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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 21, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager
Rolland Kornblau, Director of Technology
Department: Public Works
Subject: Request for Purchase Authorization for network Refresh (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Goods Purchase Agreement with Sehi Computer Products, Inc. for purchasing network hardware using the NASPO contract, as approved for funding through the FY 2023/24 Operating Budget:
2. Authorize the Director of Finance to issue a purchase order in the amount not to exceed $640,000 to Sehi Computer Products, Inc.
Executive Summary
A purchase order not to exceed $600,000 is requested for the purchase of network hardware. The equipment is necessary to improve the City‘s network speed and resilience as it will replace end-of-life hardware. Funding for this purchase was authorized by the City Council as part of the Strategic Targets and Goals (Improved Operational & Financial Capacity). This project began with the replacement of Firewalls and Core Switches as approved in Resolution No. 2022-54. This project will continue with replacing the remaining switches and wireless in VANIR, 201 E Street, Facilities, Animal Services, and Public Safety.
Background
The Information Technology Department is responsible for the maintenance, repair, 1 8
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and function of City-owned network hardware. The Mayor and City Council approved a budget in Resolution No. 2022-44 to begin the process of upgrading the network hardware in the City. Newer equipment is needed to complete the upgrade. This equipment will allow 10 GB speed within City buildings. As more services are provided by Cloud Computing, the City must upgrade its infrastructure.
Discussion
Information Technology is proposing to complete the network hardware upgrade that began shortly after budget approval in March 2022. The City needs to upgrade network switches and wireless in VANIR, Public Safety, 201 E Street, Facilities, and Animal Services buildings. Quotes were generated from 3 vendors. Sehi was selected as they submitted the lowest price using the NASPO (National Association of State Procurement Officials) contract.
2021-2025 Strategic Targets and Goals
This project is aligned with Key Target No. 1: Improved Operational & Financial Capacity. Approval of this purchase will reduce the risk of potential outages of the network and improve the speed.
Fiscal Impact
The General Fund impact is $600,000 and is appropriated in the FY2023/24 budget. The purchase order amount of $600,000 will allow for the purchase of network equipment to replace hardware at VANIR, Public Safety, 201 E Street, Facilities and Animal Services
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Goods Purchase Agreement with Sehi Computer Products, Inc. for purchasing network hardware using the NASPO contract, as approved for funding through the FY 2023/24 Operating Budget:
2. Authorize the Director of Finance to issue a purchase order in the amount not to exceed $600,000 to Sehi Computer Products, Inc.
Attachments
Attachment 1 - Sehi Quote
Attachment 2 - CDWG Quote
Attachment 3 - MegaBuy Computer Store Quote
Attachment 4 - Sehi Goods Purchase Agreement
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Attachment 5 – NASPO Contract
Attachment 6 – NASPO California Addendum
Ward:
All Wards
Synopsis of Previous Council Actions:
June 15, 2022 The Mayor and City Council approved the purchase of equipment for the initial Network Refresh