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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 21, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Rolland Kornblau, Director of Technology
Department: Information Technology
Subject: Request for Purchase Authorization for Data Center Replacement (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Professional Software Purchase Agreement with Sidepath Inc. for purchasing data center hardware and service, as approved for funding through the FY 2023/24 Operating Budget;
2. Authorize the Director of Finance to issue a purchase order in the amount not to exceed $466,000.00 to Sidepath, Inc. for hardware and support including a purchase order in the amount not to exceed $49,000.00 to Dell for Microsoft licensing.
Executive Summary
A purchase order in the amount not to exceed $466,000.00 to Sidepath, Inc. for hardware and support including a purchase order in the amount not to exceed $49,000.00 to Dell for Microsoft licensing. The equipment is necessary as it will replace end-of-life hardware. This project began with the replacement of Firewalls and Core Switches as approved in Resolution No. 2022-54. This project will replace the Data Center hardware and support.
Background
The Information Technology Department went out to RFP F-23-69 on Planet Bids closed on October 11, 2023, for a Data Center Replacement. The current hardware is 1 8
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end-of-life with replacement needed at the City Hall and Public Safety offices.
Discussion
Information Technology is proposing to replace its Data Center with newer hardware, software, and support. Out of 4 submissions on Planet Bids, Sidepath returned the best price and features.
2021-2025 Strategic Targets and Goals
This project is aligned with Key Target No. 1: Improved Operational & Financial Capacity. Approval of this purchase will reduce the risk of potential outages of the network and improve the speed
Fiscal Impact
The General Fund impact is $466,000.00 to Sidepath, Inc. for hardware and support including a purchase order in the amount not to exceed $49,000.00 to Dell for Microsoft licensing is appropriated in the FY2023/24 budget. There is sufficient funding in the FY 2023/24 Operating Budget for this item.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Professional Software Purchase Agreement with Sidepath Inc. for purchasing data center hardware and service, as approved for funding through the FY 2023/24 Operating Budget:
2. Authorize the Director of Finance to issue a purchase order in the amount not to exceed $466,000.00 to Sidepath, Inc. for hardware and support including a purchase order in the amount not to exceed $49,000.
Attachments
Attachment 1 – Data Center 3Yr Quote
Attachment 2 – Windows License Quote
Attachment 3 – Data Center PSA JAN24 2024A
Attachment 4 – RFP F-23-069 Data Center Replacement
Ward:
All Wards
Synopsis of Previous Council Actions:
n/a