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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 21, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Lynn Merrill, Director of Public Works, Operations and
Maintenance
Department: Public Works
Subject: Agreement with Cal Stripe, Inc., for Street Striping and Pavement Marking Services (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Maintenance Services Agreement with Cal Stripe Inc., for street striping and pavement marking services; and
2. Authorize the Agency Director of Finance and Management Services to issue a purchase order in the amount of $420,000.
Executive Summary
The award of the striping contract is designed to deliver a professional, efficient, and high-quality installation for pavement marking throughout the City. The striping will delineate the movement of both vehicular traffic and pedestrians in an effective way to provide safety for all users of the roadway. Funding for this agreement will use the Gas Tax Fund.
Background
The Public Works Department, specifically the Traffic Engineering Section, plays a vital role in upholding the quality and safety of the city's streets through the maintenance of striping on all City’s streets. As the responsible department of the city's transportation infrastructure, this department is entrusted with the responsibility of ensuring that road markings, including lane demarcations, crosswalks, centerlines pavement messages and other essential striping elements, are well-maintained and 1 8
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clearly visible to all user of the road. The Traffic Engineering Section employs a comprehensive approach to enhance traffic flow, promote safety, and contribute to overall urban mobility.
Thermoplastic striping and paint striping are two distinct methods employed in road marking, each with its unique characteristics and advantages. Paint striping, traditionally used for road markings, involves applying a liquid paint that dries to form visible lines on the road surface. While cost-effective and easy to apply, paint striping may require more frequent maintenance due to wear and fading over time. On the other hand, thermoplastic striping utilizes a pre-formed, solid material that is heated and then melted onto the road surface. This method offers enhanced durability, longevity, and reflective properties compared to traditional paint striping.
Thermoplastic striping is particularly effective in high-traffic areas, providing superior resistance to abrasion and weather conditions. While paint striping is a more economical choice, thermoplastic striping stands out for its durability and visibility, making it a preferred option for long-lasting and high-performance road markings.
The frequency of pavement striping maintenance can vary depending on factors such as traffic volume, weather conditions, and the type of striping material used. In general, traditional paint striping may require more frequent maintenance compared to thermoplastic striping.
For paint striping, it is common to schedule re-striping every 1 to 2 years, as the paint can wear off over time due to traffic, weather exposure, and general road wear. High- traffic areas may need more frequent maintenance to ensure visibility and safety.
On the other hand, thermoplastic striping tends to be more durable and longer lasting. It can last for 3 to 5 years or even more before requiring re-striping. The heat- applied nature of thermoplastic striping contributes to its enhanced longevity and resistance to wear and tear. Regular inspections are essential to assess the condition of pavement striping and determine when maintenance is necessary. Factors like faded lines, reduced reflectivity, and visible signs of wear are indicators that re- striping may be needed to maintain effective road markings.
The City of San Bernadino covers 63 square miles, and maintain approximately 569 miles of roadway segments and over 1,300 lane miles (574 Center Lane miles) of streets requiring pavement markings and painting of center divider lines, curbs (to include no parking red zones), and “bullnoses” (front and back areas of street island curbs). Additionally, the City also maintains approximately 110 school crosswalks, more than 1,200 street crosswalks, and 55 City-owned parking lots at parks and city facilities. These locations all require varied maintenance and upgrades that include (but is not limited to) repainting red, yellow, white, blue, and green zones at curbs, , thermoplastic application of markings at street or school crosswalks, center divider line pavement markings, directional arrow street markings, white rumble strip installation, ceramic pavement marker installation, and parking lot/street parking striping.
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Discussion
To ensure our city conducts timely and first-rate street striping and pavement marking services, staff is requesting $420,000 under this maintenance services agreement.
Initially the maintenance agreement will cover the period from Feb 21, 2024, to June 30, 2025, with four additional option years. Public Works staff use a combination of factors and considerations to determine when street pavement striping is maintained. •Regular inspection conducted by staff Semi-Annually.
•Visual Assessment-Maintenance staff and engineering staff visually inspect roadway marking to identify signs of wear and report back to the traffic engineering section.
•Traffic Volume- High traffic areas experience more wear and tear on road marking which will require frequent inspections quarterly. •Weather Deterioration – Adverse weather such as heavy rain, or extreme heat can accelerate the deterioration of roadway markings. Inspection is conducted after the rainstorms.
•Feedback from Residents and Drivers through the Citizen Request Management system (CRM).
On November 28, 2023, the Traffic Engineering section of Public Works, with the Finance Department, initiated a formal process to solicit proposals for street striping and pavement marking services in Request for Proposal No. F-23-81. Notices were posted on the PlanetBids website. The results of the solicitation yielded five vendors which were reviewed by Procurement for compliance with mandatory requirements.
This selection was based on the lowest quote received.
It is important to note that the cost results below reflect a sampling of the most typically required services and related materials and does not reflect the overall request of this maintenance services agreement (which is lower). Although the winning vendor listed an overall cost of $954,900, staff does not anticipate using all the services listed in the sampling of services listed in the cost sheet but has chosen to have options available should the need arise for specific services not typically used. In keeping with the prior fiscal year average costs for street striping and pavement marking services, the amount of this maintenance agreement will be set at $420,000. The results were as follows:
Vendor City Cost
Cal Stripe, Inc. Colton, CA $954,900
Superior Pavement Markings, Inc. Beaumont, CA $1,851,885 Safe USA, Inc. Ontario, CA $2,067,300
Chrisp Co. Bloomington, CA $2,204,625
WGJ Enterprises, Inc.* Azusa, CA $2,276,570
*Amount differ from the vendor submitted bid form.
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Cal Stripe Inc. provided the lowest quote and is a reputable vendor for street striping and pavement marking services. Staff is confident that they are qualified to provide the services required under this maintenance services agreement. Additionally, Cal Stripe Inc. has recently provided services to the city and is a vendor in good standing.
The term of the proposed agreement shall be from February 21, 2024, to June 30, 2025, with four additional option years.
2021-2025 Strategic Targets and Goals
This project is consistent with several City goals and targets. It is aligned with Key Target 1e: Minimize risk and litigation exposure. Approval of this agreement will reduce the risk of potential liability associated with tort cases and significantly reduce the amount of open work order requests. It is also aligned with Key Target 3c:
Evaluate and enhance the quality of public safety services. Pavement markings are an effective way of regulating traffic and communicating information to pedestrians and drivers.
Fiscal Impact
There is no General Fund impact associated with this action. Sufficient funds in the amount of $420,000 are available in the Gas Tax Fund FY23/24.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Maintenance Services Agreement with Cal Stripe Inc., for street striping and pavement marking services; and
2. Authorize the Agency Director of Finance and Management Services to issue a purchase order in the amount of $420,000.
Attachments
Attachment 1 Maintenance Services Agreement
Attachment 2 Solicitation Documents-RFP No. F-23-81
Attachment 3 Solicitation Results (Summary)
Ward:
All Wards
Synopsis of Previous Council Actions:
None