3 8
6 9
RFP No. 22-39 Proposal- City of San Bernardino Parks, Recreation and Community Services Respondent Questionnaire:
Section A- General Information
1. City of San Bernardino
290 N. D St.
San Bernardino, CA 92401
Local Government Agency
2. Charles McNeely, City Manager
Edelia Eveland, Assistant City Manager
Lydie Gutfeld, Director of Parks, Recreation and Community Services
3. The City of San Bernardino was founded in 1810. Since its incorporation, the City has strived to provide resources, services and programs to improve the quality of life of its citizens. The city has guiding principals:
SAN BERNARDINO MAYOR AND CITY COUNCIL 2020-2025 KEY STRATEGIC TARGETS
AND GOALS
FINANCIAL STABILITY
Secure a long-term revenue source
Implement, maintain, and update a fiscal accountability plan Create a framework for spending decisions
Minimize risk and litigation exposure
Create an asset management plan
FOCUSED, ALIGNED LEADERSHIP AND UNIFIED COMMUNITY
Develop and implement a community engagement plan
Build a culture that attracts, retains, and motivates the highest quality talent
IMPROVED QUALITY OF LIFE
Reduce the burden of homelessness through engagement, collaboration, and alignment with other entities
Develop a customer service initiative
Constantly evaluate public safety service delivery models to enhance the quality of service
ECONOMIC GROWTH & DEVELOPMENT
Develop a branding and marketing campaign
3 8
6 9
Update the General Plan and Development Code
Roll out a strategy to create a 21st century urban core WE ENVISION a world class city which capitalizes on its location, the diversity of its people and its economy to create a broad range of choices for its residents in how they live, work, and play.
WE ENVISION a thriving city possessing a sustainable system of high-quality education, community health, public safety, housing, retail, recreation, arts and culture and infrastructure.
WE ENVISION a vibrant economy with a skilled workforce that attracts employers who seek the unique opportunities the city has to offer and provide jobs that create citywide prosperity.
WE ENVISION a model community which is governed in an open and ethical manner, where all sectors work collaboratively to reach shared goals.
WE ENVISION a city that is recognized as the county's business and government center and a home for those seeking a sense of community and the best life has to offer.
The City’s Parks, Recreation and Community Services Department history goes back over 70 years!
4. Due to the last 12 years of bankruptcy and the Pandemic, the city has struggled to have a robust after school service program at the community centers. There is a history of afterschool CAPS programs at some of the city sites which was a major driver in the decision to develop a proposal that would benefit both the school district students and families and city residents.
Section B- Staffing
1. The City of San Bernardino has implemented a vigorous plan to recruit, hire and retain part-time and full-time positions within the Parks, Recreation and Community Services Department. This plan includes outreach to local high schools, colleges, and universities as well as statewide searches for manager and department head positions. In addition to outreach efforts, the Parks, Recreation and Community Services Department hosts the “Go To Work” Job Fair in the fall semester and does hiring on site for high school and college students in order to encourage work after school.
2. These efforts stated above have proven to be extremely successful as the staffing levels of the department have almost doubled since their implementation in January 2022. 3 8
6 9
For the proposal efforts, programs offered would be provided by City employees or City Contract employees. The oversight and evaluation of each employee includes a yearly review of services, goals and productivity. For seasonal programs, many of our current city staff will be able to rotate to different community centers for specific class offerings. Currently, our staffing levels are capable of handling proposed staff-led programs, and we have current 10-99 employees that specialize in certain programming skills such as tap dancing, karate, multi-cultural dance, and digital content creation. The city is extremely proud of its new direction in providing innovative programming in the area of youth enrichment programs.
3. As the city continues to develop its staffing plan for before and after school services, there is a high priority on providing adequate training for staff involved in programming.
Specifically, workplace harassment and mandated reporter training are required of all new city staff. Our Supervisor of Special Needs and Adaptive programs will be developing site training for staff to begin their journey into mindfulness in programming modifications for our individuals with special needs. In addition to the required training, the department hosts several onsite and group training courses for each team. This individual training will include a multitude of development options ranging from leadership, group work, and finding alternative options for kids to socialize and feel included in programing. Staff are encouraged to attend at least one California Park and Recreation Society staff training consortium throughout the year. Site supervisors will also have options to select specific needs for site training where the department director will work to identify specialized instructors for each need.
Section C- Community Outreach
1. The Parks, Recreation and Community Services Department has worked diligently to revitalize our community outreach efforts in the last year. Specifically, the quarterly activity has been printed and delivered to over 70,000 households in San Bernardino.
This in addition to our extensive social media footprint has created a wonderful communication line for the residents of the city to find programs and services from which they can benefit. Beyond print and social, our department is also capable of printing large banners for street signs and fence posting. These have proven effective in busy arterials with heavy traffic during school and non-school hours. All of our marketing in print and digital is translated into Spanish to assist with language barrios.
With these efforts, our hope it that we can also be complimented by the school district communication to students and their families for the most comprehensive outreach possible.
2. The City is excited to launch the REC SCENE- The REC SCENE is where youth will participate in afterschool programs that aim to focus on:
3 8
6 9
Recreation
Education
Culture
By encouraging youth to
Socialize with others
Create memories
Enrich their minds and bodies
Navigate life skills through problem solving
Engage in their communities
We are advocates of after school programs because they play a vital role in creating an inclusive environment that celebrates the cultural and unique backgrounds of students.
Here's how the programs we are offering can promote diversity and provide activities and opportunities to honor students' diverse identities:
Culturally Relevant Programming: REC SCENE program staff can design their activities and curriculum to reflect the cultural diversity of their student population. This includes incorporating diverse perspectives, histories, traditions, and languages into the program content. For example, they can learn through cultural events, clinics, or presentations that showcase various cultural practices, celebrations, and achievements.
Collaborative Decision-Making: Creating an environment that values diverse perspectives requires involving students, parents, and community members in decision- making processes. By actively seeking input from different cultural groups, the REC SCENE programs can ensure that activities and initiatives are inclusive and responsive to the needs and interests of all participants.
Language and Communication Support: Recognizing and respecting diverse linguistic abilities is crucial. REC SCENE programs can provide language support for students who are English language learners or speak languages other than the dominant language in the program. This may involve offering translation services, bilingual staff, or language- specific resources to foster effective communication and engagement.
Intercultural Exchanges: Facilitating intercultural exchanges is an effective way to promote understanding and appreciation of different cultures. REC SCENE programs can organize events or projects that encourage students to share their cultural backgrounds and experiences with others. This can include storytelling sessions, or cultural heritage projects that allow students to learn from and celebrate each other's traditions. 3 8
6 9
Community Partnerships: Collaborating with community organizations, cultural institutions, and local leaders enhances the REC SCENE program's ability to provide diverse activities and opportunities. Partnering with groups representing different ethnic, religious, or cultural communities can bring expertise, resources, and cultural enrichment to the program. These partnerships can facilitate guest speakers, performances, clinics, classes, or field trips that expose students to a wide range of cultural experiences.
Safe and Respectful Environment: Creating a safe and respectful environment is fundamental to promoting diversity. REC SCENE programs should establish clear guidelines and expectations that promote inclusivity, respect, and open-mindedness.
Encouraging dialogue, empathy, and understanding among students from different backgrounds helps foster a supportive community where all students feel valued and included.
Professional Development: Providing professional development opportunities for staff members on cultural competency, diversity, and inclusion is essential. This training equips program staff with the knowledge and skills to understand and address the needs of diverse student populations effectively. It also helps staff members recognize and challenge any biases they may have, enabling them to create an inclusive environment that celebrates students' cultural identities.
By incorporating these strategies, REC SCENE programs can create an environment that not only promotes diversity but also celebrates and honors the unique backgrounds of each student. Such programs provide opportunities for students to learn from one another, develop cultural competency, and gain a deeper appreciation for the rich tapestry of their community.
3. REC SCENE's afterschool program recognizes the crucial role that families play in supporting their child's academic, physical, and social-emotional development. To collaborate with and engage families as partners, the program has developed a comprehensive plan that focuses on communication, involvement, and mutual support.
Here's an outline of the plan:
Open and Ongoing Communication:
Regular Updates: REC SCENE will establish effective communication channels to provide families with regular updates on their child's progress, program activities, and upcoming events. This can include weekly newsletters, emails, or a dedicated online portal for our sports programs.
3 8
6 9
Two-Way Communication: The program will encourage open dialogue and active listening. Families will be encouraged to provide feedback, share concerns, or ask questions, and program staff will respond promptly and respectfully.
Family Nights: REC SCENE will organize regular family nights where families can participate in various activities alongside their children. These events can include interactive workshops, games, performances, or demonstrations that showcase the program's focus on academic, physical, and social-emotional development.
Collaborative Goal Setting: The program will work closely with families to develop individualized plans for each child. These plans will outline specific academic, physical, and social-emotional goals tailored to the child's needs and interests. REC SCENE will ensure that families are regularly informed about their child's progress towards the established goals.
Volunteering Opportunities: REC SCENE will actively seek opportunities for families to volunteer and contribute to the program. This can involve assisting with specific activities, sharing skills or cultural experiences, or participating in fundraising efforts. By involving families directly, the program fosters a sense of ownership and shared responsibility for their child's educational journey.
Family Showcases: The program will organize events where families can showcase their talents, traditions, or cultural backgrounds. This can include sporting events, performances, art exhibitions, or sharing traditional cuisine. By providing platforms for families to share their unique contributions, REC SCENE celebrates diversity and creates a richer experience for all participants.
Community Resources: REC SCENE will actively connect families with relevant community resources and support networks. This can include information on local educational programs, healthcare services, counseling resources, or parenting support groups. By facilitating access to these resources, the program aims to strengthen the support system available to families.
By implementing these strategies, REC SCENE's afterschool program aims to establish strong partnerships with families, recognizing them as essential collaborators in supporting their child's academic, physical, and social-emotional development.
Section D- Learning Plan
1. The REC SCENE after school program offers a diverse range of activities that are designed to contribute to student academic achievement and overall success. Here's how each of the activities you mentioned can support students' growth:
3 8
6 9
Swim Club: Participating in Swim Club helps students develop physical fitness, coordination, and discipline. Regular swimming sessions can improve cardiovascular health, build endurance, and enhance overall well-being. Physical activity has been shown to have a positive impact on cognitive function and academic performance.
Bowling: Bowling engages students in a fun and social activity while developing hand- eye coordination, strategic thinking, and focus. Through bowling, students can enhance their motor skills, spatial awareness, and problem-solving abilities. These skills can translate to improved academic performance and critical thinking.
Tap Dancing: Tap dancing combines physical movement with rhythm and musicality. It helps students develop coordination, timing, balance, and self-expression. The practice of tap dancing can enhance concentration, discipline, and creativity, which can positively impact academic engagement and overall student success.
Sports Club: Participation in a Sports Club promotes physical fitness, teamwork, sportsmanship, and leadership skills. Team sports develop communication, collaboration, and goal-setting abilities. The discipline and dedication required in sports can transfer to academic pursuits, fostering self-discipline and a growth mindset.
E-sports: E-sports involve competitive video gaming, which can improve hand-eye coordination, strategic thinking, problem-solving, and teamwork. While fostering digital literacy, e-sports also require communication and critical thinking skills. Engaging in e- sports can enhance cognitive abilities that support academic achievement.
Robotics: activities foster skills in science, technology, engineering, and mathematics (STEM). Students engage in hands-on problem-solving, coding, and engineering, developing critical thinking, logical reasoning, and analytical abilities that are valuable in academic and real-world contexts.
Digital Content Creation: Digital content creation activities involve various forms of media production, such as video editing, graphic design, or podcasting. These activities develop creativity, communication skills, digital literacy, and the ability to convey ideas effectively. Students can apply these skills in academic projects, presentations, and multimedia assignments.
Art Explorations: Art explorations provide a creative outlet for self-expression and imagination. Engaging in visual arts, painting, drawing, or sculpting can enhance fine motor skills, visual perception, and problem-solving abilities. Art activities stimulate 3 8
6 9
critical thinking, encourage self-reflection, and foster confidence, all of which contribute to overall student success.
Flag Football League and Karate - promote physical fitness, discipline, and self-control.
Engaging in these activities improves students' endurance, strength, and self-discipline, which can positively impact their academic performance and overall well-being. By offering a diverse range of activities that cater to students' interests and talents, REC SCENE provides opportunities for holistic development. These activities contribute to students' physical well-being, cognitive abilities, creativity, teamwork, discipline, and self-confidence. Improved physical and mental health, enhanced cognitive skills, and the development of important life skills can positively influence academic achievement and overall student success.
2. The REC SCENE after school program is committed to providing a safe and supportive environment that addresses the developmental, social-emotional, and physical needs of all students. Here's how the program ensures the well-being of students in each of the activities you mentioned:
Trained Staff and Supervision: The program employs trained staff members who prioritize the well-being and safety of the students. They ensure that all activities are conducted in a secure and supervised manner, providing guidance and support throughout the sessions.
Physical Safety Measures: The program implements appropriate safety measures specific to each activity. For instance, in Swim Club, there will be certified lifeguards and strict adherence to water safety protocols. Similarly, activities like karate and sports club will have qualified instructors who prioritize proper techniques and safety precautions.
Inclusive Environment: REC SCENE promotes an inclusive environment that embraces diversity and respects the unique backgrounds and abilities of all students. The program encourages positive interactions, tolerance, and acceptance, fostering a sense of belonging and community among participants.
Social-Emotional Support: The program recognizes the importance of addressing students' social-emotional needs. Trained staff members provide emotional support, guidance, and mentorship, fostering healthy relationships and a positive peer culture.
They create opportunities for students to develop social skills, empathy, and self- awareness through team-building exercises, collaborative projects, and open discussions.
3 8
6 9
Individualized Attention: REC SCENE understands that each student has unique developmental needs. The program aims to provide individualized attention and support by considering students' abilities, interests, and learning styles. Whether it's in robotics, digital content creation, or art explorations, instructors strive to create a nurturing environment where students feel valued and encouraged to explore their potential.
Physical Fitness and Well-being: REC SCENE promotes physical fitness and well-being through various activities such as Swim Club, Bowling, and sports clubs. These activities contribute to students' physical development, enhance their coordination and motor skills, and promote a healthy lifestyle. The program encourages students to set personal goals and celebrates their achievements, fostering a positive self-image and confidence.
Positive Reinforcement and Recognition: REC SCENE recognizes the accomplishments and efforts of students through positive reinforcement. Whether it's mastering a dance routine, completing a challenging robotics project, or demonstrating sportsmanship, students are acknowledged and praised for their achievements. This approach boosts their self-esteem, motivation, and overall sense of success.
By providing a safe and supportive environment, REC SCENE ensures that students' developmental, social-emotional, and physical needs are met. The program fosters a sense of belonging, promotes self-confidence, encourages healthy relationships, and nurtures students' overall well-being. Through a diverse range of activities, students can explore their interests, develop new skills, and thrive in an inclusive and empowering after-school setting.
In addition to activity-specific safety measures, REC SCENE will foster a supportive environment by implementing behavior guidelines and anti-bullying policies that promote respectful interactions among students. Training program staff on child safety, first aid, and CPR to ensure they can respond effectively in case of emergencies.
Conducting regular risk assessments of facilities and equipment to identify and address any potential safety hazards. Overall, REC SCENE's after school program prioritizes the safety and well-being of all students. By providing a nurturing and inclusive environment, the program supports their developmental, social-emotional, and physical needs, creating an enriching experience for every participant.
3. The REC SCENE afterschool program has developed a comprehensive plan to monitor its success and evaluate key measures on a regular basis. The program recognizes the importance of ongoing assessment to ensure effectiveness and make informed decisions for improvement. Here's an outline of the monitoring plan:
3 8
6 9
Daily Attendance: The program will track average daily attendance to assess participation rates and identify any trends or patterns. This measure helps gauge the program's ability to engage and retain students consistently.
Progress Tracking: REC SCENE will collaborate with schools to gather academic data such as grades, test scores, or teacher feedback. This information will be used to evaluate students' academic progress over time and determine the impact of the program on their educational outcomes.
Feedback Collection: Periodic surveys will be administered to students to gather their feedback on program activities, engagement levels, and overall satisfaction. These surveys may include questions about their perceived academic growth, social-emotional development, and satisfaction with the program.
Parent/Guardian Surveys: REC SCENE will collect feedback from parents/guardians through surveys to understand their perspectives on the program's effectiveness and their child's experiences. This feedback will provide insights into areas of improvement and help shape program enhancements.
Staff Feedback: Program staff members will be encouraged to provide regular feedback and suggestions for program improvement. Staff evaluations may include measures of program quality, staff training needs, and overall program management.
Periodic Review: The program will conduct periodic reviews of its goals and objectives to ensure alignment with desired outcomes. These reviews will assess whether the program is meeting its intended objectives and identify areas for improvement or adjustment.
Site Visits: Program administrators or external evaluators may conduct regular site visits to observe program activities, interactions, and the overall program environment. These observations can provide valuable insights into program implementation, student engagement, and adherence to safety protocols. By employing a combination of quantitative and qualitative measures, REC SCENE aims to evaluate its success in multiple dimensions. The program will review attendance data, academic progress, student surveys, parent/guardian feedback, staff evaluations, and stakeholder input to assess program effectiveness and identify areas for improvement. The frequency of evaluation will depend on the specific measure but will generally occur on a regular basis to ensure ongoing monitoring and adjustment of the program. 3 8
6 9
4. The REC SCENE after school program is dedicated to providing hands-on, project-based experiences in Science, Technology, Engineering, Arts, and Mathematics (STEAM) within its activities. Here's how the program will incorporate STEAM elements into the classes you mentioned:
Swim Club can incorporate STEAM elements by introducing students to water physics, buoyancy, and hydrodynamics. They can explore concepts like water displacement, drag, and the relationship between force and motion through engaging activities and experiments.
Bowling can incorporate STEAM by introducing students to the physics of motion, angles, and momentum. They can explore concepts such as velocity, kinetic energy, and friction through hands-on experiments, calculating scores, and analyzing the mechanics of bowling techniques.
Tap dancing can incorporate STEAM through rhythm, music, and creative expression.
Students can explore the relationship between movement and sound, experiment with different rhythms and patterns, and even incorporate technology by using sensors or sound amplification devices to enhance their performances.
Sports Club and E-sports can incorporate STEAM by incorporating data analysis, strategy development, and technology integration. Students can learn about sports analytics, use software or sensors to track performance metrics, and explore concepts such as statistics, game theory, and data visualization to enhance their understanding and decision-making skills.
Digital content creation activities naturally lend themselves to STEAM integration.
Students can explore graphic design, video editing, or animation, combining artistic creativity with technological skills. They can learn coding for interactive media, experiment with 3D modeling and printing, or explore virtual reality experiences, combining arts and technology in their projects.
Art explorations can incorporate STEAM by integrating science and math concepts into artistic projects. For example, students can explore geometry and symmetry in visual arts, experiment with pigments and chemical reactions in painting, or create sculptures using principles of engineering and structural stability.
Flag Football and Karate: Physical Fitness, Discipline, and Focus: Flag football and karate promote physical fitness, discipline, self-control, and focus. Engaging in these activities can improve students' physical well-being, self-discipline, and ability to concentrate, which can positively impact their academic performance. 3 8
6 9
Robotics:
Robotics: activities foster skills in science, technology, engineering, and mathematics (STEM). Students engage in hands-on problem-solving, coding, and engineering, developing critical thinking, logical reasoning, and analytical abilities that are valuable in academic and real-world contexts. In each of these activities, the REC SCENE program will strive to provide hands-on experiences and project-based learning opportunities.
Through hands-on projects, they will develop important skills such as problem-solving, collaboration, and innovation, preparing them for future academic and professional pursuits in STEAM-related fields.
Section E – Legal
1. Not applicable
2. Not applicable
Section F- Additional Information
1. We feel that the City of San Bernardino’s REC SCENE afterschool program is a great addition to the current listing of programs that benefit the students from each location.
Due to the close proximity of the community center locations to the school clusters, we feel confident that we are able to provide something for everyone. Our talented staff and instructors are excited about the opportunity to regrow our afterschool options throughout the city. The Department as a whole has shifted drastically to a much more holistic approach when it comes to program development and implementation.
Because of this, we know that our selection by the District to provide solicited services would be extremely beneficial to the personal growth of each participant. With our main goal focused on improving quality of life, we know that our participants will gain much needed skill sets to walk through their educational and personal growth paths.
2. In order to provide an easy cluster focused pricing module, we took each program’s individual cost and calculated the cost for at least 20 students. With these costs, we then took the average of all program costs combined and created a set average proposed rate per hour/per student. We view this as a “REC SCENE” monthly pass.
With this cost analysis, we are able to provide a variety of program options for those that are interested. For those not within the school proximity of the location where the program is offered, we would request that the School District provide transportation.
Transportation is not currently added into our budget analysis as we are not aware of the School Districts bussing pricing. If this model doesn’t work for your review of application, we are also able to separate each program with an individual budget analysis. Our current model of locations and School Clusters is as follows:
Location School Cluster
3 8
6 9
Rudy C. Hernandez Community Center 3
222 N Lugo Ave, San Bernardino, CA 92408
Delmann Heights Community Center 6 / 7
2969 N Flores St, San Bernardino, CA 92405
Norton Gymnasium 4 / 5
1554 Art Townsend Dr, San Bernardino, CA 92408
Speicher Memorial Park 1
1535 Arden Ave, San Bernardino, CA 92404
Encanto Community Center 6
1180 W 9th St, San Bernardino, CA 92411
Verdemont Community Center 6
3664 Little League Dr, San Bernardino, CA 92407
Lytle Creek Community Center 3
380 S K St, San Bernardino, CA 92410
Inland Empire Media Group 3 / 4
201 N E St, San Bernardino, CA 92401
Jerry Lewis Family Swim Center 2 / 5
831 E Highland Ave, San Bernardino, CA 92404
Center for Individual Development 4
8088 Palm Ln, San Bernardino, CA 92410
California State University San Bernardino Bowling Alley 6 / 5