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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 6, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Lynn Merrill, Director of Public Works, Operations, and Maintenance
Department: Public Works
Subject: Amendment No. 1 to Agreement with IDS Group Inc. for Speicher Memorial Park Design Services (Ward 2)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 1 to the Agreement with IDS Group Inc. in the amount of $209,179 for Speicher Memorial Park Improvements (Project); and
2. Authorize the project contingencies in the total amount of $39,000 for design of the Project; and
3. Authorize the City Manager or designee to execute all documents with IDS Group, Inc.; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Executive Summary:
Amending the Agreement for Design Services for the Speicher Memorial Park Project would lead to the construction of park amenities, returning the park to a safe and attractive condition. The amendment would allow IDS Group, Inc. (IDS) to complete additional work necessary for the design of the park improvements.
Amendment No. 1 will include IDS’s design services fee of $209,179. Additional funds are recommended for contingencies in the amount of $39,000. The total cost for the additional design services including contingencies is $248,179. 1 8
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Background
Speicher Memorial Park is a 29-acre facility, which includes five baseballs fields. The project will revitalize the park with improved amenities, and restoration of existing infrastructure. The park will receive an updated look and be recreated to meet the current recreational needs of the neighborhood and community.
On March 1, 2023, the Mayor and City Council approved Resolution No. 2023-036 rejecting construction bids for Speicher Park Renovation. Since the City received only one construction bid and the received bid amount was significantly above the Engineer’s overall estimate, Public Works staff recommended that the City Council reject the bid submitted for the subject project and allow staff to re-evaluate the project, coordinating with the Parks and Recreations Department to revise the scope of work to stay within the available budget.
On June 21, 2023, the Mayor and City Council awarded a design services agreement to IDS. The scope of work included, but is not limited to, lighting, ADA accessibility, parking lot rehabilitation, new restrooms, and improvements to Huchabaa, Mason, and Montgomery Baseball Fields.
Discussion
A kickoff meeting was attended by City staff and the IDS design team to walk through Speicher Park and discuss the scope of work. During the meeting various improvements were discussed with City staff. After a few follow up meetings, IDS prepared an additional services request. This request includes the additional scope of work and fee to design the additional improvements that were discussed during the meetings. The cost to provide additional services is $209,179.
Staff recommends the inclusion of an additional $39,000 for design services contingencies for other work that may result from unforeseen circumstances.
The revised scope of services will be a phased approach that will allow the City to construct a portion of the design with the available funding. Items not constructed in the first phase will be designated for future construction phases.
The total cost for the additional design services and contingencies is $248,179. 2021-2025 Strategic Targets and Goals
Authorizing the execution of this amendment aligns with Key Target No. 4: Economic Growth & Development. The additional amenities to Speicher Memorial Park will improve community participation for recreational activities and provide a safe and well- maintained community park.
Fiscal Impact
There is no General Fund impact with this item. Funding for this project is provided through the American Rescue Plan Grant fund with a remaining balance of 1 8
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$929,216. and a grant from the San Manuel Mission Indians with a remaining balance of $982,410.42.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 1 to the Agreement with IDS Group Inc. in the amount of $209,179 for Speicher Memorial Park Improvements (Project); and
2. Authorize the project contingencies in the total amount of $39,000 for design of the Project; and
3. Authorize the City Manager or designee to execute all documents with IDS Group, Inc.; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Attachments
Attachment 1 Amendment No 1. to Agreement with IDS Group Inc.
Attachment 2 Agreement with IDS Group, Inc.
Attachment 3 Location Map
Ward:
Ward 2
Synopsis of Previous Council Actions:
March 1, 2023 Mayor and City Council adopted Resolution No. 2023-036 rejecting construction bids for Speicher Park Renovation Project.
June 21, 2023 Mayor and City Council adopted Resolution No. 2023-084 approving the award of a design services agreement with IDS Group Inc. for the Speicher Memorial Park Ballfield
Improvements Project.