CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 6, 2024
To: Honorable Mayor and City Council Members
From: Lydie Gutfeld, Director of Parks, Recreation & Community Services
Department: Parks & Recreation & Community Services
Subject: Budget Amendment FY 24, Recreation and
Community Services for the CSUSB Reservation
payment and NCAA invoice payment ($92,780) in
Revenue and Expense budget allocations
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-041 authorizing the Director of Finance and Administrative Services to approve the revenue and expense budget allocations of $92,780 respectively for the payment of the California State University San Bernardino (CSUSB) field and facility reservation for Fiscalini Field 2018-2023 seasons ($87,500) and the 2023 season NCAA World Series Tournament ($5,280).
Executive Summary
Staff found a lapse of payment from 2018 to 2023 for the use of Fiscalini Field. In addition an invoice was submitted for the upgrades made to the facility for the NCAA Host site needs during the World Series of College Baseball Round 1 at Fiscalini Field. A total of $92,780.00 was collected and deposited. Staff is recommending a budget amendment in revenue and expenses to purchase new field maintenance equipment.
Background
The evaluation of the facility use agreement between the City and California State University San Bernardino revealed a notable oversight concerning the reservation payment for the utilization of Fiscalini Field. This critical payment had not been collected since the conclusion of the 2018 season. Recognizing this discrepancy, city staff engaged with the CSUSB Athletics Department to address the issue comprehensively.
In response, city staff presented options for rectifying the outstanding payment to the athletics department, concurrently proposing an updated contract that would govern field and facility usage for the upcoming baseball seasons spanning 2024-2026. The collaborative efforts of both parties resulted in a prompt and effective resolution, with CSUSB Athletics promptly reconciling the outstanding invoice, amounting to $87,500.00.
Furthermore, the 2023 baseball season proved to be exceptional for the team, achieving record-breaking success. This accomplishment presented a unique opportunity for Fiscalini Field to serve as the host location for the NCAA D1 World Series tournament Round 1. Through collaboration, the Parks, Recreation, and Community Services Director, in conjunction with the Baseball Athletics Director, there was active participation in the host application process.
The concerted efforts of both directors were successful, leading to Fiscalini Field being awarded the prestigious hosting honors. Subsequently, this recognition necessitated the implementation of NCAA regulations for the facility. In compliance with these regulations, an invoice totaling $5,280.00 was submitted for the necessary modifications and enhancements to meet the standards set forth by the NCAA. The City received prompt payment for these services in alignment with the positive collaboration between the City and CSUSB Athletics Department.
Discussion
In recognizing the significance of hosting the NCAA D1 World Series tournament Round 1 at Fiscalini Field and the subsequent heightened level of activity, both the city staff and the University have collaboratively identified crucial maintenance and equipment needs. It is imperative to proactively address these requirements to ensure that Fiscalini Field not only remains in optimal condition but also continues to boast state-of-the-art facilities.
The proposed lease payment of $92,780 serves as a strategic allocation to address these identified needs effectively. This sum will be earmarked as an expense toward the meticulous maintenance of the baseball field and the acquisition of heavy-duty maintenance equipment. This approach reflects a forward-thinking strategy to uphold the field's quality, enabling it to meet the rigorous demands associated with hosting the NCAA Baseball Tournament and subsequent events.
The utilization of these funds by the Parks, Recreation, and Community Services Department will empower them to promptly and proficiently manage any necessary repairs, improvements, or enhancements required for Fiscalini Field. This comprehensive approach aims not only to meet the tournament standards but to elevate the overall quality of the field for sustained use beyond the tournament period.
Investing in the maintenance of the field and acquiring heavy-duty maintenance equipment aligns with the City's commitment to providing a top-tier playing surface and excellent facilities. This financial allocation demonstrates a dedication to ensuring that Fiscalini Field remains a premier venue, capable of accommodating the increased activity and foot traffic associated with hosting a significant event like the NCAA Baseball Tournament.
By prioritizing the enhancement of the playing surface and facilities, the Parks, Recreation, and Community Services Department are contributing to the overall success of Fiscalini Field and its use with potential user groups for tournament play.
This commitment extends beyond mere fiscal responsibility to embody a dedication to providing a positive and memorable experience for participants, spectators, and staff involved in these types of tournaments. This strategic investment not only enhances the reputation of the University but also solidifies the City's standing as a supportive and forward-thinking hub for athletic programs and prestigious sporting events.
2021-2025 Strategic Targets and Goals
This request aligns with Key Target No. 1 Financial Stability- with a commitment to continue the facility use agreement with CSUSB Athletics into 2027, solidifying a promise to maintain the field and facility with a standard of excellence.
Fiscal Impact
No further General Fund impact is associated with this item. The FY 2023/24 Operating Budget will be amended to increase both revenues and expenses to recognize the $92,780.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-041 authorizing the Director of Finance and Administrative Services to approve the revenue and expense budget allocations of $92,780 respectively for the payment of the California State University San Bernardino (CSUSB) field and facility reservation for Fiscalini Field 2018-2023 seasons ($87,500) and the 2023 season NCAA World Series Tournament ($5,280).
Attachments
Attachment 1 Resolution 2024-041
Attachment 2 San Bernardino – CSUSB Fiscalini Field – License Agreement – 10.30.23
Ward:
Second Ward
Synopsis of Previous Council Actions:
N/A