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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 6, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Lynn Merrill, Director of Public Works, Operations, and Maintenance
Department: Public Works
Subject: Amendment No. 1 to Agreement with RHA Landscape Architects – Planners Inc. for Seccombe Lake Park
Design Services (Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 1 to the Agreement with RHA Landscape Architects – Planners Inc. in the amount of $26,000 for Nicholson Neighborhood Park Improvements (Project); and
2. Authorize project contingencies in the total amount of $27,000 for design of the Project; and
3. Authorize the City Manager or designee to execute all documents with RHA Landscape Architects – Planners Inc.; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
5. Renew the term of the agreement to September 21, 2024.
6. If necessary, authorize the City Manager to renew the term of the agreement for up to two additional one-year terms.
Executive Summary:
Amending the Agreement for Design Services for the Seccombe Lake Park Project would lead to the construction of park amenities, returning the park to a safe and 1 8
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attractive condition. The amendment would allow RHA Landscape Architects – Planners Inc. (RHA) to complete additional work necessary for the design of the park improvements. Amendment No. 1 will include RHA’s design services fee of $26,000. Additional funds are recommended for contingencies in the amount of $27,000. The total cost for the additional design services including contingencies is $53,000.
Background
The project will revitalize the Seccombe Lake Park with new amenities, and restoration of existing infrastructure. It will re-create a sense of place and become a gathering point for people living and working in the downtown area. It will be a place to hold events and gatherings. This park will help build a safer community, provide a place to play, walk, and exercise while enjoying the outdoors.
Seccombe Lake Park is located in the center of the City and has been serving the surrounding community for many years. Due to neglect and vandalism, the Park has not felt welcoming to visitors. The Seccombe Lake Park will receive a new look and be recreated to meet the current recreational needs of the neighborhood and community.
On July 19, 2023, the Mayor and City Council approved a concept plan that included a variety of park improvements. The improvements included, but are not limited to, playground equipment, lighting, ADA accessibility, exercise stations, gazebo renovations, parking lot rehabilitation, renovation of dirt/gras areas, and new restrooms.
Discussion
RHA is requesting authorization for additional work to complete electrical design services for the Seccombe Lake Park Project. During a site visit for the design of the park improvements, RHA noted that damage was done to the park electrical system.
The damage identified during the site visit occurred after the design services agreement was awarded. As a result, additional electrical work needs to be completed to allow park operation. Since the electrical scope of work needed to be revised, City staff also discussed additional revisions to the electrical system, which have been included in the work plan. The fee for the additional electrical improvements is $26,000.
Staff recommends the inclusion of an additional $27,000 for design services contingencies for other work that may result from unforeseen circumstances.
The total cost of the additional electrical improvements and contingencies is $53,000. 1 8
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2021-2025 Strategic Targets and Goals
Authorizing the execution of this amendment aligns with Key Target No. 4: Economic Growth & Development. The additional amenities to Seccombe Lake Park will improve community participation for recreational activities and provide a safe and well- maintained community park.
Fiscal Impact
There is no General Fund impact associated with this action. Funding for this project has been secured through the American Rescue Plan (ARP) Grant funding with a remaining balance of $8,876,371. and the San Manuel Band of Mission Indians with a remaining balance of $780,594.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 1 to the Agreement with RHA Landscape Architects – Planners Inc. in the amount of $26,000 for Nicholson Neighborhood Park Improvements (Project); and
2. Authorize the project contingencies in the total amount of $27,000 for design of the Project; and
3. Authorize the City Manager or designee to execute all documents with RHA Landscape Architects – Planners Inc.; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
5. Renew the term of the agreement to September 21, 2024.
6. If necessary, authorize the City Manager to renew the term of the agreement for up to two additional one-year terms.
Attachments
Attachment 1 Amendment No 1. To Agreement with RHA Landscape Architects – Planners Inc.
Attachment 2 Agreement with RHA Landscape Architects - Planners Inc.
Attachment 3 Location Map
Ward:
Ward 1
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Synopsis of Previous Council Actions:
September 21, 2022 Mayor and City Council approved design services agreement award for Seccombe Lake Park Revitalization Project.
June 21, 2023 Mayor and City Council approved the Concept Plan for the Seccombe Lake Park Revitalization Project.