City of San Bernardino
Finance Department, Purchasing Division
JUSTIFICATION OF SINGLE/SOLE SOURCE REQUEST
ITEM Description: DATE:
Name of Vendor:
Select Source:
Sole Source: Item is manufactured and/or only distributed by one vendor.
S ingle Source: Item is available from several vendors, but item is the only one that will work.
Please answer all questions in detail, in order to prevent delays in the evaluation. Please do not provide one sentence answers. If any additional pages are needed to answer all questions, please attache all pages to this document.
1. Why is the acquisition restricted to this good/service/supplier? (Explain why the acquisition cannot be competitively bid). Please enter answer below:
2. Describe the uniqueness of the purchase (why was the good/service/supplier chosen?) Please enter the answer below:
3. What are the consequences of not purchasing the good/service or contracting with the proposed supplier?
4. What market research was conducted to substantiate the single source, including evaluation of other items considered? None.
a. (Please provide a narrative of your efforts to identify other similar or appropriate goods/services, including a summary of how the department concluded that such alternatives are either inappropriate or unavailable. The names, addresses and phone numbers of suppliers contacted and the reasons for not considering then must be included or an explanation of why the survey or effort to identify other goods/services was not performed.)
CrimeView Analytics 10/31/2023
CentralSquare Technologies, LLC
X
Central Square is the only manufacturer that provides the goods and service of crime mapping and system management for a crime mapping system.
These good and services were chosen because the PD wants a crime mapping syst em that has an internal and public facing interface. The system also needs ongoing professional services for management. No other company provides t his service.
If this good/service is not provided, the PD and public will no longer be able to view map-based incident reports.
5. How was the price offered determined to be fair and reasonable? Explain what the basis was for comparison and include cost analyses as applicable. (I.E. Compared to vendor’s previous or current offer to the city or to another agency/company – or any other method of comparison that will substantiate fair and reasonable pricing in the absence of competition)
6. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier.
1. Department Head Signature Date
2. Appr
oved ☐ Not Approved ☐
(Up to $100,000) Date
Purchasing Manager Signature
Purchasing Manager Justification: ____________________________________________
3. Over $100,000 – must be submitted for City Council Approval with the Purchasing Manager in concurrence.
This is an upgraded system from the manufacturer that provides this good/service to the PD currently.
The pricing for the new system is similar to the existing system.
The new system has a lower ongoing annual support cost (approx. $16,400) than their current system (approx. $23,500).