Colleen Curtin
Digitally signed by Colleen Curtin
Date: 2023.08.11 16:39:42 -07'00'
City of San Bernardino
BSCC 908-22
EXHIBIT A
SCOPE OF WORK
1. GRANT AGREEMENT – Proposition 64 Public Health & Safety Grant This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of San Bernardino (hereafter referred to as the Grantee).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The Prop 64 PH&S Grant Program is funded by a portion of tax revenue generated from the cultivation and retail sale of legal adult -use cannabis or cannabis products. $150,000,000 is available from the combination of the Fiscal Year 2023-24 State Budget appropriation and prior fiscal year Budget Act appropriations for local assistance grants for the Proposition 64 Public Health and Safety (Prop 64 PH&S) Cohort 3 Grant Program, administered by the BSCC.
The purpose of this grant program is to fund projects that assist with law enforcement efforts, fire protection efforts, or other local projects addressing public health and safety associated with the implementation of the Control, Regulate and Tax Adult Use of Marijuana Act (AUMA)
B. Grantee agrees to administer the project in accordance with Attachment 1: Proposition 64 PH&S Grant Program Cohort 3 Request for Proposals (incorporated by reference) and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding which is attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.
B. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Charles E. McNeely
Title: Interim City Manager
Address: 290 North D St, San Bernardino, Ca, 92401
Phone: 909-384-5122
Email: [email protected]
City of San Bernardino
BSCC 908-22
EXHIBIT A
SCOPE OF WORK
Designated Financial Officer authorized to receive warrants:
Name: Terri Sumrall
Title: Senior Management Analyst
Address: 710 North D St, San Bernardino, Ca, 92401
Phone: 909-384-5693
Email: [email protected]
Project Director authorized to administer the project:
Name: Nicholas Oldenorf
Title: Lieutenant
Address: 710 North D St, San Bernardino, Ca, 92401
Phone: 909-384-5775
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that they have full legal authority to bind the entity for which they sign.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Prop 64 PH&S Grant Program Cohort 3 Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Progress Report Periods Due no later than:
1. May 1, 2023 to June 30, 2023 August 15, 2023
2. July 1, 2023 to September 30, 2023 November 15, 2023
3. October 1, 2023 to December 31, 2023 February 15, 2024
4. January 1, 2024 to March 31, 2024 May 15, 2024
5. April 1, 2024 to June 30, 2024 August 15, 2024
6. July 1, 2024 to September 30, 2024 November 15, 2024
7. October 1, 2024 to December 31, 2024 February 15, 2025
8. January 1, 2025 to March 31, 2025 May 15, 2025
9. April 1, 2025 to June 30, 2025 August 15, 2025
10. July 1, 2025 to September 30, 2025 November 15, 2025 City of San Bernardino
BSCC 908-22
EXHIBIT A
SCOPE OF WORK
11. October 1, 2025 to December 31, 2025 February 15, 2026
12. January 1, 2026 to March 31, 2026 May 15, 2026
13. April 1, 2026 to June 30, 2026 August 15, 2026
14. July 1, 2026 to September 30, 2026 November 15, 2026
15. October 1, 2026 to December 31, 2026 February 15, 2027
16. January 1, 2027 to March 31, 2027 May 15, 2027
17. April 1, 2027 to June 30, 2027 August 15, 2027
18. July 1, 2027 to September 30, 2027 November 15, 2027
19. October 1, 2027 to December 31, 2027 February 15, 2028
20. January 1, 2028 to March 31, 2028 May 15, 2028
21. April 1, 2028 to April 30, 2028 June 15, 2028
Note: Service delivery period ends April 30 , 2028. The period of May 1, 2028 to October 31, 2028 is for completion of Local Evaluation Report and financial audit only.
B. Evaluation Documents Due no later than:
1. Local Evaluation Plan September 30, 2023
2. Final Local Evaluation Report October 31, 2028
C. Other Due no later than:
Financial Audit October 31, 2028
Grantees shall submit all other reports and data as required by the BSCC.
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records, and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time.
Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
City of San Bernardino
BSCC 908-22
EXHIBIT A
SCOPE OF WORK
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored aw ay from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the gr ant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Prop 64 PH&S Cohort 3 Scoring Panel (See Appendix A) from receiving funds awarded under the Prop 64 PH&S Cohort 3 RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Prop 64 PH&S Cohort 3 Scoring Panel membership roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Prop 64 PH&S Cohort 3 Scoring Panel.
B. In cases of an actual conflict of interest with a Prop 64 PH&S Cohort 3 Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.
8. FINANCIAL AUDIT
Grantees are required to provide the BSCC with a financial audit no later than the end of the contract term, October 31, 2028. The financial audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.
City of San Bernardino
BSCC 908-22
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENTS
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due No Later Than:
1. May 1, 2023 to June 30, 2023 August 15, 2023
2. July 1, 2023 to September 30, 2023 November 15, 2023
3. October 1, 2023 to December 31, 2023 February 15, 2024
4. January 1, 2024 to March 31, 2024 May 15, 2024
5. April 1, 2024 to June 30, 2024 August 15, 2024
6. July 1, 2024 to September 30, 2024 November 15, 2024
7. October 1, 2024 to December 31, 2024 February 15, 2025
8. January 1, 2025 to March 31, 2025 May 15, 2025
9. April 1, 2025 to June 30, 2025 August 15, 2025
10. July 1, 2025 to September 30, 2025 November 15, 2025
11. October 1, 2025 to December 31, 2025 February 15, 2026
12. January 1, 2026 to March 31, 2026 May 15, 2026
13. April 1, 2026 to June 30, 2026 August 15, 2026
14. July 1, 2026 to September 30, 2026 November 15, 2026
15. October 1, 2026 to December 31, 2026 February 15, 2027
16. January 1, 2027 to March 31, 2027 May 15, 2027
17. April 1, 2027 to June 30, 2027 August 15, 2027
18. July 1, 2027 to September 30, 2027 November 15, 2027
19. October 1, 2027 to December 31, 2027 February 15, 2028
20. January 1, 2028 to March 31, 2028 May 15, 2028
21. April 1, 2028 to April 30, 2028 June 15, 2028
Final Invoicing Periods*: Due no later than:
1. May 1, 2028 to June 30, 2028 August 15, 2028
2. July 1, 2028 to October 31, 2028 December 15, 2028
*Note: Service delivery period ends April 30 , 2028. The period of May 1, 2028 to October 31, 2028 is for completion of Local Evaluation Report and financial audit only.
B. All grant project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the financial audit) must be incurred by the end of the grant project service period, April 30, 2028, and included on the final invoice City of San Bernardino
BSCC 908-22
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
due no later than June 15, 2028. Project costs incurred after April 30, 2028 will not be reimbursed/eligible for contribution.
C. The Final Local Evaluation Report is due to BSCC by October 31, 2028 .
Expenditures incurred solely for the completion of the Final Local Evaluation Report during the period of May 1, 2028 to October 31, 2028 must be submitted during the Final Expenditure Periods, with the final invoice due no later than December 15, 2028. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
D. The financial audit is due to BSCC by October 31, 2028. Expenditures incurred solely for the completion of the financial audit during the period of May 1, 2028 to October 31, 2028 must be submitted during the Final Expenditure Periods, with the final statement of expenditure due no later than December 15, 2028. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
F. Supporting documentation must be submitted for expenditures upon BSCC’s request. All supporting documentation must be maintained by the grantee on site and be readily available for review during BSCC site visits.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid and enforceable only if sufficient funds are made available through the Proposition 64 Initiative (the Control, Regulate and Tax Adult Use of Marijuana Act) via the State and Local Government Law Enforcement Account. On or before July 15th of each fiscal year, the State Controller shall deposit funds derived from Proposition 64 taxes into the State and Local Government Law Enforcement Account pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3). The grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability City of San Bernardino
BSCC 908-22
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
of sufficient funding made available to the BSCC pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3)(C).
B. If Prop 64 PH&S funding is reduced or falls below estimates contained within the Prop 64 PH&S Request for Proposals Cohort 3, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect.
In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the July 2020 BSCC Grant Administration Guide, which can be found under Quick Links here:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/
The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.
B. Grantee is responsible for ensuring that statements of expenditures submitted to the BSCC claim actual expenditures for eligible project costs.
C. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions , or commitments of this Grant Agreement.
D. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
City of San Bernardino
BSCC 908-22
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and the financial audit.
C. The BSCC will not approve grantee expenditures for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited t ransactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
City of San Bernardino
BSCC 908-22
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
8. PROJECT BUDGET
Budget Line Items Grant Funds
1. Salaries and Benefits $840,382
2. Services and Supplies $34,618
3. Professional Services $400,000
4. Non-Governmental Organization (NGO) Subcontracts $1,500,000
5. Indirect Costs / Administrative Overhead
(may not exceed 10% of grant award) $0
6. Equipment / Fixed Assets $200,000
7. Data Collection / Enhancement $0
8. Program Evaluation $0
9. Sustainability Planning $0
10. Other (include travel & training costs) $0
11. Financial Audit $25,000
TOTALS $3,000,000
City of San Bernardino
BSCC 908-22
EXHIBIT C
GENERAL TERMS AND CONDITIONS
General Terms and Conditions – GTC 04/2017
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of t he terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assi gnable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
City of San Bernardino
BSCC 908-22
EXHIBIT C
GENERAL TERMS AND CONDITIONS
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractor s shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractor s shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 (
https://www.dgs.ca.gov/OLS/Resources/Page-
Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language) are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
City of San Bernardino
BSCC 908-22
EXHIBIT C
GENERAL TERMS AND CONDITIONS
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the s ubdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.
Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
City of San Bernardino
BSCC 908-22
EXHIBIT C
GENERAL TERMS AND CONDITIONS
A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Devel opment Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Gov. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).) City of San Bernardino
BSCC 908-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1: Proposition 64 PH&S Cohort 3 Grant Program Cohort 3 Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.
D. Grantee shall immediately notify the BSCC if there is change in circumstances so that grantee no longer meets the eligibility cri teria of the Proposition 64 PH&S Cohort 3 Program Request for Proposals. Grantee must immediately notify the BSCC if there is a change in grantee’s nonprofit status or loss of good standing in the State of California (e.g., suspension or rescission of leg al status by the Secretary of State for any reason, including but not limited to, failing to file forms, paying required fees, or making tax payments).
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is gov erned by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Proposition 64 PH&S Grant Program Cohort 3 Request for Proposal and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.
City of San Bernardino
BSCC 908-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the Prop 64 PH&S Grant Cohort 3 RFP and described in Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.
City of San Bernardino
BSCC 908-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
B. Grantees are required to provide the BSCC with a financial audit within no later than the end of the contract term (October 31, 2028 ). The financial audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.
C. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state, or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Appendix F of the original Proposal Package).
City of San Bernardino
BSCC 908-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Attachment 1: Proposition 64 PH&S Grant Program Cohort 3 Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding. Changes shall not be implemented by the project until authorized by the BSCC.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: Proposition 64 PH&S Grant Program Cohort 3 Request for Propos als and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding, or approved modifications;
3) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement; and
4) if grantee no longer meets the criteria of an eligible applicant. A grantee no longer meets the criteria of an eligible applicant if grantee’s nonprofit status changes or grantee is no longer in good standing with the State of California. A loss of good standing may include suspension or rescission of legal status by the California Secretary of State for any reason, including but not limited to, failing to file forms, pay required fees, or making tax payments.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhi bit D: Special Terms and Conditions, Number 9.
Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual City of San Bernardino
BSCC 908-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
information. The BSCC Corrections Planning and Grant Programs Division D eputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a deci sion adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30- day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Divi sion Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement.
Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall b e deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
10. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
SECTION I -
APPLICANT
INFORMATION
This section requires information about the applicant (County/City), grant funds being requested, proposed project synopsis and project officials.
Name of Applicant
('Name' County or
City of 'Name')
City of San Bernardino
Tax Identification
Number
95-6000772
Grant Funds
Requested - Whole
dollars only
3,000,000
Applicant's Physical
Address
290 North D. Street
San Bernardino
CA
92401
US
Applicant's Mailing
Address (if different
than physical
address)
n/a
Mailing Address For
Reimbursement
Payments
290 North D St.
San Bernardino
CA
92401
US
Project Title City of San Bernardino Youth Outreach, Crime Enforcement, and Cannabis Awareness Program
Project Summary The City of San Bernardino's Youth Outreach, Crime Enforcement, and Cannabis Awareness Program will support a dedicated enforcement, education, and outreach effort to reduce the impact of cannabis and cannabis-related businesses in the City. Grant funds will support a full-time management analyst and be used to purchase equipment and salaries to support a dedicated data-driven enforcement effort to reduce crime near cannabis production and sales locations. The Police Department will partner with Code Enforcement to ensure legal compliance and use technology and investigative efforts to address illegal cannabis sites by identifying responsible parties and holding them accountable. Additionally, the Police Department will partner with Community-Based Organizations to provide assistance and resources to help develop the City's youth into successful adults. Grant funding will also support the development of an educational campaign via social media and community engagement at public events.
Proposed Project
County/City Size for
Funding Distribution
Large-sized county or a city within a large-sized county Project Purpose
Areas (PPAs)
PPA 1: Youth Development/Youth Prevention and Intervention PPA 3: Public Safety
PPA 2: Public Health
Lead Public Agency
(LPA) Information
This sub-section requires information about the governmental agency with local authority of or within the county or city that will be acting as the LPA. Additionally, this section requires names and contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Officer with signing authority.
Lead Public Agency
(LPA)
San Bernardino Police Department
Project Director
Nicholas
Oldendorf
Project Director's
Title
Lieutenant
Project Director's
Physical Address
710 N D St.
San Bernardino
CA
92401
US
Project Director's
Mailing Address (if
different than
physical address)
n/a
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+19093845775
Financial Officer
Susan
Stevens
Financial Officer's
Title
Senior Management Analyst
Financial Officer's
Physical Address
710 N D St.
San Bernardino
CA
92401
US
Financial Officer's
Mailing Address (if
different than
physical address)
n/a
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+19093845693
Day-To-Day Program
Contact
Nicholas
Oldendorf
Day-To-Day Program
Contact's Title and
Agency/Department/Organization
Lieutenant, San Bernardino Police Department
Day-To-Day Program
Contact's Physical
Address
710 N D St.
San Bernardino
CA
92401
US
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+19093845775
Day-To-Day Fiscal
Contact
Susan
Stevens
Day-To-Day Fiscal
Contact's Title with
Agency/Department/Organization
Senior Management Analyst, San Bernardino Police Department Day-To-Day Fiscal
Contact's Physical
Address
710 N D St.
San Bernardino
CA
92401
US
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+19093845693
Name of Authorized
Officer*
Francisco
Hernandez
I hereby certify I am
vested by the
Applicant with the
authority to enter into
contract with the
BSCC, and the
grantee and any
subcontractors will
abide by the laws,
policies, and
procedures
governing this
funding.
checked
Date of Assurance
12/1/2022
Authorized Officer's
Title and
Agency/Department
Assistant Chief of Police, San Bernardino Police Department Authorized Officer's
Physical Address
710 N. D St
San Bernardino
CA
92401
US
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+19093845740
SECTION II -
PROPOSAL
ABSTRACT
The Proposal Abstract should provide a brief summary of the proposed project. This section will not be included in the rating of the proposal.
PROPOSAL
ABSTRACT
The City of San Bernardino requests $3,000,000 in funding to develop a data-driven, multi-pronged approach to address public health and safety concerns associated with implementing Proposition 64. First, the Police Department will develop a partnership with multiple stakeholders to support public health and safety associated with AUMA. The Department will fund equipment, technology, and staff to support the intent of Proposition 64 by preventing and mitigating non-medical marijuana production and sales out of the hands of the illegal market through enforcement and education. The Department will use grant funding to support youth development, prevention, and intervention efforts, to partner with community-based organizations (CBOs). The CBOs will outreach and establish various youth development programs ranging from educational to physical activities to improve the lives of children and adolescents in the City.
Finally, the Department will establish a research partner to identify current benchmarks related to racial justice analyses of the Department and community, impacts associated with the
implementation of Proposition 64, and perform annual evaluations to measure the Department's efforts towards accomplishing the identified goals.
SECTION III -
PROPOSAL
NARRATIVE
This section requires responses
Proposal Narrative
Instructions
The Proposal Narrative section must address the following Rating Factors- Project Need, the Project Description, and the Project Evaluation - as outlined in the Prop 64 Cohort 3 RFP Information Packet, beginning on page 18 of the Prop 64 Cohort 3 RFP Instruction Packet. Narrative in this section must clearly identify and delineate each Factor Section (i.e., Project Need, the Project Description, and the Project Evaluation) when responding. Sources cited must be included within Proposal Narrative or may be referenced within the optional RFP- Additional Information attachment .
It is up to the applicant to determine how best to use the total character limit in addressing each section (i.e., Project Need, the Project Description, and the Project Evaluation) . However, the Applicant may use the percent of total point value for each section as a guide. The Rating Factors and weighted value are provided in the Prop 64 Cohort 3 RFP Instruction Packet (Page 15). The Project Work Plan must also be uploaded to this Section as it is rated under the Project Description Rating Factor (2.6).
Proposal Narrative
Project Need
The City of San Bernardino (City) is a municipality in need of assistance, with a population comprised of racial and financial juvenile demographics that are exceptionally vulnerable to critical issues, including violent crime and public health and safety threats associated with the implementation of Proposition 64. A recent 2022 study identified the City of San Bernadino as the most dangerous city in California and the third most dangerous city in the nation. The high crime rate is not unique to 2022, as the City has consistently ranked amongst the most dangerous cities in California for many years.
Additionally, the City's poverty rate is 63% greater than the county and 92% greater than the state average. Consequently, the City has had limited to no resources to dedicate to improving public health and safety associated with implementing Proposition 64. Therefore, the City is requesting $3,000,000 in grant funding to support the City of San Bernardino Youth Outreach, Crime Enforcement, and Cannabis Awareness Program.
The City has not banned indoor and outdoor commercial cannabis cultivation or retail sale of marijuana or marijuana products. As a result, there are 12 authorized cannabis vendors in the City, with an additional nine in various stages of licensing. Additionally, the Police Department has identified 26 locations illegally distributing cannabis and 12 sites suspected of cultivating cannabis illegally. With the abundance of available commercial real estate coupled with absentee property owners and managers, many illegally operated cannabis locations are doing so without rules or regulations. Non-permitted cannabis sites are also not subject to business regulations, such as the franchise tax board, workers' compensation, and environmental protection regulations. These illegally operated locations stand to make large profits, which exceed any administrative or civil penalty placed on them by the City, making them virtually impossible to shut down permanently.
The City is a diverse community with a high poverty rate. These two demographics have been identified as likely to suffer from a more significant consequence of marijuana use and exposure. One study of low-income, Black adolescents found that marijuana use clustered in neighborhoods with higher rates of crime and percentages of families living in poverty. (Reboussin, 2016) A second study found that heavy marijuana use as an adolescent is likely to increase the likelihood of being unmarried, having a lower income or living below the poverty line, and feeling more anxious in midlife. (Green, 2017) The City's demographics, combined with the lack of resources, leave the City's youth without a resource to prevent the negative impacts of marijuana use and illegal sales.
The City's crime rate, demographics, and abundance of cannabis access threaten an already vulnerable community. The City lacks resources to address this threat through youth outreach, and the Police Department's focus is consistently dedicated to priority crimes, resulting in a considerable service gap. The proposed program will focus specifically on the vulnerabilities related to youth development (PPA 1), public health (PPA 2), and public safety (PPA 3). The City has identified the needs related to this program through statistical data and community outreach to involved stakeholders.
Project Description
The City will use a multi-pronged approach incorporating the Police Department, Code Enforcement, and Community Based
Organizations to address health and public safety gaps associated with Proposition 64. The Police Department and Code Enforcement will be responsible for public safety (PPA 2) and public health (PPA 3) efforts through compliance checks, education, and enforcement. The CBOs will provide outreach and services dedicated to youth development, prevention, and intervention (PPA 3). More than 50% of the requested funding will be dedicated to youth development programs. The foundation and success of the program will rely heavily on a positive relationship between the Department and the community. A research partner will perform three separate evaluations to support that relationship and evaluate the program.
The evaluations will be at the beginning, middle, and end of the program to identify racial justice benchmarks in the Department's policing efforts and the effect of Proposition 64 on the City's economic and crime development over the years since its adoption.
The target area for enforcement will be areas near cannabis vendors, while the outreach and education efforts will be made City wide to a diverse community that suffers from one of the highest crime rates in the nation and a poverty rate nearly twice the state average.
Enforcement
In the last four years, the Department has reorganized to support a community policing model by developing community policing teams and reforming the previously dissolved proactive special enforcement teams. Additionally, the Department has proven capable repeatedly of successfully implementing grant-funded programs dedicated to meeting specified grant requirements, including crime prevention and community outreach. One example of that success that will prove an asset to the proposed marijuana awareness program is that the Department has been awarded Bureau of Justice Assistance (BJA) Project Safe Neighborhoods Grant funds for the last three fiscal years. These funds have supported data-driven policing efforts in the form of teams of officers working overtime in areas of the City identified as having a high risk of violent crime.
Consequently, the Department is in a prime position to leverage Proposition 64 Public Health and Safety Grant Program funding to implement a successful cannabis enforcement, education, and outreach program.
The primary enforcement efforts will be dedicated to enforcing the intent of Proposition 64, which is to remove marijuana sales and production from the illegal market, prevent access by minors, and protect public safety and public health. To support this effort, the Police Department has identified legal and illegal cannabis vendors in the City. Department data reveals significant crime near cannabis sales locations. In 2021, more than 1,239 crimes were reported within 1,000 feet of a cannabis sales location. In 2020, there were six homicides directly related to illegal cannabis operations. The Police Department and Code Enforcement will use grant funding to ensure compliance by legal cannabis vendors and apply enforcement and educational efforts to identify illegal vendors.
Although the Department has the resources to address illegal cannabis vendors, the transient nature of the business coupled with the City's crime rate only allows for small windows of time to dedicate enforcement efforts. To develop the data and evidence necessary to take significant and lasting action against illegal cannabis vendors and crime that occurs in the areas of cannabis vendors, the Department requires resources essential for more extended periods of monitoring activity. To support public safety and reduce crime, the Department will use grant funding to purchase covert mobile surveillance equipment to monitor the high-crime areas near cannabis sales sites. The July 2020 BSCC Grant Administration Guide states, "Equipment that is directly related to and used for project activities will be considered for purchase approval only if no other equipment owned by the applicant is available and suitable for the project." The surveillance equipment will support the proposed program enforcement efforts. The Department does not possess any equipment that could perform the same function, and the duration and frequency of use required through the program would make renting similar equipment unrealistic. The Department can also not identify a vendor that rents the requested equipment or is likely to provide five-year rental terms.
The Department will only use surveillance equipment in accordance with all rights to privacy for the sole purpose of preventing and taking enforcement action on criminal behavior. The cameras and surveillance equipment will act as force multipliers as they gather data that civilian investigators can observe later to serve several purposes. First, they will capture evidence of criminal activity in the area of cannabis sales sites. They will also help officers to identify children and adolescents who frequent the area or the cannabis location. The Department will use information gathered from surveillance cameras to direct enforcement patrols and compliance checks at the most effective time of day and week to support the Public Health and Public Safety PPAs. As previously described, illegal cannabis vendors are notoriously challenging to close long-term.
Often the actual responsible party of the location is never identified, and an employee is faced with an administrative or criminal charge.
Grant-funded surveillance equipment will allow the Special Investigative Teams to perform thorough investigations and identify, hold accountable, and or educate the genuinely responsible parties for illegal cannabis vendors. Additionally, the Department will use the data to identify trends with youth to help develop deterrent patrols to prevent youth marijuana-related activity and identify children and adolescents to refer to community-based organizations for outreach supporting PPA 1.
Grant funding will be used to fund overtime shifts for data-driven impact patrols to reduce crime and to perform long-term investigations into illegal cannabis sites. The Special Investigative Teams and overtime-funded data-driven impact teams will be responsible for program enforcement efforts.
The Police Department and Code Enforcement efforts will accomplish the following goals:
• A reduction in crime within 1,000 feet of cannabis vendors. • A reduction in the number of illegal cannabis vendors in the City. • A reduction in the recidivism of illegal cannabis vendors. • An increase in enforcement and compliance check efforts. • Identify youth impacted by cannabis, whether by the threat of proximity or through illegal use.
Education
The Department has invested many resources in developing several avenues of community engagement that will be utilized to educate the community on cannabis awareness and the hazards it poses to the youth. The Department has numerous social media accounts with a following of over 172,000. Social media platforms will be used to develop a campaign to educate the community and highlight the services and resources offered to youth by the partner CBOs. In addition to social media, officers participate in over 300 community events annually. Officers will develop educational handouts and utilize community events to share material on cannabis awareness and highlight services and resources available through CBOs. The education efforts will support PPA 1, youth development, and PPA 2, public health, by addressing the basic needs of the youth and educating the community on cannabis safety.
The Department's education efforts will accomplish the following goals:
• Share educational material related to marijuana awareness with a broader audience.
• Provide youth with access to resources and services necessary to promote health and development.
• Highlight the program's successful efforts for the community and develop community trust.
• Increase participation in CBO programs through education and information sharing.
Outreach, Prevention, Intervention
Half of the grant funding requested will be used to fund CBOs dedicated to developing programs intended to improve the lives of children and adolescents by meeting their basic needs and helping to develop the skills and knowledge necessary to be successful adults.
In addition, the Department has partnered with the NAACP Branch 1062 through the Women's Inspirational Network and Project Fighting Chance to implement successful youth programs and help identify CBOs that will provide services to the community resulting in the successful development of youth participants. The following is a list of some but not all of the services that CBOs may provide. • Financial Literacy Skills
• Under Age Peer Advocacy Prevention Clubs
• Youth Recovery Support Groups
• Youth-driven community think tanks
• Education related to laws regarding the compliance of cannabis industry operations and sales
• Mentorship programs with civic leaders
• Alternative activities for youth to thrive in a harmonious environment
• Fitness and social-emotional learning designed to reduce childhood violence, aggression, and trauma
In addition to the Women's Inspirational Network and Project Fighting Chance, CBOs will be solicited annually to submit applications to request funding to provide youth development programs. All CBOs must meet the minimum criteria for Non-Governmental Organizations to receive funding. The Department will work with stakeholders to develop a committee to select CBOs for funding. The Department will use grant funding to hire a Management Analyst for the duration of the program that will be responsible for all tracking, compliance, and program reporting.
The CBOs will provide critical alternatives to the City's youth that will beat the odds of poverty and crime stacked against them and help develop future successful adults. The CBOs will accomplish the following goals:
• Increase participation in programs
• Reduce recidivism of undesirable activity (marijuana use, poor school attendance, compliance with laws and rules, etc.) • Increase the number of youth directed to successful paths through program participation
Analysis and Measurement
The success of the Department's Youth Outreach, Crime
Enforcement, and Cannabis Awareness Program will rely heavily on trust and a positive relationship between the community and the Department. While the Department has made significant efforts to improve and build relationships with the community, it has not been immune to the increased scrutiny faced by law enforcement agencies across the nation regarding racial equity in policing. Therefore, the Department has partnered with Sicuro Data Analytics as part of the grant-funded program. Upon implementing the program, Sicuro will analyze the Department's data on policing and potential racial disparities to develop evidence-based solutions to improve public safety services and promote positive relationships with the community. Additionally, Sicuro will analyze data specific to cannabis and the impacts of Proposition 64 on the City. Halfway through the program, Sicuro will perform another analysis to identify progress based on the program's established goals. The second report will be used to identify effectiveness and develop longer-term strategies.
After the program, Sicuro will produce a final analysis and produce a report outlining successful strategies and progress.
Sicuro will generate reports that accomplish the following goals:
*
Identify a benchmark for the Department regarding policing practices as they relate to racial equity.
*
Identify factors resulting from the adoption of Proposition 64 that the Department can direct programmatic efforts.
*
Identify progress and lack of progress toward goals throughout the program.
Project Evaluation
The Department will use multiple sources to evaluate the project throughout the grant period. First, the project manager, the police lieutenant, will identify metrics to track the success of enforcement and education activities and develop a spreadsheet to track statistical data. Data will include but not be limited to:
• The number of illegal cannabis vendors cited and closed. • The number of cannabis vendors found to be out of compliance. • The number and type of enforcement activities taken (Crime Type, Action Taken, Evidence Confiscated, etc.).
• The number of recidivist cannabis vendors identified. • The number of crimes occurring within 1,000 feet of a cannabis vendor.
• The number of youth referred to CBOs for services and resources. • The number of views the social media educational campaign receives.
• The number of likes and shares the social media educational campaign receives.
• The number of community events where educational handout material is provided to the community.
The project manager will use the statistical data to identify successful strategies and direct program efforts. Success will be measured based on increased enforcement and education efforts and reduced illegal cannabis activity and criminal activity within 1,000 feet of a cannabis vendor.
The Department will use grant funds to hire a management analyst.
The management analyst will be responsible for collecting and tracking data provided by the CBOs. The data will include but not be limited to the following:
• The number of participants.
• How participants learned of the program.
• Participant demographics.
• Participant success stories.
• Participant accomplishments.
The success of CBO efforts will be measured based on increased participation compared to years before the cannabis awareness program, participation as a result of the Department's educational campaign, a reduction in recidivist behavior, and participant success stories. Finally, the Department will use grant funding to partner with Sicuro Data Analytics to perform three analyses of the City and the impacts of cannabis awareness program efforts.
Conclusion
San Bernardino's citizens, particularly the youth, are exceptionally vulnerable to the impacts of crime, public safety, and health hazards related to illegal cannabis production, sales, and use. The City's exceptional crime rate and limited resources have taxed the Police Department's capabilities, preventing the Department from making a dedicated effort toward public safety, public health, and youth development related to the effects of Proposition 64. The Department is confident that it has developed a program that will help protect the community and youth and reduce crime and the occurrence of illegal cannabis vendors. The Department will only be capable of implementing a dedicated effort with the support of Proposition 64 Public Health and Safety Grant Funding. Successful funding and implementation of the described program will allow the Department to develop a culture and strategies of enforcement, education, and outreach that will remain sustainable beyond the grant term.
References
Green, K. M., Doherty, E. E., & Ensminger, M. E. (2017). Long-term consequences of adolescent cannabis use: Examining intermediary processes. The American journal of drug and alcohol abuse, 43(5), 567–575. https://doi.org/10.1080/00952990.2016.1258706
Reboussin, B. A., Milam, A. J., Green, K. M., Ialongo, N. S., & Furr- Holden, C. D. (2016).
Clustering of Black Adolescent Marijuana Use in
Low-Income, Urban Neighborhoods. Journal of urban health : bulletin of the New York Academy of Medicine, 93(1), 109–116.
https://doi.org/10.1007/s11524-015-0014-9
1 Applicants must complete a Project Work Plan. This Project Work Plan identifies measurable goals and objectives, activities and services, responsible parties for those activities and services, and estimated timelines. Completed plans should (1) identify the project’s top goals and objectives; (2) identify how the top goals will be achieved in terms of the activities, responsible staff/partners, and start and end dates; and (3) provide goals and objectives with a clear relationship to the need and intent of the grant. As this grant term is for five (5) years, the Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. Include data and sources that will be used to measure project outcomes.
Applicants must use the Project Work Plan provided below. You will be prompted to upload this document to the BSCC-Submittable Application. (1) Goal: > Reduce Crime and Illegal Cannabis Vendors
Objectives
(A., B., etc.)
> Increase Enforcement Activity, Identify Target Areas
Process &
Outcome
Measures:
>
Measure increase in citations, arrests, and complaince checks.
Measure reduction in illegal cannabis sites.
Measure over impact of enforcement efforts on the crime rate.
Mearure the number of youth referreals to community based organizations.
Project activities/services that support the identified goal and objectives:
> Surviellance of Targeted Areas, Data Driven Patrols of Targeted Areas, Complaince Checks
Responsible
staff/ partners
Timeline
Start Date End Date
> Special
Investigative
Teams,
Community
Policing
Teams, Data
Driven Patrols,
Code
Enforcement,
Project
Manager
> May 1,
2023
> April 30,
2028
List data and sources to be used to measure outcomes: > The data will be tracked by the responsible staff and gathered and retained by the project manager.
(2) Goal: > Implement Educational Campaign
Objectives
(A., B., etc.)
> Use social media platforms and handouts to educate the community.
Process &
Outcome
Measures:
> Measure social media views
Measure social media reception
Measure the number of community events where educaitional material is handed out Project activities/services that support the identified goal and objectives:
> Develop a social media strategy that included scheduled consistent posts and engagement. Develop educational handouts
Responsible
staff/ partners
Timeline
Start Date End Date
> Community
Affairs Unit
> May 1,
2023
> April
30,2028
List data and sources to be used to measure outcomes: > Analytics from Social Media Platform. Data reported by community policing officers to the project manager.
Prop 64 PH&S Grant Program
Project Work Plan
2 (3) Goal: > Partner with Community Based Organizations for Youth Development Programs Objectives
(A., B., etc.)
> Provide $300,000 in grants each year to CBOs through and application process Process &
Outcome
Measures:
> Measure program participation
Project activities/services that support the identified goal and objectives:
> Solicit CBOs to provide proposal for youth programs
Responsible
staff/ partners
Timeline
Start Date End Date
> CBOs
Management
Analyst
> May 1,
2023
> April 30,
2028
List data and sources to be used to measure outcomes: > The management analyst will identify the data participating CBOs must track during the duration of the program.
(4) Goal: > Analyze and Measure Effectiveness
Objectives
(A., B., etc.)
> Contract with Sicuro to Analzye the Department effectiveness Process &
Outcome
Measures:
> Sicuro will gather Department, City, and Program Data to perform three separate assessments throughout the program.
Project activities/services that support the identified goal and objectives:
> Data gathering
Responsible
staff/ partners
Timeline
Start Date End Date
> Sicuro,
Project
Manager
> May 1,
2023
> April 30,
2028
List data and sources to be used to measure outcomes: > Sicuro will use historical data related to the Department and City, as well as data generated from the program.
Grant Funds
$840,382
$34,618
$400,000
$1,500,000
$200,000
$0
$0
$0
$0
$25,000
$0
$3,000,000
Grant Funds
$26,352
$45,000
$564,502
$199,980
$75,900
$840,382
Salaries and Benefits Narrative:
Grant Funds
$87,500
$34,618
$34,618
Description of Professional Service(s) Grant Funds
$110,000
$400,000
Services and Supplies Narrative:
TOTAL
Contract with Sicuro Data Analytics
The Department will purchase educational materials and handouts to provide the community to increase cannabis awareness and encourage participation in Community Based Organization programs.
3. Professional Services
Example: Contract with Social Marketing Firm to
design content for website, social media channels
and support.
Calculation for Expenditure
Initial year $50,000 for design and implementation
Each subsequent year technical support and ongoing monitoring/maintenance for website. $15,000 per year for 4 years
Initial year $200,000 + $100,000 in year three +100,000 in year five.
TOTAL
Example: Supportive Services (bus passes, gas
cards, office supplies, uniforms)
Educational Material
The Department will use $564,502 to hire a management analyst for the duration of the program to manage the grant reporting, collect data, develop strategy, and evaluate the effectiveness of programmatic efforts. The grant will include partnerships with CBOs and numerous reporting and data tracking requirments. The Department needs funding for the Management Analsyt position to ensure success of the program. To support enforcement efforts the Department will use $275,880 to pay of overtime dedicated to data driven patrols and enforcement efforts intended to reduce crime near cannabis vendors and conduct investigations to reduce the occurrence of illegal cannabis vendors. Overtime funds are critical to the program to ensure consistent data driven enforcement efforts due the City’s high day to day demand for police services.
The salaries outlined and scheduled hours may vary depending on the seniority and rank of officers working each overtime shift and the demand for enforcement efforts; however, they will not exceed the requested total for overtime of $275,880.
2. Services and Supplies
Description of Services or Supplies Calculation for Expenditure $350 x 50 Participants for each of the 5 years
$30,000 to pay for educational handouts and develop a social media campaign.
Management Analyst I Year One
Police Officer
Sergeant
100 FTE @ $112,900 x 5 years = $564,502
$101/hour x 33 hours/month x 5 years = $199,980
$115 x 11 hours/month x 5 years = $75,900
3. Professional Services
4. Non-Governmental Organizations (NGO) Contracts
5. Equipment / Fixed Assets
Title
Example (Hourly): Fiscal Manager
Example (FTE): Counselor
1. Salaries and Benefits
6. Data Collection / Enhancement
7. Program Evaluaiton
11. Indirect Costs/Administrative Overhead (Costs may be charged at an amount not to exceed ten percent (10%) of the actual total direct project costs.) TOTAL
(% FTE or Hourly Rate) & Benefits
$60/hour x 10 hours/month x 3 years = $21,600 + benefits @ 22% = $4,752 .25 FTE @ $60,000 x 3 years = $45,000
8. Sustainability Planning
9. Other (include any travel and/or training costs)
10. Financial Audit (Up to $25,000 may be allocated for an end of project financial audit.) Request for Proposals Section IV: Project Budget and Budget Narrative Proposition 64 Grant Program Cohort 3 Applicant:City of San Bernardino Project Budget: Enter estimated costs for reimbursement for the full five (5) year grant term.
Note: This top table will auto-populate based on the information entered in the sections below.
Budget Line Item
1. Salaries and Benefits
2. Services and Supplies
$400,000
Description of Subcontract Grant Funds
$18,000
$1,500,000
$1,500,000
Description of Equipment/Fixed Asset Grant Funds
$85,000
$200,000
$200,000
Grant Funds
$10,329
$0
Grant Funds
$25,750
$0
7. Program Evaluation
Description
Example: Contract with ABC Researchers to develop Evaluation Plan, Final Report, and assist with Quarterly Progress Reports TOTAL
Data Collection / Enhancement Narrative:
TOTAL
To develop the data and evidence necessary to take significant and lasting action against illegal cannabis vendors and crime that occurs in the areas of cannabis vendors, the Department requires resources essential for more extended periods of monitoring activity. To support public safety and reduce crime, the Department will use grant funding to purchase covert mobile surveillance equipment to monitor the high-crime areas near cannabis sales sites. The July 2020 BSCC Grant Administration Guide states, "Equipment that is directly related to and used for project activities will be considered for purchase approval only if no other equipment owned by the applicant is available and suitable for the project." The surveillance equipment will support the proposed program enforcement efforts. The Department does not possess any equipment that could perform the same function, and the duration and frequency of use required through the program would make renting similar equipment unrealistic. The Department can also not identify a vendor that rents the requested equipment or is likely to provide five-year rental terms.
6. Data Collection / Enhancement
Equipment/Fixed Assets Narrative:
Description
Example: Data ad hoc reporting and upgrades for BSCC Quarterly Progress Report measures TOTALS
Example: Purchase of Vehicle
Surviellance Equipment
4x4 Truck and tow package as available (Market Value)
Calculation for Expense
$200,000
Non-Governmental Organizations (NGO) Subcontracts Narrative:
The Department will release a solicitation annually to seek proposals from NGOs to provide the desired youth development programs throughout the year. The Department will partner with community stakeholders to select winning applications.
5. Equipment/Fixed Assets
TOTALS
4. Non-Governmental Organizations (NGO) Subcontracts
Example: NGO Contract- To be identified
NGOs
Calculation for Expenditure
Cannabis Prevention Classes $150 x 24 classes per year (x 5 years) $300,000 x 5 years = $1,500,000
Professional Services Narrative:
Upon implementing the program, Sicuro will analyze the Department's data on policing and racial justice to develop evidence-based solutions to improve public safety services and promote positive relationships with the community. Additionally, Sicuro will analyze data specific to cannabis and the impacts of Proposition 64 on the City.
Halfway through the program, Sicuro will perform another analysis to identify progress based on the program's established goals. The second report will be used to identify effectiveness and develop strategy. After the program, Sicuro will produce a final analysis report identifying successful strategies and progress. The Department does not have the resources or internal expertise to perform the analsysis that Sicuro is capable of performing.
TOTAL
Grant Funds
$8,575
$0
Grant Funds
$7,500
$0
Grant Funds
$25,000
$25,000
$25,000
Grant Funds
TOTAL
Financial Audit Narrative:
The Department will contract with a Certified Public Accountant to provide the final fiscal audit.
Example: Room rental for quarterly strategic planning meeting for community & gov't partners to continue services post-award.
TOTAL
Sustainability Planning Narrative:
The Department will develop strategies and relationships with Community Based Organizations that will sustain program efforts beyond the five year grant term. Sustained enforcement efforts will occur through each adopted annual budget.
Example: Training Classes for Enforcement Officers
TOTAL
Description: Indirect costs may be charged at an amount not to exceed ten percent (10%) of the actual total direct project costs.
Program Evaluation Narrative:
8. Sustainability Planning
Description
9. Other (Travel, Training, etc.)
Indirect Costs Narrative:
Description
Other (Travel, Training, etc.) Narrative:
TOTAL
11. Indirect Costs
10. Financial Audit
Description
Example: Contract with XYZ Certified Public Accountant to provide final fiscal audit Contract with Certified Public Accountant to provide final fiscal audit Calculation for Expense
$2,500/partipant x 3 participants; includes training costs, travel, and per diem.
December 1, 2022
I, Terry Boykins, Executive Director of the Project Fighting Chance nonprofit organization, strongly support the City of San Bernardino Youth Outreach, Crime Enforcement, and Cannabis Awareness Program. Furthermore, we commit to partner with the San Bernardino Police Department in their efforts to address public health and safety concerns associated with the implementation of the Control, Regulate, and Tax Adult Use of Marijuana Act (AUMA).
Our efforts, in conjunction with the San Bernardino Police Department, will support community youth advancement, and assist in the prevention of youth marijuana use through educational, physical and character development programs. Combining our network of local youth with the San Bernardino Police Department, through the City of San Bernardino Youth Outreach, Crime Enforcement, and Cannabis Awareness Program, will be a force multiplier generating a tremendous impact on community youth who are most susceptible to the consequences of Marijuana use. Furthermore, we are excited to build and grow our partnership with the San Bernardino Police Department to extend this impact for generations to come.
Now more than ever, at-risk youth can benefit from public-private collaboration. I’m confident that this alliance can change the trajectory of the lives of those who are called to be the future leaders in our communities, and I look froward to contributing to such a change.
I thank you in advance for your consideration in funding this impactful program.
Respectfully,
Terry Boykins
Women’s Inspirational Network
1505 W Highland Ave Ste 6
San Bernardino, CA 92411
O: 909-341-0750
I, Che` Wright of the Women’s Inspirational Network, in partnership with the San Bernardino NAACP Branch 1062, strongly support the City of San Bernardino Youth Outreach, Crime Enforcement, and Cannabis Awareness Program.
The NAACP is the home of grassroots activism for civil rights and social justice. The San Bernardino NAACP Branch 1062 has been an active member of that fight since 1941. The San Bernardino NAAP branch is a supportive partner of the collaborative efforts created to contribute to change positively and advancement in our community that we collectively aim to serve. Furthermore, we commit to partner with the San Bernardino Police Department in their efforts to address public health and safety concerns associated with the implementation of the Control, Regulate, and Tax Adult Use of Marijuana Act (AUMA).
Our efforts, in conjunction with the San Bernardino Police Department, will support community youth advancement and assist in the prevention of youth marijuana use through educational, physical, and character development programs. Combining our network of local youth with the San Bernardino Police Department through the City of San Bernardino Youth Outreach, Crime Enforcement, and Cannabis Awareness Program will be a force multiplier generating a tremendous impact on community youth who are most susceptible to the consequences of Marijuana use. Furthermore, we are excited to build and grow our partnership with the San Bernardino Police Department to extend this impact for generations.
Now more than ever, at-risk youth can benefit from public-private collaboration. I’m confident that this alliance can change the trajectory of the lives of those called to be the future leaders in our communities, and I look forward to contributing to such a change.
I thank you in advance for your consideration in funding this impactful program.
Respectfully,
Che` Wright
Executive Director of W.I.N.
City of San Bernardino
BSCC 908-22
APPENDIX A
PROPOSITION 64 PH&S GRANT PROGRAM COHORT 3
SCORING PANEL ROSTER
Name Title Organization
1 Guillermo Viera Rosa
(Chair)
BSCC Board Member
Director, Div. of Adult
Parole
CA Department of Corrections
and Rehabilitation
2 Devin Gray Policy Research Department of Cannabis Control – Policy and Research Division
3 Jim Keddy Director Youth Forward
4 Ata Khan Planning Manager City of Pomona – Development Services
5 Charles Smith Commander Department of Cannabis Control – Law Enforcement Division
6 America Velasco Pre-Trial Services
Coordinator Solano County Superior Court
City of San Bernardino
BSCC 908-22
APPENDIX B
CRITERIA FOR NON-GOVERNMENTAL ORGANIZATIONS RECEIVING
PROPOSITION 64 PUBLIC HEALTH AND SAFETY GRANT FUNDS
The Proposition 64 Public Health and Safety (Prop 64 PH&S) Grant Program Cohort 3 Request for Proposals (RFP) includes requirements that apply to non- governmental, community-based organizations. Grantees are responsible for ensuring that all contracted third parties continually meet these requirements as a condition of receiving Prop 64 PH&S Cohort 3 funds. The RFP describes these requirements as follows:
The Prop 64 PH&S Grant Program Cohort 3 RFP includes requirements that apply to non-governmental organizations that receive funds under this grant. All grantees are responsible for ensuring that a ny contracted third parties continually meet these requirements as a condition of receiving Prop 64 PH&S Grant Program Cohort 3 f unds.
The RFP describes these requirements as follows.
Any non-governmental organization that receives Prop 64 PH&S Grant Program Cohort 3 funds (as either subgrantee or subcontractor) must:
• Have been duly organized, in existence, and in good standing for at least six months prior to the effective date of its fiscal agreement (i.e., December 1, 2022) with the BSCC or with the Prop 64 PH&S grantee. Non-governmental entities that have recently reorganized or have merged with other qualified non- governmental entities that were in existence prior to the six-month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the grant agreement with the BSCC or the start date of the grantee-subcontractor fiscal agreement. • Be registered with the California Secretary of State’s Office, if applicable; • Have a valid business license, Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship);
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and
• Have a physical address.
Non-Governmental Organizations (NGOs) include: community -based organizations (CBOs), faith-based organizations (FBOs), nonprofit organizations/501(c)(3)s, evaluators (except government institutions such as universities), grant management companies and any other non- governmental agency or individual. Note: These criteria do not apply to government organizations (e.g., counties, cities, school districts, etc.).
City of San Bernardino
BSCC 908-22
APPENDIX B
CRITERIA FOR NON-GOVERNMENTAL ORGANIZATIONS RECEIVING
PROPOSITION 64 PUBLIC HEALTH AND SAFETY GRANT FUNDS
In the table below, provide the name of the Grantee and list all contracted parties.
Grantee: City of San Bernardino
Grantees are required to update this list and submit it to BSCC any time a new third-party contract is executed after the initial assurance date. Grantees shall retain (on- site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the Prop 64 PH&S Grant Program Cohort 3 RFP. These records will be subject to the records and retention language found in Appendices A and C of the Standard Agreement.
The BSCC will not disburse or reimbu rse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.
A signature below is an assurance that all requirements listed above have been met.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE
STREET ADDRESS CITY STATE ZIP CODE
EMAIL ADDRESS
SIGNATURE (Blue Ink Only or E-signature) DATE
x
Name of Contracted Party Address Email / Phone Meets All Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐