Agenda packet, regular meeting, first session — Mayor and City Council, March 6, 2024 (part 1 of 5)

Mayor and City Council of the City of San Bernardino Page 1

CITY OF SAN BERNARDINO
AGENDA

FOR THE

SPECIAL AND REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE

CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE

REDEVELOPMENT AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO

ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, MARCH 06, 2024
5:00 PM SPECIAL MEETING 7:00 PM REGULAR MEETING
FELDHEYM CENTRAL LIBRARY • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG Theodore Sanchez Helen Tran Damon L. Alexander
COUNCIL MEMBER, WARD 1 COUNCIL MEMBER, WARD 7
MAYOR
Sandra Ibarra Charles A. Montoya
COUNCIL MEMBER, WARD 2 CITY MANAGER
Juan Figueroa Sonia Carvalho
COUNCIL MEMBER, WARD 3 CITY ATTORNEY
Fred Shorett Genoveva Rocha
MAYOR PRO TEM, WARD 4 CITY CLERK
Ben Reynoso
COUNCIL MEMBER, WARD 5
Kimberly Calvin
COUNCIL MEMBER, WARD 6
Welcome to a meeting of the Mayor and City Council of the City of San Bernardino

PLEASE VIEW THE LAST PAGES OF THE AGENDA FOR PUBLIC

COMMENT OPTIONS, OR CLICK ON THE FOLLOWING
LINK: TINYURL.COM/MCCPUBLICCOMMENTS
PLEASE CONTACT THE CITY CLERK'S OFFICE (909) 3845002 TWO

WORKING DAYS PRIOR TO THE MEETING FOR ANY REQUESTS FOR

REASONABLE ACCOMMODATIONS
To view PowerPoint presentations, written comments, or any revised documents for this meeting date, use this link: tinyurl.com/agendabackup.

Select the corresponding year and meeting date folders to view documents.

Mayor and City Council of the City of San Bernardino Page 2 5:00 P.M.

LL TO ORDER
A
ttendee Name
Council Member, Ward 1 Theodore Sanchez
Council Member, Ward 2 Sandra Ibarra
Council Member, Ward 3 Juan Figueroa
Mayor Pro Tem, Ward 4 Fred Shorett
Council Member, Ward 5 Ben Reynoso
Council Member, Ward 6 Kimberly Calvin
Council Member, Ward 7 Damon L Alexander
Mayor Helen Tran
City Manager Charles A. Montoya
City Attorney Sonia Carvalho
Chief Deputy City Clerk Telicia Lopez
I

NVOCATION AND PLEDGE OF ALLEGIANCE
P

UBLIC COMMENT FOR SPECIAL MEETING ITEMS ONLY
CI

TY MANAGER UPDATE
P

RESENTATIONS

1. Presentation of the 202324 Mr. and Miss Cardinal City San Bernardino High School Court p.15

CONSENT CALENDAR

2. Review of Administrative Budget Transfers (All Wards) p.16 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, review and file all listed administrative budget transfers from July 1, 2023 through December 31, 2023.

3. Approving Job Classifications and Amending the Citywide Salary Schedule p.19 Recommendation:

It is recommended that the Mayor and City Council adopt Resolution No. 2024037 of the Mayor and City Council of the City of San Bernardino, California:

1. Amending the Director of Animal Services (U) salary.

2. Amending the Shelter Veterinarian salary;

3. Establishing the Homeless Solutions Manager job classification;

4. Establishing the Homeless Services Assistant job classification;

5. Authorizing the City Manager or their designee to add two (2) FTE for Fiscal Year 2023/24;

6. Amending the CityWide Salary Schedule for full time, parttime, temporary, and seasonal positions
Mayor and City Council of the City of San Bernardino Page 3

4. TPX Wide Area Network (WAN) Relocation from 300N “D” Street Basement to 201B N “E” Street p.36
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California authorize the City Manager to approve the Service Agreement with TPX to relocate the Wide Area Network (WAN) Circuits from 300 N ”D” Street basement to 201B N ”E” Street 3rd floor computer room in preparation for the City Hall Building Renovation Project.

5. California Library Connect Grant Award Recognition (Ward 1) p.72 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California,

1. Adopt Resolution No. 2024039 of the Mayor and City Council of the City of San Bernardino, California, authorizing the Director of Finance & Management Services to amend and appropriate the $19,709.06 California Library Connect Grant Award in both revenues and expenditures to the Fiscal Year 20232024 Operating Budget; and

2. Approve the purchase of a new Juniper MX204 router or equivalent from CENIC, as described in the grant application.

6. Application and Acceptance of Lunch at the Library Grant Award (All Wards) p.98 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024038 of the Mayor and City Council of the City of San Bernardino, California authorizing the Director of Finance & Management Services to amend and appropriate $8,900 in both revenues and expenditures to the Fiscal Year 2023 – 2024 Operating Budget.

7. Budget Amendment FY 24, Recreation and Community Services for the Sponsorship of the 2024 Lunar New Year ($38,450.00) in Revenue and Expense budget allocations p.172
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024040 authorizing the Director of Finance to amend the FY2023/24 the budget in revenue and expenditures by $38,450 for the sponsorship payments received to support the Lunar New Year Event.

8. Budget Amendment FY 24, Recreation and Community Services for the CSUSB Reservation payment and NCAA invoice payment ($92,780) in Revenue and Expense budget allocations p.184
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024041 authorizing the Director of Finance and Administrativ e Services to approve the revenue and expense budget allocations of $92,780 respectively for the payment of the California State Univers ity San Bernardino (CSUSB) field and facility reservation for Fiscalini Field 20182023 seasons ($87,500) and the 2023 season NCAA World Series Tournament ($5,280).

Mayor and City Council of the City of San Bernardino Page 4

9. Agreement with FileOnQ Incorporated, and Issue a Purchase Order (All Wards) p.209 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize:

1. The City Manager or designee to execute a Professional Services Agreement with FileOnQ Incorporated.

2. The Director of Finance and Management Services to issue a purchase order to FileOnQ Incorporated in an amount not to exceed $253,153.84.

10. Amendment No. 1 to Agreement with RHA Landscape Architects – Planners Inc. for Seccombe Lake Park Design Services (Ward 1) p.239
Recommendation:

It is rec ommended that the May or and City Council of the City of San Bernardino, California:

1. Approve Amendment No. 1 to the Agreement with RHA Landscape Architects – Planners Inc. in the amount of $26,000 for Nicholson Neighborhood Park Improvements (Project); and

2. Authorize project contingencies in the total amount of $27,000 for design of the Project; and

3. Authorize the City Manager or designee to execute all documents with RHA Landscape Architects – Planners Inc.; and

4. Authorize the City Manager or designee to ex pend the contingenc y fund, if necessary, to complete the project.

5. Renew the term of the agreement to September 21, 2024.

6. If necessary, authorize the City Manager to renew the term of the agreement for up to two additional oneyear terms.

11. Amendment No. 1 to Agreement with IDS Group Inc. for Speicher Memorial Park Design Services (Ward 2) p.330
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Approve Amendment No. 1 to the Agreement with IDS Group Inc. in the amount of $209,179 for Speicher Memorial Park Improvements (Project); and

2. Authorize the project contingencies in the total amount of $39,000 for design of the Project; and

3. Authorize the City Manager or designee to execute all documents with IDS Group, Inc.; and

4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

12. Arrowhead Grove Phase IV Affordable Housing Project Conditional Funding Commitment (Ward 2) p.406
Recommendation:

It is Recommended that the Mayor and City Council of San Bernardino, California

1. Adopt Resolution No. 2024036 of the Mayor and City Council of the CIty of San Bernardino, California, approving a Conditional Funding Commitment for Arrowhead Grove Phase IV, and affordable housing project; and

2. Authorize the City Manager, or designee, to take any further actions and execute any further agreements or documents as neces sary including minor and subs tantive changes.

Mayor and City Council of the City of San Bernardino Page 5

13. Approve Professional Agreement for Motel Voucher Program (All Wards) p.444 Recommendation:

It is Recommended that the Mayor and City Council of San Bernardino, California

1. Approve the Professional Service Agreement with Anand Patel (PaAn, Inc., Namaste Sitiye Inc., and SB Hotel North LLC) for the provision of motel rooms ranging from 55 rooms (minimum) to 121 rooms (max imum) for a total amount not to exceed $2,751,840 and for a term beginning March 11, 2024, through March 10, 2025; and

2. Reallocate unspent Permanent Local Housing Allocation (PLHA) funds to the Motel Voucher Program in the amount of $327,591; and

3. Authorize the City Manager or designee to take any further actions and execute any further agreements or documents as necessary to effectuate the implementation of the Motel Voucher Program.

14. Accept 2022 Homeland Security Grant (All Wards) p.602 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California Adopt Resolution No 2024042:

1. Authorizing the acceptance of the 2022 Homeland Security Grant Program funds and

2. Amending the Fiscal Year 2023/24 Adopted Budget revenue and expenditures by $38,521

15. Round Two American Rescue Plan ActFunded Small Business Grant Program (All Wards) p.638
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the remaining $425,000 for small business grants of $2,500 and $5,000.

16. Amendment No. 4 to the Lease Agreement with Vanir Tower Building Inc. (Ward 1) Recommendation: p.663
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute Amendment No. 4 to the Lease Agreement with Vanir Tower Building, Inc., for 290 North D Street, San Bernardino, California; increasing the rental space to include Suite 101B, extending the Lease Agreement through June 30, 2026, and authorizing the Director of Finance and Management Services to amend the FY 2023/24 Operating Budget in the amount of $139,736 to support the c osts associated with increasing the rental space with Vanir Tower Building, Inc.

LOSED SESSION
A) Closed Session p.673
Recommendation:

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Government Code Section 54956.9(d)(2)):

Notice of Claim, Steve Carrigan, dated November 28, 2023, Claim No. GHC 0065668 C

LOSED SESSION REPORT
A

DJOURNMENT
The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on March 6, 2024, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. Open Session will begin at 7:00 p.m.

Mayor and City Council of the City of San Bernardino Page 6 7:00 P.M.

CALL TO ORDER
A
ttendee Name
Council Member, Ward 1 Theodore Sanchez
Council Member, Ward 2 Sandra Ibarra
Council Member, Ward 3 Juan Figueroa
Mayor Pro Tem, Ward 4 Fred Shorett
Council Member, Ward 5 Ben Reynoso
Council Member, Ward 6 Kimberly Calvin
Council Member, Ward 7 Damon L. Alexander
Mayor Helen Tran
City Manager Charles A. Montoya
City Attorney Sonia Carvalho
Chief Deputy City Clerk Telicia Lopez
P

UBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA CO

NSENT CALENDAR

1. Adoption of Ordinance No. MC1627 Approving Development Code Amendment 24 01 (20212029 Housing Element) p.674
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Ordinance No. MC1627 approving Development Code Amendment 2401 changing the Zoning District Classification of spec ific parcels to meet the City’s Regional House Needs Allocation (RHNA), pursuant to the Addendum to Final Environmental Impact Report (SCH No. 2004111132).

2. Adoption of Ordinance No. MC1629 Approving Development Code Amendment 23 03 (Density Bonus) p.684
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Ordinance No. MC1629 approving Development Code Amendment 2303 amending Chapter 19.04 (Residential Zones) Section 19.04.030 (Density Bonus) of the City of San Bernardino Dev elopment Code (SBMC Title 19) in order to update the Density Bonus section in compliance with State law; and finding that Development Code Amendment 2303 is exempt from review under the California Environmental Quality Act.

PUBL

IC HEARING

3. R
esolution Approving Street Vacation (15.30440) of a Portion along 9th Street and Tippecanoe Avenue and Reservation of Utilities Therein (Ward 1) p.719 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024053 of the Mayor and City Council of the City of San Bernardino, California, approving the vacation of a portion along 9th Street and Tippecanoe Avenue, and reservation of utilities therein.

Mayor and City Council of the City of San Bernardino Page 7

4. Resolution Approving Street Vacation (15.30437) of a Portion of Harris Street Between North “I” Street and “J” Street and South of West 9th Street and Reservation of Utilities Therein (Ward 1) p.737
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024051 of the Mayor and City Council of the City of San Bernardino, California, approving the vacation of a portion of Harris Street between North “I” Street and “J” Street and south of West 9th Street, and reservation of utilities therein.

5. Resolution Approving Street Vacation (15.30439) of a Portion Broadway Avenue East of N “ J” Street and North of Main Street and Reservation of Utilities Therein (Ward 1) p.753
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024052 of the Mayor and City Council of the City of San Bernardino, California, approving the vacation of a portion Broadway Avenue East of N “J” Street and North of Main Street, and reservation of utilities therein.

6. Public Hearing on Annexation No. 39 to Community Facilities District 20191 (Ward 1) Recommendation: p.769
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Hold a Public Hearing; and

2. Adopt Res olution No. 2024043 of the Mayor and City Council of the City of San Bernardino, California, calling an election to submit to the qualified electors the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 20191 (Maintenance Serv ices) (Annexation No. 39); and

3. Hold a special landowner election and canvass the election; and

4. Adopt Res olution No. 2024044 of the Mayor and City Council of the City of San Bernardino, California, declaring election results for Community Facilities District No. 2019 1 (Maintenance Services) (Annexation No. 39); and

5. Introduce, read by title only, and waive further reading of Ordinance No. MC1630 of the Mayor and City Council of the City of San Bernardino, California, amending Ordinance No. MC1522 and levying special taxes to be c ollected during Fiscal Year 20232024 to pay annual costs of the maintenance and servicing of landscaping, lighting, water quality improvements, graffiti, streets, street sweeping, parks and trail maintenance, a reserve fund for capital replacement, and adminis trative expenses with respect to City of San Bernardino Community Facilities District No. 20191 (Maintenance Services); and

6. Schedule the adoption of Ordinance No. MC1630 for March 20, 2024.

Mayor and City Council of the City of San Bernardino Page 8

7. Public Hearing on Annexation No. 40 to Community Facilities District 20191 (Ward 5) Recommendation: p. 827
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Hold a Public Hearing; and

2. Adopt Resolution No. 2024045 of the Mayor and City Council of the City of San Bernardino, California, calling an election to submit to the qualified electors the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 20191 (Maintenance Serv ices) (Annexation No. 40); and

3. Hold a special landowner election and canvass the election; and

4. Adopt Resolution No. 2024046 of the Mayor and City Council of the City of San Bernardino, California, declaring election results for Community Facilities District No. 2019 1 (Maintenance Services) (Annexation No. 40); and

5. Introduce, read by title only, and waive further reading of Ordinance No. MC1631 of the Mayor and City Council of the City of San Bernardino, California, amending Ordinance No. MC1522 and levying s pecial taxes to be collected during Fiscal Year 20232024 to pay annual costs of the maintenanc e and serv icing of landscaping, lighting, water quality improv ements, graffiti, streets, s treet sweeping, parks and trail maintenance, a reserve fund for capital replacement, and administrative expenses with respect to City of San Bernardino Community Facilities Dis trict No. 20191 (Maintenance Services); and

6. Schedule the adoption of Ordinance No. MC1631 for March 20, 2024.

8. Public Hearing on Annexation No. 41 to Community Facilities District 20191 (Ward 1) Recommendation: p.881
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Hold a Public Hearing; and

2. Adopt Resolution No. 2024047 of the Mayor and City Council of the City of San Bernardino, California, calling an election to submit to the qualified electors the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 20191 (Maintenance Serv ices) (Annexation No. 41); and

3. Hold a special landowner election and canvass the election; and

4. Adopt Resolution No. 2024048 of the Mayor and City Council of the City of San Bernardino, California, declaring election results for Community Facilities District No. 2019 1 (Maintenance Services) (Annexation No. 41); and

5. Introduce, read by title only, and waive further reading of Ordinance No. MC1632 of the Mayor and City Council of the City of San Bernardino, California, amending Ordinance No. MC1522 and levying s pecial taxes to be collected during Fiscal Year 20232024 to pay annual costs of the maintenanc e and serv icing of landscaping, lighting, water quality improv ements, graffiti, streets, s treet sweeping, parks and trail maintenance, a reserve fund for capital replacement, and administrative expenses with respect to City of San Bernardino Community Facilities Dis trict No. 20191 (Maintenance Services); and

6. Schedule the adoption of Ordinance No. MC1632 for March 20, 2024.

Mayor and City Council of the City of San Bernardino Page 9

9. Public Hearing on Annexation No. 38 to Community Facilities District 20191 (Ward 1) Recommendation: p. 946
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Hold
a Public Hearing; and

2. Adopt Resolution No. 2024049 of the Mayor and City Council of the City of San Bernardino,
California, calling an election to submit to the qualified electors the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 20191 (Maintenance Services) (Annexation No. 38);
and

3. Hold a special landowner election and canvass the election; and

4. Adopt
Resolution No. 2024050 of the Mayor and City Council of the City of San Bernardino,
California, declaring election results for Community Facilities District No.
2019 1 (Maintenance Services) (Annexation No. 38); and

5. Introduce, read by title only, and waive further reading of Ordinance No. MC1633 of the Mayor and City Council of the City of San Bernardino, California, amending Ordinance No. MC1522 and levying special taxes to be collected during Fiscal Year 20232024 to pay annual costs of the maintenance and servicing of landscaping,
lighting, water quality improvements, graffiti, streets, street sweeping, parks
and trail maintenance, a reserve fund for capital replacement, and administrative expenses with respect to City of San Bernardino Community Facilities District No. 20191 (Maintenance Services); and

6. Schedule the adoption of Ordinance No. MC1633 for March 20, 2024.

YOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS ADJ

OURNMENT
The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on March 20, 2024, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. Closed Session will begin at 5:30 p.m. and Open Session will begin at 7:00 p.m.

Mayor and City Council of the City of San Bernardino Page 10

CERTIFICATION OF POSTING AGENDA
I, T
elicia Lopez, CMC, Chief Deputy City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the March 6, 2024, Special and Regular Meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City's bulletin board located at 201 North "E" Street, San Bernardino, California, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California, and on the City's website sbcity.org on March 1, 2024.

I dec
lare under the penalty of perjury that the foregoing is true and correct.

Telicia Lopez
Telicia Lopez, CMC, Chief Deputy City Clerk
Mayor and City Council of the City of San Bernardino Page 11 NOTICE:

In accordance with Resolution No. 201889 adopted by the Mayor and City Council on March 21, 2018, the following are the rules set forth for Public Comments and Testimony:

Public Comments and Testimony:

Rule 1. Public comment shall be received on a first come, first served basis. If the presiding officer determines that the meeting or hearing may be lengthy or complicated, the presiding officer may, in his or her discretion, modify these rules, including the time limits stated below.

Rule 2. All members of the public who wish to speak shall fill out a speaker' s reservation card and turn in the speaker reservation card to the City Clerk prior to the time designated on the agenda. Comments will be received in the order the cards are turned in to the City Clerk. Failure of a person to promptly respond when their time to speak is called shall result in the person forfeiting their right to address the Mayor and City Council.

Rule 3. The presiding officer may request that a member of the public providing comment audibly state into the microphone, if one is present, his or her name and address before beginning
comment. If that person is representing a group or organization the presiding officer may request that the speaker identify that group or organization, including that group or organization' s Address.

Rule 4. Notwithstanding the provisions of Rule 2 and 3 above, a person shall not be required to provide their name or address as a condition of speaking.

Rule 5. Time Limits:

5.01 Each member of the public shall have a reasonable time, not to exceed three ( 3) minutes per meeting, to address items on the agenda and items not on the agenda but within the subject matter jurisdiction of the Mayor and City Council.

5.02 Notwithstanding the time limits set forth in subsection 5. 01 above, any member of the public desiring to provide public testimony at a public hearing shall have a reasonable time, not to exceed ( 3) minutes, to provide testimony during each public hearing.

Mayor and City Council of the City of San Bernardino Page 12

Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A threeminute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public.

Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made.

The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code.

Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed.

ALTERNATE MEETING VIEWING METHOD:

If there are issues with the main live stream for the Mayor and City Council you may view the alternate stream on TV3

https://reflectsanbernardino.cablecast.tv/CablecastPublicSite/watch/1?channel=6

Mayor and City Council of the City of San Bernardino Page 13

NOTICE OF A SPECIAL MEETING OF THE

MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO

DATE: Friday, March 1, 2024
SUBJECT: Special Meeting on Wednesday, March 6, 2024

NOTICE IS HEREBY GIVEN that the City Manager, with a consensus of the Mayor and City Council of the City of San Bernardino, has called a Special Meeting for Wednesday, March 6, 2024, at 5:00 p.m.

Said meeting shall be for the purpose of considering the following:

PRESENTATIONS

1. Presentation of the 202324 Mr. and Miss Cardinal City San Bernardino High School Court.

CONSENT CALENDAR

Item Nos. 216

CLOSED SESSION
A) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Government Code Section 54956.9(d)(2)):

Notice of Claim, Steve Carrigan, dated November 28, 2023, Claim No. GHC0065668

CLOSED SESSION REPORT

ADJOURNMENT
The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will adjourn to the Regular meeting to be held on March 6, 2024, at the Feldheym Central Library, 555 West Sixth Street, San Bernardino 92401. Open Session will begin at 7:00 p.m.

Telicia Lopez
Telicia Lopez, CMC, Chief Deputy City Clerk

Mayor and City Council of the City of San Bernardino Page 14

PUBLIC COMMENT OPTIONS

Please use ONE of the following options to provide a public comment:

1) Written comments can be emailed to [email protected]. Written public comments received up to 3:30 p.m. on the day of the meeting (or otherwise indicated on the agenda) will be provided to the Mayor and City council and made part of the meeting record. They will not be read aloud unless you require an ADA accommodation.

Please note: messages submitted via email and this page are only monitored from the publication of the final agenda until the deadline to submit public comments. Please contact the City Clerk at 9093845002 or [email protected] for assistance outside of this timeframe.

2) Attend the meeting in person and fill out a speaker slip. Please note that the meeting Chair decides the cutoff time for public comment, and the time may vary per meeting. If you wish to submit your speaker slip in advance of the meeting, please submit your request to speak using the form on the following page: https://tinyurl.com/mccpubliccomments

3) REMOTE PARTICIPATION VIA ZOOM WILL BE FOR MAYOR AND CITY COUNCIL

PARTICIPATION ONLY
Until further notice remote public comment has been suspended.

PRESENTATIONS
City of San Bernardino
Request for Council Action
Date: March 6, 2024
To: Honorable Mayor and City Council Members
From: Helen Tran, Mayor
Department: Mayor's Office
Subject: Presentation of the 2023-24 Mr. and Miss Cardinal City San Bernardino High School Court

Packet Page.
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8 9
1 CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 6, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Barbara Whitehorn, Director of Finance and Management
Services
Department: Finance
Subject: Review of Administrative Budget Transfers (All Wards) Recommendation
It is recommended that the Mayor and City Council of the City of San Bernardino, California, review and file all listed administrative budget transfers from July 1, 2023 through December 31, 2023.

Executive Summary
The report summarizes any administrative transfers done internally from various accounts. These transfers are department to department and are over $5,000 cumulatively. Staff reports these to the Council on a quarterly basis only if transfers meeting this criterion are executed.

Background
On May 4, 2022, the Mayor and City Council adopted Ordinance No. MC-1568, which amended Section 3.05.010 of the Municipal Code regarding budget transfers.

Specifically, the change to the ordinance removed the not-to-exceed amount of $25,000 per budget transfer, authorized the Director of Finance to approve budget transfers between a department’s personnel budget and operating budget; and authorized the Director of Finance to approve transfers between departments. The change also established that budget transfers shall not increase or decrease an approved fund budget without council approval and requires that any cumulative budget transfer amount greater than $5,000 between departments within a 12-month period must be reported to the Mayor and City Council quarterly.

Packet Page.
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8 9
1 Discussion
Budget transfers requests are received by Finance from departments to move funds from one account to another after the adoption of the budget. Transfers occur when a department needs to correct its adopted budget or to move funds to accommodate a change in a department’s planned expenditures. When processing budget transfers, Finance verifies that the transfer properly allocates resources based on the strategic objectives and goals set forth by the Mayor and City Council and reflects the community's priorities.

The table below lists the administrative transfers that have been processed that meet the requirements according to Section 3.05.010 of the Municipal Code.

Date Department(s) Credit
(Decrease)
Debit
Increase
10/30/2023 CIP to Animal Services $(334,369.85) $334,369.85 12/14/2023 Public Works to Police $(2,017,242.00) $2,017,242.00 The transfer from Capital Improvement Projects to Animal Services was to repurpose surplus funds from the completed design for the Animal Shelter to fund Animal Services operations.

The transfer from Public Works to the Police Department was for the transfer of the Redwood Citywide Security contract, the management of which was transferred from Public Works to Police.
2021-2025 Strategic Targets and Goals
Authorization of this file and receive aligns with three of the adopted 2021-2025 Key Strategic Targets and Goals. Finance reporting on departmental administrative budget transfers completed within the quarter that meet the requirements of the Mayor and City Council helps Improved Operational & Financial Capacity by effectively creating a framework for spending decisions. Administering budget transfers meets the Focused, Aligned Leadership and Unified Community goal by developing and implementing a community engagement plan where the community and staff actively adapt to ensure community needs are fulfilled. Improved Quality of Life is met by ensuring that service levels are funded proactively to integrate customer-service orientation and metrics into all City operations.

Fiscal Impact
There is no fiscal impact associated with budget transfers.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, review and file all listed administrative budget transfers from July 1, 2023 through December 31, 2023.

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17 1
8 9
1 Attachments
None
Ward:

All Wards
Synopsis of Previous Council Actions:

May 4, 2022 Mayor and City Council adopted Ordinance No. MC- 1568, amending section 3.05 on the Municipal Code.

December 1, 2021 Mayor and City Council heard the FY 2021/22 1 st Quarter Report; Adopted Resolution No. 2021-289 amending the
City of San Bernardino’s FY 2021/22 Operating Budget;
introduced, read by title only, and waived further reading of Ordinance No. MC-1568, amending section 3.05 of the
Municipal Code pertaining to budget transfers.

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18 CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 6, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Andrea Russell, Interim Director of Human Resources
Department: Human Resources & Risk Management
Subject: Approving Job Classifications and Amending the City-wide Salary Schedule
Recommendation:

It is recommended that the Mayor and City Council adopt Resolution No. 2024-037 of the Mayor and City Council of the City of San Bernardino, California:

1. Amending the Director of Animal Services (U) salary;

2. Amending the Shelter Veterinarian salary;

3. Establishing the Homeless Solutions Manager job classification;

4. Establishing the Homeless Services Assistant job classification;

5. Authorizing the City Manager or their designee to add two (2) FTE for Fiscal Year 2023/24;

6. Amending the City-Wide Salary Schedule for full time, part-time, temporary, and seasonal positions
Executive Summary
The salary adjustments for the Director of Animal Services (U) and Shelter Veterinarian along with the creation of the Homeless Solutions Manager (U) and Homeless Services Assistant will allow the City to be competitive in the labor market as well as better address homelessness.

Background
As the City continues its efforts to meet its goal of improving service delivery, staff recommends adding two (2) new classifications to the Community Development & Housing Department. The creation of these positions will better position the department to address the needs of the community and strategically accomplish Mayor

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19 and City Council initiatives specific to Homelessness.

Additionally, staff recommends adjusting the salaries of the Director of Animal Services (U), and the Shelter Veterinarian.

Discussion
Director of Animal Services (U)
The Director of Animal Services (U) is responsible for managing, directing and integrating the functions, programs, and activities of the Animal Services Department.

Responsibilities are broad in scope and involve highly sensitive and publicly visible operations, projects and processes that require a high degree of policy, program and administrative discretion and high ethical standards.

An internal compensation study was performed identifying City of San Bernardino Director level classifications including Finance & Management Services, Community Development & Housing, Economic Development, Human Resources & Risk Management, Information Technology, Parks, Recreation, & Community Services, and Public Works. Through this study it was determined that the Director of Animal Services (U) salary is significantly below the average salary of comparable positions within the City. It is recommended to raise the salary of the Director of Animal Services (U) classification from Range 630 ($11,133.20 - $13,532.50/month) to Range 660 ($12,930.24 - $15,716.25/month).

Shelter Veterinarian
Shelter Veterinarians perform a full range of professional veterinary medical services that requires considerable independent judgement and competency in the care and treatment of sheltered animals, such as screening, evaluating and diagnosing animal health conditions, determining medical treatment, administering first aid and performing a variety of surgical procedures.

The recruitment for Shelter Veterinarian in the Animal Services Department has not yielded any qualified applicants. With the current shortage of Veterinarians in the United States, the limited number of qualified applicants are being offered increased compensation packages and perks by both municipalities and private organizations, making the job market extremely competitive. This position is crucial in meeting the Department’s veterinary medical needs in addition to serving the residents and their pets. As such, staff is recommending increasing the salary range from 644 ($11,938.02 - $14,511.72/month) to Range 678 ($14,144.51 - $17,192.66/month).

Homeless Solutions Manager (U)
The Homeless Solutions Manager will be placed in the Management/Confidential Unit and will provide guidance on homeless issues and the City's efforts to address and reduce homelessness. Under general direction, this position directs, manages, supervises, develops and coordinates homeless services and outreach activities in partnership with other City Departments, local government agencies, law enforcement, community stakeholders, and non-profit/community-based organizations.

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20 An external compensation study among local agencies with similar classifications was conducted to determine the recommended salary for the Homeless Solutions Manager. The average maximum salary among these agencies is $11,612.65. Based on this study, the salary recommendation for this position is as follows:

Homeless Solutions Manager (U) – Range 601 ($9,634.04 – $11,710.55/monthly) Homeless Services Assistant
The Homeless Services Assistant is a journey-level administrative support position placed in the General Unit to assist in the performance of various tasks and projects associated with Homeless Services. These tasks may include providing customer services to call-ins and walk-ins of all levels of the community and the unhoused population; providing general information to all stakeholders in the community regarding homeless-related questions and or concerns; assisting in providing in-house referrals to homeless seeking services; grant management, administering homeless counts, data analysis, Continuum of Care planning, as well as routine clerical duties.

An internal study was performed identifying City of San Bernardino Administrative Support classifications including Senior Office Assistant, Administrative Assistant, Senior Administrative Assistant, and Executive Assistant. The duties and responsibilities of the proposed classification are determined to be at the level of a Senior Administrative Assistant. As a result of this study, the salary recommendation for the Homeless Services Assistant is as follows:

Homeless Services Assistant – Range 420 ($3,996.70 - $4,857.89/monthly) As changes are made to salaries or classifications, the City is required to adopt a revised salary schedule in a public meeting. The attached salary schedule meets the California Public Employees Retirement Systems (CalPERS) pay rate reporting requirements in accordance with Government Code Section 20636 defining “Compensation Earnable” and the California Code of Regulations (CCR) Section 570.5.

2021-2025 Strategic Targets and Goals
The salary adjustments for the Director of Animal Services and Shelter Veterinarian along with the creation of the Homeless Solutions Manager (U) and Homeless Services Assistant aligns with Key Target No. 2: Focused, Aligned Leadership and Unified Community by enabling the City to improve service delivery and function more efficiently; and Key Target 2b: Focused, Aligned Leadership and Unified Community by building a culture that attracts, retains, and motivates the highest quality of talent.

Fiscal Impact
The salary adjustments for the Director of Animal Services (U) and Shelter Veterinarian would cost an additional $66,219 per fiscal year, which the Animal Services Department has adequate funding for. The fiscal impact for the Homeless Solutions

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21 Manager (U) and Homeless Services Assistant would cost $266,947 per fiscal year.

Conclusion
It is recommended that the Mayor and City Council adopt Resolution No. 2024-037 of the Mayor and City Council of the City of San Bernardino, California:

1. Amending the Director of Animal Services (U) salary;

2. Amending the Shelter Veterinarian salary;

3. Establishing the Homeless Solutions Manager job classification;

4. Establishing the Homeless Services Assistant job classification;

5. Authorizing the City Manager or their designee to add two (2) FTE for Fiscal Year 2023/24;

6. Amending the City-Wide Salary Schedule for full time, part-time, temporary, and seasonal positions
Attachments
Attachment 1 Resolution 2024-037
Attachment 2 Resolution 2024-037 Exhibit A – City-wide Salary Schedule

Ward:

All Wards
Synopsis of Previous Council Actions:

February 21, 2024 Mayor and City Council adopted Resolution No. 2024-XX amending the City-wide salary schedule for full time, part- time, temporary, and seasonal positions.

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22 Resolution No. 2024-037
Resolution 2024-037
March 6, 2024

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7 7
RESOLUTION NO. 2024-037

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA, 1.

AMENDING THE DIRECTOR OF ANIMAL SERVICES (U)
SALARY; 2. AMENDING THE SHELTER VETERINARIAN
SALARY; 3. ESTABLISHING THE HOMELESS
SOLUTIONS MANAGER (U) CLASSIFICATION; 4.

ESTABLISHING THE HOMELESS SERVICES ASSISTANT
CLASSIFICATION; 5. AUTHORIZING THE CITY
MANAGER TO ADD TWO (2) FULL TIME POSITIONS TO
FISCAL YEAR 2023/24; AND 6. AMENDING THE CITY-

WIDE SALARY SCHEDULE FOR FULL-TIME, PART-

TIME, TEMPORARY, AND SEASONAL POSITIONS
WHEREAS, through an internal compensation study, it was determined that the Director of Animal Services (U) salary is significantly below the average salary of comparable positions within the City; and
WHEREAS, with the current shortage of Veterinarians in the United States, the limited number of qualified applicants are being offered increased compensation packages and perks by both municipalities and private organizations, making the job market extremely competitive; and WHEREAS, the City continues its efforts to meet its goal of improving service delivery, staff recommends adding two (2) new classifications to the Community Development & Housing Department; and
WHEREAS, the creation of these positions will better position the department to address the needs of the community and strategically accomplish Mayor and City Council initiatives specific to Homelessness; and
WHEREAS, the proposed Homeless Solutions Manager (U) will be an unclassified position in the Management & Confidential group, responsible for directing, managing, supervising, developing and coordinating homeless services and outreach activities in partnership with other City Departments, local government agencies, law enforcement, community stakeholders, and non-profit/community-based organizations; and WHEREAS, the proposed Homeless Services Assistant will be an classified position in the General Unit, responsible for performing various tasks and projects associated with Homeless Services; and
WHEREAS, the salary schedule includes all adopted and approved classification and salaries; and
WHEREAS the salary schedule meets the California Public Employees Retirement

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23 Resolution No. 2024-037
Resolution 2024-037
March 6, 2024

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4 1
7 7
Systems (CalPERS) pay rate reporting requirements in accordance to Government Code Section 20636 defining “Compensation Earnable” and the California Code of Regulations (CCR) Section 570.5.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1.The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The classification of Director of Animal Services (U), range 660, $12,930.24 - $15,716.25/monthly, attached hereto as Exhibit A is hereby approved.

SECTION 3. The classification of Shelter Veterinarian, range 678, $14,144.51 - $17,192.66/monthly, attached hereto as Exhibit A is hereby approved.

SECTION 4. The classification of Homeless Solutions Manager (U), range 601, $9,634.04 - $11,710.55/monthly, attached hereto as Exhibit A is hereby established and approved.

SECTION 5. The classification of Homeless Services Assistant, range 420, $3,996.70 - $4,857.89/monthly, attached hereto as Exhibit A is hereby established and approved.

SECTION 6. The City Manager or their designee is hereby authorized to add two (2) FTE for Fiscal Year 23/24.

SECTION 7.The City-wide salary schedule for all City of San Bernardino’s classifications attached hereto and incorporated herein as Exhibit “A”, are hereby approved.

SECTION 8.The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 9.Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 10. Effective Date. This Resolution shall become effective immediately.

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24 Resolution No. 2024-037
Resolution 2024-037
March 6, 2024

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4 1
7 7
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 6th day of March 2024.

Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney

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25 Resolution No. 2024-037
Resolution 2024-037
March 6, 2024

Page 4 of 4 ends

4 1
7 7

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2024-037, adopted at a regular meeting held on the 6 th day of March 2024 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2024.

Genoveva Rocha, CMC, City Clerk

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26 ADOPTED 03/06/2024
EFFECTIVE 03/07/2024 EXHIBIT A
City of San Bernardino
Salary Schedule
BOTTOM

HOURLY/

MONTHLY
CLASS
CODE

HOURLY/

MONTHLYCLASSIFICATION TITLE SALARY RANGE BOTTOM STEP TOP STEP UNIT 30011
30012
10012
20013
10860
30017
30018
30030
30709
10081
10092
10093
10534
20457
10979
30140
30141
30092
20320
30130
20319
30119
00300
20620
30400
30894
10492
30271
50141
10644
30312
30168
10216
10104
10105
10106
10107
20169

PENDING

PENDING
00194
10060
10062
20250
30072
30073

ACCOUNTANT I (FLEX)

ACCOUNTANT II
ACCOUNTANT II ‐ PAYROLL

ACCOUNTANT III
465
485
485
520
608
399
419
437
400
464
410
430
420
484
535
411
424
370
526
370
478
370
381
468
452
500
583
430
P6
705
365
502
580
430
480
530
580
530
515
537
493
608
581
542
460
487
$5,001.98
$5,527.33
$5,401.95
$6,575.74
$9,976.33
$3,599.92
$3,976.75
$4,350.27
$3,617.65
$4,864.68
$3,716.48
$4,106.44
$3,906.04
$5,494.91
$6,931.44
$3,821.59
$4,077.61
$3,114.46
$6,775.07
$3,114.46
$5,333.23
$3,114.46
$2,969.00
$5,073.00
$4,688.31
$5,956.26
$8,806.47
$4,201.75
$23,765.30
$16,184.19
$3,037.98
$6,016.12
$8,676.49
$4,106.44
$5,268.72
$6,761.38
$8,676.49
$6,912.39
$6,273.93
$7,000.76
$5,190.00
$9,976.33
$8,719.81
$7,338.73
$4,878.95
$5,582.75

MONTHLY

MONTHLY
$6,080.40
$6,718.81
$6,566.40
$7,993.21
$12,126.50
$4,374.65
$4,833.51
$5,287.93
$4,396.82
$5,913.23
$4,516.97
$4,990.33
$4,747.69
$6,678.72
$8,425.18
$4,645.09
$4,956.53
$3,786.12
$8,235.73
$3,786.12
$6,482.71
$3,786.12
$3,608.00
$6,167.11
$5,699.13
$7,239.73
$10,704.25
$5,106.16
$23,765.30
$19,669.95
$3,693.02
$7,312.88
$10,546.10
$4,990.33
$6,403.92
$8,218.29
$10,546.10
$8,401.84
$7,625.78
$8,509.67
$6,308.00
$12,126.50
$10,598.09
$8,920.10
$5,930.77
$6,785.31

MONTHLY

GENERAL

CONFIDENTIAL

MIDDLE MANAGEMENT

MANAGEMENT

GENERAL

ACCOUNTING DIVISION MANAGER (U)

ACCOUNTING TECHNICIAN I (FLEX)

ACCOUNTING TECHNICIAN II

ACCOUNTING TECHNICIAN III

ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT TO CITY COUNCIL (U)

ADMINISTRATIVE ASSISTANT TO THE MAYOR I (U)

ADMINISTRATIVE ASSISTANT TO THE MAYOR II (U)

ADMINISTRATIVE CLAIMS SPECIALIST

ADMINISTRATIVE SERVICES SUPERVISOR

ADMINISTRATIVE SUPERVISOR AND EXECUTIVE ASSISTANT TO THE CITY MANAGER (U)

ANIMAL CONTROL OFFICER I (FLEX)

ANIMAL CONTROL OFFICER II

ANIMAL LICENSE INSPECTOR

ANIMAL SERVICES MANAGER

ANIMAL SERVICES REPRESENTATIVE

ANIMAL SERVICES SUPERVISOR

ANIMAL SHELTER ATTENDANT

APPRENTICE (PT)

GENERAL

CONFIDENTIAL

MIDDLE MANAGEMENT

MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

GENERAL
NA

AQUATICS SUPERVISOR

ARBORIST

ASSESSMENT DISTRICT/REAL PROP SPECIALIST

ASSISTANT BUILDING OFFICIAL

ASSISTANT BUYER

MIDDLE MANAGEMENT

GENERAL

MANAGEMENT

GENERAL

ASSISTANT CHIEF OF POLICE POLICE MANAGEMENT

EXECUTIVEASSISTANT CITY MANAGER (U)

ASSISTANT LITERACY PROGRAM COORDINATOR

ASSISTANT PLANNER (FLEX)

ASSISTANT TO THE CITY MANAGER (U)

ASSISTANT TO THE MAYOR I (U)

ASSISTANT TO THE MAYOR II (U)

ASSISTANT TO THE MAYOR III (U)

ASSISTANT TO THE MAYOR IV (U)

ASSOCIATE PLANNER

GENERAL

MANAGEMENT

MIDDLE MANAGEMENT

CONFIDENTIAL

CONFIDENTIAL
NA

MANAGEMENT

MIDDLE MANAGEMENT

GENERAL

AUDITOR I

AUDITOR II

BACKGROUND INVESTIGATOR (PT)

BUDGET DIVISION MANAGER (U)

BUDGET OFFICER

BUILDING INSPECTION SUPERVISOR

BUILDING INSPECTOR I (FLEX)

BUILDING INSPECTOR II GENERAL
SALARY SCHEDULE FOR FISCAL YEAR 2023/2024 1 of 8

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27 ADOPTED 03/06/2024
EFFECTIVE 03/07/2024
BOTTOM

HOURLY/

MONTHLY
CLASS
CODE

HOURLY/

MONTHLYCLASSIFICATION TITLE SALARY RANGE BOTTOM STEP TOP STEP UNIT 30074
10500
30502
20263
30650
30651
20271
10870
30292
10398
50280
10399
00601
10370

PENDING
10495
10273
30450
30455
10135
30135
30890
30120
10100
30754
20923
30821
20925
20504
30758
20781
30990
20424
10072
30604
30603
00605
20600
30602
00054
20616
30621
30222
30226
30227
30224
30100
10650
10654
09372

BUILDING INSPECTOR III

BUILDING OFFICIAL (U)
511
613
459
530
419
429
460
591
395
565
NA
$6,292.09
$10,228.72
$4,854.57
$6,912.39
$3,976.75
$4,180.69
$4,874.77
$9,165.01
$3,527.87
$8,050.39
$28,565.57
$10,590.00
$3,125.00
$27,083.33
$11,077.95
$10,591.59
$7,970.23
$4,437.83
$5,180.42
$5,321.79
$3,996.70
$4,549.77
$4,372.43
$9,586.38
$5,128.33
$7,869.18
$3,407.06
$5,605.65
$4,827.15
$4,138.57
$5,386.39
$4,372.43
$9,093.96
$5,998.80
$3,617.65
$5,752.33
$2,782.00
$5,662.13
$5,752.33
$2,782.00
$5,306.66
$3,083.43
$3,373.81
$3,545.61
$3,545.61
$3,373.81
$4,505.44
$5,538.44
$6,761.38
$15,785.57

MONTHLY

MONTHLY
$7,648.71
$12,431.96
$5,900.85
$8,401.84
$4,833.51
$5,080.67
$5,925.69
$11,140.78
$4,288.20
$9,785.69
$28,565.57
$12,873.00
$3,125.00
$27,083.33
$13,465.34
$12,873.91
$9,688.20
$5,394.33
$6,296.53
$6,468.91
$4,857.89
$5,530.66
$5,314.53
$11,652.05
$6,234.46
$9,564.61
$4,141.90
$6,813.83
$5,867.00
$5,030.79
$6,546.94
$5,314.53
$11,052.95
$7,291.06
$4,396.82
$6,991.46
$3,382.00
$6,882.49
$6,991.46
$3,382.00
$6,449.49
$3,748.43
$4,100.89
$4,310.37
$4,310.37
$4,100.89
$5,476.35
$6,732.13
$8,218.29
$19,186.84

MONTHLY

GENERAL

MANAGEMENT

GENERALBUSINESS REGISTRATION INSPECTOR

BUSINESS REGISTRATION MANAGER

BUSINESS REGISTRATION REPRESENTATIVE I

BUSINESS REGISTRATION REPRESENTATIVE II
BUYER

CAPITAL IMPROVEMENT PROJECT MANAGER

CEMETERY CARETAKER

CHIEF DEPUTY CITY CLERK (U)

CHIEF OF POLICE

CITY CLERK (U)

CITY COUNCIL

CITY MANAGER (U)

MIDDLE MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

MANAGEMENT

GENERAL

MANAGEMENT

EXECUTIVE
636
NA
NA
NA
NA

MANAGEMENT

GENERAL

CONFIDENTIAL

GENERAL
CITY PLANNER (U) 629
620
563
441
472
482
420
446
438
600
470
556
388
488
458
427
480
438
585
506
400
493
368
490
493
368
477
368
386
396
396
386
444
490
530
700

CIVIL ENGINEERING DIVISION MANAGER (U)

CODE ENFORCEMENT DIVISION MANAGER (U)

CODE ENFORCEMENT OFFICER I (FLEX)

CODE ENFORCEMENT OFFICER II

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) COORDINATOR

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)/HOUSING PROGRAM ASSISTANT

COMMUNITY DEVELOPMENT TECHNICIAN

COMMUNITY INTERVENTION PROGRAM COORDINATOR

COMMUNITY INTERVENTION PROGRAM MANAGER (U)

COMMUNITY POLICING SPECIALIST

COMMUNITY RECREATION MANAGER

COMMUNITY RECREATION PROGRAM COORDINATOR

COMMUNITY RECREATION PROGRAM SUPERVISOR

COMMUNITY SERVICES CENTER SUPERVISOR

COMMUNITY SERVICES OFFICER

GENERAL

MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

CONFIDENTIAL

GENERAL

COMMUNITY SERVICES OFFICER SUPERVISOR

COMMUNITY SERVICES PROGRAM COORDINATOR

CONSTRUCTION MANAGER

COUNCIL ADMINISTRATIVE SUPERVISOR (U)

CRIME ANALYSIS SUPPORT ASSISTANT

CRIME ANALYST GENERAL
NA

MIDDLE MANAGEMENT

GENERAL

CRIME DATA TECHNICIAN (PT)

CRIME FREE PROGRAM COORDINATOR

CRIMINAL INVESTIGATION OFFICER

CUSTODIAL AIDE (PT)

CUSTODIAL SUPERVISOR

CUSTODIAN

CUSTOMER SERVICE REPRESENTATIVE

CUSTOMER SERVICE REPRESENTATIVE (BILINGUAL)

CUSTOMER SERVICE REPRESENTATIVE (BILINGUAL) (U)

CUSTOMER SERVICE REPRESENTATIVE (U)

DATA ANALYST
NA

MIDDLE MANAGEMENT

GENERAL

DEPUTY CITY CLERK I (U)

DEPUTY CITY CLERK II (U)

DEPUTY CITY MANAGER (U)

CONFIDENTIAL

MANAGEMENT

EXECUTIVE
SALARY SCHEDULE FOR FISCAL YEAR 2023/2024 2 of 8

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28 ADOPTED 03/06/2024
EFFECTIVE 03/07/2024
BOTTOM

HOURLY/

MONTHLY
CLASS
CODE

HOURLY/

MONTHLYCLASSIFICATION TITLE SALARY RANGE BOTTOM STEP TOP STEP UNIT 10675

PENDING
10066
10720
10610
10638
10830
10732
10803
10802
10400
40466
10685
09526
09520
09527
09710
09665
10625
10731
09753
20200
10140
10125

PENDING
10127
10120
30831
30841
10367
30432
30434
30436
20441
10180
30445
10200
30420
20444
20024
20025
30921
30902
30943
30707
10707
10982
10978
10976
10951

DEPUTY DIRECTOR OF ANIMAL SERVICES (U)

DEPUTY DIRECTOR OF ECONOMIC DEVELOPMENT (U)

DEPUTY DIRECTOR OF FINANCE & MANAGEMENT SERVICES (U)

DEPUTY DIRECTOR OF HOUSING AND HOMELESSNESS (U)

DEPUTY DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT (U)

DEPUTY DIRECTOR OF INFORMATION TECHNOLOGY (U)

DEPUTY DIRECTOR OF OPERATIONS (U)

DEPUTY DIRECTOR OF PARKS/REC/COMM SVCS (U)

DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER (U)

DEPUTY DIRECTOR/CITY PLANNER (U)
619
629
629
629
629
629
629
629
678
662
575
P2
$10,538.52
#REF!

MONTHLY

MONTHLY
$12,810.00
#REF!

MONTHLY

MANAGEMENT

POLICE SAFETY

EXECUTIVE

EXECUTIVE
$11,077.95
$11,077.95
$11,077.95
$11,077.95
$11,077.95
$11,077.95
$14,144.51
$13,060.22
$8,462.01
$8,746.90
$12,930.24
$13,060.22
$15,168.14
$13,060.22
$15,168.14
$12,930.24
$12,930.24
$13,060.22
$15,168.14
$8,027.54
$9,119.52
$9,586.38
#REF!
$7,852.17
$5,821.15
$4,527.60
$5,001.98
$8,050.39
$4,641.76
$5,258.00
$6,292.09
$6,981.04
$9,119.52
$4,549.77
$6,828.53
$4,977.59
$8,027.54
$7,675.38
$6,675.40
$4,221.70
$4,641.76
$3,765.06
$4,201.75
$4,106.44
$4,864.68
$5,879.65
$5,879.65
$7,469.79
$13,465.34
$13,465.34
$13,465.34
$13,465.34
$13,465.34
$13,465.34
$17,192.66
$15,874.39
$10,286.13
$11,471.16
$15,716.25
$15,874.39
$18,436.18
$15,874.39
$18,436.18
$15,716.25
$15,716.25
$15,874.39
$18,436.18
$9,757.29
$11,085.54
$11,652.05
#REF!
$9,544.13
$7,075.51
$5,502.95
$6,080.40
$9,785.69
$5,642.60
$6,391.85
$7,648.71
$8,486.00
$11,085.54
$5,530.66
$8,300.61
$6,050.47
$9,757.29
$9,329.84
$8,113.91
$5,131.65
$5,642.60
$4,576.37
$5,106.16
$4,990.33
$5,913.23
$7,147.00
$7,147.00
$9,080.52

DEPUTY LIBRARY DIRECTOR (U)

DETECTIVE/CORPORAL
DIRECTOR OF ANIMAL SERVICES (U) 660
662
692
662
692
660
660
662
692
560
590
600
560
560
500
445
465
565
450
475
511
532
590
446
532
464
560
551
523
431
450
408
430
430
464
502
502
550

DIRECTOR OF COMMUNITY DEVELOPMENT AND HOUSING (U)

DIRECTOR OF COMMUNITY, HOUSING AND ECONOMIC DEVELOPMENT (U)

DIRECTOR OF ECONOMIC DEVELOPMENT (U)

DIRECTOR OF FINANCE & MANAGEMENT SERVICES (U)

DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT (U)

DIRECTOR OF INFORMATION TECHNOLOGY (U)

DIRECTOR OF PARKS/REC/COMMUNITY SERVICES (U)

DIRECTOR OF PUBLIC WORKS, OPERATIONS AND MAINTENANCE (U)

DISADVANTAGED BUSINESS ENTERPRISE (DBE) SPECIALIST

DIVERSITY, EQUITY & INCLUSION OFFICER (U)

ECONOMIC DEVELOPMENT DIVISION MANAGER (U)

ECONOMIC DEVELOPMENT MANAGER

ECONOMIC DEVELOPMENT PROJECT MANAGER

ECONOMIC DEVELOPMENT SPECIALIST

ELECTRICIAN I (FLEX)

ELECTRICIAN II

EMERGENCY OPERATIONS MANAGER

ENGINEERING ASSISTANT I (FLEX)

ENGINEERING ASSISTANT II

ENGINEERING ASSISTANT III

ENGINEERING ASSOCIATE

ENGINEERING PROJECT MANAGER

ENGINEERING TECHNICIAN

ENTERPRISE RESOURCE PLANNING (ERP) PROJECT MANAGER

ENVIRONMENTAL PROGRAMS COORDINATOR

ENVIRONMENTAL PROJECT MANAGER

EQUIPMENT MAINTENANCE MANAGER

EQUIPMENT MAINTENANCE SUPERVISOR

EQUIPMENT MECHANIC I (FLEX)

EQUIPMENT MECHANIC II

EQUIPMENT SERVICE WORKER

EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT (U)

MIDDLE MANAGEMENT

MANAGEMENT

CONFIDENTIAL

GENERAL

MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

MANAGEMENT

GENERAL

MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

GENERAL

CONFIDENTIAL

MANAGEMENT

EXECUTIVE ASSISTANT TO DIRECTOR (U)

EXECUTIVE ASSISTANT TO MAYOR (U)

EXECUTIVE ASSISTANT TO THE CITY MANAGER (U)

EXECUTIVE STAFF ASSISTANT TO CITY COUNCIL (U)
SALARY SCHEDULE FOR FISCAL YEAR 2023/2024 3 of 8

Packet Page.
29 ADOPTED 03/06/2024
EFFECTIVE 03/07/2024
BOTTOM

HOURLY/

MONTHLY
CLASS
CODE

HOURLY/

MONTHLYCLASSIFICATION TITLE SALARY RANGE BOTTOM STEP TOP STEP UNIT 00083
10939
30623
20092
10512
30506
30944
00259
20060
30165
30166
20160
20490
10624
10623
10730
10778
30133
30136
20100
30098

PENDING
30516
10700

PENDING
10121
10129
10657
10683
10684
10682
10672
10673
30207
30101
10627
10626
10637
10631
10388
30638
30639
00308
30113
30080
30463
30311
30932
20170
30490

EXTRA RELIEF HEAVY LABORER (PT)

FACILITIES & FLEET MAINTENANCE DIVISION MANAGER (U)

FACILITIES MAINTENANCE MECHANIC

FACILITIES MAINTENANCE SUPERVISOR

FINANCIAL ANALYST

FLEET PARTS STOREKEEPER

FLEET PARTS TECHNICIAN

FOOD SERVICE PROGRAM SPECIALIST (PT)

FOOD SERVICE SUPERVISOR

FORENSICS SPECIALIST I (FLEX)

FORENSICS SPECIALIST II

FORENSICS SUPERVISOR

FORESTRY SUPERVISOR

GIS ADMINISTRATOR

GIS ANALYST

GRANT DIVISION MANAGER (U)

GRANT WRITER

GRANTS ANALYST

GRANTS ASSISTANT

GRANTS MANAGER (U)
368
591
420
515
532
398
438
361
478
448
478
543
542
580
483
601
506
476
390
506
392
420
452
556
601
500
601
518
500
518
476
590
490
418
460
498
520
599
530
430
447
467
NA
$2,782.00
$9,165.01
$3,996.70
$6,414.06
$6,828.53
$3,581.07
$4,372.43
$2,687.00
$5,333.23
$4,596.32
$5,337.81
$7,375.28
$7,338.73
$8,676.49
$5,347.79
$9,634.04
$5,998.80
$5,284.61
$3,441.42
$6,132.78
$3,475.78
$3,996.70
$4,688.31
$7,697.27
$9,634.04
$5,821.15
$9,634.04
$6,368.17
$5,821.15
$6,368.17
$5,164.73
$9,119.52
$5,538.44
$3,956.80
$4,878.95
$5,763.74
$6,432.08
$9,538.72
$6,761.38
$4,106.44
$4,573.05
$5,052.96
$34.77

MONTHLY

MONTHLY
HOURLY
$3,382.00
$11,140.78
$4,857.89
$7,796.09
$8,300.61
$4,353.59
$5,314.53
$3,266.00
$6,482.71
$5,586.08
$6,488.27
$8,964.40
$8,920.10
$10,546.10
$6,500.32
$11,710.55
$7,291.06
$6,423.99
$4,182.91
$7,453.90
$4,225.02
$4,857.89
$5,699.13
$9,355.66
$11,710.55
$7,075.51
$11,710.55
$7,740.59
$7,075.51
$7,740.59
$6,278.27
$11,085.54
$6,732.13
$4,810.23
$5,930.77
$7,006.18
$7,818.59
$11,593.56
$8,218.29
$4,990.33
$5,558.37
$6,141.36
$34.77

MONTHLY

MONTHLY
HOURLY
NA

MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

MANAGEMENT

GENERAL

GENERAL
NA

MIDDLE MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

CONFIDENTIAL

MANAGEMENT

CONFIDENTIAL

GENERAL

MIDDLE MANAGEMENT

GENERALGROUNDWORKER ARBORIST

HOMELESS SERVICES ASSISTANT

HAZMAT TECHNICIAN

GENERAL

HOMELESS SERVICES COORDINATOR

HOMELESS SOLUTIONS MANAGER (U)

HOUSING COMPLIANCE SPECIALIST

HOUSING DIVISION MANAGER (U)

HUMAN RESOURCES ANALYST

HUMAN RESOURCES ANALYST I

HUMAN RESOURCES ANALYST II

HUMAN RESOURCES ANALYST TRAINEE

HUMAN RESOURCES DIVISION MANAGER (U)

HUMAN RESOURCES GENERALIST

HUMAN RESOURCES TECHNICIAN

HVAC MECHANIC

INFORMATION TECHNOLOGY ANALYST I (FLEX)

INFORMATION TECHNOLOGY ANALYST II

INFORMATION TECHNOLOGY MANAGER

INFORMATION TECHNOLOGY OPERATIONS SUPERVISOR

INFORMATION TECHNOLOGY TECHNICIAN I (FLEX)

LANDSCAPE & IRRIGATION INSPECTOR I (FLEX)

LANDSCAPE & IRRIGATION INSPECTOR II

LAW ENFORCEMENT TRAINEE

LEAD ANIMAL CONTROL OFFICER

LEAD BUILDING INSPECTOR

MANAGEMENT

CONFIDENTIAL

MANAGEMENT

CONFIDENTIAL

GENERAL

CONFIDENTIAL

MANAGEMENT

CONFIDENTIAL

GENERAL

GENERAL
NA

GENERAL

GENERAL
437
526
498
397
470
516
452
$4,350.27
$6,780.88
$5,897.52
$3,563.34
$5,128.33
$6,446.17
$4,688.31

MONTHLY

MONTHLY
$5,287.93
$8,242.79
$7,168.80
$4,331.43
$6,234.46
$7,834.85
$5,699.13

MONTHLY

LEAD CODE ENFORCEMENT OFFICER

LEAD CUSTODIAN

LEAD EQUIPMENT MECHANIC

LEAD FORENSICS SPECIALIST

GENERAL

MIDDLE MANAGEMENT

GENERALLEAD MAINTENANCE WORKER
SALARY SCHEDULE FOR FISCAL YEAR 2023/2024 4 of 8

Packet Page.
30 ADOPTED 03/06/2024
EFFECTIVE 03/07/2024
BOTTOM

HOURLY/

MONTHLY
CLASS
CODE

HOURLY/

MONTHLYCLASSIFICATION TITLE SALARY RANGE BOTTOM STEP TOP STEP UNIT 30593
10319
10233
30335
30366
30341
20388
10401
20385
30380
00361
20387
30391
30392
00133
30215
20484
30486
30487
30488
10530
10531
10532
10533
10516
30515
00502
10503
10190
10528
30425
30426
20555
10122
10868
30178
20178
30581
20603
30611
30622
10064
10068
20400
30691
10713
30680
30682
30481
00192

LEAD PARKS CONSTRUCTION AND MAINTENANCE WORKER

LEGAL ADMINISTRATIVE ASSISTANT (U)

LEGISLATIVE & GOVERNMENTAL AFFAIRS MANAGER (U)

LIBRARIAN I (FLEX)

LIBRARIAN II

LIBRARY ASSISTANT

LIBRARY CIRCULATION SUPERVISOR

LIBRARY DIRECTOR (U)

LIBRARY NETWORK ADMINISTRATOR

LIBRARY NETWORK TECHNICIAN

LIBRARY PAGE (PT)

LIBRARY PROGRAM COORDINATOR

LIBRARY TECHNICIAN I (FLEX)

LIBRARY TECHNICIAN II
471
497
593
450
479
370
460
635
492
422
361
450
380
402
377
470
522
393
415
425
476
476
506
506
476
461
NA
580
561
566
461
485
525
518
591
397
480
380
534
390
421
521
430
494
456
594
499
534
450
368
$5,154.93
$5,734.50
$9,257.08
$4,641.76
$5,364.41
$3,114.46
$4,874.77
$11,414.83
$5,718.61
$4,036.60
$2,687.00
$4,637.79
$3,274.06
$3,653.12
$2,910.00
$5,128.33
$6,642.18
$3,493.51
$3,898.06
$4,097.56
$5,164.73
$5,164.73
$5,998.80
$5,998.80
$5,164.73
$4,903.33
$4,166.67
$8,676.49
$7,891.16
$8,090.47
$4,903.33
$5,527.33
$6,741.85
$6,368.17
$9,165.01
$3,563.34
$5,386.39
$3,274.06
$7,050.81
$3,441.42
$4,016.65
$6,464.58
$4,106.44
$5,776.19
$4,782.52
$9,303.66
$5,927.45
$7,056.85
$4,641.76
$2,782.00

MONTHLY

MONTHLY
$6,265.49
$6,970.44
$11,252.35
$5,642.60
$6,520.41
$3,786.12
$5,925.69
$13,873.71
$6,951.14
$4,906.66
$3,266.00
$5,637.77
$3,980.08
$4,441.15
$3,537.00
$6,234.46
$8,072.94
$4,246.08
$4,738.19
$4,980.92
$6,278.27
$6,278.27
$7,291.06
$7,291.06
$6,278.27
$5,960.70
$4,166.67
$10,546.10
$9,591.80
$9,834.43
$5,960.70
$6,718.81
$8,194.75
$7,740.59
$11,140.78
$4,331.43
$6,546.94
$3,980.08
$8,571.27
$4,182.91
$4,882.27
$7,857.58
$4,990.33
$7,020.91
$5,813.29
$11,308.68
$7,204.26
$8,578.62
$5,642.60
$3,382.00

MONTHLY

GENERAL

CONFIDENTIAL

MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

MANAGEMENT

MIDDLE MANAGEMENT

GENERAL
NA

MIDDLE MANAGEMENT

GENERAL

GENERAL
NA

GENERAL

LIFEGUARD (PT)

LITERACY PROGRAM COORDINATOR

MAINTENANCE SUPERVISOR

MAINTENANCE WORKER I (FLEX)

MAINTENANCE WORKER II

MAINTENANCE WORKER III

MANAGEMENT ANALYST I (FLEX)

MANAGEMENT ANALYST I (FLEX)(U)

MANAGEMENT ANALYST II

MANAGEMENT ANALYST II (U)

MARKETING & MEDIA SPECIALIST

MARKETING & PUBLIC RELATIONS SPECIALIST
MAYOR

MAYOR'S CHIEF OF STAFF (U)

NEIGHBORHOOD & CUSTOMER SERVICE MANAGER (U)

NETWORK SYSTEMS ADMINISTRATOR

NPDES INSPECTOR I (FLEX)

NPDES INSPECTOR II

NPDES MANAGER

OMBUDSPERSON

OPERATIONS & MAINTENANCE DIVISION MANAGER (U)

PARK RANGER

PARK RANGER SUPERVISOR

PARKING ENFORCEMENT OFFICER

PARKS AND LANDSCAPE MAINTENANCE SUPERVISOR

PARKS MAINTENANCE WORKER I (FLEX)

PARKS MAINTENANCE WORKER II

PAYROLL SUPERVISOR

PAYROLL TECHNICIAN

PERMIT SERVICES SUPERVISOR

PLANNING AIDE

MIDDLE MANAGEMENT

GENERAL

MANAGEMENT

CONFIDENTIAL

GENERAL
NA

MANAGEMENT

CONFIDENTIAL

GENERAL

MIDDLE MANAGEMENT

CONFIDENTIAL

MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

GENERAL

MIDDLE MANAGEMENT

GENERAL

MANAGEMENT

CONFIDENTIAL

MIDDLE MANAGEMENT

GENERAL

PLANNING DIVISION MANAGER (U)

PLANS EXAMINER I (FLEX)

PLANS EXAMINER II

PLUMBER

POLICE CADET (PT)

MANAGEMENT

GENERAL

GENERAL
NA
SALARY SCHEDULE FOR FISCAL YEAR 2023/2024 5 of 8

Packet Page.
31 ADOPTED 03/06/2024
EFFECTIVE 03/07/2024
BOTTOM

HOURLY/

MONTHLY
CLASS
CODE

HOURLY/

MONTHLYCLASSIFICATION TITLE SALARY RANGE BOTTOM STEP TOP STEP UNIT 00520
50283
20775
20772
32767
32768
30848
50402
40751
30218
20765
30219
30220
40332
30585
00331
00333
20019
10182
10243
20864
00360
10132
10639
20949
30947
30948
10212
30580
30583
30584
10900
10863
30770
10440
10259
00222
00244
00230
00256
30825
30115
10690
10538
00266
00265
30708
30229
30410
10154

POLICE CALL TAKER (PT)

POLICE CAPTAIN

POLICE DISPATCH MANAGER

POLICE DISPATCH SUPERVISOR

POLICE DISPATCHER I (FLEX)

POLICE DISPATCHER II

POLICE FLEET MAINTENANCE EXPEDITOR

POLICE LIEUTENANT
396
P5
$19.85 HOURLY $24.14 HOURLY NA

POLICE MANAGEMENT

MIDDLE MANAGEMENT

POLICE DISPATCHER

GENERAL

POLICE MANAGEMENT

POLICE SAFETY

GENERAL
$19,412.09
$6,843.73
$5,892.47
$4,146.40
$4,839.53
$3,581.07
$16,494.29
$7,532.62
$4,806.91
$4,973.33
$3,098.94
$3,441.42
$9,898.35
$4,016.65
$3,624.00
$4,044.00
$7,636.62
$9,586.38
$10,228.72
$6,575.74
$3,264.00
$7,469.79
$7,469.79
$5,776.19
$3,821.59
$5,180.42
$9,257.08
$5,284.61
$5,927.45
$6,883.95
$6,119.03
$9,491.06
$5,001.98
$8,676.49
$4,768.28
$2,782.00
$2,881.00
$3,264.00
$4,888.00
$5,077.34
$4,641.76
$9,119.52
$6,761.38
$2,925.00
$3,296.00
$3,996.70
$3,441.42
$6,016.12
$8,719.81

MONTHLY

MONTHLY
$19,412.09
$8,318.78
$7,162.66
$5,040.29
$5,882.58
$4,353.59
$16,494.29
$10,059.74
$5,843.21
$6,045.29
$3,767.28
$4,182.91
$12,962.73
$4,882.27
$4,405.00
$4,916.00
$9,283.33
$11,652.05
$12,431.96
$7,993.21
$3,967.00
$9,080.52
$9,080.52
$7,020.91
$4,645.09
$6,296.53
$11,252.35
$6,423.99
$7,204.26
$8,366.92
$7,438.38
$11,536.15
$6,080.40
$10,546.10
$5,796.24
$3,382.00
$3,502.00
$3,967.00
$5,942.00
$6,172.39
$5,642.60
$11,085.54
$8,218.29
$3,555.00
$4,007.00
$4,857.89
$4,182.91
$7,312.88
$10,598.09

MONTHLY

MONTHLY
528
498
425
456
398
P4
POLICE OFFICER P1

POLICE PERSONNEL AND TRAINING TECHNICIAN

POLICE RECORDS SUPERVISOR

POLICE RECORDS TECHNICIAN I (FLEX)

POLICE RECORDS TECHNICIAN II

POLICE SERGEANT

POOL MAINTENANCE COORDINATOR

POOL MANAGER I (PT)

POOL MANAGER II (PT)
457
464
369
390
P3

MIDDLE MANAGEMENT

GENERAL

POLICE SAFETY
GENERAL421
421
443
550
600
613
520
400
550
550
494
411
472
593
476
499
529
510
598
465
580
460
368
375
400
481
468
450
590
530
378
402
420
390
502
581
NA
NA

PRINCIPAL ACCOUNTANT

PRINCIPAL CIVIL ENGINEER

PRINCIPAL PLANNER

MIDDLE MANAGEMENT

MANAGEMENT

MIDDLE MANAGEMENT
NA

MANAGEMENT

MIDDLE MANAGEMENT

GENERAL

PROCUREMENT CONTRACT SPECIALIST

PROGRAMMING/TRAFFIC ASSISTANT

PROJECT MANAGER OF COMMUNITY DEVELOPMENT PROGRAMS (U)

PROJECT MANAGER/COMMUNITY SERVICES

PROPERTY AND EVIDENCE SUPERVISOR

PROPERTY AND EVIDENCE TECHNICIAN I (FLEX)

PROPERTY AND EVIDENCE TECHNICIAN II

PUBLIC INFORMATION OFFICER (U)

PUBLIC WORKS INSPECTOR I (FLEX)

PUBLIC WORKS INSPECTOR II

PUBLIC WORKS INSPECTOR III

PUBLIC WORKS SAFETY AND TRAINING OFFICER

PURCHASING DIVISION MANAGER (U)

RANGEMASTER

GENERAL

MANAGEMENT

GENERAL

MANAGEMENT

GENERAL

MANAGEMENT

CONFIDENTIAL
NA

REAL PROPERTY MANAGER

RECORDS MANAGEMENT SPECIALIST (U)

RECREATION AIDE (PT)

RECREATION LEADER (PT) NA
NA
NA

GENERAL

RECREATION SPECIALIST (PT)

RECREATION SUPERVISOR (AQUATICS) (PT)

RECREATION THERAPIST

REGISTERED VETERINARY TECHNICIAN

RISK DIVISION MANAGER (U)

SAFETY OFFICER

SECURITY OFFICER I (PT)

SECURITY OFFICER II (PT)

SENIOR ADMINISTRATIVE ASSISTANT

SENIOR ANIMAL SERVICES REPRESENTATIVE

SENIOR ARBORIST

GENERAL

MANAGEMENT

CONFIDENTIAL
NA
NA

GENERAL

MANAGEMENTSENIOR CIVIL ENGINEER
SALARY SCHEDULE FOR FISCAL YEAR 2023/2024 6 of 8

Packet Page.
32 ADOPTED 03/06/2024
EFFECTIVE 03/07/2024
BOTTOM

HOURLY/

MONTHLY
CLASS
CODE

HOURLY/

MONTHLYCLASSIFICATION TITLE SALARY RANGE BOTTOM STEP TOP STEP UNIT 30228
30230
30232
10222
10632
10656
10622
10385
00283
10513
10514
10529
30710
10223
20243
00294
10300
30978
20995
00019
10689
20336
10443
20437
20438
20370
30447
30448
30449
30667
10740
20666
30125
30620

SENIOR CUSTOMER SERVICE REPRESENTATIVE

SENIOR CUSTOMER SERVICE REPRESENTATIVE (BILINGUAL)

SENIOR CUSTOMER SERVICE REPRESENTATIVE (BILINGUAL)(U)

SENIOR CUSTOMER SERVICE REPRESENTATIVE (U)

SENIOR GIS ANALYST

SENIOR HUMAN RESOURCES TECHNICIAN

SENIOR INFORMATION TECHNOLOGY ANALYST

SENIOR INFORMATION TECHNOLOGY TECHNICIAN

SENIOR LIFEGUARD (PT)

SENIOR MANAGEMENT ANALYST

SENIOR MANAGEMENT ANALYST (U)

SENIOR NETWORK SYSTEMS ADMINISTRATOR

SENIOR OFFICE ASSISTANT

SENIOR OFFICE ASSISTANT (U)

SENIOR PLANNER

SENIOR RECREATION LEADER (PT)

SHELTER VETERINARIAN

SOLID WASTE FIELD INSPECTOR

STATION MANAGER
435
445
445
435
530
461
553
488
396
556
556
592
375
375
567
382
678
450
490
368
559
502
573
532
552
533
450
484
513
399
598
502
400
358
$4,307.04
$4,527.60
$4,527.60
$4,209.34
$6,761.38
$4,792.11
$7,582.45
$5,483.19
$3,199.00
$7,697.27
$7,697.27
$9,211.59
$3,193.15
$3,120.72
$8,313.25
$2,984.00
$14,144.51
$4,641.76
$5,662.13
$2,782.00
$7,813.17
$6,010.96
$8,378.60
$6,981.04
$7,714.14
$7,016.48
$4,641.76
$5,499.62
$6,355.27
$3,599.92
$9,491.06
$6,010.96
$3,617.65
$2,933.80

MONTHLY

MONTHLY
$5,235.84
$5,502.95
$5,502.95
$5,117.07
$8,218.29
$5,825.49
$9,217.01
$6,664.97
$3,889.00
$9,355.66
$9,355.66
$11,196.02
$3,881.44
$3,793.39
$10,103.91
$3,627.00
$17,192.66
$5,642.60
$6,882.49
$3,382.00
$9,496.47
$7,306.62
$10,184.31
$8,486.00
$9,376.35
$8,528.08
$5,642.60
$6,684.45
$7,725.19
$4,374.65
$11,536.15
$7,306.62
$4,396.82
$3,565.56

MONTHLY

GENERAL

CONFIDENTIAL

CONFIDENTIAL
NA

MANAGEMENT

CONFIDENTIAL

GENERAL

CONFIDENTIAL

MIDDLE MANAGEMENT
NA

MANAGEMENT

GENERAL

MIDDLE MANAGEMENT
NA

CONFIDENTIAL

MIDDLE MANAGEMENT

MANAGEMENT

MIDDLE MANAGEMENT

GENERAL

STUDENT INTERN (PT)

SUPERVISING HUMAN RESOURCES ANALYST

TECHNOLOGY LIBRARIAN

TRAFFIC ENGINEER

TRAFFIC ENGINEERING ASSOCIATE

TRAFFIC OPERATIONS AND SYSTEMS ANALYST

TRAFFIC SIGNAL AND LIGHTING SUPERVISOR

TRAFFIC SIGNAL TECHNICIAN I (FLEX)

TRAFFIC SIGNAL TECHNICIAN II

TRAFFIC SIGNAL TECHNICIAN III

TREASURY ASSISTANT

TREASURY MANAGER

GENERAL

MANAGEMENT

MIDDLE MANAGEMENT

GENERAL

TREASURY SUPERVISOR

VETERINARY ASSISTANT

VOLUNTEER COORDINATOR GENERAL
GENERAL30000 WEED ABATEMENT COORDINATOR 462 $4,927.72 MONTHLY $5,990.62 MONTHLY (U) DENOTES UNCLASSIFIED
* Part‐time, seasonal, and temporary filled positions shall be paid the hourly equivalent of the salary listed in the 2023/2024 Salary Schedule and shall be provided only those benefits mandated by applicable Federal, State and/or local laws, rules or regulations.

REVISION ADOPTED BY MCC 6/19/17
REVISION ADOPTED BY MCC 6/20/18
REVISION ADOPTED BY MCC 06/19/19
REVISION ADOPTED BY MCC 8/21/19
REVISION ADOPTED BY MCC 1/15/20
REVISION ADOPTED BY MCC 6/24/20
REVISION ADOPTED BY MCC 9/2/20
REVISION ADOPTED BY MCC 12/16/20
REVISION ADOPTED BY MCC 2/17/21
REVISION ADOPTED BY MCC 7/20/22
REVISION ADOPTED BY MCC 8/17/22
REVISION ADOPTED BY MCC 9/21/22
REVISION ADOPTED BY MCC 10/19/22
REVISION ADOPTED BY MCC 11/2/22
REVISION ADOPTED BY MCC 11/16/22
REVISION ADOPTED BY MCC 12/7/22
REVISION ADOPTED BY MCC 1/18/23
REVISION ADOPTED BY MCC 6/21/23
SALARY SCHEDULE FOR FISCAL YEAR 2023/2024 7 of 8

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33 ADOPTED 03/06/2024
EFFECTIVE 03/07/2024
BOTTOM

HOURLY/

MONTHLY
CLASS
CODE

HOURLY/

MONTHLYCLASSIFICATION TITLE SALARY RANGE BOTTOM STEP TOP STEP UNIT REVISION ADOPTED BY MCC 7/21/21
REVISION ADOPTED BY MCC 6/16/21
REVISION ADOPTED BY MCC 7/21/21
REVISION ADOPTED BY MCC 8/4/21
REVISION ADOPTED BY MCC 9/15/21
REVISION ADOPTED BY MCC 10/20/21
REVISION ADOPTED BY MCC 11/3/21
REVISION ADOPTED BY MCC 2/2/22
REVISION ADOPTED BY MCC 2/16/22
REVISION ADOPTED BY MCC 3/16/22
REVISION ADOPTED BY MCC 4/6/22
REVISION ADOPTED BY MCC 5/18/22
REVISION ADOPTED BY MCC 6/15/22
REVISION ADOPTED BY MCC 8/16/23
REVISION ADOPTED BY MCC 10/4/23
REVISION ADOPTED BY MCC 10/18/23
REVISION ADOPTED BY MCC 12/6/23
REVISION ADOPTED 2/21/24
SALARY SCHEDULE FOR FISCAL YEAR 2023/2024 8 of 8

Packet Page.
34 CITY OF SAN BERNARDINO POLICE DEPARTMENT
First 6
Months
Service
Following
18 Months
Service
Third
Year
Service
Fourth
Year
Service
Fifth & Sub-
sequent Yrs
Service
JOB
TITLE
Monthly Pay Rates Effective July 1, 2023:

Police Officer
P-1
$7,532.62 $8,164.13 $8,796.73 $9,428.23 $10,059.74
Detective/Corporal $8,746.90
P-2
$9,428.23 $10,109.56 $10,789.83 $11,471.16
$11,430.00 $12,196.91 $12,962.73Sergeant
P-3
$9,898.35 $10,664.17
Lieutenant
P-4
--
--
--
--
--
--
--
--
--
--
--
--
$16,494.29
$19,412.09
$23,765.30
Captain
P-5
Assistant Chief
P-6

Packet Page.
35 CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 6, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Rolland Kornblau, Director of Information Technology
Department: Information Technology
Subject: TPX Wide Area Network (WAN) Relocation from 300N “D” Street Basement to 201B N “E” Street
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California Authorize the City Manager to approve the Service Agreement with TPX to relocate the Wide Area Network (WAN) Circuits from 300 N “D” Street basement to 201B N “E” Street 3rd floor computer room in preparation for the City Hall Building Renovation Project.

Executive Summary
In preparation for the construction to take place in the City Hall building when power may need to be turned off for some time, relocating network equipment that operates the City Building Wide Area Network (WAN) is necessary. It takes an extended period for relocation and this project must be completed before the estimated July 2024 date of construction. The WAN network can remain in the 201B building without the need to move back after the 300 building becomes occupied.

Background
The City WAN is located in an unoccupied City Hall building located at 300 N ”D” Street provided by TPX Communications. The WAN service and equipment must be relocated before the construction of the building to seismic retrofit. They will move all related equipment and services to the 201B N “E” Street building ensuring that the network is operational regardless of the status of the City Hall building. Services can remain and will not have to be relocated, saving the possibility of downtime during the duration of the retrofit.

Packet Page.
36 Discussion
The City requested a move of services from TPX for the WAN. There is a recurring cost of $2,937.95 monthly to add the 201B N “E” Street building to the service area.

This amount will be displaced by the current amount of the 300 N “D” Street location due to the relocation of services. The contract will be coterminous with existing services set to expire on 7/14/2026. This is only a location change to the contract. 2021-2025 Strategic Targets and Goals
This project is aligned with Key Target No. 1: Improved Operational & Financial Capacity Approval of this contract will reduce the risk of potential outages of the network.

Fiscal Impact
There is sufficient funding in the FY 2023/24 Operating Budget for this item.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California authorize the City Manager to approve the Service Agreement with TPX to relocate the Wide Area Network (WAN) Circuits from 300 N ”D” Street basement to 201B N ”E” Street 3rd floor computer room in preparation for the City Hall Building Renovation Project.

Attachments
Attachment 1 – TPX Service Agreement
Attachment 2 – TPX Original Agreement
Ward:

All Wards
Synopsis of Previous Council Actions:

On Jan 20, 2021, the Mayor and City Council adopted Resolution No. 2021-9, approving an agreement with TPX Communications.

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37 2/6/24, 4:46 PM Quote: 639183 / City of San Bernardino - Dash https://dash.tpx.com/ribeye/service/file?id=2137109&deleteAfterServing=1&inline=1 1/8

Quote/Order ID: 639183
Service Agreement
California City of San Bernardino
TPx Communications will provide Customer with the specified type and amount of Services at the rates, and terms and conditions listedbelow and on the Rate Schedule(s) that follow, and Customer shall accept and pay for Services under the Terms and Conditions towhich Customer agreed on the Telecommunications Account Agreement (TAA)/Master Service Agreement (MSA) and any relatedAddendums that follow that govern this Service Agreement, including any changes to Total Monthly Recurring Charges up to fivepercent (5%) and/or Total Non-Recurring Charges up to five percent (5%) for Services and Equipment specified on this ServiceAgreement. For any Access, MSx, and/or UCx Service listed below that is being added to Services currently provided to Customer atthe below referenced Service Location, a new Service Term (as provided in the Term Length below) shall apply to any such Service.

Federal, State and Local Taxes and Other Charges will be applied in accordance with the definitions stated at www.tpx.com/rates.

The term for service(s) being ordered is 24 months. ("Term") Customer Requested Due Date: 3/1/2024
RS ID Title Address Non-RecurringRecurring
1121416201 N E St, San Bernardino CA201 N E St, San Bernardino, CA 92401-1563 $1,591.50 $2,867.42 Sub Totals $1,591.50 $2,867.42

Installment Payment
Amount of Non-Recurring charges included in Installment Payments (24 months)($1,591.50) Estimated Monthly Installment Payments (includes simple interest with a rate of 6%, appliedannually) $70.53

Total Non-Recurring Charges $0.00
Total Monthly Recurring Charges $2,937.95
Equipment Addendum - Single Payment Purchase, Rental and/or Customer Provided Equipment set for at www.tpx.com/Equipment-Addendum.pdf MSx Service Addendum set forth at www.tpx.com/MSx-Service.pdf `

Agreed by: Customer Signature Date
Customer Name (Print) Title
Sales Representative Name Phone
Agreed by: Authorized TPx Representative Signature Date v052920
DocuSign Envelope ID: B09B0FDA-FF15-4A6E-922A-8C7336EE23A0

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38 2/6/24, 4:46 PM Quote: 639183 / City of San Bernardino - Dash https://dash.tpx.com/ribeye/service/file?id=2137109&deleteAfterServing=1&inline=1 2/8 DocuSign Envelope ID: B09B0FDA-FF15-4A6E-922A-8C7336EE23A0

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39 2/6/24, 4:46 PM Quote: 639183 / City of San Bernardino - Dash https://dash.tpx.com/ribeye/service/file?id=2137109&deleteAfterServing=1&inline=1 3/8 Rate Schedule #1121415 Quote ID: 639183
300 N D ST, SAN BERNARDINO CA 2/7/2024
California City of San Bernardino
Good through:3/4/2024
Address:300 N D St, San Bernardino, CA 92418-0001
The term for Service(s) being ordered is 24 months ("Term").

DocuSign Envelope ID: B09B0FDA-FF15-4A6E-922A-8C7336EE23A0

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40 2/6/24, 4:46 PM Quote: 639183 / City of San Bernardino - Dash https://dash.tpx.com/ribeye/service/file?id=2137109&deleteAfterServing=1&inline=1 4/8 Rate Schedule #1121416 Quote ID: 639183
201 N E St, San Bernardino CA 2/7/2024
California City of San Bernardino
Good through:3/4/2024
Address:201 N E St, San Bernardino, CA 92401-1563
The term for Service(s) being ordered is 24 months ("Term").

MSx WAN (Install)PQE Code: Not SpecifiedDescription
Qty
Each
Usage
Type
NRC
MRC
MSx WAN Core 1 $0.00 - MSx - $0.00
Multi Services Router2000 1 $0.00 - xNet $0.00 -
Inbound InternetFailover - Block of 32(29 usable) 1 $110.00 - MSx - $110.00 Inbound InternetFailover - NonRecurring Charge 1 $0.00 - xNet $0.00 - MSx WAN - Core2000M 1 $600.00 - MSx - $600.00
MSR - Install Includedwith Voice/Data 1 $0.00 - MSx $0.00 - TPx Provided DIA 1 $0.00 - MSx - $0.00
UCx - Related VoiceService 1 $0.00 - MSx - $0.00
$0.00$710.00
UCx SmartVoice (Install) Description
Qty
Each
Usage
Type
NRC
MRC
Abbreviated Dialing 1 $0.00 - xNet - $0.00
Call Paths - SmartVoice 46 $8.00 - xNet - $368.00
PRI SmartVoice 1 $0.00 - xNet - $0.00
TPx Voice & Data Circuit 1 $0.00 - xNet - $0.00
Tier Z Equipment 1 $0.00 - xNet - $0.00
Caller ID (Inbound - Name &Number) 1 $0.00 - xNet - $0.00 Calling Line ID DeliveryBlocking or Un-Blocking perCall 1 $0.00 - xNet - $0.00 DIDs 803 $0.15 - xNet - $120.45
DIDs - Setup Fee 803 $0.00 - xNet $0.00 -
E911 1 $4.95 - xNet - $4.95
End User Connection Charge(EUCC) 46 $2.37 - xNet - $109.02 Enterprise Trunking 1 $50.00 - xNet - $50.00
Enterprise Trunking - SetupCharge 1 $0.00 - xNet $0.00 - Free Directory AssistanceListing 1 $0.00 - xNet - $0.00 G.711 Codec 1 $0.00 - xNet - $0.00
LD Usage 1 $0.0290$0.0290 - - -
DocuSign Envelope ID: B09B0FDA-FF15-4A6E-922A-8C7336EE23A0

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41 2/6/24, 4:46 PM Quote: 639183 / City of San Bernardino - Dash https://dash.tpx.com/ribeye/service/file?id=2137109&deleteAfterServing=1&inline=1 5/8 Outbound Calling Line ID(Name & Number) 1 $0.00 - xNet - $0.00 UCx Usage Bundle -- 2,500Minutes Domestic Outbound 2 $70.00 - xNet - $140.00 $0.00$792.42
Internet Services - Ethernet (Install)Description
Qty
Each
Usage
Type
NRC
MRC
Ethernet 1 x 1 Gbps (ICB Code:HN_CD) 1 $1,365.00 - xNet - $1,365.00 IPv4 - IP Address - 4 (Included) 1 $0.00 - xNet - $0.00 Internet 1 $0.00 - xNet - $0.00
$0.00$1,365.00
TPx Data Only Service ETL (Install)Description
Qty
Each
Usage
Type
NRC
MRC
ETL 1 $1,591.50 - xNet$1,591.50 -
$1,591.50$0.00
DocuSign Envelope ID: B09B0FDA-FF15-4A6E-922A-8C7336EE23A0

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42 2/6/24, 4:46 PM Quote: 639183 / City of San Bernardino - Dash https://dash.tpx.com/ribeye/service/file?id=2137109&deleteAfterServing=1&inline=1 6/8

INSTALLMENT PAYMENT DETAILS
Charge Description Total Monthly Amount Term
ETL $70.53 24
Total of Monthly Payment Amounts $70.53
Total of installment payments will be different from the NRC cash price.

NRCS NOT INCLUDED IN THE INSTALLMENT PAYMENT PLAN
Charge Description Price
Total of opted-out NRC Amounts $0.00
Currently there are no opted-out NRCs.

DocuSign Envelope ID: B09B0FDA-FF15-4A6E-922A-8C7336EE23A0

Packet Page.
43 COTERMINOUS ADDENDUM TO THE

MASTER SERVICE AGREEMENT
This coterminous addendum to the Master Services Agreement (the “Addendum”) is made by and between TPx Communications (“TPx”) and the customer (“Customer”) through their respective entities as identified in the signature blocks below and is effective as of the date last signed herein (the “Addendum Effective Date”).

WHEREAS, TPx and Customer have entered into that certain Master Services Agreement, dated 02/01/2021 (the “Agreement”); and,
WHEREAS, TPx and Customer agreed to an Initial Service Term under the Agreement for a period of 60 months; and,
WHEREAS, Customer now wishes to add or move certain service locations in accordance with the Agreement.

NOW, THEREFORE, the parties agree as follows:

1. The Agreement is modified to include the service location additions or moves as detailed below. a. Additional service locations:

N/A

b. Moved service locations:

Previous service location New service location
300 N D St, San Bernardino, CA 92418-
0001
201 N E St, San Bernardino, CA 92401-
1563

2. The Services at the locations identified above will be provided by TPx in accordance with the Agreement and for the period remaining under the Initial Service Term (and for any Renewal Service Term, as may be applicable). For avoidance of doubt, the Services at the locations identified above will be coterminous with all other service locations, for an Initial Term ending on 07/14/2026. Move Charges or other additional fees may apply per the terms of the Agreement.

3. All capitalized words used herein that are not defined in this Addendum shall have the meanings ascribed to them in the Agreement.

4. Unless expressly modified herein, all other provisions of the Agreement are unaltered and remain in full force and effect.
[Signature Page Follows]
Signature Page to the Coterminous Addendum

DocuSign Envelope ID: B09B0FDA-FF15-4A6E-922A-8C7336EE23A0

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44 Agreed:

U.S. TelePacific Corp.

City of San Bernardino

By:______________________ By:______________________

Name: ___________________ Name: ___________________

Title:_____________________ Title:_____________________

DocuSign Envelope ID: B09B0FDA-FF15-4A6E-922A-8C7336EE23A0

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45 Robert D. Field
2/1/2021
ENV39543473-9640-EDCB-0612-AFEC
02/18/2021 20:17 PM UTC

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46 ENV39543473-9640-EDCB-0612-AFEC
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02/18/2021 20:17 PM UTC

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47 ENV39543473-9640-EDCB-0612-AFEC
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48 ENV39543473-9640-EDCB-0612-AFEC
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49 ENV39543473-9640-EDCB-0612-AFEC
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50 ENV39543473-9640-EDCB-0612-AFEC
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51 ENV39543473-9640-EDCB-0612-AFEC
02/18/2021 20:17 PM UTC

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52 ENV39543473-9640-EDCB-0612-AFEC
02/18/2021 20:17 PM UTC

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53 ENV39543473-9640-EDCB-0612-AFEC
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54 ENV39543473-9640-EDCB-0612-AFEC
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55 ENV39543473-9640-EDCB-0612-AFEC
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56 ENV39543473-9640-EDCB-0612-AFEC
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57 ENV39543473-9640-EDCB-0612-AFEC
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58 ENV39543473-9640-EDCB-0612-AFEC
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59 ENV39543473-9640-EDCB-0612-AFEC
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60 ENV39543473-9640-EDCB-0612-AFEC
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61 ENV39543473-9640-EDCB-0612-AFEC
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62 ENV39543473-9640-EDCB-0612-AFEC
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63 ENV39543473-9640-EDCB-0612-AFEC
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65 ENV39543473-9640-EDCB-0612-AFEC
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66 ENV39543473-9640-EDCB-0612-AFEC
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70 Envelope Data
City of San Bernardino TP Agreement_signed (1).pdf
Subject:

Countersign
Documents:

Document Hash:
65053286
Envelope ID:

ENV39543473-9640-EDCB-0612-AFEC
Sender:

Jill Carroll
Sent:
02/18/2021 20:16 PM UTC
Status:

Completed
Status Date:
02/18/2021 20:17 PM UTC
Recipient(s) / Roles
Name / Role
Address
Type
Jill Carroll
[email protected]
Sender
Jill Carroll
[email protected]
Signer
Document Events
Name / Roles
Email
IP Address
Date
Event
Jill Carroll
[email protected]
173.48.111.91
02/18/2021 20
:16 PM UTC
Created
Jill Carroll
[email protected]
173.48.111.91
02/18/2021 20
:17 PM UTC
Signed
02/18/2021 20
:17 PM UTC
Status - Completed
Signer Signatures
Signer Name / Roles
Signature
Initials
Jill Carroll

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71 1
8 0
4 CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 6, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Ed Erjavek, Library Director
Department: Library
Subject: California Library Connect Grant Award Recognition (Ward 1)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California,

1. Adopt Resolution No. 2024-039 of the Mayor and City Council of the City of San Bernardino, California, authorizing the Director of Finance & Management Services to amend and appropriate the $19,709.06 California Library Connect Grant Award in both revenues and expenditures to the Fiscal Year 2023 – 2024 Operating Budget; and

2. Approve the purchase of a new Juniper MX204 router or equivalent from CENIC, as described in the grant application.

Executive Summary
Staff seeks authorization to amend and appropriate $19,709.06 to the Fiscal Year 2- 2023 – 2024 operating budget to recognize the California Library Connect grant award, provided by the California State Library. Additionally, staff seeks approval to purchase a router from CENIC for the full grant award amount. This funding allows the City to replace an end-of-life router at the Norman F. Feldheym Central Library and ensures it maintains uninterrupted high-speed broadband connectivity to the public. This grant does not require matching funds and the project has no fiscal impact on the City’s General Fund.

Background
The California State Library’s California Library Connect (CLC) Program supports public libraries throughout the state by connecting them to high-speed Internet through the California Research and Education Network (CalREN), a high-capacity 8,000-mile

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72 1
8 0
4 fiber-optic-based network, operated by the Corporation for Education Network Initiatives in California (CENIC).

The CLC program also provides grant funding to libraries in areas related to connectivity, technology, building infrastructure modifications, and networking consulting. One of the roadblocks to successful procurement and connection for a library can be a lack of access to network design expertise, old internal wiring unsuitable for high-speed networking, and/or network equipment that does not support higher-speed bandwidths.

In the Library’s course of renewing its contract for internet services with Spectrum, the need to replace a router nearing its end of life was identified at the Norman F. Feldheym Central Library. City Library staff recognized the CLC grant as a source of funding to replace the router and submitted an application on August 1, 2023. The application required the City to submit a quote provided by CENIC for the provision of a new Juniper MX204 router or equivalent.

Discussion
On November 29, 2023, City staff were notified by the California State Library of their awarded grant funding through the California Library Connect (CLC) Program. This funds a technology hardware project for a new router at the Norman F. Feldheym Central Library to ensure network equipment can support uninterrupted and reliable connectivity to the CalREN.

Staff brings forth this item for authorization for the Director of Finance & Management Services to amend and appropriate $19,709.06 in both revenues and expenditures to the Fiscal Year 2023 – 2024 Operating Budget and the approval of a new Juniper MX204 router or equivalent from CENIC.
2021-2025 Strategic Targets and Goals
This project aligns with Strategic Target and Goal No. 3: Improved Quality of Life with improvements at Norman F. Feldheym Central Library for City residents.

Fiscal Impact
There is no fiscal impact to the General Fund for this project. The FY 2023/24 budget will be amended to recognize $19,709.06 in grant funding in both revenue and expenditures.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California,

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4 2. Approve the purchase of a new Juniper MX204 router or equivalent from CENIC, as described in the grant application.

Attachments
Attachment 1 – Notification of Award from the California State Library Attachment 2 – Notification of Award from CTC Technology & Energy Attachment 3 – California Library Connect Award Agreement Attachment 4 – Resolution No. 2024-039
Ward:

Ward 1
Synopsis of Previous Council Actions:

None.

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74 To: Edward Erjavek, Library Director
San Bernardino Public Library
Re: California Library Connect Grant Award–Year 10
Dear Edward,
Congratulations! I a m pleased t o announce that the California L ibrary Connect (“CLC”) gra nt program is awarding funding to the San Bernardino Public Library.

The CLC team informed me that t he San Bernardino Public Library is completing a technology hardware project to replace its end-of-life router with a new router at the Feldheym Central Library.

This letter constitutes the State Library's recognition of award for the grant application submitted by San Bernardino Public Library in the following amount(s):

Technology Hardware Funding: $19,709.06
Total award: $19,709.06
Please continue to work with Rachel Stogner, who is the G rant Coordinator for the California Library Connect grant program. She may be contacted at [email protected]. You should expect payment of this grant in whole from CTC Technology & Energy.

Respe
ctfully yours,
Rebecca L. Wendt
Deputy California State Librarian
916-323-
9759 | [email protected] | www.library.ca.gov
Cc: Heather Mills, Program Administrator, CTC Technology & Energy Rachel Stogner, Grants Coordinator, CTC Technology & Energy Caroline Mueller, Project Coordinator, CTC Technology & Energy

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75 Notification of Award from CTC Technology & Energy
California Library Connect Grants Program
11/29/2023
Edward Erjavek, Library Director
San Bernardino Public Library
Re: California Library Connect Notification of Award–Year 10 Dear Edward,
We are happy to inform you that your California Library Connect ("CLC") application (the “Application"), submitted on August 1, 2023, is awarded in the amount of $19,709.06 for the following categories:
$19,709.06
$19,709.06
Technology hardware funding:

Total award amount:

The equipment and services documented in the Application are eligible for funding per Appendix A of the Grant Program Guidelines:
“Money under the established grant programs can be used to help pay for…network equipment, equipment installation, and equipment configuration.”
As a Tier One LIPC library, your library jurisdiction will be responsible for contributing a 0% percent match.

To receive these funds, the Library Director, Edward Erjavek, must review and sign the attached CLC grant agreement via Adobe Sign (if your jurisdiction requires a wet signature, please contact the grant administrator at [email protected]). By signing the agreement, the San Bernardino Public Library agrees to comply with all narrative and fiscal reports detailed in the agreement.

For funds to be disbursed, the library must provide ACH banking information and a current W-9.

Awardees must submit evidence of paid invoices through the CLC application portal.

Awardees must also submit an end-of-pro ject narrative report.

Awardees may request amendments to their application through the CLC application portal to modify funding requests or project timelines. Submission of an amendment request is not a guarantee of amendment approval.

Please contact the grants administrator, Rachel Stogner, at [email protected] if you have any questions concerning the CLC grant agreement or the contents of this letter.

Heather Mills
California Library Connect Administrator
grants@
californialibraryconnect.org | www.californialibraryconnect.org

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94 Resolution No. 2024-039
Resolution 2024-039
March 6, 2024

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RESOLUTION NO. 2024-039

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

AUTHORIZING THE DIRECTOR OF FINANCE &
MANAGEMENT SERVICES TO AMEND THE FY 2023/24

ADOPTED BUDGET TO REFLECT GRANT REVENUE
AND EXPENDITURES; APPROVING THE PURCHASE OF

A ROUTER FROM CENIC
WHEREAS, the City of San Bernardino has been awarded a California Library Connect grant by the California State Library in the amount of $19,709.06; and WHEREAS, the grant award will fund a technology hardware project to replace an end- of-life router with a new router at the Norman F. Feldheym Central Library to ensure network equipment can support uninterrupted and reliable connectivity; and,

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1.The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The Mayor and City Council of the City of San Bernardino hereby authorize the Director of Finance & Management Services to amend and appropriate the $19,709.06 California Library Connect Grant Award in both revenues and expenditures to the Fiscal Year 2023 – 2024 Operating Budget for the California Library Connect award.

SECTION 3. Approve the purchase of a new Juniper MX204 router or equivalent from CENIC, as described in the grant application.

SECTION 4.The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 5.Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

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Resolution 2024-039
March 6, 2024

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APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 6th day of March 2024.

Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney

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Resolution 2024-039
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CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2024-039, adopted at a regular meeting held on the 6 th day of March 2024 by the following vote:

Genoveva Rocha, CMC, City Clerk

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97 CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date:March 6, 2024
To:Honorable Mayor and City Council Members
From:Charles A. Montoya, City Manager;
Ed Erjavek, Library Director
Department:Library
Subject: Application and Acceptance of Lunch at the Library Grant Award (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-038 of the Mayor and City Council of the City of San Bernardino, California authorizing the Director of Finance & Management Services to amend and appropriate $8,900 in both revenues and expenditures to the Fiscal Year 2023 – 2024 Operating Budget.

Executive Summary
Staff seeks authorization to amend and appropriate a $8,900 grant award from the California State Library as part of its “Lunch at the Library” grant program. This funding will enable the library to provide programming related to farming and gardening in collaboration with the Parks, Recreation, and Community Services Department’s scheduled 2024 Summer Lunch Program. This grant does not require the City to contribute match funding and the project has no fiscal impact on the City’s General Fund.

Background
Lunch at the Library is a funding opportunity offered through the California State Library which provides grants, training, resources, and technical assistance to help libraries establish summer meal sites or take programs to other community meal sites. The San Bernardino Public Library, in collaboration with the City’s Parks, Recreation and Community Services Department, submitted an application to expand Library public programming for students participating in the summer lunch program.

The Parks, Recreation, and Community Services Department will be offering lunch at four locations this summer, while the library will visit each location at least once to provide “Farm to Summer” educational enrichment programming and activities to participants.

Discussion

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98 With a focus on farming and gardening, the library aims to use the grant funding to inspire children in San Bernardino to envision the possibility of growing something here within our city. The program will offer a beginner’s kit for a potted herb garden, designed to be accessible and manageable for both children and families.

Additionally, the Library will be purchasing books on gardening, with a preference for urban gardening, to complement these kits and enhance the storytelling experience during "Lunch at the Library" events.

The library’s goal is to enhance awareness of the City of San Bernardino Public Library by offering additional resources. Introducing educational programs such as the Lunch at the Library: Farm to Summer event, can play a pivotal role in promoting our free public resources to the community. Through these initiatives, we aspire to empower children and their families with the understanding that they can cultivate and nurture growth even in unconventional settings.
2021-2025 Strategic Targets and Goals
This project aligns with Strategic Target and Goal No. 3: Improved Quality of Life Fiscal Impact
There is no fiscal impact to the General Fund for this project. The Fiscal Year 2023 – 2024 Operating Budget will be amended to recognize $8,900 in grant funding in both revenue and expenditures.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-038 of the Mayor and City Council of the City of San Bernardino, California, authorizing the Director of Finance & Management Services to amend and appropriate $8,900 in both revenues and expenditures to the Fiscal Year 2023 – 2024 Operating Budget.

Attachments
Attachment 1 – California State Library Lunch at the Library Grant Award Letter Attachment 2 – Resolution No. 2024-038
Ward:

All Wards
Synopsis of Previous Council Actions:

None

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Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov

January 23, 2024

Ed Erjavek
City of San Bernardino Public Library
555 West 6th Street
San Bernardino, CA, 92336

Subject: Lunch at the Library Summer 2024

Dear Mr. Ed Erjavek:

This letter confirms the California State Library’s award of $8,900 to the City of San Bernardino Public Library for Lunch at the Library Summer 2024.

The Lunch at the Library program makes it possible for public libraries to:
• Provide free summer meals and programming at library sites, • Take pop-up libraries to other community-based meal sites, • Connect children, teens, and families to locally sourced, sustainable food and provide hands-on food education activities,
• Create volunteer opportunities for teens, and
• Implement innovative solutions to connect more families with nutritious meals during the summer.

Thank you for being a part of this important work.

City of San Bernardino Public Library will receive $8,900 of the award upon execution and approval of the grant agreement, certification, and claim forms. The remaining funding (if applicable) will be made available according to the payment schedule and upon the awardee’s completion of the requirements listed in the Grant Agreement and Certification of Compliance document included with this award packet.

Hard copies of this correspondence will not follow. Therefore, please keep this correspondence for your files and consider these award materials your original documents.

DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov

This grant is governed by the attached Grant Agreement and Certification of Compliance, which includes the project period, reporting requirements, payment schedule, and the proposal outlining the project plan and budget. Within the DocuSign system, please sign the claim and certification forms included in the award packet using the DocuSign system. Should you have any questions regarding using DocuSign please get in touch with your grant monitor.

There are two people assigned to your project. The first is your Grant Monitor.

Contact them regarding compliance and reporting. The Grant Monitor assigned to your project is Lisa Lindsay. Contact Lisa via email at [email protected].

You are also assigned a Library Programs Consultant for ongoing programmatic support. The Library Programs Consultant assigned to your project is Kaela Villalobos.

Contact Kaela via email at [email protected].

Please stay in touch with your Grant Monitor and Library Programs Consultant throughout the award period. Read the enclosed award packet thoroughly and contact your Grant Monitor if you have any questions.

Best wishes for a successful project.

Respectfully yours,

Greg Lucas
California State Librarian

Enclosures
CC: Gina Iwata
Yesenia Castellon
DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9 2/5/2024

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THE BASICS – YOUR GRANT AWARD
The following provides all the basic information about your grant and managing your grant.

Award #: LATL23-57A
Library/Organization: City of San Bernardino Public Library Project Title: Lunch at the Library Summer 2024
Award Amount: $8,900

APPROVED BUDGET CORE PROGRAM
Salaries/Wages/Benefits $0
Consultant Fees $0
Travel $0
Supplies/Materials $8,900
Equipment ($5,000 or more per unit) $0
Services (contracted) $0
Project Total $8,900
Indirect Cost $0

APPROVED BUDGET INNOVATION
Salaries/Wages/Benefits $0
Consultant Fees $0
Travel $0
Supplies/Materials $0
Equipment ($5,000 or more per unit) $0
Services (contracted) $0
Project Total $0
Indirect Cost $0

APPROVED BUDGET TOTAL
Grant Total $8,900
Payment Schedule IN FULL

Start Date: 2/1/2024
End Date: 1/31/2025
Please understand that it can take six to eight weeks to receive a fully executed claim form with no errors before grant funds are delivered. Therefore, if you have not received your payment after eight weeks, please contact your grant monitor.

REPORTING
As outlined in the grant terms and conditions, Jurisdiction is required to provide two financial and narrative reports (first reports due 6/20/2024; second reports due 10/17/2024; final reports and detailed expenditures due 2/20/2025); and updates upon request. In addition, the LATL Annual Outputs Survey (reporting on all outputs thus far) must be submitted by 9/19/2024. Required reports will be available on the State Library’s Lunch at the Library website under Evaluation.

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Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov

PAYMENTS
Please note this clarification regarding payments. Grant payments will be made based on the payment schedule laid out in the Grant Term and Award Documentation. Ten percent (10%) of the full grant award is withheld until the end of the project period. It is payable only if the grant recipient fulfills all project reporting requirements and expends all funds, or returns all unspent grant funds, by the time specified in the grant terms and conditions.

CONTACT
We want your project to be successful. Please work with the grant monitor and library programs consultant in implementing your project:

Grant
Monitor
Lisa Lindsay Library Programs
Consultant
Kaela Villalobos
Phone 916.603.6708 Phone 279.399.8977
Email [email protected] Email [email protected]

DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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STATE FUNDED GRANTS

AWARD AGREEMENT AND

CERTIFICATE OF COMPLIANCE
DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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TABLE OF CONTENTS
PROJECT SUMMARY ........................................................ Error! Bookmark not defined.

PROCEDURES and REQUIREMENTS ................................ Error! Bookmark not defined.

A. Term of the Agreement .......................................... Error! Bookmark not defined.

B. Scope of Work .......................................................... Error! Bookmark not defined.

C. Budget Detail .......................................................... Error! Bookmark not defined.

D. Narrative and Financial Reports ........................... Error! Bookmark not defined.

E. Claim Form and Payment ...................................... Error! Bookmark not defined.

EXHIBIT A: TERMS and CONDITIONS ............................... Error! Bookmark not defined.

EXHIBIT B: CERTIFICATION of COMPLIANCE FORM ...... Error! Bookmark not defined.

Certification .................................................................. Error! Bookmark not defined.

EXHIBIT C: STATE REIMBURSABLE TRAVEL EXPENSES ...... Error! Bookmark not defined.

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PROJECT SUMMARY
AWARD AGREEMENT BETWEEN THE STATE LIBRARY and City of San Bernardino Public Library for the Lunch at the Library Summer 2024 project.

AWARD AGREEMENT NUMBER LATL23-57A
This Award Agreement (“Agreement”) is entered into on 2/1/2024 by and between the California State Library (“State Library”) and City of San Bernardino Public Library, (“Grantee”).

This Award Agreement pertains to Grantee’s State-funded Lunch at the Library Summer 2024 project.

The Library Development Services Bureau (“LDS”) of the State Library administers state and federal funds in the form of awards.

The Grantee was selected by the State Library to receive state grant funds in the amount of $8,900 through the process adopted by the State Library in administering such grants.

The State Library and the Grantee, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:

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PROCEDURES and REQUIREMENTS
A. Term of the Agreement
The Grant term begins on the date of execution of the Agreement by both parties, until 1/31/2025. If completion of the project occurs prior to the end of the grant period this will be the end date of the term of this agreement. Grant eligible program expenditures may begin no earlier than the start date. The project period ends on 1/31/2025 and all eligible program costs must be incurred by this date.

B. Scope of Work

1. Grantee agrees to perform all activities specifically identified in the Grantee’s application and submitted to the State Library in response to the Lunch at the Library Summer 2024 Opportunity.

2. The following activities and deliverables to be performed by the Grantee include, but are not limited to the following:
• Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP). • Make financial records available to the State Library upon request. • Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.
• Prepare and submit required narrative and financial reports. • Procure equipment, and other supplies as needed for the project. • Issue contracts for services, personnel, and consultants as needed for the project.
• If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.
• Oversee the implementation of project activities.

C. Budget Detail
The State Library shall provide the Grantee funding for the expenses incurred in performing the Scope of Work and activities specified in the Grantee’s application. The Grantee shall request the distribution of grant funding consistent with its proposal and DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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the budget worksheet that was included with the application. Under no circumstances shall payments exceed the total grant amount identified in this Agreement.

D. Narrative and Financial Reports

1. The Grantee shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library.

2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Grantee under the Agreement and may be incorporated into the same reporting structure as the narrative reports.

3. The reports shall be submitted by the following dates:

Reporting Period Report Due Date
2/1/2024 –
5/31/2024
1st Financial and Mid Project Narrative
Report Due
6/20/2024
Summer 2024 LATL Annual Outputs Survey (Reporting on
all outputs thus far)
9/19/2024
6/1/2024 –
9/30/2024
2nd Financial and Mid Project Narrative
Report Due
10/17/2024
10/1/2024 –
1/31/2025
Final Financial Report, Expenditure Detail
Report and Final Narrative Report Due
2/20/2025

4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding.

5. The Grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant, subject to possible audit for a DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information.

6. In addition to the foregoing, the Grantee shall submit to the State Library such periodic reports, updates, documents and any information as deem necessary by the State Library to monitor compliance and/or perform program evaluation. Any requested data or information shall be submitted in electronic format on a form specified by the State Library.

E. Claim Form and Payment

1. The California State Library shall provide the Grantee payment as outlined in the payment schedule only if all requirements for claiming the funds as outline in this document have been met, and only for those activities and costs specified in the approved award application.

2. The Grantee shall complete, sign, and submit Certification of Compliance form (Exhibit B) and the Financial Claim form (included in your award packet), to the California State Library within 14 days of receiving this award packet. These forms will be issued, signed, and submitted using the online signature and agreement platform, DocuSign, unless DocuSign is unallowable or inconsistent with practices and policies of the local jurisdiction. If the use of DocuSign is not acceptable to your organization, please contact your grant monitor regarding alternate options.

3. Any of the sums appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Grantee under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period.

4. If the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall immediately refund the excess payment amount to the California State Library.

5. The Award payments will only be made to the Grantee. It is the Grantee’s responsibility to pay all contractors and subcontractors for purchased goods and services.

6. The Final Payment of 10% (if applicable) will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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including submission and grant monitor approval of the interim and final narrative and financial reports, have been satisfied.

7. Prompt Payment Clause
The California State Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq.

The Grantee may typically expect payment within 45 days from the date a grant payment request is properly submitted and approved by the Grant Monitor.

8. Budget Contingency Clause
a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library shall have no liability to pay any funds whatsoever to the Grantee or to furnish any other considerations under this Agreement and the Grantee shall not be obligated to perform any provisions of this Agreement.
b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Grantee to reflect the reduced amount.

DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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EXHIBIT A: TERMS and CONDITIONS

1. Accessibility: The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities. Grantee shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the Web Content Accessibility Guidelines 2.0, or a subsequent version, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.

However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library. When submitting the material make sure to note that the material is not accessible by including “NOT ACCESSIBLE” in the file name.

The California State Library reserves the right to post project materials to its website that are in compliance with these standards.

2. Acknowledgment: The State of California and the California State Library shall be acknowledged in all promotional materials and publications related to the Lunch at the Library Summer 2024 Opportunity.
a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator.
b. Publications and information releases about the project must credit the State of California. An appropriate statement for a publication or project press release is:
“This [publication/project] was supported in whole or in part by funding provided by the State of California, administered by the California State Library.”
Grantees must include the above statement in any publications, vehicle wraps, and promotional materials, including websites. If space is limited the State Library logo and the following shortened acknowledgement statement is acceptable:
“Funding provided by the State of California.”
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c. This credit line on products of a project, such as materials, is important to foster support from the public, and state funding sources. d. California State Library Logo: Use of the California State Library logo, which can be downloaded on the California State Library website, is required on any publication, vehicle wrap, or promotional material along with the above statement(s).
e. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library’s photo release form, or contact your grant monitor for the State Library’s form.

3. Agency: In the performance of this Agreement the Grantee and its agents and employees shall act in an independent capacity and not as officers, employees or agents of the California State Library. The Grantee is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Grantee shall not represent itself as an agent of the California State Library for any purpose, and has no authority to bind the State Library in any manner whatsoever.

4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required.

No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.

5. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California.

6. Assignment, Successors, and Assigns: The Grantee may not assign this Agreement or delegate its performance to any third-party person or entity, either in whole or in part, without the California State Library’s prior written consent. The provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Grantee, and their respective successors and assigns.

7. Audit and Records Access: The Grantee agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. The Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after the final payment, or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.

Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks.

8. Authorized Representative: Grantee and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization’s behalf.

9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective grant manager or representative of the California State Library or Grantee. For this purpose, the following contact information is provided below:

City of San Bernardino Public
Library
Ed Erjavek
555 West 6th Street
San Bernardino, CA 92336
909-381-8210
[email protected]

California State Library
Lisa Lindsay
900 N Street
Sacramento, CA 95814
916.603.6708
[email protected]

1. Confidentiality: Grantee will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential or is protected by privilege. Grantee agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act.

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of persons directly employed by the Grantee. The Grantee’s obligation to pay its contractors and subcontractors is an independent obligation from the State’s obligation to make payments to the Grantee. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.

3. Copyright: Grantee owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing.

4. Discharge of Grant Obligations: The Grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Grantee is a non-profit entity, the Grantee’s Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.

5. Dispute Resolution: In the event of a dispute, Grantee will discuss the problem informally with the Grant Monitor. If unresolved, the Grantee shall file a written “Notice of Dispute” with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final. Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute.

DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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1) The dangers of drug abuse in the workplace.
2) The Grantee’s policy of maintaining a drug-free workplace; 3) Any available counseling, rehabilitation and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations.
c. Require that every employee who works on the Agreement will:
1) Receive a copy of the Grantee’s drug-free workplace policy statement.
2) Agrees to abide by the terms of the Grantee’s statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the California State Library determines that the grantee has made a false certification or violated the certification by failing to carry out the requirements as noted above.

7. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties.

8. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.

9. Exclusive Agreement: This is the entire Agreement between the California State Library and Grantee.

10. Executive Order N-6-22-Russia Sanctions: The Grantee shall comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

11. Extension: The State Librarian or designee may extend the final deadline for good cause. The Grantee’s request for an extension of the grant period must be made in writing and received by the California State Library at least 30 days prior to the final deadline.

DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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12. Failure to Perform: The grant being utilized by the Grantee is to benefit the Lunch at the Library Summer 2024 Opportunity. If the Grant Monitor determines the Grantee has not complied with this Agreement, the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including, but not limited to, the ten percent (10%) withhold.

13. Federal and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Grantee’s payments or make FICA payments on the Grantee’s behalf; or
b. Make Federal or State unemployment insurance contributions on Grantee’s behalf; or
c. Withhold Federal or State income taxes from Grantee’s payments Grantee shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.

14. Force Majeure: Neither the California State Library nor the Grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

15. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent (10%) withhold, and/or to repay to the California State Library any funds improperly expended.

16. Fringe Benefit Ineligibility: Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.

17. Generally Accepted Accounting Principles: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.

18. Grant Monitor: The Grant Monitor’s responsibilities include monitoring grant progress, and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement.

DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements.

19. Grantee: the government or legal entity to which a grant is awarded and which is accountable to the California State Library for the use of the funds provided. a. The grantee will make reports to the State Librarian in such form and containing such information as may be required to ensure the proper used of funds consistent with the grantee’s application and award agreement. The grantee will keep such records and afford such access as the California State Library may find necessary to assure the correctness and verification of such reports.

20. Grantee Accountability: The Grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Grantee is responsible for repayment of the funds to the California State Library.

21. Grantee Funds: It is mutually agreed that the Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.

22. Independent Action: Grantee reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Grantee’s employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet its obligations, and complete the Project. The State Library shall not provide any personnel or other resources beyond the grant award, and is not required to provide training in connection with this Agreement.

23. Indemnification: Grantee agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement.

DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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24. License to Use: The California State Library reserves a fully paid-up, royalty-free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement. This includes intellectual property, with or without third- party rights. All such usages will be for public library and State governmental purposes:

a. The copyright in any work developed under this grant, sub-grant, or contract under this grant or sub-grant; and
b. Any rights of copyright to which a Grantee, sub-grantee, or a contractor purchases ownership with grant support.

25. Limitation of Expenditure: Expenditure for all projects must conform to the grantee’s approved budget and with applicable State laws and regulations. The total amount paid by the California State Library to the Grantee under this agreement shall not exceed $8,900 and shall be expended/encumbered in the designated award period.

During the award period, the grantee may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian or their designee. Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.

26. Lobbying: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.

27. Non-Discrimination Clause: During this grant period, the Grantee and the Grantee’s contractors, and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Grantee shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.

Additionally, Grantee, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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§11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by the California State Library to implement such article.

Grantee shall permit access by representatives of the Department of Civil Rights and the California State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require ascertaining compliance with this clause. Grantee, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Grantee shall include the non- discrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement.

28. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the California State Library’s Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice.

Notice is effective upon transmission.
d. Personally: When delivered personally to the recipient’s physical address as stated in this Agreement.
e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient’s address as stated in this Agreement.

Grantee’s California State Library-approved Application (Grantee’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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provisions that constitute this Agreement, the following order of precedence shall apply:
a. Grant Agreement Coversheet and any Amendments thereto b. Terms and Conditions
c. Procedures and Requirements
d. Certificate of Compliance
e. Project Summary
f. Grantee’s Application (including Budget and Activities Timeline) g. All other attachments hereto, including any that are incorporated by reference.

30. Payment:
a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Project Summary and Activity Timeline included in the project application. California State Library shall provide funding to the Grantee for only the work and tasks specified in the Grantee’s Application at only those costs specified in the Budget and incurred in the term of the Agreement.
b. The Grantee shall carry out the work described in the Work Plan or in the Grantee’s Application in accordance with the approved Budget and shall obtain the Grant Monitor’s written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee’s Application, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs. c. The Grantee shall request funds in accordance with the funding schedule included in this agreement.
d. Ten percent (10%) will be withheld from the Payment Request (if applicable) and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.
e. Lodgings, Meals and Incidentals: Grantee’s eligible costs are limited to the amounts authorized in the California State Administrative Manual (see Exhibit C or contact the Grant Monitor for more information). f. Payment will be made only to the Grantee.

DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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g. Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements.

Native American Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

32. Personnel Costs: Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled.

33. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It is mutually agreed that Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete outcomes or deliverables.

34. Privacy Protection: Both parties agree to protect the confidentiality of any non- public, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.

35. Prohibited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library.

36. Public Records Act: Material maintained or used by the California State Library is considered “public record” under the Public Records Act (PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties. Grantee agrees to ensure that all content contained in its written reports are appropriate for publication.

Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists.

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format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library’s support as noted above. Grantee agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Grantee, and may distribute such information to third parties.

38. Records: Communications, grant related documents, data, original receipts, and invoices must be maintained by Grantee and shall be made available to the State Library upon request. Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library may monitor or conduct an onsite evaluation of Grantee’s operation to ensure compliance with this Agreement, with reasonable advance notice.

39. Reduction of Waste: In the performance of this Agreement, Grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.

40. Reimbursement Limitations: Under no circumstances shall the Grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program.

41. Reports and Claims: It is the responsibility of the grantee make the required reports and claims to the California State Library.
a. The grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
b. The grantee shall be responsible for submitting to the State Library Financial Reports reflecting grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c. To obtain payment hereunder the grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit.

DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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d. The final 10% of the grant award (if applicable) is payable only upon approval of all final reports and receipt of claim form. Failure to provide timely reports is a serious breach of an award recipient’s administrative duty under the award.
e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner:
o $8,900 upon execution of the agreement and submission of claim by the grantee organization.
o If applicable, second payment will be made after the submission and approval of the first reports and receipt of claim form in the amount of $-
o If applicable, final payment will be made upon approval of all final reports and receipt of claim form in the amount of $-.

42. Self-Dealing and Arm’s Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’s- length transactions and not the result of, or motivated by, self-dealing on the part of the Grantee or any employee or agent of the Grantee. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.

43. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.

44. Site Visits: The Grantee shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.

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data, and materials prepared up to the date of termination. The State Librarian shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days. If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.

46. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.

47. Unused Funds: At the end-of-term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Funds will be considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistent with the terms of this Agreement.

Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of-term or earlier termination, as determined by the State Library in its sole discretion.

48. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library’s right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Grantee, shall constitute a waiver of any of California State Library’s rights or of any of grantee’s obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library.

49. Work Products: Grantee shall provide California State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.

The Grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the Grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.

DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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EXHIBIT B: CERTIFICATION of COMPLIANCE FORM

1. AUTHORIZED REPRESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Grantee for this Grant Agreement and project and is authorized to receive and expend funds in order to administer this grant program.

2. I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of this award, and I have the legal authority to do so.

3. I certify that any or all other participants or contractors in the grant program have agreed to the terms of the application/grant award and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian.

4. The authorized representative, on behalf of the Grantee, certifies that the Grantee will comply with all applicable requirements of State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form.

5. The authorized representative, on behalf of the Grantee, hereby certifies to the California State Library, for an award of funds in the amount $8,900. This award will provide library services as set forth in the Project Application as approved and/or as amended by the California State Librarian.

6. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102).

7. DRUG-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug- free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:

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1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code § 8350 et. seq.)

8. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code § 10410):
a. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.
b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code § 10411):
a. For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. b. For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

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If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (Pub. Contract Code § 10420).

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub.

Contract Code § 10430 (e)).

9. LABOR CODE/WORKERS' COMPENSATION: Grantee needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700).

10. AMERICANS WITH DISABILITIES ACT: Grantee assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.)

11. RESOLUTION: For awards totaling $350,000 or more, a county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

12. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity.

13. DRUG FREE WORKPLACE:
a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In particular, the recipient must comply with drug- free workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707).
b. This includes but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drug- free workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.

14. ACCESSIBILITY: The organization receiving this award, as listed in the certification section below, and all program staff, will ensure all project materials will meet California accessibility standards.

15. NON-DISCRIMINATION: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with all California non-discrimination laws.

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16. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with California State Library acknowledgement requirements.

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Certification

ORGANIZATION
Name: City of San Bernardino Public Library Address (official and complete): 555 West 6th Street, San Bernardino, CA, 92336

PROJECT COORDINATOR
Name: Nikki Villalobos
Email: [email protected] Phone: 909-381-8238

GRANTEE AUTHORIZED REPRESENTATIVE
Name: Ed Erjavek Title: Library Director
Email: [email protected] Phone: 909-381-8210
Signature: Date:

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Authorized Representative Signature

ORGANIZATION
Name: City of San Bernardino Public Library Address (official and complete): 555 West 6th Street, San Bernardino, CA, 92336

AUTHORIZED REPRESENTATIVE
Signature: Date:

Printed Name of Person Signing: Ed Erjavek Title: Library Director

STATE OF CALIFORNIA
Agency Name: California State Library Address: 900 N Street, Sacramento, CA 95814 Signature: Date:

Printed Name of Person Signing: Greg
Lucas
Title: California State Librarian

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EXHIBIT C: STATE REIMBURSABLE TRAVEL EXPENSES
Rates are subject to change per State of California, Department of Human Resources Please Check State of California, Department of Human Resources Website for updated expenses:
http://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx

Mileage:

Rate subject to change
$0.67 per mile – approved business/travel expense
Meals:

Receipts are required
$7.00 – Breakfast
$11.00 – Lunch
$23.00 – Dinner
$5.00 - Incidentals
Meals Note: Lunch can only be claimed if travel is more than 24 hours. Incidental charge may be claimed once for every 24-hour period and should cover incidental expenses, such as but not limited to, tip, baggage handling, etc.

Hotel:

Receipts are required
and MUST have a zero
balance.
$ 90.00 plus tax for all counties/cities not listed below $ 95.00 plus tax for Napa, Riverside, and Sacramento
Counties
$ 110.00 plus tax for Marin County
$ 120.00 plus tax for Los Angeles, Orange, and Ventura
Counties, and Edwards AFB. Excluding the city of Santa
Monica
$ 125.00 plus tax for Monterey and San Diego Counties
$ 140.00 plus tax for Alameda, San Mateo and Santa
Clara Counties
$ 150.00 plus tax for the City of Santa Monica
$ 250.00 plus tax for San Francisco County
Out of State: Prior authorization must be obtained, as well as three print-out hotel quotes. Actual receipt must be included with authorization and additional quotes.

Hotel Note: If the above approved reimbursable hotel rates cannot be secured, please contact your grant monitor to obtain an excess lodging form. This form must be approved prior to actual travel.

AIRLINE TICKETS:

Itinerary and receipts are
required
Actual reasonable fees pertaining to airline travel will be reimbursed. Business, First Class, or Early Bird Check-in fee is not an approved reimbursable expense.

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April 25, 2022

RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine

Dear Grantee,

You are receiving this notification because you currently have an active grant through the California State Library.

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.

The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country- information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

Please note that for any agreements or grants valued at $5 million or more, a separate notification will be sent outlining additional requirements specified under the EO.

Annly Roman
California State Library
900 N Street
Sacramento, CA 95814

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LUNCH AT THE LIBRARY PROGRAM

FINANCIAL CLAIM
1st PAYMENT

CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.

(Signature of the Authorized Representative)

(Print Name) (Title)

*Legal payee name must match the payee’s federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/or address may cause delay in payment. If you need to change payee name and/or address, please contact Fiscal Services at [email protected].

State of California, State Library Fiscal Office

ENY: 2023 ITEM NO: 6120-140-0001, Chapter 12, Statutes of 2023 PURCHASING AUTHORITY NUMBER: CSL-6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM #: 5312
FAIN: N/A
By Date
(State Library Representative)
Grant Award #: LATL23-57A Date:

Invoice #:

LATL23-57A-01 PO #:

7224
Payee Name: City of San Bernardino
(Legal name of authorized agency to receive, disburse and account for funds*) Complete Address:

Street Address, City, State, Zip Code (Warrant will be mailed to this address) Amount Claimed: $8,900 Type of Payment:
(Payable Upon Execution of Agreement) ☐ PROGRESS
Grantee Name: City of San Bernardino Public Library ☐ FINAL (Name on Award Letter and Agreement) ☒ IN FULL
Project Title: Lunch at the Library Summer 2024 ☐ AUGMENT For Period From: upon execution to end of grant period
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STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
Section 1 – Payee Information
NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above) MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRE SS
Section 2 – Entity Type
Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2) CORPORATION (see instructions on page 2)☐ SOLE PROPRIETOR / INDIVIDUAL ☐ MEDICAL (e.g., dentistry, chiropractic, etc.)☐ SINGLE MEMBER LLC Disregarded Entity owned by an individual ☐ PARTNERSHIP
☐ ESTATE OR TRUST
☐ LEGAL (e.g., attorney services)
☐ EXEMPT (e.g., nonprofit)
☐ ALL OTHERS
Section 3 – Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN. •
•
•
•
•
•
For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the s ole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or
Individual Tax Identification Number (ITIN)
___ ___ ___ -___ ___ - ___ ___ __
_ ___
OR
Federal Employer Identification Number
(FEIN)
___ ___ - ___ ___ __
_ ___ ___ ___ ___
Section 4 – Payee Residency Status (See instructions)

☐ CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California. ☐ CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding. ☐No serv
ices performed in California
☐Copy of Fr
anchise Tax Board waiver of state withholding is attached.

Section 5 – Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITL E E-M AIL ADDRESS SI

GNATURE DATE TEL
EPHONE (include area code)
Section 6 – Paying State Agency
Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE U NIT/SECTION
M

AILING ADDRESS F
AX T
ELEPHONE (include area code)

CITY S TATE Z IP CODE E -MAIL ADDRESS
Print Form
Reset Form
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STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information
Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subjec t to IRS TIN matching (when applicable).
• Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return. • Si
ngle Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name. • Note: for t
he State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level. • Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.

Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type
If the Payee in Section 1 is a(n)… THEN Select the Box for… Individual ● Sole Proprietorship ● Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships ● Limited Liability Partnerships (LLP) ● and, LLC treated as a Partnership Partnerships Estate ● Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. ● LLC that is to be taxed like a Corporation and is medical in nature Corporation-Medical
Corporation that is legal in nature (e.g. , services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) ● LLC that is to be taxed like a Corporation and is legal in nature Corporation-Legal
Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above ● LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Corporation-All Other
Section 3 – Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the st ate provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax com pliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.

Section 4 – Payee Residency Status
Are you a California resident or nonresident?
• A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
• A partnership is considered a resident partnership if it has a permanent place of business in California. •
A
n estate is a resident if the decedent was a California resident at time of death. •
A
trust is a resident if at least one trustee is a California resident. o
F
or individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

F
or information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

W
ithholding Services and Compliance Section: 1-888-792-4900 E-mail address: [email protected] F
or hearing impaired with TDD, call: 1-800-822-6268 Website:
www.ftb.ca.gov
Section 5 – Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signe e can provide a power of attorney documented for the individual.

Section 6 – Paying State Agency
This section must be completed by the state agency/department requesting the STD 204.

Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.

All questions should be referred to the requesting state agency listed on the bottom front of this form.

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Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov

February 16, 2024

Ed Guerrero
City of San Bernardino Public Library
555 West 6th Street
San Bernardino, CA, 92410

Subject: Lunch at the Library Summer 2024

Dear Mr. Erjavek:

This letter confirms the California State Library’s award of $8,900 to the City of San Bernardino Public Library for Lunch at the Library Summer 2024.

The Lunch at the Library program makes it possible for public libraries to:
 Provide free summer meals and programming at library sites,  Take pop-up libraries to other community-based meal sites,  Connect children, teens, and families to locally sourced, sustainable food and provide hands-on food education activities,
 Create volunteer opportunities for teens, and
 Implement innovative solutions to connect more families with nutritious meals during the summer.

Thank you for being a part of this important work.

Hard copies of this correspondence will not follow. Therefore, please keep this correspondence for your files and consider these award materials your original documents.

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Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov

There are two people assigned to your project. The first is your Grant Monitor.

Contact them regarding compliance and reporting. The Grant Monitor assigned to your project is Lisa Lindsay. Contact Lisa via email at [email protected].

You are also assigned a Library Programs Consultant for ongoing programmatic support. The Library Programs Consultant assigned to your project is Kaela Villalobos.

Contact Kaela via email at [email protected].

Best wishes for a successful project.

Respectfully yours,

Greg Lucas
California State Librarian

Enclosures
CC: Gina Iwata
Yesenia Castellon
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THE BASICS – YOUR GRANT AWARD
The following provides all the basic information about your grant and managing your grant.

Award #: LATL23-57A
Library/Organization: City of San Bernardino Public Library Project Title: Lunch at the Library Summer 2024
Award Amount: $8,900

APPROVED BUDGET TOTAL
Grant Total $8,900
Payment Schedule IN FULL

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Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov

CONTACT
We want your project to be successful. Please work with the grant monitor and library programs consultant in implementing your project:

Grant
Monitor
Lisa Lindsay Library Programs
Consultant
Kaela Villalobos
Phone 916.603.6708 Phone 279.399.8977
Email [email protected] Email [email protected]

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STATE FUNDED GRANTS

AWARD AGREEMENT AND

CERTIFICATE OF COMPLIANCE
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TABLE OF CONTENTS
PROJECT SUMMARY ....................................................................................... Error! Bookmark not defined.

PROCEDURES and REQUIREMENTS ............................................................... Error! Bookmark not defined.

A. Term of the Agreement ......................................................................... Error! Bookmark not defined.

B. Scope of Work ........................................................................................ Error! Bookmark not defined.

C. Budget Detail ......................................................................................... Error! Bookmark not defined.

D. Narrative and Financial Reports ............................................................ Error! Bookmark not defined.

E. Claim Form and Payment ....................................................................... Error! Bookmark not defined.

EXHIBIT A: TERMS and CONDITIONS .............................................................. Error! Bookmark not defined.

EXHIBIT B: CERTIFICATION of COMPLIANCE FORM ....................................... Error! Bookmark not defined.

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PROJECT SUMMARY
AWARD AGREEMENT BETWEEN THE STATE LIBRARY and City of San Bernardino Public Library for the Lunch at the Library Summer 2024 project.

This Award Agreement pertains to Grantee’s State-funded Lunch at the Library Summer 2024 project.

The Library Development Services Bureau (“LDS”) of the State Library administers state and federal funds in the form of awards.

The Grantee was selected by the State Library to receive state grant funds in the amount of $8,900 through the process adopted by the State Library in administering such grants.

The State Library and the Grantee, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:

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B. Scope of Work

1. Grantee agrees to perform all activities specifically identified in the Grantee’s application and submitted to the State Library in response to the Lunch at the Library Summer 2024 Opportunity.

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the budget worksheet that was included with the application. Under no circumstances shall payments exceed the total grant amount identified in this Agreement.

D. Narrative and Financial Reports

3. The reports shall be submitted by the following dates:

Reporting Period Report Due Date
2/1/2024 –
5/31/2024
1st Financial and Mid Project Program
Narrative Report Due
6/20/2024
Summer 2024 LATL Annual Outputs Report (Reporting on
all outputs thus far)
9/19/2024
6/1/2024 –
9/30/2024
2nd Financial and Mid Project Program
Narrative Report Due
10/17/2024
10/1/2024 –
1/31/2025
Final Financial Report, Expenditure Detail
Report and Final Program Narrative Report
Due
2/20/2025

5. The Grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant, subject to possible audit for a minimum of five (5) years after final payment date or grant term end date, DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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whichever is later. Please refer to Exhibit A, Terms and Conditions for more information.

E. Claim Form and Payment

5. The Award payments will only be made to the Grantee. It is the Grantee’s responsibility to pay all contractors and subcontractors for purchased goods and services.

6. The Final Payment of 10% (if applicable) will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and grant monitor approval of the interim and final narrative and financial reports, have been satisfied.

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7. Prompt Payment Clause
The California State Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq.

The Grantee may typically expect payment within 45 days from the date a grant payment request is properly submitted and approved by the Grant Monitor.

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EXHIBIT A: TERMS and CONDITIONS

The California State Library reserves the right to post project materials to its website that are in compliance with these standards.

2. Acknowledgment: The State of California and the California State Library shall be acknowledged in all promotional materials and publications related to the Lunch at the Library Summer 2024.
a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator.
b. Publications and information releases about the project must credit the State of California. An appropriate statement for a publication or project press release is:
“This [publication/project] was supported in whole or in part by funding provided by the State of California, administered by the California State Library.”
Grantees must include the above statement in any publications, vehicle wraps, and promotional materials, including websites. If space is limited the State Library logo and the following shortened acknowledgement statement is acceptable:
“Funding provided by the State of California.”
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4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required.

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City of San Bernardino Public Library
Ed Erjavek
555 West 6th Street
San Bernardino, CA, 92410
909-381-8210 [email protected]

California State Library
Lisa Lindsay
900 N Street
Sacramento, CA 95814]
916.603.6708 [email protected]

2. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Grantee of his or her responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee’s obligation to pay its contractors and subcontractors is an independent obligation from the State’s obligation to make payments to the Grantee. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.

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Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute.

6. Drug-free Workplace: The Grantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about all of the following:
1) The dangers of drug abuse in the workplace.
2) The Grantee’s policy of maintaining a drug-free workplace; 3) Any available counseling, rehabilitation and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations.
c. Require that every employee who works on the Agreement will:
1) Receive a copy of the Grantee’s drug-free workplace policy statement.
2) Agrees to abide by the terms of the Grantee’s statement as a condition of employment on the Agreement.

7. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties.

9. Exclusive Agreement: This is the entire Agreement between the California State Library and Grantee.

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12. Failure to Perform: The grant being utilized by the Grantee is to benefit the Lunch at the Library Summer 2024. If the Grant Monitor determines the Grantee has not complied with this Agreement, the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including, but not limited to, the ten percent (10%) withhold.

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equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent (10%) withhold, and/or to repay to the California State Library any funds improperly expended.

17. Generally Accepted Accounting Principles: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.

18. Grant Monitor: The Grant Monitor’s responsibilities include monitoring grant progress and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement. The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements.

19. Grantee: the government or legal entity to which a grant is awarded and which is accountable to the California State Library for the use of the funds provided.
a. The grantee will make reports to the State Librarian in such form and containing such information as may be required to ensure the proper used of funds consistent with the grantee’s application and award agreement. The grantee will keep such records and afford such access as the California State Library may find necessary to assure the correctness and verification of such reports.

21. Grantee Funds: It is mutually agreed that the Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.

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time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet its obligations, and complete the Project. The State Library shall not provide any personnel or other resources beyond the grant award, and is not required to provide training in connection with this Agreement.

24. License to Use: The California State Library reserves a fully paid-up, royalty- free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement. This includes intellectual property, with or without third-party rights. All such usages will be for public library and State governmental purposes:

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Additionally, Grantee, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov.

Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by the California State Library to implement such article.

Grantee shall permit access by representatives of the Department of Civil Rights and the California State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require ascertaining compliance with this clause. Grantee, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Grantee shall include the non-discrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement.

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e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient’s address as stated in this Agreement.

29. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Certificate of Compliance, Project Summary, Activities Timeline, and Budget, of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”). Grantee’s California State Library- approved Application (Grantee’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
a. Grant Agreement Coversheet and any Amendments thereto b. Terms and Conditions
c. Procedures and Requirements
d. Certificate of Compliance
e. Project Summary
f. Grantee’s Application (including Budget and Activities Timeline) g. All other attachments hereto, including any that are incorporated by reference.

30. Payment:
a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Project Summary and Activity Timeline included in the project application. California State Library shall provide funding to the Grantee for only the work and tasks specified in the Grantee’s Application at only those costs specified in the Budget and incurred in the term of the Agreement.
b. The Grantee shall carry out the work described in the Work Plan or in the Grantee’s Application in accordance with the approved Budget and shall obtain the Grant Monitor’s written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee’s Application, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs.
c. The Grantee shall request funds in accordance with the funding schedule included in this agreement.
d. Ten percent (10%) will be withheld from the Payment Request (if applicable) and paid at the end of the grant term, when all reports DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.
e. Lodgings, Meals and Incidentals: Grantee’s eligible costs are limited to the amounts authorized in the California State Administrative Manual (see Exhibit C or contact the Grant Monitor for more information).
f. Payment will be made only to the Grantee.
g. Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements.

31. Personal Jurisdiction: The Grantee consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. Native American Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

34. Privacy Protection: Both parties agree to protect the confidentiality of any non-public, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.

35. Prohibited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library.

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are appropriate for publication. Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists.

37. Publicity Obligations: Grantee will notify the State Library of any promotional materials or publications resulting from the grant no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library’s support as noted above. Grantee agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Grantee, and may distribute such information to third parties.

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b. The grantee shall be responsible for submitting to the State Library Financial Reports reflecting grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c. To obtain payment hereunder the grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit.
d. The final 10% of the grant award (if applicable) is payable only upon approval of all final reports and receipt of claim form. Failure to provide timely reports is a serious breach of an award recipient’s administrative duty under the award.
e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner:
o $8,900 upon execution of the agreement and submission of claim by the grantee organization.
o If applicable, second payment will be made after the submission and approval of the first reports and receipt of claim form in the amount of $-.
o If applicable, final payment will be made upon approval of all final reports and receipt of claim form in the amount of $-.

42. Self-Dealing and Arm’s Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’s-length transactions and not the result of, or motivated by, self-dealing on the part of the Grantee or any employee or agent of the Grantee. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.

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A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.

45. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Grantee at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the Grantee shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination. The State Librarian shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days.

If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.

46. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.

Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of- term or earlier termination, as determined by the State Library in its sole discretion.

48. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library’s right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Grantee, shall constitute a waiver of any of California State Library’s rights or of any of grantee’s obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9

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Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library.

49. Work Products: Grantee shall provide California State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.

50. Worker’s Compensation: The State of California will not provide Workers’ Compensation insurance for Grantee or Grantee’s employees or contract personnel. If Grantee hires employees to perform services required by this Agreement, Grantee shall provide Workers’ Compensation insurance for them. The Grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the Grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.

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EXHIBIT B: CERTIFICATION of COMPLIANCE FORM

6. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102).

7. DRUG-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
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3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Current State Employees (Pub. Contract Code § 10410):
a. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code § 10411):
a. For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision- making process relevant to the contract while employed in any capacity by any state agency.
b. For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (Pub. Contract Code § 10420).

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commission, payment for preparatory time and payment for per diem. (Pub.

Contract Code § 10430 (e)).

12. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity.

13. DRUG FREE WORKPLACE:
a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In particular, the recipient must comply with drug- free workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide
implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug- Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707).
b. This includes but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drug-free workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.

15. NON-DISCRIMINATION: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with all California non-discrimination laws.

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Certification

ORGANIZATION
Name: City of San Bernardino Public Library Address (official and complete): 555 West 6th Street, San Bernardino, CA, 92410

PROJECT COORDINATOR
Name: Nikki Villalobos
Email: [email protected] Phone: 909-381-8238

GRANTTEE AUTHORIZED REPRESENTATIVE
Name: Ed Erjavek Title: Library Director
Email: [email protected] Phone: 909-381-8210
Signature: Date:

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Authorized Representative Signature

ORGANIZATION
Name: City of San Bernardino Public Library Address (official and complete): 555 West 6th Street, San Bernardino, CA, 92410

AUTHORIZED REPRESENTATIVE
Signature: Date:

Printed Name of Person Signing: Ed Erjavek Title: Library Director

STATE OF CALIFORNIA
Agency Name: California State Library Address: 900 N Street, Sacramento, CA 95814 Signature: Date:

Printed Name of Person Signing: Greg Lucas Title: California State Librarian DocuSign Envelope ID: ABFBACF6-3738-4AA7-BE06-9034EB69F4C9 2/16/2024

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April 25, 2022

RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine

Dear Grantee,

You are receiving this notification because you currently have an active grant through the California State Library.

Please note that for any agreements or grants valued at $5 million or more, a separate notification will be sent outlining additional requirements specified under the EO.

Annly Roman
California State Library
900 N Street
Sacramento, CA 95814

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Resolution No. 2024-038
Resolution 2024-038
March 6, 2024

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RESOLUTION NO. 2024-038

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

AUTHORIZING THE DIRECTOR OF FINANCE &

MANAGEMENT SERVICES TO AMEND AND
APPROPRIATE $8,900 IN BOTH REVENUES AND
EXPENDITURES TO THE FISCAL YEAR 2023-2024

OPERATING BUDGET
WHEREAS, the City of San Bernardino has been awarded a Lunch at the Library grant by the California State Library in the amount of $8,900; and WHEREAS, the grant award will enable the library to provide programming related to farming and gardening in collaboration with the Parks, Recreation, and Community Service Department’s scheduled 2024 summer lunch program; and

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1.The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The Mayor and City Council of the City of San Bernardino hereby authorize the Director of Finance & Management Services to amend and appropriate $8,900 in both revenues and expenditures to the Fiscal Year 2023 – 2024 Operating Budget for the California Library Connect award.

SECTION 3.The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4.Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 5. Effective Date. This Resolution shall become effective immediately.

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Resolution No. 2024-038
Resolution 2024-038
March 6, 2024

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APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 6th day of March 2024.

Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney

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Resolution No. 2024-038
Resolution 2024-038
March 6, 2024

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CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2024-038, adopted at a regular meeting held on the 6 th day of March 2024 by the following vote:

Genoveva Rocha, CMC, City Clerk

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 6, 2024
To: Honorable Mayor and City Council Members
From: Lydie Gutfeld, Director of Parks, Recreation & Community Services
Department: Parks & Recreation & Community Services
Subject: Budget Amendment FY 24 , Recreation and
Community Services for the Sponsorship of the 2024
Lunar New Year ($38,450.00) in Revenue and Expense
budget allocations
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-040 authorizing the Director of Finance to amend the FY2023/24 the budget in revenue and expenditures by $38,450 for the sponsorship payments received to support the Lunar New Year Event Executive Summary
Staff received a proposal to implement a Lunar New Year Celebration from community and local businesses. In recognizing limits with special event budgets, a call for sponsorship was completed. Funds collected will cover all costs for the event and additional funds will be carried into the Festival event budget. A total of $38,450 was collected by staff.

Background
The City of San Bernardino Lunar New Year event was initially proposed in January 2023 by dedicated community members and brought to the attention of the Parks, Recreation, and Community Services Department. Recognizing the cultural significance and community interest, the department embarked on the journey to make this event a reality.

Upon evaluation, it became apparent that there were constraints on the availability of special event funds. In light of this, the staff diligently explored alternative avenues to

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ensure the success of the Lunar New Year event. It was concluded that a fully sponsored event would be the most viable solution to bring the event to fruition.

To secure the necessary financial support, the department took proactive measures by creating a comprehensive sponsorship information packet. This packet was strategically distributed to local businesses and community members, outlining the unique opportunity to contribute to the Lunar New Year celebration and gain visibility within the community.

Recognizing the importance of community involvement, multiple meetings were convened. These meetings facilitated constructive discussions between department staff and local business owners, fostering a collaborative spirit. Onsite meetings at Court St. provided a platform for identifying potential costs associated with the event, ensuring a thorough understanding of the resources required for a successful celebration.

Discussion
Building on the successful execution of previous events, such as the Festival, Miracle on Court St., and Dia de Los Muertos, the Parks, Recreation, and Community Services Department developed a comprehensive budget plan that identified both direct and indirect costs associated with the proposed Lunar New Year event. The estimated budget ranged between $25,000 and $40,000, considering factors such as rentals, performance fees, and the necessity for sound technicians.

To secure the necessary funds, staff established a sponsorship cutoff date of Monday, February 12, 2024, at noon. As of the cutoff date, a total of $18,250.00 has been successfully deposited, with an additional commitment of $15,000 in route via USPS.

Amazon, expressing their commitment to the event, pledged $5,000 in support.

However, due to the organization's policy supporting local events, this contribution can only be made into a non-profit account. To accommodate this, Amazon has committed to supporting Parks and Recreation events with a $5,000 contribution once the Friends of Parks, Recreation and Community Services is officially established.

Recognizing the urgency of collecting sponsorships and preparing for the event, the City-Wide Events program code was utilized for the purchase of basic supplies. The funds collected will be subsequently deposited into the sponsorship program revenue code. It is recommended that budget allocations for both revenue and expense in the amount of $38,450 be approved, respectively.

Furthermore, sponsors have graciously agreed that any remaining funds can be utilized to supplement the Festival – Where our Cultures Connect event, scheduled for May 4, 2024. This collaborative approach ensures optimal resource utilization and a sustained positive impact on community events.

2021-2025 Strategic Targets and Goals
This request aligns with Key Target 2.b. Focused, Aligned Leadership and Unified

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Community – Build a culture that attracts, retains, and motivates the highest quality talent.

Fiscal Impact
There is no additional General Fund impact with this item. Both revenues and expenses will be increased to recognize the $38,450 received in sponsorships.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-040 authorizing the Director of Finance to amend the FY2023/24 the budget in revenue and expenditures by $38,450 for the sponsorship payments received to support the Lunar New Year Event Attachments

1. Attachment 1 – Resolution 2024-040

2. Attachment 2 - City Outreach Flyer

3. Attachment 3 - LNY Become a Sponsor

4. Attachment 4- LNY Sponsorship Application 2024

5. Attachment 5- Lunar New Year Sponsors
Ward:

All Wards
Synopsis of Previous Council Actions:

N/A

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Resolution No. 2024-040
Resolution 2024-040
March 6, 2024

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RESOLUTION NO. 2024-040

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

AUTHORIZING THE DIRECTOR OF FINANCE AND
ADMINISTRATIVE SERVICES TO AMENT TO FY 2023/24
BUDGET IN REVENUE AND EXPENDITURES BY $38,450

FOR THE SPONSORSHIP PAYMENTS RECEIVED TO
SUPPORT THE LUNAR NEW YEAR EVENT.

WHEREAS, the Parks, Recreation and Community Services Department hosted a Lunar New Year Event on February 17, 2024; and
WHEREAS, the event was not originally planned or budgeted for the FY 2023/24 budget cycle and would relied on event sponsorships to cover costs associated with the event; and WHEREAS, multiple community sponsors responded to the Become A Sponsor solicitation and a total of $38,450 was raised for the event

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1.The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The Mayor and City Council hereby authorize the Director of Finance and Administrative Services to amend the FY 23-24 Budget in revenue and expenditure accounts to by $38,450 for the sponsorship payments received to support the Lunar New Year Event.

SECTION 5. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 6th day of March 2024.

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Resolution No. 2024-040
Resolution 2024-040
March 6, 2024

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Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney

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Resolution No. 2024-040
Resolution 2024-040
March 6, 2024

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CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2024-040, adopted at a regular meeting held on the 6 th day of March 2024 by the following vote:

Genoveva Rocha, CMC, City Clerk

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Become a Sponsor
Our event sponsors make it possible for the San Bernardino Lunar New Year to present a quality event filled with artistic programming and to support the growth of the event each year. By joining the City of San Bernardino as a sponsor of the 2024 Lunar New Year, businesses help highlight the many contributions and beautiful traditions the Asian American Community provides.

Thank you to all our event sponsors and business community for their support and partnership.

Sponsorship Opportunities and Booths
As a sponsor of the San Bernardino Festival, your organization will realize tangible marketing benefits in return for your sponsorship investment.

With an anticipated diverse audience of more than 2,000, the Lunar New Year event is an ideal partner in reaching specific target audiences.

Applications Now Open
Applications will be accepted through February 12th. The Lunar New Year Committee reviews all applications, but applications may close prior to February 12th if sponsor opportunities are full. Applying does not guarantee your participation in the event. The City of San Bernardino retains the right to accept or reject applications based on appropriateness, availability, duplication of service, and/or other criteria as deemed necessary. Applications will be considered in the order in which they are received.

Read on for details about various sponsorship opportunities. Learn more and apply at our application webpage by clicking the button below.

FESTIVAL SPONSORSHIP LEVELS
Dragon Sponsor $20,000
Lion Sponsor $10,000
Firecracker Sponsor $5,000
Lantern Sponsor $1,000
Red Envelope Sponsor $500

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Dragon Sponsor: $20,000
Benefits include:
∙ Display booth(s) with banner or footprint up to 10'x30' in prominent locations; display may include vehicles
∙ Event programming advertising (full-page ad)
∙ Event website advertising (large logo + link)
∙ Five (5) VIP parking passes
∙ Acknowledgement as Presenting Sponsor on event signage ∙ Sponsor introduction and acknowledgement by City Councilmember at event Welcome Ceremony
∙ Brief onstage speaking opportunity at event Welcome Ceremony ∙ Recognition at San Bernardino Council meeting
∙ Commemorative company plaque
∙ Individual company signage placed at entrances of event ∙ Sponsor logo on pre-event marketing such as rack card and street corner banners ∙ Promotion of sponsorship on City social media accounts ∙ Two (2) VIP Pagoda seating areas

Lion Sponsor $10,000
Benefits Include:
∙ Display booth(s) with banner or footprint up to 10'x20' in prominent locations ∙ Event programming advertising (half-page ad)
∙ Event website advertising (medium logo + link)
∙ Four (4) VIP parking passes
∙ Sponsor introduction and acknowledgement by City Councilmember at event Welcome Ceremony
∙ Recognition at San Bernardino City Council meeting
∙ Commemorative company plaque
∙ Sponsor acknowledgement as title sponsor on event signage ∙ Promotion of sponsorship on City social media accounts ∙ One (1) VIP Pagoda Seating area

Firecracker Sponsor $5,000
Benefits Include:
∙ Display booth(s) with banner or footprint up to 10'x20' in prominent locations ∙ Festival programming advertising (quarter-page ad)
∙ Festival website advertising (medium logo + link)
∙ Two (2) complimentary VIP parking passes
∙ Acknowledgement as Sponsor on event signage
∙ Sponsor introduction and acknowledgement by City Councilmember at festival Welcome Ceremony

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∙ Commemorative event sponsor certificate
∙ Promotion of sponsorship on City social media accounts

Lantern Sponsor $1,000

Benefits Include:
∙ Display booth with banner up to 10'x10'
∙ Event programming advertising (quarter-page ad)
∙ Event website advertising (small logo + link)
∙ Acknowledgement as Sponsor on event signage
∙ Sponsor introduction and acknowledgement by City Councilmember at event Welcome Ceremony
∙ Commemorative company certificate

Red Envelope Sponsor $500

Benefits Include:
∙ Listed in event program as a sponsor
∙ Event website name listed as event sponsor
∙ Acknowledgement as Sponsor on event signage
∙ Commemorative company certificate

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YES! I would like to sponsor the LUNAR NEW YEAR CELEBRATION!

Mail Sponsorship Application to: April Flores-Cooper
c/o LUNAR NEW YEAR Sponsorship
City of San Bernardino-Recreation
290 North D Street
San Bernardino, CA 92401

For more information, please contact April Flores Cooper at 909-384-5030 or email [email protected].

SPONSOR CONTACT INFORMATION (please print legibly)
Contact Person:

❑ Please check if this will also be the event day contact person.

Title:

Company Name:

Website:

Mailing Address:

Phone:

Cell: Social Media Handle:

Email Address:

CONTRIBUTION LEVEL
❑ DRAGON SPONSOR $20,000 ❑ LION SPONSOR $10,000 ❑ FIRECRACKER SPONSOR $5,000 ❑ LANTERN SPONSOR $1,000 ❑ RED ENVELOPE SPONSOR $500 Please make checks payable to: The City of San Bernardino

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City of San Bernardino
Lunar New Year Celebration
Sponsor Titles
Lunar New Year Celebration 2024 Sponsorships
Amount Company Level
10,000.00$ Dr. Lian Liu Lion
5,000.00$ Amazon Firecracker
5,000.00$ Ryvid Firecracker
5,000.00$ Exp Realty Firecracker
5,000.00$ Trans Tech Firecracker
2,500.00$ OhloneTribe Lantern
1,000.00$ Heip Than Supermarket Lantern
3,500.00$ DDDH Enterprises Lantern
1,000.00$ DAO Cargo Lantern
250.00$ Professional Realty Services Red Envelope 200.00$ Creative Enterprises Red Envelope
38,450.00$ Total Sponsorships

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 6, 2024
To: Honorable Mayor and City Council Members
From: Lydie Gutfeld, Director of Parks, Recreation & Community Services
Department: Parks & Recreation & Community Services
Subject: Budget Amendment FY 24, Recreation and
Community Services for the CSUSB Reservation
payment and NCAA invoice payment ($92,780) in
Revenue and Expense budget allocations
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-041 authorizing the Director of Finance and Administrative Services to approve the revenue and expense budget allocations of $92,780 respectively for the payment of the California State University San Bernardino (CSUSB) field and facility reservation for Fiscalini Field 2018-2023 seasons ($87,500) and the 2023 season NCAA World Series Tournament ($5,280).

Executive Summary
Staff found a lapse of payment from 2018 to 2023 for the use of Fiscalini Field. In addition an invoice was submitted for the upgrades made to the facility for the NCAA Host site needs during the World Series of College Baseball Round 1 at Fiscalini Field. A total of $92,780.00 was collected and deposited. Staff is recommending a budget amendment in revenue and expenses to purchase new field maintenance equipment.

Background
The evaluation of the facility use agreement between the City and California State University San Bernardino revealed a notable oversight concerning the reservation payment for the utilization of Fiscalini Field. This critical payment had not been collected since the conclusion of the 2018 season. Recognizing this discrepancy, city staff engaged with the CSUSB Athletics Department to address the issue comprehensively.

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In response, city staff presented options for rectifying the outstanding payment to the athletics department, concurrently proposing an updated contract that would govern field and facility usage for the upcoming baseball seasons spanning 2024-2026. The collaborative efforts of both parties resulted in a prompt and effective resolution, with CSUSB Athletics promptly reconciling the outstanding invoice, amounting to $87,500.00.

Furthermore, the 2023 baseball season proved to be exceptional for the team, achieving record-breaking success. This accomplishment presented a unique opportunity for Fiscalini Field to serve as the host location for the NCAA D1 World Series tournament Round 1. Through collaboration, the Parks, Recreation, and Community Services Director, in conjunction with the Baseball Athletics Director, there was active participation in the host application process.

The concerted efforts of both directors were successful, leading to Fiscalini Field being awarded the prestigious hosting honors. Subsequently, this recognition necessitated the implementation of NCAA regulations for the facility. In compliance with these regulations, an invoice totaling $5,280.00 was submitted for the necessary modifications and enhancements to meet the standards set forth by the NCAA. The City received prompt payment for these services in alignment with the positive collaboration between the City and CSUSB Athletics Department.

Discussion
In recognizing the significance of hosting the NCAA D1 World Series tournament Round 1 at Fiscalini Field and the subsequent heightened level of activity, both the city staff and the University have collaboratively identified crucial maintenance and equipment needs. It is imperative to proactively address these requirements to ensure that Fiscalini Field not only remains in optimal condition but also continues to boast state-of-the-art facilities.

The proposed lease payment of $92,780 serves as a strategic allocation to address these identified needs effectively. This sum will be earmarked as an expense toward the meticulous maintenance of the baseball field and the acquisition of heavy-duty maintenance equipment. This approach reflects a forward-thinking strategy to uphold the field's quality, enabling it to meet the rigorous demands associated with hosting the NCAA Baseball Tournament and subsequent events.

The utilization of these funds by the Parks, Recreation, and Community Services Department will empower them to promptly and proficiently manage any necessary repairs, improvements, or enhancements required for Fiscalini Field. This comprehensive approach aims not only to meet the tournament standards but to elevate the overall quality of the field for sustained use beyond the tournament period.

Investing in the maintenance of the field and acquiring heavy-duty maintenance

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equipment aligns with the City's commitment to providing a top-tier playing surface and excellent facilities. This financial allocation demonstrates a dedication to ensuring that Fiscalini Field remains a premier venue, capable of accommodating the increased activity and foot traffic associated with hosting a significant event like the NCAA Baseball Tournament.

By prioritizing the enhancement of the playing surface and facilities, the Parks, Recreation, and Community Services Department are contributing to the overall success of Fiscalini Field and its use with potential user groups for tournament play.

This commitment extends beyond mere fiscal responsibility to embody a dedication to providing a positive and memorable experience for participants, spectators, and staff involved in these types of tournaments. This strategic investment not only enhances the reputation of the University but also solidifies the City's standing as a supportive and forward-thinking hub for athletic programs and prestigious sporting events.

2021-2025 Strategic Targets and Goals
This request aligns with Key Target No. 1 Financial Stability- with a commitment to continue the facility use agreement with CSUSB Athletics into 2027, solidifying a promise to maintain the field and facility with a standard of excellence.

Fiscal Impact
No further General Fund impact is associated with this item. The FY 2023/24 Operating Budget will be amended to increase both revenues and expenses to recognize the $92,780.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-041 authorizing the Director of Finance and Administrative Services to approve the revenue and expense budget allocations of $92,780 respectively for the payment of the California State University San Bernardino (CSUSB) field and facility reservation for Fiscalini Field 2018-2023 seasons ($87,500) and the 2023 season NCAA World Series Tournament ($5,280).

Attachments
Attachment 1 Resolution 2024-041
Attachment 2 San Bernardino – CSUSB Fiscalini Field – License Agreement – 10.30.23
Ward:

Second Ward

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Synopsis of Previous Council Actions:

N/A

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Resolution No. 2024-041
Resolution 2024-041
March 6, 2024

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Mayor and City CouncilMarch 6, 2024

Mayor and City Council
March 6, 2024