Mayor and City Council
September 21, 2022

QUALIFICATIONS FOR BOA ARCHITECTURE
BOA Architecture offers a wide range of architectural design and planning services to assist public agencies in the design of variety of public spaces and facilities including:

DESCRIPTION OF THE FIRM
BOA is a 6-person architectural firm, located in Long Beach, that has been in continuous business for 60 years, with a competitive advantage in Public Works architectural modernization projects including: building additions, renovation/ retrofit, tenant improvements (TI); façade improvement projects, and building systems modernization. Although we have completed new construction projects, this is our industry niche and competitive advantage. We have completed over 2,000 Public Works architectural projects for over 80 local public entities. We have unique expertise in Parks/ Recreation Facilities, Fire Stations, Security-Workplace Safety Improvements, Community Centers, ADA Compliance, and Civic Center Facilities. We can compete favorably with just about any other firm on these building types. Our staff expertise and production systems are geared for these types of architectural modernization and often “messy” renovation projects.

We have completed the design of over 500 Parks/Recreation projects, over 60 Community Centers, over 70 fire stations, 20 libraries, over 400 ADA Compliance renovation projects, and 20 civic center renovation projects. Note that we have completed 4 past projects for the City of Huntington Beach and we are very familiar with Central Park having designed the renovation of the 3 Remote Park restrooms and restroom remodel at the Main Library.

We are a small firm that prides itself on personalized service by the principal and architectural staff. BOA’s philosophy demands that the principal be intimately involved in every phase of your project. As a result, Edward Lok Ng, licensed architect, will be the Principal-inCharge and the Project Manager for this project. This will allow high-level decisions to be made quickly and efficiently on your project.

BOA is also a firm that fosters an exceptional working atmosphere for its staff. As a result, high quality work is achieved for all of its clients. BOA’s employees are highly skilled longterm staff and are always encouraged to become better architects and better project managers with continuing education and advanced certification.
• Community Centers
• Teen Centers
• Parks, Recreational Facilities Renovations
• Preservation of Historic Buildings & Sites
• Civic Centers – City Halls
• Aquatic Centers – Swimming Pools
• Facilities Master planning
• Senior Centers
• Park Restrooms – Snake Bars
• Park Concessions – Snake Bars
• Park Facilities ADA Compliance
• Sports Gyms
• Boxing Gyms, Weight Room
We are dedicated to the concept of a thorough environmental design process, and we are motivated toward providing personal service. We respect the goals of our profession and strive to reflect them in our work. Our staff in our firm are trained in the physical and life sciences as well as in the art of design and the principles of construction. Because of this background and our respect and understanding for the relationships between people and the environment, we coordinate, develop and guide interdisciplinary teams that include the partnering with other design professionals such as landscape architects, engineers and planners.

BLACK O’DOWD AND ASSOCIATES, INC.

DBA BOA ARCHITECTURE
1511 COTA AVENUE
LONG BEACH, CA 90813
PH: 562-912-7900
30 Packet Pg. 1585
Tidelands Beach Restrooms: BOA designed 8 new beach restroom facilities and extensively renovated 2 more. Each ot their location designations were architecturally designed to be compatible with the nearby community. Functions of the new building included individual beach changing rooms with toilet, a bank of common lavatories are stationed under a covered shade immediately out the changing rooms. All areas of the facility are fully accessible and ADA compliant. Ease of maintenance and Crime Prevention Through Environmental Design were important considerations in the design and orientation of the new buildings. As a result heavy-duty stainless steel plumbing fixtures, fiberglass doors & frames, and CMU interior walls were chosen. Liquefaction and a high water table were geotechnical issues that needed special attention. Thus, over-excavation & mat concrete slab were used to mitigate differential settlement and soil instability. This was directed by the City and designed by BOA.

Construction Cost: $5,000,000
Woollett Aquatic Center Locker Room & Acid Room Remodel: BOA Architecture was commissioned to renovate and improve restrooms, locker rooms, and shower rooms for ADA Compliance and health/privacy improvements.

BOA’s solution to convert the current type of showers to private shower/changing room stalls, was to carefully saw-cut the entire shower room concrete floor, and install new concrete sloping floors and install numerous new individual drains, to expel water quickly and without mixing wash water with the adjacent shower stall. We designed new concrete curbs with solid phenolic partition to redirect the shower water. A design challenge was to aesthetically conceal (within a tall vaulted ceiling space) the numerous vent pipes needed for the new floor drains.

We accomplish this by hiding them between shower partitions. The swimming pool locker rooms and restrooms were improved and updated to meet ADA Compliance. Lastly, we redirected the flow of air in the acid room with custom ducting and exhaust fans to solve health concerns for increased natural ventilation.

Construction Cost: $300,000
Montebello Grant Rea Park Modernication and ADA Compliance: Located on the eastern edge of Montebello, in a suburban setting, BOA designed the modernization and ADA Compliance of the entire park with renovation of 3 restroom buildings. Every effort was made to minimize disturbance to existing site topography and serenity of the park. Instead of ramps with obtrusive handrails, we used gentle sloping concrete walkways at 5% slope without handrails. The project included total renovation of 3 sets of restrooms, walkway bridges over drainage swales, new sloping walkways, new baseball field fencing, paved accessible trails, accessibility signage, and new accessible parking, and replacement drinking fountains.

Jesse Owens Indoor Swimming Pool Facility: Given a tight budget to design an indoor competition/recreation swimming pool project, BOA work closely with the Users and the Client to provide value engineering to make this project feasible to build. Our Sustainable Design solution was to fully integrate natural ventilation into the design of a 19,000 s.f. indoor recreational swimming pool building. BOA’s solution was a dynamic double-curved roof structure, large expanses of screened window area and slide-up glass doors. All rooms have at least 2 window openings on different walls to push air in and out of each room. Integration of natural ventilation into the building design deleted all cost that would be normally allocated for a HVAC and dehumidification system. Energy and operating cost were also dramatically reduced. In a collaborative effort with the BOA design team and Client team, we were able to cut $1.5 million from the construction cost.

Pasadena Villa Parke Community Pool Deck & Equipment Replacement: BOA Architecture was commissioned to modernize this old municipal community center and pool facility at the Villa Parke Community Center. Some of the improvements to this expansive 2-story community center includes; bulletproof protective glass at the front public reception counter, replace the roof leak damaged flooring and ceiling in the senior center community room, and replaces the entire roofing (20,000 sf) with new PVC-TPO roofing. Most of the old pool equipment room and everything on the pool deck will be replaced. A new feature that pool patrons will enjoy year-round is the new shade canopy structure and New electrical power and lighting. The “gem” of this renovation project, is the addition of a new entry lobby for the existing Boxing Gym and Weight Room.

Construction Cost: $1,000,000
City of L.A. Wilminton Senior/Multi-Purpose Center: This new “state of the art” facility dedicated to senior citizens will be able to meet recreational/social needs of seniors, and provide a ”home away from home.” This 12,000 sf facility is located on the grounds of National Historic Banning House. BOA worked closely with a Historic Consultant to locate & design a new building that was compatible but not mimic the Banning House. BOA also coordinated with the Councilman’s Office, User Groups, City Cultural affairs, and Park Preservation to resolve design conflicts. This U-shape building with a courtyard focus, offered natural lighting within a secured environment, and provided a pleasant setting for seniors to meet and outdoor recreation. This facility exceeds ADA accessibility code requirements, featuring, access lift to the stage, automatic opening doors, liberal use of handrails/grab bars in the hallways, and an open plan to facilitate visual accessibility. Crime prevention features included, access controls, selective use of windows at ground level, and natural surveillance at courtyard and front entry. BOA coordinated workshops with senior & park user groups to formulate security, programmatic, and accessibility goals and provided a forum for User input. 31 Packet Pg. 1586
JCA Electrical Engineering & Consulting
8048 Palm Avenue Highland, CA 92346 Phone 909-864-0223 Fax 909-864-0280 1 Summary
JCA Engineering Inc. is dedicated to provide efficiently innovative architectural lighting design services, and state-of-the-art electrical engineering. Projects successfully completed within the last year represent total construction values exceeding thirty million dollars. Those projects encompassed new and renovated educational facilities, efficient public works facilities, religious facilities, active and passive recreational sites, sports complexes, arenas and streetscapes for community revitalization. The principals of this growing design firm offer more than 65 combined years of experience in electrical systems engineering.

We implement new technology to evaluate our design proposals using software such as AutoCAD 2009 and Lightscapes. These design tools enable JCA to stay pace with new technology. The Lightscapes program allows JCA to demonstrate the different effects of direct and indirect lighting on the multidimensional planes of architectural features. All of our lighting design incorporates all required Title 24 energy codes and we are capable of providing all the required Title 24 forms to meet all state requirements.

JCA offers comprehensive experience in government, public works, parks, religious, business, institutional and educational facilities electrical system requirements and construction. In addition JCA provides design expertise in fire alarm, electronic communications, intrusion alarm and video distribution systems.

JCA also offers a large amount of experience in lighting design and distribution for streetscapes, sports parks, median improvements, passive parks, tract housing entries and condominium site lighting.

The firm is a certified small business firm and has complete general liability, workman compensation, automotive and errors/omissions Insurance coverage in the sum of one million dollars.

In conclusion JCA Engineering Inc. believes the most important reason for selecting our firm for the projects is the personalization and care our company will provide to the owner in order to design an efficient yet attractive electrical engineering design.
32 Packet Pg. 1587
JCA Electrical Engineering & Consulting
8048 Palm Avenue Highland, CA 92346 Phone 909-864-0223 Fax 909-864-0280 2 Firm Experience
The firm was originally founded as JCA Consulting 1998 as a sole proprietorship. In 1999 JCA Consulting incorporated and changed the firm’s name to JCA Engineering Inc. Mr. Corns’ experience in the construction industry began in 1987 with Doby Engineering. In 1988 he joined the staff of R.W.R. Pascoe Engineering and progressed as an Engineering Project Manager and in 1996 he left RWR and was hired as an Associate at JDSA Engineers. In 1999 Mr. Corns left JDSA and joined the staff of JCA Engineering Inc.

PROJECT EXPERIENCE:
• The Grove Community Church Sports Fields, Riverside, Ca. • Jack Bulick Sports Complex, Fontana, Ca.
• Fontana Skate Park, Fontana, Ca.
• Ingalls Park, Moreno Horse Arena, Norco, Ca.
• Porterville Sports Complex, Porterville, Ca.
• Yucaipa Park, Yucaipa, Ca.
• Jet Propulsion Laboratories’ Perimeter Security Lighting and Security • The Rock Church, San Bernardino, Ca.
• George Patton Park, Indio, Ca.
• Iris Landing Condos Site Lighting, Moreno Valley, Ca. • Rockcliffe Condos Site Lighting, Moreno Valley, Ca.
• Moreno Valley Community Park Sports Park, Moreno Valley, Ca. • San Sevaine River Trail Pathway Lighting, Fontana, Ca. • Bill Martin Community Park, Fontana, Ca.
• Center Street Park Sports Park, Victorville, Ca.
• Hook Park Sports Park, Victorville, Ca.
• Eva Dell Park Sports Park, Victorville, Ca.
• Colton Middle School Soccer Field Sports Lighting, Colton, Ca. • Corona Street Improvement Project, Corona, Ca.
• Amar and Azusa Boulevard Streetscape, Covina, Ca.
33 Packet Pg. 1588
JCA Electrical Engineering & Consulting
8048 Palm Avenue Highland, CA 92346 Phone 909-864-0223 Fax 909-864-0280 3 • Los Banos Junior High School, Los Banos, Ca.
• Jurupa Education Center, Jurupa, Ca.
• ESRI Building Two, Redlands, Ca.
• Multiple Compress Natural Gas Stations, California / Texas • Gene Autry Trail Business Center, Palm Springs, Ca.
• Redlands Medical Office Building, Redlands, Ca.
• Naval Weapons Base Firing Bay, China Lake, Ca.
• Pollywog Park, Manhattan Beach, Ca.
• Union Pacific Railroad Trail, Fullerton, Ca.
• Chaffey College Campus ADA upgrade, Upland, Ca.
• Marna O’Brien Sports Park, Wildomar, Ca.
• Mance Buchanon Sports Park, Oceanside, Ca.
• Ruben Ayala Sports Park, Chino Hills, Ca.
• El Camino Real Park, Orange, Ca.
• Lucky Sports Park, Twenty-nine Palms, Ca.
• Moreno Valley Park Soccer Field Sports Lighting, Moreno Valley, CA JCA Staff
James J. Corns, President
Mr. Corns is the Project Manager for a majority of the projects. His duties include meetings, site visits, design of Electrical Construction documents and construction support. He also over sees all office activities and reviews all projects.

Ruben Gutierrez, Electrical Engineer/Principal
Mr. Gutierrez is an Electrical Engineer in the firm. Mr. Gutierrez duties include all specialty projects of complex nature, review of all Electrical Construction documents, wet stamp and sign drawings with certified California Professional Engineering License.
34 Packet Pg. 1589
JCA Electrical Engineering & Consulting
8048 Palm Avenue Highland, CA 92346 Phone 909-864-0223 Fax 909-864-0280 4 Angela Corns, Treasurer/Accounting
Mrs. Corns is the accountant for the firm. Her duties include payroll, collections, specifications and deliveries. Mrs. Corns oversees all outbound and receivable items.

Pedro Martinez, Designer/Cad Coordinator
Mr. Martinez is a Designer and Cad coordinator for the firm. His duties include assisting on the design team, conducting site visits, coordinating the work for the Cad department, drafting of Electrical Construction documents onto Cad and deliveries.

Adam Johnson, Cad Operator
Mr. Johnson is a Cad operator in the firm. His duties include drafting of Electrical Construction documents onto Cad, performs Title 24 energy calculations and deliveries.
35 Packet Pg. 1590
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.

References

REFERENCES
Linda Reich, Director (909) 334-3491
Carolyn Baltzer, Projects Manager [email protected] CITY OF CHINO (909) 334-3401
Community Services [email protected]
13220 Central Avenue
Chino, CA 91710
Cheryl Ebert, P.E. (310) 524-2321
CITY OF EL SEGUNDO [email protected]
401 Sheldon Street
El Segundo, CA 90245
Tina Cherry, Community Services Director (626) 256-8226 City of Monrovia [email protected]
Community Services
119 West Palm Avenue
Monrovia, CA 91016
John Martin, Executive Director (626) 483-2416
KARE YOUTH LEAGUE [email protected]
5150 Farna Avenue
P.O. Box 662080
Arcadia, CA 91066-2080
Nicole Jones, Projects Manager (661) 723-6173
CITY OF LANCASTER [email protected]
Parks, Recreation and Arts Department
44933 Fern Avenue
Lancaster, CA 93534-2461
Pam Yugar, Director (562) 801-4426
City of Pico Rivera [email protected]
Department of Parks and Recreation
6767 Passons Blvd.

Pico Rivera CA 90660
Ms. Pamela Galera, Director (951) 826-2055
CITY OF RIVERSIDE [email protected]
Parks, Recreation & Community Services Department
6927 Magnolia Avenue
Riverside, California 92506
Linda Cogswell (310) 458-2205 x8728
City of Santa Monica [email protected]
Architecture Services Division
1685 Main St, Mail Stop 15
Santa Monica, CA 90401
36 Packet Pg. 1591
Exhibit B-1
Seccombe Lake Park Fee Proposal RHA Landscape Architects-Planners, Inc.

Principal Project
Manager
Landscape
Designer
Principal Project
Manager
Staff Principal Project
Manager
Staff Principal Project
Manager
Staff
$200 $150 $125 $305 $275 $135 $240 $160 $110 $180 $150 $100 Conceptual Design
Project Management 14 32 2 2 2 2 2 16 $ 12,320
Project Kick-off Meeting 2 4 8 $ 2,200
Topo Survey / Site Analysis / Photography 2 2 8 40 80 155 4 $ 57,465 Underground Utility Locating 2 2 4 10 15 85 $ 19,850
Architectural lnvestigation and Report 2 4 4 10 20 $ 5,000 Restroom Assessment 2 4 4 20 $ 3,500
Asbestos Survey For Structures to be Demolished 2 2 70 $ 7,700 Lake Evaluation & Structure Scan Sonar Survey 20 32 $ 7,000 Foot Bridge Structural Evaluation 2 5 4 10 15 25 $ 12,200 Community Meeting 4 5 10 2 $ 3,120
Conceptual Design 14 38 50 24 100 $ 28,350
Estimate of Probable Costs 4 4 2 8 $ 2,620
Meetings with staff (4) 8 6 24 10 $ 7,000
Subtotal Hours 54 128 144 62 112 265 2 10 - 2 76 210 1,065 Subtotal Dollars $ 10,800 $ 19,200 $ 18,000 $ 18,910 $ 30,800 $ 35,775 $ 480 $ 1,600 $ - $ 360 $ 11,400 $ 21,000 TOTAL $ 168,325
TOTAL
David Beckwith Engineering
5/18/2022
B0A Architecture
TASK
RHA Landscape ArchitectsPlanners, Inc. JCA Electrical Engineering $48,000 $85,485 $2,080 $32,760

EXHIBIT B

FEE AND PHASING/FUNDING SCHEDULES

1. FEE SCHEDULE.

Designer will invoice City on a monthly cycle based on the following fee schedule.

Designer will include with each invoice a detailed progress report that indicates the amount of budget spent on each phase and the total amount spent against the Total Compensation.

Designer will inform City regarding any out-of-scope work being performed by Designer for which Designer intends to seek compensation from City.

2. PHASING/FUNDING SCHEDULE.

Progress payments towards Total Compensation shall never exceed the following percentages of Total Compensation as of the phase indicated:

Initial Planning Phase: ________ percent (%____)
Schematic Plan Phase: ________ percent (%____)
Design Development Phase: ________ percent (%____)
Final Working Drawings & Specifications Phase: ________ percent (%____) Construction Contract Documents Phase: ________ percent (%____) Bid Phase: ________ percent (%____)
Construction Phase: ________ percent (%____)
As-Built Drawings Phase: ________ percent (%____)
Warranty Period Phase: ________ percent (%____)

3. ESTIMATED FEE PROPOSAL
Packet Pg. 1592
Exhibit B-2
Construction Document Preparation
Project Management 18 40 4 4 4 4 4 4 $ 14,840
Demolition Plan 2 24 40 20 10 20 $ 16,100
Grading and Drainage Plans 4 8 8 30 60 182 $ 53,220
Hydrology Study 2 2 6 20 20 $ 10,730
Water Quality Management Plan WQMP/ LID 2 2 6 20 20 $ 10,730 Storm Water Pollution Prevention Plan (SWPPP) 2 2 6 8 16 $ 6,890 Construction Plan & Details 16 40 80 $ 19,200
Lake Clean Up Plan 8 20 40 $ 9,600
Play Area Design Plan 16 24 40 $ 11,800
Irrigation Plan & Details 16 24 40 $ 11,800
Planting Plan & Details 16 24 40 $ 11,800
Onsite Wet Utility Plan 8 8 8 20 40 $ 16,140
Building Structural, Mechanical, Plumbing, Electrical 8 8 8 60 70 90 $ 34,100 Restroom, Concession & Gazabo Drawings 8 8 40 84 160 $ 36,400 Site Electrical & Lighting Drawings 8 8 20 30 72 100 $ 35,020 Specifications 16 16 6 4 6 $ 8,690
Estimate of Probable Costs 8 16 10 $ 4,700
Meetings with staff (4) 16 16 24 1 8 $ 11,105
Subtotal Hours 166 282 396 61 146 282 34 76 100 84 184 270 2,081 Subtotal Dollars $ 33,200 $ 42,300 $ 49,500 $ 18,605 $ 40,150 $ 38,070 $ 8,160 $ 12,160 $ 11,000 $ 15,120 $ 27,600 $ 27,000 TOTAL $125,000 $96,825 $31,320 $69,720 $ 322,865
Bid and Construction Support
Bidding Coord 4 8 4 4 4 $ 4,460
Construction Coord 8 24 8 2 $ 7,720
Field Visits (5) 20 10 5 20 $ 9,550
Field Reports 10 5 2 6 $ 4,095
Submittal Review 8 8 4 $ 3,900
As-Builts 8 8 16 $ 4,800
RFI Review 8 8 4 2 $ 4,220
Project Close-out 8 16 20 4 2 $ 7,920
Subtotal Hours 44 102 36 - 39 - - 17 - 4 26 - 268
Subtotal Dollars $ 8,800 $ 15,300 $ 4,500 $ - $ 10,725 $ - $ - $ 2,720 $ - $ 720 $ 3,900 $ - TOTAL $ 46,665
TOTAL HOURS 264 512 576 123 297 547 36 103 100 90 286 480 3,414 TOTAL FEES $ 52,800 $ 76,800 $ 72,000 $ 37,515 $ 81,675 $ 73,845 $ 8,640 $ 16,480 $ 11,000 $ 16,200 $ 42,900 $ 48,000 TOTAL DOLLARS $201,600 $193,035 $36,120 $107,100 $ 537,855 $28,600 $10,725 $2,720 $4,620 Packet Pg. 1593
Exhibit C-1

EXHIBIT C

COMPENSATION RATES AND REIMBURSABLE EXPENSES

1. HOURLY COMPENSATION RATES.

Senior Principal
Principal Landscape Architect
Project Manager
Landscape Designer
Administrative Personnel
$230.00 per hour
$200.00 per hour
$150.00 per hour
$125.00 per hour
$80.00 per hour

2. REIMBURSABLE EXPENSES.

Reimbursable items such as the cost of blueprinting, graphic reproduction and plotting will be billed at our direct cost plus 15%. Auto travel will be charged at $0.585 per mile. Where we are able to utilize direct billing to Owner established accounts the "plus 15%" is not applicable.

3. ADDITIONAL SERVICES.

Additional Services shall be computed at the actual hourly rates listed above.

4. OVERTIME REQUESTS
It is Designer’s responsibility to schedule the Project’s completion under normal conditions without the use of the staff on an overtime basis. If the City requests that work be completed earlier than originally scheduled and thus requires overtime, the fees shall be adjusted to cover the increased costs incurred by Designer. The hourly rates for overtime will be one and one-half (1 1/2) times the hourly rates above.

5. ADDITIONAL CONSULTANTS.

If City requires Designer to hire consultants to perform any Additional Services, Designer shall be compensated therefore at the Designer’s actual hourly rates plus 0%.

Owner shall have the authority to review and approve the rates of any such consultants.

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Exhibit D-1
EXHIBIT “D”

FEDERAL CONTRACT PROVISIONS
During the performance of this Agreement, the Designer shall comply with all applicable federal laws and regulations including, but not limited to, the federal contract provisions in this Exhibit.

1. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 – CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.327)
(a) Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. The Agreement Documents include remedies for breach and termination for cause and convenience.
(b) Appendix II to Part 200 (C) – Equal Employment Opportunity: Except as otherwise provided under 41 C.F.R. Part 60, if this Agreement meets the definition of a “federally assisted construction contract” in 41 C.F.R. § 60-1.3, then Designer shall comply with the following equal opportunity clause, in accordance with Executive Order 11246 of September 24, 1965 entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967 and implementation regulations at 41 C.F.R. Chapter 60:
(i) The Designer will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Designer will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Designer agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
(ii) The Designer will, in all solicitations or advertisements for employees placed by or on behalf of the Designer, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
(iii) The Designer will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Designer's legal duty to furnish information. (iv) The Designer will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Designer's Packet Pg. 1595
Exhibit D-2
commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
(v) The Designer will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (vi) The Designer will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(vii) In the event of the Designer's noncompliance with the nondiscrimination clauses of this Agreement or with any of the said rules, regulations, or orders, this Agreement may be canceled, terminated, or suspended in whole or in part and the Designer may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(viii) The Designer will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Designer will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event a Designer becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Designer may request the United States to enter into such litigation to protect the interests of the United States.

The City further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work:

Provided, That if the City so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the Agreement.

The City agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.

The City further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for Packet Pg. 1596
Exhibit D-3
violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the City agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the City under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.
(c) Appendix II to Part 200 (D) – Davis-Bacon Act: Not applicable to this Agreement since it is funded by the CSLFRF.
(d) Appendix II to Part 200 (D) – Copeland “Antti-Kickback” Act: Not applicable to this Agreement since it is funded by the CSLFRF.
(e) Appendix II to Part 200 (E) – Agreement Work Hours and Safety Standards Act:
(i) If this Agreement is in excess of $100,000 and involves the employment of mechanics or laborers, Designer shall comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. Part 5). Under 40 U.S.C. 3702, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.

These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (ii) Overtime Requirements. No contractor or subcontractor contracting for any part of the Agreement work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (iii) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (ii) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section. (iv) Withholding for unpaid wages and liquidated damages. The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Packet Pg. 1597
Exhibit D-4
Designer or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Agreement Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (iii) of this section. (v) Subcontracts. The Designer or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The Designer shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section. (f) Appendix II to Part 200 (F) – Rights to Inventions Made Under a Contract or Agreement:
(i) If the Federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the non-Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the non-Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements), and any implementing regulations issued by the Federal awarding agency.
(ii) The regulation at 37 C.F.R. § 401.2(a) currently defines “funding agreement” as any contract, grant, or cooperative agreement entered into between any Federal agency, other than the Tennessee Valley Authority, and any contractor for the performance of experimental, developmental, or research work funded in whole or in part by the Federal government. This term also includes any assignment, substitution of parties, or subcontract of any type entered into for the performance of experimental, developmental, or research work under a funding agreement as defined in the first sentence of this paragraph. (g) Appendix II to Part 200 (G) – Clean Air Act and Federal Water Pollution Control Act: If this Agreement is in excess of $150,000, Designer shall comply with all applicable standards, orders, or requirements issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). (i) Pursuant to the Clean Air Act, (1) Designer agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Designer agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Designer agrees to include these requirements in each subcontract exceeding $150,000. (ii) Pursuant to the Federal Water Pollution Control Act, (1) Designer agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Designer agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Designer agrees to include these requirements in each subcontract exceeding $150,000.

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Exhibit D-5
(h) Appendix II to Part 200 (H) – Debarment and Suspension: A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 C.F.R. part 1986 Comp., p. 189) and 12689 (3 C.F.R. part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (i) This Agreement is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Designer is required to verify that none of the Designer, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (ii) Designer must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.
(iii) This certification is a material representation of fact relied upon by City. If it is later determined that Designer did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (iv) Designer warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. Designer also agrees to verify that all subcontractors performing work under this Agreement are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. Designer further agrees to notify the City in writing immediately if Designer or its subcontractors are not in compliance during the term of this Agreement.
(i) Appendix II to Part 200 (I) – Byrd Anti-Lobbying Act: If this Agreement is in excess of $100,000, Designer shall have submitted and filed the required certification pursuant to the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1353). If at any time during the Agreement term funding exceeds $100,000.00, Designer shall file with the City the Federal Standard Form LLL titled “Disclosure Form to Report Lobbying.” Designers that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency.
(j) Appendix II to Part 200 (J) – §200.323 Procurement of Recovered Materials:
(i) Designer shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal Packet Pg. 1599
Exhibit D-6
year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement. (ii) In the performance of this Agreement, the Designer shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired: Competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or At a reasonable price. (iii) Information about this requirement, along with the list of EPA-designate items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. (iv) The Designer also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.”
(k) Appendix II to Part 200 (K) – §200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment:
(i) Designer shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Agreement. As described in Public Law 115–232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (1) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).
(2) Telecommunications or video surveillance services provided by such entities or using such equipment.
(3) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.
(ii) See Public Law 115-232, section 889 for additional information. (l) Appendix II to Part 200 (L) – §200.322 Domestic Preferences for Procurement:
(i) Designer shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subcontracts
(ii) For purposes of this section:

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Exhibit D-7
(1) “Produced in the United States’’ means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.
(2) ‘‘Manufactured products’’ means items and construction materials composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

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SECCOMBE LAKE PARK REVITALIZATION PROJECT Page 18

PROJECT LOCATION MAP

SECCOMBE LAKE PARK
160 E 5th St, San Bernardino, CA 92415
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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: September 21, 2022
To: Honorable Mayor and City Council Members
From: Robert D. Field, City Manager;
By: Darren Goodman, Chief of Police
Department: Police
Subject: Agreement with Axon Enterprise Incorporated, and Issue a Purchase Order
Recommendation
Adopt Resolution No. 2022-199 of the Mayor and City Council of the City of San Bernardino, California, authorizing the City Manager to execute a 5-year Professional Services Agreement with Axon Enterprise, Inc., for body-worn camera services; and authorizing the Agency Director of Administrative Services to issue a purchase order to Axon Enterprise Inc. in an amount not to exceed $225,000.00 per fiscal year.

Background
On February 17, 2017, the City entered into an agreement with Axon Enterprises, Inc. to provide the Police Department with Body Worn Camera (BWC) services. On December 6, 2017, the City and Axon Enterprise, Inc. modified the agreement to incorporate the purchase of Taser weapons. In 2020, staff identified excessive costs to the contract and renegotiated a cost savings of more than $139,000 over two years.

That renegotiation process resulted in the execution of a replacement Professional Services Agreement with Axon Enterprise, Inc. On February 8, 2022 staff issued an RFP requesting proposals from different vendors for a new body-worn camera solution due to the pending expiration of the City’s current contract. That RFP closed on February 24, 2022, and staff began a thorough vetting process. Due to the length of the vetting process, staff requested two extensions to the City’s current contract. Those extensions were approved by the Mayor and City Council in April and June of 2022, and the latest extension is due to expire on September 30, 2022, with an option to continue the contract for two additional months.

Discussion
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The February 2022 RFP process yielded numerous submissions from qualified vendors, each with innovative solutions that appeared to meet the RFP requirements.

As a result, the City began a thorough vetting process which included interviews, trial wear testing, and a data-migration trial in order to identify the best-valued vendor.

During the vetting process, staff discovered that some of the vendors were either unable to provide the Department with hardware for testing, the camera batteries could not last an entire patrol shift while buffering, or they could not successfully complete the data migration.

Through the vetting process, staff identified Axon Enterprises Inc. as the only vendor that can currently meet the needs of the Department. In addition, Axon Enterprises Inc. is the vendor the City currently utilizes for its body-worn camera services.

Consequently, continuing service with Axon will eliminate additional costs or resources dedicated to retraining Department personnel and eliminate delays related to transitioning to a new camera system.

The following table depicts the costs associated with the different vendor’s Body Worn Camera solutions:

Vendor Cost Quantity Total
Axon
Enterprises
Inc.
$223,717.26 5 years $1,118,586.30
Lens Lock $200,000.00 5 years $1,000,000.00
Digital Ally $294,508.00 5 years $1,472,540.00
Utility
Associates
Varies per year 5 years $1,500.000.00
Visual Labs Varies per year 5 years $720,000.00 to
$1,271,820
Visual Labs is a software company that converts a cellular phone into a body-worn camera. While the total software cost is approximately $720,000 the associated hardware costs include an additional $110,364 per year for cellular service and a onetime hardware purchase cost of $60,148.

Staff requests the issuance of a purchase order to Axon Enterprises Inc. for an amount not to exceed $225,000 which includes a slight contingency to cover any unforeseen cost.
2021-2025 Key Strategic Targets and Goals
This contract for Body Worn Camera services aligns with Key Target No. 3c: Improved Quality of Life - constantly evaluate public safety service delivery models to enhance the quality of service.

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Fiscal Impact
There is no fiscal Impact with this recommendation. Sufficient funding currently exists in the adopted FY 2022/2023 and 2023/2024 budgets.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2022-199, authorizing the City Manager to execute a 5-year Professional Services Agreement with Axon Enterprise, Inc., for body-worn camera services; and authorizing the Agency Director of Administrative Services to issue a purchase order to Axon Enterprise Inc. in an amount not to exceed $225,000.00 per fiscal year.

Attachments
Attachment 1 Resolution No. 2022-199
Attachment 2 Professional Services Agreement
Attachment 3 Final Axon Quote
Ward: All Wards
Synopsis of Previous Council Actions:

May 18, 2022 Mayor and City Council Authorized the City Manager to execute a Professional Services Agreement with Axon Enterprise, Inc, to extend the City’s current contract for body-worn cameras.

April 6, 2022 Mayor and City Council authorized the City Manager to execute a Professional Services Agreement with Axon Enterprise, Inc, to extend the City’s current contract for body worn cameras.

June 17, 2020 Mayor and City Council adopted Resolution 2020-129, authorizing the City Manager to execute a replacement Professional Services Agreement with Axon Enterprise, Inc., decreasing costs for the remaining two years of an existing five-year agreement by $139,426.56.

December 6, 2017 Mayor and City Council adopted Resolution 2017-232, authorizing the execution of a 5-year agreement between the City of San Bernardino and Axon Enterprise, Inc. for body worn cameras and Taser X26P weapons and issuance of a purchase order to Axon Enterprise ,Inc.

September 6, 2017 Mayor and City Council adopted Resolution 2017-171, authorizing the Director of Finance to issue purchase orders to Taser International, Inc. and the City of Fontana Police Department for body worn camera data storage.

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February 21, 2017 Mayor and City Council adopted Resolution 2017-020, authorizing the City manager to execute a vendor services agreement with Taser International, Inc., and authorizing the Director of Finance to issue a purchase order to Taser International, Inc. in the amount of $341,230 for body worn cameras.

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Resolution No. 2022-199
Resolution 2022-199
September 21, 2022

RESOLUTION NO. 2022-199

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT AXON ENTERPRISE INC.; AND

AUTHORIZING THE AGENCY DIRECTOR OF

ADMINISTRATIVE SERVICES TO ISSUE A PURCHASE
ORDER IN AN AMOUNT NOT TO EXCEED $225,000 PER
YEAR
WHEREAS, the City must maintain a body-worn camera system for the police department’s employees; and
WHEREAS, in 2017, the City entered an agreement with Axon Enterprise Inc. to provide body-worn camera services for the police department; and WHEREAS, City staff issued an RFP soliciting vendors to provide body-worn camera services to the police department; and
WHEREAS, While the vendor’s products were being vetted, the City’s current contract was extended twice and the most recent extension is set to expire on September 30, 2022; and WHEREAS, After staff vetted all of the various vendor’s products, staff identified Axon Enterprise Inc. as the only vendor who could currently meet the department’s needs.

WHEREAS, City staff recommends the City execute a 5-year agreement with Axon Enterprise Inc. and issue a purchase order to cover the costs associated with the agreement.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The Mayor and City Council hereby authorize the Agency Director of Administrative Services to issue a purchase order in an amount not to exceed $225,000 to Axon Enterprise Inc. for the purchase of body-worn camera services.

SECTION 3. The Mayor and City Council hereby authorize the City Manager to execute an agreement Axon Enterprise Inc. for the purchase of body-worn camera services.

SECTION 4. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule Packet Pg. 1607
Resolution No. 2022-199
Resolution 2022-199
September 21, 2022

that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this ____ day of _______ 2022.

John Valdivia, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney
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Resolution No. 2022-199
Resolution 2022-199
September 21, 2022

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2022- , adopted at a regular meeting held on the ___ day of ______2022 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of _______ 2022.

Genoveva Rocha, CMC, City Clerk
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Q-384166-44776.728CM
Issued: 08/03/2022
Quote Expiration:

Estimated Contract Start Date: 10/01/2022
Account Number: 106954
Payment Terms: N30
Delivery Method: Fedex - Ground

SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Delivery;Invoice-710 N D St San Bernardino Police Dept. - CA Chris Morton Nelson Carrington 710 N D St 710 N D St Phone: +1 2063106165 Phone: (909) 384-5690 San Bernardino, CA 92401-1112 San Bernardino, CA 92401-1112 Email: [email protected] Email: [email protected] USA USA Fax: Fax:

Email:

Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $166,196.18 TOTAL COST $1,087,376.10
ESTIMATED TOTAL W/ TAX $1,118,586.30 TOTAL SAVINGS $830,980.90 Payment Summary
Date Subtotal Tax Total
Sep 2022 $217,475.22 $6,242.04 $223,717.26
Sep 2023 $217,475.22 $6,242.04 $223,717.26
Sep 2024 $217,475.22 $6,242.04 $223,717.26
Sep 2025 $217,475.22 $6,242.04 $223,717.26
Sep 2026 $217,475.22 $6,242.04 $223,717.26
Total $1,087,376.10 $31,210.20 $1,118,586.30
Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
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Quote List Price: $1,918,357.00
Quote Subtotal: $1,087,376.10
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Term Qty List Price Net Price Subtotal Tax Total Basic License Bundle
73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 60m 100 $0.00 $0.00 $0.00 $0.00 $0.00 73840 EVIDENCE.COM BASIC LICENSE 60m 100 $900.00 $900.00 $90,000.00 $0.00 $90,000.00 Pro License Bundle
73746 PROFESSIONAL EVIDENCE.COM LICENSE 60m 200 $2,340.00 $1,403.44 $280,688.00 $0.00 $280,688.00 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 60m 600 $0.00 $0.00 $0.00 $0.00 $0.00 AB3 Camera Bundle
74028 WING CLIP MOUNT, AXON RAPIDLOCK 17 $0.00 $0.00 $0.00 $0.00 $0.00 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 1 $0.00 $0.00 $0.00 $0.00 $0.00 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 15 $699.00 $699.00 $10,485.00 $917.45 $11,402.45 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 17 $0.00 $0.00 $0.00 $0.00 $0.00 AB3 Multi Bay Dock Bundle
74210 AXON BODY 3 - 8 BAY DOCK 2 $1,495.00 $1,495.00 $2,990.00 $261.60 $3,251.60 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY /
6-BAY DOCK 2 $0.00 $0.00 $0.00 $0.00 $0.00
Body Worn Camera Multi-Bay Dock TAP Bundle
80465 EXT WARRANTY, MULTI-BAY DOCK (TAP) 60m 38 $1,260.00 $87.90 $3,340.20 $292.25 $3,632.45 73689 MULTI-BAY BWC DOCK 1ST REFRESH 38 $1,585.00 $986.10 $37,471.80 $3,278.80 $40,750.60 Body Worn Camera TAP Bundle
80464 EXT WARRANTY, CAMERA (TAP) 60m 300 $700.20 $117.89 $35,367.00 $3,094.60 $38,461.60 73309 AXON CAMERA REFRESH ONE 310 $741.00 $835.92 $259,135.20 $22,674.35 $281,809.55 80464 EXT WARRANTY, CAMERA (TAP) 60m 10 $700.20 $789.89 $7,898.90 $691.15 $8,590.05 Individual Items
73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 60m 300 $1,440.00 $0.00 $0.00 $0.00 $0.00 79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION
SERVICE 1 $0.00 $0.00 $0.00 $0.00 $0.00
73478 REDACTION ASSISTANT USER LICENSE 60m 200 $540.00 $540.00 $108,000.00 $0.00 $108,000.00 73682 AUTO TAGGING LICENSE 60m 300 $540.00 $540.00 $162,000.00 $0.00 $162,000.00 73449 RESPOND DEVICE LICENSE 60m 300 $300.00 $300.00 $90,000.00 $0.00 $90,000.00 Total $1,087,376.10 $31,210.20 $1,118,586.30
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Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
AB3 Camera Bundle 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 17 09/01/2022 AB3 Camera Bundle 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 15 09/01/2022 AB3 Camera Bundle 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 1 09/01/2022 AB3 Camera Bundle 74028 WING CLIP MOUNT, AXON RAPIDLOCK 17 09/01/2022 AB3 Multi Bay Dock Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 2 09/01/2022 AB3 Multi Bay Dock Bundle 74210 AXON BODY 3 - 8 BAY DOCK 2 09/01/2022 Body Worn Camera Multi-Bay Dock TAP Bundle 73689 MULTI-BAY BWC DOCK 1ST REFRESH 38 03/01/2025 Body Worn Camera TAP Bundle 73309 AXON CAMERA REFRESH ONE 310 03/01/2025 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date Basic License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 100 10/01/2022 09/30/2027 Basic License Bundle 73840 EVIDENCE.COM BASIC LICENSE 100 10/01/2022 09/30/2027 Pro License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 600 10/01/2022 09/30/2027 Pro License Bundle 73746 PROFESSIONAL EVIDENCE.COM LICENSE 200 10/01/2022 09/30/2027 A la Carte 73449 RESPOND DEVICE LICENSE 300 10/01/2022 09/30/2027 A la Carte 73478 REDACTION ASSISTANT USER LICENSE 200 10/01/2022 09/30/2027 A la Carte 73682 AUTO TAGGING LICENSE 300 10/01/2022 09/30/2027 A la Carte 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 300 10/01/2022 09/30/2027 Services
Bundle Item Description QTY
A la Carte 79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date Body Worn Camera Multi-Bay Dock TAP Bundle 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP) 38 10/01/2022 09/30/2027 Body Worn Camera TAP Bundle 80464 EXT WARRANTY, CAMERA (TAP) 300 10/01/2022 09/30/2027 Body Worn Camera TAP Bundle 80464 EXT WARRANTY, CAMERA (TAP) 10 10/01/2022 09/30/2027 Packet Pg. 1638

Payment Details
Sep 2022
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 17 $0.00 $0.00 $0.00 Year 1 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 2 $0.00 $0.00 $0.00 Year 1 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 15 $2,097.00 $183.49 $2,280.49 Year 1 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 1 $0.00 $0.00 $0.00 Year 1 73309 AXON CAMERA REFRESH ONE 310 $51,827.04 $4,534.87 $56,361.91 Year 1 73449 RESPOND DEVICE LICENSE 300 $18,000.00 $0.00 $18,000.00 Year 1 73478 REDACTION ASSISTANT USER LICENSE 200 $21,600.00 $0.00 $21,600.00 Year 1 73682 AUTO TAGGING LICENSE 300 $32,400.00 $0.00 $32,400.00 Year 1 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 100 $0.00 $0.00 $0.00 Year 1 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 600 $0.00 $0.00 $0.00 Year 1 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 300 $0.00 $0.00 $0.00 Year 1 73689 MULTI-BAY BWC DOCK 1ST REFRESH 38 $7,494.36 $655.76 $8,150.12 Year 1 73746 PROFESSIONAL EVIDENCE.COM LICENSE 200 $56,137.60 $0.00 $56,137.60 Year 1 73840 EVIDENCE.COM BASIC LICENSE 100 $18,000.00 $0.00 $18,000.00 Year 1 74028 WING CLIP MOUNT, AXON RAPIDLOCK 17 $0.00 $0.00 $0.00 Year 1 74210 AXON BODY 3 - 8 BAY DOCK 2 $598.00 $52.32 $650.32 Year 1 79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 $0.00 $0.00 $0.00 Year 1 80464 EXT WARRANTY, CAMERA (TAP) 300 $7,073.40 $618.92 $7,692.32 Year 1 80464 EXT WARRANTY, CAMERA (TAP) 10 $1,579.78 $138.23 $1,718.01 Year 1 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP) 38 $668.04 $58.45 $726.49 Total $217,475.22 $6,242.04 $223,717.26
Sep 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 17 $0.00 $0.00 $0.00 Year 2 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 2 $0.00 $0.00 $0.00 Year 2 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 15 $2,097.00 $183.49 $2,280.49 Year 2 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 1 $0.00 $0.00 $0.00 Year 2 73309 AXON CAMERA REFRESH ONE 310 $51,827.04 $4,534.87 $56,361.91 Year 2 73449 RESPOND DEVICE LICENSE 300 $18,000.00 $0.00 $18,000.00 Year 2 73478 REDACTION ASSISTANT USER LICENSE 200 $21,600.00 $0.00 $21,600.00 Year 2 73682 AUTO TAGGING LICENSE 300 $32,400.00 $0.00 $32,400.00 Year 2 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 100 $0.00 $0.00 $0.00 Year 2 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 600 $0.00 $0.00 $0.00 Year 2 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 300 $0.00 $0.00 $0.00 Year 2 73689 MULTI-BAY BWC DOCK 1ST REFRESH 38 $7,494.36 $655.76 $8,150.12 Year 2 73746 PROFESSIONAL EVIDENCE.COM LICENSE 200 $56,137.60 $0.00 $56,137.60 Year 2 73840 EVIDENCE.COM BASIC LICENSE 100 $18,000.00 $0.00 $18,000.00 Year 2 74028 WING CLIP MOUNT, AXON RAPIDLOCK 17 $0.00 $0.00 $0.00 Year 2 74210 AXON BODY 3 - 8 BAY DOCK 2 $598.00 $52.32 $650.32 Year 2 79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 $0.00 $0.00 $0.00 Year 2 80464 EXT WARRANTY, CAMERA (TAP) 300 $7,073.40 $618.92 $7,692.32 Packet Pg. 1639

Sep 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 80464 EXT WARRANTY, CAMERA (TAP) 10 $1,579.78 $138.23 $1,718.01 Year 2 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP) 38 $668.04 $58.45 $726.49 Total $217,475.22 $6,242.04 $223,717.26
Sep 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 17 $0.00 $0.00 $0.00 Year 3 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 2 $0.00 $0.00 $0.00 Year 3 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 15 $2,097.00 $183.49 $2,280.49 Year 3 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 1 $0.00 $0.00 $0.00 Year 3 73309 AXON CAMERA REFRESH ONE 310 $51,827.04 $4,534.87 $56,361.91 Year 3 73449 RESPOND DEVICE LICENSE 300 $18,000.00 $0.00 $18,000.00 Year 3 73478 REDACTION ASSISTANT USER LICENSE 200 $21,600.00 $0.00 $21,600.00 Year 3 73682 AUTO TAGGING LICENSE 300 $32,400.00 $0.00 $32,400.00 Year 3 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 100 $0.00 $0.00 $0.00 Year 3 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 600 $0.00 $0.00 $0.00 Year 3 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 300 $0.00 $0.00 $0.00 Year 3 73689 MULTI-BAY BWC DOCK 1ST REFRESH 38 $7,494.36 $655.76 $8,150.12 Year 3 73746 PROFESSIONAL EVIDENCE.COM LICENSE 200 $56,137.60 $0.00 $56,137.60 Year 3 73840 EVIDENCE.COM BASIC LICENSE 100 $18,000.00 $0.00 $18,000.00 Year 3 74028 WING CLIP MOUNT, AXON RAPIDLOCK 17 $0.00 $0.00 $0.00 Year 3 74210 AXON BODY 3 - 8 BAY DOCK 2 $598.00 $52.32 $650.32 Year 3 79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 $0.00 $0.00 $0.00 Year 3 80464 EXT WARRANTY, CAMERA (TAP) 300 $7,073.40 $618.92 $7,692.32 Year 3 80464 EXT WARRANTY, CAMERA (TAP) 10 $1,579.78 $138.23 $1,718.01 Year 3 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP) 38 $668.04 $58.45 $726.49 Total $217,475.22 $6,242.04 $223,717.26
Sep 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 17 $0.00 $0.00 $0.00 Year 4 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 2 $0.00 $0.00 $0.00 Year 4 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 15 $2,097.00 $183.49 $2,280.49 Year 4 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 1 $0.00 $0.00 $0.00 Year 4 73309 AXON CAMERA REFRESH ONE 310 $51,827.04 $4,534.87 $56,361.91 Year 4 73449 RESPOND DEVICE LICENSE 300 $18,000.00 $0.00 $18,000.00 Year 4 73478 REDACTION ASSISTANT USER LICENSE 200 $21,600.00 $0.00 $21,600.00 Year 4 73682 AUTO TAGGING LICENSE 300 $32,400.00 $0.00 $32,400.00 Year 4 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 100 $0.00 $0.00 $0.00 Year 4 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 600 $0.00 $0.00 $0.00 Year 4 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 300 $0.00 $0.00 $0.00 Year 4 73689 MULTI-BAY BWC DOCK 1ST REFRESH 38 $7,494.36 $655.76 $8,150.12 Year 4 73746 PROFESSIONAL EVIDENCE.COM LICENSE 200 $56,137.60 $0.00 $56,137.60 Year 4 73840 EVIDENCE.COM BASIC LICENSE 100 $18,000.00 $0.00 $18,000.00 Year 4 74028 WING CLIP MOUNT, AXON RAPIDLOCK 17 $0.00 $0.00 $0.00 Packet Pg. 1640

Sep 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 74210 AXON BODY 3 - 8 BAY DOCK 2 $598.00 $52.32 $650.32 Year 4 79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 $0.00 $0.00 $0.00 Year 4 80464 EXT WARRANTY, CAMERA (TAP) 300 $7,073.40 $618.92 $7,692.32 Year 4 80464 EXT WARRANTY, CAMERA (TAP) 10 $1,579.78 $138.23 $1,718.01 Year 4 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP) 38 $668.04 $58.45 $726.49 Total $217,475.22 $6,242.04 $223,717.26
Sep 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 17 $0.00 $0.00 $0.00 Year 5 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 2 $0.00 $0.00 $0.00 Year 5 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 15 $2,097.00 $183.49 $2,280.49 Year 5 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 1 $0.00 $0.00 $0.00 Year 5 73309 AXON CAMERA REFRESH ONE 310 $51,827.04 $4,534.87 $56,361.91 Year 5 73449 RESPOND DEVICE LICENSE 300 $18,000.00 $0.00 $18,000.00 Year 5 73478 REDACTION ASSISTANT USER LICENSE 200 $21,600.00 $0.00 $21,600.00 Year 5 73682 AUTO TAGGING LICENSE 300 $32,400.00 $0.00 $32,400.00 Year 5 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 100 $0.00 $0.00 $0.00 Year 5 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 600 $0.00 $0.00 $0.00 Year 5 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 300 $0.00 $0.00 $0.00 Year 5 73689 MULTI-BAY BWC DOCK 1ST REFRESH 38 $7,494.36 $655.76 $8,150.12 Year 5 73746 PROFESSIONAL EVIDENCE.COM LICENSE 200 $56,137.60 $0.00 $56,137.60 Year 5 73840 EVIDENCE.COM BASIC LICENSE 100 $18,000.00 $0.00 $18,000.00 Year 5 74028 WING CLIP MOUNT, AXON RAPIDLOCK 17 $0.00 $0.00 $0.00 Year 5 74210 AXON BODY 3 - 8 BAY DOCK 2 $598.00 $52.32 $650.32 Year 5 79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 $0.00 $0.00 $0.00 Year 5 80464 EXT WARRANTY, CAMERA (TAP) 300 $7,073.40 $618.92 $7,692.32 Year 5 80464 EXT WARRANTY, CAMERA (TAP) 10 $1,579.78 $138.23 $1,718.01 Year 5 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP) 38 $668.04 $58.45 $726.49 Total $217,475.22 $6,242.04 $223,717.26
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\s1\ \d1\
Signature Date Signed
8/3/2022
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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: September 21, 2022
To: Honorable Mayor and City Council Members
From: Robert D. Field, City Manager
By: Daniel Hernandez, Agency Director of Public Works,
Operations, and Maintenance
Department: Public Works
Subject: Construction Contract Award – Jerry Lewis Family Swim Center Pool Heater Replacement
Recommendation
Adopt Resolution No. 2022-201 of the Mayor and City Council of the City of San Bernardino, California:

1. Approving the award of a construction contract with Inland Mechanical Construction, Inc. in the amount of $166,700.00 for Jerry Lewis Family Swim Center Pool Heater Replacement;

2. Authorizing the Agency Director of Administrative Services to amend the FY 2022/24 Capital Improvement Plan to include Jerry Lewis Family Swim Center Pool Heater Replacement Project in the total project cost of $204,000, allocating $90,000 from Parks and Recreation Aquatics and $104,000 from Measure S to fund the project;

3. Authorizing construction, construction contingencies, and inspection costs in the total amount of $204,000 for Jerry Lewis Family Swim Center Pool Heater Replacement;
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4. Authorizing the City Manager or designee to execute all documents for the construction of Jerry Lewis Family Swim Center Pool Heater Replacement with Inland Mechanical Construction, Inc.;

5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

6. Authorizing the Agency Director of Administrative Services to issue a Purchase Order in the amount of $166,700 to Inland Mechanical Construction, Inc. to complete the project.

Background
Jerry Lewis Family Swim Center previously had a heater which was removed for unknown reasons. The scope of work to be done will be limited to the installation of two new heaters to restore the facility back to its previous state. Installation will include One, Raypak P-2005A pool heater for the main pool and one, Raypak ASME 407A pool heater for the small wading pool. To install both heaters new piping of gas and water circulation will be installed throughout the pump room along with the necessary electrical wiring. With the facility previously having heaters the main gas line was just cut and capped. The meter and size of pipe meets the current installation requirements.

Electrical will be tapped in off the current two electrical panels in the pump room and all venting will be done via current access points from previous heaters.

The Contractor will furnish all transportation, materials, equipment, labor, supplies, and any appurtenant work that is necessary or incidental to complete the improvements, in a workman like manner, as contemplated and intended by the Plans and Specifications.

Discussion
Project No. 13512 to provide installation of Jerry Lewis Family Swim Center Pool Heater Replacement, was advertised for public bidding on July 12 and July 14, 2022, in the San Bernardino County Sun Newspaper, Construction Bid Board, Bid America Online, and on the City’s website.

Sealed bids were received and opened on August 4, 2022. The City received three (3) bid as follows:

Bidder City Base Bid
Inland Mechanical Construction, Inc. Lake Elsinore, CA $166,700.00 California Commercial Pools, Inc. Glendora, CA $187,000.00 R.E Chaffee Wrightwood, CA $191,022.85

The City has reviewed the bid package and confirmed that Inland Mechanical Construction, Inc. of Lake Elsinore, is the lowest responsible and responsive bidder, with a total bid amount of $166,700.00. If awarded by the Mayor and City Council, construction work is anticipated to begin in the fall of 2022. The project shall be Packet Pg. 1644
completed within 30 working days.
2021-2025 Key Strategic Targets and Goals
This project is consistent with Key Target No. 1e: Improved Operational & Financial Capacity. Approval of this project will result in public improvements being constructed by installing two new pool heaters at the Jerry Lewis Family Center, which make the pool accessible through the whole year.

Fiscal Impact
There is no General Fund Impact. Funding in the amount of $90,000 has been approved to provide replacement for the pool heater and is available for this project.

The overall construction costs of the project are as follows:

Estimated Project Cost
Construction Bid Amount $166,700
Construction Contingency $30,300
Engineering and Inspections $7,000
Total Construction Project Cost $190,000
Pool Heater replacement $90,000
Additional Fund Allocation (Measure S) $100,000
Total Project Funding $190,000
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernadino, California:

1. Approve the award of a construction contract with Inland Mechanical Construction, Inc. in the amount of $166,700.00 for Jerry Lewis Family Swim Center Pool Heater Replacement; and

2. Authorize the Agency Director of Administrative Services to amend the FY 2022/24 Capital Improvement Plan to include Jerry Lewis Family Swim Center Pool Heater Replacement Project in the total project cost of $204,000, allocating $90,000 from Parks and Recreation Aquatics and $104,000 from Measure S to fund the project; and

3. Authorize construction, construction contingencies and inspection costs in the total amount of $204,000 for Jerry Lewis Family Swim Center Pool Heater Replacement; and

4. Authorize the City Manager or designee to execute all documents for the construction of Jerry Lewis Family Swim Center Pool Heater Replacement with Inland Mechanical Construction, Inc.; and

5. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

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6. Authorize the Agency Director of Administrative Services to issue a Purchase Order in the amount of $166,700 to Inland Mechanical Construction, Inc. to complete the project.

Attachments
Attachment 1 Resolution No. 2022-201
Attachment 2 Contract Agreement
Attachment 3 Bid Tabulation
Attachment 4 Bid Proposal
Attachment 5 Location Map
Ward
Seventh Ward
Synopsis of Previous Council Actions
None
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Resolution No. 2022-201
Resolution 2022-201
September 21, 2022

RESOLUTION NO. 2022-201

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

APPROVING THE AWARD OF A CONSTRUCTION

CONTRACT WITH INLAND MECHANICAL
CONSTRUCTION, INC., IN THE AMOUNT OF $166,700.00

FOR JERRY LEWIS FAMILY SWIM CENTER POOL
HEATER REPLACEMENT PROJECT; AUTHORIZING

THE AGENCY DIRECTOR OF ADMINISTARTIVE
SERVICES TO AMEND THE FY 2022/24 CAPITAL

IMPROVEMENT PLAN TO INCLUDE JERRY LEWIS

FAMILY SWIM CENTER POOL HEATER REPLACEMENT
PROJECT IN THE TOTAL PROJECT COST OF $190,000,
ALLOCATING $90,000 FROM PARKS AND RECREATION
AQUATICS FUND AND $100,000 FROM MEASURE S TO
FUND THE PROJECT; AUTHORIZING CONSTRUCTION,

CONSTRUCTION CONTINGENCIES AND INSPECTION
COSTS IN THE TOTAL AMOUNT OF $190,000.00 FOR

JERRY LEWIS FAMILY SWIM CENTER POOL HEATER
REPLACEMENT PROJECT; AUTHORIZING THE CITY

MANAGER OR DESIGNEE, TO EXECUTE ALL

DOCUMENTS FOR THE CONSTRUCTION OF JERRY

LEWIS FAMILY SWIM CENTER POOL HEATER

REPLACEMENT PROJECT WITH INLAND
MECHANICAL CONSTRUCTION, INC.; AUTHORIZING

THE CITY MANAGER OR DESIGNEE, TO EXPEND THE

CONTINGENCY FUND, IF NECESSARY, TO COMPLETE
THE PROJECT; AUHORIZING THE AGENCY DIRECTOR

OF ADMINISTRATIVE SERVICES TO ISSUE A
PURCHASE ORDER IN THE AMOUNT OF $166,700 TO
INLAND MECHANICAL CONSTRUCTION, INC. TO
COMPLETE THE PROJECT.

WHEREAS, in July and August 2022, staff administered a competitive process for construction of Jerry Lewis Family Swim Center Pool Heater Replacement Project No.13512 (“Project”), resulting in three construction cost submittals: and WHEREAS, Inland Mechanical Construction, Inc., of Lake Elsinore, California, has been determined to be the lowest responsible and responsive bidder; and Packet Pg. 1647
Resolution No. 2022-201
Resolution 2022-201
September 21, 2022

WHEREAS, the City now wishes to enter into a Construction Agreement with Inland Mechanical Construction, Inc., of Lake Elsinore, California, in the amount of $166,700.00 to complete the Project.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The Mayor and City Council hereby authorize the City Manager, or designee, to execute all documents for the construction of Jerry Lewis Family Swim Center Pool Heater Replacement project with Inland Mechanical Construction, Inc., of Lake Elsinore, California, on behalf of the City and to expend contingency funds, if necessary, to complete the Project.

SECTION 3. The Mayor and City Council hereby authorize the Agency Director of Administrative Services to amend the FY 2022/24 Capital Improvement Plan to include Jerry Lewis Swim Center Pool Heater Replacement Project in total project cost of $190,000, allocating $90,000 from Parks and Recreation Aquatic Fund and $100,000 from Measure S to fund the project, and issue a purchase order in the amount of $166,700.00 to Inland Mechanical Construction, Inc., of Lake Elsinore, California, in support of the Construction Agreement.

SECTION 4. As the decision-making body for the project, the City Council has reviewed and considered the information contained in the administrative record for the proposed project.

Based upon the facts and information contained in the administrative record, including all written and oral evidence presented to the City Council, the City Council finds, as follows:
(1) The administrative record has been completed in compliance with CEQA, the State CEQA Guidelines, and the City’s Local CEQA Guidelines;
(2) The proposed project is exempt from the requirements of the California Environmental Quality Act pursuant to Section 15301 (Class 1 – Existing Facilities) of the CEQA Guidelines because it involves Jerry Lewis Family Swim Center Pool Heater Replacement project.

Additionally, the City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (3) The application of the Class 1 categorical exemption is not barred by one of the exceptions set forth in the CEQA Guidelines Section 15300.2 Jerry Lewis Family Swim Center Pool Heater Replacement project does not present any unusual circumstances; would not damage scenic resources, including any resources in the area of a Scenic Highway; would not be utilized on a hazardous waste site; and would not impact historic resources of any kind; and Packet Pg. 1648
Resolution No. 2022-201
Resolution 2022-201
September 21, 2022

(4) The determination of CEQA exemption reflects the independent judgment of the City Council.

SECTION 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this ___ day of __________ 2022.

John Valdivia, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney
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Resolution No. 2022-201
Resolution 2022-201
September 21, 2022

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2022-___, adopted at a regular meeting held on the ___ day of _______ 2022 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2022.

Genoveva Rocha, CMC, City Clerk
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BID TABULATION
FOR

JERRY LEWIS FAMILY SWIM CENTER POOL HEATERS REPLACEMENT SPECIAL PROVISIONS NO. 13512
ITEM
NO.

BID ITEM DESCRIPTION ESTIMATED

QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization 1 LS $ - $ - $ 30,000.00 $ 30,000.00 $ 6,000.00 $ 6,000.00 2 Install RayPak P-2005A 1,999,999 BTU or as equal Pool Heater for The Main Pool Which Will Also Include Installing New Piping/Ducting for Air Vent, Gas and Water Circulation Throughout The Pump Room Along With The Necessary Electrical Wiring. As Well As Placing a Concrete Pad to Elevate Pool Heater.
1 LS $ 125,000.00 $ 125,000.00 $ 125,000.00 $125,000.00 $ 115,000.00 $ 115,000.00 3 Install RayPak ASME 407A Or as Equal Pool Heater for The Small Wading Pool Which Will Also Include Installing New Piping/Ducting for Air Vent, Gas and Water Circulation Throughout The Pump Room Along With The Necessary Electrical Wiring. As Well As Placing a Concrete Pad to Elevate Pool Heater.
1 LS $ 41,700.00 $ 41,700.00 $ 32,000.00 $ 32,000.00 $ 70,022.85 $ 70,022.85 TOTAL BID SCHEDULE Totals
3rd LOWEST BIDDER
R.E CHAFFEE
$166,700.00 $187,000.00 $191,022.85
BID OPENING: 2:00 P.M., AUGUST 4, 2022

BID SCHEDULE

JERRY LEWIS FAMILY SWIM CENTER POOL HEATERS REPLACEMENT Special Provisions NO. 13512

APPARENT LOW
BIDDER

INLAND MECHANICAL

CONSTRUCTION INC
2nd LOWEST BIDDER

CALIFORNIA COMMERCIAL
POOLS
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APPENDIX A

LOCATION MAP
831 E Highland Ave, San Bernardino, CA 92404
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ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS
City of San Bernardino
Request for Council Action
Date: September 21, 2022
To: Honorable Mayor and City Council Members
From: Damon L. Alexander, Council Member, 7th Ward
Department: Council Office
Subject: Critical Incident Notification Policy (All Wards) – Council Member Alexander
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ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS
City of San Bernardino
Request for Council Action
Date: September 21, 2022
To: Honorable Mayor and City Council Members
From: Theodore Sanchez, Council Member, 1st Ward
Department: Council Office
Subject: Modernization of Procurement Policy & Procedures (All Wards) – Council Member Sanchez
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