Agenda packet — Mayor and City Council, February 15, 2023 (part 1 of 3)

Mayor and City Council of the City of San Bernardino Page 1

CITY OF SAN BERNARDINO
AGENDA

FOR THE

REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO,

MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR

AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT

AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE

HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO

ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, FEBRUARY 15, 2023
NO CLOSED SESSION 7:00 PM - OPEN SESSION
FELDHEYM CENTRAL LIBRARY • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG Theodore Sanchez Helen Tran Damon L. Alexander
COUNCIL MEMBER, WARD 1 COUNCIL MEMBER, WARD 7
MAYOR
Sandra Ibarra Charles E. McNeely
COUNCIL MEMBER, WARD 2 INTERIM CITY MANAGER
Juan Figueroa Sonia Carvalho
COUNCIL MEMBER, WARD 3 CITY ATTORNEY
Fred Shorett Genoveva Rocha
MAYOR PRO TEM, WARD 4 CITY CLERK
Ben Reynoso
COUNCIL MEMBER, WARD 5
Kimberly Calvin
COUNCIL MEMBER, WARD 6
Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. • PLEASE VIEW THE LAST PAGES OF THE AGENDA FOR PUBLIC

COMMENT OPTIONS, OR CLICK ON THE FOLLOWING
LINK: TINYURL.COM/MCCPUBLICCOMMENTS
• Please contact the City Clerk's Office (909) 3845002 two working days prior to the m
eeting for any requests for reasonable accommodation, to include interpreters. • To v
iew PowerPoint presentations, written comments, or any revised documents for this meeting date, use this link: tinyurl.com/agendabackup. Select the corresponding year and meeting date folders to view documents.

Mayor and City Council of the City of San Bernardino Page 2

CALL TO ORDER
Attendee Name
Council Member, Ward 1 Theodore Sanchez
Council Member, Ward 2 Sandra Ibarra
Council Member, Ward 3 Juan Figueroa
Mayor ProTem, Ward 4 Fred Shorett
Council Member, Ward 5 Ben Reynoso
Council Member, Ward 6 Kimberly Calvin
Council Member, Ward 7 Damon L. Alexander
Mayor Helen Tran
Interim City Manager Charles E. McNeely
City Attorney Sonia Carvalho
City Clerk Genoveva Rocha
7:00 P.M.

INVOCATION AND PLEDGE OF ALLEGIANCE

PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA

CITY MANAGER UPDATE

MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS

PRESENTATIONS

1. February 2023 Citizen(s) of the Month – Norma Baltich, Robert Porter, Julie Quezada and John Schollenberger – 7th Ward Constituents

APPOINTMENTS

2. Public Safety and Human Relations Commission Appointment (Ward 4)

CONSENT CALENDAR

3. Amendment No. 1 to the Professional Services Agreement with Environmental Klean-up Services, Inc. for the Abatement of Nuisance Properties located at 247-267 East Ennis Street and 147 South E Street (Wards 1 and 3) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve Amendment No. 1 to the Professional Services Agreement with Environmental Kleanup Services, Inc. for the abatement of nuisance properties located at 247267 East Ennis Street and 147 South E Street.
p. 10
p. 15
p. 24
Mayor and City Council of the City of San Bernardino Page 3

DISCUSSION

9. Ranked Choice Voting
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file the report and presentation or provide direction to staff regarding the next steps.

4. Legislative Affairs Update (All Wards) p. 52
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1.Receive and file a report on the City of San Bernardino Legislative and Regulatory Platform; and

2.Receive and file an update on the projects to be included in the City of San Bernardino FY 2023/2024 state and federal budget requests; and

3.Receive and file a report on the City’s state and federal legislative advocacy efforts in 2022; and

4.Ratify the FY 2023/2024 Assembly District Budget Request; and

5.Receive and file a draft itinerary for the 2023 National League of Cities Congressional City Conference.

5. Approval of Commercial and Payroll Disbursements (All Wards) p. 97 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for January 2023.

6. Approval of Amended Form of Funding and Acquisition Agreement Pertaining to Community Facilities District No. 20201 (Rancho Palma) of the City of San Bernardino (Ward 5) p. 165
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2023021 of the Mayor and City Council of the City of San Bernardino, California, Approving an Amended Form of Funding and Acquisition Agreement Pertaining to Community Facilities District No. 20201 (Rancho Palma) of the City of San Bernardino, County of San Bernardino, State of California.

7. Amendment to Increase Purchase Order with Adamson Police Products (All Wards) p. 203
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to increase the existing purchase order with Adamson Police Products to an amount not to exceed $110,000 for the 2022/23 fiscal year to allow for the purchase of ballistic vests, safety equipment and supplies.

8. Task Order Issued to Transtech Engineers for Augmented Engineering Services Pursuant to Professional Service Agreement for OnCall Engineering Services (All Wards) p. 208
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve a Task Order Transtech001 to Transtech Engineers to provide augmented Capital Improvement Program Programmatic Services pursuant to the approved Profes sional Services Agreement (PSA) for OnCall Engineering Services and authorize the Agenc y Director of Administrative Services to issue a purchase order in the amount of $135,850. p. 347
Mayor and City Council of the City of San Bernardino Page 4

10. Consider the appropriate staffing levels for both the Office of the Mayor and the City Council Office (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, Approved the proposed staffing for both the Office of the Mayor and the City Council Office, andAdopt Resolution No. 2023031 authorizing the Agency Director of Administrative Services to amend the FY 2022/23 General Fund Operating Budget in the amount of $143,387

PUBLIC HEARING

11. Public Hearing Regarding Solid Waste Rate Increases and Resolution Adopting Rates for Solid Waste Services, Approving Third Amendment to the City’s Exclusive Franchise Agreement for Integrated Solid Waste Collection, Processing and Disposal Services with Burrtec Waste Industries, Inc., and Finding the Action Exempt from the California Environmental Quality Act (All Wards) Recommendation:

It is recommended that the Honorable Mayor and City Council members execute the following actions:

1. Conduct a Public Hearing to receive comments on the proposed rate increases and Third Amendment to the City’s Exclusive Franchise Agreement for Integrated Solid Waste Collection, Processing and Disposal Services with Burrtec Waste Industries, Inc. (“Burrtec”); and

2. Close the Public Hearing after all public comments have been heard; and

3. Determine if written protests have been received from the owners and tenants from parcels which are subject to the solid waste service rate increases, and, if a majority protest is not received; and

4. Adopt Resolution No. 2023030, a Resolution of the Mayor and City Council of the City of San Bernardino, California, adopting rates for Solid Waste Services, Approving Third Amendment to the City’s Exclusive Franchise Agreement to adjust the Maximum Permitted Service Rates for Integrated Solid Waste Collection, Processing and Disposal Services with Burrtec Waste Industries, Inc., and Finding the Action Exempt from the California Environmental Quality Act.

12. Resolution Approving Street Vacation of a Portion of E Drake Drive between E Central Avenue and E Mill Street, and West of S Foisy Street and Reservation of Utilities Therein (Ward 3)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2023003 of the Mayor and City Council of the City of San Bernardino, California, approving the vacation of a portion of E Drake Drive between E Central Avenue and E Mill Street, and West of S Foisy Street and reservation of utilities therein.

ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS

13. Presentation of Sustainable Renewable Green Energy Initiative – The AWE System – Mayor Tran

14. To consider formalizing an annual partnership with San Bernardino Valley College and CBOs who host the annual Juneteenth event with financial support up to $50,000 (Ward 3) – Council Member Reynoso

15. State of Emergency: Duties, Powers and Responsibilities of the Mayor's Office and Council (All Wards) – Council Member Alexander
p. 366
p. 373
p. 559
p. 574
p. 575
p. 576
Mayor and City Council of the City of San Bernardino Page 5

ADJOURNMENT
The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on March 01, 2023 at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. Closed Session will begin at 5:30 p.m. and Open Session will begin at 7:00 p.m.

CERTIFICATION OF POSTING AGENDA
I, Genoveva Rocha, CMC, City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the February 15, 2023, Regular Meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City's bulletin board located at 201 North "E" Street, San Bernardino, California, at the San Bernardino Public Library located at 555 West 6th Street, San Bernardino, California, and on the City's website sbcity.org on Friday, February 10, 2023.

I declare under the penalty of perjury that the foregoing is true and correct.

Mayor and City Council of the City of San Bernardino Page 6

NOTICE:

In accordance with Resolution No. 201889 adopted by the Mayor and City Council on March 21, 2018, the following are the rules set forth for Public Comments and Testimony:

Public Comments and Testimony:

Rule 1. Public comment shall be received on a first come, first served basis. If the presiding officer determines that the meeting or hearing may be lengthy or complicated, the presiding officer may, in his or her discretion, modify these rules, including the time limits stated below.

Rule 2. All members of the public who wish to speak shall fill out a speaker' s reservation card and turn in the speaker reservation card to the City Clerk prior to the time designated on the agenda. Comments will be received in the order the cards are turned in to the City Clerk. Failure of a person to promptly respond when their time to speak is called shall result in the person forfeiting their right to address the Mayor and City Council.

Rule 3. The presiding officer may request that a member of the public providing comment audibly state into the microphone, if one is present, his or her name and address before beginning comment. If that person is representing a group or organization the presiding officer may request that the speaker identify that group or organization, including that group or organization' s Address.

Rule 4. Notwithstanding the provisions of Rule 2 and 3 above, a person shall not be required to provide their name or address as a condition of speaking.

Rule 5. Time Limits:

5. 01 Each member of the public shall have a reasonable time, not to exceed three ( 3) minutes per meeting, to address items on the agenda and items not on the agenda but within the subject matter jurisdiction of the Mayor and City Council.

5. 02 Notwithstanding the time limits set forth in subsection 5. 01 above, any member of the public desiring to provide public testimony at a public hearing shall have a reasonable time, not to exceed ( 3) minutes, to provide testimony during each public hearing.

Mayor and City Council of the City of San Bernardino Page 7

Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A threeminute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Counc il Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public.

Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made.

The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code.

Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed.

Mayor and City Council of the City of San Bernardino Page 8

PUBLIC COMMENT OPTIONS

Please use ONE of the following options to provide a public comment:

1) Written comments can be emailed to [email protected]. Written public comments received up to 4:00 p.m. on the day of the meeting (or otherwise indicated on the agenda) will be provided to the Mayor and City council and made part of the meeting record. They will not be read aloud unless you require an ADA accommodation.

Please note: messages submitted via email and this page are only monitored from the publication of the final agenda until the deadline to submit public comments. Please contact the City Clerk at 9093845002 or [email protected] for assistance outside of this timeframe.

2) Attend the meeting in person and fill out a speaker slip. Please note that the meeting Chair decides the cutoff time for public comment, and the time may vary per meeting. If you wish to submit your speaker slip in advance of the meeting, please submit your request to speak using the form on the following page: https://tinyurl.com/mccpubliccomments

3) REMOTE PARTICIPATION VIA ZOOM (For public comment only meeting will not be viewable on Zoom)

a) You can use a mobile phone or a landline to dial into a Zoom meeting.

i) Dial (669) 900-6833. When prompted, enter the Meeting ID: 677-845-9453 Passcode:2023

The public may begin joining the meeting on Zoom or by callingin to be added to the speaker queue at 5:15 PM for Closed Session.

Once admitted to the Zoom Public Comment meeting to request to speak at the appropriate time:

ii) Dial *9 from your phone to raise your hand via Zoom If calling in staff will confirm the last four digits of the caller's phone number and unmute them, the caller must then press *6 to speak from their device. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak.

If you are calling in, please turn your volume down on your television or other devices to limit any feedback when you speak.

Continued next page...

8) Join the Meeting by clicking on the Zoom link below:

Mayor and City Council of the City of San Bernardino Page 9

https://sbcityor g.zoom.us/j/6778459453?pwd=WHduYlU3clJxRklxTFJ2M2xtUlZhZz09

Meeting ID: 677 845 9453
Passcode:2023

You can also Go to Zoom.us and click "Join a Meeting" at the top.

Enter the Meeting ID: 677-845-9453
Passcode:2023

Public Hearings:

If you are commenting on a Public Hearing, please stay signed on to the Zoom session or sign on when the Public Hearing is announced. You will be prompted by staff when the item is being discussed.
1 1
6 0

PRESENTATIONS
City of San Bernardino
Request for Council Action
Date: February 15, 2023
To: Honorable Mayor and City Council Members
From: Damon L. Alexander, Council Member, 7th Ward
Department: Council Office
Subject: February 2023 Citizen(s) of the Month – Norma
Baltich, Robert Porter, Julie Quezada and John
Schollenberger – 7th Ward Constituents

Packet Pg.
10 City of San Bernardino

FROM THE

MAYOR AND CITY COUNCIL HONORING

NORMANORMA BALTICHBALTICH
FEBRUARYFEBRUARY 20232023

CITIZENCITIZEN OFOF THETHE MONTHMONTH AWARDAWARD
CConcerned
IInvestor
TTime/Talent
IInvolved
ZZealous
EEnthusiastic
NNeighborly
In recognition of dedicated service to the affairs of the community and for the civic pride demonstrated by numerous deeds for the benefit of the citizens of San Bernardino Presented this 15th day of February 2023

Packet Pg.
11 City of San Bernardino

FROM THE

MAYOR AND CITY COUNCIL HONORING

ROBERTROBERT PORTERPORTER
FEBRUARYFEBRUARY 20232023

Packet Pg.
12 City of San Bernardino

FROM THE

MAYOR AND CITY COUNCIL HONORING

JULIEJULIE QUEZADAQUEZADA
FEBRUARYFEBRUARY 20232023

Packet Pg.
13 City of San Bernardino

FROM THE

MAYOR AND CITY COUNCIL HONORING

JOHNJOHN SCHOLLENBERGERSCHOLLENBERGER
FEBRUARYFEBRUARY 20232023

Packet Pg.
14 1
1 0
6 APPOINTMENTS
City of San Bernardino
Request for Council Action
Date: February 15, 2023
To: Honorable Mayor and City Council Members
From: Fred Shorett, Council Member, 4th Ward
Department: Council Office
Subject: Public Safety and Human Relations Commission
Appointment (Ward 4)

Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Mr. Gonzalo B. “Junior” Carrillo to the Public Safety and Human Relations Commission representing Ward 4. Mr. Carrillo will replace Ricardo Tomboc with the term ending December 2026. Council Staff has verified that the appointee is a registered voter within the City.

Background
The Public Safety and Human Relations Commission was established by Resolution No. 2018-46 on February 21, 2018 and is charged with studying and making recommendations to the Mayor and City Council on matters concerning the City’s law enforcement and fire services, emergency preparedness and traffic safety (including traffic law enforcement and traffic engineering).

The commission is comprised of nine (9) members who serve at pleasure of the Mayor and City Council. Pursuant to Chapter 2.17 of the Municipal Code, each City Council member shall nominate one member who shall serve during and for the term of the nominating Council member, and the Mayor shall nominate two members who shall serve during and for the term of the Mayor.
2021-2025 Strategic Targets and Goals
The proposed commission appointment aligns with Goal Number 2 Focused, Aligned Leadership and Unified Community by building a culture that attracts, retains, and motivates the highest quality talent.

Fiscal Impact

Packet Pg.
15 1
1 0
6 No fiscal impact to the City.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Mr. Gonzalo B. “Junior” Carrillo to the Public Safety and Human Relations Commission representing Ward 4. Mr. Carrillo will replace Ricardo Tomboc with the term ending December 2026. Council Staff has verified that the appointee is a registered voter within the City.

Attachments
Attachment 1 – Commission application – Mr. Gonzalo B. Carrillo Attachment 2 – Resolution No. 2018-46
Ward:

Fourth Ward
Synopsis of Previous Council Actions:

February 21, 2018 Resolution No. 2018-46 establishing the Public Safety and Human Relations Commission was adopted.

Packet Pg.
16 Packet Pg.
18 Packet Pg.
19 Packet Pg.
20 Packet Pg.
21 Packet Pg.
22 Packet Pg.
23 1
1 1
2 CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 15, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Nathan Freeman, Agency Director of Community, Housing,
and Economic Development
Department: Community, Housing, & Economic Development (CED) Subject: Amendment No. 1 to the Professional Services
Agreement with Environmental Klean-up Services, Inc.
for the Abatement of Nuisance Properties located at
247-267 East Ennis Street and 147 South E Street
(Wards 1 and 3)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve Amendment No. 1 to the Professional Services Agreement with Environmental Klean-up Services, Inc. for the abatement of nuisance properties located at 247-267 East Ennis Street and 147 South E Street.

Background
On November 2, 2022, the Mayor and City Council approved and awarded a Professional Services Agreement (PSA) to Environmental Klean-up Services, Inc. for the abatement of nuisance properties located at 247-267 East Ennis Street and 147 South E Street.

Discussion
Due to undeterred public access and seasonal weather to structurally damaged buildings and lots, the properties located at 247-267 East Ennis Street and 147 South E Street, have adversely impacted the adjacent properties and it is the City’s responsibility to clean up any off-site debris originating from the primary location that was not included in the original scope of work of the original agreement.

For the property located at 247-267 East Ennis St., structural debris, along with illegal dumping has spread across multiple parcels originating from this location. The high visibility of this location has invited vagrancy and vandalism.

Packet Pg.
24 1
1 1
2 In the case of 147 South E Street, though the demolition, abatement and cleanup services have been completed, hazardous materials such as asbestos, lead, and lead- based materials were detected in multiple locations on-site. Additionally, these hazardous materials were also located outside the property and need to be remediated.

Amendment No. 1 to the PSA will allow Environmental Klean-up to close out and complete both tasks per the original agreement and complete the projects. It is the City’s objective to pursue reimbursement from the property owner(s) for all costs of testing and remediation of hazardous materials, abatement, demolition, cleanup, and responsible disposal, through the necessary steps.
2021-2025 Strategic Targets and Goals
The commercial building demolition, abatement, cleaning, and securing services align with Key Target No. 3: Improved Quality of Life with emphasis on Goal 3d: Improve the City’s appearance, cleanliness, and attractiveness. Demolition, abatement, and cleanup services are utilized through city programs to clean abandoned properties, reduce crime, and ensure that neighborhoods and business areas are safe and attractive.

Fiscal Impact
Funding for these agreements was included in the FY 2022/23 Adopted Budget and no additional appropriation is required at this time. Costs associated with boarded up and/or abated property is billed to the property owner. If the timely payment is not received, a lien is recorded against the respective property. Over time, it is expected that the City will fully recover the property abatement costs. The overall demolition and abatement cleanup costs of each location are as follows:

Original agreement amount for 147 S. E Street &
247 – 267 E. Ennis St: $142,570
Amendment No. 1 Not to exceed amount: $ 25,025
Total $167,595
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve Amendment No. 1 of the Professional Services Agreement with Environmental Klean-up Services, Inc. for the abatement of nuisance properties located at 247-267 East Ennis Street and 147 South E Street.

Attachments
Attachment 1 Amendment No. 1 to the Professional Services Agreement with Environmental Klean-up Services, Inc.

Attachment 2 Signed PSA with Environmental Klean-up Services, Inc.

Packet Pg.
25 1
1 1
2 Ward:

First Ward; Third Ward
Synopsis of Previous Council Actions:

November 2, 2022 The Mayor and City Council approved and awarded a Professional Services Agreement (PSA) to Environmental
Klean-up Services, Inc. for commercial building demolition, abatement, and cleanup services.

Packet Pg.
26 -1-
AMENDMENT NO. 1 TO

PROFESSIONAL SERVICES AGREEMENT
WITH ENVIRONMENTAL KLEAN-UP SERVICES, INC. d/b/a GANNCO DEMOLITION This Amendment No. 1 to the Professional Servic es Agreement is m ade and entered into as of February ___, 2023 (“Effective Date”) by and between the City of San Bernardino, a charter city and municipal corporation (“City”) and Environmental Klean-up Services, Inc., a California Corporation d/b/a GANNCO Demolition (“Consultant”). City and Consultant are sometimes referred to herein individually as a “Party” and collectively as “Parties.”

RECITALS
A. WHEREAS, the City and the Consultant have entered into an agreement, dated November 2, 2022, for the purpose of providing On-Call Asbestos remediation, demolition, renovation, and cleanup services (the “Master Agreement”).

B. WHEREAS, the Parties now desire to amend the Master Agreement in order to include additional funds for the continued performance of the services in accordance with the compensation provisions of the Master Agreement.

NOW, THEREFORE, in consideration of the above recitals and the mutual covenants, conditions, and promises contained in this Amendment No. 1 and the Master Agreement, the Parties mutually agree as follows:

AGREEMENT

1. Incorporation of Recitals. The recitals listed above are true and correct and are hereby incorporated herein by this reference.

2. Compensation. The compensation for services performed pursuant to this Amendment No. 1 shall not exceed Twenty- Five Thousand Twenty Five Dollars ($25,025), thereby increasing the total not to exceed compensation of the Master Agreement to the amount of One Hundred Sixty Seven Thousand Five Hundred Ninety Five Dollars ($ 167,595). Work shall be performed at the rates set forth in the Master Agreement.

3. Full Force. Except as amended by this Amendment No. 1, all provisions of the Master Agreement, including without limitation the indemnity and insurance provisions, shall remain in full force and effect and shall govern the actions of the Parties under this Amendment No. 1.

4. Electronic Transmission. A manually signed copy of this Amendment No. 1 which is transmitted by facsimile, email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Amendment No. 1 for all purposes. This Amendment No. 1 may be signed using an electronic signature.

Packet Pg.
27 -2-

5. Counterparts . This Amendment No. 1 may be signed in counterparts, each of which shall constitute an original.
[SIGNATURES ON FOLLOWING PAGE]

Packet Pg.
28 -3-

SIGNATURE PAGE FOR
AMENDMENT NO. 1 TO THE

PROFESSIONAL SERVICES AGREEMENT
WITH ENVIRONMENTAL KLEAN-UP SERVICES, INC. d/b/a GANNCO DEMOLITION IN WI
TNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 on the Effective Date first herein above written.

CITY OF SAN BERNARDINO
APPROVED BY:

Charles E. McNeely,
Interim City Manager
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

CONSULTANT

ENVIRONMENTAL KLEAN-UP
SERVICES, INC. D/B/A GANNCO

DEMOLITION
Beverley Gann,
President

Packet Pg.
29 PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND ENVIRONMENTAL KLEAN-UP SERVICES, INC. d/b/a GANNCO Demolition This Agreement is made and entered into as of November 2, 2022 by and between the City of San Bernardino, a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 ("City"), and Environmental Klean-up Services, Inc., a California corporation d/b/a GANNCO Demolition with its principal place of business at 231 E. Alessandro Blvd., Suite A465, Riverside, CA 92508 (hereinafter referred to as "Consultant"). City and Consultant are hereinafter sometimes referred to individually as "Party" and collectively as the "Parties."

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

On-call Asbestos remediation, demolition, renovation, and cleanup of damaged site(s) including the structure and lot area. Property is to be left clean of existing debris, per final inspection per owner's agent and/or building and safety (hereinafter referred to as "the Project").

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT
1 . Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A."

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation.
a. Subject to paragraph 4{b) below, the City shall pay for such services 1 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
30 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
31 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
32 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
33 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
34 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
35 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
36 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
37 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
38 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
39 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
40 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
41 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
42 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
43 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C President, CEO
Beverley Gann

Packet Pg.
44 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
45 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
46 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
47 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
48 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
49 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
50 DocuSign Envelope ID: 59F222FE-FDC9-4FA2-B8C7-C1F423D5728C

Packet Pg.
51 1
0 7
8 CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 15, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Cory Hodges, Senior Management Analyst
Department: City Manager's Office
Subject: Legislative Affairs Update (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Receive and file a report on the City of San Bernardino Legislative and Regulatory Platform; and

2. Receive and file an update on the projects to be included in the City of San Bernardino FY 2023/2024 state and federal budget requests; and

3. Receive and file a report on the City’s state and federal legislative advocacy efforts in 2022; and

4. Ratify the FY 2023/2024 Assembly District Budget Request; and

5. Receive and file a draft itinerary for the 2023 National League of Cities Congressional City Conference.

Background
On April 18, 2018, the Mayor and City Council adopted Resolution No. 2018-117 establishing the Legislative Program Policy and Procedures. The platform and procedures are used to guide city officials and staff in responding to legislative proposals at the state and federal levels throughout the year. Maintaining a legislative platform allows for timely responses to legislative issues important to the City, including position letters on behalf of the City to the Legislature and/or Congress that are consistent with the established platform. Additionally, the platform summarizes the Mayor and City Council’s positions on priority issues and provides the foundation for

Packet Pg.
52 1
0 7
8 developing an annually legislative advocacy strategy. The Legislative and Regulatory Platform was amended twice (2) in 2021 (Higher Education and Sales Tax) and was left unchanged during calendar year 2022.

Discussion
The Legislative and Regulatory Platform is meant to reflect the City’s position with respect to federal and state legislative issues based upon the Mayor and City Council’s 2021-2025 Key Strategic Targets and Goals that were adopted on November 17, 2021:

1.Improved Operational and Financial Capacity;

2. Focused, Aligned Leadership and Unified Community;

3. Improved Quality of Life; and

4. Economic Growth and Development.

Preliminary Revisions to the Legislative and Regulatory Platform:

Although the Mayor and City Council have not recently conducted a formal legislative affairs workshop or adopted an amendment to the legislative platform since late 2021, it is important that staff identify and communicate potential amendments that align with the 2021-2025 strategic goals and objectives. After a legislative affairs workshop takes place staff will incorporate feedback from the Mayor and City Council into the legislative and regulatory platform prior to formal adoption. In the interim, staff intends to utilize the attached document to advocate for the City and continue to secure funding for City projects and programs. The following preliminary staff driven revisions build upon the existing Legislative and Regulatory Platform, and incorporate the following language to the appropriate sections:

Affordable Housing
The City will support policies and funding for infill housing projects. The City will also support the expansion of funding for fair and equitable affordable housing, as well as regulations that promote fair and equitable housing for the most vulnerable, low- income households, including the elimination of barriers in the planning processes and regulatory frameworks that negatively impact the availability and development of affordable housing projects.

The City will support Homeownership Initiatives that provide financial assistance and programs to help homebuyers overcome barriers to homeownership, including grants and loans to help with down payments, credit repair programs, and funds to develop additional workforce housing that can be sold to low- to moderate-income residents.

Transit Oriented Development (TOD):

The City of San Bernardino will support legislation, policies, and funding that links the development of housing with improved public transit systems, local infrastructure, and associated public services. The City will also support legislation, policies, and funding for street improvements designed to enhance foot, bicycle, and public transportation utilization in urban environments. Legislation, policies, and funding must avoid a one- size- fits-all approach and recognize the differences in regional and local community

Packet Pg.
53 1
0 7
8 characteristics and demographics.

Economic Development
The City will support measures that restore or enhance tax increment financing to provide resources for local jurisdictions. The City will also support changes to legislation related to Community Revitalization & Investment Authority (CRIA) and Enhanced Infrastructure Financing Districts (EIFDs), which make it easier and more effective to establish and administer these tools
The City will support grant funding opportunities, legislations, and regulatory policies that support projects outlined in the City of San Bernardino Investment Playbook.

Additionally, the City will support efforts by the San Bernardino Airport Authority to pursue legislation, state budget funding, or regulatory changes enhance the quality of life and economic development opportunities for residents of the City San Bernardino.

Highways
The City will support legislation and policies that increase funding for highway expansion projects with regional or subregional benefits needed to adequately support the growing Inland Southern California Region.

Public Facilities
The City will oppose any efforts to eliminate or cap the tax-exempt status of municipal bonds (including Private Activity Bonds), or any other action that reduces the utility of using important financing mechanisms to fund public improvement projects.

Broadband
The City is supportive of any efforts to expand high speed, high-capacity broadband funding. The City supports federal and state legislation preserving the City’s interest in telecommunication, broadband, and infrastructure operations and opposes efforts to restrict cities’ authority to zone and plan for the deployment of telecommunications infrastructure.

Green Infrastructure
The City will support policies and funding to prepare for the impacts of climate change, including sustainable planning and development policies, programs, and funding that reduce greenhouse gas emissions, vehicle miles traveled, and pollution. The City also supports funding and legislation that facilitates an equitable transition to zero-carbon forms of energy use, transportation, and green infrastructure.

Public Safety and Emergency Response
The City will seek funding for emergency management and disaster planning training as well as funding to establish and operate a fully capable Emergency Operations Center

Packet Pg.
54 1
0 7
8 Higher Education Resources
The City will support state and federal funding and initiatives that expand access to higher education through the development of satellite campuses in urban areas, such as in downtown corridors or other locations with multimodal transit access.

Additionally, the City will support efforts by local institutions of higher education in pursuing legislation, state budget funding, or regulatory changes that improve the quality of life for students in San Bernardino, or expand access to services, programs, housing, or workforce development opportunities.

FY 2022/2023 State Budget Requests Recap:

In 2022, the City circulated amongst its California senatorial and assembly representative's, a staff driven funding requests on four (4) separate projects for potential inclusion in the FY 2022/2023 State of California Budget:

1. Delmann Heights Park Facility Improvements Project

2. Seccombe Lake Park Renovation

3. City of San Bernardino Animal Shelter Expansion

4. City Hall Renovation Project
Although the City’s funding requests were not ultimately included in the adopted state budget package, the submissions and advocacy efforts provided our state and federal delegations an opportunity to better understand the needs of the City and its residents.

Moving forward, Mayor and City Council priorities that are developed during the annual legislative affairs workshop will be incorporated into annual state budget request documents.

FY 2022/2023 Federal Budget Requests Recap:

In April of 2022, the City submitted a staff driven funding request to the FY2022/2023 Community Project Funding (CPF) program through the office of Representative Pete Aguilar. The federal grant program is designed to allow jurisdictions an opportunity to submit community project funding requests directly to their congressional representatives. The City of San Bernardino’s geographic boundaries fall within California‘s 23rd and 33rd Congressional Districts, represented by Jay Obernolte and Pete Aguilar, respectively.

The City’s request was focused on a project entitled the “Restoration of San Bernardino’s Historic Roosevelt Bowl” in the amount of $1.4 million dollars. Ultimately the City’s submission was successful, and funds are programmed to renovate and reopen the outdoor public performance venue, and fill a great need for area performance artists, musicians, and students, as well as non-profit, cultural and civic groups. Elements of the project include the installation of fencing, renovation to the building including the roof, external concession stand/bathroom renovations, American with Disabilities Act compliance upgrades, concrete and electrical work, restoration of walkway access trail, upgrades to lighting and sound systems, renovation of the dressing rooms, and restoration of landscaping and irrigation. When operational, the

Packet Pg.
55 1
0 7
8 Roosevelt Bowl will serve as an economic catalyst for growth and economic activity in the area.

Staff are awaiting guidance on whether the federal grant program will continue in FY2023/2024. If the program is funded, staff will evaluate the guidelines and collaborate with the Mayor and City Council during the annual legislative affairs workshop to develop a request that aligns with Mayor and City Council priorities.

FY 2023/2024 State & Federal Budget Requests:

In fiscal year 2023/2024 the City does not anticipate the state will have the levels of discretionary funding it’s had previous years, resulting in limited funding for district specific requests. At the federal level, the community project funding program that facilitated the restoration of the Roosevelt Bowl is at risk of being defunded.

Considering these assumptions, staff intends to advance targeted state and federal budget requests focused on securing additional funds for the implementation of the City’s Homelessness Strategic Initiative, a top priority of administrations at the state and federal level. Additional projects that may be included in the proposal in order to engage representatives at the state and federal level are the San Bernardino Animal Shelter due to the services the shelter provides to cities across the region, the City Hall renovation project, and the Historic California Theatre renovation project. Moving forward, Mayor and City Council priorities that are developed during the annual legislative affairs workshop will be incorporated into annual state and federal budget request proposals.

Legislative Advocacy Services Update:

In 2022, the City engaged in several efforts to advance it’s legislative and regulatory platform and strategic goals. The City’s legislative advocacy consultant, staff, and elected officials, participated in meetings, engaged state and federal agencies, and submitted position letters to ensure our perspective was considered on important legislative and regulatory matters.

State Legislative Advocacy:

From 2020 to 2022, the City’s legislative advocacy consultant has been Hurst, Brooks, and Espinosa (HBE). The agreement with the HBE was set expire in November of 2022, which necessitated the need for the City to go back out to bid for these important services. On August 22, 2022, staff initiated a Request for Proposals (RFP) for state legislative advocacy services. The bid was published on the City’s procurement website, Planetbids, and closed in late September of 2022 with only two prospective bidders submitting proposals. In October, staff evaluated the proposals based on several factors such as firm experience, capacity, cost, etc., and determined that Hurst Brooks Espinosa (HBE) was the most appropriate firm to provide the City services under this call. At the November 16, 2022, Mayor and City Council meeting, staff recommended approval of a one-year agreement with HBE for state legislative advocacy services with an option to extend administratively for up to two additional years. The Mayor and City Council voted to continue the item to a later date and requested HBE provide a 2022 legislative

Packet Pg.
56 1
0 7
8 advocacy annual report (Attachment 3). Unfortunately, in early December 2022, HBE informed the Purchasing Department that they would be withdrawing from consideration of being awarded the agreement. Given this set of circumstances the City does not currently have a legislative advocacy firm under agreement. In response, staff quickly worked with the Purchasing Department to re-release a state legislative advocacy services RFP which is set to close mid-February. As outlined in the 2022 legislative advocacy annual report, there are several important services provided to the City by a legislative advocacy firm. Staff will continue working on fulfilling this vital service.

Federal Legislative Advocacy:

The City of San Bernardino does not currently retain the services of a federal legislative advocacy firm but has previously retained such services when funding was available in the city budget. From 2008-2012, the City retained Innovative Federal Strategies, a Washington, D.C based federal legislative advocacy firm.

Largely as a result of cost cutting measures during the City‘s bankruptcy years, federal legislative advocacy services were not retained from 2013 - 2022. In 2019 however, staff brought forward a recommendation to retain Townsend Public Affairs as the City’s federal legislative advocate, but that recommendation was not ultimately adopted. In early February of 2023, the City once again released an RFP specific to federal legislative advocacy services, and that bid is set to close in early March 2023.

FY 2023/2024 Assembly District Budget Request Ratification:

On January 18, 2023, the Office of Assembly Majority Leader Eloise Gomez Reyes, contacted the City and offered an opportunity to submit one (1) project funding request pertaining to the FY 2023/2024 State Budget. Although there are no guarantees that a submission will be honored during the upcoming fiscal year, it is important for jurisdictions to submit a project that speaks to the concerns of community members and the priorities of the elected body. Staff reviewed the 2021-2025 strategic goals, and recent priorities set by the Mayor and City Council, and developed a district budget request that builds upon the funding commitments the Mayor and City Council made towards the City of San Bernardino H.O.P.E. (Homeless Outreach Prevention and Education) Campus. Specifically, staff submitted a request in the amount of $4.5 million dollars for annual H.O.P.E Campus Navigation Center operating costs. Due to the timing of the request deadline (February 3, 2023), and the staff work involved in identifying an appropriate project, conducting a cost analysis, and developing a proposal, there was not enough time to place the conceptual framework of a district budget request on the February 1, 2023, agenda. Staff recommend ratifying the Assembly District budget request that was submitted on February 3, 2023, to the Office of Assembly Majority Leader Eloise Gomez Reyes. Moving forward, staff anticipate establishing a formal process during the annual legislative affair workshop to capture Mayor and City Council priorities and incorporate them into annual assembly district budget requests.

Majority Leader Reyes has been a strong advocate for the City of San Bernardino since

Packet Pg.
57 1
0 7
8 2016 when she first began representing the district. Due to the 2020 census, and the efforts of the state’s independent redistricting commission in December of 2021, assembly district boundaries have been redrawn statewide. Majority Leader Reyes will now represent Assembly District 50, which does not encompass the City of San Bernardino. Instead, the City will fall under Assembly District 45 represented by Assemblymember James Ramos, who has been a strong advocate and partner in improving the San Bernardino community.
2023 National League of Cities Conference:

On March 24 – March 28, 2023, members of the Mayor and Council along with a limited amount of City staff will attend the National League of Cities (NLC) conference being held in Washington, D.C. The 2023 NLC Congressional City Conference will serve as a valuable experience for the delegation, where they can interact with federal policymakers and learn more about federal funding opportunities. Additionally, staff are organizing meetings with Congressional Representatives and Senators that represent San Bernardino, agencies that oversee programs important to City priorities, and partners on important projects such as the Investment Playbook. Finally, staff have reached out to schedule a meeting with representatives of the White House Initiative on Advancing Educational Equity, Excellence and Economic Opportunity for Hispanics, who the City partnered with at the November 16, 2022, San Bernardino White House Economic Summit held at CSUSB and keynoted by Secretary of Education Miguel Cardona.

At the previous NLC conference, President Biden gave a keynote speech discussing the important role local governments play in implementing the American Rescue Plan Act, and Secretary Buttigieg held a discussion about the local funding possibilities included in the Bipartisan Infrastructure Law (BIL). The City of San Bernardino was awarded $77 million in ARPA funds and is actively researching and applying for grants that are funded through the BIL, demonstrating the importance these federal funding opportunities play in enhancing City services and operations. By attending the 2023 NLC conference and interacting directly with federal policymakers, City officials will gain valuable insight into the latest funding opportunities and learn about emerging practices that strengthen local economic growth.
2023 City of San Bernardino Legislative Affairs Workshop:

At the February 1, 2023, Mayor and City Council meeting, Interim City Manager Charles McNeely indicated to the Council that a more formal legislative affairs process would benefit both city staff, and the Council’s policy making process. Specifically, the Interim City Manager committed to holding a workshop to accomplish the following goals:

1. Establish an annual legislative process through which staff and the Mayor and City Council can collaborate on legislative actions for the upcoming legislative cycle.

2. Establish a process for the Mayor and City Council to offer amendments to the legislative platform.

3. Establish a process for the Mayor and City Council to propose projects for

Packet Pg.
58 1
0 7
8 consideration in annual budget request documents.
2021-2025 Strategic Targets and Goals
The recommended actions align with the City’s 2021-2025 Key Targets including No. 1: Improved Operational and Financial Capacity, No. 2: Focused, Aligned Leadership and Unified Community, No. 3: Improved Quality of Life and No. 4: Economic Growth and Development.

Fiscal Impact
There is no fiscal impact associated with the recommended actions.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Receive and file a report on the City of San Bernardino Legislative and Regulatory Platform; and

2. Receive and file an update on the projects to be included in the City of San Bernardino FY 2023/2024 state and federal budget requests; and

3. Receive and file a report on the City’s state and federal legislative advocacy efforts in 2022; and

4. Ratify the FY 2023/2024 Assembly District Budget Request; and

5. Receive and file a draft itinerary for the 2023 National League of Cities Congressional City Conference.

Attachments
Attachment 1 2023 Legislative and Regulatory Platform (Draft) Attachment 2 FY 2023/2024 State Budget Request (Draft)
Attachment 3 FY2021/2022 Legislative Advocacy Annual
Report
Attachment 4 FY 2023/2024 Assembly District Budget Request Attachment 5 2023 National League of Cities Draft Itinerary Attachment 6 Resolution No. 2018-117
Ward:

All Wards
Synopsis of Previous Council Actions:

Packet Pg.
59 1
0 7
8 November 17, 2021 Mayor and City Council adopted the 2021-2025 Key Strategic Targets and Goals
September 15, 2021 Mayor and City Council adopted an amendment to the 2021 Legislative and Regulatory Platform
April 7, 2021 Mayor and City Council adopted an amendment to the 2021 Legislative and Regulatory Platform
November 18, 2020 Mayor and City Council adopted the 2021 Legislative and Regulatory Platform for the City of San Bernardino

Packet Pg.
60 CITY OF SAN

BERNARDINO

2023 Legislative Agenda (Draft)
The City of San Bernardino’s Legislative and Regulatory Platform guides City officials and staff in considering and rapidly responding to legislative and regulatory proposals introduced at the State and Federal levels based upon the City’s priority goals and objectives.

Packet Pg.
61 City of San Bernardino

Page 1 ends

City of San Bernardino

L E A D E R S H I P/ G O V E R N A N C E
The City of San Bernardino is a Charter City operating under a council -manager form of government with an at-large, elected Mayor and seven Council Members elected by constituents in a specific ward. Each elected official serves a four-year term. The Mayor and Council appoint the City Attorney, City Clerk, and the City Manager. Serving as the City’s Chief Executive Officer, the City Manager has oversight responsibility for the departments of Community and Economic Development, Finance, Human Resources, Information Technology, Parks, Recreation and Community Services, P olice, and Public Works. The City’s FY 202 3/24 operating budget is $187.5 million, including 756 full-time employees. The City also operates a Library and Water Department which, by charter, are governed by separate oversight boards. Fire and r escue services are provided through the County of San Bernardino Fire District.

Helen Tran
Mayor
Theodore Sanchez
Council Member
Ward 1
Sandra Ibarra
Council Member
Ward 2
Juan Figueroa
Council Member
Ward 3
Fred Shorett Council
Member Ward 4
Water Board Sonia Carvalho City
Attorney
Charles McNeely
City Manager
Community and
Economic
Development
Finance
Administration/
General Government
Human Resources
Animal Services
Information
Technology
Parks, Recreation
and Community
Services
Police
Public Works
Genoveva Rocha
City Clerk Library Board
Ben Reynoso Council
Member Ward 5
Kimberly Calvin
Council Member
Ward 6
Damon Alexander
Council Member
Ward 7

Packet Pg.
62 City of San Bernardino

Page 2 ends

C O M M U N I T Y P R O F I L E
Located in the Inland Empire, which encompasses the Riverside-San Bernardino metropolitan area of Southern California, the City of San Bernardino is a community rich in history and cultural diversity. Today, the City of San Bernardino, which was founded in 1810, serv es as the county seat and is the largest city in the County of San Bernardino with a population of over 222,000, a total of 5 9,770 households, covering more than 62 square miles. Nearly 59 percent of households in San Bernardino (3 5,264 total) qualify as low-to-moderate-income, earning up to 80 percent of the Department of Housing and Urban Development (HUD) Area Median Family Income.

San Bernardino is located approximately 60 miles east of Los Angeles, 120 miles nort heast of metropolitan San Diego, and 55 miles northwest of Palm Springs. For more than 100 years, the City of San Bernardino has been a major transportation link between the east and west coasts.

With rail, freeway, two nearby International Airports, and the Port of Los Angeles within an hour’s drive, San Bernardino is the l ink to national markets, Mexico, and the Pacific Rim. In 2015, a Transit Center was opened , further connecting the City to more than 10 cities in a two-county area and provides access to transcontinental bus connections.

The Metrolink commuter rail service, available at the Santa Fe train station, provides long distance transportation to commuters from the San Bernardino area to major centers of employment, such as downtown Los Angeles and Orange County. Further enhancing commuter connectivity, a new light rail program was recently completed extending service through San Bernardino to Redlands, California. The two San Bernardino stops are strategically located in the civic center and hospitality corridors.

The two hospitals within the City limits, Community Hos pital of San Bernardino and St.

Bernardine’s Medical Center, are both state-of-the-art facilities. City residents also have access to the nearby Arrowhe ad Regional Medical Cen ter and the world-renowned Loma Linda University Medical Center. With 38 parks, including 31 playgrounds and eight community centers, residents can enjoy playgrounds, swimming, youth sports, adult sports, senior activities, and special interest classes. The City’s menu of programs and services includes a public library system comprised of one main and three library br anches that provide life-long learning to the world of ideas, information, and creative experience for all citizens of San Bernardino.

Several highly regarded educational institutions are located within or in the nearby area.

California State University, San Bernardino is located in the northwestern part of the City , and San Bernardino Valley College is located in the southwestern part of the City. The City is also home to the San Manuel Gateway College & Loma Linda University Health, an innovative new higher education resource that integrates training programs in health careers with clinical experience. Other attractions in San Bernardino include the McDonald’s Museum, which is located on the original site of the world’s first McDonald’s, California Theatre, and the San Bernardino Mountains. In addition, the City is home to the Los Angeles Angels farm club, the Inland Empire 66ers minor league baseball team.

Packet Pg.
63 City of San Bernardino

Page 3 ends

L E G I S L AT I V E A G E N D A ( D R A F T )

IMPROVED OPERATIONAL & FINANCIAL CAPACITY
The City is committed to developing a sustainable financial strategy that creates stability and allows the City to reinvest in operations and infrastructure. In these efforts, the City will support legislation that secures local government funding sources such as pro perty taxes, sales tax, transient occupancy taxes, and grants. The City will oppose legislation that creates unfunded mandates and legislation that eliminates or diverts local revenues.

FOCUSED, ALIGNED LEADERSHIP AND UNIFIED COMMUNITY
The City supports programs that promote community engagement and strengthen the City’s neighborhoods. The City will support measures that provide for workforce development, education and vocational training programs that meet the needs of the business community, improve job opportunities for residents , and enhance regional education and job training programs.

IMPROVED QUALITY OF LIFE
The City is committed to developing programs that enhance emergency response, reduce crime, and ensure neighborhoods and business areas are safe. As such, the City will support legislation and seek funding that strengthens law enforcement’s efforts to prevent and reduce crime and will help to contribute to emergency response and preparedness . The City supports r egional initiatives to reduce and prevent homelessness as well as regional efforts to obtain State and Federal funding for mutually beneficial projects, facilities, and shared resources. The City will oppose reductions in Federal and State funding for public safety programs as well as legislation and regulations that limit or preempt local control.

ECONOMIC GROWTH AND DEVELOPMENT
The City is dedicated to building a vibrant and sustainable local economy that allows for business development and job creation. To achieve these goals and objectives, the City will support legislative actions and funding that encourage economic development and provide the tools and resources needed for busin ess growth and investment. The City will oppose measures that restrict the City’s ability to provide for local economic development or create disadvantages for businesses at the local and state levels.

The City’s infrastructure has a direct impact on t he quality of life in the City for both residents and the business community. As such, the City is committed to maintaining, improving and developing the City’s infrastructure including housing, parks, roads, bridges, sidewalks, bicycle lanes, storm drains, streetlights, traffic signals, water and wastewater systems, as well as public transportation systems. The City will support legislation that provides funding and support to meet the infrastructure needs of the community, including transit-oriented housing. The City will oppose legislation that removes or reduces funding that would impact infrastructure projects or public transportation.

Packet Pg.
64 City of San Bernardino

Page 4 ends

HOUSING AND ECONOMIC DEVELOPMENT
Affordable Housing: The City of San Bernardino has several attributes that make it an attractive location for affordable housing development, including easy access to multimodal public transportation and surplus land that can be used for development. The City is committed to promoting infill development and increasing its affordable housing inventory.

On June 1, 2022, the City Council approved an Exclusive Negotiating Agreement (ENA) to develop affordable housing on four acres of land in the downtown area, potentially allowing up to 120 affordable housing units to be built. Furthermore, the City Council declared 42 City-owned properties as Surplus Land on November 16, 2022, where it will publish a notice of availability for the purpose of developing low -income and moderate -income housing.

Increased homeownership can transform the lives of many City residents by promoting stability and helping households build wealth over time. This is especially important as many City residents face a higher-than-average housing burden.

Action: The City will support policies and funding for infill housing projects. The City will also support the expansion of funding for fair and equitable affordable housing, as well as regulations that promote fair and equitable housing for the most vulnerable, low-income households, including the elimination of barriers in the planning processes and regulatory frameworks that negatively impact the availability and development of affordable housing projects.

Action: The City will support Homeownership Initiatives that provide financial assistance and programs to help homebuyers overcome barriers to homeownership, including grants and loans to help with down payments, credit repair programs, and funds to develop additional workforce housing that can be sold to low-to-moderate-income residents.

Regional Housing Needs Assessment (RHNA): The City of San Bernardino is home to a number of highly regarded educational institutions including California State University, San Bernardino with over 19,000 students and San Bernardino Valley College with over 17,000 students that must be included in the City’s affordable housi ng plan. At present, State law does not allow the housing needed to support the City’s student population to be counted towards the City’s affordable housing requirements. Given the unique needs of the City’s student population, c onsideration should be g iven to the inclusion of “student housing” whether it be dormitories, single room occupancy (SROs) , or similar housing types in the City’s RHNA allocation.

Because this circumstance applies to only a handful of jurisdictions, the Southern California Association of Government (SCAG) recommends that housing needs generated by public or private universities and colleges be addressed in the jurisdiction’s housing element if it is applicable. However, it is not clear if HCD will accept this category of housing as it evaluates a local jurisdiction’s draft Housing Element and if such housing will be acceptable and counts towards the jurisdictions RHNA allocation.

Packet Pg.
65 City of San Bernardino

Page 5 ends

Action: The City will advocate for policies and regulations that allow “student housing” whether it be dormitories, single room occupancy (SROs), or similar housing types to be a qualified component of RHNA compliance requirements and to allow the production of student housing over the previous five (5) years to be applied towards this cycle’s allocation.

Transit Oriented Development (TOD) : The City of San Bernardino is home to the San Bernardino Transit Center (SBTC), connecting the City to more than 10 cities in a two-county area and providing access to transcontinental bus connections. This includes the bus rapid transit (BRT) service referred to as sbX. The SBTC site includes two acres of land and up to 150,000 square feet of potential transit-oriented development in the form of mixed -use with higher density urban housing as a component.

Action: The City of San Bernardino will support legislation, policies, and funding that links the development of housing with improved public transit systems, local infrastructure, and associated public services. The City will also support legislation, policies, and funding for street improvements designed to enhance foot, bicycle, and public transportation utilization in urban environments. Legislation, policies, and funding must avoid a one-size- fits-all approach and recognize the differences in regional and local communit y characteristics and demographics.

Economic Development: The dissolution of redevelopment agencies in 2012 statewide has left local governments, including the City of San Bernardino , without the funding needed to invest in economic development efforts. Moreover, local funding for the creation of affordable housing was also eliminated through this action. City projects include former Redevelopment Agency projects such as the Carousel Mall (formerly the Central City Mall) occupying 44 acres of the City’s downtown, which will require demolition of approximately four commercial blocks. The Mall included three major anchors and 52 in -line stores with at grade and structured parking.

Action: The City will support legislation and policies that support economic development investment in projects such as the Carousel Mall project, including demolition, environmental testing, clean-up, and infrastructure upgrades.

Action: The City will support measures that restore or enhance tax increment financing to provide resources for local jurisdictions. The City will also support changes to legislation related to Community Revitalization & Investment Authority (CRIA) and Enhanced Infrastructure Financing Districts (EIFDs), w hich make it easier and more effective to establish and administer these tools.

Action: The City will support grant funding opportunities, legislation, and regulatory policies that support projects outlined in the City of San Bernardino Investment Playbook:

Packet Pg.
66 City of San Bernardino

Page 6 ends

https://www.sbinvestmentplaybook.com
Action: The City will support efforts by the San Bernardino Airport Authority to pursue legislation, state budget funding, or regulatory changes enhance the quality of life and economic development opportunities for residents of the City San Bernardino.

Homelessness
Transitional and Permanent Supportive Housing: According to the last point -in-time count conducted by the County of San Bernardino, the City of San Bernardino is home to over 25% of the unsheltered homeless individuals in the County. Unsheltered in dividuals navigate a myriad of health, socio -economic, and environmental challenges that have a significant impact on their well-being and the communities in which they reside. Addressing these complex issues requires a collaborative approach between government, non-profits, and the private sector.

The City is committed to assisting in the development of an effective regional approach to addressing homelessness, including partnering with local housing providers to invest in and develop transitional and permanent supportive housing. Efforts include strengthening existing programs and services ; continued engagement and participation in the County’s Interagency Council on Homelessness; and providing for supportive services to ensure these members of our community can become permanently housed.

Action: The City supports r egional initiatives to reduce and prevent homelessness , as well as regional efforts to secure State and Federal funding for mutually beneficial projects, facilities, and shared resources. The City will support legislation and initiatives that provide funding for permanent supportive housing for homeless individuals along with the wrap -around services needed to assist these individuals to become permanently housed. Additionally , the City will support programs that assist with monitoring and evaluating the progress of individuals in these programs to ensure they are receiving the treatment and assistance they need.

Transportation and City Infrastructure
Highways: The Interstate 215 (I-215) is a 54.5-mile-long north-south Interstate Highway in California. The southern terminus of I-215 is at the junction of Interstate 15 (I-15) in the City of Murrieta in southern Riverside County. It then runs north through Perris before joining State Route 60 (SR 60) in Moreno Valley. The I -215 splits from SR 60 at the State Route 91 in Riverside, where it then travels to San Bernardino before terminating at I -15 near the small community of Devore. From 2011-2012, six miles of the I-215 were widened from two lanes to three lanes in each direction from Murrieta Hot Springs Road in Murrieta to Scott Road in Menifee. Today, the segment between the I-15/I-215 “Devore junction” and San Bernardino is the only corridor of the I -215 that has two lanes in each directi on. The absence of a third

Packet Pg.
67 City of San Bernardino

Page 7 ends

lane in both directions creates significant congestion on this stretch of the I-215, which is an issue since it is one of the major gateways in California for the logistics industry.

Action: The City will support legislation a nd policies that increase funding for highway expansion projects with regional or subregional benefits needed to adequately support the growingInland Empire metropolitan area of Southern California.

Streets and Roads: The City of San Bernardino has 621 miles of streets and roads, which requires substantial resources to be devoted towards repairs and repaving. Independent pavement management engineers rated more than 80% of the roads in San Bernardino as either poor or very poor. The cost associated with rehabilitating all of the City’s streets up to established standards are estimated at more than $210 million , not accounting for costs related to expansion of roadways or improvements in pedestrian paths. The City receives an average of $3.7 million annually in funding allocated through the State’s road maintenance and rehabilitation program (SB 1), which is combined with an additional $1.6 million annually in local transportation funds. While these funds are fully programmed on an annual basis for street rehabilitation projects , they are not sufficient to address the City’s existing roadway improvement needs.

Action: The City will support legislation and policies that increase funding for streets and roadway projects needed to adequately support current and future growth, particularly in disadvantaged communities.

Storm water Infrastructure: The City is responsible for the maintenance and operation of storm water infrastructure in compliance with the requirements established under the 2010 Municipal Separate Storm Water Sewer System (MS4) permit. This order regulates waste discharge requirements for the discharge of urban storm water from areas of San Bernardino County within the Santa Ana Region to U.S. waterways. The requirements established under the current storm water system regulations have placed a significant financial burden on cities without any offsetting revenue. In order to comply with current mandates, the City’s storm water infrastructure must be retrofitted with trash capture devices in areas of high density.

The repair, replacement, and expansion of storm drain infrastructure throughout the City are needed to support current and future development. Storm water infrastructure improvements are supported solely by development impact fees or general fund appropriations.

Action: The City will support policies and programs that provide funding for the planning, construction, operation and maintenance of storm water and flood control projects.

Public Facilities: The City has a backlog of over $250 million dollars in facility maintenance and repairs needed to bring our public facilities up to current standards. This includes the City Hall campus buildings, parking structures, libraries, community centers, and the animal shelter.

Packet Pg.
68 City of San Bernardino

Page 8 ends

The City Hall facility , located in a high seismic activity zone , is not designed to meet modern seismic building standards. The building has several deficiencies that need to be addressed, including seismic retrofitting and systems replacements, with estimated costs in excess of $40 million. While the City has been able to program Community Development Block Grant (CDBG) funding to address the most urgent facility improvement needs in many of the City’s CDBG eligible libraries and community centers, funding for general government facilities is not readily available.

Action: The City will support legislation and programs that provides funding for general facility rehabilitation and improvements , in addition to supporting community libraries, community centers, and animal shelter services.

Action: The City will oppose any efforts to eliminate or cap the tax -exempt status of municipal bonds (including Private Activity Bonds), or any other action t hat reduces the utility of using important financing mechanisms to fund public improvement projects.

Parks and Open Spaces : The City has 38 community parks, including 31 playgrounds and eight community centers spread over more than 62 square miles. Many of the City’s older parks and facilities are in need of renova tion, including the addition of active park services , such as soccer fields, to meet community demand.

Action: The City will support legislation and policies that provide funding for local governments to support parks and recreation programs that enhance the quality of life for City residents. The City will support programs that provide funding for the rehabilitation, development and capital improvements of local parks and community facilities. The City will support efforts to ensure that recreational utility, amenities, condition, and the availability of improved outdoor space are considered as key factors in assessing the need for funding. The City will also support policies and programs that provide the funding needed to renovate public recreation facilities to conform to Federal Americans with Disabilities Act (ADA) regulations.

Broadband: Broadband access is viewed by cities nationwide as an important factor in lowering business costs, improving productivity, attracting businesses, retaining highly skilled residents, and creating sustainable jobs in economies fueled by entrepreneurship, i nnovation, and creativity. Given the increasing importance of accessing the internet for everyday life, the City wishes to enhance its information and technology services to better meet the needs of residents and businesses.

Action: The City is supportive of any efforts to expand high speed, high -capacity broadband funding. The City supports federal and state legislation preserving the City’s interest in telecommunication, broadband, and infrastructure operations and opposes efforts to restrict c ities’ authority to zone and plan for the deployment of telecommunications infrastructure.

Packet Pg.
69 City of San Bernardino

Page 9 ends

Green Infrastructure: California is increasingly suffering from climate-related burdens due to healthy and vulnerable populations lacking the resources to adequately prepare for, respond to, or recover from climate impacts. Low-income communities with high minority populations, such as the City of San Bernardino, lack the resources and investments needed to build community climate resiliency. The City is highly su sceptible to the threat of wildfires, where the northern sections of the City are located in Tier 2 and Tier 3 of the California Public Utility Commission’s High Fire Threat Districts, and the City also suffers from low air quality due to ozone pollution.

Based on the latest CalEnviroScreen data, the City’s average ozone pollution exposure is higher than 99.8% of other California census tracts, contributing to higher levels of asthma and lung disease.

Action: The City will support policies and funding to prepare for the impacts of climate change, including sustainable planning and development policies, programs, and funding that reduce greenhouse gas emissions, vehicle miles traveled, and pollution. The City also supports funding and legislation that facilitates an equitable transition to zero-carbon forms of energy use, transportation, and green infrastructure.

Quality of Life
Library Services: The City operates a central library and three branch libraries that provides the community with free access to information and creative experiences. The City’s library network offers access to 62 free internet public computers, free Wi-Fi, and various electronic resources. Approximately 95 percent of local library funding comes from lo cal governments and the remaining 5 percent comes from state and federal sources. State and federal funding is needed to support services such as e-resources, material delivery, and internet connectivity.

Action: The City will support legislation and increases in funding for library services and facilities. The City will oppose legislation and decreases in funding that reduce library services.

Public Safety and Emergency Response: The City is committed to developing programs that enhance emergency response, reduce crime, and ensure neighborhoods and business areas are safe.

Action: The City will support legislation and seek funding that strengthens law enforcement’s efforts to prevent and reduce crime and will help contribute to emergency response and preparedness. The City will oppose reductions in Federal and State funding for public safety programs, as well as legislation and regulations that limit or preempt local control.

Action: Additionally, the City will seek funding for emergency management and disaster planning training, as well as funding to establish and operate a fully capable Emergency Operations Center.

Packet Pg.
70 City of San Bernardino

Page 10 ends

Commercial Cannabis: The City supports the operation of permitted commercial businesses. In order to ensure that legal cannabis businesses are able to operate and remain competitive in the marketplace, the City seeks the State ’s assistance in its enforcement efforts against illegal/unlicensed cannabis operations. The City supports State restrictions on the marketing of cannabis products to children and young adults.

Action: The City will support legislation and regulations that promote legal operators and assist with enforcement efforts against illegal cannabis operations. The City will also support legislation and regulations that ensure that cannabis or cannabis products are not marketed in a manner that encourages underage consumption.

Access to Higher Education
Higher Education Resources: The City supports efforts to ensure access to quality higher education to elevate the quality of life for residents throughout the Inland Empire generally and in the City of San Bernardino specifically. Ensuring higher education access also assists the City’s economic development efforts by encouraging private investment in the high-quality jobs, housing, and services that our community desires and deserves. This effort requires an equitable allocation of state resources into thehigher education institutions located within the City and adjacent communities, as well as legislative and budget commitments that ensure adequate student housing, access to transportation, and other basic needs.

With just two public four -year degree granting institutions, the 4. 6 million residents of the Inland Empire have limited options for attending public four-year degree granting institutions.

While the two universities, the University of California, Riverside (UCR) and California State University, San Bernardino (CSUSB) pro vide outstanding educational resources, both are impacted, compelling local residents to either commute outside the metropolitan area to attend a public university (e.g., CSU Fullerton, Cal Poly Pomona) or choose a more expensive private university option. Furthermore, nearby schools in the CSU system already grapple with overcrowding themselves and therefore may not be feasible alternatives. All of these issues represent obstacles to higher education for an already underserved population.

Employers throughout the Inland Empire consistently express concern about the pool of qualified applicants for job openings, including those holding degrees from four-year universities, m aking educational attainment an area of concern as the region's economy matures and diversifies. The skills gap is particularly pronounced for employers needing people with skills gained from education in science, technology, engineering, and mathematics (commonly referred to as STEM) fields.

Evidence of the important role higher education plays in the economy is the retention rate of college graduates ( i.e., graduates who remain in the community as opposed to those who leave the area). For example, a rece nt study found that Riverside County has one of the

Packet Pg.
71 City of San Bernardino

Page 11 ends

highest retention rates in the United States, at approximately 71%, suggesting that there is a great deal of opportunity available for college graduates.

Conversely, the percentage of the Inland Empire’s population that holds at least a bachelor’s degree is considerably lower than the statewide average. One available conclusion from this data is that the number of slots available for prospective college students is lower than that which is necessary to provide for the needs of the region's economy.

First generation college students are common at the County's various colleges and universities. For instance, CSUSB has a remarkable track record for enrolling first-generation students, who comprise approximat ely 85% of the student body. Likewise, UCR has been noted for the important role it plays in providing access to first generation enrollees. First - generation students comprise about 65% of new and continuing UCR students, compared to 34% nationally.

Action: The City will support state and federal investment into public university campuses that serve the Inland Empire region , including expanded student access to specialized programs, housing, and resources to ensure students’ basic needs are met.

Action: The City will support state and federal funding and initiatives that expand s access to higher education through the development of satellite campuses in urban areas, such as in downtown corridors or other locations with multimodal transit access.

Action: The City will support efforts by local institutions of higher education in pursuing legislation, state budget funding, or regulatory changes that improve the quality of life for students in San Bernardino, or expand access to services, programs, housing, or workforce development opportunities..

Sales and Use Tax
Local Tax Revenue: Sales and use tax plays a major role in California’s tax system as a whole, for the state’s cities and counties, and for the City of San Bernardino, representing more than a quarter of the City’s general fund budget. This critical revenue source helps to fund a variety of city-provided services to our constituents, including public safety, streets and roads, libraries, and parks. Further, the City is committed to developing a sustainable financial strategy that creates stability and allows the City to reinvest in operations and infrastructure.

Action: In order to ensure budget stability and predictability, and that the City has the necessary resources to mitigate environmental and infrastructure impacts of business activity, the City will oppose legislative efforts to redirect sales and use tax revenues away from communities that host certain types of businesses, including fulfillment and distribution centers. Also, the City will oppose legislation that creates unfunded mandates and legislation that eliminates or diverts local revenues. The City supports existing

Packet Pg.
72 City of San Bernardino

Page 12 ends

constitutional protections ensuring that local sales and use tax revenues remain local, and that bar the Legislature from reallocating such revenues.

Packet Pg.
73 2
1 2
7 CITY OF SAN BERNARDINO
Budget Requests
FY 2023/2024

CITY OF SAN BERNARDINO
290 North D Street
San Bernardino, California 92401

Packet Pg.
74 2
1 2
7 City of San Bernardino H.O.P.E.
(Homeless Outreach Prevention and
Education) Campus

Packet Pg.
75 2
1 2
7 The City of San Bernardino has the highest concentration of homeless individuals within the County. According to the 2022 Point in Time Count, the rate of homelessness has risen 175% since 2017. The City has a strategic initiative in place to address the urgent issue of homelessness and is seeking funding to assist in construction and help sustain operations. On December 7, 2022, City Council approved the campus, and cleared way for the development of a 200-bed, low barrier, non-congregate navigation center that will provide interim housing for men, women & families as well as onsite supportive services which will include the following components:

The Navigation Center: The campus will focus on immediate shelter/interim housing with onsite supportive services. Each housing unit will be constructed with high rated materials that are fire resistant and durable. The living space will be designed to instill a sense of safety, security, and dignity.

The City acquired a 2.48-acre property formally known as the “School of Hope”, which will house the navigation center. The City recently accepted a bid for an architectural evaluation to determine the structural soundness of existing buildings and to identify the number of prefabricated modular units that can be incorporated to provide interim housing for men, women, and families. Exact cost to complete the navigation center will not be known until the architectural evaluation is complete, but the project is estimated at $23 million.

Packet Pg.
76 2
1 2
7 Transitional Housing: The second phase of the campus will focus on transitional housing providing an extremely important pathway for people to exit the shelter into a stable environment while they wait for permanent housing. The transitional housing development will also be constructed with high-rated prefabricated modular units for quicker construction and cost savings. People can typically reside in transitional housing for two years.

The City is confident it can close the funding gap regarding Phase I, the Navigation Center, however there is still $6.54 million dollars gap to complete Phase II, the transitional housing project.

San Bernardino H.O.P.E. (Homeless Outreach Prevention and Education) Campus 2 Phase Cost Estimates
•Phase 1, Navigation Center $23,000,000
•Phase 2, Transitional Housing Units (36) $6,540,000
Total $29,540,000
City of San Bernardino Funding Commitments: The City has committed a total of $21 million dollars towards the construction and operation of the campus:
o$12 million in ARPA funds for construction.
o$4.5 million in HOME ARP for construction.
o$4.5 million in ARPA funds for operations.

Packet Pg.
77 2
1 2
7 The City is exploring additional funding sources to help offset campus construction cost:
oLocal partnerships (i.e., County of San Bernardino, local non-profits, Higher Education, Health Organizations)
oPLHA
oCDBG
oHHAP
oESG
Additional Note: The City is currently pursuing Encampment Resolution Funds (ERF) and will be a co-applicant with Lutheran Social Services of Southern California and San Bernardino Valley College (SBVC) on Project Homekey Round 3. Encampment Resolution Funds do provide operational funding to some extent but given that our proposed City of San Bernardino Navigation Center will directly and indirectly support unsheltered individuals throughout the region, the need for additional construction and on-going operational funds far exceeds what is available through Project Homekey grant funding.

San Bernardino Regional Animal Shelter
In 2021, the City of San Bernardino demolished its antiquated animal shelter and temporarily replaced it with modular buildings, with plans to build a permanent shelter and veterinary care facility. The need for a comprehensive shelter to serve not only San Bernardino, but the regions cities is acute. The lack of low- cost veterinary services in the San Bernardino area continues to impair the ability for residents to comply with the requirement to spay/neuter their dogs or to get basic care for their pets. Currently, pet owners must wait months to schedule a

Packet Pg.
78 2
1 2
7 spay/neuter appointment for their pet, leading to accidental pregnancies and unwanted litters of puppies.

Neighboring cities currently contract animal shelter services to neighboring counties because there is currently no local alternative for them in the area.

Building a centrally located, state-of-the-art facility will expand needed services and capacity for San Bernardino and other nearby cities in the region, increasing the ability for residents to adopt pets, access services, and locate lost pets.

New Animal Shelter estimated cost $63M. The project has four primary phases.

Additional Funding Commitments: The San Manuel Band of Mission Indians, a longtime supporter of the care and adoption of animals, has committed $500,000 toward the new shelter.

San Bernardino Regional Animal Shelter 4 Phase Cost Estimates •Phase 1, Preliminary and final design $4,170,000
•Phase 2, Plan check and final cost estimating $500,000 •Phase 3, Bidding, and award $100,000
•Phase 4, Construction (Detailed Breakdown Below) $58,146,794 Total $62,916,794
San Bernardino Regional Animal Shelter Detailed Construction Estimates

1. Site Improvements $4,000,000

2. Public and Staff areas (Adoption, Intake, staff
and support spaces) $7,420,688
3 Cattery $2,020,500

4. Dog Kennels (6 separate buildings) $10,231,200

5. Veterinary Services (Includes forward facing clinic) $3,786,930

6. Barnyard $880,000

7. Exterior Covered Spaces (All buildings/areas) $7,681,000

8. Professional Soft Costs $5,619,170

9. Fixtures, Furniture & Equipment $ 4,754,682

10. Owner Contingency $4,332,438

11. Permitting/Fees $216,122

12. Inflation/Pricing Contingency $3,602,032

13. Phasing/Allowance $3,602,032
TOTAL $58,146,794

Packet Pg.
79 2
1 2
7 San Bernardino City Hall Project
San Bernardino City Hall is one of the earliest examples of the glass skin architecture style developed by world famous architect César Pelli. Designed in 1969 and completed in 1973, the building is an important historical representation of the architectural style of the late 1960s and early 1970s. Local residents and visitors regularly use the building as a backdrop for photos.

The building is no longer suitable for occupation due to seismic instability and the need for significant system upgrades. As a result, since 2017 city staff have been relocated to multiple leased facilities, resulting in operational inefficiencies and ongoing difficulties for residents and businesses seeking services. The City of San Bernardino is evaluating options for funding the full cost of renovations, which is estimated to be approximately $91 million.

The full design for City Hall renovation is estimated to cost $10.8M

Packet Pg.
80 2
1 2
7 Historic California Theatre Renovation
The California Theatre opened in 1928 and has hosted the San Bernardino Symphony since 1929. It houses one of the few remaining Wurlitzer pipe organs in the world, which is original to the theatre. The legendary theatre was the location for screening of such famous films as “King Kong,” and “The Wizard of Oz,” and it was the site of Will Rogers’ last performance before his tragic death in 1935. The City of San Bernardino has been working to renovate this historic building with local and other funds. The State of California provided $2.5 million, which enabled the city to plan investments in new HVAC, structural upgrades and building aesthetics.

Phase 2 of the renovations includes replacing the electrical system, the sound and lighting systems, repainting the entire interior, replacing carpeting, and making improvement to the alley outside. For San Bernardino, a performing arts facility like the California Theater is essential to keeping residents connected with music, theatrical, dance and cultural performances.

Phase 2 of the California Theatre is estimated to cost $4.5M

Packet Pg.
81 December 13, 2022

To: Honorable Mayor and Councilmembers, City of San Bernardino

From: Hurst Brooks Espinosa, LLC

Re: 2022 Year-End Report

The team at Hurst Brooks Espinosa, LLC is proud to share with you a report on our advocacy activities on behalf of the City of San Bernardino for 2022. We greatly appreciate the opportunity to work with you and your team to improve the quality of life for the residents of the City through efficient and effective programs and services. Our goal has been to elevate the engagement of the City in policy and budget matters with your legislative delegation, state agencies and departments, and the Governor’s Office through our advocacy efforts. What follows is a summary of our work on the City’s behalf over the past year.

Legislation of Interest
At the direction of City staff, HBE drafted letters in support and opposition to legislation, processed bill letters, and testified in relevant legislative policy committees on the measures summarized below:

AB 1623 (Ramos): Personal income taxes: exclusion: uniformed services retirement pay:
survivor benefit plan payments.

City position: SUPPORT
Outcome: Held in Assembly Appropriations Committee

AB 1623 would have excluded, for taxable years beginning on or after January 1, 2023, and before January 1, 2033, uniformed services retirement pay and annuity payments from a United States Department of Defense Survivor Benefit Plan received by qualified taxpayers during the taxable year from gross income under the Personal Income Tax (PIT) Law.

AB 1740 (Muratsuchi): Catalytic converters.

City position: SUPPORT
Outcome: Signed by the Governor

AB 1740 prohibits a core recycler from entering into a transaction to purchase or receive a catalytic converter from any person that is not a commercial enterprise or verifiable owner of the vehicle from which the catalytic converter was removed.

Packet Pg.
82 2
AB 1881 (Santiago): Animal welfare: Dog and Cat Bill of Rights.

City position: OPPOSE
Outcome: Died on Senate Inactive File

AB 1881 would have required each public animal control agency, shelter, or specified rescue group to provide a notice related to essential needs and care for dogs and cats and established penalties for non-compliance.

AB 1951 (Grayson): Sales and use tax: exemptions: manufacturing.

City position: OPPOSE
Outcome: Vetoed by the Governor

AB 1951 would have expanded, for a five-year period, the existing partial sales and use tax (SUT) exemption for manufacturing and research and development (MR&D) to a full exemption until January 1, 2028. This change would result in substantial revenue loss to local governments, which impacts essential health, safety, welfare, and transportation services.

AB 2237 (Friedman): Transportation planning: regional transportation improvement plan:
sustainable communities strategies: climate goals. alternative planning strategy: state transportation funding.

City position: OPPOSE
Outcome: Held in Senate Transportation Committee

AB 2237 would have conditioned state and local transportation funding on a project's consistency with the applicable Sustainable Communities Strategy (SCS) and state climate goals.

AB 2407 (O’Donnell): Vehicle tampering: theft of catalytic converters.

City position: SUPPORT
Outcome: Held in Senate Appropriations Committee

AB 2407 would have required a core recycler who accepts a catalytic converter for recycling to report the information in the specified written record to the chief of police or to the sheriff; additionally would have prohibited a core recycler form providing payment for a catalytic converter unless the recycler obtains a thumbprint of the seller and required the recycler to maintain that thumbprint for a period of two years after the date of the sale; and would have required a core recycler to request to receive theft alert notifications regarding the theft of catalytic converters in the core recycler’s geographic region from the theft alert system.

SB 1186 (Wiener): Medicinal Cannabis Patients’ Right of Access Act.

City position: OPPOSE
Outcome: Signed by the Governor

SB 1186 prohibits local governments, beginning January 1, 2024, from banning, or effectively banning, the delivery of medicinal cannabis to patients or primary caregivers within their jurisdictions, enforceable through an action for writ of mandate.

Packet Pg.
83 3
SB 1449 (Caballero): Office of Planning and Research: grant program: annexation of unincorporated areas
City position: SUPPORT
Outcome: Vetoed by the Governor

SB 1449 would have required the Governor’s Office of Planning and Research (OPR) to establish the Unincorporated Area Annexation Incentive Program, upon appropriation of funds by the Legislature, to provide grants to cities to fund projects related to the annexation of unincorporated islands.

In addition to active advocacy on the measures described above, HBE monitored and reported on dozens of other bills of interest to the City.

2022-23 State Budget
In addition to regular summaries and reporting on various items discussed among the Administration and the Legislature during debates on the 2022-23 state budget, HBE communicated on a variety of budget requests to the City’s legislative delegation, including funding for Seccombe Lake Park improvements and the Lutheran Social Services San Bernardino Community Wellness Campus. HBE assisted in preparing materials for the City to present to its legislative delegation, fielded questions, and advocated for resources for City-sponsored projects with the legislative delegation through the budget season. In addition, we communicated the City’s support for $2.5 million in one-time funding for the City of San Bernardino Police Department to engage in community relationship building, as requested by Assembly Member James Ramos.

Engagement with City Delegation Members and Staff
HBE regularly engaged in communication with the City of San Bernardino legislative delegation and their respective staffs. In addition to sharing bill position letters and budget requests, we responded to inquiries, met with members and staff regarding the City’s legislative priorities, scheduled and supported council member meetings with legislators, and shared information with legislative staff upon request of City staff. In addition, we responded to legislative staff inquiries by connecting them with the appropriate City staff or securing answers to their questions directly.

We also engaged with the Inland Empire Caucus of the Legislature to ensure that they understood the City’s priorities and that the City understood theirs. Finally, we secured legislative support for the Roosevelt Bowl Restoration funding request to Congress.

Engagement with State Agencies
At the City’s request, HBE connected with the Housing and Community Development Department, along with legislative leadership, to help facilitate communication and problem-solving regarding the Emergency Rental Assistance Program (ERAP). These efforts hopefully secured successful outcomes for individuals in need to receive rental assistance made available by the state and federal governments.

Engagement with Advocacy Partners
HBE was actively communicating with other legislative advocates representing cities and counties that shared legislative goals with the City. Primarily, we participated in weekly “city caucus” meetings hosted by League of California Cities to discuss legislative matters of mutual interest, share information, and collaborate on advocacy efforts.

Packet Pg.
84 4

In addition, HBE participated in regular meetings with city managers discussing League of California Cities’ efforts to address cities’ sales tax allocation concerns and stayed in close communication with relevant staff at the League of California Cities to monitor activity on this priority issue.

Our Services
As part of our regular service to HBE clients, we have provided weekly policy updates during the legislative session (and on a less frequent basis when the Legislature is out of session), in addition to our comprehensive and timely summaries of the Governor’s Proposed 2022-23 Budget, May Revision, and the adopted 2022-23 State Budget. We have also shared bill reports of introduced measures of potential interest to the City, as well as reports of bills carried by members of the legislative delegation. This Spring, we were privileged to be invited to visit the City for meetings with department heads and council members. HBE participated in meetings with Investment Playbook consultants and advised as to how to communicate the outcome of this effort to the Newsom Administration and members of the Legislature. Finally, we prepared quarterly lobbying activity reports as required by the Secretary of State and worked to connect city staff with community partners, as requested.

In conclusion, we are pleased to have worked in collaboration with and on behalf of the City of San Bernardino team.

Packet Pg.
85 Assembly Budget Request Proposal Form

City of San Bernardino H.O.P.E. (Homeless Outreach Prevention and Education)

Seeking Operating Cost Assistance for San Bernardino’s Comprehensive Homeless Navigation Center

Total Amount Requested: $4.5 million

Summary of Request:

The City of San Bernardino is the epicenter of San Bernardino County’s homeless emergency, with the highest concentration of homeless individuals within the County.

Over 40% of the County’s homeless reside within the city limits. According to the 2022 Point in Time Count, San Bernardino’s number of homeless has grown 175% since 2017.

In recent months, the City has taken the following steps to address this urgent situation:
1) In November 2022, the City Council approved a comprehensive Homeless Action Plan, which outlined multiple near and medium-term projects and programs for the City to undertake.
2) In December 2022, the City Council allocated over $24 million in City funds to begin implementation of the Homeless Action Plan.
3) In February 2023, the Mayor and City Council declared a homeless state of emergency in the City of San Bernardino.

San Bernardino H.O.P.E. (Homeless Outreach Prevention and Education) Navigation Center
One of the first elements of the Action Plan is the creation of a comprehensive Navigation Center. The Center will centralize supportive services for homeless and individuals at risk of becoming homeless in a one stop shop format to ensure that most services are easily accessible in a single, low barrier location. The Center will also include 200 units of critically needed emergency and interim housing for men, women & families.

The Navigation Center’s onsite supportive services will include the following:
 Intake Services and Assessments  Individualized Case Management

Packet Pg.
86  Housing Navigation
 Medical Care
 Mental Health Services
 Substance Abuse Counseling
 Job Training and Placement
 Homeward Bound/Family
Reunification
 Assistance with Vital Documents
(i.e., birth certificate, Social
Security Card, California ID Card,
Driver’s License,)
 Mailbox and Storage Access
 Pet Housing and Care

The City is close to completing the acquisition of a 2.48-acre property on 6th Street formally known as the “School of Hope” that is currently owned by the City’s Water Department. The site will house the Navigation Center as part of Phase I of the project.

The City recently awarded a contract for an architectural firm to create a final design of the campus. While the exact cost to complete the navigation center has not been finalized, the project estimate is $23 million. Because much of the facility will incorporate high-rated prefabricated modular units, the anticipated time frame for the project to become operational is expected to be only 12-18 months.

While most of the funding for capital costs has been committed by the City, partner agencies, and other external sources, near term operational funding assistance is needed to ensure that the facility is fully operational when the construction is complete.

Operational Funding Needs
It is estimated that $3 million will be needed annually to operate the navigation center.  The City has committed $4.5 million to fund 50% of operations annually for the first three years ($1.5 million per year).
 The resulting operational shortfall ($4.5 million) needs to be filled to ensure the timely launch of the Center during a time of a homeless emergency.

The City is exploring additional operational funding opportunities from grants and program partners for future years. However, many alternative funding sources are subject to annual approval and budget cycles and not likely to be in place by the time the Center is set to open. These potential funding sources include:
o County of San Bernardino
o PLHA
o CDBG
o HHAP
o ESG

Packet Pg.
87 Why Couldn’t this request be funded through Project Room Key Funds? The City of San Bernardino is currently pursuing Encampment Resolution Funds (ERF) from the State and will be a co-applicant with Lutheran Social Services of Southern California and San Bernardino Valley College (SBVC) on Project Homekey Round 3.

Encampment Resolution Funds do provide operational funding to some extent, but given that our proposed City of San Bernardino Navigation Center will directly support unsheltered individuals in San Bernardino, and indirectly support unsheltered individuals throughout the region, the need for on-going operational funds far exceeds what is available through Project Homekey grant funding.

Who would be the local administrator of this request? The City of San Bernardino

Do you have a state department in mind to administer these funds? The Housing and Homelessness Division (HHD) is within the California Department of Social Services (CDSS).

Please attach any relevant background information. A program brochure and associated project overview presentation is attached.

Contact:

Cassandra Searcy
Deputy Director Housing & Homelessness
City of San Bernardino – Community & Economic Development 201 North E Street
San Bernardino, California 92401
909.384.7270
[email protected]

Packet Pg.
88 NEXT STEPS
The City will continuously pursue
funding sources
The City will construct a State
Approved modular
facility/campus
The City will issue a competitive
RFP (Request for Proposal) for
lead operators and developer
The City will continue to form
strategic partnerships

FUNDING SOURCES
-Home Key -PLHA
-CDBG -ESG
-ARPA -HOME-ARP
-HHAP
CAMPUS

COMPONENTS

Help Obtain Vital Documentation
Pet Kennel
Income Stability
Homeward Bound
Job training/placement
Mental Health Services
Substance Abuse Recovery
Storage Lockers
Housing Navigation
Case Management
Mailboxes Sevrices

CITY OF SAN BERNARDINO
H.O.P.E
(Homeless Outreach
Prevention & Education)
CAMPUS
City of San Bernardino
Cassandra Searcy
909 384-7270
[email protected]
201 North E Street
San Bernardino, CA 92401

Packet Pg.
89 595 Total Shelter Beds
Needed
253
Active Shelter
Beds

WHAT'S NEEDED?

Citywide Database
Homeless/Street Outreach
Navigation and
Recuperative Care Center
Project Homekey (Round 3)
Investment in affordable
housing for (low & very low
income)

HOMELESS DATA
2018-2022

HOMELESS SOLUTIONS
CAMPUS
The campus will provide
comprehensive services to the
Homeless Community and viable
services to the local community.
342
Beds needed to
reach 595 Shelter
Beds -BENCHMARK

Packet Pg.
90 CITY OF SAN BERNARDINO
2023 NATIONAL LEAGUE OF CITIES

Location: Marriott Marquis, Washington, D.C.

Date: March 24-28

Facilitator: Office of the City Manager

Draft Itinerary

Friday, March 24 • Travel Day Washington, D.C
Saturday, March 25 • NLC Conference Events
o Registration
o Federal Advocacy Committee
Meetings 1-4:30PM
o Evening Events, League Receptions,
Constituency Group Events 5PM

Marriott Marquis
Sunday, March 26 • NLC Conference Events
o General Session 9-10:30AM
o Conference Workshops 11-12:15PM
o Conference Working Lunch 12:30-
1:45PM
o Conference Workshops 2-3:15PM
o General Session 3:30-5PM
o Evening Events, League Receptions,
Constituency Group Events 5PM
Marriott Marquis

Packet Pg.
91 Monday, March 27 • General Session 8:30-10AM
• Conference Workshops 10:30--
11:45AM
• Luncheon and General Session 12:15-
1:45
• Federal Office Hours 2:15-5PM
• Group Dinner 5-7PM
• NLC Closing Event 7:30-10PM
Marriott Marquis
Tuesday, March 28 • National League of Cities - Capitol Hill Day 2023 – 9AM-5PM

Capitol Hill
Wednesday, March 29 • Travel Day Washington, D.C

Packet Pg.
92 1
2 3
4 5
6 7
a
9 10
11 12
13 14
15 16
17 1s
19 20
21 22
23 24
25 26
27 2s
RESOLUTION NO. 2018- 117

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO, CALIFORNIA, ESTABLISHING THE LEGISLATIVE PROGRAM POLICY AND PROCEDURES AND THE 2018 LEGISLATIVE AND REGULATORY

PLATFORM FOR THE CITY OF SAN BERNARDINO
WHEREAS, on May 18, 2015, the Mayor and City Council adopted Resolution No. 2015-103 directing the implementation of the City' s Fiscal Recovery Plan and Plan of Adjustment; and
WHEREAS, the foundation for the Fiscal Recovery Plan and Plan of Adjustment were the Operating Practices for Good Government, Priority Goals and Strategic Action Plans, and the Financial Plan, approved by the Mayor and City Council on May 18, 2015; and WHEREAS, on November 8, 2016, voters in San Bernardino approved a new Charter that was filed with the California Secretary of State on January 31, 2017, and established the Council - Manager form of government in the City; and
WHEREAS, in August 2017, the Mayor and City Council embarked on an evolutionary, strategic planning process to establish systems and practices that promote good governance and effective service to the community in furtherance of the Charter and Council - Manager form of government; and
WHEREAS, the Mayor and City Council committed to engaging in regular meetings to establish effective systems and practices and address policy, planning and program implementation to create a framework for comprehensive leadership in rebuilding the City of San Bernardino and establishing systemsand lasting policies that transform the community and guide decision-making; and
WHEREAS, on November 3, 2017, and December 13, 2017, the Mayor and City Council met and spent considerabletime discussingthe purpose of the City ( Vision), the job of

Packet Pg.
93 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 the City and the terms under which the City will operate (Job Statement), the business plan Operating Paradigm) of the City, and Goals and Objectives, which will be used to evaluate the City Manager's performance in the upcoming year, will serve as the foundation for the development of the annual budget, and will be communicated throughout the organization; and WHEREAS, on March 5, 2018, the Mayor and City Council adopted Resolution No. 2018-130 establishing the City' s Vision for the Future, Job Statement, Operating Paradigm, and 2018- 2019 Goals and Objectives; and
WHEREAS, the Mayor and City Council desire to establish a legislative platform that will allow the City to respond quickly in support of or opposition to issues that could directly impact the City at the State and Federal level.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The following policy and procedures are adopted by the Mayor and City Council governing the legislative program for the City of SanBernardino:

Purpose
The City of SanBernardino' s Legislative and Regulatory Platform guides City officials and staff in considering and rapidly responding to legislative and regulatory proposalsintroduced at the Stateand Federal levels basedupon the City' s priority goals and objectives.

Policy
The Legislative and Regulatory Platform consists of general policy statementsreflecting positions on matters that impact municipal servicesand are consistent with the priority goals and objectives of the City. The Platform is adoptedannually at the beginning of the legislative year I

Packet Pg.
94 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 basedupon the goals and objectives of the Mayor and City Council, a review of the legislative priorities from the League of California Cities, the National Leagues of Cities and input from the Mayor and City Council, staff and the City' s legislative advocates.

Procedure
The following protocol will be used to respond to legislative proposals and regulatory issues as they arise:

1. Once a determination has been made that a legislative proposal or regulation may impact the City, a letter outlining the City' s position (support, neutral or oppose) will be drafted;

2. The City Manager will circulate the draft position letter to the Mayor and City Council for review;

3. If there is any objection received from the Mayor or any member of the City Council, the position letter will be placed on the next City Council agenda for consideration;

4. If there is no objection within the defined period, staff will finalize the position letter and forward it to the bill' s author, the League of California Cities, the City' s legislative advocate and other stakeholders as deemed appropriate; and

5. A copy of the final letter will be distributed to the Mayor and City Council.

SECTION 2. The 2018 Legislative and Regulatory Platform attached hereto and incorporated herein as Exhibit " A", is hereby adopted.

W
G

Packet Pg.
95 1
2 3
4 5
6 7
s
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
RESOLUTION NO. 2018- 117

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO, CALIFORNIA, ESTABLISHING THE LEGISLATIVE PROGRAM POLICY AND PROCEDURES AND THE 2018 LEGISLATIVE AND REGULATORY

PLATFORM FOR THE CITY OF SAN BERNARDINO
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and City Council of the City of San Bernardino at a Joint Regular Meeting thereof, held on the 18t1i
day of April 2018, by the following vote, to wit:

Council Members: AYES NAYS ABSTAIN ABSENT
MARQUEZ y

BARRIOS

VALDIVIA

SHORETT
NICKEL ' k -
RICHARDRICHARD 2(

MULVIHILL X
Georgeann Ulmia, CMC, C Jerk
The foregoing Resolution is hereby approved this
101
day of April 2018.
61ce"ll (
C-1)&; j -
R. Carey Davis ayor
City of San Bernardino
Approved as to form:

Gary D. Saenz, City Attorney
By:
t
4 Packet Pg.
96 CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 15, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Barbara Whitehorn, Agency Director of Administrative Services Department: Finance
Subject: Approval of Commercial and Payroll Disbursements (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for January 2023.

Background
Completed commercial and payroll disbursement registers are submitted to the Mayor and City Council for approval. This happens on a regular basis, typically every meeting for the most recently completed disbursement registers.

The detailed warrant registers are available on the City Website, and are updated weekly by the Finance Department. The registers may be accessed by copying the following link into an internet browser:
https://sbcity.org/city_hall/finance/warrant_register
Discussion
Gross Payroll
Bi-Weekly for January 5, 2023 $2,901,097.62
Bi-Weekly for January 19, 2023 $3,198,023.97
Total Payroll Demands: $6,099,121.59 The following check registers are being presented for approval:

December 22, 2022 2022/23 (Register #29) $257,156.33
January 5, 2023 2022/23 (Register #30) $1,690,136.58
January 12, 2023 2022/23 (Register #31) $1,255,539.14
January 19, 2023 2022/23 (Register #32) $670,710.40
Total commercial check demands: $3,873,542.45

Packet Pg.
97 2021-2025 Strategic Targets and Goals
Approval of the noted check and EFT registers for commercial and payroll disbursements align with Key Target No. 1: Improved Operational & Financial Capacity by creating a framework for spending decisions.

Fiscal Impact
Amounts noted in the disbursement registers have no further fiscal impact. Amounts were paid consistent with existing budget authorization and no further budgetary impact is required.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino approve the commercial and payroll disbursements for January 2023.

Attachments
Attachment 1 Payroll Summary Report for January 2023 Attachment 2 Commercial checks & Payroll Register #29 Attachment 3 Commercial checks & Payroll Register #30 Attachment 4 Commercial checks & Payroll Register #31 Attachment 5 Commercial checks & Payroll Register #32 Attachment 6 Commercial EFT Registers #1392-1396 Attachment 7 Commercial EFT Registers #1397-1402 Attachment 8 Commercial EFT Registers #1403-1404 Ward:

All Wards
Synopsis of Previous Council Actions:

The following Electronic Funds Transfer (EFT) registers presented for approval:

December 8 to December 19, 2022 2022/23 (Register #1392-1396) $1,226,431.40 November 10 to December 15, 2022 2022/23 (Register #1397-1402) $3,898,160.69 December 29, 2022 2022/23 (Register #1403-1404) $544,118.71 Total commercial EFT demands: $5,668,710.80

Packet Pg.
98 Packet Pg.
99 Packet Pg.
100

Packet Pg.
101

Packet Pg.
102

Packet Pg.
103

Packet Pg.
104

Packet Pg.
105

Packet Pg.
106

Packet Pg.
107

Packet Pg.
108

Packet Pg.
109

Packet Pg.
110

Packet Pg.
111

Packet Pg.
112

Packet Pg.
113

Packet Pg.
114

Packet Pg.
115

Packet Pg.
116

Packet Pg.
117

Packet Pg.
118

Packet Pg.
119

Packet Pg.
120

Packet Pg.
121

Packet Pg.
122

Packet Pg.
123

Packet Pg.
124

Packet Pg.
125

Packet Pg.
126

Packet Pg.
127

Packet Pg.
128

Packet Pg.
129

Packet Pg.
130

Packet Pg.
131

Packet Pg.
132

Packet Pg.
133

Packet Pg.
134

Packet Pg.
135

Packet Pg.
136

Packet Pg.
137

Packet Pg.
138

Packet Pg.
139

Packet Pg.
140

Packet Pg.
141

Packet Pg.
142

Packet Pg.
143

Packet Pg.
144

Packet Pg.
145

Packet Pg.
146

Packet Pg.
147

Packet Pg.
148

Packet Pg.
149

Packet Pg.
150

Packet Pg.
151

Packet Pg.
152

Packet Pg.
153

Packet Pg.
154

Packet Pg.
155

Packet Pg.
156

Packet Pg.
157

Packet Pg.
158

Packet Pg.
159

Packet Pg.
160

Packet Pg.
161

Packet Pg.
162

Packet Pg.
163

Packet Pg.
164

1 1
2 7

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 15, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Barbara Whitehorn, Agency Director of Administrative Services Department: Finance
Subject: Approval of Amended Form of Funding and
Acquisition Agreement Pertaining to Community
Facilities District No. 2020-1 (Rancho Palma) of the
City of San Bernardino (Ward 5)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2023-029 of the Mayor and City Council of the City of San Bernardino, California, Approving an Amended Form of Funding and Acquisition Agreement Pertaining to Community Facilities District No. 2020-1 (Rancho Palma) of the City of San Bernardino, County of San Bernardino, State of California.

Background
The City Council (the “City Council”) of the City of San Bernardino (the “City”) held and conducted proceedings relating to the levy of special taxes and the issuance of bonds in a community facilities district to finance the acquisition of certain public improvements, as authorized pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982,” being Chapter 2.5. Part 1, Division 2, Title 5 of the Government Code of the State of California. Such community facilities district is designated as “Community Facilities District No. 2020-1 (Rancho Palma) of the City of San Bernardino, State of California” (the “District”).

TH Rancho Palma, LLC, a Delaware limited liability company (the “Owner”) has purchased certain real property located on approximately 28.34 gross acres of land including Tract No. 20006 (the “Property”) located in the City, commonly known as “Rancho Palma.” The District was formed for the purpose of financing the acquisition of certain street improvements (the “Acquisition Facilities”) and the design, planning, engineering, installation, and construction of certain public facilities and improvements, to be owned, operated or maintained by the City (the “Public Facilities”) to satisfy the obligation of the property and Owner for the payment of certain fees to the City.

Packet Pg.
165

1 1
2 7
The Owner and the City previously entered into a Funding and Acquisition Agreement (the “Funding Agreement”) dated as of August 1, 2020, for the purpose of including the Property in the District and establishing a plan for the financing of the acquisition, design, and construction of the Acquisition Facilitates and Public Facilities. The Owner has requested that the Public Facilities authorized to be financed pursuant to the Funding Agreement include park facilities in lieu of payment of Quimby Fees (the “Park Facilities”).

Quimby Fees are fees that are paid by developers according to the Quimby Act, which was passed in 1975. The goal of the Act was to require developers to help mitigate the impact of development by ensuring that parkland and open space was available for recreation. The Act requires that developers set aside land, donate conservation easements or pay fees for park improvements.

Discussion
The Owner has invested $1,132,625 for park facilities in the Rancho Palma development, providing a park between Cable Creek Channel and W. Seco Drive that includes walking paths, a playground, picnic facilities and a bocce ball court among other amenities which meets the requirements of the Quimby Act. The construction plan map is included herein. (Attachment 4)
The First Amendment to the Funding and Acquisition Agreement will amend Exhibit A of the Funding Agreement authorizing the financing of the Park Facilities in addition to the Acquisition Facilities and Public Facilities.
2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No. 1. Improved Operational & Financial Capacity and Key Target No. 4: Economic Growth & Development. This project will contribute to ensure that the City is clean and attractive and provide infrastructure designed for long-term economic growth.

Fiscal Impact
There is no direct fiscal impact to the City, though it should be noted that the investment in parks facilities in the amount of $1,132,625 meets the requirements of the Quimby Act, and the developer will not be required to pay Quimby Park Fees to the City.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2023-021 of the Mayor and City Council of the City of San Bernardino, California, Approving an Amended Form of Funding and Acquisition Agreement Pertaining to Community Facilities District No. 2020-1 (Rancho Palma) of the City of San Bernardino, County of San Bernardino, State of California.

Attachments
Attachment 1 – Resolution 2023-029

Packet Pg.
166

1 1
2 7
Attachment 2 – Amendment 1 to Rancho Palma 2020-1
Attachment 3 – Original Funding Agreement Rancho Palma 2020-1 Attachment 4 – Rancho Palma Park Construction Plan Map
Ward: Fifth Ward
Synopsis of Previous Council Actions:

July 1, 2020 Mayor and City Council adopted Resolution 2020-149 Declaring the intent to Establish Community Facilities District (CFD) 2020-1 (Rancho Palma); and
Adopted Resolution 2020-150 Declaring Necessity to Incur a Bonded Indebtedness of Proposed CFD No. 2020-1 (Rancho Palma) of the City of San Bernardino.

August 5, 2020 Mayor and City Council Held a Public Hearing and adopted Resolution 2020-195 Establishing CFD 2020-1 (Rancho Palma); and Adopted Resolution 2020-196 determining the necessity to incur a bonded indebtedness for CFD No. 2020-1 (Rancho Palma),
submitting to the qualified electors of the CFD a proposition to authorize the levy of a special tax therein, to authorize such CFD to incur a bonded indebtedness secured by the levy of a special tax to finance certain types of public facilities and to establish an appropriations limit for such and calling a special election for the CFD on a proposition for incurring such bonded indebtedness; and Adopted Resolution No. 2020-197 calling a special election and submitting to the voters of CFD No. 2020-1 (Rancho Palma) of the City of San Bernardino regarding the annual levy of special taxes within the CFD to pay principal of and interest on bonds thereof and to pay the costs of public facilities and establishing an appropriations limit thereof; and
Adopted Resolution No. 2020-198 declaring the results of the consolidated special elections within CFD No. 2020-1 (Rancho Palma); and
Introduced, read by title only, and waived further reading of Ordinance MC-1540 of the Mayor and City Council of the City of San Bernardino, California, acting as the legislative body of CFD No. 2020-1 (Rancho Palma), authorizing the levy of special taxes in such CFD.

Packet Pg.
167

Resolution No. 2023-029
Resolution No. 2023-029
February 15, 2023

Page 1 of 3 ends

2 0
9 4
RESOLUTION NO. 2023-029

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

APPROVING AN AMENDED FORM OF FUNDING AND

ACQUISITION AGREEMENT PERTAINING TO
COMMUNITY FACILITIES DISTRICT NO. 2020-1
(RANCHO PALMA) OF THE CITY OF SAN BERNARDINO,

COUNTY OF SAN BERNARDINO, STATE OF

CALIFORNIA
WHEREAS, the City Council (the “City Council”) of the City of San Bernardino (the “City”) has held and conducted proceedings relating to the levy of special taxes and the issuance of bonds in a community facilities district to finance the acquisition of certain public improvements, as authorized pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982,” being Chapter 2.5. Part 1, Division 2, Title 5 of the Government Code of the State of California. Such community facilities district is designated as “Community Facilities District No. 2020-1 (Rancho Palma) of the City of San Bernardino, State of California” (the “District”); and
WHEREAS, TH Rancho Palma, LLC, a Delaware limited liability company (the “Owner”) has purchased certain real property located on approximately 28.34 gross acres of land including Tract No. 20006 (the “Property”) located in the City, commonly known as “Rancho Palma.”
WHEREAS, the District was formed for the purpose of financing the acquisition of certain street improvements (the “Acquisition Facilities”) and the design, planning, engineering, installation, and construction of certain public facilities and improvements, to be owned, operated or maintained by the City (the “Public Facilities”) to satisfy the obligation of the property and Owner for the payment of certain fees to the City; and
WHEREAS, Owner and the City previously entered into a Funding and Acquisition Agreement (the “Funding Agreement”) dated as of August 1, 2020, for the purpose of including the Property in the District and establishing a plan for the financing of the acquisition, design and construction of the Acquisition Facilitates and Public Facilities; and WHEREAS, Owner has requested that the Public Facilities authorized to be financed pursuant to the Funding Agreement include park facilities in lieu of payment of Quimby Fees (the “Park Facilities”); and
WHEREAS, the City wishes to amend the Funding Agreement to authorize the financing of the Park Facilities pursuant to the First Amendment to Funding and Acquisition Agreement in the form attached as Exhibit “A” hereto.

Packet Pg.
168

Resolution No. 2023-029
Resolution No. 2023-029
February 15, 2023

Page 2 of 3 ends

2 0
9 4

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Amended Funding Agreement. The amended form of the Funding Agreement, attached as Exhibit “A” hereto, is approved substantially in the form submitted. The City Manager is hereby authorized to execute the final form of the First Amendment to Funding and Acquisition Agreement on behalf of the City. The City Manager, subject to the review of the City Attorney and Bond Counsel, is authorized to approve changes in such agreement deemed to be in the best interests of the City. Approval of such changes shall be evidenced by the execution of such agreement.

SECTION 3. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 15th day of February, 2023.

Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia R. Carvalho, City Attorney

Packet Pg.
169

Resolution No. 2023-021
Resolution No. 2023-021
February 15, 2023

Page 3 of 3 ends

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2023-029, adopted at a regular meeting held on the 15 th day of February by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ ______ ______ _______ _______
IBARRA ______ ______ _______ _______
FIGUEROA ______ ______ _______ _______
SHORETT ______ ______ _______ _______
REYNOSO ______ ______ _______ _______
CALVIN ______ ______ _______ _______
ALEXANDER ______ ______ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ____ day of __, 2023. __________________________________
Genoveva Rocha, CMC, City Clerk

Packet Pg.
170

55600.00915\40315473.2

FIRST AMENDMENT TO

FUNDING AND ACQUISITION AGREEMENT
Relating to

CITY OF SAN BERNARDINO
COMMUNITY FACILITIES DISTRICT NO. 2020-1
(RANCHO PALMA)
Between

THE CITY OF SAN BERNARDINO
between

TH RANCHO PALMA, LLC
a Delaware limited liability company
Dated as of __________, 2023

Packet Pg.
171

55600.00915\40315473.2
1 FIRST AMENDMENT TO

FUNDING AND ACQUISITION AGREEMENT
COMMUNITY FACILITIES DISTRICT NO. 2020-1
(RANCHO PALMA)

OF THE CITY OF SAN BERNARDINO
THIS FIRST AMENDMENT is entered into as of the ___ day of _____, 2023 by and between the CITY OF SAN BERNARDINO (“City”) for and on behalf of the COMMUNITY FACILITIES DISTRICT NO. 2020-1 (RANCHO PALMA) OF THE CITY OF SAN BERNARDINO, County of San Bernardino, State of California, a legally constituted governmental entity (the “District”), and TH RANCHO PALMA, LLC, a Delaware limited liability company (the “Owner”).

RECITALS
A. The City Council of the City of San Bernardino (hereinafter the “City Council”) has established the District pursuant to the provisions of Chapter 2.5 (commencing with Section 53311) of Part 1 of Division 2 of Title 5 of the California Government Code, commonly known as the “Mello-Roos Community Facilities Act of 1982” (the “Act”).

B. Owner has purchased that certain real property located on approximately

28.34 gross acres of land including Tract No. 20006 (the “Property”) located in the City, commonly known as “Rancho Palma.”
C. The District was formed for the purpose of financing the acquisition of certain street improvements (the “Acquisition Facilities”), and the design, planning, engineering, installation, and construction of certain public facilities and improvements, to be owned, operated

Packet Pg.
172

55600.00915\40315473.2
2 or maintained by the City (the “Public Facilities”) to satisfy the obligation of the Property and the Owner for the payment of certain fees to the City.

D. Owner and the City previously entered into a Funding and Acquisition Agreement (the “Funding Agreement”) dated as of August 1, 2020, for the purpose of including the Property in the District and establishing a plan for the financing of the acquisition, design and construction of the Acquisition Facilitates and Public Facilities.

E. Owner has requested that the Public Facilities authorized to be financed pursuant to the Funding Agreement include park facilities in lieu of payment of Quimby Fees.

F. The City and Owner have agreed that Exhibit A of the Funding Agreement shall be updated to include an updated description of the Public Facilities and Acquisition Facilitates.

AGREEMENTS
NOW, THEREFORE, in consideration of the preceding recitals and the mutual covenants hereinafter contained, the parties agree as follows:

Section 1. Exhibit A. Owner and City agree that Exhibit A of the Funding Agreement shall be amended as more fully described in Exhibit A-1, attached hereto and incorporated herein by reference.

Section 2. Funding Agreement. The remaining provisions of the Funding Agreement shall remain in full force and effect.

Packet Pg.
173

55600.00915\40315473.2
3 Section 3. Severability. If any part of this First Amendment is held to be illegal or unenforceable by a court of competent jurisdiction, the remainder of this First Amendment shall be given effect to the fullest extent reasonably possible.

Section 4. Counterparts. This First Amendment shall be executed in counterparts, all of which shall be deemed an original. (Signature page follows)

Packet Pg.
174

55600.00915\40315473.2
S-1
IN WITNESS WHEREOF, the parties have caused this First Amendment to be signed as of the date first above written.

Dated: TH RANCHO PALMA, LLC,
a Delaware limited liability company
By: ________________________________
Name: ______________________________
Title: _______________________________
Dated: CITY OF SAN BERNARDINO
By:

Name: Charles McNeely
City Manager
ATTEST:

By:

City Clerk
APPROVED AS TO FORM:

By:

Bond Counsel
-Signature Page-
First Amendment to
Funding and Acquisition Agreement

Packet Pg.
175

55600.00915\40315473.2
A-1
EXHIBIT A-1

DESCRIPTION OF PUBLIC FACILITIES
The immediately following table lists the Acquisition Facilities to be constructed by Owner and the Public Facilities to be owned, operated and maintained by the City, including the current cost estimates related thereto, which are subject to change.

A. Acquisition Facilities Estimated
Street Improvements $750,000
B. Public Facilities
Circulation Improvements $317,492
Storm Drainage Improvements 467,194
Sewer Improvements 615,972
Water Improvements 849,665
Park Improvements 1,132,625

GRAND TOTAL ELIGIBLE ACQUISITION FACILITIES AND

PUBLIC FACILITIES
$4,132,948

Packet Pg.
176

Packet Pg.
177

Packet Pg.
178

Packet Pg.
179

Packet Pg.
180

Packet Pg.
181

Packet Pg.
182

Packet Pg.
183

Packet Pg.
184

Packet Pg.
185

Packet Pg.
186

Packet Pg.
187

Packet Pg.
188

Packet Pg.
189

Packet Pg.
190

55600.00907\32892082.5 S-1
IN WITNESS WHEREOF, the parties have caused this agreement to be signed as of the date first above written.

Dated: TH RANCHO PALMA, LLC,
a Delaware limited liability company

By: ________________________________
Richard P. Douglass
Authorized Agent

Dated: CITY OF SAN BERNARDINO

By: ________________________________
Robert D. Field
City Manager

ATTEST:

By:

City Clerk

APPROVED AS TO FORM:

By:

Bond Counsel

-Signature Page-
Funding and Acquisition Agreement

DocuSign Envelope ID: 7E34BE43-9A73-4D68-A968-1376E4A887D0 1/25/2021

Packet Pg.
191

Packet Pg.
192

Packet Pg.
193

Packet Pg.
194

Packet Pg.
195

Packet Pg.
196

Packet Pg.
197

Packet Pg.
198

Packet Pg.
199

Packet Pg.
200

SYMBOLDESCRIPTION QTYDETAILPEDESTRIAN CONCRETE PAVING WITH TROWELED SCORE 8,106 SFA/8JOINTS SPACED AS SHOWN ON PLAN. SEALED ISOLATION JOINTTO BE 20`-0" O.C. MAX. SPACING. SEE DETAIL FOR THICKNESS.COLOR: NATURALFINISH: BROOMTROWELED CONTROL JOINTB/8TROWELED SCORE JOINTB/8PARKING LOT STRIPEA.C. PAVING WITH CONCRETE MOWCURB IN RV PARKING AREA - 21,099 SFD/8INSTALL OVER COMPACTED NATIVE SOILMOTORIZED SLIDING GATE AT RV PARKING - REFER TO WALL AND FENCE PLANSPICNIC TABLE (46") DIAMETER STEEL TABLE WITH FIVE 1CONTOUR SWIVEL SEATS, PORTABLE / SURFACE MOUNTMODEL: LATITUDE - L1447S (35" H X 94" DIA.)COLOR: DARK BROWNLUCAYA 8` DIA. UMBRELLA, PUSH/PIN, STD COLOR - 93" HIGHMODEL: 7LPUFABRIC COLOR: BEIGEFRAME COLOR: DARK BROWNMFR: ANOVA FURNISHINGSWEB: WWW.ANOVAFURNISHINGS.COMCONTACT: COREY PHILLIPS (949-285-0433)PICNIC TABLE - ADA (46") DIAMETER STEEL ADA TABLE WITH 1THREE CONTOUR SEATS, SURFACE MOUNTMODEL: LATITUDE ADA - L1451 (35" H X 70" W X 93" L)COLOR: DARK BROWNLUCAYA 8` DIA. UMBRELLA, PUSH/PIN, STD COLOR - 93" HIGHMODEL: 7LPUFABRIC COLOR: BEIGEFRAME COLOR: DARK BROWNMFR: ANOVA FURNISHINGSWEB: WWW.ANOVAFURNISHINGS.COMCONTACT: COREY PHILLIPS (949-285-0433)TRASH RECEPTACLE 55-GALLON STEEL SLAT RECEPTACLE 6WITH SIDE DOOR, BONNET ASH TOP, PLASTIC LINER ANDRUBBER FEETMODEL: LATITUDE - L2055A (46" H X 28" DIA.)COLOR: TEXTURED BRONZEMFR: ANOVA FURNISHINGSWEB: WWW.ANOVAFURNISHINGS.COMCONTACT: COREY PHILLIPS (949-285-0433)BOCCE BALL COURTF/8BENCH (6`-0") CONTOUR BENCH WITH STEEL SLAT SEAT AND 6 I/9CAST IRON PORTABLE/ SURFACE MOUNT LEGSMODEL: LATITUDE - L1441A (34" H X 25" W X 72" L)COLOR: DARK BROWNMFR: ANOVA FURNISHINGSWEB: WWW.ANOVAFURNISHINGS.COMCONTACT: COREY PHILLIPS (949-285-0433)P.I.P. LOW WALL 66 LFJ/9COLOR: NATURALOVERHEAD STRUCTURE WITH COLUMNS - REFER TO WALL AND FENCE PLANSCONCRETE MOW CURB59 LFC/8COLOR: NATURALFINISH: BROOMMAILBOX CLUSTER UNITS - STANDARD 4C PEDESTAL MOUNT E/8(4C16D-29-P) AVAILABLE THROUGH FLORENCE MAILBOXES. SETON TOP OF CONCRETE PAVING WITH THICKEN EDGEMODEL: 4C16D-29-PCOLOR: BRONZEWEB: WWW.FLORENCEMAILBOXES.COM/WATER AND AIR COMPRESSORTPI COIN AIR DOUBLE HOSE REEL AIR & WATER MACHINE - BASEMOUNTED REELSKU: TPIMDL1200AWRBMFR: TPIWEB: HTTPS://WWW.JMESALES.COM/PHONE: 800-333-3331PLAYGROUND SURFACING2,217 SFG/9PLAYBOUND POURED-IN-PLACE RUBBER SURFACING BYSURFACE AMERICA (SURFACEAMERICA.COM)RUBBER SURFACING SHALL SHEET FLOW AT 1% TOWARDSDRAIN INLETS - SEE GRADING PLAN. INSTALL PERMANUFACTURER RECOMMENDATION.NOTE: TYPICAL THICKNESS RANGE IS 1-1/4″ TO 5-1/2″COLOR: HUNTER GREEN (33%), PEARL (33%), BROWN (33%)MFR: SURFACE AMERICA (800-999-0555)AVAIL: COAST RECREATIONCONTACT: GREGG ROGERS (949-633-1180)WALK-ON WOOD FIBER MULCH FOR PLAYGROUNDS. INSTALL 4,211 SFH/9AT MIN. 12" DEPTH (14" DEEP INITIALLY)TYPE: FIBER PLAY PRODUCTMFR: FOREST WOOD FIBERPHONE: 951-471-4040WEB: WWW.FWFPFAMILYTREE.COM C-01
C-02C-03C-04C-05
C-06
C-07
C-08
C-09
C-10C-11
C-12
C-13
C-14
C-15
C-18
C-19
C-20
CONSTRUCTION LEGEND FOR PARK & RV (20-SCALE)
8SYMBOLDESCRIPTIONCURB AND GUTTER - REFER TO STREET IMPROVEMENT PLANSPUBLIC SIDEWALK - REFER TO STREET IMPROVEMENT PLANSACCESSIBLE RAMP, DETECTABLE WARNING SURFACE ANDDETECTABLE WARNING STRIP - REFER TO STREETIMPROVEMENT PLANSA.C. ROAD - REFER TO STREET IMPROVEMENT PLANSRIGHT-OF-WAY - REFER TO PRECISE GRADING PLANSSTORM DRAIN, CATCH BASIN OR DRAIN INLET - REFER TOSEWER / WATER PLANSSTREET LIGHT FIXTURE - REFER TO STREET IMPROVEMENTPLANSSTREET SIGNAGE - REFER TO STREET IMPROVEMENT PLANSCENTERLINE - REFER TO STREET IMPROVEMENT PLANS R-01R-02R-03
R-05R-07R-08
R-10
R-12R-13

REFERENCE NOTES
19 10
10 11 12
AC
PORCH
AC
GFF=
FF=P=
GFF=
1762.11762.77
1762.27
1762.10
6 GFF=GFF=1765.771765.60
6 6
6 AC
PORCH
GFF=
FF=P=
GFF=1765.91766.571765.071765.90
AC
PORCH
AC
GFF=
FF=P=
GFF=1766.01766.671766.171766.00
6 6
6 6
6 AC
PORCH
GFF=
FF=P=
GFF=
1759.41760.07
1759.57
1759.40
66 6
AC
PORCH
GFF=
FF=P=
GFF=
1755.81756.47
1755.97
1755.80
ACAC
GFF=GFF=
1753.071752.90
O O O
SS

SSSS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS O O O
W. SECO DRI9E
R8'-0"
R-01
R36'-0" R80'-0"
R8'-0"
R-10
R-13 R-07R-02R-05
61'-1"
18'-5"
PL
59'-2"
53'-2" 80'-2"
R3'-0"
R3'-0"
5'-0"
59'-9"
5'-0"
89'-10"60'-7"

WALL, FENCE, PILASTERAND GATE - REFER TOWALL AND FENCE PLANS 10'-0"10'-2"
R3'-0"R3'-0"
8'-10"
2'-5"
C-01C-01
C-14 FOC FOCFOC
C-22 C-09C-09
C-11C-22C-09
C-03C-02
C-02C-03
C-24
CABLE CREE. CHANNEL
N. 9INICOLADRI9E
PLAY TOWER BASIC (0"X0"X11`-6")M/10MODEL: PCM111402-0902COLOR THEME: GREEN BROWNPOSTS: STEEL WITH PLASTIC CAPMFR: KOMPANCONTACT: JEFF GRAEF, PLA (714-293-5065)NOTE: CRITICAL FALL HEIGHT - 7`-4” PIP RUBBER SURFACETHICKNESS 3”SWING, 8 FT, 1 SHELL SEAT (10`-6"X6`-0"X8`-4")M/10MODEL: KSW92007-0910COLOR: BLACK AND GREYMFR: KOMPANCONTACT: JEFF GRAEF, PLA (714-293-5065)NOTE: CRITICAL FALL HEIGHT - 7`-9” PIP RUBBER SURFACETHICKNESS 3”ROPE SCREW (20`-6"X3`-2"X9`-6")M/10MODEL: COR150721-1101ROPE COLOR: GREENMFR: KOMPANCONTACT: JEFF GRAEF, PLA (714-293-5065)NOTE: CRITICAL FALL HEIGHT - 8`-8” PIP RUBBER SURFACETHICKNESS 4”HORSE SEASAW (7`-7"X10`-2"X2`-8")MODEL: M18212-01PCOLOR: TAN AND BROWNMFR: KOMPANCONTACT: JEFF GRAEF, PLA (714-293-5065)NOTE: CRITICAL FALL HEIGHT - 3`-3” PIP RUBBER SURFACETHICKNESS 1-1/4” C-21A
C-21B
C-21C
C-21D
1 1
1 1
A1/9
A-2/9
A-3/9
A-4/9
SYMBOLDESCRIPTION QTYDETAILCONSTRUCTION LEGEND FOR PARK & RV (20-SCALE) PICNIC TABLE 8 FT RECTANGULAR STEEL TABLE PORTABLE 2FRAME / SURFACE MOUNTMODEL: D2014 (29"H X 64"W X 96"L)COLOR: DARK BROWNMFR: ANOVA FURNISHINGSWEB: WWW.ANOVAFURNISHINGS.COMCONTACT: COREY PHILLIPS (949-285-0433)LIGHT BOLLARD - REFER TO ELECTRICAL PLANSPET WASTE BAG DISPENSER.3INSTALL PER MANUFACTURER SPECIFICATION.FINAL LOCATION TO BE APPROVED BY CITY.MFR: DOG I POTMODEL: 1003-L C-22
C-23C-24
SYMBOLDESCRIPTION QTYDETAILCONSTRUCTION LEGEND FOR PARK & RV (20-SCALE) NOTE:FOR CONSTRUCTION DETAILS, SEE SHEET 08 -11
DEVELOPMENT SERVICES~PUBLIC WORKS/ENGINEERING
FOR CIT< 8SE ONL<
FILE NO.

CITY OF SAN BERNARDINO
B<RE9ISIONS0AR.

RECO00ENDED B<

REGISTERED CI9IL ENGINEER NO.

APPRO9ED 2007
APPR.DATE
CHEC.ED B<
DRAWN B<

SENIOR CI9IL ENGINEER

BBBBBSHEETSSHEET BBB OF
W.O. NO.

BENCH 0AR.
18004224133
TWO WOR.ING DA<S BEFORE <O8 DIG
CDOO
TOLL FREE8QGHUJURXQG SHUYLFH AOHUW
O<ROF
CLLA
EB E
G
8ID FORRANCHO PALMA - TRACT 20006On-Site Landscape Improvement34XXXXLANDSCAPE ARCHITECT INFORMATIONLANDSCAPE ARCHITECT SEALRECO00ENDED 2006-I0 GONDOS PAR.S RECREATION 3185 C1 Airway Avenue Costa Mesa, CA 92626P: 714-545-2898 F: 714-545-2878bgb-inc.com 2214SLJQDWXUHDDWH
ARTH8R D G8< IIIREGISTERED LANDSCAPE ARCHITECT
STATE OF CALIFORNIAE;P. 5312022
FHE 01 2023 3
29SPPRINT DATE

SCALE: 1"= 20'N
CONSTRUCTION PLAN - PARK ' A'5
0ATCHLINE SEE SHEET 6

Packet Pg.
201

REFERENCE NOTES
11 13 14 15 16
17 18
19 66
6 AC
PORCH
GFF=
FF=P=
GFF=
1751.21751.87
1751.37
1751.20
AC
PORCH
AC
GFF=
FF=P=
GFF=
1748.51749.17
1748.671748.50
6 6
6 6
6 AC
PORCH
GFF=
FF=P=
GFF=
1749.91750.57
1750.07
1749.90PORCH
GFF=
FF=P=
GFF=
1752.91753.57
1753.071752.90
6 6
6PORCH
6 16070 SECTIONAL GARAGE DOOR
AC
P=FF=
GFF=
GFF=
1745.71746.37
1745.87
1745.70
BWBW

UUUUUUU

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS W. SECO DRI9E
W. SECO DRI9E
R28'-0"R24'-0"
R3'-0"R3'-0"
R3'-0"
R24'-0"
R28'-0"
R-03
R-08R-01
5'-0"
4'-2"
4'-3"
8'-8"18'-8"
8'-6"
28'-6"
5'-0"
3'-11"19'-6"7'-5"7'-8"18'-6"4'-1"
R11'-0"5'-0"
33'-1"R58'-3"
R-10R-12
24'-0"
12'-0"5'-0"
48'-7"
17'-10"
ST PT.14+00
R32'-0"
R27'-0"
R32'-0"
39'-4" 39'-4"
64'-0"
2'-8"5'-0"8'-0"
11'-2"4'15'-4"
5'-0"
5'-0"10'-6"16'-8"3'-0"16'-8"
18'-10"
ST PT.17+0063'-6" 11'-2"7'-8"8'-0"
2'-8"
5'-0"31'-2"
27'-0"
26'-10"
5'-0"
5'-0"
12'-6"20'-0"
PL

WALL, FENCE, PILASTERAND GATE - REFER TO WALLAND FENCE PLANS 38'-0"
28'-0"
2'-6"
15'-9"
C-10
C-11
C-12
C-13
C-01
R3'-0"
R3'-0"
R3'-0"5'-0"5'-0"
4'-6"
5'-0"
C-15
R48'-0"
R17'-0"R59'-0" R35'-0"
R32'-0"
4'
C-21A
C-19C-20
C-20C-01
C-01
C-01
R4'-0"
R11'-0"
R20'-0"
3'-0"

FOC FOC FOC
FOC
C-08C-07C-09
C-02C-03
C-11
C-24
C-24 C-21B
C-21C
C-21D
R3'-0"
30'-1"
CABLE CREE. CHANNEL
N. CA9A LANE
PICNIC TABLE - ADA (46") DIAMETER STEEL ADA TABLE WITH THREE CONTOUR SEATS, SURFACE MOUNTMODEL: LATITUDE ADA - L1451 (35" H X 70" W X 93" L)COLOR: DARK BROWNLUCAYA 8` DIA. UMBRELLA, PUSH/PIN, STD COLOR - 93" HIGHMODEL: 7LPUFABRIC COLOR: BEIGEFRAME COLOR: DARK BROWNMFR: ANOVA FURNISHINGSWEB: WWW.ANOVAFURNISHINGS.COMCONTACT: COREY PHILLIPS (949-285-0433)TRASH RECEPTACLE 55-GALLON STEEL SLAT RECEPTACLE WITH SIDE DOOR, BONNET ASH TOP, PLASTIC LINER ANDRUBBER FEETMODEL: LATITUDE - L2055A (46" H X 28" DIA.)COLOR: TEXTURED BRONZEMFR: ANOVA FURNISHINGSWEB: WWW.ANOVAFURNISHINGS.COMCONTACT: COREY PHILLIPS (949-285-0433)BOCCE BALL COURTBENCH (6`-0") CONTOUR BENCH WITH STEEL SLAT SEAT AND CAST IRON PORTABLE/ SURFACE MOUNT LEGSMODEL: LATITUDE - L1441A (34" H X 25" W X 72" L)COLOR: DARK BROWNMFR: ANOVA FURNISHINGSWEB: WWW.ANOVAFURNISHINGS.COMCONTACT: COREY PHILLIPS (949-285-0433) C-08
C-09
C-10C-11
WALK-ON WOOD FIBER MULCH FOR PLAYGROUNDS. INSTALL AT MIN. 12" DEPTH (14" DEEP INITIALLY)TYPE: FIBER PLAY PRODUCTMFR: FOREST WOOD FIBERPHONE: 951-471-4040WEB: WWW.FWFPFAMILYTREE.COMPLAY TOWER BASIC (0"X0"X11`-6")MODEL: PCM111402-0902COLOR THEME: GREEN BROWNPOSTS: STEEL WITH PLASTIC CAPMFR: KOMPANCONTACT: JEFF GRAEF, PLA (714-293-5065)NOTE: CRITICAL FALL HEIGHT - 7`-4” PIP RUBBER SURFACETHICKNESS 3”SWING, 8 FT, 1 SHELL SEAT (10`-6"X6`-0"X8`-4")MODEL: KSW92007-0910COLOR: BLACK AND GREYMFR: KOMPANCONTACT: JEFF GRAEF, PLA (714-293-5065)NOTE: CRITICAL FALL HEIGHT - 7`-9” PIP RUBBER SURFACETHICKNESS 3”ROPE SCREW (20`-6"X3`-2"X9`-6")MODEL: COR150721-1101ROPE COLOR: GREENMFR: KOMPANCONTACT: JEFF GRAEF, PLA (714-293-5065)NOTE: CRITICAL FALL HEIGHT - 8`-8” PIP RUBBER SURFACETHICKNESS 4” C-20
C-21A
C-21B
C-21C
CONTACT: COREY PHILLIPS (949-285-0433)P.I.P. LOW WALLCOLOR: NATURALOVERHEAD STRUCTURE WITH COLUMNS - REFER TO WALL AND FENCE PLANSCONCRETE MOW CURBCOLOR: NATURALFINISH: BROOMMAILBOX CLUSTER UNITS - STANDARD 4C PEDESTAL MOUNT (4C16D-29-P) AVAILABLE THROUGH FLORENCE MAILBOXES. SETON TOP OF CONCRETE PAVING WITH THICKEN EDGEMODEL: 4C16D-29-PCOLOR: BRONZEWEB: WWW.FLORENCEMAILBOXES.COM/WATER AND AIR COMPRESSORTPI COIN AIR DOUBLE HOSE REEL AIR & WATER MACHINE - BASEMOUNTED REELSKU: TPIMDL1200AWRBMFR: TPIWEB: HTTPS://WWW.JMESALES.COM/PHONE: 800-333-3331PLAYGROUND SURFACINGPLAYBOUND POURED-IN-PLACE RUBBER SURFACING BYSURFACE AMERICA (SURFACEAMERICA.COM)RUBBER SURFACING SHALL SHEET FLOW AT 1% TOWARDSDRAIN INLETS - SEE GRADING PLAN. INSTALL PERMANUFACTURER RECOMMENDATION.NOTE: TYPICAL THICKNESS RANGE IS 1-1/4″ TO 5-1/2″COLOR: HUNTER GREEN (33%), PEARL (33%), BROWN (33%)MFR: SURFACE AMERICA (800-999-0555)AVAIL: COAST RECREATIONCONTACT: GREGG ROGERS (949-633-1180) C-12
C-13
C-14
C-15
C-18
C-19
HORSE SEASAW (7`-7"X10`-2"X2`-8")MODEL: M18212-01PCOLOR: TAN AND BROWNMFR: KOMPANCONTACT: JEFF GRAEF, PLA (714-293-5065)NOTE: CRITICAL FALL HEIGHT - 3`-3” PIP RUBBER SURFACETHICKNESS 1-1/4”PICNIC TABLE 8 FT RECTANGULAR STEEL TABLE PORTABLE FRAME / SURFACE MOUNTMODEL: D2014 (29"H X 64"W X 96"L)COLOR: DARK BROWNMFR: ANOVA FURNISHINGSWEB: WWW.ANOVAFURNISHINGS.COMCONTACT: COREY PHILLIPS (949-285-0433)LIGHT BOLLARD - REFER TO ELECTRICAL PLANSPET WASTE BAG DISPENSER.INSTALL PER MANUFACTURER SPECIFICATION.FINAL LOCATION TO BE APPROVED BY CITY.MFR: DOG I POTMODEL: 1003-L C-21D
C-22
C-23C-24
NOTE:FOR CONSTRUCTION DETAILS, SEE SHEET 08 -11
DEVELOPMENT SERVICES~PUBLIC WORKS/ENGINEERING
FOR CIT< 8SE ONL<
FILE NO.

CITY OF SAN BERNARDINO
B<RE9ISIONS0AR.

RECO00ENDED B<

REGISTERED CI9IL ENGINEER NO.

APPRO9ED 2007
APPR.DATE
CHEC.ED B<
DRAWN B<

SENIOR CI9IL ENGINEER

BBBBBSHEETSSHEET BBB OF
W.O. NO.

SCALE: 1"= 20'N
CONSTRUCTION PLAN - PARK 'A'6
0ATCHLINE SEE SHEET 7
0ATCHLINE SEE SHEET 5

Packet Pg.
202

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 15, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Darren Goodman, Chief of Police
Department: Police
Subject: Amendment to Increase Purchase Order with
Adamson Police Products (All Wards)
Recommendation:

Background
On January 20th, 2021 the Mayor and City Council adopted Resolution No. 2021-11, which authorized the Director of Finance to issue a Purchase Order in the amount of $75,000, with three single year renewal options, to Adamson Police Products for the purchase of safety equipment.

Prior to issuing the purchase order, the City published Request for Quote 21-09, and Adamson Police Products provided the lowest overall bid on the products listed, to include ballistic vests. Adamson Police Products is a proven vendor that consistently provides quality equipment at competitive prices.

During a recent vest fitting it was discovered that 87 officers are in need of a new ballistic vest. Ballistic vests have a limited useful service life and must be replaced every five years.

Discussion
The Police Department issues ballistic vests to every new police officer and some civilian employees that work in the field. Ballistic vests are an essential piece of safety equipment, with an expiration date set by the manufacturer. The department budgets for the purchase of approximately 50 vests every year, however, that projection was surpassed during this round of purchasing due to the number of newly hired officers.

Adamson’s initial bid per vest was $1,060 but based on the volume of this order, the

Packet Pg.
203

vendor was able to lower the price to $897 per vest.

The previously authorized purchase order amount of $75,000 accounted for an estimated balance of $25,000 to remain spendable with Adamson after vest purchases.

This purchase order increase request would allow for the purchase of the 87 vests, and still leave a balance on the purchase order for essential equipment purchases from Adamson as they become necessary during the remainder of the fiscal year.

Staff is recommending that the Adamson Police Products purchase order for the current fiscal year (FY2022/23) be increased to $110,000. This purchase order increase will not cause an increase to the Police Department’s FY 2022/23 budget. 2021-2025 Strategic Targets and Goals
The request to authorize the City Manager to increase the current purchase order with Adamson Police Products aligns with Key Target No. 1: Improved Operational & Financial Capacity: Implement, maintain, and update a fiscal accountability plan.

Fiscal Impact
There is sufficient funding included in the FY22/23 Adopted Budget in the Police General Fund, and Asset Forfeiture funds.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to increase the existing purchase order with Adamson Police Products to an amount not to exceed $110,000 for the 2022/23 fiscal year to allow for the purchase of ballistic vests, safety equipment and supplies.

Attachments
Attachment 1 – Resolution 2021-11
Ward:

All Wards
Synopsis of Previous Council Actions:

January 20, 2021 Mayor and City Council approved Resolution 2021-11 authorizing a Purchase Order to Adamson Police Products in the amount of $75,000.

Packet Pg.
204

Packet Pg.
205

Packet Pg.
206

Packet Pg.
207

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 15, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Daniel Hernandez, Agency Director of Public Works,
Operations, and Maintenance
Department: Public Works
Subject: Task Order Issued to Transtech Engineers for
Augmented Engineering Services Pursuant to
Professional Service Agreement for On-Call
Engineering Services (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve a Task Order Transtech001 to Transtech Engineers to provide augmented Capital Improvement Program Programmatic Services pursuant to the approved Professional Services Agreement (PSA) for On-Call Engineering Services and authorize the Agency Director of Administrative Services to issue a purchase order in the amount of $135,850.

Background
On November 16, 2022, the City Council approved a standard Professional Service Agreement with 24 Engineering firms to provide the following services:
Street Construction Projects that will require DOT Traffic Control Designs Storm Drain Projects
Wastewater Projects
Structural Design and Construction Projects
Environmental Consulting
Geotechnical Engineering Investigation
Surveying Services
Landscaping Design
Construction Inspection and Construction Management
Architecture
Civil Engineering
Mechanical Engineering

Packet Pg.
208

Electrical Engineering
Plumbing Engineering
Project Management/Staff Augmentation
The selection of the firms was based on each consultant meeting the pre-qualified requirements, licensing, and certifications without being debarred, suspended, or ineligible from bidding or accepting work from any State of California or Federal contracts.

Discussion
The City of San Bernardino has approximately $100 million in capital improvements programmed over the next five years. The CIP includes rehabilitation of arterial highways, collectors, and residential streets; intersection widening improvements; miscellaneous concrete replacements and Americans with Disabilities Act (ADA) improvements; installation of BMPs and NPDES improvements; installation of traffic signals; construction of park improvements; installation of landscaping and irrigation improvements; bridge maintenance and repairs; and rehabilitation of City-owned facilities.

With a high volume of CIP projects, the need to develop an efficient and robust CIP is critical to the delivery and success of the program. Many cities within San Bernardino County use a combination of in-house staff and consultants for program delivery. Due to recent changes to the Engineering Division and the challenges in staff recruitment, the Public Works Department seeks to model this approach to improve the City’s current CIP program.

While critical positions, such as the Principal Engineer and the City Engineer, are filled, staff seeks to issue a task order (Attachment 1-Exhibit B) pursuant to the approved PSA to provide professional engineering and program management services related to implementing the City’s CIP. This will allow the department to continue strengthening the CIP program while recruiting and onboarding key staff members.

On January 10, 2023, staff requested proposals to provide CIP Programmatic Services. Two (2) responses to the RFP were received on January 25, 2023.

Firm Name Location Proposed Amount
TKE Engineering Inc. Riverside, CA $117,800
Transtech Engineers Chino, CA* $135,850
Note- Transtech Engineers has a local office in San Bernardino.

Each firm proposed a different approach to provide the CIP Programmatic Services based on a requested 40 hours per week as indicated in the RFP.

A selection committee consisting of Public Works management level staff reviewed the two proposals and conducted firm interviews. Transtech Engineers received superior ratings in the following categories: necessary related experience, adequacy of staff,

Packet Pg.
209

depth of understanding of the City’s CIP needs and approach to augment staff.

As indicated in their proposal and further elaborated in their presentation, Transtech Engineers has extensive experience throughout Los Angeles and San Bernardino County and provided an extensive and thorough transition plan to which staff found to be effective.

Lastly, it‘s important to note that the approved PSA at the time of preparing the staff report was in the signature routing process. Transtech will not be issued a Notice to Proceed (NTP) until the PSA is fully executed.
2021-2025 Strategic Targets and Goals
This task order is consistent with Key Target No. 1f: Improved Operational and Financial Capacity - Create an asset management plan. Approval of this comprehensive and formal approach will support the City with the long-term management of capital assets and provide strategic practices to effectively deliver community benefits and economic growth.

Fiscal Impact
As indicated in the November 16, 2022, staff report, any project with a total budget estimated to exceed $50,000 will be presented to the City Council for approval prior to authorizing a notice to proceed on the Task Order.

The recommended task order total is within the City’s approved budget. The budget for the proposed work was previously established through the Adopted FY22-23 Budget in account number 001-400-0001*5502 and an approved budget amendment on December 7, 2022, to account number 001-400-0001*5505. The following table provides a breakdown by account.

Account Number Proposed Amount
001-400-0001*5502 $10,850
001-400-0001*5505 $125,000
Total $135,850
As indicated above, with the recent changes in the Engineering Division along with the staffing challenges, staff intends to work with Transtech to ensure the timely delivery of our Capital Improvement Program. Engineering Management intends to assign in-house program management staff or solicit proposals from our On-Call contractors to CIP projects when the project schedule allows for it. However, some projects are stagnant and have funding deadlines associated with them. As a result, staff intends to utilize Transtech when appropriate to ensure those projects are not compromised. The respective project account number will pay for all project management assigned to Transtech or an On-Call contractor.

Packet Pg.
210

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve a Task Order Transtech001 to Transtech Engineers to provide augmented Capital Improvement Program Programmatic Services pursuant to the approved Professional Services Agreement (PSA) for On-Call Engineering Services and authorize the Agency Director of Administrative Services to issue a purchase order in the amount of $135,850.

Attachments
Attachment 1 Task Order Transtech001
Attachment 2 Transtech Engineer Professional Service Agreement Attachment 3 Transtech Engineers Proposal
Attachment 4 TKE Engineering Proposal
Ward:

All Wards
Synopsis of Previous Council Actions:

November 16, 2022 Mayor and City Council approve On-Call Engineering Service Professional Service Agreements.

Packet Pg.
211

EXHIBIT B

TASK ORDER
Task Order No.: [Firm Name]001
Agreement: ON-CALL PROFESSIONAL SERVICES AGREEMENT
Consultant: [Insert Firm Name]
The Consultant is hereby authorized to perform the following services subject to the provisions of the Agreement identified above:

List any attachments:

1.Scope of Service

2.[Insert Firm Name] Proposal
Dollar Amount of Task Order: Not to exceed [Insert Amount] Completion Date: 06/30/23
The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above.

CITY OF SAN BERNARDINO [INSERT NAME OF CONSULTANT]
Dated: Dated:

By: By:

Packet Pg.
212

1 ON-CALL PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND TRANSTECH ENGINEERS, INC.

This Agreement is made and entered into as of February 16, 2023 by and between the City of San Bernardino, a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 (“City”), and Transtech Engineers, Inc., a CORPORATION with its principal place of business at 13367 Benson Ave., Chino, CA. 91710 (hereinafter referred to as “Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties.”

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

Civil Engineering Design, Consulting and Project Management Services for:

1. Civil Engineering Design

2. Traffic

3. Survey

4. Inspection and Management of Construction

5. Civil Engineering for Transportation

6. Project Management/Staff Augmentation
(hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.” The services shall be more particularly described in the individual Task Order issued by the City or its designee. No services shall be performed unless authorized by a fully executed Task Order in the form attached hereto as Exhibit “B”.

3. Professional Practices. All professional services to be provided by

Packet Pg.
213

2 Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation.
a. Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in the Schedule of Charges attached hereto as Exhibit “A” and incorporated herein by this reference. The maximum compensation for services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total aggregate compensation paid to Consultant under this Agreement shall not exceed the amount set forth in Section 2(b) below.
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement and all Task Orders issued hereunder exceed the sum of $50,000 per assigned task order. This amount is to cover all related costs, and the City will not pay any additional fees for printing expenses. Consultant may submit invoices to City for approval. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice.

The invoice shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

5.Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
a. Adjustments. No retroactive price adjustments will be considered.

Annual increases shall not exceed the percentage change in the Consumer Price Index- All urban consumers, All Items - (Series ID# CUURS49CSA0) Riverside- San Bernardino – Ontario, CA areas for the twelve (12) month period July through July immediately preceding the adjustments and be subject to City’s sole discretion and approved (if needed) for budget funding by the City Council.

6. Term. The term of this Agreement shall be from February 16, 2023, to November 17, 2027, unless earlier terminated as provided herein. Consultant shall complete the services within the term of this Agreement and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by

Packet Pg.
214

3 the City. All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement.

7. Maintenance of Records; Audits.
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date.
b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of a Task Order from the City to proceed.

9. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay.
c. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

10. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA

Packet Pg.
215

4 requirements.
b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

11. Standard of Care. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City.

13. City Business Certificate. Consultant shall, prior to execution of this Agreement, obtain and maintain during the term of this Agreement a valid business registration certificate from the City pursuant to Title 5 of the City’s Municipal Code and any and all other licenses, permits, qualifications, insurance, and approvals of whatever nature that are legally required of Consultant to practice his/her profession, skill, or business.

14. Assignment and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

15. Independent Consultant. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment

Packet Pg.
216

5 insurance, and workers’ compensation insurance.

16. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Additional Insured
The City of San Bernardino, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Consultant’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents. b. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:

Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX)
exclusion deleted
(7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its elected and appointed officials, officers, employees, agents, and City-designated volunteers additional insured status

Packet Pg.
217

6 using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured.
c. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its elected and appointed officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section. e. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance

Packet Pg.
218

7 appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. f. Privacy/Network Security (Cyber)
At all times during the performance of work under this Agreement, the Designer shall maintain privacy/network security insurance, in a form and with insurance companies acceptable to the City, for: (1) privacy breaches, (2) system breaches, (3) denial or loss of service, and (4) the introduction, implantation or spread of malicious software code.
g. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal
injury, and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Liability $1,000,000 per occurrence and
aggregate
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement.
h. Evidence Required

Packet Pg.
219

8 Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. i. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.

Packet Pg.
220

9 j. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or
companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
k. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including, but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor the City Council, nor any member of the City Council, nor any of the officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. l. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

17. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents, and authorized volunteers free and

Packet Pg.
221

10 harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project, or this Agreement, including without limitation the payment of all damages, expert witness fees, attorneys’ fees and other related costs and expenses. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, the City Council, members of the City Council, its employees, or authorized volunteers. Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement. b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant in the performance of the services or this Agreement, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

18. California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1).

If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of

Packet Pg.
222

11 Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements.

19. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

20. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California.

21. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days’ written notice to Consultant.

In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.

22. Attorneys’ Fees. In the event that litigation is brought by any Party in connection with this Agreement, the prevailing Party shall be entitled to recover from the opposing Party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing Party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. The costs, salary, and expenses of the City Attorney’s Office in enforcing this Agreement on behalf of the City shall be considered as “attorneys’ fees” for the purposes of this Agreement.

23. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any

Packet Pg.
223

12 services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant’s professional services occurs, Consultant shall, at no cost to City, provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction.

24. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect.

25. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

26. Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

27. Organization. Consultant shall assign Ahmad Ansair ,Ali Cayir and/or Terry Renner as Project Manager(s). The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above.

29. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the following addresses and shall be effective upon receipt thereof:

CITY:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: Daniel Hernandez Agency
Director of Public Works, Operations,
and Maintenance
With Copy To:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: City Attorney
CONSULTANT:

Transtech Engineers, Inc.
413 MacKay Drive
San Bernardino, CA. 92408
Attn: Allen Cayir
President

Packet Pg.
224

13 30. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

31. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

32. Entire Agreement. This Agreement, including Exhibit “A,” represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement.

33. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.

34. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

35. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance.

No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

36. Time of Essence. Time is of the essence for each and every provision of this Agreement.

37. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

Packet Pg.
225

14 38. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

39. City’s Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

40. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

41. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.

42. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.

43. Order of Precedence.

The following order and succession of the referenced documents shall govern in the event of conflict between documents:

1. Amendment(s)

2. This Agreement

3. Task Orders

44. Electronic Signatures. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature
[SIGNATURES ON FOLLOWING PAGE]

Packet Pg.
226

15 SIGNATURE PAGE FOR ON-CALL PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND TRANSTECH ENGINEERS, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF SAN BERNARDINO
APPROVED BY:

Charles E. McNeely
Interim City Manager
ATTESTED BY:

Genoveva Rocha
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney
TRANSTECH ENGINEERS, INC.

Signature
Allen Cayir
Name
President
Title

Packet Pg.
227

16 EXHIBIT A
Scope of Services / Schedule of Charges
This agreement assists the city with creating a long-term list of “Pre-Qualified Civil Engineering Firms, Engineering Design Professionals and Related Consultants”. The consultant shall provide the following services:
•Civil Engineering Design
- Designs for street construction (widening/reduction), pavement projects (rehabilitation, reconstruction, median additions, ADA compliant sidewalks and walkways, and ADA compliant access ramp projects.
- Designs of infrastructure such as: wastewater pump/lift station, wastewater force main pipeline, gravity pipelines, rehabilitation of existing gravity and force main pipes. Preparation of wastewater hydraulic analysis and modeling
- Designs storm drain infrastructure such as: storm drain pipeline and ancillary structures, detention retention basin, and rehabilitation of existing storm drain pipes. Preparation of hydrology and hydraulic studies, Master Drainage studies, Water-Quality Master Plan (WQMP) and Storm Water Pollution Prevention Plan (SWPPP).Design and implementation of quiet zone infrastructures and devices at railroad crossings such as a 4 Quadrant Crossing Gate.
•Traffic Control
- Traffic Engineering Consultants available to provide engineering design services for new or modified traffic signals, traffic control, signage and striping, lighting, signal interconnect (hardwire or fiber optic cable), preparation of Signal Timing Plans and Traffic Impact Studies, and any other traffic engineering related designs. •Survey
- Collect existing ground elevation and topographic features. - Provide targets for aerial survey.
- Provide construction staking for Public Works Capital Improvement Projects.
- Tie out existing monuments and re-establish monuments pre and post-construction.
- Prepare legal description and accompany plat for easements, Right-of-Way acquisition, and Right-of-Way dedication.

Packet Pg.
228

17 •Inspection and Management of Construction
- Provide Construction Inspection and Management services for the construction of Capital Improvement Projects such as:
pavement construction projects, street widening, concrete sidewalk repair, street median additions, ADA sidewalk and ramp construction, sewer and storm drainpipe installation and rehabilitation, sewer and storm drain pump station rehabilitation and construction, and parking structure rehabilitation and new construction
•Civil Engineering for Transportation
- Provide services for transportation projects. Can conceive, design, build, supervise, operate, construct and maintain infrastructure projects and systems in the public and private sector, including roads, buildings, airports, tunnels, dams, bridges and systems for water supply and sewage treatment.
•Project Management/Staff Augmentation
oProvide services of leading a work team to achieve all project goals within specified constraints.
oPlanning, organizing, managing the completion of a project, while ensuring that it delivers the expected results on time, on budget and within a specific scope of services.
oProvide staffing services for filling short-term project positions for Public Works on-call civil engineering design services.

Packet Pg.
229

18 Schedule of Charges

Packet Pg.
230

19 The rates can be increased each year July 1st using the percentage change in the Consumer Price Index – All urban consumers, All Items (Series ID# CUURS49CSA0) Riverside-San Bernardino – Ontario, CA. Please see section 5a, section 2 of this agreement for price adjustments. An amendment must be executed for all price adjustments due to budget adjustments and city council approval.

Packet Pg.
231

20 EXHIBIT B

TASK ORDER
Task Order No. _______
Agreement: [INSERT TITLE OF AGREEMENT]
Consultant: TRANSTECH ENGINEERS, INC.

The Consultant is hereby authorized to perform the following services subject to the provisions of the Agreement identified above:

List any attachments: (Please provide if any.)
Dollar Amount of Task Order: Not to exceed $_____,_____.00 Completion Date:_____________
The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above.

CITY OF SAN BERNARDINO TRANSTECH ENGINEERS, INC.

Dated: Dated:

By: By:

Allen Cayir, President

Packet Pg.
232

Proposal

Capital
Improvement
Program
(CIP)
Programmatic
Services
Submitted To
City of SAN BERNARDINO
Office: 201 North E Street, 2nd floor
Mail: 290 North D Street
San Bernardino, CA 92401
Attn.: Daniel Hernandez
Agency Director of Public Works,
Operations, and Maintenance

Submittal Requirement:

Via email to: [email protected]
Via email cc to: [email protected]

Submitted By
TRANSTECH Engineers, Inc.

Contact Person for this Proposal:

Ahmad Ansari, PE, Principal
E: [email protected]
E: [email protected]
C: 949-702-5612

Packet Pg.
233

About Transtech Video Highlight:

CLICK HERE
www.transtech.org
855.595.2495 (toll-free)
January 25, 2023

City of SAN BERNARDINO
201 North E Street, 2nd floor
San Bernardino, CA 92401
Submittal Requirement: Via email to: [email protected] Via email cc to: [email protected] Attn.: Daniel Hernandez, Agency Director of Public Works, Operations, and Maintenance

Proposal, Capital Improvement Program (CIP) Programmatic Services

Dear Mr. Hernandez:

Transtech is pleased to submit this Proposal for the subject services. This Cover Letter provides an executive summary of our qualifications relevant to the services requested.

ABOUT TRANSTECH: Established in 1989, Transtech (a California Corporation) has been in business for 33 years and provides municipal services to approximately 70 public agencies. Our staff and resources include approximately 200 staff, including project managers, civil engineers, designers, traffic and transportation analysts, technicians plan and map checkers, surveyors, inspectors, construction m anagers, building officials, building plans examiners, building inspectors, planners and support personnel.

MULTI-DISCIPLINARY MUNICIPAL ENGINEERING CONSULTING FIRM: Transtech is a multi- disciplinary municipal engineering consulting firm. Our service capabilities include:
• Building & Safety Services, Building Official Building Inspection, Plan Check
• Civil Engineering,
• Staff Augmentation
• CIP Program Management
• Construction Management and Inspection
• Federally Funded Project Management
• Grant Writing
• CDBG Project Management
• City Engineer, City Traffic Engineer, Development
Review, Public Works Engineering, Plan Check,
Inspection
• Labor Compliance
• Planning Support
• Traffic and Transportation Planning and Eng
• Water Resources Engineering
• Surveying, Mapping, ALTA, Right-of-way Eng
• Emergency, Support Services

EXTENSIVE EXPERIENCE IN MANAGING A VARIETY/TYPES OF PROJECTS: Transtech has extensive experience in managing a variety/types of projects, such as:
• Street Rehabilitation and Reconstruction
• Traffic Signal and Street Lighting
• ADA Improvements
• Water, Drainage, Sewer Improvements
• Bridges
• Parks and Playgrounds
• Parking Structures
• Community Centers
• Libraries
• City Halls
• Fire Stations
• Renovation of Historic Buildings

EXTENSIVE EXPERIENCE IN FEDERALLY FUNDED PROJECTS AND LAPM: Transtech has extensive experience in the management and administration of federally funded projects in compliance with LAPM . In the past few years, we managed over 30 federally funded projects . Our staff members have completed Caltrans Resident Engineer Academy for Federally Funded Projects. We follow guidelines and procedures of Caltrans Local Assistance Procedures Manual (LAPM. Current Version of LAPM is published with updates in January 2023). Also, as contract City Engineers representing various cities, we also work closely with Caltrans staff on LAPM compliance audits on various federally funded projects.

EXPERIENCE IN DB (DESIGN -BUILD) PROJECT DELIVERY: Transtech has extensive experience in managing DB Projects in compliance with CA Public Contract Code. Most recently (in 2022) we completed C-Block Parking Structure in the City of Ontario . The project included construction of 5 level, 400 space parking structure under DB ( Design-Build) Delivery. This project received 2022 Projects of the Year APWA Award.

Currently, we are managing Haz-Mat Abatement and Demolition Phase of another DB Delivery Project (Grand Park).

The total cost of Grand Park Project is $90M.

Packet Pg.
234

January 25, 2023
City of SAN BERNARDINO
Attn.: Daniel Hernandez, Agency Director of Public Works, Operations, and Maintenance

Page 2 ends

Proposal, Capital Improvement Program (CIP) Programmatic Services www.transtech.org
855.595.2495 (toll-free)

STAFF MEMBERS WHO HAVE WORKED FOR CALTRANS: Also, our team includes staff members who have worked for CALTRANS previously, including as Deputy District Director, and as Sr. Transportation Engineer responsible for oversight of Federally Funded Projects in local agencies in the counties of Los Angeles, Ventura and San Bernardino. • Mohammad Pasebani, PE (LAPM Compliance QC/QA Oversight): Over 35 years of experience working for Caltrans. His career path included a number of positions in Caltrans, with last position being Senior Transportation Engineer, responsible for oversight of Federally Funded projects in local agencies in the counties of Los Angeles, Ventura and San Bernardino. He also provided instruction at various Resident Engineer Academies and Seminars/Workshops designed for Local agencies. • Ali Zaghari, PE (Caltrans Coordination Oversight): Over 35 years of experience in Transportation Management & Operations at various capacities i n the California Department of Transportation (Caltrans). His career path includes a number of key managerial positions in Caltrans leading to his last position as the Deputy District Director.

UNIQUE QUALIFICATIONS: One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers, including Contract City Engineer, City Traffic Engineer, Building Official, CIP Manager , Planner and in other capacities. We have extensive experience working with Public Agencies in similar assignments.

We are accustomed to working with governmental a gencies, and have a good understanding of public agency issues, procedures, and policies.

LARGE POOL OF WELL EXPERIENCED IN -HOUSE STAFF READILY AVAILABLE: We have a qualified team with large pool of well experienced in -house staff readily available with diversified and extensive expertise, and will be able to respond to service requests and mobilize our resources quickly. As demonstrated in our proposal, our team has a high level of experience and capability to provide the services with proactive leadership and good planning and management practices.

We believe our team is well qualified to perform the services requested:
 Successfully providing similar services to many agencies for over 33 years .  Proven track record in on time and within budget project delivery.  Multi-disciplinary engineering consulting service capabilities to provide an array of municipal services.  Ability to work collaboratively with agencies, project applicants, and other stake holders, and communicate effectively with diverse audiences and stakeholders at public forums.  Committed to producing a high-quality work product and deliver a high level of customer care.  We understand the importance of an effective public relations and information program , and have managed large projects, which involved multiple agencies and jurisdictions.  Understanding of public agencies procedures, and policies , and extensive experience in preparing staff reports, and presentations to City Council, Boards and public.  Our services are founded on the principals of Total Quality Management for Total Customer Care and Satisfaction.
 Commitment of principal level management and involvement throughout the contract duration.

We present to the City a team with proven experience and success, self- motivated, and can manage and deliver projects in an efficient and effective manner with high quality service.

Thank you for the opportunity to submit this proposal. Should you have any questions, or require additional information, please contact the undersigned.

Sincerely,

Ahmad Ansari, PE, Principal
E: [email protected]; E: [email protected] ; C: 949-702-5612

Packet Pg.
235

Table of Contents
Proposal
Capital Improvement Program (CIP) Programmatic Services Our proposal includes information list ed in RFP under “ Proposal Content”, and is formatted per the sections listed in the RFP under “Proposal Format”, as listed below:

Proposal Section Page

1. Perception Approach 1.1 – 1.9

1. Project understanding and perception 1.1

2. Approach to the project including steps to ensure ultimate compliance with objectives of the work, quality and accuracy 1.5

2. Methodology 2.1 – 2.17

1. Clearly state the methodology to be used in completing the Scope of Services 2.1

2. Provide QA/QC plan to ensure quality control for the duration of the project 2.16

3. Key Personnel 3.1 – 3.17
This section of the proposal shall be formatted as follows:

1. Experience of key personnel 3.1

2. Responsibilities to be assigned 3.3

3. Amount of each individual’s time to be allocated 3.4

4. Subconsultant(s) to be used (if any) 3.5

5. Resumes of key personnel 3.5

6. Project organization chart 3.17

4. Relevant Experience 4.1 – 4.18
This section of the proposal shall include at least three (3) projects completed by the proposed project team within the past five years.

5. Quality of Proposal 5.1 – 5.3

1. Proposal contains all minimum required items and is in proper format 5.1

2. All forms, including addenda (if any) have been completed and signed 5.3

6. Budget / Fee 6.1 – 6.2
Include a not -to-exceed fee for all work to be completed. For this RFP, assume providing an average of 40 hours per week of program management services throughout the term of the agreement. However, the City reserves the right to reduce allocated hours as need due to the City’s needs.

Packet Pg.
236

Proposal Section 1
Perception Approach
Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
237

1. Perception Approach 1.1

Proposal
Capital Improvement Program (CIP) Programmatic Services

1. Perception Approach

1. Project understanding and perception

2. Approach to the project including steps to ensure ultimate compliance with objectives of the work, quality and accuracy

1. Project understanding and perception

The City has requested proposals from on -call consultants for Professional Engineering and Program Management Services related to implementing the City’s Capital Improvement Program (CIP).

The City has approximately $100 million in capital improvements programmed over the next five years. The CIP includes a variety of projects, such as:
• rehabilitation of arterial highways, collectors, and residential streets
• intersection widening improvements
• miscellaneous concrete replacements and Americans with Disabilities Act (ADA) improvements • installation of BMPs and NPDES improvements
• installation of traffic signals
• construction of park improvements
• installation of landscaping and irrigation improvements • bridge maintenance and repairs
• rehabilitation of City-owned facilities
Transtech Comment:

Transtech has extensive experience in managing a variety/types of projects, such as:
• Street Rehabilitation and Reconstruction
• Traffic Signal and Street Lighting
• ADA Improvements
• Water, Drainage, Sewer Improvements
• Bridges
• Parks and Playgrounds
• Parking Structures
• Community Centers
• Libraries
• City Halls
• Fire Stations
• Renovation of Historic Buildings

The selected consultant will provide Professional Engineering and Program Management Services as described in Chapter 16, “Administer Construction Contracts,” of the State of California Department of Transportation’s (Caltrans) Local Assistance Procedure Manual (LAPM).

Transtech Comment:
• We have extensive experience in the management and administration of federally funded projects in compliance with LAPM. In the past few years, we managed over 30 federally funded projects. Our staff members have completed Caltrans Resident Engineer Academy for Federally Funded Projects. We follow guidelines and procedures of Caltrans Local Assistance Procedures Manual (LAPM. Current Version of LAPM is published with updates in January 2023).

The Local Assistance Procedures Manual (LAPM) is intended to assist California Local Public Agencies (LPAs) scope, organize, design, construct, and maintain local public transportation facilities utilizing Federal Highway Administration (FHWA) federal- aid or state funding. The LAPM describes the required processes, pr ocedures, documents, authorizations, approvals, and certifications to receive federal-aid and/or state funds for many types of local transportation projects.

The LAPM is intended to be used in conjunction with the Local Assistance Program Guidelines (LAPG). The LAPG describes each of the federal -aid and state -funded Local Assistance programs and the requirements for

Packet Pg.
238

1. Perception Approach 1.2

Proposal
Capital Improvement Program (CIP) Programmatic Services obtaining project funding for these individual programs Projects utilizing only state funds require less oversight and review than those with federal-aid funds. Not all of the processes described in the chapters of this manual apply to these projects. LAPM Chapters 1, 2, 3, 4, 5, 10, and 17 apply in whole, or in part, to these projects. The LAPG further defines these programs.

In addition to Chapter 16 of LAPM, several other chapters will be applicable to the tasks that will be performed by the selected Program Management Consultant on Federally and State Funded projects. Following is a summary of LAPM Chapters, which maybe applicable to various project phases where guidelines and requirements included in LAPM Chapters will have to be followed:
o Chapter 2: Roles and Responsibilities defines the roles and responsibilities for the various entities involved in developing a local assistance project.
o Chapter 3: Project Authorization describes the process to obtain project authori zation and fund obligation required for each phase of a federal-aid project.
o Chapter 4: Agreements describes the agreements needed between the LPA and the State and between the State and FHWA to obtain reimbursement of funds.
o Chapter 5: Invoicing describes the general accounting procedures necessary to receive reimbursement for work done in any phase of the project.
o Chapters 6-8: Environmental Procedures, Field Review, and Public Hearings discuss the project initiation and environmental procedures needed to bring a project to the stage at which the LPA decision-makers commit the project to final design and implementation.
o Chapter 9: Civil Rights and Disadvantaged Business Enterprises describes the requirements for establishing and reporting DBE program and project goals. This process may be necessary during the initial project stage, or may not be required until a later phase.
o Chapter 10: Consultant Selection describes the requirements for selecting and hiring consultants to perform project activities.
o Chapters 11 & 12: Design Guidance and Plans, Specifications, & Estimate describe the design standards to be used and the Plans, Specifications and Estimate (PS&E) development necessary to bring the project to the advertising and construction stage.
o Chapters 13 & 14: Right of Way and Utility Relocations describe the procedures used to acquire right of way or relocate utilities.
o Chapters 15-17: Advertise and Award Project, Administer Construction Contracts, and Project Completion describe the procedures from advertising through construction administration, project completion, and completion of the final reports.
o Chapter 18: Maintenance describes the ongoing maintenance responsibilities and activities needed to assure that the project remains a functional pub lic asset, and the related inspection and reporting requirements.
o Chapter 19: Reserved for future use.
o Chapter 20: Audits and Corrective Actions describes the expectations, roles, and responsibilities for audits conducted by the Caltrans Internal Audits Office (CIAO) or the Independent Office of Audits and Investigations (IOAI).
• As contract Cit y Engineers representing various cities, we also work closely with Caltrans staff on LAPM compliance audits on various federally funded projects. • Our team includes staff members who have worked for CALTRANS previously , including as Sr. Transportation Engineer responsible for oversight of Federally Funded Projects in local agencies in the counties of Los Angeles, Ventura and San Bernardino and as Deputy District Director. o Mohammad Pasebani, PE (LAPM Compliance QC/QA Oversight): Over 35 years of experience working for Caltrans. His career path included a number of positions in Caltrans, with last position being Senior Transportation Engineer, responsible for oversight of Federally Funded projects in local agencies in the counties of Los Angeles, Ventura and San Bernardino . He also provided instruction at various Resident Engineer Academies and Seminars/Workshops designed for Local agencies. o Ali Zaghari, PE (Caltrans Coordination Oversight): Over 35 years of experience in Transportation Management & Operations at various capacities in the California Department of Transportation (Caltrans). His career path includes a number of key managerial positions in Caltrans leading to his last position as the Deputy District Director.

Packet Pg.
239

1. Perception Approach 1.3

Proposal
Capital Improvement Program (CIP) Programmatic Services

More specifically, the services shall include, but are not limited to:

Environmental, Preliminary Engineering and Right-of-Way Engineering

1. Identify and develop scope of work for capital improvement projects.

2. Prepare Request for Proposals (RFP) for environmental, preliminary engineering and right-of-way engineering services, as necessary.

3. Coordinate review and evaluation of proposals received for environmental, preliminary engineering and right-of-way engineering services. Submit recommendations to award to most qualified consultants.

4. Administer consultant contracts related to environmental, preliminary engineering and right -of-way engineering phases of capital improvement projects.

5. Define a complete and detailed project description and delineate project stu dy area that will meet needs of technical analyses and environmental documentation, as may be required.

6. Coordinate preparation of legal descriptions and plat maps of right-of-way acquisitions, as may be required.

7. Coordinate preparation and completion of R equest for Authorization (RFA) package on federally funded projects for submittal to Caltrans.

Preliminary and Final Design

1. Prepare RFP for professional engineering and design services.

2. Coordinate review and evaluation of proposals received for design services. Submit recommendations to award to most qualified consultants.

3. Administer consultant design contracts on capital improvement projects.

4. Coordinate review of pavement evaluation reports, geotechnical investigations, soils reports, traffic s tudies, etc. related to design of capital improvement projects.

5. Coordinate review and plan check of plans and specifications at the 60%, 90% and 100% completion levels.

6. Prepare project budget and schedules and monitor through completion.

Pre-Construction Phase:

1. Perform value engineering and constructability review of project plans and specifications.

2. Review engineer’s estimates and approved budgets for projects.

3. Prepare and maintain a master project schedule based on anticipated completion of design and construction phases of projects, integrating all reviews and approvals as may be required by City and other regulatory agencies.

4. Coordinate preparation and completion of Request for Authorization (RFA) for Construction package on federally funded projects for submittal to Caltrans.

5. Package bid documents for advertising.

6. Coordinate with project design consultant in responding to relevant questions during bid phase. Issue addenda as necessary to address these questions or clarifications.

7. Review and evaluate bids received and submit recommendation to award to lowest responsible bidder.

Construction Phase

1. Arrange and conduct Pre -Construction meetings, inviting general contractors and project stakeholders. Prepare minutes of Pre-Construction meetings for distribution to all attendees.

2. Provide and maintain sufficient field personnel to administer and manage construction contracts.

3. Review construction schedules, including activity sequences and duration, schedules of submittals and delivery schedules of long lead materials and equipment. Review contractor’s updates and revisions as may be required to reflect actual progress of work.

4. Schedule and conduct weekly progress meetings to discuss contract issues, procedures, progress, problems, change orders, submitt als, requests for information (RFIs), deficiencies and schedules. Prepare minutes of progress meetings for distribution to all attendees.

Packet Pg.
240

1. Perception Approach 1.4

Proposal
Capital Improvement Program (CIP) Programmatic Services

5. Process contractor’s submittals for project design consultant’s review and approval.

6. Process and track RFIs, submittals, shop drawings, proposed change orders and revisions.

7. Review and evaluate proposed change orders. Review estimates for reasonableness and cost effectiveness and render recommendations to City.

8. Maintain cost accounting records on authorized work perform ed under contract unit costs and additional work performed based on actual costs of time (labor) and materials (T&M).

9. Develop a reasonable cost control system, including regular monitoring of actual costs for activities in progress and estimates for uncompleted tasks and proposed changes. Identify variances between actual and estimated costs and report such variances to City at regular intervals.

10. Assist City in coordinating services of other consultants (geotechnical, NPDES, materials testing, deputy inspection, special laboratory testing, etc.) that may be hired or selected for the projects.

11. Coordinate with project design consultant in response to contractor’s requests for interpretation or clarification of meaning and intent of project plans and specifications.

12. Establish and implement job safety procedures in compliance with CAL -OSHA requirements. Monitor contractor’s compliance with established safety program, respond to deficiencies and hazards, and investigate and report on accidents.

13. Track quantities of work completed for progress payments. Develop and implement procedures for review and processing of progress payment applications. Assist City with review and certification for payment.

14. Establish procedures and monitor contractor compliance with federal and state prevailing wage regulations and requirements.

15. Perform quality assurance reviews on a regular basis and recommend changes, as necessary.

16. Comply with federal and state grant funding requirements. Assist City in preparing and processing reimbursements.

17. Maintain a complete project filing system. Filing system shall be in accordance with Section 16.8 (Chapter 16) of the Caltrans LAPM.

Post-Construction Phase

1. Evaluate completion of work and recommend to City when work is ready for final inspection.

2. Conduct final inspection/walk through with City staff, maintenance/service personnel and project design consultants.

3. Issue preliminary and final punch lists, including schedules for punch list completion. Monitor and follow through until completion of all punch list items.

4. Secure and transmit required guarantees, certifications, affidavits, leases, easement deeds, operating & maintenance manuals, warranties and other documents as stipulated in contract documents.

5. Review and process contractor’s requests for final payment and release of retention.

6. Coordinate preparation and submittal of as-built drawings.

7. Deliver project files to City.

Transtech Comment:
• One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers. Several of our senior staff members have previously worked for Public Agencies in various capacities, such as Public Works Director, City Engineer, City Traffic Engineer, CIP Manager, Building Official, Planner, and various other capacities.
• We have extensive experience working with Public Agencies in similar assignments. We are accustomed to working with governmental agencies, and have a good understanding of public agency issues, procedures, and policies.

Packet Pg.
241

1. Perception Approach 1.5

Proposal
Capital Improvement Program (CIP) Programmatic Services

2. Approach to the project including steps to ensure ultimate compliance with objectives of the work, quality and accuracy

PROJECT DELIVERY, PLANNING AND EXECUTION APPROACH:

Project delivery, on time and on budget, may involve the process steps listed below:
• Active involvement early in the project and a thorough understanding of the agencies goals and objectives.
• Management of scope and quality (i.e., is the available budget and the desired scope consistent and feasible?).
• Identify deliverables, phasing, and overall project schedule. (This specifically includes project closeout procedures. Never wait until the last minute to define expectations for project completion. ) • Creation of a basic work breakdown structure. (This is also the time to consider potential alternatives.) • Identification of the critical activities and the required path from beginning to successful completion. • Assembly of necessary and effective team members.
• Identify the owner of the project and the project point of contact. • Identification of critical stakeholders and definition of their respective roles. • Establish the total project budget and the total project schedule. • Identification of milestone events required to evaluate and/or verify project performance. • Identify, assesses likelihood, mitigate, and assign potential risks. • Define quality control procedures, including code required special inspection and testing. • Define quality assurance procedures, including review and acceptance of special inspection reports and testing results.
• Monitor costs against the established budget and guard against unfunded scope creep. • Monitor actual progress against the established project schedule.

To be cos t effective, the management of project s should be tailored to the actual project. Steps and processes that are required for some projects are not necessarily required to all projects. For the same reason, staffing should be tailored to meet the needs of the specific project, and available staffing should be shared among multiple projects where increased efficiency can be achieved.

STRUCTURED APPROACH:

We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the City with an efficient and quality product. We have established guidelines and policies on quality control, project management, and procedures. These guidelines ensure a consistent approach to the execution of assignments undertaken by our organization in compliance with City’s specific procedures, standards and requirements. The following paragraphs describe our general approach to deliver projects in an efficient and cost-effective manner:
• Project Management: Our approach is to provide proactive management and attempt to identify potential issues and problems in advance and take corrective actions before they become problems. This requires extensive hands -on knowledge, experience and management skills of the p eople involved in managing the project. Our team members have extensive experience and proven track record in managing large and complex projects and bringing them to a completion on time and within budget. • Approach to Cost Control and Change Orders: We evaluate project costs and develop feasible mitigation measures to minimize additional costs. We work as a team to solve problems or make modifications in the field to address unforeseen conditions or owner generated changes in a cost-effective manner. • Approach to Scheduling and Timely Completion of Project and Schedule Recovery : The baseline schedule should properly identify the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant activities show that they are slipping from the baseline, we work with the contractor to develop recovery plans.
• Management of Documents: We use an electronic file management system. All construction forms, daily dairies, weekly statement of w orking days, etc. are stored in our electronic file system, and are per Caltrans documentation system. We provide these documents at the end of the project to the client in organized files as well as pdf files.

Packet Pg.
242

1. Perception Approach 1.6

Proposal
Capital Improvement Program (CIP) Programmatic Services • Safety and Security: We hold meetings with the contractor to review and discuss safety and security requirements, OSHA conformance, emergency security and safety procedures, and enforce security and safety responsibilities. • Funding Closeout: We prepare necessary closeout documentation required by the funding agencies, submit final reimbursement documentation, follow-up on the reimbursements, and final funds balance report. • Project Closeout: We recognize that closeout is an important part of the construction process. It signifies that the new facility structure is ready to use. We methodically handle all closeout tasks to ensure a smooth transition from construction to occupancy.
• Methodology for Communication to Inform City on Work Progress: Key project team members will attend periodic project progress meetings with City staff throughout the project duration. • Electronic common project information and file sharing platform: We create and provide access to project participates a common project information and file sharing platform.

DUE DILIGENCE ACTIVITIES AND MEASURES:

Following are description of the due diligence activities and measures that maybe considered to avoid/minimize the occurrence/impacts of unforeseen conditions:
• In our view, due diligence is related to, but distinctly different from quality control and/or quality assurance. Due diligence, in this context, is the care and effort during all project phases, from project planning, design thru construction.
• Effective project controls part of the diligence activities, and lead to developing efficient measures and resolutions, and play an important role to keep complex projects on track. They help teams and stakeholders identify emerging risks early, before they become expensive, time-consuming problems.

With advance warning, these issues can be mitigated or avoided altogether. Project controls also give the project team the data they need to set realistic expectations, and plan and manage the project with efficiently.
• Also, when an unforeseen condition occurs, it is important to quickly assess the potential impact of such condition on the schedule and project’s critical path, and deal with the issue accordingly. For example, an unforeseen condition that may lead to potential delay and delay claims (in addition to direct construction work cost related to the condition), would have high priority, and may require to proceed with the work under specific monitoring of this specific work separately, while the facts and responsibilities are sorted out, and an appropriate change order is finalized. • Identifying potential construction risks prior to the start of construction can lead to success. During preconstruction, review of construction and contract documents in an effort to identify risks or concerns prior to the start of construction, will minimize the potential of unforeseen conditions..

APPROACH/STRATEGY FOR MANAGING, NEGOTIATING, AND INCORPORATING CHANGES IN PROJECT SCOPE A number of different factors can influence the development of Change Orders on projects, which can result from either foreseen or unforeseen conditions and may include:
• Design Modifications
• Errors and Omissions
• Changed Conditions
• Additional/Reduced Work Scope
• Owner-Directed Schedule Acceleration or Slowdown
• Work Sequencing
• Adjustments to Unit Pricing
• Force Majeure Delays
• Added Cost Incentives
• Delayed, Denied, or Restricted Access to a Project Site • Inappropriate Rejection of the Contractor’s Work
• Delays to Owner-Supplied Services and Materials

Our approach and strategy is structured based on mi nimizing cost and schedule impacts, while evaluating change orders in a timely, fair and equitable manner.

Packet Pg.
243

1. Perception Approach 1.7

Proposal
Capital Improvement Program (CIP) Programmatic Services Initial evaluation of a change order request may include various elements:
• Is it already covered in the contract?
• Is it necessary to complete the work?
• Impact on the planned work?
• Will it affect or change the contractor’s planned method of performing the work? • Will it cause a work-character change?
• Impact on the contract time?
• Methods of payment?
• Are there sufficient contingency funds? If not, can additional funds be obtained soon enough to prevent delays?
• Impacts on any regulatory conditions, permits, utilities, etc..

Initial documentation may include:
• A memorandum explaining and justifying (or rejecting) the change order

For many change orders, the following documents may be prepared:
• Architect/Engineer of Record stamped, signed and dated revised plan sheets and Specifications, when applicable.
• Cost estimate calculations supporting any agreed prices • A time impact analysis justifying any time extensions

Change Order Backlog may be maintained in 2 main categories:
• Undisputed. Includes potential Change Orders that are not in contention and their processing is delayed because of inadequate administrative support, procedures, or funding. • Disputed. There are two reasons for a potential Change Order to be disputed. o In the first case, the owner and the contractor are unable to come to an agreement that the scope of work that is identified in the potential Change Order actually represents a change to the contract scope.
o In the second case, the owner and the contractor both agree that the work scope is a change to the contract scope of work, but are unable to agree on the value or cost of the potential Change Order and/or its time impact. For potential Change Orders that are disputed, the approval and compensation may be delayed. The issues, if they are ignored or unresolved, can later become claims.

Our approach to change order negotiations and resolution includes:
• Establishing the method by which the Change Order will be priced, which usually dictates the level of negotiation that may be required to resolve the additional costs and time. • Depending on the amount, complexity, potential impacts, preparation of an independent cost estimate and a time impact analysis.

Depending on our involvement in various project phases, we suggest consideration of following items to minimize change order potentials and impacts on the project when a change order is implemented:
• Design Phase:
o Constructability reviews and value engineering program to assess the feasibility of the project’s design and defined work scope.
o Change order procedures.
o Change management process.
o Avoid delaying the approval of changes that will ultimately be approved. This tactic results in the changes being pushed to later in the project where they become more costly to implement. It is a misconception to believe that the issues related to Change Orders resolve themselves. o Authorization for a change should be mandatory before implementation, regardless of the type of agreement or contract. Authorization should be timely and decisive.

Packet Pg.
244

1. Perception Approach 1.8

Proposal
Capital Improvement Program (CIP) Programmatic Services • Contract Award Phase:
o Evaluation of contractor’s bid proposal to ensure that the documents are complete and that the cost and schedule reasonably represent the scope objectives and timelines required for the project.
• Construction phase:
o Budget and schedule baseline control.
o Processing, approving, and executing Change Orders in a timely manner to avoid disputes and claims that may affect the progress and completion of the project.

Change Order Documentation:
• Change orders should be prepared in a clear, concise, and explicit manner. A change orders should be easily understood by third parties reviewing it what work was performed without further explanation.

Communicate with Parties Involved:
• Discus the reason for the requested change and how it will be managed. Disputes over change orders can be magnified is not properly managed.
• Define the new scope of work and discuss how it will impact the current construction schedule and performance.
• Keep everyone updated on the change order process.
• Minimize the potential of disputes and claims by documenting change order process in detail.

When applicable, show change order on as-built drawings:
• The contractor is typically required to mark up the contract drawings with the as -built details. This should also include the revisions that were addressed and approved in the Change Order documents. • Have the Architect/Engineer of Record review the level of detail and progress of the contractor’s as - built drawings periodically so that any deficiencies can be addressed in a timely manner.

Approach to efficient change order resolution:
• For the negotiations to be successful, it is important that the owner and the contractor be objective in their analysis of the cost and time to complete the work scope that is defined by the potential Change Order. Frequently, the process suffers because of differing personalities and from heightened emotions. To be productive, the focus of the negotiations should remain on the factual circumstances that are related to the Change Order.
• During negotiations, disagreements are often experienced, which can impede the progress for finalizing the Change Order. It is important to actively resolve any disputes as they develop so that an accord between parties can be reached in a timely manner. This attention by the parties will help to minimize the filing of claims on a project.
• It is advantageous to both the owner and the contractor that potential Change Orders on a project are processed in a fair, equitable, and timely manner. The failure to do so most often results in an increased probability of extended disputes and claims between the owner and the contractor.

Project Partnering: Based on project’s size and complexity, Project Partnering may also be considered:
• Partnering is a relationship between the owner and the contractor, formed in order to effectively complete the contract to the benefit of both parties. Through trust, cooperation and teamwork, the goal is to resolve conflicts at the lowest possible level. • Generally, the costs related to Project Partnering are shared between the owner and the contractor.

If formal Project Partnering is desired, it should be specified in the contract specifications. Informal partnering may also be beneficial and does not require contract provisions to be implemented.

PROJECT CONTROL SYSTEMS:

Project controls are essential to keep complex construction projects on budget and on time. They help teams

Packet Pg.
245

1. Perception Approach 1.9

Proposal
Capital Improvement Program (CIP) Programmatic Services and stakeholders identify emerging risks early, before they becom e expensive, time- consuming problems.

With advance warning, these issues can be mitigated or avoided altogether. Project controls also give leadership the data they need to set realistic expectations, manage subcontractors, and plan with confidence. During the course of a project, program and project managers use controls to monitor time and cost expenditures and compare them to project lifecycle forecasts. They also rely on them to coordinate onsite execution with the milestones established during the des ign, procurement, entitlement, and pre - construction stages. The benefits of project controls are many. When they are put in place and used appropriately, they contribute to increased efficiency, decrease in delays and cost overruns, and fewer claims and costly litigation. Our staff has experience will all of the major document control software systems including Procore, Autodesk ConstructWare (which has now become Construction Cloud), and Primavera P6. In our experience all major control software programs work basically the same way, and adapting from one software offering to another has a fairly small learning curve. Because the specific software is generally a choice made by the prime contractor, our staff is ready to partner with any user of any program. That said, not all projects require the ‘fire power’ associated with an expensive, sophisticated control system. Sometimes an intelligently designed filing system that stores basic Word, Excel, PDF, and email documents in the cloud is all a project really needs.

VALUE ADDED SERVICE:

Because we are a multi -disciplinary service firm and also provide plan check and inspection among many services to many local agencies, we can also supplement/support Agency plan check and inspection staff, if needed, for code required plan check and inspection efforts.

CUSTOMER CARE AND RESPONSIVE SERVICE APPROACH:
 Our services are founded on the principals of Total Quality Management for Total Customer Care and Satisfaction.
 All telephone calls or e -mails received are returned within the same working day, or the following day.

We take pride in our “Same Day Response” motto.
 Transtech also provides a 24-hour emergency contact number to its clients.  Customer Care means highest quality customer service. Transtech is committed to providing “Customer Care” to the City, City's patrons, including responding quickly and effectively to the walk -in, telephone, and electronic inquiries of the public related to our services. Responsivene ss is an integral part of Transtech’s “Customer Care” service approach.
 Our Contract Principal will meet with the Client’s Project Manager frequently for service evaluation and address any areas for improvements.
 Responsiveness is an integral part of Transtech’s “customer friendly” service approach. While our service is always on an “as needed” basis, our responsiveness is on “full-time” basis.  Transtech understands the importance of being able to expedite certain projects , when requested, by the City. Transtech has sufficient staff and resources to expedite projects.  We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the City with the highest quality product. Transtech has established guide lines and policies, including written manuals on quality control, project management, and design procedures for its staff and for its contract cities. These guidelines ensure a consistent approach to the execution of assignments undertaken by our organiza tion in compliance with City’s specific procedures, standards and requirements.
 Transtech is an ISO 9001 certified firm in Quality Management Systems, this certification is based on a number of quality management principles including a strong customer service focus.

Packet Pg.
246

Proposal Section 2
Methodology
Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
247

2.. Methodology 2.1

Proposal
Capital Improvement Program (CIP) Programmatic Services

2. Methodology

1. Clearly state the methodology to be used in completing the Scope of Services

2. Provide QA/QC plan to ensure quality control for the duration of the project

1. Clearly state the methodology to be used in completing the Scope of Services

CONTRACT ADMINISTRATION APPROACH (CALTRANS LAPM):

Current Version of LAPM is published with updates in January 2023.

For construction contract administration, we
follow guidelines described in Caltrans Local
Assistance Procedures Manual (LAPM).

Maintaining complete and accurate files is a very
important aspect of managing federally funded
projects. Generally, whenever the local agency
is unable to produce requested data or
information, it is assumed by reviewing personnel
that the required actions were either never
performed or not properly recorded. Organized
project files can minimize these negativ e
assumptions. Organization and content of the
project file is one indicator of effective and
efficient management of the project by the
resident engineer. LAPM has been prepared to
aid California local agencies scope, organize,
design, construct and main tain their public
transportation facilities when they seek Federal
Highway Administration (FHWA) funded federal -
aid or state funding. This manual describes the
processes, procedures, documents,
authorizations, approvals and certifications,
which are required in order to receive federal-aid
and/or state funds for many types of local
transportation projects.

The Local Assistance Procedures Manual (LAPM)
is intended to assist California Local Public
Agencies (LPAs) scope, organize, design,
construct, and maintain local public
transportation facilities utilizing Federal Highway
Administration (FHWA) federal- aid or state
funding. The LAPM describes the required
processes, procedures, documents,
authorizations, approvals, and certifications to
receive federal-aid and/or state funds for many types of local transportation projects.

The LAPM is intended to be used in conjunction with the Local Assistance Program Guidelines (LAPG). The LAPG describes each of the federal -aid and state-funded Local Assistance programs and the requirements

Packet Pg.
248

2.. Methodology 2.2

Proposal
Capital Improvement Program (CIP) Programmatic Services for obtaining project funding for these individual programs Projects utilizing only state funds require less oversight and review than those with federal-aid funds. Not all of the processes described in the chapters of this manual apply to these projects. LAPM Chapters 1, 2, 3, 4, 5, 10, and 17 apply in whole, or in part, to these projects. The LAPG further defines these programs.

In addition to Chapter 16 of LAPM, several other chapters will be applicable to the tasks that will be performed by the selected Program Management Consultant on Federally and State Funded projects.

Following is a summary of LAPM Chapters, which maybe applicable to various project phases where guidelines and requirements included in LAPM Chapters will have to be followed:
o Chapter 2: Roles and Responsibilities defines the roles and responsibilities for the various entities involved in developing a local assistance project.
o Chapter 3: Project Authorization describes the process to obtain project authorization a nd fund obligation required for each phase of a federal-aid project.
o Chapter 4: Agreements describes the agreements needed between the LPA and the State and between the State and FHWA to obtain reimbursement of funds.
o Chapter 5: Invoicing describes the g eneral accounting procedures necessary to receive reimbursement for work done in any phase of the project.
o Chapters 6- 8: Environmental Procedures, Field Review, and Public Hearings discuss the project initiation and environmental procedures needed to brin g a project to the stage at which the LPA decision -makers commit the project to final design and implementation.
o Chapter 9: Civil Rights and Disadvantaged Business Enterprises describes the requirements for establishing and reporting DBE program and project goals. This process may be necessary during the initial project stage, or may not be required until a later phase.
o Chapter 10: Consultant Selection describes the requirements for selecting and hiring consultants to perform project activities.
o Chapters 11 & 12: Design Guidance and Plans, Specifications, & Estimate describe the design standards to be used and the Plans, Specifications and Estimate (PS&E) development necessary to bring the project to the advertising and construction stage.
o Chapters 13 & 14: Right of Way and Utility Relocations describe the procedures used to acquire right of way or relocate utilities.
o Chapters 15-17: Advertise and Award Project, Administer Construction Contracts, and Project Completion describe the procedures from advertising through construction administration, project completion, and completion of the final reports.
o Chapter 18: Maint enance describes the ongoing maintenance responsibilities and activities needed to assure that the project remains a functional public asset, and the related inspection and reporting requirements. o Chapter 19: Reserved for future use.
o Chapter 20: Audits and Corrective Actions describes the expectations, roles, and responsibilities for audits conducted by the Caltrans Internal Audits Office (CIAO) or the Independent Office of Audits and Investigations (IOAI).

ARPA FUNDS:

The U.S. Department of Treasury u sed the standard Community Development Block Grant (CDBG) formula for determining the allocation of funds to metropolitan cities. The U.S. Treasury issued an Interim Final Rule with guidance on the funding allocation methodology, distribution process, and reporting requirements.

Transtech is also providing assistance to its contract Cities for the administration of these funds.

CIP MANAGEMENT:

Transtech manages Capital Project Program and maintains CIP Matrix and Schedule for various contract Cities. The CIP Matrix includes a detailed tracking info for each CIP, as well as a high -level project schedule status in bar chart format for various project phases. The CIP Matrix is updated frequently, and project status is presented to City Management at management meetings, as well as to City Council when directed by the City Management.

Packet Pg.
249

2.. Methodology 2.3

Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
250

2.. Methodology 2.4

Proposal
Capital Improvement Program (CIP) Programmatic Services PROJECT CONTROL SYSTEMS:

Project controls are essential to keep complex construction projects on budget and on time. They help teams and stakeholders identify emerging risks early, before they become expensive, time -consuming problems.

Our staff has experience with various document control software systems including Procore, Autod esk ConstructWare (which has now become Construction Cloud), and Primavera P6. In our experience all major control software programs work basically the same way, and adapting from one software offering to another has a fairly small learning curve. Because the specific software is generally a choice made by the prime contractor, our staff is ready to partner with any user of any program. That said, not all projects require the ‘fire power’ associated with an expensive, sophisticated control system. Sometimes an intelligently designed filing system that stores basic Word, Excel, PDF, and email documents in the cloud is all a project really needs.

Transtech has a proven track record for completing projects on time. As part of our role as Project Managers is to develop, review, update and manage the project schedules and confirm that tasks are scheduled within reasonable and appropriate timeframes. We constantly review, monitor and update the schedule to confirm it is in compliance with the original schedule and that related coordination with external/3 rd parties/regulatory
agencies/utility companies, etc. are on track. If the look ahead schedule is not in compliance with the original schedule, we take appropriate actions to avoid potential delays. Our approach to Scheduling and Timely Completion of Project and Schedule Recovery includes having the contractor prepare a baseline schedule, which identifies the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant activities show that they are slipping from the baseline, we work with the contractor to develop recovery plans.

ISSUES TRACKING SYSTEM:

An issue tracking system provides an easy way to document issues, assign responsible party, and view the status of how the issue resolution is progressing. Complete documentation of issues is critical to mitigate risks on current projects and prevent similar issues on future projects. When issue tracking is integrated with the project management system, all documentation, and communications related to the project become centralized to provide complete transparency into project status.

Key components of effective issue tracking are:
• Date the issue was identified. This is important to document when the issue was first identified and how long an issue is open. Issues that have long resolution times could be further investigated by performing a root cause analysis.
• Description. A thorough description of the issue along with potential impacts to a project should be noted. Including pictures or video along with pertinent annotations is vital to provide a visual reference to the issue documentation.
• Issue Priority. When multiple issues need attention setting a priority of Low, Normal, or High will accurately present the hierarchy of which issues are most critical to impacting project success or need immediate resolution due to safety issues.
• Responsible Party. By assi gning the person(s) responsible for resolving the issue (e.g., in the issue tracking system) provides accountability. The transparency of an issue tracking system allows for the responsible parties to be held accountable for completing tasks and keeping th e project moving forward.

Packet Pg.
251

2.. Methodology 2.5

Proposal
Capital Improvement Program (CIP) Programmatic Services • Due Date. The issue t racking system s hould provide the ability to set reminders for those tasks to ensure that due dates do not get missed which could jeopardize project closure dates. Setting reminders of due dates ensure that no tasks slip through the cracks! • Status. The visibility of issue status is essential for all project stakeholders to know if any progress is being made. If there are bottlenecks or further approvals needed, it is important that these items be documented and a plan of action created to resolve the issue.

Main benefits of an effective issues tracking system are:
• Lesser chance of delays; Enhanced operation visibility; More informed decision-making; Improved accountability; Prevents misunderstanding; Faster formulation of contingency plans; Improved accountability. Following is a snap shot of issues tracking documents on a recent project Transtech s managing.

T
he project status and issues are discussed at weekly meetings with involved parties. Following is a screen shot of weekly meeting for the same project.

EXAMPLE OF ISSUES TRACKING DOCUMENT - C BLOCK DESIGN-BUILD PARKING STRUCTURE, CITY OF ONTARIO SAMPLE SCREEN SHOT OF WEEKLY CONSTRUCTION MEETING ON LINE, PROJECT STATUS DISCUSSIONS AND REPORTING: DOCUMENT ON PROCORE

Packet Pg.
252

2.. Methodology 2.6

Proposal
Capital Improvement Program (CIP) Programmatic Services These weekly meetings also include review of 3 -week look-ahead schedule. Following is a screen shot of weekly meeting for the same project discussing 3-week look-ahead schedule.

SAMPLE SCREEN SHOT OF LOOK AHEAD SCHEDULE UPDATE, WEEKLY CONSTRUCTION MEETING ONLINE: SCHEDULE ON PRIMAVERA

Packet Pg.
253

2.. Methodology 2.7

Proposal
Capital Improvement Program (CIP) Programmatic Services Project Schedules:

Transtech has a proven track record for completing projects on time. As part of our role as Project Managers is to develop, review, update and manage the project schedules and confirm that tasks are scheduled within reasonable and appropriate timeframes. We constantly review, monitor and update the schedule to confirm it is in compliance with the original schedule and that related coordination with external/3rd parties/regulatory agencies/utility companies, etc. are on track. If the look ahead schedule is not in compliance with the original schedule, we take appropriate actions to avoid potential delays. Our approach to Scheduling and Timely Completion of Proj ect and Schedule Recovery includes having the contractor prepare a baseline schedule, which identifies the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant activities sh ow that they are slipping from the baseline, we work with the contractor to develop recovery plans.

Below are samples of schedules we work with.

SAMPLE PROJECT SCHEDULES, WHICH INCLUDES PROJECT PROGRAMMING/PLANNING, DESIGN, CONSTRUCTION

Packet Pg.
254

2.. Methodology 2.8

Proposal
Capital Improvement Program (CIP) Programmatic Services

SAMPLE OF CONSTRUCTION SCHEDULE-PRIMAVERA FOR A LARGE CONSTRUCTION PROJECT (WASHINGTON BL $38M)

SAMPLE CONSTRUCTION SCHEDULE (SINGLE NTP AND SINGLE MOVE-IN

Packet Pg.
255

2.. Methodology 2.9

Proposal
Capital Improvement Program (CIP) Programmatic Services

SAMPLE CONSTRUCTION SCHEDULE (MULTI NTP AND MULTI MOVE-IN SAMPLE 3-WEEK LOOK-AHEAD SCHEDULE

SAMPLE HOUR BY HOUR SCHEDULE FOR NIGHT-TIME

AND WEEKEND WORK

Packet Pg.
256

2.. Methodology 2.10

Proposal
Capital Improvement Program (CIP) Programmatic Services Following are sample schedules for DB (Design-Build) Projects:

Sample DB Delivery Schedule / Process

Packet Pg.
257

2.. Methodology 2.11

Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
258

2.. Methodology 2.12

Proposal
Capital Improvement Program (CIP) Programmatic Services

Sample DB Delivery Schedule / Design and Construction

Packet Pg.
259

2.. Methodology 2.13

Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
260

2.. Methodology 2.14

Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
261

2.. Methodology 2.15

Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
262

2.. Methodology 2.16

Proposal
Capital Improvement Program (CIP) Programmatic Services

2. Provide QA/QC plan to ensure quality control for the duration of the project

We believe that quality control is the setting of minimum standards and/or quality requirements for the specific project. Quality assurance is the means by which the quality control measures will be monitored and/or enforced. We also believe that quality control and quality assurance measures need to be developed jointly with the client. To effectively establish quality control measures, we must understand the County’s specific expectations and/or level of desired quality for the specific project. Once the expectations hav e been defined, and the quality control measures established, the quality assurance measures can be established. A significant part of establishing the quality assurance measures includes the timing of the measure. QC/QA can only be effective when the meas ures are applied and/or evaluated in a timely manner.

Depending on a project’s size, complexity and the owner’s requirements, Quality Management may include various elements:

1. Program Elements
o Policy and Procedures
o Goals and Objectives
o General Quality Management
o Roles and Responsibilities
o Approvals and Reviews
o Document Control
o Process Improvement
o Project-Specific Quality Management Plan

2. Preconstruction (some activities may not apply)
o Review of Plans and Specifications
o Quality standards
 Review Requirements
 Clarify Any Ambiguity
 Samples or Mockups
o Constructability Reviews
o Documenting Existing Conditions
o Material Management
o Subcontractor factors
o Testing

3. Construction Operations
o Zero Defect Program
o Quality Assurance Administration
o Roles and Responsibilities
o Inspection and Testing Plan
o Quality Assurance(QA) Process

4. Closeout
o Closeout Procedures
 As Builts
 Punch List Work Management
o Systems Turnover Process
 Startup
 Testing of Systems
 Training of Personnel

Packet Pg.
263

2.. Methodology 2.17

Proposal
Capital Improvement Program (CIP) Programmatic Services  Documentation
 O&M Manuals
o Final Acceptance
o Postconstruction, Warranties, Warranty Management

During construction, an effective Quality Assurance Program will ensure the materials and workmanship incorporated into project conform to the requirements of the contract plans and specifications including approved changes.

The main elements of a Quality Assurance Program are:
• Acceptance program
• Independent assurance program.

Packet Pg.
264

Proposal Section 3
Key Personnel
Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
265

3. Key Personnel 3.1

Proposal
Capital Improvement Program (CIP) Programmatic Services

3. Key Personnel
This section of the proposal shall be formatted as follows:

1. Experience of key personnel

2. Responsibilities to be assigned

3. Amount of each individual’s time to be allocated

4. Subconsultant(s) to be used (if any)

5. Resumes of key personnel

6. Project organization chart

1. Experience of key personnel

Professional Licenses by Board for Professional Engineers, Land Surveyors, and Geologists Transtech Staff Members possess Professional Engineer Licenses in various engineering categories (i.e. Civil Traffic, etc.)

ICC Certifications:

Licenses and Certificates of the Firm and Staff Members in Diversified Fields:

Transtech staff members have extensive experience and in-depth knowledge of applicable codes and regulations. Our staff members are certified by the International Code Council (ICC). We have staff who have reached the highest possible level of code administration with the Master Code Professional designation certification from the ICC. In addition, some of our staff members are certified as Fire Plan Checkers and Inspectors, as we provide these services to some agencies.

Following are various ICC certifications held by various staff members:

Building Official Certifications:
 Certified Master Code Professional
 Building Code Official
 Building Official

Plan Check Certifications:
 Residential Building Plans Examiner
 Commercial Building Plans Examiner
 California Building Plans Examiner
 Certified Sustainability Professional
 CalGreen Plans Examiner
 Accessibility Plans Examiner
 Commercial Energy Conservation Plans Examiner
 Residential Plans Examiner
 Mechanical Plans Examiner
 Plumbing Plans Examiner
 Electrical Plans Examiner

State of California Safety Assessment Program:
 CalOES SAP Evaluator

Inspection Certifications:
 Combination Inspector
 Commercial Building Inspector
 Residential Building Inspector
 Accessibility Inspector
 Commercial Energy Conservation Inspector
 Electrical Inspector

Packet Pg.
266

3. Key Personnel 3.2

Proposal
Capital Improvement Program (CIP) Programmatic Services  Commercial Electrical Inspector
 Residential Electrical Inspector
 Residential Energy Conservation Inspector
 Residential Building Inspector
 Residential Mechanical Inspector
 Mechanical Inspector
 Commercial Mechanical Inspector
 Plumbing Inspector
 CalGreen Inspector
 Building Inspector CBC
 Building Inspector UBC
 Plumbing Inspector UPC
 California Building Inspector
 California Commercial Plumbing Inspector
 California Residential Mechanical Inspector
 California Residential Mechanical Inspector

Additional Inspection Certifications:
 IAPMO Plumbing, Mechanical Inspector
 Fire Code Inspector
 Fire Inspector II
 California UST Inspector

Permit Technician Certification: Permit Technician

CACEO Certified Code Enforcement Officer

California State Fire Marshall Certifications:

Certified EMT1 (AED Certification), Driver Operator 1A, Driver Operator 1B, Driver Operator, Command 1A, 1B, 2A, Firefighter 1, 2, Hazardous Materials First Responder, Instructor 1A, 1B, Investigation, 1A, Management, 1, Prevention, 1A, 1B, 1C, 1D, 2A, 3A,3B, ICS 100, 200, S-290, S-130, S-190, PC832 with Firearms.

Fire control 3, S-230 S-231 S-215, Fire Safety Officer

FEMA: IS 100, 200, 241, 242, 275, 700, 288, 800, 08-A, 1900  Also, our plan check engineers, who review maps and engineering plans are licen sed as professional engineer by the State of California Board for Professional Engineers, Land Surveyors, and Geologists (BPELSG).  In addition, some of our staff members are certified as Fire Plan Checkers and Inspectors, as we provide these services to some agencies.

Our staff members are involved in many local and national International Code Council (ICC) and California Building Officials (CALBO) committees, and are involved in the development of local and national guidelines and codes for Building and Safety:
• Chair; ICC Sustainability Membership Council
• Chair; ICC LA Basin Chapter Inspection Committee
• Commissioner; ICC Codes & Standards Council
• Commissioner; CALBO Green Committee
• Commissioner; ICC/CALBO CA Exam Committee
• Commissioner; CALBO Outreach/Communications
Committee
• ICC Los Angeles Basin Chapter Board of Directors
• ICC Building Officials Membership Governing Council
• ICC Code Development Committee Vice Chair
• ICC Technology/Web Advisory Group
• IAS Accreditation Committee
• ICC LA Chapter Accessibility Committee
• Commissioner; CALBO State Licensing Boards Committee

Packet Pg.
267

3. Key Personnel 3.3

Proposal
Capital Improvement Program (CIP) Programmatic Services

2. Responsibilities to be assigned

As shown in Section ”6. Project Organization Chart” responsibilities to be assigned are structured in following main responsibility categories:

Main Responsibility
Category Name
Contract
Principal Ahmad Ansari, PE
Principal/Supervising
Program Manager Okan Demirci. PE, QSD, QSP
SR. LEVEL

PROGRAM

MANAGEMENT AND

TECHNICAL SUPPORT
STAFF
Azita Fakoorbayat, PE
Sr. Engineer/Project Manager
John Oskoui, PE
Sr. Engineer/Project Manager
Michael Ackerman, PE, QSD, QSP, QISP
Sr. Engineer/Project Manager
Ziad Y. Mazboudi, PE, QSD, QSP, CPSWQ
Sr. Engineer/Project Manager
Carlos A. Pineda, PE, QSD, QSP, LEED
Sr. Engineer/Project Manager
Mohammad Mostahkami, PE
Sr. Engineer/Project Manager
David Ragland, PE, PLS, QSD, QSP
Sr. Engineer
Technical Review Support for Engineering Projects
Norman Caesar M. Baculinao, PE, TE
Sr. Engineer
Technical Review Support for Traffic Signal Systems Projects Bahman Janka, TE
Sr. Traffic Engineer
Technical Review Support for Traffic and Transportation Eng/Planning Projects Jeffrey Kao, PE, CBO, CASp
Sr. Engineer
Technical Review Support for ADA Projects/Compliance
Dennis Tarango, CBO, CSP
ICC Building Official
Technical Review Support for Vertical Projects
Michael Roberts, CBO, MCP
ICC Building Official
Technical Review Support for Vertical Projects

LOWER TEAR

PROGRAM

MANAGEMENT AND

Packet Pg.
268

3. Key Personnel 3.4

Proposal
Capital Improvement Program (CIP) Programmatic Services Anthony Bendezu
Associate Engineer
Project Management/RE/Office Engineering Support
Furkan. Cetinkale
Associate Engineer
Project Management/RE/Office Engineering Support
Craig M. Wheeler
Sr. Construction Manager/Inspector
Field Review Support
Jeffrey Hirsh
Sr. Construction Manager/Inspector
Field Review Support
Robert Garcia
Sr. Inspector
Field Review Support
James Pagani, DSA Certified Accessibility Specialist, CHST Sr. Inspector
Field Review Support
QC/QA

OVERSIGHT STAFF
Ali Cayir, PE
Principal
Principal, PM/QC/QA Support
Mohammad Pasebani, PE
Sr. Engineer
LAPM Compliance PM/QC/QA Oversight
Ali F. Zaghari, PE, PMP
Sr. Engineer
Caltrans Involved Projects Coordination PM/QC/QA Support/Oversight Craig Melicher, PE
Vice President
PM/QC/QA Support
Please see ”5. Resumes of key personnel” for qualifications of above staff.

Transtech has a qualified team with large pool of well experienced in-house staff readily available with diversified and extensive expertise, and will be able to respond to service requests and mobilize our resources quickly. As demonstrated in our proposal, our team has a high level of experience and capability to provide the services with proactive leadership and good planning and management practices. Our staff and resources include approximately 200 staff, including project managers, civil engineers, designers, traffic and transportation analysts, technicians plan and map checkers, surveyors, inspectors, construction managers, building officials, building plans examiners, building inspectors, planners and support personnel.

3. Amount of each individual’s time to be allocated

The RFP states:

However, the City reserves the right to reduce allocated hours as need due to the City’s needs.

As required in the RFP, we provided an estimated time and budget allocation in Proposal Section 6. Budget / Fee.

Packet Pg.
269

3. Key Personnel 3.5

Proposal
Capital Improvement Program (CIP) Programmatic Services

4. Subconsultant(s) to be used (if any)

Transtech has in-house staff to provide Program Management Services.

In addition, our team includes specialty subconsultants to complement our team and services, and provide technical specialty support if/when needed:
• Funding / Labor Compliance Support: AVANT GARDE, Inc. (DBE/WBE Firm); www.agi.com.co:Established 15 years ago, Avant-Garde is a progressive full-service public agency firm. The firm is working with various programs and projects throughout the entirety of Southern California, including counties of Los Angeles, Riverside, Orange, and San Bernardino. Transtech works with Avant-Garde exclusively in many Cities for the administration of Fed Funds and Labor Compliance. Transtech has worked with this subconsultant before. • Geotechnical Reports Review Support: GEO- ADVANTEC, Inc. www.geoadvantec.com : Geo-Advantec offers comprehensive services in various areas from site feasibility evaluation thought project completion for a wide range of projects and services, which include: Geotechnical Eng.; Eng. Geology; Geotechnical Earthquake Eng.; Geotechnical Instrumentation; Pavement Eng.; Forensic Geotechnical Eng.; Grading Monitoring and Field Testing; Soils & Materials Laboratory Testing; Special Inspection Services. Geo -Advantec owns a certified laboratory accredited by AMRL (ASSHTO Materials Reference Laboratory), in conformity to the requirements of the AASHTO Accreditation Program (AAP), AASHTO R -18, ASTM D3740 and ASTM E329; CCRL (Cement and Concrete Reference Laboratory); Caltrans; DSA (the Department of the State Architects); Army Corp of Engineers. Transtech has worked with this subconsultant before. • Landscape Architecture Review Support: LOSTWEST LANDSCAPE, Inc. www.lostwest.com : For over 30 years, Lost West has provided landscape architecture and construction services to a multitude of clients, including public agencies, developers, and institutions. Transtech has worked with this subconsultant before. • Environmental Review Support: IMPACT SCIENCES, Inc. (DBE/WBE Firm); www.impactsciences.com Impact Sciences, a California “S” corporation, certified woman-owned business enterprise (WBE), certified Small Business Enterprise (SBE), and certified Disadvantaged Business Enterprise (D BE), has been preparing environmental documentation since 1988. Founded in Thousand Oaks, California, Impact Sciences has offices strategically located throughout California to provide the strongest support for all public - and private -sector clients. Transtech has worked with this subconsultant before. Transtech has worked with this subconsultant before. • Haz-Mat Reports Review Support: PROPERTY HEALTH, Inc.; www.mypropertyhealth.com Property Health, Inc. (formerly CITY Services, Inc.) has long been a leader in its field, recognized throughout California for its excellent client service, reliability, and effectiveness in the following areas:
o Toxic Materials Identification Surveys
o Asbestos Consulting Services
o Lead-based paint (LBP) identification and consulting
o Indoor air quality (IAQ) consulting services / Microbial Investigations o Hazardous Material Abatement management
o Regulatory Compliance Audits & Abatement Oversight
o Phase I & II Environmental Site Assessments & Investigations o Underground Storage Tank identification, remediation, & regulatory compliance Transtech has worked with this subconsultant before.

5. Resumes of key personnel

AHMAD ANSARI, PE, Contract Principal
Education
• BS in Engineering, MBA
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Ansari has over 30 years of past experience in City and County Public Works and has worked at several municipalities in Southern California, including:
• City of Moreno Valley- Public Works Director/City Engineer • City of Rialto- Public Works Director/City Engineer

Packet Pg.
270

3. Key Personnel 3.6

Proposal
Capital Improvement Program (CIP) Programmatic Services • City of Perris- Public Works Director
• City of Pomona- Deputy Public Works Director/Assistant City Engineer.

He has managed CIP Programs and Public Works Operations, and served as the responsible in charge of numerous multi-disciplinary teams, including:
• Capital Improvement Program project management and delivery • Real Property/Right of Way acquisition and management • Traffic and Transportation engineering
• Private Development/Entitlement process review and approval • Maintenance and Operations i ncluding roads, storm drains, sewers, parks, facilities, traffic signals, signs/striping, fleet
• Special Districts, Landscape/Lighting Assessment
• Electric Utility

OKAN DEMIRCI, PE, QSD, QSP, MBA, Principal/Supervising Program Manager Education
• BS in Engineering
Registrations/Certifications
• Registered Civil Engineer
• Caltrans Resident Engineer Academy
Highlights
Mr. Demirci has approximately 12 years of experience. Mr. Demirci serves as Assistant Public Works Director, City Engineer, CIP Program Manager at Transtech’s Contract Cities and provides technical and management support. Mr. Demirci completed Caltrans Resident Engineer Academy, very familiar with the management and administration of federally and state funded projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM). Mr. Demirci works as CIP Program Manager at various Transtech’s Contract Cities, and manages various capital improvement programs including state and federal funded programs.

Mr. Demirci’s experience also includes working as Resident Engineer, Project Manager and Construction Manager on various projects (including federal and state funded projects). He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies. Examples of his project experience includes:
• City of Chino, CIP Program Manager
• City of South El Monte, CIP Program Manager
• City of Monterey Park, CIP Program Manager
• City of Commerce, CIP Program Manager
• City of Temple City, CIP Program Manager
• City of Cudahy, CIP Program Manager

MOHAMMAD PASEBANI, PE, Sr. Engineer, LAPM Compliance PM/QC/QA Oversight Education
• MS, in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Pasebani has over 35 years of experience. Before retiring approximately 3 years ago, his career path included a number of positions in Caltrans, with last position being Senior Transportation Engineer , responsible for oversight of Federally Funded projects in Varying number of agencies in the counties of Los Angeles, Ventura and San Bernardino. He also provided instruction at various Resident Engineer Academies and Seminars/Workshops designed for Local agencies. • 2013-2020 Cal Trans HeadQuarters
o Senior Construction Oversight Engineer on Federally Funded projects in Los Angeles, Ventura and San Bernardino Counties
o On interim Basis, acted as the office chief for the office of Project Development and Quality Assurance in 2016
o Conducted construction administration Reviews of over 300 Projects, Conducted agency specific training workshops instructor at the Local Agency Resident Engineer Academy.

Packet Pg.
271

3. Key Personnel 3.7

Proposal
Capital Improvement Program (CIP) Programmatic Services • 2012, Dist 07, Los Angeles and Ventura Counties
o Senior Construction Claims Manager for District 07 ( Los Angeles and Ventura Counties) • 2010-2012, Cal Trans Headquarter
o Senior Construction Oversight Engineer
o In collaboration with the Federal Highway Administration, provided Construction Oversight, Reviews and training for the projects funded by the American Recovery Act. • 2000-2010, Dist 07, Los Angeles and Ventura Counties
o Senior Area Construction Engineer for Interstate 5 ( Magic Mountain to the County line), Hwy 126 (LA County Segment), Hwy 14 ( LA to San Bernardino County line), Lancaster, Valencia, Palmdale. o Senior engineer on over 50 major projects, the most high profile being post flood and landslide Restoration of Interstate 5 at The Templin Hwy.
• 1995-2000, Dist 07, Los Angeles and Ventura Counties
o Resident Engineer in various projects , expanding from South Central Los Angeles to the South Bay area, including completion of Double Decker HOV projects at 110 and Various Metro Transit Stations.
• 1994, Dist 07, Los Angeles and Ventura Counties
o Principal assistant resident engineer in Post-Earthquake Restoration of freeway 10 , at Fairfax and La Cienega segments.
o Principal assistant resident engineer in completion phase and opening of freeway 105, El Segundo to Crenshaw segment.
• 1998-1994,Dist 07, Los Angeles and Ventura Counties
o Assistant resident engineer in various freeway 105 projects. • 1984-1988, Dist 07, Los Angeles and Ventura Counties
o Engineer in training, Material's Engineer, and Soil's Technician

ALI F. ZAGHARI, PE, PMP, Sr. Engineer, Caltrans Involved Projects Coordination PM/QC/QA Support/Oversight Education
• MS, BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Zaghari has over 35 years of experience in Transportation Management & Operations at various capacities in the California Department of Transportation (Caltrans).

His career path includes a number of key managerial positions in Caltrans leading to his last position as the Deputy District Director (DDD) for Traffic Operations at Caltrans District 7 in Los Angeles. As a member of District 7 Executive Team, Mr. Zaghari was responsible for policy, development and implementation of the traffic operations assets and the safe mobility of all users of the State Highway System (SHS) consisting of approximately 1500 center miles of freeways and conventional highways in Los Angeles and Ventura counties. He managed an operating budget of approximately $70M encompassing both operations management and capital outlay support needs. The organization under his leadership included critical functions such as Intelligent Transportation S ystems (ITS), Traffic Design, District Traffic Manager (DTM), Corridor Management, System Performance, and Encroachment Permits.

AZITA FAKOORBAYAT, PE, Sr. Engineer/Project Manager
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Ms. Fakoorbayat has over 25 years of experience. She has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city co uncils, committees and interaction with public, various city departments, city council and other governmental agencies.

Ms. Fakoorbayat’s experience includes working at public agencies, as well as in private consulting.

Recent Experience with Transtech’s contract Cities:

Packet Pg.
272

3. Key Personnel 3.8

Proposal
Capital Improvement Program (CIP) Programmatic Services Contract CIP Project Manager, City of Chino: As contract CIP Project Manager, coordinate various CIP projects throughout project design phase, including concrete, asphalt, storm drain, sewer, water, grading, traffic signal, accessibility. Conduct design review, PS&E review, constructability and biddability review, and manage design phase of various CIP projects, and manage and coordinate various CIP projects with various design engineers to ensure project design phase s are completed within time and budget, and proceed with construction.

Public Agency Experience:
• Principal Engineer, City of Costa Mesa, CA
• As Principal Engineer, perform a broad range of highly complex and professional • Civil Engineer I, Pierce County Public Works Utilities and Transportation • Services, Design Section, Tacoma, WA
• Assistant City Engineer, City of Sumner, Sumner, WA

Private Consulting Experience:
• Senior Project Manager, Afb Group, Laguna Niguel, Ca
• Senior Project Manager, Berryman & Henigar, Santa Ana, Ca • Project Manager, CNC Engineering, Newport Beach, Ca
• Senior Design Engineer/ Project Manager, Harding Lawson Associates Group Inc., Bellevue, Wa

JOHN OSKOUI, PE, Sr. Engineer/Project Manager
Education
• MS, Structural Engineering, Cal-State Fullerton
• BS Civil Engineering, University of North Carolina
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Oskoui, has over 35 years of past experience in City and County Public Works and has worked at several public agencies in Southern California:
• City of Downey – Assistant City Manager and Public Works Director • Anaheim Union HS District – Director of Planning, Design and Construction • Advanced Applied Engineering – Vice President of City Services • Long Beach Unified School District – Director of Maintenance and Work Control • City of Lynwood – Engineer/Assistant PW Dir/Director of Facilities

At Transtech. Mr. Oskoui serves as one of the Sr. Staff members in Transtech’s Municipal Services Team and manages various Capital Improvements Projects.

Mr. Oskoui has a broad knowledge of local government operations, including implementation of broad policy goals and strategic programs, and development and implementation of innovative and efficient service delivery models, He has successfully administered and managed complex construction programs including utilization of alternative project delivery methods. Mr. Oskoui is well versed in public outreach and interaction with citizenry groups, committees and stakeholders. Mr. Oskoui has excellent working relationship and rapport with regional and sub-regional governmental/regulatory agencies.

Mr. Oskoui’s experience includes working at public agencies, as well as in private consulting. • Assistant City Manager, City of Downey, CA, December 2011- September 2022 • Director of Public Works. City of Downey, CA. July 2010- February 2015 • Director of Planning, Des, Constr. Anaheim Union High School District, CA, July 2007- July 2010 • Vice President of City Services, Advanced Applied Engineering, Brea, CA, July 2004- July 2007 • Director of Maintenance, Long Beach Unified School District, Long Beach, CA, July 1997- July 2004 • Engineer/Assistant PW Dir/Director of Facilities, City of Lynwood, CA, August 1985- July 1997

MICHAEL ACKERMAN, PE, QSD, QSP, QISP, Sr. Engineer/Project Manager Education
• BS in Engineering
Registrations/Certifications
• RE Academy, Caltrans

Packet Pg.
273

3. Key Personnel 3.9

Proposal
Capital Improvement Program (CIP) Programmatic Services • Water Pollution Control Compliance on Construction Sites for RE, Caltrans • Construction Program Management Workshop, FHWA
• Field Office Procedures Course, Caltrans
• California Work Zone Inspection – High Speed, Caltrans • Asphalt Concrete Inspection and Rehabilitation Strategies, Caltrans Highlights
Mr. Ackerman has over 20 years of experience. At Transtech, he has been working as a Sr. Engineer at various Transtech City Engineering Contracts. He ha s served at various Cities under Transtech’s City Engineering Contracts, including Temple City, Huntington Park, and Alhambra. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Mr. Ackerman’s experience also includes working at Caltrans and other agencies:
o Caltrans District 8: Mr. Ackerman was a civil transportation engineer for Caltrans District 8 where he was involved in the design and construction of various projects. • City of San Bernardino: Mr. Ackerman was involved in various projects, including Development Review and Plan Check, Design and Project Management.
• City of Huntington Park: Mr. Ackerman worked as contract City Engineer under Transtech’s municipal services contract and later as City Engineer and Interim Director of Public Works under the City.

ZIAD Y. MAZBOUDI, PE, QSD, QSP, CPSWQ, Sr. Engineer/Project Manager Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer, QSD, QSP, CPSWQ, CPESC, LEED AP Highlights
Mr. Mazboudi has 34 years of progressively responsible, diversified experience in public works, engineering, utilities, development engineering, facilities maintenance, sustainability, environmental programs and project management in both the public and private sector, supported by a strong educational background in civil engineering, geographic information systems, water quality/urban runoff, and environmental programs. His experience includes:
• City of San Clemente - PW Department, Deputy Director/Engineering • City of San Juan Capistrano - PW/Utilities Department, Senior Civil Engineer • City of Westminster - PW Department, Associate Civil Engineer/Development Engineer • City of La Habra - PW Department, Assistant Civil Engineer.

Special International Projects:
• US Green Building Council (www.usgbc.org), Egyptian Green Building Council (EGBC) Represented the US Green Building Council, to assist in the formation of the EGBC. Provided lectures on the role of government in Green Building and on the US Green Building Program, LEED. • USAID International Development Agency ( www.usaid.gov), In partnership with USAID and ICMA Kingdom of Jordan Commercial/Industrial Environmental Audit In partnership with USAID and ICMA, developed a training manual for the audit of commercial and industrial facilities in Jordan.

CARLOS A. PINEDA, PE, QSD, QSP, LEED, Sr. Engineer/Project Manager Education
• BS in Civil Engineering,
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Pineda has over 30 years of experience in c ivil engineering and project management. He has extensive experience working for both private and public sectors. He has participated on numerous multi-disciplinary teams dealing with the planning and development of civil and traffic engineering, urban and rural development, and public works projects. He has served as Principal Project Manager for a variety of projects.

Public works design experience covers a wide variety of projects, including the improvement of major arterials, secondary highways an d collectors, flood control and drainage projects, water and wastewater projects, ADA retrofit, and safe routes to school projects. He has a good understanding and

Packet Pg.
274

3. Key Personnel 3.10

Proposal
Capital Improvement Program (CIP) Programmatic Services knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Private sector design experience covers a wide range of projects including residential master planned communities and “in tract” residential improvements. In -tract residential improvements included the design and construction of domestic and reclaimed water infrastructure to serve the new developments.

MOHAMMAD MOSTAHKAMI, PE, Sr. Engineer/Project Manager
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Mostahkami has o ver 35 years of experience. His experience includes working for various Public Agencies as Public Works Director, City Engineer, Project Engineer, Plan Checker, Designer, including for the Cities of:
• Downey, PW Director
• South Gate, PW Director, City Engineer,
• Arcadia, Civil Engineer.

DAVID RAGLAND, PE, PLS, QSD, QSP, Sr. Engineer, Technical Review Support for Engineering Projects Education
• Humboldt State University, CA, Bachelor of Science
Registrations/Certifications
• Registered Civil Engineer
• Licensed Land Surveyor
Highlights
Mr. Ragland is a civil engineer and land surveyor has over 30 years of diverse experience in a wide variety of projects in c ivil engineering. He has managed numerous multi -disciplinary teams dealing with the planning, engineering, entitlement, environmental permitting, development and construction of urban and rural development, and public works projects. His experience also includes special emphasis on complex grading and hillside developments (has worked on the civil engineering and development of more than 40,000 acres of hillside properties), preparation of due diligence and project feasibility analysis, through conceptual planning and design to entitlement and construction.

NORMAN CAESAR M. BACULINAO, PE, TE, Sr. Engineer, Technical Review Support for Traffic Signal Systems Projects Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil and Traffic Engineer
Highlights
Mr. Baculinao has 30 years of experience in Traffic Engineering. He has strong Traffic Signal System Operation experience, including Traffic Management Centers or TMC. He is tec hnology oriented and has extensive working knowledge of new (Intelligent Transportation System) ITS standards, the System Engineering Process; Traffic Signal System Integration, Video Detection, CCTV systems, twisted pair communication system, fiber optic cables, Ethernet, Light Emitting Diode (LED) signals, Red Light Camera Systems, etc.

His experience includes:
• County of Ventura, California: Traffic Engineering Manager • City of Pasadena, California: Traffic Engineering Manager • City of Santa Clarita, California: Associate Traffic Engineer • City of Stockton, California: Assistant Traffic Engineer • City of Roseville, California: Assistant Traffic Engineer

BAHMAN JANKA, TE, Sr. Traffic Engineer, Technical Review Support for Traffic and Transportation Eng/Planning Projects Education
• MS, BS in Civil Engineering

Packet Pg.
275

3. Key Personnel 3.11

Proposal
Capital Improvement Program (CIP) Programmatic Services Registrations/Certifications
• Registered Traffic Engineer
Highlights
Mr. Janka has over 35 years of experience in Traffic Engineering and Transportation Planning.

He has served as City Traffic Engineer and Transportation Director for public agencies, including:
• City of Pasadena, California: Transportation Administrator • City of Santa Clarita, California: City Traffic Engineer • City of Fremont, California: Associate Transportation Engineer • City of Palo Alto, California: Associate Transportation Engineer • Entranco Engineers, Bellevue, Washington: Transportation Engineer.

JEFFREY KAO, PE, CBO, CASp, Sr. Engineer, Technical Review Support for ADA Projects/Compliance Education
• MS, BS Civil Engineering, Cal Poly
Registrations/Certifications
• Registered Civil Engineer; CASp
• ICC Certified Building Official, California Building Plans Examiner, CalGreen Inspector, CalGreen Plans Examiner, Mechanical Plans Examiner, Plumbing Plans Examiner, Building Inspector Highlights
Mr. Kao has over 20 years of experience and has been working at Transtech as Deputy Building Official, Senior Plans Examiner, On-Site Over the Counter Plans Examiner and performed plan checks for a variety of residential and commercial projects in Cities of Alhambra, South Pasadena, and Temple City. Mr. Kao has broad knowledge of building and safety operations, including working in the capacity of Deputy Building Official and Plans Examiner. His past experience includes working as a structural engineer for 4 years at a structural design firm.

DENNIS TARANGO, CBO, CSP, ICC Building Official, Technical Review Support for Vertical Projects Education
• Cal Poly, Engineering
• Fresno State BA
• Rio Hondo College
Registrations/Certifications
• ICC Certified Building Official, Plans Examiner, Commercial Building Inspector, Building Inspector UBC, Fire Plans Examiner
Highlights
• ICC Sustainability Membership Council Governing Committee Mr. Tarango has over 20 years of experience in the building and safety. He is experienced in managing building and safety departments of different municipalities. Currently he is serving as Building Official for Transtech Contract Cities. At Transtech, Mr. Tarango is responsible for the Building and Safety Division as well as business development, client relations, and management oversight. With his analytical and strategic management skills, he provides strong leadership and develops staff to enhance the Departments abilities. Prior to working for Transtech, Mr. Tarango served as Deputy Building Official, Plans Examiner, and Senior Building Inspector for various local cities including the City of Diamond Bar, City of Yorba Linda, and City of Hemet.

MICHAEL ROBERTS, CBO, MCP, ICC Building Official, Technical Review Support for Vertical Projects Education
• Associate of Applied Science, Building Inspection Technology – Chemeketa Community College, Salem Oregon
• Fire Code Administration, National Fire Academy – Emmitsburg, Maryland Registrations/Certifications
• ICC Certified Master Code Professional, Building Code Official, Building Official, Plumbing Inspector, Combination Inspector, Commercial Building Inspector, Accessibility Plans Examiner / Inspector, Commercial Energy Conservation Plans Examiner, Commercial Energy Conservation Inspector, Electrical Inspec tor, Commercial Electrical Inspector, Residential Electrical Inspector, Residential Energy Conservation Inspector, Residential Building Inspector, Residential Mechanical Inspector, Residential Plans Examiner, Mechanical Inspector, Commercial Mechanical Inspecto r, Fire Code Inspector, Fire Inspector II

Packet Pg.
276

3. Key Personnel 3.12

Proposal
Capital Improvement Program (CIP) Programmatic Services • ICBO Certified Structural Inspector, Plumbing Inspector, Mechanical Inspector, Building Plans Examiner, Fire Code Official
Highlights
Mr. Roberts has over 30 years of experience in municipalities, including governmental development administration. He has reached the highest possible level of code administration with the Master Code Professional designation certification from the Internat ional Code Council and has proven superior leadership abilities. He has served as Building Official, Community Development Director, Senior Plans Examiner, Plans/Residential Examiner, and Inspector for various municipalities and served as Principal Consultant. Serving as a Building Official for many years, Mr. Roberts provided the necessary code interpretations, and coordinated with agency staff and departments, and applicants on building and safety related issues. He has vast knowledge of municipal government operations, including preparation and presentation of staff reports and resolutions to city councils, committees, and related interaction with members of the public, other city departments, and other governmental agencies.

IVAN DAZA, EIT, Associate Engineer, Project Management/RE/Office Engineering Support Education
• B.S Civil Engineering, Cal State Long Beach
Registrations/Certifications
• Cal OSHA 10-hour
Highlights
Mr. Daza has approx. 3 years of experience and provides office engineering support to various Cities under Transtech’s Municipal Services Contracts in support of managing Capital Improvements Projects.

His experience includes CIP management support, coordination with City Departments, Utility Companies, Caltrans, oth er Regulatory Agencies, Developers, Consultants, Contractors, and overall management and coordination support for a variety of projects from design through plan review and approvals and construction. He also serves as Office Engineer on construction proj ects and assists Resident Engineers and Construction Managers with contract administration, document control, contract compliance. Mr. Daza also worked as a construction estimator for a construction company.

Part of his responsibilities included reviewing bid documents, plans and specifications, preparing plan take-off quantities, and preparing bid estimates.

BRIAN CERVANTES, Associate Engineer, Project Management/RE/Office Engineering Support Education
• B.S Civil Engineering, Cal Poly Pomona
Highlights
Mr. Cervantes has approximately 1 year of experience in Public Works Engineering, and Transportation and Traffic Engineering. He works in the Public Works Department/City Engineering at Transtech’s client Cities assisting City Engineers and Public Works Directors. He also serves as Office Engineer on construction projects and assists Resident Engineers and Construction Managers with contract administration, document control, contract compliance. He also assists at the public works permit counter and in permit issuance.

LEONARDO MARTINEZ, Associate Engineer, Project Management/RE/Office Engineering Support Education
• B.S Civil Engineering, Cal Poly Pomona
• Associate of Science in Engineering, Cerritos College Highlights
Mr. Martinez has approximately 3 years of experience He works at various Cities under Transtech’s Municipal Services Contracts in support of Transtech’s City Engineers, Project Managers and Construction Managers. His experience includes CIP management support, Inspection support, coordination with City Departments, Utility Companies, Caltrans, other Regulatory Agencies, Developers, Consultants, Contractors, and overall management and coordination support for a variety projects from design thru plan review and approvals and construction.

ANTHONY BENDEZU, Associate Engineer, Project Management/RE/Office Engineering Support Education
• B.S Civil Engineering, Cal Poly Pomona
Highlights

Packet Pg.
277

3. Key Personnel 3.13

Proposal
Capital Improvement Program (CIP) Programmatic Services Mr. Bendezu has approximately 5 years of experience. As an Associate Engineer, he works at various Cities under Transtech’s Municipal Services Contracts in support of Transtech’s City Engineers, Project Managers and Construction Managers. His experience includes CIP management support, coordination with City Departments, Utility Companies, Caltrans, other Regulatory Agencies, Developers, Consultants, Contractors, and overall management and coordination support for a variety projects from design thru plan review and approvals and construction. Mr. Bendezu complete d Caltrans Resident Engineer Academy, very familiar with the management and administration of federally and state funded projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM).

FURKAN. CETINKALE, Associate Engineer, Project Management/RE/Office Engineering Support Education
• BS, Cal Poly Pomona, Industrial Engineering
• MS, Cal Poly Pomona, Engineering Management
Highlights
Mr. Cetinkale has approximately 7 years of experience in the construction. He has extensive experience in all phases of projects, including planning/development, entitlement and permitting bidding, construction, close -out, full-life cycle, project workflo w, operations/systems development, scheduling, cost and budget control, contract negotiations, change order management, bid preparation, safety.

He has worked in the capacity of Construction Manager, Project Manager, Owner Representative, Office Engineer for consulting firms. In these capacities, he has been involved in a wide variety of private healthcare projects in OSHPD 1 & 3 categories. The projects include, but not limited to, construction of new buildings, seismic upgrades, medical equipment replacement, medical office build -outs, TI improvements , site development, etc. The type of buildings include hospitals, outpatient clinics, digital imaging centers various other projects. He has managed a variety of healthcare projects, ranging from $50K to over $85 million in budget, which involved coordination, processing and approvals by Planning, Engineering and Building Departments of Local Agencies/Municipalities; California Department of Public Health (CDPH); California Office of Statewide Health Planning and Development (OSHPD) [OSHPD became the Department of Health Care Access and Information (HCAI); Occupational Safety and Health Administration (OSHA).

CRAIG M. WHEELER, Sr. Construction Manager/Inspector, Field Review Support Education
• BA
Registrations/Certifications
• NASSCO-Certified Inspector (Pipeline, Lateral and Manhole Assessments) • Licensed A General Eng. Contractor
Highlights
Mr. Wheeler has more than 30 years of experience in engineering and construction in both the public and private sectors. He has provided project management and inspection services on a wide variety of public works projects. His experience includes pavement rehab, ADA, sidewalk, curb&gutter, g rading, wet and dry utilities, roadway reconstruction and resurfacing, bridge construction and rehabilitation, water and sewer lines, RCP or RCB storm drains, pump stations, booster pump stations, street lights, traffic signals-new and upgrade/modification s, parks, parking lots, structures and other related types of projects. As a project manager and construction inspector, Mr. Wheeler’s responsibilities include site observation and construction quality assurance and control, ensuring general site safety, preparing daily reports, photo documentation, monitoring SWPPP and BMP implementation, providing daily updates to the City project manager, providing recommendations and responses for contractor RFIs, assisting with submittal and shop drawing reviews, tracking quantities, and conducting progress payment reviews. He has inspected projects that are funded with State and Federal Funds and is familiar Caltrans LAPM for Contract Administration.

Following are examples of projects where Mr. Wheeler served as the Project Inspector and provided on- site CM Support:
• 2019 Residential and Arterial Pavement Improvement, I-159/I-139; City of Torrance • Public Works Inspection (Staff Augmentation); City of Newport Beach • Alicia Parkway Rehabilitation; City of Aliso Viejo
• FY 2017-18 Street Rehabilitation; City of La Habra Heights • Beltway Operational Improvements; Caltrans | Bakersfield

Packet Pg.
278

3. Key Personnel 3.14

Proposal
Capital Improvement Program (CIP) Programmatic Services • University Drive Widening (Campus to MacArthur); City of Irvine • The Tracks at Brea – Segment No. 4; City of Brea
• CDBG Asphalt Repairs and Asphalt Overlays FY 2017; City of Mission Viejo • Annual Pavement Preservation Program FY 2018-19 and 2015-16; City of Yorba Linda • FY 2015-2016 Annual Citywide Sidewalk Repairs; City of Santa Monica • Manhattan Beach Water Line and Street Improvements; City of Manhattan Beach • Harbor Boulevard Median and LS Improvements; City of Costa Mesa • Citywide Sewer Repairs; City of West Hollywood
• Emergency Storm Drain Repair; City of Torrance
• Concrete Repair Program, Phase VI (CDBG); City of West Hollywood • Bedford Canyon Road Realignment; City of Corona
• Ontario Avenue Median Improvements; City of Corona
• SR-60/Market Street Improvements; City of Riverside
• Rimpau Park; City of Corona
• LAX Terminal Fuel Access Transmission Line Installation and Taxiway Paving Improvements

JEFFREY HIRSH, Sr. Construction Manager/Inspector, Field Review Support Education
• SDSU, College Level Classes
Registrations/Certifications
• Cal OSHA 10 hour construction certified
• Construction Site Storm Water Training
Highlights
Jeffrey Hirsh has approximately 25 years of experience in general engineering/public works and building construction projects. He has worked in the capacity of foreman, site superintendent and project manager. In these capacities, he has been involved in a wide variety of private and public works construction projects in Type A (General Engineering) and Type B (Building) construction. He has knowledge of standards and procedures for public agencies, including the Green Book, Caltrans, and has extensive experience in traffic control, safety and OSHA compliance requirements. Mr. Hirsh also has experience in inspecting federally funded projects to ensure compliance with the Caltrans LAPM.

Following are examples of projects where Mr. Wheeler served as the Project Inspector and provided on- site CM Support:
• Washington Boulevard Widening and Reconstruction Project (Federally Funded), City of Commerce • Temple City HSIP Project, Traffic Signal Imp and Pavement Rehab (Federally Funded), City of Temple City
• City-Wide Annual Street Rehab Project, City of Commerce • La Ballona Safe Routes to School (Federally Funded), City of Culver City • Uptown Parking Structure, City of Whittier
• Garvey Park Facility Improvements
• Lugo Park Artificial Turf Soccer-Field and Park Project in the City of Cudahy • Metrolink Station Improvements, City of Commerce

Jeffrey’s prior experience includes:
2013-2014, PSBI Parking Structure Construction
• Sr. Superintendent Construction of a 6-level parking structure for the City of Alhambra. 1995-2013, Harwood Homes, Inc.
• Vice President - Construction/Forward Planning Managed 35 Development Projects - SFR/Multi- Unit/Commercial
• Raw land development through onsite construction, including final and post occupancy. Supervised all aspects of planning, development and construction processes. • Responsible for construction of 2000+ single family homes. • Responsible for construction of 850+ attached units.
• Successfully developed and completed multiple commercial project sites including strip centers and a large, automated car wash facility.
• Supervised 20+ Construction Superintendents.
• Compliance Management for all codes, conditions and ordinances. 1992-1995, Overland Company

Packet Pg.
279

3. Key Personnel 3.15

Proposal
Capital Improvement Program (CIP) Programmatic Services • Site Superintendent – SFR Tract Home Development
1985-1992, Cambridge Development
• Site Superintendent/Assistant Superintendent

ROBERT GARCIA, Sr. Inspector, Field Review Support
Education
• California State University, Los Angeles, Continuing Education/Public Works Construction Inspection Course
• California State University, Sacramento, Water Program/Operation and Maintenance of Wastewater Collection Systems
Highlights
Mr. Garcia has approximately 30 years of experience, of which 20 years has been working as the City Public Works Inspector for the City of Palmdale. His experience includes inspecting of all types of public works construction project: roadway construction, pavement rehabilitation, sign als, grading, storm drains, sewer mains, concrete structures, sidewalks, and gutters. He also worked on county, state and federal funded projects. Mr. Garcia provided public works inspection services to the following Transtech client Cities: City of Hesperia, Public Works Inspector; City of Commerce, Public Works Inspector.

JAMES PAGANI, DSA Certified Accessibility Specialist, CHST, Sr. Inspector, Field Review Support Education
• BA, Goucher College
Registrations/Certifications
• BCSP Constr. Health and Safety Technician
• CPR/First Aid/AED Certified
• CalOES SAP Evaluator
• DSA Certified Accessibility Specialist
• FEMA Training: IS-3, IS-100.PWb, IS-200.b, IS-325, IS-552, IS-556, IS-700.a, IS-800.a, IS-803, IS-806, IS-809, IS- 907
• ICC: Building, Electrical, Mechanical, Plumbing
• OSHA 30 Hour Trained
Highlights
Mr. Pagani has approximately 15 years of experience in public works construction management and inspection. Mr. Pagani has thorough knowledge and understanding of construction both on the jobsite and in the office, experience working with the various trades, designers, and managers of many different types of projects.

Examples of his project experience as Public Works Inspector/Construction Manager includes:
• City of Rialto, Public Works Encroachment Permit Inspections • City of South El Monte, Public Works Encroachment Permit Inspections • Primrose Park Improvements, City of Temple City
• FY 20/21 Pavement Rehab, City of West Covina

Previous Experience -Koury Engineering, Combination Inspector:
• Provide AHJ and QA/QC inspection services on LA County Public Works Capital Improvement projects • Ensure contractor compliance with plans, specifications, codes, and ordinances • Inspect for contractor compliance with jobsite safety and environmental protection programs • Issue, track, and close Non-Compliance and Inspection Notices for deviations and violations • Prepare daily reports regarding jobsite activities and work progress • Review inspection requests and document completed and necessary inspections • Schedule, coordinate, and supervise special inspectors • Maintain and review project as built drawings, construction documentation, and permits • Review and verify monthly progress and change order billing requests

ALI CAYIR, PE, Principal, PM/QC/QA Support
Education
• BS Engineering, MBA
Registrations/Certifications
• Registered Civil Engineer

Packet Pg.
280

3. Key Personnel 3.16

Proposal
Capital Improvement Program (CIP) Programmatic Services • Licensed Contractor A, B
Highlights
Mr. Cayir has over 35 years of experience. He served as Principal Program and Project Manager for a wide variety of projects. He has participated in a wide variety of multi-disciplinary development teams responsible for projects that include:
• Public Facilities(Vertical Construction)
• Public Works and Infrastructure
• Parks
• Transportation and Parking Related Facilities
• Parking Structures
• Commercial and Retail Developments
• Industrial Development
• Residential and Mixed Use Development

Mr. Cayir has extensive experience in the management and administration of federally and state funded projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM), and served as Resident Engineer on several Federally Funded Projects.

Mr. Cayir also served as contract City Engineer and Interim Public Works Director for many municipalities in Southern California. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city counc ils, committees and interaction with public, various city departments, city council and other governmental agencies.

CRAIG MELICHER, PE, Vice President, PM/QC/QA Support
Education
• BS in Civil Engineering
• Various Construction Management Classes at UCLA, including:
o Legal Aspects of Construction Management
o Primavera based Construction Scheduling Software
Registrations/Certifications
• State of California Registered Civil Engineer
Highlights
Mr. Melicher has approximately 35 years of experience. Mr. Melicher has served in various capacities, such as Building Official, City Engineer, and CIP Manager for various Cities. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Mr. Melicher also served as Principal Program Manager for a wide variety of projects. Depending on the specific project, Mr. Melicher’s services included everything from initial concept to project close-out. As each project faced its own unique chall enges, Mr. Melicher was able to employ his extensive public agency background to insure the most expedition and cost effective solution to each respective challenge, especially where, as Program Manager, Mr. Melicher was specifically responsible for acting on behalf of and insuring the best interests of the project’s client. His experience includes serving as Owner’s Representative and Construction Manager for large and complex construction projects, such as public works/infrastructure, community center, city hall, library, parking structure, movie theaters, retail centers, etc.

Mr. Melicher also provided his expertise in the construction field serving as an expert witness for construction claims and defects. He has a strong background on the legal aspec ts of project and construction management and is particularly well versed in California statutes regulating all types of publicly funded construction.

Packet Pg.
281

3. Key Personnel 3.17

Proposal
Capital Improvement Program (CIP) Programmatic Services

6. Project Organization Chart

CITY DESIGNATED STAFF

QC/QA OVERSIGHT STAFF
Ali Cayir, PE
Principal
Principal, PM/QC/QA Support
Mohammaf Pasebani, PE
Sr. Engineer
LAPM Compliance PM/QC/QA Oversight
Ali Zaghari, PW, PMP
Sr. Engineer
Caltrans Involved Projects Coordination
PM/QC/QA Support/Oversight
Craig Melicher, PE
Vice President
PM/QC/QA Support
SR. LEVEL

PROGRAM MANAGEMENT AND TECHNICAL SUPPORT
STAFF
Azita Fakoorbayat, PE
Sr. Engineer/Project Manager
John Oskoui, PE
Sr. Engineer/Project Manager
Michael Ackerman, PE, QSD, QSP, QISP
Sr. Engineer/Project Manager
Ziad Y. Mazboudi, PE, QSD, QSP, CPSWQ
Sr. Engineer/Project Manager
Carlos A. Pineda, PE, QSD, QSP, LEED
Sr. Engineer/Project Manager
Mohammad Mostahkami, PE
Sr. Engineer/Project Manager
David Ragland, PE, PLS, QSD, QSP
Sr. Engineer
Technical Review Support for Engineering Projects
Norman Caesar M. Baculinao, PE, TE
Sr. Engineer
Technical Review Support for Traffic Signal Systems
Project
Bahman Janka, TE
Sr. Traffic Engineer
Technical Review Support for Traffic and
Transportation Eng/Planning Projects
Jeffrey Kao, PE, CBO, CASp
Sr. Engineer
Technical Review Support for ADA
Projects/Compliance
Dennis Tarango, CBO, CSP
ICC Building Official
Technical Review Support for Vertical Projects
Michael Roberts, CBO, MCP
ICC Building Official
Technical Review Support for Vertical Projects

LOWER TEAR

PROGRAM MANAGEMENT AND

TECHNICAL SUPPORT STAFF
Ivan Daza, EIT
Associate Engineer
Project Management/RE/Office Engineering
Support
Brian Cervantes
Associate Engineer
Project Management/RE/Office Engineering
Support
Leonardo Martinez
Associate Engineer
Project Management/RE/Office Engineering
Support
Anthony Bendezu
Associate Engineer
Project Management/RE/Office Engineering
Support
Furkan. Cetinkale
Associate Engineer
Project Management/RE/Office Engineering
Support
Craig M. Wheeler
Sr. Construction Manager/Inspector
Field Review Support
Jeffrey Hirsh
Sr. Construction Manager/Inspector
Field Review Support
Robert Garcia
Sr. Inspector
Field Review Support
James Pagani, DSA Certified Accessibility
Specialist, CHST
Sr. Inspector
Field Review Support
Contract Principal
Ahmad Ansari, PE Principal/Supervising Program Manager
Okan Demirci. PE, QSD, QSP

Packet Pg.
282

Proposal Section 4
Relevant Experience
Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
283

4. Relevant Experience 4.1

Proposal
Capital Improvement Program (CIP) Programmatic Services

4. Relevant Experience
This section of the proposal shall include at least three (3) projects completed by the proposed project team within the past five years. Each sample relevant project shall include the following:

1. Title

2. Description

3. Year completed (or expected if not complete)

4. Total cost

5. Client/agency name

6. Reference (include name and contact information)

7. Project team staff who worked on the project

Following are few recently completed relevant projects of different types:

PROJECT 1 (Infrastructure-Pavement Rehabilitation)

1. Title City of Temple City 2021/22 City-Wide Pavement Rehab Project

2. Description Transtech provided CM/CI/, Office Engineer Services.

The project included rehabilitation of approx. 2,000,000 SF pavement area on several streets.

3. Year completed (or expected if not
complete)
January 2023

4. Total cost $4m

5. Client/agency name City of Temple City

6. Reference (include name and
contact information)
Bryan Cook, City Manager
T: 626-285-2171
E: [email protected]

7. Project team staff who worked on
the project
Ali Cayir, PE; Okan Demirci, PE; Jeffrey Hirsh; Mario Magliocchetti

PROJECT 2 (Infrastructure -Major Roadway Improvement, which includes widening, SCE power pole relocations and undergrounding, utilities, drainage, landscape, sidewalk, traffic signal, street lighting, freeway interchange/ramps improvements)

1. Title Washington Bl Widening and Reconstruction

2. Description Transtech provided PM/CM/CI/Resident Engineer, Office Engineer Services.

The project included widening and reconstruction of 2.7 miles of Roadway, Traffic Signals, Street Lighting, Landscape, Improvements at I-5 and at 710 Freeways ramps.

The project was federally funded and was managed in compliance with Caltrans Local Assistance Procedures Manual.

The project was also a Caltrans Oversight Project.

Award: This project was recognized as one of the projects of the year as part of the 2017 American Public Works Association (APWA) BEST Award, in the category of Transportation Projects.

3. Year completed (or expected if not
complete)
2018

4. Total cost $45M

5. Client/agency name City of Commerce

Packet Pg.
284

4. Relevant Experience 4.2

Proposal
Capital Improvement Program (CIP) Programmatic Services

6. Reference (include name and
contact information)
Edgar Cisneros, City Manager
T: 323-722-4805
E: [email protected]

7. Project team staff who worked on
the project
Ali Cayir, PE; Okan Demirci, PE; Michael Ackerman, PE; Jeffrey Hirsh, Mario Magliocchetti; Al Pagani; Mike Schnepf; Selim Bouhamidi;

PROJECT 3 (Facilities-Park)

1. Title Friendship Park

2. Description Transtech provided PM/CM/CI/ Office Engineer Services.

The project included a playground, a shaded outdoor fitness court, drinking fountains, benches, trash bins, basketball court fixtures, site lighting, and pedestrian accessibility improvements, including sidewalk and pedestrian ramps.

The project was CDBG Federally Funded.

Award: This project received 2022 Projects of the Year APWA Award Award Category: Recreational & Athletic Facilities

3. Year completed (or expected if not
complete)
2022

4. Total cost $1M

5. Client/agency name City of West Covina

6. Reference (include name and
contact information)
David Carmany, City Manager
T: 626-939-8401
E: [email protected]

7. Project team staff who worked on
the project
Okan Demirci, PE; Earl Fraser, Keith Wyatt, Brian Cervantes

PROJECT 4 (Facilities-Parking Structure)

1. Title C Block Parking Structure DB (Design-Build) Delivery

2. Description Transtech provided PM/CM/CI/ Office Engineer Services.

The project included construction of 5 level, 400 space parking structure under DB (Design-Build) Delivery.

Award: This project received 2022 Projects of the Year APWA Award Award Category: Facilities

3. Year completed (or expected if not
complete)
2022

4. Total cost $13M

5. Client/agency name City of Ontario

6. Reference (include name and
contact information)
Dan Beers, PW Dep. Design & Construction, Principal Project Manager T: 909-395-2806
E: [email protected]

7. Project team staff who worked on
the project
Ali Cayir, PE; Craig Melicher, PE; Okan Demirci, PE; Brian Cervantes, Dennis Tarango, CBO

Packet Pg.
285

4. Relevant Experience 4.3

Proposal
Capital Improvement Program (CIP) Programmatic Services PROJECT 5 (Infrastructure-Watermain replacement including service laterals, fire hydrants, manholes, asphalt pavement rehabilitation on streets and alleys, accessibility improvements including curb ramps, sidewalk, curb&gutter, signage and striping)

1. Title Roadway Improvements at Brewster, Agnes, Alberta, First, Franklin, City of Lynwood, ($7M)

2. Description Transtech provided PM/CM/CI/Office Engineer Services.

The project included watermain replacement including service laterals, fire hydrants, manholes, asphalt pavement rehabilitation on streets and alleys, accessibility improvements including curb ramps, sidewalk, curb&gutter, signage and striping.

3. Year completed (or expected if not
complete)
2021

4. Total cost $3M

5. Client/agency name City of Lynwood

6. Reference (include name and
contact information)
Ernie Hernandez, City Manager
T: (310) 603-0220
E: [email protected]

7. Project team staff who worked on
the project
Okan Demirci, PE; Earl Fraser, Jeffrey Hirsh, Andy Carlton

We are also providing below additional information and detailed description of services provided to and reference letters from various clients.

CITY OF ONTARIO (Year started and completed: 2019 – Ongoing Service) Contact: Dan Beers, PW Dep. Design & Construction, Principal Project Manager; T: 909-395-2806; E: [email protected]
Services Provided: CIP Management (C Block, DB Project, Grand Park DB Project, City Hall Annex DB Project)

CITY OF WEST COVINA(Year started and completed: 2018 – Ongoing Service) Contact: David Carmany, City Manager; T: 626-939-8401; E: [email protected]

Services Provided: Building & Safety Services (Building Official, Plan Check, Inspection); City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit Inspections; Map Check .

CITY OF COMMERCE (Year started and completed: 2010 – Ongoing Service) Contact: Edgar Cisneros, City Manager; T: 323-722-4805; E: [email protected]

Packet Pg.
286

4. Relevant Experience 4.4

Proposal
Capital Improvement Program (CIP) Programmatic Services CITY OF MONTEREY PARK (Year started and completed: 2012 – Ongoing Service) Contact: Ron Bow, City Manager; T: 626-307-1255; E: [email protected] Services Provided: Building & Safety Services (Building Official, Plan Check, Inspection); City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit Inspections; Map Check.

CITY OF TEMPLE CITY (Year started and completed: 2014 – Ongoing Service) Contact: Bryan Cook, City Manager; T: 626-285-2171; E: [email protected]

CITY OF ALHAMBRA (Year started and completed: 1993 – Ongoing Service) Contact: Andrew Ho, Community Development Director; T: 626-570- 5041; E:
[email protected]

Packet Pg.
287

4. Relevant Experience 4.5

Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
288

4. Relevant Experience 4.6

Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
289

4. Relevant Experience 4.7

Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
290

4. Relevant Experience 4.8

Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
291

4. Relevant Experience 4.9

Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
292

4. Relevant Experience 4.10

Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
293

4. Relevant Experience 4.11

Proposal
Capital Improvement Program (CIP) Programmatic Services Examples of various types of projects representative of Transtech’s diversified experience:

Examples of few Street Improvements/Infrastructure, ADA, Park, Facilities Rehab Projects:
• Since 2013, Annual Street Rehab Program, City of Temple City ($15M) • Since 2019, Annual Street Rehab Program, City of West Covina ($10M) • Since 2018, Annual Street Rehab Program, City of South El Monte ($3M) • Since 2018, Annual Street Rehab Program, City of Cudahy ($5M) • Since 2015, Annual Street Rehab Program, City of Commerce ($24M) • Since 2019, Annual Street Rehab Program, City of Maywood ($2M) • Riverside Dr Street Rehab Project, City of Chino ($7.5M) • El Prado Rd Reconstruction Project, City of Chino ($3M) • FY 20/21 Annual Street Rehab Project, City of Placentia ($4.5M) • Roadway Improvements at Brewster, Agnes, Alberta, First, Franklin, City of Lynwood, ($7M) • Eastern Ave, Full Depth Reclaimed Pavement Rehab Project, City of Commerce ($2M) • Temple City Blvd Rehabilitation Project, City of Temple City (Fed. Funded) ($2.5M) • Washington Blvd, Widening, Reconstruction Project, City of Commerce (Fed. Funded) ($40M) • Rosemead Blvd, Bikeway, Reconstruction, Beautification Project, City of Temple City (Fed. Funded) ($20M) • HSIP Cycle 4, Traffic Signal Improvements at Various Locations, City of Commerce (Fed. Funded) ($1M) • HSIP Cycle 7, Traffic Interconnect System Upgrades Citywide, City of Commerce (Fed. Funded) ($1M) • HSIP Cycle 10, Traffic Interconnect System Upgrades Citywide, City of Commerce (Fed. Funded) ($2M) • HSIP Cycle 6, Traffic Signal Improvements at Atlantic Ave, City of Cudahy (Fed. Funded) ($1M) • HSIP Cycle 7, Pedestrian Safety Improvements at Salt Lake Ave, City of Cudahy (Fed. Funded) ($0.5M) • HSIP Cycle 6, Traffic Signal Improvements at Santa Anita and Fern, City of S. El Monte (Fed. Funded) ($0.75M) • HSIP Cycle 6, Traffic Signal Improvements at Tyler and Thienes, City of S. El Monte (Fed. Funded) ($($0.75M) • HSIP Cycle 6, Traffic Signal Improvements at Peck and Rush, City of S. El Monte (Fed. Funded) ($1M) • HSIP Cycle 7, Traffic Signal Improvements at Santa Anita-Central, City of S. El Monte (Fed. Funded) ($1M) • HSIP Cycle 9, Citywide Traffic Signal Improvements, City of S. El Monte (Fed. Funded) ($1M) • HSIP Cycle 10, Traffic Signal Improvements at Garvey-Durfee-Michael Hunt, City of S. El Monte (Fed. Funded) ($1M) • HSIP Cycle 7, Traffic Signal Left Turn Phasing Improvement, City of Culver City (Fed. Funded) ($1M) • HSIP Cycle 6, El Monte Ave, Temple City Blvd, and Various Citywide Locations (Fed. Funded) ($2.8M) • HSIP Cycle 7, Traffic Signal Improvements at Hellman-Alhambra-Garfield, City of Monterey Park (Fed. Funded) ($1.5M) • HSIP Cycle 9, Traffic Signal Improvements on Garfield Ave, City of Monterey Park (Fed. Funded) ($1M) • HSIP Cycle 10, Traffic Signal Improvements at Various Locations, City of West Covina (Fed. Funded) ($4.5M) • HSIP Cycle 7, Traffic Signal Improvements at Mission and Ivar, City of Rosemead (Fed. Funded) ($0.5M) • HSIP Cycle 7, Firestone Blvd ITS Improvements, City of Norwalk (Fed. Funded) ($1.5M) • HSIP Cycle 9, Citywide Traffic Safety Improvement, City of Placentia (Fed. Funded) ($1.3M) • HSIP Cycle 5, Martin Luther King Jr Blvd TS Improvements, City of Lynwood (Fed. Funded) ($0.5M) • HSIP Cycle 9, Atlantic-Carlin Traffic Signal Improvements, City of Lynwood (Fed. Funded) ($0.75M) • HSIP Cycle 9, Imperial-Atlantic Traffic Signal Improvements, City of Lynwood (Fed. Funded) ($0.75M) • ATP Cycle 1, Citywide Pedestrian Safety Improvements, City of Cudahy (Fed. Funded) ($1.5M) • ATP Cycle 2, Citywide Pedestrian Safety Improvements, City of Cudahy (Fed. Funded) ($0.75M) • ATP Cycle 2, La Ballona Street Improvements, City of Culver City (Fed. Funded) ($3.5M) • ATP Cycle 1, Safe Routes to School Improvements Project, City of Huntington Park (Fed. Funded) ($1M) • ATP Cycle 4, Citywide Pedestrian Safety Improvements, City of Monterey Park (Fed. Funded) ($1.7M) • ATP Cycle 5, Citywide Pedestrian Safety Improvements, City of S. El Monte (Fed. Funded) ($1.7M) • Cactus/Nason Street Improvements and 135’ Span Bridge Project, City of Moreno Valley (SLPP Funded) ($20M) • Rte 71/Mission Bl Grade Separation Project, City of Pomona/Caltrans Oversight (Fed. Funded) ($25M) • FY 17/18 Lerma and Alessia Pavement Rehabilitation, City of South El Monte (CDBG Funded) ($0.75M) • Sr. Center Restroom Rehabilitation, City of South El Monte (CDBG Funded) ($0.2M) • 2020 Street Rehabilitation Project, City of South El Monte (CDBG Funded) ($0.75M) • Alley Rehabilitation Project, City of Chino (CDBG Funded) ($0.5M) • Street Light Citywide LED Conversion, City of Chino (CDBG Funded) ($0.5M) • Almansor Park Improvements Project, City of Alhambra (CDBG Funded) ($2.5M) • Lugo Park, Soccer Field and Plaza/Shade Structures Project, City of Cudahy (CDBG Funded) ($4M) • Various Restroom ADA Accessibility Improvements, City of Cudahy (CDBG Funded) ($0.5M) • Garvey Park Restroom Improvements, City of Rosemead (CDBG Funded) ($0.5M) • 2018 ADA Curb Ramps & Sidewalk Improvements, City of Monterey Park (CDBG Funded) ($0.5M) • Citywide Pedestrian Accessibility Improvements, FY 20/21, 21/22, 22/23, City of Maywood (CDBG Funded) ($0.75M)

Packet Pg.
294

4. Relevant Experience 4.12

Proposal
Capital Improvement Program (CIP) Programmatic Services • Sr. Center Restroom Rehabilitation, City of West Covina (CDBG Funded) ($0.5M)

Examples of Street Improvements/Infrastructure Projects:

Washington Boulevard Widening and Reconstruction Project ($40M): Transtech provided CM/CI/Resident Engineer,
Inspector, Office Engineer Services. The project included widening and reconstruction of 2.7 miles of Roadway, Traffic Signals, Street Lighting, Landscape, Improvements at I -5 and at 710 Freeways ramps. The pr oject was federally funded and was managed in compliance with Caltrans Local
Assistance Procedures Manual. The project was also a
Caltrans Oversight Project.

AWARD: This project was recognized as one of the projects of the year as part of the 2017 American Public Works Association (APWA) BEST Award, in the category of Transportation Projects.

Rosemead Boulevard Improvements Project ($20M): Located in the City of Temple City, this was a Federally Funded project.

Funding also included METRO Measu re R and Prop C Funds.

Transtech provided Project, Program, Construction
Management, Resident Engineer, Inspection, Federal
Compliance, Labor Compliance and Office Engineer
Services. The project included protected bike lanes,
widening and reconstruction of 2 miles of roadway.

AWARD: This project has achieved numerous awards including a 2013 Planning Excellence in Implementation Award from the American Planning Association, the 2014 Quality of Life Merit Award from the American Society of Landscape Architects, the 2014 Merit Award for Urban Design from the California Council of the AIA and was voted one of the “best 10 new bike lanes of 2014” from the PeopleforBikes organization.

Cactus Avenue and Nason Street Improvements and 135’
Span Bridge Project ($21M): This project was part of the State Local Partnership Program SLPP Grant in the City of Moreno Valley ($21M). Transtech provided construction
management, resident engineer, inspection, and office
engineer services.

AWARD: This project was recognized with a project
achievement award by the Construction Management
Association of America (CMAA) for Construction
Management Services under the Public Works Category for $11M-$50M ranged projects.

ATP Citywide Crosswalk and Pedestrian Safety Imp rovement Project ($1.2M): Located in the City of Cudahy, this project included safe routes to school pedestrian safety
improvements near schools and pedestrian activity centers.

Transtech provided
construction management, resident
engineer, inspection, labor compliance and office engineer services.

Packet Pg.
295

4. Relevant Experience 4.13

Proposal
Capital Improvement Program (CIP) Programmatic Services

Atlantic Boulevard Corridor Improvement Project ($20M): This was a Federally Funded project in the City of Commerce.

Transtech provided turnkey services included construction management, resident engineer, inspection, office engineer, and funds coordinator. The project was a major street
reconstruction and beautification project along Atlantic Boulevard which improved mobility for pedestrians, trucks, and vehicles as well as pr ovided corridor beautification with landscaped medians and other elements.

AWARD: This project was recognized as one of the projects of the years as part of the 2020 American Public Works
Association (APWA) Project of the Year Award, in the
category of Transportation Projects.

Eastern Avenue Rehab Project ($1.5M): Located in the City of Commerce, this project was funded through City’s Measure AA Funds. The project involved Full Depth Reclaimed
Pavement Rehabilitation. Transtech provided construction management and inspection services.

AWARD: This project was recognized as one of the projects of the year awards as part of the 2017 Outstanding Local Streets and Roads Project Award Program in the Category of Roads for Efficient & Sustainable Road Maintenance, Construction & Reconstruction Projects.

Rte 71/Mission Bl Grade Separation Project ($40M): This project was a Federally Funded project located the City of Pomona and included construction of a bridge/grade
separation. Transtech provided construction management, resident engineer, inspection, labor compliance and office engineer services. Caltrans was the oversight/jurisdictional Agency.

Bogert Trail Bridge Widening Project ($5M): Located in the City of Palm Springs, this project was a Federally Funded project. Transtech provided construction management,
resident engineer, inspection, labor compliance and office engineer services. The project involved bridge widening, retrofit, and beautification elements.

26th Street Rehab and Metrolink Station ($1M): This project was Federally Funded in the City of Commerce and included
rehabilitation of 26th Street, and Metrolink Station parking lot rehab, station platform improvements, landscape and
lighting. Transtech provided construction management,
resident engineer, inspection, labor compliance and office engineer services.

Parking Lot Improvements Projects ($550K): Located in the City of Temple City, this project included new parking lot signage, asphalt resurfacing, construction of trellis, new lighting, electrical vehicle charging station infrastructure, landscaping, and drainage. Transtech provided construction management, and inspection services.

Packet Pg.
296

4. Relevant Experience 4.14

Proposal
Capital Improvement Program (CIP) Programmatic Services

El Monte, Temple City Blvd, and Various Citywide Locations HSIP Projects ($1.8M): Located in the City of Temple City, this project was a Federally Funded through Highway Safety
Improvement Project (HSIP) program. It i ncluded asphalt roadway resurfacing, markings & striping, traffic safety improvements such as updated traffic signal heads and
speed radar feedback signs, and updated street signage.

Transtech provided construction management, resident
engineer, inspection, labor compliance and office engineer services.

Middleton Street Elementary School Safe Routes to School Improvements Project ($500K): Located in the City of
Huntington Park, this project was part of the Safe Route to School program and included pedestrian safety
improvements, bulb outs, ADA compliant PCC curb ramps,
sidewalk improvements, updated signage, striping and
markings. Transtech provided construction management,
resident engineer, inspection, labor compliance and office engineer services.

Slauson Avenue ADA Improvements and Tree Replacement
Project ($1.5M): Located in the City of Commerce, this
project was funded through City’s Measure AA Funds. The project included removal of 149 overgrown Ficus trees that displaced the sidewalk in some areas up to 2 feet high and replaced them with new ADA compliant sidewa
lk and
planted 433 drought tolerant trees in their place. Transtech provided construction management and inspection,
services.

Examples of Park Projects:
2022 APWA AWARD WINNING PARK PROJECT MANAGED BY TRANSTECH FRIENDSHIP PARK, City of West Covina, Completed in June 2022 Project received 2022 Projects of the Year APWA Award
Award Category: Recreation and Athletic Facilities. New, renovated, or modernized parks, outdoor theaters & amphitheaters, playgrounds, sports facilities & fields, nature trails, and aquatic facilities.

Population Division: 100,000 to 200,000.

Project Cost: $1 m
Link to Project Info: WEST COVINA FRIEND SHIP PARK

Ontario Great Park DB (Design -Build
Project). ($45M): The project is being
delivered under DB delivery.

Transtech is City’s Owner’s
Representative/Program Manager.

City of Temple City, Primrose Park
($4M, Prop 68 Funding): The project
included constructing a new park with
playground, landscaping, parking lot,
concrete plaza, lighting, drainage,
ADA improvements.

City of Monterey Park, Citywide
Parks Improvement Project
($6.5M): This project included
installation of park eq uipment
(playground, picnic shelters,
benches), construction of ADA
improvements at 13 parks.

Packet Pg.
297

4. Relevant Experience 4.15

Proposal
Capital Improvement Program (CIP) Programmatic Services

City of Commerce/Caltrans, I -5
Freeway/Washington Bl SB on and off
Ramps Landscape Improvements
($3M, Federally Funded): The project
included, Landscape, Improvements
at I-5 and at 710 Freeways ramps.

City of Alhambra, Almansor Park
Improvements Project ($2.5M): The
project included construction of new
basketball courts, restroom facilities,
shade structure, new drainage
systems, new lightings, and updated
landscaping and irrigation, and PCC
walkways.

City of Cudahy, Soccer Field
(synthetic turf) and Park
Improvements Project ($2M,
CDBG Funded): The project
included constructing a new
soccer field with artificial turf on
existing baseball field,
landscaping, parking lot,
concrete plaza, lighting,
drainage, ADA improvements.

City of Huntington Park, Salt Lake
Park Splash Pad Project ($1M): The
project included installation of splash
park.

City of Fontana, South Fontana Park
($15M): The project included an 18 -
acre park with 4 artificial turf
soccer/football fields, sports lighting,
playground/tot lot, walking path, 2
Restroom/Concession Building, shade
structures, fencing.

Transtech is
providing inspection services.

City of Temple City, Pocket
Park/Parking Lot Improvements
Projects ($1M): The project
included new park/parking lot
signage, trellis, landscaping,
drainage, lighting, electrical
vehicle charging station
infrastructure for future
implementation.

Examples of Building Projects:

City of Alhambra Civic Center Library Project ($30M): Transtech provided plan check, inspection, construction management, and owner representative services, the project included construction of a 45,000 SF Library with an underground parking garage.

City of Whittier, Uptown Parking Structur e (DBB, Design -Bid-Build Project, Project Value: $12M): The project involved construction of a 4 story, 450 stall parking structure, and includes elements such as bicycle and motorcycle parking and provisions for future photovoltaic panels.. The
project was delivered as DBB.

Transtech served as Construction Manager. This project is located in Whittier.

Packet Pg.
298

4. Relevant Experience 4.16

Proposal
Capital Improvement Program (CIP) Programmatic Services

Renaissance Plaza ($15M): This project was located in the City of Alhambra and included a parking structure, 10 plex movie theater, retail, and plaza. Transtech served as the City’s Building Official, Plan Checker and Inspector for this project including construction manager of the parking structure, public plaza, and other improvements.

Rosewood Community Center ($25M): Transtech was retained by the City of Commerce to take over the management of this multimillion-dollar facility which was 2 years behind schedule.

Within 5 months, Transtech brought the construction to substantial completion level allowing the City to s tart the move -in process, and 2 months after, the facility was opened for public use.

Garfield Avenue Parking Structure ($8.5M): This project included a 5-story level, 600 space parking structure as part of the Alhambra Redevelopment Agency and Downtown Redevelopment.

Transtech provided plan check, inspection, construction management and owner representative services.

Riverside County Transportation Commission, Corona Main Street Metrolink Parking Structure and Pedestrian Bridge (25M): This project is in Corona and included 6 level, approximately 1,000 space parking structure, and a pedestrian bridge over railroad tracks. Transtech provided inspection and construction management services for the construction of this federally funded project.

City of San Bernardino Santa Fe Depot/Metrolink Parking Structure and Historic Santa Fe Depot Renovation Project ($25M): This project included The Parking Structure involved the construction of a 3 -level parking structure for 350 cars. Historic Santa Fe Depot Renovation involved renovation for adoptive reuse of 60,000 sf historical Santa Fe Train Depot.

Examples of Development Projects:

Agency: CITY OF TEMPLE CITY
Project: Blossom Walk Residential Development (Valuation $6 m). This development includes 24-unit condominiums and 4 single family homes.

Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Engineering Plan Check, Map Check, and Permit Inspection. • Building Plan Check and Inspection.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Packet Pg.
299

4. Relevant Experience 4.17

Proposal
Capital Improvement Program (CIP) Programmatic Services Agency: CITY OF SOUTH EL MONTE
Project: Chico Residential Development (Valuation $15 m). This development includes 13 buildings with 70 residential units.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF COMMERCE
Project: Warehouse with Office Space Development (Valuation $20 m). This development includes one -story of warehouse with mezzanines for office use of 114,898 square feet of total floor area in a 5.65-acre lot.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF ALHAMBRA
Project: Main Street Collection (Valuation $23 m). This development includes 4-story mixed-use project with 8,200 s ft retail space, 52 condos, 9 live/work units, 19 townhomes, and 6 shopkeeper units.

Transtech provided following services:
• Establishing conditions of approval and coordination with the Pla nning Staff for the entitlement of the project.
• Engineering Plan Check, Map Check, and Permit Inspection. • Building Plan Check and Inspection.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF WEST COVINA
Project: Medical Center Building (Valuation $20 m). This project is a new Medical Office Building of approximately 55,000 sf that will operate 24/7 providing a radiation oncology department and infusion department.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF WEST COVINA
Project: Asteria Residential Development (Valuation $40 m). This development includes 158-unit residential homes.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Packet Pg.
300

4. Relevant Experience 4.18

Proposal
Capital Improvement Program (CIP) Programmatic Services Experience in DB (Design-Build) Project Delivery:

Transtech has extensive experience in managing DB Projects in compliance with CA Public Contract Code.

• 2022 APWA AWARD WINNING DB (Design-Build) PROJECT MANAGED BY

TRANSTECH
C-BLOCK PARKING STRUCTURE, City of Ontario, Completed in May 2022 Project received 2022 Projects of the Year APWA Award
Award Category: Facilities
Facilities, including parking structures, transit facilities, rail stations, recycling facilities, fiber optics, energy generation & substations, zoos, communications, and public works yards.

Population Division: 100,000 to 200,000
Project Cost: $11 m
Link to Project Info: ONTARIO, C BLOCK DB PARKING STRUCTURE

Currently, we are managing following DB Projects:
• Ontario Grand Park (DB Delivery) ($90M) (Pre-qualifications DB RFP issued)
• Ontario Parking Structure, Fire Station 1 (PS is DB Project Delivery; Fire Station is DBB Delivery) ($60M) (Pre-qualifications DB RFP for PS issued)

Few other DB Projects Transtech was involved:

City of Alhambra, Mosaic Parking Structure (DB Delivery) ($8M: The project involved construction of a 5-story parking structure. The project was delivered as DB. Transtech served as Owner Representative and Program Manager from initial project planning, design development thru construction. Transtech also provided building code plan check, constructability, biddability and value engineering review. Also, during construction, Transtech provided construction management and inspection services. This project is located in Alhambra.

Turkish American Cultural Center Project, Maryland (DB Delivery) ($100M): This unique project, Turkish-American Cultural Center (TACC) is a unique multi -cultural center showcasing he culture and heritage of Turkish Americans, an d celebrate their contribution to America. The project involved construction of a museum, library, traditional Turkish/Ottoman houses, religious facility (Mosque), including an underground level parking garage with sports facilities. Transtech was commissioned as the Owner Representative/Program Manager.

Transtech located some of its most experienced staff members to Maryland temporarily and retained additional staff locally, and moved the project thru local planning processing and approvals within less than 1 year, and adopted a DB delivery approach with GMP (Guaranteed Maximum Price), which complied with US Local contracting laws and requirements, as well as was acceptable to the Turkish contracting laws and standards. A Turkish architect prepared the conceptual design plans. A US Architectural Firm was hired to develop bridging documents.

Several large US Construction firms were invited to submit proposals.

After selection process, one of the largest Construction Companies in US, Balfour Beatty (https://balfourbeattyus.com/home
) was hired as the
DB General Contractor. At the peak of finish work, nearly 80 master Turkish artisans were also brought to US temporarily applying their expertise to the stone, marble, lead roofing and millwork packages. The construction was completed in 2 years.

CONCEPT RENDERING OF PARKING STRUCTURE

FINAL COMPLETED PARKING STRUCTURE

Packet Pg.
301

Proposal Section 5
Quality of Proposal
Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
302

5. Quality of Proposal 5.1

Proposal
Capital Improvement Program (CIP) Programmatic Services

5. Quality of Proposal

1. Proposal contains all minimum required items and is in proper format

2. All forms, including addenda (if any) have been completed and signed

1. Proposal contains all minimum required items and is in proper format

Our proposal contains all minimum required items and is in proper format.

Our proposal includes information listed in RFP under “Proposal Content”, and is formatted per the sections listed in the RFP under “Proposal Format”, as listed below:

Proposal Content: A responsive proposal shall contain the following documentation:

1. Cover Letter- Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity.

2. Understanding of Need - Proposal sh all include an outline which demonstrates the firm’s understanding of the project goals and objectives and scope of work, and most of all, familiarity with the existing condition and needs. This outline should include the firm’s anticipated approach toward providing required services, tasks necessary for its successful completion, and suggestions or special concerns of which the City should be made aware.

3. Scope of Services - Proposal shall include a Scope of Services which details the consultant’s approach towards completing the project, work phases, the tasks to be accomplished and the deliverables to be provided, based upon the requested Scope of Services included in this RFP.

4. QA/QC Plan- Provide QA/QC plan to ensure quality control for the duration of the project which shall include maintaining organization and communication over the entire project team, cost and schedule monitoring and constructability review of project plans, specifications and estimates upon their completion.

5. Key Personnel- Consultants shall list key personnel as well as subconsultants, if any, they propose to use on their respective project team. Resumes, limited to one page maximum, shall be included for each key personnel and subconsultant(s). In addition, this section of the proposal shall include a project organization chart with each key individual and subconsultant(s) listed by position or title. Furthermore, a table shall be included listing each key individual and subconsultant(s) by position or title along with percentage of each individual’s and subconsultant’s time (by percentage) to be devoted to this project.

6. Relevant Experience- This section of the proposal shall include a list of at least three (3) relevant or similar projects completed by the project team within the past five years. Each project included shall have a description of the project, name of the client, reference representing client who can be contacted regarding the project along with contact information, year completed and total project cost.

7. Fee Proposal- The consultant’s fee proposal shall be submitted concurrently with the technical proposal. The fee proposal shall include a competitive fee which outlines the hours to complete the scope of services along with personnel to be involved in the project with the number of hours by personnel to be assigned by task and hourly rate.

Packet Pg.
303

5. Quality of Proposal 5.2

Proposal
Capital Improvement Program (CIP) Programmatic Services Our proposal includes all information listed in RFP under “Proposal Content”, which is recited above.

Proposal Format: Proposal shall, at a minimum, contain a detailed Scope of Services and be formatted to include the following sections. The basis of consultant selection for this project will be based on the following criteria:

1. Perception Approach

1. Project understanding and perception

2. Approach to the project including steps to ensure ultimate compliance with objectives of the work, quality and accuracy.

2. Methodology

1. Clearly state the methodology to be used in completing the Scope of Services.

2. Provide QA/QC plan to ensure quality control for the duration of the project

3. Key Personnel- This section of the proposal shall be formatted as follows:

1. Experience of key personnel

2. Responsibilities to be assigned

3. Amount of each individual’s time to be allocated

4. Subconsultant(s) to be used (if any)

5. Resumes of key personnel

6. Project organization chart

4. Relevant Experience - This section of the proposal shall include at least three (3) projects completed by the proposed project team within the past five years. Each sample relevant project shall include the following:

1. Title

2. Description

3. Year completed (or expected if not complete)

4. Total cost

5. Client/agency name

6. Reference (include name and contact information)

7. Project team staff who worked on the project

5. Quality of Proposal

1. Proposal contains all minimum required items and is in proper format,

2. All forms, including addenda (if any) have been completed and signed

6. Budget/Fee- Include a not -to-exceed fee for all work to be completed. For this RFP, assume providing an average o f 40 hours per week of program management services throughout the term of the agreement. However, the City reserves the right to reduce allocated hours as need due to the City’s needs.

Our proposal is formatted per the sections listed in the RFP under “Proposal Format”, which is also recited above.

Packet Pg.
304

5. Quality of Proposal 5.3

Proposal
Capital Improvement Program (CIP) Programmatic Services

2. All forms, including addenda (if any) have been completed and signed

All forms, including addenda (if any) have been completed and signed.

After RFP transmittal email, we received a follow up email from the City as follows:

As indicated in the above email, our proposal is emailed to [email protected] with
cc to: [email protected]

Packet Pg.
305

Proposal Section 6
Budget / Fee
Proposal
Capital Improvement Program (CIP) Programmatic Services

Packet Pg.
306

6. Budget / Fee 6.1

Proposal
Capital Improvement Program (CIP) Programmatic Services

6. Budget / Fee
Include a not-to-exceed fee for all work to be completed. For this RFP, assume providing an average of 40 hours per week of program management services throughout the term of the agreement. However, the City reserves the right to reduce allocated hours as need due to the City’s needs.

The RFP states:

Budget/Fee- Include a not-to-exceed fee for all work to be completed. For this RFP, assume providing an average of 40 hours per week of program management services throughout the term of the agreement. However, the City reserves the right to reduce allocated hours as need due to the City’s needs.

As required in the RFP, we are providing an estimated budget using 40 hrs per week staff time as base assumption:

Staff Classification Average Hrly
Rate
Assumed
Weekly Hours
Allocation
Assumed
Weekly
Budget
Allocation
Sr. Level Staff $195 5 $975
Project Management Staff $185 20 $3,700
Lower Tear PM Support Staff $165 15 $2,475
40 $7,150Weekly Totals
The above fees are increased each year July 1st automatically by the percentage change Los Angeles-Long Beach-Anaheim California Consumer Price Index-All Urban Consumers (“CPI-U”) for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic.

Rates are average ranges, negotiable and can be adjusted to establish a fee for each assignment based on the specific project’s scope, when such projects are identified by the City.

Staff classifications can be changed based on a project's specific needs and staffing type and level requirements.

Staff with lower rates may be used when more applicable to a project , and such lower rates would be reflected on the invoices, which will reduce costs to City.

Please see following page for Transtech’s current Hourly Rate Schedule for all staff classifications.

Packet Pg.
307

6. Budget / Fee 6.2

Proposal
Capital Improvement Program (CIP) Programmatic Services

Field Technician $80 - $90 Labor Compliance Analyst $140 - $145 Engineering Technician $90 - $100 Funds Coordinator $145 - $155 Assistant CAD Drafter $100 - $115 Office Engineer $140 - $150 Senior CAD Drafter $115 - $130 Construction Inspector $135 - $145 Associate Designer $130 - $145 Senior Construction Inspector $145 - $155 Senior Designer $145 - $160 Construction Manager $155 - $175 Design Project Manager $180 - $190 Resident Engineer $175 - $190 Assistant Engineer $110 - $120
Associate Civil Engineer $135 - $145 Public Works Inspector $135 - $145 Senior Civil Engineer $190 - $210 Senior Public Works Inspector $145 - $155 Traffic Analyst Technician $95 - $105 Supervising PW Inspector $155 - $165 Associate Traffic Analyst $140 - $150
Senior Traffic Analyst $150 - $160 Survey Analyst $140 - $145 Professional Transportation Planner $160 - $175 Senior Survey Analyst $145 - $150 Traffic Engineer Technician $90 - $100 2-Man Survey Crew $330 - $340 Associate Traffic Engineer $135 - $145 Survey & Mapping Specialist $175 - $185 Traffic Engineer $160 - $175 Licensed Land Surveyor $200 - $210 Senior Traffic Engineer $175 - $195
Project Manager $175 - $195 Funds Analyst $140 - $145 Senior Project Manager $195 - $215 Senior Funds Analyst $145 - $155 Deputy City Engineer $160 - $180 Grant Writer $160 - $170 City Engineer $180 - $195 Funds & Grant Project Manager $180 -- $190 Principal Engineer $195 - $215
Community Development Technician $75 - $85
Permit Technician $70 - $80 Planning Technician $85 - $95 Plan Check Technician/Analyst $100 - $120 Assistant Planner $95 - $115 Building Inspector $120 - $125 Associate Planner $115 - $135 Senior Inspector $125 - $135 Senior Planner $135 - $160 Plans Examiner/Checker $135 - $150 Planning Manager $160 - $180 Plan Check Engineer $150 - $160
Deputy Building Official $150 - $160 Administrative/Clerical $65 -- $75 Building Official $160 - $170 Project Accountant $75 -- $85 TRANSTECH ENGINEERS, INC.

SCHEDULE OF HOURLY RATES
Effective through June 30, 2023
Rates are average ranges, negotiable and can be adjusted to establish a fee for each assignment based on the specific project’s scope, when such projects are identified by the City.

The above fees are increased each year July 1st automatically by the percentage change Los Angeles-Long Beach-Anaheim California Consumer Price Index-All Urban Consumers (“CPI-U”) for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic.

FUNDING & GRANT WRITING

PLANNING

ADMINISTRATIVE STAFF

SURVEY AND MAPPING

PUBLIC WORKS INSPECTION

BUILDING & SAFETY

ENGINEERING CONSTRUCTION MANAGEMENT

Packet Pg.
308

2 0 1 N o r t h E . S t r e e t , 2 n d F l o o r
A t t n : D a n i e l H e r n a n d e z ,
D
i
r
e
c
t
o
r

o
f

P
u
b
l
i
c

W
o
r
k
s
S a n B e r n a r d i n o , C A 9 2 4 0 1

Packet Pg.
309

January 25, 2023

Mr. Daniel Hernandez

CITY OF SAN BERNARDINO
201 North E. Street, 2nd Floor
San Bernardino, CA 92401

Subject: On-Call Capital Improvement Program (CIP) Programmatic Services

Dear Mr. Hernandez:

Thank you for the opportu nity to present this materi al outlining TKE Engineering, Inc.’s (TKE) qualifications. Enclosed herein is a compre hensive proposal depicting our qualifications and abilities to provide tur nkey professional engineering, services to the City of San Bernardino for the On-Call Capital Improvement Progra m (CIP) Programmatic Services for rehabilitation of arterial highways, collectors, and residential streets; intersection widening improvements; miscellaneous concrete replacements and Americans with Disabilities Act (A DA) improvements; installation of BMPs and NPDES improvements; installation of traffic signals; construction of park improvements; installation of landscaping and irrigation improvements; bridge maintenance and repairs, and rehabilitation of City-owned facilities under the following disciplines:

• Environmental, Preliminary Engineering and Right-of-Way Engineering • Preliminary and Final Design
• Pre-Construction Phase
• Construction Phase
• Post-Construction Phase

A. Our Commitment – TKE is the acting City/District Engineer in 6 different Cities/Districts and has provided engineering, surveying and constr uction management services to numerous Inland Empire cities since our inception 23 years ago , including the City of San Bernardino Municipal Water Department since 2003. In addition, TKE has design, managed and provided construction assistance for more than $500 million in Federally and/or State funded grant projects. TKE is familiar with the City Standards and Policies and is committed to providing high quality, efficient services to meet all of the City’s needs.

Prior to beginning any services, TKE will meet to discuss project requirements and scheduling needs. Our Project Manager will be in contact with City staff on a regular basis to ensure that the project i s progressing on schedule and within the allocated budget. It is this personal touch and contact that define our “local service” approach. We consider ourselves community builders and take ownership of projects assigned to TKE, e nsuring that our personnel will be allocated on an as needed basis.

Our broad array of grant funded public works experience and team provide the City a trusted consultant to turn to for any of the services listed above for this on-call contract. We pride ourselves in the m anagement and completion of special, atypical projects and thrive on challenging budgets and deadlines. It is this comm itment to service and diverse array of offerings that makes us unique and drives our long-standing relationship with our client base and it is these qualities that make us “the right fit” for the City of San Bernardino.

Packet Pg.
310

Mr. Daniel Hernandez – City of San Bernardino
On-Call Capital Improvement Program (CIP) Programmatic Services January 25, 2023 Page 2 of 2
B. Our Va lue – TKE’s management team regularly performs desig n, survey, plan checking, construction management and grant management service for municipalities and our staff are fundamentally committed to creating value in each task that we perform. As such, we have created a professional culture wherein each member of our staff constantly strives for increased efficiency, ultimately allo wing us to provide highly professiona l serv ices at competitive rates. Our culture of constant value creation and increased efficiencies ensures that the services contracted to and provide d by TKE will always mean good stewards hip of public resources.

C. Contact Person – Terry Renner, P.E., Q .S.D., TKE’s Senior Vice President, will be th e contact person during the proposal evaluation period and can be reached by phone at (951) 680-0440 or by email at trenner@tkeengine ering.com. Mr. Renner will also act as one of TKE’s Project/Construction Manager’s and will be in direct contact with the project engineers, designers, plan checkers, surveyors, inspectors, subconsultants, and City staff to ensure the project is progressing efficiently. Mr. Renner b egan working with municipalities in 2000 and since that time he has managed de sign, survey, construction, inspection, plan check and grant management services for more than 1 ,000 City CIP and development review projects including street widening, street improvements, traffic signals, pavement rehabilitation, water and s ewer improvements, private improvement restoration, drainage, culvert and chann el improvements, parks, parking lots, amphitheaters and public facilities.

D. Project Team – Our in-house team i s comprised of engineers, surveyors and construction professionals who are experts in completing design for all ty pes of public works projects.

Because of our cu rrent and past relevant experience, our team already has a solid understanding of the City’s procedur es, policies and requirements , and ADA policies. Our team is familiar with the City and City staff which will help identify and analyze the critical factors associated with specific projects to begin to develop solutions. As we utilize our knowledge of the City’s standards and specifications, these advantages eliminate the need for the City to waste time bringing our staff up to speed and ensure that we wi ll work quickly with your s taff to create an efficient and fluid work atmosphere, ultimately translating to savings of cost and time to potential projects.

E. Proposal Validity – TKE’s proposal shall remain valid for a period of 180 days from the date of submittal.

F. Authorization – TKE’s project is signed by a principal of the firm who is authorized to bind TKE to the terms of the proposal.

G. Acknowledgement – I have read, understood, and agree to all statements in this reque st for proposal. I am in receipt and acknowledge all addendums.

H. Disclosure - TKE has no relationships with any City of San Bernardino elected officials, appointed officials, City employees or family members of any current City of Banning elected officials, appointed officials, or City employees.

Thank you for your consideration. If you have any questions, please call me at (951) 680 -0440 and/or e-mail me at [email protected].

Sincerely,

Terry Renner, P.E., Q.S.D.

Senior Vice President
TKE Engineering, Inc.

Packet Pg.
311

Section 1 | Cover Letter

Section 2 | Project Understanding of Needs

Section 3 | Scope of Services

Section 4 | Quality Assurance and Quality Control

Section 5 | Key Personnel

Section 6 | Relevant Experience

Section 7 | Fee Proposal

Prepared for:

City of San Bernardino
Public Works Department
201 North E. Street, 2nd Floor
San Bernardino, CA 92401
Contact: Daniel Hernandez
Phone: (909) 384-5924
E-mail: [email protected]

Prepared by:

TKE Engineering, Inc.
2305 Chicago Avenue
Riverside, CA 92507
Contact: Terry M. Renner, P.E., Q.S.D.

Senior Vice President
Phone: (951) 680-0440
E-mail: [email protected]

TABLE OF CONTENTS
Proposal

Packet Pg.
312

Page |2

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 2 | PROJECT UNDERSTANDING OF NEEDS
SECTION 2 | PROJECT

UNDERSTANDING OF NEEDS
A . PROJECT

UNDERSTANDING
The City of San Bernardino (City) desires to retain a
professional consultant to assist City Staff with by
providing On-Call Capital Improvement Progra m
(CIP) Programmatic Services for the City’s upcoming
CIP project ’s estimated at $100M for the next five
years. The Cit y’s CIP projects include rehabilitation of arterial highways, collectors, and residential
streets; intersection widening improvements;
miscellaneous concrete replacements and
Americans with Disabilities Act (ADA) improvements;
installation of BMPs and NPDES improvements;
installation of traffic signals; construction of park
improvements; installation of landscaping and
irrigation improvements; bridge maintenance and
repairs, and rehabilitatio n of City -owned fac ilities under the following disciplines:

Δ Environmental, Preliminary Engineering
and Right-of-Way Engineering
Δ Preliminary and Final Design
Δ Pre-Construction Phase
Δ Construction Phase
Δ
Post-Construction Phase
TKE has provided numerous municipalities and
agencies throughout Southern California w ith
consulting design , surveying, plan checking,
construction management and grant management
services for every facet of Public Works. TKE
proudly serves municipal agencies the following
services on a routine basis . T he following is a
typical list of services provided by TKE Engineering,
Inc.

G RANT W RITING / F UNDS M ANAGEMENT
TKE’s Grant Writing/Funds Management team
enables our municipal and agency partners of any
size to find potential funding sources an d to
prepare competitive funding
applications. Additionally, after funds are awarded
to a partner, TKE ensures compliance with state
and federal funding requirements. In the past few
years, TKE has obtained millions of dollars in
funding for our public w orks projects and
transportation improvements.

Our grant writing services are enhanced by
integration with engineering services to facilitate
and integrate project design. This expedites
project start up and completion and ensures
compliance with funding requirements.

TKE has assisted clients secure funding from the
following programs:

Δ SRTS and SR2S (Safe Routes to Schools)
Δ Federal Transportation Funding thru
Caltrans Local Assistance
Δ State Proposition 1E and 84 Flood
Management Funding
Δ Community Development Block Grant
(CDBG) Funding
Δ Active Transportation Program (ATP)
Funding
Δ Highway Safety Improvements Program
(HSIP) Funding
Δ State Water Resources Control Board –
State Revolving Fund Program
Δ Department of Water Resources –
Proposition 40 Grant Program
Δ Department of Water Resources –
Infrastructure Rehabilitation Grant
P

ROJECT /P ROGRAM M ANAGEMENT
TKE has managed publicly funded design projects
throughout our history. The breadth of experience
and technical skill of our staff enable us to manage
a wide variety of projects, ranging from major
infrastructure to the restoration and rehabilitation
of significant historical structures. We ensure that
all work is completed in accordance with funding

contract specifications, terms, conditions, state
and federal laws and regulations, and client policy.

Our management portfolio includes:

Δ Pavement Rehabilitation Projects
Δ Street Widening Projects
Δ Traffic Signal and Striping Projects
Δ Facilities
Δ Utilities

Packet Pg.
313

Page |3

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 2 | PROJECT UNDERSTANDING OF NEEDS
Δ Signing and Striping
Δ Major Infrastructure Projects
Δ Reconstruction and Rehabilitation

C IVIL E NGINEERING
TKE regularly provides design services on a wide
variety of public works improvement
projects. TKE’s Civi l Engineering projects have
included:

Δ Pavement Rehabilitation
Δ Pavement Management Systems
Δ Local Streets and Road Design
Δ Street Widening
Δ Storm Drainage Infrastructure Planning
and Design
Δ Retention / Detention Basins
Δ Storm Drain and Channels
Δ Sanitary Sewer Infrastructure Planning
and Design
Δ Sanitary Sewer Gravity Main, Force Main,
and Lift Stations
Δ Potable and Recycled Water
Infrastructure Planning and Design
Δ Water System Reservoirs and Pumping
Facilities
Δ Filtration Systems
Δ Floodplain Analysis and Mapping
Δ Traffic Signal Design
Δ Traffic Studies and Warrant Analysis
Δ Traffic Impact Studies
Δ Grading Studies, Design and Earthwork
Analysis
Δ Capital Improvement Programs (CIPs)
Δ Neighborhood Improvement
Preservation
Δ Hydrologic Studies / Hydraulic Design
Δ Storm Water Pollution Prevention Plans
(SWPPP)
Δ Sediment and Erosion Control Facilities
Δ Hydromodification Studies / Water
Quality Management Plans (WQMPs)
S

URVEYING , M APPING , AND R IGHT - OF -

W AY E NGINEERING
TKE provides Land Analysis services for many
projects: Our Surveying and Mapping experts
provide these services:

Δ Transportation Improvements
Δ Land and Real Estate Evaluations
Δ Grade Separations
Δ Street Widening
Δ Construction Layout/Staking
Δ Right-Of-Way Engineering
Δ Boundary Surveys
Δ Construction Surveys
Δ Design Surveys
Δ Legal Description Surveys
Δ Aerial Mapping
Δ A.L.T.A. Surveys
Δ Topographic Surveys
Δ Control Surveys
Δ Easement Surveys

T RAFFIC E NG I N EERING S ERVICES
TKE proudly serves the following services related
to traffic engineering projects:

T RANSPORTATION E NGI NEERING
o Planning Studies
o Review Traffic Impact Studies
o Grant Funding Applications
o Signing and Striping Plan Review
and Preparation
o Development Review including
Drainage Studies and WQMP
o Prepare Project Conditions of
Approval
o Other Services as Requested
o Traffic Control Plan Review and
Preparation
R

OADWAY /H IGHWAY E NGINEERING
o Roundabout Design
o Drainage Analysis and Hydrology
Reports
o Environmental Studies and Reports

Packet Pg.
314

Page |4

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 2 | PROJECT UNDERSTANDING OF NEEDS
o Quantity and Cost Estimates
o Roadway/Highway Engineering
Plans and Specifications
o Erosion Control and WQMP Plans
o Right-of-Way Maps and Documents
o Agreements
o Land surveys
o Public Outreach
o Other Services as Requested

T RAFFIC E NGINEERING
o Traffic Engineering Design
o Sign and Striping Plan Design
o Traffic Control
o Other Services as Requested
o Warrant Analysis

P LAN C HECKING
TKE has provided numerous municipalities and
agencies throughout Southern California with
consulting services and staffing for every facet of
Public Works including the City for the past 22
years. In addition, we h ave worked on multi -
million dollar regional mega projects for a variety
of government agencies. TKE recognizes the
importance of staffing based on a client’s need and
workload. Our flexible support and qualified staff
enables our clients to serve their c ommunity in a
cost effective and efficient manner.

TKE provides experienced, highly qualified staff
with significant technical expertise and strong
public relations skills for plan checking. TKE is fully capable of providing staff on a full-time, part-time,
on-call or interim basis plan checker. Please refer
to our project team presented below together with
our corporate resumes to verify our team’s
technical ability to deliver these services.

TKE has provides similar services to those
requested here for a number of different
agencies. TKE understands that City’s
development and capital improvement standards
were developed to meet the needs of that
particular community. TKE has developed a
thorough understanding of these standards
together with the needs of the community. For
each project that TKE is assigned, TKE will verify
compliance with City standards. Furthermore, with
our extensive experience, TKE will be able to
recommend improvements to these standards to
ensure expedited project delivery and e nhanced
public infrastructure.

OMMUNITY O UTREACH / P UBLIC

R ELATIONS
Depending on the City’s needs, TKE’s strategies are
designed to reach, inform and involve constituents
and stakeholders of planning proposals, projects
and programs. If requested, we c an provide
opportunities for interested parties to comments,
enabling actionable analysis of feedback
received. TKE’s outreach methods result in
building greater consensus and public buy -
in. Services include the design, planning and
execution of:
1) Marketing campaigns
2) Public information
meetings/Groundbreaking ceremonies
3) Project branding
4) Project website design and construction
5) Bilingual project collateral materials
(brochures, presentation boards, etc.)
6) Graphic design
C

ONSTRUCTION M ANAGEMENT
TKE has managed publicly funded construction
projects throughout our history. The breadth of
experience and technical skill of our staff enable us
to manage a wide variety of projects, ranging from
major infrastructure to the restoration and
rehabilitation of significant historical
structures. TKE has routinely performed
administration of the contract (general contract
administration and oversight of project), provided
Resident Engineering services pursuant to
Caltrans/Federal requirements, constructabili ty
reviews on project documents, managed
preconstruction and weekly progress meetings,
coordinated with contractors, including multiple
contractors simultaneously, coordinated with
design engineers for design changes and
corrections, coordinated with the project inspector,
reviewed and responded to RFI’s, reviewed weekly
statement of working days, reviewed quantities for
monthly progress payments, reviewed extra work
tickets and assessed them for justification within
the contract requirements, process contr ol
documents, submittals, change orders, and work

Packet Pg.
315

Page |5

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 2 | PROJECT UNDERSTANDING OF NEEDS
change directives, prepared and performed
contract change orders and negotiations,
coordinated with residents and businesses
throughout construction process, performed public
outreach, represented City’s with other agencies at
numerous meetings, represented engineering with
the City’s council and other public meetings,
managed engineering budgets and project
schedules, documented environmental compliance,
prepared and acquired right -of-way, coordinated
utility relocations, acquired and managed permits
from numerous agencies, including Caltrans, South
Coast AQMD, BNSF, UP, Riverside County Flood
Control & Water Conservation District, U.S Army
Corps of Engineers, California Department of Fish
and Wildlife, Regional Water Quality Control Board
and many others, managed numerous funding
programs through Caltrans Local Assistance and
various other State and Federal funding agencies.

TKE has extensive experience with providing
construction management services on all types of
public works projects. We are extremely familiar
with the Greenbook, requirements of plans and
specifications, and California public contract code
in relation to construction projects and various
related work. We ensure that all work is completed
in accordance with funding contract specifications,
terms, conditions, state and federal laws and
regulations, and client policy. Our construction
management portfolio includes:
1) Street Widening Projects
2) Sidewalk Repair and ADA Compliance
Projects
3) Conventional and Rubberized Pavement
Rehabilitation Projects
4) Conventional and Rubberized Pavement
Coating Project
5) PCC Paving Projects
6) Traffic Signal and Striping Projects
7) Signing and Striping
8) Bus Transfer Stations
9) Parking Lot Projects
10) Parks and Other Public Facilities
11) Grading and Retaining Walls
12) Storm Drains and Channels
13) Retention and Detention Basins
14) Potable and Recycled Water Mains
15) Reservoirs
16) Pump Stations
17) Filtration Systems
18) Sanitary Sewer Gravity and Force Mains
19) Lift Stations
20) SCADA and Communications
21) Site Improvement Projects
22) Major Infrastructure Projects
23) Reconstruction and Rehabilitation
TKE’s construction management services are
enhanced by integration with our knowledge and
background of civil engineering, traffic engineering
and surveying to facilitat e and ensure all
construction projects managed by TKE will operate
safely and efficiently.

B. PROJECT

APPROACH
Whether the services required are planning,
design, survey or construction related, successful
project delivery is our goal. Our definition of
successful project delivery is:
• Project completion that meets all project
requirements and specifications through:
o Programming
o Site Planning
o Preliminary Design
o Program Verification
o Design:
 Schematic Design
 Design Development
 Construction Documents
 Specifications
• Project Completion on Schedule
• Project Completion within Budget
Our goal is not limited to any one phase of a project
only but includes the incorporation of value
engineering and constructability review. Through

Packet Pg.
316

Page |6

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 2 | PROJECT UNDERSTANDING OF NEEDS
the examination of specific design and construction
alternatives, we will identify the most cost-effective
project alternative that meets projects
requirements and will provide for the greatest
opportunity for expedited construction, which
allows us to consistently deliver projects that use
public resources in a very wise and responsible
manner. We have developed this project approach
in order to maintain an expertise in our core
business of public works projects with tight
budgetary constraints.

To achieve our goal, we approach our projects by
first developing a project plan. Our project plan
considers the major issues described below and
development of project tasks (Scope of Services)
to be performed by the design team, preparation
of task budgets and preparation of a schedule to
complete each task. Prior to beginning preparation
of a project plan and Scope of Services, we would
perform the following:
• Detailed Review of the Project
• Preliminary Research and Data Collection
• Client Inquiries
• Field Reconnaissance

IMPLEMENTATION PLAN
TKE’s implementation plan include s the following
key elements which we routinely provide for each of
our projects:

P ROJECT M ANAGEMENT
TKE provides effective project management
services to a variety of clients. We have
successfully delivered extensive and highly visible
street improvement, traffic improvement, drainage
improvement, water, wastewater and facility
improvement projects for the County of San
Bernardino and Riverside, Cities of Banning,
Calimesa, Moreno Valley, Chino, Glendora, El
Monte, South E l Monte, Corona, Highland,
Hesperia, Colton, Upland, Fontana, Yucaipa, Rialto,
Redlands, Wildomar, Lake Elsinore, and Riverside
and for the Municipal Agencies San Bernardino
Municipal Water Department, Rubidoux
Community Services District, Mission Springs
Water District, East Valley Water District, Three
Valleys Municipal Water District, Monte Vista Water
District, and Maywood Mutual Water
Company. TKE’s approach has consistently
allowed our partner agencies to fulfill their missions
of delivering the bes t value for the public’s
investment.

TKE’s management approach includes:

ONTHLY P ROGRESS R EPORTS
TKE documents project progress for all project s
assigned to TKE by a comprehensive project
management summary. The summary includes
project name and related number, description of
progress, budget status, schedule compliance, and
anticipated upcoming accomplishments.

OMMUNICATION
Communications with City staff is another
important component to effective project
management. In addition to the monthly progress
reports, TKE meets with clients as needed to
ensure the projects are proceeding as
anticipated. We document each discussion or
meeting with notes and electronically mail them to
the project team within three days of the
meeting/conference indicating action items and a
schedule for completion of these items.

ECORD K EEPING
TKE keeps records in an organized filing system both
in hard copy and electronic forms. This organized
filing system allows TKE to access records
immediately should they be needed.

M EETINGS
TKE meets with project stakeholders as needed
including the public, permitting agencies, utilities,
etc. We meet with them at the project’s onset and
throughout the course of project development to
ensure all stakeholder project needs are considered
in the project design. All meeting preparation (City
Staff Reports, agendas, exhibits, slide shows, etc.)
will be prepared by TKE for each meeting. Again,
meetings will be documented. TKE has provided
numerous similar presentations to Councils (closed
sessions, council meetings, community meetings,
etc.).

EAM M EETINGS
Team meetings include all parties that have any
interest in the project development. In particular,
the City’s Engineering and Public Works
Departments will be close working partner s with

Packet Pg.
317

Page |7

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 2 | PROJECT UNDERSTANDING OF NEEDS
TKE in project development and environmental
compliance for capital projects.

CIP P ROJECT M ANAGEMENT
Project management will be an essential element
in all types of project delivery. Effective
communications will lead to effective
management. Management will include weekly
reviews of project budget and schedules and
regular meetings with all project shareholders.

For all projects, the most important aspect of
management will be to ensure that the City’s
interests are protected to the maximum extent
possible and project schedules are met. TKE will
ensure that public funds and impact fees are used
for the benefit of the community. Any deviation
from standards and requirements will be referred
to the public works director and/or city engineer
and TKE will implement direction given by City
staff. Maintaining excellent com munications will
prevent any project processing misunderstandings
and will avoid project delays. TKE management
techniques always result in efficient project
delivery.

Managing other consultants is another area that
TKE excels. Due to our extensive variety of project
experience, TKE has a vast amount of knowledge
with all public works improvement projects. With
this understanding, TKE is able to manage others
and avoid any costly project changed conditions
and delays.

EGULATORY , S UBDIVISION M AP A CT

AND C ITY S TANDARDS C OMPLIANCE
Another primary function of TKE staff is to verify
compliance with aspects of federal, state, and local
laws as well as the subdivision map act and City
standards. TKE is already well versed with federal,
state and local develop ment law and the map act
requirements. Further, TKE will familiarize
ourselves with City standards verifying that all
construction related to engineering components,
are constructed in accordance with these
requirements and standards.

F EDERAL / S TATE F U NDING

C OMPLIANCE
TKE will verify that all construction activities,
records management and processing are
completed in accordance with project requirements
including Caltrans Construction Manual and Federal
/State requirements. TKE is already working
closely with Caltrans Local Assistance on numerous
other projects and is very familiar with funding
requirements ensuring that the City’s projects will
be delivered efficiently. TKE also has current
experience with Caltrans District 8 preparing
requests for au thorization to proceed to
construction, programming change requests, and
variance to finance letter requests to conform to
actual bid amounts.

INANCE AND A DMINISTRATION
TKE is familiar with a number of funding sources
for capital improvement projects. TKE has
prepared numerous applications and administered
these funds for a number of agencies. TKE has
extensive experience with Federal and State
funded projects including:

Δ Highway Safety Improvement Program
(HSIP)
Δ Transportation Enhancement Program
(TE)
Δ Congestion Management & Air Quality
(CMAQ)
Δ Safe Routes to School (SRTS)
Δ Community Development Block Grant
(CDBG)
Δ U.S. EPA Clean Water Grant
Δ U.S. Army Corp Environmental
Infrastructure
Δ U.S. HUD Community Development
Block Grants
Δ Active Transportation Program (ATP)
o Safe Routes to School (SR2S)
Δ Road Repair and Accountability Act of
2017 (SB1)
Δ Mobile Source Reduction Committee
(MSRC)
Δ TDA Article 3
Δ Rubberized Asphalt Concrete (RAC)
Δ CA EPA Clean Water SRF
Δ Proposition 1
o Clean Water SRF

Packet Pg.
318

Page |8

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 2 | PROJECT UNDERSTANDING OF NEEDS
o Storm Water Grant Program
o Integrated Regional Watershed
Management Program
o Flood Management Program
o Proposition 84
o Proposition 1E
o Proposition 50
We will apply this knowledge to process current
projects and continue to work with City staff to
match funding streams with proposed projects.

NVIRONMENTAL C OMPLIANCE
Environmental permitting for projects within the
CIP may be complex and involve coordination with
multiple jurisdictional agencies, in addition to the
normal CEQA analysis and determination. Our
preliminary review of the CIP indicates that many
projects projected will qualify for a categorical
exemption. Other projects may require some
additional environmental permit requirements
including Clean Water Act (CWA) Section 404
permits from the United States Army Corps of
Engineers, CWA Section 401 permits from the
Regional Water Quality Control Board, Section
1602 Permits from the California Department of
Fish and Game and potential US ESA Section 7
permitting from the United States Fish and Wildlife
Service. TKE has experience in the acquisition of
each of these different permit types and will
provide excellent management and oversight to
ensure environmental compliance permitting is
implemented.

C ITY S TAFF R EQUIREMENTS
For all projects, TKE will require the City to provide
records of existing improvement drawings and
copies of any centerline ties and benchmarks
during the records research phase. The City will
also be required to provide direction for design
options and plan check comments at all pertinent
phases of design.

Packet Pg.
319

Page |9

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 3 | SCOPE OF SERVICES
SECTION 3 | SCOPE OF SERVICES
A. SCOPE OF

SERVICES
TKE is familiar with providing a scope of services for
all types of design and construction projects. For the purposes of this RFP, TKE has provide d a sample
scope of work for project management and design
services in three progressive phases, 60% Level
Completion, 90% Level Completion and 100% Level
Completion. If desired, TKE can provide a sample
construction management scope of services to the
City upon request. TKE’s sample design scope of
services is presented in the following paragraphs:

T ASK N O . 1 P ROJECT

M ANAGEMENT
TKE’s Project Manager will be responsible for the
entire project team. He will attend all meetings,
prepare agendas and corresponding meeting
minutes together with collection of signatures for
meeting attendees (sign -in sheets). He will meet
with the Cit y at appropriate times and will meet as
needed with agencies, residents, property owners,
and utilities in addition to the meetings presented
below. We will also update TKE’s project budget and
schedule prior to each City meeting for discussion
with staff.

Deliverables
Agendas, Meeting Minutes, Exhibits, and Project
Progress, Schedule and TKE Budget Updates
T ASK N O . 2 I NITIAL ‘K ICK O FF ’

M EETING
Prior to commencement of services, we propose to
meet City staff to review project obligations and to
discuss all project requirements in detail. TKE’s
Project Manager and Project Engineer will attend the
meeting to determine project protocol, design
requirements, grant requirements and obtain City
record drawings.

Deliverables
Agenda, Minutes, and Distribution to all Entities
T ASK N O . 3 R ECORDS R ESEARCH
We will thoroughly research existing utility records
and acquire copies of all available records. The
purpose of the records research is to assemble
survey records to establish locations of street
centerlines, street rights-of-way, and easements and
determine locations of all existing utilities and
improvements. The research will consist of
assembling copies of assessors’ maps, tract maps,
parcel maps, easement documents, monument ties,
benchmark data, corner records, street and storm
drain improvement plans, and utility drawings. We
will request the City provide copies of available
pertinent City records, such as survey ties,
benchmarks, and street, sewer and storm drain
improvement plans.

We will notify Underground Service Alert to acquire
a complete list of underground utility purveyors. The
utility drawings will include existing drawings from
the City, and drawings and/or atlas maps from all
private utility companies, and/or agencies. We will
confer and coordinate with the following agencies as
well as any additional agencies listed in the
Underground Service Alert:
• San Bernardino Municipal Water Department
• East Valley Water District
• Frontier Telephone
• AT&T Telephone
• Sprint
• Southern California Gas Co.
• Southern California Edison
• Time Warner Cable Television
• Charter/Spectrum Communications
We will send first utility notice letters to all listed utility companies and agencies requesting their

Packet Pg.
320

Page |10

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 3 | SCOPE OF SERVICES
data. We will maintain copies of the letters and
correspondence for future reference. We shall also
provide the City with a complete copy of all
correspondence with all utility companies.

Deliverables
Record Data and Utility Information
T ASK N O . 4 D ESIGN S URVEY
TKE will conduct a conventional design survey of the
project area due to the level of detail needed for
precise grading design. Our field survey crews will
collect appropriate detail as required to prepare a
topographic map for the entire reach of the projec t
limits. The topographic map shall be a minimum of
120-feet wide and shall extend 100-feet beyond end
of centerline. In addition, we will collect 50 -foot
cross sections with shots extending to right -of-way
and 25-feet beyond right-of-way on each side where
possible. Survey data will include visible grade
breaks, trees over 2 -inches in diameter, buildings,
walkways, sidewalks, driveways, curbs, gutters, cross
gutters, fire hydrants, water valves, manholes, water
meters, signs, street lights, power poles, fences,
structure, and all other visible features. In addition, we will survey the existing height of overhead wires
near the traffic signal modification improvements.

Our crews will set 100 -foot stationing along street
centerlines and collect existing topography as
needed to provide sufficient level of detail for precise design. The crew will a lso measure invert, top of
cone and rim elevations for all existing manholes in
the project area and invert and rim elevations for all
drainage facilities. The crew will set temporary
benchmarks within the project limits and each will be
shown on the drawings.

Deliverables
Ground Topography, Utilities and Data in ASCII
Format with Description Codes
T ASK N O . 5 T OPOGRAPHIC

M AP /S URVEY C ONTROL P LAN
We will prepare a topographic map for the entire
project reach . The topographic map shall be
prepared in AutoCAD format at 1”=40’ scale and shall
include 1 foot contours.

A survey control plan shall be prepared and shall
show all existing found monumentation,
benchmarks, ties and temporary control points. All
found monumentation will include descriptions and
tie-out information.

The survey control plan will be provided to the City
in hard copy (mylar) and digital (AutoCAD and PDF)
formats.

Deliverables
Topographic Mapping
T ASK N O . 6 B ASE C ONSTRUCTION

D RAWINGS
We will pre pare the base construction drawings on
24” by 36” sheets with the City’s standard title block
using AutoCAD 2021 software, at a drawing scale of
1”=40’. The base construction drawings will include
a plan view based on the accumulated conventional
survey d ata. We will add the sheet north arrow,
graphic scale, existing improvements and utilities
(based on both assembled records and field data),
property lines, public and private right -of-way,
easement areas, assessor parcel numbers, street
centerline, street names, building locations, water
service location; sewer manhole lids and water valve
lids; cross gutters; driveways, pedestrian ramps;
traffic stripes and legends; curb returns; details of
private improvements, fences, gates, irrigation
systems, mailbox es, trees and landscaping, and
survey data to the drawings. Once the base drawings
are complete, we will perform a careful field review
to ensure all underground facilities are shown
correctly.

Packet Pg.
321

Page |11

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 3 | SCOPE OF SERVICES
Deliverables
Base Construction Drawings in Plan View
T ASK N O . 7 G EOMETRIC

A LIGNMENT D ESIGN
Geometric configuration for the roundabout will
require extensive coordination between TKE and the
City to determine the preferred alignment
configuration that will balance the roundabouts
functionality and performance versus its safety and
fastest path, while considering right -way impacts.

The central island size, entry width, lane width and
entry deflection angle will require extensive analysis
to develop the appropriate dimensions for each to
meet City goals and provide a functional and safe
roundabout. Using the topographic and base
mapping, TKE will prepare the roundabout geometric
alignment to be used for analyzing the proposed
speeds through the roundabout, inscribed circle
diameter, entry width, circulatory roadway width,
central island, entry and e xit curves, splitter islands and pedestrian crossing treatments, fastest path
review versus operational functionality for the
design vehicle, stopping sight distance, intersection
sight distance and non- motorized design users. The
geometric analysis will f ollow the Federal Highway
Administration design guidelines for roundabouts.

Upon completion of the alignment design, TKE will
present the information to the City for approval.

In addition, we will prepare preliminary construction
drawings showing proposed street improvements.

Proposed improvements will be designed in
accordance with the City’s current street design
standards and specifications for ultimate street
widening. Of note, with the incorporation of
roundabouts, the standard ultimate street half width
is typically not required. We will include proposed
curb, sidewalk, driveway and ramp locations to
assess right-of-way requirements. We will show the
typical street section incorporating existing utility
and improvement locations, existing drainage
improvements, existing right-of-way, proposed right-
of-way requirements at each intersection, and right-
of-way exhibit.

We will prepare quantity estimates for all proposed
improvements. In addition, we will prepare a
preliminary construction cost estimate using an Excel
spreadsheet. Descriptions of work, unit prices, and
quantities will be included in the spreadsheet.

Deliverables
Geometric Alignment Exhibit in Plan View and
Preliminary Estimate
T ASK N O . 8 G EOTECHNICAL

I NVESTIGATION
We would propose to ret ain Aragón Geotechnical,
Inc. (AGI) as a subconsultant to provide geotechnical
services for the project. AGI will provide
geotechnical evaluations and recommendations for
pavement design and other geotechnical
considerations for the project. They will perform the
following:
• Drilling, sampling and logging of necessary
borings for evaluation of street structural
section. AGI will notify Underground Service
Alert and will provide necessary traffic control for
the field operations. The borings will be drill ed
to a depth of at least five feet. The asphalt
pavement thickness and base thickness will be
noted during the boring operations.
• Design of pavement structural section using City
provided traffic indices. The pavement will be
designed for the larger of the two indices plus
one point.
• Laboratory testing of representative soil samples
to evaluate in -situ moisture content, density
tests, max density and optimum tests, sieve
analysis, R -value, direct shear tests,
consolidation and collapse tests and perc olation
test of the on-site soils.

Packet Pg.
322

Page |12

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 3 | SCOPE OF SERVICES
• Data compilation and geotechnical analysis of
existing geotechnical maps, reports, and field
and laboratory data to provide
recommendations for pavement design. Analysis
will include recommendations for new pavement
section alternatives, based on the traffic indices
and R-value testing.
• Preparation of a report presenting their findings,
conclusions and recommendations pertaining to
design, compaction requirements, and subgrade
preparation for each street. In addition, t he
report will provide recommendations for asphalt
pavement recycling and other recommendations
for rehabilitative repair strategies. The report
will include a scale plan showing locations and
identifications of all borings and other
geotechnical information.

Deliverables
Geotechnical Report and Field Log Data
T ASK N O . 9 C OMPOSITE U TILITY
P LAN
TKE will prepare a composite utility plan which
identifies all existing utilities within the proposed
right-of-way and all utilities affected by the proposed street and traffic signal improvements and requiring
relocation. The plan shall show all above and below
ground utilities including all laterals. The utility plan will be for City use in coordinating with utility
companies.

Deliverables
Composite Utility Plan
T ASK N O . 10 60% D ESIGN
60% Design will include preparation geometric
roadway improvement exhibits, preliminary
construction drawings, preliminary technical
specifications, preliminary construction estimates,
and completed geotechnical report.

Construction drawings will show proposed street and
intersection geometrics including locations of
proposed curb, drive approaches, sidewalk, center
island, refuge islands, swales, ramps, spandrels and
cross gutters. In addition, street grades will be
prepared to establish project grading requirements.

Proposed improvements will be designed in
accordance with the City’s current street and
drainage design standards and specifications for
ultimate street widening. The proposed
improvements will be designed to minimize grading,
earthwork and transitions onto private property.

For the drawings, it is estimated we will prepare 1
title sheet, 1 construction note sheet, 2 demolition
sheets, 4 plan/profile sheets, 2 drainage sheets, 1
cross-section sheet, 4 landscape and irrigation
sheets, 1 street lighting sheets, 3 electrical sheets, 2 signing and striping sheets, and necessary detail
sheets.

The title sheet shall include the title of the job, a
vicinity map showing the City in relationship to
surrounding communities, a location map showing
the project limits, construction notes, an index for
the drawings, list of references on the City’s standard title block.

The construction note sheets will show general
construction notes, a list of abbreviations used,
benchmark data, general notes, utilities with phone
numbers, and project specific requirements.

The demolition sheets will show existing
improvement demolition including limits of
pavement removal, saw cutting locations and limits
and concrete cross gutters and curbs, if required. I n addition, the plan will specify relocation of private

Packet Pg.
323

Page |13

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 3 | SCOPE OF SERVICES
improvement such as mailboxes fences, etc. as
required.

Plan/profile sheets will show proposed
improvements including curb and gutter,
roundabout median curbs, sidewalks, handicap
ramps, driveways, pavement limits, storm drain pipe,
manholes, catch basins, overlay limits, signs, traffic
stripes, existing utility relocations (if any), water
service relocations, and sewer manhole, valve, and
vault cover grade adjustments. For the profile
portion of the drawings, we will show existing and
proposed pavement elevations at centerline and
existing edge of pavement on both sides of the
streets with appropriate design data together with
proposed top of curb elevations.

The drainage sheets will be prepared in accordance
with City standards and requirements. The sheet will
be prepared at a 1”=20’ scale and will show existing
right-of-way, curb, gutter, sidewalk, existing utilities, existing right-of-way, curb, gutter, sidewalk, existing utilities, existing drain age improvements and all
proposed improvements including catch basins, pipe
and connections. Storm drain sheets will show top
of pipe, flowline, structures utility crossings and
ground surface.

The street cross -sections sheets will show street
sections at appropriate drawing scales. The sections
will be dimensioned and construction and
demolition notes will be shown. In addition, rights -
of-way and limits of work will be shown.

Landscape and irrigation sheets will include design
for the landscaping within the proposed
roundabouts. The sheets will include the point of
connection, irrigation layout and planting materials
to be installed and shall be in conformance with City
standards, specifications, ordinances, regulations
and requirements.

Street lighting sheets will be prepared in accordance
with City standards and requirements. The sheets
will be prepared at a 1”=20’ scale and will show
existing right-of-way, curb, gutter, sidewalk, existing utilities, existing right-of-way, curb, gutter, sidewalk, existing utilities, existing and proposed street light
improvements and all proposed modifications
including conduit extension and head replacements.

The electrical sheets will include design for
decorative lighting at each roundabout intersection,
including splitter islands to accommodate pedestrian
warning lighting. The sheets will be prepared at a
1”=20’ scale and will show existing right -of-way,
curb, gutter, sidewalk, existing utilities, existing
right-of-way, curb, gutter, sidewalk, existing utilities, existing and proposed electrical improvements and
connections.

The signing and striping sheets will include all
required pavement markings, lane stripes and
signage in accordance with the MUTCD, California
supplement and all other applicable City
requirements, for the project limits. The sheets will
be prepared at 1”=40’ scale and include full
geometrical layouts at each intersection.

For the specifications, we will amend the City
Standards Technical Provisions as required for the
projects. The constructi on specifications will be
prepared in Microsoft Word (2020 Version) format in
accordance with City standards.

In addition, we will prepare quantity estimates for all proposed improvements prepared using an excel
spreadsheet showing an itemized construction cost
breakdown. Descriptions of work, unit prices, and
quantities will be included in the spreadsheet.
60% Design (construction drawings, technical
specifications, construction estimates, completed
geotechnical report, environmental documents and
right-of-way documents and approvals) will be
submitted with a project summary memorandum
together with an updated project schedule, utility
contact matrix, stakeholder meeting summary, and
internal plan review documentation.

Deliverables

Packet Pg.
324

Page |14

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 3 | SCOPE OF SERVICES
60% Design Sheets
A SK N O . 11 C OORDINATION W ITH

A GENCIES / U TILITIES
After 60% design is complete, plans will be sent to
agencies having facilities in the project areas
requesting that they verify their facilities are shown
correctly and that they furnish any construction
requirements they desire. We will highlight each
agency’s facilities and advise each of potential
conflicts and relocation requirements. We will
request that they respond within two weeks and we
will follow up with telephone calls to confirm all
agency req uirements have been incorporated. We
will document all conferences with utilities and
agencies and copy the City via e-mail.

Deliverables
Utility Coordination Matrix
T ASK N O . 12 60% D ESIGN R EVIEW

M EETINGS
After the City has completed its review, we will meet
with City staff to acquire Staff’s comments for
preparation of revised plans, specifications and
estimates. It is anticipated that the City will be
involved in the 60% plan check process and
subsequent 60% design review meeting.

Deliverables
Meeting Agenda, Minutes and Final Design
Approval
T ASK N O . 13 R IGHT - O F - W AY
We will prepare all necessary final right -of-way
documents for the project including permanent and
temporary construction right -of-way. We will
prepare legal descriptions and plats for each parcel
requiring acquisition. The City will provide appraisal reports and negotiate the acquisition. We will
maintain a right -of-way acquisition map and will
update it as right -of-way progress. Each will be
prepared in accordance with the City
requirements. For this project we have assumed 4
right-of-way acquisitions will be required.

Deliverables
Legals and Plats
T ASK N O . 14 90% D ESIGN
90% design will include incorporation of City
comments, final street and roundabout, drainage,
lighting and signing and striping plans.

We will verify that the project will comply with ADA
design requirements and that adequate drainage will
be achieved.
90% Design will be submitted with a project
summary memorandum together with updated
project specifications and estimates.

Deliverables
90% Design Sheets
T ASK N O . 15 F INAL

C OORDINATION W ITH A GENCIES /

U TILITIES
After the final drawings are approved by the City, we
will again submit them to all agencies/utilities having underground facilities in the project area requesting
that they verify their facilities are shown correctly
and we will advise them of the project construction
schedule and relocation requirements. In addition,
we will coordinate final relocation construction prior
to project bidding. We will document all meetings
and conferences with utilities and agencies.

Deliverables
Utility Coordination Matrix
T ASK N O . 16 90% D ESIGN

R EVIEW M EETIN GS

Packet Pg.
325

Page |15

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 3 | SCOPE OF SERVICES
After the City has completed its review, we will meet
with City staff to acquire Staff’s comments for
preparation of revised plans, specifications and
estimates.

Deliverables
Meeting Agenda, Minutes and Final Design
Approval
T ASK N O . 17 100% D ESIGN
100% design will include incorporation of City
comments, final plans, specifications, and estimates,
ready for public bidding. Final documents will include
mylars and hard copy specifications with signatures
and electronic copies of final documents.
100% Design will be submitted with a project
summary memorandum together with an updated
project schedule, additional stakeholder meeting
summary, and internal plan review documentation.

Deliverables
One (1) Full-Size Mylar of 100% Drawings; Hard
Copy of Specifications and Estimate, Electronic
Files of Final Plans, Specifications and Estimate
T ASK N O . 18 B IDDING A SSISTANCE
TKE will assist the City during project bidding by
attending pre -bid meeting, answering questions
about or provide clarifications of the contract
documents as requested by the City, and will prepare
addenda if necessary.

Deliverables
Response to RFI’s, Addenda Preparation and Bid
Analysis Recommendations

T ASK N O . 19 A SSISTANCE D URING

C ONSTRUCTION
TKE shall attend the preconstruction meeting and
upon receipt of redlined drawings, TKE will prepare a
complete set of signed and stamped record
drawings, which will reflect the improvements as
constructed; any changes made during project
construction. Said record drawings will be based on
data furnished by the public agencies, the
contractor, and the City.

Deliverables
Response to RFI’s, Shop Drawing Submittals, and
As-Built Preparation

Packet Pg.
326

Page |16

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 4 | QUALITY ASSURANCE AND QUALITY CONTROL
SECTION 4 | QUALITY

ASSURANCE AND QUALITY

CONTROL
A. QUALITY

ASSURANCE/QUALITY
CONROL
TKE takes pride in our reputation for thoroughness,
rapid turnaround, cost efficiency and overall quality
of work, and believes that a high level of quality is
needed on all PS&E packages. High quality design
yields the following tangible results:

Δ Ease of oversight
Δ Smoother processing
Δ Healthy number of bidders
Δ Consistent bids
Δ Minimized construction support cost
Δ Absence of design-related change orders
Δ Reduced claims and dispute resolution
costs
TKE believes that the most successful quality
assurance program is one that is applied inherently
throughout the entire design process and all design
activities. This program requires not only formal
procedures for checking, but encourages the
conscientious effort of experienced people to
always “create quality” in every task performed
throughout the design process.

This program has become a natural element in all
aspects of TKE’s design and management
activities, and will guide our work on this contract:

Δ Staff training and development
Δ Assignment of experienced staff
Δ Continuity of staffing
Δ Project-specific work plan
Δ Schedule compliance
Δ Comprehensive field review and
compilation of site data
Δ Established design procedures
Δ Established detailing standards
Δ Established checking procedures,
including independent in -house QA/QC
review using TKE checklists
Δ Dual (independent) quantity estimates
Δ Review by Constructability expert
This Quality Assurance/Quality Control program is
in place to ensure that PS&E documents prepared
by TKE continue to exceed the standards of our
clients and that we will deliver the project on
schedule and within budget.

Effective QA/QC includes assignment of
experienced staff, continuity of staffing, project-
specific work plan, schedule compliance,
comprehensive field review and compilation of site
data, established design procedures, established
detailing standards, established checking
procedures, including independent in-house QA/QC
review, dual (independent) quantity estimates, and
review by constructability expert. The Quality
Assurance / Quality Control program is in place to
ensure that services provided by TKE continues to
exceed the standards of our clients and that we will
deliver the projects on schedule and within budget.

For cost controls, TKE’s client manager will provide
monthly progress reports documenting project
progress for all projects assigned to TKE using a
comprehensive project management summary.

The summary includes project name and related
number, description of progress, budget status,
schedule compliance, and anticipated upcoming
accomplishments.

Packet Pg.
327

Page |17

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 5 | KEY PERSONNEL
SECTION 5 | KEY PERSONNEL
TKE has assembled an elite team of professionals to
partner with the City to provide professional
engineering consulting services. TKE’s management
team came together out of the collective belief of
longtime practitioners that there needed to be, in
the civil engineering and land surveying consultant’s
marketplace, a company that brought modern
management techniques and new ways of thinking
to the business of consulting services for engineering
projects.

TKE currently provides similar services to other
clients and as can be verified by our references, we
effectively meet the needs of our clients. If selected, TKE is committed to meeting all of the City’s needs
and will adjust any workloads as necessary to
complete a project provided by the City.

TKE’s local service approach ensures that the City’s
needs will be met and TKE will constantly strive to
exceed the City’s expectations. Key personnel will be
available to the extent proposed for the duration of
the project. No person designated as “key” to the
project shall be removed or replaced without the
prior written concurrence of the City. Our
management team is 100% accountable and
responsible for TKE’s work product and actively
seeks feedback and suggestions on our services.

Below is a summary of education, experience and
credentials of key personnel proposed to perform
the work in any upcoming projects.

Packet Pg.
328

Page |18

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 5 | KEY PERSONNEL
TERRY

RENNER,
P.E., Q.S.D.

TKE Engineering, Inc .

EDUCATION
B.S, Civil Engineering, California State
Polytechnic University, Pomona

CERTIFICATIONS
Caltrans SWPPP Certified QSP/QSD
Training

REGISTRATIONS
P.E. License Number 69984 (CA)
Qualified SWPPP Developer and
Practitioner #24329

AFFILIATIONS
Riverside-San Bernardino Counties
Branch, American Society of Civil
Engineers
American Public Works Association
American Council of Engineering
Companies of California

Mr. Renner is the Senior Vice President of TKE and has 23 years of experience in civil engineering infrastructure projects, including transportation and traffic improvements, drainage improvements, sewer and water improvements, facilities improvements and recreation improvements. He has managed numerous grant funded (Federal and State) projects and has delivered projects for the Cities of Coachella, Highla nd, Calimesa, Yucaipa, Fontana, Rialto, Upland, Riverside, and Redlands. As a construction manager, Mr. Renner has been responsible for supervising a staff of inspectors, construction coordination and scheduling, utility relocation coordination, public re
lations, submittal review, coordination with
subconsultants, weekly progress meetings, request for information responses, storm water management, progress payments, change order review and negotiations, labor compliance, and project closeout. He has successfully delivered a wide variety of complex and challenging projects and is dedicated to ensuring that the projects managed and delivered by TKE continue to exceed industry standards.

DETAILED PROJECT EXPERIENCE
• CV Sync Construction Management, Palm Desert, CA- Mr. Renner serves as the Construction Manager in charge of oversight of CV Sync project. This work involves plan review, management and approval of construction scheduling, budget, field work, local agency procedures and more. This project involves coordination and support across twelve agencies in the Coachella Valley The
project improvements include advanced traffic management systems (ATMS), advanced transportation controllers (ATC), selected Intelligent Transportation System (ITS) elements, ITS sub -systems, and Ethernet/IP -based communications that will be expandable and scalable for future integration of ITS technologies and strategies, such as Integrated Corridor Management (ICM), Smart Cities, Connected and Autonomous Vehicles , a Regional Traffic Management Center (RTMC) and local Traffic Operation Centers (TOC). • City of Calimesa Traffic Engineering, City of Calimesa, CA – Mr. Renner provides on -call traffic engineering services to the C ity. He is currently responsible for review of traffic control plans, traffic engineering project coordination with capital improvement projects, warrant analysis preparation, traffic count coordination, analysis of traffic counts and collision data, traffic control device recommendations, speed zone survey preparation and certifications, and school zone analysis. While providing these services to the City, Mr. Renner has represented the City with other agencies, represented engineering with the City’s ma nagement personnel and other meetings, managed engineering budgets and project schedules.

• City of Wildomar Traffic Engineering, City of Wildomar, CA – Mr. Renner provides on -call traffic engineering services to the City. He is currently responsible for review of traffic control plans, traffic engineering project coordination with capital improvement projects, warrant analysis preparation, traffic count coordination, analysis of traffic counts and collision data, traffic control device recommendations, sp
eed zone survey preparation and
certifications, and school zone analysis. While providing these services to the City, Mr. Renner has represented the City with other agencies, represented engineering with the City’s management personnel and other meetings, managed engineering budgets and project schedules.

Packet Pg.
329

Page |19

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 5 | KEY PERSONNEL
STEVEN

LEDBETTER,
P.E.

TKE Engineering, Inc .

EDUCATION
B.S, Civil Engineering, California State
Polytechnic University, Pomona

REGISTRATIONS
P.E. License Number 84044 (CA)

AFFILIATIONS
Riverside-San Bernardino Counties
Branch, American Society of Civil
Engineers
American Public Works Association
American Council of Engineering
Companies of California

Mr. Ledbetter has over 21 years of professional experience in the civil engineering industry. He has handled various critical and challenging projects from planning through design and implementation; all while ensuring that projects are executed as per specification in the stipulated time with quality. He has a well- rounded background with experience in:
preparation and analysis of street and utility improvement plans and specifications including potable and non- potable water, wastewater, and drainage; utility master planning including computer modeling, analysis, and report preparation; water resource planning and management including feasibility studies, urban water management plannin g, water supply assessments and verifications, integrated regional water management planning, and groundwater management planning; storm water compliance reporting including water quality management plans and storm water pollution prevention plans and; and grant writing and administration for various State and Federal agency programs.

DETAILED PROJECT EXPERIENCE
• CDBG Street Improvement Project, City of El Monte, CA- Mr. Ledbetter was a project engineer for design of CDBG funded pavement rehabilitation on Klingerman Street, Strozier Avenue and Fern Street for the City of El Monte. This project consists of the preparation of fu ll Construction documents including plans, technical specifications, construction cost estimates (PS&E) and construction support services for the design of the pavement rehabilitation, curb, gutter, sidewalk, ADA curb ramps, and striping replacement.

• ATP Cycle 1 Safe Routes to Calimesa and Wildwood Elementary Schools, City of Yucaipa, CA – As Project Engineer, Mr. Ledbetter is providing design engineering services including preparation of full Construction documents including environmental compliance documents, right-of-way acquisition, plans, technical specifications, construction cost estimates (PS&E) and construction support services for the design of the Bicycle lanes, curb and gutter, sidewalk, crosswalks, ADA curb ramps, signing and striping along Ave nue ‘H’ from 3rd Street to Holmes Street and along County Line Road between 3rd Street and California Street.
• 2nd Street Safe Routes to School , City of Calimesa/Yucaipa, CA – As Project Engineer, Mr. Ledbetter assisted with the design and construction of SR2S funded pedestrian path of travel enhancements to provide safer walking paths along 2 nd
Street between Avenue “L” and Avenue “H” and along Avenue “L” between 2 nd Street and 3rd Street. The project included design and construction of proposed curb, gutter and side walk improvements for increased pedestrian safety. The project included approximately 1 -mile of street improvements together with structural bridge widening over existing drainage channel, right -of-entry acquisition, public outreach and coordination, utility relocation and roundabout construction at the intersection of County Line Road and 2nd Street. Mr. Ledbetter was also responsible for grant management with the Caltrans Local Assistance, bidding services, permitting, construction administration and utility coordination.

Packet Pg.
330

Page |20

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 5 | KEY PERSONNEL

OCTAVIO
PARADA
TKE Engineering, Inc .

EDUCATION
Bachelors of Science (B.S),
Autonomous University of Baja
California, Mexico (UABC)

CERTIFICATIONS
Certificate (1996), Traffic Engineering
for highways, Secretary of Transport
and Communication (SCT-Mexico)
Certificate (2007), CAD Pilot Boot
Camp for Civil 3D, CVIS

Mr. Parada has over 2 6 years of progressive experience in civil engineering in the public works sector as well as the private sector. He is result- driven, proactive and detail -oriented with a proven track record of successfully handling and delivering a wide variety of complex and challenging projects.

He is dedicated to ensure that projects exceed industry standards and consistently finishing under budget a nd schedule. Through his career, Octavio has accumulated extensive experience in planning, designing and project completion for more than 30 miles of roadways, street widening, medians, traffic calming, roundabouts, signing and striping modifications, bicycle lanes, pedestrian facilities for major corridors, arterials, collectors and residential streets, including water improvements, sewer improvements, drainage improvements, grading plans and computerized system modeling for drainage master plans. Finally, Octavio has worked in the private sector for commercial and industrial development as technical director managing projects from the conceptual stage, through planning, designing, bidding, construction, and project completion under project specifications and exceeding client expectations.

DETAILED PROJECT EXPERIENCE
• A-04 Drainage Corridor Project, City of Hesperia, CA - The A-04 Drainage Corridor project is located in the southwesterly portions of the City of Hesperia.

The A-04 drainage corridor is the City’s largest drainage tributary containing more than 4,380 acres and conveys flows in excess 5,000cfs. The project includes construction of three proposed flood control basins totaling over 1,000 ac-feet of storage and more than 17,000 linear feet of various size storm drain pipe and box culverts, together with inlet and outlet facilities. During moderate and larger storm events, flooding and sediment accumulation occurs along the entire drainage corridor downstream of the proposed project; in particular , on Main Street, one of the highest volume streets in the city. The project will enhance quality, reduce the region’s dependence on imported water supplies, and simulate economic development. Mr. Parada Assisted in the preparation of hydrology and hydrau lic analysis, as well as Exhibit and data tables for permitting and administration purposes.
• Calimesa Creek Storm Drainage Improvements , City of Calimesa, CA – Mr.

Parada is currently assisting in the design and preparation of different grading basin configurations, perform earthwork calculations as well as tributary Hydrology and Hydraulic analysis. The Project is located in the City of Calimesa along County Line Road between the Interstate 10 Freeway and 5th Street. The proposed project is planned to provide bank stabilization and storm water management improvements along a 0.6-mile portion of the Calimesa Creek to mitigate erosion and flooding of the earthen channel with undersized street culvert crossings and severely eroded side slopes with near vertical walls. The project will provide 100-year storm protection upstream of the project site and downstream it will reduce peak flow by incorporating a 53 acre-feet detention basin located west of 3
rd street and north of the existing Calimesa channel Stage I.

Packet Pg.
331

Page |21

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 5 | KEY PERSONNEL
JUSTIN P.

SCHLAEFLI,
P.E., T.E.,
PTOE
TKE Engineering, Inc.

EDUCATION
Bachelor of Science, Civil Engineering,
San Diego State University 2005
Master Of Civil Engineering, Norwich
University 2007

CERTIFICATIONS
Professional Traffic Operations
Engineer
IMSA Level II Signal Technician — Field
Certified Fiber Optic Technician

AFFILIATIONS
Former Second Vice President, San
Diego Highway Development
Association
Member National Academy of
Sciences, Transportation Research
Board
Member, Institute of Transportation
Engineers

Justin has 22 years of experience in the transportation field. He is responsible for managing projects on a day-to-day basis as well as interfacing with other project team members and decision makers/ government staff and Contractors. He specializes in Intelligent Transportati on Systems, Transportation Planning, Construction, Signal Maintenance, Traffic Engineering and Traffic Operations. He has experience working on both public sector projects as well as private sector development. His experience ranges from construction man agement and inspection to operations and maintenance. He also has experience conducting traffic studies, specialized access analysis, parking studies, trip generation studies, traffic micro - simulation, signal operations, signal timing, traffic control and design/build of ITS solutions. In addition, Justin has served as a subject matter expert in court, for the State of California and for vendors in the transportation industry.

Through his career, Justin Schlaefli has accumulated truly unique experience in Traffic Engineering. For example, Justin has served as an expert for the State Board of Professional Engineers with respect to creation of the Traffic Engineer license exam. In addition, Justin has served as a qualified expert witness for the US Attorney’s office in cases involving traffic accident s and traffic signal timing. In addition, Justin has completed hundreds of traffic and safety studies throughout his career including substantial CEQA/NEPA work.

Finally, Justin has overseen design/build projects for signal modification and ITS improvements including projects in Caltrans jurisdiction and involving multi-agency coordination.

DETAILED PROJECT EXPERIENCE
• City of Calimesa Traffic Engineering, City of Calimesa, CA – Justin provides on- call traffic engineering services to the City. He is currently responsible for review of traffic control plans, traffic engineering project coordination with capital improvement projects, warrant analysis preparation, traffic count coordination, analysis of traffic counts and collision data, traffic control devic e recommendations, speed zone survey preparation and certifications, and school zone analysis. While providing these services to the City, Justin has represented the City with other agencies, represented engineering with the City’s management personnel and other meetings, managed engineering budgets and project schedules.

• City of Rialto Traffic Engineering, City of Rialto, CA – Justin provides on-call traffic engineering services to the City. He is currently responsible for review of t
raffic control plans, traffic engineering project coordination with capital improvement projects, warrant analysis preparation, traffic count coordination, analysis of traffic counts and collision data, traffic control device recommendations, speed zone survey preparation and certifications, and school zone analysis. While providing these services to the City, Justin has represented the City with other agencies, represented engineering with the City’s management personnel and other meetings, managed engineering budgets and project schedules.

Packet Pg.
332

Page |22

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 5 | KEY PERSONNEL

RON

MUSSER,
P.L.S.

TKE Engineering, Inc.

REGISTRATIONS
P.L.S. License Number (CA): 4230

Mr. Musser has over 52 years of experience in performing field and office surveying and plan checking services for public and private projects including roadway and highway projects. He has performed design topographic surveying and construction staking on all of TKE’s respective design and construction management projects and map checking over the past 10 years. In addition, he has prepared records of survey, parcel maps and tract maps in San Bernardino County, Riverside County, San Diego County, Orange County and Los Angeles County. He has performed boundary, topographic, ALTA, and precise level surveys as well as Global Positioning Surveys. Mr. Musser currently provides map checking services to the cities of Calimesa, Upland, Azusa, Pico Rivera and El Monte.

DETAILED PROJECT EXPERIENCE
• On-Call Survey and Map Checking Services, City of Calimesa, CA - Mr.

Musser provides on-call map checking services to the City of Calimesa.

Mr. Musser is providing map checking services for several small and large tract developments, single family residential units and commercial retai l centers within the City. Services include closure calculations, development project screen checks, response to development community inquiries, perform map checking for tract maps, parcel maps, lot line adjustments, lot mergers, records of survey, corner records, easement and right-of-way acquisitions.
• On-Call Survey and Map Checking Services, City of Hesperia, CA - Mr.

Musser provides on-call map checking services to the City of Hesperia.

Mr. Musser is providing map checking services for several small and large tract developments, single family residential units and commercial retail centers within the City. Services include closure calculations, development project screen checks, response to development community inquiries, perform map checking for tract maps, parcel maps, lot line adjustments, lot mergers, records of survey, corner records, easement and right-of-way acquisitions.
• On-Call Map Checking Services, City of Upland, CA - Mr. Musser provides on-call map checking services to the City of Upland. Mr. Musser is providing map checking services for several tract developments, single family residential units and commercial retail centers within the City.

Services include closure calculations, development project screen checks, response to development community inquiries, perform map checking for tract maps, parcel maps, lot line adjustments, lot mergers, records of survey, corner records, easement and right-of-way acquisitions. • On-Call Map Checking Services, City of Wildomar , CA - Mr. Musser provides on -call map checking services to the City of Wildomar . Mr.

Musser is providing map checking services for several tract developments, single family residential units and commercial retail centers within the City.

Packet Pg.
333

Page |23

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 5 | KEY PERSONNEL

NAME/ROLE CURRENT WORK %

COMMITMENT
TERRY RENNER, P.E.,
Q.S.D.

Project/Construction Manager
Sierra Avenue Widening Project City of Fontana 30%
Traffic Signal Synchronization Project
Coachella Valley
Association of
Governments
10%
Years with firm: 23 Moreno Valley Citywide Paving Project City of Moreno Valley 10% LPP County Line Road Co rridor
Improvements City of Calimesa 20%
TKE Engineering, Inc. Proposed Project Availability: 30%

STEVEN LE DBETTER,
P.E.

Project/Construction Manager
Regional Wastewater Treatment Plant Mission Springs Water District 50%
19th, 20th and Little Morongo Street
Improvements
Mission Springs Water
District/City of Desert Hot
Springs
25%
Years with firm: 21
TKE Engineering, Inc. Proposed Project Availability: 25%

JUSTIN SCHLAEFLI,
P.E., T.E., P.T.O.E.

Project/Construction Manager
On- Call Traffic Engineering City of Highland 5%
Traffic Signal Synchronization Project
Coachella Valley
Association of
Governments
60%
Years with firm: 3 On- Call Traffic Engineering City of Rialto 10% TKE Engineering, Inc. Proposed Project Availability: 25%

OCTAVIO PARADA
Project Manager
Calimesa Creek Drainage Improvements City of Calimesa 10% San Bernardino and Willow Street
Traffic Signal City of Rialto 20%
Years with firm: 18
Ramona Avenue and Howard Street
Roundabout City of Montclair 30%
TKE Engineering, Inc. Proposed Project Availability: 40% RON MUSSER, P.L.S.

Senior Surveyor
Sierra Avenue Widening Project City of Fontana 10%
On-Call Survey/Map Checking City of Highland 20%
Years with firm: 16 On-Call Survey/Map Checking City of Hesperia 30% TKE Engineering, Inc. Proposed Project Availability: 30%

Packet Pg.
334

Page |24

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 5 | KEY PERSONNEL
Project Manager-
Drainage/Streets
Octavio Parada
TKE Engineering, Inc.

Project Manager
Terry Renner, P.E., Q.S.D.

TKE Engineering, Inc.

Project Manager-Traffic
Justin P. Schlaefli
P.E., T.E., P.T.O.E.

TKE Engineering, Inc.

Senior Surveyor
Ron Musser, P.L.S.

TKE Engineering, Inc.

Project Manager-Water
Steven Ledbetter, P.E.

TKE Engineering, Inc.

Packet Pg.
335

Page |25

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 6 | EXPERIENCE AND REFERENCES
SECTION 6| EXPERIENCE AND REFERENCES
A. RELEVANT EXPERIENCE

CITY OF CALIMESA ENGINEERING SERVICES
City of Calimesa, CA
Client Contact: Ms. Bonnie Johnson
Phone Number: (909) 795-9801
Email: [email protected]
Project Cost: $80M+ to date
Completion Date: On-Going

DESCRIPTION RELEVANCE TO CITY OF

SAN BERNARDINO
• On-Call Design
Services
• On-Call Construction
Management and
Inspection Services
• On-Call Survey
Services
• On-Call Plan Checking
Services
• On-Call Project
Management Services
• On-Call Traffic
Engineering
TKE provides on -call project management and civil engineering services to the City, including City Engineer. TKE managed more than $20 million in public improvements. While providing these services to the City, TKE represented the City with other agencies at numerous meeting, represented engineering with the City’s council and other public meetings, managed engineering budgets and project schedules, retained other consultants to prepare improvement design projects, managed funding programs, and various related work. In addition, TKE managed major infrastructure development projects.

SERVICES
Services included council report preparation, design review and review of hydrology and hydraulic studies, project planning, review traffic impact studies, prepare grant funding applications, report preparation, surveying, project scoping, environmental compliance services, utility coordination, right -of-way acquisition coordination , provided project management, performed construction management, inspection and negotiation with property owners.

KEY STAFF
Michael P. Thornton, P.E., L.S.

Terry Renner, P.E., Q.S.D.

Gabor Pakozdi, P.E.

Ron Musser, L.S.

Michelle Arellano, P.E.

Monae Pugh

Packet Pg.
336

Page |26

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 6 | EXPERIENCE AND REFERENCES

RIALTO TRAFFIC ENGINEERING SERVICES
City of Rialto , CA
Client Contact: Mr. Alberto Paiva, P.E.

Phone Number: (909) 820-2531
Email: [email protected]
Project Cost: $10M+ to date
Completion Date: On-Going

DESCRIPTION RELEVANCE TO CITY OF

SAN BERNARDINO
• On-Call Design
Services
• On-Call
Construction
Management and
Inspection Services
• On-Call Survey
Services
• On-Call Plan
Checking Services
• On-Call Project
Management
Services
• On-Call Traffic
Engineering
TKE provides on -call traffic engineering services to the City for developer and capital improvement project coordination, planning and implementation.

TKE routinely performs City functions related to traffic, traffic signals, timing, warrant analysis, striping , signing, geometric analysis, traffic control and other traffic engineering related services. While providing these services to the City, TKE has represented the City with other agencies at numerous meetings, represented engineering with the City’s council and other public meetings, managed engineering budgets and project schedules, retained other consultants to prepare improvement design projects, managed funding programs, and various related work. In addition, TKE managed major infrastructure development projects.

SERVICES
Services included traffic signal design, signing and striping design, traffic control plan preparation, preparation of complete bid documents, plan check of traffic signal plans, signing and striping plans, and traffic control plans, land development review of site plans and access management, review and comment of traffic impact analyses, traffic engineering project coordination with capital improvement projects, review of citizen requests for traffic control to include traffic count analysis and collision data, recommendation of traffic control devices, prepare speed zone surveys and certification process, school zone analysis and preparation of school zone signing and striping plans.

KEY STAFF
Justin P. Schlaefli, P.E., T.E., P.T.O.E.

Terry Renner, P.E.

Michael P. Thornton, P.E.

Monae Pugh

Packet Pg.
337

Page |27

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 6 | EXPERIENCE AND REFERENCES

CITY OF HIGHLAND STAFF AND ENGINEERING

SERVICES
City of Highland , CA
Client Contact: Carlos Zamano
Phone Number: (909) 864-6861
Email: [email protected]
Project Cost: $30M+ to date
Completion Date: On-Going

DESCRIPTION RELEVANCE TO CITY OF

SAN BERNARDINO
• On-Call Design
Services
• On-Call Construction
Management and
Inspection Services
• On-Call Survey
Services
• On-Call Plan
Checking Services
• On-Call Project
Management
Services
TKE provides on -call project management services to the City of Highland for capital improvement project coordination, planning and implementation. TKE is assisting the City Engineer with more than $15 million in capital improvements projects for the current fiscal year. While providing these services to the City, TKE prepared numerous grant applications with approximately a 60% efficiency, represented the City with other agencies at numerous meeting, represented engineering with the City’s council and other public meetings, managed engineering budgets and project schedules, prepared and acquired right-of-way, managed funding programs, and various related work.

SERVICES
Services included project management, council report preparation, design review and review of hydrology and hydraulic studies, project planning, review traffic impact studies, prepare grant funding applications, report preparation, surveying, project scoping, environmental compliance services , utility coordination, right- of-way acquisition coordination, construction management, inspection and performed negotiation with property owners.

KEY STAFF
Terry Renner, P.E., Q.S.D.

Bob Doss, P.E.

Jennifer Cioffi, P.E.

Packet Pg.
338

Page |28

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 6 | EXPERIENCE AND REFERENCES

SIERRA AVENUE WIDENING PROJECT
City of Fontana , CA
Client Contact: Phillip Burum
Phone Number: (909) 350-6727
Email: [email protected]
Project Cost: $11.3 Million
Completion Date: Current

DESCRIPTION RELEVANCE TO THE

CITY OF S AN BERNA RDINO

• Major Arterial
Roadway Widening
• Traffic Signal
Modification/Design
• Sewer Design
• Right-of-Way
Acquisition
• Extensive Utility
Relocations
• Various Pavement
Strategies
• Extensive Utility
Coordination and
Permitting
• Community Outreach
Efforts

The Sierra Avenue widening improvements project is located in the City of Fontana north of Interstate 10 Freeway between Foothill Boulevard and Baseline Road. The project is approximately 1 mile of widening for the City’s primary north-south arterial street widening the roadway from 4 lanes to 6 lanes. The project includes street widening, raised landscape median, new sewer main installation, traffic signal installation and modifications, traffic signal interconnect and fiber optic cable installation, and extensive utility coordination for water main replacement, Rule 20A and Rule 20B undergrounding work. The project also includes right- of-way acquisition for 76 parcels, traffic analysis, review of construction plans, coordination with project design consultants, construction management and construction staking services. TKE represents the City with other a gencies, represented engineering with the City’s management personnel and other meetings, managed engineering budgets and project schedules.

SERVICES
Services include design, topographic survey, right -of-way engineering and acquisition , roadway safety analysis, preparation of exhibits, cost estimates, utility coordination, construction management, and construction staking.

KEY STAFF
Michael P. Thornton, P.E., L.S.

Terry Renner, P.E., Q.S.D.

Steven Ledbetter, P.E.

Octavio Parada
Ron Musser, L.S.

Monae Pugh

Packet Pg.
339

Page |29

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 6 | EXPERIENCE AND REFERENCES

CITYWIDE PAVEMENT REHABILITATION
PROGRAM (ARTERIALS) FY 2021/22
City of Moreno Valley , CA
Client Contact: Mr. Eddie Godinez
Phone Number: (951) 218-8646
Email: [email protected]
Project Cost: $18M
Completion Date: Current

DESCRIPTION
The Citywide Pavement Rehabilitation Program for FY 2021/22 Project included rehabilitation for 20 miles along various streets throughout the City of Moreno Valley. TKE provided daily inspection and monitoring to ensure construction of the project was in accordance with the approved plans and specifications. The project included pavement crack sealing, grinding and isolated removal areas along with construction of street widening with asphalt rubberized hot mix overlay o ver conventional hot mix asphalt base paving, pavement replacement, rubberized asphalt concrete overlay, slurry seal and asphalt concrete curb installation. TKE provided preparation of daily field reports and photo logs and provided reports to the City Staff on weekly basis.

RELEVANCE TO CITY OF

SAN BERNARDINO
• Various Pavement
Rehabilitation
Strategies
• Arterial Roadway
Construction and
Traffic Control
• Permitting a nd
Private Residents
and Business
Coordination

SERVICES
Services included review and monitoring of Contractor’s daily traffic control, storm water pollution prevention measures and safety procedures, daily oversight and inspection, report preparation, photo log preparation and verification of quantities for payment requests.

KEY STAFF
Terry Renner, P.E.

Bob Doss, P.E.

Packet Pg.
340

Page |30

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 6 | EXPERIENCE AND REFERENCES

ATP CYCLE 3 SAFE ROUTE TO SCHOOL

PEDESTRIAN IMPROVEMENTS PROJECT
City of Fontana , CA
Client Contact: Jeffrey Kim, P.E.

Phone Number: (909) 350-7632
Project Cost: $1.9M
Completion Date: Current

DESCRIPTION
TKE provided design engineering services for the Safe Routes to Schools project funded through ATP Cycle 2 for the City of Fontana for Fontana Ave and Arrow Boulevard. This project consisted of the preparation of full Construction documents including plans, technical specifications, construction cost estimates (PS&E) and construction support services for the 5,900 linear foot ADA and pedestrian enhancement project. The project included the construction of curb, gutter, sidewalk, curb ramp, bike lane improvements, utility relocations, storm drain modifications, private improvement restoration and signi ng and striping. TKE successfully coordinated with Caltrans for completion of the PES, right-of- way certifications and obtaining the RFA for construction.

RELEVANCE TO CITY

OF SAN BERNARDINO

• Street/Pedestrian
Design
• Grant Funding
Coordination
• Utility
Relocation/Coordination
• Design Topographic
Surveying
• Right-of-Way
Engineering (19 Parcel
Acquisitions)

SERVICES
Services included design, surveying, grant management, PES preparation, environmental compliance services, utility coordination, right -of-way engineering, and construction assistance.

KEY STAFF
Terry Renner, P.E.

Michael P. Thornton, P.E., L.S.

Octavio Parada
Monae Pugh
Ron Musser, L.S.

Packet Pg.
341

Page |31

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 6 | EXPERIENCE AND REFERENCES

MORENO VALLEY CIVIC CENTER PARK AND

AMPHITHEATER PROJECT
City of Moreno Valley, CA
Client Contact: Ms. Lee Withers
Phone Number: (951) 413-3726
Email: [email protected]
Project Cost: $6.7M
Completion Date: August 2021

DESCRIPTION RELEVANCE TO CITY

OF SAN BERNARDINO

• Park/Amphitheater and
Parking Lot Experience
• ADA Accessibility
• Project and Construction
Management
• Inspection Experience

The Moreno Valley Civic Center Park and Amphitheater Project is located in the City of Moreno Valley South of Alessandro Blvd immediately west of City Hall. The amphitheater is used for regional movie nights, concerts and seasonal special events.

The 2.5 a cre project included an amphitheater stage, video wall and enclosure, audio/visual and storage room, 400 person arched concrete seating, fire water system upgrades, and a parking lot for approximately 300 vehicles.

SERVICES
Services included project management, agency and utility coordination, quality assurance, quality control, construction management and inspection.

KEY STAFF
Terry Renner, P.E., Q.S.D.

Ron Musser, L.S.

Marvin Lara, E.I.T.

Stephen Biscotti
Jeff Lantosh

Packet Pg.
342

Page |32

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services
City of San Bernardino

SECTION 6 | EXPERIENCE AND REFERENCES

COUNTY LINE ROAD TRANSPORTATION

CORRIDOR (LPP)
City of Calimesa, CA
Client Contact: Bonnie Johnson
Phone Number: (909) 795-9801
Email: [email protected]
Project Cost: $10.1 Million
($3.7 Million Grant)
Completion Date: Current

DESCRIPTION RELEVANCE TO CITY

OF SAN BERNARDINO

• LPP State Grant Funded
Project
• Design of 4 Roundabouts
• Right-of-Way Acquisition
• Extensive Utility
Relocations
• Major Arterial
Reconstruction
• Various Pavement
Strategies
• Extensive Utility
Coordination and
Permitting
• Community Outreach
Efforts

TKE prepared and obtained a grant for the City of Calimesa through the Road Repair and Accountability Act of 2017 (SB1) Local Partnership Program (LPP). TKE is preparing street widening and roundabout improvements for the construction of the County Line Road Transportation Corridor. The Project includes four (4) single-lane and one (1) multi-lane roundabouts, together with street, pedestrian, and bicycle improvements, to improve safety and efficiency t hroughout the corridor. The innovative approach to implement roundabout intersection throughout the corridor provides adequate capacity and level of service to remain a two -lane street; thus, significantly reducing right- of-way and construction costs to construct a four-lane corridor.

SERVICES
Services include grant coordination and management, design, topographic survey, right- of-way engineering, environmental assistance, roadway safety analysis, preparation of exhibits, cost estimates, coordination with California Transportation Commission, construction management, inspection, and construction staking.

KEY STAFF
Michael P. Thornton, P.E., L.S.

Terry Renner, P.E., Q.S.D.

Steven Ledbetter, P.E.

Octavio Parada
Ron Musser, L.S.

Monae Pugh

Packet Pg.
343

Page |33

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services City of San Bernardino

SECTION 6 | EXPERIENCE AND REFERENCES
B. REFERENCES

AGENCY CONTACT NAME CONTACT INFO
City of Fontana
8353 Sierra Avenue
Fontana, CA 92335
Phil Burum
Deputy City Manager
P: (909) 350-6727
[email protected]
City of Highland
27215 Baseline
Highland, Ca 92346
Carlos Zamano
Public Works Director
P: (909) 864-6861
[email protected]
City of Calimesa
908 Park Avenue
Calimesa, Ca 92320
Bonnie Johnson
City Manager
P: (909) 795-9801
[email protected]
City of Hesperia
9700 Seventh Avenue
Hesperia, Ca 92345
Nils Bentsen
City Manager
P: (760) 947-1901
[email protected]
City of Rialto
335 W. Rialto Avenue
Rialto, CA 92376
Alberto Paiva
City Engineer
P: (909) 820-2531
[email protected]

Packet Pg.
344

Page |34

Request for Proposal – Capital Improvement Program (CIP) Programmatic Services City of San Bernardino

SECTION 7 | FEE PROPOSAL
SECTION 7| FEE PROPOSAL
A. FEE PROPOSAL
As requested in the RFP instructions, in addition to TKE’s rate schedule shown below, TKE’s fee to provide an average of 40 hours per week for program management services would be $6,200 per week. An annual fee would depend on the number of weeks the project was estimated to take.

Packet Pg.
345

P r e p a r e d B y :

Packet Pg.
346

1 0
6 9

DISCUSSION
City of San Bernardino
Request for Council Action
Date: February 15, 2023
To: Honorable Mayor and City Council Members
From: Genoveva Rocha, City Clerk
Department: City Clerk
Subject: Ranked Choice Voting
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file the report and presentation or provide direction to staff regarding the next steps.

Background
On June 1, 2022, the Mayor and City Council directed staff to prepare a presentation and recommendation on Ranked Choice Voting (RCV) in the City of San Bernardino.

The Charter Review Committee expressed interest in a presentation by staff on RCV.

The Committee discussed the matter on November 4, 2021; January 13, 2022; and reaffirmed on March 3, 2022, and reached a consensus to present the request to the Mayor and Council.

The City of San Bernardino updated the City Charter in 2016 to align City elections with the State Primary Election and State General Elections held every two years. This charter change allows the City to continue consolidating elections with San Bernardino County and share the costs of the elections with other local area jurisdictions. The staff has outlined what RCV is, potential benefits of RCV, and the potential costs associated.

Discussion
Ranked Choice Voting Explained
RCV is a method of conducting an election that allows voters to rank candidates in order of preference when marking their ballots. Only one candidate can represent each of the voter’s first, second, third, or fourth choices.

When electing a single candidate using RCV, all first choices are initially tallied. If any

Packet Pg.
347

1 0
6 9
candidate receives a majority of the first choices, that candidate is declared the winner. If no candidate receives a majority, the “instant run-off” process is triggered. The candidate receiving the fewest first choices is eliminated, and the votes for that eliminated candidate now have their second choices counted. The ballots are again tallied, and the process continues until one candidate wins a majority.

RCV is an attempt to allow a majority winner to be determined in just one election and substitute holding a separate run-off election by having a series of mini run-offs, based on a single set of ballots, until a winner is declared.

What are the benefits of Ranked Choice Voting
Moving into RCV for the City will eliminate the need for a run-off election when a single candidate does not receive the necessary 50 percent plus 1 majority vote. Proponents of RCV believe this process helps select the candidate that has the most votes and broadest support, so voters get what they want. This would eliminate the need for, and costs of, a primary election. The 2020 State Primary and the 2022 State Primary have both resulted in the need for a run-off election. The run-off held in November 2020 cost the city an additional $96,528.

Municipalities that adopted Ranked Choice Voting for Elections There are 16 states that currently allow RCV, including California. There are currently seven municipalities in California that use RCV, three of which are newly implementing the process for 2022. The cities of San Leandro, Oakland, and Berkeley implemented the process in 2010, and San Francisco implemented the process in 2002.

The City of Eureka City Council opted to implement RCV; however, the County of Humboldt’s equipment is not certified for RCV and implementation is delayed until 2024. The City of Albany adopted RCV through a ballot measure adopted at the November 3, 2020 election. The City of Palm Desert is implementing RCV after a lawsuit was filed against them for violations of the California Voters Rights Act and are now moving into a hybrid system involving elements of district voting and RCV. Information regarding the costs were obtained from these municipalities for reference purposes.

The total estimated cost to the City of Albany (population of 19,696) as quoted by the County of Alameda Registrar of Voters is as follows:

Regular election cost approx. $ 52,000 Initial voting system approx. $ 11,500 RCV Charges approx. $ 26,000 Estimate (Cost is shared with 3 other municipalities San Francisco, Oakland, Berkeley) Total $ 89,500

Packet Pg.
348

1 0
6 9
In addition to the above costs, voter/candidate outreach and education, and other administrative RCV related expenses will also apply.

The total estimated cost to the City of Palm Desert (population of 53,185) as quoted by the County of Riverside are as follows:

RCV Software $150,000 RCV Annual licensing $ 70,000 County’s RCV Implementation Consultant $100,000 (Not to exceed) County’s Consultant for Poll Worker
Training & Other Services $100,000 (Not to exceed) County’s Regular Election Cost $ 97,000 Total (Initial year) $517,000 This is the total for the initial year and is based on the County’s invoice for final costs.

Additional City Expenses:

RCV Technical Consultant $20,000 RCV Educational Consultant
& Services, including Citywide
mailer and other advertisement costs $86,530 Options to consider for City of San Bernardino
Currently, the City of San Bernardino consolidates all municipal elections with San Bernardino County. The San Bernardino County Registrar of Voters currently uses certified equipment; however, they will need to obtain additional software and licensing to hold an election using RCV. If the County Board of Supervisors approves the City’s request to consolidate the election, all the costs incurred by the County to implement this process will be passed on to the City. If the Board of Supervisors denies the City’s request to consolidate the election, it will result in the City holding a stand-alone election.

To provide all options and pertinent information to the Mayor and City Council on this topic, staff reached out to the San Bernardino County Registrar of Voters regarding possibly consolidating if the City were to implement RCV. We were unable to receive a tentative determination whether, and on what terms, the registrar would be willing to consolidate should the City adopt RCV.

Requirements to hold a Stand-Alone election
To ensure the City follows all proper procedures and voting laws, the City will need to procure a consultant for elections services. In addition to the consultant, the City will also need to obtain certified voting equipment to comply with California Elections Code

Packet Pg.
349

1 0
6 9
19006. The City has identified the voting system used by all counties who currently hold RCV elections. They have provided an estimate of costs for a full vote by mail election, outlining the purchase or rental of equipment:

Option 1: Vote by Mail - Purchase of Equipment:

To hold a stand-alone election using Vote by Mail, the City will need to obtain certified equipment. Should the City elect to purchase the equipment the cost will be $275,439.60 with annual costs of $54,325.00. This includes the purchase of all voting equipment along with the cost for training and implementation.

Option 2: Vote by Mail - Rental of the Equipment:

At a reduced cost, the vendor offers the option to rent all equipment needed to hold a vote by mail election using RCV; the cost will be $105,900.00, per election cycle.

Option 3: In Person election-
If the City chooses to hold the election in person, it will need to issue a Request for Proposal (RFP) for a consultant to provide elections services. In addition to the consultant, the City will also need to obtain certified equipment, elections supplies, polling locations, poll workers, and poll worker training.

It is essential to highlight that the pricing for the City of San Bernardino appears to be significantly lower than the cost of Palm Desert, which consolidates with Riverside County. The difference is the cost provided in this report for the City of San Bernardino is solely for a City-wide vote-by-mail/ RCV election.

If the Mayor and City Council would like to transition to an RCV method for elections, it will require an amendment to the City Charter. For that to occur, staff will need to draft a measure, the Mayor and City Council would then need to place the measure on the ballot, and the City’s voters would need to approve the amendment to the City Charter to adopt RCV for future elections. If the Mayor and City Council desire to continue to explore the RCV option, staff recommends the Mayor and City Council direct staff to confer with the San Bernardino County Registrar of Voters to determine:
(1) if the County would continue to consolidate the City’s election should the City shift to RCV; and (2) a realistic cost estimate for consolidation. This would allow staff to return with a formal recommendation.
2021-2025 Strategic Targets and Goals
The proposed action would meet Key Target No. 1: Improved Operational & Financial Capacity and Key Target No. 2: Focused, Aligned Leadership and Unified Community.

Fiscal Impact
There is no fiscal impact to the City in regard to receiving and filing this report.

Packet Pg.
350

1 0
6 9
Conclusion
It is recommended that the Mayor and City Council receive and file the report and presentation or provide direction to staff regarding the next steps.

Attachments
Attachment 1 - Ranked Choice Voting - Presentation
Ward:

All Wards
Synopsis of Previous Council Actions:

June 1, 2022 – City Council directed staff to provide a report on Ranked Choice Voting.

Packet Pg.
351

Title: Ranked Choice Voting
Presented by: Telicia Lopez

Packet Pg.
352

Title: Ranked Choice Voting
What is Ranked Choice Voting?

Packet Pg.
353

Title: Ranked Choice Voting
Ranked Choice Voting, also known as Instant Runoff
Voting, is a method of tabulating votes that allows voters to rank their preferred choices. If the first choice does not win, then their vote is applied toward their next choice.

Packet Pg.
354

Demonstration Ballot
What should we have for lunch?
Title: Ranked Choice Voting

Packet Pg.
355

How Ranked Choice Voting Works
Voters can rank candidates in order of preference.

Title: Ranked Choice Voting

Packet Pg.
356

Title: Ranked Choice Voting
How Ranked Choice Voting Works cont’d.

In round one, votes are tabulated to determine if a candidate has received the majority vote. If a candidate receives the majority vote, that candidate is declared the winner and no additional rounds are needed. If no candidate receives the majority vote, then the instant runoff is triggered.

Pizza Tacos Hamburgers Hotdogs
12 10
5 3
Initial tabulation of votes

Packet Pg.
357

In each round, we check to see if any candidate has acquired enough votes to win by majority. If a majority vote is reached, the winner is declared, and no additional rounds are needed. If no winner emerges, we eliminate the candidate in last place. All votes from the eliminated candidate are redistributed to the next available choice candidate.

Pizza Tacos Hamburgers
12 10
5 2
1 Round 1 – Instant Runoff
Initial count 1st Round Runoff
Title: Ranked Choice Voting

Packet Pg.
358

Title: Ranked Choice Voting
Pizza Tacos
12 10
1 1
3 2
Round 2 – Instant Runoff
Initial Round 1st Round Runoff 2nd Round Runoff
This process is followed until a winner is declared by
majority vote.

Pizza Wins!

Packet Pg.
359

With RCV, do some voters get more than one vote?
No. With Ranked Choice Voting (RCV), you have the option to rank your choices, but your vote only counts for one candidate in the final round.

Frequently Asked Questions (FAQs)

Packet Pg.
360

Frequently Asked Questions (FAQs)
How are votes counted in RCV?
There is still a requirement for 50% plus one majority to win an election.

Packet Pg.
361

In RCV do all candidates need to be ranked?
Voters can rank as many or a few candidates as they
choose.

Frequently Asked Questions (FAQs)

Packet Pg.
362

Frequently Asked Questions (FAQs)
Will ranking additional candidates hurt the chances of
the voters preferred candidate?
No. Votes count for second choice only if your first choice is eliminated. Your vote counts for your third choice only if your first and second choices are eliminated.

Packet Pg.
363

Does RCV negatively affect minority communities?

Studies have been inconclusive regarding the impact RCV has in minority communities. Some show that minorities are less likely to rank additional candidates while others indicate that RCV increases the voter turnout in minority communities.

Frequently Asked Questions (FAQs)

Packet Pg.
364

Conclusion: Questions?
Title: Ranked Choice Voting

Packet Pg.
365

1 1
5 2

DISCUSSION
City of San Bernardino
Request for Council Action
Date: February 15, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, City Manager
Department: City Manager's Office
Subject: Consider the appropriate staffing levels for both the Office of the Mayor and the City Council Office (All
Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California,

1. Review and consider the proposed staffing for both the Office of the Mayor and the City Council Office and provide modifications or approve as presented.

2. Adopt Resolution No. 2023-031 authorizing the Agency Director of Administrative Services to amend the FY 2022/23 General Fund Operating Budget in the amount of $143,387.

Background
The City of San Bernardino’s current charter was adopted by voters on November 8, 2016, and filed with the California Secretary of State on January 31, 2017. The 2016 charter amendments that were approved by voters included numerous changes; however, the most significant was the implementation of a council-manager form of government. In general, the council-manager form of government combines the political leadership of elected officials, the Mayor and City Council, with an appointed administrator, the City Manager.

City Council
The City Council serves as the legislative body, which means they have the authority to set policy, approve contracts and agreements, and undertake other obligations consistent with the City’s Charter and Municipal Code, while deferring to the discretion of the City Manager to choose the appropriate means to achieve the Council’s goals.

The City Council Office provides support to seven (7) elected City Council members and serves as a liaison between the Council Members and the community, assisting

Packet Pg.
366

1 1
5 2
with inquiries and concerns received from the public. The Office also provides administrative support that includes maintaining calendars and schedules, confirming conferences and coordinating travel, and assisting councilmembers in their duties serving on regional boards and in member organizations.

Mayor
The Mayor serves as the chief spokesperson for the City and is recognized as the head of the City government for all ceremonial purposes. Additionally, the Mayor serves on several regional boards and takes the lead in establishing and fostering relationships in support of the City of San Bernardino’s vision and key strategic goals. The Office also provides administrative support that includes maintaining calendars and schedules, confirming conferences and coordinating travel, and assisting the Mayor in their duties serving on regional boards and in member organizations.

Discussion
On January 18, 2023, the Mayor and City Council passed a motion during the regular meeting directing staff to evaluate the appropriate staffing levels for the Office of the Mayor and the Office of the City Council. To make these determinations, staff examined the City of San Bernardino’s historical staffing levels proceeding the adoption of the new City Charter on November 8, 2016, and compared them to current staffing levels. Staff also considered the diverse and unique needs of the community in preparing its recommendation, ensuring the proposed staffing levels would be appropriate to meet the current needs of the public.

Currently, the Office of the City Council has two (2) funded support positions and the Office of the Mayor has one (1) funded support position. This marks a reduction in staffing for both offices compared to previous years. In the first two fiscal years following the adoption of the new City Charter, the City of San Bernardino provided the City Council with four (4) full-time support staff and the Mayor with three (3) full-time support staff. To meet the current needs of the community, staff recommends restoring staffing to their historic levels. The tables on the following page illustrate the current and proposed staffing levels and include salary and benefits costs comparisons for the remainder of fiscal year 2022-2023.

Packet Pg.
367

1 1
5 2

CITY COUNCIL OFFICE
Council Office
(Current)
Total Cost
Salary/Benefits
Council Office
(Proposed)
Total Cost
Salary/Benefits
Council Members $ 149,777 Council Members $ 149,777 Administrative Assistant
to Council 33,524 Administrative Assistant
to Council 33,524
Council Administrative
Supervisor 37,883 Administrative Assistant
to Council 33,524
Council Administrative
Supervisor 37,883
Executive Staff
Assistant to Council 38,685
TOTAL COST $ 221,184 TOTAL COST $ 293,393
Total fiscal impact is for remainder of fiscal year 2022-2023 (March 1 through June 30, 2023) Estimated ongoing annual costs (salary and benefits) for proposed staff is $880,179 beginning July 1, 2023.

MAYOR’S OFFICE
Mayor’s Office
(Current)
Total Cost
Salary/Benefits
Mayor’s Office
(Proposed)
Total Cost
Salary/Benefits
Mayor $ 28,273 Mayor $ 28,273
Executive Assistant
to the Mayor 37,236 Assistant to the
Mayor II (U) 28,810
Assistant to the
Mayor III (U) 35,506
Assistant to the
Mayor IV (U) 44,098
TOTAL COST $ 65,509 TOTAL COST $ 136,687
Total fiscal impact is for remainder of fiscal year 2022-2023 (March 1 through June 30, 2023) Estimated ongoing annual costs (salary and benefits) for proposed staff is $410,061 beginning July 1, 2023.
2021-2025 Strategic Targets and Goals
The consideration of appropriate staffing levels for the Office of the Mayor and Office of the City Council aligns with Key Target No. 1: Improved Operational & Financial

Packet Pg.
368

1 1
5 2
Capacity and Key Target No. 2: Focused Aligned Leadership & Unified Community.

Fiscal Impact
If the above-listed positions are hired by March 1, the fiscal impact to the General Fund is a total of $143,387 for the remainder of Fiscal Year 2022/23.

Reconciliation:

Cost, March – June 30, City Council Office $ 293,393
Cost, March – June 30, Mayor’s Office 136,687
TOTAL Cost 430,080
LESS: Existing Positions (286,693)
NET Fiscal Impact $ 143,387
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California,

1. Review and consider the proposed staffing for both the Office of the Mayor and the City Council Office and provide modifications or approve as presented.

2. Adopt Resolution No. 2023-031 authorizing the Agency Director of Administrative Services to amend the FY 2022/23 General Fund Operating Budget in the amount of $143,387
Attachments
Attachment 1 Resolution 2023-031 Staffing Levels for the Office of the Mayor and the City Council Office
Ward:

All Wards
Synopsis of Previous Council Actions:

January 18, 2023 Mayor and City Council directed staff to evaluate and determine the appropriate staffing levels in the Office of the Mayor and the City Council Office

Packet Pg.
369

Resolution No. 2023-031
Resolution 2023-031
February 15, 2023

Page 1 of 3 ends

Mayor and City CouncilFebruary 15, 2023

Mayor and City Council
February 15, 2023