and accepted by City.

3.2.17 Warranty. Contractor warrants all Services under the Contract (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Contract or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the Services or non-conformance of the Services to the Contract, commence and prosecute with due diligence all Services necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the work (or work of other contractors) damaged by its defective Services or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor’s obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Contract. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Contract, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

3.3 Fees and Payments.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed [***INSERT WRITTEN DOLLAR AMOUNT***] ($[***INSERT NUMERICAL DOLLAR AMOUNT***]) without written approval of City’s [***INSERT TITLE***]. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by

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Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Deductions. City may deduct or withhold, as applicable, from each progress payment an amount necessary to protect City from loss because of: (1) stop payment notices as allowed by state law; (2) unsatisfactory prosecution of the Services by Contractor; (3) sums representing expenses, losses, or damages as determined by the City, incurred by the City for which Contractor is liable under the Agreement; and (4) any other sums which the City is entitled to recover from Contractor under the terms of the Agreement or pursuant to state law, including Section 1727 of the California Labor Code. The failure by the City to deduct any of these sums from a progress payment shall not constitute a waiver of the City's right to such sums.

3.3.4 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.5 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.6 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Contract. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

3.3.7 Registration/DIR Compliance. If the Services are being performed as part of an applicable “public works” or “maintenance” project, and if the total compensation is $15,000 or more, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such Services must be registered with the Department of Industrial

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Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.

Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s performance of Services, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor.

3.4 Termination of Agreement.

3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.

3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5 General Provisions.

3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor:
[***INSERT NAME, ADDRESS & CONTACT PERSON***]
City:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: [***INSERT NAME & DEPARTMENT***]

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With Copy To:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: City Attorney
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.2 Indemnification.

3.5.2.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its officials, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, regardless of whether the allegations are false, fraudulent, or groundless, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s Services, the Project or this Agreement, including without limitation the payment of all expert witness fees, attorneys’ fees and other related costs and expenses. Notwithstanding the foregoing, to the extent required by Civil Code section 2782, Contractor’s indemnity obligation shall not apply to liability for damages for death or bodily injury to persons, injury to property, or any other loss, damage or expense which is caused by the the sole or active negligence or willful misconduct of the City or the City’s agents, servants, or independent contractors who are directly responsible to the City.

3.5.2.2 Additional Indemnity Obligations. Contractor shall defend, with counsel of City’s choosing and at Contractor’s own cost, expense and risk, any and all Claims covered by this indemnification section that may be brought or instituted against City or its officials, employees, agents and volunteers. In addition, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its officials, employees, agents and volunteers as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City or its officials, employees, agents and volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s attorney’s fees and costs, including expert witness fees. Contractor shall reimburse City and its officials, employees, agents and volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its officials, employees, agents and volunteers.

3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in San Bernardino County, California. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters

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that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.

3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.

3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.8 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.9 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.10 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.5.11 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.7, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.12 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working

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solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.14 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.15 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.18 Electronic Signature. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.

3.5.19 Federal Provisions.[***INCLUDE THIS SECTION ONLY IF APPLICABLE; DELETE OTHERWISE AND DELETE ASSOCIATED EXHIBIT. IF APPLICABLE, YOU MAY ALSO NEED TO INCLUDE SOME INFORMATION IN THE RFP. CONSULT AGENCY COUNSEL IF NECESSARY***]When funding for the Services is provided, in whole or in part, by an agency of the federal government, Contractor shall also fully and adequately comply with the provisions included in Exhibit “D” (Federal Requirements) attached hereto and incorporated herein by reference (“Federal Requirements”). With respect to any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
[SIGNATURES ON FOLLOWING PAGE]

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Packet Pg. 1606 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape 51 SIGNATURE PAGE FOR MAINTENANCE SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND [***INSERT NAME***]
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date first written above.

CITY OF SAN BERNARDINO
APPROVED BY:
[***INSERT NAME***],
[***INSERT TITLE***]
ATTESTED BY:
[***INSERT NAME***],
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney
[***INSERT NAME OF CONTRACTOR***]
[IF CORPORATION, TWO SIGNATURES,

PRESIDENT OR VICE PRESIDENT AND
SECRETARY OR TREASURER REQUIRED]
By:

Its:

Printed Name:
[DELETE THE FOLLOWING SIGNATURE
LINE IF NOT REQUIRED]
By:

Its:

Printed Name:
____________________________________
Contractor’s License Number
____________________________________
DIR Registration Number

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Packet Pg. 1607 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape 52 Exhibit A
Scope of Services
[***INSERT SCOPE***]

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Schedule of Services
[***INSERT SCHEDULE***]

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Packet Pg. 1609 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape 54 Exhibit C
Compensation
[***INSERT RATES & AUTHORIZED REIMBURSABLE EXPENSES***] [***SEE SECTION 3.2.13 ABOVE AND IF APPLICABLE, INSERT
PERFORMANCE/PAYMENT BONDS ON THE NEXT PAGE; IF NOT REQUIRED, STATE THAT THEY ARE NOT REQUIRED***]

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Packet Pg. 1610 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape 55 Exhibit C

KEY PERFORMANCE INDICATORS OR PERFORMANCE REQUIREMENTS
Performance Expectations
• A performance measurement plan will be developed by The City of San Bernardino Public Works Department, and will be reviewed on a quarterly basis
• Supplier/Vendor will track and document all performance measures identified in the performance measurement plan. Measures will include, but a not limited to the measures listed below • Supplier/Vendor will develop and distribute, electronically, a monthly summary report showing the current status and 12-month trend of each performance measure
• Supplier/Vendor will attend quarterly meeting scheduled by the City of San Bernardino Public Works Department and present and discuss performance measures
• Supplier/Vendor will track all Cost Savings for all orders requested by Public Works and will report their total Cost Savings on a quarterly basis
Performance Measures

1. Safety:
a. Definition: the condition of being protected from or unlikely to cause danger, risk, or injury
b. Safety Measures is related to PW projects when a contractor is conducting work on a county facility and/or delivery materials and services to a county facility

2. Quality:
a. Definition: the standard of something as measured against other things of a similar kind; the degree of excellence of something.
b. Quality Measure is related to final result of a product or service.

Ex. was the monitor installed correctly, crooked, upside down? Were monthly/annual inspections done correctly/on time, were they incomplete.

3. Cost Savings:
a. Definition: a reduction in expenses, especially in business

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Packet Pg. 1611 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape 56 b. Cost Savings Measure is related savings that a vendor makes and passes on to the County.

4. On-Time Delivery:
a. Definition: On Time Delivery or OTD refers to a key
performance indicator measuring the rate of finished product and deliveries made in time. This rate is expressed in a total number of units delivered within a set period defined by the customer and the supplier.
b. On-Time Delivery measure is related to service contracts, were the samples delivered on time to the lab. This can also refer to pick-up services such as with environmental contracts that deal with hazardous samples
***Please Note*** DBE and Sustainability Performance Issues can be added to this list. Currently, the City of San Bernardino does not have a DBE/Sustainability team to cover the issues related to performance for these matters. These departments are usually managed in conjunction with Procurement or as another section of procurement to ensure that contractors are meeting these performance measures.

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Packet Pg. 1612 Attachment: Attachment 2 - Bid Documents-RFP No. F-22-28 B (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape 57 CONTRACT DISCIPLINARY/ PENALTY LANGUAGE
FOR PSA’S AND PO’S
Contractor’s Performance: Contractor’s performance of its obligations under this Contract shall at all times be conducted in a skillful and workmanlike manner in accordance with the standards, practices, methods, and procedures ordinarily expected from a skilled and experienced (Insert type of Vendor) provider and shall conform in all material respects to the requirements of the SOW.

Disciplinary Actions in Phases for Non-Performance:

1. Informal Warning (Written or Verbal): Vendor is given a warning in regards to non-performance. If a verbal warning is issued, it will be confirmed with an electronic correspondence to the vendor.

2. Formal Warning (Written Only): A Corrective Action is issued and vendor must respond to the formal warning within 10 business days a. Vendor is given time to make corrections to their performance.

The time period given to vendor is based upon the departments needs

3. Formal Penalty Issued (Written notification issued): A penalty of 10% to of the vendors current invoice amounts or annual contract amount is deducted for non-performance after previous warnings have been issued

4. Termination of Contract (Written Notification issued): After all warnings and penalties have been exhausted, contract termination is required. Please see Section 3.4. Termination of Executed PSA for termination terms and conditions
a. Please Note: If it is found that vendor has falsified their qualifications/skills at any time during the performance of their contact or purchase order, the contract may be terminated immediately

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Packet Pg. 1733 Attachment: Attachment 6 - RP Landscape & Irrigation Proposal (9043 : Agreement with Parkwood Landscape Maintenance Services
RFP# F-22-28b City of San Bernardino for Parks, Greenways and Recreation Corridors Landscape Maintenance

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Packet Pg. 1734 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1735 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 3 Table of contents
Executive Summary......................................................................................................................... 2 Identification of Respondent.......................................................................................................... 4 Staffing Resources........................................................................................................................... 5 Subcontractors................................................................................................................................ 6 Fiscal Stability.................................................................................................................................. 7 Experience and Technical Competence.......................................................................................... 8 Organization Memberships & Staff Certifications........................................................................ 11 Proposed Method to Accomplish the Work/Scope of Work........................................................ 12 Overseeding .................................................................................................................................. 13 Fee Proposal – Landscape Maintenance ...................................................................................... 19 Insurance....................................................................................................................................... 21 Litigation ....................................................................................................................................... 23 Other Information......................................................................................................................... 24 Certification of Proposal ............................................................................................................... 25 Appendices & Attachments.......................................................................................................... 26 “We blend Nature and Craftsmanship
to create ultimate outdoor settings and extremely
satisfied customers”

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Packet Pg. 1736 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 4 Identification of Respondent
Legal Name: Mariposa Landscapes, Inc.

Street/Mailing Address: 6232 Santos Diaz St., Irwindale, CA 91702 Telephone Number: (626) 960-0196
Fax Number: (626) 960-8477
Contact for this Proposal: Larry Rudd – Director of Estimating Email Address: [email protected]
President: Terry Noriega
California Corporation: C1469653
California Employer ID: 368-4753-1
Date Incorporated: October 2, 1989
Licenses & Certificates
Contractors State License: 592268 C27, A, C61/D49
Qualified Applicators License: 103864 ABCDEFH
Pest Control Adviser License: 74416 ABCDEG
Pest Control Business License: 30977
Irwindale Business License: 000538
Supplier Clearinghouse MBE: 94HS0050
City of Los Angeles MBE: 561730
City of Los Angeles LBE: 37858
LA County MBE: 89126
LA Co. Agricultural Pest Control 1000279
Certified Arborist: WE-1182A
Minority Business Enterprise
MBE Certification, File No. CCA-7150 for the City of Los Angeles, The Women and Minority Business Enterprise Clearing house has audited and verified our eligibility as a MBE pursuant to the California Public Utilities Commission General Order 156.

Financial Resources
Mariposa has been capable of meeting all financial obligations for over 40 years. A strong balance sheet supports $100 Million bonding capacity.

Green Waste Processing Capability
Mariposa Landscapes, Inc. has a recycling program for green waste and paper products. We implement this program at our local offices and at all job sites. Mariposa currently uses hybrid vehicles and electric equipment where required. Mariposa notifies all project managers of the green initiatives prior to the award of contract.

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Packet Pg. 1737 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 5 Staffing Resources
Luis Valenzuela – Landscape Maintenance Division Manager, Southern California • Over 25 years of experience in landscape and construction operations • Qualified Applicator License, Category B
• Certified Landscape Technician, Irrigation
• ISA Certified Arborist WE-11744A
• Certification – Effective Business Leadership & Development – PDC/GCC Roberto Perez – Area Manager
• Over 25 years of experience in landscape maintenance
• Graduate of the Pacific Southwest Maintenance Management School • MSAC Irrigation Design and Plant ID Certificate
• Leadership Academy Certificate, Cal Poly Pomona
• Calsense 3000 Certified
• Qualified Applicator License – In Process
• Cal State Fullerton Water Auditor – In Process
Andres Perez – Account Manager
• Over 25 years of experience in the landscape industry • Qualified Applicator License, Category B
• Certified Landscape Technician, Irrigation
• Certificate – Irrigation Design
• Certificate – Irrigation Troubleshooting
• CVAG Overseeding Certificate
Irrigation Technicians – Alonzo Medina, TBT
• Minimum 3-Years’ Experience in irrigation troubleshooting and repairs.

Spray Technician – Hilario Mendoza
• Minimum 2-Years’ Experience exterior pest control and Qualified Applicator License.

Crew Leader/Operator Mowing Crew – TBT
• Minimum 3-Years’ Experience in mowing operations.

Crew Leader Trash & Detail Crew – TBT
• Minimum 3-Years’ Experience in landscape maintenance operations.

Landscape Maintenance Crew Members – TBT
• Minimum 1 to 2 years’ experience in commercial landscape maintenance operations Command Structure
Area Manager reports to the Division Manager. The Account Manager reports to the Area Manager. The Account Manager is the single point of contact with the customer. Crew Leaders, Irrigation Technicians and Spray Technicians report to the Account Manager. The Account Manager for this project is tentatively assigned to Andres Perez.

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Packet Pg. 1738 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 6 Labor and Equipment Assignment Grid
Project Wide
Position Qty Description with equipment for each
Account Manager 1 Andres Perez (tentatively assigned), ½ ton pickup with emergency flashers.

Irrigation Technician 3 Alonzo Medina and TBT, assigned ¾ ton pickup with utility bed and pipe racks. Additional irrigator 6 months in the spring/summer.

Spray Technician 1 Hilario Mendoza, assigned 1-ton stakebed with skid mounted 200 gallon sprayer. Backpack sprayer, walk behind spreader, periodic tractor with spreader and other attachments.

Trash and Detail Operations
Crew Leader/Driver Lead 3 Small pickup with power washer Crew Member 2 Blowers, hedge trimmers with hand tools, other equipment for periodic operations.

Mowing Operations
Crew Leader 3 Truck & Trailer, 5900 180”, 72” & 60” mowers (multiples) Crew Member 9 48” & 21” mowers, weedeaters, blowers, edgers, hand tools TOTALS 22
Note: All assignments listed are tentative based on the time of award and will be mutually agreed upon by the customer and the contractor prior to the start of work. Assignments will be of comparable experience.

Company Equipment Assets
Subcontractors
No Subcontractors will be used on this project.

Equipment Type Quantity Description
Supervisor Truck 35 Toyota Tacoma
Irrigation Truck 25 Toyota Tacoma
Field Op Truck 68 ¾ Ton Ext/Crew Cab
Medium Dump Truck 11 Hino Customized 1Ton Crew cab w/dumping bed and tool racks Equipment Trailer 9 16’ Mighty Mover trailer with electric brakes Equipment Trailer 78 Custom Landscape Utility Trailer
Riding Mowers 69 Exmark and Toro 52",60" and 72"
Push Mower 39 21” Self Propelled or Push Behind Mower w/ bagger Walk behind Dethatchers 5 Dethatchers
Walk behind Aerator 6 Classen 30” Walk Behind Aerator
Backpack Sprayer 125 Solo 475 Backpack sprayer
Spray Tank 12 200 Gal. Custom Spray Tank
Weed eater 199 Shindaiwa T302X
Blower 196 Echo PB580H
Turf Edger 35 Power Train 308
Hedge Trimmer 243 Echo SHC-225-SC (20"), SHC-2620 (51") and HCS-2620 (59")

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Packet Pg. 1739 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 7 Fiscal Stability
The company financial statement is attached at the end of this proposal. It is confidential and not to be copied or distributed.

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Packet Pg. 1740 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 8 Experience and Technical Competence
Experience
Question: How will our experience, technical and professional skills will meet the goals and fulfill the general functions identified in the RFP. Answer: We have over 40 years’ experience in large scale public works landscape maintenance, with an office in Fontana, California which is less than 20 minutes from the center of the City of San Bernardino. With this location and the large number of employees working out of our Fontana office we have the capabilities to rapidly mobilize a large force to quickly address anything landscape related in the City of San Bernardino. Most of our equipment and trucks are new for a project of this size, but you can see from our “Company Equipment Assets” we have a large inventory of backup equipment.

Regarding the experience of our staff to be tentatively assigned to perform the services for this project, we have a depth of experience and qualifications that exceeds our competitors. Please look at the “Staffing Resources” we have included in this RFP. Most of the experience of our staff is from working on similar services to the City of San Bernardino contract covered in this request for proposal.

We have continuously been in the landscape maintenance business under single ownership since 1977. 45 years of experience performing public works maintenance like the work in this RFP. In addition to that we have won over 95 awards for project excellence in both maintenance and landscape installation since the late 1970’s.

References
Here are references for project with similar in size and scope to the City of San Bernardino. Please see attached form for the dates and duration of these contracts as well as the contact information. • City of Newport Beach Landscape Maintenance
o Irrigation maintenance, turf maintenance, groundcover maintenance, shrub, vine and tree maintenance, Hardscape maintenance, sand/wood chip area maintenance, sod installation, drinking fountain maintenance, specialty/sport athletic area maintenance. • City of Tustin General Fund Landscape Maintenance
o Turf maintenance, irrigation system maintenance, facility maintenance, rodent and pest control, hardscape maintenance and trash pickup.
• City of Industry Landscape Maintenance Services
o Supplemental Landscaping and Irrigation of slopes
• City of Arcadia Landscape Maintenance of Parks and Medians o Landscape maintenance of City Parks and medians, parkways, facilities, water facilities downtown parking districts and transit plaza.
• City of Monrovia Landscape Maintenance
o Landscape maintenance, turf mowing and edging, shrub pruning, fertilizer application weed control, rodent control, litter removal, cleaning of walkways and hardscapes Local Experience
Currently we service large contracts throughout Southern California and San Bernardino County in particular. We have successfully maintained parks in the City of Rancho Cucamonga for decades as a part of multiple contracts.

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Packet Pg. 1741 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 9 Project Specific Expertise
With our multiple offices in Southern California, we maintain thousands of acres of parks, median, parkway and right-of-way landscapes for numerous cities in San Bernardino, Riverside, Orange and Los Angeles Counties. No other company bidding on this RFP has more experience, under a single owner, maintaining landscapes just like the City of San Bernardino. We have experience in:
• Large scale (single sites over 50 acres) mowing and turf maintenance • Irrigation monitoring on a citywide basis with more than 100 controllers • Large backflow repair and installation (over 4”)
• Pump monitoring, troubleshooting and repair
• 7-day a week trash pickup and parks facilities cleaning with timelines • Logistic scheduling and completion of shrub and bed maintenance on single projects with more than 1,000 separate locations
• Citywide tree maintenance including 3-year program creation with online GIS inventory/asset tracking • Ballfield and Athletic field preparation and maintenance • Sports court maintenance
• Quality Control Programs that free up municipal inspectors Answers to 6.B.ii questions:
a. Failure to enter into a contract or professional services agreement once selected. No, we have never failed to enter into a contract or professional services agreement once selected. b. Withdrawal of a proposal as a result of an error. No, we have not withdrawn a request for proposal because of an error.
c. Termination or failure to complete a contract. No, we have never been terminated or failed to complete a contract.
d. Disbarment by any municipal, county, state, federal or local agency. No, we do not have a record of disbarment by any municipal, county, state, federal or local agency. e. None of the principals of the firm have been involved in litigation, arbitration, mediation, or conviction for violating a state or federal antitrust law by bid or proposal rigging, collusion, or restrictive competition between bidders or Respondents, or conviction of violating any other federal or state law related to bidding or professional services performance. Neither have they knowingly concealed any deficiency in the performance of a prior contract.
f. None of the principals of the firm have been involved in falsification of information or submission of deceptive or fraudulent statements in connection with a contract. g. The company has never exhibited a willful disregard for applicable rules, laws or regulations.

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Packet Pg. 1742 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 10 Technical Competence
Office Locations
Corporate Headquarters
6232 Santos Diaz Street
Irwindale, CA 91702
Phone 626 960-0196
Fax 626 960-8477

Irwindale
15529 Arrow Highway
Irwindale, CA 91706
Phone 626 960-0397
Fax 626 960-3809

Orange County
1107 E. Walnut St
Santa Ana, CA 92701
Phone 626 960-0196
Fax 626 960-8477

San Bernardino County
11093 Almond Avenue
Fontana, CA 92335
Phone 909 429-2546
Fax 909 429-2749

North L.A. Ventura
4790 E. Los Angeles Ave.

Somis, CA 93066
Phone (800) 794-9458
Fax 805-386-4140

Palm Springs
78355 Darby Rd
Bermuda Dunes, CA 92203
Phone 626 960-0196
Fax 626 960-8477

Arizona
7677 N. 67th Avenue
Glendale, AZ 85301
Phone 623 463-2200
Fax 623 463-2223

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Packet Pg. 1743 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 11 Organization Memberships & Staff Certifications
We are dedicated to having the best-trained workforce in the industry. As members of the California Landscape Contractors Association, we participate in the training programs offered by this industry organization. The CLCA sponsors a rigorous “hands-on” test administered under actual field conditions. With only a 20% first time pass rate, only the best workers are able to obtain the designation of CLT or Certified Landscape Technician. Many of the managers and supervisors in our company have the CLT designation. No other contractor of our size and diversity in Southern California has achieved this many certifications.

We are members of the following organizations:
• CACM (California Association of Community Managers)
• CAI Orange County (Community Association Institute)
• CAI Los Angeles (Community Associations Institute)
• CAI Greater Inland Empire (Community Association Institute) • CAI Coachella Valley (Community Association Institute) • ASA (American Subcontractors Association)
• BIA Southern California (Building Industry Association) • BIA Orange County (Building Industry Association)
• BOMA IE (Building Owners and Managers Association)
• CLCA (California Landscape Contractors Association)
• ISA (International Society of Arboriculture)
• CAPCA (California Association of Pest Control Advisors) Licensing and Certifications
• California Contractor License 592268 C27-Landscaping, Class A-Engineering • Certified Arborists on staff
• Certified Tree Workers on staff
• Tree Work – Line Clearance Certified
• Tree Work – Line Clearance Certified Instructor
• Certified Playground Equipment Inspectors
• Certified Water Auditor
• Certified Backflow Inspectors
• Licensed Pest Control Company/Pest Control Advisor
• Certified Pest Control Applicators on staff

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Packet Pg. 1744 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 12 Proposed Method to Accomplish the Work/Scope of Work
Dispatch and General Approach
Our workers will be dispatched from our Fontana office located at 11093 Almond Avenue, Fontana, CA 92335. The daily trash and cleaning will be performed 7-days a week. Mowing will be Monday through Friday throughout the growing season. The specific day each location is visited and tasks to be performed can be based on a mutually agreed upon schedule with the City Representative based on the needs and requirements of the City.

Daily Cleaning, trash & Inspections – Project Wide
This work will be performed with 3 separate crews with a minimum of 5 workers (3 crew leaders and 1 crew member.) These crews will be supplemented with up to 3 more laborers as needed during periods of heavier use of the parks. These crews are tasked with performing work prior to the timelines indicated in the specifications. These crews are in 3 separate stake bed trucks performing these primary duties:
• Trash pickup
• Trash can liner replacement
• Doggie station liner replacement & dumping
• Hardscape and BBQ cleaning
• Ramada, bench, and sign power washing
• Visual backflow inspections (immediately alerting
After these crews are finished with timeline dependent responsibilities, they are working in bed maintenance and weed control.

Irrigation Monitoring & Repair – Project Wide
There are two full time irrigation crews in this project that vary in size from 2 to 6 workers as necessary to perform all irrigation inspections as well as necessary repairs. They will be dispatched in 2 to 4 trucks based on the workload and to stay on schedule. Trucks are equipped with toolboxes and pipe racks as well as a standard issue of commonly used parts. The irrigation technicians will also have universal remotes to facilitate and speed up inspections.

Spraying and Pest Control – Project Wide
We have a spray technician full time during periods of the year where weed control and pre-emergent is applies.

IPM practices will be the favored method of control. Periodically this technician will be called out for specific pests like rodent control. The Pest Control Technician operates with a 1-ton flatbed truck with a skid mounted 200gal spray rig.

Mowing Operations
The regular mowing, edging and cleanup of all the turf areas will be accomplished with 3 crews consisting of 12 workers (3 crew leader/operators and 9 laborers/operators.) These crews will be 3 separate stake bed trucks with trailers carrying:
72” mowers, 60” mowers, 36” mowers, 21” mowers, Stick Edgers, String Trimmers & Backpack Blowers All of the turf areas will be mowed within a one-week cycle.

Full time Locations
There are two locations that will have full time workers:

Pioneer Cemetery1 – 3 Workers & Perris Hill Park – 2 Workers 1 We have current experience in maintaining a cemetery in Santa Monica. The Santa Monica site is larger and has more headstones and requires full time workers. These types of facilities have unique requirements like trimming around headstones and removing flowers on a regular basis.

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Packet Pg. 1745 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 13 Overseeding
For the overseeding included in this proposal, our intent is to mow the existing turf down to ½” over successive mows, then flail mow down to ¼”. Debris will be picked up with a turf vac or some other suitable method.

PTO Flail Mower Attachment PTO Slit Seeder Attachment
Irrigation components will be located and flagged prior to flail mowing operations to avoid damage.

After the flail mowing operations and the excess grass is cleaned up, we will plant the seed. The seed type we estimated for this work is Fast Track Perennial Rye (or equal) planted at the rate of 11 lbs per 1,000 square feet.

Seeding operations will be performed by a PTO driven Slit Seeder attachment mounted on a tractor with turf tires.

Seed cover is not required with this equipment on overseeded turf. Clean up includes removing the flags on the irrigation components and checking the systems for proper operation.

Other Overseeding methods
We also offer alternate methods for overseeding that may work better depending on the conditions, time of year and desired results. Sometimes planting stolons of specific hybrid varieties of Bermuda grass may be the best approach. Planting the stolons with a special hydroseeder is the quickest method. This works well on sports field turf. Combining top dressing with broadcast seed on bare soil could also be an option in some of the parks.

Hydroseed application Topdresser for seed cover
We can price these alternate methods for the City on a case by case basis.

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Packet Pg. 1746 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 14 Extra Work Pricing Process
At times, work above and beyond the contract scope becomes necessary. Our process to take care of this is:
• Straight Forward – Simple pricing and approval process ahead of time • Transparent – The Customer sees what was purchased by us • Honest – The hours and material estimated are what is used, nothing exceeds the approved estimate • With No Surprises – Billing either matches or is less than what was quoted on the proposal When a customer desires additional work or an emergency arises, there must be some mechanism to quickly communicate and agree upon the cost. Many times, situations arise where it is difficult to come up with a cost ahead of time. We solve that issue with the following 4 step process:

1. Work is identified and a “Not-to-exceed” proposal is created

2. Customer receives the proposal and approves the work

3. Work proceeds, labor is tracked, and receipts are copied

4. Billing NEVER exceeds the original proposal. It is either equal to or less than the original proposal If an issue is uncovered that changes the
scope of the original estimate, the
proposal is revised and resubmitted for
approval (typically with attached
pictures and a clear explanation). Work
will not proceed until there is client
approval of the change.

Key…
The billing for any extra work does not
exceed what you originally approved.

The sample proposal to the left would
be something irrigation related where
multiple valves would need to be
replaced because of an auto accident.

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Packet Pg. 1747 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 15 Quality Control Program
We perform internal quality control on our work to free up our contract monitor or client representative (be it a Public Works Inspector or Property Manager) so that he or she will have a reduced work load. This creates a positive environment for everyone involved and enhances our client relationships. Our main philosophy behind quality control is summed up in one statement “Plan your work and work your plan.” Therefore, the work is to be planned and monitored in the following ways:

Annual Work Schedule
Here is a sample schedule. A final schedule will be provided upon start of work.

Within 30 days of award of the contract we will submit an annual work schedule that will organize all the assigned areas into sectioned areas. The sectioned areas will be per the approval of the client representative. The schedule will designate the areas included with the service level and general tasks completed for that month. Any revisions to this schedule will be submitted to the client representative for approval. A review of this schedule will be made at monthly meetings to evaluate success.
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Litter Control, All Areas, Liner Replacement Per Visit Mowing 52 X year Edging & Detaling 52 X year
Blowing 52 X year
Sweeping 52 X year
Broadleaf Control 2 X year
Pre-emergent application 3 X year
Fertilizations 3 X year
Aeration 2 X year
Pest Monitoring Monthly
Irrigation System Inspections Weekly
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Hedge Trimming 8 X year
Ground-Covers Trimming 8 X year
Ground-Covers Edging 8 X year
Shrub Pruning 8 X year
Deadheading & Cleaning As Needed Weed Control Monthly
Fertilizations 2 X year
Pre-emergent application 3 X year Mulching Refreashing Monthly Annual Color 4 X year
Premium Color 1 X year
Removal of Dead Plants As Needed
Trees & Shrubs Safety Clearance Monthly
Irrigation System Inspections Weekly
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Safety Inspection and Reporting Weekly
Blowing Weekly Weed Control As Needed
OCTOBER NOVEMBER DECEMBER Week Week Week Week Week WeekJULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Week Week Week Week Week WeekJULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Week Week Week Week Week WeekJUNE JULY AUGUST SEPTEMBER MAY # of
Frequencies
JANUARY FEBRUARY Week
Week
Week Week Week Week Week Week
JUNE
Week
Hardscapes Week

MARCH APRIL JUNE
Turf Areas
Shrubs & G.C Areas

MARCH APRIL MAY

JANUARY FEBRUARY MARCH APRIL MAY

JANUARY FEBRUARY
Week Week Week Week
# of
Frequencies
Week Week Week Week
# of
Frequencies

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Packet Pg. 1748 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 16 Monthly Work Plans
The Mariposa Account Manager will submit Monthly Work Plans describing maintenance operations of all areas contained within this contract and when the work, including trimming, pruning and applications of chemicals/fertilizers will be accomplished. Other work will include the removing and/or replacing of landscape materials within the scope of this Contract. The work may include landscape renovations of right-of-ways, medians, retention areas and/or common turf areas. The Account Manager will develop the Monthly Work Plans and submit them to the client representative by the 25th of the previous month prior to the regular monthly meeting. The Monthly Work Plan will correlate with the Annual Work Schedule in a more detailed form. After the plan is approved at the regular monthly meeting the Monthly Schedule Evaluation Form will be completed with the client representative to evaluate the performance of the current month. The Mariposa Supervisor is responsible for creating and submitting these reports.

Irrigation Reports
The Irrigation Technician will create the Irrigation Reports at the specified frequencies and the Mariposa Account Manager will insure their accurate and timely completion. These reports will include scheduled formal inspections, all service requests, authorized emergency work and repair of damage. The Irrigation Technician will be responsible for conducting a formal inspection and related repairs of the irrigation system as scheduled. Results of the inspection shall be recorded on the Irrigation Inspection Report and checked for accuracy and then delivered to the client representative. The frequency of these reports will vary depending on the work scope.

Account Manager/Client Meeting Work Quality Evaluations A critical aspect of the work is communication. Timely and accurate schedules address a lot of this; however, there is another important aspect that is sometimes overlooked: interpretations of quality. What is beautiful to some is not to others, this is why specifications are written. However, there is always some level of interpretation that can vary from person to person. The goal is to have the Mariposa Account Manager and the client representative both interpreting the expectations of the specifications in the same way. The way we accomplish this is through a graded evaluation of every aspect of the landscape on a site by the Mariposa Supervisor and the client representative. This evaluation is performed prior to the regular client representative meeting by the Mariposa Supervisor. When the regular meeting takes place, this same form is given to the client representative to evaluate the exact same items as the Mariposa Account Manager previously graded. Any differences in evaluation that the client representative has of the same work item or area that were graded by the Mariposa Supervisor are addressed immediately and clarified.

The frequency of these evaluations and number of work items evaluated can vary based on the work scope. Please see the sample form provided.

Action Item Lists
Even with jobs that go perfectly there are always items that come up during walk-through inspections. These items may have nothing to do with work quality but may be requests for improvement, additional work or notations of concern, etc. One of the key aspects of an action item list is a target completion date. This is included for every item on our form. The Mariposa Account Manager is committed to completion of a requested activity at an agreed upon date. This is in writing; it’s quick and easy to fill out. The client representative will have confidence that we will keep our promises because they are documented. Our goal is “Promises made are promises kept.” Please see the sample form provided.

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Packet Pg. 1749 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 17 Work Quality Evaluation Form
Mariposa Landscapes, Inc.

SITE INSPECTION EVALUATION FORM
Inspection Date: Job:

Job Number:

Client Representative:

ML CR ML CR

1. TURF 6. HARDSCAPE AREAS
A Color of turf acceptable A Free of trash/debris
B Turf texture, no thin/bare areas B Free of weeds in cracks C Free of trash/debris C Standing water
D Irrigation leaks visible D Safety issues reported
E Over or under watering 7. IRRIGATION
F Dry spots A Controllers working

2. GROUND COVER/SHRUB AREAS B Controllers programmed properly A Free of trash/debris C Schedules submitted/updated
B Free of weeds D Valves working properly
C Mulch evenly distributed E Valves leaking
D Irrigation leaks visible F Backflow(s) on
E Groundcover trimming G Backflow(s) Leaking

3. TREES/SHRUBS H Meter readings (if in scope) up-to-date A Health/vigor I Water usage analysis up-to-date
B Trimmed per scheduled cycle 8. L.V. LIGHTING (if applies) C Pruned correctly for species A System has power
D Walkway shrub clearance B Timer/photocell working
E Walkway tree clearance C Bulbs working
F Disease & insects controlled D Fixtures clean
G Irrigation leaks visible E Fixtures broken
H Over or under watering F Fixtures aimed properly
I Trees staked properly 9. WATER FEATURES (if applies)

4. ANNUAL COLOR/POTS A Power/working properly
A Annual flowers healthy B Leaks
B Bed/Pots free of trash/debris C Cleaned of debris at inlets C No missing annual color plants 10. OTHER (if applies) D Disease & insects controlled A Dog mess cleaned up
E Irrigation leaks visible B Dog stations replenished
F Over or under watering C Trash cans dumped & new liners

5. D.G. PATHS & OPEN AREAS D Play equipment clean
A Free of trash/debris E Ramadas/picnic tables/BBQs clean B Weeds managed/controlled F Response time on call-outs C Erosion areas repaired G General safety issues reported ML CR
OVERALL RATING: Per the above individual ratings, pleas provide an overall rating from 1 to 10 Mariposa Account Manager Signature/Date (ML) Client Representative Signature/Date (CL) Please give a rating of 1-10 on the following items (1 = unacceptable and 10 being perfect) Only enter ratings for items that are applicable to this project (blank = Not Applicable at this time) Mariposa Account Manager

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Packet Pg. 1750 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 18 Action Items Form
Mariposa Landscapes, Inc.

ACCOUNT MANAGER INSPECTION ACTION ITEMS
Job:

Today's Date: Job Number:

Resolution
Date

1. 2.

3. 4.

5. 6.

7. 8.

9. 10.

Mariposa Account Manager Signature/Date Client Representative Signature/Date

ACTION ITEMS

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Packet Pg. 1751 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values
– Safety • Teamwork • Quality • Integrity Page 21
Insurance

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Packet Pg. 1752 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values
– Safety • Teamwork • Quality • Integrity Page 22

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Packet Pg. 1753 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 23 Litigation
Mariposa Landscapes, Inc., Pending and Settled Litigation for 5-years

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Packet Pg. 1754 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 24 Other Information
We have a well-staffed Human Resources department at our corporate headquarters that engages in college outreach & internship programs, advertises on radio and the internet as well as offers bonuses to employees to help to recruit. With an employee count over 600, we have had a successful history of recruiting the necessary employees needed to complete our projects.

Mariposa has a dedicated Business Developer that actively participates in local community, charitable, and civic organization events. Most recently, in 2021, we have volunteered our service and donations to the following:

September 18- Huntington State Beach Clean-up Day in alliance with Surfrider Foundation.

October 1- Pediatric Cancer Research Foundation (PCRF) donor/sponsor in partnership with Powerstone Property Management.

October 7- OC Taxpayers Association Awards Dinner guest as a committee member with BOMA-OC Political Action Committee (PAC)
October 11- American Red Cross Blood Drive participant in partnership with Community Association Institute (CAI) Outreach Committee
October 20- Habitat for Humanity Supported live build in Stanton, CA in partnership with Community Association Institute (CAI) Outreach Committee
October 31- Community outreach sponsor & participant at SAMLARC Halloween Family Festival for 2,000 families November 1- Give Thanks SmArt with Art Thanksgiving Food Drive donator in partnership with Families Forward to collect food for local Thanksgiving meals.

November 4- Community Outreach Committee Food Drive donator to support Youth Services with local Thanksgiving meals.

November 19- Merrimac Way Bicycle Facility Improvement Project Ribbon Cutting Ceremony attendance.

November 25- Irvine/ OC Turkey Trot 5K Trot Race Participant to support community outreach and to promote health and well-being to the community.

December 1- Operation Gratitude Letter drive volunteer and letter writer for Active-Duty Military members December 3- Sparks of Love Toy Drive Toy donations to local law enforcement agencies December 6- Operation Christmas Child OC Volunteer group to fill donations with toys & personal items for children oversees
December 9- Olive Crest Toy Drive volunteer to collect toy donations in participation with Community Association Institute (CAI) Community Outreach Committee

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Packet Pg. 1755 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1756 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 26 Appendices & Attachments
Please see attached:

Proposers Green Initiative and Environmental Sensitivity Integrated Pest Management
Required Forms
Exhibit A – Scope of Services for Parks, Greenways and Recreation Corridors Exhibit B – Compensation Schedule *Submitted via Planetbids as separate attachment under “Cost Form” Exhibit B – Scalping and Overseeding *Submitted via Planetbids as separate attachment under “Cost Form” Exhibit C – Staffing Plan
References
Financial Statement *Information is confidential and should be treated as such.

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Packet Pg. 1757 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 27 Proposer’s Green Initiative and Environmental Sensitivity Mariposa Landscapes, Inc. uses every effort to implement “green” environment and energy conservation measures.

Our company has a recycling program for green waste and paper products. We implement this program at our local offices and at all job sites.

Mariposa currently uses hybrid vehicles and is researching and looking forward to obtaining hybrid equipment to be used on our contracts. We strive to be as environmentally conscientious as possible and are expanding our operations to achieve this goal.

Mariposa works with all clients to assure optimum water usage where possible. Mariposa notifies all Project Managers of the green initiatives prior to the award of the contract.

In addition to the Green Initiative, we are also committed to leading the industry in minimizing the impact of its activities on the environment.

The key points of its strategy to achieve this are:
• Minimize waste by evaluating operations and ensuring they are as efficient as possible. • Minimize toxic emissions through the selection and use of its fleet and equipment. • Actively promote recycling both internally and amongst its customers and suppliers. • Meet or exceed all the environmental legislation that relates to the Company. • Adhere to all local codes and ordinances regarding water conservation.

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Packet Pg. 1758 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Our Core Values – Safety • Teamwork • Quality • Integrity Page 28 Integrated Pest Management
Integrated pest management (IPM) is an ecosystem-based strategy that focuses on long-term prevention of pests or their damage through a combination of techniques such as biological control, habitat manipulation, modification of cultural practices, and use of resistant varieties. Pesticides are used only after monitoring indicates they are needed according to established guidelines, and treatments are made with the goal of removing only the target organism.

Pest control materials are selected and applied in a manner that minimizes risks to human health, beneficial and non-target organisms, and the environment.

Biological control
Biological control is the use of natural enemies—predators, parasites, pathogens, and competitors—to control pests and their damage. Though Mariposa does not introduce any beneficial organisms into the environment, we do identify and encourage their presence.

Cultural controls
Cultural controls are practices that reduce pest establishment, reproduction, dispersal, and survival. For example, changing irrigation practices can reduce pest problems, since too much water can increase root disease and weeds.

Mechanical and physical controls
Mechanical and physical controls kill a pest directly or make the environment unsuitable for it. Traps for rodents are examples of mechanical control. Physical controls include mulches for weed management, steam sterilization of the soil for disease management, or barriers such as screens to keep birds or insects out.

Chemical control
Chemical control is the use of pesticides. Mariposa Landscapes uses pesticides only when needed and in combination with other approaches for more effective, long-term control. Also, pesticides are selected and applied in a way that minimizes their possible harm to people and the environment. With IPM we use the most selective pesticide that will do the job and be the safest for other organisms and for air, soil, and water quality.

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Packet Pg. 1759 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1760 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1761 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1762 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1763 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1764 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1765 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1766 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1767 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1768 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1769 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1770 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1771 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1772 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape

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Packet Pg. 1773 Attachment: Attachment 7 - Mariposa Landscapes, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Al Guhin Park (Ward 5)

28.0 Acres
Turf, trees, plant beds, shrubs, baseball fields, picnic benches, courts, playground, picnic canopy
Location: 3664 Little League Drive
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1774 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Anne Shirrells Park (Ward 6)

12.0 Acres
Turf, trees, plant beds, shrubs, baseball field, courts, picnic benches, splash pad Location: 1367 North California Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1775 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Blair Park (Ward 5)

34.0 Acres
Turf, trees, plant beds, skate park, courts, playgrounds, baseball fields, horse shoe pits, tennis courts Location: 3664 Little League Drive
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1776 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Bobby Vega Park (Ward 1)

3.62 Acres
Turf, trees, plant beds, shrubs, picnic benches, playground, tennis courts Location: 800-862 North Garner Avenue
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1777 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Bryce Haynes Park (Ward 1)
2 Acres
Turf, trees, planters, benches/hardscape
Location: 500 W. 9
th St., San Bernardino, CA
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1778 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Campo Santo Cemetery Memorial Park (Ward 7)

5.5 Acres
Turf and trees
Location: 2651 North “D” Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1779 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Colony Park & Field (Ward 3)

6.4 Acres
Turf, trees, baseball field, benches, bathrooms
Location: 153 East Harwick Drive and Weir Road
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1780 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Delmann Heights Community Ctr/Park/Pool (Ward 6)

19.7 Acres
Turf, trees, plant beds, shrubs, baseball fields, playground Location: 2969 North Flores Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1781 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Encanto Park & Field (Ward 6)

8.9 Acres
Turf, trees, shrubs, baseball fields, courts, playground, picnic shelter Location: 1180 West 9th Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1782 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) 5 TH Street Senior Center (Ward 1)
.5 Acres
Turf, trees, plant beds, shrubs,, courts
Location: 600 West 5th Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1783 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Feldheym Library (Ward 1)

5.0 Acres
Turf, trees, plant beds, shrubs, parking lot
Location: 565 North “F” Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1784 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Freddie Spellacy Park (Ward 5)

1.5 Acres
Turf, trees, benches, playground areas, gazebo, restrooms Location: Ash and Northpark Boulevard
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1785 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Guadalupe Field / Sal Saavedra Park (Ward 1)

2.25 Acres
Turf, trees, baseball field, Restrooms
Location: 780 Roberds
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1786 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Gutierrez Field (Ward 6)

1.98 Acres
Turf, trees, baseball field, benches
Location: 1389 North Mount Vernon Avenue
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1787 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Hampshire Greenway/Dog Park (Ward 4)
3 Acres
Minor trees, shrubs/plants; informal dog park; Frontage on Harrison and 40th included as noted below.

Location: 40th and Harrison Canyon Road
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1788 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Harrison Canyon Park (Ward 4)

6.0 Acres
Turf, trees, playground equipment
Location: 39th Street & Golden
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1789 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Horine Park (Ward 7)

5.67 Acres
Turf, trees, benches, restrooms
Location: 3145 Leroy Street and 3150 Waterman Avenue
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1790 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Hudson Park (Ward 5)

10.1 Acres
Turf, trees, playground equipment, picnic benches
Location: 4365 Park Drive
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1791 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Jack Reilly Park (Ward 5)
.25 Acres
Turf, trees, shrubs, picnic benches, playground equipment Location: Norma Lane & Stephanie Avenue
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1792 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) La Plaza Park (Ward 1)

2.04 Acres
Turf, trees, shrubs, picnic benches , gazebo, playground equipment
Location: 685 North Mount Vernon Avenue
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1793 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Littlefield Shultis Memorial Park (Ward 5)

15.0 Acres
Turf, trees, plant beds, shrubs, picnic benches, playground equipment, exercise equipment, picnic canopy
Location: 2525 West Kendall Way
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1794 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Lytle Creek Community Center Park (Ward 3)

17.9 Acres
Turf, trees, shrubs, courts, parking lot, restrooms
Location: 380 South “K” Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1795 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Meadowbrook Fields (Ward 1)

4.96 Acres
Turf, trees, baseball field, racquetball court, basketball court, playground equipment Location: 179 East Rialto Avenue
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1796 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Meadowbrook Park (Ward 1)

14.12 Acres
Turf, trees, picnic benches, playground equipment
Location: 250 North Sierra Way
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1797 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Newberry Park (Ward 4)

1.53 Acres
Turf, trees, benches, picnic benches, playground equipment Location: 688 West Hill Drive
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1798 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Nicholson Park - (Community Center – Closed) (Ward 1)

9.52 Acres
Turf, trees, baseball fields, benches
Location: 2750 2nd Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1799 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Norton Gym (Ward 1)

3.72 Acres
Trees, shrubs, buildings
Location: 1554 Art Townsend Drive
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1800 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Nunez Park/Pool (Ward 1)

22.04 Acres
Turf, trees, shrubs, baseball fields, picnic benches, courts Location: 1717 West 5th Street

38.g
Packet Pg. 1801 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Palm Field (Ward 1)

22.3 Acres
Turf, trees, baseball field, benches
Location: 888 East 6th Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1802 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Perris Hill Park (Ward 2)

64.4 Acres
Turf, trees, baseball fields, picnic benches, playground areas, horseshoe pits, tennis courts Location: 607-1135 East Highland Avenue
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1803 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Pioneer Cemetery (Ward 1)

26.0 Acres
Turf, trees, plant beds, shrubs, grave sites
Location: 211 East 9th Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1804 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Ronald Reagan Park (Ward 5)

4.0 Acres
Turf and trees
Location: 6300-7098 Chestnut Avenue
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1805 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Seccombe Lake Park (Ward 1)

44.0 Acres
Turf, trees, picnic benches, lake, playground equipment, gazebo Location: 160 East 5th Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1806 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Speicher Park (Patton South) (Ward 7)

28.0 Acres
Turf, trees, parking lot
Location: 1535 North Arden Avenue
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1807 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Sterling Beautification Greenway (Ward 7)
.8 Acres
Turf and trees
Location: East Lynwood & North Sterling
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1808 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Tom Gould Park (Ward 4)
.508 Acres
Turf, trees, picnic benches, playground equipment
Location: 240 West 40th Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1809 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Tom Minor Park (Ward 5)

5.0 Acres
Turf, trees, picnic benches, splash pad, picnic shelter Location: Irvington Avenue & Palm Avenue (Mount Carmela Way)
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1810 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Wildwood Park/Dog Park (Ward 4)

24.2 Acres
Turf, trees, baseball fields, playground, splash pads, picnic canopies Location: 536 East 40th Street
Attachment 1
Locations and Area of Maintenance at Parks

38.g
Packet Pg. 1811 Attachment: Attachment 8 - Location Maps (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) 4/11/2022
City of San Bernardino
RFP#F-22-28 B:

Parks, Greenways and Recreation
Corridors Landscape Maintenance
By: Joel Ibarra

38.h
Packet Pg. 1812 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Table of Contents:

Page Title: Page Number:

Cover Letter
Executive Summary & Exhibit A
Identification of Respondent
Staffing Resources & Exhibit C
Fiscal Stability
Experience and Technical Competence
Proposed Method to Accomplish the Work
Fee Proposal and Exhibit B
Evidence of Insurance
Litigation
Other Information
Certification of Proposal
Appendices
Company Certifications
3 4-14
15 16- 19
20- 31
32- 40
41- 42
43-46 47- 48
49 50
51 52- 53
54 -73

38.h
Packet Pg. 1813 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for 3 38.h
Packet Pg. 1814 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Executive Summary
Proposal Summary:

As required by the city we feel that these areas need high quality detailing do to the visibility of public right away. Inland Empire Landscape, Inc. will assign full time employees to work daily at Parks, Greenways, and Recreation Corridors including Saturdays, Sundays, and Holidays. Crew leaders will be assigned to complete all work tasks as indicated on (Exhibit A) which are but not limited to: litter removal on turf area, trash can liners, mowing, edging, blowing, trimming of plants, fertilization, weed abatement, playground inspection, irrigation inspections/ repair, backflow, landscape bed raking, pest control, mole hill flattening/ hole fill, minor tree trimming, locking gates, overseeding, power wash picnic tables, benches, courts, and monument/signs, replacement of damaged plants, doggie bags, ballfield fence edging, and aerification. All crew leaders will be responsible to follow each parks frequency schedule per City requirements. Supervisor will visit jobsites as frequently as specified on RFP and updates are notified to designated city staff daily.

Supervisor will be responsible for visiting and assisting daily tasks. His focus is to verify that all crews are following direction on job sites to greatest standards. Supervisor will be available Monday through Friday and 24/7 for emergency calls that might arise.

Foremen and laborers will be at job site on a Weekly basis as specified on this RFP. Their tasks to perform for this RFP will be followed by the indications per site on Exhibit A.

Irrigation Technician will be visiting all areas on a daily schedule ensuring turf and planter areas are being irrigated properly. He will make sure all repairs and irrigation systems are functioning properly. He will be responsible to program irrigation controllers, remote controls, valves, gate valves, backflow devices, main/lateral lines, sprinklers (heads, nozzles, emitters), moisture sensor devices, and implement proper water management programs.

Parks, Greenways, and Recreation Corridors
Supervisor 40 hours a week
Irrigation
Technician
80 hours a week
Crew Leaders/
On Site Staff
120 hours a week
Laborers Mow
Crew
240 hours a week
Laborers
Detail Crew
240 hours a week
Weekend
Services
96 hours a week
Total Hours
per month:
3,864 hours a month
*Subject to change upon award*
4 38.h
Packet Pg. 1815 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 15 of 54 ends

Nozzles/emitters Irrigation High-grade, industry standard •Examples: Rain Bird Rotor Heads, Orbit
Voyager, Toro Sprinkler Head, Hunter PGP,
ETC: however, nozzles/emitters may vary,
please try best to replace like for like/kind for
kind.
5 38.h
Packet Pg. 1816 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 16 of 54 ends

Trash Bags Hardscape Must properly fit cans (if used)
Dog Station bags Amenities Must use standard doggie bag boxes but green, translucent bags are preferred. Example (8” x

Please review this website: www.cdpr.ca.gov...to
effectively use Insecticides in California and for
future updates.

Hours of Operation. All work will be performed Sundays to Saturday within the hours of 7 a.m. to 9 p.m. unless otherwise exempted by the Contract Administrator.

Customer Service and After-Hours Notification. The vendor is required to have a dedicated after-hours notification line monitored and answered by an employee that can dispatch crews should an after-hour emergency or urgent issue occur.
6 38.h
Packet Pg. 1817 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Acknowledge
7 38.h
Packet Pg. 1818 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 18 of 54 ends

During wind or other weather events, palms fronds/debris, green waste, small limbs shall also be picked up, however, some flexibility will be afforded in regards to the daily deadline.

Page 19 of 54 ends

1. https://oehha.ca.gov/about/home

8. Weed Abatement. While the use of chemical agents is allowed to mitigate weeds, every effort should be made to use non-toxic chemical agents (such as Cheetah-Pro or vinegar-based agents). Once weeds begin to die or brown-out, they shall be pulled from the ground with its root attached and must not be left standing. This task will occur weekly be Friday.
9 38.h
Packet Pg. 1820 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 20 of 54 ends

Power-washing is allowable to resolve any issues related to grime, feces, dirt on playground/sports equipment or in the surrounding area.

Examples of significant vandalism would be missing backflow cage, removal of pipes.

Water shut-off to any park for repairs shall be pre-authorized by the Contract Manager prior to repairs occurring. Backflow inspections will occur by 9am on a daily basis.

Repairs will be complete within 24-48 hours of notification. Replacement parts will be of original type or upgraded to industry standards.

13. Pest Control. Pest control of any pests is required at all parks. This primarily includes ground squirrels but will also include any other pests and insects. Fire ants will also be treated on site. Treatment of all pests shall require the use of approved chemical agents and/or approved pest control methodologies in accordance with Federal, State, and Local environmental regulations. Please review
https://www.pestboard.ca.gov/pestlaw/pestact.pdf for the latest updates for approved 10 38.h
Packet Pg. 1821 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Acknowledge
11 38.h
Packet Pg. 1822 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Acknowledge
12 38.h
Packet Pg. 1823 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for RFP# F-22-28 B
BID OPEN: 03/15/2022
BID Q&A: 03/29/2022
BID CLOSE: 04/12/2022

Page 23 of 54 ends

This task will be performed weekly by Friday.

23. Recreational Courts Power Washing (Tennis, Pickleball, Basketball). Proper power washing will be performed using non-abrasive methods that will not harm the courts.

25. Watering. All grass turf areas shall be irrigated as required to maintain adequate growth and appearance in accordance with State of California Water Conservation regulations.

It is the responsibility of the vendor to comply with any State-mandated restrictions (such as drought restrictions) when they occur. The following applies to watering operations:
a. Irrigation shall be accomplished in accordance with the following time frames wherever possible:
i. Parks: 9:00 pm to 6:00 am
13 38.h
Packet Pg. 1824 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Acknowledge
14 38.h
Packet Pg. 1825 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Identification of Respondent
Inland Empire Landscape, Inc. was Founded 20 Years ago by Mr. Joel Ibarra with the name of Ibarra Landscaping. A year after the name was changed to Inland Empire Landscape, Inc. located at 202 E Airport Drive Suite 100, San Bernardino, Ca 92408.

Phone # (909) 473-9066 Fax # (909) 473-9040
Inland Empire Landscape, Inc. is a local company that has been in business for 20 years. Performing landscape services in the Public, Commercial and Private Industry such as; landscape maintenance, landscape construction, pest control, tree planting, weed abatement, shrub and ground cover plantings, landscape renovations, landscape modifications, etc.

Inland Empire Landscape, Inc. currently employs 80- fulltime employees and approximately 130 seasonal employees for peak season performing Landscape Maintenance and Landscape Construction.

Inland Empire Landscape, Inc. had revenue of 6.2 million dollars last year alone.

Inland Empire Landscape, Inc. is projected to be at 8 million dollars at the end of the fiscal year. (A) Legal Name of Company: Inland Empire Landscape, Inc. 202 E Airport Drive Suite 100, San Bernardino, CA 92408.
(B) Legal Form of Company: Corporation
(C) Ownership: Inland Empire Landscape, Inc. is sole ownership (D) Proposal Representative:
▪ Name: Joel Ibarra
▪ Title: President
▪ Address: 2456 Kern Street, San Bernardino, CA 92407
▪ Phone Number: (951)538-7574
(E) California Business License No: 802299 (C27/C61/D49) Yard Locations:

1. Corporate Yard: 2456 Kern St, San Bernardino, Ca 92407

2. Yard Number 1: 2455 Kern St, San Bernardino, Ca 92407

3. Yard Number 2: 27735 Baroni Rd. Romoland, Ca 92585
15 38.h
Packet Pg. 1826 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Staffing Resources:

Inland Empire Landscape Inc plans to assign 19 staff members to this contract to meet all required landscape maintenance duties. Staff members will consist of Area Supervisor, Irrigation Techs, Crew leaders, Laborers, and weekend services.

Joel Ibarra- President
Email: [email protected]
Phone No: (951)538-7574
Office: (909) 473-9066
Responsibilities: Oversees company, may be contacted with any comments or concerns regarding the project.

Ray Cervantes- Landscape Maintenance Division Manager
Email: [email protected]
Phone No: (951) 529-6552
Responsibilities: Preparation and delivery of bids and proposals, coordinates work schedules and staff, has general responsibility to manage contract, and meets with clients for work progress. Oversee project, responsible for the organization of crews and schedules, as well as inspection of work areas. Key contact person, for comments and concerns regarding project. Meets with city staff to discuss work progress.

Available for emergency calls.

Abel Cazares- Area Supervisor
Email: [email protected]
Cell Phone: (909) 784-9245
Responsibilities: Daily operations, Inspections and Supervision for work progress Schedules and new projects, meets with the City Staff to discuss work progress and new ideas. Abel Cazares has 17 years of commercial, municipal, and private landscape maintenance experience as well as Supervisory Experience Supervising up to 30 Employees.

Juan Silva: Irrigation Technician
Responsibilities: Juan has been in the landscape business for 15 years. He began as a maintenance laborer and later was promoted to irrigation technician. Juan’s strengths include team player, training others, and repairing valves, broken main lines, and installing sprinkler heads to insure proper water coverage to all turf areas and planter areas also responsible for programing irrigation controllers.

Steve Mata: Irrigation Technician
Responsibilities: Steve has been in the landscape business for 10 years. He began as a maintenance laborer and later was promoted to irrigation technician. Steve’s strengths include team player, training others, and repairing valves, broken main lines, and installing sprinkler heads to insure proper water coverage to all turf areas and planter areas also responsible for programing irrigation controllers.

Jose Osorio- Crew Leader
Jose has been working for Inland Empire Landscape for 16 years and has 17 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader and mower operator. Jose strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed
16 38.h
Packet Pg. 1827 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Hipolito Ramirez -Crew Leader
Hipolito has been working for Inland Empire Landscape for 10 years and has 13 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader. Hipolito strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed.

Steve Chavez- Crew Leader
Steve has been working for Inland Empire Landscape for 7 years and has 12 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader. Steve strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed.

Joaquin Gonzales -Crew Leader
Joaquin has been working for Inland Empire Landscape for 7years and has 10 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader. Joaquin strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed.

Luis Santos -Crew Leader
Luis has been working for Inland Empire Landscape for 5 years and has 10 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader. Luis strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed.

Marcelo Guerrero -Crew Leader
Marcelo has been working for Inland Empire Landscape for 6 years and has 17 years of landscape maintenance experience. He began his career as a gardener and was promoted to a crew leader. Marcelo strengths are proper maintenance techniques, managing others, herbicide control, pesticide control, graffiti abatement, skirting trees at ground level, mowing, edging, playground, and assuring that tasks are completed.

Specialty Crew:

We have 5 Specialty Crews to perform seasonal tasks such as

1. Aerifications, Mowing Operations, Over seeding, Park amenity repair

2. Dethatch, Trail grading and detailing, Weed abatement,

3. Fertilizing, Graffiti abatement and painting, Pest control *(Key Personnel responsible for working with City Staff) 17 38.h
Packet Pg. 1828 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for - 31 -

EXHIBIT C

ADDITIONAL DOCUMENTS

STAFFING PLAN

1. Primary staff to perform Agreement duties
Name Classification/Title Years of Experience

2. Alternate Staff (for use only if primary staff are not available) Name Classification/Title Years of Experience
Maintenance Division Manager
Joel Ibarra
Raymond Cervantes
Abel Cazares
Martha Guerrero
Yoselin Lambaren Administrative Assistant 6 Years
Business Administrator 10 Years
17 Years
20 Years
President 25 Years
Miguel Ibarra President 15 years
Area Supervisor
18 38.h
Packet Pg. 1829 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for - 32 -
Substitution or addition of Respondent’s key personnel in any given category or classification shall be allowed only with prior written approval of the City Project Manager.

City of Riverside Public Works Division
1900 Main Street
Riverside, CA 92501
Phone: (951)351-6247
Project: North Quadrant Parkways and Medians Landscape Maintenance Work Description: mow, edge, rake, trim, aerate, overseed, fertilize, renovate and dethatch turf areas, inspect, adjust and make repairs to all irrigation systems from the water meter out and electrical POC and out, skirting of trees and the removal of sucker growth, to provide weed control, disease control, rodent pest control, removal of trash and debris including Palm fronds and tree debris will be picked up.

Contract Duration: 2013 - Present
City of Riverside Public Works Division
1900 Main Street
Riverside, CA 92501
Phone: 951-351-6247
Project: Riverwalk Landscape Maintenance District sites. Parkways, Medians, and Park Landscape Maintenance.

Work Description: mow, edge, rake, trim, aerate, overseed, fertilize, renovate, and dethatch turf areas, inspect, adjust, and make repairs to all irrigation systems from the water meter out and electrical POC and out, skirting of trees and the removal of sucker growth, to provide weed control, disease control, rodent pest control, removal of trash and debris including Palm fronds and tree debris.

Contract Term: 2017 - Present
City of San Bernardino – Parks and Recreation
201 N E St Suite 301
San Bernardino, Ca 92418
Phone: (909)384-5086
Project: Annual Park Maintenance Full Service & Landscape Maintenance Services (North) Work Description: mowing, edging, blowing, aerate, overseed, litter removal fertilizes, detach turf, irrigation repairs, trash receptacles, and janitorial services.

Contract Term: $548,400.00 Completed as of 2018 (Serviced for 5 years) City of San Bernardino – Public Works
201 N E St Second Floor
San Bernardino, Ca 92401
Phone: (909)384-5140
Contact: Willie Brigham- Landscape Maintenance Inspector (951)538-3405 Project: Annual Landscape Maintenance (LMDS)
Work Description: mow, edging, blowing, irrigation system checks and repairs, tree trimming, shrubs/vines/ groundcover care, etc.

Contract Term: 2012 - Present
32 38.h
Packet Pg. 1831 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for City of Menifee – Public Works
29714 Haun Road
Menifee,Ca 92586
Phone: (951)672-6777
Project: Citywide Landscape Maintenance and City Parks
Work Description: landscape maintenance services for Parks, Street Medians, Right-of-Ways, Retention Basins, and Park Restroom Janitorial Services
Contract Term: 2015 - 2019 Completed
County of Riverside
4080 Lemon Street 8th Floor
Riverside Ca. 92501
Phone: (951)955-6767
Project: Landscape Maintenance LMDS
Work Description: Landscape Maintenance to Parkways, Medians, Turf, Multi-Purpose Trails, Fence, and Irrigation System.

Contract Amount: 10 years - Present
City of Rialto
150 S Palm Ave.

Rialto, Ca92376
Phone: (909)820-2525
Project: LMD, Parkways, Median Islands, and Ground Maintenance Work Description: mow, weed control, edge, fertilize turf, blow hardscape, inspect and repair irrigation system, litter removal, drainage system, prune shrubs, vines, and groundcover.

Contract Term: Renewed Contract in 2018- Present
City of Wildomar:
23873 Clinton Keith Rd Suite 201
Wildomar, Ca 92595
Phone: (951)677-7751
Project Name: City Landscape Maintenance and Parks
Work Description: mow, edging, weed control, irrigation system inspections and repairs, groundcover care, shrubs, trees, litter removal, blow, trash liners, and mulch replenishment.

Contract Term: 2013 - Present
(v). Inland Empire Landscape, Inc. is a company based in San Bernardino and has an active contract under Public Works for the following areas: A, B, C, D, F, and K. In 2018 we completed a 5-year term under the Parks and Recreational Department for the Northside Parks including janitorial services successfully with no deductions for incompetent service. Inland Empire Landscape, Inc. is a great resource for City of San Bernardino because we are local and have experience working with City of San Bernardino and know what the City expects from the contractor. 33 38.h
Packet Pg. 1832 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for B) Project Specific Experience:

1. City of San Bernardino (See reference letter attached) a) Provide landscape maintenance and Janitorial services to the North Park Sites b) $ 1.5 Million (5-year term)
c) $31,675.25 Monthly
d) Work Description: mowing, edging, blowing, aerate, overseed, litter removal fertilizes, detach turf, irrigation repairs, trash receptacles, and janitorial services. e) Staffing: Supervisor, Irrigation Technician, Mowing Crew, Detail Crews, and Janitorial Crew.
f) 5 years
g) N/A
h) Jim Tickemyer: Director Park, Recreation and Community Services, (909)384-5233, [email protected]

2. City of Rialto (See reference letter attached)
a) Provide landscape maintenance and Janitorial services to City Parks, Facilities, LMD, Parkways, and Medians.
b) $3.7 Million (5-year term)
c) Beginning Monthly $45,000.00 Monthly and Ending Monthly $60,000.00 d) Work Description: mow, weed control, edge, fertilize turf, blow hardscape, inspect and repair irrigation system, litter removal, picnic tables, drainage system, prune shrubs, vines, groundcover, and restroom services.
e) Staffing: Supervisor, Irrigation Technician, Mowing Crew, Detail Crews, and Janitorial Crew.
f) 5 years
g) N/A
h) Sam Sung, City Landscape Maintenance Inspector, (909)772-2635, [email protected]

3. City of Menifee (See reference letter attached)
a) Provide landscape maintenance and janitorial services to City of Menifee Right-of-Way and City Parks.
b) $2.2 Million (4- year term)
c) $42,000.00 Monthly
d) Work Description: landscape maintenance services for Parks, Street Medians, Right-of-Ways, Retention Basins, and Park Restroom Janitorial Services. e) Staffing: Supervisor, Irrigation Technician, Mowing Crew, Detail Crews, and Janitorial Crew.
f) 4 years
g) N/A
h) Bryce Howell, Park/Landscape Maintenance Supervisor, (951)723-3752, [email protected]
34 38.h
Packet Pg. 1833 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for (ii)
a) Failure to enter into contract or professional service agreement once selected. N/A b) Withdrawal of a proposal as a result of an error. N/A c) Termination or failure to complete a contract. N/A
d) Debarment by any municipal, county, state, federal or local agency. N/A e) Involvement in litigation, arbitration, or mediation. N/A f) Falsification of information or submission of deceptive or fraudulent statements. N/A g) Willful disregard for applicable rules, laws, or regulations. N/A C) Technical Competence:
(i). Inland Empire Landscape Inc supplies all field staff with smart phones and iPads, to accomplish all necessary communication between supervisors, irrigation technicians, and crew leaders. Field staff can email all findings, concerns, repairs, and any other tasks that need to be reported to City staff. (ii). All field staff will be able to check all work task schedules on iPad and smart phones through our scheduling calendars. Each park with have its own schedule to preform the required tasks per City’s Exhibit A.
35 38.h
Packet Pg. 1834 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for - 33 -

REFERENCES
Respondent must include present and past performance information with a minimum of three (3) references of recent similar projects within the United States.

Reference 1
Company Name:

Address:

Contact Person:

Email Address:

Telephone Address:

Project name:

Dates Work Performed:

Summary of Scope of Services:

Project Cost:

Reference 2
Company Name:

Address:

Contact Person:

Email Address:

Telephone Address:

City of Riverside Parks, Recreation and Community Service Department, Community Services
6927 Magnolia Ave #2, Riverside, CA 92506
Stacy Bunchek
[email protected]
(951)782-1551
East and West Neighborhood Parks -RFP 1863
April 3, 2019 - Present
Landscape maintenance of various parks which inlcude: Turf mowing, edging, irrigation maintenance including irrigation controller programming, tennis, basketball court, hardscape maintenance, skirting and staking trees, shrubs, and groundcover weed controll, plamt disease and pests, litter removal restroom maintenance, gazebo, shelter, rotortilling sand areas, etc..... $818,689.04 Annually
City of San Jacinto Landscape and Irrigation Maintenance 595 S San Jacinto Ave, San Jacinto, CA 92583
Preston Sullens - Landscape Maintenance Inspector
[email protected]
(951)545-9684
36 38.h
Packet Pg. 1835 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for - 34 -
Project name:

Dates Work Performed:

Summary of Scope of Services:

Project Cost:

Reference 3
Company Name:

Address:

Contact Person:

Email Address:

Telephone Address:

Project name:

Dates Work Performed:

Summary of Scope of Services:

Project Cost:

Landscape and Irrigation Maintenance
$567,021.96 Annually
March 2019- Present
Landscape Maintenance medians, parkways, pakrs, basin slopes, sidewalks, gutters greenbelts,channels: Fertilize , prune, shape,trim trees, shrubs, vines and ground cover, control weeds, plant disease, mow, edge, and fertilize truf grass, blow hardscape clean, inspect, maintain and repair all irrigation system, litter removal etc...

City of Rialto
150 S. Palm Ave, Rialto, CA 92376
Sam Sungvornrajasabh
[email protected]
(909)772-2635
Landscape Maintenance LMDS and Park Facilities
2013 to 2018 Completed
Landscape Maintenance: LMDS 1,maintain 20 acres of turf, 17 acres of ground cover 3,700 trees, and 24 acres of hardscape. LMDS 2 .30 acres of turf, 13.5 acres of ground cover, 785 trees and 8.5 acres of hardscape. Parks control weeds, fertilize prune shape and trim trees, ground cover, mowing, edging, fertilize turf, inspect irrigation system, litter removal , etc....
$725,299.44 Anually
37 38.h
Packet Pg. 1836 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for 38 38.h
Packet Pg. 1837 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for 39 38.h
Packet Pg. 1838 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for 40 38.h
Packet Pg. 1839 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Proposed Method to Accomplish the Work/ Scope of Work
Inland Empire Landscape, Inc. will provide a program that covers all aspects of this RFP and additional tasks that will need to be completed on a daily schedule. The program will utilize a management schedule, each crew will be appointed specific job duties, equipment, and vehicles to fulfill all the attention the parks, greenways, and corridors need.

Field Staff Projected for this Contract:

1. Supervisor

2. 2 Irrigation Technicians

3. 2 Mowing Crews

4. 4 Detail Crews

5. 2 Weekend Service Crews
Vehicles List:

1. 1-Toyota Tacoma

2. 2- Ford F-150

3. 2- Ram 3500

4. 1- Ram 2500

5. 2- Ford F150

6. 1- Chevy Silverado 1500

7. 2-Ford F 150

8. 3- Trailers
Equipment List:

1. 1 -Jacobsen 12ft Mower

2. 3 – Exmark Mulching Mowers 72”

3. 1- Exmark Mulching Mower 48”

4. 1- Honda 21” Walk behind Mower

5. 2- Shrewsbury Wheel Corts Edger

6. 9-Echo Backpack Blowers

7. 8-Echo Weed Wacker

8. 3- Echo Power Trimmers

9. 1- Power Pressure Washer

10. Miscellaneous small equipment and hand tools

11. 1- Kioti Tractor with attachment (Aeration)

12. 1- Kioti Tractor with attachment for detaching and overseeding (* Inland Empire Landscape Inc, is compliant with the State of California Emission Zero Lawn Equipment Law)
41 38.h
Packet Pg. 1840 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Field Staff will be responsible for the following work tasks per Exhibit A:

Daily Routine Tasks:
• Litter removal on turf areas
• Litter removal from cans
• Sidewalk sweeping/ blowing
• Playground Inspections
• Irrigation inspections/ repairs
• Backflow inspections
• Mole hill flattening/ hole fill
• Lock/ gates inspection
• Doggie Bag Replacement (Wildwood, Hampshire, and Al Guhin Park service only applies to these parks).

Weekly Routine Tasks:
• Mowing
• Edging
• Weed abatement
• Power Washing bench/ picnic table
• Ballfield Fence Edging (Al Guhin, Anne Shirrels, Blair, Colony, Encanto, Guadalupe, Gutierrez, Lytle creek, Meadowbrook, Nicholson, Nunez, Palm Field, Perris Hills, Seccombe, Speicher, and Wildwood Parks this service only applies to these parks).

Every 2 Weeks:
• Landscape Bed Raking
• Pest Control
• Courts Power Washing (Bryce, and Delman park will not receive this service) Monthly Basis Schedule:
• Minor Tree Trimming
• Power Wash Monuments and Signs
Semi-Annually Schedule:
• Plant/bush/shrub Trimming
• Fertilization plants and bushes
• Aerification
Annually Schedule:
• Overseeding
As Needed Schedule:
• Plant Replacement
42 38.h
Packet Pg. 1841 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Evidence of Insurance
Please see attached evidence of insurance.
47 38.h
Packet Pg. 1842 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for 48 38.h
Packet Pg. 1843 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance (All Wards)) Litigation
Inland Empire Landscape, Inc does not have any litigations, mediation, or arbitration with any service performance.
49 38.h
Packet Pg. 1844 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Other Information
Distinguishing Points
The Following is how our Quality Control is going to be enforced at every job site:

Topics on the meetings will include work progress, conditions of the facility, quality of work, equipment maintenance, daily reporting of findings safety issues, vandalism, illegal activities, irrigation systems, hardscapes, extra work items, deficiencies and corrective actions.

Once a week or as needed a facility inspection will take place with a City Representative to discuss the condition of the facilities and to address any deficiencies and correct them the following day.

Safety meeting are held by supervisors on a weekly basis with their designated staff.

Raymond M. Cervantes: Landscape Maintenance Division Manager Will be available to meet or be informed on issues that might need to be addressed during work hours or emergency situations 24 hours a day 7 days a week via cellular phone, land line, and email.

Abel Cazares: Area Supervisor
Key Features
Dear City’s Selection Committee,
As a Company Manager and as an individual conscientious of the importance to protect the environment we train our personnel on the following;
Safety
1- Personal protection equipment
2- Public safety
3-Work safety
4- Chemical applications, calibrate, clean, and store chemicals Cleaning Agents, Fuels and fertilizers 5- Landscape maintenance practices
6- Water management
Safety meetings are held by Supervisors bi-weekly and once a month a month with the President 50 38.h
Packet Pg. 1845 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Certification of Proposal
“The undersigned herby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the request for Proposal (RFP), and to be bound by the terms and conditions of the RFP” 51 38.h
Packet Pg. 1846 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Appendices
Additional Services
• - Full Time Irrigation Technicians (Recycled Water Certified) Using CALSENSE, Hunter, and Rain Bird Irrigation accessories such as Radio Remote controllers. Our focus is on water conservation, Labor Savings and irrigation management.
• - Weed Abatement Services
• - Qualified Electrician; Lightning Inspection and Installation, Evaluations Included at no cost to City
• - Certified Playground Personnel
• - Pest Control Licensed Technicians
• - Cement and Masonry Work
• - Playground Repairs
• - Plumbing Repairs
• - Fencing Repairs
• - Stucco Work and Repairs
• - Wood Work and Repairs
• -Graffiti Abatement
Key Features

Dear City’s Selection Committee,
As a Company Manager and as an individual conscientious of the importance to protect the environment we train our personnel on the following;
Safety
1- Personal protection equipment
2- Public safety
3-Work safety
4- Chemical applications, calibrate, clean, and store chemicals Cleaning Agents, Fuels and fertilizers 5- Landscape maintenance practices
6- Water management
Safety meetings are held by Supervisors bi-weekly and once a month a month with the President. 52 38.h
Packet Pg. 1847 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Proposed Innovations
Inland Empire Landscape, Inc. has provided neighboring cities with innovative landscape designs to fit the needs and wants of the community, and simultaneously have the most water efficiency possible.

This is feasible by keeping our employees up to date with new technological advances in irrigation and landscape supply. Our landscape and irrigation suppliers provide us with the most efficient and up to date supply that makes it possible for us to satisfy the needs of our customers. The products our suppliers provide us with are more efficient drought tolerant plants as well as more water efficient irrigation materials. For example, the Calsense Central System provides a safer and more efficient irrigation system.

Our irrigation technicians are also certified to work with reclaimed water. Creating a drought tolerant landscape is critical for communities, which is why we optimize for both the community and environment to satisfy the needs of our customers.

We have also used lighting to be able to display the landscape after hours. Now communities can enjoy the view of the landscape both during the day and night. Lighting is a great way for communities to take full advantage of the landscape its city provides, which used to be limited to day hours.

Licensing and Qualifications
• License # 802299
• Federal Tax ID: 14-1957848
• C-27 Landscaping
• C-61 Specialty
• D-49 Specialty
• Pest Control Business License #37897
• QAL # 122218 Categories BC
• QAL # 128184 Categories ABCF
• Certified Reclaimed Water Technicians (City of Chino) • State of California Licensed Pest control Applicators and Operators • Qualified Electricians
• Insured and Bonded Rated (A)
• Adult CPR/AED
• E-Payables
• Department of Industrial Relations # 1000019419
30 Hour OSHA Outreach Construction Safety Training
Subcontractors:

There will be no subcontractors used under this contract. 53 38.h
Packet Pg. 1848 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for Company Certification
Please see attached certifications.
54 38.h
Packet Pg. 1849 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for 55 38.h
Packet Pg. 1850 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood 56 38.h
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Packet Pg. 1853 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood 59 38.h
Packet Pg. 1854 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood A1625046
CPR/AED: Adult, Child, Infant
+ Standard First Aid (BLS)
Joel Ibarra
07/02/2020 07/02/2022
60 38.h
Packet Pg. 1855 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for 61 38.h
Packet Pg. 1856 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for 62 38.h
Packet Pg. 1857 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for 63 38.h
Packet Pg. 1858 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for A1625047
CPR/AED: Adult, Child, Infant
+ Standard First Aid (BLS)
Miguel Ibarra
07/02/2020 07/02/2022
64 38.h
Packet Pg. 1859 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood Landscape Maintenance, Inc. for 65 38.h
Packet Pg. 1860 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood 66 38.h
Packet Pg. 1861 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood 67 38.h
Packet Pg. 1862 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood 68 38.h
Packet Pg. 1863 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood 69 38.h
Packet Pg. 1864 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood 70 38.h
Packet Pg. 1865 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood 71 38.h
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Packet Pg. 1867 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood 73 38.h
Packet Pg. 1868 Attachment: Attachment 5 - Inland Empire Landscape, Inc. Proposal (9043 : Agreement with Parkwood

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Consent Calendar
City of San Bernardino
Request for Council Action
Date: June 15, 2022
To: Honorable Mayor and City Council Members
From: Robert D. Field, City Manager
By: Daniel Hernandez, Director of Public Works
Subject: PSA for Management/Inspection for Install of Advanced Dilemma Zone Detection (Wards 1,2,3,4,6,7)
Recommendation
It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the award of a Professional Service Agreement to Infrastructure Engineers in the amount of $110,630 for construction management and inspections services for the construction and installation of Advanced Dilemma Zone Detection system at 49 signalized intersections at three corridors: Baseline Street, Mount Vernon Avenue, and Highland Avenue.

Background
The Highway Safety Improvement Program (HSIP) is a core Federal-aid program with the purpose to achieve a significant reduction in traffic fatalities and serious injuries on all public roads, including non-State-owned roads and roads on tribal land. The HSIP requires a data-driven, strategic approach to improving highway safety on all public roads with a focus on performance.

The HSIP is legislated under Section 148 of Title 23, United States Code (23 U.S.C. 148) and regulated under Part 924 of Title 23, Code of Federal Regulations (23 CFR Part 924). The HSIP consists of three main components, the Strategic Highway Safety Plan (SHSP), State HSIP or program of highway safety improvement projects and the Railway-Highway Crossing Program (RHCP), In addition, some states also have a High Risk Rural Roads (HRRR) program if they had increasing fatality rate on rural roads.

HSIP Cycle 9 call for projects was announced in May 2018 and in August 2018. The City of San Bernardino submitted an application in order to obtain funding for construction and installation of the advanced dilemma zone detection system at 49 signalized intersections on three corridors: Baseline Street, Mount Vernon Avenue, and Highland Avenue. On December 27, 2018, the City received a HSIP grant in the amount of $4,341,400 to carry out the project.

On June 19, 2019, the Mayor and City Council approved Resolution No. 2019-168 adopting the City’s Annual Operating Budget for Fiscal Year 2019/20. The budget included Capital Improvement Plan (CIP) TC20-008 project to provide construction and 39 Packet Pg. 1869
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installation of Advanced Dilemma Zone Detection system at 49 signalized intersections on three corridors: Baseline Street, Mt. Vernon Avenue, and Highland Avenue; and established $4,341,400 in HSIP Grant funds to support the project. The Design for the project was completed in July 2021 by Iteris, Inc. at a total cost of $339,547.

Caltrans approved federal funding in the amount of $3,879,340.00 for construction and issued E-76 federal authorization and construction engineering in the amount of $122,060 (Attachment No. 2).

Discussion
On March 28, 2022, staff advertised for the construction management and inspections services to provide construction and installation of Advanced Dilemma Zone Detection system at 49 signalized intersections. On April 21, 2022, staff received two proposals from the following firms:

No. Firm Location
1 Infrastructure Engineers San Bernardino, CA
2 FCG Consultants Yorba Linda, CA
A selection committee consisting of City staff reviewed the proposals and the two firms were invited to present their proposals to and interview with the selection panel on May 3, 2022.

The two firms attended the presentation/interview and were interviewed by the panel.

Infrastructure Engineers received superior ratings in the areas of related experience, adequacy of staff, completion schedule, depth of understanding of the project and project approach. The firm has extensive experience and successfully completed similar tasks for numerous cities throughout Southern California. Using the approved Caltrans consultant selection process, the panel determined that the firm of Infrastructure Engineers demonstrated the best capability to provide construction management and inspections services for the construction and installation of Advanced Dilemma Zone Detection system at 49 signalized intersections. City staff negotiated the submitted proposal from $165,585 to $110,630.
2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No. 1d: Improved Operational & Financial Capacity - Create a framework for spending decisions. Approval of this resolution will result in public improvements being constructed that minimize risk and litigation exposure through upgrading the existing traffic signals on various arterials within the City.

Fiscal Impact
There is no General Fund Impact. HSIP Federal funding in the amount of $4,341,400 has been approved for construction and installation of Advanced Dilemma Zone Detection system at 49 signalized intersections on three corridors: Baseline Street, Mount Vernon Avenue, and Highland Avenue and is available for this project. The construction engineering Federal authorized funds in the amount of $122,060, includes 39 Packet Pg. 1870
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$110,630 construction management and inspection services for Infrastructure Engineering, and $11,430 for staff time for a total of $122,060.

Design was completed at a total cost amount of: $ 339,547 The overall construction costs of the project are as follows:

Construction Bid Amount $ 3,757,314
Construction Contingency $ 122,026
Construction Engineering/Inspections (including staff time) $ 122,060 Total Construction Project Cost $ 4,001,400
Total Design and Construction Costs $ 4,340,947
Available Grant Fund Amount $ 4,341,400
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, approving the award of a Professional Service Agreement to Infrastructure Engineers in the amount of $110,630 for construction management and inspections services for the construction and installation of Advanced Dilemma Zone Detection system at 49 signalized intersections on three corridors: Baseline Street, Mount Vernon Avenue, and Highland Avenue.

Attachments
Attachment 1 Agreement / Exhibit A (Infrastructure Engineers) Attachment 2 Caltrans Fund Authorization-E-76
Ward:1,2,3,4,6 & 7
Synopsis of Previous Council Actions:

June 19, 2019 Adopted Resolution No. 2019-168 approving Capital program FY 2019/2020.
39 Packet Pg. 1871

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND INFRASTRUCTURE ENGINEERS INC.

This Agreement is made and entered into as of June 15, 2022, by and between the City of San Bernardino, a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 ("City"), and Infrastructure Engineers Inc, a California S Corporation, with its principal place of business at 3060 Saturn Street, Suite 250, Brea, CA 92821 (hereinafter referred to as "Consultant"). City and Consultant are hereinafter sometimes referred to individually as "Party" and collectively as the "Parties."

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

Construction Management and Inspections services for the Installation of Advanced Dilemma Zone Detection at 49 Intersections on Three Corridors:

Baseline Street, Mount Vernon Avenue, and Highland Avenue (hereinafter referred to as "the Project").

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals .above are true and correct and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A."

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation.
a. Subject to paragraph 4(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "A." 1 39.a
Packet Pg. 1872 Attachment: Attachment 1-Exhibit A-Professional Services Agreement [Revision 1] (8968 : PSA for Management/Inspection for Install of b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $110,630. This amount is to cover all related costs, and the City will not pay any additional fees for printing expenses.

Consultant may submit invoices to City for approval. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction.

City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

5. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
a. Adjustments. No retroactive price adjustments will be considered.

Additionally, no price increases will be permitted during the first year of this Agreement, unless agreed to by City and Consultant in writing

6. Term. The term of this Agreement shall be from June 15, 2022 to June 15, 2023, unless earlier terminated as provided herein. Consultant shall complete the services within the term of this Agreement and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the City. All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement.

7. Maintenance of Records: Audits.
a. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four ( 4) years from the Effective Date.
b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed. Consultant shall complete the services required hereunder within Term. 2 39.a
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Packet Pg. 1880 Attachment: Attachment 1-Exhibit A-Professional Services Agreement [Revision 1] (8968 : PSA for Management/Inspection for Install of

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Packet Pg. 1881 Attachment: Attachment 1-Exhibit A-Professional Services Agreement [Revision 1] (8968 : PSA for Management/Inspection for Install of

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Packet Pg. 1882 Attachment: Attachment 1-Exhibit A-Professional Services Agreement [Revision 1] (8968 : PSA for Management/Inspection for Install of the property of the City.

27. Organization. Consultant shall assign Raymond Abassi as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above.

29. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the following addresses and shall be effective upon receipt thereof:

CITY:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: City Manager
With Copy To:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: City Attorney
CONSULTANT:

Infrastructure Engineers Inc.
3060 Saturn Street, Suite 250, Brea CA
92821
Attn: Raymond Abassi , Project Manager

30. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

31. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employeeor applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. These nondiscrimination obligations shall include compliance with the statutes and authorities outlined in Exhibit "B", attached hereto and incorporated herein by this reference.

32. Entire Agreement. This Agreement, including Exhibits represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement. 12 39.a
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Packet Pg. 1921 Attachment: Attachment 1-Exhibit A-Professional Services Agreement [Revision 1] (8968 : PSA for Management/Inspection for Install of

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Packet Pg. 1922 Attachment: Attachment 1-Exhibit A-Professional Services Agreement [Revision 1] (8968 : PSA for Management/Inspection for Install of

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Page 1 ends

Mayor and City CouncilJune 15, 2022

Mayor and City Council
June 15, 2022