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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 21, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager
Rolland Kornblau, Director of Technology
Department: Information Technology
Subject: Request for Purchase Authorization for Backup
Storage Replacement (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Professional Software Services Agreement with Sidepath, Inc. for purchasing backup hardware, as approved for funding through the FY 2023/24 Operating Budget:
2. Authorize the Director of Finance to issue a purchase order in the amount not to exceed $151,000.00 to Sidepath, Inc.
Executive Summary
A purchase order not to exceed $151,000 is requested for the purchase of backup hardware, software, and support. The equipment is necessary as it will replace end-of- life hardware. Funding for this purchase was authorized by the City Council as part of the Strategic Targets and Goals (Improved Operational & Financial Capacity). This project began with the replacement of Firewalls and Core Switches as approved in Resolution No. 2022-54. This project will be replacing the backup system used currently.
Background
The Information Technology Department is responsible for the maintenance, repair, and function of City-owned network hardware and software. The Mayor and City Council approved a budget in Resolution No. 2022-44 to begin the process of 1 8
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upgrading the network hardware in the City. Current hardware is end of life and in need of replacement to function.
Discussion
Information Technology is proposing to replace the City’s backup hardware. The City needs to upgrade the end-of-life hardware. RFP-23-72 was issued in October 2023 on Planet Bids and there were 6 respondents. Side Path, Inc. was selected as they submitted the lowest price. The General Fund impact is $151,000 and is appropriated in the FY2023/24 budget. The purchase order amount of $151,000 will allow for the purchase of backup hardware for the city hall and public safety networks. 2021-2025 Strategic Targets and Goals
This project is aligned with Key Target No. 1: Improved Operational & Financial Capacity. Approval of this purchase will reduce the risk of potential outages of the network and improve the speed.
Fiscal Impact
There is sufficient funding in the FY 2023/24 Operating Budget for this item.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Professional Software Services Agreement with Sidepath, Inc. for purchasing backup hardware, as approved for funding through the FY 2023/24 Operating Budget:
2. Authorize the Director of Finance to issue a purchase order in the amount not to exceed $151,000.00 to Sidepath, Inc.
Attachments
Attachment 1 - Backup Quote
Attachment 2 – Backup PSA Jan 24 2024
Attachment 3 – RFP F-23-72 Backup Storage Replacement
Ward:
All Wards
Synopsis of Previous Council Actions:
March 2, 2022, The Mayor and City Council adopted Resolutions No. 2022-54 approving the City of San Bernardino’s Operating Budget for the fiscal year 2021/22 Report
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March 2, 2022, The Mayor and City Council adopted Resolution No. 2022-44 approving the City of San Bernardino’s agreement with Spectrum to increase the Internet speed from 1GB to 10 GB.