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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: October 18, 2023
To: Honorable Mayor and City Council Members
From: Charles E. McNeely; Interim City Manager
Ernesto Salinas, Acting Director of Public Works, Operations and Maintenance
Department: Public Works
Subject: Construction Contract Award – Genevieve and
Ralston Lighting Circuit Upgrades (Ward 7)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of a construction contract with Elecnor Belco Electric, Inc., in the amount of $2,045,193 for the construction of Genevieve and Ralston Lighting Circuit Upgrades (‘Project”); and
2. Authorize the project construction, construction contingencies and engineering and inspections costs in the total amount of $600,000 for construction for Genevieve and Ralston Lighting Circuit Upgrades (‘Project”); and
3. Authorize the Agency Director of Administrative Services to issue a purchase order in an amount not to exceed $2,645,193.
Executive Summary
The project involves the installation of electrical streetlights to enhance public safety and improve overall quality of life for the residents. This project is a critical component of the City's infrastructure enhancement plan. The award of the construction contract for electrical streetlights is a significant step toward improving infrastructure and quality of life for the residence in the Genevieve and Ralston areas of the City. Staff recommends the selection of Elecnor Belco Electrical, Inc. as the contractor and moving forward with the issuance of a purchase order totaling $2,045,193 to initiate the construction phase of this contract. 1 6
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Background
The Genevieve Street lighting circuit project involves replacing existing decorative post-top poles that no longer meet current City standards due to significant deterioration. Furthermore, the existing conduits, typically constructed of 1" galvanized steel, have deteriorated to an extent that reusing them would present significant challenges. The plan is to substitute the old poles with a style similar to the post-top poles used in the recently finished project on Broadmoor Circuit conversion.
The Ralston Street lighting circuit project entails the removal of the existing poles and the installation of new standard cobra head type poles in accordance with City standards. Presently, the lights along Sierra Way are linked via an overhead power cable, and the proposed design includes the installation of underground power lines.
Additionally, the older-style, short mast arm poles situated mostly to the east of Sierra Way will be replaced with poles that adhere to the current City standard.
On June 16, 2021, the Mayor and City Council adopted Resolution No 2021-138 approving Capital Improvement Program FY 2021/22 funding for the design and construction of these improvements.
On December 15, 2021, the Mayor and City Council adopted Resolution No. 2021- 302 awarding Michael Baker International a Professional Design Services Agreement to design the Genevieve and Ralston Lighting Circuits in the amount of $63,280. Design was completed in December 2022 including the Southern California Edison Service drop locations.
Upon thorough examination of the engineering estimates included in the approved plans, staff has determined that there is a shortfall of $1,040,258 for the Genevieve Circuit Lighting Upgrade project and a shortfall of $1,243,294 for the Ralston Circuit Lighting Upgrade project.
On June 26, 2023, the City Council adopted Resolution No. 2023-090 authorizing the Agency Director of Administrative Services to amend the FY 2022/23 Capital Improvement Plan, recording supplement appropriation in the amount of $1,040,258 from Measure S for the Genevieve Circuit lighting Upgrade project; and $1,243,294 form Measure S for the Ralston Circuit Lighting Upgrade Project.
Discussion
The project for construction for Genevieve and Ralston Lighting Circuit Upgrades was advertised for public bidding on July 26, 2023, on Planet Bids. Sealed bids were received and opened on August 31, 2023. The City received four (4) bids as follows:
Bidder City Base Bid
Elecnor Belco Electric Inc. Chino, CA $2,045,193
Comet Electric Chatsworth, CA $2,250,088
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ILB Corona, CA $2,251,636
Espinoza Electric Inc. (DBA QLE) Bloomington, CA $3,931,925 The City has reviewed the bid package and confirmed that Elecnor Belco Inc. of Chino, California, is the lowest responsible and responsive bidder, with a total bid amount of $2,045,193. Based on the bidder information and experience form in the bid package, Elecnor Belco Electric Inc. listed a vast number of projects completed in Southern California. Therefore, based on qualifications and competitive bidding, City staff recommends awarding the construction contract to Elecnor Belco Electric, Inc.
Following the completion of the design phase of the project, the Genevieve Circuit had a remaining account balance of $362,853.07 and the Ralston Circuit had a remaining account balance of $361,472.24.
On June 26, 2023, Mayor and City Council adopted Resolution No. 2023-90 authorizing the Agency Director of Administrative Services to amend the FY 2022/23 for Capital Improvement Plan and record a supplement appropriation in the amount of $1,040,258 from Measure S for the Genevieve Circuit Lighting Upgrade project and $1,243,294 from Measure S for the Ralston Circuit Lighting Upgrade project.
There was a technical correction that took place following the formal bidding process. Due to the bids coming in at a lower amount than expected, Finance decreased the overall allocation amount by $103,118. The supplemental appropriation amount for the Genevieve Lighting Circuit Upgrade project is now reflected as $988,699 and $1,191,735 for the Ralston Circuit Lighting Upgrade project. The total available budgets for the construction phase of the project are shown below:
Genevieve Lighting Circuit (007-160-8872*5504) $1,351,552.07 Ralston Lighting Circuit (007-160-8873*5504) $1,553,207.24 Total $2,904,759.31
The overall construction costs of the project are as follows:
Construction Bid Amount $2,045,193.00
Construction Contingency $ 400,000.00
Engineering and Inspection $ 200,000.00
Total Construction Project Cost $2,645,193.00
2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No.1e: Improved Operational & Financial Capacity - Minimize risk and litigation exposure. Approval of this award contract will result in public improvements being constructed that minimize risk and litigation exposure through removing and upgrading the existing the street light system. 1 6
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Fiscal Impact
There is no General Fund impact associated with this action. There is sufficient funding in the Measure S project accounts in FY 2022/23 that will be carried over into FY 2023/24 to cover the total construction project cost.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of a construction contract with Elecnor Belco Electric, Inc., in the amount of $2,045,193 for the construction of Genevieve and Ralston Lighting Circuit Upgrades (‘Project”); and
2. Authorize the project construction, construction contingencies and engineering and inspections costs in the total amount of $600,000 for construction for Genevieve and Ralston Lighting Circuit Upgrades (‘Project”); and
3. Authorize the Agency Director of Administrative Services to issue a purchase order in an amount not to exceed $2,645,193.
Attachments
Attachment 1 Construction Contract Agreement Attachment 2 Bid Tabulation
Attachment 3 Bid Proposal
Attachment 4 Location Map-Genevieve Circuit
Attachment 5 Location Map-Ralston Circuit
Ward:
Seventh Ward
Synopsis of Previous Council Actions:
June 16, 2021 Adopted Resolution No. 2021-138 approving Capital Improvement Program FY 2021/22.
June 26, 2023 Adopted Resolution No. 2023-090 to amend FY 2022/23 Capital Improvement Plan.