CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 17, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Lydie Gutfeld, Director of Parks, Recreation, & Community Services
Department: Parks, Recreation, & Community Services
Subject: Approve the Purchase of a Mobile Diesel Generator Through the Home and Community Based Services
(HCBS) Senior Nutrition Infrastructure Grant Program
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2024-018 to:
1. Accept and approve Request for Quotation (RFQ) F-23-77 for the purchase of a mobile diesel generator through the Home and Community Based Services Senior Nutrition Infrastructure Grant Program (HCBS-NI);
2. Authorize the City Manager to execute the Vendor Services Agreement (VSA) between the City of San Bernardino and Bell Electrical Supply Co., Inc. for the purchase of a new mobile towable diesel generator; and
3. Authorize the Director of Finance to issue a purchase order in the amount of $136,089 to Bell Electrical Supply Co., Inc.
Executive Summary
The Parks, Recreation and Community Services Department has received vendor quotes for RFQ F-23-77 for the purchase of a new mobile towable diesel generator in the amount of $136,089. The generator will be purchased with HCBS-NI Grant Award funds of $304,846, accepted and approved by the Mayor and City Council at a previous Meeting. The generator will allow the continuation of the Older Californians Nutrition Program meal service during a power outage.
Background
The City of San Bernardino is a congregate meal provider serving the San Bernardino community seniors, 60 years of age and older, through the Older Californians Nutrition Program at six congregate sites: 5th Street Senior Center, Perris Hill Senior Center, Hernandez Community Center, Lytle Creek Community Center, New Hope Family Life Center, and Highland Senior Center. The City prepares meals at the 5th Street Senior Center and delivers meals daily. The City provides approximately 60,000 meals annually to an estimated 250 recipients.
The Older Californians Nutrition Program is supported by funding received from the County of San Bernardino Department of Aging and Adult Services – Public Guardian (DAAS-PG). The City, as a nutrition provider, was contacted by County DAAS-PG and given the opportunity to submit a proposal for additional funding through the Home and Community Based Services (HCBS) Senior Nutrition Infrastructure Grant Program (HCBS-NI). The HCBS-NI Grant Program’s purpose is to enhance, expand, and increase senior nutrition throughout San Bernardino County through capacity and infrastructure improvements. On December 13, 2022, the City was awarded $304,846 for various meal capacity and infrastructure improvements.
Discussion
The City has been steadily purchasing off the list of items funded by the HCBS-NI Grant. On occasion, either through a natural disaster or other potential emergency, such as risk of wildfire during extreme heat, and potentially dangerous weather conditions to prevent the electrical system from becoming an ignition source, Southern California Edison will turn off power. To prepare for these outages or emergencies, the City needs a portable generator to continue meal preparation at the 5th Street Center that houses a commercial food preparation and cooking kitchen. Additionally, a generator is needed to keep the integrity of frozen and refrigerated goods from spoilage and prevent delivery delays at other nutrition sites.
On November 1, 2023, a formal RFQ process (RFQ F-23-77) was initiated to solicit quotes for the purchase of a new mobile towable diesel generator for the 5th Street Senior Center. Notices were posted through PlanetBids, as well as to a potential bidder list provided by the Fleet Division. The closing date for the RFQ was November 14, 2023. The City received the following quotes:
NAME OF QUOTER CITY AND
STATE
QUOTE
AMOUNT
Bell Electrical Supply Co., Inc. Woodside, NY $136,088.13 Ramsey-Bliese Corp, DBA Leete Generators Santa Rosa, CA $145,817.40 Blue Angel International LLC Berkeley, CA $156,012.75
After a review of the three quotes, staff determined that Bell Electrical Supply Co., Inc. is the lowest quoter and meets the minimum requirements of the quote specifications and guidelines. Based on the above information, Bell Electrical Supply Co., Inc. is the most responsive quoter, and staff recommends the VSA be awarded to Bell Electrical Supply Co., Inc.
2021-2025 Strategic Targets and Goals
Adoption of this Resolution aligns with Strategic Target No. 1: Improved Operational & Financial Capacity by utilizing an awarded grant fund source to enhance, expand, and increase senior nutrition services into the future and Strategic Target No. 3: Improved Quality of Life by providing the necessary capacity and infrastructure improvements to serve low-cost nutritious meals for the senior-aged population during a power outage.
Fiscal Impact
There is no impact on the general operating budget as funds are currently allocated for purchases of the Older Californians Nutrition Program infrastructure needs. There is currently $145,890 of budget remaining in account 123-380-8995*5704 to support this item.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2024-018 to:
1. Accept and approve Request for Quotation (RFQ) F-23-77 for the purchase of a mobile diesel generator through the Home and Community Based Services Senior Nutrition Infrastructure Grant Program (HCBS-NI);
2. Authorize the City Manager to execute the Vendor Services Agreement (VSA) between the City of San Bernardino and Bell Electrical Supply Co., Inc. for the purchase of a new mobile towable diesel generator; and
3. Authorize the Director of Finance to issue a purchase order in the amount of $136,089 to Bell Electrical Supply Co., Inc.
Attachments
Attachment 1 - Resolution 2024-018, HCBS-NI Grant Mobile Diesel Generator Purchase
Attachment 2 - RFQ F-23-77 & Quotes-Mobile Diesel Generator Attachment 3 - VSA - Bell Electrical Supply Co Inc, Mobile Diesel Generator
Ward:
All Wards
Synopsis of Previous Council Actions:
January 18, 2023 The Mayor and City Council adopted Resolution No. 2023- 014 to accept and allocate additional grant funds for the Senior Nutrition Program from the Home and Community
Based Services (HCBS) Senior Nutrition Infrastructure Grant Program in the amount of $304,846.