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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: December 6, 2023
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Ernesto Salinas, Deputy Director of Operations
Department: Public Works
Subject: Award of Agreement for Construction of Nicholson Neighborhood Park Improvements (Ward 6)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of an Agreement with Urban Habitat in the amount of $8,147,197.56 for Nicholson Neighborhood Park Improvements (Project); and
2. Authorize the project construction, construction contingencies, and construction management costs in the total amount of $ $9,437,197.56 for construction of the Project; and
3. Authorize the City Manager or designee to execute all documents with Urban Habitat; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Executive Summary:
Awarding the Agreement for construction of the Nicholson Park Improvements Project would allow the construction of park amenities, returning the park to a safe and an attractive condition. The Agreement would allow the City to issue Urban Habitat a Notice to Proceed, initiating the process to construct the park improvements. The agreement will include Urban Habitat’s base bid construction cost of $8,147,197.56. Additional funds are recommended for construction contingencies and construction management costs for a total of $1,290,000. The total cost of construction, construction management, and construction contingencies is $9,437,197.56.
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Background
Nicholson Neighborhood Park, located at 2737 West 2nd Street, is a City-owned
9.52-acre park facility that includes recreational amenities and a community center building. The recreational area of the park currently consists of two baseball diamonds with a concession/score keeper area (restroom included), a community garden, outdoor basketball court, picnic shelter, 10 picnic tables, two barbeque grills, a playground area, restrooms, and parking lot. While the park area continues to see some general community use, the community center building has been closed for programming for several years due to financial challenges.
Over the past several years, Nicholson Neighborhood Park has become a target for vandalism due to the lack of programmed activities at the site. Many of the supporting outbuildings, irrigation, and lighting systems have been damaged beyond repair.
During preparation of the FY 2020/21 Capital Improvement Program (CIP), staff recommended rehabilitation of the park to return the property to a safe and attractive condition. Restoration of the park and its amenities will assist in drawing positive activities back to the area and restore recreational opportunities for the surrounding neighborhood.
On June 24, 2020, the Mayor and City Council approved Resolution No. 2020-128 adopting the City’s Annual Operating Budget for Fiscal Year 2020/21. The budget included CIP Project PR21-006 for Nicholson Neighborhood Park Improvements (“Project”). Funding to support the Project has been established in the amount of $1,000,000 in Community Development Block Grant (CDBG) funding and $150,000 in Meadowbrook Insurance Claim funds, for a total Project budget of $1,150,000.
On March 3, 2021, the Mayor and City Council adopted Resolution No. 2021-37 approving award of a Design Services Agreement with RHA Landscape Architects - Planners, Inc. for the Nicholson Park Improvements in the amount of $215,295.
On February 2, 2022, the Mayor and City Council adopted Resolution No. 2022-26 allocating $8,850,000 in American Rescue Plan Act (ARPA) funds to complete the project.
On August 3, 2022, the Mayor and City Council approved Amendment No. 1 to the Professional Design Services Agreement with RHA Landscape Architects - Planners, Inc. adding extra design services in the amount of $197,250 and increasing the purchase order to a total amount not-to-exceed $412,545 for the preliminary design of Nicholson Park.
On August 2, 2023, the Mayor and City Council approved Amendment No. 2 to the Professional Design Services Agreement with RHA Landscape Architects – Planners, Inc. adding extra design services in the amount of $47,300 and increasing the purchase order to a total amount not-to-exceed $459,845 for the preliminary design of Nicholson Park.
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Discussion
The Project was advertised for public bidding on August 8, 2023, on PlanetBids, the City website, and in the San Bernardino Sun on August 10 and 17, 2023.
Six sealed bids were received, and opened on August 31, 2023, as follows:
Bidder City Base Bid
Urban Habitat La Quinta $8,147,197.56
Act 1 Construction Norco $8,582,096.00
Horizons Construction Orange $9,410,465.00
PUB Construction Diamond Bar $9,816,284.58
H&H General Contractors Orange $11,613,630.00
Kasa Construction Chino $12,055,500.00
Staff has reviewed all bid packages and determined that Urban Habitat of La Quinta, California, is the lowest responsible and responsive bidder with a total base bid amount of $8,147,197.56.
In addition to these construction costs, staff anticipates the need for a construction contingency amount to provide for any unforeseen work, and construction management costs. The cost of these items is $1,290,000.00.
The total cost of construction, construction management, and construction contingencies is $9,437,197.56. Funding for the Project was previously established in FY 2020/21 CIP budget in the CDBG and Liability Insurance funds, in addition to the allocation of ARPA funds in FY 2021/22. The total amount available for the construction phase of the Project is $9,540,155.
2021-2025 Strategic Targets and Goals
Authorizing the execution of this agreement aligns with Key Target No. 4: Economic Growth & Development. The additional amenities to Nicholson Neighborhood Park will improve community participation for new recreational activities and provide a safe and well-maintained community park.
Fiscal Impact
There is no General Fund impact associated with this action.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of an Agreement with Urban Habitat in the amount of $8,147,197.56 for Nicholson Neighborhood Park Improvements (Project); and
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2. Authorize the project construction, construction contingencies, and construction management costs in the total amount of $ $9,437,197.56 for construction of the Project; and
3. Authorize the City Manager or designee to execute all documents with Urban Habitat; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Attachments
Attachment 1 Contract for Construction with Urban Habitat Attachment 2 Bid Tabulation
Attachment 3 Location Map
Ward:
Ward 6
Synopsis of Previous Council Actions:
April 15, 2020 Mayor and City Council approved the City's FY 2020/21 CDBG Action Plan.
June 24, 2020 Mayor and City Council adopted Resolution No. 2020-128 approving Capital Improvement Program FY 2020/21.
March 3, 2021 Resolution No. 2021-37 adopted agreement with RHA Landscape Architects - Planners, Inc. to provide the design services for the Nicholson Neighborhood Park.
February 2, 2022 Mayor and City Council adopted Resolution No. 2022-26 assigning American Rescue Plan (ARP) funds in the
amount of $8,850,000 to the Nicholson Park Project in lieu of future grant funding.
August 3, 2022 Amendment No. 1 to agreement with RHA Landscape Architects - Planners, Inc. to provide additional design services for the Nicholson Neighborhood Park.
August 2, 2023 Amendment No. 2 Agreement with RHA Landscape Architects – Planners, Inc. for Nicholson Park Design