CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 17, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager
Lydie Gutfeld, Director of Parks, Recreation & Community Services
Department: Parks & Recreation & Community Services
Subject: Accept the RFP 22-39 Youth Enrichment Programs Award for Fiscal Year 2023/2024
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt resolution 2024-019:
1. Authorizing the City Manager, or his designee, to accept the award for RFP No. 22-39 Youth Enrichment Programs for an amount not to exceed $145,000 through Fiscal Year 2023/2024;
2. Authorizing the City Manager, or his designee, to conduct all negotiations, signing, and submittals of necessary documents to receive RFP awards; and
3. Authorizing the Director of Finance and Management Services to amend the budget in both revenue and expenditures by $145,000 and appropriate the funds for Fiscal Year 2023/2024.
Executive Summary
The Parks, Recreation, and Community Services Department received notification of intent to award RFP No. 22-39 Youth Enrichment Programs for a total amount not to exceed $145,000 through Fiscal Year 2023/2024 from the San Bernardino City Unified School District. The RFP funds will be used to pay for materials, supplies, equipment, facility rental, and staff salaries related to the operations of the Rec SCENE afterschool program pass.
Background
The San Bernardino City Unified School District (SBCUSD) has an Average Daily Attendance (ADA) of approximately 47,000 students, is located in central San Bernardino County, and serves a diverse geological area of approximately 105 square miles. The SBCUSD consists of small schools in rural mountain and foothill communities and larger suburban schools in valley flatland areas. The district operates 49 elementary schools, 11 middle schools, and 10 high schools. In addition, SBCUSD operates a continuation school, community day school, independent study schools, charter schools, and adult education and preschool programs.
SBCUSD announced a Request for Proposals for Youth Enrichment Programs to provide services to SBCUSD students before and/or after school, summer sessions, and intersessions. The proposed program must integrate with the regular school day and other expanded learning opportunities while providing a safe physical and emotional environment, opportunities for relationship building, and promotion of active student engagement.
The Parks, Recreation, and Community Services Department submitted a proposal for RFP No. 22-39 on June 1, 2023, and an Intent to Award notice was received by staff on September 10, 2023, with a deadline to submit documents to finalize the bid on September 22, 2023.
Discussion
The Parks, Recreation, and Community Services Department staff discussed the opportunity to propose additional after-school programs for youth attending a SBCUSD school. Staff created multiple proposals for a variety of programming including, but not limited to swim lessons, tap dance, robotics camp, creative arts, video production and content creation, bowling, multi-sport programs, and karate. Department staff created a recreation pass, named Rec SCENE, which will allow participants to participate in multiple programs and activities offered through the department, and included it as part of the proposal.
The Rec SCENE will be an afterschool program that will aim to focus on:
R-Recreation
E-Education
C-Culture
By encouraging youth to:
S-Socialize with others
C-Create memories
E-Enrich their minds and bodies
N-Navigate life skills through problem solving
E-Engage in their communities
Rec SCENE afterschool program will include activities and classes such as art classes, robotics, content creator classes, karate, sports clinics, tap dance, e-sports, bowling, and flag football. Hundreds of SBCUSD students will have access to the Rec SCENE program. The costs for the Rec SCENE operations are fully reimbursable upon receipt of invoices each month that will be sent to the District by department staff.
2021-2025 Strategic Targets and Goals
This request aligns with Strategic Target No. 1: Improved Operational & Financial Capacity since the grant will focus on providing funding for transportation, program operations, and the associated capacity costs. This request also aligns with Strategic Target No. 2: Focused, Aligned Leadership and Unified Community by providing service learning, career pathways, and leadership opportunities. Lastly, this request aligns with Strategic Target No. 3: Improved Quality of Life by increasing the ability of residents in underserved areas and improving their health and wellness through educational and outdoor recreational activities.
Fiscal Impact
There is no General Fund impact with this item. The FY 2023/24 operating budget will be amended by $145,000 in both revenues and expenditures Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt resolution 2024-019:
1. Authorizing the City Manager, or his designee, to accept the award for RFP No. 22-39 Youth Enrichment Programs for an amount not to exceed $145,000 through Fiscal Year 2023/2024;
2. Authorizing the City Manager, or his designee, to conduct all negotiations, signing, and submittals of necessary documents to receive RFP awards; and
3. Authorizing the Director of Finance and Management Services to amend the budget in both revenue and expenditures by $145,000 and appropriate the funds for Fiscal Year 2023/2024.
Attachments
Attachment 1 Resolution 2024-019
Attachment 2 RFP No. 22-39 Contract – City of San Bernardino Parks, Recreation and Community Services
Attachment 3 RFP No 22-39 Proposal – City of San Bernardino Parks, Recreation and Community Services
Ward:
All Wards
Synopsis of Previous Council Actions:
N/A