Mayor and City Council
July 19, 2023

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Line #

Item Number

Description

Qty

List Price

Sale Price

Ext. Sale Price

3 PMMN4099CL

AUDIO ACCESSORY-

REMOTE SPEAKER
MICROPHONE,IP68 REMOTE

SPEAKER
MICROPHONE,3.5MM,UL

20 $142.56

$104.07

$2,081.40

Subtotal
$119,656.20

Estimated Tax

$10,508.09

Grand Total

$130,164.29(USD)

Notes:

QUOTE-2017418

Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

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Record of Action of the Board of Supervisors

APPROVED (CONSENT CALENDAR)

COUNTY OF SAN BERNARDINO
Board of Supervisors

MOTION __AYE__ __MOVE__ _SECOND_ __AYE__ __AYE__
1 2 3 4 5

LAURA H. WELCH, CLERK OF THE BOARD

BY ____________________________________________

DATED: September 11, 2012
cc: ISD-Austin w/ agree
Contractor c/o ISD w/ agree
Auditor- Accts Pay Mgr w/ agree
EBIX-BPO c/o Risk Mgmt
ISD-Golub;Contracts Unit
Purchasing-Rozko
CAO-Edmisten;Lowe
File - w/ agree
jll 09/21/12

ITEM 30

REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS

OF SAN BERNARDINO COUNTY, CALIFORNIA OF SAN BERNARDINO COUNTY, CALIFORNIA OF SAN BERNARDINO COUNTY, CALIFORNIA OF SAN BERNARDINO COUNTY, CALIFORNIA

AND RECORD OF ACTION AND RECORD OF ACTION AND RECORD OF ACTION AND RECORD OF ACTION

September 11, 2012

FROM: JOEL GOLUB, Chief Information Officer
Information Services Department

SUBJECT: COUNTY OF SAN BERNARDINO PUBLIC SAFETY RADIO COMMUNICATION

SYSTEM UPGRADE

RECOMMENDATION(S)

1. Find that it is in the best interest of the County to: continue the use of Motorola Solutions Inc. radio equipment and services and Aviat Networks microwave equipment and services as the standard: and to upgrade the County Public Safety Radio Communication System and maintain this standardization throughout the lifecycle of the upgrade project and useful life of upgraded system not to exceed 15 years.

2. Approve an Agreement No.12-696 with Motorola Solutions Inc., in an amount not to exceed $250,000, for a System Upgrade Analysis to be performed for the upgrade of the County Public Safety Radio Communication System.
(Affected Districts: All)
(Presenter: Joel Golub, Chief Information Officer, 388-5501)

BOARD OF SUPERVISORS COUNTY GOALS AND OBJECTIVES

Improve County Government Operations.

Operate in a Fiscally-Responsible and Business-Like Manner.

Maintain Public Safety.

FINANCIAL IMPACT

Funding for the 800 MHz Upgrade Project is included in the Architecture and Engineering Department (A&E) capital fund (CJP CIP 2V03). In 2011-12 the Board approved redirecting the annual allocation of $24.0 million for Future Space Needs Reserve to fund this project. Funding for 2012-13 was reduced to $20.0 million as the upgrade project is now planned to be programmed over a longer period of time. The preliminary total estimated cost of this project is approximately $175 million. This cost will be validated through the proposed Motorola Solutions Inc. engineering and planning study at a cost not to exceed $250,000.

BACKGROUND INFORMATION

Approval of this item includes findings that it is in the best interest of the County to establish Motorola Solutions Inc. (Motorola) radio equipment and services and Aviat Networks microwave equipment and services, as the standard to be used in the upgrade of the County’s 800 MHz radio system and will approve an agreement with Motorola Solutions Inc. in an amount not to

Rev 4-19-11

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COUNTY OF SAN BERNARDINO PUBLIC SAFETY RADIO

COMMUNICATION SYSTEM UPGRADE
SEPTEMBER 11, 2012
PAGE 2 OF 2

09/11/12 #30

exceed $250,000, for an engineering and planning study to be performed for the upgrade of the County Public Safety Radio Communication System. This study is necessary to provide a project scope, equipment list and associated costs.

Several Board actions occurred between June 20, 1988 and July 24, 1989, resulting in the release of a Request for Proposal for a radio system, development and upgrade of microwave radio sites and equipment, and the award of Agreement no. 89-639 with Motorola. The total ending value of the contract with Motorola was approximately $9.3 million. In 1990, the system was completed and began operations. The total cost of the system including Harris (Aviat Networks) microwave equipment, tower construction and upgrades was approximately $25 million and was funded by the issuance of certificates of participation which have since been fully paid.

The radio system operated for the first ten years without any major enhancements. In 2000, Motorola discontinued support on this now obsolete technology.

Between December 2007 and April 2008, AECOM was contracted and performed a high level needs assessment and cost estimate for a new/upgraded radio system. The vendor analyzed both the radio system and dispatch centers, and estimated replacement cost of the County Public Safety Radio System at $215 million. The proposed study differs significantly from the AECOM assessment in that this is an in depth analysis to determine specific equipment needs, radio coverage, approximate site locations and final cost estimate for the upgrade.

San Bernardino County has an investment of nearly $40 million dollars in Motorola P25 Digital capable radio mobile, portable, and backbone equipment. In addition, the County has built an extensive Aviat Networks microwave transport system allowing for network compatibility and visibility through the standardization of this equipment. The decision to continue upgrading backbone equipment using Motorola Solutions Inc. P25 solution and Aviat Network microwave equipment is compelling. Motorola mobile and portable radios operating on a Motorola backbone system connected by an Aviat Networks transport system ensures consistent functionality throughout the County radio network and offers users a very predictable operating experience, which is crucial in the high danger public safety environment that our first responders operate in daily. Any disparate equipment introduced in this network is capable of hindering the monitoring, visibility and trouble resolution process and introduces risk of additional system failure points.

This standardization action through the proposed lifecycle allows for non-manufacturer specific technology, limiting potential disruptive transition to (or integration with) future technologies and equipment creating the desired interoperability with other public agencies. Standardizing on Motorola Solutions Inc. and Aviat Networks professional services will ensure that the upgrade is completed by the equipment manufacturers, as they hold the greatest level of expertise on the products.

On June 1, 2012, County staff met with members of local public safety agencies, including the Sheriff’s Department, Police Departments, County Fire Department, and CONFIRE member agencies to discuss the proposed radio system upgrade project. The County received full concurrence and support for the system upgrade recommendation to Motorola P25 digital radio system.

REVIEW BY OTHERS

This item has been reviewed by County Counsel (Regina Coleman, Principal Assistant County Counsel, 387-3266) on August 16, 2012; the Purchasing Department (Laurie Rozko, Director of Purchasing, 387-2074) on May 28, 2012; and the County Administrative Office (Allison M.

Edmisten, Administrative Analyst, 387-5558 and Janet Lowe, Assistant Director, Real Estate Services Department) on August 28, 2012.

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Mary E. Lanier, Interim Agency Director of Community,
Housing, and Economic Development
Department: Community, Housing, & Economic Development (CED) Subject: Imposing Liens on Certain Real Property to Recover Costs for Code Enforcement Abatements of Public
Nuisance
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2023-115, imposing liens on certain real property located within the City of San Bernardino to recover costs for Code Enforcement abatement of public nuisance.

Background
On October 5, 2015, the Mayor and Common Council adopted Ordinance MC-1418, which repealed San Bernardino Municipal Code Chapters 3.68 and 8.27 and amended Chapter 8.30. On September 18, 2019, the Mayor and City Council adopted Ordinance MC-1521, which made further revisions to Chapter 8.30. These changes have streamlined the City’s ability to abate public nuisances on properties and impose liens to enable the City to recover costs for abating nuisances.

Discussion
San Bernardino Municipal Code Section 8.30.050 requires a resolution be adopted in order to assess unpaid costs of abatement as liens upon the respective parcels of land as they are shown upon the last available assessment roll.

The Abatement Assessments are for public nuisance abatements performed by the Code Enforcement Division which includes properties that were either secured and/or cleaned via administrative inspection warrants or were deemed Unsafe for Occupancy

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by the Code Enforcement Division. Included in this section, are emergency board-ups requested by the Police and County Fire Departments. Emergency board-ups are requested after a break-in has occurred or after fire suppression activities are completed, when no responsible parties can be reached. Additionally, there were three property demolitions performed with administrative demolition warrants.

All affected property owners identified on the Abatement Assessments list (Attachment 1) have been notified through regular and certified mail of the respective abatement costs per SBMC 8.30.023. Further, affected property owners were also issued a Notice of Summary Abatement with the option to schedule a hearing per SBMC 8.30.045 and have also been advised of their right to appeal said costs within ten days, or to pay the costs within 45 days of notice, per San Bernardino Municipal Code Section 8.30.030 and 8.30.040. To date, no hearings have been requested and the costs are currently outstanding. As such, staff recommends adopting the resolution in order to assess the unpaid costs of the nuisance abatements.

To date the total of outstanding fees for warrant abatements, emergency abatements and demolitions on the Abatement Assessment list, is $93,047.54. If property owners come forward to pay their costs prior to the council meeting, their properties will be removed from Attachment 1.
2021-2025 Strategic Targets and Goals
The request to impose liens to recover costs for Code Enforcement abatements aligns with Key Target No. 1: Improved Operational & Financial Capacity and Key Target No. 4: Economic Growth & Development. Imposing liens to resolve public nuisances would ensure the City receives revenue back into the Community & Economic Development Department and that the City continues to strive towards being clean and attractive.

Fiscal Impact
The anticipated amount to be collected is $93,047.54. The amount will be collected incrementally as individual properties are sold and/or liens are paid through the escrow process or entered as an assessment on the County tax roll.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2023-115, imposing liens on certain real property located in the City of San Bernardino to recover costs for Code Enforcement abatement of public nuisance.

Attachments
Attachment 1 Resolution No. 2023-115
Attachment 2 Exhibit A - Abatement Assessments

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Ward:

All Wards
Synopsis of Previous Council Actions:

October 5, 2015 - Mayor and City Council adopted Ordinance MC-1418, repealing San Bernardino Municipal Code Chapters 3.68 and 8.27 and amended Chapter 8.30 of San Bernardino Municipal Code regarding Public Nuisance Abatement.

April 18, 2018 - Mayor and City Council adopted Resolution 2018-106, imposing liens on certain real property located within the City of San Bernardino for the costs of public nuisance.

August 1, 2018 - Mayor and City Council adopted Resolution No. 2018-222, imposing liens on certain real property located within the City of San Bernardino for the cost of public nuisance abatements.

September 18, 2019 - Mayor and City Council adopted Ordinance MC-1521, Amending Chapters 2.45, 8.24, 8.30, 8.36, 9.92, 15.04, 15.05, 15.20, and 15.28 of the San Bernardino Municipal Code, and adding Chapter 9.94 of the San Bernardino Municipal Code, related to various Code Enforcement Procedures, including the City’s administrative hearing procedures and appeals procedures.

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Resolution No. 2023-115
Resolution 2023-115
July 19, 2023

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RESOLUTION NO. 2023-115

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

IMPOSING LIENSON CERTAIN REAL PROPERTY

LOCATED WITHIN THE CITY OF SAN BERNARDINO TO

RECOVER COSTS FOR CODE ENFORCEMENT
ABATEMENT OF PUBLIC NUISANCE.

WHEREAS, the City of San Bernardino, pursuant to its authority under Chapter 8.30 of the San Bernardino Municipal Code, did lawfully cause public nuisances to be abated on the properties described in the Abatement Assessments List; and WHEREAS, notice of the abatement costs were given to the owners of record of said properties, and any timely requested hearing has heretofore been held to hear protests of the costs of said abatement before the Administrative Hearing Office, who determined the owner of record is responsible for the costs.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1.The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Said costs are found to have been incurred by the City pursuant to proceedings under the San Bernardino Municipal Code, and the final statement of costs on file with the City Clerk is hereby confirmed and adopted as special assessments against the properties lists in Exhibit A.

SECTION 3. Said sum shall become a lien on said property pursuant to San Bernardino Municipal Code 8.30.050 and shall be collected as a special assessment.

SECTION 4. The City Clerk is hereby directed to file a certified copy of this Resolution, including Exhibit A, showing such sums as remained unpaid, to the Recorder and the Auditor of the County of San Bernardino, State of California, directing that each sum be entered as a lien charged against the property as it appears on the current assessment rolls, to be collected at the said time and in the same manner, subject to the same penalties and interest upon delinquencies, as the general taxes for the City of San Bernardino are collected.

SECTION 5.The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that

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Resolution No. 2023-115
Resolution 2023-115
July 19, 2023

2 5
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the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 6.Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 7. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this ___ day of __________ 2023.

Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney

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Resolution No. 2023-115
Resolution 2023-115
July 19, 2023

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CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2023-115, adopted at a regular meeting held on the ___ day of _______ 2023 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2023.

Genoveva Rocha, CMC, City Clerk

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EXHIBIT "A"

ABATEMENT ASSESSMENTS

ADDRESS OWNER DATE ABATED WARD COST
1105 S. Waterman Ave. CORONEL, GABRIEL AND ROSALBA L TRUST 07/13/22 3 $2,536.55 1165 E. 3rd St. HUMANN, LAURA ANNE HARRISON 08/12/22 1 $15,432.29 247 Ennis St. JAMA INVESTMENTS LLC 08/11/22 3 $19,384.67 1224 Crestview Ave. RIVERA, MARTIN - EST OF 10/28/22 2 $30,324.41 271 N. K St. HOLLY, EDWARD L 11/16/22 1 $13,079.95
2140 N. Sepulveda Ave. REYES C. RIOS/ YOLANDA C. RIOS 10/22/22 2 $11,525.26 1605 N. D St. 1605 NORTH D STREET LLC 11/03/22 2 $764.41

Total: $93,047.54

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Cassandra Searcy, Deputy Director of Housing and
Homelessness
Department: Community, Housing, & Economic Development (CED) Subject: Resolution and Amendment to the California Department of Housing and Community Development Standard
Agreement for Permanent Local Housing Allocation Funds
Spending Plan and Allocations (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1.Adopt Resolution 2023-097 of the Mayor and City Council of the City of San Bernardino, amending Resolution 2020-92, as required by the California Department of Housing and Community Development, authorizing the Director of Community Housing and Economic Development, and the Deputy Director of Housing and Homelessness to execute the Permanent Local Allocation Program documents, and amending the Permanent Local Housing Allocation Funds Section 302 (c)(4) plan.

2.Authorize termination of the Permanent Local Housing Allocation Program Subrecipient Agreement between the City of San Bernardino and Step Up on Second Street, Inc.

Background
The California Department of Housing and Community Development (HCD) released a Notice of Funding Availability (NOFA) of approximately $335 million for the Permanent Local Housing Allocation (PLHA) program. Funding for the NOFA is provided according to Senate Bill 2. Senate Bill 2 was signed into law by Governor Brown on September 29, 2017, and took effect January 1, 2018. It creates a $75 fee on certain real estate transaction documents when they are recorded, capped at $225 per transaction. The fee does not apply to sales of residential and commercial properties but instead to other transactions like mortgage refinancing and county fixture

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filings.

Senate Bill (SB) 2 established the Building Homes and Jobs Trust Fund so that 70 percent of the fees collected would be deposited into the Fund, beginning in 2019, and allocated to local governments for eligible housing activities. The intent of SB 2 is to provide a permanent source of funding to local governments for housing-related projects and programs that address the unmet housing needs in their communities.

On May 20, 2020, the Mayor and City Council adopted Resolution 2020-92 approving the PLHA funds Section 302(c)(4) Plan based on the City’s 5-Year Consolidated Plan.

On October 21, 2020, the City was awarded an estimated five-year allocation not to exceed $9,732,162.

On March 11, 2021, the City approved a PLHA Subrecipient Agreement (Agreement) with Step Up On Second Street, Inc. (Subrecipient), not to exceed $107,432, to assist persons experiencing or at risk of homelessness within the City. On September 21, 2022, the City approved an amendment to extend the term of the agreement to allow additional time to expend the PLHA funds. To date, the Subrecipient has expended $29,363.

Subsequently, on October 27, 2022, CED presented a Homeless Workshop utilizing data obtained from the 2022 San Bernardino County Continuum of Care Homeless Count and Survey Final Report (Report), to align with the Homeless Strategy presented to HCD, which requires an amendment to the allocation plan.

Discussion
The PLHA program requires the City to submit a 5-year allocation plan based on eligible activities:

1. The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, and rental housing that is affordable to extremely low-, very low-, low-, or moderate-income households, including necessary operating subsidies.

2. The predevelopment, development, acquisition, rehabilitation, and preservation of Affordable rental and ownership housing, including Accessory Dwelling Units (ADUs), that meets the needs of a growing workforce earning up to 120 percent of AMI, or 150 percent of AMI in high-cost areas. ADUs shall be available for occupancy for a term of no less than 30 days.

3. Matching portions of funds placed into Local or Regional Housing Trust Funds.

4. Matching portion of available through the Low- and Moderate-Income Housing Asset Fund according to subdivision 9d) of HSC Section 34176.

5. Capitalized Reserves for Services connected to the preservation and creation of new permanent supportive housing.

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6. Assisting persons who are experiencing or at risk of homelessness including, but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.
a. This activity may include subawards to administrative entities as defined in HSC Section 50490(a)(1-3) that were awarded CESH program or HEAP funds for rental assistance to continue assistance to these households. b. Applicants must provide rapid-rehousing, rental-assistance, navigation centers, emergency shelter, and transitional housing activities in a manner consistent with the Housing First practices described in 25 CCR, Section 8409, subdivision (b)(1)-(6) and in compliance with WIC Section 8225(b)(8).

An applicant allocated funds for the new construction, rehabilitation, and preservation of permanent supportive housing shall incorporate the core components of Housing First, as provided in WIC Section 8255, subdivision (b).

7. Accessibility modifications in lower-income owner-occupied housing.

8. Efforts to acquire and rehabilitate foreclosed or vacant homes and apartments.

9. Homeownership opportunities, including, but not limited to, down payment assistance.

10.Fiscal incentives made by a county to a city within the county to incentivize approval of one or more affordable housing projects, or matching funds invested by a county in an affordable housing development project in a city within the county, provided that the city has made an equal or greater investment in the project. The county fiscal incentives shall be in the form of a grant or low-interest loan to an affordable housing project. Matching funds investments by both the county and the city also shall be a grant or low-interest deferred loan to the affordable housing project.

In late September/early October of 2022, Step-Up requested the City terminate the agreement. The Director stated the organization was attempting to bolster its outreach team, but they were unable to do so, and Step-Up no longer needed the funding. In response to Step-Up’s request City staff will return to Council with a funding recommendation for the outstanding balance of $78,070.

To better focus on the immediate need to achieve the goals outlined in the City’s Homeless Strategy, the approved allocation plan from May 20, 2020, will be amended to reallocate funds from Activities 1 and 2 to Activity 6. The 2019 allocation will now be as follows:

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This will make funds available to assist persons who are experiencing or at risk of homelessness. Activity 6 allows the City to provide funding to local service providers that offer rapid rehousing, rental assistance, emergency shelter, and transitional housing activities, as well as towards the proposed navigation center. 2021-2025 Strategic Targets and Goals
Amending the spending plan for the PLHA program aligns with Key Target No. 1:

Improved Operational and Financial Capacity, by securing a permanent funding allocation for housing and Key Target No. 3: Improved Quality of Life, by securing additional funds to reduce the burden of homelessness through engagement, collaboration, and alignment with other entities.

Fiscal Impact
There is no fiscal impact on the General Fund associated with this report.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1.Adopt Resolution 2023-097 of the Mayor and City Council of the City of San Bernardino, amending Resolution 2020-92, as required by the California Department of Housing and Community Development, authorizing the Director of Community Housing and Economic Development, and the Deputy Director of Housing and Homelessness to execute the Permanent Local Allocation Program documents, and amending the Permanent Local Housing Allocation Funds Section 302 (c)(4) plan.

2.Authorize termination of the Permanent Local Housing Allocation Program Subrecipient Agreement between the City of San Bernardino and Step Up on Second Street, Inc.

Attachments
Attachment 1 Resolution 2020-79, Submit PLHA Application Attachment 2 Resolution 2020-92, Approval PLHA Allocation ACTIVITY Amendment
Allocation 1,622,027.00$
Administration 81,101.35$
1,540,925.65$
Affordable Rental Housing 616,370.26$ 308,185.13$
Preservation of Affordable
Rental and Ownership Housing 539,323.98$ -$
Emergency Shelters and
Transitional Housing 385,231.41$ 1,232,740.52$
Home Buyer Assistance -$ -$
1,540,925.65$ 1,540,925.65$
2019

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Plan
Attachment 3 Resolution 2023-097, Amendment of Application and Adopt PLHA Plan
Attachment 4 PLHA Budget Revision Form
Attachment 5 PLHA Step Up on Second Street, Inc. Agreement Ward:

All Wards
Synopsis of Previous Council Actions:

February 19, 2020 Mayor and City Council adopted Resolution No. 2020-37 authorizing application for, and recipient of, SB2 Planning Grant Program funds.

April15, 2020 Mayor and City Council adopted Resolution No. 2020-60 authorizing application for the projects utilizing Permanent Local Housing Allocation Funds from the California
Department of Housing and Community Development.

May 20, 2020 May and City Council adopted Resolution No. 2020-79 and No. 2020-92, authorizing the submission of the application and approving the Permanent Local Housing Allocation Funds Section 302(c)(4) Plan.

December 12, 2020 The Mayor and City Council adopted Resolution No. 2020- 290 authorizing the re-submittal of a PLHA application to authorize the new City Manager as signatory on the future Standard Agreement, and Resolution 2020-301 approving the PLHA housing plan.

September 21, 2022 Mayor and City Council approved the First Amendment to the PLHA Subrecipient Agreement with Step-Up on Second
Street, Inc.

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_____________
__________________________________________________________ _______________________________
_______________________________________________
_______________________________________________________ _________________________________________________________________ ____________________________
_______________________________
______________________
_ A necessary quorum and majority of the
_City Council
_the City of San Bernardino
of

A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING RESOLUTION OF The City of San Bernardino

AUTHORIZING THE APPLICATION AND ADOPTING THE PLHA PLAN FOR THE

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM
_ Insert Name of Applicant hereby consents to, adopts, and ratifies the following resolution:

A. WHEREAS, the Department is authorized to provide up to $335 million under the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)).

B. WHEREAS the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability (“NOFA”) dated 8/17/2022 under the Permanent Local Housing Allocation (PLHA) Program;
C. WHEREAS the City of San Bernardino is an eligible Local government who has applied for program funds to administer one or more eligible activities, or a Local or Regional Housing Trust Fund to whom an eligible Local government delegated its PLHA formula allocation.

D. WHEREAS the Department may approve funding allocations for PLHA Program, subject to the terms and conditions of the Guidelines, NOFA, Program requirements, the Standard Agreement, and other contracts between the Department and PLHA grant recipients;
NOW THEREFORE BE IT RESOLVED THAT:

1. If Applicant receives a grant of PLHA funds from the Department pursuant to the above referenced PLHA NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the PLHA Program, as well as any and all contracts Applicant may have with the Department.

2. Applicant is hereby authorized and directed to receive a PLHA grant, in an amount not to exceed the five-year estimate of the PLHA formula allocations, as stated in Appendix C of the current NOFA $ 9,732,162.00 in accordance with all applicable rules and laws.

Resolution No. 2023-097

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_____________________________________

3. Applicant hereby agrees to use the PLHA funds for eligible activities as approved by the Department and in accordance with all Program requirements, Guidelines, other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between the Applicant and the Department.

4. Pursuant to Section 302(c)(4) of the Guidelines, Applicant’s PLHA Plan for the 2019-2023 Allocations is attached to this resolution, and Applicant hereby adopts this PLHA Plan and certifies compliance with all public notice, public comment, and public hearing requirements in accordance with the Guidelines.

5. If applicable: Applicant certifies that it was delegated by City Council to submit an application on its behalf and administer the PLHA grant award for the formula allocation of PLHA funds, pursuant to Guidelines Section 300(c) and 300(d), and the legally binding agreement between the recipient of the PLHA funds and the Applicant is submitted with the PLHA application.

6. If applicable: Applicant certifies that it has or will subgrant some or all of its PLHA funds to another entity or entities. Pursuant to Guidelines Section 302(c)(3), “entity” means a housing developer or program operator, but does not mean an administering Local government to whom a Local government may delegate its PLHA allocation.

7. If applicable: Applicant certifies that its selection process of these subgrantees was or will be accessible to the public and avoided or shall avoid any conflicts of interest.

8. If applicable: Pursuant to Applicant’s certification in this resolution, the PLHA funds will be expended only for eligible Activities and consistent with all program requirements.

9. If applicable: Applicant certifies that, if funds are used for the acquisition, construction or rehabilitation of for-sale housing projects or units within for-sale housing projects, the grantee shall record a deed restriction against the property that will ensure compliance with one of the requirements stated in Guidelines Section 302(c)(6)(A),(B) and (C).

10. If applicable: Applicant certifies that, if funds are used for the development of an Affordable Rental Housing Development, the Local government shall make PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project, and such loan shall be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with a Local government-approved underwriting of the Project for a term of at least 55 years.

11. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB 2 Guidelines published by the Department.

12. City Manager, Assistant City Manager, Director of Community and Economic Development, or Deputy Director Housing and Homelessness_ is/are authorized to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate.

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______________________________
__________________________________________
_________________________________
________________________
_________________________________
________________________
_ Helen Tran, Mayor
_ Genoveva Rocha, City Clerk
PASSED AND ADOPTED at a regular meeting of the Insert Name of Applicant this Enter day day of, Enter month 2023, by the following vote:

AYES: Enter no. ABSTENTIONS: Enter no. NOES:Enter no.ABSENT: Enter no.

Signature of Approving Officer: Signature of Approving Officer _ INSTRUCTION: The attesting officer cannot be the person identified in the resolution as the authorized signor

CERTIFICATE OF THE ATTESTING OFFICER
The undersigned, Officer of Genoveva Rocha does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of the
_ City of San Bernardino which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

ATTEST: Signature of Attesting Officer
Signature of Attesting Officer

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§302(c)(4)(C) Provide a description of how the Plan is consistent with the programs set forth in the Local Government’s Housing Element.

The City's Housing Element, still under develoments, will supports all four eligible activities included in the PLHA Section 302(c)(4) Plan.The Housing Element facilitates provision of housing opportunities that are affordable to all economic segments of the community, including homeownership and multifamily rental for households with varied income levels. Several of the Housing Element Goals will be consistent with the proposed PLHA Plan: 1) Conserve and improve the existing affordable housing stock and revitalize deteriorating neighborhoods; 2) Assist in the provision of housing affordable to lower and moderate income households; 3) Promote equal housing opportunities for all persons in San Bernardino; and 4) Continuum of Care Plan for the Homeless (through CDBG and ESG funding). §301(a)(1) The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-,very low-, low-, or moderate- income households, including necessary Operating subsidies. §302(c)(4)(E)(i) Provide a detailed and complete description of how allocated funds will be used for each proposed Affordable Rental Housing Activity. §302(c)(4) Plan Rev. 2/16/22
§302(c)(4)(A) Describe the manner in which allocated funds will be used for eligible activities.

The City of San Bernardino plans to use its five-year allocation for PLHA funds on four eligible activities: 1) Section 301(a)(1) includes the predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential rental housing that is affordable to extremely low-, very low-, low-, and moderate-income households; 2) Section 301 (a)(2) includes the predevelopment, development, acquisition, and rehabilitation, and preservation of affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of AMI; 3) Section 301(a)(6) includes assisting persons who are experiencing or At-Risk of homelessness; and 4) Section 301(a)(9) includes homeownership opportunities. If funds are used for the development of an Affordable Rental Housing Development, the City will make the assistance in the form of a low-interest, deferred loan to the developer/Project. The loan will be executed through a Promissory Note secured by a Deed of Trust, and a Regulatory Agreement shall restrict occupancy and rents in approved underwriting of the Project for a term of at least 55 years. Please see below for details regarding each of these activities. 5% of allocation will be utilized on eligilbe cost related to the administration of the activities. §302(c)(4)(B) Provide a description of the way the Local government will prioritize investments that increase the supply of housing for households with incomes at or below 60 percent of Area Median Income (AMI).

The City of San Bernardino plans to prioritize investments to several categories of households over the next five years. When using funds to assist with multifamily rental housing, the City will target households at 60% AMI or lower. For workforce housing, the City will assist households earning 120% of AMI or lower. The City is creating a Homelessness navigation center to assists homeless households, they will target those which earn 30% of AMI or lower. Finally, when providing homeownership assistance the City will also target those households earning between 80% and 120% of AMI. If funds are used for the development of an Affordable Rental Housing Development, the City will make th assistance in the form of a low-interest, deferred loan to the developer/Project. The loan will be executed through a Promissory Note secured by a Deed of Trust, and a Regulatory Agreement that shall restrict occupancy and rents in approved underwriting of the Project for a term of at least 55 years.

Activities Detail (Activities Detail (Must Make a Selection on Formula Allocation Application worksheet under Eligible Activities, §301)) The PLHA funds will be used to assist with predevelopment cost (i.e. consultant to assist develop), development, rehabilitation, and gap financing for affordable to extremely low-,Very low-,or Low-, or Moderate-income multifamily rental housing projects.

Funding Allocation Year 2019 2020 2021 2022 2023
Complete the table below for each proposed Affordable Rental Housing Activity to be funded with 2019-2023 PLHA allocations. If a single Activity will be assisting households at more than one level of Area Median Income, please list the Activity as many times as needed to capture all of the AMI levels that will be assisted, but only show the percentage of annual funding allocated to the Activity one time (to avoid double counting).
40 §302(c)(4)(E)(iii) A description of major steps/actions and a proposed schedule for the implementation and completion of the Activity. §302(c)(4)(E)(i) Percentage of
Funds Allocated for the
Proposed Affordable Rental
Housing Activity

20.0% 0.0% 45.0% 30.0% 30.0%
§302(c)(4)(E)(ii) Area Median
Income Level Served 60% 60% 60% 60% 60% TOTAL
428
§302(c)(4)(E)(ii) Unmet share of
the RHNA at the AMI Level
Note: complete for years 2019,
2020, 2021 only
55 Years 55 Years 55 Years 55 Years 55 Years 55 Years
§302(c)(4)(E)(iv) Period of
Affordability for the Proposed
Affordable Rental Housing
Activity (55 years required for
rental housing projects)
55 Years 55 Years 55 Years 55 Years 55 Years 55 Years 55 Years 55 Years §302(c)(4)(E)(ii) Projected
Number of Households Served 0 10 10 10 10
428
PLHA Page 1 302(c)(4) Plan

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§301(a)(6) Assisting persons who are experiencing or At risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.

The PLHA funds will be used to supplement HOME and NSP funds to assist the City with predevelopment cost and gap financing for multifamily rental housing identified in the City's Pipeline Matrix. There are 4 projects currently on the City list. The City is currently working to release a HOME Request for Proposals. The City will continue to analyze proposed developments for feasibility. It is anticipated that 246 households could be assisted with financing during the five-year Plan. The City's priority is to utilize funds to develop the Homeless Outreach Prevention and Education Campus. The City's Housing Department will contract with a Planner to oversee zoning, specific plans, design guidelnes and ordinances for affordable housing. §301(a)(2) The predevelopment, development, acquisition, rehabilitation, and preservation of Affordable rental and ownership housing, including Accessory Dwelling Units (ADUs), that meets the needs of a growing workforce earning up to 120 percent of AMI, or 150 percent of AMI in high-cost areas. ADUs shall be available for occupancy for a term of no less than 30 days.

Complete the table below for each proposed Affordable Rental and Ownership Housing Activity to be funded with 2019-2023 PLHA allocations. If a single Activity will be assisting households at more than one level of Area Median Income, please list the Activity as many times as needed to capture all of the AMI levels that will be assisted, but only show the percentage of annual funding allocated to the Activity one time (to avoid double counting).

Type of Affordable Housing
Activity
752
§302(c)(4)(E)(ii) Area Median
Income Level Served 120% 120% 120% 120% 120% TOTAL
§302(c)(4)(E)(ii) Unmet share of
the RHNA at AMI Level
Note: complete for years 2019,
2020, 2021 only
752
§302(c)(4)(E)(ii) Projected
Number of Households Served 0 0 5 5 5 15
§302(c)(4)(E)(i) Percentage of
Funds Allocated for Each
Affordable Housing Activity
0% 0% 25% 20% 20%
The PLHA funds will be used to expand the City's existing homeownership preservation program. The current program assists households at the 80% of AMI level; this supplement will help the City to assist households earning between 80% and 120% of AMI. There is a 36 household waiting list for this program. It is anticipated that 25 households can be assisted with preservation financing during the five-year Plan. Outreach and marketing to homeowners is underway, and the waiting list will be updated monthly. §302(c)(4)(E)(iv) Period of
Affordability for the Proposed
Activity (55 years required for
rental housing projects)
§302(c)(4)(E)(iii) A description of major steps/actions and a proposed schedule for the implementation and completion of each Affordable Rental and Ownership Housing project.

The PLHA funds will be used to help fund the rehabilitation of the City's new Homeless Outreach Prevention and Education Campus. Another component of the City's planned PLHA homeless assistance will be homelessness prevention, rapid rehousing, shelter operations, and street outreach provided by the following City-contracted community service providers: Step Up on Second, Salvation Army, Community Action Partnership of San Bernardino (CAPS), and Family Service Association of Redlands (FSA). The City anticpates providing services to an additional 100 homeless persons by increased funding to service providers with PLHA funds.

Complete the table below for each proposed Activity to be funded with 2019-2023 PLHA allocations. If a single Activity will be assisting households at more than one level of Area Median Income, please list the Activity as many times as needed to capture all of the AMI levels that will be assisted, but only show the percentage of annual funding allocated to the Activity one time (to avoid double counting). §302(c)(4)(E)(i) Provide a detailed and complete description of how allocated funds will be used for each proposed Affordable Rental and Ownership Housing Activity. Enter Percentage of Funds Allocated for Affordable Owner-occupied Workforce Housing 13%
The City will utilize PLHA funds to expand the existing homeownership preservation program for households with incomes of up to 120% of AMI (workforce housing).

Funding Allocation Year 2019 2020 2021 2022 2023
§302(c)(4)(E)(i) Provide a detailed and complete description of how allocated funds will be used for the proposed Activity.

PLHA Page 2 302(c)(4) Plan

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§302(c)(4)(E)(i) Percentage of
Funds Allocated for the
Proposed Activity

80.00% 95.00% 25.00% 45.00% 45.00%
Funding Allocation Year 2019 2020 2021 2022 2023
TOTAL§302(c)(4)(E)(ii) Area Median
Income Level Served 30% 30%
The City Homeless Outreach Prevention and Education campus is currently is the initial evaluation stage. PLHA funds will be utilized to provide consulting planner, building assesment, scope of work, and provide estimates. The proposed rehabilitation project to rhabilitate the art studio/workshps, administration building, classroon building, and garden shed. The initial estimate is $24,000,000, with PLHA- provided City funding allocation from 2019 -2023 PLHA funds. The City will contribute PLHA funds to augment the existing homeless services provided by City-contracted Step Up on Second, Salvation Army, CAPS, and FSA.
§302(c)(4)(E)(ii) Unmet share of
the RHNA at AMI Level
Note: complete for years 2019,
2020, 2021 only
0 0 0 0 0 0
30% 30% 30%
Type of Activity for Persons
Experiencing or At Risk of
Homelessness
170
§302(c)(4)(E)(iv) Period of
Affordability for the Proposed
Activity (55 years required for
rental housing projects)
§302(c)(4)(E)(ii) Projected
Number of Households Served 50 50 50 10 10
§302(c)(4)(E)(iii) A description of major steps/actions and a proposed schedule for the implementation and completion of the Activity.

PLHA Page 3 302(c)(4) Plan

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Final Filing Date: October 31, 2022
at 4:00 P.M. PST
Permanent Local Housing Allocation
(PLHA) Formula Allocation
2022 Application for New Applicants
State of California
Governor, Gavin Newsom
Lourdes Castro Ramírez, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
Department of Housing and Community Development
Program Design and Implementation, PLHA Program
2020 West El Camino Avenue, Suite 150, Sacramento, CA 95833 PLHA Program Email: [email protected]

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Threshold items are indicated in "blue" cells.

Applicant must complete the following worksheets in the PLHA Formula Allocation Application.

Formula Allocation Application
"Red" shaded cells indicate the Sponsor has failed to meet a requirement of the program.

Application and Adopting the
PLHA Plan (2019-2023
Allocations) Reso
Electronic File Name
App1 TIN
Pursuant to section 302(c)(4) of the Guidelines, Applicant’s PLHA Plan for 2019-2023 allocations is attached to this resolution, and Applicant certifies compliance with all public notice, comment, and hearing requirements in accordance with the Guidelines.

Document Description
302(c)(4) Plan
Legislative Contacts
Applications must be on the Department’s forms and cannot be altered or modified by the Applicant. Excel forms must be in Excel format and 'save as' .xls or .xlsx. Do not 'save as' .xlsm or .pdf format. If you encounter problems with the application, please fill out the Application Support worksheet and email the entire workbook to Application Support at [email protected] and [email protected]
General Instructions Additional instructions and guidance are given throughout the Formula Allocation Application in "red" text and in cell comments.

Guideline references are made with "§" and the corresponding guideline section number. "Yellow" cells are for Applicant input. Failure to provide the required attachments and documentation will disqualify your application from consideration.

Required attachments are indicated in "orange" throughout the Supplemental Application. Failure to provide the required attachments and documentation may disqualify your application from consideration. Electronically attached files must use the naming convention in the PLHA Application. For Example: "App1 Payee Data" for Applicant 1 Payee Data Record/STD. 204.

Instructions
This application form is limited to Applicants who did not apply to the 2020 and 2021 Formula Allocation NOFA
Rev. 2/16/22
When opening this file, a yellow banner at the top may appear with a button that says "Enable Content". It is essential that you click this box so that the macros are enabled. Enabling macros is necessary for full worksheet functionality. Macros do not work with Microsoft's Excel version for Apple Mac.

Applications must be submitted electronically to the Department’s website. Requirements for uploading the Application Workbook and required supporting documentation, including naming conventions, are described in the application instructions available at https://www.hcd.ca.gov/grants-funding/active-funding/plha.shtml. All applicable information must be received by HCD no later than 4:00 p.m. on:

Monday, October 31, 2022
Disclosure of Application (California Public Records Act Statutes of 1968 Chapter 1473): Information provided in the application will become a public record available for review by the public, pursuant to the California Public Records Act Statutes of 1968 Chapter 1473. As such, any materials provided will be disclosable to any person making a request under this Act. The Department cautions Applicants to use discretion in providing information not specifically requested, including but not limited to, bank accounts, personal phone numbers and home addresses. By providing this information to the Department, the Applicant is waiving any claim of confidentiality and consents to the disclosure of submitted material upon request.

Included?
Included
Included
X Reuse Plan
X Applicant Delegation
Agreement
0 X Executed Application Provide a copy of the signed application. Signature in blue ink preferred. Not Applicable Legally binding agreement between Delegating and Administering Local Governments (sample provided—just click on icon in row 17, column AI)
Program Income Reuse Plan describing how repaid loans or accrued interest will be used for eligible activities in Section 301.

Included
Checklist
Included
Threshold
Requirement
X
PLHA Page 1 Instructions & Checklist

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Local Government Formula Allocation for New Applicants Rev. 2/16/22 290 North D Street
§301(a)(2) The predevelopment, development, acquisition, rehabilitation, and preservation of affordable rental and ownership housing, including Accessory Dwelling Units (ADUs), that meets the needs of a growing workforce earning up to 120 percent of AMI, or 150 percent of AMI in high-cost areas. ADUs shall be available for occupancy for a term of no less than 30 days.
§301(a)(1) The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to Extremely low-,Very low-, Low-, or Moderate-income households, including necessary operating subsidies. §301(a)(7) Accessibility modifications in Lower-income Owner-occupied housing. §301(a)(6) Assisting persons who are experiencing or At-risk of homelessness, including, but not limited to, providing rapid re-housing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing. §301(a)(5) Capitalized Reserves for services connected to the preservation and creation of new permanent supportive housing. §301(a)(4) Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of HSC Section 34176.

Instructions: If the Local Government Recipient of the PLHA Formula Allocation delegated its PLHA formula allocation to a Local Housing Trust Fund or to another Local Government, the Applicant (for which information is required below) is the Local Housing Trust Fund or administering Local Government. The PLHA award will be made to the Applicant (upon meeting threshold requirements) and the Applicant is responsible for meeting all program requirements throughout the term of the Standard Agreement.

The 302(c)(4) Plan template worksheet requires first choosing one or more of the Eligible Activities listed below. If "Yes" is clicked, the 302(c)(4) Plan worksheet opens a series of questions about what precise activities are planned. Some specific activities, such as providing downpayment assistance to lower-income households for acquisition of an affordable home, could be included under either Activity 2 or 9. Please only choose one of those Activities; don't list the downpayment assistance under both Activities.

If the PLHA funds are used for the same Activity but for different Area Median Income (AMI) level, select the same Activity twice (or more times) and the different AMI level the Activity will serve. Please enter the percentage of funds allocated to the Activity in only the first Activity listing to avoid double counting the funding allocation.

For each year (2019-2023), allocations must equal 100% annually including the allowable administrative costs of up to 5%. 2021 PLHA NOFA Formula Allocation Amount: 2021 NOFA Allowable Local Admin (5%):

Uploaded to HCD?
§300(d) Is Applicant delegated by another Local government to administer on its behalf its formula allocation of program funds? CA
§302(c)(3) Applicant certified in the Resolution submitted with this application that, if the Local Government proposes allocation of funds for any activity to another entity, the Local government’s selection process had no conflicts of interest and was accessible to the public. §302(c)(2) Applicant certified in the Resolution submitted with this application that submission of the application was authorized by the governing board of the Applicant.

Eligible Activities, §301
Title:
92401
Yes
§302(a) The Applicant's Housing Element and Delegating Local Government's Housing Element (if applicable) was/were adopted by the Local Government’s governing body by the application submittal date subsequently determined to be in substantial compliance with state Housing Element Law pursuant to Government Code Section 65585.

Yes
§301(a)(3) Matching portions of funds placed into Local or Regional Housing Trust Funds.

State: CA
Address:

Trina Perez
Deputy Director Housing and
290 North D Street
Yes
Threshold Requirements, §302
§302(b) Applicant or Delegating Local Government has submitted the current or prior year's Annual Progress Report to the Department of Housing and Community Development pursuant to Government Code Section 65400. Yes §300(d) If Applicant answered "Yes" above, has the Applicant attached the legally binding agreement required by §300 (c) and (d)? A sample agreement can be
found by double clicking on
the icon to the right
§302(c)(5) Applicant certified in the Resolution submitted with this application that the Plan submitted is for a term of five years (2019-2023). Local Governments agree to inform the Department of changes made to the Plan in each succeeding year of the term of the Plan. Yes §302(c)(6) Applicant certified in the Resolution submitted with this application that it will ensure compliance with §302(c)(6) if funds are used for the acquisition, construction, or rehabilitation of for-sale housing projects or units within for-sale housing projects.

Yes
Yes§302(c)(4)(D) Applicant certified in the Resolution submitted with this application that the Plan was authorized and adopted by resolution by the Local Government and that the public had an adequate opportunity to review and comment on its content. §302(c)(7) Applicant certified in the Resolution submitted with this application that it will ensure that the PLHA assistance is in the form of a low-interest, deferred loan to the Sponsor of the Project, if funds are used for the development of an Affordable Rental Housing Development. The loan shall be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with the Local government-approved underwriting of the Project for a term of at least 55 years.

Yes
File Name: Reuse Plan Program Income Reuse Plan describing how repaid loans or accrued interest will be used for eligible activities in Section 301.

Narrative uploaded
to HCD? Yes
§302(c)(8) Has Applicant attached a program income reuse plan describing how repaid loans or accrued interest will be reused for eligible activities specified in Section 301? Yes
§302(c)(4) Applicant certified in the Resolution submitted with this application that the application include a Plan in accordance with §302(c)(4)? Applicant Delegation Agreement Legally binding agreement between Delegating and Administering Local Governments (sample provided—just click on icon in row 17, column AI) Yes
No
§301(a)(10) Fiscal incentives made by a county to a city within the county to incentivize approval of one or more affordable housing Projects, or matching funds invested by a county in an affordable housing development Project in a city within the county, provided that the city has made an equal or greater investment in the Project. The county fiscal incentives shall be in the form of a grant or low-interest loan to an affordable housing Project. Matching funds investments by both the county and the city also shall be a grant or low-interest deferred loan to the affordable housing Project. §301(a)(9) Homeownership opportunities, including, but not limited to, down payment assistance. §301(a)(8) Efforts to acquire and rehabilitate foreclosed or vacant homes and apartments.

N/A
File Name:

Pursuant to section 302(c)(4) of the Guidelines, Applicant’s PLHA Plan for 2019-2023 allocations is attached to this resolution, and Applicant certifies compliance with all public notice, comment, and hearing requirements in accordance with the Guidelines.

No
App1 TIN
Application and Adopting the PLHA
Plan (2019-2023 Allocations) Reso
Included?§301(a) Eligible activities are limited to the following:

File Name:

Uploaded to HCD? Yes
Uploaded to
HCD?Yes
Yes
File Name:

Contact Phone:

San Bernardino State:
2020 NOFA Allowable Local Admin (5%):

Eligible Applicants §300
§300(a) and (b) Eligible Applicants for the Entitlement and Non-Entitlement formula component described in Section §100(b)(1) and (2) are limited to the metropolitan cities and urban counties allocated a grant for the federal fiscal year 2017 pursuant to the federal CDBG formula specified in 42 USC, Section §5306 and Non-entitlement local governments.

Applicant: City of San Bernardino
County:
909-384-5315
92401
Auth Rep Name: Cassandra Searcy
City: San Bernardino CA Zip:

Zip Code:
2022 PLHA NOFA Formula Allocation Amount: 2022 NOFA Allowable Local Admin (5%):

Eligible Applicant Type: Entitlement.

Local Government Recipient of PLHA Formula Allocation:
2020 PLHA NOFA Formula Allocation Amount:

Zip Code:
909-384-7270
Contact Name:

City:

Phone:

Address:

Address:
290 North D Street
Contact Email: [email protected]
City:
92401 San BernardinoState:

San Bernardino
[email protected] Rep. Email:

Title: Senior Management Analyst
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
PLHA Page 1 Formula Allocation Application

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Administration
Signature Date
Certifications
Applicant agrees to adhere to §503, Reporting. Yes
Applicant agrees to adhere to §502, Cancellation/Termination.

Cassandra Searcy
Authorized Representative Printed Name
Deputy Director of Housing &
Homelessness
Title
Yes
On behalf of the entity identified below, I certify that: The information, statements and attachments included in this application are, to the best of my knowledge and belief, true and correct and I possess the legal authority to submit this application on behalf of the entity identified in the signature block.

YesApplicant agrees to adhere to §501, Audits/Monitoring of Project Files.

YesApplicant agrees to adhere to §500, Accounting Records.

PLHA Page 2 Formula Allocation Application

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1 Justification:

Issue # Program
Name & Tab Section Cell# Update/Comment Urgency ADT Status Status Date
Organization: Email: Contact Phone:

Application Development Team (ADT) Support Form Rev. 2/16/22 Please complete the "yellow" cells in the form below and email a copy to: [email protected]. and [email protected]. A member of the Application Development Team will respond to your request within ASAP.

Full Name: Date Requested: Application
Version Date:

PLHA Page 1 Application Support

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Barbara Whitehorn, Agency Director of Administrative Services Department: Finance
Subject: Fiscal Year 2023-24 Special Tax Levies for Previously Formed Community Facilities Districts (Wards 3 and
5)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Adopt Resolution No. 2023-098 of the Mayor and City Council of the City of San Bernardino, California, Levying Special Taxes to be Collected During Fiscal Year 2023-24 to Pay the Annual Cost of Public Safety Services and Administrative Expenses within Community Facilities District No. 2018-1 (Safety Services) of the City of San Bernardino;

2. Adopt Resolution No. 2023-099 of the Mayor and City Council of the City of San Bernardino, California, Levying Special Taxes to be Collected During Fiscal Year 2023-24 to Pay for Facilities or to Pay Principal and Interest on Bonds and Administrative Expenses within Community Facilities District No 2018-2 (Verdemont Ranch) of the City of San Bernardino;

3. Adopt Resolution No. 2023-100 of the Mayor and City Council of the City of San Bernardino, California Levying Special Taxes to be Collected During Fiscal Year 2023- 24 to Pay the Annual Cost of Maintenance Services and Administrative Expenses within Community Facilities District No. 2019-1 (Maintenance Services) of the City of San Bernardino;

4. Adopt Resolution No. 2023-101 of the Mayor and City Council of the City of San Bernardino, California, Levying Special Taxes to be Collected During Fiscal Year 2023-24 to Pay for Facilities or to Pay Principal and Interest on Bonds and

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Administrative Expenses within Community Facilities District No. 2020-1 (Rancho Palma) of the City of San Bernardino;

5. Adopt Resolution No. 2023-102 of the Mayor and City Council of the City of San Bernardino, California, Levying Special Taxes to be Collected During Fiscal Year 2023-24 to pay for Facilities or to Pay Principal and Interest on Bonds and Administrative Expenses within Community Facilities District No. 2021-1 (Ferree Street) of the City of San Bernardino; and

6. Adopt Resolution No. 2023-103 of the Mayor and City Council of the City of San Bernardino, California, Levying Special Taxes to be Collected During Fiscal Year 2023-24 to Pay for Facilities or to Pay Principal and Interest on Bonds and Administrative Expenses within Community Facilities District No. 2022-2 (Palm) of the City of San Bernardino.

Background
Community Facilities Districts (CFDs) are a type of special tax district formed when property owners within a geographic area agree to impose an additional tax on property in order to fund infrastructure improvements or services in their specific geographic area.

The City Council has previously formed Community Facilities District Nos. 2018-1 (Safety Services), 2018-2 (Verdemont Ranch), 2019-1 (Maintenance Services), 2020- 1 (Rancho Palma), 2021-1 (Ferree Street), and 2022-2 (Palm), and adopted ordinances authorizing the levy of special taxes within each Community Facilities District.

Discussion
The special tax levies upon properties within Community Facilities District Nos. 2018- 2, 2020-1, 2021-1, and 2022-2 provide the revenue to pay the cost of facilities or to pay debt service on bonds which may be issued for those community facilities districts.

The special tax levies on properties within Community Facilities District Nos. 2018-1 and 2019-1 provide the revenue to pay the cost of safety services (in the case of Community Facilities District No. 2018-1), and to pay the costs of maintenance services (in the case of Community Facilities’ District No. 2019-1). The amount of the assessments which are proposed to be levied on all parcels of assessable land within each Community Facilities District has been determined pursuant to the Rate and Method of Apportionment of Special Tax for each Community Facilities District.

Adoption of the Resolutions are required in order to levy the special taxes in accordance with the requirements of the County of San Bernardino and the State of California. These Resolutions set the maximum FY 2023/24 CFD tax rates, which have been determined pursuant to the Rate and Method of Apportionment of Special Tax for each Community Facilities District.

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2021-2025 Strategic Targets and Goals
This project is consistent with Goal No 3.d. Improved Quality of Life: Improve the City’s appearance, cleanliness, and attractiveness. This project will contribute to ensure that the City is clean and attractive and provide infrastructure designed for long term economic growth.

Fiscal Impact
There is no General Fund impact associated with this action.

The special tax levies upon properties within Community Facilities District Nos. 2018- 2, 2020-1, 2021-1, and 2022-2 provide the revenue to pay the cost of facilities or to pay debt service on bonds which may be issued for those community facilities districts. The special tax levies on properties within Community Facilities District Nos. 2018-1 and 2019-1 provide the revenue to pay the cost of safety services (in the case of Community Facilities District No. 2018-1), and to pay the costs of maintenance services (in the case of Community Facilities District No. 2019-1).

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Adopt Resolution No. 2023-098 of the Mayor and City Council of the City of San Bernardino, California, Levying Special Taxes to be Collected During Fiscal Year 2023- 24 to Pay the Annual Cost of Public Safety Services and Administrative Expenses within Community Facilities District No. 2018-1 (Safety Services) of the City of San Bernardino;

2. Adopt Resolution No. 2023-099 of the Mayor and City Council of the City of San Bernardino, California, Levying Special Taxes to be Collected During Fiscal Year 2023- 24 to Pay for Facilities or to Pay Principal and Interest on Bonds and Administrative Expenses within Community Facilities District No 2018-2 (Verdemont Ranch) of the City of San Bernardino;

3. Adopt Resolution No. 2023-100 of the Mayor and City Council of the City of San Bernardino, California Levying Special Taxes to be Collected During Fiscal Year 2023- 24 to Pay the Annual Cost of Maintenance Services and Administrative Expenses within Community Facilities District No. 2019-1 (Maintenance Services) of the City of San Bernardino;

4. Adopt Resolution No. 2023-101 of the Mayor and City Council of the City of San Bernardino, California, Levying Special Taxes to be Collected During Fiscal Year 2023- 24 to Pay for Facilities or to Pay Principal and Interest on Bonds and Administrative Expenses within Community Facilities District No. 2020-1 (Rancho Palma) of the City of San Bernardino;

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1 4
3 7

5. Adopt Resolution No. 2023-102 of the Mayor and City Council of the City of San Bernardino, California, Levying Special Taxes to be Collected During Fiscal Year 2023- 24 to pay for Facilities or to Pay Principal and Interest on Bonds and Administrative Expenses within Community Facilities District No. 2021-1 (Ferree Street) of the City of San Bernardino; and

6. Adopt Resolution No. 2023-103 of the Mayor and City Council of the City of San Bernardino, California, Levying Special Taxes to be Collected During Fiscal Year 2023- 24 to Pay for Facilities or to Pay Principal and Interest on Bonds and Administrative Expenses within Community Facilities District No. 2022-2 (Palm) of the City of San Bernardino.

Attachments
Attachment 1 – Resolution 2023-098 CFD 2018-1 Safety Services Attachment 2 – CFD 2018-1 Exhibit A
Attachment 3 – Resolution 2023-099 CFD 2018-2 Verdemont Ranch Attachment 4 – CFD 2018-2 Exhibit A
Attachment 5 – Resolution 2023-100 CFD 2019-1 Maintenance Services Attachment 6 – CFD 2019-1 Exhibit A
Attachment 7 – Resolution 2023-101 CFD 2020-1 Rancho Palma Attachment 8 – CFD 2020-1 Exhibit A
Attachment 9 – Resolution 2023-102 CFD 2021-1 Ferree Street Attachment 10 – CFD-2021-1 Exhibit A
Attachment 11 – Resolution 2023-103 CFD 2022-2 Palm
Attachment 12 – CFD 2022-2 Exhibit A
Ward:

Third Ward; Fifth Ward
Synopsis of Previous Council Actions:

September 19, 2018 Adopted Resolution No. 2018-264 of the Mayor and City Council of the City of San Bernardino, California, establishing Community Facilities District No. 2018-1 of the City of San Bernardino (Safety Services) (CFD 2018-1), and to authorize the levy of a special tax on property within the District to pay the costs of providing public safety services.

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1 4
3 7
September 19, 2018 Adopted Resolution No. 2018-266 of the Mayor and City Council of the City of San Bernardino, California, establishing Community Facilities District No. 2018-2 (Verdemont Ranch) (CFD 2018-2) of the City of San Bernardino, authorizing the levy of a special tax to pay the cost of acquiring or
constructing certain facilities, and to pay debt service on bonded indebtedness within the proposed CFD No. 2018-2 of the City of San Bernardino.

July 17, 2019 Adopted Resolution No. 2019-178 of the Mayor and City Council of the City of San Bernardino, California, establishing Community Facilities District No. 2019-1 (Maintenance
Services); calling an election for the purpose of submitting the question of the levy of the proposed special tax to the qualified electors of the proposed Community Facilities District; authorizing the levy of special taxes; and establishing the appropriations limit for the proposed Community Facilities District.

August 5, 2020 Adopted Resolution No. 2020-195 of the Mayor and City Council of the City of San Bernardino, California, establishing Community Facilities District No. 2020-1 (Rancho Palma) of the City of San Bernardino, County of San Bernardino, State of California, and the boundaries thereof and approving a Funding and Acquisition Agreement.

March 3, 2021 Adopted Resolution No. 2021-42 of the Mayor and City Council of the City of San Bernardino, California, establishing Community Facilities District No. 2021-1 (Ferree Street) of the City of San Bernardino, County of San Bernardino, State of California, and the boundaries thereof and approving a Funding Agreement.

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Resolution No. 2023-098
Resolution No. 2023-098
July 19, 2023

2 9
2 4

RESOLUTION NO. 2023-098

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

LEVYING SPECIAL TAXES TO BE COLLECTED DURING
FISCAL YEAR 2023-24 TO PAY THE ANNUAL COST OF

PUBLIC SAFETY SERVICES AND ADMINISTRATIVE

EXPENSES WITHIN COMMUNITY FACILITIES
DISTRICT NO. 2018-1 (SAFETY SERVICES) OF THE CITY

OF SAN BERNARDINO
WHEREAS, it is necessary that the City Council of the City of San Bernardino (the City Council”) levy special taxes pursuant to Section 53340 of the Government Code for the payment of the annual cost of providing public safety services within Community Facilities District No. 2018-1 (Safety Services) of the City of San Bernardino, County of San Bernardino, State of California (the “District”), and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and WHEREAS, pursuant to Section 53340 of the Government Code, the City Council may by resolution provide for the levy of special taxes on parcels of taxable property in the District at a rate provided by ordinance or at a lower rate; and
WHEREAS, the City Council has previously levied special taxes on parcels of taxable property in the District by ordinance, including Ordinance No. MC-1506, adopted on October 3, 2018; and
WHEREAS, the special taxes will be levied for fiscal year 2023-24 on all parcels in each category of developed property in the District on the same basis and at the same rate to pay the cost of public safety services and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and WHEREAS, the rates of the special taxes that will be levied on such parcels for fiscal year 2023-24 will not exceed the rates of the special taxes that have previously been levied by ordinance;

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. Findings. The City Council finds that the above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Levy of Special Taxes. Special taxes shall be and are hereby levied for the 2023-24 fiscal year on all parcels of real property within the District which are subject to taxation, which are identified in Exhibit “A” attached hereto. Pursuant to Section 53340 of the Government Code, such special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes.

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Resolution No. 2023-098
Resolution No. 2023-098
July 19, 2023

2 9
2 4
SECTION 3. CEQA. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 5. Transmittal to County. The City Clerk shall immediately following adoption of this resolution transmit a copy hereof to the County Auditor of the County of San Bernardino together with a request that the special taxes as levied hereby be collected on the tax bills for the parcels identified in Exhibit “A” hereto, along with the ordinary ad valorem property taxes to be levied on and collected from the owners of said parcels.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 19th day of July, 2023.
____________________________________
Helen Tran, Mayor
City of San Bernardino
Attest:
__________________________________
Genoveva Rocha, CMC, City Clerk
Approved as to form:
__________________________________
Sonia R. Carvalho, City Attorney

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Resolution No. 2023-098
Resolution No. 2023-098
July 19, 2023

2 9
2 4

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2023-098 adopted at a regular meeting held on the 19th day of July, 2023 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ____ day of July, 2023.
_____________________________
Genoveva Rocha, CMC, City Clerk

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APN Amount
0142-325-04 $385.00
0261-761-01 $385.00
0261-761-02 $385.00
0261-761-03 $385.00
0261-761-04 $385.00
0261-761-05 $385.00
0261-761-06 $385.00
0261-761-07 $385.00
0261-761-08 $385.00
0261-761-09 $385.00
0261-761-10 $385.00
0261-761-11 $385.00
0261-761-12 $385.00
0261-761-13 $385.00
0261-761-14 $385.00
0261-761-15 $385.00
0261-761-16 $385.00
0261-761-17 $385.00
0261-761-18 $385.00
0261-761-19 $385.00
0261-761-20 $385.00
0261-761-21 $385.00
0261-761-22 $385.00
0261-761-23 $385.00
0261-761-24 $385.00
0261-761-25 $385.00
0261-761-26 $385.00
0261-761-27 $385.00
0261-761-28 $385.00
0261-761-29 $385.00
0261-761-30 $385.00
0261-761-31 $385.00
0261-761-32 $385.00
0261-761-33 $385.00
0261-761-34 $385.00
0261-761-35 $385.00
0261-761-36 $385.00
0261-761-37 $385.00
0261-761-38 $385.00
0261-761-39 $385.00
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2018-1 (SAFETY SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24

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287

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2018-1 (SAFETY SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0261-761-40 $385.00
0261-761-41 $385.00
0261-761-42 $385.00
0261-761-43 $385.00
0261-761-44 $385.00
0261-761-45 $385.00
0261-761-46 $385.00
0261-761-47 $385.00
0261-761-48 $385.00
0261-761-49 $385.00
0261-761-50 $385.00
0261-761-51 $385.00
0261-761-52 $385.00
0261-761-53 $385.00
0261-761-54 $385.00
0261-761-55 $385.00
0261-762-01 $385.00
0261-762-02 $385.00
0261-762-03 $385.00
0261-762-14 $385.00
0261-762-15 $385.00
0261-762-16 $385.00
0261-762-17 $385.00
0261-762-18 $385.00
0261-762-19 $385.00
0261-762-20 $385.00
0261-762-21 $385.00
0261-762-22 $385.00
0261-762-23 $385.00
0261-762-24 $385.00
0261-762-25 $385.00
0261-762-26 $385.00
0261-762-27 $385.00
0261-762-28 $385.00
0261-762-29 $385.00
0261-762-30 $385.00
0261-762-31 $385.00
0261-762-32 $385.00
0261-762-33 $385.00
0261-762-34 $385.00

Packet Pg.
288

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2018-1 (SAFETY SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0261-762-35 $385.00
0261-762-36 $385.00
0261-762-37 $385.00
0261-762-38 $385.00
0261-762-39 $385.00
0261-762-40 $385.00
0261-762-41 $385.00
0261-762-42 $385.00
0261-762-43 $385.00
0261-762-44 $385.00
0261-762-45 $385.00
0261-762-46 $385.00
0261-762-47 $385.00
0261-762-48 $385.00
0261-762-49 $385.00
0261-762-50 $385.00
0261-762-51 $385.00
0261-762-52 $385.00
0261-762-53 $385.00
0261-762-54 $385.00
0261-762-55 $385.00
0261-762-56 $385.00
0261-762-57 $385.00
0261-762-58 $385.00
0261-762-59 $385.00
0261-762-60 $385.00
0261-762-61 $385.00
0261-762-62 $385.00
0261-762-63 $385.00
0261-762-64 $385.00
0261-771-01 $385.00
0261-771-02 $385.00
0261-771-03 $385.00
0261-771-04 $385.00
0261-771-05 $385.00
0261-771-06 $385.00
0261-771-07 $385.00
0261-771-08 $385.00
0261-771-09 $385.00
0261-771-10 $385.00

Packet Pg.
289

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2018-1 (SAFETY SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0261-771-11 $385.00
0261-771-12 $385.00
0261-771-13 $385.00
0261-771-14 $385.00
0261-771-15 $385.00
0261-771-16 $385.00
0261-771-17 $385.00
0261-771-18 $385.00
0261-771-19 $385.00
0261-771-20 $385.00
0261-771-21 $385.00
0261-771-22 $385.00
0261-771-23 $385.00
0261-771-24 $385.00
0261-771-25 $385.00
0261-771-26 $385.00
0261-771-27 $385.00
0261-771-28 $385.00
0261-781-01 $385.00
0261-781-02 $385.00
0261-781-03 $385.00
0261-781-04 $385.00
0261-781-05 $385.00
0261-781-06 $385.00
0261-781-07 $385.00
0261-781-08 $385.00
0261-781-09 $385.00
0261-781-10 $385.00
0261-781-11 $385.00
0261-781-12 $385.00
0261-781-13 $385.00
0261-781-14 $385.00
0261-781-15 $385.00
0261-781-16 $385.00
0261-781-17 $385.00
0261-781-18 $385.00
0261-781-19 $385.00
0261-781-20 $385.00
0261-781-21 $385.00
0261-781-22 $385.00

Packet Pg.
290

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2018-1 (SAFETY SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0261-781-23 $385.00
0261-781-24 $385.00
0261-781-25 $385.00
0261-781-26 $385.00
0261-781-27 $385.00
0261-781-28 $385.00
0261-781-29 $385.00
0261-791-01 $385.00
0261-791-02 $385.00
0261-791-03 $385.00
0261-791-04 $385.00
0261-791-05 $385.00
0261-791-06 $385.00
0261-791-07 $385.00
0261-791-08 $385.00
0261-791-09 $385.00
0261-791-10 $385.00
0261-791-11 $385.00
0261-791-12 $385.00
0261-791-13 $385.00
0261-791-14 $385.00
0261-791-15 $385.00
0261-791-16 $385.00
0261-791-17 $385.00
0281-172-27 $385.00
0281-172-28 $385.00
0281-172-29 $385.00
0281-172-30 $385.00
0281-172-31 $385.00
0281-441-01 $385.00
0281-441-02 $385.00
0281-441-03 $385.00
0281-441-04 $385.00
0281-441-05 $385.00
0281-441-06 $385.00
0281-441-07 $385.00
0281-441-08 $385.00
0281-441-09 $385.00
0281-441-10 $385.00
0281-441-11 $385.00

Packet Pg.
291

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2018-1 (SAFETY SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0281-441-12 $385.00
0281-441-13 $385.00
0281-441-14 $385.00
0281-441-15 $385.00
0281-441-16 $385.00
0281-441-17 $385.00
0281-441-18 $385.00
0281-441-19 $385.00
0281-441-20 $385.00
0281-441-21 $385.00
0281-441-22 $385.00
0281-441-23 $385.00
0281-441-24 $385.00
0281-441-25 $385.00
0281-441-26 $385.00
0281-441-27 $385.00
0281-441-28 $385.00
0281-441-29 $385.00
0281-441-30 $385.00
0281-441-31 $385.00
0281-441-32 $385.00
0281-441-33 $385.00
0281-441-34 $385.00
0281-441-35 $385.00
0281-441-36 $385.00
0281-441-37 $385.00
0281-441-38 $385.00
0281-441-39 $385.00
0281-441-40 $385.00
0281-441-41 $385.00
0281-441-42 $385.00
0281-441-43 $385.00
0281-441-44 $385.00
0281-441-45 $385.00
0281-441-46 $385.00
0281-441-47 $385.00
0281-441-48 $385.00
0281-441-49 $385.00
0281-441-50 $385.00
0281-441-51 $385.00

Packet Pg.
292

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2018-1 (SAFETY SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0281-441-52 $385.00
0281-441-53 $385.00
0281-441-54 $385.00
0281-442-01 $385.00
0281-442-02 $385.00
0281-442-03 $385.00
0281-442-04 $385.00
0281-442-05 $385.00
0281-442-06 $385.00
0281-442-07 $385.00
0281-442-08 $385.00
0281-442-09 $385.00
0281-442-10 $385.00
0281-442-11 $385.00
0281-442-12 $385.00
0281-442-13 $385.00
0281-442-14 $385.00
0281-442-15 $385.00
0281-442-16 $385.00
0281-442-17 $385.00
0281-442-18 $385.00
0281-442-19 $385.00
0281-442-20 $385.00
0281-442-21 $385.00
0281-442-22 $385.00
0281-442-23 $385.00
0281-442-24 $385.00
0281-442-25 $385.00
0281-442-26 $385.00
0281-442-27 $385.00
0281-442-28 $385.00
0281-442-29 $385.00
0281-442-30 $385.00
0281-442-31 $385.00
0281-442-32 $385.00
0281-442-33 $385.00
0281-442-34 $385.00
0281-442-35 $385.00
0281-442-36 $385.00
0281-442-37 $385.00

Packet Pg.
293

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2018-1 (SAFETY SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0281-442-38 $385.00
0281-442-39 $385.00
0281-442-40 $385.00
0281-442-41 $385.00
0281-442-42 $385.00

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294

Resolution No. 2023-099
Resolution No. 2023-099
July 19, 2023

RESOLUTION NO. 2023-099

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

LEVYING SPECIAL TAXES TO BE COLLECTED DURING
FISCAL YEAR 2023-24 TO PAY FOR FACILITIES OR TO

PAY PRINCIPAL AND INTEREST ON BONDS AND

ADMINISTRATIVE EXPENSES WITHIN COMMUNITY
FACILITIES DISTRICT NO. 2018-2 (VERDEMONT

RANCH) OF THE CITY OF SAN BERNARDINO
WHEREAS, it is necessary that the City Council of the City of San Bernardino (the City Council”) levy special taxes pursuant to Section 53340 of the Government Code for the payment of facilities or to pay principal of and interest on bonds within Community Facilities District No. 2018-2 (Verdemont Ranch) of the City of San Bernardino, County of San Bernardino, State of California (the “District”), and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and WHEREAS, pursuant to Section 53340 of the Government Code, the City Council may by resolution provide for the levy of special taxes on parcels of taxable property in the District at a rate provided by ordinance or at a lower rate; and
WHEREAS, the City Council has previously levied special taxes on parcels of taxable property in the District by ordinance, including Ordinance No. MC-1507, adopted on October 3, 2018; and
WHEREAS, the special taxes will be levied for fiscal year 2023-24 on all parcels in each category of developed property in the District on the same basis and at the same rate to pay for facilities or to pay principal and interest on bonds and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and WHEREAS, the rates of the special taxes that will be levied on such parcels for fiscal year 2023-24 will not exceed the rates of the special taxes that have previously been levied by ordinance;

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. Findings. The City Council finds that the above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Levy of Special Taxes. Special taxes shall be and are hereby levied for the 2023-24 fiscal year on all parcels of real property within the District which are subject to taxation, which are identified in Exhibit “A” attached hereto. Pursuant to Section 53340 of the Government Code, such special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes.

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Resolution No. 2023-099
Resolution No. 2023-099
July 19, 2023

SECTION 3. CEQA. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 5. Transmittal to County. The City Clerk shall immediately following adoption of this resolution transmit a copy hereof to the County Auditor of the County of San Bernardino together with a request that the special taxes as levied hereby be collected on the tax bills for the parcels identified in Exhibit “A” hereto, along with the ordinary ad valorem property taxes to be levied on and collected from the owners of said parcels.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 19th day of July, 2023.
____________________________________
Helen Tran, Mayor
City of San Bernardino
Attest:
__________________________________
Genoveva Rocha, CMC, City Clerk
Approved as to form:
__________________________________
Sonia R. Carvalho, City Attorney

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Resolution No. 2023-099
Resolution No. 2023-099
July 19, 2023

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2023-099 adopted at a regular meeting held on the 19th day of July, 2023 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ____ day of July, 2023.
_____________________________
Genoveva Rocha, CMC, City Clerk

Packet Pg.
297

APN Amount
0261-771-01 $2,891.82
0261-771-02 $2,817.94
0261-771-03 $2,891.82
0261-771-04 $2,817.94
0261-771-05 $2,891.82
0261-771-06 $2,817.94
0261-771-07 $3,009.42
0261-771-08 $2,817.94
0261-771-09 $2,891.82
0261-771-10 $2,671.22
0261-771-11 $2,891.82
0261-771-12 $2,817.94
0261-771-13 $2,891.82
0261-771-14 $2,671.22
0261-771-15 $3,009.42
0261-771-16 $2,671.22
0261-771-17 $2,891.82
0261-771-18 $2,817.94
0261-771-19 $2,817.94
0261-771-20 $2,891.82
0261-771-21 $2,891.82
0261-771-22 $2,817.94
0261-771-23 $2,891.82
0261-771-24 $2,671.22
0261-771-25 $2,891.82
0261-771-26 $2,817.94
0261-771-27 $2,817.94
0261-771-28 $2,671.22
0261-781-01 $2,817.94
0261-781-02 $3,009.42
0261-781-03 $2,891.82
0261-781-04 $2,891.82
0261-781-05 $2,817.94
0261-781-06 $2,817.94
0261-781-07 $2,891.82
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2018-2 (VERDEMONT RANCH)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24

Packet Pg.
298

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2018-2 (VERDEMONT RANCH)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0261-781-08 $2,891.82
0261-781-09 $2,817.94
0261-781-10 $2,891.82
0261-781-11 $2,817.94
0261-781-12 $2,891.82
0261-781-13 $3,009.42
0261-781-14 $2,817.94
0261-781-15 $2,817.94
0261-781-16 $2,817.94
0261-781-17 $2,671.22
0261-781-18 $2,891.82
0261-781-19 $3,009.42
0261-781-20 $2,671.22
0261-781-21 $2,817.94
0261-781-22 $2,891.82
0261-781-23 $3,009.42
0261-781-24 $2,891.82
0261-781-25 $2,817.94
0261-781-26 $2,891.82
0261-781-27 $3,009.42
0261-781-28 $2,817.94
0261-781-29 $2,817.94
0261-791-01 $2,671.22
0261-791-02 $2,817.94
0261-791-03 $2,817.94
0261-791-04 $2,817.94
0261-791-05 $2,891.82
0261-791-06 $3,009.42
0261-791-07 $2,817.94
0261-791-08 $2,891.82
0261-791-09 $2,817.94
0261-791-10 $2,891.82
0261-791-11 $2,891.82
0261-791-12 $2,817.94
0261-791-13 $2,891.82

Packet Pg.
299

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2018-2 (VERDEMONT RANCH)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0261-791-14 $2,817.94
0261-791-15 $2,891.82
0261-791-16 $2,817.94
0261-791-17 $2,891.82

Packet Pg.
300

Resolution No. 2023-100
Resolution No. 2023-100
July 19, 2023

2 9
2 8
RESOLUTION NO. 2023-100

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

LEVYING SPECIAL TAXES TO BE COLLECTED DURING
FISCAL YEAR 2023-24 TO PAY THE ANNUAL COST OF

MAINTENANCE SERVICES AND ADMINISTRATIVE

EXPENSES WITHIN COMMUNITY FACILITIES
DISTRICT NO. 2019-1 (MAINTENANCE SERVICES) OF

THE CITY OF SAN BERNARDINO
WHEREAS, it is necessary that the City Council of the City of San Bernardino (the City Council”) levy special taxes pursuant to Section 53340 of the Government Code for the payment of the annual cost of providing maintenance services within Community Facilities District No. 2019-1 (Maintenance Services) of the City of San Bernardino, County of San Bernardino, State of California (the “District”), and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and WHEREAS, pursuant to Section 53340 of the Government Code, the City Council may by resolution provide for the levy of special taxes on parcels of taxable property in the District at a rate provided by ordinance or at a lower rate; and
WHEREAS, the City Council has previously levied special taxes on parcels of taxable property in the District by ordinance, including Ordinance No. MC-1522, adopted on July 17, 2019; and
WHEREAS, the special taxes will be levied for fiscal year 2023-24 on all parcels in each category of developed property in the District on the same basis and at the same rate to pay the cost of maintenance services and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and WHEREAS, the rates of the special taxes that will be levied on such parcels for fiscal year 2023-24 will not exceed the rates of the special taxes that have previously been levied by ordinance;

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. Findings. The City Council finds that the above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Levy of Special Taxes. Special taxes shall be and are hereby levied for the 2023-24 fiscal year on all parcels of real property within the District which are subject to taxation, which are identified in Exhibit “A” attached hereto. Pursuant to Section 53340 of the Government Code, such special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes.

Packet Pg.
301

Resolution No. 2023-100
Resolution No. 2023-100
July 19, 2023

2 9
2 8
SECTION 3. CEQA. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 5. Transmittal to County. The City Clerk shall immediately following adoption of this resolution transmit a copy hereof to the County Auditor of the County of San Bernardino together with a request that the special taxes as levied hereby be collected on the tax bills for the parcels identified in Exhibit “A” hereto, along with the ordinary ad valorem property taxes to be levied on and collected from the owners of said parcels.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 19th day of July, 2023.
____________________________________
Helen Tran, Mayor
City of San Bernardino
Attest:
__________________________________
Genoveva Rocha, CMC, City Clerk
Approved as to form:
__________________________________
Sonia R. Carvalho, City Attorney

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302

Resolution No. 2023-100
Resolution No. 2023-100
July 19, 2023

2 9
2 8

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2023-100 adopted at a regular meeting held on the 19 th day of July, 2023 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ____ day of July, 2023.
____________________________
Genoveva Rocha, CMC, City Clerk

Packet Pg.
303

APN Amount
0142-811-01 $1,167.96
0142-811-02 $1,167.96
0142-811-03 $1,167.96
0142-811-04 $1,167.96
0142-811-05 $1,167.96
0142-811-06 $1,167.96
0142-811-07 $1,167.96
0142-811-08 $1,167.96
0142-811-09 $1,167.96
0142-811-10 $1,167.96
0142-811-11 $1,167.96
0142-811-12 $1,167.96
0142-811-13 $1,167.96
APN
Amount
0261-771-01 $574.86
0261-771-02 $574.86
0261-771-03 $574.86
0261-771-04 $574.86
0261-771-05 $574.86
0261-771-06 $574.86
0261-771-07 $574.86
0261-771-08 $574.86
0261-771-09 $574.86
0261-771-10 $574.86
0261-771-11 $574.86
0261-771-12 $574.86
0261-771-13 $574.86
0261-771-14 $574.86
0261-771-15 $574.86
0261-771-16 $574.86
0261-771-17 $574.86
0261-771-18 $574.86
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2019-1 (MAINTENANCE SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
Tax Zone 1
Tax Zone 2

Packet Pg.
304

Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2019-1 (MAINTENANCE SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
APN Amount
0261-771-19 $574.86
0261-771-20 $574.86
0261-771-21 $574.86
0261-771-22 $574.86
0261-771-23 $574.86
0261-771-24 $574.86
0261-771-25 $574.86
0261-771-26 $574.86
0261-771-27 $574.86
0261-771-28 $574.86
0261-781-01 $574.86
0261-781-02 $574.86
0261-781-03 $574.86
0261-781-04 $574.86
0261-781-05 $574.86
0261-781-06 $574.86
0261-781-07 $574.86
0261-781-08 $574.86
0261-781-09 $574.86
0261-781-10 $574.86
0261-781-11 $574.86
0261-781-12 $574.86
0261-781-13 $574.86
0261-781-14 $574.86
0261-781-15 $574.86
0261-781-16 $574.86
0261-781-17 $574.86
0261-781-18 $574.86
0261-781-19 $574.86
0261-781-20 $574.86
0261-781-21 $574.86
0261-781-22 $574.86
0261-781-23 $574.86
0261-781-24 $574.86
0261-781-25 $574.86

Packet Pg.
305

Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2019-1 (MAINTENANCE SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
APN Amount
0261-781-26 $574.86
0261-781-27 $574.86
0261-781-28 $574.86
0261-781-29 $574.86
0261-791-01 $574.86
0261-791-02 $574.86
0261-791-03 $574.86
0261-791-04 $574.86
0261-791-05 $574.86
0261-791-06 $574.86
0261-791-07 $574.86
0261-791-08 $574.86
0261-791-09 $574.86
0261-791-10 $574.86
0261-791-11 $574.86
0261-791-12 $574.86
0261-791-13 $574.86
0261-791-14 $574.86
0261-791-15 $574.86
0261-791-16 $574.86
0261-791-17 $574.86
APN
Amount
0141-431-24 $40,258.00
APN Amount
0266-041-39 $3,451.64
APN Amount
0261-761-01 $409.88
0261-761-02 $409.88
0261-761-03 $409.88
Tax Zone 3
Tax Zone 4
Tax Zone 5

Packet Pg.
306

Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2019-1 (MAINTENANCE SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
APN Amount
0261-761-04 $409.88
0261-761-05 $409.88
0261-761-06 $409.88
0261-761-07 $409.88
0261-761-08 $409.88
0261-761-09 $409.88
0261-761-10 $409.88
0261-761-11 $409.88
0261-761-12 $409.88
0261-761-13 $409.88
0261-761-14 $409.88
0261-761-15 $409.88
0261-761-16 $409.88
0261-761-17 $409.88
0261-761-18 $409.88
0261-761-19 $409.88
0261-761-20 $409.88
0261-761-21 $409.88
0261-761-22 $409.88
0261-761-23 $409.88
0261-761-24 $409.88
0261-761-25 $409.88
0261-761-26 $409.88
0261-761-27 $409.88
0261-761-28 $409.88
0261-761-29 $409.88
0261-761-30 $409.88
0261-761-31 $409.88
0261-761-32 $409.88
0261-761-33 $409.88
0261-761-34 $409.88
0261-761-35 $409.88
0261-761-36 $409.88
0261-761-37 $409.88
0261-761-38 $409.88

Packet Pg.
307

Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2019-1 (MAINTENANCE SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
APN Amount
0261-761-39 $409.88
0261-761-40 $409.88
0261-761-41 $409.88
0261-761-42 $409.88
0261-761-43 $409.88
0261-761-44 $409.88
0261-761-45 $409.88
0261-761-46 $409.88
0261-761-47 $409.88
0261-761-48 $409.88
0261-761-49 $409.88
0261-761-50 $409.88
0261-761-51 $409.88
0261-761-52 $409.88
0261-761-53 $409.88
0261-761-54 $409.88
0261-761-55 $409.88
0261-762-01 $409.88
0261-762-02 $409.88
0261-762-03 $409.88
0261-762-14 $409.88
0261-762-15 $409.88
0261-762-16 $409.88
0261-762-17 $409.88
0261-762-18 $409.88
0261-762-19 $409.88
0261-762-20 $409.88
0261-762-21 $409.88
0261-762-22 $409.88
0261-762-23 $409.88
0261-762-24 $409.88
0261-762-25 $409.88
0261-762-26 $409.88
0261-762-27 $409.88
0261-762-28 $409.88

Packet Pg.
308

Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2019-1 (MAINTENANCE SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
APN Amount
0261-762-29 $409.88
0261-762-30 $409.88
0261-762-31 $409.88
0261-762-32 $409.88
0261-762-33 $409.88
0261-762-34 $409.88
0261-762-35 $409.88
0261-762-36 $409.88
0261-762-37 $409.88
0261-762-38 $409.88
0261-762-39 $409.88
0261-762-40 $409.88
0261-762-41 $409.88
0261-762-42 $409.88
0261-762-43 $409.88
0261-762-44 $409.88
0261-762-45 $409.88
0261-762-46 $409.88
0261-762-47 $409.88
0261-762-48 $409.88
0261-762-49 $409.88
0261-762-50 $409.88
0261-762-51 $409.88
0261-762-52 $409.88
0261-762-53 $409.88
0261-762-54 $409.88
0261-762-55 $409.88
0261-762-56 $409.88
0261-762-57 $409.88
0261-762-58 $409.88
0261-762-59 $409.88
0261-762-60 $409.88
0261-762-61 $409.88
0261-762-62 $409.88
0261-762-63 $409.88
0261-762-64 $409.88

Packet Pg.
309

Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2019-1 (MAINTENANCE SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
APN Amount
0261-182-41 $16,754.10
APN Amount
0147-114-20 $3,609.62
0147-114-21 $2,713.88
APN Amount
0281-441-01 $223.20
0281-441-02 $223.20
0281-441-03 $223.20
0281-441-04 $223.20
0281-441-05 $223.20
0281-441-06 $223.20
0281-441-07 $223.20
0281-441-08 $223.20
0281-441-09 $223.20
0281-441-10 $223.20
0281-441-11 $223.20
0281-441-12 $223.20
0281-441-13 $223.20
0281-441-14 $223.20
0281-441-15 $223.20
0281-441-16 $223.20
0281-441-17 $223.20
0281-441-18 $223.20
0281-441-19 $223.20
0281-441-20 $223.20
0281-441-21 $223.20
0281-441-22 $223.20
0281-441-23 $223.20
0281-441-24 $223.20
Tax Zone 6
Tax Zone 7
Tax Zone 8

Packet Pg.
310

Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2019-1 (MAINTENANCE SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
APN Amount
0281-441-25 $223.20
0281-441-26 $223.20
0281-441-27 $223.20
0281-441-28 $223.20
0281-441-29 $223.20
0281-441-30 $223.20
0281-441-31 $223.20
0281-441-32 $223.20
0281-441-33 $223.20
0281-441-34 $223.20
0281-441-35 $223.20
0281-441-36 $223.20
0281-441-37 $223.20
0281-441-38 $223.20
0281-441-39 $223.20
0281-441-40 $223.20
0281-441-41 $223.20
0281-441-42 $223.20
0281-441-43 $223.20
0281-441-44 $223.20
0281-441-45 $223.20
0281-441-46 $223.20
0281-441-47 $223.20
0281-441-48 $223.20
0281-441-49 $223.20
0281-441-50 $223.20
0281-441-51 $223.20
0281-441-52 $223.20
0281-441-53 $223.20
0281-441-54 $223.20
0281-442-01 $223.20
0281-442-02 $223.20
0281-442-03 $223.20
0281-442-04 $223.20
0281-442-05 $223.20
0281-442-06 $223.20

Packet Pg.
311

Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2019-1 (MAINTENANCE SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
APN Amount
0281-442-07 $223.20
0281-442-08 $223.20
0281-442-09 $223.20
0281-442-10 $223.20
0281-442-11 $223.20
0281-442-12 $223.20
0281-442-13 $223.20
0281-442-14 $223.20
0281-442-15 $223.20
0281-442-16 $223.20
0281-442-17 $223.20
0281-442-18 $223.20
0281-442-19 $223.20
0281-442-20 $223.20
0281-442-21 $223.20
0281-442-22 $223.20
0281-442-23 $223.20
0281-442-24 $223.20
0281-442-25 $223.20
0281-442-26 $223.20
0281-442-27 $223.20
0281-442-28 $223.20
0281-442-29 $223.20
0281-442-30 $223.20
0281-442-31 $223.20
0281-442-32 $223.20
0281-442-33 $223.20
0281-442-34 $223.20
0281-442-35 $223.20
0281-442-36 $223.20
0281-442-37 $223.20
0281-442-38 $223.20
0281-442-39 $223.20
0281-442-40 $223.20
0281-442-41 $223.20
0281-442-42 $223.20

Packet Pg.
312

Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2019-1 (MAINTENANCE SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
APN Amount
0148-122-04 $12,631.10
APN Amount
0280-151-29 $11,355.84
APN Amount
1192-311-01 $5,589.04
APN Amount
0274-011-47 $2,291.40
APN Amount
0281-061-35 $1,184.16
APN Amount
0141-282-25 $5,503.94
APN Amount
0142-325-04 $614.80
APN Amount
0154-242-50 $2,054.70
APN Amount
0136-371-44 $23,423.86
Tax Zone 22
Tax Zone 12
Tax Zone 13
Tax Zone 14
Tax Zone 19
Tax Zone 20
Tax Zone 11
Tax Zone 9
Tax Zone 10

Packet Pg.
313

Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2019-1 (MAINTENANCE SERVICES)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
APN Amount
0136-371-44 $1,246.94
APN Amount
0261-182-43 $1,747.20
APN Amount
0142-211-29 $4,755.36
Tax Zone 24
Tax Zone 31
Tax Zone 32

Packet Pg.
314

Resolution No. 2023-101
Resolution No. 2023-101
July 19, 2023

RESOLUTION NO. 2023-101

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

LEVYING SPECIAL TAXES TO BE COLLECTED DURING
FISCAL YEAR 2023-24 TO PAY FOR FACILITIES OR TO

PAY PRINCIPAL AND INTEREST ON BONDS AND

ADMINISTRATIVE EXPENSES WITHIN COMMUNITY
FACILITIES DISTRICT NO. 2020-1 (RANCHO PALMA) OF

THE CITY OF SAN BERNARDINO
WHEREAS, it is necessary that the City Council of the City of San Bernardino (the City Council”) levy special taxes pursuant to Section 53340 of the Government Code for the payment of facilities or to pay principal of and interest on bonds within Community Facilities District No. 2020-1(Rancho Palma) of the City of San Bernardino, County of San Bernardino, State of California (the “District”), and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and WHEREAS, pursuant to Section 53340 of the Government Code, the City Council may by resolution provide for the levy of special taxes on parcels of taxable property in the District at a rate provided by ordinance or at a lower rate; and
WHEREAS, the City Council has previously levied special taxes on parcels of taxable property in the District by ordinance, including Ordinance No. MC-1540, adopted on August 19, 2020; and
WHEREAS, the special taxes will be levied for fiscal year 2023-24 on all parcels in each category of developed property in the District on the same basis and at the same rate to pay for facilities or to pay principal and interest on bonds and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and WHEREAS, the rates of the special taxes that will be levied on such parcels for fiscal year 2023-24 will not exceed the rates of the special taxes that have previously been levied by ordinance;

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. Findings. The City Council finds that the above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Levy of Special Taxes. Special taxes shall be and are hereby levied for the 2023-24 fiscal year on all parcels of real property within the District which are subject to taxation, which are identified in Exhibit “A” attached hereto. Pursuant to Section 53340 of the Government Code, such special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes.

Packet Pg.
315

Resolution No. 2023-101
Resolution No. 2023-101
July 19, 2023

SECTION 3. CEQA. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 5. Transmittal to County. The City Clerk shall immediately following adoption of this resolution transmit a copy hereof to the County Auditor of the County of San Bernardino together with a request that the special taxes as levied hereby be collected on the tax bills for the parcels identified in Exhibit “A” hereto, along with the ordinary ad valorem property taxes to be levied on and collected from the owners of said parcels.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 19th day of July, 2023.
____________________________________
Helen Tran, Mayor
City of San Bernardino
Attest:
__________________________________
Genoveva Rocha, CMC, City Clerk
Approved as to form:
__________________________________
Sonia R. Carvalho, City Attorney

Packet Pg.
316

Resolution No. 2023-101
Resolution No. 2023-101
July 19, 2023

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2023-101 adopted at a regular meeting held on the 19th day of July, 2023 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ____ day of July, 2023.
_____________________________
Genoveva Rocha, CMC, City Clerk

Packet Pg.
317

APN Amount
0261-761-01 $2,420.00
0261-761-02 $2,185.00
0261-761-03 $2,525.00
0261-761-04 $2,185.00
0261-761-05 $2,420.00
0261-761-06 $2,525.00
0261-761-07 $2,525.00
0261-761-08 $2,185.00
0261-761-09 $2,420.00
0261-761-10 $2,525.00
0261-761-11 $2,420.00
0261-761-12 $2,185.00
0261-761-13 $2,525.00
0261-761-14 $2,420.00
0261-761-15 $2,525.00
0261-761-16 $2,185.00
0261-761-17 $2,420.00
0261-761-18 $2,525.00
0261-761-19 $2,185.00
0261-761-20 $2,420.00
0261-761-21 $2,420.00
0261-761-22 $2,185.00
0261-761-23 $2,525.00
0261-761-24 $2,420.00
0261-761-25 $2,185.00
0261-761-26 $2,525.00
0261-761-27 $2,525.00
0261-761-28 $2,185.00
0261-761-29 $2,420.00
0261-761-30 $2,525.00
0261-761-31 $2,185.00
0261-761-32 $2,420.00
0261-761-33 $2,525.00
0261-761-34 $2,420.00
0261-761-35 $2,185.00
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2020-1 (RANCHO PALMA)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24

Packet Pg.
318

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2020-1 (RANCHO PALMA)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0261-761-36 $2,420.00
0261-761-37 $2,525.00
0261-761-38 $2,525.00
0261-761-39 $2,185.00
0261-761-40 $2,420.00
0261-761-41 $2,525.00
0261-761-42 $2,420.00
0261-761-43 $2,420.00
0261-761-44 $2,185.00
0261-761-45 $2,525.00
0261-761-46 $2,185.00
0261-761-47 $2,420.00
0261-761-48 $2,525.00
0261-761-49 $2,420.00
0261-761-50 $2,525.00
0261-761-51 $2,185.00
0261-761-52 $2,525.00
0261-761-53 $2,185.00
0261-761-54 $2,525.00
0261-761-55 $2,420.00
0261-762-01 $2,185.00
0261-762-02 $2,080.00
0261-762-03 $1,880.00
0261-762-14 $2,185.00
0261-762-15 $1,880.00
0261-762-16 $2,080.00
0261-762-17 $2,185.00
0261-762-18 $2,080.00
0261-762-19 $1,880.00
0261-762-20 $2,185.00
0261-762-21 $1,880.00
0261-762-22 $2,080.00
0261-762-23 $2,185.00
0261-762-24 $1,880.00
0261-762-25 $2,185.00

Packet Pg.
319

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2020-1 (RANCHO PALMA)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0261-762-26 $2,080.00
0261-762-27 $1,880.00
0261-762-28 $2,185.00
0261-762-29 $2,080.00
0261-762-30 $1,880.00
0261-762-31 $2,080.00
0261-762-32 $2,185.00
0261-762-33 $2,185.00
0261-762-34 $2,080.00
0261-762-35 $1,880.00
0261-762-36 $2,185.00
0261-762-37 $1,880.00
0261-762-38 $2,080.00
0261-762-39 $2,185.00
0261-762-40 $1,880.00
0261-762-41 $2,185.00
0261-762-42 $2,080.00
0261-762-43 $2,080.00
0261-762-44 $1,880.00
0261-762-45 $2,185.00
0261-762-46 $2,080.00
0261-762-47 $1,880.00
0261-762-48 $2,080.00
0261-762-49 $2,185.00
0261-762-50 $2,080.00
0261-762-51 $2,185.00
0261-762-52 $1,880.00
0261-762-53 $2,080.00
0261-762-54 $2,185.00
0261-762-55 $2,080.00
0261-762-56 $1,880.00
0261-762-57 $2,185.00
0261-762-58 $1,880.00
0261-762-59 $2,080.00
0261-762-60 $2,185.00

Packet Pg.
320

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2020-1 (RANCHO PALMA)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0261-762-61 $1,880.00
0261-762-62 $2,080.00
0261-762-63 $2,185.00
0261-762-64 $1,880.00

Packet Pg.
321

Resolution 2023-102
Resolution No. 2023-102
July 19, 2023

RESOLUTION NO. 2023-102

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

LEVYING SPECIAL TAXES TO BE COLLECTED DURING
FISCAL YEAR 2023-24 TO PAY FOR FACILITIES OR TO

PAY PRINCIPAL AND INTEREST ON BONDS AND

ADMINISTRATIVE EXPENSES WITHIN COMMUNITY
FACILITIES DISTRICT NO. 2021-1 (FERREE STREET) OF

THE CITY OF SAN BERNARDINO
WHEREAS, it is necessary that the City Council of the City of San Bernardino (the City Council”) levy special taxes pursuant to Section 53340 of the Government Code for the payment of facilities or to pay principal of and interest on bonds within Community Facilities District No. 2021-1 (Ferree Street) of the City of San Bernardino, County of San Bernardino, State of California (the “District”), and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and
WHEREAS, pursuant to Section 53340 of the Government Code, the City Council may by resolution provide for the levy of special taxes on parcels of taxable property in the District at a rate provided by ordinance or at a lower rate; and
WHEREAS, the City Council has previously levied special taxes on parcels of taxable property in the District by ordinance, including Ordinance No. MC-1555, adopted on April 7, 2021; and
WHEREAS, the special taxes will be levied for fiscal year 2023-24 on all parcels in each category of developed property in the District on the same basis and at the same rate to pay for facilities or to pay principal and interest on bonds and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and WHEREAS, the rates of the special taxes that will be levied on such parcels for fiscal year 2023-24 will not exceed the rates of the special taxes that have previously been levied by ordinance;

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. Findings. The City Council finds that the above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Levy of Special Taxes. Special taxes shall be and are hereby levied for the 2023-24 fiscal year on all parcels of real property within the District which are subject to taxation, which are identified in Exhibit “A” attached hereto. Pursuant to Section 53340 of the Government Code, such special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes.

Packet Pg.
322

Resolution 2023-102
Resolution No. 2023-102
July 19, 2023

SECTION 3. CEQA. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 5. Transmittal to County. The City Clerk shall immediately following adoption of this resolution transmit a copy hereof to the County Auditor of the County of San Bernardino together with a request that the special taxes as levied hereby be collected on the tax bills for the parcels identified in Exhibit “A” hereto, along with the ordinary ad valorem property taxes to be levied on and collected from the owners of said parcels.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 19th day of July, 2023.
____________________________________
Helen Tran, Mayor
City of San Bernardino
Attest:
__________________________________
Genoveva Rocha, CMC, City Clerk
Approved as to form:
__________________________________
Sonia R. Carvalho, City Attorney

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323

Resolution 2023-102
Resolution No. 2023-102
July 19, 2023

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2023-102 adopted at a regular meeting held on the 19 th day of July, 2023 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ____ day of July, 2023.
____________________________
Genoveva Rocha, CMC, City Clerk

Packet Pg.
324

APN Amount
0281-441-01 $2,366.00
0281-441-02 $2,266.00
0281-441-03 $2,366.00
0281-441-04 $2,366.00
0281-441-05 $2,266.00
0281-441-06 $2,366.00
0281-441-07 $2,366.00
0281-441-08 $2,266.00
0281-441-09 $2,366.00
0281-441-10 $2,366.00
0281-441-11 $2,266.00
0281-441-12 $2,366.00
0281-441-13 $2,366.00
0281-441-14 $2,266.00
0281-441-15 $2,366.00
0281-441-16 $2,366.00
0281-441-17 $2,266.00
0281-441-18 $2,366.00
0281-441-19 $2,366.00
0281-441-20 $2,266.00
0281-441-21 $2,366.00
0281-441-22 $2,366.00
0281-441-23 $2,366.00
0281-441-24 $2,366.00
0281-441-25 $2,366.00
0281-441-26 $2,266.00
0281-441-27 $2,366.00
0281-441-28 $2,366.00
0281-441-29 $2,266.00
0281-441-30 $2,366.00
0281-441-31 $2,266.00
0281-441-32 $2,366.00
0281-441-33 $2,266.00
0281-441-34 $2,366.00
0281-441-35 $2,266.00
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2021-1 (FERREE STREET)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24

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325

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2021-1 (FERREE STREET)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0281-441-36 $2,366.00
0281-441-37 $2,266.00
0281-441-38 $2,366.00
0281-441-39 $2,266.00
0281-441-40 $2,366.00
0281-441-41 $2,266.00
0281-441-42 $2,366.00
0281-441-43 $2,266.00
0281-441-44 $2,366.00
0281-441-45 $2,266.00
0281-441-46 $2,366.00
0281-441-47 $2,266.00
0281-441-48 $2,366.00
0281-441-49 $2,366.00
0281-441-50 $2,266.00
0281-441-51 $2,366.00
0281-441-52 $2,366.00
0281-441-53 $2,366.00
0281-441-54 $2,366.00
0281-442-01 $2,366.00
0281-442-02 $2,366.00
0281-442-03 $2,266.00
0281-442-04 $2,366.00
0281-442-05 $2,366.00
0281-442-06 $2,266.00
0281-442-07 $2,366.00
0281-442-08 $2,366.00
0281-442-09 $2,266.00
0281-442-10 $2,366.00
0281-442-11 $2,366.00
0281-442-12 $2,366.00
0281-442-13 $2,266.00
0281-442-14 $2,366.00
0281-442-15 $2,366.00
0281-442-16 $2,366.00

Packet Pg.
326

APN Amount
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2021-1 (FERREE STREET)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24
0281-442-17 $2,366.00
0281-442-18 $2,366.00
0281-442-19 $2,266.00
0281-442-20 $2,366.00
0281-442-21 $2,366.00
0281-442-22 $2,366.00
0281-442-23 $2,266.00
0281-442-24 $2,366.00
0281-442-25 $2,266.00
0281-442-26 $2,366.00
0281-442-27 $2,366.00
0281-442-28 $2,366.00
0281-442-29 $2,366.00
0281-442-30 $2,366.00
0281-442-31 $2,266.00
0281-442-32 $2,366.00
0281-442-33 $2,366.00
0281-442-34 $2,266.00
0281-442-35 $2,366.00
0281-442-36 $2,266.00
0281-442-37 $2,366.00
0281-442-38 $2,266.00
0281-442-39 $2,366.00
0281-442-40 $2,366.00
0281-442-41 $2,366.00
0281-442-42 $2,366.00

Packet Pg.
327

Resolution 2023-103
Resolution No. 2023-103
July 19, 2023

RESOLUTION NO. 2023-103

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

LEVYING SPECIAL TAXES TO BE COLLECTED DURING
FISCAL YEAR 2023-24 TO PAY FOR FACILITIES OR TO

PAY PRINCIPAL AND INTEREST ON BONDS AND

ADMINISTRATIVE EXPENSES WITHIN COMMUNITY
FACILITIES DISTRICT NO. 2022-2 (PALM) OF THE CITY

OF SAN BERNARDINO
WHEREAS, it is necessary that the City Council of the City of San Bernardino (the City Council”) levy special taxes pursuant to Section 53340 of the Government Code for the payment of facilities or to pay principal of and interest on bonds within Community Facilities District No. 2022-2 (Palm) of the City of San Bernardino, County of San Bernardino, State of California (the “District”), and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and
WHEREAS, pursuant to Section 53340 of the Government Code, the City Council may by resolution provide for the levy of special taxes on parcels of taxable property in the District at a rate provided by ordinance or at a lower rate; and
WHEREAS, the City Council has previously levied special taxes on parcels of taxable property in the District by ordinance, including Ordinance No. MC-1598, adopted on November 2, 2022; and
WHEREAS, the special taxes will be levied for fiscal year 2023-24 on all parcels in each category of developed property in the District on the same basis and at the same rate to pay for facilities or to pay principal and interest on bonds and for the payment of administrative expenses incurred in connection with the levy and collection of said special taxes; and WHEREAS, the rates of the special taxes that will be levied on such parcels for fiscal year 2023-24 will not exceed the rates of the special taxes that have previously been levied by ordinance;

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. Findings. The City Council finds that the above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Levy of Special Taxes. Special taxes shall be and are hereby levied for the 2023-24 fiscal year on all parcels of real property within the District which are subject to taxation, which are identified in Exhibit “A” attached hereto. Pursuant to Section 53340 of the Government Code, such special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes.

Packet Pg.
328

Resolution 2023-103
Resolution No. 2023-103
July 19, 2023

SECTION 3. CEQA. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 5. Transmittal to County. The City Clerk shall immediately following adoption of this resolution transmit a copy hereof to the County Auditor of the County of San Bernardino together with a request that the special taxes as levied hereby be collected on the tax bills for the parcels identified in Exhibit “A” hereto, along with the ordinary ad valorem property taxes to be levied on and collected from the owners of said parcels.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 19th day of July, 2023.
____________________________________
Helen Tran, Mayor
City of San Bernardino
Attest:
__________________________________
Genoveva Rocha, CMC, City Clerk
Approved as to form:
__________________________________
Sonia R. Carvalho, City Attorney

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329

Resolution 2023-103
Resolution No. 2023-103
July 19, 2023

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2023-103 adopted at a regular meeting held on the 19 th day of July, 2023 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ____ day of July, 2023.
_____________________________
Genoveva Rocha, CMC, City Clerk

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330

APN Amount
0285-211-05 $1,643.92
0285-211-21 $795.22
0285-211-22 $152.14
0285-211-23 $1,217.78
0285-211-25 $1,190.88
Exhibit "A"
COMMUNITY FACILITIES DISTRICT NO. 2022-2 (PALM)

SPECIAL TAX LEVY
FISCAL YEAR 2023-24

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331

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Charles McNeely, Interim City Manager
Barbara Whitehorn, Agency Director of Administrative Services Department: Finance
Subject: Approval of Commercial and Payroll Disbursements (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for June 2023.

Background
Completed commercial and payroll disbursement registers are submitted to the Mayor and City Council for approval. This happens on a regular basis, typically every meeting for the most recently completed disbursement registers.

The detailed warrant registers are available on the City Website and are updated weekly by the Finance Department. The registers may be accessed by copying the following link into an internet browser:
https://sbcity.org/city_hall/finance/warrant_register
Discussion
Gross Payroll
Bi-Weekly for June 1, 2023 $2,903,048.11
Bi-Weekly for June 8, 2023 $2,860,884.94
Bi-Weekly for June 22, 2023 $2,794,178.55
Monthly for June 15, 2023 $26,950.00
Total Payroll Demands: $8,585,061.60

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2021-2025 Strategic Targets and Goals
Approval of the noted check and EFT registers for commercial and payroll disbursements align with Key Target No. 1: Improved Operational & Financial Capacity by creating a framework for spending decisions.

Fiscal Impact
Amounts noted in the disbursement registers have no further fiscal impact. Amounts were paid consistent with existing budget authorization and no further budgetary impact is required.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino approve the commercial and payroll disbursements for June 2023.

Attachments
Attachment 1 Payroll Summary Report for June 2023 Attachment 2 Commercial checks & Payroll Register #54 Attachment 3 Commercial checks & Payroll Register #55 Attachment 4 Commercial checks & Payroll Register #56 Attachment 5 Commercial checks & Payroll Register #57 Attachment 6 Commercial checks & Payroll Register #58 Attachment 7 Commercial checks & Payroll Register #59 Attachment 8 Commercial checks & Payroll Register #60 Attachment 9 Commercial checks & Payroll Register #61 Attachment 10 Commercial EFT Registers #1455-1462 Attachment 11 Commercial EFT Registers #1463-1467 Ward:

The following check registers are being presented for approval:

May 18, 2023 2022/23 (Register #54) $1,860,632.82
May 25, 2023 2022/23 (Register #55) $1,573,741.02
May 30, 2023 2022/23 (Register #56) $193.01
June 1, 2023 2022/23 (Register #57) $3,135,418.70
June 1, 2023 2022/23 (Register #58) $12,833.00
June 8, 2023 2022/23 (Register #59) $3,430,494.78
June 15, 2023 2022/23 (Register #60) $2,851,881.01
June 22, 2023 2022/23 (Register #61) $1,472,037.90
Total commercial check demands: $14,337,232.24
The following Electronic Funds Transfer (EFT) registers presented for approval:

April 4 to April 26, 2023 2022/23 (Register #1455-1462) $596,220.85 April 6 to April 14, 2024 2022/23 (Register #1463-1467) $596,122.86 Total commercial EFT demands: $1,192,343.71

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All Wards
Synopsis of Previous Council Actions:

N/A

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Barbara Whitehorn, Agency Director of Administrative Services Department: Finance
Subject: Appropriation of AQMD Funds for Vanpool Program (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Authorize the Agency Director of Administrative Services to appropriate a total of $37,000 using the AB2788 Air Quality fund; and,

2. Adopt Resolution No. 2023-104 authorizing the Agency Director of Administrative Services to amend the FY 2022/23 and FY 2023/24 Operating Budget by $13,000 and $24,000, respectively.

Background
The South Coast Air Quality Management District (AQMD) adopted Assembly Bill 2766 (“AB 2766”) in 1990 to provide a revenue stream for programs to reduce air pollution from motor vehicles and for related planning, monitoring, enforcement, and technical studies. State law, H&S Code Section 44223, authorizes the Department of Motor Vehicles to collect a registration surcharge of $4 per vehicle to fund the AB 2766 Subvention Fund Program. The AB 2766 revenue is distributed by the South Coast Air Quality Management District on a quarterly basis to the 162 participating cities and counties in the South Coast Air Basin based on their pro-rated share of the total population. Annual reports on the use of the funds and the results of programs implemented are to be submitted to the South Coast AQMD, usually by the 1st Friday of each February. Audits of local government programs are performed at least every two years.

Discussion
AB 2766 funds provide opportunities for the City to invest in ways that improve the air quality of the community. Using AB 2766 funds to offer Vanpool Services to City of San

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Bernardino employees is one such opportunity. The Commuter Vanpool Program provides a viable alternative to driving alone, aiding in the reduction of traffic congestion, total vehicle miles traveled, and contributing to improved commute times and better air quality. The City is required to meet the standards of the federal and state Clean Air Act to qualify for subvention program funding, and this program is an eligible use of the AB 2766 funds.
2021-2025 Strategic Targets and Goals
The implementation of a Vanpool Services Program aligns with Key Target No. 1d: Improved Operational and Financial Capacity – Create a framework for spending decisions. This program also aligns with Key Target No. 1e: Minimize risk and litigation exposure by providing City staff with a safer work environment due to the implementation of an eco-friendly ride-share program.

Fiscal Impact
There is no General Fund impact associated with this action.

A total of $37,000 is requested to be appropriated from the AB 2766 (AQMD) Fund, $13,000 for FY 2022/23 and $24,000 for 2023/24.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Authorize the Agency Director of Administrative Services to appropriate a total of $37,000 using the AB2766 Air Quality fund; and,

2. Adopt Resolution No. 2023-104 authorizing the Agency Director of Administrative Services to amend the FY 2022/23 and FY 2023/24 Operating Budget by $13,000 and $24,000, respectively.

Attachments
Attachment 1 – Resolution No. 2023-104
Ward:

All Wards
Synopsis of Previous Council Actions:

On November 16, 2022, the Mayor and City Council authorized the appropriation of $302,499.71 from the AB 2766 Fund to purchase the Freight Liner Dump Truck.

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Resolution No. 2023-104
Resolution 2023-104

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RESOLUTION NO. 2023-104

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

AUTHORIZING THE AGENCY DIRECTOR OF

ADMINISTRATIVE SERVICES TO APPROPRIATE A
TOTAL OF $37,000 USING THE AB2766 AIR QUALITY
FUND AND AUTHORIZING THE AMENDMENT OF $13,000
AND $24,000 IN FY 2022/23 AND FY 2023/24 OPERATING
BUDGETS RESPECTIVELY.

WHEREAS, The South Coast Air Quality Management District (AQMD) adopted Assembly Bill 2766 (“AB2766”) in 1990 to provide a revenue stream for programs to reduce air pollution from motor vehicles and for related planning, monitoring, enforcement, and technical studies.; and
WHEREAS, An opportunity exists to utilize the City’s Air Quality Funds (AB2766) to offer Vanpool Services to the City of San Bernardino employees.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1.The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. That the Mayor and City Council authorize the Agency Director of Administrative Services to appropriate a total of $37,000 using the AB2766 Air Quality fund and amend the FY 2022/23 and FY 2023/24 Operating Budgets by $13,000 and $24,000, respectively.

SECTION 5.The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 6.Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 7. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this ___ day of __________ 2023.

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Resolution No. 2023-104
Resolution 2023-104

3 0
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Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney

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Resolution No. 2023-104
Resolution 2023-104

3 0
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CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2023-104, adopted at a regular meeting held on the ___ day of _______ 2023 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2023.

Genoveva Rocha, CMC, City Clerk

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Barbara Whitehorn, Agency Director of Administrative Services Department: Finance
Subject: Review of Administrative Budget Transfers (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, review and file all listed administrative budget transfers from April 1, 2023 through June 30, 2023.

Background
On May 4, 2022, the Mayor and City Council adopted Ordinance No. MC-1568, which amended Section 3.05.010 in the Municipal Code regarding budget transfers.

Specifically, the amendment to the ordinance nullified the not-to-exceed amount of $25,000 per budget transfer; authorized the Director of Finance to approve budget transfers within a department’s personnel budget into their operating budget; authorized the Director of Finance to approve department-to-department budget transfers; established that budget transfers will not increase or decrease a department’s approved budget, nor will it increase or decrease the approved fund budget without council approval; and stated that any cumulative amount of more than $5,000 transferred between departments in a 12-month period must be reported to the Mayor and City Council during the regular Quarterly Report.

Discussion
Budget transfers are requests received by Finance from departments to move the budget from one account to another after the adoption of the original budget. Transfers occur when a department needs to correct its originally adopted budget or move the budget to accommodate a change in a department’s planned expenditures. When processing budget transfers, Finance verifies that the transfer properly allocates

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resources based on the strategic objectives and goals set forth by the Mayor and City Council and reflects the priorities of the community.

The table below provides the list of the administrative transfers that have been processed.

Date of Transfer Departments Impacted Credit (Decrease) Debit (Increase) 4/3/2023 General Gov to CED $(4,000,000.00) $4,000,000.00 4/19/2023 PW to CED $(284,111.26) $284,111.26
5/11/2023 CM to Parks $(2,303.00) $2,303.00
6/8/2023 CM to HR $(28,500.00) $28,500.00
The transfer from General Government to Community and Economic Development was to support the Small Business & Non-Profit Assistance program and the Small Business Resource Center. This budget was appropriated into the incorrect department; the transfer from General Government to CED was to move the budgeted amount, approved by the Mayor and City Council, into the correct department.

The transfer from Public Works to Community and Economic Development was to account for the Real Property Division moving from PW to CED. This budget transfer moved all salaries and benefit budgets associated with Real Property from Public Works into CED.

The transfer from City Manager to Parks and Recreation was to support the costs for the Sister City program.

The transfer from City Manager to Human Resources was to support the cost of the executive recruitment firm for a City Manager.
2021-2025 Strategic Targets and Goals
Authorization of this file and receiving item aligns with three of the adopted 2021-2025 Key Strategic Targets and Goals. Finance reporting on departmental administrative budget transfers completed within the quarter that meet the requirements of the Mayor and City Council helps Improved Operational & Financial Capacity by effectively creating a framework for spending decisions. Administering budget transfers meets the Focused, Aligned Leadership and Unified Community goal by developing and implementing a community engagement plan where the community and staff actively adapt to ensure needs of the community are fulfilled. Improved Quality of Life is met by ensuring that service levels are funded proactively to integrate customer-service orientation and metrics into all City operations.

Fiscal Impact
There is no fiscal impact to the City.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino,

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California, review and file all listed administrative budget transfers from April 1, 2023, through June 30, 2023.

Attachments
None
Ward:

All Wards
Synopsis of Previous Council Actions:

December 1, 2021 Mayor and City Council heard the FY 2021/22 1st Quarter Report; Adopted Resolution No. 2021-289 amending the City of San Bernardino’s FY 2021/22 Operating Budget; and
introduced, read by title only, and waived further reading of Ordinance No. MC-1568, amending section 3.05 of the
Municipal Code pertaining to budget transfers.

May 4, 2022 Mayor and City Council adopted Ordinance No. MC-1568, amending section 3.05 on the Municipal Code.

March 1, 2023 Mayor and City Council received and filed the FY21/22 Mid- Year Update; Adopted Resolution No. 2023-039 authorizing the Agency Director of Administrative Services to amend the Fiscal Year 2022/23 operating budget.

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Rolland Kornblau, Director of Information Technology Department: Information Technology
Subject: Authorize the issuance of purchase orders for the on- going maintenance and support services for annual
software and hardware usage fees with Atel
Communications, Solutions Simplified for
DocuSign Software Services, Tyler Technologies,
Granicus, Harris Computers, NPA and Verizon.

Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the Agency Director of Administrative Services to execute the ongoing purchase orders for Annual Usage Fees, Software Maintenance, and Hardware Maintenance with Atel Communications, Solutions Simplified for DocuSign Software Services, Tyler Technologies, Granicus, Harris Computers, NPA Computers, and Verizon for a combined total not to exceed $1,197,572.69.

Background
The City of San Bernardino continues to upgrade its technology infrastructure to improve efficiency, effectiveness, reliability, and productivity for internal and external processes. Purchasing of the hardware and software is necessary to implement technological innovations city-wide, for troubleshooting support, and fixes to malfunctions of current hardware and software, which results in improving the usability for continued organizational proficiency.

Discussion
Staff is requesting authorization to issue eight (8) ongoing purchase orders for Annual Usage Fees, Software Maintenance, and Hardware Maintenance. Staff has developed an estimated annual cost based on expected usage and an annual fixed amount provided from the vendor through signed contracts and quotes. Staff is requesting that a 10% contingency be added to the purchasing amount for slight changes in the

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products or support functions which might occur during the fiscal year. Contracts and quotes are enclosed for all but Verizon. Verizon is a monthly utility expense and the expected amount needed is based on previous years’ numbers and a contingency of 10% to include the anticipated additional users for the 2023/24 year.

VENDOR Amount Contingency
(10%)
ATEL Communications 7/31/24
(Phone Service) $21,000.00 $23,100.00
Solutions Simplified for DocuSign
5/21/24 (Electronic Signature) $76,990.00 $84,689.00
Tyler 6/30/24 (Finance) $198,636.66 $218,500.33
Tyler-CAD 6/30/24 (Public Safety
Finance) $354,345.15 $389,779.67
Granicus 11/16/24 (Meeting
Management) $66,514.27 $73,165.70
Harris Computers 6/30/24 (Payroll) $52,336.35 $57,569.99 NPA Computers 6/30/24 (Out of
Warranty Service) $35,880.00 $39,468.00
Verizon - Ongoing (Mobile Phone
Service) $283,000.00 $311,300.00
Total: $1,197,572.69
2021-2025 Strategic Targets and Goals
Authorization of the ongoing purchase orders aligns with Key Target No. 2: Focused, Aligned, Leadership and Unified Community. Software and hardware applications are maintained to achieve operational efficiencies and support the organizational effectiveness of evolving processes.

Fiscal Impact
There is no fiscal impact associated with this item. Funding has been included in the adopted FY 2023/24 Operating Budget.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the Agency Director of Administrative Services to execute the ongoing purchase orders for Annual Usage Fees, Software Maintenance, and Hardware Maintenance with Atel Communications, Solutions Simplified for DocuSign Software Services, Tyler Technologies, Granicus, Harris Computers, NPA Computers, and Verizon for a combined total not to exceed $1,197,572.69.

Attachments
Attachment 1 – ATEL PSA 2 YR – signed
Attachment 2 – Granicus

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Attachment 3 – Harris Computers
Attachment 4 – Solutions Simplified
Attachment 5 – Tyler CAD
Attachment 6 – Tyler
Attachment 7 – NPA Quote
Ward:

All Wards
Synopsis of Previous Council Actions:

June 15, 2022 The Mayor and City Council adopted the purchase authorization for FY 2022-23 Annual Usage Fees, Software Maintenance, and Hardware Maintenance.

October 5, 2022 The Mayor and City Council adopted the execution of Annual Professional Agreements with Solutions Simplified, NPA
Computers, and Atel Communications.

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PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO

AND ATEL COMMUNICATIONS
This Agreement is made and entered into as of October 5th, 2022 by and between the CITY OF SAN BERNARDINO, a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 ("City"), and ATEL COMMUNICATIONS, a California Corporation with its principal place of business at 844 7 Miramar Mall, San Diego, CA. 92121 (hereinafter referred to as "Consultant"). CITY and CONSUL TANT are hereinafter sometimes referred to individually as "Party" and collectively as the "Parties."

RECITALS
A. City is a public agency of the Stat e of California and is in need of professional services for the following project:

PBX hardware main tenance and technical services (hereinafter referred to as "the Project").

B. Consultant is duly licensed and has the n ecessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant t o provide the services described herein.

NOW, THEREFORE, IT 15 AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A."

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation.
a. Subject to paragraph 4(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "A." 1 DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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DocuSign Envelope ID: C87BC474-C69D-46C3-97DF-94A3099BC5B6

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408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE Order Form St. Paul, MN 55102 Prepared for
San Bernardino, CA
Order #: Q-274077
Prepared: 06 Apr 2023

Granicus Budgetary Proposal for San Bernardino, CA

ORDER DETAILS
Prepared By: Jessica Shubbie
Phone:

Email: [email protected]
Order #: Q-274077
Prepared On: 06 Apr 2023
Expires On: 16 Nov 2023
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)

Period of Performance: 11/17/2023 - 11/16/2024

ORDER TERMS
Current Subscription
End Date: 16 Nov 2023

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Order Form
San Bernardino, CA
Order #: Q-274077
Prepared: 06 Apr 2023

PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.

Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Legacy SKU for Agenda Automation Annual 1 Each $15,789.91 Legacy SKU for Closed Captioning Service -
20 Hours Annual 1 Each $7,847.96
Legacy SKU for Community Engagement Annual 1 Each $5,223.23 Legacy SKU for Committee Management Annual 1 Each $11,052.93 Legacy SKU for Laserfiche Integration Annual 1 Each $1,639.09 Legacy SKU for Meeting Management Annual 1 Each $11,842.97 Legacy SKU for Member Voting Annual 1 Each $5,223.23
Legacy SKU for Video Streaming Annual 1 Each $7,894.95
SUBTOTAL: $66,514.27

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Order Form
San Bernardino, CA
Order #: Q-274077
Prepared: 06 Apr 2023

TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-274077 dated 06 Apr 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of San Bernardino, CA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription.
• The terms and conditions set forth in the Agreement effective 17 Nov 2021 are incorporated herein by reference.

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Renewal Estimate

June 15, 2022 Renewal Estimate Page 1 of 1

Customer City of San Bernardino
Renewal Date July 1 - June 30
Term Annually

To assist with your budgeting, we have created this Renewal Estimate. The estimate is for the next term for your products that are receiving Support. Newly purchased and future products will not be included on this estimate.

Invoice, your bill will automatically generate and emailed to your Finance department or designated individuals. Any applicable taxes will be added to the invoice.

30 days before your renewal date, we should have received your full payment to allow time for new licenses to be generated, delivered, and installed before expiry (product specific). If third -party vendors and their products are utilized, we strongly suggest early payment to ensure continuous service, especially where new licenses are required. It is the Customer’s responsibility to ensure prompt payment. HarrisERP will not be responsible for payment to third-party vendors or producing new licenses until your invoice is paid.

Cancelation, if you no longer wish to have HarrisERP licensing, maintenance, and Support services, please let us know in writing 90 days prior to your renewal date.

Terms and Conditions, are available in TeamSupport in the Knowledge Base https://app.na2.teamsupport.com/dc/1/attachments/11712147

Description July 1, 2022 –
June 30, 2023
July 1, 2023 –
June 30, 2024
SELECT $36,413.20 $40,054.52
Port License $2,079.92 $2,287.91
SBD $2,772.97 $3,050.27
SBR $1,944.59 $2,139.05
Unidata $4,367.83 $4,804.61

Total $47,578.50 $52,336.35

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Page
1 of 5
DateCompany

PROFORMA
24535 03/31/2023

THIS IS NOT AN INVOICE
Order No.
130
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies -
Phone: 1-800-772-2260 Press 2
Fax: 1-866-673-3274
Email: [email protected]

SAN BERNARDINO (AEGIS)
ATTN: TECHNOLOGY
290 NORTH D STREET
SAN BERNARDINO, CA 92401-1112
United States
Ship To:To:

Customer Grp/No. Payment Terms Currency Code
Net 45 USD

SAN BERNARDINO (AEGIS)
ATTN: TECHNOLOGY
290 NORTH D STREET
SAN BERNARDINO, CA 92401-1112
United States
1 50197
Customer PO# Ship Via
ELEC
Salesperson Cd
No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % Contract No.: San Bernardino, CA
Renewal: 5,274.36 1 1 1 EA 5,274.36 .00 No
New World Third Party LE Records Interface Standard Maintenance - COPLINK Interface Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 9,172.80 1 1 2 EA 9,172.80 .00 No
New World Third Party LE Records Interface Standard Maintenance - Ticket Writer Interface Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 2,752.68 4 1 3 EA 688.17 .00 No
CAD Data Mart Standard Maintenance
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,783.78 33 1 4 EA 114.66 .00 No
ArcGIS Runtime CAD Desktop Workstations Maintenance
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 2,751.84 4 1 5 EA 687.96 .00 No
Law Enforcement Management Data Mart (^CAD, RMS) Standard Maintenance - Includes 10+ users Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,898.44 1 1 6 EA 3,898.44 .00 No
Additional New World Enterprise Standard Maintenance for CAD - CAD AVL Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,898.44 1 1 7 EA 3,898.44 .00 No
Additional New World Enterprise Standard Maintenance for CAD - Service Vehicle Rotation Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 10,090.08 1 1 8 EA 10,090.08 .00 No
New World Enterprise Third Party Interface Standard Maintenance - On-Line CAD Interface to State/NCIC Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 4,127.76 1 1 9 EA 4,127.76 .00 No
New World Enterprise Third Party Interface Standard Maintenance Pre-Arrival Questionnaire Interface

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Page
2 of 5
DateCompany

PROFORMA
24535 03/31/2023

THIS IS NOT AN INVOICE
Order No.
130
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies -
Phone: 1-800-772-2260 Press 2
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 19,978.36 1 1 10 EA 19,978.36 .00 No
New World Single Jurisdiction Base LE Records Standard Maintenance Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,879.60 1 1 11 EA 6,879.60 .00 No
New World Federal and State Compliance Reporting for LE Records Standard Maintenance - Federal UCR/IBR Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,439.80 1 1 12 EA 3,439.80 .00 No
Additional New World Software for LE Records Standard Maintenance - Field Investigations Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,439.80 1 1 13 EA 3,439.80 .00 No
Additional New World Software for LE Records Standard Maintenance - Case Management Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 4,815.72 1 1 14 EA 4,815.72 .00 No
Additional New World Software for LE Records Standard Maintenance - Alarm Tracking and Billing Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,439.80 1 1 15 EA 3,439.80 .00 No
Additional New World Software for LE Records Standard Maintenance - Property Room Bar Coding Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 4,815.72 1 1 16 EA 4,815.72 .00 No
Additional New World Software for LE Records Standard Maintenance - Narcotics Mgmt Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,879.60 1 1 17 EA 6,879.60 .00 No
New World Data Analysis and Mapping for Corrections MSP Standard Maintenance Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,879.60 1 1 18 EA 6,879.60 .00 No
New World Federal and State Compliance Reporting for LE Records Standard Maintenance - State Accidents Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 14,529.71 1 1 19 EA 14,529.71 .00 No
New World Fire Records Standard Maintenance Base Package Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 7,796.88 1 1 20 EA 7,796.88 .00 No
New World Federal Compliance Reporting for Fire Records Standard Maintenance - NFIRS 5.0 Electronic Reporting

Packet Pg.
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Page
3 of 5
DateCompany

PROFORMA
24535 03/31/2023

THIS IS NOT AN INVOICE
Order No.
130
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies -
Phone: 1-800-772-2260 Press 2
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 18,804.24 1 1 21 EA 18,804.24 .00 No
New World MSP Third Party CAD Interface Standard Maintenance -New World State/NCIC Interface Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months :

Renewal: 275.18 1 1 22 EA 275.18 .00 No
New World Third Party Corrections Interface Standard Maintenance - VINE Interface Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,577.39 156 1 23 EA 22.93 .00 No
New World Law Enforcement Mobile Unit Standard Maintenance - Mobile Message - State Photo Download Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 14,309.57 156 1 24 EA 91.73 .00 No
New World Law Enforcement Mobile Unit Standard Maintenance - Mobile Message - LE State/NCIC via Switch Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 16,144.13 176 1 25 EA 91.73 .00 No
New World Mobile Management Server Standard Maintenance (151-200 units) - LE Field Reporting Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 5,366.09 156 1 26 EA 34.40 .00 No
New World Law Enforcement Mobile Unit Standard Maintenance - Mobile Message - In-Car Mapping Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,210.48 35 1 27 EA 91.73 .00 No
New World Fire Mobile Unit Standard Maintenance - Fire CAD via Switch Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 0.00 1 1 28 EA 0.00 .00 No
New World Standard Maintenance - Scene PD
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 4,127.76 1 1 29 EA 4,127.76 .00 No
New World Communications Server to State/NCIC Standard Maintenance Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 12,108.10 176 1 30 EA 68.80 .00 No
New World Law Enforcement Mobile Unit Standard Maintenance - Field-Based Reporting - LE Accident Field Reporting Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 5,366.09 156 1 31 EA 34.40 .00 No

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Page
4 of 5
DateCompany

PROFORMA
24535 03/31/2023

THIS IS NOT AN INVOICE
Order No.
130
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies -
Phone: 1-800-772-2260 Press 2
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % ArcGIS Runtime Mobile In-Car
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,285.01 191 1 32 EA 17.20 .00 No
New World Law Enforcement Mobile Unit Standard Maintenance - Mobile Message - New World AVL Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 4,127.76 1 1 33 EA 4,127.76 .00 No
New World Third Party LE Records Interface Standard Maintenance - Livescan Interface Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 687.96 1 1 34 EA 687.96 .00 No
New World Imaging Standard Maintenance - LE Public Safety Lineups/Mug Shots Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 20,281.07 1 1 35 EA 20,281.07 .00 No
New World Corrections Management Standard Maintenance Base Package Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 2,637.18 1 1 36 EA 2,637.18 .00 No
New World Third Party LE Records Interface Standard Maintenance - Citizen Reporting Interface Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 22.93 1 1 37 EA 22.93 .00 No
New World Fire Mobile Unit Standard Maintenance - EMS Field Reporting Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,898.44 1 1 38 EA 3,898.44 .00 No
Additional New World Standard Maintenance for Corrections Management - BarCoding Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 13,759.20 200 1 39 EA 68.80 .00 No
New World Field Reporting Server Standard Maintenance
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 7,796.88 1 1 40 EA 7,796.88 .00 No
New World Corrections Compliance Federal & State Reporting MSP Standard Maintenance Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 25,225.20 1 1 41 EA 25,225.20 .00 No
New World Mobile Messaging Server Standard Maintenance
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,764.94 1 1 42 EA 6,764.94 .00 No

Packet Pg.
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Page
5 of 5
DateCompany

PROFORMA
24535 03/31/2023

THIS IS NOT AN INVOICE
Order No.
130
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies -
Phone: 1-800-772-2260 Press 2
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % ArcGIS Advanced Enterprise Server Integration
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 2,637.18 1 1 43 EA 2,637.18 .00 No
New World Third Party LE Records Interface Standard Maintenance - LINX Interface Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,577.39 156 1 44 EA 22.93 .00 No
New World Law Enforcement Mobile Unit Standard Maintenance - Mobile Message - In-Car Routing Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 3,577.39 156 1 45 EA 22.93 .00 No
New World Law Enforcement Mobile Unit Standard Maintenance - Mobile Message - Mugshot Image Download Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 4,127.76 1 1 46 EA 4,127.76 .00 No
New World Enterprise Third Party Interface Standard Maintenance - E-911 Interface Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 35,877.30 33 1 47 EA 1,087.19 .00 No
New World Enterprise Combined LE/Fire/EMS CAD Standard Maintenance Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 4,127.76 1 1 48 EA 4,127.76 .00 No
New World Enterprise Third Party Interface Standard Maintenance - CAD Paging Interface Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 0.00 1 1 49 EA 0.00 .00 No
Field Interview Interface (Supports Brazos)
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months 354,345.15 Order Total:Does not include any applicable taxes Comments: Upon acceptance please email your purchase order to [email protected]

Packet Pg.
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Page
1 of 6
DateCompany

PROFORMA
189133 04/11/2023

THIS IS NOT AN INVOICE
Order No.
045
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: [email protected]

SAN BERNARDINO (AEGIS)
ATTN: TECHNOLOGY
290 NORTH D STREET
SAN BERNARDINO, CA 92401-1112
United States
Ship To:To:

Customer Grp/No. Payment Terms Currency Code
Net 45 USD

SAN BERNARDINO (AEGIS)
ATTN: TECHNOLOGY
290 NORTH D STREET
SAN BERNARDINO, CA 92401-1112
United States
1 50197
Customer PO# Ship Via
ELEC
Salesperson Cd
No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % Contract No.: San Bernardino, CA
Renewal: 652.11 1 1 1 EA 652.11 .00 No
SUPPORT & UPDATE LICENSING - SELF SERVICE eRequests
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 2,028.78 1 1 2 EA 2,028.78 .00 No
SUPPORT & UPDATE LICENSING - User License to Site License Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 50,479.84 1 1 3 EA 50,479.84 .00 No
SUPPORT & UPDATE LICENSING - FM Base Suite
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 4 EA 6,076.98 .00 No
SUPPORT & UPDATE LICENSING - Bank Rec
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 5 EA 6,076.98 .00 No
SUPPORT & UPDATE LICENSING - Misc. Billing & Receivables Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 6 EA 6,076.98 .00 No

SUPPORT & UPDATE LICENSING - PURCHASING
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 7 EA 6,076.98 .00 No

SUPPORT & UPDATE LICENSING - REQUISITIONS
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 8 EA 6,076.98 .00 No
SUPPORT & UPDATE LICENSING - Project Accounting
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 9 EA 6,076.98 .00 No
SUPPORT & UPDATE LICENSING - Grant Accounting

Packet Pg.
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Page
2 of 6
DateCompany

PROFORMA
189133 04/11/2023

THIS IS NOT AN INVOICE
Order No.
045
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 10 EA 6,076.98 .00 No

SUPPORT & UPDATE LICENSING - BID & QUOTE MANAGEMENT
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 11 EA 6,076.98 .00 No

SUPPORT & UPDATE LICENSING - INVENTORY
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 12 EA 6,076.98 .00 No

SUPPORT & UPDATE LICENSING - CONTRACT ACCOUNTING
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 13 EA 6,076.98 .00 No

SUPPORT & UPDATE LICENSING - THIRD PARTY RECEIVABLES
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months :

Renewal: 6,076.98 1 1 14 EA 6,076.98 .00 No
SUPPORT & UPDATE LICENSING - GASB Reporting
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 15 EA 6,076.98 .00 No
SUPPORT & UPDATE LICENSING - Asset Management
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 5,890.00 1 1 16 EA 5,890.00 .00 No
SUPPORT & UPDATE LICENSING - HR Base Suite
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 1,009.71 1 1 17 EA 1,009.71 .00 No
SUPPORT & UPDATE LICENSING - Benefits Admin
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 925.57 1 1 18 EA 925.57 .00 No
SUPPORT & UPDATE LICENSING - Personnel Action Processing Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 925.57 1 1 19 EA 925.57 .00 No
SUPPORT & UPDATE LICENSING - Position Budgeting
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 420.71 1 1 20 EA 420.71 .00 No

Packet Pg.
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Page
3 of 6
DateCompany

PROFORMA
189133 04/11/2023

THIS IS NOT AN INVOICE
Order No.
045
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc %

SUPPORT & UPDATE LICENSING - TIME AND ATTENDANCE INTERFACE Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 925.57 1 1 21 EA 925.57 .00 No

SUPPORT & UPDATE LICENSING - APPLICANT TRACKING
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 925.57 1 1 22 EA 925.57 .00 No

SUPPORT & UPDATE LICENSING - EMPLOYEE RETIREMENT TRACKING Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 925.57 1 1 23 EA 925.57 .00 No

SUPPORT & UPDATE LICENSING - EMPLOYEE EVENT TRACKING
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 925.57 1 1 24 EA 925.57 .00 No

SUPPORT & UPDATE LICENSING - COBRA BILLING ADMINISTRATION Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 925.57 1 1 25 EA 925.57 .00 No

SUPPORT & UPDATE LICENSING - WORKERS COMPENSATION ADMIN Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 925.57 1 1 26 EA 925.57 .00 No

SUPPORT & UPDATE LICENSING - BENEFITS TRACKING (NON-EMPLOYEE) Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 694.18 1 1 27 EA 694.18 .00 No

SUPPORT & UPDATE LICENSING - PERMITS
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 462.79 1 1 28 EA 462.79 .00 No

SUPPORT & UPDATE LICENSING - CODE ENFORCEMENT
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 462.79 1 1 29 EA 462.79 .00 No

SUPPORT & UPDATE LICENSING - REQUEST FOR SERVICES TRACKING Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 925.57 1 1 30 EA 925.57 .00 No
SUPPORT & UPDATE LICENSING - Business Licensing
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 925.57 1 1 31 EA 925.57 .00 No

Packet Pg.
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Page
4 of 6
DateCompany

PROFORMA
189133 04/11/2023

THIS IS NOT AN INVOICE
Order No.
045
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc %

SUPPORT & UPDATE LICENSING - MUNICIPAL INSPECTIONS
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 557.44 1 1 32 EA 557.44 .00 No

SUPPORT & UPDATE LICENSING - PARCEL MANAGEMENT
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 210.36 1 1 33 EA 210.36 .00 No

SUPPORT & UPDATE LICENSING - COMMUNITY GIS INTEGRATION
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 462.79 1 1 34 EA 462.79 .00 No

SUPPORT & UPDATE LICENSING - PROJECT PLANNING
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 35 EA 6,076.98 .00 No

SUPPORT & UPDATE LICENSING - DECISION SUPPORT BASE DATAMART Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 36 EA 6,076.98 .00 No

SUPPORT & UPDATE LICENSING - FM ANALYTICS
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 6,076.98 1 1 37 EA 6,076.98 .00 No

SUPPORT & UPDATE LICENSING - FM DASHBOARDS
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 273.47 1 1 38 EA 273.47 .00 No

SUPPORT & UPDATE LICENSING - HR ANALYTICS
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 557.44 1 1 39 EA 557.44 .00 No

SUPPORT & UPDATE LICENSING - HR DASHBOARDS
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 231.40 1 1 40 EA 231.40 .00 No

SUPPORT & UPDATE LICENSING - CD ANALYTICS
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 441.76 1 1 41 EA 441.76 .00 No

SUPPORT & UPDATE LICENSING - CD DASHBOARD
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 5,609.52 1 1 42 EA 5,609.52 .00 No

Packet Pg.
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Page
5 of 6
DateCompany

PROFORMA
189133 04/11/2023

THIS IS NOT AN INVOICE
Order No.
045
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % SUPPORT & UPDATE LICENSING - eSUITE BASE (Payments)
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 5,609.52 1 1 43 EA 5,609.52 .00 No
SUPPORT & UPDATE LICENSING - SELF SERVICE ePayments
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 5,609.52 1 1 44 EA 5,609.52 .00 No
SUPPORT & UPDATE LICENSING - SELF SERVICE eSupplier
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 5,609.52 1 1 45 EA 5,609.52 .00 No
SUPPORT & UPDATE LICENSING - SELF SERVICE eBid
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 5,609.52 1 1 46 EA 5,609.52 .00 No
SUPPORT & UPDATE LICENSING - SELF SERVICE eMisc Billing Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 1,430.43 1 1 47 EA 1,430.43 .00 No
SUPPORT & UPDATE LICENSING - SELF SERVICE eBenefits Admin Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 1,114.90 1 1 48 EA 1,114.90 .00 No
SUPPORT & UPDATE LICENSING - SELF SERVICE eTimesheets
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 841.43 1 1 49 EA 841.43 .00 No
SUPPORT & UPDATE LICENSING - SELF SERVICE eEmployee
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 841.43 1 1 50 EA 841.43 .00 No
SUPPORT & UPDATE LICENSING - SELF SERVICE eRecruit
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 462.79 1 1 51 EA 462.79 .00 No
SUPPORT & UPDATE LICENSING - SELF SERVICE ePermits
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months Renewal: 652.11 1 1 52 EA 652.11 .00 No
SUPPORT & UPDATE LICENSING - SELF SERVICE eLicense
Maintenance Plan: ; Start: 07/01/2023, End: 06/30/2024; Term: 12 months

Packet Pg.
500

Page
6 of 6
DateCompany

PROFORMA
189133 04/11/2023

THIS IS NOT AN INVOICE
Order No.
045
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: [email protected]
198,636.66 Order Total:Does not include any applicable taxes Comments: Upon acceptance please email your purchase order to [email protected]

Packet Pg.
501

Customer Date
QTY MANUFACTURER PART Price Extended Price
12 $2,990.00 $35,880.00
Total: $35,880.00
__________________________________
Please Sign For Authorization
__________________________________
Purchase Order #
NPA COMPUTERS, INC.
751 COATES AVENUE, HOLBROOK, NY 11741
P: (631) 467-2500 / F: (631) 467-5609
6/14/2023City of San Bernardino
Server coverage for July 1st 2023-June 30,2024
Confidential
■ Quotation Is Valid For 30 Days ■ Any Additional Parts Or Labor Needed Will Be Quoted Separately ■ Thank You For Your Business ■

Packet Pg.
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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, City Manager
By: Lydie Gutfeld, Director of Parks, Recreation and
Community Services
Department: Parks & Recreation & Community Services
Subject: 2022-2025 Retired and Senior Volunteer Program (RSVP) – 2nd year of a 3-year Grant Award (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Adopt Resolution No. 2023-105 approving a continuation of submitted budget application for year two of a three-year grant through the National and Community Services Retired and Senior Volunteer Program;

2. Authorize the City Manager to accept the grant award in the amount of $54,809; and

3. Authorize the Agency Director of Administrative services to amend the budget to appropriate the grant funds for the period of April 1, 2023, through March 31, 2024.

Background
The City has participated in the federally funded Retired and Senior Volunteer Program (RSVP) for 49 years. The RSVP program provides funds for staff to organize and direct the Work Plans of the volunteer program. The RSVP staff member(s) recruit volunteers, select work sites, make site visits, and prepare reports to meet grant requirements. RSVP senior-age volunteers perform various service activities within the community under various MOUs, with one of the larger commitments with local law enforcement as Citizens on Patrol (COP) volunteers.

RSVP volunteers do not receive pay, but they can request up to $30 per quarter as reimbursement for their transportation expenses, which is paid out of grant funds.

RSVP volunteers serve up to forty hours a week providing support for senior lunch programs, local non-profits, community centers, and hospitals and providing disaster preparedness with the California Highway Patrol and San Bernardino County Sheriff’s

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Department.

Volunteers play an essential role in connecting with the community while also preserving resources for organizations. An estimated 23.2% of Americans, or more than 60.7 million people, formally volunteered with sponsored organizations between September 2020 and 2021. In total, these volunteers served an estimated 4.1 billion hours with an economic value of $122.9 billion. This grant enables the City to continue providing services for individuals ages 55 years and older to put their skills and life experience to work for their communities.

On March 9, 2022, staff received notice for the first of three-year grant award in the amount of $54,809.00 which was used for the program operations as outlined in the grant agreement.

Discussion
On March 23, 2023, staff received the Notice of Grant Award letter from the Corporation for National and Community Service (CNCS) for an amount of $54,809. This funding would work to continue services provided by RSVP. The second year of a 3-year grant cycle (2022-2025) with the AmeriCorps Senior program, administered by the CNCS will end March 31, 2024. This past year, 108 participants contributed 18,186 hours.

The City provides matching funds for the RSVP program in the amount of $96,723 for a portion of the salaries and fringe benefits of personnel and program costs. This grant match funding is budgeted in Parks, Recreations and Community Services operating budget. The City also provides an in-kind contribution in the amount of $1,158 for the cost of utilities for the program’s office space.
2021-2025 Strategic Targets and Goals
Adoption of this Resolution aligns with Strategic Target No. 2: Focused, Aligned Leadership and Unified Community by building a culture that attracts, retains, and motivates the highest quality of volunteers for the program; and Strategic Target No. 3: Improved Quality of Life which allows volunteers to stay active and engaged in their local communities through their services and benefits the growth of the community members themselves.

Fiscal Impact
There is no further General Fund fiscal impact associated with this item as the grant match has already been budgeted. The Biennial FY2022/23-24 Budget will be amended by $54,809 in both revenues and expenditures for no net impact to the General Fund.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

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1. Adopt Resolution No. 2023-xx approving a continuation of submitted budget application for year two of a three-year grant through the National and Community Services Retired and Senior Volunteer Program;

2. Authorize the City Manager to accept the grant award in the amount of $54,809; and

3. Authorize the Agency Director of Administrative services to amend the budget to appropriate the grant funds for the period of April 1, 2023, through March 31, 2024.

Attachments
Attachment 1- RESOLUTION 2023-105 - 2022-2025 RSVP Grant 2nd Year Attachment 2- 2022-2025 RSVP Grant Application
Attachment 3- 2023-2024 RSVP Notification Letter of Grant Award Attachment 4- 2023-2024 RSVP Grant Budget & Grant Budget Narratives Ward: All Wards
Synopsis of Previous Council Actions:

May 4, 2022 The Mayor and City Council adopted Resolution No. 2022- 78 ratifying the submission of a continuation grant
application for Year One of a 3-Year grant with the
Corporation for National and Community Service’s Retired and Senior Volunteer Program, Accept the Grant Award in the amount of $54,809, and Appropriate the Grant Funds for the Period of April 1, 2022, through March 31, 2023.

October 20, 2021 The Mayor and City Council adopted Resolution No. 2021- 253 ratifying the submission of a continuation grant
application for year three of a three-year grant with the Corporation for National and Community Service’s Retired and Senior Volunteer Program (RSVP), accepting the Grant Award in the amount of $54,809, and appropriating $73,989 in matching funds for the continued operation of RSVP for a total amount of $128,798, for the Period of April 1, 2021, through March 31, 2022.

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Resolution No. 2023-105
Resolution 2023-105 -

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2 2
RESOLUTION NO. 2023-105

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO, CALIFORNIA APPROVING A CONTINUATION OF SUBMITTED

BUDGET APPLICATION FOR YEAR TWO OF A THREE-YEAR GRANT THROUGH

THE NATIONAL AND COMMUNITY SERVICES RETIRED AND SENIOR

VOLUNTEER PROGRAM, AUTHORIZE THE CITY MANAGER TO ACCEPT THE GRANT AWARD IN THE AMOUNT OF $54,809, AND AUTHORIZE THE AGENCY

DIRECTOR OF ADMINISTRATIVE SERVICES TO AMEND THE BUDGET TO APPROPRIATE THE GRANT FUNDS FOR THE PERIOD OF APRIL 1, 2023, THROUGH MARCH 31, 2024.

WHEREAS, the City submitted a Grant Continuation application for federal assistance requesting funding for Year Two of a Three (3) Year Grant Allocation for the Retired and Senior Volunteer Program; and
WHEREAS, the Notice of Grant Award was received by the City for the Retired and Senior Volunteer Program on March 20, 2023; and
WHEREAS, the City has participated in the federally funded Retired and Senior Volunteer Program for 49 years; and
WHEREAS, individuals ages 55 years and older provide services at various locations and organizations; and
WHEREAS, 108 individual RSVP volunteers contributed 18,186 hours of time at various locations and organizations in FY 2022-23.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1.The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. That the Mayor and City Council of the City of San Bernardino hereby ratify the submission of a grant application for year two of the Corporation of National and Community Service’s Retired and Senior Volunteer Program (RSVP) in the total amount of $151,532; and, SECTION 3. That the Mayor and City Council of the City of San Bernardino hereby accept the grant award in the amount of $54,809 and authorize the Agency Director of Administrative Services or his/her designee to appropriate that amount for the continued operation of the RSVP; and,

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Resolution No. 2023-105
Resolution 2023-105 -

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2 2
SECTION 4. That the Mayor and City Council of the City of San Bernardino hereby authorize the Agency Director of Administrative Services or his/her designee to appropriate $96,723 in matching funds (cash and in-kind) to the continued operation of; and, SECTION 5. That the appropriation of the grant award and matching funds, together totaling $151,532, are for the operation of RSVP from April 1, 2023, through March 31, 2024.

SECTION 6.The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 7.Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 8. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this ___ day of __________ 2023.

Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney

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Resolution No. 2023-105
Resolution 2023-105 -

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CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2023-105, adopted at a regular meeting held on the ___ day of _______ 2023 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2023.

Genoveva Rocha, CMC, City Clerk

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STATE APPLICATION IDENTIFIER:
22SRICA001
FEDERAL IDENTIFIER:
23SR251297
2b. APPLICATION ID:

3. DATE RECEIVED BY STATE:
10/26/22

4. DATE RECEIVED BY FEDERAL AGENCY:

San Bernardino, California, City ofLEGAL NAME:
290 N D ST
Nicolette WilsonNAME:

TELEPHONE NUMBER:

FAX NUMBER:
[email protected] E-MAIL ADDRESS:
956000772

6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT:

8. TYPE OF APPLICATION (Check appropriate box).

If Amendment, enter appropriate letter(s) in box(es):

94.00210a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:

Retired and Senior Volunteer Program10b. TITLE: RSVP-San Bernardino

11.a. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:

San Bernardino County: The San Bernardino Valley cities of Highland, Redlands, San Bernardino, and Yucaipa; the high desert from Barstow

12. AREAS AFFECTED BY PROJECT (List Cities, Counties, States, etc):
04/01/22START DATE: 03/31/25END DATE: CA 33
$ 54,809.00a. FEDERAL
$ 96,723.00b. APPLICANT
$ 0.00c. STATE
$ 96,723.00d. LOCAL
$ 0.00e. OTHER
$ 151,532.00g. TOTAL
Mitchell Assumma
a. TYPED NAME OF AUTHORIZED REPRESENTATIVE: b. TITLE:
(909) 384-5414
c. TELEPHONE NUMBER:
01/12/23
e. DATE SIGNED:

Local Government, Municipal
2a. DATE SUBMITTED TO CORPORATION

FOR NATIONAL AND COMMUNITY
SERVICE (CNCS):

1. TYPE OF SUBMISSION:

Non-Construction

5. APPLICATION INFORMATION

NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give area codes):

ADDRESS (give street address, city, state, zip code and county):

A. AUGMENTATION B. BUDGET REVISION
C. NO COST EXTENSION D. OTHER (specify below):

9. NAME OF FEDERAL AGENCY:

Corporation for National and Community Service

13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICT OF:

15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS?
YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
REVIEW ON:

DATE:

17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
YES if "Yes," attach an explanation. NOX

18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN

DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.

APPLICATION FOR FEDERAL ASSISTANCE
San Bernardino CA 92401 - 1734
NEW

CONTINUATION AMENDMENTX
7b.
7a.
10/26/22
Local Government - Municipal
f. PROGRAM INCOME $ 0.00

PART I - FACE SHEET
Modified Standard Form 424 (Rev.02/07 to confirm to the Corporation's eGrants System) Application

NEW/PREVIOUS GRANTEE

11.b. CNCS PROGRAM INITIATIVE (IF ANY):

X NO. PROGRAM IS NOT COVERED BY E.O. 12372
d. SIGNATURE OF AUTHORIZED REPRESENTATIVE:

Year #:

X
2 a.Applicant b.Program CA 33
County: San Bernardino
UEI NUMBER: EJLMHR1CMKM7

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Executive Summary
Strengthening Communities
The City of San Bernardino RSVP proposes to have a total of 296 AmeriCorps Seniors volunteers who will support transportation programs, companionship programs, nutrition programs, senior services, Citizens on Patrol with the San Bernardino County Sheriff¿s Department, and California Highway Patrol (CHP). The primary focus areas of this project is Healthy futures. At the end of the three-year grant, AmeriCorps Seniors volunteers will be responsible for a minimum of 54 students and/or socially isolated reporting they have gotten better grades and/or are feeling less lonely. The AmeriCorps federal investment of $54,809 will be supplemented by the City of San Bernardino's match amount of $80,804 excluding excess funds.

The county of San Bernardino, in which the San Bernardino RSVP operates, is the largest County in the geographical United States. It spans over 400 square miles and the County¿s 2,180,085 inhabitants the AmeriCorps Senior, San Bernardino RSVP will serve cities with a total population of approximately 747,519 as of 2019 from the US Census Bureau. The communities in the service area are known as the Inland Empire, High Desert, and San Bernardino Mountains. This area of San Bernardino County has a higher unemployment rate, a higher poverty rate ranging from 10.3% to

35.3% across these communities, a higher high school drop-out rate, and a lower median family income level at an average of $ 53,967 than the rest of the State and the Nation. In late 2019, the Corona Virus disease outbreak affected the United States and all around the world in more ways than one. A ¿Stay At Home'' order took place as a community mitigation strategy to reduce the spread of the virus in the country. To clarify the Governor's ¿Stay-At-Home'' order, California Acting State Health Officer, Eric Pan had issued a 10:00 p.m.-to-5:00 a.m. limited ¿stay at home¿ order on November 20th, 2020. The order was effective the next day, November 21, for the 41 of 58 California counties under the Purple Tier of California¿s Blueprint for a Safer Economy, which included San Bernardino County. According to the CDC, this public health practice caused States and territories that issued mandatory stay-at-home orders implications such as decreased population movement. The San Bernardino RSVP service area experienced a reduction of activities and close person-to-person contact outside the household. The community served were made up almost entirely of older adults, aged 50 or higher, and were found to be the most susceptible to this disease. As a result, members of the community were left with no other option than to take the precautionary measures needed to combat the spread of the virus. To combat this we have implemented the PAL program on a grander scale and

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Recruitment and Development
created an opportunity with School on Wheels to provide remote tutoring through Zoom. PAL is a program designed to maintain contact with the socially isolated members of the community through scheduled phone calls from assigned volunteers. Many individuals felt lonely before the pandemic and even more faced severe isolation during it. It was important to continue the practice of safe social distancing during this time, so volunteers will be making the phone calls from home. This allows individuals to remain independent while still gaining the social support provided in a friendly phone call. School on Wheels is an LA-based program that has moved to the Inland Empire and provides tutoring and mentorship to homeless K-12 children. The opportunity to tutor has been on hold for the past year, but are moving the tutoring online for the safety of the volunteers and the children.

Children use their school or library computers and connect with volunteers who have access to a home computer and high-speed internet. In the partnership with the City of San Bernardino AmeriCorps Senior RSVP, we have offered access to the computers at local senior centers, and the program is purchasing web cameras to open up the ability of our low-income senior volunteers to tutor and mentor these children in need. This will help support both companionship for the children, but also the volunteer who may feel isolated in these trying times. Partnering with the Jack L. Hill Lifelong Learning Center which is located in the city¿s public library will also be a volunteer opportunity for us to focus on academic success for those seeking homework help. These tutoring sessions can either be done in person or online as well. The San Bernardino RSVP will be assisting this Literacy program by providing them with the utmost qualified volunteers. Opening the Senior Center Garden is also a way to welcome back the volunteers after a long time of being away from the center.

Volunteers enjoy the small luxury of having their garden to tend since many of them live in senior living homes that lack this amenity. Most importantly, they can connect with nature and with each other in a very open outdoor space, relieving stress while doing so. The new volunteer opportunities being presented in the San Bernardino RSVP service areas are an approach to maintaining healthy futures for independent living.

Recruitment is completed through a variety of avenues, including community centers, posting on social media platforms such as Facebook and Instagram, All for Good, 211, a quarterly newsletter for the volunteers and volunteer sites, flyers, special events, street banners, and the City of San Bernardino website. As we rebuild our program after the changes COVID-19 has made to our program we will be working with our partners to find new ways to recruit volunteers as time goes on.

The San Bernardino RSVP plan and infrastructure to ensure volunteers receive the training needed to

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be highly effective has been in effect for years with the San Bernardino County Sheriff¿s Department, California Highway Patrol, Loma Linda VA, City of San Bernardino Literacy Program at Norman Feldheym Central Library, City of San Bernardino Senior Nutrition Program. Senior Centers and School on Wheels. Training ranges from 4 hours for the City of San Bernardino Senior Nutrition Program to 40 hours with the California Highway Patrol and San Bernardino County Sheriff¿s Department. Additional training is provided throughout the year and as needed. We have found that training on-site provides a more highly effective and fulfilled volunteer and encourages a ¿best fit¿ placement.

While the PAL (Phone Alert League) program has sparked interest in many volunteers, both old and new, a call list of individuals that need social connection will be required to fulfill its purpose. The staff has created flyers, brochures, and even aired a public service announcement on a local television channel through the city¿s media group to raise awareness of the program to gain both volunteers and ¿clients¿. The efforts made were successful in recruiting eager volunteers for this program, but staff will now be going into senior living complexes within the service areas to connect with the actual individuals in need of this service.

The Advisory Council of Senior Programs is being revamped so that the members of the council are primarily made up of members of the community who would like to be involved and genuinely care for the success of both programs. To find these proactive individuals, staff will promote the Advisory Council of Senior Programs to college campuses and community centers through flyers, and will also be engaging in city programs such as ¿Coffee with a Cop¿, where members of the community come together and discuss community topics of interest. Rebuilding the council with devoted members can ensure we find the perfect match for the program¿s development. The Advisory Council of Senior Programs will be expected to help recruit volunteers, fundraise, event plan, and even administrate posts on social media. In exchange, we offer members of the Advisory Council of Senior Programs extensive leadership skills and experience with an organization that they can utilize to build their resumes. Through networking on social media and at other community events held within the year, we can partner with other proactive groups whose goal is also to support an underserved population.

Advisory Council meetings are held quarterly, so to welcome the community at large, these meetings will be listed on the city¿s calendar which can be viewed on the city¿s website (www.SbCity.org).

Staff also hosts an RSVP booth at the Inland Empire Senior Games Health and Senior Resource Fair.

This is an annual event that is open to the public and offers the community a wide range of different

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services and resources which allows staff to engage with new faces and enlighten them with the many benefits of joining RSVP. Also in conjunction with the City of San Bernardino Parks, Recreation, and Community Services Department RSVP staff and volunteers are participants in the Veterans Day Parade and Resource Fair each November 11th. As events open up RSVP staff are working with community partners to become more prominent in the community as part of the rebranding of the program.

THE DEMOGRAPHICS OF THE COMMUNITY SERVED AND PLANS TO RECRUIT A VOLUNTEER POOL REFLECTIVE OF THE COMMUNITY SERVED:

The City of San Bernardino is partnering with local Hispanic and African American organizations to recruit minority volunteers from which we have larger populations to pull from. Staff is also using resources such as Google translator to communicate with the volunteers who speak different languages from our own.

Promoting diversity and inclusion in the recruitment of volunteers starts with the uniqueness of staff.

The San Bernardino RSVP is organized by different backgrounds instead of one type of person. Having a workforce that contains a diversity of age, marital status, work habits, educational backgrounds, race, socioeconomic status, points of view, and cultural interests, creates an environment that allows all kinds of different volunteers to succeed in service and contribute meaningfully. Based on this, the volunteer pool includes people from different backgrounds and is included in a way that goes beyond avoiding discrimination. The program actively involves people from different backgrounds and empowers them to be a part of RSVP. Recognizing the potential in every person no matter their religious belief, ethnicity, or gender brings a sense of belonging to everyone. That is why a diverse range of volunteer opportunities are offered because different kinds of people are attracted to different kinds of roles that require different kinds of skill sets as well as different time commitments.

Individuals with disabilities can serve right in the comfort of their homes, serving the role of a phone alert league.

Recruiting from individuals who use the community¿s services, such as but not limited to community food distribution, PAL, and senior nutrition. It¿s a very natural desire among many to want to give back to those that give to us. This strategy welcomes those with different socioeconomic backgrounds, disabilities, and immigration statuses to join forces with the San Bernardino RSVP.

PLAN AND INFRASTRUCTURE TO RETAIN AND RECOGNIZE THE RSVP VOLUNTEERS To retain volunteers, project staff administers the San Bernardino RSVP service satisfaction survey to

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Program Management
gather information once a year regarding the volunteer¿s level of satisfaction with RSVP in general, as well as their volunteer station sites. All input is reviewed by the RSVP Program Manager and all areas of dissatisfaction and satisfaction are addressed as able. Monthly birthday and occasional greeting cards will be sent out as a way to personally connect and build a good rapport with volunteers. The San Bernardino RSVP holds an annual RSVP Recognition Luncheon for all volunteers. Each volunteer is recognized for their years of volunteer service, which includes a full lunch, awards given for years of service, goodie bags, and raffle prizes for the attendees as able. To have more volunteers attend the recognition, two separate recognition events are held, one in the High Desert and one in the Inland Empire. What was once an annual newsletter will now be a quarterly newsletter to keep volunteers up to date with events and news. This was a decision made by staff so that volunteers can have more to look forward to throughout the year. In the quarterly newsletter, volunteers are profiled and recognized for their outstanding community service achievements. The San Bernardino RSVP will also be participating in the city¿s 21st Annual Veteran¿s Salute and Parade organized by the Parks, Recreation, and Community Development Services Department. This is an opportunity that showcases the dual honor of serving our veterans as well as serving beside them in the program.

Understanding that volunteer service contributes millions of dollars to the economy is one of the top reasons why the San Bernardino RSVP invests in its volunteers in return. Creating the ¿RSVP Brand Ambassador¿ to represent the organization not only helps shape the direction of the program but also happens to motivate the volunteer to be just as invested in our outcomes. The ambassador role is meant for volunteers who are exceptionally skilled in recruiting other volunteers. At times, they¿ll be invited to help promote our organization at fairs, sites, and anywhere they feel is a great area to find potential volunteers. Reaching a sense of high importance will allow the ambassador to appreciate the opportunity to help the San Bernardino RSVP grow.

Each volunteer station is required to complete a Memorandum of Understanding (MOU). The MOU of the San Bernardino RSVP lists the expectations of the volunteer station to align it with program regulations. Program staff works to cultivate a positive open relationship with volunteer site supervisors. Through routine station visits and direct interaction in the programs at the volunteer sites, the program staff guides work assignments to help prevent or identify prohibited activities. These visits are recorded on monitoring report forms with a follow-up action plan if corrective measures are warranted. The San Bernardino RSVP Volunteer Policies and Procedures Handbook is made available to all volunteers and volunteer stations which also provides additional clarification of the rules and

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regulations. As new regulations are introduced to the AmeriCorps Senior RSVP Program there is training through pamphlets or in-person training as needed. The RSVP Manager or Assistant schedules visits face-to-face, phone, or over Zoom on a routine basis, as well as case-by-case as needed. Communication with volunteers at their volunteer stations is another crucial part of the plan to track compliance with AmeriCorps Senior RSVP regulations. Direct observation of volunteer activities as we are able gives insight into the impact the volunteers provide for the community.

The plan and infrastructure to ensure that volunteers are on target with their volunteer assignments are centered on weekly contact by the San Bernardino RSVP staff, supported by a written log, in/out process, and phone messaging system. The key to this communication success is to have volunteer site work with the San Bernardino RSVP staff to create complete and verifiable volunteer assignment descriptions that spell out clear volunteer performance expectations with time-sensitive deadlines.

With the input, the San Bernardino RSVP staff work with Volunteer Site staff to build new programs or revamp existing programs to fit with the needs of the community and the San Bernardino RSVP national performance measures outcomes. All volunteer¿s, service activities, hours, mileage, and volunteer site stations information are tracked through timesheets and MOUs which are inputted into a database for easy recall and data point retention through the Volunteer Reporter, version 6.7.

As stated in the San Bernardino RSVP policies and procedures: When making changes to volunteer stations to meet the changing needs of the community, San Bernardino RSVP staff will do all that possible to minimize the disruption to current volunteers and volunteer stations where able. (1) All current volunteers will be offered a new volunteer assignment within the San Bernardino RSVP realigned volunteer stations. (2) All current volunteers will be given the training and materials needed to make the move to their new volunteer assignment as smooth as possible. (3) Current volunteers who wish to remain with the graduates will be separated from the San Bernardino RSVP will continue to volunteer with their current volunteer station, without any benefits provided by the San Bernardino RSVP. (4) All stations which have been graduated will be provided with the contact information of another local volunteer organization, such as Volunteers of America, to help them meet the need of their respective program.

The San Bernardino RSVP and SCP programs have joined to form one advisory council to support the needs of both programs. The advisory council disbanded due to COVID-19 restrictions, but as restrictions are relaxed we are hoping to get it up and going again. The advisory council meets quarterly, with the RSVP Program assistant acting as the staff liaison for all meetings. We are looking for members from both programs, volunteer sites, and the community at large. With the input from

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Organizational Capability
the advisory council, the Program Managers direct the direction of the San Bernardino RSVP Program. The advisory council also does all fundraising for the two programs and they are expanding our recruitment profile in the communities we serve. An advisory council handbook has been created to ensure that all regulations of the advisory council are being met.

The city of San Bernardino operates under a hybrid Mayor-Council-City Manager form of government. The Mayor is elected by the voters at large and is the CEO of the City; City Council by their respective wards; and the City Manager is appointed and is the Chief Administrative Officer. The Department of Parks, Recreation, and Community Services directly oversees the RSVP project, whereas the Finance Department¿s sole purpose is the application and enforcement of sound fiscal management practices and procedures regarding all city services. All-City Departments follow audited public common practice financial policies and procedures as outlined in the City¿s Financial Operations Manual. They are all subject to Council approval and are maintained by the Finance and City Managers Departments. The City¿s program-based 2022-2023 Fiscal Year operates July 1st through June 30th of the following year. The Finance Department is one of 14 city departments that act as the centralized and formal means of disseminating Cost Principle Guidelines, as well as Administrative Guidelines and Audit Guidelines to the rest of the city departments/divisions. The City maintains a high level of checks and balances in its fiscal management systems, including a hierarchy review and approval process designed to ensure accurate budget management and a timely fiscal reporting system for the Senior Services Division of the Department. The City utilizes a reliable and audited service delivery system that has effectively met or exceeded all prior years¿ performance objectives of AmeriCorps Senior.

The City¿s Purchasing Division assists all departments in ensuring that internal procedures are in place for all accounts payable and receivables. Budget development and use are administered by the Parks, Recreation, and Community Services Department staff and further supported by the Finance Department Staff, especially for travel and mileage reimbursements for volunteers, and City Manager¿s Office. All project resources-both financial and in-kind are managed through policies and procedures set in place by the City of San Bernardino Finance Department; and are outlined in the Municipal Code 3.0 ¿ Purchasing System. All purchases are tracked by the use of a purchase order after the need has been determined, available funds have been verified and quotes have been obtained from local vendors to be awarded to the lowest responsive and responsible vendor. All purchase orders are submitted with proper documentation to be approved by the program staff supervisor and Director

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of the department. They are then forwarded onto the Finance Department who will once again review all submitted documents and determine budget availability for approval and seek City Manager, City Attorney, and Mayor and Common Council approvals as warranted. From there the purchase order is delivered to the vendor for services or materials to be received. Invoices for services or materials are then matched to the PO and processed through Accounts Payable in the Finance Department. All in- kind services, materials, and financial support for the program are tracked through receipts and deposit verification forms, subject to internal and external auditing, which, in turn, are issued via input into the City¿s New World financial management system. In-kind donations are managed by program staff through a process of documentation, tracking, and use.

Clearly defined roles are in place to secure the integrity of the City and all its many partners. The City Manager¿s Office oversees most city services, including that of the RSVP and all grant-funded programs. In addition to other support staff, the Finance Department provides several Accountant positions (Annie Clark) whose duties are to maintain records of revenue and expense; examine supporting documentation to establish proper authorization and conformance with agreements, contracts, and state and federal regulations; and compile and prepare routine accounting schedules and reports.

The Department of Parks, Recreation, and Community Services directly administers the RSVP project.

From top-down, the Director/Department Head (Lydie Gutfeld) supervises the Community Recreation Manager (Mitch Assumma), who supervises the RSVP Manager (Nicolette Wilson), we are currently in the process of trying to hire a PT staff member to assist with the program. The Director of the Parks, Recreation, and Community Services Department reports to the City Manager. The RSVP Manager, Nicolette Wilson, has over 6years working with the San Bernardino Parks, Recreation and Community Services Department starting as a Summer Lunch Program monitor, which was federally funded; a leader and coordinator for the ¿Creative Before & Afterschool Program¿ (C.A.P.S), which is a state-funded grant program; and then as a Community Center supervisor, managing staff, planning programs, planning special events, and working with the public. Ms. Wilson transitioned to the position of San Bernardino RSVP Program Manager in August of 2022. Her responsibilities include, but are not limited to, recruitment of volunteers and volunteer sites, building public awareness and support for the RSVP, planning and implementing recognition for the volunteers, and completing reports for AmeriCorps Senior and the sponsors.

A Senior Recreation Leader will be working part-time directly under Ms. Wilson, and their duties include, recruitment, special events, keeping records up to date both on paper and in Volunteer

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Narratives
Reporter version 6.9 which is used to track volunteers, volunteer service activities, volunteer hours, and mileage, and volunteer sites information as well as many other duties as needed. Ms. Wilson has worked to build up the advisory council with new members throughout the communities we serve and has spearheaded the expansion of the PAL Program. The volunteers enjoy the youthful personality she brings to the program. The Community Recreation Manager (Mitch Assumma) has administered the RSVP in San Bernardino for over ten years, and he has over 30 years of experience in managing municipal services in the parks and recreation field, along with a Master¿s Degree in Public Administration. He has managed many grants and sponsorships in this professional tenure.

The Director of Parks, Recreation and Community is responsible for the activities of its human resource, including recruitment, training, promotion, and retention; establishment of daily work schedules and routines, budget development and use; and communication of performance outcomes.

The City of San Bernardino fiscal management procedures, including budget control, accounting systems, cash and banking procedures, payroll systems, and internal auditing, are operated, managed, and controlled through the City of San Bernardino Finance Department. The budget process is facilitated and administered annually via the Mayor, City Council, and City Administration. Variances in budgeted expenses are analyzed by the City Manager and Finance Departments. Reports on such data are disseminated quarterly. Individual City departments manage their budget and each Department Head is accountable to the City Manager. An independent auditor reviews city financial records annually.

The 5th Street Senior Center houses both the Senior Companion Program and the Retired Senior and Volunteer Program, which is funded through the City¿s General Fund as the match. The 5th Street Senior Center is ADA compliant and is currently being used for senior services administration, training and meetings, senior lunch meals, community programs, special interest classes, and group rentals.

The Center is fully outfitted with tables, chairs, furniture, kitchen equipment for full meal preparation, sound and PA system, and office management. All health and safety OSHA requirements are followed. The City¿s Facilities Division of the Public Works Department maintains all building maintenance. Equipment and supplies are purchased as needed through the City¿s chain of command, utilizing best practice principles.

The City of San Bernardino as a municipal government operates under the State of California Code.

The City of San Bernardino has managed RSVP for over 40 years and followed all grant requirements successfully in that long duration. Furthermore, the City has tightened all financial management systems and practices considerably since officially exiting Chapter 9 Bankruptcy in 2017. The City of

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Other
San Bernardino Parks, Recreation, and Community Services Department is constantly seeking alternative finding resources in support of their community-serving mission. The detailed list below shows some of the grants received by our department (directly related to service programs).

Senior Nutrition Program │ 1978 ¿ Present
San Bernardino Head Start │ 1992 ¿ 2009
Nutrition Network Program │ 1998 ¿ Present
San Bernardino Mentoring Program │ 1992 ¿ 2009
Retired and Senior Volunteer Program (RSVP) │ 1975 ¿ Present Senior Companion Program (SCP) │ 1975 ¿ Present
The City of San Bernardino RSVP in particular has met or exceeded its required non-federal financial share of the project every year of the past 46 years of funding. The percentage of the cities non-federal financial share or match the past five years has been: 2017 ¿ 2018: 48.6%, 2018 ¿ 2019: 52.6%, 2019 ¿ 2020: 54.3%, 2020 ¿ 2021: 54.3%, 2021 ¿ 2022: 55.8%. This match is reflected through the in-kind contribution of space in-kind as well as matching funds to help support project personnel expenses and fringe benefits, supplies, volunteer travel, insurance, and recognition.

The RSVP program is incorporating Diversity, Equity, Inclusion, and Access into the Program through its Volunteer Recruitment Plan in several ways. The City will try to recruit in a manner that matches the City's current census demographics in the areas of national origin, spoken language, gender orientation, and income. Additional efforts to recruit for volunteers of Hispanic and low- income backgrounds (ie. promotional material in Spanish, advertising to multi-family dwellings, presentations to various religious facilities, the Hispanic and African Chambers of Commerce, etc.) is in progress. In addition, DEIA topics will be added to the agenda of all training opportunities, especially the Quarterly Meets whereby guest speakers or representatives from an organization or agency with a DEIA mission can provide dialogue promoting greater awareness of these issues. We are also looking to establish new MOU's within the community who are of a more diverse background, for example, Women's clubs and churches, to not only increase volunteer numbers but also promote those work site activities. We currently host Senior Advisory Council meetings monthly and will be seeking their input for ways to expand our DEIA objectives. Furthermore, the RSVP Coordinator will be encouraged to seek out other DEIA training opportunities (workshops, reading materials), including that offered by the California Parks and Recreation Society, to share with our senior volunteers. Making a greater DEIA fingerprint in our Program is a challenge as many of the

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PNS Amendment (if applicable)
foundations of volunteerism have been etched at by the effects of COVID-19 (isolationism, avoidance of public contact), high inflation, aging of the population and average volunteer age exceeding 70 years of age, transportation disparities, extended family care demands (childcare providers to grandchildren with no time for others), to name the most prevalent concerns. We are also hoping to find solutions to better retain senior-age volunteers in active Program service (free bus passes, distribution of PPE, refer no cost family resource services, provide personal health and safety care education, etc.).

N/A

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Performance Measures
% of Unduplicated Volunteers in Work Plans that result in Outcomes:
% of Unduplicated in the Primary Focus Area:
23%
23%
Healthy Futures Aging in Place 1
52 55
Objective:

Number of
Volunteer
Stations:

Anticipated
Unduplicated
Anticipated
Volunteer

1.1 2.1
Performance Measure:

Performance Measure:

Focus Area:

Companionship
Companionship
CompanionshipService Activity:

Service Activity
Description:

An estimated number of 52 volunteers will be devoting 5 hours of their time weekly in at least 1 volunteer station and will be expected to provide 13,520 hours every year, offering the community a value of $347,734 to help individuals in need of social connection across our service areas.

Primary Focus Area: Healthy Futures Objective: Aging in Place Community needs: As an approach to fulfill the community’s need for social engagement and interaction during the CoronaVirus pandemic, the city of San Bernardino’s RSVP program has reintroduced the Phone Alert League (PAL). Due to California’s state regulations for safe social distancing, many seniors in the surrounding communities lost access to many resources and services that were once provided to them and ended up becoming socially isolated from society, increasing the number of people who are now suffering from loneliness. This will provide a volunteer opportunity that is safe for both the volunteer and the community. The county of San Bernardino’s census from July 2019 showed a record of

11.9% of its population as persons who are of the age of 65 years and up. A recent study from the NIH shows that the elderly are more prone to developing signs of depression and decreased mental health well-being. As people age, they find themselves spending more time alone, which can make them more vulnerable to social isolation which can be associated with cognitive decline. Our goal is to try and help seniors so that they can live a more independent life by providing them with supportive and meaningful social connections. Many seniors find that when they can look forward to receiving a friendly call as often as requested, they can feel a part of society by engaging in conversations about current events within the community. A survey will be used to determine the effectiveness of the calls being made to these individuals to learn if they feel less lonely than before joining the program. An estimated number of 52 volunteers will be devoting 5 hours of their time weekly to at least 1 volunteer station and will be expected to provide 13,520 hours every year, offering the community a value of $347,734 to help individuals in need of social connection across our service areas.

Community Need to be Addressed:

H4A: Number of individuals servedAnticipated
H9A: Number of individuals who report having increased social support or improved capacity for inde Anticipated
52 Tracking SystemTarget: How Measured:

Instrument Description: Volunteer Agenda Book
Tracking System52Target: How Measured:

Instrument Description: Annual Survey
Primary Focus Area: Healthy Futures

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Healthy Futures Aging in Place 2
10 10
Objective:

Number of
Volunteer
Stations:

Anticipated
Unduplicated
Anticipated
Volunteer

2.1 3.1
Performance Measure:

Performance Measure:

Focus Area:

Companionship
N/A
CompanionshipService Activity:

Service Activity
Description:

Senior aged volunteers will conduct wellness calls to other seniors that are sick, shut in, socially isolated etc. about 2-3 times a week. On these wellness calls volunteers will provide resources to those who don't/can't leave the house and inform them on meal programs, health and wellness workshops senior aged activities and programming in the area,
The City of San Bernardino and surrounding areas currently have a large population of senior aged persons that are sick, shut in, socially isolated, or doesn't have any family to do wellness checks or even provide resources for them. The number of that has increased since the start of the Covid-19 pandemic. The PAL (Phone Alert League) program is a program set up for senior aged volunteers at our community centers, and they get a phone list of other seniors that are socially isolated in their homes and conduct wellness calls, provides resources and information to them about all the programs going on in the community to better support their quality of life.

Focus Area: Other Community Priorities Objective: Other Community Need: San Bernardino RSVP volunteers will be able to address current community priorities through volunteer opportunities in places like the Veterans Affairs Hospital, Senior Centers, Community Gardens, and Senior Nutrition Programs. Currently, about 34,626 inhabitants in this service area are veterans, which is why RSVP volunteers will be supporting them through service at the Loma Linda VA Hospital through companionship, food service, and transportation. About 12.6% of San Bernardino RSVP’s service area population are older adults 65 years and older according to the 2019 Census Bureau. Volunteering in senior centers will bring older adults together who like to keep busy and help execute the day-to-day functions and activities that are carried out through the centers. There are approximately 572,305 inhabitants within the service area who live in poverty. Volunteers assist in programs such as Community Food Distributions, as well as Hygiene Packs, provided by sponsors.RSVP volunteers support the Senior Nutrition Program in the Fifth Street Senior Center, Perris Hill Senior Center, and the Highland Community Need to be Addressed:

Community Need to be Addressed:

H4A: Number of individuals servedAnticipated
H9A: Number of individuals who report having increased social support or improved capacity for inde Anticipated
4 Tracking SystemTarget: How Measured:

Instrument Description: Timesheets
4Target: How Measured:

Instrument Description:

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Other Community Priorities
Healthy Futures
Other
Aging in Place
15 2
229
5 229
Objective:

Objective:

Number of
Volunteer
Stations:

Number of
Volunteer
Stations:

Anticipated
Unduplicated
Anticipated
Unduplicated
Anticipated
Volunteer

3.1 4.1
Performance Measure:

Performance Measure:

Focus Area:

Focus Area:

N/A
Companionship
N/AService Activity:

Service Activity
Description:

An estimated 234 volunteers are expected to serve 121,680 hours in other community priorities. Senior Volunteers are supporting the community by volunteering their time at surrounding senior centers in the community and support with programming like serving lunches, leading aerobics classes, knitting classes, taking care of the gardens every morning, conducting computer classes.

Senior Center, where they help serve food to qualifying individuals. Starting the Senior Center Garden was a group project with plenty of RSVP volunteers hands on deck. After building a suitable garden for seniors at the Fifth Street Senior Center, volunteers will now be able to enjoy the benefits of gardening while creating a new program for the community to engage in.

PAL-Program. RSVP Staff will implement volunteers at various station sites to conduct wellness checks via phone for those aging adults that are ill, bed ridden or socially isolated. RSVP staff will broker resources by conducting advisory council meetings and will gather resources to provide to volunteers to pass down to aging adults that are in need.

Community Need to be Addressed:

SC1: Grantee met their target for community priority activity (Yes/No) Anticipated --No outcome selected--
Anticipated
234 N/ATarget: How Measured:

Instrument Description: timesheets
Target: How Measured:

Instrument Description:

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10Anticipated
Volunteer

4.1Performance Measure: Companionship
CompanionshipService Activity:

Service Activity
Description:

PAL- Phone Alert League
H4A: Number of individuals servedAnticipated
H9A: Number of individuals who report having increased social support or improved capacity for inde Anticipated
15 Tracking SystemTarget: How Measured:

Instrument Description: Volunteer Reporter
Tracking System15Target: How Measured:

Instrument Description: Volunteer Reporter, Spread sheet

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Required Documents
Applicant Operational and Financial Management Survey (OFMS) Document Name
Already on File at CNCS
Status

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The purpose of this award is to assist the grantee in carrying out a national service program as authorized by the Domestic and Volunteer Service Act of 1973, as amended (42 U.S.C. Chapter 22).

Purpose

94.002CFDA No.:
290 N D ST San Bernardino CA 92401-1734
22SRICA001Agreement No.:
1Amendment No.:

San Bernardino, California, City of
Grantee
956000772EIN:
04/01/2022 - 03/31/2025Performance Period:
04/01/2023 - 03/31/2025Budget Period:

Corporation for National and Community ServiceNotice of Grant Award Award Information
Terms of Acceptance: By accepting funds under this grant, recipient agrees to comply with General Terms and Conditions found at https://www.americorps.gov/sites/default/files/document/FY2023-General-Terms-Conditions-508-20221028.pdf and the Program Terms and Conditions found at 2023 Terms and Conditions for Retired and Senior Volunteer Program (RSVP) Grants (americorps.gov). Recipient also agrees to comply with assurances and certifications made in the grant application, supporting documents, and with applicable federal statutes, regulations and guidelines.

Funding Information
Previously
Awarded
This Year
This Award/
Amendment
$54,809 $0Total Obligated by CNCS
Grantee's Unobligated
Balance (Carryover) $0 $0
Total Available $54,809 $0
Total CNCS Funds Awarded to Date
Cumulative Funding for Project Period
Total Awarded in Previous Amendments $54,809
Retired and Senior Volunteer Program
$109,618
250 E Street SW, Suite 300
Washington, DC 20525-0001
(202) 606-5000
Total Current
Year
$54,809
$0
$54,809
For Official Use Only
Funding Source and Amount
2023--OPE1-P74-OPO-26000-4101 $54,809.00 Grant Year: 2
Year 2
EJLMHR1CMKM7UEI:

Award Description
This award funds the approved 2023–24 RSVP program. Your 2023–24 statutory match is 30% and your budgetary match is

53.32%.

Corporation for National and Community Service:

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CFDA No.:

Stephanie Calderon
Rogelio Armendariz
290 N D ST San Bernardino CA 92401-1734
22SRICA001Agreement No.:
1Amendment No.:

San Bernardino, California, City of
Grantee
956000772EIN:
04/01/2022 - 03/31/2025Performance Period:
04/01/2023 - 03/31/2025Budget Period:

Paulette Supria
Notice of Grant Award
Award Information
Senior Grants Officer
Grants Officer
Program Officer
Retired and Senior Volunteer Program
03/20/2023
250 E Street SW, Suite 300
Washington, DC 20525-0001
(202) 606-5000
For Official Use Only
Grant Year: 2
Nicolette Wilson
Project Director
Mitchell Assumma
Certifying Official/Executive Officer
Signature Award Date San Bernardino, California, City of
Legal Applicant
EJLMHR1CMKM7UEI:

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Darren Goodman, Chief of Police
Department: Police
Subject: Accept 2021 Homeland Security Grant (All Wards) Recommendation
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Adopt Resolution No. 2023-106 authorizing the City Manager to accept the 2021 Homeland Security Grant Program funds and

2. Authorize the Agency Director of Administrative Services to amend the Fiscal Year 2023/24 Adopted Budget revenue and expenditures by $41,111.

Background
The City of San Bernardino is a participating jurisdiction in the Homeland Security Grant Program. The purpose of the grant program is the support of state, local, tribal, and territorial jurisdictions in the efforts toward preventing, protecting against, mitigating, responding to, and recovering from acts of terrorism or other threats. The Police Department has responsibility for this grant and has previously used HSGP grant funds to improve its response capabilities toward terrorism events. The City received $41,111 in HSGP funds for Fiscal Year 2021.

Discussion
The San Bernardino Police Department receives non-competitive formulary HSGP funds as a sub-recipient of the County of San Bernardino. The County charges an administrative fee of 5% and distributes the remaining grant funds among the cities and towns within the County. Each city’s portion is determined on a per capita basis and the City of San Bernardino’s award for FY2021 HSGP funds was $41,111.

The HSGP grant is designed to fund projects related to preparing for, responding to, mitigating, and recovering from terrorism or other threats to homeland security. This is a reimbursement grant that is awarded each year. The grant performance period will last from July 1, 2022, through March 31, 2024. The Police Department will use the grant funds to complete grant projects that comply with grant terms and goals.

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2021-2025 Strategic Targets and Goals
This request to authorize the receipt and expenditure of Fiscal Year 2021 HSGP funds aligns with Key Target No. 1: Improved Operational and Financial Capacity:

Implement, maintain, and update a fiscal accountability plan.

Fiscal Impact
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2023-106 authorizing the City Manager to accept the 2021 Homeland Security Grant Program funds and the Agency Director of Administrative Services to amend the Fiscal Year 2023/24 Adopted Budget revenue and expenditures by $41,111.

Attachments
Attachment 1 Resolution No. 2023-106
Attachment 2 HSGP Grant Agreement Documents
Ward:

All Wards
Synopsis of Previous Council Actions:

January 19, 2022 Mayor and City Council adopted Resolution No. 2022-08 to accept the FY2020 HSGP grant funds
February 5, 2020 Mayor and City Council adopted Resolution No. 2020-29 to accept the FY2018 HSGP grant funds

FINANCIAL
DATA
Current Fiscal Year: Next Fiscal Year: Total Cost: Ongoing Cost:

COST $ 41,111 $ 0.00 $ 41,111 $ 0

GENERAL
FUND
SHARE
$ 0 $ 0 $ 0 $ 0
SOURCE OF FUNDS:

FY 2021 HSGP grant funds supply 100% of
the cost of grant projects
Budget Adjustment:

Yes
For Fiscal Year: 23/24

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May 15, 2019 Mayor and City Council adopted Resolution No. 2019-69, authorizing the receipt and expenditure of FY2017 HSGP
grant funds
March 21, 2018 Mayor and City Council adopted Resolution No. 2018-68 authorizing the receipt and expenditure of the FY2016
HSGP grant funds

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Resolution No. 2023-106
Resolution 2023-106
July 19, 2023

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RESOLUTION NO. 2023-106

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

AUTHORIZING THE CITY MANAGER TO ACCEPT THE
2021 HOMELAND SECURITY GRANT PROGRAM FUNDS

AND THE AGENCY DIRECTOR OF ADMINISTRATIVE
SERVICES TO AMEND THE FISCAL YEAR 2023/24

ADOPTED BUDGET REVENUE AND EXPENDITURES BY
$41,111.

WHEREAS, The City of San Bernardino is a participating jurisdiction in the Homeland Security Grant Program (HSGP) and has used funds from the program to purchase equipment that enables the City to better prevent, protect against, mitigate, respond to, and recover from acts of terrorism or other threats; and
WHEREAS, on August 29, 2022, the Police Department received notification that the City was awarded $41,111 in HSGP funds from the Fiscal Year 2021 grant program.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1.The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Manager is hereby authorized to accept the Fiscal Year 2021 HSGP grant in the amount of $41,111 and execute any documents as may be necessary to accept grant funds.

SECTION 3. The Agency Director of Administrative Services is hereby authorized to amend the FY2023/24 Adopted Budget , appropriating $41,111 in revenue and expenditure.

SECTION 4.The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 5.Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

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Resolution No. 2023-106
Resolution 2023-106
July 19, 2023

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APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 19th day of July 2023.

Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney

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Resolution No. 2023-106
Resolution 2023-106
July 19, 2023

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CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2023-106, adopted at a regular meeting held on the 19th day of July 2023 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2023.

Genoveva Rocha, CMC, City Clerk

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Darren Goodman, Chief of Police
Department: Police
Subject: Authorize Agreement with Law Enforcement Medical Services.

Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute a Professional Services Agreement between Law Enforcement Services, Inc. and authorize an annual Purchase Order in the amount of $100,000 effective July1st, 2023.

Background
The San Bernardino Police Department has contracted for medical evidence collection services; phlebotomy, Taser dart removal, sexual assault exams, etc. for over twenty-five years.

Medical evidence collection is critical to successful prosecution of driving under the influence and felony assault cases. The County District Attorney may not proceed with these types of cases without the medical evidence collected by licensed professionals.

Discussion
The Police Department has published formal bid request for medical evidence collection services every three to five years, with the most current service agreement having expired on June 30, 2023. The Police Department went to open bid in May 2023 and vendor was not selected until after June 30, 2023. Consequently, staff requests that the effective agreement date on July 1st, 2023.

A notice inviting bids (RFP F-23-44) was published May 3, 2023 on the City’s procurement site, Planet Bids. Law Enforcement Medical Services (LEMS) submitted the sole bid received, included hereto in Attachment 2. LEMS has been the City’s contract vendor for medical evidence collection since before 2000. Staff is recommending a three-year professional services agreement with two one-year renewal options with LEMS, included hereto in Attachment 1.

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Beginning in FY23/FY24, medical evidentiary expenditures are expected to total approximately $100,000. A portion of these expenditures are related to Sexual Assault Response Team (SART) exams. The cost of these examinations has increased significantly over the last three to four years; however, we have been advised that these exam costs are recoverable through the Cal OES Victim Services Branch. The Police Department anticipates recovering approximately $40,000 to $50,000 per fiscal year of this total annual contract amount.

2021-2025 Strategic Targets and Goals
The contracting of services with Law Enforcement Medical Services, Inc., aligns with Goal No. 3.c.- Constantly evaluate public safety service delivery models to enhance the quality of service.

Fiscal Impact
The financial impact to the City is $100,000 per year. There is sufficient funding in the FY23/FY24 Operating Budget to support this item.

Conclusion
In is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute a Professional Services Agreement with Law Enforcement Services, Inc. and authorize an annual Purchase Order in the amount of $100,000 effective July 1st, 2023.

Attachments
Attachment 1 – Professional Services Agreement
Attachment 2 – RFP F-23-44, LEMS Price List
Ward:

All Wards
Synopsis of Previous Council Actions:

March 20, 2019 Mayor and City Council adopted Resolution No. 2019-39, authorizing an annual purchase order to Law Enforcement Medical Services, Inc
November 17, 2014 Mayor and City Council adopted Resolution No. 2014-397, authorizing an annual purchase order Law Enforcement
Medical Services, Inc.

October 6, 2010 Mayor and City Council adopted Resolution No. 2010-334 authorizing an annual purchase order to Law Enforcement Medical Services, Inc.

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March 3, 2009 Mayor and City Council adopted Resolution No. 2009-41 authorizing an annual purchase order to Law Enforcement Medical Services, Inc.

November 16, 2004 Mayor and City Council adopted Resolution No. 2004-360 authorizing an annual purchase order to Law Enforcement Medical Services, Inc.

November 16, 2003 Mayor and City Council adopted Resolution No. 2003-303 authorizing an annual purchase order to Law Enforcement Medical Services, Inc.

December 20, 2000 Mayor and City Council adopted Resolution No. 2000-354 authorizing an annual purchase order to Law Enforcement Medical Services, Inc.

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1 PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO

AND LAW ENFORCEMENT MEDICAL SERVICE INC
This Agreement is made and entered into as of July 1, 2023, by and between the City of San Bernardino, a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 (“City”), and LAW ENFORCEMENT MEDICAL SERVICES INC, a CORPORATION with its principal place of business at 8285 Sierra Ave #107, Fontana, CA. 92335-3550 (hereinafter referred to as “Consultant”).

City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties.”

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

Medical Evidence Collection (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation.
a. Subject to paragraph 4(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” b. In no event shall the total amount paid for services rendered by

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2 Consultant under this Agreement exceed the sum of $100,000.00 annually. This amount is to cover all related costs, and the City will not pay any additional fees for printing expenses. Consultant may submit invoices to City for approval. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

5. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
a. Adjustments. No retroactive price adjustments will be considered.

Additionally, no price increases will be permitted during the first year of this Agreement, unless agreed to by City and Consultant in writing.

6. Term. This Agreement shall commence on the Effective Date and continue through the June 30, 2026, with a two (2) year option to extend.

7. Maintenance of Records; Audits.
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date.
b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed. Consultant shall complete the services required hereunder within Term.

9. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that

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3 materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay.
c. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

10. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements.
b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

11. Standard of Care. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. Consultant’s performance shall conform in all material respects to the requirements of the Scope of Work

12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City.

13. City Business Certificate. Consultant shall, prior to execution of this Agreement, obtain and maintain during the term of this Agreement a valid business registration certificate from the City pursuant to Title 5 of the City’s Municipal Code and

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4 any and all other licenses, permits, qualifications, insurance, and approvals of whatever nature that are legally required of Consultant to practice his/her profession, skill, or business.

14. Assignment and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

15. Independent Consultant. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.

16. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Additional Insured
The City of San Bernardino, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Consultant’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents. b. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:

Insurance Services Office Commercial General Liability

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5 coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX)
exclusion deleted
(7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its elected and appointed officials, officers, employees, agents, and City-designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured.
c. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its elected and appointed officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.

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6 d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section. e. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. f. Privacy/Network Security (Cyber)
At all times during the performance of the work under this Agreement, the Consultant shall maintain privacy/network security insurance for: (1) privacy breaches, (2) system breaches, (3) denial or loss of service, and the (4) introduction, implantation or spread of malicious software code, in a form and with insurance companies acceptable to the City.

At all times during the performance of the work under this Agreement, the Consultant shall maintain Aviation and/or Drone Liability insurance for bodily injury and property damage, in a form and with insurance companies acceptable to the City. g. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

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7 Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal
injury, and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Liability $1,000,000 per occurrence and
aggregate
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement.
h. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. i. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.

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8 (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. j. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or
companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
k. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including, but not limited to, the provisions concerning indemnification.

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9 (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor the City Council, nor any member of the City Council, nor any of the officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. l. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

17. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents, and authorized volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project, or this Agreement, including without limitation the payment of all damages, expert witness fees, attorneys’ fees and other related costs and expenses. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, the City Council, members of the City Council, its employees, or authorized volunteers. Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement. b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant in the performance of

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10 the services or this Agreement, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

18. California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1).

19. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

20. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California.

21. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days’ written notice to Consultant.

In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled

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11 to payment for unperformed services and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.

22. Attorneys’ Fees. In the event that litigation is brought by any Party in connection with this Agreement, the prevailing Party shall be entitled to recover from the opposing Party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing Party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. The costs, salary, and expenses of the City Attorney’s Office in enforcing this Agreement on behalf of the City shall be considered as “attorneys’ fees” for the purposes of this Agreement.

23. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant’s professional services occurs, Consultant shall, at no cost to City, provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction.

24. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect.

25. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

26. Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

27. Organization. Consultant shall assign Kris Rowney as Project Manager.

The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above.

29. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post

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12 Office, certified mail, return receipt requested, postage prepaid, addressed to the following addresses and shall be effective upon receipt thereof:

CITY:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: Michele Mahan, Lieutenant
With Copy To:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: City Attorney
CONSULTANT:

Law Enforcement Medical Services Inc
8285 Sierra Ave #107
Fontana, CA. 92335-3550
Attn: Kris Rowney, President

30. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

31. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

32. Entire Agreement. This Agreement, including Exhibit “A,” represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement.

33. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.

34. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

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13 35. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance.

No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

36. Time of Essence. Time is of the essence for each and every provision of this Agreement.

37. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

38. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

39. City’s Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

40. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

41. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.

42. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.

43. Electronic Signature. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.

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14 44. Disciplinary Actions in Phases for Non-Performance. Failure for Consultant to perform its obligations under this Agreement or comply with the Performance Indicators may result in disciplinary action as follows:
(i) Informal Warning (Written or Verbal). Consultant is given a warning in regard to non-performance. If a verbal warning is issued, it will be confirmed with an electronic correspondence to the Consultant.
(ii) Formal Written Warning. A formal written warning is issued to Consultant pursuant to Section 29 of this Agreement. Consultant must respond within 5 to 10 days of receipt of the formal warning. Upon response from the Consultant, Consultant shall be provided a reasonable time to make corrections to their performance.

This time period
(iii) Formal Penalty Issued. A penalty of 15% of the Consultant’s current invoice amount or annual contract amount is deducted for non-performance after previous warnings have been issued.
(iv) Termination of Contract. If the performance has not been corrected after all warnings and previous penalties have been exhausted, City may terminate the contract pursuant to Section 21 of this Agreement. [SIGNATURES ON FOLLOWING PAGE]

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15 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO

AND LAW ENFORCEMENT MEDICAL SERVICES INC
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF SAN BERNARDINO
APPROVED BY:

Charles E. McNeely
Interim City Manager
ATTESTED BY:

Genoveva Rocha, CMC
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

LAW ENFORCEMENT MEDICAL

SERVICES INC
Signature
Name
Title

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16 EXHIBIT A

SCOPE OF SERVICES
Law Enforcement Medical Services Inc (LEMS) shall provide qualified medical personnel to perform medical evidence collection services in support of the City of San Bernardino Police Department. Contracted services shall be provided on an on-call basis, 24 hours per day seven days per week including holidays. Law Enforcement Medical Services Inc shall perform ALL of the required services.

REQUIREMENTS
Contracted services include but are not limited to:
• On-call services 24 hours per day, 7 days per week, including holidays. • Sexual assault examinations for victims at an appropriate Sexual Assault Response Team (SART) facility under contract with LEMS.
• Blood draws, urine sample collection, TASER dart removal, rape kit examinations on suspects, DNA evidence collection kits and other requested services at the San Bernardino Police Department or other requested locations. • Current duty roster with name and phone number of on-call nurse and at least on back-up nurse shall be provided to the San Bernardino Police Department. • LEMS personnel shall have a response time of 30 minutes for Phlebotomist and 30 minutes (ideal) to 60 minutes (maximum acceptable) for SART exams. Response time is defined as the time lapse from point of contact with on-call nurse to their arrival at requested location.
• LEMS personnel shall be certified in collecting and preserving evidence. SART personnel shall complete a 40-hour training course and be certified as meeting SART nurse examiner guidelines by a hospital or medical training facility providing such training and certification. Phlebotomists shall complete an 8-hour training course, conduct a minimum of 10 supervised blood draws and be certified as meeting Phlebotomists guidelines by a hospital, technical medical school or medical training facility.
• Before award of contract, LEMS shall provide written proof of all required training, copies of all licenses and certificates required by law, as well as written copy of LEMS procedures (chain of custody) for the collection, preservation and transportation of evidence collected during examinations.
• An appropriate SART facility is defined as a medical facility or doctor’s office having a professional appearance and being equipped to handle all medical demands that may arise during a SART EXAMINATION. The City reserves the right to inspect the SART facility to make a determination that the facility meets the minimum technical standards.

SART AND SUSPECT RAPE EXAMINATIONS
• Completed SART and suspect rape kits shall be given to the requesting officer to store as evidence.
• An additional blood sample shall be drawn in a medically acceptable manner for the purpose of testing for sexually transmitted diseases at a private laboratory.

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17 • LEMS must have arrangements with a private laboratory certified to perform all mandatory testing for sexually transmitted diseases on blood samples drawn during SART and rape kit examinations.
• Mandatory testing shall include Chlamydia, HIV Syphilis, Gonorrhea, and Pregnancy testing. LEMS SHALL BE RESPONSIBLE FOR COMPENSATING THE LABORATORY FOR PERFORMING ALL LABORATORY TESTS.
• Optional testing, as requested by the Police Department, may include Rohypnol and Methylenedioximetamphetamine (MDMA-commonly known as Ecstasy) or other drugs that may have contributed to the victim being sexually assaulted. LEMS shall coordinate the transfer of blood samples to a laboratory designed by the Police Department. The City shall bear all costs associated with these optional tests. • LEMS shall ensure that the laboratory notifies individuals of any health issues arising from mandatory tests.
• LEMS shall ensure that copies of all test results are forwarded to the Police Department.

BLOOD DRAWS
• Blood draws to measure the toxicity of individuals arrested for being under the influence of narcotics and/or alcohol shall be drawn using medically acceptable practices.
• The vial containing the drawn blood sample shall be given to the requesting officer to store as evidence.

SUPPLIES
• LEMS shall furnish all equipment and supplies necessary for the performance of the contract with the exception of sex kits and DNA evidence kits that will be provided by the City.

DISPOSAL OF WASTE
• LEMS shall dispose of all needles and medical waste at no additional cost to the City.

BILLING PROCEDURES
• LEMS shall forward invoices on a monthly basis, providing case number, date of service, patient name and copy of information sheet filled out by the investigating officer. Invoices shall be received no later than the 15th day following the end of the month. Payment shall be due to the LEMS within 30 days of receipt of invoice.

DELIVERY
Delivery of ordered materials must be without unreasonable delay.

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18 SCHEDULE OF CHARGES
COMPANY NAME Law Enforcement Medical Services Inc
ADDRESS 8285 Sierra Ave #107 Fontana CA 92335
NAME OF AUTHORIZED Kris Rowney

REPRESENTATIVE

PRICE FORM
Medical Evidence Collection
# DESCRIPTION QTY FEE
1 Phlebotomy-monthly on call fee Each $350
2 Blood Draw Each $80
3 Blood ETOH draw Each $80
4 Blood ETOH draw kit fee Each N/C
5 Forced blood draw Each $95
6 Dry Run Each $75
7 SART – monthly on call fee Each $500
8 SART Each $1,127
9 SART – dry run Each $600
10 Rape suspect Each $600
11 Rape suspect: dry run Each $300
12 Taser Removal Each $250
13 Taser – dry run Each $125
14 Urine Each $75

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REQUEST FOR PROPOSALS
FOR

CITY OF SAN BERNARDINO
FOR
RFP F-23-44

MEDICAL EVIDENCE COLLECTION

CITY OF SAN BERNARDINO
290 North D Street
San Bernardino, California 92401
Telephone: (909) 384-7272
https://www.ci.san-bernardino.ca.us/
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1 CITY OF SAN BERNARDINO

NOTICE INVITING PROPOSALS

RFP NO. RFP F-23-44

MEDICAL EVIDENCE COLLECTION
PUBLIC NOTICE IS HEREBY GIVEN that proposals will be received by the City of San Bernardino (“City”) electronically through the City’s online bid management provider (“Planetbids”) until 3:00 pm May 30, 2023. Proposals may NOT be submitted by fax, email, telephone, mail, hand delivery, or other means; any Proposals received through any means other than Planetbids will be returned to the Vendor unopened.

The City is requesting proposals to provide: Medical Evidence Collection The award of this contract is subject to available budget adequate to carry out the provisions of the proposed agre ement including the identified scope of w ork. The City reserves the right to reject any or all proposals determined not to be in the best interest of the City. .

Interested proposers may download copies of the Request for Proposals (“RFP”) by visiting the City’s web site, https://www.ci.san-bernardino.ca.us/. All addenda will be published on the City’s website.

For more information regarding the RFP, please contact:

City of San Bernardino, Purchasing Division
[email protected]

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2 CITY OF SAN BERNARDINO

REQUEST FOR PROPOSALS

MEDICAL EVIDENCE COLLECTION
I. BACKGROUND AND INTRODUCTION
The City of San Bernardino (“City”) is requesting proposals from qualified firms1 (“Proposers”) for Medical Evidence Collection services (“Services”).

To serve and promote the welfare of its residents, the City intends to procure the Services, as described below.

II. REQUEST FOR PROPOSALS
A. Scope of Services
The Services sought under this Request for Proposals (“RFP”) are set forth in more detail in Exhibit “A”, attached hereto and incorporated herein by this reference. Notwithstanding the inclusion of such Services in Exhibit “A”, the final scope of Services negotiated between City and the successful Proposer shall be set forth in the Professional Service (“Agreement”) executed by and between City and the successful Proposer. A copy of the Agreement is attached hereto as Exhibit “B” and incorporated herein by this reference.

B. City Contact for this RFP
The principal contact for the City regarding this RFP will be Michelle Parra, Buyer for the Purchasing Division, [email protected] or a designated representative, who will coordinate the assistance to be provided by the City to the Proposer.

C. Requests for Clarification
All questions, requests for interpretations or clarifications, either administrative or technical, must be requested in writing and directed to the City Contact for this RFP, identified above.

All written questions , if answered, will be issued to all prospective proposers via e-mail notification from Planetbids. Oral statements regarding this RFP by any persons should be considered unverified information unless confirmed in writing. To ensure a response, questions must be submitted to Planetbids by Wednesday, May 10, 2023, by 3:00 p.m. local time on the date identified in the Proposal Schedule. Each Proposer is responsible for ensuring that it has received all addenda, clarifications, supplemental information and responses to questions prior to submitting a proposal.

D. Pre-Proposal Meeting N/A

1Use of the term “firm” shall mean individual proprietorship, partnership, Limited Liability Company, corporation or joint venture.

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3 E. Content and Format of Proposal
Proposals shall be concise, well organized and demonstrate qualifications and applicable experience. Proposals shall include one (1) electronic proposal submitted to Planetbids. Proposals shall be organized, tabbed, and numbered in the order presented below.

Proposals must include page numbers for all pages in the proposal.

Proposals shall be in the following order and shall include:

1. Executive Summary: (limit: 1 page) Summarize the content of your proposal in a clear and concise manner.

2. Table of Contents: (limit: 1 page)

3. Identification of Proposer: (limit: 1 page)
a. Legal name and address of the company.
b. Legal form of company (partnership, corporation).
c. If company is a wholly owned subsidiary of a “parent company,” identify the “parent company.”
d. Name, title, address and telephone number of the proposed representative to contact concerning the Proposal Submittal. e. California Business License Number

4. Staffing Resources: (limit: 2 pages)
a. Firm Staffing and Key Personnel
(i) Provide the n umber of s taff to be assi gned to perform the Services and the names/discipline/job title of each as well as your firm’s capacity to provide additional personnel as needed.
(ii) Identify three (3) persons that shall be principally responsible for working with the City. I ndicate the role and responsibility of each individual. If the Proposer is chosen as a finalist, these principal individuals must attend the interview and in-person presentation.
(iii) Describe proposed team organization, including
identification and responsibilities of key personnel. Please include one-page resumes.
(iv) Provide brief biographies of individuals that shall be working directly with the City.
b. Subcontractors
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4 (i) The Proposer shall identify functions that are likely to be subcontracted and identify the subc ontractor(s) that is anticipated to perform each function, if known at this time.

5. Fiscal Stability: (limit: 4 pages) - not including supporting documentation) a. The Proposer should provide evidence of corporate stability including:
(i) A current report from any commercial credit rating service such as Dunn and Bradstreet or Experian; or
(ii) A letter from a financial institution stating a current line of credit; and
(iii) Latest audited financial statement and/or annual report that has been certifi ed by a CPA . This information will remain confidential and is not subject to public disclosure.

6. Experience and Technical Competence: (limit: 5 pages) a. Experience
(i) The Proposer shall provide a description of how the Proposer’s experience, technical and professional skills will meet the goals and fulfill the general functions identified in this RFP.
(ii) Describe the past experience of the staff to be assigned to perform the Services in performing similar services.
(iii) The Proposer shall state the number of years the f irm has conducted business. Proposer must have at least four (4) years’ experience in providing the required scope of
Services for public clients.
(iv) Provide five (5) references regarding the Proposer’s experience and performance performing similar services.

Include the following information: (1) Organization/City, contact name, phone n umber, e -mail address; and (2)
project size and description, if applicable, and description of services.
(v) Describe the Proposer’s local experience and knowledge of the City.
b. Project Specific Experience
(i) The Proposer shall provide a description of the three most relevant service contracts held within the last five years, one page per project, to include:

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5 (a) Role of the firm
(b) Dollar value of the services
(c) Dollar value of the fee
(d) Description of services
(e) Staffing
(f) Duration of providing services
(g) Relationship to client
(h) Contact name, position, entity name, telephone
number, fax number and e -mail address for each
project.
(ii) If any of the following has occurred, plea se describe in detail:
(a) Failure to enter into a contract or professional
services agreement once selected.
(b) Withdrawal of a proposal as a result of an error.
(c) Termination or failure to complete a contract.
(d) Debarment by any municipal, county, state, federal
or local agency.
(e) Involvement in litigation, arbitration or mediation .

Conviction of the firm or its principals for violating a state or federal antitrust law by bid or proposal
rigging, collusion, or restrictive competition between
bidders or prop osers, or conviction of violating any
other federal or state law related to bidding or
professional services performance . Knowing
concealment of any deficiency in the performance of
a prior contract.
(f) Falsification of information or submission of
deceptive or fraudulent statements in connection
with a contract.
(g) Willful disregard for applic able rules, laws or
regulations.

Information regarding any of the above may, at the
sole discretion of the City, be deemed to indicate an
unsatisfactory record of performance.

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6 c. Technical Competence
(i) Description of in -house resources (i.e., computer
capabilities, software applications, modem protocol,
modeling programs, etc.)
(ii) Ability to dra w upon multi -disciplinary staff to address the Services requested in this RFP.

7. Proposed Method to Accomplish the Work : (limit: 2 pages) Describe the technical and management approach to providing the Services to the City. Proposer should take into account the scope of the services, goals of the City, and general functions required. Include a draf t first year schedule of tasks , milestones, and deliverables that will provide for timely provision of the Services. In reviewing the scope of services and goals described in Exhibit “A”, the Proposer may identify additional necessary tasks and is i nvited to bring these to the City’s attention within the discussion of its proposed method to accomplish the work.

8. Fee Proposal: (limit: 4 pages) Please provide a Unit Cost fee proposal for the scope of services. (as such term is defined in the proposed Agreement attached hereto as Exhibit “B”). Fee proposal shall be uploaded separately to Planetbids under the “Cost File” tab.

9. Certificate of Insurance: (limit: 2 pages) - not including supporting documentation) See the Agreement, attached hereto as Exhibit “B”, for a description of the insurance requirements. Proposer shall provide a copy of their Certificate of Insurance showing that their insurance meets the requirements of the City.

10. Litigation: (limit: 2 pages) Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years.

11. Other Information : (limit: 2 pages) This section shall contain all other pertinent information regarding the following:
a. Demonstration of record of staffing tasks efficiently and completing projects on time and within the allocated budget.
b. Description of community involvement.
c. Description of any previous involvement with the City. d. A statement that the Proposer has no conflicts of interest in connection with providing the Services.

12. Certification of Proposal: This section shall state:
“The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.”

13. Appendices: (limit: 2 pages)

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7 F. No Deviations from the RFP
In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions to this RFP including, but not limited to, the Agreement. If any exceptions are taken, such exceptions must be clearly noted in the proposal and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein. If proposer does not take any exceptions or deviations from the terms and conditions indicated in the agreement, then the proposer must indicate this information by making a statement within the proposal documents.

G. Selection Process

1. The City will evaluate proposals based on the following criteria:

a. The Proposer is properly licensed to practice in the State of California.
b. The Proposer has no conflict of interest with regard to any other work performed by the firm for the City.
c. Clarity and conformance of proposal to the RFP.
d. Content of the proposal.
e. Proposer’s experience and performance.
f. Team members’ experience and performance.
g. Fee proposal.
h. Comments by references.
i. Exceptions/Deviations to RFP/Agreement Template (Pass/Fail) j. Litigations (Pass/Fail)

2. During the evaluation process, the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from Proposers, or to allow corrections of errors or omissions.

3. It is the City’s intent to select a Proposer best evidencing demonstrated competence and professional qualif ication to perform the S ervices. The City reserves the right to reject all proposals, select by proposal review only or interview as needed. Certain Proposers may be selected to make a brief presentation and oral interview after which a final selection will be made. The successful Proposer will be selected on the basis of information provided in the RFP, in -person Attachment 2

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8 presentations, and the results of the City’s research and investigation. Upon selection of a Proposer, the City will endeavor to negotiate a mutually agreeable Agreement with the selected Proposer. In the event that the City is unable to reach agreement, the City will proceed, at its sole discretion, to negotiate with the next Proposer selected by the City. The City reserves the right to contract for services in the manner that most benefits the City including awarding more than one contract if desired.

4. After negotiating a proposed Agreement that is fair and reasonable, City staff will make the final recommendation to the City Council concerning the proposed Agreement.

The City Council has the final authority to approve or reject the Agreement.

H. Protests

1. Protest Contents : Protests based on the content of the RFP shall be submitted to the City no later than ten (10) calendar days prior to the scheduled proposal submittal deadline. If necessary, the proposal submittal deadline may be extended pending a resolution of the protest. Proposer may protest a contract award if the Proposer believes that the award was inconsistent with City policy, or this RFP is not in compliance with law. A protest must be filed in writing with the City (email is not acceptable) within five (5) business days after receipt of notification of the contract award. Any protest submitted after 5 p.m. of the fifth business day after notification of the contract award will be rejected by the City as invalid and the Proposer’s failure to timely file a protest shall waive the P roposer’s right to protest the c ontract award. The Proposer’s protest must include supporting documentation, legal authorities in support of the grounds for the protest and the name, address and telephone number of the person representing the Proposer for purposes of the protest. Any matters not set forth in the protest shall be deemed waived.

2. City Review: The City will review and evaluate the basis of the protest , provided that the protest is filed in strict conformity with the foregoing. The City shall provide the Proposer submitting the protest with a written statement concurring with or denying the protest.

Action by the City relative to the protest will be final and not subject to appeal or reconsideration.

The procedure and time limits set forth in this section are mandatory and are the Proposer’s sole and exclusive remedy in the event of protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

I. Proposal Schedule
The tentative schedule is as follows:

ACTION DATE
Release of Request for Proposal May 3, 2023
Pre-Proposal Meeting No meeting required N/A
Last Day to Submit Questions for Clarification
received by the City on or before 3:00 pm
May 10, 2023
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9 ACTION DATE
Clarifications Issued by City on or before 3:00pm May 15, 2023 Deadline for Receipt of Proposals
submitted on or before 3:00 pm
May 30, 2023

The above scheduled dates are tentative, and City retains the sole discretion to adjust the above schedule. Nothing set forth herein shall be deemed to bind City to award a contract for the above-described professional Services and City retains the sole discretion to cancel or modify any part of or all of this RFP at any time.

J. Submittal Requirements

1. General: It is strongly recommended that the Proposer submit proposals in the format identified in this RFP to allow the City to fully evaluate and compare the proposal .

All requirements and questions in the RFP should be addressed and all requested data should be supplied. The City reserves the right to request additional in formation which, in the City ’s opinion, is necessary to assure that the Proposer’s competence, number of qualified employees, business organization , and financial resources are ad equate to perform according to the Agreement.

2. Preparation: Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP .

Responses should emphasize the Proposer’s demonstrated capability to perform the Services.

Expensive bindings and promotional materials, etc., are not necessary or desire d. However, technical literature that supports the approach to providing the Services and work plan should be forwarded as part of the proposal. Emphasis should be concentrated on completeness, approach to the work and clarity of proposal.

3. Site Examination: Proposers may visit the City and its physical facilities to determine the local conditions which may in any way affect the performance of the work; familiarize themselves with all federal, state and local laws, ordinances, rules, regulations, and codes affecting the performance of the work; make such investigations, as it may deem necessary for performance of the Services at its proposal price within the terms of the Agreement; and correlate its observations, investigations, and determinations with the requirements of the Agreement.

4. Authorization: The p roposal shall be signed by an individual, partner, officer or officers authorized to execute legal documents on behalf of the Proposer.

5. Confidentiality of Proposal: Pursuant to Michaelis, Montanari, & Johnson v. Superior Court (2006) 38 Cal.4th 1065, proposals submitted in response to this RFP shall be held confidential by City and shall not be subject to disclosure under the California Public Records Act (Cal. Government Code section 6250 et seq .) until after either City and the successful Proposer have completed negotiations and entered into an Agreement or City has rejected all proposals. All correspondence with the City including responses to this RFP shall become the exclusive property of the City and shall become public records under the California Public Records Attachment 2

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10 Act. Furthermore, the City shall have no liability to the Proposer or other party as a result of any public disclosure of any proposal or the Agreement.

If a Proposer desires to exclude a portion of its proposal from disclosure under the California Public Records Act, the Proposer must mark it as such and state the specific provision in the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. For example, if a Proposer submits trade secret information, the Proposer must plainly mark the information as “Trade Secret” and refer to the appropriate section of the California Public Records Act which provides the exempti on as well as the factual basis for claiming the exemption. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the i nformation that a Proposer submits is a trade secret. If a request is made for information marked “Confidential”, “Trade Secret” or “Proprietary” (“Proprietary Information”), the City will provide Proposers who submitted the information with reasonable no tice to seek protection from disclosure by a court of competent jurisdiction. Proposer shall have five (5) working days after receipt of such notice to give City written notice of Proposer's objection to the City's release of Proprietary Information. Proposer shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information.

Proposals which i ndiscriminately identify all or most of the p roposal as exempt from disclosure without justification may be deemed unresponsive and disqualified from further participation in this procurement.

Submittal Instructions: Electronic PDF file format via Planetbids. Please allow time for system to process your proposal. The proposal must be received no later than 3:00pm local time, on or before May 30, 2023. The City shall not be responsible for proposals that are not received on time. The City will not be re sponsible for and will not accept late bids due to slow internet connection, or incomplete transmissions.

K. General Conditions

1. Amendments to RFP: The City reserves the right to amend the RFP and issue to all Proposers an addendum.

2. Amendments to Proposals: Unless specifically requested by the City, no amendment, addendum or modification shall be accepted after a proposal has been submitted to City. If a change to a proposal that has been submitted is desired, the submitted proposal must be withdrawn and the replacement proposal submitted prior to the deadli ne stated herein for receiving proposals.

3. Non-Responsive Proposals : A p roposal may be considered non - responsive if conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the proposal.

4. Costs for Preparing: The City shall not compensate any Proposer for the cost of preparing any p roposal, and all materials submitted with a p roposal shall become the Attachment 2

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11 property of the City. The City will retain all proposals submitted and may use any idea in a proposal regardless of whether that proposal is selected.

5. Cancellation of RFP: City reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for proposal preparation, interview, fee negotiation or other marketing costs associated with this RFP.

6. Price Validity: Prices provided by Proposers in response to this RFP are valid for 120 days from the proposal due date. The City intends to award the contract within this time but may request an extension from the Proposers to hold pricing, until negotiations are complete, and the contract is awarded.

7. No Commitment to Award: Issuance of this RFP and receipt of proposals does not commit the City to award a contract. City expressly reserves the right to postpone the proposal for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with more than one Proposer concurrently, or to cancel all or part of this RFP.

8. Right to Negotiate and/or Reject Proposals : City rese rves the right to negotiate any price or provision, task order or service, accept any part or all of any proposals, waive any irregularities, and to reject any and all, or parts of any and all proposals, whenever, in the sole opinion of City, such action s hall serve its best interests and those of the tax -paying public. The Proposers are encouraged to submit their best prices in their proposals, and City intends to negotiate only with the Proposer(s) whose proposal most closely meets City’s requirements at the lowest estimated cost. The Agreement, if any is awarded, shall go to the Proposer whose proposal best meets City’s requirements.

9. Non-Discrimination: The City does not discriminate on the basis of race, color, national origin, religion, age, ancestry , medical condition, disability or gender in consideration for an award of contract.

Publication Date of RFP: May 3, 2023
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Exhibit A

EXHIBIT A

SCOPE OF SERVICES/SCHEDULE OF CHARGES

TECHNICAL SPECIFICATIONS

BID SPECIFICATION NO.

NOTICE: “SPECIAL INSTRUCTIONS TO THE BIDDER”

Services:

Bidder shall complete right hand column indicating brief reasoning for Exceptions to requirements when not acceptable. State “Acceptable” if Requirements are agreeable as set forth on left hand column.

Equipment:

Bidder shall complete right hand column indicating specific size and or Make and model of all components when not exactly as specified. State “As Specified” if item is exactly as set forth in the left-hand column.

GENERAL

Bid prices must be valid for 120 days due to processing requirements.

FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID

CATEGORY I ACCEPTABLE / AS

SPECIFIED

1. SCOPE
The Vendor shall provide qualified medical
personnel to perform medical evidence collection
services in support of the City of San Bernardino
Police Department. Contracted services shall be
provided on an on -call basis, 24 hours per day
seven days per week including holidays. The
VENDOR shall perform ALL of the required
services. Proposals that DO NOT include costs for
all of the requested services shall be deemed non -
responsive and disqualified.

2. REQUIREMENTS
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Exhibit A

Contracted services include but are not limited to:
• On-call services 24 hours per day, 7 days per week,
including holidays.
• Sexual assault examinations for victims at an
appropriate Sexual Assault Response Team
(SART) facility under contact with the VENDOR.
• Blood draws, urine sample collection, TASER dart
removal, rape kit examinations on suspects, DNA
evidence collection kits and other requested
services at the San Bernardino Police Department
or other requested locations.
• Current duty roster with name and phone number
of on-call nurse and at least on back-up nurse shall
be provided to the San Bernardino Police
Department.
• VENDOR’S personnel shall have a response time
of 30 minutes for Phlebotomist and 30 minutes
(ideal) to 60 minutes (maximum acceptable) for
SART exams. Response time is defined as the
time lapse from point of contact with on-call nurse
to their arrival at requested location.
• VENDOR’S personnel shall be certified in
collecting and preserving evidence. SART
personnel shall complete a 40-hour training course
and be certified as meeting SART nurse examiner
guidelines by a hospital or medical training facility
providing such training and certification.

Phlebotomists shall complete an 8 -hour training
course, conduct a minimum of 10 supervised blood
draws and be certified as meeting Phlebotomists
guidelines by a hospital, technical medical school
or medical training facility.
• Before award of contract, the VENDOR shall
provide written proof of all required training,
copies of all licenses and certificates required by
law, as well as written copy of VENDOR’S
procedures (chain of custody) for the collection,
preservation and transportation of evidence
collected during examinations.
• At the time of submitting their proposals,
VENDORS shall have an agreement with an
appropriate SART facility located within a fifteen-
(15) mile radius of the central Police Station. The
proposal shall state in miles, rounded off to nearest
1/10th of a mile, the driving distance from the
central Police Station located at 710 North D Street
in San Bernardino California.
• An appropriate SART facility is defined as a
medical facility or doctor’s off ice having a
professional appearance and being equipped to
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Exhibit A

handle all medical demands that may arise during
a SART EXAMINATION. The City reserves the
right to inspect the SART facility to make a
determination that the facility meets the minimum
technical standards.

3. SART AND SUSPECT RAPE EXAMINATIONS
• Completed SART and suspect rape kits shall be
given to the requesting officer to store as
evidence.
• An additional blood sample shall be drawn in a
medically acceptable manner for the purpose of
testing for sexually transmitted diseases at a
private laboratory.
• Contractor must have arrangements with a private
laboratory certified to perform all mandatory
testing for sexually transmitted diseases on blood
samples drawn during SART and rape kit
examinations.
• Mandatory testing shall include Chlamydia, HIV
Syphilis, Gonorrhea, and Pregnancy testing.

VENDOR SHALL BE RESPONSIBLE FOR

COMPENSATING THE LABORATORY FRO
PERFORMING ALL ANDATORY TESTS.
• Optional testing, as requested by the Police
Department, may include Rohypnol and
Methylenedioximetamphetamine (MDMA-
commonly known as Ecstasy) or other drugs that
may have contributed to the victim being sexually
assaulted. VENDOR shall coordinate the transfer
of blood samples to a laboratory designed by the
Police Department. The City shall bear all costs
associated with these optional tests.

• VENDOR shall ensure that the laboratory notifies
individuals of any health issues arising from
mandatory tests.

• VENDOR shall ensure that copies of all test results
are forwarded to the Police Department.

4. BLOOD DRAWS
• Blood draws to measure the toxicity of individuals
arrested for being under the influence of narcotics
and/or alcohol shall be drawn using medically
acceptable practices.
• The vial containing the drawn blood sample shall
be given to the requesting officer to store as
evidence.

5. SUPPLIES
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Exhibit A

• The VENDOR shall furnish all equipment and
supplies necessary for the performance of the
contract with the exception of sex kits and DNA
evidence kits that will be provided by the City.

6. DISPOSAL OF WASTE
• The VENDOR shall dispose of all needles and
medical waste at no additional cost to the City.

7. BILLING PROCEDURES
• The VENDOR shall forward invoices on a
monthly basis, providing case number, date of
service, patient name and copy of information
sheet filled out by the investigating officer.

Invoices shall be received no later than the 15th day
following the end of the month. Payment shall be
due to the VENDOR within 30 days of receipt of
invoice.

Delivery
Delivery of ordered materials must be without
unreasonable delay.

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Exhibit A

PRICE FORM

REQUEST FOR QUOTES: Medical Evidence Collection

DESCRIPTION OF RFQ:

COMPANY NAME _______________________________________________

ADDRESS:

PRINT

NAME OF AUTHORIZED

REPRESENTATIVE

Price Form

# DESCRIPTION QTY FEE
1 Phlebotomy-monthly on call fee Each
2 Blood draw Each
3 Blood ETOH draw Each
4 Blood ETOH draw kit fee Each
5 Forced blood draw Each
6 Dry Run Each
7 SART – monthly on call fee Each
8 SART Each
9 SART – dry run Each
10 Rape suspect Each
11 Rape suspect: dry run Each
12 Taser Each
13 Taser – dry run Each
14 Urine each

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Exhibit B

EXHIBIT B

CITY OF SAN BERNARDINO

PROFESSIONAL SERVICES AGREEMENT
SAMPLE

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND [***INSERT NAME***]
This Agreement is made and entered into as of [***INSERT MONTH***] [***INSERT DATE***], 20 22 by and between the City of San Bernardino, a charter city and municipal corporation organized and operat ing under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 (“City”), and [***INSERT NAME***] , a [***INSERT TYPE OF ENTITY AND STATE - CORPORATION, PARTNERSHIP, SOLE PROP RIETORSHIP OR OTHER LEGAL ENTITY***] with its principal place of business at [***INSERT ADDRESS***] (hereinafter referred to as “Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties.”

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:
[***INSERT DESCRIPTION***] (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

Attachment 2

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Exhibit B

4. Compensation.
a. Subject to paragraph 4(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” [***Alternatively, the compensation schedule may be described here***]
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $[***INSERT NOT TO EXCEED AMOUNT***] . This amount is to cover all related costs, and the City will not pay any additional fees for printing expenses. Consultant may submit invoices to Cit y for approval. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice.

The invoice shall describe in detail the services performed and the associated time for completion.

Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the author ized change order, where applicable, on all invoices.

5. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before perf ormance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. a. Adjustments. No retroactive price adjustments wil l be considered.

Additionally, no price increases will be permitted during the first year of this Agreement, unless agreed to by City and Consultant in writing. [***Additionally, the City may include a CPI price adjustment, delete the following language if such adjustment will not be used***] Annual increases shall not exceed the percentage change in the Consumer Price Index - All urban consumers, All Items - (Series ID# CUURS49CSA0) Riverside -San Bernardino – Ontario, CA areas for the twelve (12) month pe riod January through January immediately preceding the adjustments and be subject to City’s sole discretion and approved (if needed) for budget funding by the City Council.

6. Term. This Agreement shall commence on the Effective Date and continue through the completion of services as set forth in Exhibit “A,” unless the Agreement is previously terminated as provided for herein (“Term”). [***Alternatively, the term can be spelled o ut in this section without reference to the Exhibit***]

7. Maintenance of Records; Audits.
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date.
b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consul tant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

Attachment 2

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Exhibit B

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed.

Consultant shall complete the services required hereunder within Term.

9. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non - performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event tha t materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevent ed from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay. c. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

10. Compliance with Law.
a. Consultant shall comply with all appl icable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

11. Standard of Care . Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the professi on currently practicing under similar conditions. Consultant’s performance shall conform in all material respects to the requirements of the Scope of Work and meet the Key Performance Indicators, attached hereto as Exhibit “B” and incorporated herein by t his reference. [***IF NO PERFORMANCE

INDICATORS WILL BE USED DELETE THE ABOVE LANGUAGE AND ACCOMPANYING EXHIBIT B***]

12. Conflicts of Interest . During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City and shall not accept payment from Attachment 2

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Exhibit B

or employment with any person or entity which will constitute a conflict of interest with the City.

13. City Business Certificate. Consultant shall, prior to execution of this Agreement, obtain and maintain during the term of this Agreement a valid business registration certificate from the City pursuant to Title 5 of the City’s Municipal Code an d any and all other licenses, permits, qualifications, insurance, and approvals of whatever nature that are legally required of Consultant to practice his/her profession, skill, or business.

14. Assignment and Subconsultant . Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without lega l effect and shall constitute grounds for termination.

Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

15. Independent Consultant. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consult ant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Ag reement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.

16. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Additional Insured
The City of San Bernardino, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Consultant’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents.
b. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:

Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent.

Attachment 2

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Exhibit B

(iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its elected and appointed officials, officers, employees, agents, and City-designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. c. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for autom obile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its elected and appointed officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self -insurance in accordance with the provisions of Attachment 2

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Exhibit B

that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accor dance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
e. Professional Liability (Errors and Omissions)
At all times during the performance of the work und er this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall b e endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.
f. Privacy/Network Security (Cyber)
At all times during the performance of the work under this Agreement, the Consultant shall maintain privacy/network security insurance for: (1) privacy breaches, (2) system breaches, (3) denial or loss of service, and the (4) introduction, implantation or spread of malicious software code, in a form and with insurance companies acceptable to the City. g. Aviation and/or Drone Liability [***REMOVE SECTION IF NOT APPLICABLE***]
At all times during the performance of the work under this Agreement, the Consultant shall maintain Aviation and/or Drone Liability insurance for bodily injury and property damage, in a form and with insurance companies acceptable to the City.
h. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $2,000,000 per occur rence/$4,000,000 aggregate for bodily injury, p ersonal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Attachment 2

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Exhibit B

Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)

Cyber Liability $1,000,000 per occurrence and aggregate

Aviation and/or Drone Liability $1,000,000 per occurrence limit [***REMOVE IF NOT APPLICABLE***]
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. i. Evidence Required
Prior to execution of the Agreement, the Consult ant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s r epresentative and Certificate of Insurance (Acord Form 25 -S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certif y the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. j. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non -payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the Attachment 2

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Exhibit B

policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City, its officia ls, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, exce pt with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and sha ll not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. k. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, whi ch satisfy the following minimum requirements:
(1) Each such policy shall be from a company or
companies with a current A.M. Best's rating of no less than A: VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
l Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including, but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project.

Attachment 2

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Exhibit B

(iv) Neither the City nor the City Council, nor any member of the City Council, nor any of the officials, of ficers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. m. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence wo rk on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall b e endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

17. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents, and authorized volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to pro perty or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project, or this Agreement, including without limitation the payment of all damages, expert witness fees, attorneys’ fees and other related costs and expenses. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, the City Council, members of the City Council, its employees, or authorized volunteers. Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of C onsultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation sh all be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant in the p erformance of the s ervices or this Agreement, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

18. California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Pre vailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply Attachment 2

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Exhibit B

with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1).
[***IF CITY IS AWARE THAT THE CONSULTANT WILL PERFORM WORK

SUBJECT TO PREVAILING WAGE LAW, PLEASE CONTACT LEGAL COUNSEL TO OBTAIN GUIDANCE REGARDING REVISING THE FOLLOWING PROVISION***]If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s so le responsibility to comply with all applicable registration and labor compliance requirements.

19. Verification of Employment Eligibility . By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of s tate and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

20. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of S an Bernardino, State of California.

21. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days’ written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the re asonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to pr ovide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.

Attachment 2

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Exhibit B

22. Attorneys’ Fees. In the event that litigation is brought by any Party in connection with this Agreement, the prevailing Party shall be entitled to recover from the opposing Party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing Party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. The costs, salary, and expenses of the City Attorney’s Office in enforcing this Agreement on behalf of the City shal l be considered as “attorneys’ fees” for the purposes of this Agreement.

23. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant’s professional services occurs, Consultant shall, at no cost to City, provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction.

24. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect.

25. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

26. Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

27. Organization. Consultant shall assign [***INSERT NAME***] as Project Manager.

The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above.

29. Notice. Any notice or instru ment required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the following addresses and shall be effective upon receipt thereof:

CITY:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: [ ***INSERT DEPARTMENT HEAD
TITLE OR “City Manager”***]

With Copy To:

City of San Bernardino

CONSULTANT:

[***INSERT NAME, ADDRESS & CONTACT
PERSON***]
Attachment 2

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Exhibit B

Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: City Attorney

30. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

31. Equal Opportunity Employment . Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

32. Entire Agreement. This Agreement, including Exhibit “A,” represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any ot her agreements shall be void. This is an integrated Agreement.

33. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.

34. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

35. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

36. Time of Essence . Time is of the essence for each and every provision of this Agreement.

37. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

Attachment 2

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Exhibit B

38. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

39. City’s Right to Employ Other Consultants. City reserves the right to employ other consultants, including engineers, in connection with this Project or other projects.

40. Prohibited Interests . Consultant maintains and warrants that it has neither employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

41. Counterparts. This Agreement m ay be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.

42. Authority. The persons executing this Agreement on behalf of the Parties he reto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.

43. Electronic Signature. Each Party acknowledges and agrees t hat this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.

44. [***DELETE SECTION IF THESE PENALTIES WILL NOT BE USED***] Disciplinary Actions in Phases for Non -Performance. Failure for Consultant to perform its obligations under this Agreement or comply with the Performance Indicators may result in disciplinary action as follows:
(i) Informal Warning (Written or Verbal). Consultant is given a warning in regard to non-performance. If a verbal warning is issued, it will be confirmed with an electronic correspondence to the Consultant.
(ii) Formal Written Warning . A formal written warning is issued to Consultant pursuant to Section 29 of this Agreement. Consultant must respond within 5 to 10 days of receipt of the formal warning. Upon response from the Consultant, Consultant shall be provided a reasonable time to make corrections to their performance. This time period (iii) Formal Penalty Issued . A penalty of 15% of the Consultant’s current invoice amount or annual contract amount is deducted for non-performance after previous warnings have been issued.
(iv) Termination of Contract. If the performance has not been corrected after all warnings and previous penalties have been exhausted, City may terminate the contract pursuant to Section 21 of this Agreement.

Attachment 2

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Exhibit B

[SIGNATURES ON FOLLOWING PAGE]
Attachment 2

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Exhibit B

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND [***INSERT NAME***]

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF SAN BERNARDINO
APPROVED BY:

Charles E. McNeely
Interim City Manager

ATTESTED BY:

Genoveva Rocha, CMC
City Clerk

APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

CONSULTANT

Signature

Name

Title

Attachment 2

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Exhibit B

EXHIBIT A
[***ATTACH OR INSERT: Scope of Services / Schedule of Charges and Payments / Activity Schedule***]

Attachment 2

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Exhibit B

[***IF NO PERFORMANCE INDICATORS WILL BE USED DELETE EXHIBIT B***]

EXHIBIT B

KEY PERFORMANCE INDICATORS OR PERFORMANCE REQUIREMENTS

1. Performance Expectations
• A Performance Measurement Plan (“Performance Plan”) will be developed by the City [***INSERT DEPARTMENT***] and will be reviewed on a quarterly basis.

• Consultant will track and document all performance measures identified in the Performance Plan. Measures will include, but a not limited to the measures listed below:

• Consultant will develop and distribute, electronically, a monthly summary report showing the current status and 12-month trend of each performance measure.

• Consultant will attend quarterly meetings scheduled by the City [***INSERT DEPARTMENT***]and present and discuss performance measures. • Consultant will track all cost savings for all orders requested by Waste Resources and will report their total Cost Savings on a quarterly basis.

2. Performance Measures

1. Safety:
a. Definition: the condition of being protected from or unlikely to cause danger, risk, or injury
b. Safety Measures is related to PW projects when a contractor is conducting work on a county facility and/or delivery materials and services to a county facility.

2. Quality:
a. Definition: the standard of something as measured against other things of a similar kind; the degree of excellence of something.
b. Quality Measure is related to final result of a product or service. Ex. was the monitor installed correctly, crooked, upside down? Were monthly/annual inspections done correctly/on time, were they incomplete.

3. Cost Savings:
a. Definition: a reduction in expenses, especially in business b. Cost Savings Measure is related savings that a vendor makes and passes on to the County.

4. On-Time Delivery:
a. Definition: On Time Delivery or OTD refers to a key performance indicator measuring the rate of finished product and deliveries made on time. This rate is expressed in a total number of units delivered within a set period defined by the customer and the supplier.
b. On-Time Delivery measure is related to service contracts, were the samples delivered on time to the lab. This can also refer to pick-up services such as with environmental contracts that deal with hazardous samples.

Attachment 2

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Exhibit C

[***OPTIONAL: IF FEDERAL FUNDS ARE INVOLVED, ATTACH FEDERAL FUNDING REQUIREMENTS - DELETE THIS EXHIBIT OTHERWISE***]

EXHIBIT C

FEDERAL REQUIREMENTS
[***INSERT APPLICABLE FEDERAL REQUIREMENTS – REQUIREMENTS WILL CHANGE BASED ON FUNDING SOURCE***]
Attachment 2

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City of San Bernardino
Bid Results for Project Medical Evidence Collection (RFP F-23-44) Issued on 05/03/2023
Bid Due on May 30, 2023 3:00 PM (PDT)
Exported on 06/12/2023
Line Totals (Unit Price * Quantity)
Item Num Description Unit of Measure Quantity Unit Price Line Total Response Comment 1 Medical Evidence Collection Lump Sum 1 $100,000.00 $100,000.00 Yes $100,000.00
Total $100,000.00
Law Enforcement Medical Services, Inc. - Fontana CA
Bid Result List
Attachment 2

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DISCUSSION
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Mary Lanier, Interim Agency Director of Community, Housing and Economic Development
Department: Community and Economic Development
Subject: Regional Housing Trust Letter of Intent
Recommendation:

It is recommended that the Mayor and City Council approves the City joining the San Bernardino Regional Housing Trust, a Joint Powers Authority (JPA) formed among cities within the San Bernardino County Region to gain competitiveness and improve financial viability so that the City can increase affordable housing developments.

Background
In response to increasing concern around the region’s housing shortage, the San Bernardino Council of Governments (SBCOG) City/County Managers Technical Advisory Committee (CCMTAC) determined that an Ad Hoc Committee was needed to explore the feasibility of implementing a housing trust for the San Bernardino region.

On January 4, 2023, SBCOG approved the establishment of an Ad Hoc Committee to review the governance structure of the proposed San Bernardino Regional Housing Trust (Housing Trust).

On January 23, 2023, the Ad HOC Committee met to discuss governance structure options and voted to proceed with SBCOG’s staff recommendations of establishing a separate Joint Powers Authority (JPA) for the Housing Trust. It was recommended that the JPA be its own separate legal entity known as the San Bernardino Regional Housing Trust (SBRHT) and be made up of member agencies with a non-profit component that would enable the Housing Trust to solicit and accept private donations.

The purpose of SBRHT is to attract significant funding and affordable housing interest into the San Bernardino Region. The goals of SBRHT are to:

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•Attract affordable housing developers.
•Increase/preserve the region’s affordable housing supply. •Increase equitable access to community resources.
•Provide financial relief for vulnerable and cost burdened households. •Protect against displacement, overcrowding, and poor housing conditions.

On April 5, 2023, SBCOG authorized the following:
•Process of establishing a San Bernardino Regional Housing Trust. •Process of establishing a new JPA.
•Hiring necessary consultants upon receipt of award of Regional Early Action Planning (REAP) 2.0 funds.
•Direction for its staff to work with the Housing Trust Ad Hoc Committee to develop recommendations for the SBCOG Board’s consideration on policy decisions regarding the establishment of a Regional Housing Trust.

SCOG will utilize Southern California Association of Governments (SCAG) REAP 2.0 funds once awarded to initiate and implement the new JPA. This includes all studies, research, analysis, legal action/fees, etc. to be funded by REAP 2.0. Qualified staffing will be selected through a procurement process that will likely include member agency staff.

Discussion
The HOME Investment Partnerships Program (HOME) is administered by the United States Department of Housing and Urban Development (HUD) and is the largest federal block grant to state and local governments designed exclusively to create affordable housing for low-income households. HOME funds are awarded annually as formula grants to participating jurisdictions (PJs), and funding can be used to perform a wide range of activities including building, buying, and/or rehabilitating affordable housing for rent or homeownership or providing direct rental assistance to low-income people. On average, the City receives approximately $1.4 million in HOME funds annually. This amount is not nearly enough to create the level of affordable housing needed in the City. According to the Southern California Association of Governments (SCAG) 2021-2029 6 th cycle Regional Housing Needs Assessment (RHNA) Report, the County needs 8,832 affordable housing units to meet its housing demand, but specifically, the City has a future housing need of 1,415 units for very low-income units, of which half, or 703 units, is the projected need for extremely low-income households.

A Housing Trust is created to provide the following:
•Raise Funds for New Construction of Affordable and Workforce Housing •Affordable Housing Preservation or Rehabilitation
•Financing for the Purchase of Land
•Transitional and Supportive Housing
•Pre-Development Loans
•Down Payment Assistance
•Community Land Trust

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There are several benefits to joining a Regional Housing Trust that include flexible gap financing, pooled funding to preserve and produce affordable housing in the City, strengthening the financial viability of individual housing projects and programs, and increasing each project’s competitiveness for additional state and federal funding sources. Additionally, a Housing Trust works with a variety of government and philanthropic groups to attract more housing funds to the San Bernardino region.

Should Council approve the City’s decision to join a Regional Housing Trust staff would be able to work with policy makers of jurisdictions, which have formally communicated interest through the “Letter of Intent” (Attachment 1) in participating in the San Bernardino Regional Housing Trust (SBRHT) for SBCOG Board’s consideration. So far there are eleven (11) jurisdictions that have provided a Letter of Intent:
•City of Colton
•City of Fontana
•City of Needles
•City of Ontario
•City of Rancho Cucamonga
•City of Redlands
•City of Rialto
•City of Twenty-Nine-Palms
•City of Yucaipa
•City of Yucca Valley and
•County of San Bernardino
In order for the City to become a member of the Regional Housing Trust, the City Manager needs to sign a Letter of Intent, which does not financially obligate the City or commit the City to remaining in the Regional Housing Trust. The signed Letter of Intent only marks the City’s interest in joining a Regional Housing Trust. Should the City enter into a Memorandum of Understanding (MOU) with SBCOG to administer a Housing Trust the annual administrative fee would be approximately $26,000 (based on population size).
2021-2025 Strategic Targets and Goals
Joining a Regional Housing Trust aligns with Strategic Target No. 3: Focused, Aligned Leadership and Unified Community as a Regional Housing Trust would allow the City to expand its funding pool and resources needed to increase affordable housing.

Joining a Regional Housing Trust also aligns with Strategic Target No. 4: Improved Quality of Life. According to the 2021-2029 6 th cycle Regional Housing Needs Assessment (RHNA) Report, the City is in need of 1415 affordable housing units for low and very low-income units.

Fiscal Impact
There is no financial impact in having the City express its intent to Join a Regional Housing Trust.

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Conclusion
It is recommended that the Mayor and City Council approves the City joining the San Bernardino Regional Housing Trust, a Joint Powers Authority (JPA) formed among cities within the San Bernardino County Region to gain competitiveness and improve financial viability so that the City can increase affordable housing developments.

Attachments
Attachment 1 Regional Housing Trust Fund Slide Deck
Attachment 2 Regional Housing Trust Letter of Intent
Ward:

All Wards
Synopsis of Previous Council Actions:

February 1, 2023 The City declared a Homelessness State of Emergency, which is exacerbated by the lack of affordable housing.

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1 SBCTA/SBCOG in Collaboration with
Regional Housing Trust
San Bernardino Region
MARCH 2023

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2 What is a Housing
Trust?01

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3 Housing Trust Overview
A program
or
organization
that raises
funding for:

New Construction of Affordable & Workforce Housing
Affordable Housing Preservation or Rehabilitation
Financing for the Purchase of Land
Transitional and Supportive Housing
Pre-Development Loans
Down Payment Assistance
Community Land Trusts

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4 Housing Trust Benefits
Flexible
Source of
Gap
Financing
• Revolving
Loan Funds
Ability to
Compete
for State
Funds
• Local
Housing
Trust
Program
Targeted
Solutions
for
Regional
Issues
• Workforce
Housing
Ability to
Pool
Resources
• Helps funds
go further

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5 Housing Trust Vision and Goals
• Attract affordable housing developers.
• Increase/preserve the region’s affordable
housing supply.
• Increase equitable access to community
resources.
• Provide financial relief for vulnerable and
cost-burdened households.
• Protect against displacement and poor
housing conditions
Attract significant
funding and
affordable housing
development
interest into the
San Bernardino
region.

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6 Why Do We Need a
Housing Trust?02

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7 Why are we here?
Household Overcrowding
(more than 1 persons per bedroom)
• The Region has Census tracts with concentrations
of more than 20% of households that experience
overcrowded.

Household Overpayment
(spending more than 30% of income on housing
costs)
• Renters are especially cost burdened
• The Region has Census tracts where more than
80% of renters are burdened by the cost of
housing.

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8 Why are we here?
Poverty
(varies by number of people per household – a family
of 4 [2 adults and 2 children] are considered to live in poverty if they earn less than $27k per year)
• The Region has Census tracts with concentrations
of more than 40% of households living below the
poverty level
Cost of Transportation
(as a percent of total household income)
• Regional average transportation cost is 27%
• Regional average combined housing and
transportation cost is 59%
Tax Credit - Higher Resource Areas
(higher resource areas are more competitive for
accessing TCAC funds for affordable housing)
• Most areas in the region fall within the moderate
to low resource categories.

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9 5th Cycle 6th Cycle
Lower-Income Moderate/ Above Moderate-Income
22,663
34,543
2,216
25,220
5th Cycle RHNA Compared to Units Permitted
San Bernardino County
RHNA Units Permitted
10%
of Lower-
Income
RHNA
Achieved
Lower-Income Moderate/ Above Moderate-Income
57,570
80,540
6th Cycle RHNA Allocation
San Bernardino County
RHNA
Increase
of 140%
73%
of Mod/Above
Mod-Income
RHNA
Achieved
Regional Housing Needs Assessment (RHNA) Cycles

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10 Steps Taken To Date03

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11 Strategic Plan
Outreach
Summary
Housing Need
Analysis
Funding
Opportunity
Analysis
Housing Trust
Activities
Affordable
Housing and
Project Pipeline
Inventory
Local Funding
Gap Analysis

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12 Outreach Summary
Outreach to all SBCOG member jurisdictions
Individual meetings with 15+ member jurisdictions
Letters of Interest Received from 11 member jurisdictions Interviews with outside organizations
• Orange County Housing Finance Trust
• County of Orange
• San Gabriel Valley Regional Housing Trust
• Inland SoCal Housing Collective
• San Diego Innovative Housing Trust
Group Presentations
• SBCOG Board and Ad-Hoc Committee
• City/County Managers
• Planning Directors
• City Councils

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13 Funding Opportunity Analysis
Grant
Funding
Pursuits
Member
Agency
Revolving
Loan Fund
• Interest gained
over time
Nonprofit
Component
• Private
Donations
VMT
Mitigation
Bank
Earmark
Funds

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15 Local Funding Gap Analysis
5 Recently Completed Developments
• 445 affordable units created
• $247,258,861 total investment
• Local funding share is 33% total project cost
4 Pipeline Projects
• 321 affordable units
• $146,880,151 total investment
• Local funding share is 35% total project cost
*Local funds provide a notable financing layer that closes the affordable housing development gap.

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16 Housing Trust Structure04

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17 Purpose and Structure
§ Includes the following:
§ Vision
§ The San Bernardino Regional Housing Trust will attract significant funding and affordable housing development interest into the San Bernardino region. Through strong participatory governance, member jurisdictions will increase the region’s affordable housing supply, reduce household overcrowding, increase equitable access to community resources, and provide financial relief for vulnerable and cost-burdened households. § Goals
§ Increase/preserve region’s affordable housing supply
§ Attract affordable housing developers
§ Increase housing opportunities
§ Protect against displacement and poor housing conditions

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18 A program
or
organization
that raises
funding for:

New Construction of Affordable Housing
Affordable Housing Preservation or Rehabilitation
Community Land Trusts
Workforce Housing
Pre-Development Loans
Down Payment Assistance
Financing for the Purchase of Land
Programming Priorities

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19 Administration05

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20 Proposed JPA Board of Directors Composition
§ Board of Directors:
§ One Director perJurisdiction (elected or designee by the jurisdictions’ appointed body)
§ Alternates for each Director position
§ Members could be incentivized to join as founding members

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21 Administration
MOU with SBCOG to Administer Housing Trust
§ Staffing
§ Executive Director and agency staff
§ Independent contractors, agents, volunteers, and consultants § Treasurer and Auditor/Controller
§ Lumped in with COG Annual Audits
§ Attorney
§ Account Set Up
§ Need to establish accounts and subaccounts in commercial banking institutions

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22 Cost of the Trust06

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23 Projected Cost
§ $315,000 Annual Operating Budget (this option totals $315k) Population Annual Admin Fee
Up to 25,000 $26,000
25,001 – 50,000 $30,000
50,001 – 100,000 $32,000
250,001+ $35,000

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24 Visualizing How it
Works07

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25 Packet Pg.
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26 Packet Pg.
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27 Packet Pg.
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28 Next Steps08

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29 Steps to Establish a Regional Housing Trust
Identify Participating Jurisdictions
Draft Administrative Plan (based on grant
criteria)
REAP 2.0 Funding Application
Establish a Joint Powers Authority (JPA)
Adopt an Administrative Plan

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30 Schedule
October November December January February March April May • CCMTAC
• Letters of
Interest
• CCMTAC
• GPC
• MVSS
• Mtn/ Desert
Committee
• Board
• Ad-Hoc
Committee
• Board • Establish
JPA
• (Ongoing)
• REAP 2.0
Application
• Launch
Housing
Trust
• (Ongoing)
2022
2023
City Council Presentations – Letters of Interest

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31 Thank you

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290 North D St, San Bernardino, CA 92401 | P: 909-384-5122 | F: 909-384-5138 | www.SBCity.org Office of the City Manager | Charles E McNeely, City Manager

LETTER OF INTENT
July 19, 2023
Raymond Wolfe, Executive Director
San Bernardino Council of Governments
1170 W. Third Street, 2nd Floor
San Bernardino, California
92410

RE: INTEREST IN PARTICIPATING IN SAN BERNARDINO REGIONAL HOUSING TRUST Dear Mr. Wolfe,
The City of San Bernardino is interested in participating in the San Bernardino Regional Housing Trust (SBRHT) to be established by the San Bernardino Council of Governments (SBCOG). Through the SBHRT, the City of San Bernardino intends to further the SBHRT’s goal to attract significant funding and affordable housing development interest into the San Bernardino region.

The City of San Bernardino anticipates that SBCTA/SBCOG will administer SBRHT and that each participating Party shall make annual contributions toward the budgeted administrative costs of SBRHT.

In return, SBRHT will provide services and support to the region and its Parties to carry out the purpose of SBRHT.

This letter of interest is not a commitment, and we are providing this letter only to further the planning for the establishment of the SBRHT. Final commitment to join the SBHRT will be subject to City Council approval, funding availability, and other factors.

Should you have any questions regarding the City of San Bernardino’s interest, please contact Cassandra Searcy at [email protected] or at 909-210-7767.

Thank you.

Sincerely,
Charles E McNeely
Interim City Manager
On behalf of the City of San Bernardino

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DISCUSSION
City of San Bernardino
Request for Council Action
Date: July 19, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely, Interim City Manager;
Barbara Whitehorn, Agency Director of Administrative Services Department: Finance
Subject: American Rescue Plan Update (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1) Reallocate $1,560,000 of funds from the Water Lead Service Connector Program and commit $8,440,000 in additional American Rescue Plan Act (ARPA) funds for a total of $10,000,000 to IT infrastructure and the City’s Enterprise Resource Planning (ERP) system;
2) Adopt Resolution 2023-107 authorizing the Agency Director of Administrative Services to amend the FY 2022/23-2023/24 Biennial Budget by $8,440,000 in American Rescue Plan funds; and
3) Receive and file this update on the ARP funds allocation, spending opportunities, investments and spending to date.

Background
The City of San Bernardino was awarded $77,656,407 under the American Rescue Plan Act (ARPA). The City received half of the funds in May 2021, and the remainder of the funds in May of 2022. Treasury issued the final rule for the use of the funds on January 6, 2022, providing clarification on allowable investments, but generally not expanding the list of eligible projects and programs. The City is working within the guidance, focusing on investments in Qualified Census Tracts (QCTs) and other allowable investments.

Within the allowable investments provided by the Final Rule are public outdoor spaces

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(parks and recreation facilities, trails, public squares) in QCTs, assistance for small businesses and/or non-profits that can demonstrate a negative impact from COVID- 19, aid to households, violence intervention programs, water, sewer, and storm drain improvements, built environment and building façade improvements, and “hero” pay for qualifying employees.

Senate Bill 3011, or the ARPA Flex provision, which was adopted with the final 2023 Federal Budget, promises to open up some additional spending categories for ARPA funds. This Bill allows spending for some transportation projects and allows ARPA funds to be used as a match for other Federal Grants. Because this provision changes the spending rules, Treasury will be issuing a new Interim Final Rule, which was promised to be issued on April 15; however, as of the submission of this report (June 7) the Interim Final Rule has not been posted to the website. Contacts with the Treasury Department promise that the new rules will be available “soon.” ARPA Flex may create additional challenges. First, it does not align with the current ARPA spending deadline of December 31, 2026, but adopts a September 30, 2026, deadline to align with the Federal Budget Year, and the amount of funds that cities will be allowed to spend on transportation infrastructure and/or as match for Federal grants remains to be interpreted by Treasury. Staff follows Treasury updates, and attend regular meetings, webinars, and discussion groups to ensure that the City has the latest information.

As of this date, Mayor and City Council have committed $56,860,000 of the City’s $77,656,407 allocation. The allocation and spending to date is below.

Discussion
The funds committed by the Mayor and City Council fall under five broad categories:

Small Business and Non-Profit Assistance, Parks and Recreation Rehabilitation, City Services and the Homeless Initiative. The report discusses each project, and spending, Program/Project Committed
Spent-to-Date6/7/2023Small Business/Non-Profit Grant Program 3,000,000$ 1,185,000$Resource Center 2,000,000 -Seccombe Lake Park 9,000,000 -Nicholson Park 8,850,000 -Roosevelt Bowl 600,000 -Lytle Creek Park 600,000 -Graffiti and Paint Brush (façade) Prgrm 2,000,000 80,571 Violence Intervention Program 1,000,000 112,324Water Line Lead Connector Repl. Prgrm 5,160,000 -Homeless Initiative and Navigation Center 24,650,000 76,500TOTAL 56,860,000$ 1,454,395$

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to date, and potential funds that may be reallocated.

Small Business and Non-Profit Assistance (All Wards).

A total of $5,000,000 was committed by Mayor and City
Council to small business and non-profit assistance. $3 million for the Small Business and Non-Profit Grant program, and $2 million for the Entrepreneurial Resource Center.

Small Business and Non-Profit Grant Program (All Wards).

This program is underway and grant checks are being
processed to eligible businesses and non-profits. There were more than 400 applicants, of which approximately 100 were approved. Each applicant was required to attend a selection of business and/or marketing courses designed to help them improve their business performance before they were approved for payment. The classes were developed and taught by the Inland Empire Small Business Development Center (SBDC), which also aided the City with grant applications. The amounts of the grants varied from $10,000 to $35,000, based on the annual gross revenue of the business or non-profit, shown below.

Eligible Business Gross Revenue
(2019, 2020 or 2021 taxable year)
Grant Award
Available per
Business
Annual Gross Revenue $50,000 to $100,000 $10,000
Annual Gross Revenue Greater than $100,000 up to $1,000,000 $25,000 Annual Gross Revenue Greater than $1,000,000 up to $2,500,000 $35,000 Eligible Non-Profit Gross Revenue
(2019, 2020 or 2021 taxable year)
Grant Award
Available per
Non-Profit
Annual Gross Revenue Greater than $100,000 up to $250,000 $10,000 Annual Gross Revenue Greater than $250,000 up to $500,000 $15,000 Annual Gross Revenue Greater than $500,000 up to $1,000,000 $25,000 Annual Gross Revenue Greater than $1,000,000 $35,000
Staff anticipates that 100% of the $3,000,000 allocated to the Grant Program will be granted, with a second round of grants coming later in 2023. As of the writing of this report, $1,185,000 in grants have been disbursed in the first round.

Funds spent to date: $1,185,000
Funds available for reallocation: $0
Funds remaining to be spent: $1,815,000
The Entrepreneurial Resource Center (ERC) (All Wards). The ERC will provide the

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local small business and non-profit community with access to valuable resources, business counseling, and specialized business assistance programs to help them recover from the ongoing and residual effects of the pandemic and build sustainable resilience to navigate and survive future economic challenges. The ERC is a collaboration with the City and the Inland Empire Center for Entrepreneurship (IECE) at California State University San Bernardino. The City’s contribution to the ERC’s success proposes combining the following ARPA funding allocations: $1 million for small business education, and $1 million to develop a resource center. The proposal is to be considered by Mayor and City Council on 6/7/2023.

Funds spent to date: $0
Funds available for reallocation: $0
Funds remaining to be spent: $2,000,000
Parks and Recreation Rehabilitation. There are four
parks with ARP funded rehabilitation projects for a total of $19,050,000.

Seccombe Lake (Ward 1). Seccombe Lake Park is in
census tract 58.00, a QCT, making it eligible for the use of ARP funds under the current rules (State and Local
Fiscal Recovery Funds, Frequently Asked Questions

2.18, 2021). Council asked that $9,000,000 of ARP funds be reserved for the Seccombe Lake Park project in case the City did not receive State grant funding. Just days after learning that the City was not awarded State grant funding in 2022, the City
received notice of a grant award
of $1,000,000 toward the
project from the San Manuel
Band of Mission Indians. This
funding and the $9,000,000 in
ARP funds allow for significant
improvements to this 43-acre
park in the center of the City.

Staff continues to seek other
funding sources, as directed by
Council.

The Seccombe Lake Park project is currently in design. Design is anticipated to be completed in the fall of 2023, with bidding and award of a construction contract to be completed in winter 2023/24. Construction should be completed by the end of calendar year 2024.

Total spending to date on the Seccombe Lake project is $101,894 in staff time with non-ARPA funds. The ARPA funds will be drawn down when billing for design and construction begins.

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Nicholson Park (Ward 6). The redevelopment of Nicholson Park is a necessary improvement for the neighborhood served by the park. Closed for more than eight years, the decline of the park became a symbol of the City’s neglect of community assets during and after the bankruptcy. The park serves a diverse neighborhood that includes several mobile home parks. The estimated cost for a complete renovation of the park, excluding the community center, is $10,000,000. The City received permission from the Department of Housing and Urban Development (HUD) to use $1,000,000 in CDBG funds toward the Nicholson Park renovation and will also use $150,000 received as a settlement for Meadowbrook Bridge. The commitment of ARP funds of 8,850,000 brings the total available funding to $10,000,000.

Nicholson Park is not located in a QCT. It
is in census tract 44.01, which is not a QCT
but serves a population that includes a
QCT (census tract 44.04). Staff submitted
a request to the US Treasury Department
for clarification of eligibility because, as
noted above, the City has received
authorization to use HUD CDBG funding
for Nicholson Park based on the service
area. The Treasury Department has
responded that there will be no pre-
authorization or pre-approval of projects for
any ARP fund recipients. The uncertainty
makes funding Nicholson Park with ARP
funds a risk; however, given the direction
from Treasury in the final rule to use
demographic and community information
to justify investments, staff believes that
Nicholson Park falls within the spending
guidelines.

The final rule expanded the list of enumerated projects that are generally eligible if a neighborhood is identified as having been disproportionately impacted by the pandemic. Specifically, Treasury has provided a rule for determining the impact of the pandemic by geographic area using Area Median Income (AMI). Areas that can be designated “low-income” can be presumed to have suffered a greater negative economic impact from the pandemic. Low-income areas are identified by comparing the median income of the specific area (in this case census tract 44.01) to a calculated low-income threshold for a family of three for the County in which the area is located.

The County of San Bernardino low-income threshold is $40,626 and the AMI for Census Tract 44.01 is $34,524, well below the threshold. Because Nicholson Park serves a low-income area in tract 44.01 and serves tract 44.04, a QCT, staff believes that renovating the park falls within the allowable use of ARP funds. (Treasury.gov, State and Local Fiscal Recovery Funds, Tool for Determining Low and Moderate

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Income (LMI) Households, 2022).

The Nicholson Park project is in the design phase, which should be complete in the fall of 2023. A construction contract will be awarded in the winter of 2023/24. Construction is anticipated to be complete by the end of calendar year 2024.

Total spending to date on the Nicholson Park project is $205,023. Like Seccombe Lake Park, this spending is staff preparation for contracted design and contraction. ARPA funds will be drawn down when billing for design and construction begins.

Both the Seccombe Lake and Nicholson Park projects, because they are capital investments of more than $1,000,000, require the City to submit written justification to Treasury for the projects. The final rule discussion of capital investments is focused on the timing of projects as part of a response to the pandemic. The rule states, “the time required for a large construction project may make capital expenditures less responsive to pandemic-related needs relative to other types of responses” (Coronavirus State and Local Fiscal Recovery Funds, Final Rule: Overview of General Standards, January 2022). In the case of these two parks, the City of San Bernardino is uniquely able to address health outcomes with the capital investment of ARP funds and do so within a shorter timeframe because of the extent of community outreach and planning that has already been completed.

Roosevelt Bowl (Ward 2). The
Roosevelt Bowl at Perris Hill Park
is a historic asset of the City.

Originally built in 1934 as part of
the Work progress Administration
(WPA), this outdoor amphitheater
not only provides free family
entertainment during the summer
with movies in the park, but is a
popular venue for concerts,
graduations, events, and
weddings that is underutilized due
to its condition. The Mayor and
City Council committed $600,000
in ARP funds, and the City
received an additional $1,400,000 in Federal funds thanks to Congressman Pete Aguilar. $2,000,000 will allow for the renovation of the main building, concession stand and bathrooms; upgrading the facility to be compliant with the American with Disabilities Act; concrete and electrical work; restoration of the access trail; upgrades to lighting and the sound systems; the installation of fencing; and the restoration of landscaping and irrigation.

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The Roosevelt Bowl project
is in the planning phase.

The RFP for design
services is in process and
will be “on the street” for
proposals when this staff
report is presented to
Mayor and City Council.

Design should be
completed early in calendar
year 2024, and a
construction contract will be
awarded in the spring of
2024. Construction is
planned for completion in the winter of 2024/25. No ARPA funds have been expended on the Roosevelt Bowl renovation to date.

Lytle Creek Park (Ward 3). A disused parking lot at the north end of Lytle Creek Park will be converted to two futsal courts, providing more opportunities for recreation for youth in the area. The initial plan was to convert the parking lot into a soccer field; however, community input led to a change in plans to futsal courts. Futsal is similar to soccer but is played by teams of five, on a smaller, hard court, similar to a basketball court, and can be played indoors or outdoors. Futsal is an official FIFA sport, with a World Cup held every four years, which began in 1989. Many world-famous soccer players started in futsal, which is faster paced than soccer and is considered an ideal training ground for technical skills and speed since it is played not only on a smaller hard court, but with a smaller, low bounce ball.

The Lytle Creek Park project is in the planning phase. A design contract will be awarded later this summer, and a construction contract sometime in late spring/early summer 2024. Construction should be completed by early 2025. Less than $500 has been expended to date.

The final rule reiterates previous guidance that investments in disproportionately impacted neighborhoods, including parks, trails and other improvements that can be linked to better health outcomes are eligible for ARP funds (Coronavirus State and Local Fiscal Recovery Funds, Overview of the Final Rule, January 2022).

The investments in the Roosevelt Bowl and Lytle Creek Park make improvements that encourage use of the City’s parks and enable outdoor activities with social distancing.

The Roosevelt Bowl can host outdoor events. The improvement to Lytle Creek will provide more opportunity for youth in the surrounding neighborhoods to engage in healthy outdoor activity, which is linked not only to improvements in health outcomes but also is a key part of violence intervention and reduction programs.

Total ARPA funds spent to date: $0

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Funds available for reallocation: $0
Funds remaining to be spent: $19,050,000
City Services (All Wards). City Services includes the
Graffiti, Clean-up and Paintbrush Program for clean-up
and façade improvements throughout the City, to which
$2,000,000 was committed, and the Violence Intervention Program, to which $1,000,000 was committed, by the
Mayor and City Council.

Graffiti, Clean-up, and Paint Brush Program (All Wards). The Graffiti, Clean-up, and Paintbrush Program was initially intended to be outsourced; however, the responses to the City’s Request for Proposals (RFP) were significantly higher than the $2 million available budget. Public Works staff determined that the program could be
brought in-house for
minimal budgetary impact.

Since beginning the clean-
up program, City staff is
successfully mitigating
graffiti citywide, cleaning
downtown and arterial sidewalks, and mitigating
dump sites throughout the City using the two Avant
Mini-Loaders purchased last year. The loaders
have numerous attachments including pressure
washers, flail mowers, compacting rollers (for
pothole patching), buckets, grabbers, forks (for
fork-lifting) and are turf friendly. As the picture
illustrates, the Mini-Loaders make removal of large items like mattresses much easier during clean-ups citywide.

A single local artist donates his time working with City staff to paint utility boxes, benches, and murals throughout the City in areas that were previously regularly tagged with graffiti. Much of this public art celebrates local culture and is not only beautiful but can also inspire a greater sense of community in the neighborhoods in which they are located. Murals and other public art are respected by graffiti artists, who will actively

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protect it from “taggers,” as will members of
the neighborhoods in which these unique
works of art are located.

The Dia de los Muertos mural, located at the
City’s pocket park at Arrowhead and 28 th
Street, has not been tagged since its
installation, and the angel wing mural in
Muscupiabe has
also remained
clear of any graffiti. The rose has been tagged only once in a full year, and the zig-zag mural has also only been tagged one time in the year since its completion. Public Works staff estimates that the City is saving several
thousand dollars at each mural location annually in paint and labor costs because these murals are inspiring pride of place.

Because the program was brought in-house, very little of the $2,000,000 in ARP funds dedicated to the program
has been spent.

The Graffiti, Clean-up and Paint-Brush Program will continue beyond the timeframe of the ARPA funding because it has minimal operational impact on the General Fund.

Staff will be moving forward from
graffiti mitigation to façade
improvement; working with local
businesses to improve storefronts.

The Final Rule provided by
Teasury specifically allows this use
of ARPA funds as a method to
improve the neighborhoods in
which small businesses operate
and attract new small business
owners. In light of the success of the graffiti program, staff anticipates that the façade improvement program, if marketed and explained well to the community, will be popular and will have a measureable positive impact on the community.

Funds spent to date: $80,571
Funds available for reallocation: $0
Funds remaining to be spent: $1,919,483
Violence Intervention Program (All Wards). The investments Council has committed to the rehabilitation of the City’s parks and recreation facilities have a direct, positive impact on violence intervention by providing safe spaces in neighborhoods, programing for children, teens and young adults which are alternatives to participation

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in gang activities. These investments support a holistic approach to community violence that focuses more on prevention than intervention after-the-fact.

Nevertheless, intervention is a critical component, especially for youth that have been raised in multi-generational gang families, and others for whom early prevention efforts may not have been available. The Mayor and City Council committed $1,000,000 in ARP funds to the City’s existing Violence Intervention Program, an evidence-based program that works to provide community-based and culturally competent service delivery, in community-based, hospital-based, and school-based intervention services, to reduce gang violence, recidivism, and provide supportive services to individuals and families that are affected by gang violence.

The Program’s Violence Intervention & Prevention Services:
•Crisis Response & Rumor Control
•Conflict Mediation & Resolution
•Proactive Community Engagement Activities
•Custom Notifications
•Customized Case Management Plans
•Mentoring & Connections Pro-social Activities & Resources •Connections to Educational & Workforce Development
As of the October 2021 report to the Mayor and City Council, progress of the Violence intervention Program on the measurable violence reduction goals was as follows:

Goal Actual
Reduce gang related homicides
and shootings by 5% annually.
10% reduction in gang-related homicides and 17%
reduction in gang-related shootings.

Reduce recidivism among
program participants by 15%.
80% of program participants remain arrest free
and have not been re-victimized. The other 20%
of program participants could not be reached or
found.

With gang recidivism rates estimated to be more than double that of other offenders, and the national overall recidivism rate at 44%, the significance of 80% of program participants remaining arrest free cannot be overstated.

The $1,000,000 dedicated to VIP is being used to leverage other grants and funding from CalVIP and other sources to ensure the greatest impact on the community. The new rules may allow the ARP funds to be used to match state grant funds, which would enable the funding to go even further towards benefiting the community.

Funds spent to date: $112,324
Funds available for reallocation: $0
Funds remaining to be spent: $887,676
Water Infrastructure. ARP Funds are specifically allowed to be spent on water, sewer,

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and storm drainage infrastructure. Because the City of San Bernardino’s Water Department funds capital investments through its rate structure, the Mayor and City Council decided to use the majority of the ARP funds for projects and programs that did not have a clear funding mechanism. Nevertheless, funding some water projects rose to the top because of their impact.

Water Line Lead Connector Replacement Program (Ward 6, County). The lateral service line connector is a small connector line between a residential home and the service main for water. In some cases, this connector may contain lead, depending on the decade in which it was installed, and the materials used. The San Bernardino Municipal Water Department (SBMWD) identified neighborhoods in which there were concentrations of connectors installed during time periods in which it was more likely that materials were used that contained lead. The neighborhoods, one within the City limits (the San Anselmo neighborhood) and one just outside the City in Muscoy, included 509 connectors to homes that may contain lead.

Over the last nine months, the SBMWD has been researching and testing in the neighborhoods to verify the lateral service connectors that require replacement. During their research, they found that the lateral service connectors in the San Anselmo neighborhood that were suspected of containing lead do not, and thus do not require

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replacement. The lateral service lines in the Muscoy area are still being verified, but a considerable number have been found to contain lead. The map provided shows the Muscoy neighborhood. The service laterals that have been verified to contain lead are shown in orange, those in purple are unknown.

The initial cost was estimated to be $5,160,000; however, because the San Anselmo neighborhood is no longer included in the project scope, the cost will be reduced to $3.6M. The $1,560,000 in ARP funds that will not be used will be available for the Mayor and City Council to reallocate to other ARPA-eligible projects.

The project is going out to RFP now and is anticipated to be completed by the end of the calendar year.

Funds spent to date: $0
Funds available for reallocation: $1,560,000
Funds remaining to be spent: $3,600,000 (excluding funds available for reallocation) Homeless Initiative and Navigation Center (All Wards). On February 24, 2022, homeless individuals and families in the City of San Bernardino were surveyed for the annual Point in Time Count. The 2022 Point in Time Count revealed that the City continues to have the highest concentration of homeless individuals in the County with a reported 1350 homeless men, women, and children of which 992 were unsheltered.

Based on the current legal landscape, the City should provide a total of at least 595 shelter beds (60% of 992), before it can resume enforcement of anti-camping ordinances and minimize the risk of a federal lawsuit. The City currently has 170 shelter beds, which means an additional 425 shelter beds are needed to meet the goal before the City may resume enforcement of anti-camping ordinances.1 More importantly, the City needs to provide shelter for the unhoused in the community.

With only 170 shelter beds, the City is currently able to house only 17% of its unsheltered population. Without emergency winter sheltering, the possibility of hypothermia or even freezing to death became a very real possibility this winter when San Bernardino saw unusually low temperatures heavy rains and even some snow.

The Homeless Initiative includes:

Project Cost
Lutheran Social Services Expansion, 172 bed non-congregate housing, including 20 supportive housing units $ 5,000,000 Interim Housing during the development of the SB Hope Campus 973,500 Navigation Center at “School of Hope,” campus-style living with 200 living units; recuperative care center; Operations 16,950,000 Street Outreach; Operations 1,500,000
1 In June 2022, Judge David O. Carter approved an agreement between the City of Los Angeles and the LA Alliance for Human Rights in which the City would build 14,000 housing units within five years, enough to house 60% of the City’s unhoused population not suffering from serious mental illness or drug addiction.

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Mobile Showers & Laundry; first year operations 150,000 Temporary Housing for ASU Residents 76,500
TOTAL $ 24,650,000
$76,500 of the original $150,000 allocated for temporary housing for ASU residents was spent, and the remainder, as well as $900,000 that was allocated to the San Bernardino Valley College for student housing, has been reallocated to provide interim housing during the development of the SB Hope Campus (Council action 5/17/2023).

Funds spent to date: $76,500
Funds available for reallocation: $0
Funds remaining to be spent: $24,573,500
Council’s direction to use ARP funds for the City’s parks, violence intervention program, aid for small businesses, graffiti abatement, clean-up of abandoned store fronts and replacement of lead water service connectors are key investments in the community that, in addition to the significant investments in infrastructure improvements citywide, demonstrate a commitment to the City and the residents of San Bernardino. Staff will continue to monitor guidance from Treasury on the use of ARP funds for additional investment opportunities and update the Mayor and Council.

Mayor and City Council have the opportunity to invest the remaining $20,796,407 in a number of ways. As stated above, SB 3011 is opening up the categories for investment; however, Treasury has not published their new interim final rule to provide specific guidance on the new categories of investment.

When considering how to invest the remaining ARP funds, Mayor and Council may wish to review the Final Rule and other information provided on the State and Local Fiscal Recovery Funds website at https://home.treasury.gov/policy- issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local- fiscal-recovery-funds. Treasury’s current Final Rule breaks the available areas of investment into four categories:
1) Public Health and Negative Economic Impacts
2) Premium Pay
3) Revenue Loss
4) Water, Sewer, and Broadband Infrastructure
Listed below is a more detailed list of programs that fall under the current Treasury categories (with each category identified) and the two broad SB 3011 areas of investments. This list is not all inclusive but covers most areas of investment that might apply to the City of San Bernardino:
•Individual, household, business, and non-profit assistance for those impacted by the COVID-19 pandemic (1)
•Vaccination and testing centers (1)
•Homeless assistance programs (1)

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•Housing assistance programs (1)
•Parks and outdoor recreation areas in Qualified Census Tracts (QCTs) (1) •Violence prevention and intervention programs (1)
•Clean-up and façade improvement programs (1)
•“Hero” pay for employees (2)
•$10,000,000 “Standard Allowance” for revenue loss which may be spent on government services (3)
•Broadband investments programs to reach low-income households (with specific speed requirements) (4)
•Water, Sewer, and Storm Drainage Infrastructure (4)
•Transportation infrastructure (newly added by SB 3011, no guidance from Treasury)
•“Non-Federal” Match for Federal grants (newly added by SB 3011, no guidance from Treasury)
The City has committed $56,860,000 in total, of which $51,700,000 falls under category (1) Public Health and Negative Economic Impacts. This category covers investments in parks and outdoor recreation spaces that promote healthy lifestyles, investments in violence intervention services, improvements to public spaces, façades and buildings that improve the overall appearance of the City, and financial aid to help mitigate the impacts of the COVID-19 pandemic. The remaining $5,160,000 committed to the SBMWD lateral service connector replacement program falls under category (4) Water, Sewer, and Broadband Infrastructure.

Following is a reconciliation of ARPA funds spent to date, remaining, and available for reallocation.

Program/Project Committed
Spent-to-Date6/7/2023 Remaining to be Spent Available for ReallocationSmall Business/Non-Profit Grant Program 3,000,000$ 1,185,000$ 1,815,000$ -$ Resource Center 2,000,000 - 2,000,000 -Seccombe Lake Park 9,000,000 - 9,000,000 -Nicholson Park 8,850,000 - 8,850,000 -Roosevelt Bowl 600,000 - 600,000 -Lytle Creek Park 600,000 - 600,000 -Graffiti and Paint Brush (façade) Prgrm 2,000,000 80,571 1,919,429 -Violence Intervention Program 1,000,000 112,324 887,676 -Water Line Lead Connector Repl. Prgrm 5,160,000 - 5,160,000 1,560,000Homeless Initiative and Navigation Center 24,650,000 76,500 24,573,500 -TOTAL 56,860,000$ 1,454,395$ 55,405,605$ 1,560,000$ Uncommitted ARP Funds 20,796,407
Total Available ARP Funds, Uncommitted and Available for Reallocation 22,356,407$

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Other Potential Areas of Investment
Premium Pay.

Category (2) Premium Pay allows governments to provide premium pay to employees.

The intent of the premium pay, according to Sections 602(c)(1)(B) and 603(c(1)(B) of the Social Security Act, as added by ARPA, was “to respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers…” It was also, according to the Department of Labor, essentially the same as hazard pay. However, in defining “eligible worker” Treasury defined all government workers as eligible. Treasury did encourage governments recipients of ARPA funds to be discerning when making decisions about which workers should be given the extra pay, pointing out that the intent of the premium pay was recognize the lowest paid employees in the workforce, who, in general, were found to be more likely to be “on the front lines” during the COVID-19 public health emergency.

For comparative purposes, staff surveyed surrounding cities to determine if they provided premium pay to employees, and if so, how much and to which employees.

On the following page is a breakdown of the findings and the approximate cost to each city.

Note on average versus median.2
Understanding the amounts that cities paid and why they chose to provide premium 2 The average is defined as representative of a set of numbers and is obtained by summing the data and dividing by the number of inputs. The median is defined as the value at which half of the observed numbers are higher, and half are lower. Average is considered best used when the data is “mostly similar,” and using median may a better option if there are outliers; data points distinctly higher or lower than the majority.

Premium Pay?
Max Full-Time Paid Max Part-Time Paid No. of Employees Cost, assuming full-time only at max
Colton Yes 6,000$ -$ 330 1,980,000$ Corona No -$ -$ 632 -Fontana Yes 8,465$ -$ 605 5,121,325$ Moreno Valley Yes 1,000$ 500$ 352 352,000$ Murrieta Yes 1,000$ 500$ 431 431,000$ Ontario Yes 10,000$ 600$ 1,219 12,190,000$Pomona Yes 5,000$ 5,000$ 586 2,930,000$ Rancho Cucamonga No -$ -$ 478 -Redlands No -$ -$ 520 -Rialto Yes 3,000$ 3,000$ 417 1,251,000$ Riverside Yes 10,000$ 10,000$ 2,577 25,770,000$ 4,042$ 1,782$ 741 2,993,854$ 3,000$ 500$ 520 1,560,000$ AverageMedian

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pay versus invest the ARP funds in their community may depend on many factors.

Below are some statistics about the above communities and the City of San Bernardino as a comparison.

City3 Population Sq. Miles
ARPA
Allocation
Median
Household
Income
Persons in
Poverty, %
Colton 54,285 15.55 $14,881,400 $60,874 14.8%
Corona 159,743 39.94 $29,158,725 $95,268 9.0%
Fontana 210,761 43.07 $50,257,113 $83,468 11.5%
Moreno Valley 211,600 51.33 $48,481,233 $73,635 13.5%
Murrieta 112,991 33.61 $16,463,101 $98,466 6.1%
Ontario 177,963 49.97 $45,609,291 $71,908 13.0%
Pomona 148,338 22.99 $45,366,413 $67,549 16.4%
Rancho Cucamonga 175,142 40.11 $26,835,530 $97,046 7.3% Redlands 73,288 35.99 $11,508,106 $87,184 8.7%
Rialto 104,394 24.09 $29,373,105 $69,934 14.6%
Riverside 317,261 81.23 $73,535,189 $76,755 12.9%
San Bernardino 222,203 62.13 $77,656,407 $55,372 20.9%
AVERAGE 163,997 41.67 $39,093,801 $78,955 12.4%
MEDIAN 167,443 40.03 $37,369,759 $75,195 13.0%
The average and median above include the City of San Bernardino. The City of San Bernardino received the largest allocation of ARP funds. As can be seen from the data above, San Bernardino has the highest percentage of persons in poverty, the lowest median household income, and population and geographic size second only to that of Riverside.

Each City’s leadership has to make decisions based on their city’s needs. Rancho Cucamonga, with one of the lowest percentages of persons in poverty, and the highest median household income, has elected not to use their ARP funds for premium pay for employees, whereas Riverside, with persons in poverty and household income in the middle of the pack, gave the highest premium pay, costing more than $25 million.

This amount was more than what remained of their ARPA allocation when they made the decision; their leadership dedicated funds from other sources to make up the difference.

Should the Mayor and Council choose to consider premium pay, there are various models for distribution. Below are examples.
1)All employees. Award all employees some amount of premium pay. The City currently has 825 authorized full-time positions, with a vacancy rate of 10-15%. 2)Department-based. Consider awarding premium pay based on the role of departments or divisions during the pandemic, rather than individual positions. 3 US Census Bureau QuickFacts: California

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3)Timing-based. Consider awarding based on employment during all or part of the formally declared pandemic, March 13, 2020- May 5, 2023. (Excluding employees who are no longer employed with the City when the payments are made.) In considering premium pay and the possible methods and costs, it may be helpful to review the decisions made by other cities. Attached to this report (Attachment 3) are four local news articles reporting on the structure of the payments to employees in Ontario, Redlands, Murrieta, and Rialto. Staff found that most cities did not have a complicated metric like that in Redlands, with weeks worked during a set period of time, but elected to make premium payments to current employees, either full-time only, or both full-time and part-time.

As stated above, the City has 825 authorized full-time positions, with a vacancy rate of 10-15%. The City currently employs 188 part-time employees with an average throughout the year of 150. The City generally employs more part-time employees during the summer for parks and recreation programming.

Should the Mayor and City Council wish to proceed with premium pay for employees, staff will bring back a report with the details and costs based on whatever model(s) Council would like to consider. Attached (Attachment 4) are examples of the potential cost, based on all existing employees at different levels of premium pay.

Parks, Recreation and Community Services
There are a number of parks in the City that need investment due to long-term neglect or simply to improve the service to the community. Following is a list of the parks and recreation facilities that would qualify for ARPA funding.

Encanto Center and Park Renovations. The Encanto Center and Park renovations include renovating and improving the existing facility as well as the park. Staff will also pursue grant funding. There is approximately $3,400,000 in funding already committed from donations, CDBG and the Cultural Development Fund, with about $500,000 needed to complete the project.

Jerry Lewis Swim Center Improvements. These improvements will continue the work already completed at the Jerry Lewis Swim Center including renovating the kitchen, painting, and installing a new water slide. Staff will also pursue grant funding.

Approximately $240,000 in improvements were made in FY 2022/23, which included the addition of pool heaters, improvements to the pool and the addition of shade Facility Estimated Cost
Encanto Center and Park Renovations 500,000$
Jerry Lewis Swim Center Improvements 800,000
Delmann Heights Park Improvements 6,000,000
Perris Hill Park Fencing 2,500,000
TOTAL 9,800,000$

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structures.

Delmann Heights Park Improvements. The conceptual design for these improvements includes converting the existing football field to synthetic turf and installing a track around the field. Renovating the kitchen, replacing the restrooms with prefabricated restrooms, and replacing the entrance fencing. Improving and renovating the park and community center to its full potential will exceed $6,000,000; however, staff is evaluating and will be pursuing grant opportunities.

Perris Hill Park Fencing. Perris Hall Park includes a plethora of community amenities that are currently being renovated and improved by Parks and Public Works staff. The installation of fencing will aid in maintaining the amenities for the community.

Parks, Recreation and Community Services staff will work with Grants staff to pursue grant opportunities for parks and recreation facilities, both at the state and Federal level. When the new ARPA Flex rules are issued, there may be additional opportunities for matching Federal grants with ARPA funds, allowing the City to leverage grant funds more effectively.

Information Technology Infrastructure.

Years of budget cuts and austerity during the bankruptcy led to neglect of the City’s IT infrastructure and software needs. More pressing community needs kept investments in critical internal service needs on the proverbial “back burner.” In the last two years the City has invested in security, servers, fiber, and other upgrades; however, the City has more than a decade of catching up to do. Investing in IT infrastructure and the Enterprise Resource Planning (ERP) system will not only allow the City to provide more efficient service, but also will enable the City to provide better and more transparent reporting to Council and the public. The Mayor and City Council have expressed support and committed more than $2 million to the city-wide technology assessment, which is now complete. This study provided the baseline for the next step, investing in an ERP system. This system will provide city-wide software including Finance, HR, Payroll, Permitting, Building Safety, Land Management, Business Registration, and Cash Receipting. Staff estimates that a system able to serve all of these needs, with implementation and any additional technology infrastructure upgrades to support it, will cost approximately $10 million. $10 million is a significant investment of ARP funds that will directly and positively impact the ability of the City to serve residents and customers. With a better IT infrastructure and a modern ERP, there will be an improvement in the quality of service the City provides, and significant savings in staff time that can be reallocated to better serve the community. $10 million is not enough to address all the IT needs of the City but is enough to make significant progress.

The manual processes in every department drive slow response times to City residents and customers and increase the potential for errors. The manual entry of data between disparate software systems and the manual tracking of cash receipts

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and payroll city-wide costs hundreds of staff hours monthly. Not only do manual systems make providing a high level of customer service challenging, but they also make tracking performance metrics and implementing process improvements difficult when processes are reliant on the daily re-entry of data from one system to another.

The savings in staff time mentioned above cannot be easily quantified; however, while the reallocation and savings in staff time will not be immediate, as new software is implemented and the manual processes are phased out, departments will be able to work more efficiently and effectively with existing staff. Better software combined with employees no longer focused on manual data entry, will enable the City to provide the highest level of customer service and track the efficiency of both external and internal processes for continuous improvement.

With this allocation of funds, the timeline for an ERP system to be implemented is approximately 24 months. This includes time for the RPF, evaluation, and full implementation of the software.

If the Mayor and City Council choose to make this allocation, there will be $12,356,407 remaining ARP funds to be invested. Staff will continue to pursue grants for projects like Seccombe Lake that may be able to be grant-funded and free ARP funds for reallocation to other projects, particularly as the new Interim Final and Final Rule from Treasury are issued with guidance on transportation infrastructure investments and the potential for Federal grant matching using ARP funds. The new rules allowing grant matching with ARP funds may be particularly helpful for the City with investments in parks, the violence intervention program and transportation infrastructure.

ARPA Flex
It is staff’s hope that the New Interim Final Rule that includes ARPA Flex will be available soon. This information is critical to making recommendations and decisions regarding additional ARPA funds; especially given that the New Interim Final Rule may allow investment in streets and sidewalks, as well as the use of ARPA funds to match other Federal grants. Staff will update the Mayor and City Council as soon as the new Interim Final Rule is issued by Treasury.

2021-2025 Strategic Targets and Goals
Investments in the community using the American Rescue Plan funds support Key Strategic Goal 2. Focused, Aligned Leadership and Unified Community, b. Evaluate operations and performance, investment in resources, technology, and tools to continually improve organizational efficiency and effectiveness; and Goal 3. Improved Quality of Life.

Fiscal Impact
The fiscal impact of allocating additional funds from the City’s ARP allocation is to increase the City’s Adopted FY 2022/23-2023/24 Biennial Budget by $8,440,000, and reduce the remaining ARP funds available for allocation to other projects and programs to $12,356,407.

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Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1) Reallocate $1,560,000 of funds from the Water Lead Service Connector Program and commit $8,440,000 in additional American Rescue Plan Act (ARPA) funds for a total of $10,000,000 to IT infrastructure and the City’s Enterprise Resource Planning (ERP) system;
2) Adopt Resolution No 2023-107 authorizing the Agency Director of Administrative Services to amend the FY 2022/23-2023/24 Biennial Budget by $8,440,000 in American Rescue Plan funds; and
3) Receive and file this update on the ARP funds allocation, spending opportunities, investments and spending to date.

Attachments
Attachment 1 – Resolution No. 2023-107
Attachment 2 – Power Point
Attachment 3 – Local News Articles, ARPA Premium Pay
Attachment 4 – ARPA Premium Pay Sample Cost Calculations Ward:

All Wards
Synopsis of Previous Council Actions:

May 17, 2023 Mayor and City Council reallocated unspent funding from the ASU Temporary Housing and the full
allocation from the San Bernardino Valley College for
a total of $973,500 for interim housing during
development of the SB Hope Campus
December 7, 2022 Mayor and City Council Adopted Resolution No. 2022- 26 Amending the FY 2021/22 Operating and Capital
Budget allocating $24,650,000 in ARPA funds
February 2, 2022 Mayor and City Council Adopted Resolution No. 2022- 26 Amending the FY 2021/22 Operating and Capital
Budget allocating $24,050,000 in ARPA funds
October 20, 2021 Mayor and City Council Adopted Resolution No. 2021- 247 Amending the FY 2021/22 Operating and Capital
Budget allocating $8,160,000 in ARPA funds

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August 4, 2021 Mayor and City Council received a report and discussed the categories for spending the City’s
American Rescue Plan Allocation
March 17, 2021 Mayor and City Council received a presentation on the American Rescue Plan from Congressman Pete
Aguilar

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Resolution No. 2023-107
July 19, 2023
Resolution 2023-107